Middlesex County public meetings in 2023
28 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Library Board
The Library Board will receive presentations regarding the Tales & Trails and Middlesex Family Connections projects. The meeting also includes reviews of system internet usage, circulation data, and a library activity report. Additionally, the board will process By-law #37.
- Tales & Trails Project Update presentation
- Middlesex Family Connections Project Update presentation
- 2022-2023 System Internet and Circulation reports
- Library Activity Report
- First, second, and third readings of By-law #37
Council Meeting
The Council is considering an amendment to the Middlesex Centre Official Plan and a procurement plan for cardiac monitors. Additionally, staff are directed toward installing traffic signals at specific intersections and including new signal installations in the 2024 budget.
- Middlesex Centre Official Plan Amendment No. 62 (HGLW Holdings)
- Sale of 81 cardiac monitors for $405,000.00 to offset a new lease agreement
- Installation of traffic signals at Glendon Drive/Melbourne Road and Longwoods Road/Melbourne Road
- Inclusion of three specific intersection traffic signal installations in the 2024 transportation capital budget
- By-law #7258 regarding a Data Sharing and Services Agreement with MPAC
Budget Committee
The committee is meeting to discuss the draft Middlesex County budget. Wayne Meagher, Director of Legal Services, will provide a presentation regarding Administration.
- Presentation on Administration by Wayne Meagher
Budget Committee
The Budget Committee is scheduled to hold discussions regarding the Middlesex County draft budget dated December 7, 2023. The meeting also includes opening comments and a follow-up item.
- Discussion of the Middlesex County draft budget
Budget Committee
The Budget Committee is reviewing draft budget documents. Presentations are scheduled for the Middlesex County Library, Social Services, and Administration departments.
- Middlesex County Library presentation by Lindsay Brock
- Social Services presentation by Cindy Howard
- Administration presentation by Cindy Howard
Budget Committee
The Budget Committee is reviewing the Middlesex County draft budget. The meeting includes presentations regarding economic development, transportation, and the Middlesex London Paramedic Service.
- Economic Development presentation by Cara Finn
- Transportation presentation by Chris Traini
- Middlesex London Paramedic Service presentation by Neal Roberts
Budget Committee
The Middlesex County Budget Committee will hold discussions regarding several departmental budgets. Presentations are scheduled for Strathmere Lodge, Information Technology Services, and Planning and Woodlots.
- Strathmere Lodge budget presentation by Administrator Brent Kerwin
- Information Technology Services budget presentation by Director Chris Bailey
- Planning and Woodlots budget presentation by Director Durk Vanderwerff
Inaugural Meeting of County Council
The inaugural meeting of the Middlesex County Council includes the election of a Warden for the term of November 28, 2023, to December 5, 2024. The agenda also covers the introduction of councillors and an outline of election procedures.
- Election of County Warden (term Nov 28, 2023 – Dec 5, 2024)
- Introduction of Middlesex County Councillors
- Outline of election procedure
- Statutory declaration of Warden elect
Council Meeting
Council will consider awarding a $3.6 million tender for the Nairn Bridge over Ausable River. The agenda also includes approval of the 2023 PSAB budget and an official plan amendment for Strathroy-Caradoc. Presentations are scheduled regarding municipal housing and the OPP Project Safe Trade.
- Award of tender M-K-23 to Looby Brother (Dublin) Limited for $3,636,811.48 (Nairn Bridge Over Ausable River)
- Approval of 2023 PSAB budget in the amount of $50,405,582
- Strathroy-Caradoc Official Plan Amendment No. 14 approval with modifications
- Notice of motion to install traffic signals
Library Board
The Middlesex County Library Board met on November 21, 2023, to handle routine administrative business. The agenda was procedural boilerplate: the board approved the October meeting minutes, received informational updates on library circulation, activity reports, and EarlyON program materials, and gave first through third readings of By-Law #36 to confirm this session's proceedings.
- Approval of the October 24, 2023 meeting minutes
- Receipt for information on the Community Navigator Program presentation by Josh Smith
- Review of system internet usage, circulation data, library activity reports, and EarlyON program updates
- First, second, and third readings of By-Law #36 to confirm November 21 meeting proceedings
Council Meeting
The council will consider amendments to the Thames Centre Official Plan and a new industrial subdivision plan. The agenda also includes awarding contracts for two pickup trucks and registering for the Rainbow Registered program.
- Approval of Thames Centre Official Plan Amendment No. 27 with modifications
- Draft plan approval for Donnybrook Industrial Subdivision in Thames Centre
- $76,987.00 contract award to Oxford Dodge Chrysler (1992) Ltd. for a pickup truck
- $67,777.00 contract award to Haliburton Chrysler Dodge Jeep RAM Ltd. for a pickup truck
- Registration of Middlesex County in the CGLCC – Rainbow Registered Program
Library Board
The Board will introduce the 2024 draft budget estimates to the Middlesex County Budget Committee. The meeting includes a presentation on the Library Services Review and reports on library activity and summer learning. Members will also review system internet and circulation data from 2022-2023.
- Introduction of the 2024 Draft Library Board Budget
- Library Services Review presentation
- Review of 2023-2022 system internet and circulation data
- Approval of By-law #35 to confirm meeting proceedings
Council Meeting
The Council will consider several vehicle procurement contracts, including a $759,715 truck award. Members will also review 2022 financial statements and a revised speed limit by-law for County Roads 1 to 81.
- Award of $759,715.00 contract for two new trucks to Premier Truck Group London
- Approval of revised speed limit by-law for County Roads No. 1 to 81
- Award of $78,900.00 contract for Strathmere Lodge roof repairs to Cordeiro Roofing
- Transfer of $2,101,547 surplus to the tax rate stabilization reserve
MLPS Authority Board
The Middlesex-London Paramedic Services Authority Board is reviewing the draft 2024 budget estimates. The board will consider approving these estimates before forwarding them to the Middlesex County Budget Committee.
- Draft 2024 Estimates for $66,639,326.03
- Approval of October 12, 2023 meeting minutes
- By-law #2023-06 regarding meeting proceedings
MLPS Authority Board
The Middlesex-London Paramedic Services Authority Board is reviewing the 2024 draft budget estimate. The board will also consider authorizing a contract for seasonal maintenance at paramedic stations. Members will receive updates regarding provincial ambulance service grants and program funding.
- Contract award for seasonal maintenance at paramedic stations totaling $89,776.75
- Presentation of the 2024 MLPS Draft Budget Estimate
- Information regarding the 2023 Land Ambulance Services Grant (LASG)
- Update on Dedicated Offload Nurses Program funding
Council Meeting
The Council is reviewing an Official Plan Amendment for Southwest Middlesex and a request from the Middlesex London Health Unit to use surplus funds. Additionally, the meeting includes reports on budget variances and various departmental payables.
- Southwest Middlesex Official Plan Amendment No. 3
- Middlesex London Health Unit $80,676 surplus funding request
- August 2023 Budget Variance Report
- Roads Payables totaling $5,798,421.90
- Social Services Payables totaling $2,107,128.69
Library Board
The Middlesex County Library Board is reviewing the 2024 draft budget. The board will also consider a by-law to authorize an agreement for the Early Literacy in the Home 2023-2024 contract.
- By-law #33 regarding an agreement for the Early Years Program
- Presentation of the 2024 Library Budget draft
- Review of the Early Literacy in the Home 2023-2024 contract
Council Meeting
The Council is reviewing the 2024 budget schedule and considering several official plan amendments. Discussions include information technology policies, a driveway width exemption for a fire station, and the purchase of a used float truck.
- Approval of the 2024 Budget Schedule
- Middlesex Centre Official Plan Amendment No. 62
- By-law exemption for an 18.0 m wide driveway at 2220 East Centre Street
- Purchase of a used 2016 International Prostar Float Truck for $95,050 plus taxes
Council Meeting
The Council is reviewing several land development applications including subdivisions and condominium exemptions. Additionally, the Committee of the Whole will consider changes to the County Accessibility Policy and a proposed increase for Nurses’ and Homemakers Services.
- Draft plan approval for Westwood Meadows subdivision in North Middlesex
- Condominium exemption for Rosewood Condominium at Thames Centre
- Lucan Biddulph Official Plan Amendment No. 10 approval with modifications
- Proposed increase of Nurses’ and Homemakers Services rate from $31.44 to $41.21
- Condominium exemption for Oxbow Developments Limited in Middlesex Centre
The council adopted several planning and policy actions, including a draft approval for the Westwood Meadows subdivision and exemptions for two condominium projects. It approved an amendment to the Lucan Biddulph Official Plan and to the Middlesex Centre Official Plan, both with modifications. The council also increased the Personal Support Services (PSS) rate from $31.44 to $41.21 and adopted changes to the County Accessibility Policy. Additional items such as a record‑retention by‑law report and the 2024 council and library board meeting calendar were received for information.
- Approved draft plan approval for Westwood Meadows subdivision (File 39T-NM2201)
- Exempted Rosewood Condominium (Block 71) from full approval process (File 39T‑TC‑CDM2101)
- Approved Lucan Biddulph Official Plan Amendment No. 10 with modifications (File 39‑LB‑OPA10)
- Approved Middlesex Centre Official Plan Amendment No. 59 with modifications (File 39‑MXC‑OPA59)
- Approved PSS rate increase from $31.44 to $41.21 per hour
- Approved changes to the Middlesex County Accessibility Policy and discontinued listed procedures
- Received Record Retention By‑law Report and directed staff to prepare a by‑law for council
- Adopted the 2024 Middlesex County Council and Library Board Meeting Calendar
Council Meeting
Council approved the agenda and minutes from July 18 and July 25, 2023. The body received an update on the MLPS Strategic Plan and the 2022 Middlesex-London Paramedic Service Annual Report for information. Several agenda items were deferred to the September 12, 2023 meeting.
- Approved the meeting agenda
- Approved minutes from July 18 and July 25, 2023
- Adopted recommendations from the July 18, 2023 Committee of the Whole
- Received MLPS Strategic Plan Implementation update for information
- Received 2022 Middlesex-London Paramedic Service Annual Report for information
- Received Strathroy Dental Clinic and Ontario Seniors' Dental Care Program presentation for information
- Referred Agenda items Section 9b through Section 12 to the September 12, 2023 meeting
Council Meeting
Council convened in a closed session to consider the acquisition or disposition of land related to municipal facilities. Following the session, Council directed staff to proceed as instructed. No other substantive decisions were recorded.
- Approved agenda as presented
- Entered closed session to discuss land acquisition or disposition for municipal facilities
- Directed staff to proceed as instructed following closed session
- Passed By-law #7247 to confirm proceedings of the July 25, 2023 meeting
Council Meeting
Council approved two contracts for paramedic vehicle repairs and maintenance totaling over $611,000. They denied a $20,000 primary care recruitment funding request and a $1.1 million loan for an affordable housing project in Strathroy-Caradoc. Council also authorized architectural services for a new governance and administration centre.
- Approved $194,550 contract for ambulance auto body repairs to Colorworks Autobody Westman Collision
- Approved $416,663.25 contract for land ambulance fleet maintenance to Quarrie’s Tire and Auto
- Denied $20,000 funding request for Primary Care Recruitment, Transition into Practice and Retention Program
- Denied $1.1 million non-growth loan to Strathroy-Caradoc for Affordable Housing Project
- Approved hiring Matter Architectural Studio for a new governance and administration centre design
- Approved 5-year Machinery Replacement Program
- Received Attainable Housing Review and directed staff to prepare an implementation report
MAAC
The Middlesex Accessibility Advisory Committee approved updates to the County Accessibility Policy and the discontinuation of five specific accessibility procedures to be incorporated into the main policy. The committee also approved the current design criteria for bus stops and bus shelters.
- Approved March 13, 2023 meeting minutes
- Approved changes to Middlesex County Accessibility Policy and recommended it for County Council approval
- Approved discontinuation of Accessibility Feedback, Training, Accessible Formats, Service Animals, and Support Person procedures to be incorporated into the main policy
- Approved current design criteria for bus stops and bus shelters
- Received reports on transportation in the Multi-Year Accessibility Plan and local municipality checklists for information
MLPS Authority Board
The Board authorized reports to be presented to Middlesex County Council to enter into contracts for ambulance auto body repairs and fleet maintenance. The Board also received several operational reports for information and passed three by-laws regarding board terms and appointments.
- Approved presenting report to County Council to contract Colorworks Autobody Westman Collision for auto body repairs (Carried)
- Approved presenting report to County Council to contract Quarrie’s Tire and Auto for fleet maintenance, repairs, and inspections (Carried)
- Approved April 5, 2023 meeting and closed session minutes (Carried)
- Received Treat and Refer Patient Model, Enhanced Mental Health Support Program, System Status, and Rapid Response Units reports for information (Carried)
- Received Middlesex County By-Laws #7234, #7235, and #7236 for information (Carried)
- Passed By-laws #001, #2023-03, and #2023-04 through three readings (Carried)
- Deferred closed session on MLPS Facilities indefinitely
Budget Committee
The Budget Committee received a presentation regarding Middlesex County Library inter-branch book delivery. The committee directed the Director of Library Services / CEO to proceed with option No. 5 and requested a staff report during 2024 Budget deliberations.
- Approved proceeding with option No. 5 for Middlesex County Library Inter-Branch Book Delivery
- Directed staff to report back during 2024 Budget deliberations
Council Meeting
Council authorized a 2023 borrowing by-law with a $2 million limit and approved a 12-month insurance program. The board also allocated funding for youth sports and recreation and granted draft plan approval for a subdivision in Southwest Middlesex.
- Approved 2023 borrowing by-law with a maximum limit of $2,000,000
- Approved $1,240,597 insurance premium for 2023/24 via Intact Public Entities Inc.
- Approved $5,691 divided among eight lower-tier municipalities for youth sports/recreation
- Approved Middlesex Supports funding for various organizations including Family Services Thames Valley ($64,900) and Merrymount Family Support ($10,000)
- Granted draft plan approval for Utopia Custom Homes Inc. subdivision (File No. 39T-SM2101)
- Approved Middlesex Accommodation Program contract for homeless prevention
- Established host list for Middlesex Municipal Day starting in 2024
- Approved two-year appointment for the Western Ontario Wardens’ Caucus Director position
Library Board
The Library Board approved a new Equity, Diversity and Inclusion policy and the formal re-adoption of all Middlesex County corporate administrative policies. The board also received updates on the Tales and Trails project and various library activity reports.
- Approved Equity, Diversity and Inclusion policy (Carried)
- Approved formal re-adoption of all Middlesex County corporate administrative policies and procedures (Carried)
- Approved minutes of the March 28, 2023 meeting (Carried)
- Received Tales & Trails Community Storytelling Project Update for information (Carried)
- Received internet, circulation, activity, and programming reports (items 6.a to 6.g) for information (Carried)
- Passed By-law #32 to confirm proceedings of the May 23, 2023 meeting (Carried)
Council Meeting
Middlesex County Council approved a contract with Blaise Transit and a consulting agreement with the Oneida Nation of the Thames. The council also approved a new Naloxone Administration Policy and updated speed limit by-laws for County Roads No. 1 to 81.
- Approved $26,666.66 CAD contract with Blaise Transit for innovative transit solutions (Carried)
- Approved Consulting Services Agreement with Oneida Nation of the Thames (Carried)
- Approved Naloxone Administration Policy, Health and Safety Policy 3.13 (Carried)
- Approved revised by-law for speed limits on County Roads No. 1 to 81 (Carried)
- Approved May 9, 2023 meeting and closed session minutes (Carried)