Nanaimo public meetings in 2022

Regular Council Meeting

Nanaimo City Council will consider introducing the 2023-2027 Financial Plan Bylaw, which sets the city's budget for the next five years. The meeting also includes adoption of several 2023 rate bylaws for water, sewer, solid waste, and other fees, plus a zoning change and a tax exemption amendment. Two delegations will speak on sustainable procurement and a tiny home project for homelessness.

• Introduction of Financial Plan Bylaw 2022 No. 7359 for 2023-2027
• Adoption of 2023 rate bylaws: sewer (No. 2496.35), water (No. 7004.18), solid waste (No. 7128.14), bulk water (No. 7099.11), user fee subsidies (No. 7095.04)
• Zoning amendment for 5378 Rutherford Road from R1 to R6
• Amendment to Revitalization Tax Exemption Agreement for 27-unit development at 507 Milton Street
• Delegations on sustainable procurement and tiny home project

Council approved the 2023-2027 Financial Plan Bylaw and set 2023 rates for water, sanitary sewer, and solid waste collection. The city also allocated over $600,000 in cultural, social, and watershed grants and approved a zoning change on Rutherford Road.

• Adopted Financial Plan Bylaw 2022 No. 7359 (unanimous)
• Approved $510,139 for 2023 Cultural Grant Funding (unanimous)
• Approved $81,900 for 2023 Social Planning Grants (unanimous)
• Approved $8,092.75 for 2023 Community Watershed Restoration Grants (unanimous)
• Increased Richardson Road Water project budget by $200,000 (unanimous)
• Approved amended Revitalization Tax Exemption for 507 Milton Street (carried; Councillor Brown opposed)
• Adopted Zoning Amendment Bylaw 2022 No. 4500.203 for 5378 Rutherford Road (unanimous)
• Adopted 2023 rates for water, sanitary sewer, and solid waste collection (unanimous)

Public Hearing

Council passed the third reading of a zoning amendment for properties on Metral Drive to allow low-density residential use. Additionally, Council issued a remedial action order for an unauthorized suite and filed several bylaw contravention notices for permit violations.

• Passed third reading of Zoning Amendment Bylaw 2022 No. 4500.205 for 5645 and 5655/5657 Metral Drive (Councillor Armstrong opposed)
• Approved Remedial Action Order to remove unauthorized suite at 900 Darshan Place (Unanimous)
• Filed Bylaw Contravention Notice for 410 Rosehill Street regarding incomplete construction (Unanimous)
• Filed Bylaw Contravention Notice for 4926 Bella Vista Crescent for construction without permit (Unanimous)
• Filed Bylaw Contravention Notice for 711 Hawkins Street for construction without permit (Unanimous)
• Filed Bylaw Contravention Notice for 124 Haida Trail for construction without permit (Unanimous)
• Filed Bylaw Contravention Notice for 527 Fifth Street (accessory building and interior) for construction without permit (Unanimous)
• Filed Bylaw Contravention Notice for 840 St. George Street for construction without permit (Unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider and recommend funding for 2023 culture and event grants, social planning grants, and a community watershed restoration grant. It will also review an emergency boiler replacement at the Nanaimo Aquatic Centre, a budget increase for the Richardson Road Water Project, and updates to the Reserve Policy. The meeting includes a closed session for labour relations and other confidential matters.

• 2023 Culture & Event Grants totaling $510,139, including $100,000 for Vancouver Island Symphony and $40,000 for Commercial Street Night Market
• Social Planning Grants totaling $81,900, including $25,000 each for Island Crisis Care Society and Nanaimo Foodshare Society
• Community Watershed Restoration Grant of $8,092.75, with $6,000 for SEED Community Group and $2,092.75 for Wellington Action Committee
• Emergency boiler replacement at Nanaimo Aquatic Centre (cost not specified)
• Richardson Road Water Project budget increase from $753,587 to $953,587, funded by $200,000 from Water Asset Management Reserve

The committee recommended the approval of several grant streams for culture, social planning, and watershed restoration. It also recommended a budget increase for a water project and the adoption of a new reserve policy.

• Recommended approval of $510,139 for 2023 Cultural Grant Funding (unanimous)
• Recommended approval of $3,440 for Vancouver Island Short Film Festival Society (unanimous)
• Recommended $3,500 grant for Nanaimo Men’s Resource Centre (unanimous)
• Recommended increasing Richardson Road Water project budget from $753,587 to $953,587 (unanimous)
• Recommended endorsement of Neighbourhood Association Grant Program Guidelines and Criteria (unanimous)
• Recommended approval of $81,900 for 2023 Social Planning Grants (unanimous)
• Recommended $8,092.75 for 2023 Community Watershed Restoration Grants (unanimous)
• Recommended replacing Reserve Policy COU-204 with Reserve Policy COU-231 (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive two staff presentations: one on the Procedure Bylaw orientation and another on committees and task forces. The agenda is largely informational, with no decisions or public hearings listed. The meeting includes adoption of prior minutes and a question period.

• Presentation on Procedure Bylaw Orientation by Sheila Gurrie, Director, Legislative Services
• Presentation on Committees & Task Forces by Sheila Gurrie
• Adoption of minutes from September 26, 2022 meeting

The committee held discussions on the purpose of the Governance and Priorities Committee and the potential reinstatement of the Nanaimo Youth Advisory Council and a Public Safety Committee. Staff will provide a future report with recommendations on committee options, timing, and structure.

• Approved the agenda as amended (unanimous)
• Adopted the September 26, 2022, meeting minutes (unanimous)
• Requested staff report on options for committees, meeting times, and structure

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a two-storey office building in Green Rock Industrial Park. The panel will hear a presentation from the applicant and staff comments before providing design advice. The meeting also includes routine adoption of previous minutes.

• Development Permit Application DP001287 for 1880 Dufferin Crescent
• Two-storey office building in Green Rock Industrial Park
• Presentation by BJK Architecture Inc.
• Staff design comment from Planner Sadie Robinson

The Design Advisory Panel unanimously accepted Development Permit application No. DP001287 for a project at 1880 Dufferin Crescent. The panel provided support for the proposed variances associated with the development.

• Approved Development Permit application No. DP001287 with support for proposed variances (unanimous)
• Adopted the meeting agenda (unanimous)
• Adopted the minutes from the November 24, 2022 meeting (unanimous)

Regular Council Meeting

The Nanaimo Regular Council meeting on December 5, 2022, includes an in-camera session, an eTown Hall on the 2023-2027 Financial Plan, and several public delegations. Council will consider reports on a covenant amendment, a development variance permit, liquor licence amendments, and multiple 2023 rate and fee bylaws, including storm sewer, bulk water, solid waste, water, and sanitary sewer. The meeting also includes approval of the 2023 Acting Mayor Schedule and Council key date calendars.

• Covenant amendment application CA18 for 514, 540 Haliburton Street, 120 Needham Street, and 575 Nicol Street to facilitate redevelopment
• Development Variance Permit DVP441 at 133 Pirates Lane for a carriage house and heat pump siting
• Storm Sewer Regulation and Fee Bylaw 2022 No. 7351 for first, second, and third reading
• Bulk water rate amendment for South West Extension (Bylaw 2022 No. 7099.11) for 2023 rates
• Solid waste collection rate amendment (Bylaw 2022 No. 7128.14) for 2023 rates

Council adopted several 2023 rate amendments for water, sewer, and solid waste collection. The city approved adding 40 new firefighters to the 2023-2027 Financial Plan and increased the pedestrian improvement budget to $1 million.

• Approved adding 20 firefighters in August 2023 and 20 in January 2025
• Increased Heavy Rescue Vehicle budget from $1,157,500 to $1,600,000
• Increased unallocated pedestrian improvement budget to $1,000,000
• Approved 2023 rates for water, sanitary sewer, and municipal solid waste
• Passed Storm Sewer Regulation and Fee Bylaw 2022 No. 7351
• Approved $50,000 for an EV Ready Fleet Plan Study
• Issued Development Variance Permit DVP441 for a carriage house at 133 Pirates Lane
• Approved 2023 Acting Mayor Schedule and Key Date Calendars

Special Finance and Audit Committee Meeting

This is a special Finance and Audit Committee meeting continuing discussions from the December 1st meeting. The committee will review the 2023-2027 Draft Financial Plan recap and consider adjusting the Other Grants program funding level and undertaking a policy review. No final decisions are listed on the agenda; items are presented for discussion.

• 2023-2027 Draft Financial Plan recap (continuation from Dec 1)
• Other Grants Program: background and rationale for adjusting funding level and policy review
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2023-2027 Draft Financial Plan and discuss the Other Grants program, including potential adjustments to funding levels and a policy review. The meeting includes a presentation by the Director of Finance and a report on the grants program.

• 2023-2027 Draft Financial Plan recap presentation
• Other Grants program report and policy review discussion
• Potential adjustment to Other Grants funding level

The Finance and Audit Committee recommended several staffing increases, utility rate changes, and fire department expansions for the 2023-2027 Financial Plan. The committee also approved a budget increase for pedestrian improvements and an EV fleet study. Proposals to increase 'Other Grants' and use $1.5 million in reserves to reduce property taxes were defeated.

• Recommended adding 20 firefighters in Aug 2023 and 20 in Jan 2025 (Unanimous)
• Recommended increasing Heavy Rescue Vehicle budget from $1,157,500 to $1,600,000 (Unanimous)
• Recommended new water and sewer utility rate structures effective Jan 1, 2023 (Unanimous)
• Approved 7 new staff positions (HR, Records, Cemetery, Community Development, Accounting, Recreation) adding 0.42% tax increase (Carried; 1 opposed)
• Recommended $50,000 for EV Ready Fleet Plan Study (Unanimous)
• Recommended budgeting RCMP contract at 92% for 2023 and 95% for 2024-2027 (Carried; 3 opposed)
• Recommended increasing unallocated pedestrian improvement budget to $1,000,000 (Carried; 3 opposed)
• Defeated proposal to increase annual 'Other Grants' budget to $50,000 (4 opposed)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on December 1, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content.

Environment Committee

This agenda for the Nanaimo Environment Committee meeting on 2022-11-30 contains only procedural boilerplate from the eSCRIBE meeting software. No agenda items, reports, or decisions are listed in the provided text.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to hear presentations on 2023 department business plans and the 2023-2027 draft project plan. Presentations cover the Vancouver Island Regional Library, Corporate and Business Development, Vancouver Island Conference Centre, Nanaimo Systems Planning Organization Society, Nanaimo Prosperity Corporation, and Tourism Nanaimo Society. No decisions are listed on the agenda; the meeting is for discussion and information.

• 2023-2027 Draft Project Plan highlights
• Vancouver Island Regional Library presentation and scorecard
• Corporate and Business Development 2023 business plan
• Vancouver Island Conference Centre 2023 business plan
• Tourism Nanaimo Society 2023 business plan

The committee received presentations on 2023 business plans and project highlights across multiple city departments and external partners. The meeting focused on budget allocations, infrastructure projects, and sustainability initiatives. No substantive votes were taken other than the adoption of the agenda.

• Approved the agenda as amended (unanimous)
• Adjourned the meeting (unanimous)

Special Council Meeting

This is a special council meeting with a procedural motion to close the meeting to the public. The closed session would address preliminary negotiations about a proposed municipal service and the decision on whether to close the meeting. No other substantive items are listed.

• Motion to close meeting under Community Charter Section 90(1)(k) for municipal service negotiations
• Motion to close meeting under Section 90(1)(n) to consider closure

The meeting was primarily procedural. Council voted to close the meeting to the public to discuss preliminary negotiations regarding a proposed municipal service.

• Approved the agenda (unanimous)
• Approved motion to move In Camera under Community Charter Section 90(1)(k) (unanimous)

Governance and Priorities Committee

This agenda for the Nanaimo Governance and Priorities Committee meeting on 2022-11-28 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review 2023 business plan presentations from Parks, Recreation and Culture and Engineering and Public Works, and to hear a utility rate review. The meeting is scheduled from 9:00 a.m. to 4:00 p.m. with recesses and a lunch break. No reports or other business items are listed on the agenda.

• 2023 Department Business Plan Presentations: Parks, Recreation and Culture, introduced by Richard Harding
• 2023 Department Business Plan Presentations: Engineering and Public Works, introduced by Bill Sims
• Utility Rate Review, introduced by Laura Mercer, Director of Finance

The committee received business plan presentations from Development Services, Parks, Recreation & Culture, and Engineering and Public Works. Staff presented a utility rate review for water and sewer services, with recommendations to return for consideration on December 1, 2022.

• Approved the amended agenda (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review two development permit applications. The first proposes new public washrooms, a community multipurpose room, and boat storage/fitness training at Louden Park for the Long Lake Flatwater Training Centre Society. The second proposes a new single-storey retail building at Brooks Landing shopping centre. The panel will provide design advice; no decisions are being made.

• Development Permit DP001278 at 4295 Victoria Avenue: new public washrooms, community multipurpose room (up to 40 persons), boat storage and fitness training for Long Lake Flatwater Training Centre Society
• Development Permit DP001286 at 2180 Highland Boulevard: new single-storey retail building at Brooks Landing shopping centre
• Meeting held electronically; public attendance at Hub City Room, 411 Dunsmuir Street

The Panel unanimously accepted development permit applications for a park redevelopment project on Victoria Avenue and a new retail building on Highland Boulevard. Both approvals included lists of recommendations for the applicants to consider regarding landscaping, amenities, and accessibility.

• Accepted Development Permit Application DP001278 (4295 Victoria Avenue) unanimously
• Accepted Development Permit Application DP001286 (2180 Highland Boulevard) unanimously
• Supported the proposed side yard setback variance for DP001286
• Adopted the meeting agenda unanimously
• Adopted the October 13, 2022, meeting minutes unanimously

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2023-2027 Draft Financial Plan and hear presentations on departmental business plans for 2023. The meeting includes presentations from the Chief Administrative Officer, Legislative Services, Human Resources, Corporate Services, Development Services, and Nanaimo Fire Rescue. No decisions are listed on the agenda; the focus is on receiving information and discussion.

• 2023-2027 Draft Financial Plan overview presented by Director Finance Laura Mercer
• Chief Administrator's Office 2023 business plan presented by CAO Jake Rudolph
• Legislative Services and Communication 2023 business plan presented by Director Sheila Gurrie
• Human Resources 2023 business plan presented by Director John Van Horne
• Development Services and Nanaimo Fire Rescue 2023 business plans presented by GM Dale Lindsay and Fire Chief Tim Doyle

The Special Finance and Audit Committee met to review the 2023-2027 Draft Financial Plan and business plans from various city departments. The meeting consisted of presentations and discussions; no substantive votes were taken on the budget or business plans. The only formal decisions were the adoption of the agenda and the adjournment of the meeting.

• Adopted the meeting agenda (unanimous)
• Adjourned the meeting at 3:52 p.m. (unanimous)

Regular Council Meeting

Council will consider whether to uphold or vary a remedial action order for unpermitted construction at 5 Durham Street, with options to grant a 60- or 90-day extension to obtain a building permit. The meeting also includes presentations on snow and ice preparedness, delegations on social and environmental issues, and several development variance permits and rezoning applications.

• Reconsideration of remedial action order for 5 Durham Street (unpermitted deck, carport, second-floor rooms)
• Four development variance permits for LED menu board signs at McDonald's locations (1213 Princess Royal Ave, 6675 Mary Ellen Dr, 1835 Bowen Rd, 4275 Rutherford Rd)
• Development variance permit DVP439 at 6566 Kestrel Crescent to increase lot coverage to 41% and reduce rear setback to 6.19m
• Development variance permit DVP440 at 2592 Departure Bay Road to reduce side yard setback from 4.0m to 2.0m
• Rezoning application RA477 for 5645 and 5655/5657 Metral Drive to allow multi-family development

Council approved several development variance permits for LED signs and residential additions, as well as a rezoning for multi-family residential development on Nelson Road. The city also accelerated a vehicle project for Community Safety Officers and issued a remedial action order for a property on Durham Street.

• Accelerated Community Safety Officers Vehicle project from 2023 to 2022 (Unanimous)
• Awarded up to $10,000 grant to Growing Opportunities for water use (Unanimous)
• Approved grant application for Albert and Fourth Complete Street Ph 2 project (Unanimous)
• Confirmed Remedial Action Order for 5 Durham Street to remove unpermitted structures (Unanimous)
• Issued Development Variance Permits for LED menu boards at 1213 Princess Royal Ave, 6675 Mary Ellen Dr, 1835 Bowen Rd, and 4725 Rutherford Rd (Carried; 4 opposed)
• Issued Development Variance Permit for 6566 Kestrel Crescent for lot coverage and setback (Unanimous)
• Issued Development Variance Permit for 2592 Departure Bay Road for side yard setback (Unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.196 for multi-family development at 6033 and 6053 Nelson Road (Unanimous)

Public Hearing

This agenda is only procedural boilerplate from the eSCRIBE meeting software. It contains no listed agenda items, decisions, or discussion topics for the public hearing.

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing several financial items, including a budget transfer for the Holland Road Utility Project, a recommendation to deny an operating grant to Growing Opportunities for water costs, and a proposal to accelerate the Community Safety Officers vehicle project from 2023 to 2022. They will also consider a revised application for the B.C. Active Transportation Infrastructure Grant for the Albert and Fourth Complete Street Ph 2 project, and receive presentations on Finance 101 and a utility rate review. The meeting includes a closed session for confidential negotiations.

• Budget transfer over $100,000 for Holland Road Utility Project
• Recommendation to deny annual operating grant to Growing Opportunities for water usage irrigation costs
• Proposal to accelerate Community Safety Officers vehicle project from 2023 to 2022
• Application for B.C. Active Transportation Infrastructure Grant for Albert and Fourth Complete Street Ph 2 with local share of $2,324,322
• Update on City property acquisitions from 2022 tax sale (Machleary Street and St. George Street lands)

The Finance and Audit Committee recommended a one-time grant for water bill relief to Growing Opportunities and approved accelerating the purchase of a Community Safety Officers vehicle. The committee also recommended applying for a B.C. Active Transportation Infrastructure Grant for the Albert and Fourth Complete Street Phase 2 project.

• Recommended Council award up to $10,000 grant to Growing Opportunities from the Strategic Infrastructure Reserve Fund (unanimous)
• Recommended Council approve accelerating the CSOs Vehicle project from 2023 to 2022 (carried; Councillor Geselbracht opposed)
• Recommended Council direct staff to apply for B.C. Active Transportation Infrastructure Grant for Albert and Fourth Complete Street Phase 2 with a local share of $2,324,322 (unanimous)
• Adopted the agenda as amended (unanimous)
• Adopted the July 20, 2022, meeting minutes (unanimous)

Governance and Priorities Committee

This agenda for the Nanaimo Governance and Priorities Committee meeting on November 14, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2022-11-10 is only procedural boilerplate. It contains no listed agenda items, decisions, or discussion topics, only embedded video and software interface text.

Regular Council Meeting

This is the inaugural meeting of the 2022-2026 Nanaimo City Council, where new members are sworn in and outgoing council members receive gifts. Council will also receive the official 2022 election results and decide appointments to the Regional District of Nanaimo Board and the Vancouver Island Regional Library Board.

• Swearing in of 2022-2026 City Council by Judge Sheila Archer
• 2022 Official Election Results report
• Appointment of eight council members as Municipal Directors to Regional District of Nanaimo Board, with 5 votes each
• Appointment of one trustee and one alternate to Vancouver Island Regional Library Board for 2023
• Inaugural address by Mayor Krog

The inaugural meeting of the 2022-2026 City Council included the swearing-in of members. Council appointed eight members as Municipal Directors to the Regional District of Nanaimo Board and designated a trustee for the Vancouver Island Regional Library Board.

• Appointed Mayor Krog and Councillors Manly, Armstrong, Geselbracht, Thorpe, Hemmens, Perrino, and Brown as Municipal Directors to the Regional District of Nanaimo Board (Unanimous)
• Appointed Councillor Eastmure as Alternate Municipal Director to the Regional District of Nanaimo Board (Unanimous)
• Assigned 5 votes to each Municipal Director for the Regional District of Nanaimo Board (Unanimous)
• Appointed Councillor Hemmens as trustee to the Vancouver Island Regional Library Board for 2023 (Unanimous)
• Appointed Councillor Eastmure as alternate to the Vancouver Island Regional Library Board for 2023 (Unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two applications to vary zoning bylaw setback requirements. The board will hear a request to reduce a side yard setback at 432 Aysgarth Street and a request to reduce rear yard setbacks at 204 Kennedy Street. The meeting also includes adoption of the agenda and minutes from the previous meeting.

• Application BOV00766: vary side yard setback from 1.5m to 1.46m at 432 Aysgarth Street for garage-to-carriage-house conversion
• Application BOV00767: vary rear yard setback from 7.5m to 2.6m at 204 Kennedy Street for deck replacement
• Application BOV00767: vary rear yard setback from 7.5m to 6.9m at 204 Kennedy Street to raise existing dwelling
• Adoption of minutes from October 6, 2022 board meeting

The Board approved two applications to vary zoning bylaws regarding property setbacks. These decisions allow for the conversion of a garage into a secondary suite and the raising of a dwelling and deck reconstruction.

• Approved application BOV00766 (432 Aysgarth Street) to reduce side yard setback from 1.5m to 1.46m for a secondary suite conversion
• Approved application BOV00767 (204 Kennedy Street) to reduce rear yard setback from 7.5m to 6.9m to raise an existing dwelling
• Approved application BOV00767 (204 Kennedy Street) to reduce rear yard setback from 7.5m to 2.6m for a rear deck replacement
• Adopted the agenda (unanimous)
• Adopted the October 6, 2022 meeting minutes (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review two development permit applications. The panel will hear presentations on a 21-unit townhouse project at 2379 Browns Lane and an 84-unit apartment project at 200 Hansen Road, both including variance requests. The meeting also includes adoption of previous minutes and routine procedural items.

• Development Permit DP001283: three 3-storey townhouse buildings, 21 units, rear yard setback variance at 2379 Browns Lane
• Development Permit DP001285: two 4-storey apartment buildings, 84 units, building height variance at 200 Hansen Road
• Adoption of minutes from September 22, 2022 meeting

The Panel unanimously accepted two development permit applications with specific recommendations for architectural and landscaping improvements. Both projects received support for requested variances.

• Approved Development Permit Application DP001263 (2379 Browns Lane) with support for variances (Unanimous)
• Approved Development Permit Application DP001285 (200 Hansen Road) with support for building height variance (Unanimous)
• Adopted the meeting agenda (Unanimous)
• Adopted the September 22, 2022 meeting minutes (Unanimous)

Regular Council Meeting

Council endorsed staff-recommended affordable housing projects for 2023 and approved several zoning amendments for residential and industrial developments. The body also issued a remedial action order for illegal construction at 2005 Boxwood Road and passed several housekeeping amendment bylaws.

• Endorsed staff recommended affordable housing projects for 2023 (Unanimous)
• Issued Remedial Action Order to remove unpermitted structures at 2005 Boxwood Road (Unanimous)
• Authorized service agreement with Greater Nanaimo Chamber of Commerce for Vandalism Relief Grant (Carried; Opposed: Councillor Armstrong)
• Approved Revitalization Tax Exemption Agreements for 235 Wallace Street and 340 Campbell Street (Carried; Opposed: Councillors Brown and Geselbracht)
• Adopted Zoning Amendment Bylaw 2020 No. 4500.169 for 3500 Rock City Road (Unanimous)
• Adopted Zoning Amendment Bylaw 2022 No. 4500.198 for 5707 Lost Lake Road (Carried; Opposed: Councillor Brown)
• Passed third reading of Zoning Amendment Bylaw 2022 No. 4500.200 for a data centre at 2086 and 2090 East Wellington Road (Carried; Opposed: Councillor Geselbracht)
• Adopted Housing Agreement Bylaw 2022 No. 7357 for a residential shelter at 3059 Glen Eagle Crescent (Unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel will review two development permit applications for multi-family residential projects: a three-fourplex development at 404 & 406 Millstone Avenue and a 168-unit townhouse development at 560 Fourth Street & 361 Howard Avenue. The panel will provide design comments on these proposals. The meeting also includes routine adoption of agenda and minutes.

• Development Permit DP001281: three fourplexes at 404 & 406 Millstone Avenue, applicant Sun Porch Homes Ltd.
• Development Permit DP001284: 168-unit townhouse development at 560 Fourth Street & 361 Howard Avenue, applicant Strand Development on behalf of 0760408 BC Ltd.
• Adoption of minutes from September 8, 2022 meeting

The Design Advisory Panel unanimously approved two development permit applications: DP001281 for three lots at 404 and 406 Millstone Avenue, and DP001284 for 168 units at 361 Howard Avenue and 560 Fourth Street. Both approvals included support for requested variances and recommendations on design improvements. The panel also discussed updating City Plan guidelines for Development Permit Area DPA8, pending budget approval.

• Approved DP001281 for 404 and 406 Millstone Avenue with support for variances (unanimous)
• Approved DP001284 for 361 Howard Avenue and 560 Fourth Street with support for variance (unanimous)
• Added late item to discuss panel's role in updating DPA8 guidelines (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted September 8, 2022 minutes as amended (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider one application: a request to legalize an accessory garage at 2812 Gorge Vale Place by allowing a height of 4.71m instead of the 4.5m maximum set in Zoning Bylaw 2011 No. 4500. The variance is 0.21m. The board will also adopt minutes from its September 1, 2022 meeting.

• Variance application BOV00763 for 2812 Gorge Vale Place to increase accessory building height from 4.5m to 4.71m
• Property legal description: LOT 4, SECTION 5, WELLINGTON DISTRICT, PLAN 30392
• Two written submissions received (redacted) are part of the application package

The Board of Variance approved a variance to increase the maximum accessory building height from 4.5m to 4.71m for a recently constructed garage at 2812 Gorge Vale Place. The owner cited difficulty in measuring grade due to prior site uses, and noted that without the variance the garage would need to be torn down. The motion carried unanimously.

• Approved variance BOV00763 to increase accessory building height from 4.5m to 4.71m at 2812 Gorge Vale Place (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including introducing a property tax exemption bylaw for 2023, a proposed telecommunications tower, a housing agreement for a shelter, and updates to the Community Heritage Register. Council will also hear delegations from VIVRS and Island Roots Farmers' Market, and consider enforcement action for illegal construction at 5 Durham Street.

• Property Tax Exemption Bylaw 2022 No. 7358 for 2023 property taxes
• Proposed 48m telecommunications tower at 2365 Northfield Road (TELUS)
• Remedial Action Order for unauthorized structure at 5 Durham Street
• Community Heritage Register update adding 6 buildings, removing 1
• Housing Agreement Bylaw 2022 No. 7357 for shelter at 3059 Glen Eagle Crescent

Council unanimously passed the Property Tax Exemption Bylaw 2022 No. 7358, exempting certain lands and buildings from 2023 property taxes. It also approved a housing agreement for a shelter at 3059 Glen Eagle Crescent, adopted zoning amendments for properties on Milton and Kennedy Streets, and issued a remedial action order for illegal construction at 5 Durham Street. The meeting included a closed session for legal and labour matters.

• Passed Property Tax Exemption Bylaw 2022 No. 7358 (unanimous)
• Approved Housing Agreement Bylaw 2022 No. 7357 for 3059 Glen Eagle Crescent (unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.193 for 456 Milton Street (unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.194 for 440 Kennedy Street (unanimous)
• Issued Remedial Action Order for illegal construction at 5 Durham Street (unanimous)
• Adopted amended Community Heritage Register with six additions and one deletion (unanimous)
• Deferred appointment to Nanaimo Reaching Home Community Advisory Board until after election (unanimous)
• Directed staff to prepare report on increasing support for Island Roots Farmers' Market (carried, opposed by Councillor Turley)

Public Hearing

This is a special council meeting held as a public hearing for four rezoning applications. Council will hear public comments on each application before deciding whether to give third reading to the associated zoning amendment bylaws. The applications include a data centre, a residential rezoning, a mixed-use development, and a multi-family residential project.

• Rezoning 2086 & 2090 East Wellington Road from Rural Resource (AR1) to High Tech Industrial (I3) for a data centre (Bylaw 4500.200)
• Rezoning 5378 Rutherford Road from Single Dwelling Residential (R1) to Low Density Residential (R6) (Bylaw 4500.203)
• Rezoning 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue to Comprehensive Development District Zone Seven (CD7) for mixed-use development, plus discharge of Land Use Contract (Bylaws 7355 and 4500.204)
• Rezoning 560, 604 Fourth Street and 361 Howard Avenue to Comprehensive Development District Zone Eleven (CD11) for multi-family residential (Bylaw 4500.202)

Council held public hearings on four rezoning applications. The rezoning for a proposed data centre at 2086 & 2090 East Wellington Road was deferred to the next council meeting (5-2). Rezoning for 5378 Rutherford Road from R1 to R6 passed third reading unanimously. Rezoning for 560, 604 Fourth Street and 361 Howard Avenue to CD11 for multi-family residential passed third reading unanimously. Rezoning for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue was deferred to the next council meeting (5-2).

• Deferred rezoning for data centre at 2086 & 2090 East Wellington Road (5-2)
• Passed third reading for rezoning 5378 Rutherford Road from R1 to R6 (unanimous)
• Passed third reading for rezoning 560, 604 Fourth Street and 361 Howard Avenue to CD11 (unanimous)
• Deferred land use contract discharge for 500 Comox Road (5-2)
• Deferred rezoning for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue (5-2)

Environment Committee

The Nanaimo Environment Committee is meeting to review its work and accomplishments, with a presentation by the Environmental Planner, and to continue discussing future committee operations, a topic carried over from the July 27 meeting. The agenda is otherwise routine, including adoption of minutes and standard procedural items.

• Presentation: Review of the Environment Committee's Work and Accomplishments by David Stewart, Environmental Planner
• Continued discussion on future committee operations, introduced by Councillors Bonner and Geselbracht
• Adoption of minutes from the 2022-JUL-27 meeting

The Environment Committee reviewed its work and accomplishments over the past term, including support for over 15 environmental projects and input on the City Plan. Members discussed future committee operations, such as implementing Official Community Plan action items and increasing membership diversity. No substantive decisions were made; the meeting was procedural and discussion-based.

• Agenda adopted unanimously
• Minutes of 2022-JUL-27 meeting adopted unanimously
• Meeting adjourned at 5:54 p.m. unanimously

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive information on outdoor entertainment regulations in Downtown Nanaimo and to receive direction on proposed affordable housing initiatives for 2023. The meeting includes presentations and delegations on the street entertainment topic. The agenda is otherwise procedural, covering call to order, late items, agenda approval, minutes adoption, and question period.

• Street Entertainment Regulations report with municipal comparison and delegation requests from Kim Smythe and Nathan Randall
• Affordable Housing Projects 2023 report seeking direction for projects to be completed in 2023
• Adoption of minutes from June 27, 2022 committee meeting

The Governance and Priorities Committee voted unanimously to recommend that Council endorse the staff-recommended projects for 2023 to support and increase affordable housing in Nanaimo, with prioritization of items A and C from the September 26 report. The committee also heard presentations and delegations on street entertainment regulations but took no decision on that item. The meeting was procedural in nature, with no other substantive decisions made.

• Approved recommendation to Council endorsing 2023 affordable housing projects with prioritization of items A and C (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review two development permit applications: an automotive commercial centre at 2595 Bowen Road and a 6-storey, 35-unit multi-family residential building at 6201 Oliver Road. The panel will also consider a request for chair coverage for the October 13, 2022 meeting. The meeting includes adoption of minutes from the July 28, 2022 session.

• Development Permit DP001279: automotive commercial centre at 2595 Bowen Road, applicant dHKarchitects for 2197452 Alberta Ltd.
• Development Permit DP001282: 6-storey, 35-unit multi-family residential building at 6201 Oliver Road, applicant Raymond de Beeld Architect Inc. for Oliver Road Holdings Ltd.
• Chair coverage request for October 13, 2022 meeting
• Adoption of minutes from July 28, 2022 Design Advisory Panel meeting

The Design Advisory Panel unanimously approved two development permit applications: DP001279 for a car dealership at 2595 Bowen Road and DP001282 for a residential project at 6201 Oliver Road. Both approvals included support for requested variances and a set of non-binding recommendations. The panel also appointed Kate Stefiuk as acting chair for the October 13 meeting.

• Approved Development Permit DP001279 for 2595 Bowen Road with variances (unanimous)
• Approved Development Permit DP001282 for 6201 Oliver Road with variances (unanimous)
• Appointed Kate Stefiuk as acting chair for October 13, 2022 meeting (unanimous)

Finance and Audit Committee Meeting

This agenda contains only boilerplate navigation and interface text from the eSCRIBE system, with no actual agenda items, reports, or decisions listed. The meeting is scheduled for 2022-09-21, but no substantive business is described in the provided text.

Special Council Meeting

This special council meeting includes decisions on declaring 52 Athletic Street a nuisance, awarding grants to CatNap Society and Nanaimo Hungarian Cultural Society, and directing staff on transit stop accessibility upgrades. Council will also consider several reports and adopt multiple bylaws, including zoning and fee changes.

• Declare 52 Athletic Street a nuisance and authorize cost recovery for municipal and police services
• Award $15,000 Other Grant to CatNap Society for 2022
• Award permissive tax exemption to Nanaimo Hungarian Cultural Society for 4840 Hammond Bay Road
• Allocate $4,000 from Climate Action Reserve Fund for home energy assessment rebates
• Adopt Zoning Amendment Bylaw 2021 No. 4500.192 to rezone 6004 Nelson Road from R1 to R6

Council unanimously declared 52 Athletic Street a nuisance property under the Nuisance Abatement and Cost Recovery Bylaw, authorizing staff to record and charge for municipal services including police to abate nuisance activity. Council also approved $4,000 from the Climate Action Reserve Fund to continue home energy assessment rebates, awarded a $15,000 Other Grant to the CatNap Society, and granted a permissive tax exemption to the Nanaimo Hungarian Cultural Society for 2023. Several bylaws were adopted, including zoning amendments and a new Officer Designation and Delegation of Authority Bylaw.

• Declared 52 Athletic Street a nuisance property under Bylaw 2019 No. 7250, authorizing staff to record and charge for municipal services including police to abate nuisance activity.
• Approved $4,000 from the Climate Action Reserve Fund to continue home energy assessment rebates.
• Awarded a $15,000 Other Grant to the CatNap Society for 2022, with $2,000 from the existing Other Grants budget and $13,000 from the Strategic Infrastructure Reserve Fund.
• Awarded a permissive tax exemption for the 2023 taxation year to the Nanaimo Hungarian Cultural Society for property at 4840 Hammond Bay Road.
• Adopted Subdivision Control Amendment Bylaw 2022 No. 3260.07 (removing Schedules G and H).
• Adopted Zoning Amendment Bylaw 2021 No. 4500.192 (rezoning 6004 Nelson Road from R1 to R6).
• Passed third reading of Officer Designation and Delegation of Authority Bylaw 2022 No. 7353 and Appeals Procedure Bylaw 2022 No. 7354.
• Defeated a motion to remove barricades on Boxwood Road and create a buffered walkway, and defeated a related motion for an alternative paved walkway.

Regular Council Meeting

This agenda for the September 19, 2022 Regular Council Meeting is only procedural boilerplate. It contains no listed agenda items, reports, or decisions for discussion.

Mayor's Leaders' Table

This agenda for the Nanaimo Mayor's Leaders' Table meeting on September 9, 2022, contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

Special Council Meeting

This is a special council meeting called solely to proceed in camera (closed to the public). The only substantive item is a procedural motion to close the meeting under the Community Charter to discuss solicitor-client privileged advice and confidential negotiations with provincial or federal governments. No public decisions or discussions are on the agenda.

• Motion to close meeting to public under Community Charter Section 90(1)(i) and 90(2)(b)
• Items relate to solicitor-client privilege and confidential government negotiations

The special council meeting was called to order, the agenda adopted, and then the council unanimously voted to close the meeting to the public under Community Charter provisions for solicitor-client privilege and confidential negotiations. No substantive decisions were made in open session.

• Adopted the meeting agenda (unanimous)
• Closed meeting to the public under Community Charter Section 90(1)(i) and (n) and Section 90(2)(b) (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a 71-unit multi-family residential building at 254 Adderly Road and a mixed-use commercial/residential redevelopment at 1588 Boundary Crescent. The panel will provide design comments on these proposals. The rest of the agenda is procedural.

• Development Permit DP001267: 71-unit multi-family residential at 254 Adderly Road, applicant dHKarchitects for 1323234 BC Ltd.
• Development Permit DP001277: mixed-use commercial/residential redevelopment at 1588 Boundary Crescent, Phase 1 includes demolition of existing building, applicant R.W. (Bob) Wall Ltd. for Hospital Commons Inc.

The Design Advisory Panel unanimously approved two development permits: a 71-unit residential cluster at 254 Adderly Road and a mixed-use building with 12 residential units and a 200-seat restaurant at 1588 Boundary Crescent. Both approvals came with recommendations for design improvements.

• Approved DP001267 for 71-unit cluster at 254 Adderly Road (unanimous)
• Approved DP001277 for 12-unit mixed-use building at 1588 Boundary Crescent (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to hear a presentation on the 2022 Housing Needs Assessment and to seek input on the project. The committee will also review findings from the Transit Stop Accessibility Working Group and consider recommending that Council direct staff to update best practices, develop a retrofit process, and implement accessibility upgrades at transit stops.

• Housing Needs Assessment 2022 presentation by Lisa Brinkman and Hollie McKeil
• Transit Stop Accessibility Working Group findings and recommendation to Council
• Proposed updates to City of Nanaimo's Complete Streets best practices
• Internal process to retrofit existing transit stops
• Committee acknowledgement and thanks by Lynn Wark

The Advisory Committee on Accessibility and Inclusiveness unanimously supported the Transit Stop Accessibility Working Group's findings and recommended that Council direct staff to update Complete Streets best practices, develop a retrofit process for existing stops, and work with the Committee on upgrades. The committee also received a presentation on the 2022 Housing Needs Assessment, which highlighted housing affordability and accessibility challenges, but took no formal action on it.

• Supported Transit Stop Accessibility Working Group findings and recommended Council action (unanimous)
• Adopted the meeting agenda (unanimous)
• Adopted the June 22, 2022 minutes (unanimous)

Board of Variance

The Nanaimo Board of Variance approved three applications to vary zoning bylaws. BOV00762 at 450 Chestnut Street allows a carport rebuild with a reduced side yard setback of 1.4m instead of 1.5m. BOV00764 at 101 Royal Pacific Way permits a heat pump in the front yard. BOV00765 at 2261 East Wellington Road reduces the front yard setback from 7.5m to 7.3m for a secondary suite. The meeting also noted a change in staff liaison and two potential applicants for an open board position.

• Approved BOV00762 to vary Section 7.5.1 of Zoning Bylaw No. 4500, reducing the required side yard setback from 1.5m to 1.4m to allow rebuilding a non-conforming carport at 450 Chestnut Street (motion carried; Chair Hample opposed).
• Approved BOV00764 to vary Section 6.5.2 of Zoning Bylaw No. 4500, permitting a heat pump between the front of the principal building and the front lot line at 101 Royal Pacific Way (motion carried unanimously).
• Approved BOV00765 to vary Section 8.5.1 of Zoning Bylaw No. 4500, reducing the required front yard setback adjacent to Swanson Road from 7.5m to 7.3m to retain an existing non-conforming dwelling as a secondary suite at 2261 East Wellington Road (motion carried unanimously).
• Adopted the agenda as circulated (motion carried unanimously).
• Adopted the minutes of the August 4, 2022 meeting as circulated (motion carried unanimously).
• Adjourned the meeting at 4:57 p.m. (motion carried unanimously).

Regular Council Meeting

The Nanaimo Regular Council meeting on August 29, 2022, includes several rezoning applications for residential and industrial developments, a review of permissive tax exemptions for non-profits, and updates on the Boxwood Road facility and fees bylaw amendments. Council will also hear presentations on the Nanaimo Art Gallery feasibility study and Mosaic Forest Management updates.

• Rezoning of 2086 and 2090 East Wellington Road from Rural Resource to High Tech Industrial for a data centre
• Rezoning of 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue to Comprehensive Development District Zone Seven for mixed-use development
• Rezoning of 560, 604 Fourth Street and 361 Howard Avenue to Comprehensive Development District Zone Eleven for multi-family residential
• Rezoning of 5378 Rutherford Road from Single Dwelling Residential to Low Density Residential for multi-family development
• Permissive tax exemptions for Habitat for Humanity, Nexus Patient and Community Care Society, and Canadian Mental Health Association; denial for Nanaimo Christian School

Council approved a $1.4 million budget increase for the Metral Drive Complete Street Project Phase 2, funded from reserves, with Councillor Thorpe opposed. Council also advanced several rezoning applications, including for a data centre at 2086/2090 East Wellington Road and a mixed-use development at 444-500 Comox Road, and approved multiple development permits and tax exemptions. A notice of motion was introduced regarding the Boxwood Road walkway.

• Approved $1.4M budget increase for Metral Drive Complete Streets Phase 2 (carried, opposed: Thorpe)
• Approved permissive tax exemptions for Habitat for Humanity, Nexus Society, and CMHA (unanimous)
• Denied permissive tax exemption for Nanaimo Christian School (carried, opposed: Bonner, Turley)
• Advanced rezoning for data centre at 2086/2090 East Wellington Road to third reading (unanimous)
• Advanced rezoning for mixed-use development at 444-500 Comox Road to third reading (unanimous)
• Approved Revitalization Tax Exemption for 163-unit development at 340 Campbell Street (carried, opposed: Armstrong, Brown, Geselbracht)
• Approved amended Revitalization Tax Exemption for 172-room hotel at 100 Gordon Street (carried, opposed: Brown)
• Approved liquor licence amendment for Cliffside Brewing Company patio extension (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two applications for variances from the City's Zoning Bylaw. The first seeks a small height increase for a dwelling on Hawk Point Road, and the second seeks a reduced rear yard setback for a dwelling on Cougar Ridge Place. The board will also adopt minutes from its June meeting.

• Application BOV00760: variance to allow 9.23m roof height instead of 9m at 104 Hawk Point Road (R10 zone)
• Application BOV00761: variance to allow 6.64m rear yard setback instead of 7.5m at 5609 Cougar Ridge Place (R10 zone)

The Nanaimo Board of Variance approved two variance applications on August 4, 2022. One allowed a taller home at 104 Hawk Point Road due to a foundation error, and the other permitted a reduced rear yard setback at 5609 Cougar Ridge Place to accommodate a new dwelling. Both motions carried with one opposing vote each.

• Approved BOV00760 to increase max building height to 9.23m at 104 Hawk Point Road (opposed: Kenneth Hample)
• Approved BOV00761 to reduce rear yard setback from 7.5m to 6.64m at 5609 Cougar Ridge Place (opposed: John Hofman)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The first is for two multi-family residential buildings with 171 units at 525 Third Street. The second is for two industrial warehouse buildings totaling 6,867 m² at 140 Tenth Street. The panel will also adopt minutes from its May and June meetings.

• Development Permit DP001275: two multi-family buildings, 171 units, 525 Third Street, applicant Ironclad Developments Rutherford Place Holdings Inc. on behalf of Hai Yang Estate Developments Limited
• Development Permit DP001276: two industrial warehouse buildings, total 6,867 m² (Building 1: 4,693 m²; Building 2: 2,174 m²), 140 Tenth Street, applicant dHKarchitects on behalf of Mount Benson Enterprises Ltd.
• Adoption of minutes from May 26 and June 23, 2022 panel meetings

The Design Advisory Panel unanimously approved two development permit applications. DP001275 for 525 Third Street proposes 171 residential units with parking and landscaping. DP001276 for 140 Tenth Street involves two light industrial buildings with flexible tenant spaces. Both approvals included recommendations for design improvements.

• Approved Development Permit DP001275 for 525 Third Street (unanimous)
• Approved Development Permit DP001276 for 140 Tenth Street (unanimous)

Environment Committee

The Environment Committee will hear a presentation on upcoming BC Building Code changes that would let local governments regulate greenhouse gas emissions in new buildings. Members will consider recommending that Council direct staff to begin industry consultation on implementing upper steps of the BC Energy Step Code and emissions targets. The agenda also includes a presentation on corporate green building and energy management policies, and a discussion on future committee operations.

• Presentation: Corporate Green Building and Energy Management Policies
• Report: BC Step Code Low Carbon Energy System Implementation
• Recommendation to begin industry consultation on BC Energy Step Code upper steps and GHG targets for new buildings
• Discussion: Feedback re: Future Committee Operations

The Environment Committee unanimously recommended that Council direct staff to begin preparing for industry consultation on implementing the upper steps of the BC Energy Step Code and greenhouse gas emissions targets for new buildings. The committee also received presentations on corporate green building and energy management policies, and discussed future committee operations. No other formal decisions were made.

• Recommended Council direct staff to begin industry consultation on BC Energy Step Code upper steps and GHG targets (unanimous)

Governance and Priorities Committee

This agenda contains no substantive items — only boilerplate interface text from the eSCRIBE system. There are no listed reports, motions, or discussions for the Governance and Priorities Committee to act on.

Public Hearing

This is a special council meeting held as a public hearing to consider Rezoning Application No. RA478 for 2980 Island Highway North. The council will hear submissions from the applicant and the public before deciding whether to give third reading to Zoning Amendment Bylaw 2022 No. 4500.201, which would allow a cannabis retail store as a site-specific use in the City Commercial Centre (CC3) zone.

• Rezoning Application No. RA478 for 2980 Island Highway North
• Zoning Amendment Bylaw 2022 No. 4500.201 to allow Cannabis Retail Store in CC3 zone
• Public hearing with submissions from applicant and public
• Final call for submissions before council decision

Council held a public hearing for Rezoning Application RA478 to allow a Cannabis Retail Store at 2980 Island Highway North. No one spoke at the hearing, but three written submissions were received, including one in opposition from Randy and Sara Alvarez. Council unanimously passed third reading of Zoning Amendment Bylaw 2022 No. 4500.201.

• Adopted the agenda (unanimous)
• Passed third reading of Zoning Amendment Bylaw 2022 No. 4500.201 to rezone 2980 Island Highway North for a Cannabis Retail Store (unanimous)
• Closed public hearing for RA478 with no oral submissions

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review reports and make recommendations to Council. Key items include a proposed $1.4 million budget increase for the Metral Drive Complete Street Project Phase 2, a $750 travel grant for a local lacrosse team, and a $500 security check grant for a senior citizens housing society. The committee will also receive informational reports on quarterly purchasing, a new provincial climate action program, and budget transfers for road and water projects.

• Metral Drive Complete Street Project Phase 2: proposed $1,400,000 budget increase funded by $875,000 from Community Works Reserve, $35,000 from Sewer Reserve, $490,000 from Water Reserve
• Travel Assistance Grant: $750 for Nanaimo District Lacrosse Association U16 A2 Timbermen to attend provincial championships
• Security Check Grant: $500 to Nanaimo District Senior Citizens Housing Development Society
• Quarterly Purchasing Report: single/sole source purchases, purchases over $250,000, and non-compliance for Jan-Mar 2022
• Budget transfers over $75,000: Mary Ellen Drive intersection improvements and Kite Way/Meadow Lane watermain replacement

The Finance and Audit Committee recommended Council approve a $1.4 million budget increase for the Metral Drive Complete Streets Phase 2 project, funded from reserves. The committee also recommended a $750 travel grant for the Nanaimo District Lacrosse Association and a $500 security check grant for a senior housing society. A report on the new Local Government Climate Action Program was presented, noting increased funding but a requirement to spend by 2025.

• Recommended $1.4M budget increase for Metral Drive Phase 2 (carried, opposed by Thorpe)
• Recommended $750 Travel Assistance Grant for NDLA U16 A2 Timbermen (unanimous)
• Recommended $500 Security Check Grant to Nanaimo District Senior Citizens Housing Development Society (unanimous)
• Adopted agenda and minutes (unanimous)

Regular Council Meeting

The Nanaimo Regular Council meeting on July 18, 2022, includes a presentation of the Mayor's Leaders' Table final report with recommendations from three working groups, and a request to endorse those recommendations. Council will also consider approving two 10-year leases for commercial spaces at the Nanaimo Aquatic Centre, a property sale at 4104A Wellesley Avenue, and several bylaw readings and adoptions. The meeting begins with a closed session for items related to labour, land, litigation, and negotiations.

• Mayor's Leaders' Table final report: recommendations from Infrastructure Ask, Doughnut Economics, and Youth Attraction working groups
• Approve two 10-year leases at Nanaimo Aquatic Centre (741 Third Street) to Canadian Back Institute No. 2 (GP) Inc. and Team Aquatic Supplies Ltd.
• Property disposition of 4104A Wellesley Avenue for $109,000 to Kim Strynadka
• Adopt Zoning Amendment Bylaw 2021 No. 4500.197 to rezone 2393 Barclay Road from R1 to R2
• Appoint Charles Cory Parnall as Bylaw Enforcement Officer for Animal Responsibility Bylaw 2021 No. 7316

Council endorsed the final reports and recommendations from all three Mayor's Leaders' Table working groups (Infrastructure Ask, Doughnut Economics, and Youth Attraction and Retention), with the Doughnut Economics motion opposed by three councillors. Council also directed staff to prepare a business case for a managed Bylaw Exemption Program for parking, referred affordable housing initiatives to a future committee, and approved several property and bylaw items.

• Endorsed Infrastructure Ask Working Group recommendations (unanimous)
• Endorsed Doughnut Economics Working Group recommendations (opposed: Armstrong, Thorpe, Turley)
• Endorsed Youth Attraction and Retention Working Group recommendations (unanimous)
• Directed staff to develop Terms of Reference for a Table of Champions (unanimous)
• Directed staff to prepare business case for managed Bylaw Exemption Program (opposed: Krog, Hemmens, Thorpe, Turley)
• Referred affordable housing initiatives to future Governance and Priorities Committee (opposed: Bonner, Brown, Geselbracht)
• Approved two 10-year leases at Nanaimo Aquatic Centre to Canadian Back Institute and Team Aquatic Supplies (unanimous)
• Approved property disposition at 4104A Wellesley Avenue for $109,000 to Kim Strynadka (unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on July 14, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents to review.

Special Board of Variance

The Special Board of Variance is meeting to consider two applications for variances from zoning rules. Both are for single residential dwellings: one seeks a height variance of 0.23m, the other a rear yard setback variance of 0.86m. The meeting will also adopt minutes from the June 2, 2022 meeting.

• Application BOV00760 - 104 Hawk Point Road: variance to allow sloped roof up to 9.23m height (0.23m variance)
• Application BOV00761 - 5609 Cougar Ridge Place (Lot 5): rear yard setback of 6.64m (0.86m variance)
• Adoption of minutes from June 2, 2022 Board of Variance meeting

Governance and Priorities Committee

This agenda for the Nanaimo Governance and Priorities Committee meeting on 2022-07-11 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Board of Variance

The provided document contains no substantive information regarding specific proposals or decisions. The text consists of empty fields and software interface elements.

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including budget increases for the Midtown Gateway and Water Supply projects, a rezoning for a cannabis retail store, and adoption of the new City Plan. The meeting begins with a closed session for legal and land matters, then reconvenes publicly. Council will also consider accepting federal funds for gun and gang violence prevention and approving new fees for the Finance Department.

• Increase Midtown Gateway Phase 2A budget by $72,500 (storm sewer) and $586,593 (water distribution), and Midtown Water Supply by $4,236,870
• Rezoning 2980 Island Highway North to allow a cannabis retail store (Bylaw 4500.201)
• Adopt City Plan Bylaw 2022 No. 6600 (official community plan) and related zoning amendments
• Accept Building Safer Communities Fund to address gun and gang violence
• Introduce Miscellaneous Bylaws Repeal Bylaw 2022 No. 7352 to repeal outdated bylaws

Council adopted the City Plan Bylaw 2022 No. 6600, the official community plan, with Councillors Armstrong and Thorpe opposed. Council also passed first, second, and third readings of the Miscellaneous Bylaws Repeal Bylaw 2022 No. 7352, removing the Nuclear Weapons Prohibition Bylaw 1987 No. 3199 from it, and abandoned 19 outdated bylaws. Additionally, Council approved budget increases for the Midtown Gateway and Water Supply projects, and endorsed the 2023 affordable housing initiatives.

• Adopted City Plan Bylaw 2022 No. 6600 (official community plan) (opposed: Armstrong, Thorpe)
• Passed third reading of City Plan Bylaw 2022 No. 6600 (opposed: Armstrong, Thorpe)
• Passed first, second, and third readings of Miscellaneous Bylaws Repeal Bylaw 2022 No. 7352 (unanimous)
• Removed Nuclear Weapons Prohibition Bylaw 1987 No. 3199 from repeal list (unanimous)
• Abandoned 19 outdated bylaws including Land Sales Bylaw 1977 No. 1795 and Expropriation Bylaws (unanimous)
• Approved $4,236,870 budget increase for Midtown Water Supply Project (unanimous)
• Approved $72,500 and $586,593 budget increases for Midtown Gateway Phase 2A (unanimous)
• Endorsed 2023 initiatives to increase affordable housing (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee recommended that Council endorse the Staff-proposed projects for 2023 to support and increase affordable housing in Nanaimo, as presented in the June 27, 2022 report. The motion carried unanimously. A separate motion to explore options for increasing local capacity for non-market housing through land and financing was defeated. The committee also received updates on construction market conditions and the Affordable Housing Strategy implementation.

• Endorsed 2023 affordable housing initiatives (unanimous)
• Defeated motion to explore land/financing for non-market housing (5 opposed)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review a development permit application for a four-unit multi-family residential development at 505 Kennedy Street. The application was submitted by Pacific Development Services on behalf of Kimberley Garland. The panel will also adopt minutes from its May 12 meeting.

• Development Permit Application DP001271 - 505 Kennedy Street
• Four-unit multi-family residential development
• Applicant: Pacific Development Services for Kimberley Garland
• Property: Section C of Lot 10, Block V, Section 1, Nanaimo District, Plan 584

The Design Advisory Panel unanimously accepted Development Permit Application DP001271 for 505 Kennedy Street, supporting the requested variances. The project includes four residential units, and the panel provided recommendations on landscaping, amenity space, and use of statutory right-of-way areas. No other substantive decisions were made.

• Accepted DP001271 for 505 Kennedy Street with support for variances (unanimous)
• Adopted the agenda (unanimous)
• Adopted the minutes of the 2022-May-12 meeting (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to hear presentations and updates on accessibility-related topics. They will receive updates on the Off-Street Parking Regulations Bylaw, the Transit Stop Accessibility Working Group, and a delegation on park crowding. The committee will also consider recommending changes to the Leisure Economic Access Pass (LEAP) program, including new proof-of-income options and a two-year pass validity.

• Presentation on Off-Street Parking Regulations Bylaw 2018 No. 7266
• Update on Transit Stop Accessibility Working Group
• Delegation on park crowding from perspective of people with mobility disabilities
• Proposed LEAP program changes: alternate financial proof and two-year pass validity
• Verbal update on Gender Diversity and Inclusion Recommendations

The Advisory Committee on Accessibility and Inclusiveness unanimously recommended that Council approve additional LEAP program changes, allowing applicants to demonstrate financial need through alternate methods and receive a two-year pass. The committee also received updates on the Off-Street Parking Regulations Bylaw, transit stop accessibility, and gender diversity training, but took no other formal decisions.

• Recommended Council approve additional LEAP program changes (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted April 27, 2022 minutes (unanimous)

Public Hearing

At a public hearing on June 22, 2022, Nanaimo City Council heard 32 public submissions, mostly in opposition, regarding the City Plan Bylaw 2022 No. 6600 and Zoning Amendment Bylaw 2022 No. 4500.199. After the hearing, Council unanimously passed third reading of the zoning amendment bylaw, which adds development permit area guidelines and exemptions. The City Plan bylaw itself was not voted on at this meeting; it remains pending further consideration.

• Passed third reading of Zoning Amendment Bylaw 2022 No. 4500.199 (unanimous)
• Adopted the meeting agenda (unanimous)
• Closed the public hearing at 8:32 p.m.
• Adjourned the special council meeting at 8:33 p.m. (unanimous)

Regular Council Meeting

Nanaimo City Council will consider several key items, including allocating $1,000,000 for pedestrian safety improvements, endorsing a concept plan for Commercial Street enhancements, and approving multiple development permits and bylaw amendments. The meeting also includes reports on the 2021 Annual Municipal Report, a grant for a baseball tournament, and a potential phase of the Nanaimo Operations Centre.

• Allocate $1,000,000 for pedestrian projects: Trans-Canada Highway corridor improvements ($350,000), crosswalk upgrades ($400,000), sidewalk on Departure Bay Road ($85,000), traffic calming ($165,000)
• Endorse Design Commercial Concept Plans for enhanced public realm along Commercial Street Corridor
• Approve $5,000 'Other Grant' to Nanaimo Minor Baseball Association for 13U AAA Provincials Tournament
• Issue Development Variance Permit DVP433 at 5601 Hammond Bay Road to reduce lot depth and rear yard setback
• Issue Development Permit DP1252 for multi-family residential at 515, 529, 635 Terminal Avenue North with height variance to 15.5m

Council endorsed the Design Commercial Concept Plans for the Commercial Street corridor and directed staff to include the implementation plan in 2023-2027 budget deliberations. It also approved a $120,000 feasibility assessment for the Nanaimo Operations Centre, issued several development permits, and passed multiple bylaw readings. The meeting included a closed session for labour and land matters.

• Endorsed Design Commercial Concept Plans for Commercial Street corridor (unanimous)
• Directed staff to include Design Commercial Street Implementation Plan in 2023-2027 budget (unanimous)
• Approved $120,000 for Nanaimo Operations Centre Alternative Phase 1 feasibility assessment (opposed: Brown)
• Issued Development Permit DP1252 for 515, 529, 635 Terminal Avenue North with height variance to 15.5m (unanimous)
• Issued Development Variance Permit DVP433 at 5601 Hammond Bay Road (unanimous)
• Awarded $5,000 Other Grant for 13U AAA Provincials Tournament (unanimous)
• Passed first, second, and third readings of General Election Bylaw Amendment 2022 No. 7129.04 (unanimous)
• Referred 24hr Parking Bylaw Exemption back to staff for more options (opposed: Krog, Brown)

Public Hearing

This agenda for the Nanaimo Public Hearing on June 16, 2022, contains only procedural boilerplate and no listed agenda items, attachments, or decisions. The document appears to be a system-generated placeholder with no substantive content for residents.

Special Council Meeting

Nanaimo City Council is holding a special meeting to consider several enforcement actions. The main item is a recommendation to declare 1045 Terminal Avenue N. a nuisance property under Bylaw 2019 No. 7250, allowing the city to charge for police and municipal services. Council will also consider filing Bylaw Contravention Notices on four properties for building permit violations.

• Declare 1045 Terminal Avenue N. a nuisance property and authorize charging for police services
• File Bylaw Contravention Notice for construction without a permit at 311 Woodhaven Drive
• File Bylaw Contravention Notice for construction without a permit at 900 Darshan Place
• File Bylaw Contravention Notice for construction without a permit at 411 Heron Place
• File Bylaw Contravention Notice for incomplete construction at 1613 Venlaw Road

Council unanimously declared 1045 Terminal Avenue N. a nuisance property under the Nuisance Abatement and Cost Recovery Bylaw, authorizing staff to charge for municipal services to abate the issue. Council also directed filing bylaw contravention notices for three properties with building permit violations. All decisions were unanimous.

• Declared 1045 Terminal Avenue N. a nuisance property (unanimous)
• Authorized staff to record and charge for municipal services to abate nuisance at 1045 Terminal Avenue N. (unanimous)
• Directed filing of Bylaw Contravention Notice for 311 Woodhaven Drive (unanimous)
• Directed filing of Bylaw Contravention Notice for 900 Darshan Place (unanimous)
• Directed filing of Bylaw Contravention Notice for 1613 Venlaw Road (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to discuss and make recommendations on several financial items, including a new permissive tax exemption, the 2023-2027 financial plan, additional funding for the Lenhart Bridge project, and the purchase of public artwork. They will also hear about the cancellation of a Nanaimo Search and Rescue project.

• Consideration of new permissive tax exemption for Makerspace Nanaimo Association at 2221A McGarrigle Road
• 2023-2027 Financial Plan Development presentation
• Recommendation to increase Lenhart Bridge project budget by $188,000
• Purchase of artwork 'Seabed' by Peter Achurch for Public Art Inventory
• Cancellation of 2022 Nanaimo Search and Rescue project

The Finance and Audit Committee recommended Council approve a permissive tax exemption for Makerspace Nanaimo and the purchase of the artwork 'Seabed' by Peter Achurch. A request to increase the Lenhart Bridge project budget by $188,000 was defeated. The committee also received a presentation on the 2023-2027 financial plan, noting a preliminary 5.5% property tax increase.

• Recommended permissive tax exemption for Makerspace Nanaimo (unanimous)
• Recommended purchase of artwork 'Seabed' by Peter Achurch (unanimous)
• Defeated $188,000 budget increase for Lenhart Bridge (opposed: Brown, Hemmens, Thorpe, Turley)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss two main items: developing a multi-agency Memorandum of Understanding for transit and mobility improvements, and allocating $1,000,000 of the 2022 Pedestrian Unallocated Budget to specific projects. The committee will also review minutes and plan future agendas.

• Proposed $1,000,000 pedestrian fund allocation: $350,000 for Trans-Canada Highway Corridor Improvements, $400,000 for crosswalk improvements, $85,000 for sidewalk on Departure Bay Road, $165,000 for traffic calming
• Recommendation to direct staff to draft a transportation MOU with Regional District of Nanaimo, Ministry of Transportation and Infrastructure, and BC Transit
• Agenda planning for future committee meetings
• Closed meeting session for land negotiations and confidential information

The Governance and Priorities Committee recommended that Council allocate $1,000,000 of Pedestrian Unallocated funds to specific projects, including Trans-Canada Highway corridor improvements, crosswalk upgrades, a sidewalk on Departure Bay Road, and traffic calming. An amendment to fund the highway improvements from the Strategic Infrastructure Reserve was defeated. The committee also recommended directing staff to draft a transportation Memorandum of Understanding with regional partners.

• Recommended $1M pedestrian fund allocation (carried, 4 opposed)
• Defeated amendment to fund TCH improvements from Strategic Infrastructure Reserve
• Recommended drafting transportation MOU with RDN, MoTI, BC Transit (unanimous)
• Adopted agenda and minutes (unanimous)
• Closed meeting to public for land and negotiation matters (unanimous)

Mayor's Leaders' Table

The Mayor's Leaders' Table is meeting electronically to receive final reports from three working groups: Infrastructure Ask, Doughnut Economic Philosophy, and Youth Attraction and Retention Strategy. The meeting also includes adoption of previous minutes, a working group membership list for information, and a question period. No decisions are listed on the agenda beyond receiving these reports.

• Final report from Infrastructure Ask Working Group, introduced by Chair Donna Hais
• Final report on Doughnut Economic Philosophy, introduced by Chair Kim Smythe
• Final report on Youth Attraction and Retention Strategy, introduced by Chair Keith Wilson
• Working Group Membership List attached for information
• Adoption of minutes from March 4, 2022 meeting

The Mayor's Leaders' Table received final reports from three working groups on infrastructure priorities, the doughnut economic philosophy, and youth attraction/retention. No formal decisions were made; the reports will be presented to Council on July 18, 2022, for consideration. The table discussed next steps, including forming a 'table of champions' and a housing task force.

• Adopted agenda as amended (unanimous)
• Adopted March 4, 2022 minutes (unanimous)
• Received final report from Infrastructure Ask Working Group
• Received final report from Doughnut Economic Philosophy Working Group
• Received final report from Youth Attraction and Retention Strategy Working Group
• Discussed next steps, including table of champions and housing task force

Board of Variance

The Nanaimo Board of Variance is meeting to consider one application and discuss a procedural change. The main item is a variance request for a residential property at 231 Ferntree Place, seeking reduced garage setback and increased building height. The board will also receive an update on a proposed change to motion rules.

• Application BOV00759 for 231 Ferntree Place: reduce garage door setback from 6m to 1.84m (variance of 4.16m)
• Same application: increase building height from 3m to 3.33m from curb level (variance of 0.33m)
• Discussion on removing requirement for a seconder on motions, with staff update from Legislative Services

The Nanaimo Board of Variance unanimously approved application BOV00759, allowing a garage at 231 Ferntree Place with a reduced setback and increased height. The board also discussed procedural matters, including a request to remove the seconder requirement for motions, which was not adopted due to bylaw requirements.

• Approved BOV00759 to reduce garage setback from 6.0m to 1.84m and increase height from 3m to 3.33m (unanimous)
• Adopted agenda as circulated (unanimous)
• Adopted minutes of 2022-APR-07 meeting (unanimous)
• Adjourned meeting at 5:01 p.m. (unanimous)

Regular Council Meeting

The Nanaimo City Council is meeting to consider several bylaws and reports. The most significant item is the first and second reading of City Plan Bylaw 2022 No. 6600, which would replace the current Official Community Plan. Council will also consider a development approval information bylaw, zoning amendments, a development permit for 2498 Rosstown Road, and other items including funding allocations and a public notice bylaw.

• City Plan Bylaw 2022 No. 6600 – first and second reading to replace Official Community Plan Bylaw 2008 No. 6500
• Development Approval Information Bylaw 2022 No. 7346 – first, second, and third reading
• Zoning Amendment Bylaw 2022 No. 4500.199 – first and second reading to add development permit area guidelines
• Development Permit DP1219 at 2498 Rosstown Road – reduce watercourse leave strip from 7.5m to 0m
• Strategic Priorities Fund application for Westwood Lake Phase 2 – $1,800,000 in 2023/2024

Council unanimously passed first and second reading of City Plan Bylaw 2022 No. 6600, the new Official Community Plan, and directed staff to refer it to the Agricultural Land Commission and arrange a public hearing. Council also gave readings to several other bylaws, including a Development Approval Information Bylaw and a Zoning Amendment Bylaw, and approved a development permit for 2498 Rosstown Road with one opposed vote.

• City Plan Bylaw 2022 No. 6600 passed first and second reading (unanimous)
• Development Approval Information Bylaw 2022 No. 7346 passed first, second, and third reading (unanimous)
• Zoning Amendment Bylaw 2022 No. 4500.199 passed first and second reading (unanimous)
• Development Permit DP1219 at 2498 Rosstown Road issued (opposed: Councillor Geselbracht)
• Strategic Priorities Fund application for Westwood Lake Phase 2 approved (unanimous)
• Public Notice Bylaw 2022 No. 7325 passed first, second, and third reading (unanimous)
• Code of Conduct Bylaw 2022 No. 7348 adopted (unanimous)
• Ethics Commissioner Establishment Bylaw 2022 No. 7349 adopted (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review two development permit applications for ground-oriented multi-family housing. The panel will hear presentations from a planner and provide design comments on the proposed projects.

• Development Permit DP001265: four detached dwellings at 220 Haliburton Street, applicant Kesar Investments Corp
• Development Permit DP001268: nine-unit multi-family development at 5485/5495 Godfrey Road, applicant Law Holdings Ltd

The Design Advisory Panel unanimously accepted two development permit applications: DP001265 for a multi-unit residential project at 220 Haliburton Street and DP001268 for nine townhome units at 5485/5495 Godfrey Road. Both approvals included recommendations for design improvements, such as reducing front yard setback variance, improving privacy, and adjusting tree selections. No other substantive decisions were made.

• Approved DP001265 at 220 Haliburton Street (unanimous)
• Approved DP001268 at 5485/5495 Godfrey Road (unanimous)

Environment Committee

The Nanaimo Environment Committee is meeting electronically to hear presentations on proposed amendments to the Management and Protection of Trees Bylaw 2013 No. 7126, including a Tree Voucher Program update, plus updates on circular economy initiatives and climate/sustainability engagement. The committee will also consider recommending that Council endorse the Community Watershed Restoration Planning Grant Guidelines and Criteria, and discuss a possible return to in-person meetings.

• Presentation on amendments to Management and Protection of Trees Bylaw 2013 No. 7126
• Update on Tree Voucher Program
• Circular Cities and Regions Initiative project update
• Community Watershed Restoration Grant – recommendation to endorse guidelines and criteria
• Discussion on option to return to in-person meetings

The Environment Committee unanimously recommended that Council endorse the Community Watershed Restoration Grant Guidelines and Criteria. The committee also chose to hold future meetings using a hybrid model, allowing both in-person and virtual attendance. Presentations covered the tree bylaw review, tree voucher program, circular economy projects, and climate engagement updates.

• Recommended Council endorse Community Watershed Restoration Grant Guidelines (unanimous)
• Chose hybrid meetings model for future meetings (unanimous consent)
• Adopted agenda as amended (unanimous)
• Adopted March 30, 2022 minutes (unanimous)

Public Hearing

The provided document contains only technical metadata and software interface information. No specific meeting topics, proposals, or decisions are listed in the record.

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider four reports: accepting the 2021 Statement of Financial Information, continuing the CleanBC Better Homes Rebate Program with $100,000 from the Climate Action Reserve Fund, reallocating $12,000 in returned grant monies to the Fairway Gorge Paddling Club Society for the Nanaimo Dragon Boat Festival, and an update on increased costs for the Neck Point Park washroom project. The committee will make recommendations to Council on these items.

• 2021 Statement of Financial Information for filing with Ministry of Municipal Affairs and Housing
• $100,000 from Climate Action Reserve Fund for CleanBC Better Homes Rebate Program continuation
• $12,000 reallocation of returned Downtown Event Revitalization grant to Fairway Gorge Paddling Club Society
• Neck Point Park washroom project cost increase funded by project cancellation and Parks Development Cost Charge Reserve Fund

The Finance and Audit Committee unanimously recommended that Council accept the 2021 Statement of Financial Information for filing, allocate $100,000 from the Climate Action Reserve Fund to continue the CleanBC Better Homes Rebate Program, and reallocate $12,000 in returned Downtown Event Revitalization grant monies to the Fairway Gorge Paddling Club Society for the Nanaimo Dragon Boat Festival. The Neck Point Park Washroom Project was discussed but no decision was made. All recommendations are subject to Council approval.

• Recommended Council accept 2021 Statement of Financial Information for filing (unanimous)
• Recommended Council allocate $100,000 from Climate Action Reserve Fund for CleanBC Better Homes Rebate Program (unanimous)
• Recommended Council reallocate $12,000 in Downtown Event Revitalization grant monies to Fairway Gorge Paddling Club Society (unanimous)

Regular Council Meeting

This is a regular Council meeting with several substantive items. Council will consider adopting three bylaws related to a new code of conduct, an ethics commissioner, and an oath of office, as well as amendments to the Council Spending and Amenities Policy. They will also receive the Downtown Nanaimo Community Safety Action Plan, decide on a grant application for mechanical renewal at the Nanaimo Aquatic Centre, and consider a development permit for a multi-family rental building at 6330 McRobb Avenue. The meeting begins in camera at 3:00 p.m. and reconvenes publicly at 7:00 p.m.

• First, second, and third reading of Code of Conduct Bylaw 2022 No. 7348
• First, second, and third reading of Ethics Commissioner Establishment Bylaw 2022 No. 7349
• First, second, and third reading of Elected Officials Oath of Office Bylaw 2022 No. 7350
• Grant application for $4,106,480 from CleanBC for Nanaimo Aquatic Centre mechanical renewal, with $1,493,520 city funding
• Development Permit DP1241 for multi-family rental at 6330 McRobb Avenue with height variance from 14.0m to 19.6m

Council unanimously directed staff to change the buffer between industrial lands and the Cable Bay Trail from 50 metres to an average of 100 metres, with Harmac Pacific Mill committing to transfer ownership of the buffer area to the City as parkland. Council also passed first, second, and third reading of the Code of Conduct Bylaw, Ethics Commissioner Establishment Bylaw, and Elected Officials Oath of Office Bylaw, and endorsed amendments to the Council Spending and Amenities Policy. A development permit for a multi-family residential project at 6330 McRobb Avenue was issued with a height variance, and a zoning amendment for properties on Northfield and Boxwood Roads was adopted.

• Approved 100m buffer between industrial lands and Cable Bay Trail (unanimous)
• Passed Code of Conduct Bylaw 2022 No. 7348 (unanimous)
• Passed Ethics Commissioner Establishment Bylaw 2022 No. 7349 (unanimous)
• Passed Elected Officials Oath of Office Bylaw 2022 No. 7350 (unanimous)
• Endorsed Council Spending and Amenities Policy amendments (unanimous)
• Issued Development Permit DP1241 at 6330 McRobb Avenue with height variance to 19.6m (unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.187 for Northfield/Boxwood properties (unanimous)
• Directed staff to pursue primary care clinic space in future public projects (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for commercial building renovations: one at 1 Commercial Street and one at 1840 Stewart Avenue. The panel will also adopt minutes from three previous meetings. This is a routine advisory meeting with no decisions on policy or budget.

• Development Permit Application DP001266 - 1 Commercial Street (renovation of existing commercial building)
• Development Permit Application DP001269 - 1840 Stewart Avenue (renovation of commercial rental unit, water lease property)
• Adoption of minutes from March 10, April 14, and April 28, 2022 meetings

The Design Advisory Panel unanimously approved two development permit applications: DP001266 for 1 Commercial Street and DP001269 for 1840 Stewart Avenue, both with recommendations for enhancements. The panel also adopted the agenda and minutes from previous meetings, and welcomed new member Kaien Shimuzu.

• Approved Development Permit DP001266 for 1 Commercial Street (unanimous)
• Approved Development Permit DP001269 for 1840 Stewart Avenue with support for variance (unanimous)
• Adopted agenda (unanimous)
• Adopted minutes from March 10, April 14, and April 28 meetings (unanimous)

Special Council Meeting

This is a special council meeting to consider adopting two bylaws: a financial plan amendment for 2022-2026 and the 2022 property tax rates. Council will also receive notices of motion from Councillor Hemmens about expanding the NAC Youth Hub primary care model and including space for a new primary care clinic in future public projects.

• Adoption of Financial Plan Amendment Bylaw 2022 No. 7337.01
• Adoption of Property Tax Rates Bylaw 2022 No. 7345
• Notice of motion: report on expanding NAC Youth Hub model of primary care
• Notice of motion: include space for new primary care clinic in future public projects

At a special meeting on May 9, 2022, Nanaimo City Council adopted two bylaws: the Financial Plan Amendment Bylaw 2022 No. 7337.01, amending the 2022–2026 financial plan, and the Property Tax Rates Bylaw 2022 No. 7345, setting 2022 property tax rates. Both motions carried, with Councillor Turley opposed to each. Council also received notices of motion from Councillor Hemmens regarding a potential expansion of the NAC Youth Hub model and inclusion of space for a new primary care clinic in future public projects, to be considered at a later meeting.

• Adopted Financial Plan Amendment Bylaw 2022 No. 7337.01 (opposed: Turley)
• Adopted Property Tax Rates Bylaw 2022 No. 7345 (opposed: Turley)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss the draft City Plan (Nanaimo ReImagined), including land use designations, Phase 3 public engagement results, and proposed amendments. They will also review draft Development Permit Area guidelines (Bylaw 4500.199) and consider recommendations to Council. The agenda includes routine items like minutes approval and agenda planning.

• Review of land use designations in draft City Plan against market trends
• Phase 3 public engagement summary on the draft City Plan
• Recommendations for amendments to the February 2022 draft City Plan
• Draft Zoning Bylaw amendment 4500.199 for Development Permit Area guidelines
• Agenda planning for future committee meetings

The Governance and Priorities Committee recommended Council support most amendments to the February 2022 draft City Plan, including a change to the Cable Bay Trail buffer from 50m to an average of 100m. It also recommended denying the amendments in Attachment C and adding a policy to support low-carbon energy systems. Several items were considered separately, with the dark skies amendment defeated and the Mosaic industrial re-designation west of Cable Bay Trail denied.

• Recommended supporting draft City Plan amendments (Attachment A) excluding items 1, 10, 17, 32 (unanimous)
• Approved Doughnut Economic Model language (carried, opposed: Armstrong, Thorpe, Turley)
• Approved fruit and nut tree planting policy (carried, opposed: Armstrong, Thorpe, Turley)
• Defeated artificial lighting and dark skies amendment (opposed: Krog, Armstrong, Hemmens, Maartman, Thorpe, Turley)
• Amended Cable Bay Trail buffer to 'average of 100m' (carried, opposed: Krog, Armstrong, Thorpe, Turley)
• Recommended supporting Attachment B amendments excluding item 25 (carried, opposed: Brown)
• Denied Mosaic's request to re-designate area west of Cable Bay Trail for industrial use (defeated, opposed: Armstrong, Brown, Geselbracht, Thorpe)
• Recommended denying Attachment C amendments (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on May 5, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content.

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including introducing bylaws to amend the 2022-2026 Financial Plan and set 2022 property tax rates. Council will also discuss creating a new society for systems planning and receive an update on the Townsite Road Chinese Cemetery gateway and pagoda restoration project. The meeting begins with a closed session for items under the Community Charter.

• Introduction of Financial Plan Amendment Bylaw 2022 No. 7337.01 for first, second, and third readings
• Introduction of Property Tax Rates Bylaw 2022 No. 7345 for first, second, and third readings
• Final approval of the Nanaimo Systems Planning Organization Society Charter and direction to incorporate
• Update on Townsite Road Chinese Cemetery gateway and pagoda restoration, including a change to the approved Provisional Budget

Council gave three readings to the 2022-2026 Financial Plan Amendment Bylaw and the 2022 Property Tax Rates Bylaw, with Councillor Turley opposed to each. Council also unanimously approved the Nanaimo Systems Planning Organization Society Charter and directed staff to incorporate the society and advertise for directors. A presentation on restoring the Chinese Cemetery gateway and pagoda was received, but no decision was made on that item.

• Financial Plan Amendment Bylaw 2022 No. 7337.01 passed first, second, and third reading (opposed: Turley)
• Property Tax Rates Bylaw 2022 No. 7345 passed first, second, and third reading (opposed: Turley)
• Approved Nanaimo Systems Planning Organization Society Charter and directed staff to incorporate and advertise for directors (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a draft Form & Character Development Permit Area (DPA8) for the City Plan, and to provide design comments on three development permit applications: a revised landscape concept for 6040 Hammond Bay Road, a six-unit multi-family development at 921 Terminal Avenue, and an automobile dealership for Galaxy Motors at 2358 Kenworth Road. The meeting is electronic and will be live streamed and recorded.

• Draft City Plan - Form & Character Development Permit Area (DPA8) presentation
• Development Permit Application DP001247 - 6040 Hammond Bay Road (revised landscape concept)
• Development Permit Application DP001262 - 921 Terminal Avenue (6-unit multi-family, Satgur Development Inc.)
• Development Permit Application DP001264 - 2358 Kenworth Road (Galaxy Motors automobile dealership)

The Design Advisory Panel accepted three development permit applications with recommendations: DP001247 (6040 Hammond Bay Road), DP001262 (921 Terminal Avenue), and DP001264 (2358 Kenworth Road). All motions carried unanimously. The panel also received a presentation on the Draft City Plan and discussed proposed exemptions to Part 18 of the Zoning Bylaw.

• Accepted revised landscape concept for DP001247 at 6040 Hammond Bay Road with recommendations (unanimous)
• Accepted DP001262 at 921 Terminal Avenue with support for proposed variances and recommendations (unanimous)
• Accepted DP001264 at 2358 Kenworth Road with support for proposed variance and recommendations (unanimous)
• Adopted the meeting agenda (unanimous)
• Terminated the meeting at 6:37 p.m. (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting electronically to receive updates and provide feedback on several projects, including Design Commercial, Westwood Lake Park amenity improvements, and snow and ice control accessibility issues. The committee will also discuss accessing downtown businesses, set 2022 workplan priorities, and consider returning to in-person meetings. A presentation on Prescription for Health from Vancouver Island University and Recreation is scheduled.

• Design Commercial project update and draft concept principles seeking committee endorsement
• Westwood Lake Park amenity improvement phased concept plan presentation
• Accessing Downtown Businesses discussion led by Rachel Pike
• Accessibility issues relating to snow and ice control
• 2022 workplan priorities discussion

The committee voted unanimously to support, in principle, the Commercial Street design concept, adding suggestions for smooth surfaces, accessible washrooms, tree trimming, and business accessibility. They also discussed snow and ice control priorities, Westwood Lake Park improvements, and chose gender and diversity as the next work plan focus.

• Supported Commercial Street upgrade concept in principle (unanimous)
• Chose gender and diversity as priority for June 2022 meeting (unanimous consent)
• Adopted hybrid meeting model for future meetings (unanimous consent)
• Adopted agenda (unanimous)
• Adopted March 23, 2022 minutes (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider development permits for a 17-unit building at 345 Newcastle Avenue/360 Stewart Avenue and a five-unit townhouse at 4771 Hammond Bay Road, plus an Official Community Plan amendment for properties on Island Highway South. The agenda also includes reports on a Sports Tourism Strategy, a Tourism Nanaimo governance update, a Neighbourhood Association Supports Policy, and adoption of the Old City Quarter Business Improvement Area Bylaw. Several delegations will present on topics including the overdose crisis, renewable gas, low-carbon energy systems, and fracking.

• Development Permit DP1234 for 17-unit multi-family at 345 Newcastle Ave/360 Stewart Ave, with height increase to 15m and parking reduction to 21 spaces
• Development Permit DP1229 for 5-unit townhouse at 4771 Hammond Bay Rd, with side yard setback reduction to 1.77m and other variances
• OCP amendment OCP97 for 1300-1348 Island Highway South to allow commercial retail and light industrial; staff recommend denial
• Adoption of Old City Quarter Business Improvement Area Bylaw 2022 No. 7339
• Neighbourhood Association Supports Policy with proposed $10,000 annual grant program

Council issued two development permits for multi-family residential projects, approved the Sports Tourism Strategy in principle, and adopted several consent items including the 2021 Annual Financial Statements. An Official Community Plan amendment for light industrial use on Island Highway South was defeated. The meeting also included presentations on tourism, the overdose crisis, and natural gas.

• Approved Development Permit DP1234 for 345 Newcastle Ave & 360 Stewart Ave (unanimous)
• Approved Development Permit DP1229 for 4771 Hammond Bay Rd (unanimous)
• Defeated OCP Amendment OCP97 for 1300-1348 Island Highway South (5 opposed)
• Approved Sports Tourism Strategy in principle (unanimous)
• Adopted Old City Quarter Business Improvement Area Bylaw 2022 No. 7339 (unanimous)
• Adopted Neighbourhood Association Supports Policy and $10,000 grant program (opposed: Turley)
• Accepted 2021 Annual Financial Statements (unanimous)
• Approved consent items including Downtown Safety Action Plan and 55+ BC Games bid (unanimous)

Public Hearing

This agenda is for a Nanaimo, BC public hearing on April 21, 2022, but the text provided contains only procedural boilerplate and no specific agenda items, decisions, or discussions. There are no listed rezonings, contracts, ordinances, or public hearing topics to report.

Special Governance and Priorities Committee

The Special Governance and Priorities Committee is meeting to receive a transportation update, continued from April 11, 2022. Staff will report on the status of 2021 Pedestrian Unallocated projects, propose a plan for 2022 funding, and provide updates on traffic calming evaluations. No decisions are listed on the agenda; the item is for discussion.

• Status report on 2021 Pedestrian Unallocated projects
• Proposed plan for 2022 Pedestrian Unallocated funding
• Status report on traffic calming evaluations

The committee received a staff presentation on proposed uses of $1,000,000 in unallocated pedestrian transportation funds for 2022, including intersection safety, a speed reduction pilot, a highway corridor partnership, and intersection enhancements. Members expressed support for the highway corridor project but were not supportive of the speed reduction pilot as presented. No formal decisions were made; staff will return with specific locations and further details.

• Agenda adopted as amended (unanimous)
• Received transportation update and staff's proposed 2022 pedestrian funding plan
• Committee expressed support for Trans-Canada Highway corridor improvements (Cranberry Avenue to Maki Road)
• Committee not supportive of pilot speed reduction project as presented
• Requested background info and justification for chosen intersections
• Lost Lake Road traffic calming project to continue with report back to Council

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review the 2021 Annual Financial Statements, receive updates on the 2022-2026 Financial Plan, and consider several funding requests and budget increases. Items include a proposed bid for the 55+ BC Games, sound system upgrades, sewer upgrades, and a permissive tax exemption. The meeting will also include a delegation requesting a grant for a community farm project.

• 2021 Annual Financial Statements presented by KPMG for acceptance
• Proposed bid for 55+ BC Games 2025/2026 with $60,000 cash and $55,000 in-kind commitment
• Oliver Woods Community Centre sound system budget increase from $41,001 to $83,400
• Park Avenue Sanitary Sewer Upgrades budget increase from $1,109,110 to $1,504,381
• Permissive Tax Exemption for Nanaimo Canadian Amateur Football Association at 6706 Dover Road

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a self-storage facility at 1030 Old Victoria Road, which requests variances for setbacks and parking. The panel will also discuss member term extensions and adopt previous minutes.

• Development Permit Application DP001249 for self-storage at 1030 Old Victoria Road, with variances for flanking yard, rear yard, and parking
• Applicant: OTG Developments Ltd. on behalf of Black Sheep Income Corp.
• Council approved term extensions for DAP members Marie Leduc and Kevin Krastel
• Advertising for at-large member vacancies due to term expiries

The Design Advisory Panel unanimously supported Development Permit Application DP001249 for a storage-container facility at 1030 Old Victoria Road, including the proposed variance. The panel provided non-binding recommendations on design, landscaping, and historical elements. Other business included arranging chair coverage for May meetings and noting upcoming DPA8 guideline review.

• Supported DP001249 with variance (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted March 2 minutes as amended (unanimous)
• Kate Stefiuk agreed to chair May meetings
• Noted Tony James unavailable for April 28 meeting
• Noted Jill Yuzwa's resignation from panel

Governance and Priorities Committee

The Governance and Priorities Committee will review the Draft City Plan regarding land use and neighbourhoods. The meeting also includes a status report on pedestrian projects and traffic calming evaluations.

• Draft City Plan - Land Use and Neighbourhoods presentation
• 2021 Pedestrian Unallocated projects status report
• Proposed 2022 Pedestrian Unallocated funding plan
• Traffic calming evaluations status report

Board of Variance

The Nanaimo Board of Variance denied application BOV00758 to reduce the flanking side yard setback from 4.0m to 2.2m for a proposed single-family home at 3570 Planta Road. The board also elected Kenneth Hample as Chair and appointed Daryoush Firouzli as Co-Chair. A motion to no longer require a seconder for motions was passed, pending staff confirmation.

• Denied variance BOV00758 to reduce flanking side yard setback from 4.0m to 2.2m at 3570 Planta Road (unanimous)
• Elected Kenneth Hample as Chair (unanimous)
• Appointed Daryoush Firouzli as Co-Chair
• Adopted agenda as circulated (unanimous)
• Adopted minutes of 2021-OCT-07 meeting (unanimous)
• Approved motion to not require a seconder for subsequent motions (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several reports and bylaws. Key items include a proposed budget increase for the Mid-Town Water Supply Project, endorsement of grant applications for community programs, and adoption of several bylaws. The meeting begins in camera and reconvenes in open session.

• Mid-Town Water Supply Project: proposed budget increase from $30,311,239 to $44,585,500 (2022-2025), plus $55,183 culvert upgrade
• Endorsement of $15,000 ICLEI Canada Agents of Change Project participation
• Endorsement of 2022 Strengthening Communities Services Program application (extreme weather shelter, food security, homeless outreach, community policing)
• Adoption of Zoning Amendment Bylaw 2021 No. 4500.195 (liquor store at 6201 Blueback Road)
• Adoption of Parks, Recreation and Culture Regulation Bylaw 2022 No. 7340 and related fees/fines bylaws

Council approved amending the Mid-Town Water Supply Project phasing, increasing the budget from $30.3M to $44.6M over 2022-2025, funded from Water Reserves. They also approved a $55,183 culvert upgrade, adopted several bylaws including zoning and parks regulations, and directed staff to prepare a report on hosting an immigrant welcome reception.

• Approved Mid-Town Water Supply Project budget increase to $44,585,500 (unanimous)
• Approved $55,183 culvert upgrade for Mid-Town Water Supply Project (unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.195 for 6201 Blueback Road (unanimous)
• Adopted Parks, Recreation and Culture Regulation Bylaw 2022 No. 7340 (unanimous)
• Adopted Fees and Charges Amendment Bylaw 2022 No. 7336.01 (unanimous)
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2022 No. 7159.16 (unanimous)
• Adopted Housing Agreement Repeal Bylaw 2022 No. 7344 for 416 Wakesiah Avenue (unanimous)
• Directed staff to prepare report on immigrant welcome reception options (unanimous)

Environment Committee

The Nanaimo Environment Committee is meeting electronically to receive four presentations: the BC government's CleanBC Roadmap to 2030, a review and update of the REIMAGINE policy, a public engagement summary and phased concept plan for Westwood Lake Park amenity improvements, and community engagement and outreach on climate and sustainability. No reports, other business, or decisions are listed on the agenda; the meeting consists of presentations and question period.

• Presentation on CleanBC Roadmap to 2030, BC's plan to meet 2030 emission reduction targets and reach net zero by 2050
• REIMAGINE Policy Review and Update presentation
• Public Engagement Summary and Phased Concept Plan for Westwood Lake Park Amenity Improvement Implementation
• Community Engagement and Outreach on Climate and Sustainability presentation
• Adoption of minutes from the March 9, 2022 special meeting

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss the draft City Plan, including how Environment Committee recommendations were incorporated, and to plan its agenda. The meeting includes a presentation on the draft plan's 'Healthy, Empowered and Prosperous' theme. No decisions are listed on the agenda; items are for discussion and recommendation.

• Discussion of Environment Committee recommendations in the draft City Plan
• Presentation on REIMAGINE NANAIMO draft City Plan theme 'Healthy, Empowered and Prosperous'
• Agenda planning for future committee meetings

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2022-03-24 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Sp. Advisory Committee on Accessibility and Inclusiveness

The Special Advisory Committee on Accessibility and Inclusiveness is meeting electronically to receive a presentation on the REIMAGINE Draft City Plan, introduced by Lisa Bhopalsingh, Director of Community Development, and presented by Kirsty MacDonald, Parks and Open Spaces Planner. The agenda includes only this presentation, a question period, and routine procedural items.

• Presentation on REIMAGINE Draft City Plan
• Question period following presentation

The Special Advisory Committee on Accessibility and Inclusiveness reviewed the draft REIMAGINE City Plan and recommended that the Governance and Priorities Committee include references to different genders in the Equity and Inclusivity section (C4.2) for consistency. The committee also suggested using 'equitable' instead of 'fair' and discussed adding policies on eliminating homelessness and ensuring affordable housing. No other formal decisions were made; the meeting was primarily a discussion and feedback session.

• Recommended adding gender references to section C4.2 (unanimous)
• Adopted the agenda (unanimous)
• Adjourned meeting at 5:40 p.m. (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several bylaws and reports, including a new Parks, Recreation and Culture Regulation Bylaw with associated fees and fines, a final $280,269 borrowing draw for Fire Station No. 1, and enforcement action for illegal structures at 6630 Valley View Drive. Council will also vote on adopting a housing agreement for 6030 Linley Valley Drive and repealing a regional parks parcel tax.

• Parks, Recreation and Culture Regulation Bylaw 2022 No. 7340 (first, second, third reading)
• Fees and Charges Amendment Bylaw 2022 No. 7336.01 (first, second, third reading)
• Borrowing $280,269 from Municipal Finance Authority for Fire Station No. 1
• Remedial Action Order for bylaw contraventions at 6630 Valley View Drive (remove unpermitted structures and shipping containers)
• Housing Agreement Repeal Bylaw 2022 No. 7344 for 416 Wakesiah Avenue (repeal 44-bed limit, authorize 117 beds)

Council gave three readings to the Parks, Recreation and Culture Regulation Bylaw 2022 No. 7340, along with related fees and enforcement bylaws, and endorsed the associated Guiding Principles policy. Council also approved several consent items, including a $10,000 heritage facade grant, a $550 travel grant for a minor hockey team, and the allocation of the 2021 operating surplus to reserves. A motion to maintain the status quo on captioning council meetings was defeated.

• Adopted Parks, Recreation and Culture Regulation Bylaw 2022 No. 7340 (unanimous)
• Adopted Fees and Charges Amendment Bylaw 2022 No. 7336.01 (unanimous)
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.16 (unanimous)
• Endorsed Guiding Principles for Parks, Recreation and Culture Fees, Charges and Rentals (unanimous)
• Approved $10,000 Heritage Facade Grant for 41 Chapel Street (unanimous)
• Approved $550 Travel Assistance Grant for Nanaimo Minor Hockey U13 (unanimous)
• Allocated 2021 operating surplus to reserves (unanimous)
• Defeated motion to maintain status quo on captioning council meetings (4 opposed)

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2022-03-17 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several financial items, including the allocation of the 2021 operating surplus, 2022 property tax due dates, and multiple grant requests. They will also review reports on park improvements, a heritage grant, and budget carry-forwards. Recommendations will be forwarded to Council for approval.

• Allocate $4,168,782 of 2021 general fund surplus to reserves, plus $472,068 to sewer and $930,884 to water reserves
• Set 2022 property tax due date as July 4, with 2% penalty on that date and 8% on August 31
• Approve $10,000 Heritage Façade Grant for Shaw Residence at 41 Chapel Street
• Approve $550 Travel Assistance Grant for Nanaimo Minor Hockey U13 team
• Direct staff to apply for Infrastructure Canada Active Transportation Fund for Beban Trail Phase 1 and Third Street projects

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to approve minutes, plan its agenda, and receive a presentation on the draft City Plan 'Green & Connected' as part of the Reimagine Nanaimo initiative. The meeting includes routine procedural items and one substantive report.

• Draft City Plan - Green & Connected presentation by Lisa Bhopalsingh, Director, Community Development
• Adoption of minutes from Feb 14 and Feb 28, 2022 meetings
• 2022 GPC Agenda Planning report by Sheila Gurrie, Director, Legislative Services

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review two development permit applications for multi-family residential buildings in Nanaimo. The panel will hear staff design comments and provide advisory input on the proposed projects. No decisions are being made; the panel's role is advisory only.

• Development Permit DP001259: 24-unit multi-family building with underground parking at 501 Prideaux Street, applicant Conceptx Investment Inc.
• Development Permit DP001263: 55-unit multi-family building with underground parking at 591 Bradley Street, applicant Raymond de Beeld Architect Inc. for 591 Bradley Homes Limited.

The Design Advisory Panel accepted two development permit applications with support for proposed variances. DP001259 for 501 Prideaux Street was approved with recommendations, opposed by two members. DP001263 for 591 Bradley Street was approved unanimously. The panel also voted to investigate implementing a rotating chair position.

• Approved DP001259 for 501 Prideaux Street with variances (opposed: Jill Yuzwa, Jason Santeford)
• Approved DP001263 for 591 Bradley Street with variances (unanimous)
• Moved to investigate alternating/rotating Chair for the Design Advisory Panel (unanimous)

Special Environment Committee

The Special Environment Committee is meeting electronically to receive two presentations: one on the draft Green Nanaimo policies as part of the REIMAGINE Nanaimo City Plan update, and another on the BC government's CleanBC Roadmap to 2030. The committee will also adopt minutes from its January 26, 2022 meeting. No reports or other business are listed.

• Presentation on draft Green Nanaimo policies for the REIMAGINE Nanaimo City Plan
• Presentation on BC government's CleanBC Roadmap to 2030 emissions reduction plan
• Adoption of minutes from the January 26, 2022 Environment Committee meeting

Regular Council Meeting

Nanaimo City Council is meeting to consider several development permits, bylaw amendments, and reports. Key items include repealing parcel tax bylaws due to Regional District changes, issuing development permits for subdivisions at 3123 Robin Hood Drive and 2384 Mill Road, and adopting Official Community Plan amendments. The meeting also includes presentations on reconciliation, development review, and capital projects, plus a motion on security costs for the Caledonia warming centre.

• Parcel Tax Repeal Bylaw 2022 No. 7343 to repeal parcel tax bylaws for regional parks and trails
• Development Permit DP1258 and Variance DVP431 at 3123 Robin Hood Drive for two-lot subdivision
• Development Variance Permit DVP432 at 2384 Mill Road to reduce lot depth for two-lot subdivision
• Adoption of OCP Amendment Bylaws 2021 No. 6500.045 (Bowers District Master Plan) and No. 6500.047 (30 Maki Road re-designation)
• Councillor Armstrong motion to direct staff to return with costs of security for the Caledonia warming centre

Council unanimously adopted two Official Community Plan amendment bylaws: one adding the Bowers District Master Plan as Schedule M, and another re-designating 30 Maki Road from 'Neighbourhood' to 'Light Industrial'. Council also passed first, second, and third readings of a bylaw to repeal the Regional Parks and Trails Parcel Tax, and issued development permits for properties on Robin Hood Drive and Mill Road. A motion regarding the Caledonia Warming Centre was deferred to the March 21 meeting due to Councillor Armstrong's absence.

• Adopted OCP Amendment Bylaw 2021 No. 6500.045 adding Bowers District Master Plan as Schedule M (unanimous)
• Adopted OCP Amendment Bylaw 2021 No. 6500.047 re-designating 30 Maki Road to 'Light Industrial' (unanimous)
• Passed first, second, and third readings of Parcel Tax Repeal Bylaw 2022 No. 7343 (unanimous)
• Issued Development Permit DP1258 and Variance Permit DVP431 at 3123 Robin Hood Drive (opposed: Councillor Geselbracht)
• Issued Development Variance Permit DVP432 at 2384 Mill Road (unanimous)
• Approved Advisory Committee on Accessibility and Inclusiveness 2022 Work Plan (unanimous)
• Deferred Councillor Armstrong's motion re: Caledonia Warming Centre security costs to 2022-MAR-21

Mayor's Leaders' Table

The Mayor's Leaders' Table met virtually and received updates from three working groups: Infrastructure Ask (28 project submissions narrowed to 18 for further assessment), Doughnut Economic Philosophy (six recommendations developed), and Youth Attraction and Retention (survey results showing housing and employment as top issues). The Reimagine Nanaimo draft plan was presented, with public engagement open until April 8. No formal decisions were made; all items were informational.

• Adopted agenda as amended (unanimous)
• Adopted minutes of Dec 3, 2021 meeting (unanimous)
• Moved Agenda Item 5(a) to follow Item 6(c) (unanimous)
• Adjourned at 10:14 a.m. (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on March 3, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee will hear a presentation introducing the content and structure of the draft City Plan, part of the Reimagine Nanaimo initiative. The report is presented by Dale Lindsay, General Manager of Development Services, with a presentation by Lisa Bhopalsingh, Director of Community Development. No decisions are listed on the agenda; it is a discussion and information item.

• Presentation of draft City Plan (Reimagine Nanaimo)
• Report by Dale Lindsay, General Manager, Development Services
• Presentation by Lisa Bhopalsingh, Director, Community Development

The committee received a presentation on the draft City Plan, which consolidates six existing plans into one document. No formal decisions were made; the draft will undergo community engagement and committee input before a revised version is brought back in May 2022.

• Agenda adopted as amended (unanimous)
• Meeting adjourned at 3:10 p.m. (unanimous)

Regular Council Meeting

Council voted to designate the existing Caledonia Emergency Warming Centre as a general warming centre for March with set hours, allocating $15,000 from a carry-forward fund. The motion passed with opposition from Councillors Armstrong, Thorpe, and Turley. Council also approved several development permits, housing agreements, and bylaw amendments.

• Designated Caledonia Emergency Warming Centre as general warming centre for March, 8am-4pm weekdays, 9am-5pm weekends, with $15,000 funding (opposed: Armstrong, Thorpe, Turley)
• Approved Housing Agreement Bylaw 2022 No. 7342 for 6030 Linley Valley Drive, securing no independent sales for 50% of 152 rental units (unanimous)
• Approved Development Permit DP1165 at 3789 & 3801 Shenton Road for mixed-use development with height variance to 20.15m and zero front yard setback for underground parking (unanimous)
• Approved Development Permit DP1186 at 5320 Tanya Drive with height variance to 9.6m (unanimous)
• Approved Development Permit DP1246 at 2585 Battersea Road with reduced sea setback to 8.5m (opposed: Bonner, Brown, Geselbracht, Hemmens)
• Approved Revitalization Tax Exemption Agreement for 12-unit development at 227 Prideaux Street (opposed: Brown)
• Approved amended Revitalization Tax Exemption Agreement for 27-unit mixed-use development at 507 Milton Street (opposed: Brown)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.184 rezoning 5915 Metral Drive to COR1 (unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2022-02-24 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Public Hearing

This is a special council meeting held as a public hearing on four land-use applications. Council will hear submissions from applicants and the public before deciding whether to give third reading to bylaws that would amend the Official Community Plan and zoning for specific properties. The items include an OCP amendment for 30 Maki Road, rezoning for 6033 and 6053 Nelson Road, rezoning for 5707 Lost Lake Road, and an OCP amendment for the Bowers District Master Plan at 6261 Hammond Bay Road.

• OCP amendment to re-designate 30 Maki Road from 'Neighbourhood' to 'Light Industrial' (Bylaw 6500.047)
• Rezoning 6033 and 6053 Nelson Road to allow multi-family residential development (Bylaw 4500.196)
• Rezoning 5707 Lost Lake Road from R1 to R6 to allow multi-family residential development (Bylaw 4500.198)
• OCP amendment to include Bowers District Master Plan as Schedule M (Bylaw 6500.045)

At a public hearing, Nanaimo City Council gave third reading to four bylaws: an OCP amendment for 30 Maki Road (light industrial), a rezoning for 6033/6053 Nelson Road (multi-family), a rezoning for 5707 Lost Lake Road (multi-family), and an OCP amendment for the Bowers District Master Plan. All motions carried, with some opposition on the Lost Lake and Bowers items. No final adoption occurred; these are third readings only.

• Approved third reading of OCP Amendment Bylaw 6500.047 for 30 Maki Road (unanimous)
• Approved third reading of Zoning Amendment Bylaw 4500.196 for 6033/6053 Nelson Road (unanimous)
• Approved third reading of Zoning Amendment Bylaw 4500.198 for 5707 Lost Lake Road (opposed: Bonner, Brown, Geselbracht)
• Approved third reading of OCP Amendment Bylaw 6500.045 for Bowers District Master Plan (opposed: Armstrong)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to hear a presentation on provincial accessibility legislation, receive updates on transit stop accessibility and the 2022 work plan, and discuss draft accessibility policies for the City Plan. The committee will consider forwarding the work plan to Council for approval.

• Presentation on Accessibility Legislation by Sam Turcott, Province of BC Accessibility Directorate
• Verbal update on Transit Stop Accessibility Working Group
• 2022 Work Plan to be forwarded to Council for review and approval
• Draft City Plan Accessibility and Inclusiveness Policies presented by Kirsty MacDonald

The Advisory Committee on Accessibility and Inclusiveness approved forwarding its 2022 work plan to Council for review and approval. The meeting also included a presentation on the Accessible BC Act and updates on transit stop accessibility and the draft City Plan. No other formal decisions were made.

• Approved forwarding 2022 work plan to Council (unanimous)
• Adopted meeting agenda (unanimous)
• Adopted January 12, 2022 minutes (unanimous)

Public Hearing

This is a special council meeting acting as a public hearing for four separate land-use applications. Council will hear public comments on rezoning and Official Community Plan (OCP) amendments for properties at 2393 Barclay Road, 6201 Blueback Road, 456 Milton Street, and the Sandstone Master Plan area. After each hearing, council will consider passing the associated bylaws for third reading.

• Rezoning 2393 Barclay Road from R1 to R2 (small lot residential) - Bylaw 4500.197
• Rezoning 6201 Blueback Road to allow a liquor store in CC1 zone - Bylaw 4500.195
• OCP and rezoning for 456 Milton Street to allow seven residential units - Bylaws 6500.046 and 4500.193
• OCP amendment for Sandstone Master Plan (1200 Frew Road, 1560 & 1650 Island Highway South) - Bylaw 6500.044

Council held public hearings and passed third reading for four bylaws: rezoning 2393 Barclay Road from R1 to R2, allowing a liquor store at 6201 Blueback Road, allowing seven residential units at 456 Milton Street with a zoning change to R15, and replacing the Sandstone Master Plan in the OCP. All motions carried, with Councillors Brown and Geselbracht opposed to the Sandstone amendment.

• Approved third reading of Zoning Amendment Bylaw 4500.197 to rezone 2393 Barclay Road from R1 to R2.
• Approved third reading of Zoning Amendment Bylaw 4500.195 to allow a liquor store at 6201 Blueback Road.
• Approved third reading of OCP Amendment Bylaw 6500.046 to allow seven residential units at 456 Milton Street.
• Approved third reading of Zoning Amendment Bylaw 4500.193 to rezone 456 Milton Street from R14 to R15.
• Approved third reading of OCP Amendment Bylaw 6500.044 to replace the Sandstone Master Plan, with Councillors Brown and Geselbracht opposed.

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing several funding recommendations, including two water infrastructure projects totaling $750,000 from the Water Reserve, a grant application for FireSmart activities, a community grant, a quarterly purchasing report, and a joint BC Hydro application. The committee will vote on whether to recommend these items to Council for approval.

• Rock City Road water supply line joint restraints: $350,000 from Water Reserve
• Duke Point water supply main pipe bridge over York Creek: $400,000 from Water Reserve
• Community Resiliency Investment Program (FireSmart) grant application to UBCM
• Nanaimo Nature Society grant: $2,450 for Buttertubs Marsh Guided Nature Tours
• Quarterly Purchasing Report for Oct-Dec 2021 (single/sole source, >$250K, non-compliance)

The Finance and Audit Committee recommended Council approve several projects, including installing joint restraints on the Rock City Road water supply line for $350,000 from the Water Reserve, and installing a pipe bridge on the Duke Point water main over York Creek for $400,000 from the Water Reserve. The committee also recommended supporting a $237,000 grant application for the FireSmart program, approving a $2,450 grant to the Nanaimo Nature Society, and using $10,000 from the Climate Action Reserve Fund for a joint BC Hydro application. Additionally, the committee recommended designating the Caledonia Emergency Warming Centre as a daily drop-in space until April 1, 2022, with $15,000 from a carry forward.

• Recommended Council direct staff to install joint restraints on the Rock City Road water supply line, adding a 2022 project for $350,000 funded from the Water Reserve.
• Recommended Council support the City's application to the Union of BC Municipalities for the Community Resiliency Investment Program (FireSmart) grant of $237,000, and amend the 2022-2026 Financial Plan if successful.
• Recommended Council direct staff to install a pipe bridge on the Duke Point water supply main over York Creek, adding a 2022 project for $400,000 funded from the Water Reserve.
• Recommended Council approve a $2,450 Community Program Development Grant to the Nanaimo Nature Society for the Buttertubs Marsh Guided Nature Tours program.
• Recommended Council approve using $10,000 from the Climate Action Reserve Fund to support a joint application with the Regional District of Nanaimo to BC Hydro for an 'Oil to Heat Pump Pilot Program'.
• Recommended Council designate the Caledonia Emergency Warming Centre as a daily drop-in space until 2022-APR-01, allocating $15,000 from the 2018-20 daytime resource centre carry forward.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting electronically to discuss agenda planning, receive a governance update, and consider approving updated Committee Operating Guidelines. The meeting also includes a presentation on reconciliation and recreation under the Reimagine Nanaimo initiative. No other substantive decisions are listed.

• Updated Committee Operating Guidelines for Council approval
• Governance update presentation by Sheila Gurrie, Director, Legislative Services
• Reimagining Reconciliation and Recreation presentation
• 2022 Governance and Priorities Committee agenda planning

The Governance and Priorities Committee reviewed the REIMAGINE Nanaimo City Plan update, including reconciliation and recreation/wellness elements, and received a governance update. The only formal decision was a unanimous recommendation that Council approve the updated Committee Operating Guidelines as presented. No other substantive decisions were made.

• Recommended Council approve updated Committee Operating Guidelines (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review three development permit applications: a 154-unit multi-family residential project at 77 Chapel Street, a 31-unit townhouse community at 2229 Boxwood Road, and a car dealership at 2355 Kenworth Road. The panel will provide design comments on each application. The meeting also includes adoption of previous minutes and routine procedural items.

• Development Permit DP001256: 154-unit multi-family residential at 77 Chapel Street, applicant dHKArhictects for 6577 Nanaimo Holdings Ltd.
• Development Permit DP001255: 31-unit townhouse community at 2229 Boxwood Road, applicant Island Tectonica Management Inc. for Pacific Gold Homes Ltd.
• Development Permit DP001251: car dealership at 2355 Kenworth Road, applicant Island West Coast Developments Inc. for Bowen Road Developments Ltd.
• Adoption of minutes from the January 27, 2022 Design Advisory Panel meeting.

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including committing up to $100,000 to support a track and field championship bid, approving a grant application for a sewer project, and adopting bylaws to regulate short-term rentals. The meeting also includes consent items from committees, reports on development permits, and a financial plan amendment.

• Commit up to $100,000 for Nanaimo Track and Field Club's bid to host 2024 Canadian Track and Field Championships
• Approve grant submission for Millstone Trunk North Sanitary Sewer project with city share of $1,950,874
• Adopt Zoning Amendment Bylaw 2021 No. 4500.186 to regulate short-term rentals
• Adopt Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01 requiring one parking space for short-term rentals
• Issue Development Permit DP1178 for automobile sales at 4900 Island Highway North with variances

Council adopted the Zoning Amendment Bylaw 2021 No. 4500.186 to regulate short-term rentals (opposed by Councillor Brown) and the Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01 requiring one parking space for short-term rental use. Council also approved a development permit for an automobile sales development at 4900 Island Highway North with variances, and passed several other bylaws and motions.

• Adopted Zoning Amendment Bylaw 2021 No. 4500.186 to regulate short-term rentals (opposed: Brown)
• Adopted Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01 requiring one parking space for short-term rentals (unanimous)
• Issued Development Permit DP1178 for automobile sales at 4900 Island Highway North with variances (opposed: Brown, Geselbracht)
• Approved amended Revitalization Tax Exemption Agreement for 10-unit development at 521 Hecate Street (unanimous)
• Adopted Official Community Plan Amendment Bylaw 2021 No. 6500.042 re-designating properties on Prideaux Street and Comox Road (unanimous)
• Adopted Official Community Plan Amendment Bylaw 2021 No. 6500.043 re-designating 3679 Shenton Road (unanimous)
• Directed staff to prepare report with options for bus shelter strategy (unanimous)
• Approved commitment of up to $100,000 for Nanaimo Track and Field Club bid (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on February 3, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting electronically to review two development permit applications: an 8-unit townhouse development at 4585 Hammond Bay Road and a 41-unit multi-family residential development at 2103 Bowen Road. The panel will hear staff design comments and discuss the proposals. The meeting also includes adoption of previous minutes and routine procedural items.

• Development Permit Application DP001250: 8-unit townhouse development at 4585 Hammond Bay Road, applicant Mario Kurtakis via Herold Engineering Limited
• Development Permit Application DP001253: 41-unit multi-family residential development at 2103 Bowen Road, applicant Carmague Properties Inc.
• Adoption of minutes from the December 9, 2021 Design Advisory Panel meeting

The Design Advisory Panel unanimously accepted Development Permit Application DP001250 for 4585 Hammond Bay Road and DP001253 for 2103 Bowen Road, with recommendations. The panel also adjusted the February 10, 2022 meeting time to 4:00 p.m. and agreed to poll members for an alternate date for the February 24 meeting due to a Public Hearing.

• Approved DP001250 for 4585 Hammond Bay Road (unanimous)
• Approved DP001253 for 2103 Bowen Road with variances (unanimous)
• Adopted agenda with late item (unanimous)
• Adopted December 9, 2021 minutes with amendment (unanimous)
• Agreed February 10, 2022 meeting to start at 4:00 p.m.
• Agreed to poll members for alternate February 24, 2022 meeting date

Environment Committee

The Environment Committee is meeting electronically to review and provide feedback on the draft Green Policies section of the REIMAGINE Nanaimo City Plan, and to continue discussion on proposed amendments to Development Permit Area 1 and 2 guidelines for watercourse protection. The committee will also consider its 2022 work plan and receive an overview of the BC government's CleanBC 'Roadmap to 2030' plan.

• Draft Green Policies review (REIMAGINE Nanaimo)
• Proposed Development Permit Area 1 and 2 guideline amendments for watercourse protection
• 2022 Environment Committee Work Plan
• BC Government Roadmap to 2030 (CleanBC) overview

The Environment Committee unanimously recommended that Council support enhanced regulatory framework for watercourse protection, including updated Development Permit Area guidelines. It also endorsed the 2022 work plan with additions for zero waste and committee structure review. The committee reviewed draft green policies, with members voting 4-2 that the draft 'hits the mark' but requesting stronger language and a special meeting before March 28, 2022.

• Recommended Council support enhanced watercourse protection framework (unanimous)
• Endorsed 2022 Work Plan with zero waste and committee structure additions (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted December 1, 2021 minutes (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting electronically to discuss an update on the Bus Shelter and Bench Strategy and to review emerging directions from the REIMAGINE Nanaimo initiative. The agenda also includes routine items such as approving minutes and planning the committee's 2022 agenda.

• Bus Shelter and Bench Strategy update report
• REIMAGINE Nanaimo - Emerging Directions Review presentation
• 2022 Governance and Priorities Committee agenda planning

The Governance and Priorities Committee recommended that Council direct staff to prepare a report with costing for a bus shelter strategy co-created by the City of Nanaimo and the Regional District of Nanaimo, in accordance with sustainable procurement principles. The motion was amended to remove 'non profit' and 'by September 2022', and was carried with opposition from Councillors Thorpe and Turley. The committee also received a presentation on the REIMAGINE Nanaimo emerging directions, with public engagement scheduled to launch February 14, 2022.

• Recommended Council direct staff to prepare bus shelter strategy report (carried, opposed: Thorpe, Turley)
• Amended motion to remove 'non profit' and 'by September 2022', add 'co-created' and 'sustainable procurement principles' (carried, opposed: Thorpe)
• Adopted agenda as amended (unanimous)
• Adopted January 10, 2022 minutes (unanimous)

Public Hearing

This agenda is for a Nanaimo, BC public hearing on January 24, 2022, but the text provided is only procedural boilerplate from the eSCRIBE system. No specific items, proposals, or decisions are listed.

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2022-01-20 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, providing no details on any matters to be considered.

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider recommending Council commit up to $100,000 from the Strategic Infrastructure Reserve to support the Nanaimo Track and Field Club's bid to host the 2024 Canadian Track and Field Championships and Olympic/Paralympic Trials. They will also review a grant application for the Millstone Trunk North Sanitary Sewer project, two 150 Time Immemorial grant applications, and additional costs for the Estevan Road Utilities and Cycling Project. A delegation will discuss Warmreach Warming Centre operations.

• Recommendation to commit up to $100,000 for Nanaimo Track and Field Club's 2024 Olympic trials bid, funded from Strategic Infrastructure Reserve
• Proposed grant submission for Millstone Trunk North Sanitary Sewer project under Investing in Canada Infrastructure Environmental Quality program, with city share of $1,950,874 and $1,245,295 increase to 2022-2026 Financial Plan
• Two grant applications totaling $78,000 submitted to 150 Time Immemorial Grant Program
• Report on additional costs for drainage portion of Estevan Road Utilities and Cycling Project
• Delegation from Jovan Johnson re: Warmreach Warming Centre Operations

The Finance and Audit Committee recommended that Council commit up to $100,000 from the Strategic Infrastructure Reserve to support the Nanaimo Track and Field Club's bid to host the 2024 Canadian Track and Field Championships and Olympic/Paralympic Trials. The committee also recommended Council approve a grant application for the Millstone Trunk North Sanitary Sewer project and direct staff to meet with Risebridge to address gaps in daytime drop-in programming during cold weather. All recommendations were carried, with one opposed vote on the Risebridge motion.

• Recommended Council commit up to $100,000 for Nanaimo Track and Field Club bid (unanimous)
• Recommended Council approve grant submission for Millstone Trunk North Sanitary Sewer project (unanimous)
• Recommended Council direct staff to meet with Risebridge re: daytime drop-in programming (carried, opposed: Councillor Turley)
• Adopted agenda as amended (unanimous)
• Adopted minutes of Dec 15, 2021 meeting (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to decide on several development applications, including a rezoning for multi-family housing, two development permits, and a lease renewal for the Nanaimo Yacht Club. Council will also consider abandoning several bylaws, appointing election officials, and establishing the Nanaimo Prosperity Corporation. The meeting starts in camera at 5 p.m. and reconvenes publicly at 7 p.m.

• Rezoning 5707 Lost Lake Road from R1 to R6 for multi-family residential (Bylaw 4500.198)
• Development permit for 22-unit townhouses at 497 Menzies Ridge Drive with variances
• Development permit at 25 Spyglass Lookout with watercourse setback reductions
• Nanaimo Yacht Club lease renewal at 400 Newcastle Avenue with annual rent of $179,659 and $71,863 abatement
• Adoption of School Site Acquisition Charges Bylaw 2021 No. 7338

Council denied Development Permit No. DP1204 for 25 Spyglass Lookout, with Mayor Krog and Councillors Armstrong and Turley opposed. Council also approved a development permit for townhouses at 497 Menzies Ridge Drive, passed first and second reading for a rezoning at 5707 Lost Lake Road, and renewed the Nanaimo Yacht Club lease with rent abatement.

• Denied Development Permit No. DP1204 at 25 Spyglass Lookout (carried, opposed: Mayor Krog, Councillors Armstrong, Turley)
• Issued Development Permit No. DP1208 at 497 Menzies Ridge Drive for townhouses with variances (unanimous)
• Passed first and second reading of Zoning Amendment Bylaw 2022 No. 4500.198 for 5707 Lost Lake Road (opposed: Councillors Brown, Geselbracht)
• Approved Nanaimo Yacht Club lease renewal at $179,659 annual rent with $71,863 rent abatement (unanimous)
• Approved Articles of Incorporation and Shareholder Agreement for Nanaimo Prosperity Corporation (unanimous)
• Adopted School Site Acquisition Charges Bylaw 2021 No. 7338 (unanimous)
• Abandoned five bylaws not proceeding to adoption (unanimous)
• Appointed Sheila Gurrie as Chief Election Officer and Sky Snelgrove as Deputy for 2022 election (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for multi-family residential buildings: a 69-unit building at 515-635 Terminal Avenue and a 21-unit apartment building at 1641 Bowen Road. The panel will hear staff design comments and discuss the applications. No decisions are being made at this meeting; it is an advisory review.

• Development Permit DP001252: 69-unit multi-family building at 515-635 Terminal Avenue, applicant Matthew T Hansen Architect
• Development Permit DP001254: 21-unit apartment building at 1641 Bowen Road, applicant CMTC Architect Inc for Coastal Square Homes Inc.
• Meeting held at Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo

The Design Advisory Panel unanimously supported two development permit applications, DP001252 for 515 and 635 Terminal Avenue and DP001254 for 1641 Bowen Road, both with building height variances. The panel provided recommendations for each project, including adding pedestrian links, considering rooftop decks or green roofs, and adding more trees. No other substantive decisions were made.

• Approved DP001252 at 515 and 635 Terminal Avenue with height variance support (unanimous)
• Approved DP001254 at 1641 Bowen Road with height variance support (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted minutes of 2021-11-25 meeting as amended (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting electronically to receive updates on the Beban Pool accessibility audit, conversion therapy ban, and transit stops, plus a presentation on the Beban Social Centre Outdoor Learning Centre. They will also review the 2021 annual report and provide input on the draft 2022 work plan before forwarding to Council.

• Verbal update on Beban Pool Accessibility Audit
• Verbal update on banning conversion therapy
• Verbal update on transit stops
• Presentation on Beban Social Centre Outdoor Learning Centre
• Review of 2021 Annual Report and draft 2022 Work Plan

The Advisory Committee on Accessibility and Inclusiveness unanimously recommended that Council receive the 2021 Annual Report for information. The committee also discussed the Beban Pool accessibility audit, transit stop improvements, and the 2022 work plan, but no other formal decisions were made.

• Recommended Council receive 2021 Annual Report (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted November 24, 2021 minutes (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and identify topics for resolutions to submit to the Association of Vancouver Island and Coastal Communities (AVICC) 2022 Annual General Meeting. They will also review agenda planning for upcoming meetings and receive an update from the Chief Administrative Officer. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Discussion of AVICC resolutions for 2022 AGM
• Agenda planning for 2022 GPC meetings
• CAO update on various matters
• Adoption of minutes from December 13, 2021 meeting

The Governance and Priorities Committee reviewed the REIMAGINE Nanaimo draft land use plan, which proposes new designations for urban centres, corridors, neighbourhoods, industrial lands, and blue/green lands. A motion to limit building heights in secondary urban centres to six storeys was defeated. The committee also approved holding all remaining January 2022 meetings virtually due to COVID-19.

• Motion to limit secondary urban centre building heights to six storeys defeated (opposed: Mayor Krog, Councillors Bonner, Maartman, Thorpe, Turley)
• Approved holding all remaining Committee and Council meetings for January 2022 virtually (unanimous consent)
• Adopted agenda as amended (unanimous)
• Adopted minutes of 2021-Dec-13 meeting (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on January 6, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.