Newmarket public meetings in 2021

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically to review routine reports and discuss several operational items. The board will consider a community fridge partnership, proposed room rental rate increases for 2022, and a draft strategic plan framework. A closed session is scheduled for labour relations or employee negotiations.

• Community Fridge Partnership report
• Room Rental Rate Increases with 2022 Draft Rate Schedule
• Draft Strategic Plan Framework
• Strategic Operations Report for November 2021
• Closed session under Public Libraries Act for labour relations

The Newmarket Public Library Board endorsed a Community Fridge Partnership with the Newmarket Food Pantry, allowing the first fridge to be placed in front of the library. The board also received a report on room rental rate increases but deferred setting film-site rates pending further review. All motions were carried unanimously.

• Endorsed Community Fridge Partnership with Newmarket Food Pantry (carried)
• Received room rental rate increase report; deferred film-site rates for further review (carried)
• Approved November 17, 2021 minutes and Strategic Operations Report (carried)
• Approved closed session minutes from Jan 20, May 19, Jun 16, Jul 12, Sep 15, 2021 (carried)
• Received 2022 economic adjustments report for non-union employees (carried)

Council - Electronic

Newmarket Council is meeting electronically to consider a consent agenda that includes final approval of the 2022 draft operating and capital budgets, adoption of the Dismantling Anti-Black Racism Task Force final report, and a motion requesting a new environmental assessment for the Bradford Bypass. The meeting also covers routine approvals of minutes, fees, rates, and several sole-source contracts.

• 2022 Operating Budget: $141,586,665 total expenditures, including $70,751,406 for Town purposes and $20,291,000 for water rates
• Capital Spending Authority of $89,704,000 (2022-2024+)
• Zoning By-law Amendment for 281 Main Street North
• Sole source purchase of 7 solar radar speed boards for $36,190 USD
• Request for updated Class Environmental Assessment for Bradford Bypass

Council approved the draft 2022 operating budget of $141,586,665 and established a capital spending authority of $89,704,000. Council also adopted the Newmarket Dismantling Anti-Black Racism Task Force Final Report, directing staff to develop an implementation plan by Q2 2022. Several other items were approved, including zoning amendments, fee schedules, and a request for a new environmental assessment for the Bradford Bypass.

• Approved 2022 operating budget of $141,586,665
• Established capital spending authority of $89,704,000
• Adopted Dismantling Anti-Black Racism Task Force Final Report, directing implementation plan by Q2 2022
• Approved zoning by-law amendment at 281 Main Street North
• Approved 2022 fees, water/wastewater rates, stormwater rates, and building permit fees
• Approved $36,190 USD for seven solar radar speed boards
• Requested updated environmental assessment for Bradford Bypass
• Directed no parking tickets on Christmas Eve and New Year's Eve

Committee of the Whole - Electronic

The Committee of the Whole is reviewing the 2022 draft operating and capital budgets, along with several related fee and rate schedules, and will forward them to Council for final approval on December 13. The committee is also receiving final reports on anti-Black racism, asset management, and hydro revenue, and will hear deputations on the Bradford Bypass.

• 2022 Draft Operating Budget of $141,586,665, including $70,751,406 for Town purposes and $20,291,000 for water rates
• Capital Spending Authority of $89,704,000 for 2022-2024 and beyond
• Approval of 2022 fees and charges for general, water/wastewater, stormwater, building permits, and development/infrastructure
• Zoning by-law amendment for 281 Main Street North
• Hydro revenue review: demand payment of $22 million promissory note from Newmarket-Tay Hydro Inc.

The Committee of the Whole approved the draft 2022 operating budget of $141,586,665 and a capital spending authority of $89,704,000, forwarding both to the December 13 Council meeting for final approval. Council also received the Dismantling Anti-Black Racism Task Force final report and directed staff to develop an implementation plan by Q2 2022. It endorsed the Asset Management Plan and its 15 recommendations, and approved a motion requesting the Province conduct an updated environmental assessment for the Bradford Bypass.

• Approved draft 2022 operating budget of $141,586,665 and capital spending authority of $89,704,000, forwarded to Council for final approval on Dec 13, 2021
• Received Dismantling Anti-Black Racism Task Force final report; directed staff to develop an implementation plan by Q2 2022 and extend the task force's mandate
• Endorsed Asset Management Plan Executive Summary – Core Assets and approved its 15 recommendations
• Approved motion requesting Province conduct an updated Class Environmental Assessment for the Bradford Bypass, or a Federal Impact Assessment
• Approved zoning by-law amendment for 281 Main Street North and extended draft plan of subdivision approval by three years
• Approved 2022 fees, water/wastewater rates, stormwater rates, and building permit fees, effective January 1, 2022
• Approved permanent implementation of Central York Fire Services Cost Recovery Program effective January 1, 2022
• Approved transferring Newmarket-Tay Power investment income to the Asset Replacement Fund and demanding payment of $22 million promissory note

Site Plan Review Committee

The Site Plan Review Committee is considering an application for site plan approval to redevelop 1240 Twinney and 1250 Davis Drive with four additional retail buildings and a gas bar. The committee will receive a presentation from Rice Group and may vote to approve the application in principle, directing staff to continue technical review.

• Application for Site Plan Approval for 1240 Twinney & 1250 Davis Drive (File D11-NP-21-19)
• Proposal includes four retail buildings and an associated gas bar
• Presentation by Michael Mendes and Aarthi Thaya of Rice Group
• Recommendation to approve in principle and continue technical review

The committee received the site plan application for 1240 Twinney and 1250 Davis Drive and approved it in principle, allowing staff to continue technical review. The approval includes a condition that the applicant open the secondary intersection by March 1, 2022, or return to the January 2022 meeting for review. The motion was carried unanimously.

• Approved in principle site plan application D11-NP-21-19 for four retail buildings and a gas bar (carried)
• Directed staff to continue technical review for conformity with zoning and policies (carried)
• Required applicant to open secondary intersection by March 1, 2022, or return to January 2022 meeting (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting electronically to handle routine business: approving the November 3, 2021 minutes, receiving sub-committee reports, and hearing updates on parking, staff, and finances. No major decisions or public hearings are listed on the agenda.

• Approval of November 3, 2021 meeting minutes
• Sub-committee reports: Street Events, Advertising, Website
• Parking update
• Staff update including financial update and Financial Incentive Program Staff Working Group update

The Main Street District BIA Board approved a $1,695 invoice for the 2022 Tourism Oriented Directional Signing (TODS) Program on Highway 404. Members also discussed winter and 2022 event planning, parking updates, and leasable space on Main Street. No other formal decisions were made.

• Approved $1,695 TODS Program invoice for 2022 (carried)
• Approved minutes of November 3, 2021 meeting (carried)
• Adjourned meeting at 9:42 AM (carried)

Council Workshop - Electronic

This is an electronic Council Workshop where no formal decisions will be made. The sole agenda item is a presentation on traffic calming by the Manager of Transportation Services, followed by informal discussion.

• Presentation on traffic calming by Mark Kryzanowski, Manager, Transportation Services
• Workshop streamed live from Municipal Offices, 395 Mulock Drive, Newmarket

The Council Workshop was an informal discussion session with no decisions made. Council received a presentation on traffic calming measures, including an overview of existing programs, data on traffic and collisions, and next steps for 2022. The presentation was received by a motion that carried.

• Received traffic calming presentation (carried)

Audit Committee

The Audit Committee is meeting to review management letter points and the 2021 audit service plan. The committee will also discuss its role in external auditor appointments and receive an update on internal audit activities.

• Review of 2020 Management Letter Points regarding IT and non-IT matters
• Receipt of the 2021 Newmarket Audit Plan
• Discussion of the committee's role in external auditor appointment
• Update on Internal Audit

The Audit Committee received the 2021 Audit Service Plan from Deloitte and an update on internal audit services from York Region. The committee also received a review of 2020 management letter points. In closed session, the committee received legal advice regarding the process for recommending the appointment of the external auditor. The minutes from the June 15, 2021 meetings were approved.

• Approved the June 15, 2021 Audit Committee meeting minutes, as amended.
• Approved the June 15, 2021 Audit Committee (Closed Session) minutes.
• Received the Review of 2020 Management Letter Points.
• Received the 2021 Audit Service Plan.
• Resolved into Closed Session to discuss the Audit Committee's role in the external auditor appointment.
• Received legal advice in Closed Session regarding the processes and legal aspects of recommending the appointment of the Auditor.

Council - Electronic

Newmarket Council is meeting electronically to consider a range of items, including adopting an Official Plan Amendment for the Upper Canada Mall Master Plan, approving the 2022 preliminary draft tax-supported operating budget, and enacting several by-laws for fees and charges. The agenda also includes decisions on the Mulock Drive multi-use path design, Jordanray Boulevard parking changes, and a new off-street parking permit program. Several items are deferred, including the Shining Hill Official Plan Amendment, and closed session matters are scheduled.

• Adopt Official Plan Amendment No. 30 for Upper Canada Mall Master Plan (17600 Yonge Street)
• Approve 2022 preliminary draft tax-supported operating budget
• Allocate $370,000 for detailed design of Mulock Drive multi-use path
• Approve parking amendments on Jordanray Boulevard
• Adopt off-street parking permit program

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is holding a routine meeting via Zoom. The agenda includes approval of the October 21, 2021 minutes, financial and museum reports, and updates from the Friends of the Museum. No specific decisions or proposals are listed beyond standard procedural items.

• Approval of minutes from October 21, 2021
• Financial report
• Museum report
• Friends of the Museum report

The Elman W. Campbell Museum Board approved its October 21, 2021 minutes as amended, and received the Museum Report and Friends of the Museum Report. The board discussed a donation for a grave marker for former volunteer Jim Nuttall, but was told museum funds cannot be used for that purpose. The financial report was unavailable due to a software issue.

• Approved the October 21, 2021 minutes as amended (moved by Billie Locke, seconded by Councillor Morrison).
• Received the Museum Report (moved by Ron Atkins, seconded by Billie Locke).
• Received the Friends of the Museum Report (moved by Councillor Morrison, seconded by Ron Atkins).

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive an update on the Making Main Street Accessible audit, review a site plan application for 1240 Twinney and 1250 Davis Dr, and discuss accessibility items including parking at Upper Canada Mall and universal washrooms. The agenda also includes approval of previous minutes and chair updates.

• Presentation on Making Main Street Accessible audit update
• Site plan application review for 1240 Twinney and 1250 Davis Dr (Rice Group Phase 2)
• Discussion of accessible parking at Upper Canada Mall
• Update on Canada's Accessibility Enabling Fund
• Universal washrooms at York Region Annex

The Accessibility Advisory Committee received an update on Main Street business accessibility audits and discussed plans for spring 2022 audits and patio program enhancements. The Committee recommended that the Site Plan Application Accessibility Checklist be updated to reflect new Accessibility for Ontarians with Disabilities (AODA) standards. The Committee also approved the minutes from September 16, 2021, and the 2022 schedule of meetings.

• Received the presentation on the Making Main Street Accessible - Audit Update.
• Approved the Accessibility Advisory Committee Meeting Minutes of September 16, 2021.
• Recommended that the Site Plan Application Accessibility Checklist be updated to reflect new AODA standards.
• Approved the 2022 schedule of meetings for the Accessibility Advisory Committee.
• Adjourned the meeting at 11:40 AM.

Committee of Adjustment

The Committee of Adjustment is meeting to hear three minor variance applications for properties in Newmarket. The agenda includes public notices, conflict of interest declarations, and approval of previous minutes. No appeals have been filed.

• Minor Variance D13-A29-21: 80 Williamson Family Hollow, applicant Asif Janjua
• Minor Variance D13-A30-21: 948 Srigley Street, applicant Akindele Akinwole
• Minor Variance D13-A31-21: 334 Savage Road, applicants Asgari & Charkhinejad (deferral report)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically to adopt minutes, review the October strategic operations report, approve a bank transfer, and receive third-quarter financial statements. The board will also hear a presentation from a strategic planning consultant and review its action tracking list. The meeting is largely routine administrative business.

• Adoption of October 20, 2021 board minutes
• Strategic Operations Report for October 2021
• Library bank transfer approval
• Third Quarter Financial Statements review
• Strategic Planning Consultant Presentation

The Newmarket Public Library Board met electronically on November 17, 2021. The board adopted the regular, closed session, and consent agendas, then approved the consent agenda items, which included the October meeting minutes, the October Strategic Operations Report, a library bank transfer, and third-quarter financial statements. Board members participated in a digital whiteboard exercise on the draft strategic plan and received the action tracking list. The meeting adjourned at 7:07 pm.

• Adopted the regular, closed session, and consent agendas (Motion 21-11-233).
• Approved and adopted consent agenda items: October 20, 2021 minutes, October Strategic Operations Report, library bank transfer, and third-quarter financial statements (Motion 21-11-234).
• Received the Library Board Action Tracking List as presented (Motion 21-11-235).
• Adjourned the meeting at 7:07 pm (Motion 21-11-236).

Committee of the Whole - Electronic

The Committee of the Whole is reviewing several reports and recommendations, including two significant official plan amendments for the Shining Hill and Upper Canada Mall areas, a digital transformation study, and a multi-use path feasibility study. The committee will also consider the 2022 user fees, a Q3 financial update, and various routine minutes and correspondence.

• Adopt Official Plan Amendment No. 32 for Shining Hill, supporting a land use change from Rural to Urban subject to York Region's review
• Adopt Official Plan Amendment No. 30 for Upper Canada Mall Master Plan
• Approve $370,000 for Phase 2 detailed design of Mulock Drive Multi-Use Path
• Approve 2022 User Fees and Charges for Financial Services, effective January 1, 2022
• Approve reduction of 2021 capital programs totaling $7,999,020, with $5,759,000 reallocated to 2022

The Committee of the Whole deferred the Shining Hill Official Plan Amendment report and related correspondence to a January 2022 meeting, and delegated authority to the Mayor and CAO to enter discussions with the proponent. Other decisions included adopting Official Plan Amendment No. 30 for the Upper Canada Mall Master Plan, approving the Mulock Drive Multi-Use Path Phase 2 detailed design with $370,000 funding, and approving the 2022 user fees and charges. The LDD management report was deferred to the November 22 Council meeting.

• Deferred Shining Hill OPA report and correspondence to January 2022 Committee of the Whole (carried)
• Delegated authority to Mayor and CAO to negotiate with Shining Hill proponent (carried)
• Adopted Official Plan Amendment No. 30 for Upper Canada Mall Master Plan (carried)
• Approved moving Mulock Drive MUP to Phase 2 – Detailed Design with $370,000 funding (carried)
• Approved 2022 User Fees and Charges effective January 1, 2022 (carried)
• Approved off-street parking permit program (carried)
• Deferred 2021 LDD Management Report to November 22, 2021 Council meeting (carried)
• Approved Q3 2021 financial update with $7,999,020 capital program reduction (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting electronically to approve the 2020 annual general meeting minutes, the 2020 financial statements, and the proposed 2022 budget. The chair will also give a verbal update on the 2021 year in review, and the board will discuss Main Street closures.

• Approval of 2020 Annual General Meeting minutes from November 19, 2020
• Approval of 2020 financial statements for the Main Street District BIA
• Approval of the proposed 2022 BIA budget
• Discussion of Main Street closures
• Verbal 2021 year in review update by Chair Tom Hempen

The Main Street District BIA Board approved the 2020 financial statements and the 2022 budget. Mayor Taylor discussed a potential Main Street pedestrianization pilot for early 2022, with costs covered by the Town. The board also discussed traffic mitigation and holiday decorations, but no formal decisions were made on these items.

• Approved 2020 Annual General Meeting minutes (carried)
• Approved 2020 financial statements (carried)
• Approved 2022 budget (carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole is meeting to receive a presentation and report on the 2022 Preliminary Draft Tax-Supported Operating Budget. The committee will consider recommended and deferred decision packages and may direct changes before the draft is presented to the Committee of the Whole on December 6, 2021.

• 2022 Preliminary Draft Tax-Supported Operating Budget presentation and report
• Appendix A - 2022 Operating Budget Decision Package Summary
• Appendix B - 2022 Operating Decision Packages - Recommended
• Appendix C - 2022 Operating Decision Packages - Deferred
• Proposed budgets to be incorporated into Draft Budgets for December 6, 2021 meeting

The Special Committee of the Whole received the 2022 Preliminary Draft Tax-Supported Operating Budget presentation and report, and directed that the proposed budgets be incorporated into the draft budgets for presentation to Committee of the Whole on December 6, 2021. The motion was carried. No other substantive decisions were made; the meeting was procedural and adjourned at 2:46 PM.

• Received 2022 Preliminary Draft Tax-Supported Operating Budget presentation and report (carried)
• Directed incorporation of proposed budgets into draft budgets for Dec. 6, 2021 Committee of the Whole (carried)

Special Council - Electronic

This is a special council meeting with a closed session to discuss a property matter in Ward 5, citing confidential trade or financial information. The only public action is a confirmatory by-law to approve the meeting's proceedings. No other substantive items are on the agenda.

• Closed session on a property matter in Ward 5 under Section 239(2)(i) of the Municipal Act
• Confirmatory By-law 2021-53 to confirm the November 8, 2021 meeting proceedings

Council held a special meeting and moved into closed session to discuss a property matter in Ward 5, citing trade secret and commercial information exemptions. After resuming open session, they received the staff report and approved confidential direction to staff. A confirmatory by-law was enacted, and the meeting adjourned.

• Approved addition of staff report on Ward 5 property matter to agenda (carried)
• Resolved into closed session to discuss Ward 5 property matter (carried)
• Received Closed Session Report CL-2021-15 and approved confidential direction to staff (carried)
• Enacted by-law 2021-53 (carried)

Appeal Committee

This agenda for the Newmarket, ON Appeal Committee meeting on 2021-11-04 contains only boilerplate interface text and no actual agenda items, decisions, or discussions. The meeting appears to be procedural with no substantive business listed.

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting electronically to approve minutes, receive sub-committee and staff updates, and consider the draft 2022 budget and 2022 meeting schedule. The board will also discuss parking and financial updates.

• Draft 2022 budget to be presented at Annual General Meeting on November 9, 2021
• Approval of minutes from October 5, 2021 meeting
• Approval of 2022 meeting schedule
• Sub-committee reports: Street Events, Advertising, Website
• Parking and financial updates

The Main Street District BIA Board approved a draft 2022 budget to be presented at the Annual General Meeting on November 9, 2021. The budget includes a $30,000 membership levy and a $12,500 emergency contingency fund from reserves, contingent on the My Main Street Local Business Accelerator grant. The board also approved the minutes from October 5, 2021, and the 2022 meeting schedule. No other substantive decisions were made.

• Approved draft 2022 budget for AGM presentation (carried)
• Approved minutes of October 5, 2021 (carried)
• Approved 2022 meeting schedule (carried)

Appointment Committee

The Town of Newmarket Appointment Committee is meeting electronically via Zoom. The committee will consider approving the minutes from its September 30, 2021 meeting. It will also discuss a vaccination policy update for local boards or adjudicative boards in closed session, citing personal matters under the Municipal Act.

• Approval of Appointment Committee Meeting Minutes of September 30, 2021
• Closed session: Vaccination Policy Update – Local Boards or Adjudicative Boards
• Closed session: Appointment Committee Meeting (Closed Session) Minutes of September 30, 2021

The Appointment Committee approved the minutes from its September 30, 2021 open and closed sessions, and approved confidential direction to staff regarding a vaccination policy update for local or adjudicative boards. No other substantive decisions were made; the meeting was largely procedural.

• Approved open session minutes of September 30, 2021 (carried)
• Approved closed session minutes of September 30, 2021 (carried)
• Approved confidential direction to staff on vaccination policy update for local boards (carried)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically to handle routine business: approving the minutes from its October 5, 2021 meeting, hearing reports from working groups, and addressing new business. No substantive decisions or discussions are listed on the agenda.

• Approval of October 5, 2021 meeting minutes
• Report from Working Group
• New Business

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to consider several items, including making the Cost Recovery Program permanent, renewing the King Township fire protection agreement, and receiving updates on the new headquarters station and third-quarter results. The committee will also approve minutes from previous meetings and set its 2022 meeting schedule.

• Approve permanent Cost Recovery Program effective Jan 1, 2022, adding Elevator Rescues and Smoke/Carbon Monoxide Alarms
• Increase Accounts Administrator from 28 to 35 hours/week and change to full-time permanent
• Recommend signing King Township Fire Protection Agreement renewal
• Receive update on Fire Services Headquarters Station 4-5 (Update No. 6)
• Approve 2022 meeting schedule (Jan 4, Mar 1, May 3, Jul 5, Sep 6)

The committee approved making the Cost Recovery Program permanent, increasing the Accounts Administrator position to full-time, and adding elevator rescues and smoke/CO alarms to the program. They also received updates on the Station 4-5 headquarters project, King Township fire agreement renewal, and the 2021 third-quarter report. The 2022 meeting schedule was approved as amended.

• Approved permanent Cost Recovery Program effective Jan 1, 2022
• Approved Accounts Administrator increase to 35 hrs/week full-time
• Approved adding Elevator Rescues, Smoke and CO Alarms to Cost Recovery
• Approved King Township Fire Protection Agreement renewal recommendation
• Received Station 4-5 headquarters update (Report JCC-2021-11)
• Received CYFS Third Quarter Report 2021 (Report JCC-2021-14)
• Approved 2022 Meeting Schedule as amended

Council - Electronic

This is the agenda for the November 1, 2021 electronic meeting of Newmarket Town Council. The main items are adopting the 2022 preliminary capital and rate-supported operating budgets, designating 415 Davis Drive (Charles Denne House) as a heritage property, approving zoning changes for personal wellness establishments and for 201 Davis Drive, and extending the 2021 patio program through 2022. The agenda also includes routine approvals of minutes from prior meetings and several by-laws.

Council adopted the 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets, directing they be incorporated into the Draft Budgets for December 6, 2021. It also approved the heritage designation of 415 Davis Drive (Charles Denne House), a zoning by-law amendment for personal wellness establishments, and the Official Plan and Zoning By-law Amendments for 201 Davis Drive. The restaurant patio program was extended to October 31, 2022, with fees waived. All decisions were carried unanimously.

• Adopted 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets (carried)
• Designated 415 Davis Drive under Ontario Heritage Act (carried)
• Approved zoning by-law amendment for personal wellness establishments (carried)
• Approved OPA and ZBA for 201 Davis Drive (carried)
• Extended restaurant patio program to Oct 31, 2022, waived fees (carried)
• Adopted Outstanding Matters List for 2021 (carried)
• Enacted By-laws 2021-49, 2021-50, 2021-51 (carried)
• Approved closed session property lease at 449 Eagle Street (carried)

Committee of the Whole - Electronic

The Committee of the Whole approved the Official Plan and Zoning By-law Amendments for 201 Davis Drive, including holding provisions, and directed staff to present them to Council. It also approved the heritage designation of 415 Davis Drive (Charles Denne House) under the Ontario Heritage Act. The committee extended the restaurant patio program through October 31, 2022, with waived fees, and adopted several routine reports and minutes.

• Approved OPA and ZBA for 201 Davis Drive, with holding provisions (carried)
• Approved heritage designation for 415 Davis Drive (Charles Denne House) (carried)
• Extended restaurant patio program to Oct 31, 2022, waived 2022 patio fees (carried)
• Received Digital Transformation Study draft report (carried)
• Adopted Third Quarterly Update to Outstanding Matters List (carried)
• Directed staff to report semi-annually on servicing capacity to Region (carried)
• Approved zoning by-law amendment for personal wellness establishments (carried)
• Received various board and committee minutes (carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting electronically to handle routine business: approving the September 30, 2021 minutes, receiving financial and museum reports, and hearing updates from the Friends of the Museum. No major decisions or public hearings are listed; the agenda is largely procedural.

• Approval of minutes from September 30, 2021 meeting
• Financial report
• Museum report
• Friends of the Museum report

The Elman W. Campbell Museum Board met electronically and approved the September 30, 2021 minutes, received the financial report, and received the museum and Friends of the Museum reports. No substantive policy decisions were made; the meeting was largely procedural. The board discussed the need to replace the museum's front door, potentially using museum funds, and noted efforts to secure donations for a grave marker for former volunteer Jim Nuttall.

• Approved September 30, 2021 meeting minutes (carried)
• Received financial report (carried)
• Received museum report (carried)
• Received Friends of the Museum report (carried)

Committee of Adjustment

The Committee of Adjustment is reviewing a deferred minor variance application. The application concerns the property at 582 Gorham Street, submitted by Kosta Konstantin Vinitsky and Nailya Yuzayeva.

• Minor Variance Application D13-A20-21 (582 Gorham Street)

The Committee of Adjustment approved Minor Variance Application D13-A20-21, allowing construction of a new residential dwelling with relief from several Zoning By-law requirements, including setbacks, building height, and first floor height. The approval is subject to conditions such as grading plans, heritage protection for the adjacent property, and voluntary conveyance of lands to the Town. The motion was carried.

• Approved Minor Variance Application D13-A20-21 with conditions (carried)
• Accepted minutes of September 22, 2021 hearing (carried)
• Adjourned the hearing (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to consider several policies and reports, including a temporary face-covering policy, a collection development policy, and vaccination requirements for library programs and facilities. The board will also review third-quarter statistics and financial statements, and discuss an emergency facilities project. The meeting is largely routine, with consent agenda items and standard reports.

• Temporary Face Covering Policy
• Collection Development Policy
• Vaccination Requirements for Participation in Library Programs and Facility
• Third Quarter Financial Statements
• Emergency Facilities Project

The Newmarket Public Library Board approved a hybrid policy requiring proof of vaccination for in-person programs, effective the week of October 26, 2021, while not requiring it for other library services. The board also approved the Temporary Face Covering Policy and Collection Development Policy as amended, and deferred third quarter financial statements to the next meeting.

• Approved hybrid vaccination policy for in-person programs (carried)
• Approved Temporary Face Covering Policy as amended (carried)
• Approved Collection Development Policy as amended (carried)
• Received Giving Tuesday report (carried)
• Received Strategic Planning update and scheduled workshop for October 28
• Received Action Tracking List (carried)
• Directed staff to remediate flooding in Adult Department, using Minor Capital reserve if needed (carried)
• Approved library closure on Sunday, January 2, 2022 (carried)

Council Workshop - Electronic

This workshop is an opportunity for Council to have informal discussion regarding various matters. The primary item involves a presentation regarding the Mulock Property Design Update.

• Mulock Property Design Update presentation by Lisa Rapoport (PLANT Architecture) and Rebecca Carbin (Art + Public UnLtd)

This was a workshop meeting with no formal decisions. Council received a design update for the Mulock Property from consultants, including public consultation results, a public art program proposal, and site ecology plans. Discussion only; no votes were taken.

• Adjourned meeting at 3:02 PM (carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole is meeting to receive a presentation and report on the 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets. The committee will consider incorporating the proposed capital and rate-supported operating budgets into the draft budgets to be presented to the Committee of the Whole on December 6, 2021. The meeting is streamed live, with public input accepted via email or remote deputation.

• 2022 Preliminary Draft Capital and Rate-Supported Budgets presentation by Manager of Accounting and Finance
• 2022 Capital and Rate Supported Operating Budget report dated October 18, 2021
• Appendix A - 2022 Capital Summary
• Appendix B - 2022 Capital Decision Packages
• Appendix C - 2022 Water, Wastewater and Stormwater Operating Decision Packages

The Special Committee of the Whole received the 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets and directed that they be incorporated into the draft budgets for the December 6, 2021 Committee of the Whole meeting. The motion carried. No other substantive decisions were made; the meeting was procedural and adjourned at 2:54 PM.

• Received 2022 Preliminary Draft Capital and Rate-Supported Operating Budgets (carried)
• Directed incorporation of proposed Capital Budget into Draft Budgets for December 6, 2021 Committee of the Whole (carried)
• Included proposed list of Capital Projects in 2022 Capital Program, subject to Council changes (carried)
• Directed incorporation of proposed Rate-Supported Operating Budgets into Draft Budgets for December 6, 2021 (carried)
• Authorized Treasurer to implement the recommendations (carried)

Central York Fire Services - Joint Council Committee

The Joint Council Committee is receiving a presentation on the Central York Fire Services (CYFS) 2022 preliminary draft budget, followed by consideration of the draft operating and capital budgets. The committee will recommend the budgets to Aurora Council for review and then to Newmarket Council for approval, per the Joint Services Agreement.

• CYFS 2022 Preliminary Draft Budget presentation by Town of Newmarket finance staff
• CYFS Draft 2022 Operating and Capital Budgets report (JCC-2021-10) received
• Draft 2022 CYFS Operating Budget and Capital Budget documents attached
• Recommendation to forward draft budgets to Aurora Council and Newmarket Council

The Joint Council Committee received the CYFS 2022 Preliminary Draft Budget presentation and the draft operating and capital budgets. The committee recommended the draft budgets to Aurora Council for review and then to Newmarket Council for approval, per the Joint Services Agreement. No other substantive decisions were made.

• Received CYFS 2022 Preliminary Draft Budget presentation (carried)
• Received Fire Services Report JCC-2021-10 CYFS Draft 2022 Operating and Capital Budgets (carried)
• Recommended draft budgets to Aurora Council for review and then to Newmarket Council for approval (carried)

Council - Electronic

Newmarket Council is holding a public hearing for an Official Plan and Zoning By-law Amendment at 17680 Leslie Street, with no final decision at this meeting. Council will also consider the 2022 Preliminary Draft Budget, a delegation of authority for fee increases, a development charges pre-payment agreement with Rice Commercial Group, and support for York Region's 2051 intensification scenario. Several committee minutes and two by-laws (2021-46 and 2021-47) are also on the agenda for approval.

• Public hearing: Official Plan and Zoning By-law Amendment at 17680 Leslie Street
• 2022 Preliminary Draft Operating and Capital Budgets report
• Delegation of authority for annual fees and charges increases up to 2.5%
• Development charges pre-payment agreement with Rice Commercial Group for 1240 Twinney Drive
• Support for York Region's Phased 55% intensification scenario (Scenario 2) as minimum target

Council held a public hearing on an application to redevelop 17680 Leslie Street with 88 stacked townhouse units, receiving presentations and deputations from residents. No decision was made on the application; staff will bring a report to a future Committee of the Whole meeting. Council also adopted several recommendations from the October 4 Committee of the Whole, including supporting a 55% intensification target for York Region and delegating authority for fee increases up to 2.5%.

• Received Evans Planning Inc. presentation for 17680 Leslie St. townhouse proposal
• Received deputations from Andrew Liddell and Christine Tidman on 17680 Leslie St.
• Received correspondence from four residents on 17680 Leslie St.
• Approved minutes of Sept. 20 and Sept. 21 council meetings
• Adopted Committee of the Whole recommendations, including support for York Region 55% intensification scenario
• Delegated authority to staff for annual fee increases up to 2.5%
• Authorized development charges pre-payment agreement for 1240 Twinney Dr.
• Enacted By-laws 2021-46 and 2021-47

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting electronically to receive deputations from the Small Business Community (SBC) Club Inc. and York Pride Festival, and to approve the minutes from its September 1, 2021 meeting. The board will also discuss several operational items, including a $203.40 membership fee for Festivals & Events Ontario, a website contract update, sub-committee reports, parking and staff updates, and the date for the Annual General Meeting.

• Deputation from Amir Taheri, SBC Club Inc., regarding the Small Business Community Club
• Deputation from Jacob Gal regarding the York Pride Festival
• Approval of minutes from September 1, 2021 meeting
• 2021/2022 Festivals & Events Ontario membership fee of $203.40 due October 31, 2021
• Website contract update and sub-committee reports

The Main Street District BIA Board approved an additional $3,500 for the website contract to complete content creation, and supported the continuation of 30-minute parking restrictions on Main Street. They also approved the 2021/2022 Festivals & Events Ontario membership fee of $203.40 and received deputations from the Small Business Community Club and York Pride Festival. The board supported submitting an application for the My Main Street Accelerator Program and discussed the AGM date and strategic plan.

• Approved additional $3,500 for website contract to complete content creation (carried)
• Supported continuation of 30-minute parking restrictions on Main Street (carried)
• Approved 2021/2022 Festivals & Events Ontario membership fee of $203.40 (carried)
• Received deputation from Small Business Community (SBC) Club Inc. (carried)
• Received deputation from York Pride Festival (carried)
• Approved minutes of September 1, 2021 (carried)
• Received sub-committee reports (carried)
• Supported submission of application for My Main Street Accelerator Program (carried)

Appeal Committee

This is the agenda for the Newmarket, ON Appeal Committee meeting on 2021-10-06. The agenda contains only boilerplate interface text and no actual agenda items, decisions, or discussion topics. The meeting appears to be procedural with no substantive matters listed.

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting to receive a presentation on the Engaged Inclusive Communities Summary Report and to approve minutes from its September 7, 2021 meeting. The agenda is otherwise routine, with no other substantive items listed.

• Presentation by Kim Clark on Engaged Inclusive Communities Summary Report
• Approval of September 7, 2021 meeting minutes

The Newmarket Anti-Black Racism Task Force received a presentation on the Engaged Inclusive Communities Summary Report and approved the minutes from its September 7, 2021 meeting. Members discussed census data, diversity and inclusion, and a Neighbourhood Network partnership. The working group has developed draft recommendations, with final recommendations to be presented to Council at a future Committee of the Whole meeting.

• Received presentation on Engaged Inclusive Communities Summary Report (carried)
• Approved minutes of September 7, 2021 meeting (carried)
• Adjourned meeting at 5:10 PM (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting electronically to receive presentations and reports on the 2022 Preliminary Draft Budget and the York Region Water and Wastewater Master Plan. The committee will also consider several consent items, including a proposed delegation of authority for fee increases, a development charges pre-payment agreement, and support for a York Region intensification scenario. A deputation from the Optometrists of Ontario is scheduled, and the meeting includes a closed session for land acquisition and an appointment.

• 2022 Preliminary Draft Operating and Capital Budgets report received; staff authorized to share details with public
• Proposal to delegate authority to staff for annual fee increases not exceeding inflation, per Service Pricing Policy
• Development charges pre-payment agreement with owner of 1240 Twinney Drive (Rice Commercial Group)
• Council to express support for York Region's Phased 55% intensification scenario (Scenario 2) as minimum target
• Closed session items: land acquisition/disposition in Ward 5 and appointment to Accessibility Advisory Committee

The Committee of the Whole received the 2021 Water and Wastewater Master Plan presentation and the 2022 Preliminary Draft Budget report, authorizing staff to share budget details with the public. Council also supported a 55% intensification scenario for York Region's 2051 forecast, delegated authority for annual fee increases up to 2.5%, and approved a development charges pre-payment agreement for 1240 Twinney Drive. A motion asking the Province to negotiate with Ontario Optometrists was carried.

• Received 2021 Water and Wastewater Master Plan presentation (carried)
• Received 2022 Preliminary Draft Budget and authorized staff to provide public details (carried)
• Delegated authority to staff for annual fee increases up to inflation or 2.5% (carried)
• Approved development charges pre-payment agreement for 1240 Twinney Drive (consent)
• Supported 55% intensification scenario for York Region 2051 forecast (carried)
• Asked Province to negotiate fairly and quickly with Ontario Optometrists (carried)
• Adopted various committee minutes on consent (carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting electronically to handle routine business: approving the November 19, 2020 minutes, receiving financial and museum reports, and hearing updates from the Friends of the Museum. No major decisions or public hearings are listed; the agenda is largely procedural.

• Approval of November 19, 2020 meeting minutes
• Financial report and Museum Reserve/Elman Campbell Trust report for August 2021
• Museum report and Friends of the Museum report

The Elman W. Campbell Museum Board met electronically and approved the November 19, 2020 minutes and the financial report. They also approved sending flowers to absent member Ross Caister. The museum had reopened to the public on September 7, 2021, and received two grants. No major policy decisions were made.

• Approved sending flowers to Ross Caister (carried)
• Approved minutes of November 19, 2020 (carried)
• Received financial report (carried)
• Received Museum Report (carried)

Appointment Committee

The Appointment Committee is meeting to approve prior minutes and consider applications for one vacant position on the Newmarket Accessibility Advisory Committee. The meeting is held electronically via Zoom due to closed municipal offices. Most of the agenda is procedural, including approval of February 2021 minutes and a closed session for personal matters.

• Approval of Appointment Committee minutes from February 16, 2021
• Applications to Newmarket Accessibility Advisory Committee (1 vacant position)
• Closed session for personal matters under Municipal Act Section 239(2)(b)

The Appointment Committee approved minutes from February 16, 2021, and resolved into closed session to discuss a vacancy on the Accessibility Advisory Committee. After returning to open session, they approved the closed session minutes and a confidential direction to staff regarding applications for the vacant position. No other substantive decisions were made.

• Approved Appointment Committee minutes of February 16, 2021
• Resolved into closed session to discuss AAC vacancy (personal matters)
• Approved closed session minutes of February 16, 2021
• Approved confidential direction to staff on AAC applications

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The sole substantive item is a presentation from Southlake Regional Health Centre representatives on the hospital's master plan. No votes or formal actions will be taken.

• Presentation by Southlake Regional Health Centre on its master plan
• Attendees include President and CEO Arden Krystal and other executives

Council held a workshop with no formal decisions, receiving a presentation from Southlake Regional Health Centre on its Master Plan, pandemic update, and expansion options. The only motion was to receive the presentation, which was carried. No substantive decisions were made.

• Received Southlake Regional Health Centre presentation (carried)

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The sole substantive item is a presentation on Asset Management Plans by the Manager of Asset Management and consultants from WSP Canada Inc. The agenda notes that no decisions are to be made, and the meeting is streamed live.

• Presentation on Asset Management Plans by Lisa Ellis, Manager of Asset Management, with Martin Gordon and Danah Ashcroft of WSP Canada Inc.
• Motion to receive the presentation (no decision-making per Procedure By-law)
• Meeting held electronically and streamed live from Municipal Offices, 395 Mulock Drive, Newmarket, ON

The Council Workshop was held for informal discussion only, with no decisions made. Council received a presentation on Asset Management Plans from staff and WSP Canada Inc., covering alternative interventions, trade-offs, and long-term investment scenarios. The presentation was received as information, and the meeting adjourned without any formal actions.

• Received Asset Management Plans presentation (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider one minor variance application and three consent applications. The minor variance is for a property at 963 Goring Circle, and the three consents are for properties on Lorne Avenue. The committee will also approve minutes from the August 25, 2021 meeting.

• Minor variance application D13-A28-21 for 963 Goring Circle (Aghaei & Rafiei)
• Consent application D10-B06-21 for 180 Lorne Avenue (Whitfield)
• Consent application D10-B07-21 for 180 Lorne Avenue (Whitfield)
• Consent application D10-B08-21 for 186 Lorne Avenue (Whitfield & Whitfield)

The Committee of Adjustment approved a minor variance for an accessory dwelling unit and granted three related consent applications for land severances on Lorne Avenue. All approvals were carried with conditions, including tree preservation and servicing requirements.

• Approved Minor Variance D13-A28-21 for accessory dwelling unit parking (carried)
• Granted Consent D10-B06-21 for land conveyance to 186 Lorne Avenue (carried)
• Granted Consent D10-B07-21 for land severance (carried)
• Granted Consent D10-B08-21 for land severance with conditions including garage removal and site plan agreement (carried)

Special Council - Electronic

This special council meeting focuses on vaccination requirements for participation in Town of Newmarket facilities, programs, and events. Council will receive a staff report and provide direction on a preferred option. The meeting also includes a confirmatory by-law to formalize proceedings.

• Vaccination requirements for town facilities, programs, and events
• Staff report dated September 21, 2021 on vaccination policy
• Council direction on preferred vaccination option
• By-law 2021-45 to confirm meeting proceedings

Council approved a motion requiring proof of vaccination for entry into all Town of Newmarket facilities and programming, effective October 31, 2021, for those aged 12 and up, and from September 22, 2021, for those 18 and over, with exemptions for documented medical reasons or health and safety. The motion also directs staff to provide in-person customer service options for unvaccinated individuals and requests the Newmarket Public Library Board to consider similar requirements. The decision was made at a special electronic meeting on September 21, 2021, and is scheduled for further consideration by Council on October 12, 2021.

• Approved addition of vaccination requirements item to agenda (carried)
• Approved motion requiring proof of vaccination for ages 12+ effective Oct 31, 2021 (carried)
• Approved proof of vaccination for ages 18+ effective Sept 22, 2021 (carried)
• Directed staff to provide in-person customer service options for unvaccinated at alternate location (carried)
• Requested Newmarket Public Library Board to consider vaccination requirements (carried)
• Enacted By-law 2021-45 (carried)

Council Workshop - Electronic

This is a Council Workshop meeting, so no decisions will be made; it is for informal discussion. The sole substantive item is a presentation on the 2021 Fiscal Strategy Update from the Director of Financial Services/Treasurer, Manager of Accounting and Finance, and Manager of Asset Management. Council is asked to receive the presentation.

• 2021 Fiscal Strategy Update presentation by Mike Mayes, Andrea Tang, and Lisa Ellis
• No decisions to be made per Procedure By-law
• Meeting streamed live from Municipal Offices, 395 Mulock Drive

Council received a presentation on the 2021 Fiscal Strategy update, which reviewed progress on ten initiatives from the 2020 strategy, including the 2021 budget process, reserves review, asset management plans, and debt policy. The presentation also covered options for measuring progress, capital budget management, revenue enhancement, and investment strategy. No decisions were made; the only action was a motion to receive the presentation, which was carried. The meeting was adjourned at 2:21 PM.

• Received 2021 Fiscal Strategy update presentation (carried)
• Adjourned meeting at 2:21 PM (carried)

Council - Electronic

Newmarket Council is meeting electronically to consider a staff-recommended Vaccination Policy, several parking reviews (Helmer Avenue, Hewitt Circle, Jordanray Boulevard, Rushbrook Drive), a housekeeping zoning by-law amendment for 292-294 Court Street, and a public hearing on a zoning by-law amendment at 281 Main Street North (Phase 2). The meeting also includes approval of minutes, receipt of committee reports, and enactment of by-laws 2021-42, 2021-43, and 2021-44. No final decisions will be made on the public hearing item; comments will go to Planning staff for a future report.

• Public hearing: Zoning By-law Amendment at 281 Main Street North (Phase 2) - no final decision, comments to Planning staff
• Vaccination Policy report and Council Policy Statement to be approved
• Parking reviews: Helmer Avenue (deferred), Hewitt Circle (remove 4 spaces), Jordanray Boulevard (deferred), Rushbrook Drive (no changes, add No Parking signs)
• Housekeeping Zoning By-law Amendment 292-294 Court Street (repeal 2020-52, forward new by-law)
• By-laws 2021-42 (zoning 292-294 Court St), 2021-43 (parking schedule IV), 2021-44 (confirm proceedings)

Council approved the Vaccination Policy and the Council Policy Statement on Vaccination Policy, and enacted related by-laws 2021-42 and 2021-43. It also appointed Rory Rodrigo to the Anti-Black Racism Task Force. Several parking reviews were addressed, including removing four spaces on Hewitt Circle and deferring the Jordanray Boulevard review. The meeting included a public hearing on a zoning by-law amendment for 281 Main Street North, which was received for future consideration.

• Approved Vaccination Policy and Council Policy Statement (carried)
• Enacted By-laws 2021-42 and 2021-43 (carried)
• Appointed Rory Rodrigo to Anti-Black Racism Task Force (carried)
• Approved Helmer Avenue parking update: no parking 9 AM-5 PM Mon-Fri (carried)
• Removed four parking spaces on south side of Hewitt Circle (carried)
• Deferred Jordanray Boulevard parking review (carried)
• Received zoning by-law amendment presentation for 281 Main Street North (carried)
• Approved minutes of August 30, 2021 Council meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to approve July minutes and receive updates on grant funding, Making Main Street Accessible efforts, and chair activities. The agenda is largely procedural with no decisions listed.

• Approval of July 15, 2021 minutes
• Grant funding update
• Making Main Street Accessible updates including BIA visit, audits, YRDSB meeting
• Chair update on Federal Accessibility Committee

The Accessibility Advisory Committee approved the minutes from its July 15, 2021 meeting. Members received updates on the Enabling Accessibility Fund application for an accessible washroom and on the Making Main Street Accessible initiative, noting positive business feedback and scheduled audits. The committee also discussed site plan comments for 17600 Yonge Street and raised two accessibility issues at town facilities. No formal decisions were made on these items.

• Approved July 15, 2021 meeting minutes (carried)
• Adjourned meeting at 11:09 AM (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes, receive operational and financial reports, and discuss several policy updates. They will also review a report on Dr. Seuss books and consider a land acknowledgement. The meeting is largely routine, with decisions on consent agenda items and policy adoptions.

• Adoption of minutes from June 16 and July 12, 2021 meetings
• Strategic Operations Report for June-August 2021
• Second Quarter Financial Statement and bank transfer
• Health and Safety, Temporary Face Covering, and Collection Development policy reviews
• Dr. Seuss Books Update/Collection Policy Update

The Newmarket Public Library Board approved the Town of Newmarket's Vaccination Policy for library employees, as recommended by the CEO. The board also adopted an Indigenous Land Acknowledgement to begin future meetings, and approved health and safety policies without change. Several policies, including the Temporary Face Covering Policy and Collection Development Policy, were reviewed but not approved, with further clarification or changes requested. The board also received updates on strategic planning, Dr. Seuss books of concern, and directed staff to request the Town proclaim October 17-23, 2021 as Ontario Public Library Week.

• Adopted Town of Newmarket's Vaccination Policy for library employees (carried)
• Adopted Indigenous Land Acknowledgement to begin Library Board meetings (carried)
• Approved Health and Safety, Workplace Violence, and Workplace Harassment Policies without change (carried)
• Adopted consent agenda including June and July minutes, strategic operations report, Q2 statistics and financial statement, and bank transfer (carried)
• Received strategic planning update; two board members joined committee (carried)
• Received Dr. Seuss books of concern update report (carried)
• Received and amended Action List (carried)
• Directed staff to request Town proclamation of Ontario Public Library Week, Oct 17-23, 2021 (carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive deputations and consider consent items including a vaccination policy, several parking reviews, and a housekeeping zoning by-law amendment. The meeting is electronic and streamed live; public input was accepted by email or virtual deputation.

• Vaccination Policy approval (report dated September 13, 2021)
• Housekeeping Zoning By-law Amendment for 292–294 Court Street, repealing Zoning By-law 2020-52
• Helmer Avenue Parking Update: no additional restrictions recommended
• Hewitt Circle Parking Review: approve amendments in Appendix B
• Jordanray Boulevard Parking Review: approve amendments in Appendix B

The Committee of the Whole received deputations on parking reviews and other matters, then made several decisions. It approved a staff Vaccination Policy and directed staff to create a separate policy for Council members. It also approved removing four parking spaces on the south side of Hewitt Circle, deferred the Helmer Avenue and Jordanray Boulevard parking reviews, and directed staff to study traffic calming on Penn Avenue and report on measures at Atkins Drive and Quick Street.

• Approved the addition of a deputation by Matthew Leach on the Hewitt Circle Parking Review to the agenda
• Received deputations on Walk4Freedom, Helmer Avenue parking, Jordanray Boulevard parking, and Hewitt Circle parking
• Adopted on consent a housekeeping zoning by-law amendment for 292-294 Court Street and a Rushbrook Drive parking review with no changes but added No Parking signs
• Deferred the Helmer Avenue Parking Update report and related correspondence to the September 20, 2021 Council meeting
• Approved removing four parking spaces on the south side of Hewitt Circle
• Deferred the Jordanray Boulevard Parking Review and directed staff to resend the notice of meeting and report to residents
• Approved the Vaccination Policy for staff and directed staff to create a separate Council member vaccination policy
• Directed staff to study traffic calming measures on Penn Avenue and report back on measures at Atkins Drive and Quick Street, and to report on a three-way stop at Best Circle and Stonehaven Avenue

Site Plan Review Committee

The Site Plan Review Committee is meeting to receive a presentation and discuss a site plan approval application for 482 Ontario Street. The committee will direct staff to continue technical review of the application and to consider all comments provided. The meeting is being streamed live due to municipal offices being closed to the public.

• Application for Site Plan Approval for 482 Ontario Street (File D11-NP-21-12)
• Presentation by Dave Eqbal of Pro Vision Architecture Inc.
• Applicant: Raymond Parker of Birch Bender Holdings, 17799 McCown Road, Cedar Valley
• Public input via email or virtual deputation due by September 12, 2021

The committee received a presentation on the site plan application for 482 Ontario Street (File D11-NP-21-12) and directed staff to continue the technical review to ensure conformity with zoning and planning policies. No approval was granted; the item remains under review. The motion also directed that the applicant and owner be notified of the action.

• Received presentation for site plan application at 482 Ontario Street (D11-NP-21-12)
• Directed staff to continue technical review for conformity with Zoning By-law, Official Plan, Secondary Plan, and other policies
• Directed staff to consider all committee comments in the review
• Directed notification of the action to applicant Dave Eqbal and owner Raymond Parker

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee meets to approve July minutes, receive the 2021 second quarter report, and review draft 2022 operating and capital budgets. The committee will recommend the draft budgets to Aurora Council for review and then to Newmarket Council for approval.

• Approval of July 6, 2021 open and closed session minutes
• CYFS Second Quarter Report 2021 received for information
• Draft 2022 CYFS Operating Budget reviewed
• Draft CYFS 2022 Capital Budget reviewed
• Draft budgets recommended to Aurora Council then Newmarket Council

The committee received the CYFS Second Quarter Report 2021 for information. The draft 2022 operating and capital budgets were deferred to a special meeting in October 2021 for further discussion. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved minutes of July 6, 2021 (open and closed sessions)
• Received CYFS Second Quarter Report 2021 for information
• Deferred CYFS draft 2022 budgets to special October meeting

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically to receive a presentation on the Engaged Inclusive Communities Summary Report, approve minutes from August 3, 2021, and receive its vision statement. The agenda is largely procedural, with no major decisions or public hearings listed.

• Presentation by Kim Clark on Engaged Inclusive Communities Summary Report
• Approval of August 3, 2021 meeting minutes
• Receipt of the task force's vision statement

The Newmarket Anti-Black Racism Task Force deferred the Engaged Inclusive Communities Summary Report presentation to its October meeting. It approved the August 3, 2021 minutes as amended and received the final draft vision statement. Members also reviewed twelve themes and actions from a working group report.

• Deferred the Engaged Inclusive Communities Summary Report presentation to the October meeting.
• Approved the August 3, 2021 minutes as amended.
• Received the final draft vision statement.

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management meets electronically to hear a deputation from St. John Ambulance about a Zombie Walk on Main Street in October to promote Shop Local, and to discuss several routine items including 30-minute parking on Main Street, the 2022 BIA Conference call for speakers, sub-committee reports, and financial updates. The meeting is largely administrative, with one public deputation and no major decisions listed on the agenda.

• Deputation by Jason Coltermman and Lynn McLarnon (St. John Ambulance) re: Zombie Walk on Main St. in October to promote Shop Local
• Discussion of 30-minute parking on Main Street
• 2022 BIA Conference 'Keep Calm Power ON' — call for speakers/workshops, deadline Oct 1, 2021
• Approval of July 7, 2021 meeting minutes
• Sub-committee reports: Street Events, Advertising, Website

The Main Street District BIA Board supported the Zombie Walk on Oct. 31, 2021, and approved several actions: re-engaging Rhapsody Strategies for strategic planning with $5,000, seeking release from the website design contract with Darryl Erentzen and awarding the work to RC Design, and providing $500 sponsorship to the One Act Play Festival. The board also received the deputation and approved the July 7 minutes. No other substantive decisions were made; items like 30-minute parking were not discussed.

• Supported Zombie Walk on Oct. 31, 2021, 12-5 PM (carried)
• Received deputation from St. John Ambulance (carried)
• Approved July 7, 2021 minutes (carried)
• Re-engaged Rhapsody Strategies for strategic planning with $5,000 (carried)
• Sought release from Darryl Erentzen website contract (carried)
• Awarded website design contract to RC Design (carried)
• Provided $500 sponsorship to One Act Play Festival (carried)

Council Workshop - Electronic

This is a Council Workshop meeting for informal discussion only, with no decisions to be made per the Town's Procedure By-law. The sole substantive item is a closed session on Future Workplace Planning, held for education or training purposes under the Municipal Act. The meeting is streamed live from the Municipal Offices at 395 Mulock Drive.

• Closed session on Future Workplace Planning under Section 239 (3.1) of the Municipal Act, 2001
• No decisions to be made; informal discussion only
• Meeting streamed live at newmarket.ca/meetings

This was an informal Council Workshop, not a decision-making meeting. Council resolved into Closed Session for training on Future Workplace Planning and adjourned without making any substantive decisions.

• Resolved into Closed Session for training on Future Workplace Planning (carried)
• Adjourned meeting at 3:18 PM (carried)

Council - Electronic

This Council meeting includes a public hearing on a zoning by-law amendment for personal wellness establishments, with no final decision to be made at this meeting. Council will also consider several consent items, including the Q2 2021 financial update, adoption of the 2022 meeting schedule, a hybrid meeting policy, and various committee minutes and recommendations.

• Public hearing on Zoning By-law Amendment for Personal Wellness Establishments
• Q2 2021 Financial Update: $120,000 added to stormwater capital program, $1,724,000 reallocated
• Approval of 2022 Meeting Schedule and restricted acts in municipal election year
• Adoption of Pilot Hybrid Meeting Policy and procedure by-law amendment
• Designation of 17645 Yonge St as Class 4 Noise Area

Council approved a staff vaccination policy requiring proof of first dose by October 1, 2021 and both doses by November 1, 2021, with accommodations for valid exemptions. It also declared town land north of 17046 Yonge Street surplus and directed staff to proceed with donating it to Inn From The Cold. Additionally, Council adopted the Committee of the Whole recommendations, including approving the Urban Design Guidelines, a Class 4 Noise Area designation for 17645 Yonge St, and a $120,000 budget increase for stormwater management.

• Approved staff vaccination policy with deadlines for first and second doses (carried)
• Declared surplus land north of 17046 Yonge St and directed donation to Inn From The Cold (carried)
• Adopted Committee of the Whole minutes and recommendations (carried)
• Approved Town of Newmarket Urban Design Guidelines (carried)
• Approved Class 4 Noise Area designation for 17645 Yonge St (carried)
• Approved $120,000 addition to stormwater management capital project (carried)
• Approved 2022 meeting schedule and hybrid meeting policy (carried)
• Directed installation of permanent all-way stop at Cane Parkway and William Roe Blvd (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting to decide on several consent and minor variance applications, including a property severance at 90 Howard Road and variances at three other properties. The agenda includes public notices, approval of previous minutes, and a staff recommendation to grant the consent and variances subject to conditions.

• Consent application D10-B05-21 for 90 Howard Road to sever land, recommended for approval with conditions
• Minor variance applications D13-A18-21 and D13-A19-21 for 90 Howard Road, recommended for approval
• Minor variance application D13-A25-21 for 971 Ivsbridge Boulevard, recommended for approval
• Minor variance application D13-A26-21 for 200 Deerfield Road, recommended for approval with condition to amend a Section 37 agreement for a 10-storey building
• Minor variance application D13-A27-21 for 258 Lorne Avenue, recommended for approval with conditions including demolition of detached garage

The Committee of Adjustment approved a consent application and several minor variance applications, all subject to conditions. The consent application (D10-B05-21) for a land severance on Howard Road was granted, along with two related minor variances (D13-A18-21 and D13-A19-21) to permit reduced lot frontage. Additional minor variances were approved for a deck and cabana (D13-A25-21), a residential building height increase (D13-A26-21), and a two-storey addition (D13-A27-21). All decisions were carried unanimously.

• Approved Consent Application D10-B05-21 for land severance on Howard Road, subject to conditions (carried)
• Approved Minor Variance D13-A18-21 for reduced lot frontage (15.26m vs 18.0m) (carried)
• Approved Minor Variance D13-A19-21 for reduced lot frontage (15.26m vs 18.0m) (carried)
• Approved Minor Variance D13-A25-21 for deck and cabana side yard setbacks (0.94m and 0.75m vs 1.2m) (carried)
• Approved Minor Variance D13-A26-21 for building height increase to 33.5m (vs 32.0m) (carried)
• Approved Minor Variance D13-A27-21 for two-storey addition side yard setbacks (0.79m and 1.46m vs 1.8m) (carried)

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The sole substantive item is a presentation by Strategy Corp on the Digital Transformation Study, which Council will receive. No formal decisions are expected.

• Presentation by Strategy Corp on Digital Transformation Study
• Representatives Chris Carter, Jaiman Chin, and Connor Sharp in attendance

The Council Workshop was an informal discussion session, with no formal decisions made. The main item was a presentation on a Digital Transformation Study, covering the town's service review and potential technological improvements. Council members discussed digital methods for resident engagement, website improvements, and barriers to technology use.

• No decisions made; workshop was for informal discussion only
• Adjourned meeting at 2:18 PM (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting electronically to consider a consent agenda that includes approving the Town of Newmarket Urban Design Guidelines, directing shareholder resolutions for Newmarket Hydro Holdings Inc. and its subsidiaries, and receiving the Q2 2021 financial update. The meeting also covers routine items like the 2022 meeting schedule, a hybrid meeting policy, and various committee minutes. A closed session is scheduled for confidential matters including land acquisition and vaccination policies.

• Approve Town of Newmarket Urban Design Guidelines prepared by Fotenn Planning + Design
• Direct Mayor to sign shareholder resolutions for Newmarket Hydro Holdings, NT Power, and Envi Networks, including appointing auditors and directors
• Add $120,000 to Stormwater Management Clean Outs/Retrofits Cleaning Program, increasing budget from $450,000 to $570,000
• Reallocate $1,724,000 in 2021 capital programs, with $1,614,000 moved to 2022
• Designate 17645 Yonge St as a Class 4 Noise Area and pass a by-law to that effect

The Committee of the Whole approved the Town of Newmarket Urban Design Guidelines, a new policy framework for development, and also approved a hybrid meeting policy to allow electronic participation after 2021. Several other items were adopted on consent, including financial updates and meeting schedules. The committee also received presentations on Newmarket Hydro Holdings and the Urban Design Guidelines, and discussed various community issues.

• Approved Urban Design Guidelines (carried)
• Approved Hybrid Meeting Policy and rescinded Electronic Participation in Meetings Policy (carried)
• Approved designation of 17645 Yonge St as Class 4 Noise Area (carried)
• Approved $120,000 addition to Stormwater Management Clean Outs/Retrofits Cleaning Program (consent)
• Approved reallocation of $1,724,000 in 2021 capital programs (consent)
• Adopted 2022 Committee of the Whole and Council Meeting Schedule (consent)
• Adopted Outstanding Matters List for 2021 (consent)
• Received Newmarket Hydro Holdings Inc. 2020 Annual General Meeting presentation (carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting electronically to discuss heritage plaque matters, including the plaque process, plaques on Main Street, a replacement plaque at 303 Park Avenue, and a new plaque at 543 Timothy Street. The committee will also receive reports from the Elman W. Campbell Museum Board and the Lower Main Street South Heritage Conservation District Advisory Group, and approve minutes from its June 1, 2021 meeting.

• Discussion of plaque process
• Heritage plaques on Main Street
• Replacement plaque requested at 303 Park Avenue
• New plaque requested at 543 Timothy Street
• Approval of June 1, 2021 meeting minutes

The Heritage Newmarket Advisory Committee approved minutes from June 1, 2021, and recommended heritage plaques for three properties: a replacement at 303 Park Avenue, a new plaque at 543 Timothy Street, and a new plaque at 345 Botsford Street. The committee also received updates on the plaque process, Main Street plaque maintenance, and the Elman W. Campbell Museum reopening in September 2021.

• Approved minutes of June 1, 2021 (carried)
• Recommended replacement heritage plaque for 303 Park Avenue (carried)
• Recommended heritage plaque for 543 Timothy Street (carried)
• Recommended heritage plaque for 345 Botsford Street (carried)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically to approve minutes from June 1, 2021, review its vision statement, hear reports from subcommittees, and revise its workplan. The agenda is largely procedural, with no new decisions or public hearings listed.

• Approval of minutes from June 1, 2021
• Review of vision statement (as amended)
• Reports from subcommittees
• Revision of the workplan

The Newmarket Anti-Black Racism Task Force approved dissolving its three subcommittees, whose mandates were fulfilled, and formed a working group to develop the final report. The working group includes one Council representative and up to six members, with specific members named. The task force also discussed revisions to its draft vision statement, with final adoption expected in September, and received updates from subcommittees, including a census data request to Statistics Canada.

• Dissolved the three subcommittees as mandates fulfilled (carried)
• Formed working group for final report with Councillor Morrison, Maxine Gordon Palomino, Gavin Gunter, Nadia Hansen, Jerisha Grant-Hall, Holly Douglass (carried)
• Approved June 1, 2021 minutes as amended (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment will hear five minor variance applications at its July 21, 2021 meeting. One application (582 Gorham Street) is recommended for deferral, while the other four are recommended for approval with conditions. The meeting will be held electronically via Zoom.

• Deferral recommended for 582 Gorham Street (D13-A20-21) pending review of Transportation comments
• Approval recommended for 238 Frederick Curran Lane (D13-A21-21) with conditions
• Approval recommended for 497 Dover Crescent (D13-A22-21) with parking condition
• Approval recommended for 184 Prospect Street (D13-A23-21) with LSRCA fees condition
• Approval recommended for 712 Sunnypoint Drive (D13-A24-21) with parking condition

The Committee of Adjustment approved three minor variance applications (D13-A21-21, D13-A22-21, D13-A24-21) for residential changes, deferred one (D13-A20-21) for further review, and defeated one (D13-A23-21) due to concerns about parking and trespassing. All decisions were carried except the defeated application.

• Approved minor variance D13-A21-21 for covered porch (carried)
• Approved minor variance D13-A22-21 for accessory dwelling unit (carried)
• Approved minor variance D13-A24-21 for accessory dwelling unit (carried)
• Deferred minor variance D13-A20-21 for new dwelling (carried)
• Defeated minor variance D13-A23-21 for accessory dwelling unit (defeated)

Special Council - Electronic

This special council meeting includes a decision on a heritage permit application for 214-218 Main Street South, an information report on 55 Eagle Street, and the enactment of a by-law to appoint Ian McDougall as Chief Administrative Officer. The meeting also includes a closed session for solicitor-client privileged advice on 55 Eagle Street and confidential information about ENVI Networks.

• Heritage permit application for 214-218 Main Street South
• Information report on 55 Eagle Street
• By-law 2021-36 to appoint Ian McDougall as CAO
• Closed session for 55 Eagle Street and ENVI Networks update
• Confirmatory by-law 2021-37

Council enacted By-law 2021-36 to appoint Ian McDougall as the new Chief Administrative Officer, replacing Jag Sharma. They also approved a heritage permit for 214-218 Main Street South with the condition that the balcony not be accessible for resident use. An information report on 55 Eagle Street was received, and a confidential direction on ENVI Networks was approved in closed session.

• Approved agenda addition for CAO appointment by-law.
• Approved heritage permit for 214-218 Main Street South with condition that balcony not be accessible for resident use.
• Received information report INFO-2021-23 on 55 Eagle Street.
• Enacted By-law 2021-36 appointing Ian McDougall as CAO.
• Approved confidential direction to staff on ENVI Networks update.
• Enacted confirmatory By-law 2021-37.
• Adjourned meeting at 3:00 PM.

Site Plan Review Committee

The Site Plan Review Committee is meeting to review a site plan application for 181 Beechwood Crescent. The applicants will present, and the committee will consider public correspondence before directing staff on next steps.

• Site plan application for 181 Beechwood Crescent (File D11-NP-21-09)
• Presentation by applicants Steve and Sandra Smyth
• Public correspondence from Chris Howie, Elaine Adam, and Nancy Fish
• Staff directed to continue technical review for zoning and policy compliance

The committee received a presentation from the owner of 181 Beechwood Crescent regarding a site plan application (File D11-NP-21-09) and directed staff to continue technical review to ensure conformity with zoning and planning policies. The committee also directed staff to consider all comments from the committee and to notify the owners of the action. No other substantive decisions were made; the meeting adjourned at 11:17 AM.

• Received the presentation for site plan application D11-NP-21-09 for 181 Beechwood Crescent.
• Directed staff to continue technical review of the application for conformity with zoning, official plan, secondary plan, and other policies.
• Directed staff to ensure full consideration of all committee comments.
• Directed staff to notify Sandra and Steve Smyth of 181 Beechwood Crescent of the action.
• Adjourned the meeting at 11:17 AM.

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to approve minutes from May 20, 2021, and to discuss several accessibility-related items, including next steps for Main Street accessibility, public awareness efforts, and updates on provincial and local funding programs. The agenda is largely procedural, with most items listed as discussion points without detailed proposals.

• Approval of May 20, 2021 meeting minutes
• Chair updates on presentations to Council, BIA, York Region, and Canadian Accessibility Standards
• Main Street Accessibility Next Steps discussion
• Provincial Funding Update
• Newmarket Financial Incentive Program (FIP) Accessibility Funding Update with Economic Development Officer Chris Kallio

The Accessibility Advisory Committee approved minutes from May 20, 2021, and received an update on the Financial Incentive Program's new accessibility funding stream. Members expressed support for using the Fairy Lake washrooms as the mid-size project for a provincial Enabling Accessibility Fund application, noting the committee had identified them as inaccessible. The committee also discussed public awareness efforts and accessible transportation for COVID-19 vaccinations.

• Approved minutes of May 20, 2021 (moved by Allen Matrosov, seconded by Linda Jones)
• Received Financial Incentive Program (FIP) Accessibility Funding Update (moved by Allen Matrosov, seconded by Patricia Monteath)
• Adjourned at 11:43 AM (moved by Huma Tahir, seconded by Linda Jones)

Newmarket Public Library Board

This is a special closed session of the Newmarket Public Library Board, held electronically via Zoom. The board will adopt the closed session agenda, receive declarations, and then discuss a personal matter about an identifiable individual under section 16.1.4(b) of the Public Libraries Act. The meeting is scheduled to last only 30 minutes and is expected to adjourn after the closed discussion.

• Closed session under Public Libraries Act section 16.1.4(b) regarding personal matters about an identifiable individual

The Newmarket Public Library Board held a special closed session meeting on July 12, 2021, and approved By-law 2021-01 to appoint the Chief Executive Officer and Secretary/Treasurer. The Board also extended the Acting CEO contract to August 6, 2021, and delegated further extension decisions to the CEO. All motions were carried.

• Adopted the closed session agenda as presented.
• Moved into closed session for personal matters about an identifiable individual.
• Moved out of closed session.
• Approved By-law 2021-01 to appoint the CEO and Secretary/Treasurer.
• Extended the Acting CEO contract to August 6, 2021.
• Delegated to the CEO the decision on further extension of the Acting CEO contract.
• Adjourned the meeting at 6:00 pm.

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting electronically to receive presentations on making Main Street more accessible and on the Ready, Willing & Able employment program. The board will also approve the May 7, 2021 minutes and receive updates on garbage, parking, finances, and other staff items.

• Presentation on Making Main Street Newmarket Accessible by Accessibility Advisory Committee
• Deputation from Ready, Willing & Able on employment
• Approval of May 7, 2021 meeting minutes
• Updates on garbage, parking, financial incentive program, AR experience, and street banners

The Main Street District BIA Board received presentations on accessibility and inclusive hiring, and approved minutes from May 7, 2021. They also voted to remove the garbage update from future agendas, effective August 2021. The meeting adjourned early due to loss of quorum.

• Received presentation on Making Main Street Newmarket Accessible (moved by Councillor Kwapis, seconded by Jennifer McLachlan).
• Received deputation from Ready, Willing & Able on inclusive hiring (moved by Ken Sparks, seconded by Rob Clark).
• Approved minutes of May 7, 2021 meeting (moved by Councillor Kwapis, seconded by Jennifer McLachlan).
• Removed Garbage Update item from future agendas starting August 2021 (moved by Councillor Kwapis, seconded by Jennifer McLachlan).

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive updates on the Fire Services Headquarters Station 4-5 project, the 2022 budget target and process, shared services allocation, and 2020 financial results. The committee will also approve minutes from May 4, 2021, and discuss a closed-session item regarding the Whitchurch-Stouffville fire protection agreement.

• Update No. 5 on Fire Services Headquarters Station 4-5 (Report JCC-2021-05)
• CYFS 2022 Budget Target and Process (Report JCC-2021-06)
• Shared Services Allocation Factor (Report JCC-2021-07)
• 2020 Financial Results – Optional Format (Report JCC-2021-08)
• Closed session: Whitchurch-Stouffville Fire Protection Agreement negotiations

The Central York Fire Services Joint Council Committee approved the minutes from May 4, 2021, and received updates on the Station 4-5 project, the 2022 budget target and process, the shared services allocation factor, and the 2020 financial results format. The committee also authorized the CAO and Fire Chief to execute a fire protection agreement with Whitchurch Stouffville, following a closed session. No other substantive decisions were made.

• Approved minutes of May 4, 2021, open and closed sessions.
• Received update on Fire Services Headquarters Station 4-5, noting project on track and on budget.
• Received CYFS 2022 Budget Target and Process report.
• Received Shared Services Allocation Factor report.
• Received 2020 Financial Results – Optional Format report.
• Authorized CAO and Fire Chief to execute Whitchurch Stouffville Fire Protection Agreement.

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The sole agenda item is a presentation by Matt Reid of Fotenn on the Town of Newmarket's Built Form and Privately Owned Public Space (POPS) Guidelines. Council will receive the presentation and discuss the matter.

• Presentation on Town of Newmarket Built Form & Privately Owned Public Space (POPS) Guidelines
• Presenter: Matt Reid, Fotenn
• Meeting streamed live from Municipal Offices, 395 Mulock Drive

Council held an informal workshop on the Town of Newmarket Built Form & Privately Owned Public Space (POPS) Guidelines. The presentation by Matt Reid of Fotenn was received, but no decisions were made; the meeting was for discussion only. Council asked questions and provided feedback on a hypothetical site, with next steps to follow.

• Received the presentation on Built Form & POPS Guidelines (moved by Councillor Woodhouse, seconded by Councillor Bisanz).
• Adjourned the meeting at 3:03 PM (moved by Councillor Morrison, seconded by Councillor Twinney).

Committee of Adjustment

The Committee of Adjustment is meeting electronically to hear three consent applications and two minor variance applications. The applications involve properties on Yonge Street, Davis Drive, and Howard Road. No appeals were filed for this meeting.

• Consent application D10-B03-21 by Rionew Holdings Inc. for 17810 Yonge Street
• Consent application D10-B04-21 by Riokim Holdings (Ontario) Inc. for 1111 Davis Drive
• Consent application D10-B05-21 by Giovanni Di Rezze for 90 Howard Road
• Minor variance applications D13-A18-21 and D13-A19-21 by Giovanni Di Rezze for 90 and 0 Howard Road

The Committee of Adjustment approved two consent applications (D10-B03-21 and D10-B04-21) to extend leases for Staples and Shoppers Drug Mart for 21 years or more, subject to conditions. It deferred three related applications by Giovanni Di Rezze (D10-B05-21, D13-A18-21, D13-A19-21) pending additional analysis and plans. The minutes of the May 19, 2021 hearing were accepted.

• Approved consent application D10-B03-21 for Rionew Holdings Inc. to extend the Staples lease, subject to conditions.
• Approved consent application D10-B04-21 for Riokim Holdings (Ontario) Inc. to extend the Shoppers Drug Mart lease, subject to conditions.
• Deferred consent application D10-B05-21 and minor variance applications D13-A18-21 and D13-A19-21 for Giovanni Di Rezze, pending additional analysis and plans.
• Accepted the minutes of the May 19, 2021 hearing.

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee is meeting to hear presentations on three items: the Accelerate Newmarket program, a digital verification project, and a marketing plan for 2021-2024. The committee will also consider approving minutes from its October 7, 2020 meeting. No decisions are listed on the agenda beyond the minutes approval.

• Presentation on Accelerate Newmarket by Treefrog CEO Sean Stephens and Newmarket Chamber of Commerce's Tracy Walter
• Presentation on Digital Verification Project by project representatives
• Presentation on Marketing Plan Development (2021) and Implementation (2022-2024) by staff Chris Kallio and Elizabeth Hawkins
• Approval of minutes from October 7, 2020 meeting

The Newmarket Economic Development Advisory Committee received three presentations: from Tree Frog on the Newmarket Accelerator and Technical Foundry, from the Digital Verification Project on a solution for safe reopening, and from staff on the 2021-2024 marketing plan. All three were received as information, with no formal decisions made. The committee also approved the minutes from October 7, 2020, and adjourned at 3:20 PM.

• Approved the minutes of the October 7, 2020 meeting.
• Received the Tree Frog presentation on the Newmarket Accelerator and Technical Foundry.
• Received the Digital Verification Project presentation.
• Received the Marketing Plan Development (2021) and Implementation (2022-2024) presentation.
• Adjourned the meeting at 3:20 PM.

Council - Electronic

Council is reviewing several municipal reports including the 2020 financial statements and various budget reconciliations. The agenda includes discussions on public planning for Upper Canada Mall, traffic safety measures, and a policy review for balconies in the Main Street Heritage Conservation District.

• Upper Canada Mall Master Plan presentation at 17600 Yonge Street
• Approval of 2020 financial statements for the Town of Newmarket and Main Street District BIA
• Condominium process exemption for Connecticut Lane with a $4,104.10 +HST processing fee
• Development charge and fee deferral for 200 Deerfield Road (Phase 3)
• Approval of the 2021 Reserve and Reserve Funds Budget

Council approved a new licensing regime for personal wellness establishments, amending the Business By-law to include regulations and repealing the old body-rub parlour schedule. The decision followed numerous deputations both supporting and opposing the regulations. Council also approved the 2020 financial statements and several other routine items.

• Approved licensing regime for personal wellness establishments, amending Business By-law 2020-31 (carried)
• Repealed Schedule 7: Body-Rub Parlours of By-law 2002-151 (carried)
• Approved 2020 financial statements for the Town and Main Street District BIA (carried)
• Approved condominium exemption for Connecticut Lane (carried)
• Approved development charge and fee deferral for 200 Deerfield Road Phase 3 (carried)
• Approved 2021 Reserves and Reserve Funds Budget (carried)
• Approved traffic measures on Alex Doner Drive and Stonehaven Avenue (carried)
• Approved installation of a Pride Rainbow Bench on Main Street (carried)

Newmarket Public Library Board

The Newmarket Public Library Board meets electronically to adopt minutes and consent items, review the 2020 draft audited financial statements, and discuss the 2022 draft operating budget. The agenda is largely routine, with no major public decisions listed beyond these reviews and updates.

• 2020 Draft Audited Financial Statements
• 2022 Draft Operating Budget
• Bank account fund transfer
• Strategic Operations Report for May 2021
• Dr. Seuss books update

The Newmarket Public Library Board approved the 2020 draft audited financial statements, the revised 2022 capital budget request, and the 2022 operating budget request for submission to the Town of Newmarket. The board also adopted a practice of beginning meetings with an Indigenous land acknowledgement, and extended the Acting CEO's contract to July 23, 2021. All motions were carried.

• Approved the 2020 draft audited financial statements as presented.
• Approved revisions to the 2022 Capital Budget request for submission to the Town of Newmarket.
• Approved the 2022 Operating Budget request for submission to the Town of Newmarket.
• Adopted the practice of beginning Library Board meetings with a Land Acknowledgment of Indigenous Peoples.
• Extended the Acting CEO contract to July 23, 2021.
• Adopted the consent agenda items, including the May 19, 2021 minutes and the Strategic Operations Report for May 2021.
• Received the Action List as amended.

Special Committee of the Whole - Electronic

The Committee of the Whole received a presentation and report on a licensing regime for personal wellness establishments and approved a motion to proceed with amendments. The motion directs staff to hold a statutory public meeting to amend zoning by-laws, adopt the proposed regulations (with added language on residential use and restricting overnight accommodations in commercial storefronts), repeal the old body-rub parlour schedule, and amend related by-laws. The regulations will take effect when the future zoning amendment is effective. The committee also received 16 deputations on the matter and resolved into closed session to discuss land acquisitions in Ward 6.

• Approved motion to receive the presentation and report on Personal Wellness Establishments
• Directed staff to proceed to a statutory public meeting to amend Zoning By-laws for Personal Wellness Establishments
• Approved amending Business By-law 2020-31 to adopt proposed regulations, including language on residential use and restricting overnight accommodations in commercial storefronts
• Approved that the new regulations take effect when the future zoning amendment is effective
• Approved repealing Schedule 7: Body-Rub Parlours of By-law 2002-151
• Approved amending AMPS By-law 2019-62, Schedule A as proposed
• Approved amending Fees and Charges By-law 2020-09, Schedule F as proposed
• Resolved into closed session to discuss proposed acquisition and disposition of land in Ward 6

Audit Committee

The Audit Committee approved the minutes from October 19, 2020, with an amendment, and recommended to Council the approval of the Town of Newmarket's Consolidated Financial Statements for 2020, as amended, along with the Main Street District BIA financial statements. The committee also received presentations on the 2020 financial statements, the external auditor's report, and internal audit activities. No decisions were made on auditor selection, as the committee cannot be involved in the selection process.

• Approved the October 19, 2020 Audit Committee minutes, as amended.
• Approved the October 19, 2020 Audit Committee (Closed Session) minutes.
• Recommended to Council approval of the Town of Newmarket Consolidated Financial Statements for 2020, as amended.
• Recommended to Council approval of the Main Street District BIA Financial Statements for 2020.
• Resolved into Closed Session to discuss personal matters about identifiable individuals.

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially approve a range of items, including affordable housing incentives for 200 Deerfield Road, traffic calming measures on two streets, a new fee for condominium exemption requests, and the 2021 budget reconciliation. The agenda also includes receiving reports on community engagement, regional growth forecasts, and various committee minutes. Two closed-session land items have been withdrawn.

• 200 Deerfield Road (Phase 3): approve development charge and fee deferrals for affordable and rental housing
• Condominium Process Amendments: new $4,104.10 +HST fee for exemption requests; exemption for Connecticut Lane
• Alex Doner Drive Traffic Review: approve Category 1 measures, refer to York Regional Police
• Stonehaven Avenue Traffic Review: approve Category 1 measures and painted median west of Best Circle
• 2021 Budget Reconciliation: adopt adjustments to the approved 2021 budget

The Committee of the Whole received and endorsed comments on York Region's 2051 forecast, directing staff to forward them to the Region. It also approved traffic-calming measures for Alex Doner Drive and Stonehaven Avenue, a Pride Rainbow Bench, and a policy review for Main Street balconies. Several reports and minutes were received, and a motion to investigate an all-way stop at Frederick Curran Lane and Art West Avenue was carried.

• Endorsed comments on York Region Municipal Comprehensive Review – 2051 Forecast and directed staff to forward them to the Region.
• Approved Category 1 traffic measures for Alex Doner Drive (Sykes Road to Kirby Crescent) and forwarded report to York Regional Police.
• Approved Category 1 traffic measures for Stonehaven Avenue, including a painted median, and forwarded report to York Regional Police.
• Approved installation of a Commemorative Pride Rainbow Bench at a Main Street location, with staff to work with York Region Pride.
• Directed staff to investigate adding stop signs at Frederick Curran Lane and Art West Avenue to make it an all-way stop.
• Directed staff to mail the William Roe Boulevard and Dixon Boulevard Traffic Update report to residents who requested notice.
• Directed staff to review policies on street-facing balconies in the Main Street Heritage Conservation District and defer related decisions until study completion.
• Adopted consent items including the Engaged Inclusive Communities Report, Condominium Process Amendments, 2021 Reserves Budget, and 2021 Budget Reconciliation.

Special Council - Electronic

This special council meeting focuses on the Mulock Park budget, deferred from April 20, 2021. Council will consider establishing $40 million in capital spending authority for park development, including a $2.7 million project management contingency requiring council approval, and increasing the 2021 capital budget by $2 million. A presentation from staff will precede the decision. The meeting also includes routine items like a confirmatory by-law.

• Establish $40,000,000 Capital Spending Authority for Mulock Park development
• Include $2.7 million Project Management Contingency, requiring Council approval for use
• Increase 2021 Capital Budget by $2,000,000 for 2021 project allocation
• Adopt two-part funding approach for the project as outlined in report
• Enact By-law 2021-30 to confirm proceedings of this special meeting

Council approved a $40 million capital spending authority for the development of Mulock Park, including a $2.7 million project management contingency that requires Council approval for use. The 2021 capital budget was increased by $2 million for the project's first allocation, and staff were directed to begin construction in 2022. The decision was made at a special electronic meeting on June 8, 2021.

• Approved $40M capital spending authority for Mulock Park development
• Included $2.7M project management contingency, requiring Council approval for use
• Increased 2021 capital budget by $2M for the project's 2021 allocation
• Directed staff to commence construction of Mulock Park in 2022
• Approved two-part funding approach as outlined in the report
• Directed future operating budgets to phase in maintenance costs for Mulock Park
• Directed staff to provide annual funding updates as part of budget process
• Enacted By-law 2021-30 (confirmatory by-law)

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. Council will receive presentations from the chairs of six advisory committees: Accessibility, Anti-Black Racism Task Force, Audit, Elman W. Campbell Museum Board, Heritage Newmarket, and Main Street District BIA. No formal decisions will be made.

• Accessibility Advisory Committee update presentation
• Anti-Black Racism Task Force update presentation
• Audit Committee update presentation
• Elman W. Campbell Museum Board update presentation
• Heritage Newmarket Advisory Committee update presentation

This was an informal workshop, not a decision-making meeting. Council received presentations from six boards, committees, and task forces, including the Accessibility Advisory Committee, Anti-Black Racism Task Force, Audit Committee, Elman W. Campbell Museum Board, Heritage Newmarket Advisory Committee, and Main Street District BIA. Each presentation was received by motion, and no substantive decisions were made.

• Received Accessibility Advisory Committee update (carried)
• Received Anti-Black Racism Task Force update (carried)
• Received Audit Committee update (carried)
• Received Elman W. Campbell Museum Board update (carried)
• Received Heritage Newmarket Advisory Committee update (carried)
• Received Main Street District BIA update (carried)

Appeal Committee

This is the agenda for the Newmarket, ON Appeal Committee meeting on June 2, 2021. The agenda contains only procedural boilerplate and no specific items, decisions, or discussions are listed.

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting electronically to discuss several heritage items, including a potential heritage designation for 415 Davis Drive and a heritage permit for 75 and 79 Dawson Manor. The committee will also consider a heritage plaque request for 345 Botsford Street and receive updates on the archives digitization project and a council workshop presentation. The agenda includes standard items like minutes approval and conflict of interest declarations.

• Heritage designation report for 415 Davis Drive
• Heritage permit application for 75 and 79 Dawson Manor
• Heritage plaque request for 345 Botsford Street
• Update on Historical Society Archives Digitization Project
• Council workshop presentation on advisory committee work plan accomplishments

The committee recommended heritage designation for 415 Davis Drive, supported a heritage permit for 75 and 79 Dawson Manor, and began research for a plaque at 345 Botsford Street. All motions were carried. The meeting was held via Zoom and adjourned at 7:59 PM.

• Recommended heritage designation for 415 Davis Drive (carried)
• Supported heritage permit for 75 and 79 Dawson Manor (carried)
• Began research for heritage plaque at 345 Botsford Street (carried)
• Approved minutes of April 6, 2021 (carried)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically to approve minutes from May 4, 2021, and to review its interim report presentation to Council, a draft presentation for a Council workshop on June 7, 2021, and a draft vision statement. Subcommittees will provide verbal updates. The meeting is largely procedural and discussion-focused, with no votes on substantive items listed.

• Approval of May 4, 2021 minutes
• Review of interim report presentation to Council
• Review of draft presentation for Council workshop on June 7, 2021
• Review of draft vision statement
• Verbal updates from subcommittees

The Newmarket Anti-Black Racism Task Force approved the minutes from May 4, 2021, and discussed updates on their interim report to Council, including Council's request for an information report on provisional recommendations. Members also reviewed a draft presentation for the June 7 Council Workshop and a draft vision statement, with further discussion planned for July. Subcommittee updates were provided, and the meeting adjourned at 5:14 PM.

• Approved minutes of May 4, 2021 (moved by Nadia Hansen, seconded by Councillor Bisanz)
• Discussed interim report presentation to Council and Council's request for an information report
• Reviewed draft presentation for June 7 Council Workshop
• Reviewed draft vision statement, with discussion deferred to July meeting
• Received subcommittee updates on final report structure, census data, and information gathering
• Adjourned meeting at 5:14 PM (moved by Nadia Hansen, seconded by Councillor Broome)

Council - Electronic

Council addressed a zoning by-law amendment for several properties on Lundy's Lane, Watson Avenue, and Bolton Avenue. The meeting also included the adoption of 2021 property tax rates and authorization for Yonge Street North streetscape improvements.

• Zoning By-law Amendment: 43 Lundy's Lane, 592 Watson Avenue, 40, 36 and 32 Bolton Avenue
• 2021 Property Tax Rates: Residential and Multi-Residential at 0.315394%
• Yonge Street North streetscape improvements: $2,360,710.23 cost-share portion
• Yonge Street North maintenance estimate: $67,000 per year
• Additional construction costs for Yonge Street: $303,329.72

Council adopted the 2021 property tax rates for Town purposes and authorized a 50/50 cost-share application with York Region for streetscape improvements on Yonge Street North, with the Town's share funded through Development Charges. Council also received the Anti-Black Racism Task Force Interim Report and directed staff to report back within 60 days. A zoning by-law amendment for a 79-unit apartment building at 43 Lundy's Lane was presented and received, with staff to report back at a future meeting.

• Adopted 2021 property tax rates for Town purposes (carried)
• Authorized application to York Region's Municipal Streetscape Partnership Program for Yonge St. North improvements, with Town share of $2,360,710.23 funded by Development Charges (carried)
• Received Anti-Black Racism Task Force Interim Report and directed staff to provide an information report within 60 days (carried)
• Received presentation and deputations on zoning by-law amendment for 79-unit apartment building at 43 Lundy's Lane (carried)
• Approved minutes of May 10, 2021 Council meeting (carried)
• Adopted Committee of the Whole recommendations from May 25, 2021 (carried)
• Enacted By-law 2021-27 (carried)
• Enacted confirmatory By-law 2021-28 (carried)

Committee of the Whole - Electronic

The Committee of the Whole is receiving reports and presentations, including the Anti-Black Racism Task Force interim report, a proposed 2051 forecast, and a Mulock multi-use path feasibility study. It will also consider consent items setting 2021 property tax rates and authorizing a cost-shared streetscape project on Yonge Street.

• 2021 property tax rates set: Residential 0.315394%, Commercial 0.420136%, Industrial 0.518255%
• Application for 50/50 cost-share with York Region for Yonge Street streetscape improvements (Davis Drive to north boundary), Town share $2,360,710.23
• Anti-Black Racism Task Force interim report received
• Mulock Multi Use Path feasibility study presentation
• Proposed 2051 Forecast and Land Needs Assessment presentation by York Region

The Committee of the Whole approved the 2021 property tax rates for all classes and authorized a cost-sharing application for Yonge Street North streetscape improvements, with the Town paying $2.36M over three years. It also received the Anti-Black Racism Task Force interim report and directed staff to report on its recommendations within 60 days. A motion was carried requesting the province to reopen small businesses. All items are for consideration by Council on May 31, 2021.

• Approved 2021 property tax rates (e.g., residential 0.315394%)
• Authorized Yonge Street North streetscape application with 50/50 cost-share ($2,360,710.23 Town share)
• Directed staff to report on Anti-Black Racism Task Force recommendations within 60 days
• Received Mulock Multi Use Path feasibility study presentation
• Received York Region 2051 Forecast and Land Needs Assessment presentation
• Carried motion requesting province to reopen small businesses
• Approved agenda addition for closed session item on Ward 2 property

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to approve prior minutes and discuss two draft presentations: one for the Main Street District Business Improvement Area (BIA) on Main Street accessibility, and another for the June 7, 2021 Council Workshop. No decisions on these items are listed; the agenda is primarily procedural with discussion items.

• Approval of March 18, 2021 meeting minutes
• Draft presentation to Main Street District BIA on Main Street accessibility
• Draft presentation for June 7, 2021 Council Workshop

The Accessibility Advisory Committee reviewed and finalized a draft presentation on Main Street accessibility for the Main Street District Business Improvement Area (BIA) board, scheduled for the July BIA meeting. They also discussed funding opportunities for businesses to improve accessibility. The committee reviewed a draft presentation for the June 7, 2021 Council Workshop, which will be delivered by the Chair and Vice Chair, and included updates on National AccessAbility Week events. The minutes from March 18, 2021 were approved.

• Approved minutes of March 18, 2021 meeting (carried)
• Finalized Main Street accessibility presentation for July BIA meeting
• Reviewed draft presentation for June 7, 2021 Council Workshop
• Adjourned meeting at 11:47 AM (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically to adopt minutes and reports, discuss an update on Dr. Seuss books, consider support for library association pre-budget submissions and the Centre for Equitable Library Access, and review the 2022 draft operating and capital budget requests. The board will also hold a closed session for labour relations or employee negotiations.

• 2022 Draft Operating and Capital Budget Requests
• Dr. Seuss Books - Update
• Support for Ontario Library Association / Canadian Federation of Public Libraries Pre-Budget Submission
• Support for Centre for Equitable Library Access (CELA)
• Closed session for labour relations or employee negotiations

The Newmarket Public Library Board approved the draft 2022 Capital and Operating Decision Package requests for submission to the Town of Newmarket. The board also approved resolutions supporting provincial funding for libraries and federal funding for the Centre for Equitable Library Access (CELA). A verbal update on Dr. Seuss books was provided, with further consultation ongoing.

• Approved draft 2022 Capital and Operating budget requests for submission to Town (carried)
• Approved resolution supporting Ontario Library Association/Canadian Federation of Public Libraries pre-budget submission (carried)
• Approved resolution requesting federal funding for Centre for Equitable Library Access (carried)
• Adopted April 21, 2021 minutes and Strategic Operations report (carried)
• Received Action List (carried)
• Adopted closed session minutes for March 17 and April 20, 2021 (carried)
• Received report on labour relations (carried)
• Approved recommendations from RFP for Strategic Planning Services (carried)

Committee of Adjustment

The Committee of Adjustment approved four minor variance applications (D13-A14-21, D13-A15-21, D13-A16-21, D13-A17-21) and deferred one (D13-A13-21) pending lot grading certification. All approvals were subject to conditions, and no conflicts of interest or appeals were recorded.

• Approved D13-A14-21 for semi-detached dwellings with a reduced front yard (4.0 m vs 4.5 m required)
• Approved D13-A15-21 allowing one parking space for an accessory dwelling unit within the existing garage
• Approved D13-A16-21 allowing one parking space for an accessory dwelling unit within the existing garage
• Approved D13-A17-21 for a new detached 2-car garage with increased accessory structure lot coverage (89.11% vs 75% required)
• Deferred D13-A13-21 for a sunroom addition until lot grading certification is received

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The only substantive item is a presentation on Asset Management Phase 1 by WSP consultant Bernadette O'Connor. No decisions will be made.

• Presentation on Asset Management - Phase 1 by WSP

This was an informal workshop, not a decision-making meeting. Council received a presentation on asset management, including legislated deadlines, levels of service, and next steps. No formal decisions were made; the only action was adjourning the meeting.

• Adjourned meeting at 3:02 PM (carried)

Council - Electronic

Newmarket Council is meeting electronically to consider several key items, including endorsing the final draft Master Plan for the Mulock Property, setting a 2022 budget target with a 1.99% tax rate increase, and reviewing a proposed prohibition on body rub parlours. The meeting also includes a statutory public hearing for an Official Plan and Zoning By-law Amendment at 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive, though no final decision will be made on that item. Several reports and minutes from previous committee meetings are also on the agenda for adoption.

• Endorse Mulock Property Final Draft Master Plan and proceed with implementation, including retaining PLANT Architect Inc. and negotiating a Hydro One lease for parking/trail uses
• Approve 2022 budget process with target tax rate increase of 1.99% and adoption date of December 13, 2021
• Direct staff to draft regulations based on Option #1 for Body Rub Parlour Review, including full prohibition of sexual activity businesses with strong licensing/enforcement
• Approve Zoning By-law Amendment for 17365 & 17395 Yonge Street, submitted by Groundswell Urban Planners Inc. for The Kerbel Group Inc.
• Reinstate and commit servicing allocation to multiple developments including Azure Homes, Briarwood, Redwood Properties, and The Rose Corporation

Council adopted the Mulock Property Final Draft Master Plan, authorizing staff to proceed with detailed design, a Hydro One lease negotiation for parking/trail uses, and discussions with an adjacent landowner about a woodlot. Council also approved the 2022 budget process with a target tax rate increase of 1.99%, and directed staff to draft regulations for a full prohibition of businesses related to sexual activity (Body Rub Parlour Review). A public hearing was held for a proposed 28-unit residential development at 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive, but no decision was made on the application itself.

• Endorsed Mulock Property Final Draft Master Plan as basis for implementation
• Authorized staff to pursue Hydro One lease for parking/trail uses at Mulock Property
• Approved 2022 budget process with target tax rate increase of 1.99%
• Directed staff to draft regulations prohibiting businesses related to sexual activity (Body Rub Parlour Review)
• Approved Zoning By-law Amendment for 17365 & 17395 Yonge Street in general form
• Reinstated servicing allocation to six developments and committed allocation to four others
• Adopted By-law to Regulate Central York Fire Services and Consolidated Fire Agreement with Aurora
• Approved 2021 budgeted staff positions (Fleet Administrator, Health & Safety Specialist, Accounts Payable Administrator)

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board approved a budget of up to $100 per month for a Mailchimp account and dissolved the COVID-19 Marketing & Advertising and Strategic Priority sub-committees. They also approved payment of $1,020.60 for Errors and Omissions insurance. The board received updates on the new website, parking program, and a heritage permit for 214-218 Main Street, but no other substantive decisions were made.

• Approved April 7, 2021 meeting minutes (carried)
• Dissolved COVID-19 Marketing & Advertising and Strategic Priority sub-committees (carried)
• Approved budget of up to $100/month for Mailchimp account (carried)
• Approved payment of $1,020.60 for Errors and Omissions insurance (carried)
• Adjourned meeting at 10:08 AM (carried)

Central York Fire Services - Joint Council Committee

Central York Fire Services' Joint Council Committee meets to receive the 2020 annual report, an update on Fire Services Headquarters Station 4-5, and reports on the Ontario Fire College closure and quarterly results. The committee will also approve prior meeting minutes and hold a closed session on the Whitchurch Stouffville fire protection agreement.

• 2020 Central York Fire Services Annual Report presentation by Fire Chief Ian Laing
• Fire Services Headquarters Station 4-5 update by Al Downey, Director of Operations, Town of Aurora
• Report JCC-2021-02: Impact of the Ontario Fire College Closure
• Report JCC-2021-03: Fourth Quarter 2020 Results
• Report JCC-2021-04: CYFS First Quarter Report 2021

The committee received the 2020 Central York Fire Services Annual Report, which highlighted pandemic-related challenges and the installation of a new apparatus management system. It also received updates on the Station 4-5 construction, which remains on schedule and on budget for substantial completion by March 2022. Reports on the Ontario Fire College closure and fourth quarter 2020 results were received for information, and staff were directed to provide information on surplus fund reporting. The committee also entered closed session to discuss the Whitchurch Stouffville fire protection agreement.

• Received 2020 CYFS Annual Report (carried)
• Received Station 4-5 construction update (carried)
• Approved March 2, 2021 open session minutes (carried)
• Approved March 2, 2021 closed session minutes (carried)
• Received report on Ontario Fire College closure (carried)
• Received Fourth Quarter 2020 results report (carried)
• Directed staff to report on surplus fund allocation process (carried)
• Received CYFS First Quarter 2021 report (carried)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically to approve the minutes from its April 6, 2021 meeting, receive verbal updates from subcommittees, and discuss an interim report to Council. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of April 6, 2021 meeting minutes
• Verbal updates from subcommittees
• Discussion of interim report to Council

The Newmarket Anti-Black Racism Task Force approved the minutes from its April 6, 2021 meeting. Subcommittees provided updates on key themes for the interim report to Council, including Black leadership, education, Black youth, and policing practices. The interim report is due for the May 25 Committee of the Whole agenda. No other substantive decisions were made.

• Approved April 6, 2021 meeting minutes (carried)
• Adjourned meeting at 5:14 PM (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to receive reports and presentations on several items, including a review of body rub parlour regulations, the 2022 budget target and process, and the Q1 2021 financial update. The agenda includes multiple deputations on the body rub parlour review, as well as consent items on zoning, servicing allocations, and fire services agreements. The meeting is being held electronically and streamed live.

• Body Rub Parlour Review: Council to direct staff to present regulations based on Option #1 in the report
• 2022 Budget Target and Process: Proposed budget schedule with target adoption date of December 13, 2021
• Zoning Bylaw Amendment for 17365 & 17395 Yonge Street, submitted by Groundswell Urban Planners Inc.
• 2021 Annual Servicing Allocation Review: reinstating and committing servicing allocation to several developments
• Adoption of By-law to Regulate Central York Fire Services and Consolidated Fire Agreement with Aurora

The Committee of the Whole directed staff to prepare regulations based on Option #1, which includes a full prohibition of any business related to sexual activity, while allowing legitimate wellness businesses to operate under a strong licensing and enforcement regime. The committee also approved the 2022 budget process with a target tax rate increase of 1.99% and a target adoption date of December 13, 2021. Several other items were approved on consent, including zoning amendments, servicing allocations, and fire services agreements.

• Directed staff to draft body rub parlour regulations based on Option #1 with full prohibition of sexual activity (carried)
• Approved 2022 budget process with target tax rate increase of 1.99% (carried)
• Approved zoning by-law amendment for 17365 & 17395 Yonge Street (carried)
• Reinstated servicing allocation to six developments and committed to four others (carried)
• Adopted by-law to regulate Central York Fire Services (carried)
• Adopted Consolidated Fire Services Agreement By-law with Town of Aurora (carried)
• Directed staff to study parking restrictions on Hewitt Circle, Jordanray Blvd, and Rushbrook Drive (carried)
• Deferred Customer Service Department year-end reports to May 10, 2021 Council meeting (carried)

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The only substantive item is a presentation on the Private Tree Protection By-law by the Senior Planner and Forestry Supervisor. No decisions will be made.

• Presentation on Private Tree Protection By-law by Senior Planner and Forestry Supervisor

This was a workshop meeting with no formal decisions made. Council received a presentation on a proposed private tree protection by-law, including a three-tier approach, permit process, costs, and enforcement strategy. Members asked clarifying questions but took no votes.

• No decisions made; workshop only

Newmarket Public Library Board

The Newmarket Public Library Board is meeting via Zoom to adopt minutes, review the March 2021 strategic operations report, first-quarter statistical data, and first-quarter financial statements. The board will also discuss a report on Dr. Seuss books of concern and review its strategic planning and action list. The meeting is largely routine administrative business, with the Dr. Seuss discussion being the only substantive policy item.

• Discussion of Dr. Seuss books of concern
• Adoption of March 17, 2021 board meeting minutes
• Review of March 2021 strategic operations report
• First quarter financial statements review
• First quarter statistical data review

The Newmarket Public Library Board approved routine items including March minutes, the strategic operations report, first-quarter statistics, and financial statements. It also appointed three directors to evaluate strategic planning proposals and requested further investigation into Dr. Seuss books of concern. In closed session, the board extended the acting CEO's contract.

• Adopted agenda and consent items (motion 21-04-180, carried)
• Approved March minutes, strategic operations report, Q1 statistics, and financials (motion 21-04-181, carried)
• Appointed directors Broome, Gray, and Mason to evaluate strategic planning RFQs (motion 21-04-182, carried)
• Received the Library Board Action List (motion 21-04-183, carried)
• Moved into closed session to discuss personal matters (motion 21-04-184, carried)
• Extended the Acting CEO's contract as outlined in closed session (motion 21-04-186, carried)

Committee of Adjustment

The Committee of Adjustment approved a consent application for land conveyance at Stackhouse Road, and approved three minor variance applications for residential developments. One minor variance application was deferred pending certification of lot grading. All decisions were carried.

• Consent Application D10-B02-21 granted (carried)
• Minor Variance D13-A10-21 approved (carried)
• Minor Variance D13-A11-21 approved in part, variances 2, 3, 4 refused (carried)
• Minor Variance D13-A12-21 approved (carried)
• Minor Variance D13-A13-21 deferred (carried)
• Minutes of March 24, 2021 meeting approved (carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole endorsed the final draft Master Plan for the Mulock Property, authorizing staff to proceed with implementation steps including detailed design, a Hydro One lease negotiation, and contact with an adjacent landowner. The Mulock Park budget was referred to a future meeting in 30-40 days, and PLANT Architect Inc. was retained for implementation services subject to budget approval. All motions carried unanimously.

• Endorsed Mulock Property Master Plan as basis for implementation (carried)
• Authorized staff to retain project management and consulting services for detailed design (carried)
• Authorized staff to pursue Hydro One lease for parking and trail uses (carried)
• Directed staff to contact Criterion Development Corp. regarding woodlot conveyance (carried)
• Referred Mulock Park Budget to a Special Committee or Council meeting in 30-40 days (carried)
• Retained PLANT Architect Inc. for implementation, contract drawings, and contract administration, subject to budget approval (carried)

Council - Electronic

Council approved the 2021-2024 Economic Development Strategy, adopted the updated 2021 meeting schedule, and approved parking bylaw amendments for D'Arcy Street and Main Street. It also endorsed a land request to support affordable housing and directed staff to prepare a parkland dedication bylaw exemption for Housing York Inc. A parking update for Helmer Avenue was deferred to September or October 2021.

• Endorsed 2021-2024 Economic Development Strategy
• Approved D'Arcy Street parking bylaw amendments and lifted 2-year moratorium for that section
• Approved Main Street on-street parking additions
• Deferred Helmer Avenue parking update to September/October 2021
• Endorsed 460 Davis Drive redesignation and directed staff to request Regional approval of OPA 25
• Approved $39,000 Fire Safety Grant allocation for training and virtual inspection program
• Supported in principle acceleration of affordable housing and 2 acres of land over 5 years for Housing York Inc.
• Directed staff to prepare parkland dedication bylaw exemption for Housing York Inc.

Committee of the Whole - Electronic

The Committee of the Whole is meeting electronically to discuss and potentially endorse the 2021-2024 Economic Development Strategy, which would guide the Newmarket Economic Development Advisory Committee. The agenda also includes several consent items covering parking reviews, a property amendment at 460 Davis Drive, budget updates, and a $39,000 fire safety grant. The meeting is being streamed live due to the Municipal Offices being closed to the public.

• Endorsement of the 2021-2024 Economic Development Strategy
• Approval of $39,000 Fire Safety Grant from the Office of the Fire Marshal
• Proposed parking bylaw amendments for D'Arcy Street, Helmer Avenue, and Main Street
• Modifications to Official Plan Amendment 25 and Zoning By-law for 460 Davis Drive
• 2020 Preliminary Q4 Operating and Capital Budget Summary report

The Committee of the Whole received and endorsed the 2021-2024 Economic Development Strategy, which outlines three strategic pillars for guiding the Newmarket Economic Development Advisory Committee. Council also approved several parking-related changes, including amendments for D'Arcy Street and Main Street, and supported a land request to accelerate affordable housing in York Region. A report on Helmer Avenue parking was deferred to a future meeting, and a motion was carried to direct staff to prepare a draft amendment to exempt Housing York Inc. from parkland dedication fees.

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting electronically to receive a presentation on the Pub Crawl Experience, approve minutes from March 3, 2021, and consider a $243.40 invoice for WordPress Business Pro. The agenda also includes updates on garbage, parking, finances, and sub-committee reports.

• Presentation on Pub Crawl Experience by RiLax Event Management
• Approval of March 3, 2021 meeting minutes
• HostPapa invoice for WordPress Business Pro: $243.40
• Sub-committee reports: Street Events, Advertising, Strategic Priority, COVID-19 Marketing & Advertising, Website
• Updates on garbage, parking, and financial incentive program

The Main Street District BIA Board of Management approved a $243.40 HostPapa invoice for WordPress Business Pro, and received a presentation on the Pub Crawl Experience from RiLax Event Management. The board also approved the minutes from the March 3, 2021 meeting. No other substantive decisions were made; most items were updates or discussions.

• Approved the HostPapa invoice for WordPress Business Pro for $243.40.
• Received the Pub Crawl Experience update presentation from RiLax Event Management.
• Approved the minutes of the March 3, 2021 BIA Board of Management meeting.
• Adjourned the meeting at 9:17 AM.

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting electronically to consider a heritage permit for removing and replacing windows and the central entry at 425/431 Davis Drive (Union Hotel), based on a fenestration assessment. The committee will also discuss its review of properties of interest and a council workshop on advisory committee work plans. Other agenda items include approving February minutes and receiving committee reports.

• Heritage permit recommendation for window and central entry replacement at 425 Davis Drive (Union Hotel), per March 22, 2021 fenestration assessment by Bob Abraham Architecture Corporation
• Discussion on status of committee review of List of Properties of Interest
• Council workshop on advisory committees work plan accomplishments
• Approval of February 2, 2021 meeting minutes
• Reports from Elman W. Campbell Museum Board and Lower Main Street South Heritage Conservation District Advisory Group

The Heritage Newmarket Advisory Committee approved the February 2, 2021 minutes and received a fenestration assessment for 425/431 Davis Drive (Union Hotel). The committee voted to support the heritage permit to remove and replace windows and the central entry with sidelights, as per the assessment. It also decided to continue reviewing the Municipal Register of Non-Designated Properties without access to archive materials, focusing on properties that could be removed from the list. No other substantive decisions were made.

• Approved minutes of February 2, 2021 (carried)
• Received Fenestration Assessment for Union Hotel (carried)
• Supported heritage permit for window and entry replacement at 425/431 Davis Drive (carried)
• Continued review of Municipal Register of Non-Designated Properties without archive access (carried)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically via Zoom. Members will receive a presentation from Toronto's Confronting Anti-Black Racism Unit, approve minutes from March 2, 2021, and hear verbal updates from subcommittees. The agenda also includes discussion of an interim report to Council and an upcoming Council workshop on June 7, 2021.

• Presentation from Toronto's Confronting Anti-Black Racism Unit by Kemba Byam Akinbo and Teshini Harrison
• Approval of March 2, 2021 meeting minutes
• Verbal updates from subcommittees
• Interim report to Council discussion
• Upcoming Council workshop on June 7, 2021

The Newmarket Anti-Black Racism Task Force received a presentation from Toronto's Confronting Anti-Black Racism Unit on building an Anti-Black Racism Action Plan. The minutes of the March 2, 2021 meeting were approved. Subcommittees provided updates on survey results, policy reviews, and an environmental scan. The Task Force discussed drafting an interim report to Council and a June 7, 2021 Council workshop.

• Received the presentation from Toronto's Confronting Anti-Black Racism Unit (moved by Gavin Gunter, seconded by Leslie Serieux; carried).
• Approved the minutes of the March 2, 2021 meeting (moved by Councillor Broome, seconded by Nadia Hansen; carried).
• Adjourned the meeting at 5:38 PM (moved by Holly Douglass, seconded by Gavin Gunter; carried).

Council Workshop - Electronic

This meeting is a workshop intended for informal discussion rather than making decisions. Council will hear a presentation regarding development and the environment from representatives of the Town of Newmarket, York Region, and Lake Simcoe Region Conservation Authority.

• Development and the Environment Council Workshop presentation

This was a Council Workshop, not a decision-making meeting. Council received a joint presentation from Town staff, York Region, and the Lake Simcoe Region Conservation Authority on development and environmental protection. No decisions were made; the only motion was to receive the presentation, which was carried.

• Received presentation on Development and the Environment (carried)

Council - Electronic

Newmarket Council is meeting electronically to vote on recommendations from the March 22 Committee of the Whole, including adopting a six-year water and wastewater financial plan, approving online voting for the 2022 municipal election, and eliminating certain single-use plastics from town facilities and events. The agenda also includes by-laws to remove a holding provision at 920 Isaac Phillips Way, exempt lands from part lot control for Sundial Homes, and authorize online voting equipment. A closed session will discuss a proposed land disposition in Ward 6 and a planning tribunal matter in Ward 5.

• Adopt 2021 Six-Year Water and Wastewater Financial Plan
• Approve online voting, eliminate telephone voting for 2022 election
• Eliminate plastic cutlery, straws, stir sticks, black plastic, and single-serve milk/cream containers at town facilities and events by July 1, 2021
• Enact By-law 2021-14 to remove holding provision at 920 Isaac Phillips Way
• Closed session: proposed land disposition in Ward 6 and LPAT matter in Ward 5

Council approved the use of online voting and the elimination of telephone voting for the 2022 Municipal Election and any by-elections for the 2022-2026 term. Council also approved paper ballot options and delegated authority to staff to decide the appropriate options for paper ballot voting. The decision was made as part of adopting the recommendations from the Committee of the Whole meeting of March 22, 2021.

• Approved the Council - Electronic Meeting Minutes of March 1, 2021.
• Approved the use of online voting and elimination of telephone voting for the 2022 Municipal Election and any by-elections for the 2022-2026 term of Council.
• Approved paper ballot options and delegated authority to staff to decide the appropriate options for paper ballot voting.
• Adopted the proposed revision to the Height and Density Bonusing Implementation Guidelines.
• Directed the elimination of plastic cutlery, straws, stir sticks, black plastic, and single-serve milk and cream containers for staff use within Town facilities by July 1, 2021.
• Adopted the proposed Six-Year Water & Wastewater Financial Plan.
• Approved confidential direction to staff regarding a proposed disposition of land in Ward 6.
• Approved confidential direction to staff regarding a Local Planning Appeal Tribunal matter for a property in Ward 5.

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically via Zoom to consider five minor variance applications for properties on Kirby Crescent, Wildwood Drive, Beechwood Crescent, Stiver Drive, and Gorham Street, plus one deferred application for Harry Walker Parkway South. The committee will also approve minutes from its February 24, 2021 meeting. No appeals were filed.

• Minor variance D13-A05-21: Catherine Ann Price, 315 Kirby Crescent
• Minor variance D13-A06-21: Jeffrey Stephen Kerr and Marcia Jean Kerr, 1036 Wildwood Drive
• Minor variance D13-A07-21: Christopher Howie and Feria Bacchus, 189 Beechwood Crescent
• Minor variance D13-A08-21: Zohreh Ramezani and Amir Mohammad Ali Zadeh, 86 Stiver Drive
• Deferred application D13-A01-21: Elm Harry Walker Parkway (2019) Inc., 455 Harry Walker Parkway South

The Committee of Adjustment approved four minor variance applications (D13-A05-21, D13-A06-21, D13-A07-21, D13-A09-21) and denied one (D13-A08-21). The denied application sought to allow a parking space in a garage for an accessory dwelling unit, with concerns about property maintenance and parking safety. The meeting also approved the minutes from the February 24, 2021 meeting.

• Approved minor variance D13-A05-21 for accessory dwelling unit parking in garage (carried)
• Approved minor variance D13-A06-21 for side yard and front yard relief (carried)
• Approved minor variance D13-A07-21 for interior side yard relief (carried)
• Denied minor variance D13-A08-21 for accessory dwelling unit parking in garage (defeated)
• Approved minor variance D13-A09-21 for exterior stairwell and addition (carried)
• Approved minutes of February 24, 2021 meeting (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting electronically to discuss and vote on a range of consent items, including a proposed ban on single-use plastics in town facilities and events, adoption of updated height and density bonusing guidelines, and approval of online and telephone voting for the 2022 municipal election. The committee will also receive reports on water quality, the six-year water and wastewater financial plan, and economic development strategy, among other items. Two closed-session items concern a planning appeal and a land disposition.

• Proposed elimination of plastic cutlery, straws, stir sticks, black plastic, and single-serve milk/cream containers in town facilities and events by July 1, 2021
• Approval of online and telephone voting for the 2022 municipal election and any by-elections
• Adoption of revised Height and Density Bonusing Implementation Guidelines
• Adoption of the 2021 Six-Year Water and Wastewater Financial Plan
• Authorization to dissolve six affiliate companies of Newmarket-Tay Power Distribution Ltd.

The Committee of the Whole approved a motion to eliminate specific single-use plastics (cutlery, straws, stir sticks, black plastic, and single-serve milk/cream containers) from town facilities and events by July 1, 2021, and to pursue further reductions. They also approved the use of online voting (eliminating telephone voting) for the 2022 municipal election, with paper ballot options delegated to staff. Several other reports and updates were received or adopted, including the 2020 Water Quality Summary Report and the 2021-2024 Economic Development Strategy direction.

• Approved elimination of specific single-use plastics in town facilities and events by July 1, 2021 (carried)
• Approved online voting for 2022 municipal election, eliminating telephone voting (carried)
• Approved paper ballot options, with staff to decide specifics (carried)
• Adopted revised Height and Density Bonusing Implementation Guidelines (carried)
• Received 2020 Annual Water Quality Summary Report and directed posting online (carried)
• Adopted 2021 Six-Year Water & Wastewater Financial Plan (carried)
• Approved 2021-2024 Economic Development Strategy direction, with amendments to come in April (carried)
• Approved waiving NT Power director nomination process for current vacancy (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to approve prior minutes and discuss several accessibility items: Main Street accessibility, an update on accessible van signage, and a washroom accessibility retrofit at the Rene Brey facility. No decisions are listed on the agenda beyond the minutes approval.

• Approval of January 21, 2021 meeting minutes
• Discussion of Main Street accessibility
• Update on accessible van signage with draft sign attached
• Rene Brey washroom accessibility retrofit discussion

The Accessibility Advisory Committee approved the minutes from its January 21, 2021 meeting. Members discussed an upcoming Main Street accessibility presentation to the BIA, provided feedback on accessible van parking signage, and noted that a funding application for the Rene Brey washroom retrofit had not yet been approved. No other substantive decisions were made.

• Approved January 21, 2021 meeting minutes (carried)
• Adjourned meeting at 11:04 AM (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting virtually via Zoom on March 17, 2021. The board will consider consent items including February meeting minutes, a strategic operations report, and a bank balance transfer. They will also discuss the Ontario Library Association/Federation of Public Libraries pre-budget submission and receive a CEO recruitment update.

• Adoption of February 17, 2021 regular board meeting minutes
• Strategic Operations Report for February
• Library bank balance transfer
• OLA/FOPL pre-budget submission report
• CEO recruitment update

The Newmarket Public Library Board endorsed the OLA/FOPL 2021 pre-budget submission, which requests provincial funding to offset lost revenues from fine-free policies and support an Ontario Digital Public Library. The board also approved recommendations from a closed-session report on CEO recruitment services. All motions were carried unanimously.

• Adopted agenda as amended (motion 21-03-172)
• Approved consent agenda items including February minutes and bank balance transfer (motion 21-03-173)
• Endorsed OLA/FOPL 2021 pre-budget submission and directed staff to draft resolution and letter (motion 21-03-174)
• Received Library Board Action List (motion 21-03-175)
• Moved into closed session for personal matters (motion 21-03-176)
• Moved out of closed session (motion 21-03-177)
• Approved recommendations from CEO recruitment services RFP report (motion 21-03-178)
• Adjourned meeting at 6:03 pm (motion 21-03-179)

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. Council will receive presentations on two topics: CatchCorner facility booking software and Body Rub Parlours regulations, including survey and polling results. No formal decisions will be made.

• Presentation on CatchCorner facility booking software by staff and vendor Maya Azouri
• Presentation on Body Rub Parlours by Manager of Regulatory Services and Municipal Enforcement & Licensing Officer
• Review of survey responses and public information centre polling results on body rub parlours

This was an informal Council workshop, not a decision-making meeting. Council received presentations on CatchCorner facility booking software and on body rub parlour regulations, including three potential licensing options for future consideration. No substantive decisions were made; the only motion was to receive the presentations.

• Received CatchCorner facility booking software presentation (carried)
• Received body rub parlour regulatory review presentation (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management meets electronically via Zoom. The board will receive deputations from the Newmarket Minor Softball Association and Easter Seals Ontario, and vote to approve the February 3, 2021 meeting minutes. It will also receive updates on the Digital Main Street Grant, sub-committees, garbage, parking, and staff financial matters.

• Deputation from Glenn Burton, Co-Executive Director, Newmarket Minor Softball Association
• Deputation from Andrea Peterson and Charlene Myke of Easter Seals Ontario on Buy Local, Support Local Campaign
• Approval of February 3, 2021 meeting minutes
• Digital Main Street Grant update
• Sub-committee reports including Street Events, Advertising, Strategic Priority, COVID-19 Marketing & Advertising, and Website

The Main Street District BIA Board of Management received deputations from the Newmarket Minor Softball Association and Easter Seals Ontario, approving motions to receive both. Members also discussed the 2021 patio program, a summer pub crawl, and a gift card program that has sold over 40 cards, with no formal decisions made on these items.

• Received deputation from Newmarket Minor Softball Association regarding 2021 sponsorship opportunities.
• Received deputation from Easter Seals Ontario regarding the Buy Local, Support Local campaign.
• Approved the minutes of the February 3, 2021 meeting.
• Adjourned the meeting at 9:58 AM.

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to consider a by-law regulating the fire service, discuss amendments to the consolidated fire agreement between Newmarket and Aurora, and receive an update on the Fire Services Headquarters Station 4-5 project. The committee will also approve minutes from previous meetings and hold a closed session on a Whitchurch Stouffville fire protection agreement.

• By-Law to Regulate Central York Fire Services (deferred from Nov 24, 2020)
• Consolidated Fire Agreement update between Newmarket and Aurora (deferred from Nov 24, 2020)
• Fire Services Headquarters Station 4-5 update report
• Approval of minutes from Nov 3 and Nov 24, 2020 meetings
• Closed session on Whitchurch Stouffville Fire Protection Agreement

The Central York Fire Services Joint Council Committee approved the minutes from November 2020 and recommended that Newmarket Council enact a new by-law to regulate the fire service. The committee also received an update on the Consolidated Fire Agreement between Newmarket and Aurora, providing feedback and directing staff to incorporate it into a future report. An update on the Fire Services Headquarters Station 4-5 was received for information, with occupancy targeted for March 2022. The committee also discussed the closure of the Ontario Fire College and held a closed session for negotiation-related matters.

• Approved minutes of November 3 and 24, 2020 (carried)
• Recommended Newmarket Council enact the By-Law to Regulate Central York Fire Services (carried)
• Received update on Consolidated Fire Agreement and directed staff to incorporate feedback and report back (carried)
• Received Fire Services Headquarters Station 4-5 update for information (carried)
• Resolved into closed session to discuss negotiations under Municipal Act, 2001 (carried)
• Adopted Closed Session Report CL-JCC-2021-01 and directed staff to proceed with confidential direction (carried)

Newmarket Dismantling Anti-Black Racism Task Force

This is a routine meeting of the Newmarket Anti-Black Racism Task Force. The main action is approving the minutes from the February 2, 2021 meeting. The agenda also includes affirmations, subcommittee reports, and new business, but no specific items are detailed.

• Approval of February 2, 2021 meeting minutes

The Newmarket Anti-Black Racism Task Force approved the minutes from its February 2, 2021 meeting. Subcommittees reported on survey communications, research on racialized data gaps, and plans for an interim report to Council. No formal decisions were made beyond the minutes approval and adjournment.

• Approved February 2, 2021 meeting minutes (carried)
• Adjourned meeting at 4:59 PM (carried)

Council - Electronic

Newmarket Council is meeting electronically to decide on several items, including the Active Transportation Implementation Plan for bicycle lanes, commercial rooftop patio regulations and fees, and COVID-19 pandemic service delivery options. The agenda also includes approvals for trail safety enhancements, a parking review, and a stop sign installation, along with routine minutes and by-laws.

• Active Transportation Implementation Plan: defer 2021 bike projects pending a Q3 2021 Council workshop
• Commercial Rooftop Patios: approve zoning by-law amendment, new $550 site plan fee and $374 licence fee, both waived for 2021
• COVID-19 service options: reduce garbage bag limit to 3, maintain four ice pads, defer Ray Twinney pool reopening to May 2021
• Multi Use Trails Safety Enhancements: approve Tom Taylor Trail improvements and hire two summer student ambassadors
• By-laws 2021-07 to 2021-12: parking amendment (Clematis Road), rooftop patio zoning, business licence, fees, and road dedication (Isaac Phillips Way and Kalinda Road)

Council referred the Active Transportation Implementation Plan to a Q3 2021 workshop and deferred 2021 bike lane projects pending that workshop. It also approved trail safety enhancements on the Tom Taylor Trail, adopted parking amendments on Clematis Road, approved a zoning by-law amendment for commercial rooftop patios, and directed an RFP for an outdoor ice rink at Ray Twinney Recreation Complex.

• Referred Active Transportation Implementation Plan to Q3 2021 workshop and deferred 2021 bike lane projects (carried)
• Approved trail safety enhancements on Tom Taylor Trail including centre line, signage, and two summer student ambassadors (carried)
• Adopted Clematis Road parking amendments as per Appendix A (carried)
• Approved Commercial Rooftop Patios Zoning By-law Amendment and waived fees for 2021 (carried)
• Authorized RFP for architectural services for outdoor ice rink at Ray Twinney Recreation Complex (carried)
• Approved COVID-19 service level options including reducing garbage bag limit to 3 and deferring Ray Twinney pool decision to May 2021 (carried)
• Supported in principle all-way stop sign at Cane Parkway and William Roe Boulevard, delegated authority to staff (carried)
• Appointed Martha Jez to Accessibility Advisory Committee (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting via Zoom to hear five applications: four minor variance requests and one consent application, all with staff reports and public comment packages. No appeals are listed. The committee will also approve minutes from January 20, 2021, and discuss a procedural bylaw.

• Minor variance D13-A01-21 at 455 Harry Walker Parkway South by Elm Harry Walker Parkway (2019) Inc.
• Minor variance D13-A02-21 at 125 Prospect Street by Dewar, Caroline & Chalmers, Nelia Melo
• Minor variance D13-A03-21 at 438 Bristol Road by Mohammadnazari, Sharareh & Hassany, Abbas
• Minor variance D13-A04-21 at 625 McGregor Farm Trail by Roosta, Bahman & Attar, Anoosheh
• Consent application D10-B01-21 at 855 Mulock Drive by College Manor Shops Inc.

The Committee of Adjustment approved three minor variance applications and one consent application, and deferred one minor variance application pending additional information. The approvals were for a balcony reconstruction, two accessory dwelling unit parking variances, and a lease extension consent. The deferred application was for two industrial buildings at 455 Harry Walker Parkway South.

• Approved minor variance D13-A02-21 for balcony reconstruction at 125 Prospect Street (carried)
• Approved minor variance D13-A03-21 for accessory dwelling unit parking at 438 Bristol Road (carried)
• Approved minor variance D13-A04-21 for accessory dwelling unit parking at 625 McGregor Farm Trail (carried)
• Granted consent D10-B01-21 for lease extension at 855 Mulock Drive (carried)
• Deferred minor variance D13-A01-21 for industrial buildings at 455 Harry Walker Parkway South (carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive reports and provide direction on several items, including safety enhancements for multi-use trails, a parking review on Clematis Road, and amendments to allow commercial rooftop patios. They will also discuss the financial impact of COVID-19 and service delivery options, and consider a resolution supporting the 2021 Census. Deputations and correspondence on bicycle lanes and other topics will be received.

• Approve trail safety enhancements on Tom Taylor Trail, including painting a centre line, increasing sight lines and signage, and hiring two summer students as Parks and Trails Ambassadors.
• Adopt proposed parking amendments for Clematis Road as outlined in Appendix A.
• Approve Commercial Rooftop Patios Zoning By-law Amendment, amend Business Licence By-law 2020-31, and waive fees ($550 site plan, $374 business licence) for 2021 as COVID response.
• Authorize RFP for architectural services for an outdoor ice rink at Ray Twinney Recreation Complex.
• Receive report on COVID-19 Pandemic Financial Impact and Service Delivery Options and provide direction on service level options.

The Committee of the Whole deferred 2021 bike lane projects to a Q3 Council Workshop and approved trail safety enhancements on the Tom Taylor Trail, including hiring two summer students. It also adopted COVID-19 service reductions (3-bag garbage limit, modified summer camps, deferred pool decision) and approved the Clematis Road parking review amendments. All items are recommendations for Council's March 1, 2021 meeting.

• Deferred 2021 bike lane projects to Q3 Council Workshop (carried)
• Approved Tom Taylor Trail safety enhancements incl. centre line, signage, 2 summer students (carried)
• Adopted Clematis Road parking amendments per Appendix A (carried)
• Directed staff to amend Commercial Rooftop Patios draft by-laws (carried)
• Authorized RFP for outdoor ice rink architectural services at Ray Twinney Complex (carried)
• Approved COVID-19 service cuts: 3-bag garbage limit, modified summer camps, defer Ray Twinney pool decision to May (carried)
• Supported in principle all-way stop sign at Cane Parkway and William Roe Blvd (carried)
• Received 2021 Census support resolution and advisory committee minutes (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically via Zoom. The board will adopt the agenda and minutes from January 20, 2021, and review a strategic operations report for January 2021. Business arising includes a draft request for quotation for a strategic planning consultant and the board's action list. New business includes correspondence from the Ontario Library Service regarding Board Assembly appointments. The next regular meeting is scheduled for March 17, 2021.

• Strategic Plan Draft Request for Quotation (RFQ) for a Library Strategic Planning Consultant
• Strategic Operations Report for January 2021
• Correspondence from Ontario Library Service regarding Board Assembly Appointments
• Adoption of Regular Board meeting minutes for January 20, 2021
• Library Board Action List

The Newmarket Public Library Board approved the release of a Request for Quotation (RFQ) for a strategic planning consultant, with a submission deadline of March 31, 2021. The board also adopted the January 20, 2021 meeting minutes and the January 2021 Strategic Operations Report. Additionally, the board appointed Darryl Gray as its representative to the Ontario Library Service Board Assembly.

• Approved release of Strategic Planning Consultant RFQ with March 31, 2021 deadline (carried)
• Adopted January 20, 2021 regular board meeting minutes (carried)
• Adopted January 2021 Strategic Operations Report (carried)
• Appointed Darryl Gray as representative to Ontario Library Service Board Assembly (carried)

Appointment Committee

The Appointment Committee is meeting to approve prior minutes and discuss appointments. The main item is a closed-session review of applications to the Newmarket Accessibility Advisory Committee for one vacant position, citing personal matters under the Municipal Act. No other substantive decisions are on the agenda.

• Approval of Appointment Committee minutes from October 6, 2020
• Closed session: Applications to the Newmarket Accessibility Advisory Committee (1 vacant position)

The Appointment Committee approved the minutes from its October 6, 2020 open and closed sessions. It then resolved into closed session to discuss applications for one vacant position on the Newmarket Accessibility Advisory Committee, as permitted under the Municipal Act. No other substantive decisions were made; the meeting adjourned shortly after returning to open session.

• Approved Appointment Committee minutes of October 6, 2020 (carried)
• Approved closed session minutes of October 6, 2020 (carried)
• Resolved into closed session to discuss AAC vacancy applications (carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole is meeting electronically to receive a presentation and report on the Mulock Property Developed Design Concept, and to decide whether to incorporate public comments into the final concept plan. The meeting is streamed live, with public input accepted via email or remote deputation.

• Presentation by Lisa Rapoport, PLANT Architect Inc., on Mulock Property Developed Design Concept
• Report on Mulock Property Developed Design Concept dated February 9, 2021
• Motion to receive comments and incorporate into concept design for Public Information Centre
• Correspondence from Ashley Day regarding the Mulock Property design concept

The Special Committee of the Whole received the Mulock Property Developed Design Concept presentation and related correspondence, and directed that comments be incorporated into the concept design for a Public Information Centre. The motion was carried, with the final concept plan to be prepared after public input. No other substantive decisions were made.

• Received Mulock Property Developed Design Concept presentation (carried)
• Received correspondence from Ashley Day regarding Mulock Property (carried)
• Directed that comments be incorporated into concept design for Public Information Centre (carried)
• Authorized staff to implement the resolution (carried)

Council - Electronic

Newmarket Council is meeting electronically to consider several traffic-related reports, including a referral of the William Roe Boulevard/Dixon Boulevard traffic review back to staff for more data, a request to not install speed humps on Flagstone Avenue, and deploying a solar radar display board on Simcoe Street. They will also vote on a by-law to remove a holding provision at 16200 Yonge Street, approve the servicing allocation six-month review, and adopt the fourth quarterly update to the Outstanding Matters List. The agenda includes routine approvals of minutes and a closed session for confidential matters.

• Refer William Roe Boulevard/Dixon Boulevard traffic review back to staff for further data
• Do not implement speed humps on Flagstone Avenue; use Category 1 measures instead
• Deploy solar radar display board on Simcoe Street
• By-law 2021-05 to remove holding provision at 16200 Yonge Street
• Maintain servicing capacity of 1,833 persons for future development

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting electronically to hear a deputation on 2021 Chamber of Commerce advertising opportunities, approve minutes from January meetings, and receive updates on the Digital Main Street Grant, festivals, garbage, parking, and finances. The agenda is largely routine, with no major decisions listed beyond approvals.

• Deputation on 2021 Newmarket Chamber Community Magazine & Directory advertising opportunities
• Approval of minutes from January 6 and January 12, 2021 meetings
• Digital Main Street Grant Contract update and closed session discussion
• Sub-committee reports (Street Events, Advertising, Strategic Priority, COVID-19 Marketing, Website)
• Financial update and Financial Incentive Program Staff Working Group update

Heritage Newmarket Advisory Committee

The committee will discuss the Mulock Property design concept and receive an update on Bogart House. The agenda also includes a review of the status of the List of Properties of Interest.

• Mulock Property Design Concept presentation
• Update on Bogart House
• Review of List of Properties of Interest
• Discussion regarding Site, Residence, and Heritage Location Plaques

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically via Zoom. The agenda includes a presentation by Kim Clark on the Engaged Inclusive Communities project, which the task force is expected to receive. Members will also vote on approving the minutes from the January 5, 2021 meeting. The rest of the agenda consists of routine items such as agenda additions, conflict of interest declarations, and adjournment.

• Presentation on Engaged Inclusive Communities project by Kim Clark
• Approval of January 5, 2021 meeting minutes
• Meeting held electronically via Zoom due to closed municipal offices

The Newmarket Anti-Black Racism Task Force received a presentation on the Engaged Inclusive Communities project, which will provide data on community challenges and opportunities. Members discussed the project and approved the minutes from the January 5, 2021 meeting. No formal decisions were made beyond receiving the presentation and approving the minutes.

• Received presentation on Engaged Inclusive Communities project (carried)
• Approved minutes of January 5, 2021 meeting (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting electronically to discuss and vote on several traffic-related reports, including a traffic review for William Roe Boulevard and Dixon Boulevard, a speed hump request for Flagstone Avenue, and a traffic review for Simcoe Street. They will also review a servicing allocation update, the Outstanding Matters List, and BIA meeting minutes. The meeting includes a deputation and multiple closed-session items.

• William Roe/Dixon Boulevard: all-way stop control not recommended; continue Category 1 measures
• Flagstone Avenue: speed humps not recommended; implement Category 1 measures and monitor in 2021
• Simcoe Street: deploy solar radar display board
• Servicing allocation: maintain Town Reserve of 1,833 persons for future development
• Closed session: land disposition in Ward 6, LPAT appeal at 55 Eagle Street East, litigation updates

The Committee of the Whole received a deputation and correspondence about traffic concerns at William Roe Boulevard and Dixon Boulevard, then referred the traffic review report back to staff to gather further data and report to a future meeting. The committee also decided not to install speed humps on Flagstone Avenue, opting instead for Category 1 measures and monitoring. Other decisions included deploying a solar radar display board on Simcoe Street, maintaining the town's servicing capacity, adopting the updated Outstanding Matters List, and receiving BIA meeting minutes. The committee also resolved into closed session to discuss several confidential matters.

• Referred William Roe/Dixon traffic review back to staff for more data (carried)
• Received deputation from Paul Fisher on William Roe/Dixon traffic (carried)
• Declined speed humps on Flagstone Avenue; approved Category 1 measures and monitoring (carried)
• Approved solar radar display board on Simcoe Street (carried)
• Maintained town's servicing capacity of 1833 persons for future development (carried)
• Adopted updated Outstanding Matters List for 2020 (carried)
• Received Main Street District BIA Board minutes of Dec 16, 2020 (carried)
• Resolved into closed session for confidential matters (carried)

Site Plan Review Committee

The Site Plan Review Committee is meeting to receive a presentation and consider a site plan application for redeveloping 693-713 Davis Drive with two 15-storey towers. The committee is being asked to approve the application in principle and direct staff to continue technical review for conformity with zoning and other policies. The meeting is streamed live due to municipal offices being closed to the public.

• Application for Site Plan Approval for 693-713 Davis Drive (File D11-NP-1917)
• Proposed redevelopment with two 15-storey towers
• Presentation by Diarmuid Horgan (Candevcon Limited) and Elyse Snyder (Kohn Partnership Architects)
• Recommendation to approve in principle and continue technical review
• Public input accepted via email or live remote deputation

The committee received a presentation from Kohn Partnership Architects and approved in principle the site plan application (File D11-NP-1917) to redevelop 693-713 Davis Drive with two 15-storey towers. Staff were directed to continue technical review to ensure conformity with zoning and official plan policies, and to consider all committee comments. The applicant and architect were to be notified of the decision.

• Received presentation on site plan proposal (carried)
• Approved in principle site plan for two 15-storey towers at 693-713 Davis Drive (carried)
• Directed staff to continue technical review for zoning and official plan conformity (carried)
• Directed staff to consider all committee comments (carried)
• Directed notification of applicant and architect (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to receive presentations on the Mulock Property design concept and Newmarket's outdoor skatepark, and to discuss several accessibility items including parking lots, Main Street access, van parking signs, accessible taxis, and funding opportunities. The meeting also includes approval of the November 19, 2020 minutes.

• Presentation by Lisa Rapoport, PLANT Architect Inc., on Mulock Property Emerging Design Concept
• Presentation by Capital Works Project Managers on Newmarket Outdoor Skatepark accessibility
• Update on North-West Quadrant PH5 Parking Lot
• Discussion of Main Street Accessibility
• Discussion of Accessible Van Parking Signs and Accessible Taxis

The Accessibility Advisory Committee received presentations on the Mulock Property Design Concept and the Newmarket Outdoor Skatepark, both focused on accessibility features. It also approved the November 19, 2020 minutes and received an update on the North-West Quadrant PH5 Parking Lot. No substantive decisions were made beyond receiving information and approving minutes.

• Received Mulock Property Emerging Design Concept presentation (carried)
• Received Newmarket Outdoor Skatepark presentation (carried)
• Approved November 19, 2020 meeting minutes (carried)
• Received North-West Quadrant PH5 Parking Lot update (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically to adopt minutes, review the December 2020 strategic operations report and fourth-quarter statistics, and receive updates on marketing and IT realignment. The agenda includes a closed session for personal matters under the Public Libraries Act. Most items are routine approvals and reports.

• Adoption of regular board minutes for November 18, 2020
• Adoption of special board meeting minutes (open session) for January 4, 2021
• Strategic Operations Report for December 2020
• Fourth Quarter Statistical Data (Dec 2020 vs Dec 2019)
• Marketing and I.T. Realignment update

The Newmarket Public Library Board approved extending the one-year pilot Service Level Agreement with the Town's Recreation & Culture/Marketing & Sponsorship for an additional year due to COVID-19. The board also adopted minutes, reports, and statistical data, and moved into closed session to discuss personal matters. No new business was conducted.

• Adopted agenda items 2.1 to 2.3 (motion 21-02-156)
• Adopted consent agenda items 4.1 to 4.3 (motion 21-01-157)
• Adopted fourth quarter statistical data (motion 21-01-158)
• Authorized CEO to extend pilot Service Level Agreement with Town for one year (motion 21-01-159)
• Received Library Board Action List (motion 21-01-160)
• Moved into closed session for personal matters (motion 21-01-161)
• Adopted closed session minutes for five dates (motion 21-01-163)
• Chair to investigate direction from closed session (motion 21-01-164)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically to consider four minor variance applications. One application (17080 Bathurst Street) has been withdrawn by the applicant. The committee will vote on staff recommendations to approve the remaining three, subject to conditions, and will also approve previous minutes and appoint officers.

• Withdrawal of minor variance application D13-A18-20 for 17080 Bathurst Street (Syban Industries Limited)
• Recommend approval of D13-A24-20 for 258 Plymouth Trail (Montasseri, Korosh)
• Recommend approval of D13-A25-20 for 1240 Twinney Drive (Davis Drive 404 Retail GP Inc.) with condition limiting gas bar to one
• Recommend approval of D13-A26-20 for 334 Savage Road (Asgari, Pouya, and Charkhinejad, Tina) with condition reserving one garage space for parking
• Approve minutes of December 9, 2020 meeting; appoint Devon Morton as Secretary-Treasurer and Patricia Cho as Alternate

The Committee of Adjustment approved four minor variance applications (D13-A24-20, D13-A25-20, D13-A26-20, and D13-A18-20 withdrawal) and withdrew one application at the request of the applicant. All approvals were carried unanimously. The committee also approved the minutes from the previous meeting and appointed Devon Morton as Secretary-Treasurer and Patricia Cho as Alternate Secretary-Treasurer.

• Approved withdrawal of minor variance application D13-A18-20 (Syban Industries) at applicant's request
• Approved minor variance D13-A24-20 (Montasseri) for accessory dwelling unit entry alteration
• Approved minor variance D13-A25-20 (Davis Drive 404 Retail GP Inc.) for gas bar accessory use at 1240 Twinney Drive
• Approved minor variance D13-A26-20 (Asgari/Charkhinejad) for parking reduction at 334 Savage Road
• Approved minutes of December 9, 2020 meeting
• Appointed Devon Morton as Secretary-Treasurer
• Appointed Patricia Cho as Alternate Secretary-Treasurer

Council - Electronic

This is a public hearing for an Official Plan Amendment for properties at 16250, 16356 & 16450 Yonge Street. Council will not make a final decision at this meeting; all comments will be considered by Planning staff for a future report. The agenda also includes a large number of public correspondence items and remote deputations related to this application.

• Public Hearing for Official Plan Amendment at 16250, 16356 & 16450 Yonge Street
• Over 100 items of public correspondence and 9 remote deputations regarding the Yonge Street application
• Approval of 2021 Financial Relief Program in response to COVID-19, including waiving penalty and interest on unpaid property taxes for eligible residents until December 31, 2021
• Increase of Property Tax Assistance to the Elderly from $320 to $450 and Water and Waste Water Rebate from $354 to $420
• Water Rebate of $1,000 for eligible small businesses

Appeal Committee

This is the agenda for the Newmarket, ON Appeal Committee meeting on 2021-01-13. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed. The document appears to be a template with no specific agenda content provided.

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting electronically to consider a Digital Main Street Grant Contract. The contract will be discussed in closed session due to confidential commercial information. No other substantive items are on the agenda.

• Digital Main Street Grant Contract (item 5.1)
• Closed session discussion of the same contract under Section 239(2)(i) of the Municipal Act

Site Plan Review Committee

The Site Plan Review Committee is reviewing an application for site plan approval for Glenway Block 164-165 (File D11-NP-20-16). The agenda includes a presentation and a deputation on the application, followed by a motion to receive the presentation, continue technical review, and notify the applicant and consultants. The meeting is held virtually due to the municipal offices being closed.

• Application for Site Plan Approval for Glenway Block 164-165 (File D11-NP-20-16)
• Presentation by Richard Zelinka, Zelinka Priamo Ltd.
• Deputation by Gord Mahoney, Michael Smith Planning Consultants
• Motion to continue technical review for conformity with Zoning By-law and Official Plan
• Correspondence from Roland Garfit

Committee of the Whole - Electronic

The Committee of the Whole is meeting electronically to discuss and vote on the 2021 Financial Relief Program in response to COVID-19, which includes waiving penalties and interest on unpaid property taxes for eligible residential owners, increasing assistance for elderly and water/wastewater rebates, and adding a $1,000 water rebate for eligible small businesses. The committee will also receive updates on accessibility, regulatory services during COVID-19, and various committee minutes. A closed session is scheduled for an update from ENVI.

• Waive penalty and interest on unpaid property taxes for eligible residential owners until Dec 31, 2021
• Increase Property Tax Assistance to the Elderly from $320 to $450
• Increase Water and Waste Water Rebate from $354 to $420
• Water Rebate of $1,000 for eligible small businesses
• Approve one temporary part-time staff for Financial Services to administer the program

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting electronically to approve minutes from December 16, 2020, and to discuss several items including contracts for the Digital Main Street Grant and the snapd Gift Card Program. The board will also receive updates on strategic priorities, sub-committees, garbage, parking, staff, and finances. A closed session is scheduled to discuss the Digital Main Street Grant Contract, citing confidential commercial information.

• Approval of December 16, 2020 meeting minutes
• Digital Main Street Grant Contract discussion
• snapd Gift Card Program Contract discussion
• Sub-committee reports on street events, advertising, strategic priority, and COVID-19 marketing
• Closed session on Digital Main Street Grant Contract under Section 239(2)(i) of the Municipal Act

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Anti-Black Racism Task Force is meeting electronically via Zoom. The agenda includes a presentation from Fire Services (by Gavin Gunter), approval of the December 8, 2020 minutes, continuation of vision development, and reports from subcommittees. No decisions are listed beyond approving the prior minutes.

• Presentation by Gavin Gunter on Fire Services
• Approval of December 8, 2020 meeting minutes
• Continuation of vision development
• Reports from subcommittees

The Newmarket Anti-Black Racism Task Force received a presentation on representation in fire services and tabled its vision statement discussion to a later date. Subcommittee updates were provided on community consultations, demographic data access, and best-practice research. The meeting was adjourned at 5:02 PM.

• Received Gavin Gunter's presentation on Fire Services representation (carried)
• Approved minutes of December 8, 2020 meeting (carried)
• Tabled vision statement discussion to another date
• Adjourned meeting at 5:02 PM (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting in a special closed session to discuss personal matters about an identifiable individual, as permitted under the Public Libraries Act. The agenda is otherwise procedural, covering adoption of the agenda and adjournment, with an open session portion accessible via Zoom.

• Closed session under section 16.1.4 (b) of the Public Libraries Act
• Personal matters about an identifiable individual
• Open session portion via Zoom link provided