Nanaimo public meetings in 2024

Public Hearing

The Special Council meeting will hold a public hearing on Zoning Bylaw Amendment Bylaw 2024 No. 4500.233, which proposes changes to short‑term rental regulations, and staff will move the amendment to third reading. Council will also receive a report on illegal construction at 2276 and 2278 Rosstown Road and consider a remedial action requirement under the Community Charter. Standard agenda items such as call to order, adoption of agenda, and public hearing requirements are also on the docket.

• Zoning Bylaw Amendment Bylaw 2024 No. 4500.233 – short‑term rental regulations (third reading)
• Report on illegal construction at 2276 and 2278 Rosstown Road – recommendation for remedial action
• Public Hearing Requirements – Chair to explain the process

Public Safety Committee

The Public Safety Committee will adopt minutes from a previous meeting and receive a presentation on the Nanaimo Restorative Justice Program. The committee will also provide input on the City of Nanaimo Liquor Control Strategy, which was referred by Council.

• Adoption of minutes from October 9, 2024 meeting
• Presentation on Nanaimo Restorative Justice Program
• Review of City of Nanaimo Liquor Control Strategy
• Verbal update on Drop-In Hub Service
• Council recommendation to increase restorative justice grant to $150,000

Regular Council Meeting

Council will vote on a revised five‑year NG911 Local Government Service Agreement with TELUS Communications Inc., including automatic renewals. The meeting also includes consent items for the 2025‑2029 Financial Plan such as budgeting the RCMP contract, a $750,000 negative wage contingency, a $795,456 reduction for Commercial Street Implementation Phase 2, and hiring Community Safety Officers and staff. Additional decisions cover increases to culture grant funding and the Nanaimo Prosperity Corporation budget. Presentations on monitoring indicators, tree canopy coverage, and the Interim Housing Needs Report will also be introduced.

• Approve revised NG911 Local Government Service Agreement with TELUS for a five‑year term (automatic renewals).
• Budget the RCMP contract at 92% for 2025 and 95% for 2026‑2029 in the 2025‑2029 Financial Plan.
• Allocate a $750,000 negative wage contingency in the General Fund for 2025.
• Reduce 2025 base project funding for Commercial Street Implementation Phase 2 by $795,456 and remove it from the 2025‑2029 Financial Plan.
• Add nine full‑time Community Safety Officers, one Senior CSO, and convert the part‑time Bylaw Steno position to full‑time, with phased hires starting April 1 2025.

Mayor's Leaders' Table

The Mayor's Leaders' Table will meet to discuss next steps for the group. The meeting is primarily procedural, including the adoption of the agenda and previous minutes.

• Verbal discussion regarding Mayor's Leaders' Table next steps introduced by Bill Sims

Design Advisory Panel Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific projects, decisions, or discussion items listed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review financial results for the nine months ending September 30, 2024 and council expenses for the same period. It will consider several grant funding recommendations, including a $631,256 recommendation for 2025 Culture and Event Grants and an $85,000 recommendation for 2025 Social Planning Grants. The committee will also discuss allocations for park amenity improvements, provincial capacity funds, and a $442,752 proposal to the Health Canada Emergency Treatment Fund.

• Recommendation to Council to approve $631,256 for 2025 Culture and Event Grants (Operating, Project, Downtown Event Revitalization Fund)
• Recommendation to Council to approve $85,000 for 2025 Social Planning Grants across seven nonprofit applicants
• Partners in Parks Program improvements: $45,000 for Everest Drive Park sport court, $15,000 for Beaufort Food Forest storage and seating, $40,000 for Stevie Smith Bike Park shade structure and platform
• Recommendation to Council to endorse $619,936 Provincial Capacity Funds allocation for housing bill compliance
• Proposal to seek $442,752 funding from Health Canada Emergency Treatment Fund

Governance and Priorities Committee

The Governance and Priorities Committee will hear a report on the city’s parking review and bylaw update. It will consider a recommendation that Council direct staff to amend Off‑Street Parking Regulations Bylaw 2018 No. 7266 to remove all minimum parking requirements for uses within the Downtown Urban Centre. The meeting also includes routine items such as adoption of minutes, agenda approval, and a question period.

• Parking Review and Bylaw Update – Phase 1 Conditions Report presented by Bill Sims
• Proposal to amend Off‑Street Parking Regulations Bylaw 2018 No. 7266 to eliminate all downtown minimum parking requirements
• Adoption of minutes from the November 25 meeting (GPC241125M.pdf)
• Approval of the meeting agenda
• Public question period

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will hear a presentation on the 2025‑2029 Financial Plan Recap and Decision Points. The session includes reports on roadway asphalt asset management, downtown community safety, culture and event grants, restorative justice, and neighbourhood association grants. The committee will discuss these items and consider any related decisions.

• 2025‑2029 Financial Plan Recap and Decision Points presentation
• Roadway Asphalt Asset Management and Maintenance Plan report
• Downtown Nanaimo Community Safety Action Plan Evaluation and Strategy report
• Culture and Event Grants Processes Review and Recommendations report
• Nanaimo Restorative Justice Program Overview report

Board of Variance

The Board of Variance meeting scheduled for December 5, 2024 in Nanaimo, British Columbia, contains no listed agenda items. No decisions or discussions are documented in the provided agenda. The meeting appears to be procedural with no substantive items.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will meet on December 4, 2024 to adopt the agenda and minutes, receive presentations from several community and business organizations, and conduct reports, other business, and a question period. Presentations include the Nanaimo Area Land Trust, CatNap Society, Vancouver Island Regional Library, Vancouver Island Conference Centre, Nanaimo Systems Planning Organization Society, Nanaimo Prosperity Corporation, and Tourism Nanaimo Society, as well as a preview of council decision points. No specific decisions, contracts, or dollar amounts are listed on the agenda.

• Presentation by Nanaimo Area Land Trust
• Presentation by CatNap Society
• Presentation by Vancouver Island Regional Library
• Presentation by Vancouver Island Conference Centre
• Presentation by Nanaimo Systems Planning Organization Society

Regular Council Meeting

The Nanaimo City Council will vote on a series of bylaw amendments that set rates for water, bulk water, sanitary sewer, solid waste collection, and user fee subsidies for 2025. The council will also allocate $830,000 for affordable‑housing land acquisition and $300,000 for rent‑supplement programs from the Online Accommodation Platform revenue. Additionally, a $100,000 funding request for the Nanaimo Hornets Rugby Football Club will be considered.

• Waterworks Rate and Regulation Amendment Bylaw 2024, No. 7004.22 – first, second, and third reading to set 2025 water rates
• South West Bulk Water Rate Amendment Bylaw 2024, No. 7099.13 – first, second, and third reading to set 2025 bulk water rates for the South West Extension
• Sewer Regulation and Charges Amendment Bylaw 2024, No. 2496.38 – first, second, and third reading to set 2025 sanitary sewer rates
• Municipal Solid Waste Collection Amendment Bylaw 2024, No. 7128.16 – first, second, and third reading to set 2025 solid waste collection rates
• Allocation of $830,000 for affordable‑housing land acquisition, $150,000 for rent‑supplement programs, and $150,000 for the Nanaimo Region Rent Bank from Online Accommodation Platform revenue

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee meeting on 2024-11-29 has no recorded agenda items. The agenda contains only generic placeholders and no specific decisions, discussions, or proposals are listed.

Design Advisory Panel Meeting

The panel will hear a presentation of the proposed draft DPA8 Form and Character Development Permit Guidelines. Members are asked to review the draft and provide comments. No decisions are recorded for this item; it is for discussion and feedback.

• Presentation of draft DPA8 Form and Character Development Permit Guidelines for review and comment

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will hear a progress report on the 203 priority actions in the Integrated Action Plan. It will view a budget video and presentations of the 2025‑2029 Draft Financial Plan, key initiatives, and draft project plan. No formal decisions are listed on the agenda.

• Progress Report on Council Priority Actions
• Budget video presentation
• 2025‑2029 Draft Financial Plan presentation
• 2025 Key Initiatives presentation
• 2025‑2029 Draft Project Plan presentation

Governance and Priorities Committee

The Governance and Priorities Committee will receive a report on the Development Cost Charge and Amenity Cost Charge programs. Staff will present the proposed Amenity Cost Charge program and seek endorsement for its inclusion of specific facility projects. The committee will recommend that Council direct staff to proceed with the ACC program covering improvements in Beban Park, the Stadium District, and a new recreation facility in the Southgate Urban Centre.

• Report on Development Cost Charge (DCC) and Amenity Cost Charge (ACC) programs
• Presentation of the proposed ACC program
• Recommendation to include Beban Park Master Plan improvements in the ACC program
• Recommendation to include Stadium District improvements in the ACC program
• Recommendation to include a community recreation facility in the Southgate Urban Centre in the ACC program

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee agenda for November 22, 2024 contains no listed items. No decisions, contracts, or policy discussions are detailed in the provided document. The meeting appears to have no disclosed agenda content.

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Special Council Meeting

The Special Council will consider a recommendation to declare 2212 Meredith Road a nuisance under the Nuisance Abatement and Cost Recovery Bylaw. It will also seek authorization to file Bylaw Contravention Notices for six properties where construction began without a building permit, as required by the Community Charter and Building Bylaw 2016 No. 7224. These actions would direct the Corporate Officer to register the notices with the Land Title and Survey Authority.

• Declare 2212 Meredith Road a nuisance under Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250
• File Bylaw Contravention Notice for 1714 Mallard Drive
• File Bylaw Contravention Notice for 6680 Dickinson Road
• File Bylaw Contravention Notice for 6480 Ptarmigan Way
• File Bylaw Contravention Notice for 4918 Fillinger Crescent

Finance and Audit Committee Meeting

The Finance and Audit Committee will adopt the agenda and minutes, review audit findings, and receive updates on the city’s rent supplement program and Nanaimo Region Rent Bank. It will consider several funding recommendations, including a $830,000 allocation for affordable‑housing land or infrastructure, $150,000 each for rent‑supplement and Rent Bank programs, a $100,000 request for the Nanaimo Hornets Rugby Football Club, and support for a $1,000,000 grant application for a cultural project at Beban Park. The committee will also discuss waiving building‑permit fees for a new Loaves and Fishes warehouse at 1861 East Wellington Road and a sustainable procurement update.

• Recommend allocating $830,000 for affordable‑housing land/infrastructure, $150,000 for rent‑supplement programs, and $150,000 for the Nanaimo Region Rent Bank from Online Accommodation Platform revenue
• Request to waive building‑permit fee and servicing requirements for Loaves and Fishes Warehouse Distribution Centre at 1861 East Wellington Road
• Funding request of $100,000 from the Strategic Infrastructure Reserve Fund for the Nanaimo Hornets Rugby Football Club
• Support for a $1,000,000 grant application to the Japanese Canadian Legacies Society Legacy Infrastructure Project for a cultural site at Beban Park
• Updates on the City‑funded rent supplement program and the Nanaimo Region Rent Bank

Regular Council Meeting

The Nanaimo City Council will consider amendments to short-term rental bylaws and zoning, including a proposal to rezone 5800 Sunset Road to allow multi-unit housing. The meeting will also cover management terms for city staff and a report on parking management for the Commercial Street construction project.

• Amend Management Terms and Conditions of Employment Bylaw 7273
• Propose amendments to short-term rental regulations (Zoning Bylaw 4500.233, Business Licence Bylaw 7318.02)
• Rezone 5800 Sunset Road from Single Dwelling Residential (R1) to Three and Four Unit Residential (R5)
• Adopt Cemetery Bylaw Amendment 7084.02 and Fees and Charges Amendment 7336.11
• Consider parking management options for city-owned parkades during Commercial Street redesign

Design Advisory Panel Meeting

The panel will hear presentations on two development permit applications: a 29‑unit multi‑family project at 5180 Universal Place (DP0001357) and a 49‑unit personal‑care facility at 3425 Uplands Drive (DP0001360). Staff design comments will be provided for each. The meeting also includes standard items such as adoption of the agenda, adoption of minutes from previous meetings, and other business.

• Presentation of Development Permit Application DP0001357 – 5180 Universal Place (29‑unit multi‑family development)
• Presentation of Development Permit Application DP0001360 – 3425 Uplands Drive (49‑unit personal‑care facility)
• Adoption of agenda
• Adoption of minutes from Oct 10 and Oct 24 meetings
• Other business

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will review several updates, including wayfinding, MOBI Mats, and the Leisure Economic Access Pass. It will also seek direction on a $24,052 Local Community Accessibility Grant to purchase and install seven assistive hearing devices at the front counters of five recreation centres. The committee will recommend that Council provide a supporting letter for the grant application.

• Accessibility Wayfinding Update presentation by Charlotte Davis
• Verbal update on MOBI Mats by Charlotte Davis
• Leisure Economic Access Pass (LEAP) review update by Darcie Osborne
• Recommendation to support a $24,052 grant for hearing devices at Beban Pool, Nanaimo Ice Centre, Nanaimo Aquatic Centre, Oliver Woods Community Centre, and Bowen Complex
• Correspondence from Lisa Brinkman on Design Guideline Project Update

Board of Variance

The Board of Variance will consider Application BOV00782 for 5342 Somerset Drive, which seeks to reduce the required rear yard setback from 7.5 m to 1.56 m to permit a secondary suite. The meeting also includes standard procedural items such as calling the meeting to order, adopting the agenda and minutes, and a question period.

• Application BOV00782 – 5342 Somerset Drive: request to lower rear yard setback from 7.5 m to 1.56 m for a secondary suite

Special District 68 Sports Field and Recreation Committee

The Special District 68 Sports Field and Recreation Committee will hear a series of presentations. Topics include the renewal terms of the district’s sports field services agreement, a status update on the contributing‑agreement survey, plans for new and future recreation facilities, and information on the South End Community Centre. Additional updates cover the expansion of merit‑award programs, the Electoral Area B parks and recreation masterplan, the South Wellington School conversion, and the Parks Division Q3 2024 report.

• Update of terms for renewal and timing of District 68 Sports Field and Recreation Services Agreement
• Verbal update on status of Contributing Agreement Survey
• Presentation on new and future recreation facilities and sports fields
• South End Community Centre presentation
• Expansion of Civic Merit Awards and Culture Merit Awards Program to Electoral Areas A, B, C, and the District of Lantzville

Regular Council Meeting

At the regular council meeting on November 4, 2024, Council will consider a series of bylaw amendments and applications, including rezoning 335 Third Street from Single Dwelling Residential to Residential Corridor to enable multi‑family housing, a development permit for site improvements at 27 Hispanola Place, and a road closure and land exchange adjacent to 2209 Bowen Road. The agenda also includes amendments to cemetery regulations and fees, adoption of the 2025 Acting Mayor schedule, and approval of the 2025 council and committee key date calendars.

• Rezoning Application No. RA504 – 335 Third Street to Residential Corridor (Zoning Amendment Bylaw 2024 No. 4500.236)
• Development Permit Application No. DP1351 – site improvements at 27 Hispanola Place in marine foreshore leave strip
• Potential Road Closure and Land Exchange – unnamed lane adjacent to 2209 Bowen Road (Highway Closure and Dedication Removal Bylaw 2024 No. 7376)
• Cemetery Amendment Bylaw No. 7084.02 – authorize 22 Commonwealth War Graves Commission memorials and other housekeeping changes
• Cemetery Fees and Charges Amendment Bylaw No. 7336.11 – increase fees for cemetery services

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss progress and next steps regarding the Doughnut Economics Framework. The session includes a report on Prosperous Nanaimo and a review of upcoming topics and initiatives.

• Report on Progress and Next Steps on Doughnut Economics Framework Implementation
• Review of Upcoming Topics and Initiatives presented by Sheila Gurrie

Design Advisory Panel Meeting

The Design Advisory Panel will consider two development permit applications. One is for a four‑unit row‑house project on Hogler Crescent. The other is for an 89‑unit, two‑building residential project at 6124 Metral Drive. The panel will discuss staff design comments for each proposal.

• Development Permit DP001352 & DP001353 – proposed 4‑unit multi‑family row house on Hogler Crescent
• Development Permit DP0001356 – proposed 89‑unit, two‑building multi‑family residential project at 6124 Metral Drive

Regular Council Meeting

The Nanaimo City Council will consider several consent items, including a $890,000 general‑fund project contingency for 2025, increased grant funding for the Restorative Justice Program and Neighbourhood Association Program, and a $29,000 grant to Tourism Nanaimo for a new Sport Tourism Coordinator. The meeting also includes the first, second and third readings of multiple bylaws covering a development permit for 45 Haliburton Street, a small‑scale multi‑unit housing zoning amendment on Kaz Court, a Property Tax Prepayment Plan, a User Rates Auto Debit Plan, and a Permissive Tax Exemption Bylaw. Procedural motions and committee reports will also be presented.

• Approve $890,000 project contingency budget for 2025 in the Provisional Financial Plan
• Increase the Restorative Justice Program operating grant from $50,000 to $150,000 for 2025
• Raise the Neighbourhood Association Grant Program budget from $10,000 to $20,000 starting in 2025
• Provide Tourism Nanaimo a $29,000 grant for a new Sport Tourism Coordinator position (2024 only)
• Adopt Permissive Tax Exemption Bylaw 2024 No. 7388 to exempt certain land and buildings from taxation

Public Hearing

The agenda for the Nanaimo public hearing on 2024-10-17 contains no listed items. It appears to be a placeholder with no substantive agenda content. No decisions or discussions are detailed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding recommendations, including increased grants for the Restorative Justice program and the Neighbourhood Association Grant program, as well as a $29,000 grant for a new Tourism Nanaimo staff position. It will also consider a $4,000 grant to Nanaimo Lodge No. 1052 for HVAC replacement and a proposal to add a $890,000 general‑fund project contingency to the 2025‑2029 Provisional Financial Plan. Additional items include a denial of a permissive tax exemption cash grant to the Connective Support Society and a request for a $500,000 grant application to the Japanese Canadian Legacies Legacy Community Projects Fund.

• Increase Restorative Justice annual operating grant from $50,000 to $85,000 for 2025
• Increase Neighbourhood Association Grant program budget from $10,000 to $20,000 and raise per‑association limit to over $1,000
• Provide Tourism Nanaimo an additional $29,000 grant for a Sport Tourism Coordinator position (2024 only)
• Award a $4,000 Other Grant to Nanaimo Lodge No. 1052 for HVAC replacement at 1359 Cranberry Avenue
• Add a $890,000 general‑fund project contingency to the 2025‑2029 Provisional Financial Plan

Design Advisory Panel Meeting

The Design Advisory Panel will review Development Permit Application DP001355 for an 82‑unit multi‑family residential building and a 595 m² commercial building located at 5730 Turner Road. Staff design comments for the proposal will be presented by Planner Payton Carter. The panel will discuss the design aspects before any further decision by the planning authority.

• Development Permit Application DP001355 – 82‑unit residential and 595 m² commercial building at 5730 Turner Road

Public Safety Committee

The Public Safety Committee will adopt the meeting agenda and minutes from previous sessions, receive a presentation of an updated draft work plan, and address any other business before adjourning.

• Adopt agenda
• Adopt minutes from June 12, 2024 and September 4, 2024 meetings
• Presentation of updated draft Public Safety Committee work plan
• Other business
• Question period

Regular Council Meeting

Council will review a rezoning application for a multi-family development and a development variance for a two-lot subdivision. The meeting also includes discussions on regulating vacant properties and funding for sustainability and transportation projects.

• Rezoning of 1415 Loat Street from Three and Four Unit Residential (R5) to Row House Residential (R7)
• Development Variance Permit No. DVP468 for a two-lot subdivision at 1355 Townsite Road
• Funding of up to $145,000 for a 12-month temporary position in the Sustainability Section
• Grant applications for active transportation: $487,289 for crosswalk upgrades and $459,000 for Third Street improvements
• Proposed realignment of Vancouver Island Military Museum operating model to end annual rent for 100 Cameron Road in 2025

Board of Variance

The agenda for the Nanaimo Board of Variance meeting on 2024-10-03 contains no listed items; it appears to be a procedural placeholder without specific decisions or discussions.

Design Advisory Panel Meeting

The Design Advisory Panel will review Development Permit Application No. DP001350 for a 162‑unit multi‑family project at 77 Chapel Street. Staff design comments and the DAP attachment package will be considered. The meeting also includes standard procedural items such as call to order, adoption of agenda and minutes, and other business.

• Review Development Permit Application No. DP001350 – 162‑unit multi‑family project at 77 Chapel Street
• Consider staff design comment (dp1350.pdf) for the Chapel Street development
• Examine DAP attachment package (DP1350.pdf) for the project

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Special Council Meeting

Nanaimo Council will consider declaring a dilapidated building at 540 Haliburton Street a hazard and authorize the registration of bylaw contravention notices for properties where construction was started without permits or not completed as required.

• Declare 540 Haliburton Street unsafe and impose remedial action requirements
• Authorize bylaw contravention notices for 4470 Burma Road
• Authorize bylaw contravention notices for 477 Wallace Street
• Authorize bylaw contravention notices for 1013 Bruce Avenue
• Authorize bylaw contravention notices for 405 Prideaux Street

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several recommendations, including funding a temporary full‑time sustainability position with up to $145,000, aligning the Vancouver Island Military Museum’s operating model, and approving a $2,634 watershed restoration grant for John Barsby School. The committee will also review proposed increases to culture grant funding and report on large single‑source purchases. Finally, the committee will recommend that council submit two Active Transportation Infrastructure Grant applications requesting municipal shares of $487,289 and $459,000.

• Fund a 12‑month sustainability term position with up to $145,000 (reallocated from Building Retrofit Roadmap, E‑Mobility Strategy, and Climate Action Reserve Fund)
• Realign Vancouver Island Military Museum operating model by ending rent at 100 Cameron Road, creating a general manager position, and starting a co‑management agreement
• Approve $2,634 Community Watershed Restoration Grant for John Barsby School’s Chase River Stewardship project
• Recommend culture grant funding increases: 10% annual rise for project grants (2025‑2029) and $0.25 per‑capita rise for operating grants (2025‑2027)
• Submit two Active Transportation Infrastructure Grant applications with municipal shares of $487,289 for crosswalk upgrades and $459,000 for Third Street improvements

Regular Council Meeting

Nanaimo City Council will review several bylaws and development permits, including a new Sustainable Building Policy. The meeting includes quarterly updates from local prosperity, tourism, and systems planning organizations.

• Development Permit No. DP1347 for multi-family development at 6330 McRobb Avenue
• Zoning Amendment Bylaw 2024 No. 4500.231 for 2498 Rosstown Road
• Permissive Tax Exemption Bylaw, 2024 No. 7388 to exempt certain land and buildings from taxation
• Adoption of Policy Number COU-229 – Sustainable Building Policy
• Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.22 regarding micromobility device fines

Design Advisory Panel Meeting

The Design Advisory Panel will meet to review two development permit applications for industrial buildings in Nanaimo. The panel will also adopt previous meeting minutes.

• Review of Forge Industrial Park development permit applications
• Review of light industrial building development permit application
• Adoption of Design Advisory Panel minutes from June 13, 2024
• Adoption of Design Advisory Panel minutes from June 27, 2024

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to receive presentations on park infrastructure and inclusive programming. The body will also discuss accessibility upgrades for Westwood Lake and the Nanaimo RCMP Decal Project.

• Maffeo Sutton Park Amenity Building presentation
• Accessibility Audits Update
• Inclusive Programming - Parks, Recreation and Culture
• Westwood Lake Beach accessibility and washroom upgrades
• Nanaimo RCMP Decal Project

Regular Council Meeting

The Nanaimo Regular Council meeting will open with procedural motions and a closed‑session motion under the Community Charter. Council will hear reports on a lease disposition at 1030 Old Victoria Road, a fire protection and life safety bylaw amendment concerning fuel tanks, and new permissive tax exemption applications for 2025. Additional items include a parking‑management request for the Commercial Street Phase One construction, a proposal to apply for the Housing Accelerator Fund 2, and two development permit applications for 821 Haliburton Street and 116 Pryde Avenue.

• Fire Protection and Life Safety Bylaw Amendment 2024 No. 7108.04 to address fuel tank installation, removal, or withdrawal
• Housing Accelerator Fund 2 application to Canada Mortgage and Housing Corporation
• Commercial Street Construction Project – parking management direction during Phase One construction
• Consideration of new permissive tax exemption applications for the 2025 taxation year
• Development Permit applications DP1315 (821 Haliburton Street) and DP1342 (116 Pryde Avenue) for multi‑family residential projects

Mayor's Leaders' Table

The Mayor's Leaders' Table was scheduled for Friday, September 6, 2024, 8:30‑10:30 a.m. at the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC. The agenda indicates the meeting was cancelled, so no items were adopted, discussed, or decided. No decisions or discussions took place at this meeting.

Board of Variance

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or projects are listed for this meeting.

Special Public Safety Committee

The Special Public Safety Committee is meeting to review a draft term work plan. This document is intended to assist the committee with further discussions during the meeting.

• Review of Draft Public Safety Committee Term Work Plan

Board of Variance

The August 1, 2024 Board of Variance meeting agenda contains no listed items. No rezoning, contract, ordinance, fee change, or public hearing is detailed. The agenda appears to be procedural boilerplate only.

Special Council Meeting

The Special Council meeting will consider the Public Works Yard Updates Borrowing Bylaw No. 7386, which seeks authorization to borrow up to $90,000,000 for yard construction, and an Alternative Approval Process for that borrowing. It will also hear amendments to the Traffic and Highways Regulation Bylaw and a related enforcement bylaw to regulate and fine micromobility devices. Additional items include a rezoning correction, a budget increase for an accessible washroom at Westwood Lake Park, and the signing of a Community Works Fund agreement.

• Public Works Yard Updates Borrowing Bylaw No. 7386 – authorize borrowing up to $90,000,000 (first, second, third readings)
• Alternative Approval Process for the $90 million borrowing – set elector response deadline Oct 31 2024
• Traffic and Highways Regulation Bylaw Amendment No. 5000.048 – micromobility device regulation (first‑third readings)
• Bylaw Notice Enforcement Amendment No. 7159.22 – fines for micromobility violations (first‑third readings)
• Westwood Lake Park accessible washroom – increase project budget by $100,000, funded $35,000 from City Wide Parks DCC Reserve Fund and $65,000 from Special Initiatives Reserve

Design Advisory Panel Meeting

The Design Advisory Panel meeting agenda for July 25, 2024 contains no listed items. The agenda appears to consist only of generic placeholders without substantive proposals or decisions.

Regular Council Meeting

Council will consider the Fees and Charges Amendment Bylaw 2024 No. 7336.10 to change RCMP criminal record check and fingerprinting fees, with first, second and third readings. The meeting also includes a $67,950 grant to the Nanaimo Curling Club for a chiller, reallocation of $1,100 each to Winterfest and the Jazz Festival, and several rezoning and development permit decisions.

• Fees and Charges Amendment Bylaw 2024 No. 7336.10 – amend RCMP service fees; first, second and third readings
• Grant of $67,950 to Nanaimo Curling Club for a refurbished plate and frame chiller
• Reallocation of $1,100 each to Downtown Nanaimo Business Association (Winterfest) and Nanaimo International Jazz Festival Association (Jazz Festival 2024)
• Rezoning Application No. RA487 – 5300 Tanya Drive; Zoning Amendment Bylaw 2024 No. 4500.230; first, second and third readings
• Development Permit No. DP1340 – mixed‑use commercial and multi‑family project at 350 and 398 Franklyn Street; issue permit with variances

Public Hearing

The agenda for the Nanaimo public hearing on July 18, 2024 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be a placeholder with no specific agenda content.

Special Council Meeting

The Special Council will decide whether to issue a Remedial Action Requirement for illegal exterior stairs and decks at 3712 Sundown Drive. The Council will also vote on filing Bylaw Contravention Notices for several properties where construction was not completed or started without a permit. All items will be presented by Darcy Fox, Manager of Building Inspections, except the Sundown Drive matter presented by Dave LaBerge, Director of Public Safety.

• File Bylaw Contravention Notice for 5804 Tweedsmuir Crescent (construction not completed)
• File Bylaw Contravention Notice for 930 Woodpecker Lane (construction not completed)
• File Bylaw Contravention Notice for 120 Swan Place (construction started without permit)
• File Bylaw Contravention Notice for 176 McKinnon Place (construction started without permit)
• Issue Remedial Action Requirement for illegal exterior stairs and decks at 3712 Sundown Drive

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding proposals, including a $400,000 cost‑share for a sewer main replacement linked to the Regional District of Nanaimo's Wellington Pump Station upgrades. It will also consider a $67,950 emergency grant for the Nanaimo Curling Club chiller, a $16,000 advance for the 2025 55+ BC Games, reallocation of two $1,100 Culture & Events funds, and a $793.75 Heritage Home Grant for 167 Irwin Street. The committee will receive a financial update from the Vancouver Island Conference Centre and a quarterly budget transfer report.

• Grant of $67,950 to Nanaimo Curling Club for emergency chiller repair
• Advance of $16,000 from the 2025 55+ BC Games budget to 2024
• Reallocation of $1,100 each to Downtown Nanaimo Business Association (Winterfest) and Nanaimo International Jazz Festival Association (Jazz Festival 2024)
• Heritage Home Grant of $793.75 for exterior repaint at 167 Irwin Street
• Cost‑share agreement adding $400,000 for sewer main replacement with Regional District of Nanaimo, funded from the Sewer Operating Reserve

Governance and Priorities Committee

The Governance and Priorities Committee will review a draft Alternative Approval Process policy and a capital plan titled 'Nanaimo Builds for the Future'. Staff will present potential major capital projects and seek direction on preparing a referendum for the South End Community Centre in Spring 2025.

• Review draft Alternative Approval Process policy
• Review 'Nanaimo Builds for the Future' capital plan
• Direct staff to prepare South End Community Centre referendum
• Review projected property tax increases and debt servicing costs

Design Advisory Panel Meeting

The provided agenda text contains only procedural boilerplate and does not list any specific projects, decisions, or discussion topics for the Design Advisory Panel.

Advisory Committee on Accessibility and Inclusiveness

The committee will discuss updates to the Form and Character Development Permit Guidelines for commercial, industrial, multi-family, and mixed-use developments. A presentation will also cover accessibility and washroom upgrades at Westwood Lake Beach.

• Westwood Lake Beach accessibility and washroom upgrades presentation
• Discussion on updated design guidelines for Development Permit Area 8

Regular Council Meeting

The meeting includes a proposal to lease part of 1030 Old Victoria Road to BC Housing for a navigation centre. Council will also review budget increases for the Nanaimo Aquatic Centre roof and funding for warming centre services. Additionally, updates on criminal record check fees and new development permits are on the agenda.

• Lease of 1030 Old Victoria Road to BC Housing for a Navigation Centre
• Budget increase for Nanaimo Aquatic Centre roof from $83,600 to $393,600
• Allocation of $400,000 for warming and cooling centre services
• Criminal record check fee changes: $55 for employment and $10 for volunteers
• Development permit for multi-family residential at 4670 Hammond Bay Road

Board of Variance

The provided agenda contains only procedural software interface elements and boilerplate text. No specific applications, projects, or decisions are recorded in this document.

Design Advisory Panel Meeting

The Design Advisory Panel will discuss updates to the Form and Character Design Guidelines. These updates will replace existing guidelines in Development Permit Area 8 (DPA 8) for commercial, industrial, multi-family, and mixed-use developments. Consultants BOP will facilitate a discussion to collect input from panel members.

• Update to Form and Character Design Guidelines for DPA 8
• Discussion on standards for commercial, industrial, and multi-family developments

Governance and Priorities Committee

The Governance and Priorities Committee will review an update on the Nanaimo Operations Centre / Public Works Yard Project. The report presents options to improve facilities at Public Works. Staff are seeking direction on a preferred option and the preparation of a borrowing bylaw.

• Nanaimo Operations Centre / Public Works Yard Project update regarding facility improvement options
• Agenda planning for upcoming topics and initiatives

Public Hearing

Council will hold a public hearing regarding amendments to off-street parking regulations related to Transit Oriented Areas. The agenda also includes reports recommending remedial actions for illegal construction at 1506 Wilson Road and 1724 Meredith Road.

• Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03
• Remedial action recommendation for illegal construction at 1506 Wilson Road
• Removal of unpermitted carport alterations at 1724 Meredith Road

Finance and Audit Committee Meeting

The Finance and Audit Committee is discussing the 2025-2029 Financial Plan and several funding requests. The body is considering budget increases for infrastructure and social services, as well as updates to grant and tax exemption policies.

• Proposed increase of Nanaimo Aquatic Centre Rear Mechanical Parapet Wall budget from $83,600 to $393,600
• Proposed $400,000 allocation from Special Initiative Reserve for year-round drop-in hubs
• Proposed $200,000 allocation from Climate Action Reserve Fund for a home energy retrofit financing program
• Proposed $4,100 grant to Tourism Association of Vancouver Island for a lift at 1934 Boxwood Road
• Proposed approval of updated Permissive Tax Exemption and Security Checks and Other Grants policies

Regular Council Meeting

The meeting includes proposals for the Respectful Spaces Bylaw to address behavior in municipal facilities. Council will also consider rezoning applications for multi-family residential development on Ninth Street and near Bryden Street. Additionally, new tax exemption programs for downtown and hotel/motel revitalization are being introduced.

• Respectful Spaces Bylaw 7381 to address behavior in municipal facilities.
• Rezoning of 330 and 338 Ninth Street for multi-family residential development.
• Rezoning near Bryden Street for a personal care facility and affordable housing.
• Five-year tax exemption programs for Downtown and Hotel/Motel revitalization.
• Review of Land Use Contracts following provincial termination on June 30, 2024.

Mayor's Leaders' Table

The Mayor's Leaders' Table will conduct a follow-up discussion regarding the Special Mayor's Leaders' Table Meeting held on May 3, 2024. The agenda also includes procedural items such as the adoption of minutes from March and May 2024.

• Follow-up discussion on the May 3, 2024, special meeting
• Adoption of March 8, 2024, minutes
• Adoption of May 3, 2024, special meeting minutes

Design Advisory Panel Meeting

The Design Advisory Panel will review design aspects for two development permit applications. These include a proposed mini-storage building at 6450 Island Highway North and a townhouse complex at 3530 Hillside Avenue.

• DP001341: Proposed 4,791m² mini-storage building at 6450 Island Highway North
• DP001343: Proposed 22-unit townhouse development at 3530 Hillside Avenue

Public Safety Committee

The committee will discuss options for reduced speed limits near elementary schools and high-risk locations. A recommendation may be made for Council to consider a city-wide speed zone study in 2025. The meeting also includes a presentation on the FireSmart program.

• Recommendation for a 2025 city-wide speed zone study
• FireSmart presentation
• Committee workplan roundtable

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing policy options for future Alternative Approval Processes (AAP). Proposed recommendations include evaluating communication methods based on project scale and borrowing amounts, as well as setting a limit of 100 response forms per day per person.

• Policy options for future Alternative Approval Processes
• Proposal to limit citizen response forms to 100 per day per person
• Review of the Lisa Zwarn Alternative Approval Process

Governance and Priorities Committee

The document consists of procedural boilerplate and software interface text. It does not list any specific topics, decisions, or discussions for the June 10, 2024, Governance and Priorities Committee meeting.

Board of Variance

The Board of Variance will review an application to increase the maximum building height at 504 Pinnacle Place from 9.0m to 9.23m. The request is for a single residential dwelling in the R1 zone. The board will also adopt minutes from the May 2, 2024 meeting.

• Height variance application (BOV00781) for 504 Pinnacle Place
• Adoption of May 2, 2024 meeting minutes

Regular Council Meeting

Nanaimo Council will consider new revitalization tax exemption bylaws for the downtown area and for hotels and motels. The agenda also includes development permit applications for an industrial building on Tenth Street and a car wash on Island Highway North. Additionally, the Council will review updates to electric vehicle charging fees and sewage borrowing bylaws.

• Revitalization Tax Exemption Bylaws (Downtown and Hotels/Motels)
• Electric Vehicle Supply Equipment connection fee revisions
• Industrial development permit at 200 Tenth Street
• Commercial car wash development permit at 3180 Island Highway North
• Political signage regulation amendment