Nanaimo public meetings in 2025

Public Hearing

The Nanaimo public hearing scheduled for December 18, 2025 contains no listed agenda items. The agenda document shows only placeholders and no specific proposals, contracts, or decisions. Consequently, no concrete actions are scheduled for discussion at this meeting.

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several reports and make recommendations to Council, including approval of $20,000 for Beban BMX Park improvements and $10,000 for storage at Kinette Evergreen Park, and a recommendation for $705,421 in 2026 culture and events grants. The meeting also includes a preliminary audit presentation from KPMG and updates on the Hub relocation, council expenses, and procurement activity. A procedural motion will be moved to close part of the meeting under the Community Charter.

• Recommendation to allocate $20,000 for improvements to Beban BMX Park (Partners in Parks program)
• Recommendation to allocate $10,000 for storage at Kinette Evergreen Park (Partners in Parks program)
• Recommendation to approve $705,421 for 2026 Culture & Events grants (operating, project, DERF)
• KPMG preliminary audit presentation to the committee
• Update on Hub relocation, funding status, and service delivery model

The Finance and Audit Committee unanimously recommended that Council approve $705,421 for the 2026 Culture and Events Grants. It also recommended $20,000 for improvements to the Beban BMX Park and $10,000 for a storage area at Kinette Evergreen Park. The meeting was closed to the public at the start and the agenda and minutes were adopted unanimously.

• Closed meeting to public (unanimous)
• Adopted amended agenda (unanimous)
• Adopted minutes from previous meetings (unanimous)
• Recommended $20,000 for Beban BMX Park improvements (unanimous)
• Recommended $10,000 for storage at Kinette Evergreen Park (unanimous)
• Recommended $705,421 for 2026 Culture and Events Grants (unanimous)

Regular Council Meeting

Council will consider and vote on several bylaws, including the Inter‑Community Business Licence Agreement and Bylaw No. 7435, and the 2026‑2030 Financial Plan Bylaw No. 7436. The meeting also includes adoption of utility amendment bylaws for sewer, waterworks, user fee subsidies, bulk water rates, and solid waste collection. Additional items are the retention of the Neighbourhood Zero Emission Vehicle regulation and amendments to the Business Licence Bylaw to streamline food‑vending rules. Development permits for Fillinger Crescent, Arbot Road, and Watfield Avenue will also be presented for council decision.

• Adopt Inter‑Community Business Licence Agreement and Bylaw No. 7435 (first‑third readings)
• Adopt Financial Plan Bylaw No. 7436 for 2026‑2030 (first‑third readings)
• Adopt utility amendment bylaws: Sewer Regulation No. 2496.39, Waterworks Rate No. 7004.23, User Fee Subsidy No. 7095.07, South West Bulk Water Rate No. 7099.14, Municipal Solid Waste Collection No. 7128.17
• Retain existing language for Neighbourhood Zero Emission Vehicles in Traffic and Highways Regulation Bylaw 1993 No. 5000
• Amend Business Licence Bylaw 2021 No. 7318 to streamline food‑vending requirements and initiate fee review

The council approved a series of bylaws covering inter‑community business licensing, the 2026‑2030 financial plan, fees and charges, sewer, waterworks, user fee subsidies, bulk water rates, solid waste collection, and miscellaneous repeals. It also approved a development variance for 5100 Fillinger Crescent, a liquor licence amendment for 2367 Arbot Road, and a multi‑family development permit for 380 and 385 Watfield Avenue. Additionally, staff were directed to amend the Business Licence Bylaw for food vending and to review related fees. All motions carried unanimously.

• Adopt Inter‑Community Business Licence Agreement and ratify bylaw No. 7435 (unanimous)
• Pass Financial Plan Bylaw No. 7436 for 2026‑2030 (unanimous)
• Adopt Fees and Charges Amendment Bylaw No. 7336.14 (unanimous)
• Adopt Sewer Regulation and Charge Amendment Bylaw No. 2496.39 (unanimous)
• Adopt Waterworks Rate and Regulation Amendment Bylaw No. 7004.23 (unanimous)
• Approve Development Variance Permit DVP487 for 5100 Fillinger Crescent (unanimous)
• Recommend approval of Liquor Licence Amendment at 2367 Arbot Road (unanimous)
• Approve Development Permit DP1398 for 380 and 385 Watfield Avenue (unanimous)

Special Mayor's Leaders' Table

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Design Advisory Panel Meeting

The Design Advisory Panel will review a development permit application for a project at 4951 Jordan Avenue. The proposal consists of a three-storey multi-tenant light industrial building.

• Development Permit Application No. DP1403 for a 3,666.9m2 building at 4951 Jordan Avenue

The Design Advisory Panel adopted the meeting agenda and the minutes from the November 13 meeting, both unanimously. The panel unanimously accepted Development Permit Application DP001403 for 4951 Jordan Avenue as presented, adding a list of recommended design considerations. The meeting was then adjourned unanimously.

• Adopted agenda (unanimous)
• Adopted minutes from Nov 13 meeting (unanimous)
• Accepted Development Permit Application DP001403 for 4951 Jordan Avenue with design recommendations (unanimous)
• Adjourned meeting (unanimous)

Public Safety Committee

The Public Safety Committee will adopt the agenda and minutes, receive council communications, and consider a consent item directing staff to complete design and implementation of Lost Lake Road Traffic Calming Phase 2, including bollards at the Smokey Crescent intersection. The committee will also hear presentations from member Ruth Taylor on city staff engagement related to public safety and street disorder, and on solutions for public congregation near The Hub.

• Consent item to complete design and implementation of Lost Lake Road Traffic Calming Phase 2, with bollards at Smokey Crescent intersection
• Presentation by Ruth Taylor on city staff engagement related to public safety and street disorder
• Presentation by Ruth Taylor on solutions for public congregation near The Hub

The committee unanimously adopted the amended agenda. It also unanimously adopted the minutes from the June 11, 2025 Public Safety Committee meeting. The committee passed a unanimous motion recommending that Council direct staff to provide regular updates on the Hub to the committee. The meeting was adjourned unanimously.

• Adopted amended agenda (unanimous)
• Adopted June 11, 2025 committee minutes (unanimous)
• Recommended Council direct staff to give regular Hub updates (unanimous)
• Adjourned meeting (unanimous)

Special Council Meeting

Council will consider increasing the Loudon Park Development budget by $5,508,418 to fund an amenity building, dock, and circulation road. The meeting will also discuss the RCMP contract, active transportation funding, and a temporary staff position for the Health and Housing Action Plan.

• Increase Loudon Park Development budget by $5,508,418
• Budget RCMP contract at 90% for 2026 and 95% for 2027-2030
• Increase Pedestrian Unallocated Program budget to $600,000
• Approve temporary staff member for Health and Housing Action Plan
• Meeting closed to public for labour relations and preliminary negotiations

The council adopted the amended agenda and approved several consent items, including a $5,508,418 budget increase for the Loudon Park Development project and a $600,000 increase for the Pedestrian Unallocated Program. It reallocated $1,157,100 from the E&N Light Project to pedestrian and active‑transportation projects and approved a $1.3 M allocation for non‑amenity park improvements in 2028. The council also approved the Luminous Paths Festival to be funded biennially starting in 2027 with a base of $86,000, increasing 2% each year.

• Adopted agenda as amended (unanimous)
• Approved $5,508,418 increase for Loudon Park Development (unanimous)
• Increased Pedestrian Unallocated Program budget to $600,000 (unanimous)
• Budgeted RCMP contract at 90% for 2026 and 95% for 2027‑2030 (unanimous)
• Approved up to a two‑year temporary staff member for Health and Housing (unanimous)
• Reallocated $660,900 + $496,200 from E&N Light Project to pedestrian/active‑transport projects (motion carried; opposed by Councillors Armstrong, Eastmure, Perrino, Thorpe)
• Directed staff to proceed with Loudon Park design and allocated $1.3 M for 2028 park improvements (motion carried; opposed by Councillor Geselbracht)
• Approved Luminous Paths Festival funding starting 2027 at $86,000 biennially, 2% annual increase (amendment unanimous; main motion carried with opposition from Councillors Geselbracht and Manly)

Governance and Priorities Committee

The Governance and Priorities Committee will discuss a recommendation to retain the existing wording in Traffic and Highways Regulation Bylaw 1993 No. 5000, Section 3.4, as the primary rule for neighbourhood zero‑emission and low‑speed vehicles. It will also present an update on the Development Cost Charge and Amenity Cost Charge engagement and economic analysis, outlining findings and next steps for Council. Additional agenda items include upcoming topics, standard procedural approvals, and a question period.

• Recommendation to retain existing language in Traffic and Highways Regulation Bylaw 1993 No. 5000, Section 3.4 for neighbourhood zero‑emission and low‑speed vehicles
• Presentation of Development Cost Charge and Amenity Cost Charge engagement and economic analysis report
• Introduction of upcoming topics and initiatives by Sheila Gurrie, Director, Legislative Services
• Standard approvals: call to order, agenda approval, minutes adoption
• Public question period

The Governance and Priorities Committee adopted its agenda unanimously. It recommended that Council retain the existing language in Section 3.4 of Traffic and Highways Regulation Bylaw 1993 No. 5000 for neighbourhood zero‑emission and low‑speed vehicles. The meeting was adjourned by a unanimous motion.

• Adopt agenda (unanimous)
• Recommend Council retain existing language in Traffic and Highways Regulation Bylaw 1993 No. 5000 Section 3.4 (unanimous)
• Adjourn meeting (unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is scheduled to meet on December 5, 2025. The agenda is currently procedural and contains no specific items for decision.

• Meeting scheduled for December 5, 2025
• Procedural agenda only

Board of Variance

The Board of Variance will meet to consider an application to reduce the required rear yard setback for a dwelling at 120 Gibraltar Rock from 7.5 meters to 6.8 meters.

• Board of Variance Application No. BOV00792 - 120 Gibraltar Rock
• Consider variance to reduce rear yard setback by 0.7m
• Meeting at Service and Resource Centre, 411 Dunsmuir Street

The Board of Variance adopted its agenda and the minutes from the October 2 meeting, both unanimously. It found that hardship exists for the application at 120 Gibraltar Rock. The board then approved a variance to reduce the required rear yard setback from 7.5 m to 6.8 m, also unanimously. The meeting was adjourned unanimously.

• Adopt agenda (unanimous)
• Adopt minutes from Oct 2 meeting (unanimous)
• Find hardship exists for application BOV00792 (unanimous)
• Approve variance BOV00792 to reduce rear yard setback to 6.8 m (unanimous)
• Adjourn meeting (unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will meet on December 3, 2025 to conduct standard business such as calling the meeting to order, adopting the agenda and minutes, and hearing reports. The committee will receive a presentation titled "2026 - 2030 Draft Financial Plan Recap and Council Decision Points" delivered by Wendy Fulla, Director of Finance, with introductory remarks by Laura Mercer, General Manager, Corporate Services. After the presentation the committee will proceed to other business, a question period, and adjournment.

• Presentation: 2026‑2030 Draft Financial Plan Recap and Council Decision Points (PDF) by Finance staff

The Special Finance and Audit Committee adopted the amended agenda and rejected the proposal to fund the Luminous Paths Festival in the 2026‑2030 Financial Plan. It approved a $600,000 increase to the Pedestrian Unallocated Program for active‑transportation projects and recommended budgeting the RCMP contract at 90% for 2026 and 95% for 2027‑2030. The committee also approved a two‑year temporary staff position in the Social Development Section, while rejecting a permanent staff addition and a larger road‑maintenance budget increase.

• Adopted amended agenda (unanimously carried)
• Defeated motion to postpone Luminous Paths Festival decision point (opposed by Mayor Krog, Councillors Perrino and Thorpe)
• Defeated motion to include Luminous Paths Festival funding in 2026‑2030 plan (opposed by Mayor Krog, Councillors Geselbracht, Perrino and Thorpe)
• Approved increase of Pedestrian Unallocated Program budget to $600,000 for active‑transportation (carried; opposed by Councillors Perrino and Thorpe)
• Defeated motion to increase road maintenance budget by $750,000 over five years (opposed by Mayor Krog, Councillors Geselbracht and Manly)
• Approved recommendation to budget RCMP contract at 90% for 2026 and 95% for 2027‑2030 (unanimously carried)
• Defeated motion to add permanent staff member to Social Development Section (opposed by Mayor Krog, Councillors Perrino and Thorpe)
• Approved addition of up to two‑year temporary staff member to Social Development Section funded from unspent Health and Housing funds (carried; opposed by Councillor Geselbracht)

Regular Council Meeting

The Nanaimo City Council will consider a series of consent items, including allocations of Online Accommodation Platform revenue for affordable‑housing related purposes, approval of $85,000 in Social Planning Grants, and direction to complete design and implementation of Lost Lake Road Traffic Calming Phase 2. The meeting also includes a presentation of the 2026‑2030 Draft Financial Plan, several administrative bylaw readings, and discussion of traffic‑calming projects on Bradley Street. Additional consent items seek up to $100,000 for a Legion youth track‑and‑field championship bid and up to $50,000 for a Creative City Summit bid.

• Allocate $35,000, $150,000 and $116,415 from Online Accommodation Platform revenue for rent bank, rent supplement programs and affordable‑housing land/acquisition
• Approve $85,000 in Social Planning Grants to six community organizations
• Direct staff to complete design and implementation of Lost Lake Road Traffic Calming Phase 2, including bollards at Smokey Crescent
• Rescind School Zone Signing Guidelines (COU‑118) and adopt new School Neighbourhood Speed Limit Policy
• Commit up to $100,000 for Legion National Youth Track and Field Championships bid and up to $50,000 for Creative City Summit bid

The council unanimously approved a development permit for a family housing project at 1435 Cranberry Avenue. It also adopted funding allocations for the Online Accommodation Platform, approved $85,000 in social‑planning grants, and changed school‑zone speed‑limit policies. Additional actions included traffic‑calming directives, support for a Legion track‑and‑field bid and a Creative City Summit bid, and the repeal or abandonment of several bylaws.

• Approved Development Permit DP1359 for family housing at 1435 Cranberry Ave (unanimous)
• Approved Development Variance Permit DVP489 for addition at 707 Hamilton Ave (unanimous)
• Allocated $35,000, $150,000 and $116,415 from Online Accommodation Platform Fund for rent bank, rent supplement and affordable‑housing land (unanimous)
• Approved $85,000 Social Planning Grants to six community groups (unanimous)
• Rescinded School Zone Signing Guidelines and adopted School Neighbourhood Speed Limit Policy (unanimous)
• Directed Staff to complete Lost Lake Road Traffic Calming Phase 2 with bollards (motion carried; opposed by Councillor Brown)
• Committed up to $100,000 to support Legion National Youth Track and Field Championships bid (unanimous)
• Committed up to $50,000 to support Creative City Summit bid for 2028‑2030 (unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will review progress on Council priority actions and monitoring strategies for the 2026-2030 Financial Plan. The committee will also consider options for the Loudon Park Improvement Project and hear presentations from various community organizations and city departments.

• Loudon Park Improvement Project: Review of five conceptual options for an amenity building
• Monitoring Strategy Update: Data and engagement results for budget discussions
• Health and Housing Action Plan: Options for implementation
• Tourism Nanaimo: 2025-2026 Budget and 2026 Tactical Plan presentation
• Vancouver Island Regional Library: 'Libraries Light the Way' 2026 outlook

The Special Finance and Audit Committee moved and seconded a motion to adopt the agenda as amended, and the motion carried unanimously. No other motions, approvals, denials, or tablings were recorded. The remainder of the meeting consisted of presentations and discussion.

• Adopted amended agenda (unanimous)

Design Advisory Panel Meeting

The Nanaimo Design Advisory Panel meeting scheduled for 2025-11-27 has no specific items on the agenda. The agenda contains only placeholders and no decisions, proposals, or discussions are detailed.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to discuss procedural items. The agenda is primarily boilerplate with no specific decisions or reports listed.

• Meeting is procedural and boilerplate
• No specific reports or decisions listed
• Committee name: Special Finance and Audit Committee

Governance and Priorities Committee

The Governance and Priorities Committee will consider directing staff to design and implement traffic calming on Bradley Street and Lost Lake Road. The committee will also review the city's Traffic Calming Program and discuss upcoming initiatives.

• Bradley Street Traffic Calming Option 1
• Lost Lake Road Traffic Calming Phase 2
• Traffic Calming Program Update
• Upcoming Topics and Initiatives
• Approval of GPC251031M Minutes

The Governance and Priorities Committee approved several traffic‑calming recommendations, including Bradley Street Option 1 and Lost Lake Road Phase 2 with added bollards. It also voted to rescind Council Policy COU‑118 on school‑zone signing, adopt a new School Neighbourhood Speed Limit Policy, and direct staff to draft site‑specific speed‑limit bylaws. All motions were carried, with the school‑zone changes passing unanimously.

• Approved Bradley Street Traffic Calming Option 1 recommendation (motion carried; opposed by Councillors Brown and Manly)
• Approved Lost Lake Road Traffic Calming Phase 2 with added bollards (amended motion carried unanimously)
• Rescinded Council Policy COU‑118 School Zone Signing Guidelines (motion carried unanimously)
• Adopted School Neighbourhood Speed Limit Policy (motion carried unanimously)
• Directed staff to draft site‑specific speed‑limit bylaws for elementary schools (motion carried unanimously)
• Approved agenda as amended (motion carried unanimously)
• Adopted minutes of the Oct 31 meeting (motion carried unanimously)
• Adjourned the meeting (motion carried unanimously)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will meet to receive presentations on the city's future spending and planning. The session focuses on the draft financial and project plans for 2026 through 2030.

• 2026-2030 Draft Financial Plan presentation
• 2026 Key Initiatives presentation
• 2026-2030 Draft Project Plan presentation

The committee moved and seconded the adoption of the meeting agenda, and the motion carried unanimously. No other formal approvals, denials, or tablings were recorded in the minutes.

• Adopted agenda (unanimous)

Public Hearing

The Nanaimo City Council will hold a public hearing on November 20, 2025. The agenda provided contains no specific items, resolutions, or discussions. No contracts, rezoning proposals, or fee changes are listed. Residents should note that no substantive matters are scheduled for decision.

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing funding allocations for rent supplements and social planning grants for 2026. The body is also considering financial commitments for hosting national sports and creative summits, as well as updates to the Council Spending and Amenities Policy.

• Proposed 2026 Online Accommodation Platform revenue allocation: $150,000 for rent supplements, $116,415 for affordable housing land/infrastructure, and $35,000 for the Nanaimo Region Rent Bank
• Proposed 2026 Social Planning Grants totaling $85,000 for seven applicants including Haven Society and Nanaimo Foodshare
• Proposed commitment of up to $100,000 for the Nanaimo Legion bid to host 2028 and 2029 National Youth Track and Field Championships
• Proposed commitment of up to $50,000 to bid for the Creative City Summit in 2028, 2029, or 2030
• Review of funding options for the Children's Health Foundation of Vancouver Island Home Away From Home project

The Finance and Audit Committee recommended that Council allocate 2026 Online Accommodation Platform revenue: $35,000 for the Nanaimo Region Rent Bank, $150,000 for rent supplement programs, and $116,415 for affordable‑housing land acquisition. The Committee also recommended approval of the 2026 Social Planning Grants totaling $85,000 for three community organizations. Both recommendations were adopted unanimously by the Committee.

• Allocate $35,000 to Nanaimo Region Rent Bank, $150,000 to rent supplement programs, and $116,415 to affordable‑housing land acquisition (unanimous)
• Approve 2026 Social Planning Grants totaling $85,000 for three applicants (unanimous)
• Adopt amended agenda (unanimous)
• Adopt minutes from the October 15, 2025 meeting (unanimous)

Regular Council Meeting

The Nanaimo Council will consider endorsing recommendations for a parking review, approving a 2026 council calendar, and passing a general election amendment bylaw. The meeting also includes a public hearing for a City Plan amendment and a rezoning application for a 13-lot subdivision.

• Parking Review and Bylaw Update recommendations
• City Plan Amendment Bylaw 2025 No. 6600.002
• Zoning Bylaw Amendment Bylaw 2025 No. 4500.243
• Rezoning Application No. RA527 - 32 Fourteenth Street
• General Election Amendment Bylaw 2025 No. 7129.05

The council unanimously approved the rezoning of 32 Fourteenth Street from single‑dwelling (R1) to three‑ and four‑unit residential (R5) after first, second and third readings. It also adopted the City Plan Amendment Bylaw 2025 No. 6600.002 with an amendment to preserve future mobility options in the E&N Railway Corridor, and directed staff to refer the bylaw and arrange a public hearing. The 2026 Acting Mayor schedule was amended to swap periods for Councillors Brown and Manly. Parking Review and Bylaw Update recommendations—including VPS‑2, VPS‑3 and TDM‑1—were endorsed and staff was directed to prepare the necessary bylaw changes.

• Rezoning of 32 Fourteenth St. to R5 approved (first, second, third readings, unanimous)
• Development Variance Permit DVP488 for 205 Seventh St. approved (unanimous)
• City Plan Amendment Bylaw 2025 No. 6600.002 second reading passed with amendment (unanimous)
• City Plan Amendment Bylaw 2025 No. 6600.002 referred to multiple agencies (unanimous)
• Public hearing for Bylaw 6600.002 to be arranged (unanimous)
• 2026 Acting Mayor Schedule amended to swap Councillors Brown and Manly (unanimous)
• Parking Review recommendations VPS‑2, VPS‑3, TDM‑1 endorsed and staff directed to amend bylaws (unanimous)
• General Election Amendment Bylaw 2025 No. 7129.05 adopted (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel meeting will consider Development Permit Application No. DP001401, a 28‑unit multi‑family development (seven fourplexes) at 5420 Altavista Drive. Staff design comments and an attachment package for the application are provided for review. The agenda also includes routine items such as calling the meeting to order, adopting the agenda, and adopting minutes from previous meetings.

• Review Development Permit Application No. DP001401 for a 28‑unit multi‑family project at 5420 Altavista Drive
• Staff Design Comments (dp1401.pdf) attached for the application
• DAP Attachment Package (dp1401.pdf) attached for the application
• Adoption of agenda
• Adoption of minutes from the October 9 and October 23 meetings

The Design Advisory Panel unanimously adopted its agenda and the minutes from the October meetings. The panel then unanimously accepted Development Permit Application DP001401 for 5420 Altavista Drive as presented, with a list of design recommendations. The meeting was adjourned by unanimous vote.

• Adopted agenda (unanimous)
• Adopted October 9 and October 23 minutes (unanimous)
• Accepted Development Permit Application DP001401 – 5420 Altavista Drive as presented (unanimous)
• Motion to adjourn passed (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will receive presentations on tenant protections and the Beban Outdoor Classroom and Play Space. The body will also discuss transportation planning and the 2025 Nanaimo 55+ BC Games.

• Presentation on the Nanaimo Tenant Protections Project
• Update on Beban Outdoor Classroom and Play Space
• Discussion on the Maffeo Sutton Park Assessment Audit by the Rick Hansen Foundation
• Transportation Planning updates
• Update on 2025 Nanaimo 55+ BC Games

The Advisory Committee on Accessibility and Inclusiveness adopted its agenda by unanimous motion. It also adopted the minutes of the September 10 meeting by unanimous vote. The meeting was adjourned at 5:17 p.m. by unanimous motion. No other substantive decisions were recorded.

• Adopt agenda (unanimous)
• Adopt minutes (unanimous)
• Adjourn meeting (unanimous)

Mayor's Leaders' Table

The agenda for the Nanaimo Mayor's Leaders' Table meeting on 2025-11-07 contains no listed items; it appears to be only procedural placeholders.

Board of Variance

The Nanaimo Board of Variance meeting scheduled for 2025-11-06 has an agenda with no items displayed. No rezoning proposals, contracts, ordinances, or fee changes are listed. The agenda appears to be procedural boilerplate only.

Regular Council Meeting

The Nanaimo City Council will consider a cost‑share agreement with the Regional District of Nanaimo for the Departure Bay Forcemain Twinning Project, directing staff to include $19,060,000 in the 2026‑2030 Provisional Financial Plan. The council will also consider housekeeping amendments to the General Election Bylaw 2011 No. 7129 (bylaw 2025 No. 7129.05) and adopt several Home Energy Retrofit Financing local area service bylaws. Additional items include a temporary use permit for 2520 Bowen Road and proposed amendments to the Tourism Nanaimo Society bylaws.

• Cost‑share agreement for Departure Bay Forcemain project; $19,060,000 to be included in 2026‑2030 financial plan
• General Election Bylaw 2025 No. 7129.05 housekeeping amendments – first, second, and third reading
• Adoption of Home Energy Retrofit Financing bylaws for 2305 Panorama View Drive, 843 Athena Place, 2548 Cosgrove Crescent, and 6160 Dover Road
• Temporary Use Permit No. TUP27 to allow office use at 2520 Bowen Road for three years
• Approval of proposed amendments to the Tourism Nanaimo Society bylaws

The council directed the mayor and corporate officer to execute a cost‑share agreement for the Departure Bay Forcemain twinning project and to include $19,060,000 in the 2026‑2030 provisional financial plan. It also approved a temporary use permit for 2520 Bowen Road, adopted several home‑energy retrofit financing bylaws, and appointed new members to the Board of Variance and the city’s collector position. Additional actions included adopting the General Election amendment bylaws, tourism society bylaws, and a letter of support for a Canada Cup BMX event.

• Approved $19,060,000 cost‑share for Departure Bay Forcemain project (unanimous)
• Adopted General Election Amendment Bylaw 2025 No. 7129.05 (first, second, third reading) (unanimous)
• Approved Tourism Nanaimo Society Bylaw amendments (unanimous)
• Approved Temporary Use Permit No. TUP27 for 2520 Bowen Road (unanimous)
• Adopted Home Energy Retrofit Financing bylaws for 2305 Panorama View Dr, 843 Athena Pl, 2548 Cosgrove Cres, 6160 Dover Rd (unanimous)
• Appointed Ian McLeod to Board of Variance (three‑year term) (unanimous)
• Assigned Collector duties to Ana Francisco (unanimous)
• Provided letter of support for Nanaimo BMX Association Canada Cup event (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will review several reports, including a presentation on a supervised consumption site at 250 Albert Street, a parking review with bylaw update recommendations, and a Manufactured Home Community Relocation Assistance Policy. The committee will recommend that Council endorse the relocation assistance policy. It will also seek Council direction on three specific parking recommendations (VPS‑2, VPS‑3, TDM‑1) before proceeding with related bylaw changes.

• Supervised Consumption Site presentation – 250 Albert Street
• Parking Review and Bylaw Update – endorse all recommendations except VPS‑2, VPS‑3, TDM‑1
• Manufactured Home Community Relocation Assistance Policy – recommendation for Council endorsement
• Upcoming Topics and Initiatives introduction by Legislative Services
• Question period for public input

The Governance and Priorities Committee approved adding a review of Building Bylaw 2016 No. 7224 to a future meeting. It also approved the “Upcoming Topics and Initiatives” agenda package. The committee unanimously recommended that Council endorse all recommendations in the Nanaimo Parking Review and Bylaw Report, except for recommendations VPS-2, VPS-3 and TDM-1.

• Direct staff to add review of Building Bylaw 2016 No. 7224 – approved unanimously
• Approve “Upcoming Topics and Initiatives” agenda package – approved unanimously
• Recommend Council endorse all Parking Review recommendations except VPS-2, VPS-3, TDM-1 – approved unanimously

Governance and Priorities Committee

The agenda for the Nanaimo Governance and Priorities Committee on 2025-10-27 contains no listed items or decisions, only generic placeholders. No substantive topics, contracts, or hearings are recorded.

Special Mayor's Leaders' Table

The Special Mayor's Leaders' Table will meet to present and review draft accord documents. This includes a progress update on the Nanaimo Accord presented by the CEO of the Nanaimo Prosperity Corporation.

• Presentation and review of the Draft Nanaimo Accord Progress Update

The Special Mayor's Leaders' Table adopted the amended agenda by unanimous vote. The table reviewed a draft Accord and discussed the Housing First Plus model, but no formal approvals or rejections were made. The meeting was adjourned unanimously at 9:35 a.m.

• Adopted amended agenda (unanimous)
• Adjourned meeting at 9:35 a.m. (unanimous)

Design Advisory Panel Meeting

The panel will consider Development Permit Application DP001397 for a mixed-use office and residential project at 3679 Shenton Road, which includes 17 multi-family units. Staff design comments and the application package will be presented by Lainya Rowett, Manager, Current Planning. The meeting also includes routine items such as call to order, adoption of agenda, and other business.

• Development Permit Application No. DP001397 – 3679 Shenton Road (mixed-use office and residential, 17 units)
• Staff Design Comment (dp1397.pdf)
• DAP Attachment Package (dp1397.pdf)

The panel adopted its agenda without dissent. It reviewed Development Permit Application No. DP001397 for 3679 Shenton Road and heard a presentation of the site plans and design details. The panel moved and seconded that the application be accepted as presented, and the motion carried unanimously. A list of recommendations was recorded for the applicant’s consideration.

• Adopted agenda (unanimous)
• Approved Development Permit Application DP001397 – 3679 Shenton Road (unanimous)
• Adjourned meeting (unanimous)

Regular Council Meeting

The Nanaimo Regular Council will debate three rezoning applications that would change land‑use designations for properties on Uplands Drive, Arbot Road and Hillside Avenue. Council will also review the Downtown Nanaimo Business Association Business Improvement Area Bylaw 2025 No. 7395, moving it through first, second and third readings. Additional items include Home Energy Retrofit Financing Local Area Service bylaws for four residential properties and a $1,035,000 general‑fund contingency for 2026. The meeting will be partially closed to the public under the Community Charter for certain agenda items.

• Rezoning Application No. RA496 – 3469 Uplands Drive: Steep Slope Residential (R10) to Medium Density Residential (R8)
• Rezoning Application No. RA512 – 2367 Arbot Road: Commercial Recreation Centre (CC6) to Low Density Residential (R6)
• Rezoning Application No. RA518 – 3614 Hillside Avenue: Three and Four Unit Residential (R5) to Low Density Residential (R6)
• Downtown Nanaimo Business Association Business Improvement Area Bylaw 2025 No. 7395 – first, second and third readings
• Home Energy Retrofit Financing Local Area Service Establishment Bylaws for 2305 Panorama View Drive, 843 Athena Place, 2548 Cosgrove Crescent, and 6160 Dover Road

The council unanimously passed the first, second and third readings of the Downtown Nanaimo Business Improvement Area Bylaw 2025, No. 7395. It also endorsed an amendment to the Debt Management Policy and added a $1,035,000 general‑fund project contingency for 2026. A motion to have staff report on funding for the Home Away from Home project was deferred to the next meeting.

• Approved Downtown Nanaimo Business Improvement Area Bylaw 2025, No. 7395 first reading (unanimous)
• Approved Downtown Nanaimo Business Improvement Area Bylaw 2025, No. 7395 second reading (unanimous)
• Approved Downtown Nanaimo Business Improvement Area Bylaw 2025, No. 7395 third reading (unanimous)
• Endorsed amendment to Debt Management Policy (unanimous)
• Directed inclusion of $1,035,000 general‑fund project contingency for 2026 (unanimous)
• Deferred staff report on funding options for Home Away from Home project (motion carried, opposed by Mayor Krog, Councillors Brown and Perrino)
• Adopted Finance and Audit Committee minutes and related consent items (unanimous)
• Closed the meeting to the public (in camera) from 4:30 p.m. to 5:47 p.m. (unanimous)

Special Council Meeting

The Special Council will consider five separate Bylaw Contravention Notices. Each notice seeks authorization to register a notice on the title of a property where construction began without a building permit, violating Building Bylaw 2016 No. 7224. The notices cover properties at 2000 Island Highway North, 2900 Norwell Drive, 6234 Spartan Road, 5215 Cavalier Place and 6 Treasure Trail. The Council will direct the Corporate Officer to file the notices with the Land Title and Survey Authority under Section 57 of the Community Charter.

• Authorize Bylaw Contravention Notice for 2000 Island Highway North
• Authorize Bylaw Contravention Notice for 2900 Norwell Drive
• Authorize Bylaw Contravention Notice for 6234 Spartan Road
• Authorize Bylaw Contravention Notice for 5215 Cavalier Place
• Authorize Bylaw Contravention Notice for 6 Treasure Trail

The council unanimously approved the meeting agenda. It then directed the Corporate Officer to file a Bylaw Contravention Notice under Section 57 of the Community Charter for each of five properties: 2000 Island Highway North, 2900 Norwell Drive, 6234 Spartan Road, 5215 Cavalier Place, and 6 Treasure Trail. The motion for each notice carried unanimously. The meeting was adjourned at 7:13 p.m. with a unanimous vote.

• Approved agenda (unanimous)
• Directed filing of Bylaw Contravention Notice for 2000 Island Highway North (unanimous)
• Directed filing of Bylaw Contravention Notice for 2900 Norwell Drive (unanimous)
• Directed filing of Bylaw Contravention Notice for 6234 Spartan Road (unanimous)
• Directed filing of Bylaw Contravention Notice for 5215 Cavalier Place (unanimous)
• Directed filing of Bylaw Contravention Notice for 6 Treasure Trail (unanimous)
• Adjourned meeting at 7:13 p.m. (unanimous)

Public Hearing

The agenda for the Nanaimo public hearing on 2025-10-16 contains no listed items; it appears to be a procedural placeholder without substantive matters to decide or discuss.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several financial items, including a request to add a $1,035,000 contingency to the 2026‑2030 Provisional Financial Plan. It will also consider an amendment to the City’s Debt Management Policy (COU‑234) and receive updates on a $1,133,700 cyber‑security funding proposal, quarterly budget transfers, and procurement activity reports.

• Debt Management Policy amendment to remove electoral approval for long‑term borrowing within the asset free zone (Council Policy COU‑234)
• 2026 General Fund Project Contingency request for $1,035,000 funded from the 2025 surplus
• Cyber Security Cooperation Program funding proposal of $1,133,700
• Quarterly Budget Transfer Report for 2025‑07‑01 to 2025‑09‑30
• Quarterly Purchasing Report covering single/sole source purchases, purchases over $250,000, and trade‑agreement exceptions for 2025‑04‑01 to 2025‑06‑30

The Finance and Audit Committee adopted its agenda and minutes unanimously. It recommended that Council endorse amendments to the City’s Debt Management Policy (COU-234). It also recommended that Council add a $1,035,000 general‑fund project contingency for 2026, to be funded from the 2025 surplus. Both recommendations were approved unanimously.

• Adopt agenda – motion carried unanimously
• Adopt minutes – motion carried unanimously
• Recommend Council endorse Debt Management Policy amendments (COU-234) – motion carried unanimously
• Recommend Council include $1,035,000 2026 general‑fund contingency funded from 2025 surplus – motion carried unanimously
• Adjourn meeting – motion carried unanimously

Design Advisory Panel Meeting

The Design Advisory Panel will review two development permit applications. The meeting includes presentations on a supportive housing facility and a multi-family residential project.

• DP001395: Proposed 3,210m 2 Personal Care Facility at 1030 Old Victoria Road
• DP001396: Proposed 160-unit multi-family development at 309 Hillcrest Avenue

The panel unanimously adopted its agenda and the minutes from the September meetings. It then accepted Development Permit Application DP001395 for 1030 Old Victoria Road and DP001396 for 309 Hillcrest Avenue, each with a list of design recommendations. The meeting was adjourned unanimously at 6:12 p.m.

• Adopt agenda – motion carried unanimously
• Adopt September minutes – motion carried unanimously
• Accept DP001395 – 1030 Old Victoria Road as presented, with design recommendations – motion carried unanimously
• Accept DP001396 – 309 Hillcrest Avenue as presented, with design recommendations – motion carried unanimously
• Adjourn meeting at 6:12 p.m. – motion carried unanimously

Public Safety Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Regular Council Meeting

The council will direct staff to develop a Capital Development Plan for the South End Community Centre and allocate $2 million for the work, funded by $675,000 from the Growing Communities Fund and $1,325,000 from the Special Initiatives Reserve. It will also consider a Friendship City Program and Policy, amend waterworks fines under a new bylaw, consent to a regional parkland acquisition loan, and endorse funding for the Active School Travel Program. These items are presented as consent motions, bylaw readings, and policy endorsements.

• Allocate $2 million for South End Community Centre (funded $675,000 Growing Communities Fund + $1,325,000 Special Initiatives Reserve)
• Adopt Friendship City Program and endorse the accompanying policy
• Amend Waterworks Rate and Regulation fines (Bylaw Notice Enforcement Amendment Bylaw 2025 No. 7159.25) – first, second, third reading
• Consent to Regional District of Nanaimo "Regional Parks and Trails Service Regional Parkland Acquisition Loan Authorization Bylaw No. 1961, 2025"
• Approve Active School Travel Program funding: $245,000 from 2026 Pedestrian Unallocated budget and $125,000 from grant

The council approved a $2 million allocation for the South End Community Centre as part of a Capital Development Plan, funded by $675,000 from the Growing Communities Fund and $1,325,000 from the Special Initiatives Reserve. It also directed staff to add a Maffeo Sutton Park assessment audit, update the Debt Management Policy, and establish a five‑year Downtown Nanaimo Business Improvement Area starting in 2026. The Friendship City Program and Policy were endorsed, and the Waterworks Rate Enforcement Bylaw and Regional Parkland Acquisition Loan Bylaw were adopted. All motions carried unanimously.

• Approved $2 M funding for South End Community Centre (unanimous)
• Directed staff to add Maffeo Sutton Park Assessment Audit to 2026 Rick Hansen Foundation audit (unanimous)
• Directed staff to update Debt Management Policy for long‑term borrowing within limit (unanimous)
• Endorsed Friendship City Program and Policy (unanimous, opposed by Councillor Brown)
• Passed Bylaw Notice Enforcement Amendment Bylaw 2025 No. 7159.25 – first, second, third reading (unanimous)
• Adopted Regional Parks and Trails Service Regional Parkland Acquisition Loan Authorization Bylaw No. 1961, 2025 (unanimous)
• Directed staff to establish Downtown Nanaimo Business Improvement Area for five years starting 2026 (unanimous)
• Approved Capital Development Plan costing for South End Community Centre funded by $675,000 Growing Communities Fund and $1,325,000 Special Initiatives Reserve (unanimous)

Board of Variance

The Board of Variance will adopt the agenda and minutes before considering Application BOV00791 for 2705 Fairbanks Street. The applicant seeks to increase the maximum allowable height of an accessory building from 4.5 m to 5.0 m.

• Adopt agenda
• Adopt minutes from September 4, 2025 meeting
• Variance request for 2705 Fairbanks St to raise accessory building height from 4.5 m to 5.0 m

The Board of Variance unanimously adopted the agenda and minutes. It found undue hardship for the 2705 Fairbanks Street application and approved a variance to raise the maximum accessory‑building height from 4.5 m to 5.0 m. The meeting was adjourned at 4:11 p.m.

• Adopt agenda (unanimous)
• Adopt minutes from September 4, 2025 meeting (unanimous)
• Find hardship exists for application BOV00791 at 2705 Fairbanks Street (unanimous)
• Approve variance to increase accessory‑building height limit to 5.0 m (unanimous)
• Adjourn meeting at 4:11 p.m. (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel will review two development permit applications for multi-family housing. The panel will consider staff design comments and attachment packages for both projects.

• DP001391: Proposed eight-unit multi-family development (two fourplexes) at 641 Milton Street
• DP001392: Proposed 34-unit multi-family townhouse development at 3397 Tunnah Road

The panel adopted its agenda unanimously. It accepted Development Permit Application DP001391 for 641 Milton Street with support for the proposed variances. It also accepted Development Permit Application DP001392 for 3397 Tunnah Road with support for the proposed variances. The meeting was adjourned unanimously.

• Adopted agenda (unanimous)
• Approved Development Permit Application DP001391 – 641 Milton Street (unanimous)
• Approved Development Permit Application DP001392 – 3397 Tunnah Road (unanimous)
• Adjourned meeting (unanimous)

Special Council Meeting

Council is deciding whether to issue remedial action requirements and register bylaw contravention notices for several properties. These actions address construction started without permits or work not completed according to permit conditions.

• Remedial action for illegal decks, stairs, and benches at 4918 Fillinger Crescent
• Bylaw Contravention Notice and remedial action for 3047 Little John Way
• Bylaw Contravention Notices for 123 Nicol Street, 407 Milton Street, 524 Dundas Street, 690 Montague Road, and 1716 Kidson Road
• Bylaw Contravention Notices for incomplete permit conditions at 718 Connaught Avenue and 244 Laurence Park Way

The council unanimously approved the agenda and then declared several properties in violation of the City’s Building Bylaw 2016 No. 7224. It imposed remedial action requirements for 4918 Fillinger Crescent and directed the Corporate Officer to file Bylaw Contravention Notices for eight other properties. All motions carried unanimously.

• Declared contravention and imposed remedial actions for 4918 Fillinger Crescent (unanimous)
• Directed filing of Bylaw Contravention Notice for 3047 Little John Way (unanimous)
• Directed filing of Bylaw Contravention Notice for 123 Nicol Street (unanimous)
• Directed filing of Bylaw Contravention Notice for 718 Connaught Avenue (unanimous)
• Directed filing of Bylaw Contravention Notice for 244 Laurence Park Way (unanimous)
• Directed filing of Bylaw Contravention Notice for 407 Milton Street (unanimous)
• Directed filing of Bylaw Contravention Notice for 1716 Kidson Road (unanimous)
• Directed filing of Bylaw Contravention Notice for 524 Dundas Street (unanimous)

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review an update to the 'Nanaimo Builds for the Future' plan regarding major capital projects and borrowing. The body will also review financial results and Council expenses for the six months ending June 30, 2025.

• Proposed $2 million for South End Community Centre project execution plan and costing
• Proposed update to Debt Management Policy regarding long-term borrowing without electoral approval
• Review of Council expenses for the six months ending 2025-JUN-30
• Review of financial results for the six months ending 2025-JUN-30
• Endorsement of the 'Next Steps – Roadmap for Building for the Future'

The Finance and Audit Committee voted unanimously to recommend that Council update the City’s Debt Management Policy to allow long‑term borrowing without electoral approval when within the assent‑free limit. It also recommended allocating $2 million to the South End Community Centre capital development plan, funded by $675,000 from the Growing Communities Fund and $1.325 million from the Special Initiatives Reserve. Finally, the Committee endorsed the “Next Steps – Roadmap for Building for the Future” outlined in the Nanaimo Builds for the Future Plan Update.

• Recommend Council update Debt Management Policy to allow long‑term borrowing without electoral approval (unanimous)
• Recommend Council allocate $2 million to South End Community Centre capital development (unanimous)
• Recommend Council endorse “Next Steps – Roadmap for Building for the Future” (unanimous)

Regular Council Meeting

The Nanaimo Regular Council meeting will address several items, including an amendment to the Video Surveillance of Civic Property Policy and the introduction of the Permissive Tax Exemption Bylaw 2025 No. 7429 for first, second, and third readings. Council will also consider a request from Telus Communications for a telecommunications tower at 1724 Northfield Road and a rezoning application for 2221 Bowen Road that proposes changing the zone to Mixed Use Corridor. Additional items include a South End Cleanliness report and routine procedural motions.

• Amend Video Surveillance of Civic Property Policy (Council Policy COU-223)
• Permissive Tax Exemption Bylaw 2025 No. 7429 – first, second, third readings
• Letter of concurrence for Telus telecommunications tower at 1724 Northfield Road
• Rezoning Application No. RA526 – 2221 Bowen Road; Zoning Amendment Bylaw 2025 No. 4500.242 first‑third readings
• South End Cleanliness report

Council approved the rezoning amendment for 2221 Bowen Road, passing first, second and third readings unanimously and directing staff to secure the required conditions. The Permissive Tax Exemption Bylaw 2025 No. 7429 also passed all three readings unanimously. A motion to sign an Op‑Ed advocating development of BC’s natural resources was defeated.

• Rezoning Amendment Bylaw 2025 No. 4500.242 for 2221 Bowen Road passed first reading (unanimous)
• Rezoning Amendment Bylaw 2025 No. 4500.242 passed second reading (unanimous)
• Rezoning Amendment Bylaw 2025 No. 4500.242 passed third reading (unanimous)
• Council directed staff to secure conditions for the rezoning (unanimous)
• Permissive Tax Exemption Bylaw 2025 No. 7429 passed first reading (unanimous)
• Permissive Tax Exemption Bylaw 2025 No. 7429 passed second reading (unanimous)
• Permissive Tax Exemption Bylaw 2025 No. 7429 passed third reading (unanimous)
• Motion to sign Op‑Ed on BC natural resources defeated (opposed by Brown, Eastmure, Geselbracht, Hemmens, Manly)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review presentations for two development permit applications. The panel will consider the design of a townhouse complex and a multi-building residential development.

• Development Permit Application DP001387: 69-unit multi-family townhouse development at 4670 Laguna Way
• Development Permit Application DP001390: 158-unit multi-family development across two five-storey buildings at 5360 Bergen-Op-Zoom Drive

The Design Advisory Panel accepted Development Permit Application DP001387 for 4670 Laguna Way and DP001390 for 5360 Bergen-Op-Zoom Drive, each with support for the requested variances. Both motions carried unanimously. Recommendations were provided for each project, and the meeting was adjourned after routine agenda and minutes adoption.

• Agenda adopted (unanimously)
• Minutes adopted (unanimously)
• Accepted Development Permit Application DP001387 – 4670 Laguna Way with support for variances (unanimously)
• Accepted Development Permit Application DP001390 – 5360 Bergen-Op-Zoom Drive with support for variance (unanimously)
• Meeting adjourned (unanimously)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will discuss inclusive programming and park improvements. The meeting includes presentations on summer programs and specific park amenity upgrades.

• Presentation on Inclusion Summer Program and Camp Sunsation
• Presentation on Westwood Lake Park Inclusive Amenity Improvements
• Delegation from Patrick Squire regarding accessibility of community engagement opportunities
• Correspondence regarding Maffeo Sutton Park accessibility issues
• Correspondence regarding Bowen Park accessibility issues

The Advisory Committee on Accessibility and Inclusiveness adopted its agenda and the minutes from the July 9 meeting by unanimous consent. After presentations on inclusive programming and park improvements, the Committee moved and seconded a motion to have Council direct staff to add and prioritize a Maffeo Sutton Park assessment audit in the 2026 Rick Hansen Foundation audit, which was carried unanimously.

• Adopt agenda – motion carried unanimously
• Adopt minutes of July 9 meeting – motion carried unanimously
• Recommend Council direct staff to add and prioritize Maffeo Sutton Park audit for 2026 Rick Hansen Foundation audit – motion carried unanimously

Regular Council Meeting

The council will consider a lease disposition that would grant a 60‑year lease of City‑owned land at 354 Haliburton Street to the Provincial Rental Housing Corporation for supportive housing amenities. It will also hear recommendations on a covenant amendment and development permit for a supportive housing project at 355 Nicol Street, a temporary use permit and development variance for an office and social‑service centre at 364 Haliburton Street, and development permits for a mini‑storage facility at 1044 Old Victoria Road and a parking‑reduction amendment at 529 Terminal Avenue North. In addition, the council will adopt an officer‑designation bylaw and endorse a new policy on consideration of variances.

• Lease disposition: 60‑year lease of City land at 354 Haliburton Street to BC Housing
• Covenant amendment and Development Permit for supportive housing at 355 Nicol Street
• Temporary Use Permit and Development Variance for office/social‑service centre at 364 Haliburton Street
• Development Permit for mini‑storage development at 1044 Old Victoria Road
• Development Permit amendment to reduce parking requirements at 529 Terminal Avenue North

The council approved the disposition of a 60‑year lease for the city‑owned property at 354 Haliburton Street to the Provincial Rental Housing Corporation. It also approved a covenant amendment and development permit for 355 Nicol Street, and issued several development and variance permits for properties on Haliburton Street, Old Victoria Road, and Terminal Avenue North. All motions were passed unanimously.

• Approved disposition of 60‑year lease of 354 Haliburton Street to Provincial Rental Housing Corporation (unanimous)
• Directed staff to discharge covenant CB986844 from title of 355 Nicol Street (unanimous)
• Issued Development Permit DP1329 for supportive housing at 355 Nicol Street (unanimous)
• Updated and issued Temporary Use Permit TUP26 for office use at 364 Haliburton Street (unanimous)
• Issued Development Variance Permit DVP484 with parking variance for 364 Haliburton Street (unanimous)
• Issued Development Permit DP1362 for mini‑storage at 1044 Old Victoria Road (unanimous)
• Issued Development Permit DP1394 varying parking requirements for 529 Terminal Avenue North (unanimous)
• Adopted Officer Designation and Delegation of Authority Amendment Bylaw 2025 No. 7353.04 (unanimous)

Board of Variance

The Board of Variance will meet to consider two applications for zoning bylaw variances. One request seeks to reduce a front yard setback and increase building height at 349 Nottingham Drive. The other seeks to reduce side yard setbacks at 532 Selby Street.

• Board of Variance Application No. BOV00789 - 349 Nottingham Drive
• Board of Variance Application No. BOV00790 - 532 Selby Street
• Adoption of minutes from June 5, 2025
• Appointment of Board of Variance Chair and Acting Chair
• Meeting held at Service and Resource Centre, 411 Dunsmuir Street

The Board of Variance appointed Michael Bassili as Chair and adopted the agenda and prior minutes unanimously. It found undue hardship for applications BOV00789 at 349 Nottingham Drive and BOV00790 at 532 Selby Street, and approved the requested zoning variances for each property, also unanimously. The meeting was adjourned at 4:26 p.m.

• Appointed Michael Bassili as Chair (unanimous)
• Adopted agenda (unanimous)
• Adopted June 5 minutes (unanimous)
• Found hardship for 349 Nottingham Drive (unanimous)
• Approved front yard setback and height variance for 349 Nottingham Drive (unanimous)
• Found hardship for 532 Selby Street (unanimous)
• Approved side‑yard setback variances for 532 Selby Street (unanimous)
• Adjourned meeting at 4:26 p.m. (unanimous)

Special Public Safety Committee

The Special Public Safety Committee is scheduled to meet on September 3, 2025. The agenda is currently empty, and no specific items are listed for discussion.

Nanaimo Performing Arts Guild

The Nanaimo Performing Arts Guild will receive verbal updates on the OV Arts Centre filming project and on painting and flooring work. Members will review the updated 2024‑2026 Work Plan and a technical report for the OV Arts Centre. The board will discuss a potential redesign of the stage. A procedural motion may close part of the meeting to the public under the Community Charter.

• Verbal report on OV Arts Centre filming project update
• Verbal report on OV Arts Centre painting and flooring update
• Review of updated 2024‑2026 Work Plan and OV Arts Centre technical report
• Discussion of potential stage redesign
• Procedural motion to close meeting to public under Community Charter

The board adopted the agenda and minutes unanimously. The Guild formally supported the proposed design changes for the OV Arts Centre. It empowered Holly Bright to carry out incremental flooring and paint work without affecting the season. The meeting was closed to the public and adjourned unanimously.

• Adopted agenda (unanimous)
• Adopted minutes (unanimous)
• Supported design changes for OV Arts Centre in principle (unanimous)
• Empowered Holly Bright to proceed with incremental flooring and paint work (unanimous)
• Closed meeting to public (unanimous)
• Adjourned meeting (unanimous)

Board of Variance

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or projects are listed for this meeting.

Special Council Meeting

The Special Council Meeting includes decisions on a 9-1-1 call center agreement and a development permit for a personal care facility. Council will also review grant applications, tax exemptions, and a housing target progress report.

• Authorization for 2025 E-Comm 9-1-1 Call Answer Centre Services agreement
• Development Permit No. DP1360 for a personal care facility at 3425 Uplands Drive
• Total of $4,994 in grants for Nanaimo Disability Resource Centre, Nanaimo Equestrian Association, and Together Against Poverty Society
• Permissive tax exemptions for 2026 for Central Vancouver Island Multicultural Society at 235 Bastion Street and 155 Skinner Street
• Licence of Use Agreement for two 15.7-meter TELUS antenna poles on Shepherd Avenue

The council closed the meeting to the public under the Community Charter and later reopened it. It authorized the mayor and corporate officer to sign a 9‑1‑1 call‑answer centre services agreement and adopted several bylaws, including the Parks Dedication Amendment Bylaw 2025 No. 2255.01. Additional actions included granting tax exemptions, approving grants, and directing staff on telecom pole licences.

• Closed meeting to public (in camera) at 4:31 p.m.; reopened at 6:17 p.m. – motion carried unanimously
• Authorized Mayor and Corporate Officer to sign 9‑1‑1 Call Answer Centre Services agreement – motion carried unanimously
• Endorsed Media Accreditation Policy COU‑248 – motion carried unanimously
• Awarded permissive tax exemptions for 2026 to Central Vancouver Island Multicultural Society (units at 235 Bastion St and 201‑155 Skinner St) – motion carried unanimously
• Directed staff to apply to Strategic Priorities Fund for Beban HVAC project; Council committed to grant management – motion carried, opposed by Mayor Krog and Councillor Brown
• Approved $4,994 in grants: $2,497 to Nanaimo Equestrian Association and $2,497 to Together Against Poverty Society – motion carried unanimously
• Approved licence of use for two TELUS 15.7 m telecommunications poles on Shepherd Avenue; directed Mayor to execute agreement – motion carried, opposed by Councillor Geselbracht
• Adopted Parks Dedication Amendment Bylaw 2025 No. 2255.01 – motion carried, opposed by Councillor Brown

Design Advisory Panel Meeting

The Design Advisory Panel will consider Development Permit Application No. DP001389 for 102, 108, 112 and 118 Haliburton Street. The proposal is for a five‑storey mixed‑use building with 79 residential units and one commercial retail unit. The panel will review staff design comments and the attachment package. No other substantive items are on the agenda.

• Presentation of Development Permit Application DP001389 – five‑storey mixed‑use building with 79 dwellings and one retail unit at 102, 108, 112, 118 Haliburton Street

The panel moved and seconded a motion to accept Development Permit Application DP001389 (units 102, 108, 112, 118) on Haliburton Street with support for the proposed variances, and the motion carried unanimously. The meeting also adopted the agenda and the minutes from the June 12 and June 26 meetings, each unanimously. Recommendations for bicycle storage, public seating, screening, rooftop amenities, and parking adjustments were noted for the applicant.

• Adopted agenda (unanimous)
• Adopted minutes from June 12 meeting (unanimous)
• Adopted minutes from June 26 meeting (unanimous)
• Accepted Development Permit Application DP001389 – 102, 108, 112, 118 Haliburton St with support for variances (unanimous)
• Recorded recommendations on bicycle stalls, public seating, fence alignment, screening, rooftop amenity, parking reduction, and balcony design (unanimous)
• Adjourned meeting at 6:15 p.m. (unanimous)

Regular Council Meeting

Council will consider the Nanaimo Builds for the Future plan, directing staff to allocate $2 million for the South End Community Centre and amend the debt management policy to allow long‑term borrowing without a referendum. The meeting also includes approvals for an E&N Trail extension ($148,000), a Drop‑In Hub funding increase ($125,000), and amendments to the Traffic and Highways Regulation Bylaw for accessible parking. Several development variance permits for accessory structures at 945 Waddington Road, 508 Pinnacle Place, 3974 Hammond Bay Road and 25 Victoria Road will be heard.

• $2 million allocated to the South End Community Centre project (Nanaimo Builds for the Future)
• $148,000 project to extend the E&N Trail from Columbia Street to Seventh Street
• $125,000 funding to extend the Drop‑In Hub service agreement with United Way BC
• Traffic and Highways Regulation Amendment Bylaw 2025 No. 5000.049 to remove exemption for accessible parking
• Development variance permits for accessory buildings at 945 Waddington Road, 508 Pinnacle Place, 3974 Hammond Bay Road, and 25 Victoria Road

The council closed the meeting in camera at the start and reopened it later. It adopted the amended agenda and prior meeting minutes. By consent, the council directed staff to amend the building bylaw, update the City Plan, review parking rates, add a $148,000 E&N Trail extension project, and allocate $125,000 to extend United Way BC services for the Drop‑In Hub until March 31 2026. All motions carried, with two councillors opposing the Drop‑In Hub allocation.

• Closed meeting to public under Community Charter (unanimous)
• Adopted amended agenda (unanimous)
• Adopted prior meeting minutes (unanimous)
• Directed staff to amend Building Bylaw regarding relocated building values (consent)
• Directed staff to prepare City Plan Bylaw amendment and consult stakeholders (consent)
• Directed staff to update parking rates and penalties (consent)
• Approved $148,000 E&N Trail extension from Columbia Street to Seventh Street (unanimous)
• Allocated $125,000 to extend United Way BC Drop‑In Hub services to March 31 2026 (carried, opposed by Councillors Armstrong and Perrino)

Public Hearing

The Nanaimo City Council will hold a public hearing on Rezoning Application No. RA522 for 1850 Boxwood Road, proposing a site‑specific Personal Care Facility in the High‑Tech Industrial zone. The council will also adopt the Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01. In addition, first, second and third readings will be considered for a series of Local Area Service Establishment bylaws that provide financing for participating properties under the Home Energy Retrofit Financing Program.

• Rezoning Application No. RA522 – 1850 Boxwood Road (personal care facility in High‑Tech Industrial zone)
• Adopt Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01
• Local Area Service Establishment Bylaw 2025 No. 7399 for 1510 Cranberry Avenue
• Local Area Service Establishment Bylaw 2025 No. 7400 for 123 Kamp Place
• Local Area Service Establishment Bylaw 2025 No. 7401 for 2896 105 Street

The council passed the Zoning Amendment Bylaw 2025 No. 4500.241 to rezone 1850 Boxwood Road for a Personal Care Facility. It also adopted the Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01. Additionally, a series of Home Energy Retrofit Financing Local Area Service Bylaws for specific properties were passed through first, second and third readings, all unanimously.

• Rezoning Amendment Bylaw 2025 No. 4500.241 for 1850 Boxwood Road passed third reading (unanimous)
• Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01 adopted (unanimous)
• Home Energy Retrofit Financing Bylaw 2025 No. 7399 for 1510 Cranberry Avenue passed first, second, third readings (unanimous)
• Home Energy Retrofit Financing Bylaw 2025 No. 7400 for 123 Kamp Place passed first, second, third readings (unanimous)
• Home Energy Retrofit Financing Bylaw 2025 No. 7401 for 2896 105 Street passed first, second, third readings (unanimous)
• Home Energy Retrofit Financing Bylaw 2025 No. 7402 for 688 Nicol Street passed first, second, third readings (unanimous)
• Home Energy Retrofit Financing Bylaw 2025 No. 7403 for 101 - 5918 Kaden Place passed first, second, third readings (unanimous)
• Home Energy Retrofit Financing Bylaw 2025 No. 7404 for 5384 Catalina Drive passed first, second, third readings (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing funding requests for infrastructure, social services, and grants. Key proposals include extending the E&N Trail and improving security at City Hall. The body is also evaluating the effectiveness and relocation of the Drop-in Hub service.

• Proposed $500,000 from Special Initiatives Reserve for Drop-in Hub daytime services in 2026
• Proposed $412,000 total budget for fencing and security at City Hall and the Service and Resource Centre
• Proposed $148,000 to extend the E&N Trail from Columbia Street to Seventh Street
• Proposed $10,000 Heritage Façade Grant for gutter repairs at 315 Fitzwilliam Street
• Proposed $4,994 in grants for Nanaimo Disability Resource Centre, Nanaimo Equestrian Association, and Together Against Poverty Society

The Finance and Audit Committee unanimously adopted the amended agenda and the minutes from the June 18 meeting. It recommended that Council add a $148,000 project to extend the E&N Trail from Columbia Street to Seventh Street. It also recommended allocating $125,000 from the Special Initiatives Reserve to extend the Drop‑In Hub service agreement through March 31 2026 and directed staff to find a more suitable Hub location and report back in fall 2025/2026.

• Adopted agenda (unanimous)
• Adopted minutes from June 18 meeting (unanimous)
• Recommended $148,000 E&N Trail extension (unanimous)
• Recommended $125,000 to extend Drop‑In Hub service agreement (unanimous)
• Directed staff to identify a more suitable Hub location with shower services (unanimous)
• Directed staff to report back to Council in fall 2025/2026 (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will hear a report on demolition and deconstruction waste regulation and will be asked to recommend options to Council for a new bylaw or building‑bylaw amendment. It will also review the 2025 City Plan, including a proposal to prepare a bylaw amendment and to consult the Ministry of Transportation, Snuneymuxw First Nation, District of Lantzville and the Regional District of Nanaimo. Updates on the Parking Review and Bylaw Update and on current parking rates and penalties will be presented, with a recommendation to align rates and fines with City Plan policies.

• Demolition and Deconstruction Waste Regulation report – recommendation to advise Council on bylaw options
• City Plan Review 2025 – recommendation to prepare a City Plan bylaw amendment and conduct consultations
• Parking Review and Bylaw Update – mid‑project status update
• Review of Nanaimo Parking Rates and Penalties – recommendation to update rates and fines
• Agenda Planning – presentation of upcoming topics and initiatives

The Governance and Priorities Committee adopted the agenda and minutes unanimously. It defeated a motion to recommend a demolition and deconstruction waste regulation bylaw. It unanimously approved a recommendation that Council direct staff to amend the City of Nanaimo Building Bylaw to remove the assessed‑value requirement for relocated buildings.

• Agenda adoption – motion carried unanimously
• Minutes adoption – motion carried unanimously
• Recommend Council direct staff to bring forward Demolition and Deconstruction Waste Regulation Bylaw – defeated (opposed by Mayor Krog, Councillors Hemmens, Perrino, Thorpe)
• Recommend Council direct staff to amend Building Bylaw to remove assessed‑value requirement for relocated buildings – motion carried unanimously

Design Advisory Panel Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific projects, decisions, or discussion items listed for this meeting.

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will receive presentations on city planning and transportation. The meeting includes updates on the Woodgrove Area Plan and transit infrastructure.

• Presentation on the Woodgrove Area Plan
• Update on accessibility and transit stops
• Update on the Downtown Transit Exchange
• Discussion regarding National Disability Employment Awareness Month

The Advisory Committee on Accessibility and Inclusiveness adopted the amended agenda and the minutes from the May 14 meeting, both by unanimous motions. The committee then adjourned the meeting at 5:25 p.m. by unanimous vote. No other motions were recorded.

• Adopted amended agenda – unanimous
• Adopted May 14 minutes – unanimous
• Adjourned meeting at 5:25 p.m. – unanimous

Nanaimo Performing Arts Guild

The Nanaimo Performing Arts Guild will meet to receive updates on paint and flooring upgrades and tentative upcoming OV allocations. The board will also discuss a promotional strategy as part of its work plan.

• Verbal update on paint and flooring upgrades
• Verbal update on tentative upcoming OV allocations
• Discussion of promotional strategy work plan

The board approved allocating the existing $40,100 flooring and $52,900 painting budget to renovation work at the OV Arts Centre, to be completed by October 5 2025. A placeholder for increased 2026 renovation funding was added to the budget request. The guild also approved a promotional video featuring Wendy Wearne and James Dean, and voted to close the meeting to the public. All motions except the funding allocation were carried unanimously.

• Adopted agenda – motion carried unanimously
• Adopted minutes of April 8, 2025 meeting – motion carried unanimously
• Approved use of $40,100 flooring and $52,900 painting funds for OV Arts Centre renovations (completion before Oct 5 2025) – motion carried (opposed by Peter Petralia and Gregory Segal)
• Approved placeholder in 2026 budget for increased renovation funding – motion carried unanimously
• Approved Wendy Wearne and James Dean to appear in promotional video for OV Arts Centre, with consultation from Peter Petralia and City staff – motion carried unanimously
• Approved closing the meeting to the public (In Camera) – motion carried unanimously
• Adjourned meeting – motion carried unanimously

Regular Council Meeting

Council will decide whether to invest $200,000 from the 2025 Pedestrian Unallocated budget for raised crosswalks at Townsite Road/ St. Patrick's Crescent, Portsmouth Road/ Applecross Road, and Waddington Road/ Dufferin Crescent. The council will also select Scenario 2 (Moderate Investment) for the Development Cost Charge and Amenity Cost Charge program, direct staff to conduct public engagement, an economic impact assessment, and prepare related bylaws, and allocate $125,000 for consultant work. Additional items include a rezoning application for 3397 Tunnah Road and a development variance permit for two canopy signs at 4286 Departure Bay Road.

• Allocate $200,000 for raised crosswalks at Townsite Rd/ St. Patrick's Crescent ($100,000), Portsmouth Rd/ Applecross Rd ($100,000), and Waddington Rd/ Dufferin Crescent ($100,000)
• Select Scenario 2 (Moderate Investment) for the Development Cost Charge and Amenity Cost Charge program and direct staff to prepare bylaws and conduct public engagement
• Allocate $125,000 from the Special Initiatives Reserve for an economic impact assessment of the DCC/ACC rates
• Rezoning Application No. RA516 to change 3397 Tunnah Road from R1 to R7 (Row House Residential)
• Development Variance Permit No. DVP477 to allow two freestanding canopy signs at 4286 Departure Bay Road

Mayor's Leaders' Table

The Mayor's Leaders' Table will meet to discuss the development of the Nanaimo Accord workplan, which was endorsed in principle by Council on June 9, 2025. The meeting also includes items for housing and a roundtable discussion.

• Nanaimo Accord Workplan Development
• Housing discussion

The Mayor’s Leaders’ Table adopted the meeting agenda and the prior meeting minutes unanimously. A next regular meeting was scheduled for Friday, 2025‑Nov‑07. The meeting was then adjourned unanimously.

• Adopt agenda – motion carried unanimously
• Adopt minutes of May 16 meeting – motion carried unanimously
• Schedule next regular meeting for 2025‑Nov‑07
• Adjourn meeting – motion carried unanimously

Board of Variance

The Board of Variance meeting scheduled for July 3, 2025 contains no specific agenda items. The agenda consists only of generic placeholders and provides no details on decisions, proposals, or discussions.

Special District 68 Sports Field and Recreation Committee

The Special District 68 Sports Field and Recreation Committee will recommend that the City of Nanaimo Council and the Regional District of Nanaimo Board approve a 20-year renewal of the District 68 Sports Field & Recreation Services Agreement starting January 1, 2026. The committee will also consider an amendment to Policy COU-014 to expand the Civic Sports Merit Awards and Arts and Culture Merit Awards program to eligible participants from Regional District of Nanaimo Electoral Areas A, B, C and the District of Lantzville. Procedural items include adoption of the agenda, minutes, and presentations.

• Renewal of District 68 Sports Field & Recreation Services Agreement for 2026‑2045
• Amendment to Civic Sport Merit Awards and Arts and Culture Merit Awards Council Policy (COU-014) to include Regional District of Nanaimo Electoral Areas A, B, C and District of Lantzville

The committee adopted the amended agenda and the minutes from the November 2024 meeting, both unanimously. It unanimously recommended that the City of Nanaimo Council and the Regional District of Nanaimo Board authorize a 20‑year renewal of the District 68 Sports Field and Recreation Services Agreement starting January 1 2026. The committee also recommended updating its Terms of Reference and expanding eligibility for the Civic Sports and Arts & Culture Merit Awards to residents of Electoral Areas A, B, C and the District of Lantzville. All motions were passed unanimously.

• Adopt agenda (unanimously)
• Adopt minutes from 2024‑Nov‑06 meeting (unanimously)
• Recommend 20‑year renewal of District 68 Sports Field and Recreation Services Agreement (unanimously)
• Recommend City Council direct staff to update Committee Terms of Reference (unanimously)
• Recommend expanding award eligibility to Electoral Areas A, B, C and District of Lantzville (unanimously)
• Adjourn meeting at 11:23 a.m. (unanimously)

Design Advisory Panel Meeting

The Design Advisory Panel will present the Development Permit Application No. DP001386 for a 211‑unit multi‑family project on three buildings at 2230 Boxwood Road. Staff design comments and the DAP attachment package will be introduced by Planner Payton Carter. The panel will discuss the proposed design during the meeting.

• Development Permit Application No. DP001386 – 2230 Boxwood Road, 211‑unit multi‑family development over three buildings (staff design comment and DAP attachment package).

The Design Advisory Panel adopted its agenda. It accepted Development Permit Application DP001386 for 2230 Boxwood Road, supporting the proposed variance and offering a set of design recommendations. The meeting was then adjourned.

• Adopted agenda (unanimous)
• Accepted Development Permit Application DP001386 for 2230 Boxwood Road with support for proposed variance (unanimous)
• Issued design recommendations for the Boxwood Road project (unanimous)
• Adjourned meeting (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will present staff recommendations on rate tiers for a Development Cost Charge (DCC) bylaw update and an Amenity Cost Charge (ACC) program, and will seek direction on next steps. The committee will recommend that Council choose a rate scenario, direct public engagement, an economic impact assessment, and preparation of several related bylaws, including reserve fund bylaws and a waiver bylaw for not‑for‑profit housing. It will also recommend allocating $125,000 from the Special Initiatives Reserve for consultant work on the economic impact assessment. Additional items include a proposal to draft an invasive‑plant prohibition bylaw and an update on the Urban Tree Canopy Assessment.

• Development Cost Charge and Amenity Cost Charge bylaw update – recommendation on rate tiers and $125,000 allocation for economic impact assessment
• Proposal to draft a bylaw prohibiting sale of invasive plant species listed by the Invasive Plant Council of BC within city limits
• Urban Tree Canopy Assessment update
• Agenda planning for upcoming topics and initiatives
• Standard procedural items: call to order, agenda approval, minutes adoption

The Governance and Priorities Committee unanimously recommended that Council adopt Scenario 2 (moderate investment) for the Development Cost Charge and Amenity Cost Charge programs. It also directed staff to begin public engagement, conduct an economic impact assessment, and prepare several related bylaws, allocating $125,000 from the Special Initiatives Reserve for consultant work. In addition, the Committee unanimously advised Council to start drafting a bylaw banning the sale of listed invasive plants, to partner on a public awareness campaign, and to update the city’s Invasive Plant Management Strategy.

• Recommend Council adopt Scenario 2 (moderate investment) for DCC and ACC (unanimous)
• Recommend staff proceed with public engagement, economic impact assessment, and preparation of DCC, ACC, and related reserve fund bylaws (unanimous)
• Recommend allocation of $125,000 from the Special Initiatives Reserve for the economic impact assessment (unanimous)
• Recommend Council direct staff to draft a bylaw prohibiting sale of listed invasive plant species (unanimous)
• Recommend partnership with garden retailers and community groups for an invasive‑species awareness campaign (unanimous)
• Recommend update to the Invasive Plant Management Strategy and continued funding for removal and restoration efforts (unanimous)

Special Nanaimo Performing Arts Guild

The Special Nanaimo Performing Arts Guild will adopt its agenda and minutes, hear a chair's report welcoming new members, and review a presentation on accomplishments since the termination of the previous co‑management agreement for the Old Victoria Arts Centre. The meeting will also discuss the standing business items: updates to the Old Victoria Arts Centre workplan and the 2025 fee schedule, as well as carry‑over business on meeting frequency and committee communication.

• Adoption of agenda
• Adoption of minutes
• Presentation: Accomplishments since termination of previous co‑management agreement for the Old Victoria Arts Centre
• OV Arts Centre workplan – action and updates
• OV Arts Centre fees 2025 (fee chart provided)

The board adopted the amended agenda unanimously. A motion to hold regular Guild meetings each month until January 2026, after which the meeting frequency will be reconsidered, passed unanimously. Agenda items on technician shortages and booking procedures were scheduled for discussion at the July 8, 2025 meeting. The meeting was adjourned at 5:59 p.m. by unanimous vote.

• Adopt amended agenda (unanimous)
• Set monthly meetings until Jan 2026, then review frequency (unanimous)
• Add agenda items 8(e) Lack of Technicians and 8(f) Streamlining Booking to July 8 meeting (unanimous)
• Adjourn meeting at 5:59 p.m. (unanimous)

Public Hearing

The Nanaimo Special Council held a public hearing to adopt two bylaw amendments: Zoning Bylaw Amendment Bylaw 2025 No. 4500.235 (Form and Character Design Guidelines) and Off‑Street Parking Regulations Amendment Bylaw 2025 No. 7266.04 (Downtown Urban Centre). Both amendments were passed at third reading. The council also considered six Bylaw Contravention Notices for properties where construction began without a permit or did not meet permit conditions.

• Zoning Bylaw Amendment Bylaw 2025 No. 4500.235 – Form and Character Design Guidelines
• Off‑Street Parking Regulations Amendment Bylaw 2025 No. 7266.04 – Downtown Urban Centre
• Bylaw Contravention Notice for 5664 Malibu Terrace (illegal construction)
• Bylaw Contravention Notice for 1047 St David Crescent (illegal construction)
• Bylaw Contravention Notice for 1300 Princess Royal Avenue (permit conditions not met)

The council unanimously adopted a zoning bylaw amendment (Bylaw 2025 No. 4500.235) to change landscape regulations and replace the DPA8 design guidelines. It also approved an amendment to the off‑street parking regulations (Bylaw 2025 No. 7266.04) that removes minimum parking requirements in the Downtown Urban Centre, despite one councillor’s opposition. The council directed the corporate officer to file bylaw contravention notices for eight properties where construction began without a permit or where permit conditions were not met, with motions passing unanimously except for the Hamilton Avenue notice, which faced one dissenting vote. The meeting was adjourned at 8:14 p.m.

• Approved Zoning Bylaw Amendment Bylaw 2025 No. 4500.235 – third reading, unanimous
• Approved Off‑Street Parking Regulations Amendment Bylaw 2025 No. 7266.04 – third reading, carried (opposed by Councillor Thorpe)
• Filed Bylaw Contravention Notice for 5664 Malibu Terrace – unanimous
• Filed Bylaw Contravention Notice for 1047 St David Crescent – unanimous
• Filed Bylaw Contravention Notice for 6367 Groveland Drive – unanimous
• Filed Bylaw Contravention Notice for 475 Hamilton Avenue – carried despite opposition from Councillor Geselbracht
• Filed Bylaw Contravention Notice for 1300 Princess Royal Avenue – unanimous
• Filed Bylaw Contravention Notice for 3708 Glen Oaks Drive – unanimous

Finance and Audit Committee Meeting

The Finance and Audit Committee will present the 2026‑2030 Financial Plan Development. It will also discuss a recommendation to allocate $300,000 from the 2025 Pedestrian Unallocated budget for raised crosswalk projects. The proposed projects are at Townsite Road at St. Patrick’s Crescent, Wallace Street at Franklyn Street, and Portsmouth Road at Applecross Road. The committee will advise Council on the investment.

• Presentation of the 2026‑2030 Financial Plan Development (Finance)
• Recommendation to allocate $100,000 for a raised crosswalk at Townsite Road at St. Patrick’s Crescent
• Recommendation to allocate $100,000 for a raised crosswalk at Wallace Street at Franklyn Street
• Recommendation to allocate $100,000 for a raised crosswalk at Portsmouth Road at Applecross Road

The Finance and Audit Committee adopted its agenda and minutes without opposition. It approved a recommendation for Council to invest $200,000 from the Pedestrian Unallocated budget for raised crosswalks at Townsite Road / St. Patrick Crescent and Portsmouth Road / Applecross Road. It also approved a $100,000 investment for a raised crosswalk at Waddington Road / Dufferin Crescent, while a $100,000 proposal for a crosswalk at Elizabeth Street / Howard Avenue was defeated. The meeting was adjourned unanimously.

• Adopt agenda – motion carried unanimously
• Adopt minutes of May 21, 2025 meeting – motion carried unanimously
• Amend motion to remove Wallace Street $100,000 item – motion carried (opposed by Mayor Krog, Councillors Perrino, Thorpe)
• Recommend $200,000 for raised crosswalks at Townsite Road / St. Patrick Crescent and Portsmouth Road / Applecross Road – motion carried unanimously
• Recommend $100,000 for raised crosswalk at Elizabeth Street / Howard Avenue – motion defeated (opposed by Mayor Krog, Councillors Hemmens, Manly, Perrino, Thorpe)
• Recommend $100,000 for raised crosswalk at Waddington Road / Dufferin Crescent – motion carried (opposed by Councillor Perrino)
• Adjourn meeting at 10:12 a.m. – motion carried unanimously

Regular Council Meeting

Nanaimo City Council will review several rezoning applications and telecommunications agreements. The body is also seeking approval for the 2024 Annual Municipal Report and the 2024 Statement of Financial Information.

• Rezoning 1850 Boxwood Road to allow a Personal Care Facility for complex care housing
• Rezoning 5190, 5196, and 5200 Rutherford Road from R10 to R7 for multi-family residential
• Licence of Use Agreements for a 46m Telus monopole at 2020 Labieux Road and two 15m poles at Rutherford Road/Linley Valley Drive
• Adoption of Zoning Amendment Bylaw 2024 No. 4500.225 for 330 and 338 Ninth Street
• Application to discharge a covenant restricting medical/dental office use at 1179 Seafield Crescent

The council closed the meeting in camera, adopted the amended agenda and minutes, and approved the 2024 Annual Municipal Report and Statement of Financial Information. It also discharged a covenant on 1179 Seafield Crescent, passed rezoning bylaws for 1850 Boxwood Road and Rutherford Road, and approved Telus telecommunications licence agreements.

• Closed meeting to public (in camera) – motion carried unanimously
• Adopted agenda as amended – motion carried unanimously
• Approved 2024 Annual Municipal Report – motion carried unanimously
• Accepted 2024 Statement of Financial Information – motion carried unanimously
• Discharged covenant EE119175 from 1179 Seafield Crescent – motion carried unanimously
• Passed Zoning Amendment Bylaw 2025 No. 4500.241 for 1850 Boxwood Road (first, second, third reading) – motion carried unanimously
• Passed Zoning Amendment Bylaw 2025 No. 4500.238 for Rutherford Road (first, second, third reading) – motion carried unanimously
• Approved Telus licence agreements for monopole and streetlight poles – motion carried unanimously

Design Advisory Panel Meeting

The Design Advisory Panel will consider two development permit applications: DP001377 for a five‑unit townhouse project at 415 Prideaux Street, and DP001385 for a four‑unit two‑storey building at 952 Wentworth Street. The meeting will also appoint a chair for the panel. Standard agenda items such as adoption of minutes and the agenda are included.

• Development Permit Application DP001377 – 415 Prideaux Street (5 townhouse units)
• Development Permit Application DP001385 – 952 Wentworth Street (4 residential units)
• Appointment of Chair of the Design Advisory Panel (member name not specified)
• Adoption of agenda
• Adoption of minutes from previous meetings

The panel adopted its agenda and minutes from the April 24 and May 8 meetings. It accepted Development Permit Application DP001385 for 952 Wentworth Street and DP001377 for 415 Prideaux Street as presented. The panel also appointed Marta Kubacki as Chair. All motions carried unanimously.

• Adopted agenda (unanimous)
• Adopted minutes from Apr 24 meeting (unanimous)
• Adopted minutes from May 08 meeting (unanimous)
• Accepted Development Permit DP001385 – 952 Wentworth St as presented (unanimous)
• Accepted Development Permit DP001377 – 415 Prideaux St as presented (unanimous)
• Appointed Marta Kubacki as Chair (unanimous)

Public Safety Committee

The Public Safety Committee will hear a presentation on recommended pedestrian improvement projects slated for the 2025 Pedestrian Unallocated Budget. The meeting also includes verbal reports on the Drop‑in Hub mitigation strategies and the Nanaimo Youth Resilience Strategy under the Building Safer Communities Fund. No formal decisions are listed on the agenda.

• Presentation of pedestrian infrastructure upgrade priorities (Jamie Rose, Manager, Transportation) for the 2025 Pedestrian Unallocated Budget
• Verbal report on Drop‑in Hub mitigation strategies and neighbourhood impact (Christy Wood, Manager, Social Planning)
• Verbal report on Nanaimo Youth Resilience Strategy – Building Safer Communities Fund (Christy Wood, Manager, Social Planning)

The committee voted to adopt the meeting agenda, and the motion carried unanimously. It also adopted the minutes from the April 9, 2025 meeting, with unanimous support. The meeting was then adjourned by a unanimous motion.

• Adopt agenda – motion carried unanimously
• Adopt minutes – motion carried unanimously
• Adjourn meeting – motion carried unanimously

Nanaimo Performing Arts Guild

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items of business listed.

Regular Council Meeting

Council will discuss a work plan to develop the "Nanaimo Accord" and endorse it in principle. They will consider Parks Dedication Amendment Bylaw 2025 No. 2255.01 to remove park dedication from a portion of Elaine Hamilton Park (1631 Naylor Crescent) and approve its three readings, as well as an Alternative Approval Process for the same land to support Sandstone Development. The meeting will also authorize the City to sign a 2025 contract with E-Comm 9-1-1 for call‑answer centre services under the Central Island 911 partnership.

• Endorse in principle the Work Plan to develop the "Nanaimo Accord" (Mayor's Leaders' Table agenda, 2025‑May‑16).
• Pass Parks Dedication Amendment Bylaw 2025 No. 2255.01 (first, second, third reading) to remove dedication from 1631 Naylor Crescent, Elaine Hamilton Park, for road right‑of‑way.
• Approve an Alternative Approval Process for the park dedication removal to facilitate Sandstone Development, including elector response deadline of 2025‑Jul‑21.
• Authorize the Mayor and Corporate Officer to sign the 2025 E‑Comm 9‑1‑1 contract for the Central Island 911 partnership.
• Procedural motion to close part of the meeting to the public under Community Charter sections 90(1) and 90(2).

The council closed the meeting to the public (In Camera) and later reopened it, adopting the amended agenda and minutes unanimously. It endorsed in principle the work plan to develop the “Nanaimo Accord”. The Parks Dedication Amendment Bylaw 2025 No. 2255.01 passed first, second and third readings and the mayor was authorized to execute the road dedication agreement. A motion to undertake an Alternative Approval Process for the same park dedication was defeated.

• Closed meeting to public (In Camera) – motion carried unanimously
• Adopted amended agenda – motion carried unanimously
• Adopted minutes – motion carried unanimously
• Endorsed in principle the work plan to develop the Nanaimo Accord – motion carried (Opposed: Councillor Brown)
• Parks Dedication Amendment Bylaw 2025 No. 2255.01 passed first reading – motion carried (Opposed: Brown, Geselbracht, Manly)
• Parks Dedication Amendment Bylaw 2025 No. 2255.01 passed second reading – motion carried (Opposed: Brown, Geselbracht, Manly)
• Parks Dedication Amendment Bylaw 2025 No. 2255.01 passed third reading – motion carried (Opposed: Brown, Geselbracht, Manly)
• Motion to undertake Alternative Approval Process to remove park dedication – defeated (Opposed: Armstrong, Brown, Eastmure, Geselbracht, Manly)

Board of Variance

The Board of Variance will review Application No. BOV00787 for 520 Vancouver Avenue. The applicant seeks to reduce the required north side‑yard setback from 1.5 m to 0.43 m to allow the existing dwelling to be raised about 1.2 m in height. The request involves interpreting Sections 7.5.1 and 7.5.7 of the City of Nanaimo Zoning Bylaw 2011 No. 4500.

• Application BOV00787 – request to reduce north side‑yard setback from 1.5 m to 0.43 m at 520 Vancouver Avenue

The Board of Variance adopted its agenda and the minutes from the May 1 meeting unanimously. It found that hardship exists for the application at 520 Vancouver Avenue. The board then approved a variance to reduce the north side yard setback from 1.5 m to 0.43 m for that property, also unanimously.

• Adopt agenda (unanimous)
• Adopt minutes from May 1 meeting (unanimous)
• Find hardship exists for application BOV787 (unanimous)
• Approve variance reducing setback to 0.43 m at 520 Vancouver Avenue (unanimous)
• Adjourn meeting (unanimous)

Special Nanaimo Performing Arts Guild

The Special Nanaimo Performing Arts Guild will hear a verbal update on member recruitment. A draft business plan will be presented for discussion. Members will consider a donation of seating from Echo Players. The board will also discuss agenda planning processes and how often meetings should be held.

• Verbal update on Guild member recruitment
• Presentation of draft Nanaimo Performing Arts Guild Business Plan
• Discussion of donation of seating from Echo Players (photos attached)
• Process for agenda planning
• Frequency of meetings

The Special Nanaimo Performing Arts Guild adopted its agenda unanimously. The board added a standing "Work Plan" item to future agendas, also unanimously. The Guild voted to decline the offer of 165 theatre seats from ECHO Players and to thank the donor. The meeting was adjourned by unanimous consent.

• Adopted agenda (unanimously)
• Added "Work Plan" as a standing agenda item (unanimously)
• Declined 165 theatre seats from ECHO Players (unanimously)
• Motion to thank ECHO Players for the offer (unanimously)
• Adjourned meeting (unanimously)

Regular Council Meeting

The council will consider several consent items, including a $6,740,951 increase to the 2026 budget for the Nanaimo Aquatic Centre HVAC equipment upgrades and a $1,900,000 increase for the ERP project. It will also hear a rezoning application to change 335 Third Street from Single Dwelling Residential (R1) to Residential Corridor (COR1). Additional items include amendments to the off‑street parking regulations in the Downtown Urban Centre and the adoption of new Form and Character Design Guidelines tied to a zoning bylaw amendment.

• Nanaimo Aquatic Centre HVAC Equipment Upgrades – budget increase of $6,740,951
• ERP Project – budget increase of $1,900,000
• Rezoning Application No. RA504 – 335 Third Street to Residential Corridor (COR1)
• Off‑Street Parking Regulations Bylaw amendment – eliminate minimum parking in Downtown Urban Centre
• Form and Character Design Guidelines – amendment to Zoning Bylaw 2025 No. 4500.235

The council passed all three readings of Zoning Amendment Bylaw 2025 No. 4500.236 to rezone 335 Third Street from Single Dwelling Residential to Residential Corridor, and unanimously approved an amendment allocating 10% of the Community Amenity Contribution to adjacent wetland restoration. The council also approved budget increases of $6,740,951 for the Nanaimo Aquatic Centre HVAC upgrades and $1,900,000 for the ERP project, and adopted multiple grant programs totaling $40,000. A Development Variance Permit for 110 Fry Street was issued and staff were directed to secure rezoning conditions.

• Rezoned 335 Third Street from R1 to COR1 (first, second, third reading) – unanimous
• Amended rezoning to allocate 10% of Community Amenity Contribution to wetland restoration – unanimous
• Approved $6,740,951 increase for Nanaimo Aquatic Centre HVAC upgrades – unanimous
• Approved $1,900,000 increase for ERP project – unanimous
• Approved $20,000 Community Watershed Restoration Grants to four groups – unanimous
• Approved $20,000 Community Environmental Sustainability Project Grants to seven groups – unanimous
• Issued Development Variance Permit No. DVP476 for 110 Fry Street – unanimous
• Directed staff to secure rezoning conditions (items 1‑3 and driveway restriction) – unanimous

Design Advisory Panel Meeting

The Design Advisory Panel is scheduled to meet to review development proposals. The agenda includes items for review and discussion, though specific project details are not listed in the provided text.

• Review of development proposals
• Discussion of design concepts
• Meeting of the Design Advisory Panel

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding requests, including a $6,740,951 increase for the Nanaimo Aquatic Centre HVAC equipment upgrades. It will also consider a $1,900,000 budget increase for the Enterprise Resource Platform (ERP) project and approve community grant allocations totaling $20,000 for watershed restoration and $17,500 for environmental sustainability projects. A quarterly purchasing report on high‑value and sole‑source contracts will be presented, and a draft 2026‑2030 project plan will be introduced.

• Increase HVAC budget by $6,740,951 (funded $1.5M from Facility Development Reserve and $5.240,951 from General Asset Management Reserve)
• ERP project budget increase of $1,900,000 (funded $200,000 in 2025 and $900,000 in 2026 from General Asset Management Reserve, plus $800,000 in 2025 from IT Reserve)
• Community Watershed Restoration Grants: total $20,000 allocated to five local groups
• Community Environmental Sustainability Project Grants: total $17,500 allocated to six local initiatives
• Quarterly Purchasing Report covering single/sole source purchases and contracts over $250,000

The Finance and Audit Committee unanimously recommended that Council increase the 2026 budget for the Nanaimo Aquatic Centre HVAC equipment upgrades by $6,740,951. It also unanimously recommended a $1,900,000 budget increase for the Enterprise Resource Platform project. The Committee directed staff to prioritize funding for needed roof and ice‑surface repairs at the Nanaimo Curling Club. Finally, it recommended Council approve $20,000 in Community Watershed Restoration Grants.

• Approved $6,740,951 increase for NAC HVAC upgrades (unanimous)
• Approved $1,900,000 increase for ERP project (unanimous)
• Directed staff to prioritize funds for Nanaimo Curling Club roof and ice‑surface repairs (unanimous)
• Approved $20,000 Community Watershed Restoration Grants (unanimous)
• Adopted meeting agenda (unanimous)
• Adopted minutes from April 16 meeting (unanimous)

Special Mayor's Leaders' Table

The Special Mayor's Leaders' Table will meet on May 16, 2025 to continue discussion of coordinated strategic planning for key institutions, review a charter definition and its possible application, and consider a work plan to develop a community charter. A roundtable discussion will follow the presentations. No formal decisions are listed on the agenda.

• Coordinated Strategic Planning for Nanaimo's Key Institutions – discussion
• Charter Definition and Potential Application in Nanaimo – discussion
• Work Plan to Develop a Charter – presentation by Colin Stansfield, CEO of Nanaimo Prosperity Corporation
• Roundtable Discussion

The table adopted the amended agenda and the minutes from the March 21 meeting, both unanimously. It also approved a recommendation that Council endorse in principle the work plan to develop a “Nanaimo Accord,” with the motion passing unanimously. No other motions were denied or postponed.

• Adopted amended agenda (unanimous)
• Adopted minutes from 2025‑MAR‑21 meeting (unanimous)
• Recommended Council endorse in principle the Nanaimo Accord work plan (unanimous)

Special Council Meeting

This meeting is scheduled to be closed to the public to discuss items under the Community Charter. The agenda consists of procedural boilerplate and does not list specific business items for decision.

• Procedural motion to close the meeting to the public under Community Charter Section 90(1)

The council unanimously adopted the meeting agenda. It then voted to close the meeting to the public under the Community Charter. Finally, the council unanimously moved to adjourn the meeting at 4:45 p.m.

• Adopted agenda (unanimous)
• Closed meeting to public under Community Charter (unanimous)
• Adjourned meeting at 4:45 p.m. (unanimous)

Public Hearing

The Special Council will hold a public hearing on Covenant Amendment Application No. CA19 for 6340 McRobb Avenue. Council will decide whether to discharge and replace existing Section 219 covenants at that address as proposed. The meeting also includes recommendations to file Bylaw Contravention Notices for properties where construction started without a building permit. Each notice requires Council authorization to register the notice with the Land Title and Survey Authority of British Columbia.

• Covenant Amendment Application No. CA19 – 6340 McRobb Avenue
• Bylaw Contravention Notice – 431 Maple Street
• Bylaw Contravention Notice – 5380 Fillinger Crescent
• Bylaw Contravention Notice – 668 Pine Street
• Bylaw Contravention Notice – 2306 Pheasant Terrace

The council unanimously approved the discharge and replacement of Section 219 covenants at 6340 McRobb Avenue. It also unanimously directed the Corporate Officer to file Bylaw Contravention Notices for properties at 431 Maple Street, 5380 Fillinger Crescent, 668 Pine Street, 2306 Pheasant Terrace and 5326 Dewar Road. Staff confirmed that parking requirements for the McRobb Avenue amendment are met.

• Approved covenant amendment for 6340 McRobb Ave (unanimous)
• Directed filing of Bylaw Contravention Notice for 431 Maple St (unanimous)
• Directed filing of Bylaw Contravention Notice for 5380 Fillinger Crescent (unanimous)
• Directed filing of Bylaw Contravention Notice for 668 Pine St (unanimous)
• Directed filing of Bylaw Contravention Notice for 2306 Pheasant Terrace (unanimous)
• Directed filing of Bylaw Contravention Notice for 5326 Dewar Rd (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will consider a report on pedestrian infrastructure upgrade priorities that recommends allocating the $300,000 Pedestrian Unallocated Budget for 2025. The meeting also includes a mini‑workshop on the Integrated Action Plan for Recreation, an update on the Transportation 2025 Workplan, and other business such as National AccessAbility Week and a request for a presentation on transit‑stop accessibility. No formal decisions are recorded in the agenda, but the items will be discussed and may be forwarded to Council.

• Presentation of Pedestrian Infrastructure Upgrade Priorities recommending use of the $300,000 Pedestrian Unallocated Budget for 2025
• Integrated Action Plan Recreation – Mini‑Workshop on reducing barriers in recreation and wellness programs
• Verbal update on the Transportation 2025 Workplan
• Council communication endorsing blue colour palette for Westwood Lake Park wayfinding signage
• Request for a presentation on accessibility at transit stops by the City of Nanaimo and Regional District of Nanaimo

The Advisory Committee on Accessibility and Inclusiveness adopted its agenda and the minutes from the March 12 meeting, each by unanimous consent. The meeting was then adjourned unanimously at 5:55 p.m. No other formal decisions were recorded.

• Adopt agenda (unanimous)
• Adopt minutes from March 12 meeting (unanimous)
• Adjourn meeting (unanimous)

Nanaimo Performing Arts Guild

The Nanaimo Performing Arts Guild will review a donated seating offer from Echo Players' Theatre. It will also receive a verbal report on security fencing and measures for 25 Victoria Road / Old Victoria Arts Centre, and a report on the Culture and Special Events Manager role and voting status. A presentation of flooring and paint samples will be shown for collaborative feedback.

• Presentation and collaborative feedback on flooring and paint samples
• Discussion of donated seating offer by Echo Players' Theatre
• Verbal report on security fencing and security measures at 25 Victoria Road / Old Victoria Arts Centre
• Verbal report on Culture and Special Events Manager role and voting status

The board unanimously adopted the amended agenda and deferred adoption of the April 8 minutes to the June 10 meeting. It also unanimously moved that staff return with a costing report for the recommended flooring and paint upgrades at the Old Victoria Arts Centre, based on the Guild’s design preferences. Additional discussions on donated chairs, programming strategy, agenda items and meeting frequency were deferred to future meetings.

• Adopt amended agenda – approved unanimously
• Defer adoption of April 8 minutes to June 10 – approved unanimously
• Staff to provide costing report on flooring and paint recommendations – approved unanimously
• Defer discussion of ECHO Players donated chairs to June 10 – approved unanimously
• Defer programming strategy discussion to June 2 special meeting – approved unanimously
• Defer adding items to upcoming agendas and frequency of meetings to June 10 – approved unanimously
• Adjourn meeting at 7:00 p.m. – approved unanimously

Governance and Priorities Committee

The Governance and Priorities Committee will receive an overview of basic needs services available for people experiencing homelessness in Nanaimo. The meeting includes presentations from various health, housing, and social service providers.

• Review of meal, hygiene, daytime, emergency shelter, supportive housing, and health services
• Presentations from BC Housing, Island Health, and Snuneymuxw First Nation
• Presentation from Vancouver Island Regional Library
• Presentation from Nanaimo Systems Planning Organization
• Discussion of upcoming topics and initiatives by Director of Legislative Services

The Governance and Priorities Committee adopted the amended agenda and the previous meeting minutes, each by unanimous motion. It also approved a request for staff to provide a fourth‑quarter 2025 update on the implementation of the Allan Neilson Building Permit Function Review recommendations. The meeting was then adjourned unanimously.

• Adopted amended agenda (unanimous)
• Adopted minutes of the April 14, 2025 meeting (unanimous)
• Approved staff update report on Allan Neilson Building Permit Function Review recommendations for Q4 2025 (unanimous)
• Adjourned meeting (unanimous)

Special Council Meeting

The Special Council Meeting is convened to adopt two specific bylaws. These include the setting of property tax rates for 2025 and an amendment to the 2025–2029 Financial Plan.

• Property Tax Rates Bylaw 2025 No. 7397
• Financial Plan Amendment Bylaw 2025 No. 7389.01

The council adopted the meeting agenda, the Financial Plan Amendment Bylaw 2025 No. 7389.01, and the Property Tax Rates Bylaw 2025 No. 7397. All motions passed unanimously. The meeting was then adjourned.

• Adopted agenda (unanimously)
• Adopted Financial Plan Amendment Bylaw 2025 No. 7389.01 (unanimously)
• Adopted Property Tax Rates Bylaw 2025 No. 7397 (unanimously)
• Adjourned meeting (unanimously)

Mayor's Leaders' Table

The provided agenda contains only procedural boilerplate and software interface text. No specific topics, decisions, or discussions are listed.

Design Advisory Panel Meeting

The Design Advisory Panel will meet to review three development permit applications for multi-family residential projects in Nanaimo. The panel will also discuss the appointment of a new chair and adopt the minutes from a previous meeting.

• Review of Development Permit Application No. DP001366 at 5300 Tanya Drive
• Review of Development Permit Application No. DP001383 at 480 Machleary Street
• Review of Development Permit Application No. DP001384 at 4951 Denford Place
• Discussion on the appointment of a Design Advisory Panel Chair
• Adoption of minutes from the Design Advisory Panel meeting held on April 10, 2025

The Design Advisory Panel adopted its agenda and minutes unanimously. It accepted Development Permit Applications DP001366 (5300 Tanya Drive), DP001383 (480 Machleary Street), and DP001384 (4951 Denford Place) as presented, each with a set of recommendations. Angie Boileau was appointed Chair for the next meeting, and the meeting was adjourned unanimously.

• Adopt agenda (unanimous)
• Adopt minutes (unanimous)
• Accept DP001366 – 5300 Tanya Drive as presented (unanimous)
• Accept DP001383 – 480 Machleary Street as presented with recommendations (unanimous)
• Accept DP001384 – 4951 Denford Place as presented with recommendations (unanimous)
• Appoint Angie Boileau as Chair for next meeting (unanimous)
• Adjourn meeting (unanimous)

Regular Council Meeting

Council will review the 2025 Property Tax Rates Bylaw and amendments to the 2025-2029 Financial Plan. The meeting includes reports on the local economy and e-mobility expansion, as well as several development permit applications.

• Property Tax Rates Bylaw 2025 No. 7397
• Financial Plan Amendment Bylaw 2025 No. 7389.01
• Budget increases of $341,000 for Japanese-Canadian Memorial Garden and $400,000 for Beban Park Outdoor Performance and Gathering Space
• Development Variance Permit DVP475 for stadium bleachers at 355 Wakesiah Avenue
• Development Variance Permit DVP472 for fence and retaining walls at 1234 Okanagan Place

Council adopted the amended agenda and prior meeting minutes unanimously. It directed staff to prepare bylaws amending Zoning Bylaw No. 4500 and Development Procedures and Notification Bylaw 2024 No. 7375. The council also accepted the 2025 Annual Financial Statements and increased funding for public‑space cleanliness by $30,000 for 2025.

• Adopted amended agenda (unanimous)
• Adopted minutes of prior meetings (unanimous)
• Directed staff to prepare bylaws to amend Zoning Bylaw No. 4500 and Development Procedures and Notification Bylaw 2024 No. 7375 (consent)
• Accepted the 2025 Annual Financial Statements (consent)
• Increased funding for contracted public‑space cleanliness services by $30,000 in 2025 (consent)
• Closed meeting In Camera at 4:31 p.m. (unanimous)
• Reopened meeting to the public at 7:00 p.m. (unanimous)

Board of Variance

The Board of Variance will meet to adopt the agenda and minutes from the April 3, 2025 meeting. It will then consider Application No. BOV00786, a request to reduce the rear‑lot‑line setback at 710 Arbutus Avenue from 7.5 m to 6.06 m to permit a garage addition with a rooftop deck. The meeting will also include standard items such as reports, other business, a question period, and adjournment.

• Variance request (Application BOV00786) to reduce rear setback at 710 Arbutus Avenue from 7.5 m to 6.06 m (1.44 m variance)
• Adoption of minutes from the April 3, 2025 Board of Variance meeting (BOV250403M.pdf)

The board adopted its agenda and minutes unanimously. After discussion, members found a hardship exists and approved a variance to reduce the rear‑yard setback at 710 Arbutus Avenue from 7.5 m to 6.06 m. The meeting was adjourned at 4:31 p.m.

• Adopt agenda – motion carried unanimously
• Adopt minutes – motion carried unanimously
• Motion to deny application BOV00786 defeated (opposed: Nelson Allen, Kyle Wickland)
• Find hardship exists for application BOV00786 – motion carried (opposed: Jaime Dubyna)
• Approve variance for application BOV00786 to reduce rear yard setback to 6.06 m – motion carried (opposed: Jaime Dubyna)
• Adjourn meeting – motion carried unanimously

Regular Council Meeting

The council meeting agenda contains no listed items or decisions. It appears to be a procedural placeholder with no specific rezoning, contracts, ordinances, or public hearings scheduled.

Design Advisory Panel Meeting

The Design Advisory Panel will hear presentations on three development permit applications: a six‑storey, 98‑unit multi‑family building at 210 Caledonia Street; a three‑storey, 20‑unit Personal Care Facility at 1850 Boxwood Road; and a five‑storey, 50‑unit Personal Care Facility at 266 and 268 Bryden Street and 250 Terminal Avenue North. The meeting will also consider appointing a new Chair for the panel.

• DP001375 – 210 Caledonia Street: six‑storey multi‑family residential, 98 units
• DP001379 – 1850 Boxwood Road: three‑storey Personal Care Facility, 20 units
• DP001381 – 266 & 268 Bryden Street and 250 Terminal Avenue North: five‑storey Personal Care Facility, 50 units
• Appointment of a Chair for the Design Advisory Panel

The panel accepted Development Permit Application DP001375 for 210 Caledonia Avenue, adding several design recommendations, after an earlier motion to accept it as presented was defeated. It also approved DP001379 at 1850 Boxwood Road and DP001381 at 266/268 Bryden Street and 250 Terminal Avenue North, each with specific recommendations. Angie Boileau was appointed Chair of the Design Advisory Panel for May 2025. All motions carried unanimously.

• DP001375 – 210 Caledonia Ave accepted with recommendations; motion carried unanimously
• DP001375 – 210 Caledonia Ave accepted as presented; motion defeated
• DP001379 – 1850 Boxwood Rd accepted with recommendations; motion carried unanimously
• DP001381 – 266 & 268 Bryden St & 250 Terminal Ave N accepted with recommendations; motion carried unanimously
• Angie Boileau appointed Chair of Design Advisory Panel; motion carried unanimously

Special Council Meeting

The Special Council will consider several enforcement actions for unauthorized construction, including a remedial action requirement for a two‑storey accessory building at 3860 Norwell Drive and bylaw contravention notices for properties on Manzanita Place, Milton Street, Wilgress Road, Kenworth Road, Laguna Way, and Howard Avenue. Council will also vote to adopt the Home Energy Retrofit Financing Program Bylaw 2025 No. 7393, which would launch a city‑wide retrofit financing program. All items require Council approval before staff can proceed.

• Remedial Action Requirement for unauthorized two‑storey accessory building and deck at 3860 Norwell Drive
• Bylaw Contravention Notice for incomplete construction at 1228 Manzanita Place
• Bylaw Contravention Notice for incomplete construction at 223 Milton Street
• Bylaw Contravention Notice for construction started without a permit at 2253 Wilgress Road
• Adoption of Home Energy Retrofit Financing Program Bylaw 2025 No. 7393

The council unanimously adopted the Home Energy Retrofit Financing Program Bylaw 2025 No. 7393 to launch a city retrofit financing program. It also declared the two‑storey accessory building at 3860 Norwell Drive to be in contravention of the Building Bylaw and set remedial actions, including removal of unauthorized work within 60 days. Unanimous motions directed the Corporate Officer to file Bylaw Contravention Notices for properties at 1228 Manzanita Place, 2253 Wilgress Road, 2480 Kenworth Road, 4552 Laguna Way and 63 Howard Avenue for work done without a building permit.

• Adopt Home Energy Retrofit Financing Program Bylaw 2025 No. 7393 (unanimous)
• Declare 3860 Norwell Drive construction in contravention and require removal within 60 days (unanimous)
• File Bylaw Contravention Notice for 1228 Manzanita Place (unanimous)
• File Bylaw Contravention Notice for 2253 Wilgress Road (unanimous)
• File Bylaw Contravention Notice for 2480 Kenworth Road (unanimous)
• File Bylaw Contravention Notice for 4552 Laguna Way (unanimous)
• File Bylaw Contravention Notice for 63 Howard Avenue (unanimous)
• Remove Agenda Item 4(c) Bylaw Contravention Notice – Construction Not Completed (procedural)

Public Hearing

The Nanaimo City Council public hearing scheduled for April 17, 2025 contains no listed agenda items. The document provides only the meeting title and date, with no descriptions, categories, or proposals. As a result, no decisions or discussions are detailed in the agenda.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review the 2024 Annual Financial Statements and discuss the 2025-2029 Financial Plan. The committee is also set to approve funding for the 2026 Pacific Contact festival and the Vancouver Island Slopestyle event, and to consider budget increases for the Japanese-Canadian Memorial Garden and Beban Park projects.

• Review 2024 Annual Financial Statements
• Discuss 2025-2029 Financial Plan
• Approve $20,000 for 2026 Pacific Contact festival
• Approve $4,500 for Vancouver Island Slopestyle event
• Consider $741,000 for Japanese-Canadian Memorial Garden and Beban Park projects

The Finance and Audit Committee recommended that Council increase funding for two cultural projects: $341,000 for the Japanese‑Canadian Memorial Garden and $400,000 for the Beban Park Outdoor Performance and Gathering Space, both drawn from the Strategic Infrastructure Reserve Fund. The motion was carried unanimously. The Committee also approved a $20,000 commitment to host the 2026 Pacific Contact Showcase and a $4,500 grant for the Vancouver Island Slopestyle 2025 event.

• Approved $341,000 increase for Japanese‑Canadian Memorial Garden (unanimous)
• Approved $400,000 increase for Beban Park Outdoor Performance and Gathering Space (unanimous)
• Approved $20,000 commitment to host Pacific Contact Showcase 2026 (unanimous)
• Approved $4,500 grant to Vancouver Island Slopestyle 2025 event (unanimous)
• Approved $30,000 (2025) and $75,000 (2026) increase for contracted public‑space cleanliness services and added a superintendent (unanimous)
• Recommended acceptance of the 2024 Annual Financial Statements (unanimous)
• Adopted amended agenda (unanimous)
• Closed meeting In Camera for charter‑required items (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will present draft Development Permit Area 8 (DPA8) Form and Character Design Guidelines. It will recommend that council direct staff to prepare bylaws amending Zoning Bylaw No. 4500 and Development Procedures and Notification Bylaw 2024 No. 7375 to incorporate the new guidelines. The meeting also includes routine items such as approval of the agenda, adoption of minutes, and a review of upcoming topics and initiatives.

• Presentation of draft DPA8 Form and Character Design Guidelines (multiple attachments).
• Recommendation to amend Zoning Bylaw No. 4500 with updated DPA8 guidelines and related landscape regulation changes.
• Recommendation to amend Development Procedures and Notification Bylaw 2024 No. 7375.
• Upcoming Topics and Initiatives to be introduced by Sheila Gurrie, Director, Legislative Services.
• Adoption of minutes from the March 24 meeting (GPC250324M.pdf).

The Governance and Priorities Committee approved the agenda and adopted the previous meeting minutes unanimously. It unanimously recommended that council direct staff to prepare amendments to Zoning Bylaw No. 4500 and to Development Procedures and Notification Bylaw 2024 No. 7375. The meeting was adjourned by unanimous motion.

• Agenda adopted (unanimous)
• Minutes adopted (unanimous)
• Recommended council direct staff to prepare amendment to Zoning Bylaw No. 4500 (unanimous)
• Recommended council direct staff to prepare amendment to Development Procedures and Notification Bylaw 2024 No. 7375 (unanimous)
• Meeting adjourned (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel will review two development permit applications. One application (DP1376) proposes an 18,000 m² two‑storey data centre at 2090 East Wellington Road. The other application (DP001375) proposes a six‑storey multi‑family residential building with 102 units at 210 Caledonia Street. Staff design comments and attachment packages will be considered for each proposal.

• Development Permit Application DP1376 – 18,000 m² two‑storey data centre at 2090 East Wellington Road
• Development Permit Application DP001375 – six‑storey, 102‑unit residential building at 210 Caledonia Street
• Staff Design Comment documents for DP1376
• Staff Design Comment documents for DP001375

The panel adopted its agenda and the minutes from the April 27 meeting unanimously. It approved Development Permit Application DP001376 for 2090 East Wellington Road, adopting a list of design recommendations (motion carried, opposed by Marta Kubacki). The panel voted to return Development Permit Application DP001375 for 210 Caledonia Avenue to a future meeting for further discussion (unanimous). The meeting was adjourned unanimously.

• Adopted agenda (unanimous)
• Adopted minutes from April 27 meeting (unanimous)
• Accepted DP001376 – 2090 East Wellington Rd as presented with recommendations (motion carried, opposed by Marta Kubacki)
• Returned DP001375 – 210 Caledonia Ave to panel for further discussion (unanimous)
• Adjourned meeting at 7:26 p.m. (unanimous)

Public Safety Committee

The committee will adopt the agenda and the minutes from the February 12 meeting. It will receive the 2024 Public Safety Committee Annual Report and the council‑adopted initiative themes for 2025. Presentations include the Public Safety Department 2024 Overview, a verbal report on the Departure Bay Neighbourhood Safety Audit 2025, and a discussion of RCMP Nanaimo Detachment priorities for 2025. The meeting concludes with a question period before adjournment.

• Adoption of agenda
• Adoption of minutes (PS250212M.pdf)
• Presentation: Public Safety Department 2024 Overview (PWPT_PSC_20250212_PublicSafetyDepartment2024Overview.pdf)
• Verbal report: Departure Bay Neighbourhood Safety Audit 2025 (Departure Bay Neighbourhood Safety Audit 2025.pdf)
• Discussion: RCMP Nanaimo Detachment priorities for 2025

The Public Safety Committee unanimously adopted the meeting agenda. It also approved the minutes from the February 12, 2025 meeting. The committee then moved to adjourn, which passed unanimously at 5:11 p.m.

• Adopted agenda (motion carried unanimously)
• Adopted minutes of Feb 12, 2025 meeting (motion carried unanimously)
• Adjourned meeting at 5:11 p.m. (motion carried unanimously)

Nanaimo Performing Arts Guild

The Nanaimo Performing Arts Guild will discuss appointing a chair and review painting and flooring options for the Old Victoria Arts Centre. The meeting also covers the appointment of a site liaison and a verbal update on donated seating.

• Appointment of Chair position
• Verbal update on painting and flooring options at Old Victoria Arts Centre
• Verbal update on offer of donated seating at Old Victoria Arts Centre
• Appointment of Site Liaison Position at Old Victoria Arts Centre
• Adoption of minutes from March 4, 2025

The Nanaimo Performing Arts Guild appointed Wendy Wearne as Chair (term ends 2026‑DEC‑16) and James D. Dean as Site Liaison for the Old Victoria Arts Centre. It directed Dean to work with staff on lighting repairs and upgrades and asked staff to promote the centre as a bookable space. The Guild deferred the donated seating offer to the May 13 meeting and scheduled a centre tour and a special workshop to develop a business plan. All motions passed unanimously.

• Appointed Wendy Wearne as Chair (term ends 2026‑DEC‑16) – unanimous
• Appointed James D. Dean as Site Liaison (6‑month contract starting 2025‑APR‑04) – unanimous
• Deferred consideration of donated seating to the 2025‑MAY‑13 meeting – unanimous
• Directed James D. Dean to work with staff on OV lighting repairs/updates and report back – unanimous
• Requested staff to review promotion of the Old Victoria Arts Centre as a bookable space – unanimous
• Requested staff to schedule a tour of the OV before the 2025‑MAY‑13 meeting – unanimous
• Requested a special workshop between 2025‑MAY‑13 and 2025‑JUN‑10 to draft a business plan for the OV – unanimous

Regular Council Meeting

Council will approve the 2024 operating surplus allocation, distributing funds to the General Fund, RCMP Contract Reserve, General Financial Stability Reserve, Special Initiatives Reserve, and the Sewer Fund. The council will also direct staff to increase the Loudon Park improvement budget by $1,876,373 using the Special Initiatives Reserve. Additional items include endorsement of Westwood Lake Park signage, a heritage alteration permit for 35 Front Street, and a liquor licence application for Unit 201‑70 Commercial Street.

• Approve $7,795,983 surplus allocation: $1,411,438 RCMP Contract Reserve, $1,094,545 General Financial Stability Reserve, $5,290,000 Special Initiatives Reserve, $342,240 Sewer Reserve
• Increase Loudon Park improvement budget by $1,876,373 from the Special Initiatives Reserve
• Endorse blue colour palette for Westwood Lake Park wayfinding signage
• Issue Heritage Alteration Permit No. HAP00031 for minor exterior changes at 35 Front Street
• Recommend approval of Liquor Licence Application No. LA158 for Unit 201‑70 Commercial Street

Council approved a $6,169,373 increase to the Loudon Park improvements budget, funded by $4,000,000 from the Special Initiatives Reserve and $2,169,373 from the Strategic Infrastructure Reserve Fund, and the motion carried. The council also approved several permits and bylaws, including a heritage alteration permit for 35 Front Street, a liquor primary licence for 201‑70 Commercial Street, and a development permit for 1810 Fremont Road, all unanimously. The Miscellaneous Bylaws Repeal Bylaw 2025 No. 7352 passed all three readings unanimously. Additional actions included adopting the Housing Agreement Bylaw for a shelter at 11 Dancer Road and providing letters of support to various community groups, all approved unanimously.

• Approved $6.17M Loudon Park budget increase (motion carried)
• Issued Heritage Alteration Permit No. HAP00031 for 35 Front Street (unanimous)
• Recommended approval of Liquor Licence Application LA158 for 201‑70 Commercial Street (unanimous)
• Issued Development Permit No. DP1365 for 1810 Fremont Road (unanimous)
• Directed staff to hold a public hearing for Covenant Amendment Application CA19 at 6340 McRobb Avenue (motion carried)
• Adopted Housing Agreement Bylaw 2025 No. 7394 for shelter at 11 Dancer Road (unanimous)
• Passed Miscellaneous Bylaws Repeal Bylaw 2025 No. 7352 first, second, and third readings (unanimous)
• Approved letter of support to Italian Society Felice Cavallotti Lodge for Legacy Fund grant (unanimous)

Special District 68 Sports Field and Recreation Committee

The Special District 68 Sports Field and Recreation Committee agenda for April 4, 2025 contains no listed items, descriptions, or decisions. It appears to be a procedural placeholder without specific agenda entries.

Board of Variance

The Board of Variance will meet to adopt minutes from a previous meeting and consider a request to increase the maximum height of an accessory building from 4.5 meters to 7.01 meters.

• Adoption of minutes from March 6, 2025 meeting
• Variance request for 3524 Wiltshire Drive (increase from 4.5m to 7.01m)

The board adopted the agenda and the previous meeting minutes, each motion carried unanimously. After a presentation on Application BOV00785 for 3524 Wiltshire Drive, the board heard public comment. The board then moved to deny the application because undue hardship was not demonstrated, and the motion carried unanimously. The meeting was adjourned unanimously.

• Adopt agenda (unanimously)
• Adopt minutes of 2025‑Mar‑06 meeting (unanimously)
• Deny Application BOV00785 at 3524 Wiltshire Drive (unanimously)
• Adjourn meeting (unanimously)

Nanaimo Performing Arts Guild

The Nanaimo Performing Arts Guild meeting scheduled for April 1, 2025 contains no specific agenda items. The agenda appears to be a placeholder with no decisions, proposals, or discussions recorded. No contracts, rezoning, ordinances, or fee changes are mentioned.

Design Advisory Panel Meeting

The panel will hear presentations on three development permit applications. The proposals include a six‑storey personal‑care facility with 42 units at 1435 Cranberry Avenue, a two‑building townhouse project with five units at 415 Prideaux Street, and a 12‑building townhouse project with 42 units at 200 Hansen Road. The meeting will consider staff design comments and attachment packages for each application.

• DP001359 – 1435 Cranberry Avenue: six‑storey Personal Care Facility, 42 units
• DP001377 – 415 Prideaux Street: two‑building townhouse development, 5 units
• DP001378 – 200 Hansen Road: twelve‑building townhouse development, 42 units

The Design Advisory Panel adopted its agenda and the minutes from the March 13 meeting, both unanimously. It then accepted three development permit applications: DP001359 at 1435 Cranberry Avenue, DP001377 at 415 Prideaux Street (with a condition to submit a revised landscape plan), and DP001378 at 200 Hansen Road. The meeting was adjourned unanimously.

• Adopt agenda (unanimous)
• Adopt minutes from March 13 meeting (unanimous)
• Accept Development Permit Application DP001359 – 1435 Cranberry Avenue (unanimous)
• Accept Development Permit Application DP001377 – 415 Prideaux Street with condition to return revised landscape plan (unanimous)
• Accept Development Permit Application DP001378 – 200 Hansen Road (unanimous)
• Adjourn meeting (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing a proposed monitoring process for the City Plan to engage staff, partners, and the public. The committee will also receive a Phase One Baseline Assessment Report for the Woodgrove Area Plan.

• Proposed City Plan monitoring process for public and stakeholder engagement
• Woodgrove Area Plan Phase One Baseline Assessment Report update

The Governance and Priorities Committee adopted its agenda and the minutes from the Dec. 9, 2024 meeting unanimously. It directed staff to add the “City Plan Review Project” to the July 14, 2025 agenda. The committee also unanimously recommended that Council endorse in principle the proposed City Plan monitoring process.

• Adopted agenda (unanimous)
• Adopted minutes from Dec. 9, 2024 meeting (unanimous)
• Directed staff to add “City Plan Review Project” to July 14, 2025 agenda (unanimous)
• Recommended Council endorse in principle the City Plan monitoring process (unanimous)
• Adjourned meeting at 1:34 p.m. (unanimous)

Mayor's Leaders' Table

The Mayor's Leaders' Table will meet to discuss coordinated strategic planning for Nanaimo's key institutions. The body will also review and discuss a draft of the Mid-Island Strategic Vision Charter.

• Presentation by Colin Stansfield on Coordinated Strategic Planning for Nanaimo's Key Institutions
• Review and discussion of the Mid-Island Strategic Vision (Charter) draft

The table unanimously adopted the amended agenda and the minutes from the Dec 13 2024 meeting. No substantive policy decisions were made; the discussion focused on strategic planning and a possible Director of Housing position. The meeting was adjourned at 10:01 a.m.

• Adopted amended agenda (unanimous)
• Adopted minutes of Dec 13 2024 meeting (unanimous)
• Adjourned meeting at 10:01 a.m. (unanimous)

Public Hearing

The agenda for the Nanaimo public hearing on March 20, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the document. The meeting appears to be a placeholder without substantive content.

Finance and Audit Committee Meeting

The Finance and Audit Committee will recommend that Council approve the allocation of the 2024 operating surplus, totaling $7,795,983, to various reserves. It will also recommend increasing the Loudon Park improvement budget by $6,169,373, funded from the Special Initiatives Reserve and the Strategic Infrastructure Reserve Fund. Additional items include a presentation of the 2026‑2030 Project Plan and reports on tariff impacts and 2024 budget carryforwards.

• Recommendation to allocate the 2024 operating surplus: $1,411,438 to RCMP Contract Reserve, $1,094,545 to General Financial Stability Reserve, $5,290,000 to Special Initiatives Reserve (total $7,795,983).
• Recommendation to increase Loudon Park improvement budget by $6,169,373 ($4,000,000 from Special Initiatives Reserve and $2,169,373 from Strategic Infrastructure Reserve Fund).
• Presentation of the 2026‑2030 Project Plan (PowerPoint).
• Report on retaliatory tariffs between Canada and the United States and their impact on the city’s supply chain.
• Report on 2024 budget carryforwards to 2025.

The Finance and Audit Committee recommended a $1,876,373 increase to the Loudon Park improvements budget, which Council approved despite opposition from the mayor. The committee also unanimously recommended allocating the 2024 operating surplus of $7,795,983 to various reserves. The agenda and minutes were adopted unanimously. No public questions were received.

• Agenda adopted as amended – motion carried unanimously
• Minutes of Feb 19, 2025 meeting adopted – motion carried unanimously
• Recommend Council allocate 2024 surplus: $7,795,983 to General Fund reserves and $342,240 to Sewer Fund – motion carried unanimously
• Motion to increase Loudon Park budget by $1,876,373 (Special Initiatives Reserve) defeated; opposed: Mayor Krog, Councillors Eastmure, Manly, Perrino
• Motion to increase Loudon Park budget by $1,876,373 (Special Initiatives Reserve) carried; opposed: Mayor Krog
• No public questions received during question period

Regular Council Meeting

Council will discuss a development variance permit for 5515 Godfrey Road, adopt the Home Energy Retrofit Financing Program Bylaw 2025 No. 7393 through three readings, and review a proposed 31 m telecommunications tower at 6675 Mary Ellen Drive. The meeting also includes a Housing Agreement Bylaw for a shelter at 11 Dancer Road and adoption of two Council Procedure Bylaw amendments.

• Development Variance Permit DVP474 – lot depth variance at 5515 Godfrey Road
• Home Energy Retrofit Financing Program Bylaw 2025 No. 7393 – first, second, and third readings
• Proposed 31 m telecommunications facility at 6675 Mary Ellen Drive – letter of concurrence
• Housing Agreement Bylaw 2025 No. 7394 for residential shelter at 11 Dancer Road – readings and covenant registration
• Council Procedure Bylaw Amendment 2025 No. 7272.05 – adoption

Design Advisory Panel Meeting

The Design Advisory Panel will consider two development permit applications. The first, DP001372 at 3400 Barrington Road, proposes a multi‑family building with 102 rental units. The second, DP001373 at 6055 Turner Road and 6045 Linley Valley Drive, proposes a mixed‑use project with 106 residential units and 139 m² of commercial space across two buildings. The panel will review staff design comments and attachment packages for each application.

• DP001372 – 3400 Barrington Road: multi‑family development, 102 rental units
• DP001373 – 6055 Turner Road & 6045 Linley Valley Drive: mixed‑use development, 106 residential units and 139 m² commercial space

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will meet to review minutes, receive a presentation on parking and curbside management challenges, and hear verbal updates on accessible parking bylaws, park signage, and local grants.

• Presentation on parking and curbside management accessibility
• Verbal update on accessible parking bylaw changes
• Verbal update on Westwood Lake Park wayfinding signage
• Verbal update on Leisure Economic Access Pass (LEAP)
• Verbal update on Local Community Accessibility Grant

Governance and Priorities Committee

The agenda for the Nanaimo Governance and Priorities Committee meeting on March 10, 2025 contains no listed items. The document only includes generic headings, a video placeholder, and system metadata. No decisions, proposals, or public hearings are identified.

Board of Variance

The Board of Variance will review two applications to modify zoning requirements. The first application (BOV00783) seeks to reduce the required side‑yard setback at 455 Watfield Avenue from 4.0 m to 1.55 m for a single residential dwelling. The second application (BOV00784) seeks to reduce the required separation distance between a principal building and an accessory building at 1018 Shelby Ann Avenue from 3.0 m to 1.39 m to permit an accessory dwelling unit. The board will vote on these variance requests after presentations.

• BOV00783 – 455 Watfield Ave: reduce side‑yard setback from 4.0 m to 1.55 m
• BOV00784 – 1018 Shelby Ann Ave: reduce separation distance from 3.0 m to 1.39 m

Special Nanaimo Performing Arts Guild

The Special Nanaimo Performing Arts Guild meeting on March 4, 2025 will review orientation materials, discuss the background of the Old Victoria Arts Centre at 25 Victoria Road, and consider a draft 2025 key‑date calendar. The board will also vote to appoint a Chair and an Alternate Chair for a term ending December 16, 2026. A procedural motion will be considered to close part of the meeting to the public under the Community Charter.

• Introduction of guild members by Nikolina Vracar, Deputy Corporate Officer
• Committee orientation and review of Terms of Reference, Conflict of Interest Guidelines, and Code of Conduct Bylaw 2022 No. 7348
• Background presentation on 25 Victoria Road/Old Victoria Arts Centre by Adrienne Mercer Breen, Manager, Culture and Special Events
• Review of draft 2025 Key Date Calendar
• Selection of Chair and Alternate Chair for the guild term ending 2026‑DEC‑16

Regular Council Meeting

Nanaimo City Council will review a development permit for multi-family housing and a rezoning request for 878 Park Avenue. The meeting includes a report on 2024 public safety priorities and a financial update from the Vancouver Island Conference Centre.

• Development Permit DP1364 for multi-family residential development at 1960 Mountain Vista Drive
• Zoning Amendment Bylaw 2023 No. 4500.206 to rezone 878 Park Avenue from R10 to R6
• Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.23 regarding short-term rental violation fines
• Financial Plan Amendment Bylaw 2025, No. 7371.02 to amend the 2024–2028 Financial Plan
• 2024 Public Safety Committee Annual Report for 2025 priority setting

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The panel will consider proposals for townhouse and multi-family residential buildings.

• Development Permit DP001366: 80 dwelling units in 20 townhouse buildings at 5300 Tanya Drive
• Development Permit DP001371: 116-unit multi-family development in a six-storey building at 55, 65, 69 & 73 Prideaux Street

Regular Council Meeting

The Nanaimo City Council will consider a series of consent items, including endorsement of the Design Commercial phasing plan for the 2026‑2030 Financial Plan, funding for the Restorative Justice Program, and several heritage grant allocations. The meeting also includes appointments to external boards and design advisory panels, and three bylaw amendment readings on short‑term rental fines, delegation of authority, and procedural rules. A motion will be moved to close part of the meeting to the public under the Community Charter.

• Endorse Design Commercial phasing plan for inclusion in the 2026‑2030 Financial Plan
• Approve 5‑year Restorative Justice Program operating grant of $150,000 for 2025 with 2% annual increases
• Heritage Façade Grant of $8,137.50 for 437 Fitzwilliam Street building
• Bowen Road Bike Lane Expansion project approved for $1,900,000 ( $1,140,000 from Active Transportation Fund, $760,000 from Growing Communities Reserve)
• Short‑Term Rental Bylaw Notice Enforcement Amendment – first, second, and third readings

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Special Council Meeting

The Special Council will consider eight separate Bylaw Contravention Notices for construction that began without a building permit. Each notice seeks Council direction to have the Corporate Officer file the notice with the Land Title and Survey Authority under Section 57 of the Community Charter. The properties involved are 624 Victoria Road, 312 Pine Street, 380 Wakesiah Avenue, 5451 Mildmay Road, 1011 Old Victoria Road, 445 Kennedy Street, and 113 Linmark Way (dwelling and accessory buildings).

• Bylaw Contravention Notice for 624 Victoria Road (illegal construction)
• Bylaw Contravention Notice for 312 Pine Street (illegal construction)
• Bylaw Contravention Notice for 380 Wakesiah Avenue (illegal construction)
• Bylaw Contravention Notice for 5451 Mildmay Road (illegal construction)
• Bylaw Contravention Notice for 113 Linmark Way (dwelling and accessory buildings, illegal construction)

Finance and Audit Committee Meeting

The Finance and Audit Committee will review multiple grant applications and funding allocations, including a $1.9 million request for the Bowen Road Bike Lane Expansion. It will also consider heritage façade and home grants for properties on Fitzwilliam and Milton Streets, and a $150,000 operating grant for the Restorative Justice Program with a 2% annual increase. Additional items include a proposal to apply for Canada Housing Infrastructure Fund funding for the Millstone Trunk North Sewer System Project.

• Active Transportation Fund – Capital Project Stream grant: $1,140,000 plus $760,000 from Growing Communities Reserve Fund for Bowen Road Bike Lane Expansion (total $1,900,000)
• Heritage Façade Grant of $8,137.50 for the Rawlinson & Glaholm Grocers building at 437 Fitzwilliam Street
• Heritage Home Grant of $2,500 for the Milton Street Bungalow at 469 Milton Street
• Restorative Justice Program operating grant: $150,000 for 2025 with a 2% annual increase through 2029
• Canada Housing Infrastructure Fund application for the Millstone Trunk North Sewer System Project

Design Advisory Panel Meeting

The Design Advisory Panel will meet to review two development permit applications: a multi-family residential townhouse project at 2453 Labieux Road and a distribution centre at 200 Tenth Street. The panel will also adopt the minutes from the previous meeting held on January 23, 2025.

• Review of Development Permit Application No. DP001367 at 2453 Labieux Road
• Review of Development Permit Application No. DP001370 at 200 Tenth Street
• Adoption of minutes from the January 23, 2025 meeting (DAP250123M.pdf)

Public Safety Committee

The Public Safety Committee will hear several presentations, including a highlight of the Save Our Streets Communities Driving Change Forum, the RCMP Nanaimo Detachment's 2024‑2025 priorities, Nanaimo Fire Rescue's priorities for 2025, and an overview of the Public Safety Department's 2024 activities. A report on the Community Resilience Early Warning System (CREWS) will also be presented. No formal decisions are listed on the agenda.

• Save Our Streets Communities Driving Change Forum Highlights
• RCMP Nanaimo Detachment Priorities 2024‑2025
• Nanaimo Fire Rescue Priorities for 2025
• Public Safety Department 2024 Overview
• Community Resilience Early Warning System (CREWS) report

Governance and Priorities Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Mayor's Leaders' Table

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Board of Variance

The agenda for the Nanaimo Board of Variance meeting on 2025-02-06 contains no listed items or decisions. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are recorded. The document appears to be a placeholder without substantive content.

Special Nanaimo Performing Arts Guild

The Special Nanaimo Performing Arts Guild will introduce its members and review orientation materials. It will hear a background presentation on the Old Victoria Arts Centre at 25 Victoria Road. The board will consider a draft 2025 key‑date calendar and vote to appoint a Chair and an Alternate Chair for terms ending December 2026.

• Introduction of Guild members by Deputy Corporate Officer
• Committee orientation and meeting‑procedure documents (terms of reference, conflict‑of‑interest policy, Bylaw No. 7348)
• Background presentation on 25 Victoria Road/Old Victoria Arts Centre
• Review of draft 2025 Key Date Calendar
• Selection of Chair and Alternate Chair for the Guild (terms to 2026‑DEC‑16)

Regular Council Meeting

The regular council meeting will be held in camera and will approve the agenda, minutes, and the mayor's report. Council will consider several development variance permits, a telecommunications tower request, housing target progress, grant applications, and three readings of a financial plan amendment bylaw. Decisions will be recorded on the agenda items listed.

• Development Variance Permit No. DVP473 – height increase for the Nanaimo Cancer Centre at 1200 Dufferin Crescent
• Development Variance Permit No. DVP470 – lot‑depth reduction for a boundary‑adjustment subdivision at 290 Vancouver Avenue
• Development Permit No. DP1369 – over‑height fences and retaining walls at 2355 Kenworth Road
• Proposed 63 m telecommunications facility at 4600 Hammond Bay Road (Telus request)
• 2024‑2028 Financial Plan Amendment Bylaw 2025, No. 7371.02 – first, second and third readings

Governance and Priorities Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a mixed-use project. The proposal includes residential, commercial, and institutional spaces across four buildings.

• Development Permit Application No. DP001361 for 564 Fifth Street & 502 Howard Avenue
• Proposed 358 multi-family residential dwelling units
• Proposed 205m2 of commercial space
• Proposed 1,605m2 of institutional space

Regular Council Meeting

Council will consider a new bylaw to reduce unnecessary emergency responses by adding fees and fines for excessive false alarms. The meeting includes the adoption of the 2025–2029 Financial Plan and a variety of planning updates. Council will also review a development variance for an accessory building at 395 Chesterlea Avenue.

• False Alarm Bylaw 2025, No. 7392 and associated fee/fine amendments
• Financial Plan Bylaw 2024, No. 7389 (2025–2029 Financial Plan)
• Development Variance Permit No. DVP469 for a second storey addition at 395 Chesterlea Avenue
• Endorsement of the Concept Plan for 933 Park Avenue
• Freedom of the City Award presentation to John Ruttan

Public Hearing

The Nanaimo City Council will hold a public hearing on January 16, 2025. No specific agenda items or proposals are listed in the agenda. The meeting appears to be procedural with no detailed items provided.

Finance and Audit Committee Meeting

The agenda for the Nanaimo Finance and Audit Committee meeting on January 15, 2025 contains no listed agenda items. The document only shows generic placeholders and no decisions, proposals, or discussions are identified.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The panel will discuss the design of a proposed mini storage facility and a multi-family residential complex.

• DP001362: Proposed 3,639m2 mini storage facility with 118m2 office and caretakers suite at 1044 Old Victoria Road
• DP001364: Proposed multi-family residential development with 4 buildings and 93 dwelling units at 1960 Mountain Vista Drive

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will adopt the agenda and minutes, receive several presentations, and discuss updates. Presentations include Dr. Adam Hoverman's talk on social prescribing and a Transportation 2025 Workplan overview. Additional updates cover the internal communications style guide, the city statement on accessibility, equity and inclusion, and the Inclusion BC Everybody Belongs conference. The meeting will conclude with other business, a question period, and adjournment.

• Presentation: Dr. Adam Hoverman – Social Prescribing in Nanaimo
• Presentation: Transportation 2025 Workplan (Jamie Rose, Manager, Transportation)
• Verbal update: Internal Style Guide for Internal and External Communications (Dale Burgos)
• Verbal update: City Statement on Accessibility, Equity and Inclusion (Dale Burgos)
• Verbal update: Inclusion BC Everybody Belongs Conference (Darcie Osborne)

Board of Variance

The Board of Variance has scheduled a meeting for January 2, 2025, to hear applications regarding zoning and land use variances. The agenda details are currently unavailable.

• Board of Variance meeting scheduled
• Applications regarding zoning and land use variances
• Meeting date: January 2, 2025