Nanaimo public meetings in 2021

Regular Council Meeting

Nanaimo City Council is meeting to decide on a range of items, including adopting recommendations from committees on greenhouse gas targets, neighbourhood association governance, and funding for culture, events, and social planning. They will also consider several development permits and a lease to a food bank. The meeting begins in camera at 4 p.m. and reconvenes publicly at 7 p.m.

• Approve 2022 Cultural Grant Funding of $510,211, including $93,000 for Vancouver Island Symphony and $52,500 for TheatreOne
• Approve $75,000 in 2022 Social Planning Grants, including $27,500 to Island Crisis Care Society
• Issue 30-year lease to Loaves and Fishes Community Food Bank at 1861 East Wellington Road
• Issue Development Permit DP1226 for a 16-unit apartment building at 421 Prideaux Street with height and setback variances
• Increase Port Theatre Chiller Replacement budget from $712,199 to $1,042,005

Council adopted the 2022-2026 Financial Plan, set 2022 utility rates, and approved a 30-year lease to Loaves and Fishes for a warehouse. It also approved over $585,000 in cultural, event, and social planning grants, and passed first and second readings for several rezoning bylaws.

• Adopted Financial Plan Bylaw 2021 No. 7337 (opposed by Councillor Brown)
• Approved 30-year lease to Loaves and Fishes at 1861 East Wellington Road (unanimous)
• Approved $510,211 in 2022 Cultural Grants (unanimous)
• Approved $75,000 in 2022 Social Planning Grants (unanimous)
• Approved $20,000 for Nanaimo Lawn Bowling Club green repairs (unanimous)
• Approved Port Theatre Chiller Replacement budget increase to $1,042,005 (unanimous)
• Passed first and second readings for rezoning at 6033/6053 Nelson Road (unanimous)
• Adopted 2022 sewer, water, and solid waste rates (unanimous)

Public Hearing

This is a special council meeting acting as a public hearing. Council will hear public input on a rezoning application at 440 Kennedy Street to reduce the minimum lot size in the R13 zone from 750m² to 500m² to allow a boundary adjustment subdivision. Council will also consider a report recommending that 403, 405, and 515 Nicol Street be declared nuisances under the Nuisance Abatement and Cost Recovery Bylaw, allowing the city to charge for police and other services to abate the issues.

• Rezoning Application RA467 at 440 Kennedy Street: proposed zoning amendment bylaw 2021 No. 4500.194 to reduce minimum lot size from 750m² to 500m² in R13 zone
• Public hearing for the rezoning application; third reading of the bylaw is proposed
• Report on nuisance properties at 403, 405, and 515 Nicol Street
• Recommendation to declare the three Nicol Street properties as nuisances under Bylaw 2019 No. 7250
• Authorize staff to record and charge for municipal services, including police, to abate nuisance activity

Council held a public hearing for a rezoning at 440 Kennedy Street, where no opposition was voiced, and passed third reading of the zoning amendment to reduce the minimum lot size from 750m² to 500m². Council also unanimously declared 403, 405, and 515 Nicol Street as nuisances, authorizing staff to charge for municipal services to abate the nuisance activity.

• Passed third reading of Zoning Amendment Bylaw 2021 No. 4500.194 for 440 Kennedy Street (unanimous)
• Declared 403, 405, and 515 Nicol Street as nuisances under Bylaw 2019 No. 7250 (unanimous)
• Authorized staff to record and charge for municipal services, including police, for nuisance abatement at the Nicol Street properties (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several funding recommendations, including a budget increase for the Port Theatre chiller replacement, a $20,000 grant for lawn bowling green repairs, and dock replacement at Brechin Boat Ramp. It will also review proposed 2022 Culture & Event grants totaling $510,211 and Social Planning grants of $75,000. The meeting includes adoption of prior minutes and may close to the public for negotiations.

• Port Theatre chiller replacement budget increase from $712,199 to $1,042,005, funded by $74,640 CleanBC grant and $255,166 from Climate Action Reserve Fund
• Nanaimo Lawn Bowling Club request for up to $20,000 from 2021 surplus for Bowen Park green repairs
• Brechin Boat Ramp dock replacement project added to 2021-2025 Financial Plan, funded by reserve and private contributions
• 2022 Culture & Event grants totaling $510,211 for 24 organizations, including $93,000 to Vancouver Island Symphony
• 2022 Social Planning Grants totaling $75,000, including $27,500 to Island Crisis Care Society

The Finance and Audit Committee recommended Council approve $510,211 in 2022 Cultural Grant funding, $75,000 in Social Planning Grants, and several capital projects including up to $20,000 for lawn bowling green repairs, a dock replacement at Brechin Boat Ramp, and a budget increase for the Port Theatre chiller replacement. All recommendations were carried unanimously and will go to Council for final approval.

• Recommended $510,211 in 2022 Cultural Grant funding (unanimous)
• Recommended $75,000 in 2022 Social Planning Grants (unanimous)
• Recommended up to $20,000 for Nanaimo Lawn Bowling Club green repairs (unanimous)
• Recommended adding Brechin Boat Ramp dock replacement project to 2021 financial plan (unanimous)
• Recommended increasing Port Theatre chiller replacement budget to $1,042,005 (unanimous)
• Noted Port Theatre tile replacement funding reallocated to other projects (no vote)

Special District 68 Sports Field and Recreation Committee

The Special District 68 Sports Field and Recreation Committee is meeting electronically to receive updates on recreation facility usage surveys, the 2022 operations budget, and sports fields and recreation facilities. The agenda includes adoption of minutes and reports from staff, with no public hearings or decisions listed.

• Recreation Facilities and Sports Field Usage Survey Update (verbal by Tom Osborne, RDN)
• 2022 Budget Operations for Recreation Facilities (verbal by Laura Mercer, Director, Finance)
• Sports Fields and Recreation Facilities 2021 Update (presentation by Lynn Wark)

The Special District 68 Sports Field and Recreation Committee received updates on recreation facility usage surveys, the 2022 budget, and facility conditions. No formal decisions were made; the meeting was informational, with reports presented and discussed.

• Adopted agenda as amended (unanimous)
• Adopted minutes of 2020-Dec-03 meeting (unanimous)
• Adjourned meeting at 5:53 p.m. (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss governance options for neighbourhood associations, with a recommendation to direct staff to develop a recognition policy. The committee will also receive an emergency preparedness briefing. The agenda includes routine items like minutes approval and agenda planning.

• Neighbourhood Association – Governance Options report and recommendation
• Emergency Preparedness Briefing presentation
• Governance and Priorities Committee Agenda Planning

The Governance and Priorities Committee recommended that Council direct staff to continue supporting neighbourhood associations that meet specific organizational criteria and to prepare a policy on neighbourhood association recognition and supports. The motion carried unanimously. The committee also received an emergency preparedness briefing but took no action on it.

• Recommended Council direct staff to support neighbourhood associations meeting organizational criteria (unanimous)
• Recommended Council direct staff to prepare a policy on neighbourhood association recognition and supports (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is reviewing two development permit applications for residential projects. These include a multi-family development on Hammond Bay Road and two apartment buildings on Island Highway North.

• Development Permit DP001247: 28 unit multi-family residential development at 6040 Hammond Bay Road
• Development Permit DP001248: Two five-storey apartment buildings (149 units) at 6985 Island Highway North

Regular Council Meeting

This regular Council meeting includes a closed session for personnel, land, and labour matters, followed by public reports and decisions. Council will consider the 2022-2026 Financial Plan, set 2022 water and sewer rates, and vote on several development permits and OCP amendments. It will also receive a winter preparedness presentation and adopt minutes from prior meetings.

• 2022-2026 Financial Plan Bylaw No. 7337 for first, second, and third readings
• Waterworks Rate Amendment Bylaw No. 7004.17 to set 2022 water rates
• Sewer Regulation and Charge Amendment Bylaw No. 2496.34 to set 2022 sewer rates
• Development Permit DP1204 for 25 Spyglass Lookout with variances to watercourse setback and parking
• OCP Amendment Bylaw No. 6500.045 for Bowers District Master Plan at 6261 Hammond Bay Road

Council gave three readings to the 2022-2026 Financial Plan Bylaw, setting the city's budget and tax rates for the next five years, with Councillors Brown, Geselbracht, and Turley opposed. It also passed first, second, and third readings for bylaws setting 2022 rates for water, sewer, bulk water, solid waste, and user fee subsidies. Council approved borrowing up to $975,600 to purchase two CNG refuse trucks and added 15 police support positions over five years to the financial plan.

• Adopted 2022-2026 Financial Plan Bylaw 2021 No. 7337 (opposed: Brown, Geselbracht, Turley)
• Approved borrowing up to $975,600 for two CNG refuse trucks
• Added 15 police support positions to 2022-2026 Financial Plan (opposed: Geselbracht)
• Added Aquatics Development Plan to 2022-2026 Financial Plan (opposed: Brown, Geselbracht, Turley)
• Deferred Development Permit DP1204 for 25 Spyglass Lookout to future meeting
• Gave first and second reading to OCP Amendment Bylaw 6500.045 for Bowers District Master Plan
• Gave first and second reading to OCP Amendment Bylaw 6500.047 for 30 Maki Road
• Issued Development Permit DP1218 for 41 and 45 Haliburton Street with variances

Special Mayor's Leaders' Table

This is a special meeting of the Mayor's Leaders' Table, an advisory body, held electronically. Members will hear reports from three working groups (Infrastructure Ask, Doughnut Economic Philosophy, and Youth Attraction and Retention Strategy) and a presentation on the REIMAGINE Nanaimo Phase Two public engagement summary. The agenda is largely informational, with no decisions or votes listed.

• Working group reports: Infrastructure Ask, Doughnut Economic Philosophy, Youth Attraction and Retention Strategy
• REIMAGINE Nanaimo - Phase Two Key Learning Presentation by Social Planner Karin Kronstal
• Working Group Membership List attached for information
• Next meeting scheduled for March 4, 2022

The Special Mayor's Leaders' Table meeting was held electronically on December 3, 2021, with the agenda and previous minutes adopted unanimously. Working group reports were presented on the Infrastructure Ask, Doughnut Economic Philosophy, and Youth Attraction and Retention Strategy, with discussions and updates only—no formal decisions were made. A presentation on REIMAGINE Nanaimo Phase Two key learnings was given, and the next meeting was scheduled for March 4, 2022. The meeting adjourned at 10:12 a.m.

• Adopted the agenda unanimously.
• Adopted the minutes of the September 24, 2021 meeting unanimously.
• Received working group reports on infrastructure, doughnut economics, and youth strategy (no decisions made).
• Received a presentation on REIMAGINE Nanaimo Phase Two key learnings.
• Scheduled the next meeting for March 4, 2022.
• Adjourned the meeting at 10:12 a.m. unanimously.

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on December 2, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Environment Committee

The Environment Committee is meeting electronically to discuss two reports. They will review the REIMAGINE Nanaimo policy update focused on greenhouse gas reduction and consider recommending Council endorse the approach. They will also review proposed amendments to Development Permit Area 1 and 2 guidelines for watercourse protection and consider recommending Council support the enhancements.

• REIMAGINE Nanaimo policy update and review on greenhouse gas reduction
• Proposed Development Permit Area 1 and 2 guideline amendments for watercourse protection
• Adoption of minutes from October 20, 2021 meeting

The Environment Committee reviewed the REIMAGINE Nanaimo policy update and voted unanimously to recommend Council adopt a new greenhouse gas (GHG) target policy statement of a 107% reduction by 2050. The Committee also recommended Council add a policy for regular review of GHG performance indicators, accelerate zero-carbon building practices for new construction before 2030, and advocate to the Province for a moratorium on new natural gas connections. The meeting lost quorum at 7:18 p.m. during discussion of Development Permit Area amendments, so no decisions were made on that item.

• Recommended Council amend the GHG target policy to a 107% reduction by 2050 (carried unanimously).
• Recommended Council add a policy committing to a regular review cycle of GHG performance indicators (carried unanimously).
• Recommended zero carbon and energy efficiency building design practices be accelerated for all new construction before 2030 (carried unanimously).
• Recommended Council advocate to the Provincial government for a moratorium on all new natural gas connections (carried unanimously).
• Recommended Council change the Solid Waste policy statement to eliminate organic matter sent to landfill by 2030 (carried unanimously).
• Recommended Council endorse the approach for GHG reduction policy development with stronger language (carried unanimously).
• Adopted the agenda and the minutes from the October 20, 2021 meeting (both carried unanimously).

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review three development permit applications: a revised landscape plan for 2545 Doctors Road, a four-storey ten-unit residential building at 225 and 233 Nicol Street, and two industrial buildings at 4101 and 4125 Jingle Pot Road. The panel will also discuss a new AIBC representative appointment approved by Council. The meeting is open to the public and will be live streamed.

• Development Permit DP001238 - 2545 Doctors Road (revised Landscape Concept Plan)
• Development Permit DP001245 - 225 and 233 Nicol Street (four-storey, ten-unit residential)
• Development Permit DP001244 - 4101 and 4125 Jingle Pot Road (two multi-tenant industrial buildings)
• Council appointment to the Design Advisory Panel (2021-NOV-15)

The Design Advisory Panel unanimously accepted revised landscape plans for Development Permit DP001238 at 2545 Doctors Road, with a recommendation to consider adding more coniferous trees. The panel also unanimously accepted Development Permit DP001245 for 225 and 233 Nicol Street, supporting a landscape treatment level variance, and Development Permit DP001244 for 4101 and 4125 Jingle Pot Road as presented. The panel additionally voted to have Marie Leduc chair the next meeting on 2021-DEC-09.

• Accepted revised landscape plan for DP001238 (2545 Doctors Road) with a recommendation to consider increasing coniferous trees.
• Accepted Development Permit DP001245 (225 and 233 Nicol Street) with support for the landscape treatment level variance.
• Accepted Development Permit DP001244 (4101 and 4125 Jingle Pot Road) as presented.
• Adopted the meeting agenda and the minutes from the 2021-OCT-28 meeting.
• Moved and carried that Marie Leduc chair the next meeting on 2021-DEC-09.

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting electronically to receive presentations and updates on several accessibility-related projects, including the Nanaimo Trails Assessment Project, the Commercial Street Master Plan, a possible ban on conversion therapy, a 24-hour parking exemption, and the new Leisure Economic Access Pass. The committee will also review its 2021 workplan and set dates for a REIMAGINE Nanaimo policy workshop.

• Presentation on Nanaimo Trails Assessment Project by Wynn Holmberg (KASA) and Jacquelyn Novak (TOA Consulting)
• Facilitated discussion on Commercial Street Master Plan introduced by Bill Corsan, Director of Community Development
• Verbal update on Council recommendation regarding options to ban conversion therapy
• Update on 24-hour parking exemption by Jamie Rose, Manager of Transportation
• Presentation on Beban Pool Outdoor Learning Centre by Lynn Wark, Director of Recreation Services

The committee received presentations on the Nanaimo Trails Assessment Project and the Commercial Street Master Plan, and heard updates on conversion therapy options, parking exemptions, and the LEAP program. No formal decisions were made; members volunteered for the trails project and selected December 15, 2021 for a REIMAGINE Nanaimo workshop. Several agenda items were deferred to the January 12, 2022 meeting due to time constraints.

• Adopted the agenda as amended (adding two items under Other Business).
• Adopted the minutes of the September 22, 2021 meeting as circulated.
• Selected December 15, 2021, 4:00-6:00 p.m. (electronic) for the REIMAGINE Nanaimo workshop.
• Deferred Beban Pool Outdoor Learning Centre and Outstanding Recommendations items to the January 12, 2022 meeting.
• Deferred Nanaimo Aquatic Centre Water Feature Review to the January 12, 2022 meeting.
• Adjourned the meeting at 6:06 p.m.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several reports, including the Commercial Street Master Plan, an information briefing on stormwater utilities, a bus stop shelter and bench strategy, and the REIMAGINE Nanaimo Phase 2 public engagement summary. The committee will consider a recommendation to direct staff to issue a request for proposals for transit stop amenities with a contract term up to 25 years.

• Commercial Street Master Plan presentation by Toole Design Group
• Information briefing on stormwater utilities for equitable cost-recovery
• Bus Stop Shelter and Bench Strategy: recommendation to issue RFP for transit stop amenities, contract up to 25 years
• REIMAGINE Nanaimo Phase 2 Public Engagement Summary update

The Governance and Priorities Committee voted to direct staff to work with BC Transit and the Regional District of Nanaimo on a long-term transit shelter deployment plan, with a report due back to Council by January 30, 2022. The motion passed with two councillors opposed. The committee also received presentations on the Commercial Street Master Plan, a potential stormwater utility, and the REIMAGINE Nanaimo public engagement results, but took no formal action on those items.

• Approved a motion to work with BC Transit and the Regional District of Nanaimo on a long-term transit shelter deployment plan, with a report to Council due by 2022-01-30 (passed; opposed by Councillors Hemmens and Turpel).
• Adopted the minutes from the November 1, 2021 Governance and Priorities Committee meeting.
• Received a presentation on the Commercial Street Master Plan, including public consultation phases and integration with Terminal Avenue and Diana Krall Plaza projects.
• Received an information briefing on stormwater utility options, including a timeline for further analysis and a business case in 2023.
• Received a summary of REIMAGINE Nanaimo phase two public engagement results, with a report on the full findings available online.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will receive a presentation regarding the Recycle BC Reception Facility. Bill Sims, General Manager of Engineering and Public Works, is scheduled to introduce the update.

• Recycle BC Reception Facility Update presentation

The Finance and Audit Committee unanimously recommended that Council direct staff to replace two diesel refuse trucks with compressed natural gas (CNG) units, lease a CNG truck as a temporary replacement, and shorten the lifecycle of all fleet-owned refuse trucks from 10 to 8 years. The recommendation follows a presentation on refuse truck optimization, which also noted a 2022 rate increase from $13 to $27 (from $202 to $216) and a change in the designated waste reception facility from Nanaimo to Chemainus.

• Recommended replacing department-owned diesel units #317 and #318 with fleet-owned CNG units
• Recommended leasing a CNG refuse truck to replace unit #317 until the new unit arrives
• Recommended shortening the lifecycle on all fleet-owned refuse units to 8 years
• Adopted the agenda as amended, including renaming the presentation to 'Refuse Truck Optimization'
• Adjourned the meeting at 3:38 p.m.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2022-2026 Draft Financial Plan and receive updates on several capital projects to support budget deliberations. Reports cover reconciliation events, the Buttertubs Bridge project, Albert and Fourth Complete Street Phase 2, and refuse truck optimization. The meeting is live-streamed and video recorded for the public.

• 2022-2026 Draft Financial Plan recap presented by Director of Finance Laura Mercer
• Update on Snuneymuxw-led reconciliation events for 2022, including National Day for Truth and Reconciliation and National Indigenous Peoples Day
• Buttertubs Bridge project update in support of 2022 budget deliberations
• Albert and Fourth Complete Street Phase 2 update and request for Council direction
• Refuse truck fleet optimization strategy overview

Public Hearing

This is a special council meeting serving as a public hearing for several land-use items. Council will hear public comments on an Official Community Plan amendment and two rezoning applications, plus a housing agreement for student housing. It will also consider general zoning and parking bylaw amendments, and four bylaw contravention notices for construction without permits.

• OCP amendment to re-designate 54-73 Prideaux St and 503-685 Comox Rd from Neighbourhood to Urban Node
• Rezoning 55-73 Prideaux St to increase building height and floor area in Old City Mixed Use (DT8) zone
• Rezoning 6004 Nelson Rd from Single Dwelling Residential (R1) to Low Density Residential (R6)
• General amendments to Zoning Bylaw 4500 and Parking Bylaw 7266
• Housing agreement for student housing at 416 Wakesiah Ave; contravention notices for 4376 Boban Dr, 5941 Nelson Rd, 61 Twelfth St, 3411 Shenton Rd

Council held public hearings and gave third reading to several bylaws, including an OCP amendment and rezoning for affordable housing near downtown, a rezoning for townhouses on Nelson Road, and general zoning and parking amendments. It also adopted a housing agreement for student housing and directed staff to file bylaw contravention notices for construction without permits at three properties.

• Gave third reading to OCP Amendment Bylaw 2021 No. 6500.042 for Prideaux Street and Comox Road properties (unanimous).
• Gave third reading to Zoning Amendment Bylaw 2021 No. 4500.188 for Prideaux Street properties (unanimous).
• Gave third reading to Zoning Amendment Bylaw 2021 No. 4500.192 for 6004 Nelson Road (unanimous).
• Gave third reading to Zoning Amendment Bylaw 2021 No. 4500.182 and Parking Amendment Bylaw 2021 No. 7266.02 (unanimous).
• Adopted Housing Agreement Bylaw 2021 No. 7334 for 416 Wakesiah Avenue and directed staff to discharge old covenant, register new covenant, and secure community amenity contribution (unanimous).
• Directed filing of Bylaw Contravention Notice for 5941 Nelson Road (carried; opposed by Bonner and Turley).
• Directed filing of Bylaw Contravention Notice for 61 Twelfth Street (carried; opposed by Armstrong, Bonner, and Turley).
• Directed filing of Bylaw Contravention Notice for 3411 Shenton Road (unanimous).

Finance and Audit Committee Meeting

The Finance and Audit Committee will review a budget increase for the Fire Training Tower Structural Repairs, from $275,300 to $532,000, funded by transfers from other completed projects. They will also receive reports on operating, project, and council expenses for the nine months ending September 30, 2021, and a quarterly purchasing report. A KPMG preliminary audit presentation is scheduled, and the meeting may close to the public for items related to personnel, land, and negotiations.

• Fire Training Tower Structural Repairs budget increase to $532,000
• Operating results for nine months ending 2021-SEP-30
• Project results for nine months ending 2021-SEP-30
• Council expenses for nine months ending 2021-SEP-30
• Quarterly purchasing report (single/sole source, purchases over $250,000)

The Finance and Audit Committee received a report on the Live Fire Training Centre Remediation project, noting a single tender of $532,000 versus the original estimate of $275,300. The committee discussed options to either cancel the project or increase the budget using funds from completed projects. The committee also reviewed operating and project results for the nine months ending September 30, 2021, and heard a preliminary audit presentation from KPMG. No formal decisions were made on these items; the meeting moved in camera and adjourned.

• Adopted the agenda as amended, reordering Question Period to follow Presentations.
• Adopted the minutes of the October 20, October 29, and November 3, 2021 Finance and Audit Committee meetings.
• Received the Live Fire Training Centre Remediation report, noting the sole bid of $532,000 and options to cancel or increase budget.
• Received the Operating Results for the Nine Months ending 2021-SEP-30 report, projecting a surplus in general, sewer, and water funds.
• Received the Project Results for the Nine Months ending 2021-SEP-30 report, noting 59% of budget spent and risk of cost increases.
• Received the Council Expenses for the Nine Months ending 2021-SEP-30 report.
• Received the Quarterly Purchasing Report for Q3 2021, noting 10 single/sole source purchases and 2 purchases over $250,000.
• Received the KPMG Preliminary Audit presentation, noting materiality set at 2.2% and significant accounts for audit.

Regular Council Meeting

Nanaimo City Council is meeting to consider several development applications, including a 163-unit rental building at 340 Campbell Street and an Official Community Plan amendment for the Sandstone Master Plan. Council will also vote on adopting several bylaws, including one to allow a cannabis retail store at 115 Chapel Street and others to regulate political signage. Consent items include budget increases for the Stadium District Plaza and extending the Community Clean Team pilot project.

• Development permit for 163 rental units at 340 Campbell Street with height variance to 18.82m
• OCP amendment to replace Sandstone Master Plan for properties at 1200 Frew Road, 1560 and 1650 Island Highway South
• Budget increase for Stadium District Plaza from $350,000 to $1,164,000
• Rezoning at 440 Kennedy Street to reduce minimum lot size from 750m² to 500m²
• Adoption of bylaws for cannabis retail at 115 Chapel Street and political sign regulations

Council issued Development Permit No. DP1223 for a 163-unit rental building at 340 Campbell Street, allowing a height variance from 14m to 18.82m. Council also gave first and second reading to OCP Amendment Bylaw 2021 No. 6500.044 for the Sandstone Master Plan, and supported a School Site Acquisition Charge. Several bylaws were adopted, including political signage regulations and a zoning amendment for a cannabis retail store at 115 Chapel Street.

• Approved Development Permit DP1223 for 163 rental units at 340 Campbell St with height variance to 18.82m (opposed: Councillor Geselbracht)
• Gave first and second reading to OCP Amendment Bylaw 2021 No. 6500.044 (Sandstone Master Plan) unanimously
• Supported School District #68's School Site Acquisition Charge and directed staff to prepare a companion bylaw unanimously
• Approved 20-year easement agreement to 1141872 BC Ltd. for parkade use at 101 Gordon St unanimously
• Gave first and second reading to Zoning Amendment Bylaw 2021 No. 4500.194 (440 Kennedy St lot size reduction) unanimously
• Adopted Zoning Amendment Bylaw 2019 No. 4500.160 (cannabis retail at 115 Chapel St) unanimously
• Adopted Political Signage Regulations Bylaw 2021 No. 7335 and related signage bylaws unanimously
• Approved increasing Stadium District Plaza budget from $350,000 to $1,164,000 by cancelling turf infield project and reallocating washroom funds

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2022-2026 Draft Financial Plan and receive updates on several capital projects and operational strategies. Items include reconciliation events for 2022, the Albert and Fourth Complete Street Phase 2, the Buttertubs Bridge project, and refuse truck fleet optimization. The committee will provide direction on these items to support budget deliberations.

• 2022-2026 Draft Financial Plan recap presented by Director of Finance Laura Mercer
• Update on Snuneymuxw-led reconciliation events for 2022, including National Day for Truth and Reconciliation and National Indigenous Peoples Day
• Albert and Fourth Complete Street Phase 2 update seeking Council direction
• Buttertubs Bridge project update in support of 2022 budget deliberations
• Refuse truck fleet optimization strategy presented for budget deliberations

The Finance and Audit Committee reviewed the 2022-2026 Draft Financial Plan, which projects a 4.3% property tax increase. They recommended adding a Parkade Security Plan to the 2022 budget, extending the Community Clean Team pilot to December 31, 2022, adding a Manager for the Vancouver Island Emergency Response Academy, and reducing Snow and Ice Control budgets to 2021 levels. Several other decision items were deferred to the November 19 meeting.

• Recommended adding Parkade Security Plan to 2022 budget (unanimous)
• Extended Community Clean Team pilot to Dec 31, 2022 (opposed: Armstrong, Brown, Geselbracht)
• Recommended adding Manager, VIERA position effective Feb 1, 2022 (unanimous)
• Reduced 2022 Snow and Ice Control budgets to 2021 levels (opposed: Brown, Thorpe)

Environment Committee

This agenda for the Nanaimo Environment Committee meeting on November 10, 2021, contains no substantive items—only placeholder text and embedded content areas with no listed agenda topics, descriptions, or attachments. The meeting appears to be procedural only, with no decisions or discussions specified.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several items, including an updated Community Amenity Contribution Policy, a pedestrian infrastructure prioritization tool, and a mobility plan for south Nanaimo. The committee will also handle routine agenda planning and adoption of previous minutes.

• Community Amenity Contribution Policy update presented for endorsement
• Pedestrian Infrastructure Prioritization Tool update and input
• South Nanaimo Mobility study scope for Chase River and Cinnabar Valley
• Agenda planning for future committee meetings

The Governance and Priorities Committee unanimously recommended that Council endorse the Community Amenity Contribution Policy, which updates rates for 2022-2025. The committee also received presentations on a pedestrian infrastructure prioritization tool and South Nanaimo mobility, but took no formal action on these items.

• Recommended Council endorse the Community Amenity Contribution Policy (unanimous)
• Adopted the agenda as amended (unanimous)
• Adopted the minutes of the 2021-10-25 meeting (unanimous)

Special Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing a draft project plan for 2022-2026. The committee is also considering a recommendation to increase the Stadium District Plaza budget through fund reallocation.

• Proposed budget increase for Stadium District Plaza from $350,000 to $1,164,000
• Proposed cancellation of Serauxmen Stadium Artificial Turf Infield project budgeted in 2023
• Proposed reallocation of $200,000 from the Stadium District Temporary Washroom budget
• Presentation of the 2022 - 2026 Draft Project Plan

The Finance and Audit Committee reviewed the 2022-2026 Draft Project Plan and heard presentations on various capital projects and business cases. The only formal decision was a unanimous recommendation to Council to increase the Stadium District Plaza budget from $350,000 to $1,164,000, funded by cancelling the Serauxmen Stadium Artificial Turf Infield project and reallocating $200,000 from the Stadium District Temporary Washroom budget. All other items were presentations or discussions for future decision.

• Recommended Council approve Stadium District Plaza budget increase to $1,164,000 (unanimous)
• Cancelled Serauxmen Stadium Artificial Turf Infield project to fund plaza increase
• Reallocated $200,000 from Stadium District Temporary Washroom budget to plaza

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on November 4, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to hear 2022 department business plan presentations from Development Services, Parks Recreation and Culture, and Engineering and Public Works. No decisions or votes are listed on the agenda; the meeting consists of presentations and discussion only.

• 2022 business plan presentation: Development Services (9:15-10:15 a.m.)
• 2022 business plan presentation: Parks, Recreation and Culture (10:30-11:30 a.m.)
• 2022 business plan presentation: Engineering and Public Works (12:30-2:00 p.m.)

The Special Finance and Audit Committee heard presentations from Development Services, Parks Recreation and Culture, and Engineering and Public Works on their 2022 business plans and budget considerations. No formal decisions were made; the meeting was informational, with only the agenda approved and the meeting adjourned.

• Approved the meeting agenda (unanimous)
• Adjourned the meeting at 1:48 p.m. (unanimous)

Regular Council Meeting

The Council is considering several land use amendments, including a multi-family development at 1534 Extension Road and rezoning for 456 Milton Street. Other items include updating investment policies for green investing and establishing new regulations for political signage.

• Electric Vehicle Charging Station Participation Agreement
• Development Permit DP1206 at 1534 Extension Road
• Zoning and Parking Bylaw amendments
• Official Community Plan and Rezoning for 456 Milton Street
• Political Signage Regulation Bylaw 2021 No. 7335

Council defeated a motion to make 10% of its investment portfolio socially responsible investments, then approved an updated Investment Policy that prefers SRI and green investments where possible. Council also issued a development permit for an 11-unit multi-family development, advanced several zoning and parking bylaw amendments, and adopted a new Business Licence Bylaw.

• Defeated motion for 10% socially responsible investments (opposed: Mayor Krog, Councillors Armstrong, Maartman, Thorpe, Turley)
• Approved updated Investment Policy with SRI and green investing criteria (opposed: Councillors Bonner, Brown, Geselbracht, Hemmens)
• Issued Development Permit DP1206 for 11-unit development at 1534 Extension Road (unanimous)
• Passed first and second readings of Zoning Amendment Bylaw 2021 No. 4500.182 (unanimous)
• Passed first and second readings of Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.02 (unanimous)
• Passed first and second readings of OCP Amendment Bylaw 2021 No. 6500.046 and Zoning Amendment Bylaw 2021 No. 4500.193 for 456 Milton Street (unanimous)
• Adopted Business Licence Bylaw 2021 No. 7318 (unanimous)
• Directed staff to negotiate MOU with BC Housing on housing needs (opposed: Councillor Brown)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2022-2026 Draft Financial Plan and hear presentations on department business plans for 2022. The meeting includes presentations from the Chief Administrative Officer, Finance, and several department heads, covering areas like corporate services, human resources, legislative services, fire rescue, and police. No decisions are listed on the agenda; it is primarily a review and discussion session.

• 2022-2026 Draft Financial Plan presented by Laura Mercer, Director of Finance
• 2022 Department Business Plan presentations from CAO, Legislative Services, Human Resources, Corporate Services, and Nanaimo Fire Rescue
• Presentations on Emergency Management, Finance, IT, and RCMP/Police Services as part of Corporate Services
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo

The Special Finance and Audit Committee reviewed the 2022-2026 Draft Financial Plan, which projects a 3.4% property tax increase for 2022, along with increases to water, sewer, and sanitation user fees. The committee also heard departmental business plan presentations from various city departments. No formal decisions were made; the meeting was for review and discussion only.

• Adopted the agenda as amended (unanimous)
• Adjourned the meeting at 2:08 p.m. (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for multi-family residential projects on Kennedy Street: a fourplex at 540 Kennedy Street and a duplex at 522 Kennedy Street, both submitted by Sun Porch Homes Ltd. The panel will hear staff design comments and rationale, and may provide advice on the designs. The agenda also includes routine items such as adoption of minutes from the previous meeting.

• Development Permit Application DP1242 for a fourplex at 540 Kennedy Street
• Development Permit Application DP1243 for a duplex at 522 Kennedy Street
• Both applications submitted by Sun Porch Homes Ltd.
• Staff design comments and rationale/plans/maps attached for each application
• Adoption of minutes from the October 14, 2021 meeting

The Design Advisory Panel accepted two development permit applications for properties on Kennedy Street, supporting proposed variances. A third application for 2545 Doctors Road was not considered due to loss of quorum. The panel also adopted minutes from three prior meetings.

• Adopted minutes from Oct 14, Sep 9, and Aug 12 meetings (unanimous)
• Adopted amended agenda (unanimous)
• Accepted DP001242 for 540 Kennedy Street with support for variances (unanimous)
• Accepted DP001243 for 522 Kennedy Street with support for building height and lot coverage variances (unanimous)
• Deferred DP001238 for 2545 Doctors Road due to loss of quorum

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive updates and presentations on several downtown Nanaimo initiatives, including the Diana Krall Plaza redevelopment plan, the Commercial Street Revitalization Study, the Downtown Hub Project, and the REIMAGINE Nanaimo Phase 2 update. The committee will also consider a recommendation to direct staff to use the Diana Krall Plaza plan material in upcoming Commercial Street Revitalization Plan discussions.

• Diana Krall Plaza Redevelopment Plan presentation and recommendation to consider it for Commercial Street Revitalization Plan
• Commercial Street Revitalization Study Update presentation
• Downtown Hub Project Update presentation
• REIMAGINE Nanaimo Phase 2 Update presentation
• Governance and Priorities Committee agenda planning for 2021

The Governance and Priorities Committee recommended that Council direct staff to focus on proofing concepts for a multi-story mixed-use building on The Hub project site, a motion that carried unanimously. The committee also recommended that Council consider the Diana Krall Plaza Redevelopment Plan in upcoming Commercial Street Revitalization discussions, also carried unanimously. A motion to hold a future committee meeting on housing affordability, referencing the Langford model, was carried with Councillor Turley opposed. No other formal decisions were made; the meeting included updates and discussions on REIMAGINE Nanaimo, Commercial Street, and the Downtown Hub.

• Recommended Council direct staff to focus on proofing concepts for a multi-story mixed-use building on The Hub project site (carried unanimously)
• Recommended Council consider Diana Krall Plaza Redevelopment Plan material in Commercial Street Revitalization discussions (carried unanimously)
• Approved holding a future GPC meeting on housing affordability, including an environmental scan and reference to the Langford model (carried; opposed: Councillor Turley)
• Adopted the agenda as amended (carried unanimously)
• Adopted the minutes of the 2021-SEP-27 meeting (carried unanimously)

Public Hearing

This is a special council meeting acting as a public hearing. Council will hear public submissions on two bylaws to regulate short-term rentals: a zoning amendment and an off-street parking regulation amendment. Council will also consider issuing a remedial action order for illegal modifications to a secondary suite at 3365 Departure Bay Road, requiring it to be restored to its original size and configuration per the BC Building Code.

• Public hearing for Zoning Amendment Bylaw 2021 No. 4500.186 (short-term rentals)
• Public hearing for Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01 (requires one parking space for short-term rental use)
• Recommendation to issue Remedial Action Order at 3365 Departure Bay Road for illegal suite modifications
• Owner may request reconsideration within 14 days; action required within 30 days if order issued
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo

Council held a public hearing and passed third reading of Zoning Amendment Bylaw 2021 No. 4500.186 to regulate short-term rentals, with three councillors opposed, and Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01 requiring one parking space for short-term rental use, unanimously. Council also issued a Remedial Action Order for an unauthorized suite at 3365 Departure Bay Road, requiring restoration to original size and configuration per the BC Building Code.

• Passed third reading of Zoning Amendment Bylaw 2021 No. 4500.186 to regulate short-term rentals (opposed: Armstrong, Brown, Turley)
• Passed third reading of Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01 requiring one parking space for short-term rental use (unanimous)
• Issued Remedial Action Order at 3365 Departure Bay Road to restore suite to original size and configuration (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will hear reports on fossil fuel divestment options, a proposed electric vehicle charging station agreement, a $1,000 community grant, and a stadium project update. Two delegations will also present requests for park facilities. The committee will make recommendations to Council on these items.

• Fossil fuel divestment and ethical investing report
• Electric vehicle charging station participation agreement with Community Energy Association for four stations
• Community Program Development Grant of $1,000 to Nanaimo Science and Sustainability Society
• Serauxmen Stadium project update with budget transfer
• Delegations: Beban Park 10-year plan fieldhouse request and Mariners Volleyball Club beach volleyball court expansion at Bowen Park

The Finance and Audit Committee recommended that Council update the City's Investment Policy to include socially responsible investing (SRI) and green investing criteria, where possible, and within 5% of maximum available yields. The motion carried with four councillors opposed. The committee also recommended proceeding with the Mid-Island Electric Vehicle Charging Station Network participation agreement and installing four new charging stations, funded by a grant and reallocation of existing resources. A $1,000 grant to the Nanaimo Science and Sustainability Society for The Great Pumpkin Toss was also recommended.

• Recommended updating Investment Policy to include SRI and green investing criteria (carried, opposed by Bonner, Brown, Geselbracht, Hemmens)
• Recommended executing participation agreement for Mid-Island EV Charging Station Network (unanimous)
• Recommended adding 2021 project for four public EV charging stations funded by grant and reallocation (unanimous)
• Recommended $1,000 Community Program Development Grant to Nanaimo Science and Sustainability Society (unanimous)

Environment Committee

The Nanaimo Environment Committee is meeting electronically to receive presentations on the REIMAGINE Nanaimo Environmental Policy Update and a Watercourse Protection Framework Review. The committee will also adopt minutes from May and July 2021 meetings, review the 2022 key date calendar, and note the rescheduling of the November 10 meeting to December 1.

• Presentation: REIMAGINE Nanaimo Environmental Policy Update by Kirsty MacDonald, Parks and Open Space Planner
• Presentation: Watercourse Protection Framework Review by Kevin Brydges, Environmental Protection Officer
• Introduction of newly appointed Co-Chair Councillor Bonner
• 2022 Environment Committee Key Date Calendar for information
• Next meeting rescheduled from 2021-NOV-10 to 2021-DEC-01

The Environment Committee received presentations on the REIMAGINE Nanaimo environmental policy update and the Watercourse Protection Framework Review, with no formal decisions made. The committee discussed potential changes to Development Permit Areas, including sea level rise and wildfire interface, and watercourse setback guidelines. The next meeting was rescheduled to December 1, 2021.

• Adopted agenda (unanimous)
• Adopted May 12 and July 14, 2021 minutes (unanimous)
• Rescheduled November 10 meeting to December 1, 2021

Regular Council Meeting

Council unanimously approved several development-related items, including a housing agreement for student housing at 416 Wakesiah Avenue, a rezoning at 6004 Nelson Road, and development permits at 4961 Songbird Place and 704 Hyatt Place. They also adopted bylaws for rezoning at 1621 Northfield Road, electronic meetings, and property tax exemptions. Two notices of motion were introduced for future consideration regarding safety audits and a BC Housing memorandum.

• Approved Housing Agreement Bylaw 2021 No. 7334 for student housing at 416 Wakesiah Avenue (unanimous)
• Approved first and second reading of Zoning Amendment Bylaw 2021 No. 4500.192 for 6004 Nelson Road (unanimous)
• Issued Development Permit No. DP1220 for 4961 Songbird Place with height and setback variances (unanimous)
• Issued Development Variance Permit No. DVP375 at 704 Hyatt Place reducing garage setback from 6.0m to 4.5m (unanimous)
• Issued Development Variance Permit No. DVP426 at 2230 Neil Drive reducing lot depth from 30.0m to 27.80m (unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.185 for 1621 Northfield Road (unanimous)
• Adopted Council Procedure Bylaw Amendment Bylaw 2021 No. 7272.03 for electronic meetings (unanimous)
• Adopted Property Tax Exemption Bylaw 2021 No. 7332 (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for Phase 2 of a multi-family residential development at 6330 McRobb Avenue. The proposal is a six-storey, 88-unit building with underground parking. The panel will also welcome new members and adopt minutes from a previous meeting.

• Development Permit Application DP001241 for 6330 McRobb Avenue: six-storey, 88-unit residential building with underground parking
• Applicant: Daryoush Firouzli Architecture Inc. on behalf of Carmague Properties Inc.
• New panel members Jill Yuzwa and Angela Buick introduced
• Adoption of minutes from August 12, 2021 meeting

The Design Advisory Panel accepted Development Permit Application DP001241 for 6330 McRobb Avenue, a Phase 2 development, with support for the proposed building height variance. The panel approved the application with eight recommendations for the applicant to consider, including design changes to the roof, entrance, drop-off area, landscaping, and color scheme. The motion carried unanimously.

• Accepted DP001241 with support for height variance (unanimous)
• Approved 8 recommendations for applicant, including roof redesign and entrance emphasis
• Removed recommendation on south elevation center design (unanimous)
• Amended color scheme recommendation to reference Phase 1 and neighborhood context (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider one variance application. The applicant for 2544 Rosstown Road requests a reduction in the required side yard setback from 1.5m to 0.9m to allow an entryway and vestibule for a secondary suite addition. The board will also adopt minutes from its June 30, 2021 meeting.

• Variance application BOV756 for 2544 Rosstown Road: reduce side yard setback from 1.5m to 0.9m (0.6m variance) for entryway/vestibule to facilitate secondary suite
• Property legal description: Lot 5, Section 19, Range 6, Mountain District, Plan 43406
• Zoning Bylaw No. 4500 requires 1.5m side yard setback in R1 Single Dwelling Residential zone
• Adoption of minutes from June 30, 2021 Board of Variance meeting

The Nanaimo Board of Variance approved application BOV756 for 2544 Rosstown Road, allowing a side yard setback reduction from 1.5m to 0.9m to build an entryway and vestibule for a secondary suite. The motion carried unanimously. The meeting also adopted the agenda and previous minutes as routine items.

• Approved BOV756 to reduce side yard setback from 1.5m to 0.9m at 2544 Rosstown Road (unanimous)
• Adopted the agenda as circulated (unanimous)
• Adopted the minutes of the 2021-JUN-30 meeting as circulated (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several bylaws and reports, including a new Business Licence Bylaw with associated fees, a property tax exemption bylaw for 2022, and amendments to allow electronic council meetings. Council will also hear presentations on community safety audits and neighbourhood safety, and consider a development variance permit for an LED sign at 508 Eighth Street. The meeting begins in camera at 4 p.m. and reconvenes publicly at 7 p.m.

• Business Licence Bylaw 2021 No. 7318 and Fees and Charges Amendment Bylaw 2021 No. 7041.03 for first, second, and third readings
• Property Tax Exemption Bylaw 2021 No. 7332 for 2022 property taxes, first, second, and third readings
• Development Variance Permit DVP425 for an LED sign at 508 Eighth Street
• Liquor licence amendment for The Nanaimo Bar at Unit 2, 75 Front Street to allow hours 10 a.m. to 1:30 a.m. daily
• Community Program Development Grant of $4,500 to Salish Storm Hockey Association

Council adopted the Climate Action Reserve Fund Bylaw 2021 No. 7330, passed three readings of the new Business Licence Bylaw 2021 No. 7318 and related fee and fine bylaws, and approved a development variance permit for an LED sign at 508 Eighth Street. Council also appointed Natalie Frei as a Bylaw Enforcement Officer and approved the 2022 Acting Mayor Schedule.

• Adopted Climate Action Reserve Fund Bylaw 2021 No. 7330 (unanimous)
• Passed first, second, and third readings of Business Licence Bylaw 2021 No. 7318 (unanimous)
• Passed first, second, and third readings of Fees and Charges Amendment Bylaw 2021 No. 7041.03 (unanimous)
• Passed first, second, and third readings of Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.13 (unanimous)
• Issued Development Variance Permit No. DVP425 at 508 Eighth Street to allow an LED sign (opposed: Councillors Brown and Geselbracht)
• Approved $4,500 Community Program Development Grant to Salish Storm Hockey Association (unanimous)
• Appointed Natalie Frei as Bylaw Enforcement Officer (unanimous)
• Approved 2022 Acting Mayor Schedule (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will consider directing staff to draft a single comprehensive Political Signage Bylaw, replacing references in two existing bylaws. The proposal includes allowing election signs 30 days before a vote and removing them the next working day after, with an option to cap signs per candidate. The committee will also receive updates on agenda planning and the REIMAGINE Nanaimo initiative.

• Draft amendments to Sign Bylaw 1987 No. 2850 and Traffic and Highways Regulation Bylaw 1993 No. 5000 to consolidate political signage rules
• Proposed 30-day pre-election sign placement window and removal by next working day after the vote
• Option to limit election signs per candidate, subject to provincial approval for highways
• REIMAGINE Nanaimo update presentation
• Agenda planning discussion with GPC Topics and 2021 GPC Agenda Planning documents

The Governance and Priorities Committee recommended that Council draft a single comprehensive Political Signage Bylaw to replace references in existing bylaws, and include a provision allowing signs 30 days before an election with removal by the next working day. The committee also recommended retaining the status quo of no limit on signs per candidate. Additionally, staff were directed to add the Downtown Hub Project to a future meeting for discussion.

• Recommended drafting a single Political Signage Bylaw (unanimous)
• Recommended allowing political signs 30 days before election, removal by next working day (carried, opposed by Mayor Krog, Councillors Maartman, Thorpe)
• Recommended retaining no limit on signs per candidate (carried, opposed by Councillor Geselbracht)
• Directed staff to add Downtown Hub Project to future GPC meeting (unanimous)

Special Mayor's Leaders' Table

This is a special virtual meeting of the Mayor's Leaders' Table. The group will hear reports from three working groups: Infrastructure Ask, Doughnut Economic Philosophy, and Youth Attraction and Retention Strategy. Members also raised items including attracting physicians to Nanaimo, economic development and affordable housing, and the City's role with the non-profit sector. The meeting will also set the next meeting date and review a draft 2022 schedule.

• Working group reports: Infrastructure Ask, Doughnut Economic Philosophy, Youth Attraction and Retention Strategy
• Councillor Armstrong: Attracting physicians to Nanaimo
• Grace Elliott-Nielsen: Economic development, support for small developers and affordable housing
• Question on City's ongoing role with non-profit/social service sector and documenting non-profit economic contribution
• Next meeting scheduled for Friday, December 3, 2021; draft 2022 meeting schedule to be introduced

The Special Mayor's Leaders' Table meeting on September 24, 2021, was largely informational, with working groups reporting on infrastructure needs, the doughnut economic philosophy, and youth attraction and retention. No formal decisions were made; the table discussed these topics and heard member-generated agenda items on physician recruitment, affordable housing, and non-profit sector support. The next meeting was scheduled for December 3, 2021.

• Adopted minutes of June 18, 2021 meeting (unanimous)
• Scheduled next meeting for December 3, 2021 (preference for in-person)
• Noted proposed 2022 meeting schedule (quarterly)
• Adjourned at 10:28 a.m. (unanimous)

Design Advisory Panel Meeting

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document is essentially empty of actionable content.

Public Hearing

This is a special council meeting acting as a public hearing for three rezoning and one official community plan amendment application. Council will hear public input and consider third reading of the associated bylaws. The meeting also includes reports on three bylaw contravention notices for construction without permits, with recommendations to file notices on property titles.

• OCP Amendment Bylaw 2021 No. 6500.043 and Zoning Amendment Bylaw 4500.189 for 3679 Shenton Road (Light Industrial to Corridor; R1 to COR1)
• Zoning Amendment Bylaw 4500.190 for 608 Sandy Court (R1 to R5, three and four unit residential)
• Zoning Amendment Bylaw 4500.191 for 6643 Aulds Road (R1 to R4, duplex residential)
• Bylaw Contravention Notice for 5309 Toms Turnabout (construction without permit)
• Bylaw Contravention Notices for 1820 Deerborne Place and 2136 Brooklyn Place (construction without permit)

At a public hearing, Council passed third reading on three zoning amendments: 3679 Shenton Road (OCP95/RA457) to Corridor and COR1, 608 Sandy Court (RA464) to R5, and 6643 Aulds Road (RA466) to R4. No public speakers appeared for any hearing, though one written submission was received for Shenton Road and one for Aulds Road. Council also directed filing Bylaw Contravention Notices for construction without permits at three properties.

• Passed third reading for OCP Amendment Bylaw 2021 No. 6500.043 (3679 Shenton Road, Light Industrial to Corridor) unanimously
• Passed third reading for Zoning Amendment Bylaw 2021 No. 4500.189 (3679 Shenton Road, R1 to COR1) unanimously
• Passed third reading for Zoning Amendment Bylaw 2021 No. 4500.190 (608 Sandy Court, R1 to R5) unanimously
• Passed third reading for Zoning Amendment Bylaw 2021 No. 4500.191 (6643 Aulds Road, R1 to R4) unanimously
• Directed filing Bylaw Contravention Notice for 5309 Toms Turnabout (construction without permit) unanimously
• Directed filing Bylaw Contravention Notice for 1820 Deerborne Place (construction without permit) unanimously
• Directed filing Bylaw Contravention Notice for 2136 Brooklyn Place (construction without permit) unanimously

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting virtually to receive presentations and updates on several accessibility-related projects and policies. Items include the Reimagine Nanaimo plan, the Rise Bridge project, the Maffeo Sutton Accessible Playground Phase 2, Westwood Lake Park amenity improvements, and new housing policies. The committee will also review its 2021 workplan and receive an update on the Beban Pool accessibility audit.

• Presentation on Reimagine Nanaimo by Parks and Open Space Planner Kirsty MacDonald
• Presentation by Jovan Stefani, Executive Director of Rise Bridge, on their mandate and new Nanaimo facility
• Update on Maffeo Sutton Accessible Playground Phase 2 by Richard Harding, General Manager, Parks, Recreation and Culture
• Discussion of Family-Friendly Housing Policy and Accessible and Adaptable Housing Policy, introduced by Dale Lindsay, General Manager, Development Services
• Verbal update on Beban Pool accessibility audit by Lynn Wark, Director, Recreation and Culture

The Advisory Committee on Accessibility and Inclusiveness received presentations on the REIMAGINE Nanaimo plan, the Rise Bridge Project, the Maffeo Sutton Accessible Playground Phase 2, Westwood Lake Park improvements, and two housing policy initiatives (Family Friendly Housing and Accessible/Adaptable Housing). No formal decisions were made; the committee adopted the agenda and previous minutes, and moved two agenda items to the next meeting due to time constraints.

• Adopted the amended agenda (unanimous)
• Adopted the June 23, 2021 minutes (unanimous)
• Moved agenda items 6(c) and 6(d) to the Nov 24, 2021 meeting
• Adjourned at 6:03 p.m. (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review the business case for the Nanaimo Operations Centre, consider a $4,500 grant request from the Salish Storm Hockey Association, and receive updates on a $413,300 grant application for Maffeo Sutton Playground Phase 2. The committee will also review quarterly purchasing reports, council expenses, and operating and project results for the six months ending June 30, 2021.

• Nanaimo Operations Centre business case presentation
• Community Program Development Grant of $4,500 for Salish Storm Hockey Association's Storm the Ice program
• Canada Community Revitalization Fund application of $413,300 for Maffeo Sutton Playground Phase 2
• Quarterly purchasing report covering single/sole source purchases and purchases over $250,000
• Council expenses and operating/project results for six months ending 2021-JUN-30

The Finance and Audit Committee recommended that Council approve a $4,500 Community Program Development Grant for the Salish Storm Hockey Association's Storm the Ice program. The committee also received presentations on the 2022-2026 Financial Plan timeline and the Nanaimo Operations Centre business case, but took no other formal votes. All motions were carried unanimously.

• Recommended $4,500 grant to Salish Storm Hockey Association (unanimous)
• Adopted meeting agenda (unanimous)
• Adopted July 21, 2021 minutes (unanimous)
• Adjourned meeting at 10:27 a.m. (unanimous)

Regular Council Meeting

The Nanaimo Regular Council Meeting on September 21, 2021, includes decisions on short-term rental bylaw amendments, permissive tax exemptions for non-profits, and several development permits. Council will also consider a climate action reserve fund bylaw, a tax exemption for the Island Corridor Foundation, and a mural de-accession. The meeting starts in camera at 4:00 p.m. and reconvenes publicly at 7:00 p.m.

• Short-term rental bylaw amendments (Bylaw 4500.186 and 7266.01) for licensing and parking requirements
• Cash grant of $114,301.55 to Island Corridor Foundation for 2021 property taxes, plus 10-year tax exemption (Bylaw 7331)
• Permissive tax exemptions for 2022 for properties including 3425 Uplands Drive, 1145 Seafield Crescent, 587 Seventh Street, 858 Georgia Street, 77 Mill Street, 10 Buttertubs Drive, and 6011 Doumont Road
• Development permits: DP1200 at 155 Fry Street (mixed-use, height variance to 18.87m), DP1215 at 1205 Ocean Pearl Terrace (30 units, height variances), DP1217 at 30-32 Lorne Place (four townhouses), DP1227 at 20 Barsby Avenue (retaining wall variance), DVP424 at 147 Swanson Road (accessory building floor area increase)
• Climate Action Reserve Fund Bylaw No. 7330 for first, second, and third readings

Council gave first and second reading to bylaws regulating short-term rentals and requiring one parking space per rental, and confirmed a business licence is required for all short-term rentals. Council also approved a $114,301.55 cash grant to the Island Corridor Foundation and gave three readings to a 10-year property tax exemption for the foundation. Several development permits were issued, including for a 30-unit multi-family development at 1205 Ocean Pearl Terrace. The Animal Responsibility Bylaw was adopted, along with related fee and enforcement amendments.

• Approved $114,301.55 cash grant to Island Corridor Foundation (unanimous)
• Gave 1st, 2nd, 3rd reading to Property Tax Exemption Bylaw for Island Corridor Foundation (unanimous)
• Gave 1st and 2nd reading to Short-Term Rental Zoning Amendment Bylaw 4500.186 (unanimous)
• Gave 1st and 2nd reading to Off-Street Parking Amendment Bylaw 7266.01 (unanimous)
• Confirmed business licence required for all short-term rentals (unanimous)
• Issued Development Permit DP1215 for 30-unit development at 1205 Ocean Pearl Terrace (unanimous)
• Adopted Animal Responsibility Bylaw 2021 No. 7316 (unanimous)
• Directed staff to identify two supportive housing sites outside downtown and south end (unanimous)

Regular Council Meeting

This is the agenda for the Nanaimo, BC Regular Council Meeting on September 20, 2021. The provided text is largely boilerplate from the eSCRIBE agenda system, with no specific agenda items, reports, or decisions listed. It appears to be a procedural placeholder rather than a substantive agenda.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for multi-family residential projects: a five-unit development at 2545 Doctors Road and a four-unit development at 680 Pine Street. The panel will also adopt minutes from a previous meeting and hear an announcement about a new member appointment. The meeting is procedural and advisory, with no final decisions made by the panel.

• Development Permit Application DP001238 - 2545 Doctors Road: five-unit multi-family residential development, applicant M.H. Johnston & Associates Inc. on behalf of Russell McMann Builder Group Inc.
• Development Permit Application DP001240 - 680 Pine Street: four-unit multi-family residential development, applicant Sun Porch Homes Ltd.
• Adoption of minutes from the July 29, 2021 Design Advisory Panel meeting
• New member appointment announcement (Council appointed 2021-AUG-30)

The Design Advisory Panel accepted Development Permit Application DP001238 for 2545 Doctors Road, supporting the proposed variance but requesting a revised landscape concept. It also accepted DP001240 for 680 Pine Street, supporting two variances with a recommendation to replace artificial turf. Both motions carried unanimously.

• Accepted DP001238 for 2545 Doctors Road with support for variance, requesting revised landscape concept (unanimous)
• Accepted DP001240 for 680 Pine Street with support for two variances, recommending alternative to artificial turf (unanimous)

Environment Committee

This agenda for the Nanaimo Environment Committee meeting on September 8, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of content, providing no information about what the committee will address.

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on September 2, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content.

Regular Council Meeting

Nanaimo City Council is meeting to consider several development applications, including rezonings for multi-family housing, development permits for affordable and seniors' housing, and a new statutory holiday for exempt employees. The agenda includes multiple public hearings and bylaw readings for projects across the city.

• Rezoning and OCP amendment for Prideaux Street and Comox Road to allow two multi-family buildings
• Rezoning 608 Sandy Court from R1 to R5 for multi-family development
• Rezoning 6643 Aulds Road from R1 to R4 for duplex development
• Development permit and housing agreement for affordable housing at 6010 Hammond Bay Road
• Development permit for seniors' congregate housing at 388 Machleary Street

Council directed staff to prepare a report on an investment policy and strategy to divest from fossil fuel companies and align investments with ESG factors, despite a motion to refer it to committee being defeated. Council also advanced several housing and development items, including first and second readings for rezoning bylaws at Prideaux Street/Comox Road, 608 Sandy Court, and 6643 Aulds Road, and issued development permits for 388 Machleary Street and 400 Fitzwilliam Street. A development permit for 591 Bradley Street was defeated. The meeting began with a closed session and included a presentation on development approvals.

• Approved motion directing staff to prepare a report on a fossil fuel divestment and ethical investment strategy; a motion to refer it to committee was defeated.
• Gave first and second reading to OCP Amendment Bylaw 2021 No. 6500.042 and Zoning Amendment Bylaw 2021 No. 4500.188 for properties on Prideaux Street and Comox Road.
• Gave first and second reading to Zoning Amendment Bylaw 2021 No. 4500.190 to rezone 608 Sandy Court to allow three and four unit residential; opposed by Councillors Brown and Geselbracht.
• Gave first and second reading to Zoning Amendment Bylaw 2021 No. 4500.191 to rezone 6643 Aulds Road to Duplex Residential.
• Issued Development Permit No. DP1236 and gave three readings to Housing Agreement Bylaw 2021 No. 7326 for 6010 Hammond Bay Road.
• Issued Development Permit No. DP1185 for 388 Machleary Street and Development Permit No. DP1214 for 400 Fitzwilliam Street with height variances; DP1214 opposed by Councillor Geselbracht.
• Defeated Development Permit Application No. DP1228 for 591 Bradley Street, which included variances for watercourse setback and building height.
• Adopted Zoning Amendment Bylaw 2019 No. 4500.159, Off-Street Parking Reserve Fund Establishing Bylaw 2021 No. 7328, and Housing Agreement Bylaw 2021 No. 7329.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The first is for a 26-unit townhouse development at 3401 Barrington Road, and the second is for a 40-unit personal care facility at 2345 Kenworth Road. The panel will hear staff comments and discuss the applications.

• DP001235: 26-unit townhouse development at 3401 Barrington Road, applicant G3 Architecture Inc. for Barrington Townhomes Ltd.
• DP001237: 40-unit personal care facility at 2345 Kenworth Road, applicant Island West Coast Developments Ltd. for Bowen Road Developments Ltd.
• Meeting is live streamed and video recorded for the public.

The Design Advisory Panel unanimously supported two development permit applications, DP001235 for 3401 Barrington Road and DP001237 for 2345 Kenworth Road, as presented, including support for requested variances. The panel provided non-binding design recommendations for each project, such as adding more trees and improving amenity spaces. No permits were denied or tabled.

• Approved DP001235 for 3401 Barrington Road with support for variances (unanimous)
• Approved DP001237 for 2345 Kenworth Road with support for proposed variance (unanimous)
• Adopted amended agenda (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on August 5, 2021, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda items are listed.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for multi-family residential projects. The panel will hear staff presentations and provide design comments on a 49-unit townhouse development at 200 Hansen Road and an 11-unit development at 345 Newcastle Avenue / 360 Stewart Avenue. No decisions are being made; the panel's role is advisory.

• Development Permit DP001233: 15 townhouse buildings, 49 units, 200 Hansen Road, applicant Family Tree Developments
• Development Permit DP001234: two buildings, 11 units, 345 Newcastle Avenue / 360 Stewart Avenue, applicant Masthead Properties Ltd.

The Design Advisory Panel unanimously accepted Development Permit Application DP001233 for a 49-unit townhouse project at 200 Hansen Road, with recommendations on colour, landscaping, and unit individuality. It also unanimously accepted DP001234 for a project at 345 Newcastle Avenue / 360 Stewart Avenue, supporting a proposed variance and recommending amenity space and landscaping improvements. Both motions carried unanimously.

• Accepted DP001233 for 49 townhouse units at 200 Hansen Road (unanimous)
• Accepted DP001234 at 345 Newcastle Avenue / 360 Stewart Avenue with variance support (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to decide on several land-use and financial items, including two Official Community Plan amendments, multiple development permits, property dispositions, and budget adjustments. The agenda also includes routine items like minutes and committee reports, plus a delegation about a potential rezoning near Cable Bay Trail.

• Repeal 100 outdated Council policies
• Reduce liquor primary business licence fee from $1100 to $165/year
• Approve $275,300 for Live Fire Training Centre remediation
• Approve $150,000 for Commercial Street Revitalization Plan
• Approve property dispositions: 4176A Wellesley Ave for $100,000 and 4220A/4200A Victoria Ave for $134,000

Council approved the purchase of 6, 10, and 14 Commercial Street (Jean Burns site) for downtown redevelopment, and issued several development permits and variances, including for the Nanaimo Correctional Centre. It also passed first, second, and third readings for the Off-Street Parking Reserve Fund Bylaw and a Housing Agreement Bylaw, and approved property dispositions on Wellesley and Victoria Avenues.

• Approved purchase of 6, 10, 14 Commercial Street (Jean Burns site) for downtown redevelopment (unanimous)
• Issued Development Permit DP1221 at 3945 Biggs Road with height and watercourse setback variances (unanimous)
• Issued Development Permit DP1198 at 361 Albert Street with height variance (unanimous)
• Issued Development Permit DP1210 at 6030 Linley Valley Drive with height variances (unanimous)
• Approved property disposition of 4176A Wellesley Avenue for $100,000 (unanimous)
• Approved property disposition of 4220A and 4200A Victoria Avenue for $134,000 (unanimous)
• Passed first, second, and third readings of Off-Street Parking Reserve Fund Bylaw 2021 No. 7328 (unanimous)
• Passed first, second, and third readings of Housing Agreement Bylaw 2021 No. 7329 (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will receive a report regarding the Departure Bay Waterfront Walkway. The presentation includes background information and a summary of online engagement completed in June 2021.

• Waterfront Walkway - Departure Bay Update

The Governance and Priorities Committee received an update on the Departure Bay Waterfront Walkway project, including public engagement results and next steps. No formal decisions were made; the project will be presented to Council in fall 2021 for funding and prioritization. The meeting was otherwise procedural, adopting the agenda and minutes.

• Adopted agenda as amended (unanimous)
• Adopted minutes of 2021-JUL-12 meeting (unanimous)
• Received update on Waterfront Walkway – Departure Bay (no vote)

Public Hearing

This is a special council meeting held as a public hearing. The main item is a rezoning application for properties on Northfield Road and Boxwood Road, which would change zoning to Mixed Use Corridor (COR2) with a site-specific maximum gross floor area for a grocery store. Council will also consider adopting amendments to the Property Maintenance and Standards Bylaw and the Bylaw Notice Enforcement Bylaw.

• Rezoning Application RA469 for 2220, 2232, 2238, 2246, 2254 Northfield Road and 2230 Boxwood Road
• Zoning Amendment Bylaw 2021 No. 4500.187 to rezone to Mixed Use Corridor (COR2) with site-specific grocery store floor area
• Property Maintenance and Standards Amendment Bylaw No. 7242.01 to update graffiti removal language and delete fine schedule
• Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.11 to replace fine schedule for Property Maintenance Bylaw

Council held a public hearing for rezoning application RA469 covering 2220-2254 Northfield Road and 2230 Boxwood Road, with no public speakers and one written submission. The rezoning bylaw passed third reading unanimously, changing the properties from R1, R4, R8, and CS1 to Mixed Use Corridor (COR2) with a site-specific grocery store floor area limit. Council also adopted two related bylaws updating property maintenance and enforcement fine schedules.

• Rezoning bylaw 4500.187 passed third reading (unanimous)
• Property Maintenance and Standards Amendment Bylaw 7242.01 adopted (unanimous)
• Bylaw Notice Enforcement Amendment Bylaw 7159.11 adopted (unanimous)

Design Advisory Panel Meeting

This is the agenda for the Nanaimo Design Advisory Panel meeting of July 22, 2021. The agenda text is entirely procedural boilerplate, containing only placeholders for video, details, and history sections. No specific decisions, proposals, or discussion items are listed.

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing several funding requests and updates, including repairs to the Live Fire Training Center, a Commercial Street Revitalization Plan, a Welcome Pole at Sway'a'Lana/Maffeo Sutton Park, a grant for the Nanaimo Climate Action Hub Society, and a Stage 2 environmental assessment for the Nanaimo Operations Center. The committee will also discuss the cancellation of heat pumps at Beban Social Centre, the end of the B.C. Climate Action Revenue Incentive Program, and consolidating sustainability and emission reduction reserve funds. Recommendations will be forwarded to Council for final decisions.

• Recommend $275,300 for Live Fire Training Facility Remediation from General Asset Management Reserve
• Recommend $150,000 for Commercial Street Revitalization Plan funded from Payment in Lieu of Taxes
• Recommend $50,000 additional for Welcome Pole installation at Sway'a'Lana/Maffeo Sutton Park from Strategic Infrastructure Reserve
• Recommend $3,000 Community Program Development Grant for Nanaimo Climate Action Hub Society
• Recommend $100,000 for Stage 2 environmental site investigation at Nanaimo Operations Center

The Finance and Audit Committee recommended that Council add a $275,300 Live Fire Training Facility Remediation project to the 2021 budget, funded from the General Asset Management Reserve Fund. It also recommended adding $150,000 for a Commercial Street Revitalization Plan, funded from Payments in Lieu of Taxes, and an additional $50,000 for the Welcome Pole at Sway'a'Lana/Maffeo Sutton Park, funded from the Strategic Infrastructure Reserve. The committee recommended a $100,000 budget increase for a Stage 2 environmental site investigation at the Public Works facility, and approved a $3,000 Community Program Development Grant for the Nanaimo Climate Action Hub Society, with Councillors Thorpe and Turley opposed. It also recommended sending a letter to the province about the end of the Climate Action Revenue Incentive Program and consolidating sustainability and emission reduction reserve funds.

• Recommended adding $275,300 for Live Fire Training Facility Remediation to the 2021 budget, funded from the General Asset Management Reserve Fund.
• Recommended adding $150,000 for a Commercial Street Revitalization Plan to the 2021-2025 Financial Plan, funded from Payments in Lieu of Taxes.
• Recommended approving the Welcome Pole location at Sway'a'Lana/Maffeo Sutton Park and adding $50,000 for its installation, funded from the Strategic Infrastructure Reserve.
• Recommended increasing the Public Works Facility Conceptual Design budget by $100,000 for a Stage 2 environmental site investigation, funded from Payments in Lieu of Taxes.
• Approved a $3,000 Community Program Development Grant for the Nanaimo Climate Action Hub Society, with Councillors Thorpe and Turley opposed.
• Recommended sending a letter to the province and UBCM about the value of the Climate Action Revenue Incentive Program and the implications of its end.
• Recommended directing staff to include a new funding strategy for the Emission Reduction Reserve with an annual allocation of $165,000 and to consolidate the Sustainability Reserve Fund into it.

Environment Committee

The Environment Committee is meeting virtually to consider routine items and receive a presentation on emerging options for greenhouse gas action under the REIMAGINE NANAIMO initiative. The presentation will be given by consultants David Reid and Duncan Cavens, introduced by Jeremy Holm, Director of Development Approvals. No reports or other business are listed.

• Presentation: Greenhouse Gas Action Emerging Options - REIMAGINE NANAIMO
• Adoption of minutes from May 12, 2021 meeting
• Link to Oct. 7, 2020 Special Environment Committee agenda provided for reference

The Environment Committee received a presentation on greenhouse gas (GHG) reduction options as part of the REIMAGINE Nanaimo Phase 2 process. Three land-use scenarios were presented, along with current, moderate, and aggressive policy approaches to meet Nanaimo's GHG targets. No formal decisions were made; the committee discussed the options and requested a future presentation on pursuing the most aggressive approach.

• Adopted the meeting agenda (unanimous)
• Deferred approval of May 12, 2021 minutes pending staff review against recording
• Adjourned meeting at 7:00 p.m. (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several policy items, including an updated Community Amenity Contribution Policy, proposed amendments to the Business Licence Bylaw, and a recommendation to repeal 100 outdated Council policies. The committee will also receive updates on the Policy and Bylaw Renewal Project and the REIMAGINE Nanaimo initiative. A report on a BC Active Transportation Infrastructure Grant is expected to be distributed as an addendum.

• Recommendation to repeal 100 outdated or redundant Council policies
• Updated Community Amenity Contribution (CAC) Policy presented for endorsement
• Proposed amendments to Business Licence Bylaw 2021 No. 7318, Fees and Charges Bylaw 2007 No. 7041, and Bylaw Notice Enforcement Bylaw 2012 No. 7159
• REIMAGINE Nanaimo update presentation
• BC Active Transportation Infrastructure Grant report (to be distributed as addendum)

The Governance and Priorities Committee recommended that Council repeal 100 outdated or redundant Council policies, as identified in a July 12, 2021 report. The committee also recommended that Council direct staff to proceed with finalizing the new Business Licence Bylaw 2021 No. 7318, including a change to the liquor primary business licence fee from $1100 to $165 per year. Additionally, the committee recommended that Council direct staff to submit two applications under the Active Transportation Infrastructure Grant Program for the Metral Drive and Fourth and Albert Complete Street projects.

• Recommended that Council repeal 100 outdated or redundant Council policies (carried unanimously).
• Recommended that Council change the liquor primary business licence fee from $1100 to $165 per year (carried unanimously).
• Recommended that Council direct staff to finalize the Business Licence Bylaw 2021 No. 7318 and return for readings (carried unanimously).
• Recommended that Council direct staff to submit two Active Transportation Infrastructure Grant applications for Metral Drive and Fourth and Albert Complete Streets (carried unanimously).
• Recommended that Council direct staff to work with the Nanaimo Development Group on CAC calculations based on net floor area and per area for townhouses (carried unanimously).
• Denied endorsement of the Community Amenity Contribution Policy (motion defeated).
• Denied approval of the Community Amenity Contribution Policy subject to further consultation (motion defeated).

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on July 8, 2021, contains only procedural boilerplate and no substantive items for discussion or decision.

Regular Council Meeting

Nanaimo City Council is meeting to consider several development applications, including a hotel at 3679 Shenton Road, a supportive housing facility at 285 Prideaux Street, and a mixed-use rezoning on Northfield Road. The agenda also includes reports on renter/landlord surveys, a school site acquisition charge, curbside recycling contamination, and a property maintenance bylaw amendment. The meeting begins with a closed session for items under the Community Charter.

• OCP amendment and rezoning for hotel at 3679 Shenton Road (Bylaws 6500.043, 4500.189)
• Development permit and housing agreement for 51 supportive housing units at 285 Prideaux Street (Bylaw 7327)
• Rezoning of 2220-2254 Northfield Road and 2230 Boxwood Road to Mixed Use Corridor (Bylaw 4500.187)
• Development variance permit for garage at 5610 Arnhem Terrace (increase from 42m2 to 49m2)
• Property Maintenance Bylaw amendment to revise graffiti definition (Bylaw 7242.01)

Council gave first and second readings to bylaws for a hotel at 3679 Shenton Road and a rezoning on Northfield/Boxwood roads, and issued development permits for a carriage home and a housing project. It also passed a housing agreement for 285 Prideaux Street and rescinded then re-approved a property maintenance bylaw with a revised graffiti definition.

• Approved first and second readings of OCP Amendment Bylaw 2021 No. 6500.043 for 3679 Shenton Road (Light Industrial to Corridor).
• Approved first and second readings of Zoning Amendment Bylaw 2021 No. 4500.189 for 3679 Shenton Road (R1 to COR1).
• Directed staff to secure community amenity, road dedication, and other conditions for 3679 Shenton Road before adoption.
• Issued Development Variance Permit No. DVP423 at 5610 Arnhem Terrace, increasing garage floor area from 42m2 to 49m2.
• Issued Development Permit No. DP1212 at 285 Prideaux Street with variances including height increase to 16m and parking reduction to six spaces.
• Approved first, second, and third readings of Housing Agreement Bylaw 2021 No. 7327 for 285 Prideaux Street.
• Approved first and second readings of Zoning Amendment Bylaw 2021 No. 4500.187 for Northfield/Boxwood properties (to COR2).
• Rescinded third reading of Property Maintenance Bylaw 2021 No. 7242.01 and gave third reading as amended with revised graffiti definition.

Board of Variance

The Nanaimo Board of Variance is meeting to consider two variance applications. The board will hear requests to expand a non-conforming industrial building at 33 Maki Road and to reduce setbacks for a residential addition at 162 Irwin Street. The meeting also includes adoption of previous minutes and routine procedural items.

• BOV754 - 33 Maki Road: request to expand accessory office floor area from 182.74 m² to 369.38 m² in non-conforming industrial building on R1-zoned property
• BOV755 - 162 Irwin Street: request to reduce side yard setback from 1.5m to 1.01m and front yard setback from 4m to 3.72m for residential addition
• Adoption of minutes from June 3, 2021 Board of Variance meeting

The Board of Variance approved two applications. BOV754 for 33 Maki Road was approved (opposed by Kenneth Hample) to expand accessory office floor area from 182.74m2 to 369.38m2 in a non-conforming industrial building. BOV755 for 162 Irwin Street was approved unanimously to reduce side and front yard setbacks for a house raise and addition.

• Approved BOV754 for 33 Maki Road to expand accessory office floor area from 182.74m2 to 369.38m2 (opposed: Kenneth Hample)
• Approved BOV755 for 162 Irwin Street to reduce side yard setback from 1.5m to 1.01m and front yard setback from 4m to 3.72m (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss agenda planning, receive updates on the Parks, Recreation and Culture Master Plan, and review a Sports Tourism strategy presentation. The meeting includes routine items like approval of minutes and question period.

• Parks, Recreation and Culture Master Plan Update presentation
• Sports Tourism strategy presentation by Toa Consulting
• Governance and Priorities Committee agenda planning discussion
• Adoption of minutes from June 14, 2021 meeting

The Governance and Priorities Committee received presentations on the Parks, Recreation and Culture Master Plan update and a proposed Sports Tourism strategy, with no formal decisions made. The committee discussed land acquisition, climate change, and engagement plans for the REIMAGINE Nanaimo initiative. Staff will return in the fall with a detailed report on sports tourism.

• Adopted the agenda as circulated.
• Adopted the minutes of the 2021-JUN-14 meeting as circulated.
• Received the Parks, Recreation and Culture Master Plan update presentation.
• Received the Sports Tourism strategy presentation.
• Adjourned the meeting at 4:25 p.m.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a multi-family residential development at 4771 Hammond Bay Road, consisting of one duplex and one triplex. The panel will also adopt minutes from its June 10, 2021 meeting. No other substantive items are on the agenda.

• Development Permit Application DP001229 for 4771 Hammond Bay Road
• Two buildings: 1 duplex and 1 triplex
• Applicant: HSC Ventures Ltd.
• Legal description: Lot C, District Lot 51, Wellington District, Plan EPP33196

The Design Advisory Panel unanimously accepted Development Permit Application No. DP001229 for 4771 Hammond Bay Road, supporting the proposed variances. The project includes two buildings with five residential units. The panel recommended adding trailing plants over retaining walls and considering an internal access stair to the right-of-way area for a shared amenity space.

• Adopted the agenda as circulated.
• Adopted the minutes of the June 10, 2021 meeting as circulated.
• Accepted Development Permit Application No. DP001229 as presented, with support for the proposed variances.
• Recommended considering trailing plants over the east and west retaining walls where possible.
• Recommended considering varying the east setback for Building 2 to provide an internal access stair to the right-of-way area and develop it as a shared amenity space.
• Adjourned the meeting at 5:56 p.m.

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness approved spending $1,250 from its annual budget for a Universal Design Workshop offered by Spinal Cord Injury BC, to be attended by up to 14 members and staff. The committee also received updates on the REIMAGINE Nanaimo project, discussed enforcement of existing bylaws regarding garbage bins on sidewalks, and considered potential projects for a Disability Alliance BC grant. No other formal decisions were made.

• Approved $1,250 from the committee's annual budget for the Universal Design Workshop, with up to 14 attendees.
• Adopted the agenda and the minutes of the May 26, 2021 meeting.
• Discussed but took no action on the removal of garbage and recycling cans from sidewalks, noting existing bylaws.
• Discussed potential projects for the Disability Alliance BC Grant, with no decision made.
• Noted that Council adopted ACAI's LEAP recommendations and that implementation is underway.
• Noted that Council referred Sarah Cameron's recommendations to staff for a report.

Regular Council Meeting

The Nanaimo Regular Council Meeting on June 21, 2021, includes decisions on consent items such as a $10,000 grant to Nanaimo Foodshare, a $1,706.25 Heritage Home Grant for 167 Irwin Street, reopening Beban Pool on October 4, and several financial approvals. Council will also consider reports on property maintenance bylaw amendments, pedestrian budget allocations for accessibility, and two development permit applications. The meeting begins with a closed session for items under the Community Charter.

• Grant $10,000 to Nanaimo Foodshare Society as bridging funding
• Approve $1,706.25 Heritage Home Grant for 167 Irwin Street
• Direct staff to reopen Beban Pool on 2021-OCT-04, subject to health orders
• Allocate $495,000 from Pedestrian Budget for transit, signal, and accessibility improvements
• Issue Development Permit DP1205 for duplex at 478 Machleary Street with height and fence variances

Council directed staff to prepare amendments to business licence, zoning, and parking bylaws to regulate short-term rentals, requiring operators to be permanent residents and obtain a business licence. The motion carried unanimously. Council also approved the 2020 Annual Municipal Report, adopted several bylaws, and approved various grants and funding allocations.

• Directed staff to draft short-term rental regulations requiring permanent residency and business licences
• Approved the 2020 Annual Municipal Report
• Adopted Zoning Amendment Bylaw 2021 No. 4500.180 for density bonusing for rental and affordable housing
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.10 for North Cowichan registry participation
• Approved $10,000 bridging grant to Nanaimo Foodshare Society
• Approved $1,706.25 Heritage Home Grant for 167 Irwin Street
• Approved $227,000 for Nanaimo Aquatic Centre repairs
• Approved 2021 Resilience Grant allocations totaling $28,559 plus $22,987 reallocated funds

Special Mayor's Leaders' Table

This is a special virtual meeting of the Mayor's Leaders' Table, a body of community leaders convened by the Mayor of Nanaimo. The agenda is largely organizational: adopting terms of reference for the Table and its working groups, and hearing presentations on three topics — an infrastructure ask, a 'doughnut' economic philosophy, and a youth attraction and retention strategy. Attendees will then break into small groups to pick chairs and schedule next meetings. No binding decisions or votes on policy are listed.

• Presentation and discussion of Mayor's Leaders' Table Terms of Reference
• Recommendation to approve Working Group Terms of Reference
• Presentation on Infrastructure Ask by Bill Sims, General Manager, Engineering and Public Works
• Presentation on Doughnut Economic Philosophy by Lisa Bhopalsingh, Manager, Community Planning
• Presentation on Youth Attraction and Retention Strategy by Bill Corsan, Director, Community Development

The Special Mayor's Leaders' Table meeting was held virtually on June 18, 2021, with community leaders discussing recovery priorities. The Table approved the Working Group Terms of Reference and established three working groups: Infrastructure Ask, Youth Attraction and Retention Strategy, and Doughnut Economic Philosophy. Each group selected a chair and set initial meeting dates. No other substantive decisions were made; the meeting focused on organizing and planning for future work.

• Approved the Mayor's Leaders' Table Working Group Terms of Reference (unanimous)
• Established Infrastructure Ask working group, chaired by Donna Hais, with next meeting in July
• Established Youth Attraction and Retention Strategy working group, chaired by Keith Wilson, with next meeting July 16, 2021
• Established Doughnut Economic Philosophy working group, chaired by Kim Smythe, with next meeting to be determined

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a mixed-use development at 5730 Turner Road, comprising 49 residential units and 2 commercial buildings. The application was submitted by Raymond deBeeld Architecture on behalf of Insight Holdings Ltd. The panel will also adopt the agenda and minutes from the previous meeting.

• Development Permit Application DP001231 for 5730 Turner Road
• Mixed-use development: 49 residential units and 2 commercial buildings
• Applicant: Raymond deBeeld Architecture for Insight Holdings Ltd.
• Property: Lot 10, District Lots 20 and 30, Wellington District, Plan VIP65104
• Adoption of minutes from May 27, 2021 meeting

Public Hearing

This agenda for the June 17, 2021 public hearing in Nanaimo, BC contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Special Council Meeting

Nanaimo City Council is holding a special meeting to consider authorizing the registration of Bylaw Contravention Notices on the titles of four properties. The notices relate to secondary suites, construction not completed as per building permit conditions, and construction started without a permit. Council will vote on directing the Corporate Officer to file these notices with the Land Title and Survey Authority.

• 428 Milton Street – authorized secondary suite
• 2525 Glenayr Drive – authorized secondary suite
• 341 Chesterlea Avenue – construction not completed as per building permit conditions and work started without permit
• 5200 Dublin Way – construction started without a building permit, contravening Building Bylaw 2016 No. 7224

Council unanimously directed the Corporate Officer to file Bylaw Contravention Notices under Section 57 of the Community Charter for four properties: 428 Milton Street and 2525 Glenayr Drive (authorized secondary suites), 341 Chesterlea Avenue (construction not completed per permit and work without permit), and 5200 Dublin Way (construction without a permit). The meeting was brief, lasting only 7 minutes.

• Approved filing a Bylaw Contravention Notice for 428 Milton Street (authorized secondary suite).
• Approved filing a Bylaw Contravention Notice for 2525 Glenayr Drive (authorized secondary suite).
• Approved filing a Bylaw Contravention Notice for 341 Chesterlea Avenue (construction not completed per permit and work without permit).
• Approved filing a Bylaw Contravention Notice for 5200 Dublin Way (construction without a permit).

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several recommendations, including reopening Beban Pool on Oct. 4, 2021, subject to health orders, and adding $227,000 to the financial plan for repairs at the Nanaimo Aquatic Centre. It will also review a Heritage Home Grant for 167 Irwin Street, LEAP program changes, a track replacement schedule shift, public art budget increase, and 2021 Resilience Grant allocations.

• Heritage Home Grant of $1,706.25 for 167 Irwin Street
• Reopen Beban Pool on 2021-OCT-04 if health orders permit
• $227,000 for Nanaimo Aquatic Centre repairs from Facility Development Reserve
• Move Rotary Bowl track replacement from 2024 to 2021
• 2021 Resilience Grants totaling $51,546 for arts and culture projects

The Finance and Audit Committee unanimously recommended that Council grant Nanaimo Foodshare $10,000 as bridging funding while additional funding sources are identified. The committee also recommended reopening Beban Pool on October 4, 2021, subject to Provincial Health Orders, and approved several other funding recommendations, including $227,000 for Nanaimo Aquatic Centre repairs and moving the Rotary Bowl track replacement to 2021. All recommendations are subject to final approval by City Council.

• Recommended $10,000 bridging grant to Nanaimo Foodshare Society
• Recommended reopening Beban Pool on 2021-OCT-04, subject to Provincial Health Orders
• Recommended $1,706.25 Heritage Home Grant for 167 Irwin Street
• Recommended approving LEAP Program review recommendations and proceeding with Phase 4 implementation
• Recommended adding $227,000 to 2021-2025 Financial Plan for Nanaimo Aquatic Centre repairs
• Recommended moving Rotary Bowl track replacement from 2024 to 2021, funded from Community Works Reserve
• Recommended $25,000 increase to public art budget for Urban Design Roster initiative
• Recommended approving 2021 Resilience Grant funding allocations totaling $28,559 plus $22,987 in reallocated funds

Governance and Priorities Committee

The Governance and Priorities Committee endorsed the five draft strategic goals for the REIMAGINE Nanaimo plan, with amendments to the 'Healthy Nanaimo' goal to include access to healthy, safe, and affordable food and housing, and to remove the 2025 homelessness elimination target. The committee also approved changes to the 'Empowered Nanaimo' goal to add reconciliation and political voice, and to the 'Economic Prosperity' goal to include both non-residential building permits and an economic structure index. Several other motions were defeated, including changing 'Economic Prosperity' to 'Economic Resiliency' and adding environmental and social responsibility language to doughnut model messaging.

• Endorsed five draft strategic goals for REIMAGINE Nanaimo (carried unanimously)
• Amended 'A Healthy Nanaimo' goal to include access to healthy, safe, and affordable food and housing (carried, opposed by Councillor Turley)
• Removed draft target for elimination of homelessness by 2025 (carried, opposed by Councillor Brown)
• Replaced 'Non-Residential Building Permits' indicator with Economic Structure Index (carried, opposed by Councillor Geselbracht)
• Changed 'Economic Prosperity' title to 'Economic Prosperity and Resiliency' (carried unanimously)
• Added 'Reconciliation' to 'An Empowered Nanaimo' title (carried, opposed by Councillor Turley)
• Added 'political voice' as a sub-category under 'Empowered Nanaimo' (carried unanimously)
• Defeated motion to change 'Economic Prosperity' to 'Economic Resiliency' (defeated)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a 13-unit multi-family residential development at 5768 Linley Valley Drive and a mixed-use development with 49 residential units and 2 commercial buildings at 5730 Turner Road. The panel will provide design comments on these proposals.

• Development Permit DP001230: 13-unit multi-family residential at 5768 Linley Valley Drive, applicant GUD Architecture for JXLCO Development Corp.
• Development Permit DP001231: mixed-use (49 residential units, 2 commercial buildings) at 5730 Turner Road, applicant Raymond deBeeld Architecture for Insight Holdings Ltd.
• Adoption of minutes from the May 13, 2021 meeting

The Design Advisory Panel accepted Development Permit Application No. DP001230 for 5768 Linley Valley Drive, a phased project with 15 townhouse units, as presented. The panel provided recommendations on fencing, artificial turf, outdoor amenities, and duplex unit individuality. The motion carried unanimously. The meeting also adopted the agenda and minutes from the previous meeting.

• Accepted Development Permit Application No. DP001230 for 5768 Linley Valley Drive as presented, with recommendations.
• Adopted the agenda for the June 10, 2021 meeting.
• Adopted the minutes of the May 13, 2021 Design Advisory Panel meeting as circulated.
• Removed Development Permit Application No. DP001231 for 5730 Turner Road from the agenda.

Regular Council Meeting

Nanaimo City Council will consider several development permits, including a mixed-use student housing project at 326 Wakesiah Avenue and a residential dwelling at 3532 Stephenson Point Road. They will also vote on funding allocations for pedestrian and park projects, a new lease for Beban Park Pitch and Putt, and various bylaw amendments. The meeting includes a closed session for personnel and labour matters.

• Development Permit DP1191 for student housing at 326 Wakesiah Avenue, with parking variance from 0.4 to 0.3 spaces per bed
• Development Permit DP1151 for a dwelling at 3532 Stephenson Point Road, recommended for denial
• Lease agreement with Double H Holdings Ltd. for Beban Park Pitch and Putt at 2280 Bowen Road
• $700,000 from Community Works Fund for pedestrian projects; $200,000 for transit stop accessibility, $250,000 for traffic signal accessibility, $45,000 for misc. accessibility
• Heritage Home Grant of $2,500 for 347 Milton Street

Council approved Development Permit DP1151 at 3532 Stephenson Point Road with a variance reducing the watercourse setback from 7.5 m to 0.8 m, despite opposition from four councillors. The council also approved a new ten-year lease for the Beban Park Pitch and Putt, issued a development permit for student housing at 326 Wakesiah Avenue with a reduced parking rate, and passed several financial and bylaw items.

• Approved DP1151 at 3532 Stephenson Point Road with watercourse setback variance to 0.8 m (5-4)
• Approved 10-year lease with Double H Holdings Ltd. for Beban Park Pitch and Putt (unanimous)
• Issued DP1191 at 326 Wakesiah Avenue with reduced student housing parking rate (0.3 spaces/bed) (5-2)
• Approved $2,500 Heritage Home Grant for 347 Milton Street (consent)
• Approved moving $1,367,100 for Nanaimo Search & Rescue Phase 2 to 2021 (consent)
• Approved $700,000 pedestrian funding allocation to 2022 (consent)
• Gave third reading to Animal Responsibility Bylaw 2021 No. 7316 as amended (unanimous)
• Supported UBCM Housing Needs Report Grant application (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider three variance applications, each seeking to reduce required setbacks under Zoning Bylaw No. 4500. The board will also adopt minutes from its April 1 meeting and note an extension of a board member's term.

• BOV751 - 237 Irwin Street: reduce side yard setback from 1.5m to 0m to legalize existing dwelling and allow addition
• BOV752 - 3410 Arrowsmith Road: reduce side yard setback from 3.0m to 2.0m for exterior staircase on dwelling under construction
• BOV753 - 5525 Turner Road: reduce front yard setback from 7.0m to 6.37m for proposed garage addition
• Council extended Jessica Kaman's board term until 2021-DEC-16

The Nanaimo Board of Variance approved all three variance applications on the agenda, each unanimously. These included reducing a side yard setback to legalize a non-conforming dwelling and allow an addition, permitting an exterior staircase within a reduced setback, and allowing a garage addition with a slightly reduced front yard setback. The board also adopted the agenda and previous meeting minutes, and noted a member's term extension.

• Approved BOV751 at 237 Irwin Street to reduce side yard setback from 1.5m to 0m (unanimous)
• Approved BOV752 at 3410 Arrowsmith Road to reduce side yard setback from 3.0m to 2.0m for exterior staircase (unanimous)
• Approved BOV753 at 5525 Turner Road to reduce front yard setback from 7.0m to 6.37m for garage addition (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted minutes of April 1, 2021 meeting (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several items, including an update on the REIMAGINE NANAIMO mobility plan and a deferred motion to explore options for permanent recreational vehicle accommodation. The committee will also review agenda planning and a council alignment update.

• Mobility update for REIMAGINE NANAIMO Phase 2
• Deferred motion: report on options for permanent RV accommodation
• 2021 Council Alignment update
• Agenda planning and committee matrix review

The Governance and Priorities Committee recommended that Council direct staff to prepare a report on options to support permanent recreational vehicle (RV) accommodation, despite opposition from Mayor Krog and Councillors Brown and Thorpe. The committee also received the 2021 Council Alignment document for information and heard a presentation on the REIMAGINE Nanaimo mobility update, which included recommendations for improving active transportation. No other substantive decisions were made.

• Recommended Council direct staff to prepare report on permanent RV accommodation options (carried, opposed: Mayor Krog, Councillors Brown and Thorpe)
• Received 2021 Council Alignment document for information (unanimous consent)

Design Advisory Panel Meeting

The Design Advisory Panel is reviewing two development permit applications for multi-family housing. The presentations include a 4-unit project on Haliburton Street and a 16-unit project on Prideaux Street.

• Development Permit DP001225: 4 unit multi-family development at 111 Haliburton Street
• Development Permit DP001225: request for side and rear yard setback variances
• Development Permit DP001226: 16 unit multi-family development at 421 Prideaux Street

The Design Advisory Panel unanimously accepted two development permit applications, DP001225 at 111 Haliburton Street and DP001226 at 421 Prideaux Street, as presented, with support for the proposed variances. The panel provided non-binding recommendations for each project, such as substituting astro turf with plant material and adding more trees. No other substantive decisions were made.

• Approved DP001225 at 111 Haliburton Street with variances (unanimous)
• Approved DP001226 at 421 Prideaux Street with variances (unanimous)

Sp. Advisory Committee on Accessibility and Inclusiveness

The Special Advisory Committee on Accessibility and Inclusiveness approved recommendations for the LEAP program review, with revisions, to forward to Council, and unanimously recommended allocating $495,000 in pedestrian unallocated funds for accessibility improvements. The committee also passed several motions recommending the City adopt pronoun use, gender-inclusive language, and diversity training for Council and staff.

• Approved LEAP Program Review recommendations with revisions, to forward to Council (unanimous)
• Recommended $200,000 for transit stop accessibility improvements (unanimous)
• Recommended $250,000 for traffic signal accessibility improvements (unanimous)
• Recommended $45,000 for miscellaneous accessibility improvements (unanimous)
• Recommended adopting pronouns in all written and electronic communications (unanimous)
• Recommended using gender-inclusive and gender-neutral language in City materials (unanimous)
• Recommended updating all print and electronic materials to include gender-inclusive language (unanimous)
• Recommended arranging diversity and inclusion training for Council and staff (unanimous)

Public Hearing

Council held a public hearing and passed third reading on three zoning bylaws: rezoning 5915 Metral Drive to allow a multi-family development, rezoning 1621 Northfield Road for an infill rental project, and amending Schedule D to add density bonusing for rental and affordable housing. All motions carried, with one councillor opposed to the Northfield Road rezoning.

• Passed third reading of Zoning Amendment Bylaw 2021 No. 4500.184 to rezone 5915 Metral Drive from R1 to COR1 (unanimous)
• Passed third reading of Zoning Amendment Bylaw 2021 No. 4500.185 to rezone 1621 Northfield Road from R1 to COR1 (carried, opposed by Councillor Armstrong)
• Passed third reading of Zoning Amendment Bylaw 2021 No. 4500.180 to amend Schedule D for density bonusing for rental and affordable housing (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing several financial items, including a recommendation to move $1,367,100 from 2022 to 2021 for Phase 2 of the Nanaimo Search and Rescue redevelopment at 195 Fourth Street. Members will also consider a $2,500 Heritage Home Grant for 347 Milton Street, the 2020 Statement of Financial Information, and reports on reserve funds and purchasing. Presentations on the 2022-2026 Financial Plan and project planning are scheduled.

• Recommendation to move $1,367,100 to 2021 for Nanaimo Search & Rescue Phase 2 at 195 Fourth Street
• Heritage Home Grant of $2,500 for Ledingham Residence at 347 Milton Street
• 2020 Statement of Financial Information for filing with Ministry of Municipal Affairs
• FortisBC Vehicle Incentive award of $13,600
• Quarterly purchasing report covering single/sole source, purchases over $250,000, and non-compliance

The Finance and Audit Committee recommended several projects for inclusion in the 2022-2026 Financial Plan, including a $700,000 allocation for pedestrian projects, stadium improvements, and Westwood Lake Park amenities. It also recommended approving a $2,500 heritage grant and moving the Nanaimo Search & Rescue Phase 2 budget to 2021. The committee defeated motions to accelerate the Rotary Bowl track replacement and to include the artificial turf field if grant funding fails.

• Recommended $700,000 from Community Works Fund for pedestrian projects (unanimous)
• Recommended including Buttertubs Bridge project in Draft 2022-2026 Financial Plan (opposed: Turley)
• Recommended including stadium improvement projects in 2021-2025 Financial Plan (unanimous)
• Defeated motion to accelerate Oval Track Replacement to 2021 (opposed: Bonner, Brown, Hemmens, Thorpe, Turley)
• Defeated motion to include Artificial Turf Field if grant unsuccessful (opposed: Bonner, Brown, Hemmens, Turley)
• Recommended including Westwood Lake Park Amenities project (unanimous)
• Recommended including Marie Davidson BMX Track Improvements (unanimous)
• Recommended accelerating Maffeo Sutton Inclusive Playground Phase 2 to 2022 (unanimous)

Regular Council Meeting

Council approved adding $262,193 to the 2021-2025 Financial Plan for security gates at the RCMP Detachment, funded from Payment in Lieu of Taxes (PILTs), with Councillors Brown and Geselbracht opposed. Council also issued two development variance permits, supported a Regional Growth Strategy amendment for the Nanaimo Airport, and authorized a road closure and land exchange at 857 Old Victoria Road. A motion to delay removal of traffic calming measures on Opal Road was ruled out of order.

• Approved $262,193 for RCMP security gates, funded from PILTs (opposed: Brown, Geselbracht)
• Issued Development Variance Permit DVP416 for height and setback variances at Fern Ridge Place, Harewood Mines Road, Palomino Place, and Trailside Road (unanimous)
• Issued Development Variance Permit DVP417 at 1925 Bowen Road, increasing retail gross floor area from 750m2 to 940m2 (unanimous)
• Supported Regional Growth Strategy amendment for Nanaimo Airport (opposed: Maartman)
• Authorized road closure and land exchange at 857 Old Victoria Road, and passed first and second reading of Bylaw 2021 No. 7286 (unanimous)
• Passed first, second, and third reading of Morningside Drive Local Service Area Parcel Tax Amendment Bylaw 2021 No. 7288.01 (unanimous)
• Adopted Zoning Amendment Bylaw 2020 No. 4500.181, rezoning 5485 and 5495 Godfrey Road from R1 to R6 (unanimous)
• Motion to delay Opal Road traffic calming removal ruled out of order

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a six-storey, 163-unit rental residential building at 340 Campbell Street. The application was submitted by Urban Solutions Architecture on behalf of 340 Campbell Holdings Ltd. The panel will also adopt minutes from its April 22 meeting.

• Development Permit Application DP1223 for 340 Campbell Street
• Six-storey multi-family building with 163 rental residential units
• Applicant: Urban Solutions Architecture for 340 Campbell Holdings Ltd.
• Properties to be consolidated: Lots 4, 5, 6, 7, Block 44, Section 1, Nanaimo District, Plan 584
• Adoption of minutes from April 22, 2021 meeting

The Design Advisory Panel unanimously accepted Development Permit Application No. DP1223 for 340 Campbell Street, a 163-unit market rental building, with support for the proposed variances. The panel provided seven non-binding recommendations, including increasing live/work units, adding public art, and enhancing landscaping. No other substantive decisions were made.

• Accepted DP1223 for 340 Campbell St with variances (unanimous)
• Recommended increasing live/work units for accessibility
• Recommended increasing planting along laneway and other areas
• Recommended softening the amenity building
• Recommended adding public art at Wallace/Campbell corner
• Recommended changing fence detail on north side
• Recommended increasing tree planting area on Wallace St
• Recommended natural play elements in children's play area

Environment Committee

The Environment Committee endorsed the Departure Bay Waterfront Walkway Project as a flagship environmental restoration project, with Councillor Brown opposed. The committee also received updates on the Checkout Bag Regulation Bylaw (effective July 1, 2021), the Water Supply Strategic Plan, and the REIMAGINE Nanaimo indicators process. No other formal decisions were made.

• Endorsed Departure Bay Waterfront Walkway Project as flagship environmental restoration project (carried; opposed: Councillor Brown)
• Adopted agenda as amended (unanimous)
• Adopted January 27, 2021 minutes as circulated (unanimous)

Special Council Meeting

This special council meeting will consider a resolution to apply for Green Municipal Fund financing for a feasibility study on deep energy retrofits, with a city contribution of $21,850 if successful. Council will also adopt several bylaws, including the 2021 financial plan amendment, property tax rates, 911 reserve fund amendment, and parcel tax bylaws for regional parks and trails.

• Resolution to apply for Green Municipal Fund Community Efficiency Financing for deep energy retrofit feasibility study; city share $21,850
• Adoption of Financial Plan Amendment Bylaw 2021 No. 7320.01
• Adoption of Property Tax Rates Bylaw 2021 No. 7321
• Adoption of 911 Reserve Fund Amendment Bylaw 2021 No. 7295.01
• Adoption of Parcel Tax Roll Preparation Bylaw 2021 No. 7323 and Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324

Council unanimously approved several bylaws, including the 2021 property tax rates and a financial plan amendment, and authorized a grant application for a deep energy retrofit feasibility study with a $21,850 city funding commitment if successful.

• Adopted Financial Plan Amendment Bylaw 2021 No. 7320.01 (unanimous)
• Adopted Property Tax Rates Bylaw 2021 No. 7321 (unanimous)
• Adopted 911 Reserve Fund Amendment Bylaw 2021 No. 7295.01 (unanimous)
• Adopted Parcel Tax Roll Preparation Bylaw 2021 No. 7323 (unanimous)
• Adopted Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324 (unanimous)
• Directed staff to apply to Green Municipal Fund for deep energy retrofit feasibility study, committing $21,850 if successful (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and make recommendations on several capital projects and planning items. Key items include an update on the Long Lake Paddling and Rowing Centre, options for upgrading Lenhart Bridge in Bowen Park, and confirming indicators for the REIMAGINE NANAIMO strategy review. The committee will also review capital project updates and council alignment.

• Long Lake Paddling and Rowing Centre: receive two concepts for public review, return with finalized design and costing for 2022-2026 Financial Plan
• Lenhart Bridge upgrade: direct staff to include $237,000 for replacement project in 2022 Draft Financial Plan
• REIMAGINE NANAIMO: endorse preliminary indicators for evaluating scenarios
• Mobility update for REIMAGINE NANAIMO Phase 2
• Capital projects update and potential additions

The Governance and Priorities Committee recommended that Council include $237,000 for the Lenhart Bridge replacement project in the 2022-2026 Financial Plan. It also recommended that Council receive three concepts for the Long Lake Paddling and Rowing Centre for public review, with a finalized design to return for consideration. The committee discussed capital projects and REIMAGINE Nanaimo indicators but made no other formal decisions.

• Recommended $237,000 for Lenhart Bridge replacement in 2022 budget (unanimous)
• Recommended receiving three concepts for Long Lake Paddling and Rowing Centre for public review (carried; opposed: Bonner)

Regular Council Meeting

Nanaimo City Council will consider several bylaws and reports, including setting 2021 property tax rates, amending the 2021-2025 financial plan, and approving funding for a new garbage truck. Council will also review development permits for multi-family housing and traffic calming measures. The meeting begins with a closed session for items related to labour, land, and negotiations.

• First, second, and third readings of Property Tax Rates Bylaw 2021 No. 7321
• First, second, and third readings of Financial Plan Amendment Bylaw 2021 No. 7320.01
• Borrowing up to $459,600 for an automated garbage truck
• Development Permit DP1184 at 558 Medea Way with variances for setbacks, lot coverage, and parking
• Development Permit DP1207 at 5594 Linley Valley Drive for a 16-unit multi-family development

Council passed three readings of the 2021 Property Tax Rates Bylaw and the 2021-2025 Financial Plan Amendment Bylaw, setting the tax rates and adjusting the financial plan. It also approved borrowing up to $459,600 for an automated garbage truck and issued several development permits with variances. Traffic calming measures were advanced for Extension Road, implemented for Departure Bay Road, and turn controls were removed on Opal Road.

• Approved Financial Plan Amendment Bylaw 2021 No. 7320.01 (unanimous)
• Approved Property Tax Rates Bylaw 2021 No. 7321 (unanimous)
• Approved 911 Reserve Fund Amendment Bylaw 2021 No. 7295.01 (unanimous)
• Approved borrowing up to $459,600 for automated garbage truck (unanimous)
• Issued Development Permit DP1184 at 558 Medea Way with variances (unanimous)
• Issued Development Permit DP1207 at 5594 Linley Valley Drive with variances (unanimous)
• Issued Development Variance Permit DVP418 at 421 Franklyn St and 420/430 Selby St (opposed: Bonner)
• Directed staff to remove turn control measures on Opal Road (opposed: Bonner, Geselbracht, Thorpe, Turley)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will hear presentations on the Adapt Island Society, Bowen Park Trailway and Utility Upgrade, Departure Bay Waterfront Walkway, and Reimagine Nanaimo indicators. They will also review the Phase 3 LEAP Program Review and the 2021 Work Plan, and discuss proposed recommendations on gender-inclusive language and training.

• LEAP Program Review - Phase 3 with recommendations for program revisions
• Bowen Park Trailway and Utility Upgrade presentation
• Departure Bay Waterfront Walkway presentation
• Proposed recommendations on pronouns and gender-inclusive language in City communications
• Scheduling a special meeting in May 2021

The Nanaimo Advisory Committee on Accessibility and Inclusiveness unanimously recommended that Council endorse the 2021 work plan. The committee also deferred the LEAP Program Review – Phase 3 to a special meeting on May 26, 2021, and received presentations on accessibility projects including Adapt Island, Bowen Park trailway upgrades, the Departure Bay Waterfront Walkway, and REIMAGINE NANAIMO indicators.

• Endorsed 2021 work plan for Council approval (unanimous)
• Deferred LEAP Program Review – Phase 3 to May 26 special meeting
• Scheduled special meeting for May 26, 2021, 4:00-6:00 p.m.
• Deferred proposed recommendations from Sarah Cameron to May 26 special meeting

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing updates to the Affordable Housing Strategy and proposed zoning amendments. The committee will also discuss options for recognizing and engaging with neighbourhood associations.

• Zoning Amendment Bylaw 2021 No. 4500.180 regarding density bonusing points for rental and affordable housing
• Affordable Housing Strategy annual implementation update
• Neighbourhood Association organizational capacity review and engagement options
• Discussion of recreational vehicle permanent accommodation

The Governance and Priorities Committee recommended that Council pass two readings of a zoning bylaw amendment to add density bonusing points for rental and affordable housing developments. The committee also recommended referring the neighbourhood association capacity review back to staff for further consultation, and directing staff to develop a detailed Partners in Community program. All recommendations were carried unanimously.

• Recommended Council pass two readings of Zoning Amendment Bylaw 2021 No. 4500.180 (density bonusing for rental and affordable housing) - carried unanimously
• Recommended Council refer the Neighbourhood Association Organizational Capacity Review to staff for further comment and return in at least two months - carried unanimously
• Recommended Council direct staff to develop a detailed Partners in Community program and annual budget - carried unanimously
• Recommended future Schedule D amendments be brought to a later committee meeting - carried unanimously
• Deferred consideration of Councillor Maartman's Recreational Vehicle Permanent Accommodation topic to a future date - carried unanimously
• Recommended Council add a staff update on Westwood Lake trail usage and parking issues as a future topic - carried unanimously

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a 108-unit multi-family residential project at 4961 Songbird Place, submitted by Westmark Construction Ltd. on behalf of 486407 BC Ltd. The panel will also discuss meeting protocol and adopt previous minutes.

• Development Permit Application DP001220 for 108-unit multi-family development at 4961 Songbird Place
• Discussion of meeting protocol with Sky Snelgrove, Steno Coordinator / Legislative Services
• Adoption of minutes from April 8, 2021 meeting

The Design Advisory Panel unanimously accepted Development Permit Application No. DP1220 for 4961 Songbird Place, supporting the proposed setback and height variances. The panel provided non-binding recommendations on landscaping, railings, entrance design, and garbage enclosure placement. No other substantive decisions were made; the meeting also included a conflict-of-interest training presentation and updates on panel recruitment.

• Accepted DP1220 for 4961 Songbird Place with support for setback and height variances (unanimous)
• Provided recommendations on entrance framing, balcony railings, entrance prominence, and garbage enclosure relocation

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including borrowing $11,160,000 for Fire Station No. 1, two rezoning applications for multi-family residential developments, and a new lease for the RCMP. The meeting will also include presentations from Vancouver Island University and Tourism Nanaimo, and a delegation about heat pump noise. Council will also consider adopting a bylaw to establish a Business Improvement Area in downtown Nanaimo.

• Borrowing $11,160,000 for Fire Station No. 1 from Municipal Finance Authority
• Rezoning 5915 Metral Drive from R1 to COR1 for multi-family residential
• Rezoning 1621 Northfield Road from R1 to COR1 for multi-family residential
• Development variance permit at 5100 Hammond Bay Road to reduce lot frontage for 4-lot subdivision
• Adoption of Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317

Council approved $400,000 for expanded downtown security and $50,000 for a Public Safety Action Plan, despite opposition from three councillors. A motion to defer the security funding was defeated. Council also approved a request for expressions of interest for two temporary emergency shelter sites based on the Cowichan model, with funding from the Housing Legacy Reserve, over opposition from four members.

• Approved $400,000 for expanded downtown security and $50,000 for Public Safety Action Plan (carried, opposed: Bonner, Brown, Geselbracht)
• Defeated motion to defer downtown security funding (opposed: Mayor Krog, Armstrong, Bonner, Brown, Hemmens, Maartman, Thorpe, Turley)
• Approved Request for Expression of Interest for two temporary emergency shelter sites (carried, opposed: Mayor Krog, Armstrong, Thorpe, Turley)
• Passed first, second, and third readings of Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324 (unanimous)
• Passed first, second, and third readings of Parcel Tax Roll Preparation Bylaw 2021 No. 7323 (unanimous)
• Approved borrowing $11,160,000 for Fire Station No. 1 (unanimous)
• Approved rezoning first and second readings for 5915 Metral Drive and 1621 Northfield Road (unanimous)
• Adopted Downtown Nanaimo Business Association BIA Bylaw 2021 No. 7317 (unanimous)

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2021-04-15 contains only procedural boilerplate from the eSCRIBE meeting software, with no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

Special Council Meeting

The Council is reviewing several requests to enforce the Community Charter regarding property violations. These include orders to remove illegal, fire-damaged, or unpermitted structures and the registration of Bylaw Contravention Notices on various property titles.

• Remedial Action Order for unauthorized structure at 3042 McCauley Drive
• Remedial Action Order for fire-damaged structure at 45/47 Haliburton Street
• Remedial Action Order for unpermitted shed residence at 4470 Burma Road
• Bylaw Contravention Notice for construction issues at 341 Chesterlea Avenue
• Bylaw Contravention Notices for construction without permits at 179 Capt Morgans Boulevard, 1058 Shelby Ann Avenue, and 3538 Departure Bay Road

Council unanimously issued Remedial Action Orders for illegal construction at 3042 McCauley Drive and 4470 Burma Road, requiring removal of structures within 30 days or action at owner's expense. It also deferred a bylaw contravention case at 341 Chesterlea Avenue to May 20, 2021, and directed filing of Bylaw Contravention Notices for three other properties with unpermitted or incomplete construction.

• Issued Remedial Action Order at 3042 McCauley Drive (unanimous)
• Issued Remedial Action Order at 4470 Burma Road (unanimous)
• Deferred 341 Chesterlea Avenue case to 2021-MAY-20 (opposed: Mayor Krog)
• Directed filing of Bylaw Contravention Notice for 179 Capt Morgans Boulevard (unanimous)
• Directed filing of Bylaw Contravention Notice for 3538 Departure Bay Road (unanimous)
• Directed filing of Bylaw Contravention Notice for 4376 Boban Drive (unanimous)

Special Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review the 2020 annual financial statements, the 2021-2025 financial plan, and several funding and tax items. They will discuss scenarios for freezing business property taxes, changing property tax penalty dates, and approving additional funding for the Serauxmen Stadium outfield fence project. The committee will also consider grant applications for asset management, development approvals, a playground, and a conference sponsorship.

• Freezing property tax revenues for Business Class 6 for one year
• Property tax due date kept at 2021-JUL-02; first penalty 1% on 2021-JUL-02; second penalty extended to 2021-SEP-10 at 9%
• $175,000 for Serauxmen Stadium outfield fence contingency and soil removal, plus $153,000 for foul line fencing, from Asset Management Reserve
• Grant application for Maffeo Sutton Playground Phase 2 under Canada Healthy Communities Initiative
• $10,000 platinum sponsorship for 2021 Vancouver Island Economic Alliance Summit

The Finance and Audit Committee recommended adding a Records and Information Specialist, a Building Supervisor, and a Building Official to the 2021-2025 Financial Plan, funded from general revenue. It also recommended $400,000 for expanded downtown security, $200,000 for a South End Recreation Centre feasibility study, and $375,000 for online application system improvements, all funded from the Special Initiatives Reserve. The committee recommended accepting the 2020 Annual Financial Statements and adjusting property tax penalty due dates for leniency.

• Recommended adding Records and Information Specialist position (carried, opposed: Brown)
• Defeated motion to fund Records position from Special Initiatives Reserve to reduce tax increase to 3%
• Recommended adding Building Supervisor and Building Official positions (unanimous)
• Recommended $375,000 for online application system improvements (unanimous)
• Recommended $25,000 for Building Permit Function Review implementation (unanimous)
• Recommended $200,000 for South End Recreation Centre feasibility study (unanimous)
• Recommended $400,000 for expanded downtown security (carried, opposed: Brown)
• Recommended $50,000 for Public Safety Action Plan (unanimous)

Special Governance and Priorities Committee

The Special Governance and Priorities Committee is meeting to receive updates on the Reimagine Nanaimo planning initiative and on downtown Nanaimo projects, including public realm improvements, active transportation, and safety and security. The committee will also review its agenda planning matrix. The meeting is scheduled to close to the public for items related to land acquisition, municipal service negotiations, and confidential government discussions.

• Reimagine Nanaimo update presentation by Dale Lindsay and Lisa Bhopalsingh
• Downtown Nanaimo council update covering public realm improvements, active transportation, and safety and security
• Agenda planning matrix review for future committee topics
• Motion to close meeting to public under Community Charter sections 90(1)(e), (k), (n) and 90(2)(b)

The Governance and Priorities Committee received presentations and discussed downtown public realm improvements, active transportation, and safety and security, but made no formal decisions on these items. The committee also received an update on the REIMAGINE Nanaimo process, including draft goals and indicators. The meeting moved in camera to discuss land, security, law enforcement, and negotiations, and adjourned without any substantive votes.

• Adopted the amended agenda (unanimous)
• Adopted the minutes of the 2021-MAR-22 meeting (unanimous)
• Moved in camera to discuss land, security, law enforcement, and negotiations (unanimous)
• Adjourned at 5:26 p.m. (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a five-storey, 38-unit multi-family residential building at 41/45 Haliburton Street, submitted by Parkshore Projects Ltd. on behalf of 1243166 BC Ltd. The panel will hear staff comments and discuss the design before providing advice. The meeting also includes routine items like adopting the agenda and minutes from the previous meeting.

• Development Permit Application DP1218 for 41/45 Haliburton Street
• Five-storey multi-family residential building with 38 units
• Applicant: Parkshore Projects Ltd. for 1243166 BC Ltd.
• Staff design comments and DAP package to be reviewed
• Adoption of minutes from March 11, 2021 meeting

The Design Advisory Panel unanimously accepted Development Permit Application DP1218 for 41/45 Haliburton Street, supporting the proposed height variance for a five-storey building with rooftop patio. The panel recommended carrying the west elevation's form and character to all sides and considering a lighter shade for the roof overhang fascia. No other substantive decisions were made; the meeting also included routine adoption of agenda and minutes.

• Accepted DP1218 as presented with support for height variance (unanimous)
• Recommended carrying west elevation form to all sides
• Recommended alternate design and lighter shade for roof overhang fascia
• Adopted agenda (unanimous)
• Adopted March 11, 2021 minutes (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two variance applications. The first seeks to allow a taller flat-roof house at 5524 Cliffside Road, and the second to reduce a garage setback at 3230 Singleton Road. The board will also adopt minutes from its March 4 meeting.

• BOV749: Variance to build a flat-roof dwelling up to 9m high at 5524 Cliffside Road (2m over the 7m limit)
• BOV749: Perimeter wall height variances on east/west (7.32m to 9.30m) and south (9.14m to 9.50m) elevations
• BOV750: Variance to reduce garage door setback from 6m to 4.47m at 3230 Singleton Road
• Adoption of minutes from the March 4, 2021 Board of Variance meeting

The Board of Variance denied application BOV749 for 5524 Cliffside Road, which sought variances to increase the maximum building height and perimeter wall heights for a proposed single residential dwelling. The motion to deny carried, with members Nelson Allen and Daryoush Firouzli opposed. The board also approved application BOV750 for 3230 Singleton Road, reducing the required garage door setback from 6m to 4.47m to legalize an existing dwelling and allow a proposed addition; this motion carried unanimously.

• Denied BOV749 – 5524 Cliffside Road: variance to increase flat-roof building height from 7m to 9m and perimeter wall heights (east/west to 9.30m, south to 9.50m) was denied; motion carried with two opposed.
• Approved BOV750 – 3230 Singleton Road: variance to reduce garage door setback from 6m to 4.47m was approved unanimously to legalize existing dwelling and permit a proposed addition.

Regular Council Meeting

Nanaimo City Council is meeting to decide on allocating the 2020 operating surplus, approving a new stadium site at NDSS Community Field, and considering a motion to protect old-growth forests. They will also discuss building permit improvements, a micromobility pilot, and a development permit for 1300 Junction Avenue.

• Allocate $8,482,599 general fund surplus to reserves and $618,624 sewer surplus
• Approve $500,799 for Port Theatre chiller replacement with heat pump
• Designate NDSS Community Field as medium-sized stadium site
• Adopt BC Energy Step Code Rezoning Policy
• Issue Development Permit DP1190 at 1300 Junction Avenue with reduced watercourse setback

Council approved the allocation of the 2020 operating surplus, including $8,482,599 to the General Fund and $618,624 to the Sewer Fund. It also approved installing an air source heat recovery heat pump system for the Port Theatre chiller, increasing the project budget by $500,799. Council adopted the BC Energy Step Code Rezoning Policy and approved participation in the province's micromobility pilot project. A motion calling for immediate protection of at-risk old-growth forests in BC was carried, with the mayor and three councillors opposed.

• Approved 2020 surplus allocation: $8,482,599 to General Fund reserves and $618,624 to Sewer Fund reserves.
• Approved installing an air source heat recovery heat pump system for the Port Theatre chiller, increasing the budget by $500,799.
• Approved adding $59,113 to the 2021 Parks Operations Budget for Serauxmen Stadium maintenance.
• Approved $255,000 for Beban Park Pool change room and washroom upgrades, funded from the Facility Development Reserve.
• Designated NDSS Community Field as the medium-sized stadium site and directed staff to develop a phased implementation plan.
• Adopted the BC Energy Step Code Rezoning Policy, directing implementation three months after adoption.
• Approved participation in the Province's Motor Vehicle Act Micromobility Pilot Project (opposed by Councillor Brown).
• Approved a motion calling for immediate protection of at-risk old-growth forests in BC (opposed by Mayor Krog and Councillors Armstrong, Thorpe, Turley).

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2021-03-25 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and make recommendations to Council on several items, including a draft Building Permit Function Review, an update on the REIMAGINE Nanaimo City Portrait, and proposed guidelines for an Art in Public Spaces Working Group. The committee will also consider de-accessioning three artworks from the City's Public Art Collection, establishing a Mayor's Leaders' Table, and developing a '100,000 Voices' campaign concept. Recommendations from this meeting will be forwarded to Council for final decisions.

• Building Permit Function Review draft report by Neilson Strategies Inc., including recommendations for additional staff positions and six implementation changes
• Proposed de-accession of three artworks: Dan Richey's 'Dungeness Crab' (2013), Yvonne Vander Kooi and students' 'The Hummingbird Project' (2013), and Yvonne Vander Kooi's 'At Play' (2007)
• Proposal to establish a Mayor's Leaders' Table to advise and collaborate across the community
• Concept for a '100,000 Voices' citizen-directed campaign under Nanaimo BUILDS
• Draft guidelines and process for forming an Art in Public Spaces Working Group

The committee received the Building Permit Function Review and recommended Council refer new staff positions to the Finance and Audit Committee, implement six other changes, and apply for a provincial grant. It also recommended establishing a Mayor's Leaders' Table to align capital projects and collaborate on major issues. Additionally, it endorsed developing a 100,000 Voices campaign, approved Art in Public Spaces guidelines and de-accession of three artworks, and discussed a $2.5M grant for homelessness support.

• Received the Building Permit Function Review draft report and recommended Council refer new staff positions to Finance and Audit, implement six changes, and apply for a UBCM grant.
• Recommended Council establish a Mayor's Leaders' Table with Mayor, two Council members, and key organizations, chaired by the Mayor.
• Recommended Council direct staff to develop the 100,000 Voices Campaign Concept and report back with a marketing plan and budget.
• Recommended Council endorse the Art in Public Spaces Working Group Guidelines and Call for Applications.
• Recommended Council approve de-accession of three artworks from the Public Art collection: Dungeness Crab, The Hummingbird Project, and At Play.
• Directed staff to provide an information update every two months on development approval times compared to benchmarks (opposed by Mayor Krog and Councillor Turley).

Public Hearing

This special council meeting is a public hearing for rezoning application RA459 at 2345 and 2355 Kenworth Road, which would allow automobile sales, service and rental as a site-specific use in the Corridor Three zone. Council will also consider five bylaw contravention notices for construction issues at various properties.

• Rezoning application RA459 for 2345 and 2355 Kenworth Road to allow automobile sales, service and rental
• Bylaw contravention notice for 5862 Broadway Road (construction not completed per building permit)
• Bylaw contravention notice for 2883 Glen Eagle Crescent (construction not completed per building permit)
• Bylaw contravention notice for 617 Sunderland Avenue (construction not completed per building permit)
• Bylaw contravention notices for 5 Durham Street and 520 Nova Street (construction started without a building permit)

Council held a public hearing for Rezoning Application RA459 at 2345 and 2355 Kenworth Road, with no public speakers and one written submission received before the meeting. Council then unanimously passed third reading of Zoning Amendment Bylaw 2021 No. 4500.183, which would allow automobile sales, service and rental as a site-specific use on the properties. Council also unanimously approved filing four Bylaw Contravention Notices for properties at 5862 Broadway Road, 617 Sunderland Avenue, 5 Durham Street, and 520 Nova Street for building permit violations.

• Passed third reading of Zoning Amendment Bylaw 2021 No. 4500.183 for 2345 and 2355 Kenworth Road (unanimous).
• Directed filing of a Bylaw Contravention Notice for 5862 Broadway Road (unanimous).
• Directed filing of a Bylaw Contravention Notice for 617 Sunderland Avenue (unanimous).
• Directed filing of a Bylaw Contravention Notice for 5 Durham Street (unanimous).
• Directed filing of a Bylaw Contravention Notice for 520 Nova Street (unanimous).

Finance and Audit Committee Meeting

The Finance and Audit Committee will review and recommend allocations of the 2020 operating surplus, including $8.48M to reserves, and consider several capital and maintenance funding requests. Items include a $500,799 Port Theatre chiller replacement, $255,000 for Beban Park Pool upgrades, and $59,113 for Serauxmen Stadium maintenance. The committee will also hear a delegation from the Nanaimo Loaves and Fishes Food Bank seeking support for a new warehouse, and discuss a proposed medium-sized stadium at NDSS Community Field.

• 2020 surplus allocation: $8,482,599 to General Fund reserves, $618,624 to Sewer Fund reserves
• Port Theatre chiller replacement: $500,799 for Option A air-source heat recovery heat pump
• Beban Park Pool upgrades: $255,000 for change room and washroom improvements
• Serauxmen Stadium maintenance: $59,113 added to 2021 Parks Operations budget
• Delegation: Nanaimo Loaves and Fishes Food Bank seeking financial support for new warehouse

The Finance and Audit Committee recommended that Council approve allocating the 2020 operating surplus of $8,482,599 from the General Fund and $618,624 from the Sewer Fund to various reserves. The committee also recommended directing staff to proceed with installing an air-source heat recovery heat pump at the Port Theatre, increasing that project's budget by $500,799. Additionally, it recommended adding $59,113 to the 2021 Parks Operations Budget for Serauxmen Stadium maintenance, amending the 2021-2025 Financial Plan to include $255,000 for Beban Park Pool upgrades, and designating NDSS Community Field as the medium-sized stadium site. The committee also recommended that Council direct staff to review the Nanaimo Loaves and Fishes Food Bank's request for $930,000 in funding and report back.

• Recommended Council approve allocating $8,482,599 from the General Fund surplus to the Special Initiatives Reserve ($7,482,599) and Property Acquisition Reserve ($1,000,000).
• Recommended Council approve allocating $618,624 from the Sewer Fund surplus to the Sewer Reserve ($589,873) and Sewer Financial Stability Reserve ($28,751).
• Recommended Council direct staff to install Option A – Air Source Heat Recovery Heat Pump at the Port Theatre, increasing the project budget by $500,799.
• Recommended Council approve adding $59,113 to the 2021 Parks Operations Budget for Serauxmen Stadium maintenance, funded from General Revenue.
• Recommended Council amend the 2021-2025 Financial Plan to include $255,000 for Beban Park Pool change room and washroom upgrades, funded from the Facility Development Reserve.
• Recommended Council approve NDSS Community Field as the medium-sized stadium site and develop a phased implementation plan.
• Recommended Council direct staff to review the Nanaimo Loaves and Fishes Food Bank's $930,000 funding request and report back.
• Adopted the agenda and the minutes of the February 17, 2021 meeting.

Regular Council Meeting

Nanaimo City Council is meeting to consider several reports and recommendations, including a Memorandum of Understanding between Island Health and BC Housing for a Navigation Centre for people experiencing long-term homelessness, the Mid-Island Region Child Care Action Plan, and the allocation of $505,000 in pedestrian unallocated funds. Council will also consider adopting a zoning amendment for 30 Lorne Place and a motion to direct staff to prepare a report on banning conversion therapy.

• Memorandum of Understanding between Island Health and BC Housing for a Navigation Centre
• Mid-Island Region Child Care Action Plan to be included in REIMAGINE NANAIMO
• Allocation of $505,000 of Pedestrian Unallocated Funds for intersection upgrades and Needham Street north sidewalk
• Adoption of Zoning Amendment Bylaw 2020 No. 4500.177 to rezone 30 Lorne Place from R4 to R6
• Motion to direct staff to prepare a report on options to ban conversion therapy

Council adopted the Community Amenity Contribution (CAC) policy with rates increasing over 2022-2024, and directed staff to consult the community. It also allocated $505,000 for pedestrian projects, approved $554,000 for Haliburton Street sidewalks, and endorsed the Mid-Island Region Child Care Action Plan. A motion to defer the sidewalk funding was defeated.

• Adopted Community Amenity Contribution policy with phased rates (opposed: Turley)
• Allocated $505,000 from Pedestrian Unallocated Funds to intersection and sidewalk projects (unanimous)
• Approved $554,000 from Special Initiatives Reserve for Haliburton Street sidewalks (opposed: Mayor Krog, Armstrong, Thorpe, Turley)
• Defeated motion to defer Haliburton Street sidewalk funding (opposed: Bonner, Brown, Geselbracht, Hemmens, Maartman)
• Endorsed Mid-Island Region Child Care Action Plan (opposed: Armstrong)
• Adopted Zoning Amendment Bylaw 2020 No. 4500.177 for 30 Lorne Place (unanimous)
• Directed staff to prepare report on banning conversion therapy (unanimous)
• Directed Mayor to write letter of support to Nanaimo Airport Commission (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a carwash at 3180 Island Highway North and a 4-unit multi-family development at 30 and 32 Lorne Place. The panel will hear staff design comments and discuss the applications. No decisions are listed on the agenda; the panel's role is advisory.

• Development Permit DP001216: carwash at 3180 Island Highway North, applicant dhkArchitects for 1253428 BC Ltd.
• Development Permit DP001217: 4-unit multi-family at 30 and 32 Lorne Place, applicant Satgur Development Inc. for Ajit & Balwinder Minhas
• Adoption of minutes from the February 25, 2021 meeting

The Design Advisory Panel accepted Development Permit Application DP1216 for a carwash at 3180 Island Highway North and DP1217 for four residential units at 30 and 32 Lorne Place, both with recommendations. The panel also adopted the agenda and previous minutes, and discussed conflict-of-interest protocol.

• Adopted the meeting agenda unanimously.
• Adopted the minutes of the February 25, 2021 meeting unanimously.
• Accepted Development Permit Application DP1216 (3180 Island Highway North) as presented, with recommendations on tree selection, pedestrian link, and rooftop equipment screening.
• Accepted Development Permit Application DP1217 (30 and 32 Lorne Place) as presented, with support for proposed variances and a recommendation to integrate the existing duplex.
• Adjourned the meeting at 7:05 p.m. unanimously.

Environment Committee

This agenda for the Nanaimo Environment Committee meeting on March 10, 2021, contains only procedural boilerplate and no substantive items. There are no listed decisions, discussions, or reports.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss a proposed Community Amenity Contribution Policy, which would guide how developers provide amenities when seeking rezoning or land use covenant amendments. The committee will also receive updates on the status of municipal grants and progress on the Nanaimo Doughnut Economics City Portrait for the REIMAGINE NANAIMO process. The agenda includes routine items like approval of minutes and agenda planning.

• Community Amenity Contribution Policy presented for recommendation on next consultation stage
• Status of all active municipal grants streams reported
• Update on Nanaimo Doughnut Economics City Portrait for REIMAGINE NANAIMO
• Agenda planning matrix and previously covered topics review

The Governance and Priorities Committee recommended that Council adopt the Community Amenity Contribution (CAC) Policy with rates and increases as per the Rollo report (July 2020), starting January 1, 2022, and directed staff to proceed with community consultation, including a website page and referral to the Neighbourhood Network. The motion carried, with Councillor Turley opposed. The committee also discussed the agenda planning matrix, municipal grants, and the Doughnut Economics Framework, but took no other formal decisions.

• Recommended Council support the CAC Policy with rates as per the Rollo report, effective 2022-01-01, with increases in 2023 and 2024.
• Directed staff to move forward with community consultation on the CAC Policy, including a City website page and referral to the Neighbourhood Network.
• Adopted the agenda as amended.
• Adopted the minutes of the 2021-02-22 meeting as circulated.
• Adjourned the meeting at 5:01 p.m.

Board of Variance

The Nanaimo Board of Variance is meeting to consider two variance applications. The first seeks to reduce a front yard setback to rebuild a porch at 21 Robarts Street. The second requests a reduced garage door setback for an addition at 1382 Rose Ann Drive. The board will also adopt minutes from its January 7, 2021 meeting.

• BOV747 - 21 Robarts Street: reduce front yard setback from 3m to 2.5m (0.5m variance) to rebuild a non-conforming front porch
• BOV748 - 1382 Rose Ann Drive: reduce garage door setback from 6m to 4.36m (1.64m variance) for a proposed addition
• Adoption of minutes from the January 7, 2021 Board of Variance meeting

The Nanaimo Board of Variance approved two variance applications. BOV747 for 21 Robarts Street allows a front yard setback reduction from 3m to 2.5m to rebuild a non-conforming front porch. BOV748 for 1382 Rose Ann Drive allows a garage door setback reduction from 6m to 4.36m for a proposed addition. Both motions carried unanimously.

• Approved BOV747 for 21 Robarts Street to reduce front yard setback from 3m to 2.5m (unanimous)
• Approved BOV748 for 1382 Rose Ann Drive to reduce garage door setback from 6m to 4.36m (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including a proposed downtown Business Improvement Area bylaw, a rezoning application for automobile sales on Kenworth Road, and various reports and committee minutes. The meeting begins in camera for confidential matters, then reconvenes publicly. Council will also hear presentations on Fire Station #1, the 2020 development review, the state of the local economy, and capital projects.

• Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317 - first, second, and third reading
• Rezoning Application RA459 for 2345 and 2355 Kenworth Road to allow automobile sales, service, and rental
• Heritage Façade Grant of $20,000 for St. Andrew's United Church at 315 Fitzwilliam Street
• Reallocation of $60,000 for ERP Replacement project from 2022 to 2021
• Adoption of Housing Agreement Bylaw 2021 No. 7322 to secure unit affordability

Council gave three readings to the Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317 and directed staff to proceed with a local area service, subject to a petition process. Council also gave first and second readings to a rezoning bylaw for 2345 and 2355 Kenworth Road to allow automobile sales, service and rental, with conditions before adoption. Several other items were approved by consent, including a $20,000 heritage façade grant and a request to analyze a one-year commercial tax freeze.

• Approved agenda as amended with late items.
• Closed meeting to public for in camera items; reconvened open meeting.
• Adopted by consent: request for report on commercial tax freeze impact.
• Adopted by consent: direct staff to provide barrier-free menstrual products at city facilities.
• Adopted by consent: approved $20,000 Heritage Façade Grant for 315 Fitzwilliam Street.
• Adopted by consent: denied $7,000 Other Grant to Alano Club of Nanaimo Society.
• Adopted by consent: approved reallocating $60,000 of ERP Replacement project budget from 2022 to 2021.
• Gave first, second, and third reading to Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317 and directed staff to proceed with local area service petition process.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a four-storey personal care facility at 285 Prideaux Street and a phased replacement of the Nanaimo Correctional Centre at 3945 Biggs Road. The panel will provide design comments on both proposals. The agenda also includes adoption of previous meeting minutes.

• Development Permit DP1212: four-storey, 51-unit personal care facility at 285 Prideaux Street, by S2 Architecture Interior Design
• Development Permit DP1221: demolition of existing Nanaimo Correctional Centre and construction of 12 new buildings at 3945 Biggs Road, by Stuart Olson Construction on behalf of the Province
• Adoption of minutes from the February 11, 2021 Design Advisory Panel meeting

The Design Advisory Panel accepted Development Permit Application DP1212 for a BC Housing supportive housing project at 285 Prideaux Street, supporting the requested 4m building height variance, and DP1221 for a rehabilitation facility at 3945 Biggs Road. Both were accepted as presented with recommendations. The meeting was procedural and adjourned at 7:05 p.m.

• Approved DP1212 (285 Prideaux Street) as presented, with support for the building height variance.
• Approved DP1221 (3945 Biggs Road) as presented.
• Adopted the agenda and minutes of the previous meeting.
• Adjourned the meeting at 7:05 p.m.

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to consider its 2020 annual report for approval and forwarding to Council, and to receive the results of Phases 1 and 2 of the LEAP program review, with a recommendation to approve Phase 3. The agenda also includes presentations from the Nanaimo Pride Society, School District 68, and an update on the REIMAGINE NANAIMO initiative. The meeting will be live streamed and video recorded.

• 2020 Annual Report for the Advisory Committee on Accessibility and Inclusiveness - approval and forwarding to Council
• LEAP Program Review Phases 1 and 2 - receive results and approve Phase 3
• Presentation by Alessandro Iachelli, President, Nanaimo Pride Society
• Presentation by Brian Hackwood, Assistant Director of Planning and Operations, School District 68
• REIMAGINE NANAIMO - Phase 1 Update and Phase 2 Next Steps

The Advisory Committee on Accessibility and Inclusiveness voted unanimously to recommend that Council immediately ban conversion therapy within the City of Nanaimo. The committee also approved its 2020 Annual Report for Council's information, approved proceeding with Phase 3 of the LEAP program review, and recommended that Council direct staff to implement live closed captioning for all future ACAI meetings, with potential expansion to all Council and committee meetings. The meeting included presentations from the Nanaimo Pride Society, School District 68, and a REIMAGINE NANAIMO update.

• Recommended that Council immediately ban conversion therapy within the City of Nanaimo (carried unanimously).
• Approved the 2020 Annual Report for Advisory Committee on Accessibility and Inclusiveness and provided it to Council for information (carried unanimously).
• Received the LEAP Program Review Phases 1 and 2 information and approved Phase 3 to proceed as outlined (carried unanimously).
• Recommended that Council direct staff to implement a live captioning service for all future ACAI meetings, with potential to expand to all Council and committee meetings (carried unanimously).
• Agreed by unanimous consent to invite Adapt Island to speak at a future ACAI meeting.
• Adopted the agenda, as amended (carried unanimously).
• Adopted the minutes of the 2020-NOV-25 meeting as circulated (carried unanimously).
• Adjourned the meeting at 5:58 p.m. (carried unanimously).

Regular Council Meeting

Nanaimo Council will consider several development permits, including a 59-unit supportive housing facility, and vote on a financial plan amendment bylaw. They will also endorse committee workplans and submit resolutions to a regional association.

• Development Permit DP1209 for 59-unit supportive housing at 702 Nicol Street, with height, fence, landscape, and parking variances
• Housing Agreement Bylaw 2021 No. 7322 to secure affordability at 702 Nicol Street
• Financial Plan Amendment Bylaw 2021 No. 7307.02 for first, second, and third readings
• Development Permit DP1146 for 13-unit multi-family at 3201 Lauren Mary Place with height and setback variances
• Adoption of Checkout Bag Regulation Bylaw 2020 No. 7283

Council issued a development permit for a supportive housing facility at 702 Nicol Street, subject to a Freeze Release from the Ministry of Environment, and passed the Housing Agreement Bylaw to secure affordability. The meeting also included several other approvals, such as the Checkout Bag Regulation Bylaw and various development permits, as well as endorsements of committee recommendations and letters of support.

• Issued Development Permit DP1209 for 702 Nicol Street with variances (unanimous)
• Passed Housing Agreement Bylaw 2021 No. 7322 (first, second, third reading, unanimous)
• Adopted Checkout Bag Regulation Bylaw 2020 No. 7283 (unanimous)
• Endorsed Public Hearing Process policy with 5-minute speaker limit (unanimous after amendment)
• Issued Development Permit DP1146 at 3201 Lauren Mary Place with height and setback variances (unanimous)
• Issued Development Permit DP1196 at 1174 Island Highway South with watercourse setback variance (unanimous)
• Issued Development Variance Permit DVP411 at 1768 Rajeena Way (opposed by Councillor Brown)
• Approved Financial Plan Amendment Bylaw 2021 No. 7307.02 (first, second, third reading, unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss agenda planning, an update on council resolutions, the Health and Housing Action Plan implementation, a REIMAGINE NANAIMO Phase II update, and a potential grant application for the E&N Trail Lighting Project. The committee will consider recommending that staff apply to the Canada Healthy Communities Initiative for the trail lighting project.

• Recommendation to direct staff to apply to Canada Healthy Communities Initiative for E&N Trail Lighting Project
• Update on Health and Housing Action Plan implementation and next steps
• Update on status of Council resolutions (completed and in progress)
• REIMAGINE NANAIMO Phase II update presentation
• Governance and Priorities Committee agenda planning for 2021

The Governance and Priorities Committee recommended that Council direct staff to submit a grant application to the Canada Healthy Communities Initiative for the E&N Trail Lighting Project, with Councillor Turley opposed. The committee also discussed agenda planning, resolution updates, the Health and Housing Action Plan, and the REIMAGINE NANAIMO process, but no other formal decisions were made.

• Recommended Council direct staff to apply for Canada Healthy Communities Initiative grant for E&N Trail Lighting (carried, opposed: Turley)
• Adopted the meeting agenda (unanimous)
• Adopted the minutes of the 2021-FEB-08 meeting (unanimous)

Public Hearing

This agenda is for a public hearing but contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review and recommend actions on several items for full Council, including a Chamber of Commerce presentation on the 2021 budget and tax rates. They will consider a $20,000 heritage façade grant, a pilot project for free menstrual products in city facilities, a $60,000 budget reallocation, and a recommendation to deny a $7,000 grant to the Alano Club. The committee will also receive reports on Victoria Road pedestrian upgrades and quarterly purchasing.

• $20,000 Heritage Façade Grant for St. Andrew's United Church at 315 Fitzwilliam Street
• Pilot project for barrier-free menstrual products in 26 washrooms at recreation facilities
• Recommendation to deny $7,000 Other Grant to Alano Club of Nanaimo Society
• Reallocation of $60,000 of ERP Replacement Project budget from 2022 to 2021
• Quarterly purchasing report covering single/sole source purchases and purchases over $250,000

The Finance and Audit Committee recommended that Council request a staff report analyzing the impact of freezing tax increases for commercial ratepayers for one year, a motion that carried with Councillor Brown opposed. The committee also recommended a $20,000 Heritage Façade Grant for St. Andrew's United Church, approved reallocating $60,000 for the ERP project, and denied a $7,000 grant to the Alano Club. A pilot project for free menstrual products in city facilities was defeated, but a motion to make them available upon request passed unanimously.

• Recommended Council request report on one-year commercial tax freeze (carried, Brown opposed)
• Approved $20,000 Heritage Façade Grant for St. Andrew's United Church (unanimous)
• Denied $7,000 Other Grant to Alano Club of Nanaimo Society (carried, Brown, Geselbracht, Turley opposed)
• Approved reallocating $60,000 of ERP project budget from 2022 to 2021 (unanimous)
• Defeated pilot project for free menstrual products in 26 washrooms (6 opposed)
• Approved making menstrual products available upon request at city facilities (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications, both requesting building height variances. The panel will also adopt minutes from its January 28 meeting. No other business is listed.

• DP1213: 21 multi-family dwellings (9 duplexes, 3 single-family) at 250 Timbercrest Way, with height variance request
• DP1214: 197 rental units at 400 Fitzwilliam Street, with height variance request
• Adoption of minutes from January 28, 2021 meeting

The Design Advisory Panel unanimously supported Development Permit Application DP1213 for 21 residential units at 250 Timbercrest Way and DP1214 for a 197-unit mixed-use development at 400 Fitzwilliam Street, both with proposed building height variances. Recommendations were attached to each approval, including design variations and streetscape integration. The panel also noted a member's resignation and plans to advertise the position.

• Approved DP1213 for 21 units at 250 Timbercrest Way with height variance support (unanimous)
• Approved DP1214 for 197 rental units and 1 commercial unit at 400 Fitzwilliam Street with height variance support (unanimous)
• Adopted meeting agenda (unanimous)
• Adopted January 28, 2021 minutes (unanimous)
• Adjourned meeting at 6:55 p.m. (unanimous)

Special Health and Housing Task Force

The Special Health and Housing Task Force unanimously recommended that Council endorse the draft Health and Housing Action Plan, which outlines investment needs of $18.5 million for 2021 and $62.1 million over five years. The task force also unanimously recommended that Council direct staff to convene a transition group to establish governance and guide implementation of a System Planner Organization. Both recommendations will be put forward to Council at a future meeting.

• Recommended Council endorse draft Health and Housing Action Plan (unanimous)
• Recommended Council direct staff to convene transition group for SPO governance and implementation (unanimous)
• Received correspondence from Myra Thomson re: Wesley Street encampment displaced homeless (unanimous)
• Adopted agenda (unanimous)
• Adopted minutes of 2020-NOV-26 meeting (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss agenda planning, review the REIMAGINE Nanaimo Phase 1 public engagement summary, and conduct the annual review of the 2019-2022 Strategic Plan. They will also consider draft resolutions for the 2021 Association of Vancouver Island and Coastal Communities convention. The meeting includes routine items like approving minutes and the agenda.

• REIMAGINE Nanaimo Phase 1 Engagement Summary report and presentation
• Annual Review of the Strategic Plan with 2019-2022 Strategic Plan and 2021 CAO Business Plan attachments
• 2021 Association of Vancouver Island and Coastal Communities Resolutions
• Agenda planning: future topics list and 2021 committee calendar

The Governance and Priorities Committee recommended that Council submit five resolutions to the Association of Vancouver Island and Coastal Communities (AVICC) for its 2021 AGM. These included resolutions on Right to Repair, Construction and Demolition Waste, a BC Circular Economy Strategy, Restorative Justice, and reinstating three-year local government terms. The committee also discussed agenda planning, the REIMAGINE Nanaimo engagement summary, and the Strategic Plan, but a motion to receive the George Cuff governance document was defeated.

• Recommended Right to Repair resolution to AVICC (carried, opposed: Turley)
• Recommended Construction and Demolition Waste resolution to AVICC (carried unanimously)
• Recommended BC Circular Economy Strategy resolution to AVICC (carried unanimously)
• Recommended Restorative Justice resolution to AVICC (carried unanimously)
• Recommended reinstating three-year local government terms resolution to AVICC (carried, opposed: Bonner, Brown, Hemmens)
• Motion to receive George Cuff governance document 'Council Covenant' defeated (opposed: Bonner, Brown, Geselbracht, Hemmens, Maartman, Turley)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on February 4, 2021, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda items are listed.

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including development permits for properties on Departure Bay Road, Princess Royal Avenue, and Stewart Avenue, as well as approving grants and a bid for the 2026 BC Summer Games. The agenda also includes reports on the Animal Responsibility Bylaw, an economic development strategy, and motions from councillors on business licence fees and emergency housing.

• Development Permit DP1195 at 3500 Departure Bay Road to reduce watercourse setback from 15m to 5.99m
• Development Permit DP1173 at 1421 Princess Royal Avenue for a 16-unit building with multiple variances
• Development Permit DP1154 at 475 Stewart Avenue for a 6-unit building with variances
• Approval of $115,000 in 2021 Social Planning Grants
• Bid for 2026 BC Summer Games with $55,000 cash and $55,000 in-kind

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a multi-family residential project at 6030 Linley Valley Drive. The project, submitted by WA Architects Ltd. on behalf of Rutherford House Nominee Ltd., includes three buildings with 152 rental units. The panel will consider staff comments and the application package during the meeting.

• Development Permit Application DP1210 for 6030 Linley Valley Drive
• Three buildings with 152 residential rental units
• Unit mix includes studio, one, two, and three bedroom units
• Indoor amenities: fitness room and functional space
• Outdoor amenities: exterior patio area and multi-purpose trail

The Design Advisory Panel unanimously accepted Development Permit Application No. DP1210 for 6030 Linley Valley Drive, supporting the proposed variance. The panel provided non-binding recommendations on parking, landscaping, accessibility, and building design. No other substantive decisions were made.

• Accepted DP1210 as presented with support for variance (unanimous)
• Recommended reducing excess surface parking and increasing landscape treatments
• Recommended paving treatment for pedestrian wayfinding
• Recommended improving accessibility to all buildings
• Recommended expanding accent colours in building designs

Environment Committee

The Nanaimo Environment Committee is meeting to consider two reports: a proposed 2021 workplan for recommendation to Council, and a list of environmental indicators for the REIMAGINE Nanaimo process. The committee will also adopt minutes from its November 2020 meeting. No other substantive items are on the agenda.

• 2021 Environment Committee Workplan — recommendation to Council for endorsement
• City Portrait environmental indicators for REIMAGINE Nanaimo process
• Presentation by Karin Kronstal, Social Planner, on environmental indicators
• Adoption of minutes from November 4, 2020 meeting

Governance and Priorities Committee

This agenda contains only boilerplate interface text from the eSCRIBE system with no actual agenda items, reports, or decisions listed. The meeting appears to be scheduled but the substantive content is not included in the provided text.

Public Hearing

This special council meeting is a public hearing on a covenant amendment for 6010 Brickyard Road, with a recommendation to discharge a Section 219 covenant restricting the property to medical offices and allow all uses in the COR3 zone. Council will also hear reports on a nuisance property at 3111 Departure Bay Road and consider filing bylaw contravention notices for unauthorized suites and construction without permits at several addresses.

• Covenant amendment CA14-6010 Brickyard Road: discharge Section 219 covenant to allow full COR3 zone uses
• Declare 3111 Departure Bay Road a nuisance under Bylaw 2019 No. 7250 and charge for police services
• File bylaw contravention notice for unauthorized secondary suite at 1135 Townsite Road
• File bylaw contravention notices for construction without permits at 563 Bradley St, 3844 Sundown Dr, 5433 Metral Dr, 235 Nicol St, 6384 Icarus Dr
• Public hearing procedures under Part 14 of the Local Government Act

Council held a public hearing on a covenant amendment for 6010 Brickyard Road, hearing from the applicant and one opponent. Council directed staff to consult with the proponent to amend the covenant to include medical offices with optional drug dispensary, lab facilities, and office space, rather than discharging it. The motion carried with opposition from Mayor Krog and Councillors Bonner and Brown. Council also declared 3111 Departure Bay Road a nuisance property and filed several bylaw contravention notices.

• Directed staff to consult on amending covenant at 6010 Brickyard Road to include medical offices, drug dispensary, lab, and office space (carried, opposed by Krog, Bonner, Brown)
• Declared 3111 Departure Bay Road a nuisance property under Bylaw 7250 (carried, opposed by Brown, Geselbracht, Turley)
• Filed bylaw contravention notice for secondary suite at 135 Townsite Road (unanimous)
• Filed bylaw contravention notice for construction without permit at 563 Bradley Street (unanimous)
• Filed bylaw contravention notice for construction without permit at 5433 Metral Drive (unanimous)
• Filed bylaw contravention notice for construction without permit at 235 Nicol Street (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider recommending Council approval of a revised Procurement Policy and a new Sustainable Procurement Policy, as well as $115,000 in 2021 Social Planning Grant allocations. It will also review a $3,500 Community Program Development Grant for the Nanaimo Science and Sustainability Society and a proposed bid to host the 2026 BC Summer Games, which would cost $55,000 cash and $55,000 in-kind if successful. The meeting includes adoption of minutes from three prior meetings.

• Revised Procurement Policy and new Sustainable Procurement Policy for Council approval
• 2021 Social Planning Grant allocations totaling $115,000, including $35,000 to AVI Health Centre and $30,000 to Literacy Central Vancouver Island
• $3,500 Community Program Development Grant to Nanaimo Science and Sustainability Society for Science in the Park
• Proposed bid for 2026 BC Summer Games with $55,000 cash and $55,000 in-kind expenditure if successful

The Finance and Audit Committee unanimously recommended Council approve a revised Procurement Policy and a new Sustainable Procurement Policy, along with $115,000 in 2021 Social Planning Grants, a $3,500 grant to the Nanaimo Science and Sustainability Society, and a bid to host the 2026 BC Summer Games with $55,000 cash and $55,000 in-kind. All recommendations were carried unanimously and will go to Council for final approval.

• Recommended revised Procurement Policy and new Sustainable Procurement Policy (unanimous)
• Recommended $115,000 in 2021 Social Planning Grants (unanimous)
• Recommended $3,500 Community Program Development Grant to Nanaimo Science and Sustainability Society (unanimous)
• Recommended bid for 2026 BC Summer Games with $55,000 cash and $55,000 in-kind (unanimous)

Special Economic Development Task Force

The Economic Development Task Force is meeting to consider three items: the final Economic Development Strategy, a Corporation Charter for an External Economic Development Agency, and a 2021 work plan for in-house and external agency work. The task force will vote on recommending the strategy and charter to Council for endorsement. The work plan report is to be distributed as an addendum.

• Final Economic Development Strategy for approval, with recommendation to Council for endorsement
• Corporation Charter for External Economic Development Agency, with recommendation to Council for endorsement
• 2021 Work Plan for in-house and external agency work (report to be distributed on addendum)
• Adoption of minutes from the 2020-NOV-20 meeting
• Meeting video recorded and published on City of Nanaimo website

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including a development permit for a 79-unit multi-family project, a letter of support for BC Ferries electrification, and a bylaw enforcement officer appointment. The meeting also includes adoption of the 2021-2025 financial plan and a notice of motion to reduce business licence fees for liquor primary establishments.

• Development Permit DP1142 for 79-unit, two five-storey buildings at 135-151 Haliburton Street and 940 Milton Street, with variances for height (14.0m to 15.8m) and front yard setback (1.80m to 0.75m)
• Letter of support for BC Ferries Electrification Project to secure federal funding
• Appointment of Garry McHady as Bylaw Enforcement Officer
• Adoption of Financial Plan Bylaw 2020 No. 7320 (2021-2025)
• Notice of motion to reduce 2021 business licence fee for liquor primary establishments from $1,100 to $165

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review Development Permit Application DP1209 for a proposed 59-unit supportive housing project at 702 Nicol Street, submitted by S2 Architecture on behalf of the Provincial Rental Housing Corporation and BC Housing Management Commission. The panel will hear staff design comments and discuss the application before any decision.

• Development Permit Application DP1209 for 702 Nicol Street
• Proposed 59-unit supportive housing project
• Applicant: S2 Architecture Interior Design
• On behalf of Provincial Rental Housing Corporation and BC Housing Management Commission
• Staff design comment and DAP package attached

The Design Advisory Panel unanimously accepted Development Permit Application DP1209 for a personal care facility at 702 Nicol Street, including support for the proposed variances. The panel provided recommendations to review tree selections for local climate suitability and to consider staff comments. No other substantive decisions were made.

• Accepted DP1209 for 702 Nicol Street with support for variances (unanimous)
• Recommended reviewing tree selections for local climate suitability
• Recommended further consideration of staff comments

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several items, including a presentation on Truth and Reconciliation with Snuneymuxw First Nation and School District 68, an update on active transportation planning, and agenda planning. The main decision item is the Animal Responsibility Bylaw, where the committee will select preferred options based on citizen engagement results and direct staff to incorporate them into the draft bylaw for Council's consideration.

• Animal Responsibility Bylaw: committee to select preferred options from engagement results and direct staff to forward revised bylaw to Council for first three readings
• Presentation on Truth and Reconciliation by Snuneymuxw First Nation and School District 68
• Update on Active Transportation Planning
• Agenda planning and prioritization for future committee meetings
• Adoption of minutes from November 9 and November 23, 2020 meetings

Board of Variance

The Nanaimo Board of Variance is meeting to consider three variance applications. The board will hear requests to allow a heat pump in a front yard, a taller fence in a front yard, and reduced setbacks for a building renovation. The meeting will also adopt minutes from a previous session.

• BOV744: Variance to place heat pump in front yard at 5324 Kenwill Drive
• BOV745: Variance for 2.0m fence in front yard at 2198 Departure Bay Road
• BOV746: Variance for 5.05m front and 2.14m side setbacks at 30 Mt. Benson Street
• Adoption of minutes from December 17, 2020 meeting