Newmarket public meetings in 2023
21 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council Workshop - Electronic
Council held an electronic workshop to discuss preliminary policy considerations for the Official Plan Review. The meeting was for informal discussion, and no substantive decisions were made. Council received a presentation from WSP regarding growth management, employment, transportation, servicing, infrastructure, and climate change.
- Received presentation on Official Plan Review preliminary policy considerations
Committee of the Whole - Electronic
The Committee approved an Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for 600 Stonehaven Avenue. Council also authorized the removal of 465 D’Arcy Street from the heritage register and endorsed a business plan for energy efficiency retrofits.
- Approved Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for 600 Stonehaven Avenue
- Authorized removal of 465 D’Arcy Street from the Municipal Register of Non-designated Heritage Properties
- Approved operational improvements for Lundy's Lane and directed staff to create a Pedestrian Crossover (PXO) policy
- Endorsed Option 2 for the Newmarket Energy Efficiency Retrofit Business Plan
- Amended Idling Control By-law 2005-157 to remove temperature exemption and add health and safety exemption
- Added monetary penalties for the Idling Control By-law to the Administrative Monetary Penalty System By-law 2019-62
Central York Fire Services - Joint Council Committee
The committee received presentations and reports regarding the 2024 budget and two-year outlook, as well as financial updates for the first and second quarters of 2023. The committee also approved the minutes from the April 4, 2023, meeting and its closed session.
- Received Second Quarter 2023 Financial Update presentation (Carried)
- Received 2024 Budget and Two-year Outlook presentation (Carried)
- Approved April 4, 2023 meeting minutes (Carried)
- Received Report JCC-2023-10 Second Quarter 2023 Financial Update (Carried)
- Received Report JCC-2023-07 CYFS 2024 Budget Process and Target (Carried)
- Received Report JCC-2023-08 First Quarter 2023 Financial Update (Carried)
- Received Report JCC-2023-09 Firehouse Subs Public Safety Foundation Grant (Carried)
- Approved April 4, 2023 closed session meeting minutes (Carried)
Accessibility Advisory Committee
The committee received a presentation on the site plan approval process and approved the June 15, 2023 meeting minutes. Members identified accessibility barriers at Ray Twinney Arena and on Main Street, requesting staff updates on potential solutions.
- Received presentation by Senior Planner Meghan White on Site Planning Process Overview (Carried)
- Approved meeting minutes of June 15, 2023 (Carried)
Main Street District Business Improvement Area Board of Management
The Board of Management approved a $1,000 donation for the Newmarket Stage Company's production of 'Drinking Habits' after two higher funding requests were defeated. Members also discussed autumn event planning and received updates on downtown parking and garbage processes.
- Approved $1,000 donation to Newmarket Stage Company (Carried)
- Denied $1,500 donation to Newmarket Stage Company (Defeated)
- Denied $2,000 donation to Newmarket Stage Company (Defeated)
- Approved July 5, 2023 meeting minutes (Carried)
- Received deputation from Newmarket Stage Company regarding sponsorship (Carried)
Heritage Newmarket Advisory Committee
The Heritage Newmarket Advisory Committee approved a heritage permit for floor reinforcements at 460 Botsford Street. The committee also received updates on Old Town Hall repairs and the non-designated heritage register, the latter of which will return for further discussion.
- Approved heritage permit for structural reinforcement of floors at 460 Botsford Street (Carried)
- Received presentation on Old Town Hall First Ground and Second Floor Repairs (Carried)
- Approved meeting minutes from July 11, 2023 (Carried)
- Received verbal update on non-designated heritage register triage and requested it return for future discussion (Carried)
Newmarket Public Library Board
The Board held a closed session to discuss labour relations. Following the session, the Board voted to receive an update on the matter. No other substantive decisions were recorded.
- Approved adoption of the Closed Session Agenda
- Received update on Labour relations
Heritage Newmarket Advisory Committee
The Heritage Newmarket Advisory Committee approved a heritage permit for interior renovations and daycare use at 75 Dawson Manor. The committee also supported the request to de-list 361 Queen Street from the non-designated Heritage Register and filled several leadership and board appointments.
- Appointed Elaine Adam as Chair (Carried)
- Appointed Joshua Campbell as Vice Chair (Carried)
- Appointed Dan MacPherson to the Elman W. Campbell Museum Board (Carried)
- Appointed Dan MacPherson to the Lower Main Street South Heritage Conservation District Advisory Group (Carried)
- Approved heritage permit for 75 Dawson Manor daycare with conditions on fence height (max 1.2m) and natural playground materials (Carried)
- Supported the proposal to de-list 361 Queen Street from the non-designated Heritage Register (Carried)
- Approved meeting minutes from May 23, 2023 (Carried)
Main Street District Business Improvement Area Board of Management
The Board authorized the annual renewal of its Newmarket Chamber of Commerce membership through the end of the current term. It also approved a $1,000 donation to the Very Useful Theatre Company for the 7th Annual Newmarket International Festival of One Act Plays.
- Approved meeting minutes from May 3, 2023
- Approved standing updates for parking, financial updates, financial incentive program, garbage, and sub-committees for the 2022-2026 term
- Authorized annual renewal of Newmarket Chamber of Commerce membership for 2023 and through the end of the term
- Denied $1,500 donation to Very Useful Theatre Company (failed without seconder)
- Approved $1,000 donation to Very Useful Theatre Company for the 7th Annual Newmarket International Festival of One Act Plays
Special Committee of the Whole - Electronic
Council approved the 2023-2026 Regulatory Services project plan with an amendment to the short-term rental review timeline. Additionally, Council directed staff to implement an Automated Speed Enforcement program using 14 cameras.
- Adopted 2023-2026 Regulatory Services project plan (Carried)
- Amended Short Term Rentals Phase II delivery to Q1 2024 (Carried)
- Approved Automated Speed Enforcement program Option #1 with 14 cameras, 2 per ward (Carried)
- Received Regulatory Services Review presentations (Carried)
Special Council - Electronic
Council adopted a Regulatory Services project plan for 2023-2026, including an amended timeline for short-term rentals. The Town will also implement an Automated Speed Enforcement program featuring 14 cameras, with two cameras per ward.
- Adopted 2023-2026 Regulatory Services project plan (Carried)
- Amended Short Term Rentals Phase II delivery to Q1 2024 (Carried)
- Approved Automated Speed Enforcement program with 14 cameras, 2 per ward (Carried)
- Adopted recommendations in Closed Session Report CL-2023-14 regarding speed enforcement (Carried)
- Received presentation on Regulatory Services Review (Carried)
- Enacted By-law 2023-42 to confirm meeting proceedings (Carried)
Council - Electronic
Council adopted several consent items, including the 2023 Budget Reconciliation and the 2023 Reserves and Reserve Funds Budget. The body also approved the terms of reference and recruitment process for the Dismantling Anti-Black Racism Advisory Committee.
- Approved 2023 Budget Reconciliation
- Approved 2023 Reserves and Reserve Funds Budget
- Approved Terms of Reference for Dismantling Anti-Black Racism Advisory Committee (DABRAC)
- Delegated DABRAC member recruitment to an external Selection Committee
- Decided not to pursue Circular Materials Ontario’s RFPs for Blue Box collection
- Authorized waste contract amendment with GFL Environmental Inc. to remove Blue Box services
- Approved options for further exploration of the Downtown Waste Management Strategy
- Approved 2022 financial statements and auditor appointments for Newmarket Hydro Holdings Inc., NT Power, and NT Holdings
Newmarket Public Library Board
The Board approved the draft 2022 Audited Financial Statements and requested that staff seek a 2.4% operating budget increase for 2024. The Board also directed staff to request a town proclamation for Ontario Public Library Week. A new catalogue discovery layer, BiblioCore, is scheduled to launch on July 5, 2023.
- Approved draft 2022 Audited Financial Statements
- Requested 2024 Operating Budget increase of 2.4% (Carried)
- Requested funds for Monday operating hours, accessible spaces, IT hardware, and website redesign (Carried)
- Directed staff to request Town of Newmarket proclaim third week of October as Ontario Public Library Week (Carried)
- Approved May 17, 2023 meeting minutes, May 2023 Strategic Operations Report, 2023 Budget Book, and Library Bank Transfer (Carried)
- Received presentation on new BiblioCore library catalogue (Carried)
Audit Committee
The Audit Committee reviewed the Town's 2022 financial statements and the report from external auditors KPMG. The committee recommended that Council approve the 2022 Consolidated Financial Statements and the Main Street District Business Improvement Area Financial Statements.
- Recommended to Council approval of 2022 Consolidated Financial Statements (Carried)
- Recommended to Council approval of 2022 Main Street District Business Improvement Area Financial Statements (Carried)
- Approved Audit Committee Meeting Minutes of December 14, 2022 (Carried)
- Received committee orientation presentation (Carried)
- Received Financial Services orientation (Carried)
- Received 2022 Financial Statements presentation (Carried)
- Received KPMG external auditor report (Carried)
- Received 2022 Financial Statement Discussion and Analysis (Carried)
Committee of the Whole - Electronic
Council approved the 2022 financial statements and auditor appointments for Newmarket Hydro Holdings Inc. and NT Power. Several staff presentations on waste management, development approvals, and water financial plans were received, with the 10-year water financial plans referred to a future meeting.
- Approved 2022 financial statements for Newmarket Hydro Holdings Inc. (Carried)
- Appointed KPMG as auditors for Newmarket Hydro Holdings Inc. (Carried)
- Appointed Ian McDougall as sole director of Newmarket Hydro Holdings Inc. (Carried)
- Approved 2022 financial statements for NT Power (Carried)
- Appointed KPMG as auditors for NT Power (Carried)
- Elected J. Taylor, T. Walker, D. Charleson, B. Gabel, C. Prattas, D. Priore, and D. Wattling as directors of NT Power (Carried)
- Referred Water, Wastewater and Stormwater 10-year Financial Plans to June 26, 2023 meeting (Carried)
- Received presentations on Development Approvals, Downtown Waste Management, and Blue Box Transition (Carried)
Accessibility Advisory Committee
The Accessibility Advisory Committee appointed a new Chair and Vice-Chair and endorsed the 2022 Annual Accessibility Status Update. The committee also received presentations on member orientation and the Mulock House Adaptive Re-Use project.
- Endorsed the 2022 Annual Accessibility Status Update to the 2019-2023 Multi-Year Accessibility Plan (Carried)
- Appointed Steve Foglia as Chair (Carried)
- Appointed Jeffrey Fabian as Vice Chair (Carried)
- Received Accessibility Advisory Committee orientation presentation (Carried)
- Received Mulock House Adaptive Re-Use Progress Update presentation (Carried)
- Approved meeting minutes from September 15, 2022 (Carried)
Council - Electronic
Council approved the 2023 property tax rates and established a target for the 2024 tax-supported operating budget to be less than 3%. Other actions included approving a new tenant RFP for 500 Water Street and endorsing provincial legislation against harassment by local leaders.
- Approved 2024 budget target of less than 3% for tax-supported operating budget
- Set 2023 property tax rates: Residential/Multi-Res 0.339362%, Commercial 0.452064%, Industrial 0.557639%, Pipeline 0.311873%, Farm 0.084840%
- Approved RFP to seek a new tenant for 500 Water Street
- Adopted amendments to the Private Tree Protection By-law
- Endorsed Bill 5—Stopping Harassment and Abuse by Local Leaders Act, 2022
- Directed staff to install an all-way stop at William Roe Boulevard and Dixon Boulevard
- Enacted By-laws 2023-31, 2023-34, 2023-35, and 2023-36
- Authorized submission of comments on the Proposed Provincial Planning Statement
Newmarket Economic Development Advisory Committee
The committee appointed a new Chair and Vice-Chair. Members received presentations on town census data, employment surveys, and future economic advisory opportunities.
- Appointed Jessica Rawlley as Chair
- Appointed Paul Crossdale as Vice-Chair
- Received presentations on town overview, advisory opportunities, and economy on consent
Committee of the Whole - Electronic
The Committee approved the 2024 budget process, including a tax-supported operating budget target of less than 3%. Council also set the 2023 property tax rates and authorized a request for proposals for a new tenant at 500 Water Street.
- Approved 2024 budget schedule with adoption date of December 11, 2023
- Confirmed 2024 tax-supported operating budget target of less than 3%
- Authorized submission of comments on the Proposed Provincial Planning Statement
- Adopted amendments to the Private Tree Protection By-law
- Set 2023 property tax rates: Residential/Multi-Res 0.339362%, Commercial 0.452064%, Industrial 0.557639%, Pipeline 0.311873%, Farm 0.084840%
- Directed staff to issue a request for proposals for a new tenant at 500 Water Street
- Received Main Street District BIA meeting minutes from Nov 2, 2022 and Feb 1, 2023
Special Council - Electronic
Council approved a report to seek a new tenant for 500 Water Street. Staff are directed to issue a request for proposals, evaluate submissions based on report criteria, and finalize a long-term lease.
- Approved request for proposals to seek a new tenant for 500 Water Street (Carried)
- Authorized CAO to execute the lease for 500 Water Street with the successful proponent (Carried)
- Enacted By-law 2023-33 to confirm proceedings of the May 29, 2023 meeting (Carried)
Heritage Newmarket Advisory Committee
The Heritage Newmarket Advisory Committee approved the demolition of 465 D'Arcy Street and its removal from the non-designated list. The committee also supported a heritage permit for porch removal at 605 Fernbank/896 Mulock Drive and issued recommendations for several heritage plaques.
- Approved demolition and removal from non-designated list for 465 D'Arcy Street
- Approved heritage permit for porch removal and internal renovations at 605 Fernbank/896 Mulock Drive
- Recommended heritage plaque for 247 Lorne Avenue
- Recommended heritage plaque for 155 Church Street (pending proof of damaged previous plaque)
- Recommended heritage plaque for 330 Botsford Street
- Denied heritage plaque for 279-281 Court Street
- Denied heritage plaque for 92 Main Street North
- Approved meeting minutes from September 6, 2022