Maple Hills Rural Community public meetings in 2023

Special Council Meeting

The provided agenda text contains only procedural boilerplate and software interface labels. No specific discussion items, proposals, or decisions are documented in the record.

Council approved several procurement contracts for new local government offices and Council Chambers. They also authorized a transfer to the Operating Reserve Fund and opted into a provincial recycling framework.

• Approved $45,000 transfer from General Operating Fund to Operating Reserve Fund (4-0)
• Approved purchase of office tables and desks from Atlantic Business Interiors up to $36,383.36 plus HST, with $5,000 contingency plus HST (4-0)
• Approved purchase of office chairs from Office Interiors up to $17,389.80 plus HST (4-0)
• Approved purchase of audio-visual equipment from Ivan's AV for Council Chambers up to $102,805.90 plus HST, with $5,000 contingency plus HST (4-0)
• Approved opting-in to manage recycling services via Circular Materials provincial framework (4-0)

Regular Council Meeting

The provided document contains only procedural software information and no specific business items. There are no descriptions of proposed or discussed actions for this council meeting.

Council approved the 2024 operating budget and established tax rates for five local districts. The board also authorized contracts for strategic planning and snow removal, and awarded a small community grant.

• Adopted 2024 operating budget of $3,895,687 and warrant of $3,627,320 (5-0)
• Approved professional services contract with JGV Consultants Inc. up to $15,120 plus HST for a Community Strategic Plan (5-0)
• Approved snow removal contract with Britlin Enterprises Ltd. up to $10,000 plus HST (5-0)
• Awarded $500 grant to the Maple Hills Ice Rink Committee (4-0)
• Adopted September 18, 2023 meeting minutes as modified
• Adopted October 18, 2023 meeting minutes as presented

Committee of the Whole

The provided document contains only procedural software information and no meeting details. There are no specific topics, discussions, or decisions listed for this Committee of the Whole meeting.

The Committee of the Whole reviewed final revisions to the 2024 budget. Council established final recommendations for the budget to be adopted at the next regular meeting.

• Adopted the agenda (Carried)
• Adopted October 4, 2023 minutes (Carried)
• Adopted October 10, 2023 minutes (Carried)
• Adopted October 25, 2023 minutes (Carried)
• Made final recommendations for the 2024 budget

Committee of the Whole

The provided document contains no specific meeting topics, proposals, or decisions. It consists of empty administrative fields and software interface text.

The Committee of the Whole met to review the 2024 revised budget. The CAO/Clerk presented the budget modifications, and council continued to deliberate on the item. No final decisions or votes on the budget were recorded in these minutes.

• Agenda adopted as circulated
• 2024 revised budget presentation given by CAO/Clerk
• 2024 budget deliberations continued
• Meeting adjourned at 8:30 pm

Regular Council Meeting

The provided document contains only procedural software information and no meeting details. There are no specific topics, votes, or business items listed for the Maple Hills Rural Community council.

Council approved a Memorandum of Understanding and a purchase and sale agreement for the property at 2603 Route 115 to complete a Multipurpose Community Building. The project follows conditional approval from the Municipal Capital Borrowing Board to borrow up to $2,500,000. Additionally, Hanna Downey was appointed as assistant clerk and assistant treasurer.

• Approved purchase and sale agreement for 2603 Route 115 and related MOU (5-0)
• Appointed Hanna Downey as assistant clerk (5-0)
• Appointed Hanna Downey as assistant treasurer and banking signing officer (5-0)
• Adopted September 18, 2023 meeting minutes
• Adopted modified meeting agenda

Committee of the Whole

The provided text contains only procedural boilerplate and software interface information. No specific topics, motions, or decisions are recorded in this document.

The committee reviewed presentations regarding the 2024 budget and upcoming officer appointments. No substantive votes were taken on these items during this meeting.

• Adopted the agenda as circulated

Committee of the Whole

The provided document contains no substantive agenda items or discussion topics. It consists of empty procedural fields and software interface text.

The Committee of the Whole held a meeting on October 4, 2023, to address administrative items and community services. The council received a presentation from the RCMP, discussed 2024 budget priorities, and identified priority areas for brushcutting services to submit to the Department of Transportation and Infrastructure (DTI).

• Adopted the meeting agenda as modified (Carried)
• Adopted the September 5, 2023, meeting minutes (Carried)
• Recommended a list of priority brushcutting areas for DTI submission

Regular Council Meeting

The provided text contains only software interface elements and procedural boilerplate. There are no specific topics, decisions, or discussions recorded for this meeting.

The council met to receive reports from members and the mayor and a presentation from Hospice Southeast. No substantive policy decisions or budget approvals were recorded during the meeting.

• Adopted the agenda (Motion 23-10-01)
• Adopted the August 23, 2023, regular meeting minutes (Motion 23-10-02)

Committee of the Whole

The provided document contains no substantive agenda items or discussion topics. It consists of procedural software interface text and empty fields.

The committee adopted the meeting agenda and the minutes from the June 14, 2023, meeting. Other agenda items consisted of presentations regarding administrative policies, the 2024 budget timeline, and UMNB zone meeting details.

• Adopted the agenda as modified
• Adopted the June 14, 2023, Committee of the Whole meeting minutes

Regular Council Meeting

The provided text contains only procedural boilerplate and software interface elements. No specific topics, motions, or decisions are documented in the record.

The Council approved a $500 grant for the Irishtown Community Centre's Family Fun Day event. Two proposed administrative policies were presented and will be studied at a future Committee of the Whole meeting.

• Approved $500 grant to Irishtown Community Centre for Family Fun Day (5-0)
• Adopted agenda as circulated
• Adopted June 21, 2023 regular meeting minutes
• Adopted July 25, 2023 special meeting minutes

Special Council Meeting

Council approved an application to the Municipal Capital Borrowing Board to borrow $2.5 million over 20 years for a multipurpose community building. The Council also rescheduled several monthly meetings for the remainder of the year and January.

• Approved application to borrow $2,500,000 over 20 years for a Multipurpose Community Building (4-0)
• Cancelled and rescheduled regular monthly meetings for August, September, October, November, and January (4-0)

Regular Council Meeting

Council approved the final readings and adoption of By-Law A-06, the Building By-law for the Maple Hills Rural Community. Additionally, the council voted to enroll in the Canoe Procurement Program via the Union of the Municipalities of New Brunswick.

• Adopted 3rd reading by title of By-Law A-06 Building By-law
• Adopted reading in its entirety of By-Law A-06 Building By-law
• Approved enrollment in the Canoe Procurement Program
• Adopted agenda (23-07-01)
• Adopted May 17th, 2023 regular meeting minutes (23-07-02)

Committee of the Whole

The Committee of the Whole recommended the 3rd reading of the Building Bylaw and enrollment in the Canoe Procurement Program. Council also recommended delaying a grant request until a formal policy is developed.

• Adopted the agenda (Carried)
• Adopted May 2, 2023 meeting minutes (Carried)
• Recommended Building Bylaw be read in entirety and 3rd reading at next meeting
• Recommended enrollment in Canoe Procurement Program
• Recommended waiting for a policy before treating the presented grant request
• Approved motion to enter closed session (Recommendation Carried)
• Approved motion to return to Committee of the Whole meeting (Carried)

Regular Council Meeting

The provided document contains no substantive agenda items, descriptions, or topics for discussion. It consists of empty fields and software interface text.

The Council proceeded with and adopted the first and second readings of By-Law A-06, the Building By-law for the Maple Hills Rural Community. The meeting also included reports on roads, fire protection, and garbage collection.

• Adopted agenda (Motion 23-06-01)
• Adopted minutes of April 19, 2023 regular meeting (Motion 23-06-02)
• Adopted minutes of April 19, 2023 special meeting (Motion 23-06-03)
• Adopted 1st reading by title of By-Law A-06 Building By-law (Motions 23-06-04, 23-06-05)
• Adopted 2nd reading by title of By-Law A-06 Building By-law (Motions 23-06-06, 23-06-07)

Committee of the Whole

The provided document contains only procedural software interface text and no specific meeting agenda or discussion topics. No business items were listed for this Committee of the Whole meeting.

The committee heard presentations on the Building Bylaw and new mandated services from the Southeast Regional Services Commission, and recommended purchasing two tickets for a Hospice Southeast fundraising event. No substantive decisions were made; the meeting was largely procedural.

• Adopted the agenda as circulated (carried)
• Adopted minutes of April 4, 2023 Committee of the Whole meeting (carried)
• Recommended purchase of 2 tickets for Hospice Southeast fundraising event
• Moved to closed session under Section 68(1)(c) of the Local Governance Act (carried)
• Returned to open session (carried)
• Adjourned at 9:00 pm (carried)

Regular Council Meeting

This agenda for the Maple Hills Rural Community regular council meeting contains no substantive items — only embedded content placeholders and system text from the eSCRIBE software. There are no decisions, discussions, or proposals listed for the public to review.

Council adopted the meeting agenda and the minutes from the March 15, 2023, meeting. A presentation on street lights was tabled for a future meeting. The CAO presented a first 100-day incorporation report to be posted on the community website.

• Adopted the agenda (Motion 23-04-01: Carried)
• Adopted March 15, 2023, meeting minutes (Motion 23-04-02: Carried)
• Tabled street lights agenda topic to a future meeting (Motion 23-04-03: 5-0)

Special Council Meeting

The Maple Hills Rural Community Council approved a contract with Englobe to collaborate on the Irishtown Community Centre construction project. The agreement is for an amount not exceeding $25,000 plus HST.

• Approved contract with Englobe for Irishtown Community Centre construction project up to $25,000 plus HST (4-1)

Committee of the Whole

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed.

The committee adopted the agenda and the minutes from three previous meetings held in February and March 2023. Council received presentations regarding a building bylaw, committee participation, and Ambulance NB, but no formal decisions were made on these items.

• Adopted agenda (Carried)
• Adopted February 7, 2023 meeting minutes (Carried)
• Adopted March 1, 2023 meeting minutes (Carried)
• Adopted March 15, 2023 meeting minutes (Carried)
• Approved motion to enter closed session (Carried)
• Approved motion to return to Committee of the Whole (Carried)

Committee of the Whole

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or action items are listed.

The meeting was procedural with no new business reported. The council entered and then exited a closed session under the Local Governance Act.

• Adopted the agenda as circulated
• Approved motion to constitute a closed session
• Approved motion to return to the Committee of the Whole meeting

Regular Council Meeting

This agenda for the Maple Hills Rural Community regular council meeting contains only procedural boilerplate and no substantive agenda items. There are no decisions, discussions, or proposals listed for the meeting.

Council approved By-Law A-05 regarding the Chief Administrative Officer and adopted four administrative policies. The Clerk was appointed as the head for privacy act obligations, and a $500 grant was awarded to the Jeux de l'Acadie.

• Appointed Clerk as 'Head' for Right to Information and Protection of Privacy Act (5-0)
• Adopted By-Law A-05 respecting the Chief Administrative Officer (5-0)
• Adopted policy P02 Employee Handbook (5-0)
• Adopted policy P02-02 concerning CAO Salary and Benefits (5-0)
• Adopted policy P05 Employee recognition, Bereavement and Hospitalization (5-0)
• Adopted policy P04 Purchase/Sale of Goods or Services (5-0)
• Approved $500 grant to the Jeux de l'Acadie local organizing committee (5-0)

Committee of the Whole

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed.

The Committee of the Whole reviewed several administrative items and recommended motions for the next regular meeting. These include a grant for a sporting event and the adoption of a purchase and sale policy.

• Adopted the agenda
• Recommended a $500 grant for Jeux de l’Acadie games in Memramcook
• Recommended appointing a head for Right to Information and Protection of Privacy Act obligations
• Recommended adoption of the purchase and sale policy
• Approved motion to enter closed session
• Approved motion to return to Committee of the Whole meeting

Regular Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items of business listed for this meeting.

Council approved a $250,000 borrowing application for municipal office furniture and equipment. The board also appointed seven building inspectors and approved letters of support for the Irishtown Community Centre and a new Mountain View School.

• Approved $250,000 5-year loan for municipal office furniture and equipment (5-0)
• Appointed Hano Derckson, Denis Frenette, Samuel Frenette, Patrick Gaudet, Martin Picot, Adrien Robichaud, and Bill Wright as Building Inspectors (5-0)
• Approved 1st and 2nd readings of By-Law A-05 respecting the CAO (5-0)
• Approved application for New Brunswick Municipal Employee Pension Plan (5-0)
• Approved application for employee benefits with the Municipal Advisory Corporation (5-0)
• Approved letter of support for Irishtown Community Centre Revitalization Project (5-0)
• Approved letter of support for new Mountain View School construction in Irishtown (4-1)
• Denied motion to refer Mountain View School item to the next meeting (1-4)

Committee of the Whole

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

The committee adopted the agenda and heard a presentation on the Irishtown Community Center Revitalization project. Recommendations were made to move the appointment of building inspectors and municipal capital borrowing to future meetings.

• Adopted the agenda (Carried)
• Recommended appointment of building inspectors be brought to the next Regular Council meeting
• Recommended municipal capital borrowing item be referred to the next meeting
• Approved motion to enter closed session (Carried)
• Approved motion to return to Committee of the Whole meeting (Carried)

Regular Council Meeting

The provided agenda contains only procedural software boilerplate and no specific business items, motions, or discussion topics.

Council approved two new administrative policies regarding member expenses and paperless meetings. The community also voted to join the Union of the Municipalities of New Brunswick and rescheduled several upcoming monthly meetings.

• Adopted policy P01 - Maple Hills Rural Community Council Members Expense (4-0)
• Adopted Policy P03 - Use of Technology and Operations of Paperless Meetings (4-0)
• Approved membership in the Union of the Municipalities of New Brunswick (4-0)
• Rescheduled regular meetings for March, April, May, June, and August to the 3rd Wednesday of each month at 6:30pm (4-0)
• Adopted minutes of the December 12th, 2022, Oath of Office Ceremony
• Adopted minutes of the December 12th, 2022 special meeting