Middlesex County public meetings in 2025

MLPS Authority Board

The MLPS Authority Board will consider a recommendation to authorize a lease agreement for 1601 Trossacks Avenue for a paramedic station. The agenda includes routine approval of minutes from October 10, 2025, and introduction of two by-laws: one to authorize the lease and a confirmation by-law. A closed session is also scheduled.

• Lease agreement for 1601 Trossacks Avenue (Trossacks Station)
• By-law #2025-06 to authorize the lease agreement
• By-law #2025-07 to confirm proceedings of the meeting
• Adoption of minutes from the October 10, 2025 meeting

Budget Committee

The Budget Committee will review the 2026 Middlesex County draft budget and related presentation documents. The meeting is scheduled for December 10, 2025, at 9:00 a.m. in London.

• Review of 2026 Middlesex County Draft Budget
• Review of 2026 Budget Presentation
• Meeting at Middlesex County Building, 399 Ridout Street North

The committee moved and seconded a motion directing staff to present the 2026 budget that includes a 3.87% increase to the tax levy. The motion was carried. A separate motion to adjourn the meeting was also carried, ending the session at 12:09 pm.

• Directed staff to present 2026 budget with 3.87% tax levy increase (carried)
• Adjourned meeting at 12:09 pm (carried)

County Council

County Council will conduct a statutory public meeting regarding Official Plan Amendment No. 4. The body is also considering updates to accessibility reports, human resources policies, and several new by-laws.

• Public meeting for Official Plan Amendment No. 4
• By-law #7382 for a lease agreement for 1601 Trossacks Avenue with Middlesex-London Paramedic Service Authority Board
• Proposed 2026 Temporary Borrowing By-law with a maximum limit of $2,000,000
• Proposed Community Safety Zones on County Road 49 (Catherine Street) and County Road 6 (Kerwood Road)
• By-law #7383 designating prescribed rates of speed on County Roads No. 1 to 81

The council approved a by‑law to allow borrowing of up to $2,000,000 at any one time in 2026. It also approved the introduction of a by‑law to create Community Safety Zones on County Roads 49 and 6. Human Resources Vacation and Overtime/Flex policies were adopted, and the Accessibility Advisory Committee’s revised Terms of Reference were approved. Staff were directed to procure a consultant to update the Community Safety Well‑Being Plan and to prepare a report on the proposed Official Plan Amendment.

• Approved 2026 Temporary Borrowing By‑law authorizing up to $2,000,000 borrowing (Carried)
• Approved introduction of Community Safety Zones By‑law for County Roads 49 and 6 (Carried)
• Approved Human Resources Vacation Policy (HR 2.05) and Overtime/Flex Policy (HR 2.03) (Carried)
• Approved Middlesex Accessibility Advisory Committee Revised Terms of Reference (Carried)
• Approved 2025 Joint Annual Accessibility Status Report and posting on website (Carried)
• Approved introduction of by‑law to appoint Councillor Grantham to the Budget Committee (Carried)
• Directed staff to procure a consultant to update the Community Safety Well‑Being Plan (Carried)
• Received Official Plan Amendment presentation and submissions; directed staff to prepare a report (Carried)

Inaugural Meeting of County Council

The inaugural County Council meeting on November 27, 2025 will conduct the election of the County Warden for the 2025‑2026 term. The agenda includes ceremonial items such as an honour guard procession, a choir performance, introductions of councillors, and presentations of the chain of office and the gavel to the past warden. The meeting will conclude with adjournment.

• Election of the County Warden (term Nov 27, 2025 – Nov 26, 2026)
• Outline of election procedure (excerpt of Rules of Procedure)
• Presentation of the Chain of Office
• Presentation of the Gavel to the past Warden
• Honour Guard procession and Medway Madrigal Choir performance

The council elected Sue Clarke as Warden for the November 27 2025 to November 26 2026 term. Past Warden Kurtis Smith was appointed chair of the meeting and past wardens Marigay Wilkins and Jim Maudsley were appointed scrutineers. The Rules of Procedure were suspended to allow floor nominations, leading to Councillor Mayhew’s nomination and acceptance. Ballots were ordered destroyed and the meeting adjourned at 5:01 pm.

• Appointed Past Warden Kurtis Smith as Chair of the meeting – carried
• Appointed Past Wardens Marigay Wilkins and Jim Maudsley as scrutineers – carried
• Suspended Rules of Procedure to allow floor nominations; nominated Councillor Mayhew – carried
• Elected Sue Clarke as Warden (term Nov 27 2025–Nov 26 2026) – carried
• Ordered ballots destroyed by the County Clerk – carried
• Declared Councillor Clarke as Warden – carried
• Adjourned the meeting at 5:01 pm – carried

Council Meeting

Council is deciding on several transit agreements, including funding from the Ontario Transit Investment Fund and the Provincial Gas Tax program. The body is also reviewing budget reconciliations and awarding multiple construction and vehicle tenders.

• Ontario Transit Investment Fund agreements with St. Thomas, Sarnia, London, and Strathroy-Caradoc
• Award of $497,500 to Tradition Construction Inc. for Middlesex County EMS Waterloo Street Renovations Phase 2
• Award of $891,928 to Premier Truck Group of London for two combination dump and spreader trucks
• Approval of the 2025 PSAB / Full-Accrual Budget in the amount of $55,737,025
• Direction to include a Middlesex County Archives Feasibility Study in the 2026 Budget

The council approved the 2025 budget reconciliation to PSAB standards, confirming a net amount of $55,737,025 for the audited financial statements. It also authorized the Ontario Transit Investment Fund Transfer Payment Agreement and related municipal funding agreements for St. Thomas, Sarnia, London and Strathroy‑Caradoc. Additional actions included adopting the Gas Tax Funds for public transit, directing a feasibility study for a County Archives, and approving several procurement items.

• Approved Ontario Transit Investment Fund Transfer Payment Agreement and related municipal funding agreements – Carried
• Approved County participation in Ontario Gas Tax Funds for public transit – Carried
• Approved 2025 Budget Reconciliation to PSAB Standards, net $55,737,025 – Carried
• Directed staff to include a Middlesex County Archives Feasibility Study in the 2026 Budget – Carried
• Approved Legislative Services Policy 9.01 – Public Service – Carried
• Approved revised Speed Limit By‑law for County Roads 1‑81 to be introduced Dec 9, 2025 – Carried
• Awarded Tender # MC-2025-14 to Tradition Construction Inc. for $497,500 – Carried
• Awarded Tender # T1‑T6‑2025 to Premier Truck Group for $891,928 – Carried

Library Board

The Middlesex County Library Board will approve the minutes from the October 21, 2025 meeting. It will receive updates on Early Learners and Technical Services for information only. Several system reports and program updates will be received for information. The board will conduct first, second, third, and final readings of By‑Law #52 to confirm the proceedings of the November 25, 2025 meeting.

• Approve October 21, 2025 meeting minutes (LB_Oct21_2025).
• Receive Early Learners Update presentation (Shauna Dereniowski).
• Receive Technical Services Update presentation (Aimee Sparzynski).
• Receive System Internet and System Circulation reports for 2025‑2024.
• First, second, third, and final readings of By‑Law #52 confirming meeting proceedings.

The board approved the minutes from the October 21 meeting and received several informational updates and reports. A by‑law confirming the November 25 meeting was given its first, second, third and final readings and was adopted. The board also set dates for its next three meetings in 2026.

• Approved October 21, 2025 minutes (carried)
• Received Early Learners Update presentation for information (carried)
• Received Technical Services Update presentation for information (carried)
• Received items 6.a‑6.f (reports) for information (carried)
• Adopted by‑law confirming November 25 meeting – first and second reading (carried)
• Adopted by‑law confirming November 25 meeting – third and final reading (carried)
• Scheduled next meetings: Jan 13, Mar 24, May 26 2026 (carried)

Special Council Meeting

Middlesex County Council will hold a special meeting on November 21, 2025, to discuss a personal matter involving municipal employees. The meeting will include a closed session to consider human resources issues and will conclude with the approval of a confirmation by-law.

• Closed session to discuss a personal matter involving municipal employees
• Approval of By-law 7372 to confirm the proceedings of the meeting
• Meeting held at Middlesex County Building, 399 Ridout Street North, London

The council approved the meeting agenda as presented. A closed‑session period was authorized to begin at 9:01 am. The council rose from closed session at 10:35 am, passed the first/second and third readings of By‑law #7372, and adjourned the meeting at 10:39 am.

• Approved agenda as presented (Carried)
• Authorized closed session at 9:01 am (Carried)
• Approved rise from closed session at 10:35 am (Carried)
• Approved first and second reading of By‑law #7372 (Carried)
• Approved third and final reading of By‑law #7372 (Carried)
• Adjourned meeting at 10:39 am (Carried)

MAAC

The Middlesex Accessibility Advisory Committee will approve routine items such as the agenda and minutes, then receive and approve a revised Terms of Reference for the committee and send it to Middlesex County Council. It will also receive and approve the 2025 Joint Annual Accessibility Status Report for presentation to County Council. Additional agenda items include a review of Thames Centre capital projects and informational updates from the Ministry of Seniors and Accessibility and the Ministry of Children, Community and Social Services.

• Approval of the revised Terms of Reference for the Middlesex Accessibility Advisory Committee
• Approval of the 2025 Joint Annual Accessibility Status Report
• Review of Municipality of Thames Centre capital projects (King Street Storm Sewer Upgrade and Road Urbanization)
• Receipt of Ministry of Seniors and Accessibility desk audit update
• Receipt of letter from Minister Parsa regarding a poverty survey

The Middlesex Accessibility Advisory Committee approved its agenda and the minutes from the May 8, 2025 meeting. The committee adopted a revised Terms of Reference that replaces “his or her” with “their.” It approved the 2025 Joint Annual Accessibility Status Report and will forward it to County Council. The Thames Centre capital‑projects presentation and two ministry items were received for information only.

• Agenda approved as presented (Carried)
• May 8, 2025 minutes approved as presented (Carried)
• Revised Terms of Reference approved and sent to County Council (Carried)
• 2025 Joint Annual Accessibility Status Report approved and to be presented to County Council (Carried)
• Thames Centre Capital Projects Review presentation received for information (Carried)
• Ministry of Seniors and Accessibility desk audit update and Minister Parsa letter received for information (Carried)

Council Meeting

Council will hear the KPMG audit findings for 2024 and vote to approve the county's consolidated financial statements, along with those of the library, trust funds, and paramedic services. It will also decide on boundary road maintenance agreements with Zorra and Perth South, and consider a request from Middlesex Centre to delegate planning authority (staff recommend retaining it). Other business includes awarding a $42,000 contract for a Strathmere Lodge strategic review and transferring a $75,328.66 year-end surplus to reserves. A motion to include an archives feasibility study in the 2026 budget will be introduced for debate at a later meeting.

• KPMG audit findings report for the year ended December 31, 2024
• Approval of 2024 Consolidated Financial Statements for County, Library, Trust Funds, and Paramedic Services
• Boundary road maintenance agreements with Township of Zorra (Cobble Hills Road) and Township of Perth South (Whalen Line)
• Award of RFP #MC-2025-13 for Strathmere Lodge Long-Term Care Home Strategic Alignment Review and Master Plan to Centre for Organizational Excellence for $42,000
• 2024 year-end unallocated County surplus of $75,328.66 transferred to Tax Rate Stabilization Reserve

The council approved the 2024 Consolidated Financial Statements, the 2024 Library Board Financial Statements, and the 2024 Trust Funds Financial Statements. It approved a $42,000 award to the Centre for Organizational Effectiveness. It transferred an unallocated 2024 surplus of $75,328.66 to the Tax Rate Stabilization Reserve. A motion to retain County planning authority was defeated.

• Approved 2024 Consolidated Financial Statements (Carried)
• Approved 2024 Library Board Financial Statements (Carried)
• Approved 2024 Trust Funds Financial Statements (Carried)
• Awarded RFP # MC-2025-14 to Centre for Organizational Effectiveness for $42,000 (Carried)
• Transferred $75,328.66 surplus to Tax Rate Stabilization Reserve (Carried)
• Defeated motion to retain subdivision, condominium, and Official Plan Amendment authority at County level (Defeated)
• Approved Boundary Road Maintenance Agreements with Townships of Zorra and Perth South (Carried)
• Received KPMG Audit Findings Report for information (Carried)

Recruitment Committee

The Recruitment Committee will meet virtually to conduct a closed session. The committee is scheduled to consider the recruitment of the Director of Financial Services / Treasurer.

• Closed session regarding Director of Financial Services / Treasurer Recruitment

The Recruitment Committee voted to move into a closed session to discuss a personal matter related to the Director of Finance recruitment; the motion carried. Later, the committee voted to rise from the closed session; the motion carried. Finally, the committee voted to adjourn the meeting; the motion carried.

• Entered closed session to consider Director of Finance recruitment matter (motion carried)
• Rose from closed session (motion carried)
• Adjourned meeting (motion carried)

Recruitment Committee

This Recruitment Committee meeting is largely procedural, with the main item being a closed session to discuss the recruitment of the Director of Financial Services / Treasurer, a personal matter involving identifiable individuals. No other decisions or public discussions are scheduled.

• Closed session to consider Director of Financial Services / Treasurer recruitment under Municipal Act personal matters exemption

The Recruitment Committee moved to close part of the meeting to consider the Director of Finance recruitment; the motion carried. After the closed session, the committee rose from closed session and adjourned; both motions carried. Warden Ropp reported that an interview was conducted.

• Closed session on Director of Finance recruitment motion carried
• Rise from closed session motion carried
• Adjournment motion carried

Library Board

The Middlesex County Library Board is meeting to review and receive the 2026 Draft Library Board Budget. The board intends to introduce these budget estimates to the Middlesex County Budget Committee.

• 2026 Draft Library Board Budget presentation and report
• System Internet 2025-2024 information item
• System Circulation 2025-2024 information item
• October 2025 Middlesex EarlyON Program Calendar
• By-law #51 to confirm proceedings of the October 21, 2025 meeting

The Board approved the September 23, 2025 minutes and received the 2026 draft budget presentation for information. It also agreed to forward the 2026 budget estimates to the Middlesex County Budget Committee. By-law #51 confirming the October 21 meeting was given a first, second, and final reading. Several reports and items were received for information.

• Approved September 23, 2025 minutes (Carried)
• Received 2026 Draft Library Board Budget presentation for information (Carried)
• Received 2026 Draft Library Board Budget report and directed budget estimates to County Budget Committee (Carried)
• Received items 6.a‑6.f (system reports, activity report, program calendar, story time) for information (Carried)
• By‑law #51 first and second reading (Carried)
• By‑law #51 third and final reading (Carried)
• Adjourned meeting at 11:27 am (Carried)

MLPS Authority Board

The MLPS Authority Board will approve the minutes from the August 11, 2025 meeting, receive a presentation of the 2026 draft budget for information, hold a closed session to discuss labour‑relations matters, and consider By‑Law #2025-05 confirming the proceedings of this meeting with first, second, third and final readings.

• Approval of August 11, 2025 regular and closed‑session minutes
• Presentation of the 2026 Draft Budget (MLPS Draft Budget 2026.pdf)
• Closed‑session discussion of Labour Relations under Municipal Act 239(2)(d)
• By‑Law #2025-05: first and second reading, then third and final reading
• Standard agenda items: call to order, disclosure of pecuniary interest, inquiries, new business, adjournment

The board approved the 2026 Estimates for Middlesex‑London Paramedic Services totaling $78,625,186 and forwarded them to the Middlesex County Budget Committee. The board directed staff on a labour‑relations matter and closed a portion of the meeting to consider it. The minutes from the August 11, 2025 meeting (open and closed sessions) were approved, and by‑law #2025-05 received its first, second, third, and final readings.

• Approved minutes of the August 11, 2025 open session – Carried
• Approved closed‑session minutes of August 11, 2025 – Carried
• Approved 2026 Estimates of $78,625,186 – Carried
• Directed staff on a labour‑relations matter – Carried
• Closed portion of the meeting to consider labour relations – Carried
• Board rose from closed session at 11:14 am – Carried
• Gave by‑law #2025-05 first and second reading – Carried
• Gave by‑law #2025-05 third and final reading – Carried

Special Council Meeting

Middlesex County Council is holding a special meeting that will enter closed session to consider legal and negotiation advice regarding the Middlesex County Economic Development Corporation, and a personal matter concerning recruitment of a Director of Finance. The meeting also includes a confirmation by-law to formalize proceedings. No substantive public decisions are on the open agenda.

• Closed session discussion of Middlesex County Economic Development Corporation under solicitor-client privilege and negotiation advice
• Closed session discussion of Director of Finance recruitment as a personal matter about identifiable individuals
• Confirmation By-law #7360 to ratify proceedings of the October 7, 2025 special meeting

Council approved the meeting agenda and authorized a closed session to discuss the Economic Development Corporation and Finance Director recruitment. The council rose from closed session, gave By‑law #7360 its first and second reading, then its third and final reading, and finally adjourned the meeting.

• Agenda approved as presented (motion DeViet, seconded Grantham)
• Closed session authorized at 11:02 am (motion Clarke, seconded Mayhew)
• Council rose from closed session at 11:25 am (motion Clarke, seconded Mayhew)
• By‑law #7360 given first and second reading (motion Clarke, seconded Brennan)
• By‑law #7360 given third and final reading (motion McGuire, seconded Mayhew)
• Meeting adjourned at 11:36 am (motion Brennan, seconded McGuire)

Council Meeting

Middlesex County Council will introduce by-laws to authorize five cost apportionment agreements for social services and authorize the execution of these agreements. The meeting also includes the approval of minutes and reports on payables and infrastructure.

• By-law 7361-7365: Ontario Works, Land Ambulance, Housing, Homelessness, and Child Care agreements
• By-law 7366: Confirming proceedings of the October 7, 2025 meeting
• Committee of the Whole to consider Natural Asset Valuation and OCIF reports
• Payables totaling $6,217,695.65 for Roads
• Closed session to consider Ontario Transit Investment Fund and Facilities

The council approved the September 23 and 29 meeting minutes and received the Consolidated Municipal Service Manager agreements report, authorizing the related by‑laws. It directed staff to incorporate the natural‑asset valuation into the County Asset Management Plan and gave final reading to five cost‑apportionment by‑laws with the City of London. Payables for August 2025 were accepted for information, and staff received direction on OTIF and facilities matters from the closed session.

• Approved September 23 and 29 meeting minutes (including closed session) – Carried
• Received CMSM Agreements report for information and authorized introduction of related by‑laws – Carried
• Directed staff to incorporate natural asset valuation into the Asset Management Plan – Carried
• Accepted payables items 9.d.1‑9.d.19 for information – Carried
• Provided direction to staff on OTIF project update and facilities matters (closed session) – Carried
• Gave first and second reading to by‑laws #7361‑#7365 – Carried
• Gave third and final reading to by‑laws #7361‑#7365 – Carried
• Adjourned meeting at 2:34 pm – Carried

Recruitment Committee

The Recruitment Committee will approve minutes from its September 25 meeting and hold a closed session to discuss the recruitment of the Director of Financial Services / Treasurer.

• Approval of September 25, 2025 meeting minutes
• Closed session to discuss Director of Financial Services / Treasurer recruitment
• Review of closed session minutes from September 25, 2025

The Recruitment Committee approved both the regular and closed‑session minutes from September 25, 2025. A motion to close part of the meeting for a personal‑matter discussion was carried. The committee then rose from closed session and adjourned at 4:17 p.m.

• Approved regular minutes of September 25, 2025 (Carried)
• Approved closed‑session minutes of September 25, 2025 (Carried)
• Closed portion of meeting at 12:01 p.m. to consider finance recruitment (Carried)
• Rose from closed session at 4:16 p.m. (Carried)
• Adjourned meeting at 4:17 p.m. (Carried)

Recruitment Committee

The Middlesex County Recruitment Committee will meet to approve minutes from the previous meeting and discuss the recruitment of a Director of Financial Services / Treasurer in closed session. The meeting is scheduled for September 25, 2025, at the Middlesex County Building.

• Approval of September 18, 2025 meeting minutes
• Closed session to discuss Director of Finance / Treasurer recruitment
• Review of closed session minutes from September 18, 2025

The Recruitment Committee approved the September 18, 2025 minutes for the Director of Finance/Treasurer recruitment, both regular and closed‑session versions. The committee voted to close part of the meeting to discuss the Director of Financial Services/Treasurer recruitment. The committee then rose from closed session and adjourned the meeting.

• Approved September 18, 2025 regular minutes (Carried)
• Approved September 18, 2025 closed‑session minutes (Carried)
• Closed portion of meeting to consider Director of Financial Services/Treasurer recruitment (Carried)
• Rose from closed session at 3:19 pm (Carried)
• Adjourned meeting at 3:20 pm (Carried)

Library Board

The Middlesex County Library Board will vote to adopt a fine‑free model for the library beginning January 1 2026 and to revise related policies. The board will also receive a presentation on the 2026 library budget and a seniors programming update. Updates to the Library and Political Elections policy will be approved, and a by‑law confirming the meeting proceedings will be read for the third and final time.

• Approve a fine‑free model for Middlesex County Library effective Jan 1 2026 and revise applicable policies
• Approve updates to the Library and Political Elections policy and amend the Library Policy Manual
• Receive the 2026 Library Budget discussion presentation for information
• Receive the Seniors Programming Update presentation for information
• Give first, second, third, and final readings to By‑law #50 confirming the September 23 2025 meeting

The Library Board approved a fine‑free model for the Middlesex County Library to take effect on January 1 2026 for one year, with a review during the 2027 budget. It also approved updates to the Library and Political Elections policy and adopted a by‑law confirming the September 23 2025 meeting proceedings. Several reports and presentations, including seniors programming and the 2026 budget discussion, were received for information.

• Approved fine‑free model for Middlesex County Library effective Jan 1 2026 (one‑year period) – carried
• Approved updates to the Library and Political Elections policy and revision of the policy manual – carried
• Approved by‑law confirming September 23 2025 meeting proceedings (first & second reading) – carried
• Approved by‑law confirming September 23 2025 meeting proceedings (third & final reading) – carried
• Approved minutes of the June 25 2025 Library Board meeting – carried
• Received Seniors Programming Update presentation for information – carried
• Received 2026 Library Budget Discussion presentation for information – carried
• Received items 6.a‑6.g (circulation reports, activity report, program updates, article, poster, calendar) for information – carried

Council Meeting

Council will receive information and consider action on a county road assumption by-law, a Hydro One Longwood to Lakeshore project delegation, and a report on Middlesex County Economic Development. Council is also directed to proceed with MLPS Waterloo Base Phase 2 procurement activities. Several by-laws are scheduled for approval, including designating through highways and appointing MLPS board members.

• County Road Assumption By-Law with Schedule A resolutions
• Hydro One Longwood to Lakeshore Project update delegation
• MLPS Waterloo Base Phase 1 renovations report; staff directed to proceed with Phase 2 procurement
• Middlesex County Economic Development report; staff directed to maintain internal delivery model
• By-laws #7357 (through highways), #7358 (MLPS board appointments), #7359 (confirming proceedings)

The council completed the legislative process for three by‑laws, giving them a third and final reading. Staff were directed to proceed with Phase 2 procurement for the MLPS Waterloo Base renovation. The economic development report was received and the internal delivery model was confirmed to continue. Several reports and updates were received for information, and the meeting closed after a closed‑session discussion of service‑manager agreements and a human‑resources matter.

• First and second reading of by‑laws #7357‑#7359 carried
• Third and final reading of by‑laws #7357‑#7359 carried
• Staff directed to proceed with Phase 2 procurement for MLPS Waterloo Base carried
• Staff directed to maintain internal economic development delivery model carried
• County Road Assumption By‑law report received for information carried
• Hydro One Longwood to Lakeshore Project update received for information carried
• London & Middlesex Local Immigration Partnership presentation received for information carried
• Items 9.d.1‑9.d.5 (electronic payments, OPA amendment, procurements, census, transmission line study) received for information carried

Recruitment Committee

The Recruitment Committee will hold a closed session to discuss the recruitment of a Director of Financial Services/Treasurer. The remainder of the meeting is procedural, including approval of minutes and adjournment.

• Closed session under Municipal Act for Director of Finance/Treasurer recruitment discussion (personal matter)

The Recruitment Committee moved to a closed session to discuss the Director of Finance/Treasurer recruitment, and the motion carried. The committee then rose from the closed session, and the motion to do so carried. Finally, the meeting was adjourned, with the motion carried. No policy or hiring decisions were made.

• Moved to closed session for finance/treasurer recruitment discussion (carried)
• Rose from closed session (carried)
• Adjourned meeting (carried)

Council Meeting

Middlesex County Council will consider and approve the Community Safety Zone Policy and instruct staff to prepare a by‑law to designate safety zones on County roads. The council will also give pre‑budget approval for 2026 equipment procurement, adopt the 2026 meeting schedule for Council, committees and the Library Board, and receive reports on recruitment committee appointments and a long‑term care facility review.

• Approve Community Safety Zones Policy and direct staff to draft a by‑law (Agenda item 9.c.2)
• Pre‑budget approval for 2026 equipment procurement, to be funded through the 2026 capital budget (9.c.3)
• Adopt the 2026 meeting schedule for Council, committees and Library Board (9.c.1)
• Appointment of members to the Director of Financial Services/Treasurer Recruitment Committee (5.a.1)
• Adopt By‑law #7353 to create the Middlesex County Community Improvement Support Program (12.a)

Middlesex County Council adopted the 2026 meeting schedule and approved the Community Safety Zone Policy, directing staff to draft a by‑law for designating safety zones on County roads. The Council also gave pre‑budget approval for 2026 equipment procurement and approved the recruitment committee terms of reference for the Director of Financial Services/Treasurer. Several by‑laws received first, second, third, and final readings.

• Approved Community Safety Zone Policy (Carried)
• Directed staff to draft by‑law for Community Safety Zones (Carried)
• Adopted 2026 Meeting Schedule for Council, Committees & Library Board (Carried)
• Provided pre‑budget approval for 2026 equipment procurement (Carried)
• Approved Recruitment Committee Terms of Reference for Director of Financial Services/Treasurer (Carried)
• Received Strathmere Lodge Long‑Term Care report for information and directed competitive RFP procurement (Carried)
• Given first and second reading to by‑laws #7353‑#7356 (Carried)
• Given third and final reading to by‑laws #7353‑#7356 (Carried)

Council Meeting

Middlesex County Council will appoint Paul Shipway as Chief Administrative Officer and approve procedural by-laws for the Village of Newbury's hybrid official plan process. The meeting also includes approval of minutes, committee appointments, and various informational reports.

• Appointment of Paul Shipway as Chief Administrative Officer
• Approval of Newbury Official Plan amendment procedures
• Establishment of $2,000 fee for Newbury Official Plan amendments
• Appointment of William Kampers to Accessibility Advisory Committee
• Authorization to participate in Women in Local Leadership exchange

Middlesex County Council approved by‑law #7350 to appoint Paul Shipway as Chief Administrative Officer and amended by‑law #7203 to appoint committee members for the 2022‑2026 term. The Council adopted the Newbury Hybrid Official Plan Procedures and directed staff to draft by‑laws delegating meeting authority to the Village of Newbury and establishing a $2,000 amendment fee. Staff were instructed to bring forward a by‑law to adopt the Community Improvement Support Program for the 2026 budget, and the Council authorized participation in the PMI‑WILL exchange. The Council also directed a review of policies related to community safety zones, automated speed enforcement, and road enhancements.

• Appointed Paul Shipway as Chief Administrative Officer (By‑law #7350) – approved
• Amended By‑law #7203 to appoint members to committees and boards for 2022‑2026 – approved
• Adopted Newbury Hybrid Official Plan Procedures (Appendices A & B) – approved
• Directed staff to draft by‑law amending By‑law No. 7263 to delegate meeting authority to Village of Newbury – approved
• Directed staff to draft by‑law amending By‑law No. 7218 to set $2,000 fee for private amendments to Newbury Official Plan – approved
• Directed staff to bring forward by‑law to adopt the Community Improvement Support Program (CISP) for 2026 budget consideration – approved
• Authorized participation in the Partnerships for Municipal Innovation – Women in Local Leadership exchange (Aug‑Sep 2025) – approved
• Directed staff to review policies on community safety zones, automated speed enforcement, and road enhancements – approved

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board will receive several operational and financial updates. The board will also meet in a closed session to discuss labor negotiations and facilities.

• WSIB Liability Growth report
• MLPS Financial Structures & Stewardship Overview
• Status update on Specialized Dedicated Neonatal Paediatric Transport Unit
• Update on Stable Patient Inter-Facility Transport Unit Initiative
• Closed session regarding labor negotiations and land acquisition/disposition

The MLPS Authority Board approved the June 12, 2025 meeting minutes and received several reports for information, including WSIB liability growth, leadership development, financial stewardship, and service updates. The board also passed by-law #2025-04 to confirm the proceedings of the August 11, 2025 meeting, giving it first through final readings. No other business was taken.

• Approved June 12, 2025 meeting minutes (first and closed session) – Carried
• Received WSIB Liability Growth report for information – Carried
• Received MLPS Leadership Continuity and Development Program report – Carried
• Received MLPS Financial Structures & Stewardship Overview report – Carried
• Received CORE Program Treat and Refer Model Update report – Carried
• Received Specialized Dedicated Neonatal Paediatric Transport Unit status update – Carried
• Received Stable Patient Inter‑Facility Transport Unit Initiative update – Carried
• Approved by‑law #2025-04 confirming August 11 meeting proceedings (first‑to‑final reading) – Carried

Council Meeting

Middlesex County Council will decide on awarding a tender for the Komoka Road bridge rehabilitation ($986,989.84 to Looby Builders) and a lease for economic development office space ($365,101 to CBRE). They will also discuss proceeding with an Ontario Transit Investment Fund application to continue inter-community transit service, approve the 2026 budget schedule, and receive several information reports including a Next Gen 9-1-1 update and library services. The meeting will include a closed session for a human resources matter.

• Award of RFP MC-2025-09: Economic Development office lease to CBRE for $365,101 over 5 years
• Award of Tender MC-2025-11: Komoka Road bridge rehabilitation over Sydenham River to Looby Builders (Dublin) Limited for $986,989.84
• Council direction to finalize Ontario Transit Investment Fund (OTIF) application and secure cost-sharing for inter-community transit years 2–5
• Approval of 2026 Budget Schedule and process enhancements, including an advisory budget survey
• Closed session under Municipal Act for a personal/human resources matter

The council authorized the County Engineer to award the Komoka Road Bridge rehabilitation contract to Looby Builders (Dublin) Limited for $986,989.84 before taxes. Council directed staff to finalize the Ontario Transit Investment Fund agreement, lead cost‑sharing discussions, and submit a revised OTIF application. The consideration of a lease for a new Economic Development office was deferred until a permanent Chief Administrative Officer is appointed. The 2026 budget schedule was approved and staff were instructed to prepare the budget and incorporate the Advisory Budget Survey results.

• Authorized award of Komoka Road Bridge rehab contract to Looby Builders ($986,989.84) – Carried
• Directed staff to finalize OTIF funding agreement, lead cost‑sharing talks, and submit revised application – Carried
• Deferred Economic Development office lease consideration until CAO appointment – Carried
• Approved 2026 Budget Schedule and directed staff to prepare budget and use Advisory Survey results – Carried
• Given first and second reading to By‑law #7348 (borrowing) and #7349 (meeting proceedings) – Carried
• Given third and final reading to By‑law #7348 and #7349 – Carried

Special Council Meeting

Middlesex County Council will hold a special meeting on July 7, 2025. After a closed session to discuss the chief administrative officer recruitment, the council will consider by-law #7347, which confirms the proceedings of this meeting, with first, second, and final readings. The agenda also includes routine items such as call to order, disclosure of pecuniary interest, and approval of the agenda.

• Closed session to discuss CAO recruitment (personnel matter)
• By-law #7347 – first and second reading to confirm meeting proceedings
• By-law #7347 – third and final reading to confirm meeting proceedings

The council approved the meeting agenda as presented. It voted to enter a closed session to discuss CAO recruitment and later to rise from that closed session. By‑law #7347 was given its first, second, third, and final readings. The meeting was adjourned at 1:57 pm.

• Agenda approved as presented (Carried)
• Closed session authorized at 8:02 am (Carried)
• Rise from closed session authorized at 1:55 pm (Carried)
• By‑law #7347 given first and second reading (Carried)
• By‑law #7347 given third and final reading (Carried)
• Meeting adjourned at 1:57 pm (Carried)

Planning Advisory Committee

The Planning Advisory Committee will meet to receive a presentation on the Middlesex County Official Plan Review, specifically regarding Growth & Development and Agriculture. The committee will also consider the approval of minutes from the May 14, 2025 meeting.

• Middlesex County Official Plan Review presentation on Growth & Development and Agriculture

The committee approved the minutes from the May 14, 2025 meeting. It decided to maintain the current policy framework and the minimum agricultural lot size of about 40 hectares (100 acres). The Official Plan Review presentation was received for information. The meeting was adjourned at 2:49 pm.

• Approved May 14, 2025 minutes (carried)
• Maintained existing policy framework and minimum agricultural lot size of about 40 hectares (100 acres) (carried)
• Received Official Plan Review presentation for information (carried)
• Adjourned meeting at 2:49 pm (carried)

Library Board

The Middlesex County Library Board is meeting to decide on updates to two operational policies. The board will also receive a presentation regarding summer library programming and review system circulation and internet usage data.

• Policy review and potential approval of updates to the Safety of Children in the Library policy
• Policy review and potential approval of updates to the Library Room Bookings policy
• Presentation on 'Summer at the Library' by Shauna Dereniowski and Liz Adema
• Review of System Circulation and System Internet data for 2024-2025
• By-law #49 to confirm the proceedings of the June 25, 2025 meeting

The board approved updates to the Safety of Children policy and the Library Room Bookings policy, and amended the library policy manual accordingly. It also approved the May 27 minutes, received the Summer at the Library presentation and several informational items. The board gave first, second, third and final readings to by‑law #49 and adjourned at 9:40 a.m.

• Approved May 27, 2025 minutes (carried)
• Received Summer at the Library presentation for information (carried)
• Approved updates to Safety of Children policy and library manual (carried)
• Approved updates to Library Room Bookings policy and library manual (carried)
• Received items 6.a‑6.i for information (carried)
• Gave by‑law #49 first and second reading (carried)
• Gave by‑law #49 third and final reading (carried)
• Adjourned meeting at 9:40 a.m. (carried)

Special Council Meeting

This special meeting of Middlesex County Council will enter a closed session to discuss the recruitment of a Chief Administrative Officer, a personal matter about an identifiable individual. After the closed session, council will consider a confirming by-law to formalize the meeting's proceedings.

• Closed session for CAO recruitment (personal matter per Municipal Act)
• By-law #7341 to confirm proceedings of the June 24, 2025 special meeting

Council approved the meeting agenda and authorized a closed session to discuss CAO recruitment. The council rose from the closed session, and By-law #7341 confirming the special meeting was given its first, second, third, and final readings. The meeting was then adjourned.

• Agenda approved as presented (Carried)
• Closed session approved to consider CAO recruitment (Carried)
• Council rose from closed session (Carried)
• By-law #7341 given first and second reading (Carried)
• By-law #7341 given third and final reading (Carried)
• Meeting adjourned (Carried)

Council Meeting

Middlesex County Council will vote on approving the 2025 insurance renewal with a premium of $1,359,238 and introduce a by-law authorizing up to $2,000,000 in borrowing. The council also considers lifting a road reserve at 11726 Petty Street and granting draft approval for a subdivision on Carroll Street East in Strathroy-Caradoc. Other items include a rural road safety resolution and reports on transit, housing, and budget variance.

• Approve $1,359,238 insurance renewal with Intact Public Entities Inc. for 2025/26
• Authorize borrowing up to $2,000,000 via 2025 Borrowing By-Law
• Remove 0.3 m reserve at 11726 Petty Street (County Road 19) for shared driveway access
• Grant draft plan approval for proposed subdivision (39T-SC2301) at Carroll Street East, Strathroy-Caradoc
• Approve resolution requesting provincial action on rural road safety initiative

The council approved the 2025 insurance renewal with a premium of $1,359,238. It adopted a resolution requesting the provincial government to implement the Good Roads rural road safety program. The council also approved a $2 million borrowing by‑law to be introduced at the next meeting and allocated $6,336 to the eight lower‑tier municipalities for youth sports and recreation.

• Approved 2025 insurance renewal premium of $1,359,238 (Carried)
• Adopted resolution urging Ontario to implement Good Roads rural road safety program (Carried)
• Authorized introduction of a $2,000,000 borrowing by‑law at the July 8, 2025 meeting (Carried)
• Approved removal of 0.3 m reserve at 11726 Petty Street and related land transfers (Carried)
• Authorized CMSM Cost Apportionment Amending Agreements by‑law (Carried)
• Allocated $6,336 evenly ($792 per municipality) to support youth sports and recreation (Carried)
• Endorsed medium‑high growth scenarios for population and housing to 2056 (Carried)
• Granted draft plan approval for subdivision File No. 39T‑SC2301, Carroll Street East (Carried)

Special Council Meeting

The Council is holding a special meeting to consider CAO recruitment during a closed session. The meeting also includes the approval of a confirming by-law for the session's proceedings.

• Closed session regarding CAO Recruitment
• By-law #7340 to confirm proceedings of the June 23, 2025 Special Meeting

The council approved the meeting agenda as presented. A closed session was approved to discuss CAO recruitment, and the council rose from that closed session at 1:03 pm. By‑law #7340 was given a first and second reading, then a third and final reading. The meeting was adjourned at 1:03 pm.

• Agenda approved (carried)
• Closed session approved to consider CAO recruitment (carried)
• Council rose from closed session (carried)
• By‑law #7340 first and second reading approved (carried)
• By‑law #7340 third and final reading approved (carried)
• Meeting adjourned (carried)

Special Council Meeting

The Council will meet for a special session to discuss the recruitment of a Chief Administrative Officer (CAO). This portion of the meeting is closed to the public as it pertains to personal matters of identifiable individuals.

• Closed session regarding CAO Recruitment
• By-law #7339 to confirm proceedings of the June 13, 2025 Special meeting

The council approved the meeting agenda as presented. It authorized a closed session to discuss CAO recruitment, then rose from that session. The council gave first, second, third, and final readings to By‑law #7339 confirming the special meeting and subsequently adjourned.

• Approved agenda (carried)
• Authorized closed session on CAO recruitment (carried)
• Rose from closed session (carried)
• First and second reading of By‑law #7339 (carried)
• Third and final reading of By‑law #7339 (carried)
• Adjourned meeting (carried)

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board will receive a series of informational reports on topics including WSIB liability growth, ambulance remount, resilience training, mCAD/iPad deployment, ePCR software rollout, Western University Homecoming 2025 planning, London CACC transition to MPDS, ambulance offload times, and response time performance. The board will also hold a closed session to discuss labour negotiations and a paid vacation time accrual management program. The only voting items are approval of prior meeting minutes and a confirming by-law.

• WSIB Liability Growth and Strategic Response report
• Ambulance Remount Initiative update
• mCAD and iPAD Deployment Initiative report
• Western University Homecoming 2025 Operational Planning Update
• Closed session for negotiations update and Paid Vacation Time Accrual Management Program

The board approved the minutes of the March 10, 2025 meeting. It received several reports for information, including the WSIB Liability Growth response and the Ambulance Remount Initiative. The by‑law confirming the June 12 meeting was given a first and second reading, then a third and final reading. The meeting adjourned at 3:00 pm.

• Approved March 10, 2025 minutes (Carried)
• Received WSIB Liability Growth and Strategic Response report (Carried)
• Received Ambulance Remount Initiative report (Carried)
• Received Resilience Training report (Carried)
• Received ePCR Software Rollout report (Carried)
• By‑law given first and second reading (Carried)
• By‑law given third and final reading (Carried)

County Road and Bridge Assumption Study Technical Steering Committee

The Technical Steering Committee is reviewing a report from County Engineer Chris Traini regarding the County Road and Bridge Assumption Study. The body is considering the transfer of specific roads to the County Road system effective September 1, 2025, pending local municipality resolutions.

• Proposal to add roads identified in Appendix A to the County Road system
• Requirement for local municipalities to confirm no debt on transferred roads
• Requirement for local municipalities to pay capital and maintenance costs outlined in Appendix A
• Approval of February 4, 2025 meeting minutes

The committee approved the minutes from the February 4, 2025 meeting. It also approved a motion to add the roads listed in Appendix A to the County Road system, pending a council resolution from the applicable municipality, confirmation of no debt, and payment for capital and maintenance costs. The transfer is set to occur on September 1, 2025.

• Approved February 4, 2025 meeting minutes (carried)
• Approved addition of Appendix A roads to County Road system, contingent on municipal council resolution, debt confirmation, and cost payment (carried)
• Set transfer date for approved roads as September 1, 2025

Library Board

The board will vote to adopt the Middlesex County Library Strategic Plan 2025-2029. They will also receive an update on the Middlesex EarlyON program and review several informational reports on circulation, internet usage, and library activities.

• Adoption of Middlesex County Library Strategic Plan 2025-2029
• Presentation on Middlesex EarlyON Update by Early Years Program Manager
• Receipt of System Circulation 2025-2024 and System Internet 2025-2024 reports
• Receipt of Library Activity Report from Director of Library Services/CEO
• First, second, and third reading of By-law #48 to confirm proceedings of the May 27, 2025 meeting

The Board approved the minutes from the March 25 meeting. It received the Middlesex EarlyON update for information. The Library Strategic Plan 2025‑2029 was received for information and formally adopted. Several items and a by‑law were received for information and given readings, all carried.

• Approved March 25, 2025 minutes (Carried)
• Received Middlesex EarlyON update for information (Carried)
• Adopted Library Strategic Plan 2025‑2029 (Carried)
• Received items 6.a‑6.j for information (Carried)
• By‑law #48 first and second reading (Carried)
• By‑law #48 third and final reading (Carried)
• Adjourned meeting at 11:21 am (Carried)

Council Meeting

Middlesex County Council will consider a lease amending agreement with York Developments for 399 Ridout Street North, including related mortgage amendments for that property and 1413 Adelaide Street. The agenda also includes adopting a speed-limit bylaw, receiving reports on long-term care funding and emergency management, and directing comments on provincial Bill 17. A closed session is scheduled for Ontario Nurses' Association negotiations and CAO recruitment.

• Lease Amending Agreement with York Developments (London) Inc. for 399 Ridout Street North
• Mortgage Amending Agreements for 399 Ridout Street North and 1413 Adelaide Street
• By-law #7336 to adopt rates of speed on county highways
• Report on Bill 17 (Protect Ontario by Building Faster and Smarter Act) and direction to submit comments
• Closed session for ONA negotiations and CAO recruitment

The council approved a by‑law to authorize and execute a Lease Amending Agreement for the property at 399 Ridout Street North. It also authorized the Warden and Clerk to sign a new collective agreement with the Ontario Nurses’ Association. Staff were directed to prepare comments on Bill 17 (Protect Ontario by Building Faster and Smarter Act). Several by‑laws were given first, second, third and final readings and a number of reports and payables items were received for information.

• Approved Lease Amending Agreement for 399 Ridout Street North (by‑law #7337)
• Authorized Warden and Clerk to sign new Collective Agreement with Ontario Nurses’ Association
• Directed staff to submit comments on Bill 17 consultations
• Adopted by‑laws #7336 (speed rates), #7337 (lease amendment), and #7338 (meeting proceedings) – first/second and third/final readings
• Approved the meeting agenda
• Adopted minutes of the May 13, 2025 regular and special meetings and closed‑session minutes of April 29, 2025
• Received for information the Long‑Term Care funding overview and Emergency Management update
• Received for information payables items totaling over $5 million (items 9.d.1‑9.d.10)

Planning Advisory Committee

The Planning Advisory Committee will meet to review the minutes from April 24, 2025. The committee is scheduled to receive a presentation for information regarding the Middlesex County Official Plan Review, specifically focusing on Growth & Development and Agriculture.

• Middlesex County Official Plan Review presentation on Growth & Development and Agriculture

The committee approved the minutes from the April 24, 2025 meeting. It received the Middlesex County Official Plan Review presentation for information. The meeting was adjourned at 3:06 pm.

• Approved April 24 minutes (carried)
• Received Official Plan Review presentation (carried)
• Adjourned meeting at 3:06 pm (carried)

Special Council Meeting

This special meeting of Middlesex County Council is largely devoted to a closed session to discuss an Ontario Land Tribunal update, an Ontario Land Tribunal appeal, and lease negotiations, all under solicitor-client privilege. Following the closed session, council will consider a confirming by-law to formalize proceedings. No other business is scheduled.

• Closed session: Ontario Land Tribunal appeals update (litigation/privileged)
• Closed session: Ontario Land Tribunal appeal (litigation/privileged)
• Closed session: Lease negotiations (solicitor-client privilege)
• Consideration and adoption of Confirming By-law #7333

The council approved its agenda and authorized a closed session to discuss Ontario Land Tribunal matters. After the closed session, members directed staff to pursue the appeal of the Municipality of Strathroy‑Caradoc Application B‑22/2024 before the Ontario Land Tribunal. The by‑law confirming the special meeting’s proceedings was read and passed in three stages. The meeting was adjourned at 12:05 pm.

• Approved agenda (carried)
• Authorized closed session to discuss tribunal and lease matters (carried)
• Closed session concluded (carried)
• Directed staff to pursue Strathroy‑Caradoc appeal before Ontario Land Tribunal (carried)
• By‑law given first and second reading (carried)
• By‑law given third and final reading (carried)
• Adjourned meeting at 12:05 pm (carried)

Council Meeting

Council will decide on awarding a $12.6M construction contract for the Middlesex County Governance & Administration Centre to Baribeau Construction London Limited. Also up for decision: adopting a 2025-2030 strategic plan, establishing a Housing Advocate role, approving a $687,500 loan to Southwest Middlesex for a business park project, and updating speed limit by-laws. Several informational reports and correspondence items are also on the agenda.

• Award of Tender #MC-2025-08 to Baribeau Construction London Limited for $12,597,602 (Governance & Administration Centre)
• Adoption of Rooted in Community, Growing Toward Tomorrow - Middlesex County Strategic Plan (2025-2030)
• Approval of Housing Advocate role portfolio and recruitment
• Loan of $687,500 to Municipality of Southwest Middlesex for Glencoe Business and Industrial Park Servicing Project
• Speed limit by-law update for County Roads 1 to 81 and denial of pedestrian crossover at Catherine St & Richmond St, Dorchester

MAAC

The Middlesex Accessibility Advisory Committee will receive information presentations on several accessibility projects, including a sidewalk review at 293 Elizabeth Street in Lucan-Biddulph, multiple projects in Strathroy-Caradoc (Arda Falconer Memorial Community Garden, Jays Care Foundation baseball diamond enhancements, Woods Edge Park, Yorkview Community Park washroom upgrades, Strathroy Scout House), and an accessible parking space at the County Primary Operations Centre. A verbal update on the Ministry for Seniors & Accessibility desk audit regarding the Accessibility for Ontarians with Disabilities Act will also be provided. No binding decisions are being made; all items are for information only.

• 293 Elizabeth Street sidewalk review in Lucan-Biddulph
• Arda Falconer Memorial Community Garden in Strathroy-Caradoc
• Jays Care Foundation baseball diamond enhancements
• Yorkview Community Park washroom upgrades
• County Primary Operations Centre accessible parking space

The Middlesex Accessibility Advisory Committee approved the February 4, 2025 meeting minutes. It received for information presentations on the 293 Elizabeth Street sidewalk review, Strathroy‑Caradoc accessibility projects, an accessible parking space at the County Primary Operations Centre, and a Ministry for Seniors & Accessibility desk audit. The chair noted the next meeting will be in summer 2025, likely in Strathroy‑Caradoc.

• Approved February 4, 2025 minutes (carried)
• Received 293 Elizabeth Street sidewalk review presentation for information (carried)
• Received Strathroy‑Caradoc accessibility projects presentation for information (carried)
• Received Middlesex County Primary Operations Centre accessible parking space presentation for information (carried)
• Received Ministry for Seniors & Accessibility desk audit verbal update for information (carried)

Special Council Meeting

Middlesex County Council is meeting to decide on the award of a construction tender for the Governance & Administration Centre. The proposal includes using $6 million from the sale of two properties to fund the project.

• Award of Tender #MC-2025-08 to Baribeau Construction London Limited for $12,597,602.00 before taxes
• Allocation of $6 million from the sale of 399 Ridout Street North and 50 King Street toward the project
• Direction for staff to report on funding the remaining costs via debentures and reserves

The council postponed the award of Tender #MC-2025-08 for the Governance & Administration Centre to the May 13 meeting and instructed staff to provide a detailed cost breakdown, potential savings, and financing options. A closed session was held to discuss lease negotiations and related matters, after which the council reconvened. By‑law #7332 confirming the special meeting proceedings received its first, second, third, and final readings. The meeting was adjourned at 11:25 am.

• Recess until 10:15 am – carried
• Agenda approved as presented – carried
• Award of Tender #MC-2025-08 deferred to May 13 meeting – carried
• Staff directed to provide cost breakdown, savings review, and financing strategies – carried
• Closed session opened at 11:06 am to consider lease negotiations and related matters – carried
• Council rose from closed session at 11:24 am – carried
• By‑law #7332 given first and second reading – carried
• By‑law #7332 given third and final reading – carried

Planning Advisory Committee

The committee will receive a presentation on the Middlesex County Official Plan Review from staff. They will also consider approving minutes from the March 5, 2025 meeting. No other substantive decisions or public hearings are scheduled.

• Presentation on Middlesex County Official Plan Review by planners Abby Heddle-Jacobs and Durk Vanderwerff
• Motion to approve minutes of March 5, 2025 Planning Advisory Committee meeting

The committee approved the minutes from the March 5, 2025 meeting. It deferred further discussion of agricultural parcel sizes to the next meeting. The meeting was then adjourned at 3:06 pm.

• Approved March 5, 2025 minutes (motion carried)
• Deferred agricultural parcel size discussion to next meeting
• Adjourned meeting at 3:06 pm (motion carried)

Council Meeting

Middlesex County Council will consider several action items including setting 2025 tax ratios (unchanged from 2024), appointing Durk Vanderwerff as Interim Chief Administrative Officer via by-law #7328, and awarding a $27,000 contract to Waterhouse Executive Search for CAO recruitment. Council will also vote on ClinicalConnect privacy policies for Strathmere Lodge, a homeless prevention agreement with CMHA Thames Valley, and a $25,000 funding request for natural asset valuation.

• By-law #7328 appointing Durk Vanderwerff as Interim CAO
• Award of RFP #MC-2025-10 to Waterhouse Executive Search for $27,000 for CAO recruitment
• 2025 tax ratios remain the same as 2024 (approval of tax rate by-law #7329)
• Approval of ClinicalConnect privacy and security policies for Strathmere Lodge
• Up to $25,000 from Working Capital Reserve for natural asset valuation and trail monitoring

The council received and approved the ClinicalConnect privacy and security policies, kept the 2025 tax ratios the same as 2024, and appointed Councillor Cathy Burghardt‑Jesson to the Southwest Community Transit Committee. It awarded RFP #MC‑2025‑10 to Waterhouse Executive Search for $27,000, authorized a Homeless Prevention Agreement with the Canadian Mental Health Association, and approved $25,000 from the Working Capital Reserve for natural‑asset valuation and trail monitoring. Four by‑laws were given first, second, third and final readings and carried.

• Approved ClinicalConnect privacy and security policies (received for information)
• Kept 2025 tax ratios unchanged from 2024 (received for information)
• Appointed Councillor Cathy Burghardt‑Jesson to the Southwest Community Transit Committee (by‑law to be introduced)
• Awarded RFP #MC‑2025‑10 to Waterhouse Executive Search for $27,000
• Authorized execution of Homeless Prevention Agreement with CMHA Thames Valley
• Approved $25,000 funding from Working Capital Reserve for natural asset valuation and trail monitoring
• Adopted four by‑laws (interim CAO appointment, 2025 tax rates, committee appointments, meeting confirmation)
• Endorsed regional infrastructure advocacy framework and continued joint public‑health funding advocacy

Council Meeting

Council will choose between hiring an external executive search service (max $80,000) or proceeding internally for the Chief Administrative Officer recruitment. They will also consider a proposed condominium at 21829 Nissouri Road, a social media policy, and a report on U.S. tariff impacts. Several by-laws are up for final adoption, including the 2025 Asset Management Plan and a community transportation grant amendment.

• CAO recruitment decision: external search up to $80,000 or internal process
• Draft plan approval for a condominium at 21829 Nissouri Road, Thorndale
• Adoption of 2025 Asset Management Plan (By-law #7325)
• By-law to authorize Amending Agreement No. 3 for Community Transportation Grant Program
• Report on U.S. tariff impacts, directing staff to prepare temporary procurement by-law amendments

Council appointed Durk Vanderwerff as Acting Chief Administrative Officer effective April 8 2025. The June 10 2025 Council meeting was cancelled. Several by‑laws were read through all three stages and approved, including the Asset Management Plan and the Community Transportation Grant Program amendment. Additional actions included approving a draft condominium plan, updating the Social Media policy, and directing staff on CAO recruitment and temporary procurement by‑law amendments.

• Appointed Durk Vanderwerff as Acting Chief Administrative Officer (effective April 8 2025)
• Cancelled the June 10 2025 Council meeting
• Approved Amending Agreement No. 3 to the Community Transportation Grant Program Transfer Payment Agreement
• Directed staff to solicit proposals from the OECM list for an external search firm for CAO recruitment
• Granted draft plan approval for Proposed Plan of Condominium (File 39T‑TC‑CDM2304) at 21829 Nissouri Road, Thorndale
• Approved revisions to the Social Media for Business Purposes Policy (Legislative Services Policy 6.01)
• Directed staff to develop temporary procurement by‑law amendments to mitigate potential U.S. tariff impacts
• Gave first, second, and third readings to by‑laws #7325, #7326, and #7327

Council Meeting

The council will consider a by‑law to approve a $930,000 loan to the Municipality of Thames Centre for the Thorndale Industrial Drain and to authorize a $5,829,893.97 contract with Hayman Construction for the Pike Road Bridge replacement. It will also receive reports on the 2025 Asset Management Plan, long‑term care service compliance, and the 2025 budget, and will give first, second, and third readings to three by‑laws.

• Approve $930,000 loan to Thames Centre under the County Loan Program
• Award $5,829,893.97 contract to Hayman Construction for Pike Road Bridge replacement
• Adopt the 2025 Middlesex County Asset Management Plan by‑law (repealing By‑law 6996)
• Approve the 2025 County Budget by‑law
• Approve Long‑term Care Service Accountability Agreement Schedule E

The council approved a $5,829,893.97 contract to replace the Pike Road Bridge, funding the unbudgeted amount from capital reserves and referring repayment terms to the budget committee. It also approved a $930,000 loan to the Municipality of Thames Centre for the Thorndale Industrial Drain and authorized the loan agreement. Additional approvals included the Long‑Term Care Service Accountability Agreement compliance schedule and the 2024/25 Quality Improvement Plan.

• Approved $5,829,893.97 Pike Road Bridge Replacement contract to Hayman Construction (unbudgeted amount funded from Capital Reserves)
• Approved $930,000 loan to Municipality of Thames Centre for Thorndale Industrial Drain and authorized loan agreement execution
• Approved Schedule E (Declaration of Compliance) of the Long‑Term Care Service Accountability Agreement and authorized the Warden to sign
• Approved the 2024/25 Quality Improvement Plan and directed submission to Health Quality Ontario
• Received 2025 Middlesex County Asset Management Report for information; will introduce by‑law to adopt the plan at the April 8 meeting
• Adopted minutes of the March 4 and March 11 meetings and Committee of Whole recommendations
• Gave first, second, and third readings to by‑laws #7322 (2025 Budget), #7323 (Loan Agreement with Thames Centre), and #7324 (Meeting proceedings)
• Directed staff to prepare financial strategies to fully fund the Asset Management Plan before the 2026 budget

Library Board

The Middlesex County Library Board will consider approving a reciprocal borrowing agreement with the Region of Waterloo Library, authorizing the Chair and CEO to execute the letter of agreement. The board will also receive the engagement summary report for the 2025-2029 strategic plan and review several information items including system internet and circulation data, a library activity report, and articles on library issues.

• Reciprocal Borrowing Agreement with Region of Waterloo Library to be authorized by by-law
• Strategic Plan 2025-2029 Engagement Summary Report presented for information
• System Internet and System Circulation reports for 2025-2024
• Library Activity Report by Director of Library Services/CEO
• By-law to confirm proceedings of the March 25, 2025 meeting

The board approved the minutes from the January 14 meeting and received the Library Strategic Plan engagement report for information. It authorized and approved a Letter of Agreement with the Region of Waterloo Library and gave the chair and CEO authority to sign it. By‑laws #46 and #47 were read three times and passed. All items were carried without recorded vote counts.

• Approved January 14, 2025 minutes (Carried)
• Received Strategic Plan Engagement Summary Report (Carried)
• Authorized and approved Letter of Agreement with Region of Waterloo Library (Carried)
• Authorized Chair and CEO to execute the Letter of Agreement (Carried)
• By‑law #46 – Reciprocal Borrowing Agreement – first and second reading (Carried)
• By‑law #47 – Confirmation of meeting proceedings – first and second reading (Carried)
• By‑law #46 – third and final reading (Carried)
• By‑law #47 – third and final reading (Carried)

Council Meeting

Middlesex County Council is meeting to award several infrastructure and maintenance contracts. The body will also discuss the 2025 budget and receive updates on social services and municipal agreements.

• Hot Mix Asphalt Contract (MC-2025-03) to Branco Construction for $5,645,518.40 before taxes
• Cold in Place Asphalt Recycling Contract (MC-2025-04) to Lavis Contracting Co. for $4,063,068.50 before taxes
• Roadside Weed Spraying Contract (MC-2025-06) to Green Stream for $86,231.02 before taxes
• Discussion of the 2025 Middlesex County Budget
• Review of 2024 Council Remuneration and Expenses

MLPS Authority Board

The Board will receive presentations on the paramedic service innovation agenda, ambulance procurement, and the patient transfer business unit. A closed session is scheduled to discuss collective bargaining logistics.

• Middlesex-London Paramedic Service Innovation Agenda presentation
• Ambulance Procurement Strategy presentation
• Patient Transfer Business Unit presentation
• Closed session regarding collective bargaining logistics
• By-law #2025-02 to confirm proceedings of the March 10, 2025 meeting

Planning Advisory Committee

The Planning Advisory Committee will receive a presentation on the Middlesex County Official Plan Review. The meeting also includes approval of previous minutes and routine procedural items. No decisions on specific rezonings or contracts are on the agenda.

• Presentation by Abby Heddle-Jacobs and Durk Vanderwerff on the Official Plan Review, to be received for information

Visioning Session

The council will convene a Visioning Session to review the Middlesex County Strategic Plan engagement summary prepared by Quarry Consulting. The agenda includes standard procedural items such as call to order, disclosure of pecuniary interest, and approval of the agenda. No formal decisions or votes are scheduled for this meeting.

• Call to order and Warden's remarks
• Provision for disclosure of pecuniary interest
• Approval of the agenda
• Education and training – Visioning Session presentation of Strategic Plan (Quarry Consulting)
• Adjournment

Special Council Meeting

This special meeting of Middlesex County Council includes a closed session to discuss a human resources matter involving identifiable individuals and solicitor-client privileged advice. Council will also vote on a confirming by-law (No. 7320) to formalize the meeting's proceedings. No public decisions on zoning, contracts, or budgets are on the agenda.

• Closed session under Municipal Act subsections 239(2)(b) and (f) for a personal/human resources matter and legal advice
• By-law #7320 to confirm the proceedings of the special meeting

Council Meeting

Middlesex County Council is receiving the 2025 draft budget presentation and directing staff to prepare a by-law to adopt the budget at the March 11, 2025, meeting. The council will also provide public notice of its intention to pass the budget by-law. The agenda includes a closed session for a human resources matter involving identifiable individuals and solicitor-client privileged advice.

• Presentation of the 2025 Draft Budget by Cindy Howard, General Manager of Finance & Community Services
• Direction to staff to prepare a by-law to adopt the 2025 budget for the March 11 council meeting
• Direction to provide public notice of intention to pass the budget by-law
• Closed session under Municipal Act for a human resources personal matter and solicitor-client advice

Council Meeting

Council will decide on approving a $2,500,000 loan to the Municipality of North Middlesex for a new fire and paramedic service station. Other decisions include several planning approvals: an official plan amendment in Thames Centre and draft plan approvals for two subdivisions in Strathroy-Caradoc. Staff will also present updates on new traffic signals and the proposed Governance and Administration Centre, with a direction to study solar energy generation.

• $2,500,000 loan for North Middlesex Parkhill Fire and Middlesex-London Paramedic Service Station
• Approval of Thames Centre Official Plan Amendment No. 32 (Brantam Excavating Inc.)
• Draft plan approval for Westdell Edgewood North subdivision in Strathroy-Caradoc
• Draft plan approval for revised Westdell Edgewood South subdivision in Strathroy-Caradoc
• Staff directed to engage consultant for solar energy study at 1035/1045 Adelaide Street South

Budget Committee

The Budget Committee is meeting to discuss the 2025 Draft Budget. The committee will review two budget recap scenarios to determine the percentage increase to the 2024 tax rate to present to Council.

• Review of Budget Recap Scenario #1 (3.59)
• Review of Budget Recap Scenario #2 (4.13)
• Recommendation for 2025 budget tax rate increase percentage

County Road and Bridge Assumption Study Technical Steering Committee

The Technical Steering Committee is meeting to discuss which roads and bridges should be assumed by the county. The session includes a review of draft assumption maps and a discussion on the criteria used to select these assets.

• Review of roads being considered for assumption
• Discussion of exclusive, inclusive, or contributing criteria
• Recommendation of roads to be proposed for assumption
• Review of bridges being considered for assumption
• Approval of August 13, 2024 meeting minutes

MAAC

The Middlesex Accessibility Advisory Committee will approve the minutes from its November 20, 2024 meeting. It will also receive a report and design drawings reviewing accessibility of the Middlesex County Governance & Administration Centre. No other decisions are listed.

• Approve minutes of the November 20, 2024 MAAC meeting
• Receive the Middlesex County Governance & Administration Centre accessibility review report and drawings
• No other action items or new business noted

Planning Advisory Committee

The Middlesex County Planning Advisory Committee will vote to appoint a chair for the remainder of the council term. The committee will also receive a presentation on the Background to the Official Plan and its update for information. Additional agenda items include a review of the terms of reference and a provision for disclosure of pecuniary interest.

• Election of Committee Chair – appointment of a chair (name not specified) for the remainder of the term
• Receipt of the Background to the Official Plan & Official Plan Update presentation for information
• Overview of the Terms of Reference for the Planning Advisory Committee
• Provision for disclosure of pecuniary interest and its general nature
• Call to Order

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board approved a contract for new electronic patient care record software and received informational reports on paramedic support units. The meeting also included a closed session regarding a human resources matter.

• Award of Request for Proposal # MLPS-2024-001 to ImageTrend Ltd
• Approval of December 3, 2024 Board and Closed Session minutes
• By-law to confirm proceedings of the January 24, 2025 meeting
• Reports on Mobile Logistics Support and Resilience Training
• Verbal updates on HART, RRU, and MLPS Tuck Shop

Budget Committee

The Budget Committee is reviewing two 2025 budget scenarios—a 3.5% and a 4.5% tax rate increase—and will recommend one to Middlesex County Council. The agenda also includes approval of previous meeting minutes and a capital budget carryover report.

• 2025 Budget Overview Update with two scenarios: 3.5% and 4.5% tax rate increase
• Capital Budget Report – carryover to 2025
• Budget Committee FTE numbers
• Approval of minutes from December 9, 11, 12, 16, 2024, and two closed-session meetings

Council Meeting

Middlesex County Council will meet to adopt the 2025 meeting calendar and consider a by-law regarding woodland conservation. The session includes updates on the Glendon Drive roundabout and paramedic rapid response units.

• By-law #7314: A BY-LAW to Prohibit and Regulate the Destruction or Injuring of Trees
• Adoption of the 2025 Middlesex County Council and Library Board Meeting Calendar
• Glendon Drive Roundabout Update presentation
• Middlesex-London Paramedic Service (MLPS) Rapid Response Unit (RRU) Update
• Withdrawal of Ontario Land Tribunal Appeal for Sifton Properties Limited in Strathroy-Caradoc

Library Board

The Middlesex County Library Board will receive a Seniors' Services update from the Public Services Coordinator, approve minutes from December 2024, and give three readings to a confirmation by-law. The board will also receive reports on system internet and circulation, the Ontario Library Association Super Conference 2025, a Library Activity Report, and the January 2025 EarlyON Calendar.

• Seniors' Services Update presentation by Liz Adema, Public Services Coordinator
• System Internet and System Circulation reports for 2024-2023
• Report from Director Lindsay Brock on Ontario Library Association Super Conference 2025
• Library Activity Report from Director Lindsay Brock
• By-law #45 to confirm proceedings of January 14, 2025 meeting

Special Council Meeting

This special meeting under Section 26 of the Planning Act is a public forum to discuss potential revisions to Middlesex County's Official Plan. County Council will consider a motion to direct staff to proceed with the Official Plan Update following the presentation and public input.

• Presentation by Planner II Abby Heddle-Jacobs on the County Official Plan Update
• Public comment opportunity on revisions to the Official Plan
• Motion to receive the update report and direct staff to proceed with the Official Plan Update
• By-law #7316 to confirm the proceedings of the special meeting