Newmarket public meetings in 2022

Newmarket Public Library Board

This agenda for the Newmarket Public Library Board meeting on December 21, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents to review.

Audit Committee

The Audit Committee is meeting to approve prior minutes, receive an introduction of auditors, review 2021 management letter points, and receive the 2022 Audit Service Plan from KPMG. The meeting is largely procedural, focused on audit oversight.

• Approval of June 7, 2022 meeting minutes
• Introduction of auditors by Andrea Tang, Manager of Finance & Accounting/Deputy Treasurer
• Review of 2021 Management Letter Points with Esther Armchuk, Commissioner, Corporate Services
• Receipt of 2022 Audit Planning Report from KPMG (Ken Travers, Partner)

The Audit Committee approved the meeting minutes from June 7, 2022. The committee received the Audit Planning Report for the year ending December 31, 2022, following a presentation by KPMG. Staff also reviewed 2021 Management Letter Points concerning IT security and platform access.

• Approved Audit Committee Meeting Minutes of June 07, 2022 (Carried)
• Received Audit Planning Report for the Year Ending December 31, 2022 (Carried)

Council - Electronic

Newmarket Council is meeting to decide on several items, including approving 2023 fees and charges, escalating administrative monetary penalties, and a motion opposing provincial Bill 23. They will also review the Q3 2022 financial update, approve committee appointments, and consider changes to Main Street parking.

• Approve 2023 fees and charges, including water, wastewater, stormwater, and building permit fees, effective January 1, 2023
• Adopt escalating administrative monetary penalties, with specific fines set at $1,000, $2,000, $3,000 and $600, $900, $1,350
• Motion to formally oppose Bill 23 (More Homes Built Faster Act, 2022) and state inability to meet 12,000 new homes by 2031 target
• Extend servicing allocation commitment for 680 Gorham Street until March 31, 2023
• Proceed with Option A for 30-minute parking on Main Street, amending Parking By-law 2019-63

Council formally opposed Bill 23, citing financial impacts and an inability to meet the provincial target of 12,000 new homes by 2031. The meeting also included the approval of 2023 fees and charges and updates to administrative monetary penalties.

• Opposed Bill 23 and submitted inability to meet 12,000 new home target by 2031
• Approved 2023 Fees and Charges, including Public Works increases above Treasurer's authority
• Adopted escalating administrative monetary penalty amounts for AMPS By-law 2019-62
• Approved transfer of bank interest over $725,000 and debt servicing savings to Asset Replacement Fund
• Approved 'Option A' for the 30 Minute Parking on Main Street Review
• Maintained Town Reserve servicing capacity of 2727 persons
• Appointed Councillors to various committees, including Audit and Accessibility Advisory
• Enacted By-laws 2022-61, 2022-62, 2022-63, 2022-64, 2022-65, 2022-66, 2022-67, and 2022-68

Appeal Committee

The Newmarket Appeal Committee is continuing its November 23, 2022 meeting to hear two appeals against business licence decisions for personal wellness establishments: Top Health Center (Application BL-2022-00150) and VIP RMT Wellness Center (Application BL-2022-00134). The committee will follow its established hearing rules, with opening statements, witnesses, and closing statements from both the Town and the appellants. The agenda includes updated joint document books for each appeal.

• Appeal hearing for Top Health Center, Application BL-2022-00150
• Appeal hearing for VIP RMT Wellness Center, Application BL-2022-00134
• Updated Joint Document Book provided for each appeal
• Hearing order per Newmarket Appeal Committee Rules 2022-09-15

Special Council - Electronic

The Council is considering a report regarding the Denison Daycare property. The proposed action includes authorizing the demolition of a green shed located at the southwest corner of the leased property and exploring opportunities to salvage its components.

• Demolition of the green shed at 605 Fernbank Road
• By-law 2022-60 to confirm meeting proceedings

Council authorized the demolition of a green shed located at the southwest corner of the property leased to Denison Child Care at 605 Fernbank Road. Staff were directed to explore opportunities to salvage components of the structure.

• Approved demolition of green shed at 605 Fernbank Road (Carried)
• Directed staff to explore salvaging components of the green shed (Carried)
• Enacted By-law 2022-60 (Carried)

Committee of the Whole - Electronic

The Committee of the Whole is reviewing and likely approving several consent items, including the Q3 2022 financial update, 2023 fees and charges, a servicing allocation review, parking changes on Main Street, escalating administrative penalties, committee appointments, and a demolition at a daycare. The meeting also includes closed sessions for a property matter and labour relations.

• Q3 2022 financial update: transfer of bank interest over $725,000 to Asset Replacement Fund
• 2023 fees and charges: increases to Public Works fees approved by by-law, effective Jan 1, 2023
• Servicing allocation: extend 680 Gorham Street commitment to Mar 31, 2023; extend 16250 Yonge St. Inc. repayment to Dec 1, 2023
• 30-minute parking on Main Street: proceed with Option A, amend Parking By-law 2019-63
• Escalating administrative monetary penalties: adopt new Schedule A to AMPS By-law 2019-62

Council approved the 2023 Fees and Charges report, including Public Works increases, and adopted 'Option A' for the Main Street 30-minute parking review. The committee also approved transfers to the Asset Replacement Fund and updated the Administrative Monetary Penalty System by-law.

• Approved transfer of bank interest over $725,000 and debt servicing savings to Asset Replacement Fund
• Approved 2023 Fees and Charges, including Public Works increases above Treasurer's authority
• Approved 'Option A' for 30 Minute Parking on Main Street Review
• Adopted escalating penalty amounts for AMPS By-law 2019-62
• Appointed Councillors to various committees, including Audit and Accessibility
• Authorized demolition of the green shed at 605 Fernbank Road
• Approved remaining servicing capacity of 2727 persons for future development
• Directed staff to review Private Tree Protection By-law for dead and dying tree removal

Committee of Adjustment

The Newmarket Committee of Adjustment will hold a public hearing on November 30, 2022, to consider four minor variance applications at residential properties. The committee will also review the minutes from its October 26, 2022 meeting. Each application includes staff reports and peer reviews for the committee's consideration.

• MV-2022-030: 384 Dixon Blvd (Ward 5), applicant Mohammadreza Sedighian
• MV-2022-031: 301 Primrose Ln (Ward 4), applicants Navid Tavakoli & Aida Hacopian
• MV-2022-032: 116 Eden Crt (Ward 3), applicants Jalal Karbalaei Habibi & Nasrin Sharif Esfehani
• MV-2022-033: 228 Reg Harrison Trail (Ward 7), applicant Robinraj Multani
• Approval of October 26, 2022 minutes

Appeal Committee

The Newmarket Appeal Committee is meeting to hear two appeals against business licence decisions: one for Top Health Center (Application BL 2022-00150) and one for VIP RMT Wellness Center (Application BL 2022-00134). The hearings will follow the committee's rules, with opening statements, witness testimony, and closing statements. The agenda is otherwise procedural, with no other substantive items.

• Appeal hearing for Top Health Center business licence (BL 2022-00150)
• Appeal hearing for VIP RMT Wellness Center business licence (BL 2022-00134)
• Joint Document Books provided for each appeal

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes, receive reports on operations, finances, and statistics, and discuss facility projects, a legacy document, and a fines-free policy. The agenda is largely routine, with decisions expected on consent items and reports.

• 2022 Facility Projects and Improvements report
• 2018-2022 Library Board Legacy Document
• Fines Free policy discussion
• Third Quarter Financial Statements
• Strategic Operations Report for October 2022

The Library Board approved a recommendation to permanently remove overdue fines on library materials starting in 2023. The Board also received reports on facility projects and a legacy document for the next appointed Board.

• Approved elimination of overdue fines on Library material starting in 2023 (Carried)
• Approved October 19, 2022 meeting minutes (Carried)
• Approved October 2022 Strategic Operations Report, Third Quarter Statistical Data, and Third Quarter Financial Statements (Carried)
• Received 2022 Facility Projects and Improvements report (Carried)
• Received 2018-2022 Library Board Legacy Document and approved sharing it with the new Board (Carried)

Council - Electronic

This is the ceremonial inaugural meeting of Newmarket Town Council, where newly elected officials take declarations of office and Mayor John Taylor is presented with the Chain of Office and delivers an inaugural address. No decisions or policy discussions are on the agenda; the meeting is procedural and ceremonial, ending with adjournment.

• Declarations of Office administered by Justice Peter Tetley
• Chain of Office presented to Mayor John Taylor by Town Clerk Lisa Lyons
• Mayor's Inaugural Address by John Taylor
• Introduction of Town Administration by CAO Ian McDougall

The meeting consisted of ceremonial proceedings, including the administration of Declarations of Office and the Mayor's Inaugural Address. No substantive business was attended to, and the meeting was adjourned.

• Adjourned the meeting at 8:28 PM (Carried)

Special Council - Electronic

This is the final meeting of the 2018-2022 council term. Council will review the past four years, hold closed sessions on property matters in Wards 5 and 6, and enact a confirmatory by-law. The agenda is largely procedural, with no major public decisions listed.

• Presentation: 'Looking Back on Four Years of Success in Difficult Times'
• Closed session: property matter in Ward 6 (potential land acquisition/disposition)
• Closed session: property matter in Ward 5 (negotiation strategy)
• Approval of minutes from September 20, 2022
• By-law 2022-59 to confirm proceedings of this meeting

Council approved recommendations for two property matters in Ward 5 and Ward 6 following a closed session. The meeting also included a presentation on the 2018-2022 term achievements and updates on provincial housing and land plans.

• Approved Council Electronic Meeting Minutes of September 20, 2022
• Received presentation on 2018 to 2022 Term of Council achievements
• Adopted recommendations of closed session report CL-2022-18 regarding Ward 6 property
• Authorized staff to carry out Council direction regarding Ward 5 property
• Approved Council Electronic Meeting (Closed Session) Minutes of September 20, 2022
• Enacted By-law 2022-59

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to discuss routine operational matters, including sub-committee reports, a parking update, financial updates, and the AGM date. The agenda is largely procedural, with no major decisions or public hearings listed.

• Sub-committee reports: Street Events, Advertising, Website
• Parking update
• Financial update and Financial Incentive Program Staff Working Group update
• AGM date and BIA elections process discussion

The Board approved several funding allocations for the Santa Claus parade, tree lighting event, and social media management. It also voted to continue supporting the Tourism-Oriented Directional Signing program for 2023.

• Approved $100 for Santa Claus parade sponsorship (Carried)
• Approved $1,200 for Tree Lighting event (Carried)
• Approved $750 per month for social media and content management (Carried)
• Approved $1,000 for paid promotion in November and December (Carried)
• Approved continued support for Tourism-Oriented Directional Signing (TODS) program for 2023 (Carried)
• Approved $1,000 for food at the BIA reception on December 5, 2022 (Carried)
• Amended August 3, 2022 meeting minutes regarding 30-minute parking by-law (Carried)
• Tabled BIA election process due to loss of quorum

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically to hear three minor variance applications for properties at 102 Queen Street, 122 Roxborough Road, and 273 Primrose Lane. The committee will also approve minutes from the September 28, 2022 meeting and address any appeals or conflict of interest declarations.

• Minor variance application MV-2022-027 for 102 Queen Street (Ward 5), applicants David and Laura DeJong
• Minor variance application MV-2022-028 for 122 Roxborough Road (Ward 2), applicant Erin Amaral
• Minor variance application MV-2022-029 for 273 Primrose Lane (Ward 4), applicant Saeed Manochehry
• Approval of minutes from September 28, 2022 regular hearing

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to hear a presentation on library rebranding from Hardie and Company, consider adopting the September minutes and strategic operations report, and review a proposed Electronic Monitoring policy. The agenda is largely routine, with no major decisions or public hearings listed.

• Presentation on Library Re-Branding by Jamie and Sydney Hardie, Hardie and Company
• Adoption of September 21, 2022 board minutes
• September 2022 Strategic Operations Report
• Library Bank Transfer
• Electronic Monitoring Policy review

The Newmarket Public Library Board approved and adopted the Town of Newmarket's Electronic Monitoring Policy for library employees, in compliance with the Ontario Working for Workers Act, 2022 (Bill 88). The board also received a presentation on a library re-branding initiative and approved the consent agenda, including the September 2022 meeting minutes and strategic operations report. No other substantive decisions were made.

• Approved the adoption of the Town of Newmarket's Electronic Monitoring Policy for library employees (Motion 22-10-289)
• Received a presentation on Library Re-Branding from Hardie and Company (Motion 22-10-286)
• Approved the adoption of the regular agenda, closed session agenda, and consent agenda (Motion 22-10-287)
• Approved and adopted the consent agenda items: September 21, 2022 meeting minutes, Strategic Operations Report for September 2022, and Library Bank Transfer (Motion 22-10-288)
• Received the Library Board Action List (Motion 22-10-290)
• Adjourned the meeting at 6:30 pm (Motion 22-10-291)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Dismantling Anti-Black Racism Task Force is meeting to receive feedback on a draft action plan from Empower Strategy Group, and to approve minutes from its July 26, 2022 meeting. The meeting is open to the public in person or via live stream.

• Feedback on Draft Action Plan with Empower Strategy Group in attendance
• Approval of July 26, 2022 meeting minutes

Committee of Adjustment

The Committee of Adjustment is meeting to consider four applications: one consent application and three minor variance applications. No appeals have been received. The meeting will be held electronically via Zoom.

• CON-2022-013: Consent application for 1155-1255 Stackhouse Rd (Ward 2) by Biroc Investments
• MV-2022-025: Minor variance for 219 Reg Harrison Trail (Ward 7) by Angayil Mathai Mathew & Samuel Mariamma
• MV-2022-026: Minor variance for 162 Keffer Circle (Ward 6) by Aaron Lovi
• MV-2022-027: Minor variance for 102 Queen St (Ward 5) by David and Laura DeJong

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes, financial statements, and policy renewals, and to discuss reports including an accessibility audit and recommendations from the Anti-Black Racism Task Force. The board will also review a summer strategic operations report and upcoming events.

• Second Quarter Financial Statements for 2022
• Health and Safety Policy Renewals, including Workplace Harassment and Violence policies
• Accessibility Audit report
• Anti-Black Racism Task Force Library Recommendations
• Strategic Operations report for June, July, August 2022

The Newmarket Public Library Board approved several routine items including meeting minutes, financial statements, and health and safety policies without changes. The Board also received an accessibility audit report and directed staff to obtain a Class D cost estimate for recommended improvements, and received a report on anti-Black racism task force recommendations for information. No substantive decisions beyond approvals and receipt of reports were made.

• Approved agenda items 2.1-2.3 (carried)
• Approved consent agenda items 4.1-4.4 (carried)
• Approved Health and Safety, Workplace Violence, and Workplace Harassment policies without change (carried)
• Received accessibility audit report and directed staff to build recommendations into future budgets and obtain Class D cost estimate (carried)
• Received Library Board Action List as presented (carried)
• Received Anti-Black Racism Task Force Library recommendations for information (carried)

Council - Electronic

Newmarket Council is meeting electronically to approve minutes, receive updates, and vote on several administrative items. Key decisions include amending the procurement by-law to adjust approval thresholds and extending the Town's intranet provider contract with Jostle Corporation for two years at $22,000 annually plus HST. The agenda also includes receiving a Dismantling Anti-Black Racism update and adopting the 2023 meeting schedule.

• Amend Procurement By-Law 2014-27: raise invitational threshold to $25,000, shift approval authority for contracts over $250,000 from CAO to Department Commissioners
• Extend Jostle Corporation intranet contract for 2 years at $22,000/year plus HST (2022-2024)
• Adopt 2023 Council and Committee of the Whole meeting schedule; cancel advisory committee meetings Oct-Dec 2022
• Receive Dismantling Anti-Black Racism update from Empower Strategy Group
• Approve minutes from Council, Committee of the Whole, Central York Fire Services, and advisory committees

Council approved the 2023 Council and Committee of the Whole meeting schedule, adopted the second quarterly update to the Outstanding Matters List, and amended the Procurement By-Law to adjust thresholds for staff purchasing authority. A two-year contract extension with Jostle Corporation for intranet services at $22,000 annually was also approved. No public hearings or deputations were held.

• Approved 2023 Council and Committee of the Whole meeting schedule
• Adopted second quarterly update to Outstanding Matters List for 2022
• Approved non-competitive two-year extension of Jostle intranet contract at $22,000/year plus HST
• Amended Procurement By-Law 2014-27 to revise invitational procurement threshold and delegated authority
• Approved minutes from August 29, 2022 Council meeting
• Approved minutes from September 12, 2022 Committee of the Whole meeting
• Approved minutes from Central York Fire Services, Accessibility Advisory Committee, Heritage Newmarket, and Main Street District BIA meetings
• Enacted By-law 2022-58 to amend Procurement By-Law 2014-27

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive presentations on two capital projects: the Millard Church Elm Project and the Mulock Drive Multi-Use Pathway. The committee will also hear an election update from Voatz Canada and consider approving minutes from its May 19, 2022 meeting.

• Presentation on Millard Church Elm Project by Rob Dick, Capital Projects Coordinator
• Presentation on Mulock Drive Multi-Use Pathway by Mike Ashworth, Capital Projects Parks Development Coordinator
• Election update from Ernest Nieto, Senior Project Manager, Voatz Canada
• Approval of Accessibility Advisory Committee minutes from May 19, 2022

The Accessibility Advisory Committee received presentations on the Millard Church Elm Project (sidewalk and crosswalk upgrades), the Mulock Drive Multi-Use Pathway (widening and paving), and a voting portal demonstration for the 2022 municipal election. Members also discussed an upcoming election open house and the release of federal accessibility standards. No binding decisions were made; all items were received as information.

• Received presentation on Millard Church Elm Project (carried)
• Received presentation on Mulock Drive Multi-Use Pathway (carried)
• Approved minutes of May 19, 2022 (carried)
• Received presentation on 2022 election voting portal (carried)

Appeal Committee

The Appeal Committee is meeting for training purposes, with legal counsel Paula Boutis from Aird & Berlis LLP providing a presentation. The committee will also consider adopting the Newmarket Appeal Committee Rules. The meeting is open to the public via Zoom.

• Training presentation by Paula Boutis, Aird & Berlis LLP
• Adoption of Newmarket Appeal Committee Rules

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially approve several administrative items, including changes to the procurement by-law to increase efficiency, a two-year extension of the Jostle intranet contract at $22,000 annually, the 2023 council meeting schedule, and an update on dismantling anti-Black racism. The film by-law item has been withdrawn and deferred.

• Amend Procurement By-law 2014-27: raise invitational threshold to $25,000, shift approval authority for contracts over $250,000 from CAO to commissioners
• Extend Jostle Corporation intranet contract for up to 2 years at $22,000/year plus HST
• Adopt 2023 Council and Committee of the Whole meeting schedule; cancel advisory committee meetings Oct–Dec 2022
• Receive Dismantling Anti-Black Racism update from Empower Strategy Group
• Adopt second quarterly update to Outstanding Matters List for 2022

The Committee of the Whole approved a two-year, $22,000/year extension of the Jostle intranet contract without competition, and amended the Procurement By-law to raise thresholds for staff purchasing authority. A film by-law item was withdrawn and deferred. The 2023 council meeting schedule and advisory committee recruitment were also adopted.

• Approved non-competitive extension of Jostle intranet contract for two years at $22,000/year plus HST (carried)
• Amended Procurement By-law to allow staff to obtain three quotes for purchases $10,000-$25,000 without Procurement Services (carried)
• Transferred delegated authority for procurements over $250,000 from CAO to Department Commissioners (carried)
• Transferred delegated authority for procurements $100,000-$249,999 from Commissioners to Department Directors (carried)
• Adopted 2023 Council and Committee of the Whole meeting schedule (carried)
• Cancelled all regular advisory committee meetings from Oct 1 to Dec 31, 2022 (carried)
• Received Dismantling Anti-Black Racism Action Plan update presentation (carried)
• Withdrew and deferred Film By-law item to a future date

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to handle routine business, including approving minutes from August 3, 2022, and receiving sub-committee reports. They will also discuss a parking update, a financial update, and an unauthorized closure on Main Street, with the Manager of Regulatory Services attending to address the matter.

• Approval of August 3, 2022 meeting minutes
• Sub-committee reports: Street Events, Advertising, Website
• Parking update
• Financial update and Financial Incentive Program Staff Working Group update
• Unauthorized closure on Main Street (with Regulatory Services Manager present)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to approve minutes from July and August, and to consider two heritage permit applications: one for renovations at 33 Mulock Drive and one for 605 Fernbank Road. A heritage consultant will attend to discuss the Fernbank Road application. The committee will vote on whether to support each proposal.

• Heritage permit application for 33 Mulock Drive (Mulock Property Park renovation)
• Heritage permit application for 605 Fernbank Road (Stickwood-Walker House)
• Approval of minutes from July 21, 2022 and August 2, 2022

The Heritage Newmarket Advisory Committee approved a heritage permit for park renovations at 33 Mulock Drive and referred a heritage permit application for 605 Fernbank Road to the town's heritage consultant for peer review due to proposed changes to the veranda. The committee also received updates on the Elman W. Campbell Museum and a potential mural at 220 Main Street South.

• Approved heritage permit for park renovations at 33 Mulock Drive (carried)
• Referred heritage permit application for 605 Fernbank Road to town's heritage consultant for peer review (carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive presentations and reports on the fire service's first and second quarter 2022 results, including operating and capital project figures. The committee will also receive an update on the Fire Master Plan project. The agenda is largely informational, with no decisions on new contracts or policy changes listed.

• Presentation on CYFS Second Quarter Results 2022 by Anita Gibson, Senior Financial Analyst
• Receipt of CYFS First Quarter Report 2022 (operating results for three months ending March 31, 2022)
• Receipt of CYFS Second Quarter Report 2022 (operating results for six months ending June 30, 2022)
• Receipt of CYFS Fire Master Plan Project Update dated September 6, 2022
• Approval of minutes from May 3, 2022 meeting

The committee received the CYFS Second Quarter 2022 financial report and the Fire Master Plan project update, both for information only. No substantive decisions were made; all items were received as information or approved minutes from a prior meeting.

• Received CYFS Second Quarter 2022 financial report (carried)
• Received CYFS First Quarter 2022 report (carried, superseded by Q2)
• Received CYFS Fire Master Plan project update (carried)
• Approved minutes of May 3, 2022 meeting (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider two minor variance applications. The committee will hear applications for properties at 210 Appleton Court and 365 Jack Rettie Court, and will also handle appeals, approve minutes, and declare conflicts of interest.

• Minor variance application MV-2022-023 for 210 Appleton Court (Ward 5)
• Minor variance application MV-2022-024 for 365 Jack Rettie Court (Ward 4)
• Public notice and participation via Zoom webinar

Council - Electronic

Newmarket Council is meeting electronically to consider a consent agenda that includes supporting a Minister's Zoning Order for an emergency shelter and transitional housing project by Inn from the Cold, approving a new Parkland Dedication By-law, and receiving the Q2 2022 financial update. The meeting also includes several parking by-law amendments and directions for traffic studies. No public hearing is scheduled.

• Support for Minister's Zoning Order for Inn from the Cold emergency shelter and transitional housing
• Enactment of Parkland Dedication By-law 2022-51
• Q2 2022 Financial Update with capital program changes
• New No Parking Zone on west side of Pleasantview Avenue (8am-6pm weekdays)
• Traffic calming study for Lundy's Lane, Heman Street, Bayview Parkway, Red Deer Street area

Council approved a motion supporting a Minister's Zoning Order (MZO) for Inn From the Cold to develop an emergency shelter and transitional housing building. The decision directs staff to work with the applicant and the Ministry to expedite planning approvals and building permits. Council also approved several other items including the Q2 2022 financial update, a new parkland dedication by-law, parking amendments on Pleasantview Avenue and Septonne Avenue, and directed staff to conduct a parking review on Krista Court and a traffic study on Lundy's Lane area.

• Supported Minister's Zoning Order for Inn From the Cold emergency shelter and transitional housing (carried)
• Approved Q2 2022 financial update with changes to 2022 and 2023 capital programs (carried)
• Enacted Parkland Dedication By-law 2022 (carried)
• Approved new 'No Parking Zone' on west side of Pleasantview Avenue, weekdays 8am-6pm (carried)
• Approved additional No Parking areas on Septonne Avenue (carried)
• Directed staff to conduct parking review of Krista Court (carried)
• Directed staff to undertake traffic management and calming study of Lundy's Lane, Heman Street, Bayview Parkway, and Red Deer Street area (carried)
• Enacted By-laws 2022-51 through 2022-55 (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially approve several items, including a request to support a Minister's Zoning Order for an emergency shelter and transitional housing building, a Q2 financial update with capital program changes, a new Parkland Dedication By-law, and parking amendments on Pleasantview and Septonne Avenues. The agenda also includes receiving minutes from various advisory committees and boards. Most items are consent items, meaning they may be approved together unless pulled for discussion.

• Support for Minister's Zoning Order to permit emergency shelter and transitional housing for Inn from the Cold
• Q2 2022 Financial Update with changes to 2022 and 2023 capital spending authority
• Enactment of Parkland Dedication By-law 2022
• New 'No Parking Zone' on west side of Pleasantview Avenue from Queens Crescent to south of Crescent Road, weekdays 8am-6pm
• Additional No Parking areas on Septonne Avenue

The committee voted to support a Minister's Zoning Order (MZO) request for Inn from the Cold's proposed emergency shelter and transitional housing development, and directed staff to expedite planning approvals. Other decisions included approving parking changes on Pleasantview Avenue and Septonne Avenue, and directing traffic and parking studies for Krista Court and Lundy's Lane area.

• Supported MZO request for Inn from the Cold shelter development (carried)
• Approved Q2 2022 financial update with capital program changes (carried)
• Approved new no-parking zone on Pleasantview Avenue, weekdays 8am-6pm (carried)
• Approved additional no-parking areas on Septonne Avenue (carried)
• Directed parking review of Krista Court (carried)
• Directed traffic calming study for Lundy's Lane, Heman Street, Bayview Parkway, Red Deer Street (carried)
• Received Parkland Dedication By-law 2022 (carried)
• Received various committee meeting minutes (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting to hear two deputations: one from Lawrence Moule about a Newmarket Artisans Event on October 15, 2022, and one from Gianni Creta, President of Envi Networks Ltd. The board will also approve minutes from July 6, 2022, receive sub-committee reports, and get updates on parking, staff, finances, and the Financial Incentive Program.

• Deputation: Newmarket Artisans Event - October 15, 2022 (Lawrence Moule)
• Deputation: Envi Services (Gianni Creta, President, Envi Networks Ltd.)
• Approval of minutes from July 6, 2022 meeting
• Sub-committee reports: Street Events, Advertising, Website
• Updates: Parking, Staff, Financial, Financial Incentive Program

The Main Street District BIA Board approved $120 for advertising the Newmarket Artisans event on October 15, 2022, and permitted use of its logo for promotional materials. The Board also allocated $2,000 for website maintenance and $500 for marketing expenses to the Newmarket International Festival of One Act Plays. Deputations were received from the After Hours Big Band and Envi Networks Ltd. Minutes from July 6, 2022, were approved.

• Approved $120 for Newmarket Artisans event advertisement (carried)
• Approved use of BIA logo for Newmarket Artisans promotional material (carried)
• Approved $2,000 for website maintenance in BIA budget (carried)
• Approved $500 contribution to Newmarket International Festival of One Act Plays (carried)
• Approved minutes of July 6, 2022 (carried)
• Received deputation from Lawrence Moule, After Hours Big Band (carried)
• Received deputation from Gianni Creta, Envi Networks Ltd. (carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting in person to receive a presentation on the Mulock House State of Good Repair heritage permit application and to consider supporting heritage permit applications for 33 Mulock Drive and 465 D'Arcy Street. The agenda also includes routine items such as approval of minutes, correspondence, and committee reports.

• Presentation on Mulock House State of Good Repair heritage permit application
• Heritage permit application for 33 Mulock Drive (Mulock Farm)
• Heritage permit application for 465 D'Arcy Street
• Committee reports from Elman W. Campbell Museum Board and Lower Main Street South Heritage Conservation District Advisory Group

The committee received a presentation on the Mulock House repair project and voted to support the heritage permit application for 33 Mulock Drive, covering roof, verandah, and foundation repairs. It also recommended that the town investigate designating 465 D'Arcy Street as a heritage property, including a peer review and consultant report. No other substantive decisions were made.

• Received Mulock House repair presentation (carried)
• Supported heritage permit for 33 Mulock Drive (carried)
• Recommended town investigate designation of 465 D'Arcy Street (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider one consent application and five minor variance applications. The consent application is for Canadian Tire Corporation at 17760 Yonge Street. The minor variance applications are for residential properties at 30 Williamson Family Hollow, 622 Haines Road, 161 Goldsmith Crescent, 95 Roxborough Road, and 638 Foxcroft Boulevard. The committee will also approve minutes from the June meeting.

• Consent application CON-2022-012 by Canadian Tire Corporation at 17760 Yonge Street (Ward 7)
• Minor variance MV-2022-018 for 30 Williamson Family Hollow (Ward 7)
• Minor variance MV-2022-019 for 622 Haines Road (Ward 4) with five objections
• Minor variance MV-2022-020 for 161 Goldsmith Crescent (Ward 6)
• Minor variance MV-2022-021 for 95 Roxborough Road (Ward 2)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Dismantling Anti-Black Racism Task Force is meeting to receive an update on the development of its action plan, discuss the consultation process, and set a timeline for finalizing the plan. They will also consider approving the minutes from the May 31, 2022 meeting.

• Approval of May 31, 2022 meeting minutes
• Update on Dismantling Anti-Black Racism Action Plan development
• Discussion of consultation process
• Timeline to finalize action plan

The Newmarket Dismantling Anti-Black Racism Task Force received a presentation from Empower Strategy Group on the development of the Dismantling Anti-Black Racism Action Plan. The update covered completed consultations, including meetings with town staff, school boards, and Southlake Regional Health Centre, and highlighted themes of accountability and opportunities for Black community members. The task force approved the presentation and discussed timelines for providing group feedback on the draft plan before it is finalized and reported to Council. The minutes of May 31, 2022, were also approved.

• Approved minutes of May 31, 2022 (carried)
• Received presentation on Dismantling Anti-Black Racism Action Plan update (carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to consider four heritage permit applications, approve a replacement heritage plaque, and approve the minutes from its March 1, 2022 meeting. The committee will also receive reports from the Elman W. Campbell Museum Board and the Lower Main Street South Heritage Conservation District Advisory Group.

• Heritage permit application for 605 Fernbank Road (Denison Childcare)
• Heritage permit application for 415 Davis Drive
• Heritage permit application for 75-79 Dawson Manor Boulevard
• Replacement heritage plaque for 509 College Street
• Approval of March 1, 2022 meeting minutes

The Heritage Newmarket Advisory Committee approved four heritage permit applications and recommended a heritage plaque replacement. All decisions were carried unanimously. The committee also received updates on the Elman W. Campbell Museum sign and Lower Main Street South Heritage Conservation District signs.

• Approved heritage permit application for 605 Fernbank Road (carried)
• Recommended replacement heritage plaque for 509 College Street (carried)
• Approved heritage permit application for 415 Davis Drive (carried)
• Approved heritage permit application for 75-79 Dawson Manor Boulevard (carried)

Special Council - Electronic

The Council will review multiple by-laws regarding traffic, land control, and development at Forest Green Homes. A closed session is scheduled to discuss litigation in Ward 6, Mulock House property matters, and talent management.

• By-law 2022-46: Amend Traffic By-law
• By-law 2022-47: Remove Part Lot Control for 65R-39812
• By-law 2022-48: Official Plan Amendment for 16920 and 16860 Leslie Street (Forest Green Homes)
• By-law 2022-49: Amend Zoning By-law for Forest Green Homes at 16860 & 16920 Leslie Street
• Closed session discussion regarding litigation in Ward 6 and Mulock House property matters

Council held a special meeting, mostly in closed session, and adopted recommendations from three confidential reports: litigation or potential litigation regarding properties in Ward 6 (CL-2022-17), a property matter involving Mulock House (CL-2022-16), and talent management (CL-2022-14). The specific details of these recommendations are not public. Council also received the library board minutes, enacted four by-laws (2022-46 to 2022-49) plus a confirmatory by-law (2022-50), and approved agenda additions. No substantive public decisions were made beyond these procedural and closed-session items.

• Adopted closed-session report CL-2022-17 on Ward 6 litigation (carried)
• Adopted closed-session report CL-2022-16 on Mulock House property matter (carried)
• Adopted closed-session report CL-2022-14 on talent management (carried)
• Received Newmarket Public Library Board minutes from May 11, 2022 (carried)
• Enacted by-laws 2022-46, 2022-47, 2022-48, 2022-49 (carried)
• Enacted confirmatory by-law 2022-50 (carried)
• Approved agenda addition and correction (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to approve minutes from June 1 and June 29, 2022, and to discuss its strategic plan, sub-committee reports, parking updates, and financial updates. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Approval of June 1, 2022 meeting minutes
• Approval of June 29, 2022 special meeting minutes on strategic priority planning
• Discussion of strategic plan
• Sub-committee reports on street events, advertising, and website
• Parking update and financial update

The Main Street District BIA Board approved the minutes from its June 1 and June 29, 2022 meetings. Members discussed strategic planning themes with consultant Rob Dale, who will provide a summary of prioritized tactics. Sub-committee updates covered Canada Day, website launch, and parking, with no formal decisions made on these items.

• Approved June 1, 2022 meeting minutes (carried)
• Approved June 29, 2022 special meeting minutes (carried)
• Adjourned meeting at 11:00 AM (carried)

Main Street District Business Improvement Area Board of Management

The Board of Management will meet to discuss its Strategic Plan. Rob Dale from Rhapsody Strategies is scheduled to facilitate the meeting.

• Strategic Plan discussion facilitated by Rob Dale

The Main Street District BIA Board heard a strategic plan review from consultant Rob Dale and brainstormed ideas, but made no formal decisions. Members agreed to discuss the strategic plan at the start of their next meeting on July 6. The board also discussed an unpaid website hosting invoice and agreed the chair would follow up with Accounts Payable.

• Adjourned meeting at 11:12 AM (carried)

Council - Electronic

This Council meeting includes a public hearing for an Official Plan and Zoning By-law Amendment at 16756 & 16764 Bayview Avenue, but no final decision will be made on that item. Council will also consider approving a proposed plan of subdivision, Official Plan amendment, and zoning by-law amendment for Forest Green Homes at 16860 & 16920 Leslie Street, along with several financial and operational items.

• Public hearing for Official Plan and Zoning By-law Amendment at 16756 & 16764 Bayview Avenue (no decision)
• Proposed Plan of Subdivision, Official Plan Amendment & Zoning By-law Amendment – Forest Green Homes 16860 & 16920 Leslie Street
• 2021 Financial Statements and Auditor’s Report approval
• 2022 Budget Reconciliation and 2022 Reserve and Reserve Funds Budget approval
• Non-competitive contract with Hach Sales and Service Canada for up to $400,000 over 5 years for water testing equipment

Council approved the Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for Forest Green Homes at 16860 & 16920 Leslie Street, subject to conditions including a no pre-sales agreement. Council also approved the 2021 financial statements, the 2022 budget reconciliation, and the 2022 reserve and reserve funds budget. Several other items were approved, including a non-competitive contract for water testing equipment, a 10-tonne load limit on the Queen Street Bridge, and a letter to school boards about street parking near schools.

• Approved Forest Green Homes subdivision at 16860 & 16920 Leslie Street (carried)
• Approved 2021 financial statements for Town and BIA (carried)
• Approved 2022 Budget Reconciliation (carried)
• Approved 2022 Reserve and Reserve Funds Budget (carried)
• Approved non-competitive contract with Hach for water testing equipment up to $400,000 over 5 years (carried)
• Amended Traffic By-law to add 10-tonne load limit on Queen Street Bridge (carried)
• Directed Mayor to send letter to school boards about street parking near schools (carried)
• Dissolved Site Plan Review Committee (carried)

Special Committee of the Whole - Electronic

This is a special electronic meeting of the Committee of the Whole. The only substantive item is a closed session to discuss a property in Ward 5, under solicitor-client privilege. The rest of the agenda is procedural (notices, additions, declarations, adjournment).

• Closed session on property in Ward 5 (solicitor-client privilege)
• Meeting held electronically and streamed live from 395 Mulock Drive

Committee of the Whole - Electronic

The Committee of the Whole is meeting to consider consent items including the approval of the 2021 financial statements for the Town and its BIA, the 2022 budget reconciliation, and the 2022 reserve budgets. They will also discuss water/wastewater/stormwater rates, a proposed subdivision at 16860 & 16920 Leslie Street, and several other administrative items. The meeting includes presentations and deputations on specific agenda items.

• Approval of 2021 financial statements for the Town and Main Street District BIA
• 2022 Budget Reconciliation and 2022 Reserve and Reserve Funds Budget
• Proposed Plan of Subdivision, Official Plan Amendment & Zoning By-law Amendment for Forest Green Homes at 16860 & 16920 Leslie Street
• Water, Wastewater and Stormwater Rates report including allocation of government grants for stormwater capital
• Non-competitive acquisition contract with Hach Sales and Service Canada for up to $400,000 over five years for water testing equipment

The Committee of the Whole approved the Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for Forest Green Homes at 16860 & 16920 Leslie Street, subject to conditions including a No Pre-Sales Agreement. They also approved the 2021 financial statements, the 2022 Reserve and Reserve Funds Budget, and a non-competitive contract with Hach for water testing equipment. The committee endorsed using government grants for stormwater capital and approved a 10-tonne load limit on the Queen Street Bridge. All items are for consideration by Council on June 27, 2022.

• Approved Forest Green Homes subdivision, OPA, and zoning amendment (carried)
• Approved 2021 financial statements for Town and BIA (carried)
• Approved 2022 Reserve and Reserve Funds Budget (carried)
• Approved water/wastewater/stormwater rates with grant funding and Data Analyst conversion (carried)
• Approved non-competitive Hach contract up to $400,000 over 5 years (carried)
• Approved 10-tonne load limit on Queen Street Bridge (carried)
• Dissolved Site Plan Review Committee (carried)
• Received deputations from Peter Frost and Rosemarie Humphries on Leslie St development (carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board approved a motion to have staff investigate installing a backflow preventer valve at the museum and report back. The board also received the financial report and the Friends of the Museum report, and discussed updates on a lawn sign and a potential digital sign. No other substantive decisions were made.

• Approved motion for staff to study backflow preventer valve at museum (carried)
• Received financial report (carried)
• Received Friends of the Museum report (carried)
• Approved minutes of April 28, 2022 (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting at King Public Library in King City for a tour and regular business. The board will consider the 2021 draft audited financial statements, approve minutes and reports, and discuss an IT integration efficiency review. A closed session is scheduled for labour relations or employee negotiations.

• 2021 Draft Audited Financial Statements review
• Efficiency Review - IT Integration discussion
• Storywalk® and Sponsorship Presentation
• Library Bank Transfer approval
• Correspondence regarding dissolution of Simcoe County Library Co-operative

The Newmarket Public Library Board approved the 2021 draft audited financial statements and authorized up to $50,000 from reserve funds to procure a StoryWalk, directing staff to seek sponsorship. The board also received correspondence about the Simcoe County Library Co-operative dissolution and an IT integration report. All motions were carried unanimously.

• Approved 2021 draft audited financial statements (carried)
• Authorized up to $50,000 from reserve funds for StoryWalk procurement (carried)
• Directed staff to seek sponsor for StoryWalk (carried)
• Received correspondence on Simcoe County Library Co-operative dissolution (carried)
• Received IT integration report for information (carried)
• Received action list as presented (carried)
• Received report on annual economic adjustments for non-union staff (carried)

Audit Committee

The Audit Committee is reviewing the Town of Newmarket's consolidated financial statements for the year ended December 31, 2021. The meeting includes a report from the external auditor and updates regarding internal audits and an RFP for external audit services.

• Review of 2021 Financial Statements
• Report to the Audit Committee by the External Auditor
• Approval of Town of Newmarket Consolidated Financial Statements for year ended December 31, 2021
• Approval of Main Street District BIA Financial Statements for year ended December 31, 2021
• Update regarding the N6 RFP for External Audit Services

The Audit Committee reviewed the 2021 financial statements and external auditor's report, and recommended that Council approve the Town of Newmarket's consolidated financial statements and the Main Street District BIA financial statements for the year ended December 31, 2021. It also recommended that senior management implement the external auditor's recommendation on IT privileged access controls within one year. Updates were provided on the N6 RFP for external audit services and internal audits, but no decisions were made on those items.

• Approved minutes of Feb 1, 2022 open and closed sessions (carried)
• Received presentation on 2021 financial statements (carried)
• Received external auditor's report presentation (carried)
• Recommended Council approve 2021 consolidated financial statements (carried)
• Recommended Council approve 2021 Main Street District BIA financial statements (carried)
• Recommended Council implement external auditor's IT access recommendation within one year (carried)

Council - Electronic

Council is meeting electronically to consider a consent agenda that includes adopting new Development Charges and Community Benefits Charges by-laws, endorsing the Mulock Park Public Art Plan, approving a 30 km/h speed limit pilot on Lorne Avenue, and updating the School Crossing Guard Policy. The meeting also includes several routine items such as approving minutes and receiving board reports. A closed session is scheduled for legal and confidential matters.

• Adopt By-law 2022-34 (development charges) and By-law 2022-35 (community benefits charges)
• Endorse Mulock Park Public Art Plan
• Reduce speed limit to 30 km/h on Lorne Avenue between Eagle Street and Davis Drive
• Approve new school crossing guard at Woodspring Avenue and Aspenwood Drive; deny at Doubletree Lane with Austin Paul Drive and Jordanray Boulevard
• Enact By-laws 2022-36 to 2022-39 (traffic, school crossings, zoning holding removal at 693-713 Davis Dr, business licensing)

Council approved the 2022 Development Charges Background Study Update and adopted the draft Development Charges By-law and Community Benefits Charges By-law, authorizing staff to implement new rates. It also endorsed the Mulock Park Public Art Plan, approved a 30 km/h pilot on Lorne Avenue, and adopted several other recommendations from the Committee of the Whole.

• Adopted 2022 Development Charges By-law and Community Benefits Charges By-law
• Endorsed Mulock Park Public Art Plan
• Approved 30 km/h speed limit pilot on Lorne Avenue between Eagle Street and Davis Drive
• Approved school crossing guard at Woodspring Avenue and Aspenwood Drive; denied request at Doubletree Lane with Austin Paul Drive and Jordanray Boulevard
• Directed staff to review film permit policy with tiered classifications
• Directed staff to review parking on west side of Pleasantview Avenue and 30-minute parking on Main Street South
• Enacted By-laws 2022-34 through 2022-39 and confirmatory By-law 2022-40
• Approved closed session recommendations including amending Bylaw 2020-31 for housekeeping changes

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to approve the minutes from its May 4, 2022 meeting and receive updates from sub-committees, staff, and on parking. The agenda is largely routine, with no major decisions or public hearings listed.

• Approval of May 4, 2022 meeting minutes
• Sub-committee reports: Street Events, Advertising, Website
• Parking update
• Staff update including financial update and Financial Incentive Program Staff Working Group update

The Main Street District BIA Board approved the May 4, 2022 minutes, added an email distribution list as a standing agenda item, requested the third Sunday in August at 5:00 PM for the Longest Table event, and voted to continue with the Strategic Plan. No financial updates were provided, and no substantive decisions were made on parking or other items.

• Approved May 4, 2022 meeting minutes (carried)
• Added email distribution list as standing agenda item (carried)
• Requested third Sunday in August at 5:00 PM for Longest Table event (carried)
• Continued with Strategic Plan (carried)

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Dismantling Anti-Black Racism Task Force is meeting to discuss the project plan, background information for recommendation development, and requirements for the implementation plan. The agenda includes approval of minutes from the April 5, 2022 meeting, both open and closed session. No decisions on substantive items are listed; the meeting appears focused on discussion and planning.

• Approval of April 5, 2022 meeting minutes
• Approval of April 5, 2022 closed session minutes
• Overview of the project plan
• Discussion on recommendation development background
• Ideas and input on implementation plan content

The Newmarket Dismantling Anti-Black Racism Task Force approved the minutes from its April 5, 2022 meeting, both open and closed session. Members heard a project plan overview from EMpower Strategy Group and discussed implementation, community engagement, and recommendation development. No substantive decisions were made beyond the minutes approvals.

• Approved April 5, 2022 meeting minutes (carried)
• Approved April 5, 2022 closed session minutes (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially approve several items, including the Mulock Park Public Art Plan, the Q1 2022 financial update, new development charges and community benefits charges by-laws, a 30 km/h pilot on Lorne Avenue, and updates to school crossing guard policies. They will also review recent filming and the film policy, and receive minutes from various boards. The meeting includes a closed session for legal and confidential matters.

• Endorse Mulock Park Public Art Plan
• Adopt 2022 Development Charges By-law and Community Benefits Charges By-law
• Reduce speed limit to 30 km/h on Lorne Avenue between Eagle Street and Davis Drive
• Approve new school crossing guard at Woodspring Avenue and Aspenwood Drive
• Q1 2022 financial update with capital program changes

The Committee of the Whole endorsed the Mulock Park Public Art Plan, adopted the 2022 Development Charges and Community Benefits Charges by-laws, approved a 30 km/h pilot on Lorne Avenue, and approved school crossing guard changes. Several items were carried and will be considered by Council on June 6, 2022.

• Endorsed Mulock Park Public Art Plan (carried)
• Adopted 2022 Development Charges By-law and Community Benefits Charges By-law (carried)
• Approved 30 km/h speed limit pilot on Lorne Avenue between Eagle Street and Davis Drive (carried)
• Approved school crossing guard changes, including new location at Woodspring Avenue and Aspenwood Drive (carried)
• Denied new school crossing guard at Doubletree Lane with Austin Paul Drive and Jordanray Boulevard (carried)
• Directed staff to review Film Permit Policy CORP 1-04 and report back (carried)
• Directed staff to review parking on west side of Pleasantview Avenue (carried)
• Directed staff to review 30-minute parking restriction on Main Street (carried)

Special Council - Electronic

The special council meeting was brief and largely procedural. Council received a closed session report and approved confidential direction to staff regarding negotiations, and enacted a confirmatory by-law. No other substantive decisions were made.

• Received Closed Session Report CL-2022-10 and approved confidential direction to staff (carried)
• Enacted By-law 2022-33 (carried)

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider several consent (land severance) and minor variance applications. Items include a deferred consent application for properties at 383, 385, and 415 Davis Drive, and multiple applications by Ormsby Realty Ltd. for properties on Rye Crescent, Walter Avenue, and Marlin Court. The meeting will be conducted electronically via Zoom and streamed live.

• Consent application CON-2022-003 for 383, 385, 415 Davis Drive (deferred from previous meeting)
• Consent applications CON-2022-007-009 for 79, 81 Rye Crescent and 75, 77 Walter Avenue
• Minor variance applications MV-2022-014-015 for 79, 81 Rye Crescent and 75, 77 Walter Avenue
• Consent applications CON-2022-010-011 for 59, 61, 63 Marlin Court
• Minor variance application MV-2022-016 for 59 & 61 Marlin Court

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet to discuss accessibility topics. The agenda includes discussions regarding accessible parking and National AccessAbility Week.

• Approval of March 16, 2022 meeting minutes
• Discussion of accessible parking on Main Street
• Discussion of National AccessAbility Week (NAAW)

The Accessibility Advisory Committee approved a recommendation to create an accessible parking spot in front of 217 Main Street South, responding to concerns about limited accessible parking on Main Street. The committee also approved the minutes from the March 16, 2022 meeting and discussed upcoming National AccessAbility Week events and accessibility audits.

• Approved recommendation for accessible parking spot at 217 Main Street South (carried)
• Approved minutes of March 16, 2022 meeting (carried)

Council Workshop - Electronic

This is a Council workshop, so no formal decisions will be made. The only substantive item is a presentation by Parminder Sandhu of Enerva on the Newmarket Energy Efficiency Retrofit (NEER) Business Plan Update, which Council will receive. The meeting is streamed live and open to the public.

• Presentation on NEER Business Plan Update by Parminder Sandhu, Enerva
• Motion to receive the NEER presentation
• Workshop format: no decisions to be made
• Public can watch live at newmarket.ca/meetings or attend in person at 395 Mulock Drive

Newmarket Public Library Board

The Library Board will review the 2023 operating and capital budget. The meeting also includes a discussion on an efficiency review regarding IT integration and a report from the Ontario Library Association.

• 2023 Operating and Capital Budget discussion
• Efficiency Review - IT Integration
• Ontario Library Association (OLA) and Federation of Ontario Public Libraries (FOPL) Report
• First Quarter Financial Statements review
• Closed session regarding labour relations or employee negotiations

The Newmarket Public Library Board approved its draft 2023 Operating and Capital Budget Decision Package requests for submission to the Town of Newmarket, including items for materials, Monday opening hours, fire signal replacement, and welcome spaces. The Board also authorized using the Strategic Plan Implementation fund to conduct an Accessibility Study in 2022. Several items were deferred to the next meeting, including the IT integration efficiency review and a report on protecting local libraries.

• Approved 2023 Operating and Capital Budget Decision Package requests for submission to Town (motion 22-05-266, carried)
• Authorized use of Strategic Plan Implementation fund for 2022 Accessibility Study (motion 22-05-266, carried)
• Adopted agenda and consent agenda (motion 22-05-264, carried)
• Approved April 20, 2022 minutes, Strategic Operations Report, and Q1 financial statements (motion 22-05-265, carried)
• Deferred IT integration efficiency review to next meeting
• Deferred Library Board Action List to next meeting
• Deferred OLA/FOPL report on protecting local libraries to next meeting
• Deferred closed session item on labour relations to next meeting

Council - Electronic

Council held a public hearing and received presentations on the 2022 Development Charges Study, Community Benefits Charges Strategy, and two planning applications (415 Pickering Crescent and 1038 & 1040 Jacarandah Drive), but made no final decisions on these items. Council approved the 2022 property tax rates, the 2023 budget process with delegated authority for water/wastewater rate increases, and several other recommendations from the Committee of the Whole, including the Glenway West Official Plan Amendment and Draft Plan of Subdivision. Council also enacted By-laws 2022-29, 2022-30, 2022-31, and 2022-32, and approved confidential directions in closed session.

• Approved 2022 property tax rates (e.g., Residential 0.321670%)
• Approved 2023 budget process with delegated authority for water/wastewater/stormwater rate increases
• Approved Glenway West Official Plan Amendment and Draft Plan of Subdivision (subject to conditions)
• Approved 2022 Annual Servicing Allocation Review (reinstate and commit servicing allocation)
• Approved Risk Management Resourcing (increase staffing by half FTE)
• Approved Community Benefit Report - Gault Grove
• Enacted By-laws 2022-29, 2022-30, 2022-31, and 2022-32
• Approved confidential directions for property matter and OLT appeal

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting electronically to receive a presentation on the Main Street StoryWalk from the Newmarket Public Library CEO, approve prior minutes, and discuss several downtown initiatives including the Newmarket Car Club, Mix and Mingle, and Random Acts of Downtown Shopping. The board will also receive sub-committee reports, a parking update, and financial updates.

• Presentation on Main Street StoryWalk by Newmarket Public Library CEO Tracy Munusami
• Approval of March 2, 2022 meeting minutes
• Discussion of Newmarket Car Club, Mix and Mingle, and Random Acts of Downtown Shopping events
• Confirm attendance for full-day Strategic Plan Meeting on May 11, 2022
• Sub-committee reports on Street Events, Advertising, and Website

The Main Street District BIA Board approved a $500 donation to the Newmarket Car Club and received a presentation on the Main Street StoryWalk. The board also discussed a potential Mix and Mingle event, the Random Acts of Downtown Shopping initiative, and strategic planning sessions. No other formal decisions were made.

• Approved $500 donation to Newmarket Car Club (carried)
• Received Main Street StoryWalk presentation (carried)
• Approved minutes of March 2, 2022 meeting (carried)
• Adjourned meeting at 9:51 AM (carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive the 2021 Annual Report and the Fourth Quarter Report for 2021, along with related capital and operating results. The committee will also approve the minutes from the March 1, 2022 meeting. No other substantive decisions are on the agenda.

• Presentation of 2021 Central York Fire Services Annual Report by Chief Laing
• Receipt of CYFS Fourth Quarter Report 2021
• Receipt of Capital Projects to December 31, 2021 report
• Receipt of Operating Results for the Twelve Months ending Dec 31, 2021 report
• Approval of March 1, 2022 meeting minutes

The Joint Council Committee received the 2021 Central York Fire Services Annual Report and the CYFS Fourth Quarter Report 2021 for information. The committee also approved the March 1, 2022 meeting minutes, including closed session minutes. No substantive decisions were made beyond receiving reports and approving minutes.

• Received 2021 CYFS Annual Report presentation (carried)
• Approved March 1, 2022 Joint Council Committee minutes (carried)
• Received CYFS Fourth Quarter Report 2021 (carried)
• Approved March 1, 2022 closed session minutes (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and recommend several items, including setting the 2022 property tax rates, the 2023 budget process, and a proposed development in the Glenway West area. The committee will also consider a motion regarding mandatory firefighter certification and other administrative matters.

• 2022 property tax rates set: Residential 0.321670%, Commercial 0.428497%, Industrial 0.528568%
• Delegated authority to increase water, wastewater and stormwater rates for 2023
• Glenway West Official Plan Amendment, Zoning Bylaw Amendment, and Draft Plan of Subdivision 19TN-2019-001
• Increase Risk Management position from part-time to full-time (half FTE)
• Motion supporting AMO recommendations on mandatory firefighter certification

The Committee of the Whole approved several consent items, including setting 2022 property tax rates, authorizing water/wastewater/stormwater rate increases for 2023, and adopting the Glenway West Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision. It also approved a motion supporting AMO's recommendations on mandatory firefighter certification. All items are for consideration by Council on May 9, 2022.

• Approved 2022 property tax rates (e.g., residential 0.321670%)
• Authorized 2023 water, wastewater, stormwater rate increases
• Approved Glenway West OPA, ZBA, and Draft Plan of Subdivision 19TN-2019-001
• Approved community benefit for Gault Grove
• Reinstated and committed servicing allocation to developments
• Increased Risk Management position to full-time (0.5 FTE)
• Adopted motion supporting AMO's firefighter certification recommendations
• Resolved into closed session for OLT appeal and legal advice

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting electronically to handle routine business: approving the March 10, 2022 minutes, reviewing the financial report and operating results as of March 31, 2022, and receiving reports from the museum and the Friends of the Museum. No major decisions or public hearings are listed on the agenda.

• Approval of March 10, 2022 meeting minutes
• Financial report: Operating Results as of Mar 31, 2022
• Museum Reserve and Elman Campbell Trust 2022 report
• Museum report and Friends of the Museum report

The Elman W. Campbell Museum Board approved the minutes from its March 10, 2022 meeting and received the Museum and Friends of the Museum reports. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved March 10, 2022 meeting minutes (carried)
• Received Museum Report (carried)
• Received Friends of the Museum Report (carried)

Appeal Committee

This agenda for the Newmarket, ON Appeal Committee meeting on 2022-04-27 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically to adopt minutes, review the March 2022 strategic operations report and first-quarter statistics, and discuss a revised strategic plan implementation report. They will also consider a bank transfer, a fundraising opportunity update, and highlights of the 2023 operating budget.

• Adoption of March 23, 2022 board minutes
• Strategic Operations Report for March 2022
• First Quarter Statistical Data (2022 Q1 and 2021 Q4)
• Revised Strategic Plan Implementation Report
• 2023 Operating Budget Highlights

Council - Electronic

Newmarket Council is meeting electronically to consider several reports and recommendations, including submitting input on the province's More Homes for Everyone Act, 2022, and approving minutes from previous meetings. The agenda includes traffic safety updates for specific streets, a carnival licence application, and a request for parking restrictions on Septonne Avenue. No public hearing is scheduled.

• Submit report on More Homes for Everyone Act, 2022 to Ministry of Municipal Affairs and Housing
• Install sidewalk, urban shoulders, and traffic calming bollards on Stonehaven Avenue near Best Circle West
• Implement 'Pedestrian Ahead' and '40 km/h' signage on Art West Avenue and Frederick Curran Lane
• Approve Campbell Amusement's carnival licence application
• Direct staff to report on parking restrictions on Septonne Avenue (houses 99-113)

Council approved a response to Ontario's More Homes for Everyone Act, 2022, requesting an extended consultation period and sunset clauses on zoning and official plan amendments. It also adopted Committee of the Whole recommendations, including installing sidewalk connections and traffic calming on Stonehaven Avenue, approving a carnival licence for Campbell Amusements, and declining an all-way stop at Poppy Lane. The meeting was procedural with no public hearings or deputations.

• Approved response to More Homes for Everyone Act, 2022, requesting extended consultation and sunset clauses (carried)
• Adopted Committee of the Whole minutes, including Stonehaven Ave sidewalk and traffic calming measures (carried)
• Approved carnival licence for Campbell Amusements (carried)
• Denied all-way stop at Poppy Lane/Warby Trail/Wilbur Pipher Circle (carried)
• Approved March 28, 2022 Council minutes (carried)
• Approved March 28, 2022 Closed Session minutes (carried)
• Enacted By-law 2022-28 (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially approve several traffic and safety measures, including updates on Stonehaven Avenue and Best Circle West, Art West Avenue and Frederick Curran Lane, and a review of an all-way stop at Poppy Lane. The agenda also includes a carnival licence application and the receipt of various committee minutes.

• Stonehaven Ave and Best Circle West: install concrete sidewalk connection, urban shoulders, and traffic calming bollards
• Art West Avenue and Frederick Curran Lane: implement pedestrian ahead and 40 km/h signage, investigate sidewalk improvements
• Poppy Lane and Wilbur Pipher Circle/Warby Trail: all-way stop not approved; in-road bollards to be installed
• Carnival Licence Application for Campbell Amusement to be approved
• Receipt of minutes from Elman W. Campbell Museum, Heritage Newmarket, Central York Fire Services, Newmarket Public Library, Accessibility Advisory Committee, and Main Street BIA

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Dismantling Anti-Black Racism Task Force is meeting electronically via Zoom. The agenda includes routine items and a closed session for an educational presentation on municipal government, decision-making, government relations, and budgeting. No decisions or public hearings are listed.

• Closed session: Overview of Municipal Government, Decision Making, Government Relations and Budgeting (educational, per Municipal Act 2001)

The Newmarket Dismantling Anti-Black Racism Task Force met electronically and held a closed session for member education on municipal government, decision-making, government relations, and budgeting. No substantive decisions were made; the only actions were to enter and exit the closed session and adjourn.

• Resolved into closed session for training on municipal governance (carried)
• Resumed open session at 7:54 PM
• Adjourned meeting at 7:54 PM (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider several consent and minor variance applications, including a deferred consent application and two related minor variances for 353 Ontario Street, as well as minor variances for properties on Davis Drive, Lorne Avenue, and Journey's End Circle. The meeting will also include approval of previous minutes and appointment of an acting secretary-treasurer.

• Consent Application CON-2022-002 for 353 Ontario Street (MCC Mortgage Holdings)
• Minor Variance MV-2022-008 for 353 Ontario Street
• Minor Variance MV-2022-009 for 353 Ontario Street
• Minor Variance MV-2022-010 for 693-713 Davis Drive (Briarwood Inc.)
• Minor Variance MV-2022-011 for 194 Lorne Avenue (Scholten)

Council - Electronic

Newmarket Council is holding a public hearing for a zoning by-law amendment and draft plan of subdivision at 1038 & 1040 Jacarandah Drive, but will not make a final decision at this meeting. The council will also consider several recommendations from the Committee of the Whole, including budget updates, heritage designations, a zoning amendment on Charles and Prospect Streets, and traffic calming measures. The agenda includes routine approvals of minutes and by-laws, as well as a closed session for legal and confidential matters.

• Public hearing for zoning by-law amendment and draft plan of subdivision at 1038 & 1040 Jacarandah Drive
• Approval of $2,800,000 capital spending for Mulock House state of good repair, $500,000 for adaptive re-use, and $200,000 for Hydro Corridor parking
• Heritage designation requests for 17250 Yonge Street (York Region Administrative Centre) and the Newmarket Canal System
• Zoning by-law amendment for 49, 55 & 59 Charles Street and 52 Prospect Street, including development charge deferral
• Approval of Category 1 traffic calming plans on Penn Avenue and request for speed enforcement

Newmarket Public Library Board

The Newmarket Public Library Board approved the 2022-2025 Strategic Plan and authorized up to $30,000 from the Strategic Plan Implementation Fund reserve for graphic design and staff education. The board also rescinded temporary COVID-19 policies (face coverings, contact tracing, vaccination for program participation) to align with provincial lifting of restrictions, and accepted a fundraising event in principle pending a new policy and town approval.

• Approved 2022-2025 Strategic Plan (carried)
• Authorized up to $30,000 from Strategic Plan Implementation Fund for graphic design and staff education (carried)
• Rescinded temporary Face Covering, Contact Tracing, and Vaccination for Program Attendance policies (carried)
• Accepted fundraising event in principle pending Third Party Fundraising Event Policy and Town approval (carried)
• Adopted consent agenda including January 19, 2022 minutes, Strategic Operations Report, and Room Rental Rates (carried)
• Received Strategic Plan Implementation report as amended (carried)
• Received and updated Library Board Action List (carried)

Special Council - Electronic

This is a special electronic meeting of Newmarket Town Council. The agenda includes a closed session to discuss a permit application under the Municipal Act, and a confirmatory by-law to formalize the meeting's proceedings. No other substantive items are listed.

• Closed session: Permit application (trade secret/confidential info, Section 239(2)(i) Municipal Act)
• By-law 2022-23 to confirm proceedings of the March 21, 2022 Special Council meeting

Committee of the Whole - Electronic

The Committee of the Whole is reviewing consent items including the 2021 Q4 budget, Mulock Property implementation funding, water quality reports, two heritage designations, a zoning by-law amendment, and traffic calming measures. The meeting also includes a motion on federal funding for Lake Simcoe restoration and closed session items on Ontario Land Tribunal appeals and a future playground opportunity.

• 2021 Preliminary Q4 Operating and Capital Budget report
• Mulock Property: $2.8M for state of good repair, $500K for adaptive re-use, $200K for hydro corridor parking
• Heritage designation requests for 17250 Yonge Street and Newmarket Canal System
• Zoning by-law amendment for 49, 55 & 59 Charles Street & 52 Prospect Street by Matera Developments
• Penn Avenue traffic calming review and 2022 Traffic Calming Program update

The Committee of the Whole approved several items, including establishing capital spending authorities totaling $3.5 million for Mulock House repairs, adaptive re-use design, and hydro corridor parking. It also approved zoning amendments for properties on Charles and Prospect Streets, traffic calming on Penn Avenue, and heritage designations for 17250 Yonge Street and the Newmarket Canal System. A motion supporting federal funding for a Lake Simcoe Restoration Fund was carried, and staff were directed to review the tree preservation policy.

• Approved $2.8M capital for Mulock House state of good repair (carried)
• Approved $500K for Mulock House adaptive re-use design (carried)
• Approved $200K for hydro corridor parking design (carried)
• Approved zoning by-law amendment for 49, 55 & 59 Charles St & 52 Prospect St (carried)
• Approved Penn Avenue traffic calming Category 1 plans and speed enforcement request (carried)
• Approved heritage designation for 17250 Yonge Street (carried)
• Approved heritage designation for Newmarket Canal System (carried)
• Carried motion supporting federal Lake Simcoe Restoration Fund (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive a presentation from PLANT Architect Inc. on the Mulock Park update, approve the February 17, 2022 minutes, and discuss a funding update and a draft voter information letter for the 2022 municipal election.

• Mulock Park update presentation by Lisa Rapoport, PLANT Architect Inc.
• Approval of February 17, 2022 meeting minutes
• Funding update discussion
• 2022 Municipal Election draft voter information letter review

The committee received a presentation on the Mulock Park update, which addressed accessibility concerns raised in previous consultations. They also approved the February 17, 2022 minutes and discussed the draft 2022 Municipal Election Voter Information Letter, suggesting adding language about the mobile app. No formal decisions were made on the letter or funding.

• Received Mulock Park update presentation from PLANT Architect Inc.
• Approved February 17, 2022 meeting minutes
• Approved addition of Item 6.2 to the agenda
• Adjourned meeting at 11:50 AM

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting electronically via Zoom. The agenda includes routine items such as approving the November 18, 2021 minutes, plus reports on finances, museum operations, and the Friends of the Museum. No major decisions or public hearings are listed.

• Approval of November 18, 2021 meeting minutes
• Financial report (attachment R55090002_MUSEUM_45241_PDF.pdf)
• Museum year-end 2021 report
• Friends of the Museum report

Council - Electronic

Council approved Market Brewing Company's application for a Class C bingo hall, with a condition of two bingos per seven-day period, and forwarded it to the AGCO. Council also adopted the Committee of the Whole recommendations, including adding ONE Investment portfolios to the investment policy, approving the Election Sign By-law, and endorsing the 2021 Accessibility Status Update. A motion was passed requesting the province to dissolve the Ontario Land Tribunal or create a limited appeal process. Council also supported Councillor Kwapis's candidacy for AMO/OSUM elections and approved up to $4,000 per year for associated costs.

• Approved Market Brewing Company's Class C bingo hall application with condition of two bingos per 7-day period (carried)
• Adopted Committee of the Whole minutes and recommendations (carried)
• Added ONE Investment portfolios to investment policy and authorized by-law (carried)
• Approved Election Sign By-law and repealed 2017-74 (carried)
• Approved 2021 Accessibility Status Update (carried)
• Passed motion requesting Ontario to dissolve OLT or create limited appeal process (carried)
• Supported Councillor Kwapis for AMO/OSUM elections with up to $4,000/year funding (carried)
• Enacted By-laws 2022-16 to 2022-21 and confirmatory by-law 2022-22 (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board approved a $1,000 budget for the 2022 Easter event and a $203.40 membership fee for Festivals and Events Ontario. Members also discussed street event fees, social media management options, and a parking agreement with Shining Hill Estates Collection Inc. No other substantive decisions were made.

• Approved $1,000 budget for 2022 Easter event (carried)
• Approved $203.40 membership fee for Festivals and Events Ontario (carried)
• Approved minutes of February 2, 2022 (carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting electronically to approve prior meeting minutes, receive an update on the Fire Services Headquarters Station 4-5 project, and review a report on mandatory firefighter certification. The committee will also enter closed session to discuss a financial analysis of the Whitchurch-Stouffville fire protection agreement.

• Approval of minutes from January 11 and February 2, 2022 meetings
• Update No. 7 on Fire Services Headquarters Station 4-5
• Report on Ontario Regulation – Mandatory Firefighter Certification
• Closed session: Whitchurch-Stouffville and CYFS Fire Protection Agreement Financial Analysis

The Joint Council Committee approved the Fire Services Headquarters Station 4-5 update, confirming the budget is on target and the occupancy date is on track. It also received for information a report on mandatory firefighter certification, which would introduce minimum standards. The committee approved prior minutes and entered closed session to discuss a financial analysis of the Whitchurch-Stouffville fire protection agreement.

• Approved Fire Services Headquarters Station 4-5 Update No. 7 (carried)
• Received Ontario Regulation – Mandatory Firefighter Certification report for information (carried)
• Approved minutes of January 11, 2022 (carried)
• Approved minutes of February 2, 2022 special meeting (carried)
• Resolved into closed session for Whitchurch-Stouffville fire protection agreement financial analysis (carried)
• Received closed session report CL-JCC-2022-01 for information (carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee received presentations on 465 D'Arcy Street, 194 Lorne Avenue, and the Mulock Park update. It recommended further research before supporting demolition and removal from the heritage register for 465 D'Arcy Street, supported demolition at 194 Lorne Avenue, and endorsed in principle the Mulock Park accessibility and operation interventions shown in red on Slide 71, subject to future heritage permit approval. The committee also appointed Billie Locke to the Lower Main Street South Heritage Conservation District Advisory Group and supported heritage permit applications for 379 Botsford Street and 425-431 Davis Drive.

• Recommended further research on 465 D'Arcy Street before supporting demolition and removal from heritage register (carried)
• Supported demolition request at 194 Lorne Avenue (carried)
• Endorsed in principle Mulock Park accessibility/operation interventions (Slide 71 red), subject to future heritage permit approval (carried)
• Appointed Billie Locke to Lower Main Street South Heritage Conservation District Advisory Group (carried)
• Supported heritage permit application for 379 Botsford Street (carried)
• Supported heritage permit application for 425-431 Davis Drive (carried)
• Approved minutes of January 11, 2022 meeting (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and decide on several items, including a development charge study, an election sign by-law, and an application for a Class C bingo hall by Market Brewing Company. The committee will also receive presentations on the development charge study and the Nature's Emporium Run for Southlake, and consider a motion regarding the Ontario Land Tribunal.

• Application for a Class C Bingo Hall by Market Brewing Company
• 2022 Development Charge Study & Community Benefit Charges Strategy presentation
• Election Sign By-law approval and repeal of 2017-74
• Motion requesting dissolution of the Ontario Land Tribunal
• ONE Investment portfolios added to investment policy

The Committee of the Whole approved Market Brewing Company's application for a Class C Bingo Hall, with a condition of two bingos per seven-day period, and forwarded the decision to the AGCO for final consideration. The committee also received the 2022 Development Charge Study & Community Benefit Charges Strategy presentation, approved adding ONE Investment portfolios to the municipality's investment policy, and endorsed a motion requesting the Province to dissolve the Ontario Land Tribunal. All items are for consideration by Council on March 7, 2022.

• Approved Market Brewing Company's Class C Bingo Hall application with condition of two bingos per seven-day period (carried)
• Received 2022 Development Charge Study & Community Benefit Charges Strategy presentation (carried)
• Approved adding ONE Investment portfolios to investment policy and enacted draft by-law (carried)
• Approved Election Sign By-law and repealed 2017-74 (carried on consent)
• Approved 2021 Annual Accessibility Status Update (carried on consent)
• Endorsed motion requesting Ontario to dissolve Ontario Land Tribunal (carried)
• Supported Councillor Kwapis for AMO/OSUM elections with up to $4,000 annual cost coverage (carried)

Site Plan Review Committee

The Site Plan Review Committee is considering an application for site plan approval for 180 Main Street South (File SPA-2022-002). The agenda includes a presentation from the applicant and a recommendation to approve the application in principle, with staff directed to continue technical review.

• Application for Site Plan Approval for 180 Main Street South (SPA-2022-002)
• Presentation by Zach Bradley and Jeff Schnitter of Streetcar
• Recommendation to approve application in principle
• Staff directed to continue technical review for conformity with Zoning By-law, Minor Variance, Official Plan

The Site Plan Review Committee received a presentation from Streetcar Development for a site plan application at 180 Main Street South (File SPA-2022-002). The committee approved the application in principle and directed staff to continue the technical review to ensure conformity with zoning, the approved minor variance, the Official Plan, and other policies. Staff were also directed to consider all committee comments and notify the applicant of the action.

• Received presentation for site plan at 180 Main Street South (Carried)
• Approved site plan application SPA-2022-002 in principle (Carried)
• Directed staff to continue technical review for conformity with Zoning By-law, Minor Variance, Official Plan (Carried)
• Directed staff to consider all committee comments (Carried)
• Directed staff to notify applicant Zack Bradley, Streetcar, 1230 Dundas Street East (Carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically to hear one minor variance appeal and decide on two consent applications and five minor variance applications. The agenda includes staff reports and comments from engineering, the region, and other agencies for each property.

• Minor Variance MV-2022-003 at 706 Yarfield Crescent (Chaudry)
• Consent CON-2022-001 at 114 Coleridge Drive (Dudart)
• Consent CON-2022-002 and Minor Variances MV-2022-008/009 at 353 Ontario Street (MCC Mortgage Holdings)
• Minor Variances MV-2022-005 at 703 Bahen Court, MV-2022-006 at 102 Sawmill Valley Drive, MV-2022-007 at 134 Pleasantview Avenue

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive presentations on the 2022 Municipal Election, including an online voting software demonstration by Voatz, and to discuss accessibility-related items such as a site plan for 180 Main Street South and a site plan application accessibility checklist. The committee will also approve minutes from its January 20, 2022 meeting and receive a funding update.

• Presentation on 2022 Municipal Election by Elections Coordinator and Elections Communication Advisor
• Online voting software demonstration by Voatz representatives
• Site Plan for Review - 180 Main Street South (Streetcar)
• Site Plan Application Accessibility Checklist discussion
• Funding update

Newmarket Public Library Board

This agenda for the Newmarket Public Library Board meeting on February 16, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents.

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee is meeting to receive a presentation from Streetcar Developments on the revitalization of 180 Main Street, review economic development updates, discuss the Choose Local program and COVID landscape, and consider a marketing plan. The agenda also includes approval of minutes and routine administrative items.

• Presentation on revitalization of 180 Main Street by Streetcar Developments
• Economic development updates and 'Ten Items in Ten Minutes'
• COVID landscape and Choose Local program presentation
• Marketing plan with market research in Information, Culture, Technology and Manufacturing sectors

The Newmarket Economic Development Advisory Committee received a presentation from Streetcar Developments about the revitalization of 180 Main Street, which included design elements and floor plans for a hotel with guest rooms, a lobby cafe and lounge, and a rooftop restaurant. The committee also approved the minutes from the June 22, 2022 meeting and received updates on local economic development projects and the Choose Local program. No other substantive decisions were made.

• Received the presentation by Streetcar Developments on the 180 Main Street revitalization.
• Approved the minutes of the June 22, 2022 meeting.

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The main item is a presentation on the Newmarket Public Library Strategic Plan by library and consultant staff. A planned review of reserves and reserve funds has been deferred to a future workshop.

• Newmarket Public Library Strategic Plan presentation by CEO Tracy Munusami and consultants
• Reserve and Reserve Fund Review deferred to future meeting

At a workshop with no formal decisions, Council received a presentation on the Newmarket Public Library Strategic Plan, which outlined five key values, three action areas, and 25 strategic actions. The Reserve and Reserve Fund Review presentation was deferred to a future workshop. No other substantive decisions were made.

• Approved a correction to the agenda, deferring the Reserve and Reserve Fund Review presentation to a future Council Workshop.
• Received the Newmarket Public Library Strategic Plan presentation.

Special Council - Electronic

This is a special electronic meeting of the Newmarket Town Council. The main item is a closed-session discussion about recruiting a new Commissioner of Community Services, citing personal matters about an identifiable individual. The council will also consider a by-law to confirm the proceedings of this meeting.

• Closed session: Commissioner of Community Services recruitment
• Confirmatory By-law 2022-15 to confirm proceedings of the February 14, 2022 meeting

Newmarket Dismantling Anti-Black Racism Task Force

The Newmarket Dismantling Anti-Black Racism Task Force is meeting electronically to discuss its implementation plan, proposed amendments to its terms of reference, and its meeting schedule. The agenda includes a draft terms of reference document for review. No decisions are listed on the agenda; items are presented for discussion.

• Review of Implementation Plan
• Discussion of Terms of Reference Amendments
• Draft Terms of Reference attached for review
• Schedule of Meetings

Council - Electronic

This Council meeting includes a public hearing (none scheduled), presentations, and a series of consent items and recommendations from committees. The most consequential item is the adoption of a Private Tree Protection By-law, which sets permit fees for tree removal on private property, establishes a cash-in-lieu program, and creates a reserve for canopy planting. Council will also consider comments on the Draft York Region Official Plan, a Shining Hill Official Plan Amendment, a Municipal Capital Facilities Agreement, and various other reports and by-laws.

• Private Tree Protection By-law: fees from $100 (1 tree) to $5,000 (11+ trees), $100/tree review fee, $300 cash-in-lieu for non-construction, $450 per 6cm for construction, fees waived until July 1, 2022
• Draft York Region Official Plan: Council to forward comments and a resolution calling for a minimum 55-60% intensification rate
• Shining Hill Official Plan Amendment (OPA 32) and Municipal Capital Facilities Agreement: adoption and execution directed
• Church Street Parking Review (Park Avenue to Botsford Street): approve parking amendments and lift 2-year moratorium
• Central York Fire Services 2022 User Fees: approve updated fee schedule and new smoke/carbon monoxide alarm cost recovery program

Council adopted the Private Tree Protection By-law, setting permit fees and compensation requirements for tree removal on private property, with fees waived until July 1, 2022. Council also approved several other items, including the Shining Hill Official Plan Amendment and Municipal Capital Facilities Agreement, and endorsed the Asset Management Plan for core assets.

• Adopted Private Tree Protection By-law 2022-10 with amendments (carried)
• Approved fees for tree removal permits: $100 for 1 tree, $300 for 2-4, $1000 for 5-10, $5000 for 11+ (carried)
• Approved cash-in-lieu amounts: $300 for non-construction, $450 per 6cm of tree for construction (carried)
• Directed staff to bring forward a by-law for Socially Significant Trees by Q1 2023 (carried)
• Approved Shining Hill Official Plan Amendment No. 32 in principle (carried)
• Authorized execution of Municipal Capital Facilities and Municipal Benefits Agreement for Shining Hill (carried)
• Referred Stonehaven Avenue and Best Circle all-way stop review to staff for alternatives within 60 days (carried)
• Deferred Art West Avenue and Frederick Curran Lane all-way stop request to Committee of the Whole within 60 days (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting electronically to approve prior minutes, discuss the 2022 OBIAA Conference, receive sub-committee reports (street events, advertising, website), and get updates on parking, staff, and finances. The agenda is largely routine, with no major decisions or public hearings listed.

• Approval of December 1, 2021 meeting minutes
• Discussion of 2022 OBIAA Conference
• Sub-committee reports: Street Events, Advertising, Website
• Parking update
• 2022 D&O Insurance invoice totaling $1,020.60

The Main Street District BIA Board approved extending the social media management contract with Neighbur for up to $1,000 per month for February, March, and April 2022. They also approved moving website hosting to a more reliable provider with no cost increase, and approved costs for a member to attend the 2022 OBIAA conference. The board approved the December 1, 2021 minutes and an E&O insurance invoice of $1,020.60.

• Approved December 1, 2021 meeting minutes (carried)
• Approved costs for Jennifer McLachlan to attend 2022 OBIAA Conference (carried)
• Approved up to $1,000/month for Feb-Mar-Apr 2022 to extend social media contract with Neighbur (carried)
• Approved moving website hosting to a more reliable provider at no cost increase (carried)
• Approved E&O insurance invoice of $1,020.60 (carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting electronically to receive a presentation and review draft Community Risk Assessments for the Town of Aurora and Town of Newmarket. The assessments are attached as draft documents for information. No decisions are listed on the agenda; the meeting is primarily informational.

• Presentation on Central York Fire Services Community Risk Assessments by Suzanne Charbonneau-Dent of Dillon Consulting
• Draft Aurora Community Risk Assessment (Oct 2021) attached
• Draft Newmarket Community Risk Assessment (Oct 2021) attached

The Central York Fire Services Joint Council Committee received a presentation from Dillon Consulting on the Community Risk Assessments for the Towns of Aurora and Newmarket. The committee voted to receive both the presentation and the assessments for information only; no other substantive decisions were made.

• Received presentation on Community Risk Assessments (carried)
• Received Community Risk Assessments for information (carried)

Special Council - Electronic

This is a special electronic meeting of Newmarket Town Council. The agenda includes a motion to suspend notice rules to allow a closed-session discussion about the recruitment of a Commissioner of Community Services, citing personal matters about an identifiable individual. Council will also consider enacting By-law 2022-03, a confirmatory by-law. No other substantive items are listed.

• Closed session item 4.1: Commissioner of Community Services Recruitment
• Motion to suspend rules of order regarding notice for closed session item
• By-law 2022-03 (Confirmatory By-law) to be enacted

The special council meeting was largely procedural. Council suspended notice rules to consider a closed session item, then resolved into closed session to discuss the recruitment of the Commissioner of Community Services, citing personal matters about an identifiable individual. After resuming, council enacted a confirmatory by-law and adjourned. No substantive public decisions were made.

• Suspended rules of order regarding notice to consider closed session item (carried)
• Resolved into closed session for Commissioner of Community Services recruitment (carried)
• Enacted By-law 2022-03 (carried)
• Adjourned meeting at 11:23 AM (carried)

Appeal Committee

This is the agenda for the Newmarket, ON Appeal Committee meeting on February 1, 2022. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

Audit Committee

The Newmarket Audit Committee is meeting to approve prior meeting minutes and discuss its role in the appointment of the external auditor, which will be held in closed session due to solicitor-client privilege. No other substantive items are on the agenda.

• Approval of Audit Committee minutes from November 23, 2021
• Approval of closed session minutes from November 23, 2021
• Closed session discussion on Audit Committee role in external auditor appointment

The Audit Committee approved the November 23, 2021 meeting minutes with an amendment regarding its ability to comment on fraud risk, and approved the closed session minutes. It then moved into closed session to discuss its role in the external auditor appointment, and upon returning, decided to allow members to receive the draft RFP for the external auditor and to include language requiring clear communication between internal and external auditors. No other substantive items were discussed.

• Approved November 23, 2021 open session minutes as amended (carried)
• Approved November 23, 2021 closed session minutes (carried)
• Resolved into closed session to discuss auditor appointment role (carried)
• Permitted committee members to receive draft RFP for external auditor (carried)
• Included clear communication language in RFP (carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and decide on several items, including the Shining Hill Official Plan Amendment and a related Municipal Capital Facilities and Benefits Agreement. They will also consider comments on the Draft York Region Official Plan, parking reviews, fire services fees, and the Asset Management Plan. Deputations from residents and groups will be heard on the Shining Hill amendment and Church Street parking.

• Adopt Official Plan Amendment 32 for Shining Hill Estates, supporting a land use change from Rural to Urban subject to Regional review
• Authorize execution of Municipal Capital Facilities and Benefits Agreement with Shining Hill developer, including a Green Environmental Fund
• Forward comments on Draft York Region Official Plan to York Region by March 31, 2022
• Approve 2022 Central York Fire Services user fees and new Smoke/Carbon Monoxide Alarm cost recovery program
• Maintain existing stop control at Stonehaven Avenue and Best Circle; decline all-way stop at Art West Avenue and Frederick Curran Lane

The Committee of the Whole recommended that Council adopt an Official Plan Amendment for Shining Hill, approve a Municipal Capital Facilities and Benefits Agreement with the developer, and call on York Region to target a 55-60% intensification rate. Several items were deferred, including all-way stop reviews. The recommendations will be considered by Council on February 7, 2022.

• Adopted OPA 32 for Shining Hill (carried)
• Directed execution of Municipal Capital Facilities and Benefits Agreement with Shining Hill developer (carried)
• Called on York Region to target 55-60% intensification rate (carried)
• Approved Church Street parking amendments (carried)
• Deferred Stonehaven Avenue and Best Circle all-way stop review to Feb 28, 2022 (carried)
• Deferred Art West Avenue and Frederick Curran Lane all-way stop request (carried)
• Endorsed Asset Management Plan – Core Assets (carried)
• Approved Central York Fire Services 2022 user fees (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment meets electronically to hear one deferred minor variance application and four new minor variance applications. The committee will also approve minutes from its November 17, 2021 meeting. No appeals are listed.

• Deferred minor variance D13-A13-21 for 40 Birkdale Place (applicants: Kenny Kin Cheung and Elaine Yau-Ling Chen)
• Minor variance MV-2022-001 for 180 Main Street South (applicant: 180 Main Street Corp.)
• Minor variance MV-2022-002 for 437 Dixon Boulevard (applicant: Mohammad Reza Nasseh)
• Minor variance MV-2022-003 for 706 Yarfield Crescent (applicant: Jehan Ara Zahir Chaudry)
• Minor variance MV-2022-004 for 123 Joseph Street (applicants: Martin and Vasuhi Loney)

Special Committee of the Whole - Electronic

The Special Committee of the Whole is meeting electronically to receive two presentations and consider a proposed Private Tree Protection By-law. The bylaw would set permit fees, appeal costs, and cash-in-lieu amounts for tree removal on private property. The committee will also hear an update on the Environmental Stewardship strategic priority.

• Presentation on Council Strategic Priority Pillar Update - Environmental Stewardship
• Presentation on Protection of Trees on Private Property
• Proposed Private Tree Protection By-law with administration fee of $300 and review fee of $100/tree
• Appeal fees: $50 to Director, $650 to Appeals Committee
• Cash-in-lieu of $450 per 6cm of tree if replanting cannot cover compensation

The Special Committee of the Whole received a presentation on environmental stewardship and considered a report on protecting trees on private property. An initial motion to waive the administrative fee for one tree removal per resident was defeated. An alternate motion was carried, adopting the Private Tree Protection By-law with a fee schedule, cash-in-lieu requirements, and a directive to define socially significant trees by Q1 2023.

• Defeated motion to waive administrative fee for one tree removal per resident, per property, one time
• Carried motion to receive the presentation and report on Protection of Trees on Private Property
• Adopted Private Tree Protection By-law, as amended
• Set application fees: $100 (1 tree), $300 (2-4), $1000 (5-10), $5000 (11+)
• Set review fee of $100/tree; no fee for dead, dying, or hazardous trees
• Set appeal fees: $50 to Director, $650 to Appeals Committee
• Set cash-in-lieu: $300 for non-construction, $450 per 6cm of tree for construction
• Directed staff to bring forward a separate by-law for Socially Significant Trees by Q1 2023

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to approve minutes from November 18, 2021, and to discuss two items: a Site Plan Application Accessibility Checklist and an update to the Multi-Year Accessibility Plan for 2021. No decisions are listed beyond the minutes approval; the other items are discussion topics.

• Approval of November 18, 2021 meeting minutes
• Discussion of Site Plan Application Accessibility Checklist
• Discussion of 2021 update to Multi-Year Accessibility Plan

The Accessibility Advisory Committee approved the minutes from November 18, 2021, and endorsed the 2021 Annual Accessibility Status Update to the 2019-2023 Multi-Year Accessibility Plan, as amended. Members also reviewed and recommended revisions to the Site Plan Application Accessibility Checklist. No other substantive decisions were made; the committee noted that a funding application for Fairy Lake washroom accessibility enhancements was unsuccessful and that accessibility audits are on hold due to weather.

• Approved November 18, 2021 meeting minutes (carried)
• Endorsed 2021 Annual Accessibility Status Update to the 2019-2023 Multi-Year Accessibility Plan, as amended (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting electronically via Zoom to handle routine administrative business. The agenda includes adopting the December 15, 2021 meeting minutes, receiving a strategic operations report for December 2021, reviewing fourth-quarter statistical data, and approving a library bank transfer. The meeting is largely procedural with no major policy decisions or public hearings listed.

• Adoption of December 15, 2021 board minutes
• Strategic Operations Report for December 2021
• 4th Quarter Statistical Data review
• Library Bank Transfer approval
• Strategic Planning Update discussion

The Newmarket Public Library Board held a routine meeting, approving the agenda, consent agenda items (including December 2021 minutes, strategic operations report, Q4 statistics, and bank transfer), and receiving updates on strategic planning and the action list. No substantive policy decisions were made; the draft strategic plan is to be presented to Town Council for comment before final approval.

• Adopted regular and closed session agendas (Motion 22-01-246, carried)
• Approved consent agenda items: December 15, 2021 minutes, Strategic Operations Report, Q4 Statistical Data, Library Bank Transfer (Motion 22-01-247, carried)
• Received Strategic Planning update; draft plan to go to Town Council for comment (Motion 22-01-248, carried)
• Received Library Board Action List (Motion 22-01-249, carried)
• Adjourned at 6:06 pm (Motion 22-01-250, carried)

Council Workshop - Electronic

This is an informal Council workshop, not a decision-making meeting. The sole substantive item is a presentation on the Draft Core Asset Management Plans for core assets, with staff in attendance. No formal decisions will be made.

• Presentation on Core Asset Management Plans by Manager of Asset Management and Asset Management Specialists
• Draft Asset Management Plans for Core Assets attached for information

This was a workshop meeting with no formal decisions made. Council received a presentation on the Core Asset Management Plans, which outlined the condition and workplans for roads, bridges, water, wastewater, and stormwater infrastructure. The only action was to receive the presentation, and the meeting adjourned.

• Received Core Asset Management Plans presentation (carried)

Council - Electronic

This is a largely procedural meeting. Council will vote to approve prior meeting minutes and adopt recommendations from the Committee of the Whole, including receiving presentations on the strategic priority dashboard and the 2022 York Region Transportation Master Plan, plus a deputation on a community fridge. No public hearings or new by-laws are scheduled, but a closed session will discuss a municipal capital facilities agreement for Shining Hill.

• Approve Council minutes of December 13, 2021
• Adopt Committee of the Whole recommendations from January 10, 2022
• Receive presentation on 2022 York Region Transportation Master Plan
• Receive deputation on Newmarket Food Pantry Community Fridge
• Closed session: Municipal Capital Facilities Agreement – Shining Hill

The council approved the minutes from previous meetings and adopted recommendations from the Committee of the Whole, including receiving presentations on the strategic priority dashboard and the 2022 York Region Transportation Master Plan. It also approved confidential direction to staff regarding a Municipal Capital Facilities Agreement for Shining Hill. No public hearings, by-laws, or new business items were considered.

• Approved Council minutes of December 13, 2021 (carried)
• Adopted Committee of the Whole recommendations from January 10, 2022 (carried)
• Received presentation on Council's Strategic Priority Dashboard
• Received presentation on 2022 York Region Transportation Master Plan
• Received deputation from Newmarket Food Pantry on Community Fridge
• Approved confidential direction to staff on Shining Hill Municipal Capital Facilities Agreement (carried)
• Enacted By-law 2022-01 (carried)
• Approved closed session minutes of December 13, 2021 and January 10, 2022 (carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting electronically to discuss heritage plaque requests for two properties, an update on the Union Hotel, and renewal of its Community Heritage Ontario membership. The committee will also approve minutes from its August 2021 meeting and receive reports from related boards.

• Recommend heritage plaque for 170 Lorne Avenue
• Recommend heritage plaque for 184-186 Main Street South
• Update on Union Hotel
• Community Heritage Ontario membership renewal
• Approval of August 10, 2021 meeting minutes

The Heritage Newmarket Advisory Committee recommended heritage plaques for 170 Lorne Avenue and 184-186 Main Street South, with the latter recognizing Anne Mary Simpson as Ontario's first female apothecary. The committee also received a verbal update on the Union Hotel, approved renewal of Community Heritage Ontario membership, and approved minutes from August 10, 2021. No other substantive decisions were made.

• Approved minutes of August 10, 2021 (carried)
• Recommended heritage plaque for 170 Lorne Avenue (carried)
• Recommended heritage plaque for 184-186 Main Street South, recognizing Anne Mary Simpson (carried)
• Received verbal update on Union Hotel (carried)
• Approved Community Heritage Ontario membership renewal (carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting electronically to consider approving the 2022 Fire Services User Fees Schedule G, including a change to invoice property owners on the second occurrence of non-compliance with the outdoor burning by-law, and a new smoke/carbon monoxide alarm cost recovery program. The committee will also receive information reports on public education and fire safety messaging, community risk assessments for Aurora and Newmarket, and an NFPA journal article on human trafficking. Minutes from the November 2, 2021 meeting are up for approval.

• Approve 2022 Fire Services User Fees Schedule G
• Invoice property owners on second outdoor burning by-law (2009-64) violation
• Implement Smoke/Carbon Monoxide Alarm cost recovery program with Stay Fire Smart Campaign
• Receive CYFS Public Education and Fire Safety Messaging report
• Receive Town of Aurora and Town of Newmarket Community Risk Assessments

The Central York Fire Services Joint Council Committee approved the 2022 User Fees report, including updates to Schedule G and a new Smoke/Carbon Monoxide Alarm cost recovery program. They also received updates on public education, community risk assessments, and a human trafficking article, and scheduled a workshop on the risk assessments. No other substantive decisions were made.

• Approved 2022 User Fees report and Schedule G updates (carried)
• Approved invoicing at second occurrence for outdoor burning by-law violations (carried)
• Approved Smoke/Carbon Monoxide Alarm cost recovery program (carried)
• Received CYFS Public Education and Fire Safety Messaging report (carried)
• Received Community Risk Assessments report and scheduled workshop (carried)
• Received National Fire Protection Association human trafficking article (carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive presentations on the 2022 York Region Transportation Master Plan and an update to Council's Strategic Priority Dashboard, plus a deputation from the Newmarket Food Pantry about a Community Fridge initiative. The committee will also receive minutes from several advisory committees and boards. A closed session is scheduled to discuss a Municipal Capital Facilities Agreement for Shining Hill.

• Presentation on 2022 York Region Transportation Master Plan
• Update to Council's Strategic Priority Dashboard
• Deputation on Newmarket Food Pantry Community Fridge
• Closed session: Municipal Capital Facilities Agreement - Shining Hill
• Receive minutes from Audit, Accessibility, BIA, and Library committees

The Committee of the Whole received presentations on the Town's Strategic Priority Dashboard and the 2022 York Region Transportation Master Plan, and a deputation from the Newmarket Food Pantry about a community fridge. All items were received as information, with no substantive decisions made. The committee also adopted consent items and resolved into closed session to discuss a municipal capital facilities agreement.

• Received update on Council's Strategic Priority Dashboard (carried)
• Received 2022 York Region Transportation Master Plan presentation (carried)
• Received deputation from Newmarket Food Pantry on community fridge (carried)
• Adopted consent items including committee minutes (carried)
• Resolved into closed session to discuss Shining Hill capital facilities agreement (carried)