Newmarket public meetings in 2025

Committee of Adjustment

The Committee of Adjustment will meet to review applications for 317 Dennie Ave and 361 Eagle St. The agenda includes approval of minutes and procedural items. Residents can participate via email or phone.

• Review application for 317 Dennie Ave (MV-2025-032)
• Review application for 361 Eagle St (MV-2026-001)
• Approval of previous meeting minutes
• Public notice and conflict of interest declarations
• Meeting to be held at 9:30 a.m. on December 17, 2025

Newmarket Public Library Board

The Library Board will meet to review operational reports and library statistics. The agenda includes a deputation from Gordon Prentice and a closed session regarding labour relations or employee negotiations.

• Deputation from Gordon Prentice
• Strategic Operations Report for November
• December Library Statistics
• Closed session for labour relations or employee negotiations

The Library Board approved the agenda, received a deputation on statistical reporting, and adopted the consent agenda items. It adopted the current method for reporting library statistics in 2026, directed staff to explore alternative methods, and established a Q1 Working Group to recommend key statistics for the upcoming strategic plan. The Board entered and exited a closed session on labour‑relations matters and received a verbal update. The meeting adjourned at 6:07 pm.

• Adopted agenda items 2.1‑2.3 (Carried)
• Received Gordon Prentice deputation on library statistics (Carried)
• Approved consent agenda items 5.1‑5.2 (Carried)
• Adopted current 2026 library statistics reporting method (Carried)
• Directed staff to explore alternative reporting methods (Carried)
• Struck Working Group in Q1 to recommend key statistics for strategic plan (Carried)
• Moved into Closed Session at 6:00 pm for labour‑relations matters (Carried)
• Received verbal update on labour relations from Closed Session (Carried)

Special Council - Electronic

The Special Council meeting includes a closed session to receive an update on the potential merger or sale of NT Power. No other public items are listed for decision or discussion.

• Closed session update regarding the potential merger or sale of NT Power
• By-law 2025-103 to confirm the proceedings of the December 15, 2025 meeting

The council entered a closed session to discuss a potential merger or sale of NT Power. It adopted the recommendations of closed‑session report CL‑2025‑17 and authorized staff to implement them. The council also enacted By‑law 2025‑103 before adjourning.

• Resolved to Closed Session to discuss potential merger or sale of NT Power (Carried)
• Adopted recommendations of closed‑session report CL‑2025‑17 (Carried)
• Authorized staff to take all actions necessary to give effect to the NT Power resolution (Carried)
• Enacted By‑law 2025‑103 (Carried)
• Adjourned meeting at 2:45 PM (Carried)

Dismantling Anti-Black Racism Advisory Committee

The Dismantling Anti-Black Racism Advisory Committee will meet to receive a fourth quarter update and an implementation plan. The committee will also consider the approval of minutes from its September 10, 2025 meeting.

• Fourth Quarter (Q4) Update presentation by Marsaydees Farrell
• Dismantling Anti-Black Racism Implementation Plan - December 2025
• Approval of September 10, 2025 meeting minutes

Council - Electronic

Council is reviewing the 2026 draft budgets and several planning amendments. The meeting includes a deputation on the York Region Food Charter and discussions on provincial building and environmental acts.

• 2026 Draft Operating Budget of $181,863,226 and Capital Spending Authority of $234,717,323
• Contract increase of up to $250,000 to Farley Group Inc. for a pickleball facility bubble
• Contract increase of $223,162.36 to Service Express Canada Inc. for JDE System licensing
• Shining Hill Secondary Plan Official Plan Amendment: PLN-OPZS-2024-001
• Additional Residential Unit By-law housekeeping amendments

The council endorsed the York Region Food Charter and approved the minutes from previous meetings. It approved the 2026 Draft Operating Budget of $181,863,226 and established a Capital Spending Authority of $234,717,323. Additional Residential Unit by‑law amendments were approved, and staff were authorized to increase the pickleball bubble contract and the JDE system licensing.

• Endorsed the York Region Food Charter (Carried)
• Approved Council Workshop minutes of Nov 17 2025 (Carried)
• Approved Council Meeting minutes of Nov 17 2025 (Carried)
• Approved 2026 Draft Operating Budget of $181,863,226 (Carried)
• Established Capital Spending Authority of $234,717,323 (Carried)
• Approved Additional Residential Unit By‑law Housekeeping Amendments (Carried)
• Authorized increase of pickleball bubble contract up to $250,000 plus taxes (Carried)
• Authorized increase of JDE system licensing by $223,162.36 (Carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will consider a $750 donation to Chabad Newmarket for the 2025 Annual Chanukah Celebration at Riverwalk Commons. It will also approve the minutes from the November 5, 2025 meeting and discuss crosswalk improvements on Main Street. A new sub‑committee for New Year's Eve events will be created to report at future meetings. Additional updates from marketing, budgeting, parking, financial, and staff working groups will be presented.

• Authorize a $750 donation to Chabad Newmarket for the 2025 Annual Chanukah Event at Riverwalk Commons
• Approve the Main Street District Board of Management meeting minutes from November 5, 2025
• Establish a New Year's Eve Event Sub‑Committee to report at each meeting
• Discuss implementation of crosswalks on Main Street
• Receive sub‑committee reports on marketing, working group, events, budget, parking, financial, and staff updates

The Board received and accepted a deputation from Rabbi Mendy Grossbaum about the Annual Chanukah Celebration. It authorized a $750 donation to Chabad Newmarket for the 2025 event. The Board also approved the November 5, 2025 meeting minutes and created a New Year's Eve Event Sub‑Committee. The crosswalk issue was referred to Council for further action.

• Received deputation on Annual Chanukah Celebration (carried)
• Authorized $750 donation to Chabad Newmarket for 2025 Chanukah event (carried)
• Approved minutes of November 5, 2025 meeting (carried)
• Established New Year's Eve Event Sub‑Committee (carried)
• Adjourned meeting at 9:08 AM (carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive and approve the 2026 Draft Operating Budget, totaling $181,863,226, with allocations for Town, Water Rate, Wastewater Rate, Stormwater Rate, Building Permit Services, Planning, and Development Engineering. It will also approve a Capital Spending Authority of $234,717,323, broken down for 2026 through 2030, and forward the budgets to Council on December 8 for final approval. Additional items include by‑law amendments for Additional Residential Units, a contract increase for a pickleball bubble up to $250,000, and a licensing increase for the JDE system of $223,162.36. Public hearings on the Shining Hill Secondary Plan amendment and Additional Residential Units will be recorded but no decisions will be made.

• Approve 2026 operating budget of $181,863,226 with detailed rate‑group allocations
• Approve capital spending authority of $234,717,323 (2026‑2030 allocations)
• Authorize increase of pickleball bubble contract by up to $250,000 plus taxes
• Authorize increase of JDE system contract by $223,162.36 (excluding HST)
• Approve Additional Residential Unit By‑law housekeeping amendments

The Committee of the Whole approved the 2026 Draft Operating Budget of $181,863,226 and set a Capital Spending Authority of $234,717,323 for 2026‑2030. It also approved the Additional Residential Unit By‑law housekeeping amendments and directed staff to submit the Bill 60 report to the Ministry of Municipal Affairs and Housing. Consent items 7.2 and 7.4‑7.12 were adopted on consent.

• Approved 2026 Draft Operating Budget of $181,863,226 (Carried)
• Established Capital Spending Authority of $234,717,323 for 2026‑2030 (Carried)
• Approved Additional Residential Unit By‑law Housekeeping Amendments (Carried)
• Submitted Fighting Delays, Building Faster Act (Bill 60) report to Ministry (Carried)
• Adopted consent items 7.2 and 7.4‑7.12 on consent (Carried)
• Received presentation on Shining Hill Secondary Plan Official Plan Amendment (Carried)
• Received presentation on Additional Residential Units (Carried)
• Received presentation on 2026 Draft Operating and Capital Budgets (Carried)

Committee of Adjustment

The Committee of Adjustment will consider four applications for changes at 951 Srigley St, 248 Muriel St, 489 Foxcroft Blvd, and 306 Salisbury Ln. Applicants include Givargis Eshoo, Michele Cluff, Suming Zhang & Ying Gao, and Ali Hosseinzadeh, Hedyeh Hosseinzadeh, & Fereshteh Farzanfard. The committee will review staff reports, location maps, and comments before making a decision.

• MV-2025-025 – 951 Srigley St (Ward 2)
• MV-2025-027 – 248 Muriel St (Ward 2)
• MV-2025-030 – 489 Foxcroft Blvd (Ward 1)
• MV-2025-031 – 306 Salisbury Ln (Ward 4)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will meet in person at 134 Main Street South to approve the minutes from the October 22, 2025 meeting and receive the monthly report and reserve account statements.

• Approval of October 22, 2025 meeting minutes
• Elman W. Campbell Museum Monthly Report
• Museum Reserve and Elman Campbell Reserve Accounts report

The board approved the October 22, 2025 meeting minutes. It received the monthly museum report and the museum reserve account report. The meeting was then adjourned at 7:32 PM.

• Approved October 22, 2025 minutes (carried)
• Received Museum Monthly Report (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts report (carried)
• Adjourned meeting at 7:32 PM (carried)

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee will consider and vote on the approval of the November 11, 2025 meeting minutes. It will also vote to approve the proposed meeting schedule for 2026. The committee will receive economic development updates and a job market discussion, and will hold a closed‑session for a council priorities update.

• Approval of November 11, 2025 meeting minutes
• Approval of proposed 2026 meeting schedule
• Economic Development Updates presentation by Elizabeth Hawkins
• Job Market Discussion presented by Carin Binder
• Closed session: Council Priorities Update (confidential)

The advisory committee approved an addition and correction to the agenda and ratified the minutes from the November 11, 2025 meeting. It also approved the proposed schedule for meetings in 2026. The planned job‑market discussion was deferred, and a confidential council priorities update was received in a closed session before the meeting adjourned.

• Addition and correction to agenda approved (carried)
• Minutes of November 11, 2025 approved (carried)
• Proposed 2026 meeting schedule approved (carried)
• Job market discussion deferred to a future meeting
• Committee resolved to enter closed session (carried)
• Confidential council priorities update received (carried)
• Meeting adjourned at 7:16 PM (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive a presentation on the Stackhouse Pond Trail Project, approve the minutes from its June 19, 2025 meeting, and note that the Elvidge Trail Parkette Project update has been withdrawn. Public members may watch the meeting via live stream at newmarket.ca/meetings or attend in person at 395 Mulock Drive.

• Receive Stackhouse Pond Trail Project presentation by Michael Ashworth, Senior Capital Project Manager
• Approve Accessibility Advisory Committee minutes from June 19, 2025
• Elvidge Trail Parkette Project Update withdrawn and not discussed
• Public can view live stream at newmarket.ca/meetings or attend at 395 Mulock Drive
• No new business items selected

The Accessibility Advisory Committee approved an agenda addition for a deputation, received a presentation on the Stackhouse Pond Trail Project, received a deputation on parking issues, approved the June 19, 2025 meeting minutes, and endorsed allowing residents to select recycling bin sizes that suit their needs. All motions were carried without recorded vote tallies.

• Agenda addition (Item 4.3 – Deputation – Ian Sharpe) approved (Carried)
• Presentation on Stackhouse Pond Trail Project received (Carried)
• Parking deputation by Ian Sharpe received (Carried)
• June 19, 2025 meeting minutes approved (Carried)
• Endorsed resident choice of recycling bin sizes (Carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will review and approve the 2024 financial statements, discuss a review of 2025 activities, and consider the proposed budget for 2026. The Board will also approve the minutes from the November 25, 2024 Annual General Meeting. The meeting is an annual gathering for property and business owners in the Main Street District BIA.

• Approve minutes of the Main Street District BIA AGM held on November 25, 2024
• Approve the BIA 2024 financial statements
• Review of 2025 activities and performance
• Consider the BIA proposed budget for 2026
• Provide an overview of recent BIA activities and seek input on 2026 initiatives

Newmarket Public Library Board

The board will adopt the regular and closed session agendas, approve the September 17, 2025 board minutes, and review strategic operations, library statistics, and third‑quarter financial statements for 2025. It will consider a presentation on library entrance branding by Jamie Hardie of Hardie and Company and adopt a new room rental policy and rates. The board will also discuss the GenWell "Talk to a Stranger" community event scheduled for November 24‑30, 2025.

• Presentation: Library Entrance Branding – Jamie Hardie, Hardie and Company
• Adoption of Room Rental Policy and Rates
• Adoption of Third Quarter Financial Statements for 2025
• Strategic Operations Report for September‑October 2025
• GenWell Talk to a Stranger Week November 24‑30, 2025

The Newmarket Public Library Board adopted the regular, closed, and consent agenda items. It approved the revised Room Rental Policy and new rates. The board also received the Library Entrance Branding presentation, the action list, and agreed to participate in GenWell's Talk to a Stranger Week.

• Adopted regular agenda items (Carried)
• Adopted closed session agenda items (Carried)
• Adopted consent agenda items including minutes and financial statements (Carried)
• Received Library Entrance Branding presentation from Hardie and Company (Carried)
• Approved revisions to the Room Rental Policy and rates (Carried)
• Received the Library Board Action List (Carried)
• Approved participation in GenWell Talk to a Stranger Week, Nov 25‑30 (Carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will receive deputations and a presentation, approve the October 21, 2025 minutes, and consider three heritage permit applications. It will decide whether to support the proposals for 484‑488 Water Street, 83 Dawson Manor Boulevard, and 16860 Leslie Street, and appoint one member to the Lower Main Street South Heritage Conservation District Advisory Group.

• Support heritage permit application for 484‑488 Water Street (St. Andrew’s Presbyterian Church)
• Support heritage permit application for 83 Dawson Manor Boulevard
• Support heritage permit application for 16860 Leslie Street (Bogart House)
• Appointment of one member to the Lower Main Street South Heritage Conservation District Advisory Group
• Approval of Heritage Newmarket Advisory Committee minutes from October 21, 2025

The Heritage Newmarket Advisory Committee received three deputations and formally supported the heritage permit applications for 484‑488 Water Street (St. Andrew’s Presbyterian Church), 83 Dawson Manor Boulevard, and 16860 Leslie Street (Bogart House). The committee also appointed Joshua Campbell to the Lower Main Street South Heritage Conservation District Advisory Group and approved the October 21, 2025 meeting minutes. All motions were carried without recorded vote counts.

• Supported heritage permit application for 484‑488 Water Street (St. Andrew’s Presbyterian Church) – carried
• Supported heritage permit application for 83 Dawson Manor Boulevard – carried
• Supported heritage permit application for 16860 Leslie Street (Bogart House) – carried
• Appointed Joshua Campbell to the Lower Main Street South Heritage Conservation District Advisory Group – carried
• Approved Heritage Newmarket Advisory Committee minutes of October 21, 2025 – carried
• Received deputation on St. Andrew’s Presbyterian Church heritage permit – carried
• Received deputation on 16860 Leslie Street (Bogart House) – carried
• Received presentation on Future Newmarket 2025‑2051 South of Davis Area Study – carried

Council Workshop

This meeting is a workshop for informal discussion where no decisions will be made. Council will receive presentations and updates from seven different advisory committees and boards.

• Accessibility Advisory Committee update
• Audit Committee update
• Dismantling Anti-Black Racism Advisory Committee update
• Elman W. Campbell Museum Board update
• Heritage Newmarket Advisory Committee update

During the November 17, 2025 council workshop, members adopted items 4.1 to 4.7 on consent, which were presentations from various advisory committees and boards. No other substantive actions were taken. The meeting was then adjourned at 11:10 AM.

• Adopted items 4.1‑4.7 (committee updates) on consent (carried)
• Adjourned meeting at 11:10 AM (carried)

Council - Electronic

Council is deciding on the 2026 Draft Tax-Supported Operating Budget and a comprehensive update to fees and charges. The body is also considering the adoption of a Climate Change Policy, a Green Fleet Strategy, and Green Development Standards.

• Approval of 2026 Fees and Charges across 13 schedules including water, wastewater, and building permits
• 2026 Draft Tax-Supported Operating Budget including requests for a Fleet Mechanic, Civil Engineering Technologist, and Waste Contract Administrator
• Adoption of Corporate Policy Number CES.1-01 ‘Climate Change’ and a Green Fleet Strategy
• Approval of Green Development Standards (Option 1: Minimum Tier 1 criteria)
• Amendment to the Development Charges By-law regarding credits for demolishing derelict buildings

Council approved the minutes from previous meetings and adopted several key policies and by‑laws. The Climate Change Policy and Green Fleet Strategy were adopted, and the 2026 draft tax‑supported operating budget recommendations were accepted. Fee schedules for 2026 and an amendment to the Development Charges By‑law for demolition credits were approved, along with endorsements for additional staff positions and extended library hours. All motions were carried.

• Adopted Climate Change Policy (Carried)
• Adopted Green Fleet Strategy (Carried)
• Approved 2026 Draft Tax‑Supported Operating Budget recommendations (Carried)
• Approved 2026 Fees and Charges schedules by‑law (Carried)
• Approved amendment to Development Charges By‑law for demolition credits (Carried)
• Endorsed hiring of one fleet mechanic, one civil engineering technologist, and one waste contract administrator (Carried)
• Endorsed Library Board request to open on Mondays for eight hours starting Q4 2026 (Carried)
• Enacted By‑laws 2025‑92 through 2025‑98 (Carried)

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee will meet to review previous minutes and receive a presentation. Catherine Oosterbaan of Oosterbaan Strategy will lead a workshop on Asset Based Community Development.

• Workshop on Asset Based Community Development led by Catherine Oosterbaan
• Approval of October 1, 2024 meeting minutes

The committee approved adding Shorefast Workshop presentation materials to the agenda. It also approved the October 1, 2024 meeting minutes. The presentation by Catherine Oosterbaan on the Shorefast workshop was received. The meeting was then adjourned at 7:09 PM.

• Approved addition of Shorefast Workshop materials to agenda (Carried)
• Approved October 1, 2024 meeting minutes (Carried)
• Received Catherine Oosterbaan’s Shorefast workshop presentation (Carried)
• Adjourned meeting at 7:09 PM (Carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole will receive presentations on a Residential Parking Study Phase 2 update and a Housing Needs Assessment and Inclusionary Zoning report.

• Residential Parking Study Phase 2 Update presentation by Shawn Smith (WSP Canada)
• Housing Needs Assessment and Inclusionary Zoning presentation by Ed Starr and Matt Pipe (SHS Inc.)
• Public input deadline for November 9, 2025
• Meeting streamed live from 395 Mulock Drive, Newmarket, ON L3Y 4X7

The Special Committee of the Whole met on November 10, 2025 to review updates on residential parking and housing needs. Council approved motions to receive the Residential Parking Study Phase 2 update presentation and the Housing Needs Assessment and Inclusionary Zoning presentation. The meeting was adjourned at 12:03 PM.

• Received Residential Parking Study Phase 2 update presentation (Carried)
• Received Housing Needs Assessment and Inclusionary Zoning presentation (Carried)
• Adjourned meeting at 12:03 PM (Carried)

Committee of the Whole - Electronic

The Committee is reviewing the 2026 Draft Tax-Supported Operating Budget and proposed fee and charge adjustments for 2026. The meeting also includes decisions on environmental policies and development standards. Council will consider staffing increases and changes to the Development Charges By-law.

• 2026 Draft Tax-Supported Operating Budget, including requests for one Fleet Mechanic, one Civil Engineering Technologist, and one Waste Contract Administrator
• Approval of 2026 Fees and Charges across multiple departments, effective January 1, 2026
• Adoption of Green Development Standards (Option 1: Minimum Tier 1 criteria), Climate Change Policy, and Green Fleet Strategy
• Amendment to the Development Charges By-law regarding credits for the demolition of derelict buildings
• Review of traffic and pedestrian safety at Park Avenue and Main Street and Timothy Street and Main Street

The Committee of the Whole approved the Green Development Standards with Minimum Tier 1 criteria and adopted the Climate Change corporate policy (CES.1‑01). It also adopted the Green Fleet Strategy and endorsed resource requests, library hours, and the 2026 Draft Tax‑Supported Operating Budget. Fees and charges for 2026 were approved, as was an amendment to the Development Charges By‑law for demolition credits. Staff were directed to report an updated Council Environmental Scan in Q2 2027.

• Approved Green Development Standards (Option 1 Minimum Tier 1) – Carried
• Adopted Climate Change Policy (Corporate Policy CES.1‑01) – Carried
• Adopted Green Fleet Strategy – Carried
• Endorsed resource requests, library Monday hours, and incorporation of 2026 Draft Budget – Carried
• Approved 2026 Fees and Charges schedules and fee adjustments effective Jan 1 2026 – Carried
• Approved amendment to Development Charges By‑law for demolition credits – Carried
• Approved motions to prohibit special events in downtown parking areas and to review traffic/pedestrian safety – Carried
• Directed staff to provide an updated Council Environmental Scan in Q2 2027 – Carried

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will meet to receive a presentation on downtown waste program updates. The board will also discuss parking, traffic monitoring, and financial updates.

• Presentation by Mark Agnoletto, Director of Public Works Services, on Downtown Waste Program Updates
• Traffic monitoring in the downtown area
• Financial Incentive Program Staff Working Group update
• Determination of the Annual General Meeting date
• Approval of October 1, 2025 meeting minutes

The board approved adding Item 4.1 Downtown Waste Program Updates to the agenda and received the presentation. Minutes from the October 1, 2025 meeting were approved. The standing item on downtown traffic monitoring was removed from the agenda. A Finance Sub-Committee was established to report at each meeting.

• Approved addition of Item 4.1 Downtown Waste Program Updates to agenda (Carried)
• Received Downtown Waste Program Updates presentation (Carried)
• Approved October 1, 2025 meeting minutes (Carried)
• Removed Traffic Monitoring in the Downtown standing item from agenda (Carried)
• Established Finance Sub-Committee to report at each meeting (Carried)
• Adjourned meeting at 9:44 AM (Carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee will receive presentations on recent good news and the fire services training tower project. It will receive a report on community events and approve the minutes from the June 3, 2025 meeting. The committee will authorize the Fire Chief to negotiate and sign a renewed fire dispatch agreement with Richmond Hill Fire and Emergency Services. It also set the dates for its 2026 meetings.

• Presentation on "Good News" by Deputy Chief Lorianne Zwicker
• Presentation on the Central York Fire Services Training Tower Project by Assistant Deputy Chief Claude Duval
• Renewal of Fire Dispatch Agreement – authorization to negotiate and sign with Richmond Hill Fire and Emergency Services
• Report on Community Events – Central York Fire Services (November 2025)
• Schedule set for 2026 meetings on March 3, June 2, and September 1

The Joint Council Committee received and accepted presentations on Good News and the Central York Fire Services Training Tower Project. It approved the minutes from the June 3, 2025 meeting and authorized the fire chief to negotiate and sign a renewed fire dispatch agreement with Richmond Hill. The committee also set the 2026 meeting dates, accepted a community events report, and adopted closed‑session recommendations for fire protection agreement renewals with King Township and Whitchurch‑Stouffville.

• Received Good News presentation – carried
• Received Training Tower Project presentation – carried
• Approved June 3, 2025 meeting minutes – carried
• Authorized negotiation and signing of Fire Dispatch Agreement with Richmond Hill – carried
• Received Community Events report – carried
• Scheduled 2026 meetings for March 3, June 2, and September 1 – carried
• Adopted closed‑session recommendations for King Township fire protection agreement renewal – carried
• Adopted closed‑session recommendations for Whitchurch‑Stouffville fire protection agreement renewal – carried

Committee of Adjustment

The Newmarket Committee of Adjustment will consider five applications for variances or consents at properties on Prospect Street, Legion Avenue, Lockwood Circle, Bulmer Crescent, and Harry Walker Parkway South. Each file includes notices, site plans, staff reports, and engineering service certificates. The committee will discuss the proposals and any objections before making a decision.

• 167 Prospect Street (Ward 2) – applicant Kevin William Riley
• 143‑145 Legion Avenue (Ward 2) – applicant SANEK Construction Corp.
• 907 Lockwood Circle (Ward 1) – applicant Ever Praise Huang Family Trust
• 60 Bulmer Crescent (Ward 7) – applicants Santosh Jacob & Jean Koshy
• 400 Harry Walker Parkway South (Ward 2) – applicant 2239798 Ontario Inc.

Council - Electronic

The Town of Newmarket Council is meeting to consider the 2026 preliminary draft capital and operating budgets. The body will also decide on zoning and official plan amendments for properties on Old Main Street and Water Street, as well as several municipal contracts.

• Approval of 2026 Preliminary Draft Capital and Rate-Supported Operating Budgets
• Zoning and Official Plan amendments for 218-244 Old Main Street and 546 Water Street
• Purchase of 'FrontDoor' municipal tax portal solution for approximately $325,000
• Contract amendment for pickleball court design and clubhouse adding up to $550,000
• Amendment to animal control by-law regarding pet licensing fees

Council adopted the Official Plan Amendment and Zoning By-law Amendment for parcels 218, 226, 228, 238 and 244 Old Main Street. The council also approved a Zoning By-law Amendment for 546 Water Street and enacted by‑laws 2025‑86 to 2025‑90. Financial resolutions included approval of a $325,000 non‑competitive purchase of the FrontDoor municipal tax portal and a $550,000 amendment to the pickleball design contract. Additional actions authorized interim downtown recycling collection for businesses and directed staff to review a No Parking request on Ballard Crescent.

• Adopted Official Plan Amendment for 218 Old Main Street (Carried)
• Approved Zoning By-law Amendment for 218 Old Main Street parcels (Carried)
• Approved Zoning By-law Amendment – 546 Water Street (Carried)
• Approved Pet Licensing Fees House Keeping Amendment (Carried)
• Approved non‑competitive purchase of FrontDoor tax portal, $325,000 (Carried)
• Approved amendment to pickleball design contract, up to $550,000 (Carried)
• Enacted by‑laws 2025‑86 to 2025‑90 (Carried)
• Authorized interim downtown recycling collection service for Main Street businesses (Carried)

Council Workshop - Electronic

The Town of Newmarket Council will hold a workshop to discuss the Newmarket/Shorefast Partnership. No decisions are expected as this is an informal discussion session streamed live from the Municipal Offices.

• Council Workshop on Newmarket/Shorefast Partnership
• Presentation by Catherine Oosterbaan, Oosterban Strategies
• Live stream at newmarket.ca/meetings
• Meeting location: 395 Mulock Drive, Newmarket, ON L3Y 4X7

The workshop was an informal discussion, but the council formally received the Shorefast partnership presentation. Council also decided not to enter a closed session and adjourned the meeting at 11:56 AM.

• Received Shorefast partnership presentation (motion carried)
• Closed session not entered (motion carried)
• Adjourned meeting at 11:56 AM (motion carried)

Audit Committee

The Audit Committee will consider approving the meeting minutes from June 12, 2025. It will receive and discuss the Audit Planning Report for the year ending December 31, 2025, presented by Kevin Travers, Lead Audit Engagement Partner from KPMG. The agenda also includes standard items such as public notice, conflict of interest declarations, new business and a possible closed session.

• Approval of Audit Committee meeting minutes of June 12, 2025
• Receipt of Audit Planning Report for year ending Dec 31, 2025, presented by Kevin Travers, KPMG
• Public notice of live streaming at newmarket.ca/meetings and in‑person at Council Chambers, 395 Mulock Drive
• Conflict of Interest Declarations
• New Business (no details provided)

The committee appointed Councillor Woodhouse as chair for the meeting. It approved the June 12, 2025 audit committee minutes. Members received the Audit Planning Report presentation for the year ending December 31, 2025. The meeting was adjourned at 10:52 AM.

• Councillor Woodhouse appointed chair (motion moved by Simon, seconded by Twinney) – Carried
• June 12, 2025 audit committee minutes approved (motion moved by Simon, seconded by Twinney) – Carried
• Audit Planning Report presentation received (motion moved by Scott Fitzpatrick, seconded by Twinney) – Carried
• Meeting adjourned at 10:52 AM (motion moved by Scott Fitzpatrick, seconded by Simon) – Carried

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee will receive a presentation on the draft 2026 operating and capital budgets for the fire service. It will formally receive the draft budgets and recommend that the Town of Aurora Council review them and that the Town of Newmarket Council approve them, as required by the Joint Services Agreement. The committee will also receive a financial update for the second quarter of 2025.

• Presentation of CYFS Draft 2026 Operating and Capital Budgets by Anita Gibson
• Recommendation to forward the draft 2026 operating and capital budgets to Aurora Council for review and Newmarket Council for approval
• Receipt of Second Quarter 2025 CYFS Financial Update

Newmarket Public Library Board

The agenda for the Newmarket Public Library Board meeting on October 22, 2025 contains no listed items. It appears to consist only of placeholders and procedural headings. No decisions, proposals, or public hearings are detailed.

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will receive the October 15, 2025 Museum Monthly Report and the Museum Reserve and Elman Campbell Reserve Accounts report covering September 2025 for its information. The board will also hear a presentation on the budget and estimates for museum upgrades from Nadine Joinville, Cultural Programmer. The meeting includes routine items such as approval of the September 24, 2025 minutes.

• Approval of September 24, 2025 meeting minutes
• Museum Monthly Report (October 15, 2025)
• Museum Reserve and Elman Campbell Reserve Accounts report (September 2025)
• Budget and Estimates for Museum Upgrades (presentation by Nadine Joinville)

The Elman W. Campbell Museum Board approved agenda corrections, adopted the September 24, 2025 minutes, received the monthly report and reserve account report, and authorized a $60,000 expenditure from the Museum Reserve for the Silver Plan exhibition upgrades. The meeting was adjourned at 8:05 PM.

• Approved agenda additions and correction to Museum Reserve accounts (motion carried)
• Approved minutes of the September 24, 2025 board meeting (motion carried)
• Received the Museum Monthly Report dated October 15, 2025 for information (motion carried)
• Received the Museum Reserve and Elman Campbell Reserve Accounts report (motion carried)
• Authorized expenditure of $60,000 from the Museum Reserve for Museum Upgrades (Silver Plan) (motion carried)
• Adjourned the meeting at 8:05 PM (motion carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will review a heritage permit application for 93 Main Street South and approve minutes from a previous meeting.

• Review heritage permit application for 93 Main Street South
• Approval of September 16, 2025 meeting minutes
• Presentation on the Elman W. Campbell Museum
• Reports from the Elman W. Campbell Museum Board
• Report from the Lower Main Street South Heritage Conservation District Advisory Group

The Heritage Newmarket Advisory Committee approved the September 16, 2025 meeting minutes. It adopted a recommendation that the colour palette for 93 Main Street South follow a Victorian style, including window trim colours. The meeting was formally adjourned at 7:33 PM.

• Approved September 16, 2025 meeting minutes (carried)
• Recommended Victorian colour palette for 93 Main Street South (carried)
• Adjourned meeting at 7:33 PM (carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive and consider the 2026 Preliminary Draft Capital and Rate‑Supported Operating Budgets. It will approve several consent items, including a $325,000 non‑competitive purchase of the FrontDoor municipal tax portal and a $550,000 amendment to the pickleball courts design contract. The body will also adopt zoning by‑law amendments for 546 Water Street and for the 218 Old Main Street development, and will update pet licensing fees. A notice of motion will be heard on a No Parking request for Ballard Crescent.

• Approve $325,000 non‑competitive purchase of FrontDoor municipal tax portal (DesTech Consulting) for five years.
• Approve amendment adding up to $550,000 plus HST for additional pickleball court design and clubhouse services.
• Approve Zoning By‑law Amendment – 546 Water Street.
• Adopt Official Plan Amendment, Zoning By‑law Amendment, and Draft Plan of Subdivision for 218 Old Main Street.
• Approve Pet Licensing Fees House Keeping Amendment.

The Committee of the Whole adopted agenda additions and received presentations on the 2026 draft capital and operating budgets and downtown recycling options. It approved several consent items, including the 2026 draft budgets, a pet‑licensing fee amendment, a zoning amendment for 546 Water Street, and the Official Plan, Zoning By‑law amendment and Draft Plan of Subdivision for 218 Old Main Street. The council also approved a $325,000 non‑competitive purchase of a municipal tax portal solution and a $550,000 amendment to the pickleball design contract.

• Agenda additions (items 6.1, 6.2, 7.4.1, 7.4.2) approved (Carried)
• Presentation of 2026 Preliminary Draft Capital and Rate‑Supported Operating Budgets received (Carried)
• Presentation of Downtown Recycling Collection Options for industrial, commercial and institutional locations received (Carried)
• Deputations on Official Plan and Zoning amendments for 218 Old Main Street received (Carried)
• Consent items 7.2 and 7.7‑7.10 adopted on consent (Carried)
• 2026 Draft Capital and Rate‑Supported Operating Budgets report received and incorporated into draft budgets (Carried)
• Pet Licensing Fees House Keeping Amendment approved (Carried)
• Zoning By‑law Amendment for 546 Water Street approved (Carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee will review draft 2026 operating and capital budgets and recommend them to the Town of Aurora and Newmarket councils for approval. The committee will also approve minutes from a previous meeting and set the schedule for future meetings.

• Review of Draft 2026 CYFS Operating and Capital Budgets
• Approval of June 3, 2025 meeting minutes
• Second Quarter 2025 CYFS Financial Update
• Community Events report for October 2025
• Approval of 2026 meeting schedule

Council - Electronic

The Town of Newmarket Council will review the 2026 preliminary draft budget, adopt new council policies, and discuss the Ontario government's proposal to cancel automated speed enforcement cameras.

• 2026 Preliminary Draft Budget
• Council Policy Updates (Staff Relations, Media Relations)
• Automated Speed Enforcement Motion
• Stop Sign Review Request (Gwillimbury Road and Penn Avenue)
• Chloride in the Lake Simcoe Watershed presentation

The Council adopted a resolution opposing the Ontario Government’s proposal to cancel municipal automated speed enforcement (ASE) programs and asked the Premier or Minister of Transportation to meet with municipal leaders to develop consistent provincial legislation. The resolution also asked the province to consider specific ASE amendments, such as limiting ASE to school zones and setting communication and fine standards. In the same meeting the Council approved previous meeting minutes, adopted three updated policies, authorized staff to release the 2026 preliminary budget details on set dates, and directed a review of a stop‑sign request at Gwillimbury Road and Penn Avenue.

• Resolution opposing cancellation of municipal ASE programs carried
• Request for meeting with Premier/Minister on ASE legislation carried
• Request for specific ASE amendments (school zones, thresholds, signage, fines) carried
• Council minutes of September 15, 2025 approved (carried)
• Council and Staff Relations Policy, Council Request for Information Policy, and Media Relations Policy adopted
• Staff authorized to release 2026 Preliminary Draft Capital and Rate‑Supported Operating Budgets on Oct 20 2025 and Tax‑Supported Operating Budget on Nov 10 2025
• Staff directed to review Gwillimbury Road and Penn Avenue intersection for a stop sign and report back
• Resolution receiving chloride presentation from Lake Simcoe Region Conservation Authority carried

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will receive a presentation on the downtown parking update from Shane MacDonald. Members will discuss a sponsorship proposal and the proposal for new crosswalks on Main Street. The meeting also includes presentations on the 2025 Advisory Committee and Board accomplishments, sub‑committee reports, and financial and staff updates.

• Downtown Parking Update presentation by Shane MacDonald, Manager, Capital Delivery – Infrastructure Renewal
• Sponsorship Discussion (presented by Tom Hempen)
• Crosswalks on Main Street discussion (presented by Riley Krieger‑Mercer)
• 2025 Advisory Committee and Board Accomplishments Presentation
• Financial Update

The Board asked Council to prohibit events in the downtown P3 and P4 parking lots. It also requested Council direct staff to review traffic and pedestrian safety at Park Avenue & Main Street and Timothy Street & Main Street. The Marketing Sub‑Committee was tasked to review past sponsorship requests and report on capping future sponsorships at 20% of the levy. A $5,000 budget was approved for the 2025 Candlelight Parade.

• Requested Council prohibit events in downtown P3 and P4 parking areas (Carried)
• Requested Council direct staff to review traffic and pedestrian safety at Park Avenue & Main Street and Timothy Street & Main Street (Carried)
• Tasked Marketing Sub‑Committee to review sponsorship requests and report on a 20% levy cap (Carried)
• Approved $5,000 budget for the 2025 Candlelight Parade (Carried)
• Approved correction to agenda item 4.1 (Carried)
• Received Downtown Parking Update presentation (Carried)
• Approved minutes from September 3, 2025 meeting (Carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive and adopt the 2026 Preliminary Draft Budget, authorizing staff to provide detailed capital, rate‑supported operating, and tax‑supported operating budget information later in 2025. It will also adopt three updated council policies: the Council and Staff Relations Policy, the Council Request for Information Policy, and the Media Relations Policy. Minutes from several advisory committees and the public library board will be received, and a closed‑session update on the Automated Speed Enforcement Program will be discussed.

• Adopt 2026 Preliminary Draft Budget (capital and operating budgets)
• Adopt Council and Staff Relations Policy
• Adopt updated Council Request for Information Policy
• Adopt updated Media Relations Policy
• Receive minutes of Dismantling Anti‑Black Racism Advisory Committee (June 11, 2025)

The Committee of the Whole received the 2026 Preliminary Draft Budget presentation and authorized staff to release detailed capital, rate‑supported and tax‑supported budget information in October and November. Council adopted three updated policies: the Council and Staff Relations Policy, the renamed Council Request for Information Policy, and the Media Relations Policy. Staff were directed to review a stop‑sign request at Gwillimbury Road and Penn Avenue. The meeting entered a closed session to discuss the Automated Speed Enforcement Program before adjourning.

• Received 2026 Preliminary Draft Budget presentation (Carried)
• Authorized staff to provide detailed 2026 capital and rate‑supported budget info on Oct 20 and tax‑supported budget info on Nov 10 (Carried)
• Adopted Council and Staff Relations Policy (Carried)
• Adopted updated Council Request for Information Policy (Carried)
• Adopted updated Media Relations Policy (Carried)
• Received minutes of four advisory committees (Carried)
• Directed staff to review stop sign at Gwillimbury Rd & Penn Ave (Carried)
• Resolved into closed session to discuss Automated Speed Enforcement Program (Carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management will meet to review operational reports and strategic updates. The board is scheduled to discuss a reimagining plan interpretation and a branding strategy.

• Presentation on Reimagining Plan Interpretation
• Discussion on Branding Strategy
• Review of Museum Reserve and Elman Campbell Reserve Accounts report
• Receipt of the July 2025 Museum Monthly Report
• Approval of May 28, 2025 meeting minutes

The board approved the minutes from the May 28, 2025 meeting. It also received the monthly museum report and the Museum Reserve and Elman Campbell Reserve Accounts report. The meeting was then adjourned.

• Approved May 28, 2025 meeting minutes (carried)
• Received Museum Monthly Report (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts report (carried)
• Adjourned meeting at 8:25 PM (carried)

Committee of Adjustment

The Committee of Adjustment will review application MV-2025-019 submitted by Yirong Su and Xuan Liu for the property at 585 Clifford Perry Place in Ward 7. The agenda includes the notice of application and related documents such as a location map and a certificate of authority. No other items are listed for discussion.

• MV-2025-019 – Application for 585 Clifford Perry Place (Ward 7)
• Notice of Application (585 Clifford Perry Pl).pdf
• Location map for 585 Clifford Perry Place
• Certificate of Authority (VA028M) for 585 Clifford Perry Place
• Roy no objection and UFI comments documents

Newmarket Public Library Board

The Library Board will review several operational policies and discuss the 2026 budget. The meeting includes a review of second-quarter financial statements and library statistics.

• Review of policies: Workplace Violence (HRS-63), Workplace Harassment (HRS-64), Health and Safety (OBS-89), Public Computer and Access (PS-08), and Customer Code of Conduct (PS-11)
• Discussion of the 2026 Budget
• Review of Second Quarter Financial Statement for 2025
• Review of Second Quarter Library Statistics
• Closed session regarding labour relations or employee negotiations

The Board authorized a $22,180.55 transfer from the library’s account to the Town of Newmarket’s account. It approved updated Health and Safety, Workplace Violence, Workplace Harassment, Public Computer Access, and Customer Code of Conduct policies. The 2026 budget was deferred to the next meeting, and a request to rent a room for an event serving alcohol was declined with a directive to review the policy. The Board also entered and exited a closed session on labour‑relations matters and adopted the Library Action List.

• Authorized $22,180.55 bank transfer (Carried)
• Approved Health and Safety, Workplace Violence, Workplace Harassment, Public Computer Access, and Customer Code of Conduct policies (Carried)
• Deferred 2026 Budget to next meeting (Carried)
• Declined room rental request for alcohol service and asked policy review (Carried)
• Moved into Closed Session on labour‑relations matters (Carried)
• Moved out of Closed Session (Carried)
• Received information from Closed Session (Carried)
• Received Library Action List as presented (Carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will approve minutes from a June meeting and discuss a plaque request for 389 Simcoe Street. The committee will also receive correspondence about a heritage forum.

• Approval of June 17, 2025 meeting minutes
• Recommendation for heritage plaque at 389 Simcoe Street
• Correspondence regarding 2025 Municipal Heritage Committee Fall Forum
• Presentation on South of Davis Study Area
• Reports from Elman W. Campbell Museum Board

Special Committee of the Whole - Electronic

The Special Committee of the Whole will receive a presentation on the Detached Additional Residential Units (DARU) update from senior planner Kaitlin McKay and junior planner Peterson Resis. No other agenda items are listed. Residents may submit written comments by email or request a remote deputation before September 14, 2025.

• Detached Additional Residential Units (DARU) update presentation by senior planner Kaitlin McKay and junior planner Peterson Resis

The Special Committee received the Detached Additional Residential Units presentation delivered by senior planners. The motion to receive the presentation, moved by Councillor Kwapis and seconded by Councillor Woodhouse, was carried. The meeting was adjourned at 11:06 AM after a motion moved by Councillor Broome and seconded by Councillor Bisanz was carried. No other substantive decisions were made.

• Received Detached Additional Residential Units presentation (carried)
• Meeting adjourned at 11:06 AM (carried)

Council - Electronic

Newmarket Council will approve the 2025 Reserve and Reserve Fund Budget and 2025 Budget Reconciliation. The body will also deny a billboard sign variance request for 749 Davis Drive and enact a by-law to appoint an Integrity Commissioner.

• Approval of 2025 Reserve and Reserve Fund Budget
• Denial of Billboard Sign Variance Application at 749 Davis Drive
• Enactment of By-law 2025-84 for Integrity Commissioner appointment
• Approval of 2025 Budget Reconciliation
• De-listing of 127 Joseph Street from Heritage Register

The council adopted the 2025 Reserves and Reserve Funds Budget and approved the 2025 Budget Reconciliation. It denied the billboard sign variance for 749 Davis Drive and approved the Carnival Licence for the Paranormal Circus. By‑laws 2025‑84 and 2025‑83 were enacted, and 127 Joseph Street was removed from the non‑designated heritage list.

• Approved 2025 Reserves and Reserve Funds Budget (Carried)
• Approved 2025 Budget Reconciliation (Carried)
• Denied billboard sign variance application for 749 Davis Drive (Carried)
• Approved Carnival Licence application for Paranormal Circus (Carried)
• Enacted By‑law 2025‑84 (Carried)
• Enacted By‑law 2025‑83 (Carried)
• Removed 127 Joseph Street from the Non‑Designated Heritage List (Carried)
• Directed staff to review stop‑sign and sightline issues at Rushbrooke Drive/Seneca Court and Sawmill Valley Drive/Peter Hall Drive (Carried)

Dismantling Anti-Black Racism Advisory Committee

The Dismantling Anti-Black Racism Advisory Committee is meeting to receive a third-quarter update and an implementation plan. The committee will also review minutes from its June 11, 2025, meeting.

• Dismantling Anti-Black Racism Advisory Committee (DABRAC) Third Quarter (Q3) Update 2025
• Dismantling Anti-Black Racism Implementation Plan - September 2025
• Approval of June 11, 2025 meeting minutes

Committee of the Whole - Electronic

The Committee of the Whole will receive deputations and a report on the Billboard Sign Variance Application for 749 Davis Drive and will decide on the proposed variance. The meeting also includes consent items to receive and approve the 2025 Reserve and Reserve Fund Budget, the 2025 Budget Reconciliation, the removal of 127 Joseph Street from the heritage list, and the 2026 Council and Committee of the Whole meeting schedule.

• Billboard Sign Variance Application 749 Davis Drive
• 2025 Reserve and Reserve Fund Budget
• 2025 Budget Reconciliation
• Removal of 127 Joseph Street from the Non-Designated Heritage List
• 2026 Council and Committee of the Whole Meeting Schedule

The Committee approved agenda additions and received a presentation on York Region Transit’s 2026 Annual Transit Plan. It approved the 2025 Reserve and Reserve Fund Budget, the 2025 Budget Reconciliation, and adopted the 2026 Council and Committee of the Whole meeting schedule. The Town removed 127 Joseph Street from the Non‑Designated Heritage List and denied the billboard sign variance application for 749 Davis Drive. Staff were directed to review stop‑sign locations on Rushbrooke Drive, Seneca Court, Sawmill Valley Drive and Peter Hall Drive.

• Approved agenda additions and corrections (Carried)
• Received York Region Transit 2026 Annual Transit Plan presentation (Carried)
• Approved 2025 Reserve and Reserve Fund Budget (Carried)
• Adopted 2026 Council and Committee of the Whole meeting schedule (Carried)
• Removed 127 Joseph Street from the Non‑Designated Heritage List (Carried)
• Denied Billboard Sign Variance Application for 749 Davis Drive (Carried)
• Approved 2025 Budget Reconciliation (Carried)
• Directed staff to review stop‑sign locations on Rushbrooke Drive, Seneca Court, Sawmill Valley Drive and Peter Hall Drive (Carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will receive presentations on the library's 'Your Library On Main' campaign and Oktoberfest Newmarket. The board will also discuss a Halloween event and review downtown traffic monitoring.

• Presentation on Newmarket Public Library: Your Library On Main Campaign
• Deputation from Juliana Playter regarding Oktoberfest Newmarket
• Discussion on Halloween Event
• Update on traffic monitoring in the downtown
• Update on Financial Incentive Program Staff Working Group

The board authorized a $5,000 budget for the 2025 Halloween event. It also endorsed and donated $1,000 to the 2025 Oktoberfest Newmarket event, and extended the deputation time limit for a presenter. Minutes from the August 6, 2025 meeting were approved and the meeting was adjourned at 9:19 AM.

• Approved $5,000 budget for 2025 Halloween event (Carried)
• Endorsed 2025 Oktoberfest Newmarket event (Carried)
• Authorized $1,000 donation to 2025 Oktoberfest Newmarket (Carried)
• Extended deputation time limit to five minutes for Juliana Playter (Carried)
• Approved minutes of August 6, 2025 meeting (Carried)
• Added agenda item 5.1 – Deputation – Juliana Playter – Oktoberfest Newmarket (Carried)
• Received library presentation on "Your Library On Main" campaign (Carried)
• Adjourned meeting at 9:19 AM (Carried)

Committee of Adjustment

The Committee of Adjustment will consider two applications submitted by private owners. The first is for 352 Carlissa Run in Ward 7, filed by Alireza Karimaghaei and Golchehr Abdollahi. The second is for 299 Mickleburgh Drive in Ward 1, filed by Shahed Bahmani and Hasti Mir‑Hadi. No decisions have been made at this meeting.

• MV-2025-016 – 352 Carlissa Run (Ward 7) – Notice of Application
• MV-2025-022 – 299 Mickleburgh Drive (Ward 1) – Notice of Application

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will approve the July 2, 2025 meeting minutes and discuss a sponsorship proposal presented by Tom Hempen. The board will receive reports from the marketing, working group, and events sub‑committees, as well as updates on downtown parking, traffic monitoring, financial matters, and staff activities. No decisions or votes are recorded in the agenda.

• Sponsorship Discussion – Tom Hempen will speak
• Sub‑Committee Reports – Marketing, Working Group, Events
• Parking Update – Traffic Monitoring in the Downtown
• Financial Update
• Staff Update – Financial Incentive Program Staff Working Group

The board approved the minutes from the July 2, 2025 meeting. It moved to add a sponsorship discussion item to the agenda of the next meeting. The meeting was adjourned at 8:55 AM.

• Approved July 2, 2025 minutes (carried)
• Added Sponsorship Discussion to next meeting (carried)
• Adjourned meeting at 8:55 AM (carried)

Committee of Adjustment

The Committee of Adjustment will meet to review a specific application for 902 Riordan Court. The body will also consider the approval of minutes from the June 25, 2025 meeting.

• Application MV-2025-015 regarding 902 Riordan Court (Ward 1)

Special Council - Electronic

The Special Council will consider and vote on an Official Plan Amendment and a Zoning By-law Amendment for the Housing York development at 62 Bayview Parkway. The agenda includes receiving the report and related attachments and authorizing staff to give effect to the resolution. Two pieces of public correspondence on the amendment will be received. By‑laws 2025-80, 2025-81, and 2025-82 will be enacted, and a closed‑session will address confidential matters.

• Official Plan Amendment and Zoning By-law Amendment – Housing York, 62 Bayview Parkway
• Correspondence from Leslie Yeates regarding the amendment
• Correspondence from Wendy Atkins regarding the amendment
• By‑law 2025-80 to adopt Official Plan amendment for 62 Bayview Parkway
• By‑law 2025-81 to amend the Comprehensive Zoning By‑law for 62 Bayview Parkway

The council approved agenda additions and adopted the Official Plan and Zoning By-law amendments for 62 Bayview Parkway. By‑laws 2025‑80, 2025‑81 and 2025‑82 were enacted. Closed‑session recommendations on NT Power, human‑resources matters and a contract non‑renewal were adopted. The meeting was adjourned at 3:30 PM.

• Approved Official Plan & Zoning By-law Amendments for 62 Bayview Parkway (carried)
• Received Leslie Yeates correspondence (carried)
• Received Wendy Atkins correspondence (carried)
• Enacted By‑laws 2025‑80 and 2025‑81 (carried)
• Resolved into closed session to discuss NT Power, HR matter, contract non‑renewal (carried)
• Adopted NT Power closed‑session recommendations (carried)
• Adopted Human Resources Matter closed‑session recommendations (carried)
• Enacted Confirmatory By‑law 2025‑82 (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will receive a presentation on the Not Your Child Breathalyzer Program from Julia Childs. Deputations will be heard from Lawrence Moule (After Hours Big Band) and Tom Pearson (The Very Useful Theatre Company). The board will approve the minutes from the June 4, 2025 meeting and receive updates on sub‑committee activities, parking, finances and staff.

• Presentation: Not Your Child Breathalyzer Program by Julia Childs
• Deputation: After Hours Big Band by Lawrence Moule
• Deputation: The Very Useful Theatre Company by Tom Pearson
• Approval of June 4, 2025 meeting minutes
• Parking update: traffic monitoring in downtown

The board received a presentation on the Not Your Child Breathalyzer program and accepted it. It approved a $120 donation to the After Hours Big Band and a $1,750 donation to The Very Useful Theatre Company for the 2025 Newmarket International Festival of One‑Act Plays. The board adopted a rule limiting deputations to five minutes and presentations to ten minutes. It also added an agenda item to discuss future financial support from external parties and adjourned at 9:50 AM.

• Received Not Your Child Breathalyzer program presentation (Carried)
• Authorized $120 donation to After Hours Big Band (Carried)
• Authorized $1,750 donation to The Very Useful Theatre Company for 2025 festival (Carried)
• Approved time limit: deputations 5 min, presentations 10 min (Carried)
• Approved addition of agenda item on external financial support (Carried)
• Approved minutes of June 4 2025 meeting (Carried)
• Adjourned meeting at 9:50 AM (Carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management meeting scheduled for June 25, 2025, was cancelled due to a lack of quorum. The agenda included items for the approval of May 28, 2025, meeting minutes, the receipt of a monthly report, and a discussion on adult programming.

• Meeting cancelled due to lack of quorum
• Approval of May 28, 2025, meeting minutes
• Receipt of June 2025 monthly report
• Discussion on adult programming
• Review of Museum Reserve and Elman Campbell Reserve Accounts

Committee of Adjustment

The Committee of Adjustment will consider two applications for minor variances. One is for 49 Mae Brooks Drive in Ward 7. The other is for 945 Memorial Circle in Ward 1. No decisions have been made prior to the meeting.

• Minor variance application MV-2025-001 – 49 Mae Brooks Dr (Ward 7)
• Minor variance application MV-2025-017 – 945 Memorial Circle (Ward 1)

Council - Electronic

Council will receive presentations and public input on zoning and official plan amendments for 546 Water Street and 218-244 Old Main Street. The body is also considering the endorsement of the Official Plan Review and South of Davis Area Policy Directions report and the 2025 Asset Management Plans.

• Zoning By-law Amendment for 546 Water Street (Community Living Central York)
• Official Plan and Zoning By-law Amendment for 218-244 Old Main Street
• Approval of 2025 Asset Management Plans
• Capital request of $240,000 for three replacement Fire vehicles
• Endorsement of Community Economic Development Partnership with Shorefast

The council approved the agenda additions for the Old Main Street official plan amendment. It also approved receiving the presentation on the 546 Water Street zoning amendment and the presentation on the 218‑244 Old Main Street official plan and zoning amendment. Multiple deputations and correspondences related to the Old Main Street proposal were received. No final decisions on the applications were made.

• Approved agenda additions for Item 4.2 (Old Main Street) – Carried
• Approved receipt of the presentation on Zoning By-law Amendment – 546 Water Street – Carried
• Approved receipt of the presentation on Official Plan and Zoning By-law Amendment – 218‑244 Old Main Street – Carried
• Approved receipt of Melanie Duckett‑Wilson’s deputation on Old Main Street – Carried
• Approved receipt of Julie Archbold’s deputation on Old Main Street – Carried
• Approved receipt of David Myers’s deputation and correspondence on Old Main Street – Carried
• Approved receipt of Mike Surdo’s deputation on Old Main Street – Carried
• Approved receipt of Sonya Reiter’s deputation and correspondence on Old Main Street – Carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will hear a presentation on playground enhancements from Dave Sheridan, Manager of Parks and Property Services. The committee will consider and receive the presentation. It will also vote to approve the minutes from the May 15, 2025 meeting. No other items are listed.

• Presentation on Playground Enhancements by Dave Sheridan (Parks and Property Services)
• Approval of Accessibility Advisory Committee minutes from May 15, 2025

The committee approved the addition of Item 4.1 “Playground Enhancements” to the agenda. It formally received the presentation on playground enhancements delivered by Parks manager Dave Sheridan. The committee directed staff to report back on costing options for a hybrid and accessible playground surface. The May 15, 2025 meeting minutes were approved and the meeting adjourned at 11:33 AM.

• Approved addition of Item 4.1 Playground Enhancements to agenda (Carried)
• Received Dave Sheridan’s playground enhancements presentation (Carried)
• Directed staff to report on cost options for hybrid accessible playground surface (Carried)
• Approved May 15, 2025 Accessibility Advisory Committee minutes (Carried)
• Adjourned meeting at 11:33 AM (Carried)

Newmarket Public Library Board

The Newmarket Public Library Board will discuss the draft capital and operating budgets for 2026. The board will also review the 2024 draft audited financial statements and the May 2025 strategic operations report.

• 2026 Draft Capital and Operating Budgets
• 2024 Draft Audited Financial Statements
• May 2025 Strategic Operations Report

The Board adopted the regular and consent agenda items as presented. It approved the draft 2024 audited financial statements. It received the Library Board Action List. It accepted the 2026 capital and operating budget presentation and directed staff to work with the Town of Newmarket to obtain funding for a 2.0% operating increase, Monday operating hours ($96,000), strategic planning ($50,000), building rehabilitation ($132,000) and technology ($24,000).

• Adopt regular agenda items (2.1‑2.3) – Carried
• Adopt consent agenda items (4.1‑4.2) – Carried
• Approve 2024 draft audited financial statements – Carried
• Receive Library Board Action List – Carried
• Receive 2026 budget presentation and request staff to seek funds for operating increase 2.0% – Carried
• Approve $96,000 for Monday operating hours – Carried
• Approve $50,000 for strategic planning – Carried
• Approve $132,000 for building rehabilitation – Carried

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will receive a presentation on the Bogart House (16860 Leslie Street) proposed heritage strategy by Giancarlo Penino of City Park Homes. The committee will also recommend ordering and issuing a heritage plaque for 115 Arden Avenue. Minutes from the April 15, 2025 meeting will be approved, and the committee will discuss the heritage permit application process for the Lower Main Street South Heritage Conservation District.

• Bogart House (16860 Leslie Street) – presentation of proposed heritage strategy
• Recommendation to order and issue a heritage plaque for 115 Arden Avenue
• Approval of Heritage Committee minutes from April 15, 2025
• Discussion of heritage permit application process in the Lower Main Street South Heritage District
• 2025 Committee accomplishments update

The Heritage Newmarket Advisory Committee approved three items: it received a presentation on the Bogart House, approved the minutes from the April 15, 2025 meeting, and recommended that a heritage plaque be ordered for 115 Arden Avenue. The meeting was then adjourned.

• Received Bogart House presentation (carried)
• Approved April 15, 2025 meeting minutes (carried)
• Recommended heritage plaque for 115 Arden Avenue (carried)
• Adjourned meeting (carried)

Committee of the Whole - Electronic

The Committee of the Whole will approve a new capital request of $240,000 to replace three fire vehicles as recommended by Central York Fire Services. It will also receive and endorse the Official Plan Review and South of Davis Area Policy Directions reports, the 2025 Asset Management Plans, and the Community Economic Development Partnership with Shorefast. A presentation on an Official Plan and Zoning By-law amendment for 62 Bayview Parkway will be received, but no decision will be made on that item at this meeting.

• Approve $240,000 capital request for replacement of three fire vehicles (Item 7.4)
• Receive and endorse Official Plan Review and South of Davis Area Policy Directions reports (Item 7.1)
• Approve 2025 Asset Management Plans, subject to the annual budget process (Item 7.2)
• Endorse Community Economic Development Partnership with Shorefast and its scope of work (Item 7.3)
• Receive presentation on Official Plan Amendment and Zoning By-law Amendment for 62 Bayview Parkway (Item 4.1) – no decision

The Committee approved a $240,000 capital request to replace three fire vehicles. It adopted the 2024 financial statements and approved the 2025 Asset Management Plans, pending the annual budget. The town endorsed the Official Plan Review and South of Davis Area policy directions and the partnership with Shorefast. Presentations on the 62 Bayview Parkway zoning amendment and the Residential Winter Windrow service were received.

• Approved $240,000 capital request to replace three fire vehicles (Carried)
• Adopted 2024 Financial Statements and Auditor’s Report (Carried)
• Approved 2025 Asset Management Plans, subject to annual budget (Carried)
• Endorsed Official Plan Review and South of Davis Area Policy Directions (Carried)
• Endorsed partnership with Shorefast and its scope of work (Carried)
• Received presentation on Official Plan and Zoning By-law Amendment for 62 Bayview Parkway (Carried)
• Received presentation on Residential Winter Windrow Opening Service (Carried)
• Received CAMA Municipal Inspiring Workplace Award presentation (Carried)

Audit Committee

The Audit Committee is meeting to review and recommend the approval of the Town of Newmarket's 2024 consolidated financial statements. The session includes presentations on financial reviews and audit findings from KPMG LLP.

• Approval of Consolidated Financial Statements for the year ended December 31, 2024
• Approval of Main Street District Business Improvement Area Financial Statements for the year ended December 31, 2024
• Audit Findings Report for the year ended December 31, 2024 presented by KPMG LLP
• 2024 Financial Statement Discussion and Analysis (FSD&A)
• 2024 Financial Statement Review presentation by Anita Gibson

The committee approved the November 7, 2024 meeting minutes and received two audit‑related presentations. It recommended that Council approve the Town’s 2024 Consolidated Financial Statements and the Main Street District Business Improvement Area financial statements. The 2024 Financial Statement Discussion and Analysis was also received, and the meeting was adjourned at 10:23 AM.

• Approved November 7, 2024 Audit Committee minutes (Carried)
• Received 2024 Financial Statement Review presentation (Carried)
• Received 2024 KPMG audit findings presentation (Carried)
• Recommended approval of 2024 Consolidated Financial Statements (Carried)
• Recommended approval of Main Street District BIA 2024 financial statements (Carried)
• Received 2024 Financial Statement Discussion and Analysis (Carried)
• Adjourned meeting at 10:23 AM (Carried)

Dismantling Anti-Black Racism Advisory Committee

The Dismantling Anti-Black Racism Advisory Committee will review its second-quarter update and a June 2025 implementation plan. The committee will also approve minutes from a previous meeting and hear from staff regarding board accomplishments.

• Approval of March 12, 2025 meeting minutes
• Review of Second Quarter 2025 Update
• Review of June 2025 Implementation Plan
• Presentation on 2025 Advisory Committee Accomplishments

The committee approved the March 12, 2025 advisory committee minutes. It received the Second Quarter 2025 update and the June 2025 implementation plan. The meeting was then adjourned at 6:46 PM.

• Approved March 12, 2025 advisory committee minutes (Carried)
• Received Second Quarter 2025 update (Carried)
• Received June 2025 implementation plan (Carried)
• Adjourned meeting at 6:46 PM (Carried)

Appointment Committee

The Appointment Committee will review and approve the minutes from its November 20, 2024 meeting. It will also discuss appointments to various town committees in a closed session. No other items are listed for discussion or new business.

• Approval of Appointment Committee meeting minutes from November 20, 2024
• Consideration of appointments to town committees (closed session)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will receive a presentation on York Pride 2025 and a deputation on the NWMRKTProud update. It will approve the meeting minutes from May 7 2025. The board will also hear sub‑committee reports on marketing, working group activities, events, parking, financial matters, and staff updates.

• York Pride 2025 presentation by Jacob Gal
• NWMRKTProud deputation by Joanne Sweers
• Approval of Main Street District BIA minutes from May 7 2025
• Sub‑committee reports: marketing, working group, events
• Updates on parking, finances, and staff (including financial incentive program working group)

The Board approved two agenda additions – a York Pride 2025 presentation and an NWMRKTProud deputation. It received the York Pride presentation and authorized a $2,500 donation for the June 2025 Pride event. The May 7, 2025 meeting minutes were approved and the meeting was adjourned at 9:20 AM.

• Approved addition of agenda item 4.1 – York Pride 2025 presentation (Carried)
• Approved addition of agenda item 5.1 – NWMRKTProud deputation (Carried)
• Received York Pride 2025 presentation (Carried)
• Authorized donation of $2,500 to York Pride for June 2025 event (Carried)
• Approved minutes of May 7, 2025 meeting (Carried)
• Adjourned meeting at 9:20 AM (Carried)

Central York Fire Services - Joint Council Committee

The Joint Council Committee will receive several presentations, including the 2024 CYFS Annual Report, the Stay Fire Smart Smoke Alarm Program, and the Emergency Management Program Annual Review. It will review the First Quarter 2025 financial update for Central York Fire Services. The committee will vote to approve a $240,000 capital request to replace three fire vehicles.

• Approve $240,000 capital request for replacement of three fire vehicles
• First Quarter 2025 CYFS Financial Update (operating and capital results)
• Stay Fire Smart – Smoke Alarm Program information report
• 2024 Central York Fire Services Annual Report presentation
• Emergency Management Program Annual Review presentation

The committee approved a new capital request of $240,000 for the replacement of three fire vehicles. It received and recorded several reports and presentations, including the 2024 Annual Report, the Stay Fire Smart Smoke Alarm Program, and the Emergency Management Program Annual Review. The minutes from the March 4, 2025 meeting were approved. No new business was introduced.

• Approved capital request of $240,000 for replacement of three fire vehicles (Carried)
• Received Good News presentation from Deputy Chief Zwicker (Carried)
• Received 2024 Annual Report presentation from Fire Chief Volpe and staff (Carried)
• Received Smoke Alarm Program presentation from Chief Fire Prevention Officer Ryan Schell (Carried)
• Received Department Health and Wellness program presentation (Carried)
• Approved minutes of the March 4, 2025 Joint Council meeting (Carried)
• Received Stay Fire Smart – Smoke Alarm Campaign report for information (Carried)
• Received Emergency Management Program Annual Review (Carried)

Council - Electronic

Council will approve the May 5, 2025 meeting minutes and receive several committee reports. It will adopt the 2025 property tax rates for residential, commercial and other classes and approve the accompanying Tax Rate By-law. The council also enacts three by-laws related to condominium exemptions and tax levy collection, and authorizes parking lot expansions at 500 Water Street and the Fairy Lake (P2) site.

• Approve Council meeting minutes from May 5, 2025
• Adopt 2025 property tax rates: Residential 0.362786%, Commercial 0.483267%, Industrial 0.596129%, etc., and approve Tax Rate By-law
• Enact By-laws 2025-74, 2025-75 (condominium exemptions) and 2025-76 (tax levy and notice mailing)
• Authorize expansion of the existing parking lot at 500 Water Street and the Fairy Lake (P2) public parking
• Receive Housing Needs and Inclusionary Zoning Assessment and authorize development of a Housing Action Plan

The Council approved the 2025 property tax rates for residential, multi‑residential, commercial, industrial and other classes. It also approved the 2026 budget timeline and target tax levy, authorized staff to develop a Housing Action Plan, and directed the Mayor to submit comments on Bill 5 and Bill 17 to the Premier and Minister. Additional items approved included downtown parking expansions and By‑laws 2025‑74 to 2025‑76.

• Addition to agenda (Item 6.1) approved – Carried
• Council minutes of May 5, 2025 approved – Carried
• Committee of the Whole minutes of May 26, 2025 received and adopted – Carried
• By‑laws 2025‑74 to 2025‑76 enacted – Carried
• 2025 property tax rates set (Residential 0.362786%, Multi‑Residential 0.362786%, New multi‑residential 0.362786%, Commercial 0.483267%, Industrial 0.596129%, Pipeline 0.333400%, Farm 0.090696%) – Carried
• Council directed Mayor to provide comments on Bill 5 and Bill 17 to Premier Doug Ford and Minister Rob Flack – Carried
• Staff authorized to proceed with expansion of the parking lot at 500 Water Street and Fairy Lake (P2) – Carried
• Council authorized staff to initiate the process to develop a Housing Action Plan – Carried

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will vote to approve the minutes of its April 23, 2025 meeting. It will receive the May 2025 monthly report and the Museum Reserve and Elman Campbell Reserve Accounts report. Members will hear updates from the Newmarket Historical Society, the advisory committee, and discuss next steps for moving an accessible parking spot and a community survey. The meeting will also include an event planning update before adjourning.

• Approve minutes of the April 23, 2025 Board meeting
• Receive May 2025 monthly report
• Receive Museum Reserve and Elman Campbell Reserve Accounts report
• Discuss next steps for moving an accessible parking spot
• Review community survey

The board approved the April 23, 2025 meeting minutes as amended. It then received the Museum Monthly Report, the Museum Reserve and Elman Campbell Reserve Accounts report, and the Event Planning Update. The meeting was formally adjourned at 8:15 PM.

• Approved April 23, 2025 minutes (carried)
• Received Museum Monthly Report (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts report (carried)
• Received Event Planning Update (carried)
• Adjourned meeting (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to discuss and decide on minor variance applications for two specific addresses. The body will review staff reports and comments regarding these property requests.

• Application MV-2024-044 for 481 Jim Barber Court (Ward 4)
• Application MV-2025-001 for 49 Mae Brooks Dr (Ward 7)

Committee of the Whole - Electronic

The Committee of the Whole is reviewing housing needs, automated speed enforcement data, and financial updates. The body is deciding on 2025 property tax rates and establishing a tax levy target for the 2026 budget.

• Proposed 2025 property tax rates: Residential 0.362786%, Commercial 0.483267%, Industrial 0.596129%
• Target tax levy for 2026 tax-supported operating budget to be below 3.0%
• Proposed expansion of parking lots at 500 Water Street and Fairy Lake (P2)
• Authorization to develop a Housing Action Plan based on the Housing Needs and Inclusionary Zoning Assessment
• One year of data collection for Automated Speed Enforcement with recommendations due early 2026

The Committee of the Whole approved the 2025 property tax rates for all classes and authorized the Treasurer to implement them. Council also approved the 2026 budget process, target adoption date of December 8, 2025, and a tax levy below 3.0%. Additional resolutions authorized staff to develop a Housing Action Plan, collect a year of automated speed enforcement data, and expand downtown parking facilities. All listed items were carried without recorded vote tallies.

• Adopted 2025 property tax rates for residential, multi‑residential, commercial, industrial, pipeline and farm classes (Carried)
• Approved 2026 budget timeline with target adoption date Dec 8 2025 and tax levy below 3.0% (Carried)
• Authorized staff to initiate development of a Housing Action Plan (Carried)
• Authorized one year of automated speed enforcement data collection and future report (Carried)
• Approved changes to 2025 capital budget and spending authority per financial update (Carried)
• Authorized expansion of the parking lot at 500 Water Street (Carried)
• Authorized expansion of the Fairy Lake (P2) public parking lot (Carried)
• Received and recorded minutes from Main Street District BIA, Accessibility Advisory Committee, and Elman W. Campbell Museum (Carried)

Newmarket Public Library Board

The Newmarket Public Library Board will meet to review the first quarter 2025 financial statements and statistics. The board is also considering the Integrated Accessibility Policy and a bank account fund transfer.

• Integrated Accessibility Policy
• First Quarter 2025 Financial Statement
• First Quarter 2025 Statistics Dashboard
• Newmarket Public Library Bank Account fund transfer
• TD Summer Reading Club 2025 presentation

The board adopted the regular agenda, the closed‑session agenda, and the consent agenda items, which included the first‑quarter statistics dashboard, financial statement, and a fund transfer. It approved the Integrated Accessibility Policy as presented. The board also received the Library Board Action List.

• Adopted regular agenda items (Carried)
• Adopted closed‑session agenda items (Carried)
• Approved consent agenda items 5.4‑5.6 (Carried)
• Approved Integrated Accessibility Policy (Carried)
• Received Library Board Action List (Carried)
• Adjourned meeting at 6:15 pm (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will review a presentation regarding the P3 AODA Downtown Parking update and expansion. The body will also receive an update on National AccessAbility Week activities.

• Presentation by Shane MacDonald on P3 Parking Lot Update and Expansion
• Update on National AccessAbility Week activity from Jason Malone
• Approval of March 20, 2025 meeting minutes
• Review of the May 2025 Committee Checklist action item list

The Accessibility Advisory Committee approved the agenda additions and corrections. It accepted the presentation on the P3 Parking Lot Update and Expansion. The committee approved the March 20, 2025 meeting minutes. The meeting was adjourned at 11:28 AM.

• Approved agenda additions and corrections (motion carried)
• Received presentation on P3 Parking Lot Update and Expansion (motion carried)
• Approved Accessibility Advisory Committee minutes of March 20, 2025 (motion carried)
• Adjourned meeting at 11:28 AM (motion carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will approve the minutes from its March 5, 2025 meeting. It will hear deputations on a Digital Coupon Book and on the NWMRKTProud 2025 sponsorship request. The board will also discuss upcoming 2025 Pride events and summer events in downtown Newmarket, along with updates on marketing, parking, finance and staff.

• Approval of Main Street District BIA Board minutes from March 5, 2025
• Deputation on Digital Coupon Book (presented by Michelle Planche and Kristan McLean)
• Deputation on NWMRKTProud 2025 sponsorship request (presented by Joanne Sweers and Rebecca Gardiner)
• Discussion of 2025 Pride events in Newmarket (presented by Jacob Gal)
• Discussion of 2025 summer events in downtown (presented by Colin Service)

The board approved an addition to the agenda for the Digital Coupon Book presentation. It received deputations on the Digital Coupon Book and the 2025 NWMRKTPride campaign. The minutes from the March 5, 2025 meeting were approved. The board added an item to a future agenda to discuss charging vendors for Canada Day events on Main Street and then adjourned the meeting.

• Approved agenda addition for Item 5.1 – Digital Coupon Book (Carried)
• Received deputation on Digital Coupon Book from Paradigm Events and Rouge River Brewery (Carried)
• Received deputation on NWMRKTPride 2025 from Joanne Sweers and Rebecca Gardiner (Carried)
• Approved minutes of the March 5, 2025 board meeting (Carried)
• Added agenda item to discuss charging vendors for Canada Day events on Main Street (Carried)
• Adjourned the meeting at 9:34 AM (Carried)

Council - Electronic

Council will consider and approve two zoning by-law amendment applications from Marianneville Developments Limited for the Lytham Green and Woodspring Avenue sites. The meeting also includes approval of a capital program resourcing report to allocate additional resources for capital projects and amend Delegation By-law 2016‑17. Council will authorize a non‑competitive payment to AOYS Fire Training Ltd for fire‑training services up to $25,000 per year. Additional items include carnival licences for a charity midway and an international circus, and servicing‑allocation decisions for several developments.

• Zoning By-law Amendment – Lytham Green (Marianneville Developments Limited)
• Zoning By-law Amendment – Woodspring Avenue (Marianneville Developments Limited)
• Capital Program Delivery – Resourcing (additional resources for capital projects)
• Non‑Competitive Approval for Payment to AOYS Fire Training Ltd (up to $25,000 per year)
• Carnival Licence Applications for Joe Persechini Charity Midway and Royal Canadian International Circus

The council approved zoning by‑law amendments for the Lytham Green and Woodspring Avenue developments and adopted a capital program delivery resourcing plan that delegates authority to the CAO. It also approved non‑competitive fire‑training services for CYFS staff, two carnival licences, and enacted By‑laws 2025‑68 to 2025‑71. Servicing allocation for new developments was reinstated, except for 600 Stonehaven Avenue.

• Approved zoning by‑law amendment for Lytham Green, Marianneville Developments (Carried)
• Approved zoning by‑law amendment for Woodspring Avenue, Marianneville Developments (Carried)
• Approved capital program delivery resourcing and delegated authority to the CAO (Carried)
• Approved non‑competitive fire‑training services contract with AOYS Fire Training Ltd, up to $25,000 per year (Carried)
• Approved carnival licence for Joe Persechini Charity Midway (Carried)
• Approved carnival licence for Royal International Circus (Carried)
• Enacted By‑laws 2025‑68 to 2025‑71 (Carried)
• Reinstated servicing allocation for new developments, except 600 Stonehaven Avenue (Carried)

Committee of Adjustment

The Committee of Adjustment will meet to consider a zoning application for 273 McCaffrey Road. The agenda includes the approval of previous minutes and procedural items. No other substantive decisions are listed.

• Consider application MV-2025-008 for 273 McCaffrey Road
• Approval of March 26, 2025 minutes
• Public notice and conflict of interest declarations
• Procedural items: Appeals and Adjournment

Committee of the Whole - Electronic

The Committee of the Whole will receive and vote on several consent items, including two zoning by-law amendments for Marianneville Developments (Lytham Green and Woodspring Avenue). It will also review the 2025 Annual Servicing Allocation, approve additional resources for capital program delivery, and consider a non‑competitive approval for fire‑training services. Finally, the council will decide on two carnival licence applications.

• Zoning By-law Amendment – Lytham Green (Marianneville Developments Limited)
• Zoning By-law Amendment – Woodspring Avenue (Marianneville Developments Limited)
• 2025 Annual Servicing Allocation Review – allocation of 2,070 persons with 61 persons for 1038/1040 Jacarandah Drive
• Capital Program Delivery – Resourcing – approval of additional resources and delegation to the Chief Administrative Officer
• Non‑Competitive Approval for Payment to AOYS Fire Training Ltd – fire training services for CYFS staff

The Committee adopted agenda additions and approved zoning by‑law amendments for Lytham Green and Woodspring Avenue. It also approved the 2025 Annual Servicing Allocation Review, added resources to the capital program and delegated authority to the CAO. Non‑competitive fire‑training services were authorized and carnival licences were granted for two events.

• Approved addition to agenda for Elaine Leung correspondence (Carried)
• Approved Zoning By‑law Amendment for Lytham Green (Marianneville Developments) (Carried)
• Approved Zoning By‑law Amendment for Woodspring Avenue (Marianneville Developments) (Carried)
• Approved 2025 Annual Servicing Allocation Review, reinstating allocations and setting reserves (Carried)
• Approved Capital Program Delivery – Resourcing, adding resources and delegating authority to CAO (Carried)
• Approved non‑competitive acquisition of fire training services from AOYS Fire Training Ltd and delegated invoice approval to Fire Chief (Carried)
• Approved Carnival Licence for Joe Persechini Charity Midway (Carried)
• Approved Carnival Licence for Royal International Circus (Carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will meet to approve the minutes from the March 26, 2025 meeting and authorize the purchase of display boards for an upcoming exhibit.

• Approval of March 26, 2025 meeting minutes
• Authorization of up to $657.00 for display boards
• Review of April 2025 monthly report
• Review of Museum Reserve and Elman Campbell Reserve Accounts

The Elman W. Campbell Museum Board approved the minutes from the March 26 meeting and received the monthly report and reserve accounts report for information. It authorized spending up to $657 from the Exhibit Reserve for display boards for the upcoming volunteer exhibit. The meeting was then adjourned.

• Approved March 26, 2025 minutes (carried)
• Received monthly report for information (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts report (carried)
• Authorized up to $657 for display boards from Exhibit Reserve (carried)
• Adjourned meeting at 7:26 PM (carried)

Newmarket Public Library Board

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will review a request to remove 127 Joseph Street from the non-designated list of heritage properties to allow for demolition following an Unsafe Order. The committee will also discuss the location for its May meeting.

• 127 Joseph Street: Request to remove from non-designated heritage list for demolition
• Approval of February 18, 2025 meeting minutes
• Discussion of May meeting location
• Correspondence review
• Reports from Elman W. Campbell Museum Board and Lower Main Street South Heritage Conservation District Advisory Group

The committee approved the minutes from the February 18, 2025 meeting. They voted to support removing 127 Joseph Street from the non‑designated heritage list to permit demolition under an unsafe order. The meeting was adjourned at 7:16 PM.

• Approved February 18, 2025 minutes (carried)
• Supported removal of 127 Joseph Street from non‑designated heritage list (carried)
• Adjourned meeting at 7:16 PM (carried)

Council - Electronic

The Town of Newmarket Council is set to approve Official Plan and Zoning By-law amendments for 230 Davis Drive, along with related by-laws and committee reports.

• Zoning changes for 230 Davis Drive
• Fee deferral request for 17175 Yonge Street
• Flag policy changes for town facilities
• Multi-year Accessibility Plan for 2025-2029
• By-laws 2025-62 to 2025-66 enacted

The council adopted items 9.1 and 9.2 on consent, enacted By‑laws 2025‑62 to 2025‑66 and By‑law 2025‑67, and approved the Official Plan and Zoning By‑law amendment for 230 Davis Drive. It also approved fee deferrals for the Trinity Coptic Foundation, removed the U.S. flag from recreation facilities, and adopted the 2023‑2024 status update and 2025‑2029 accessibility plan.

• Adopted items 9.1‑9.2 on consent (Carried)
• Enacted By‑laws 2025‑62 to 2025‑66 (Carried)
• Enacted By‑law 2025‑67 (Carried)
• Approved Official Plan Amendment and Zoning By‑law Amendment for 230 Davis Drive (Carried)
• Approved fee deferrals for Trinity Coptic Foundation (Carried)
• Resolved U.S. flag no longer displayed in recreation facilities (Carried)
• Approved 2023‑2024 Annual Status Update and 2025‑2029 Multi‑year Accessibility Plan (Carried)
• Approved amendments to the Consolidated Fire Agreement (Carried)

Council Workshop - Electronic

The council meeting is a workshop with no formal decisions. Council members will hear a presentation from senior and junior planners on Detached Additional Residential Units (DARU) and discuss the topic informally.

• Presentation on Detached Additional Residential Units (DARU) by Kaitlin McKay, Senior Planner – Development, and Peterson Rissis, Junior Planner

The council formally received a presentation on Detached Additional Residential Units (DARU) after a motion was moved by Councillor Woodhouse and seconded by Councillor Bisanz. The motion was carried. A separate motion to adjourn the meeting was moved by Councillor Simon, seconded by Councillor Morrison, and also carried. No other substantive decisions were made.

• Received DARU presentation (motion moved by Woodhouse, seconded by Bisanz, carried)
• Adjourned meeting (motion moved by Simon, seconded by Morrison, carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive and approve a Town‑initiated Official Plan Amendment and Zoning By‑law Amendment for the property at 230 Davis Drive. It will also consider a fee deferral request for 17175 Yonge Street (Trinity Coptic Foundation) and a resolution to change the policy on displaying the United States flag in town facilities. Additional consent items include approval of a multi‑year Accessibility Plan and amendments to the Consolidated Fire Agreement.

• Official Plan and Zoning By‑law Amendment – 230 Davis Drive
• Fee Deferral Request – 17175 Yonge Street (Trinity Coptic Foundation)
• Resolution to end continuous display of the U.S. flag in recreation facilities
• Approval of 2023‑2024 Annual Accessibility Status Update and 2025‑2029 Multi‑year Accessibility Plan
• Housekeeping amendments to the Consolidated Fire Agreement with the Town of Aurora

The council approved the Town Initiated Official Plan and Zoning By‑law amendment for 230 Davis Drive, authorized fee deferrals for the Trinity Coptic Foundation project at 17175 Yonge Street, and adopted a resolution ending the continuous display of the United States flag in recreation facilities, delegating future flag requests to the Commissioner of Community Services. All related resolutions were carried.

• Approved Town Initiated Official Plan and Zoning By‑law Amendment for 230 Davis Drive (consent)
• Approved fee deferrals for 17175 Yonge Street (Trinity Coptic Foundation) (consent)
• Adopted resolution to no longer display the U.S. flag at all times in recreation facilities (consent)
• Approved 2023‑2024 Annual Status Update and 2025‑2029 Multi‑year Accessibility Plan (consent)
• Approved housekeeping amendments to the Consolidated Fire Agreement (consent)
• Received and approved Accessibility Advisory Committee minutes (Nov 2024) (consent)
• Received and approved Dismantling Anti‑Black Racism Advisory Committee minutes (Dec 2024) (consent)
• Received and approved Newmarket Public Library Board and Elman W. Campbell Museum Board minutes (Feb 2025) (consent)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management meeting scheduled for April 2, 2025 was cancelled. If it had proceeded, the board would have approved the March 5, 2025 meeting minutes and received reports on sub‑committees, parking, finance, and staff matters. No items were voted on or adopted.

• Approval of Main Street District BIA Board minutes from March 5, 2025
• Sub‑Committee reports: Marketing, Working Group, Events
• Parking update – traffic monitoring in the downtown area
• Financial update
• Staff update – Financial Incentive Program Working Group

Committee of Adjustment

The Committee of Adjustment will meet to discuss and decide on several minor variance applications. These items involve specific property requests across four different wards in Newmarket.

• MV-2025-002: 203 Willow Lane
• MV-2025-005: 427 Andrew Street
• MV-2025-009: 207 Queen Street
• MV-2025-012: 1100 Gorham Street

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will consider a branding discussion presented by Colin Service and Sarah Ernst. It will approve the minutes from the February 26, 2025 meeting. The board will receive the February and March museum monthly report, the Museum Reserve and Elman Campbell Reserve account documents, and an accessible parking report presented by Simon Granat.

• Museum Branding – discussion by Colin Service and Sarah Ernst
• Approval of Minutes from February 26, 2025 meeting
• Museum Monthly Report – February and March 2025 (received for information)
• Museum Reserve and Elman Campbell Reserve Accounts – documents received
• Accessible Parking Report – presentation by Simon Granat

The board approved the February 26, 2025 meeting minutes. It received the Museum Monthly Report dated March 26, 2025 and the Museum Reserve and Elman Campbell Reserve Accounts. The meeting was adjourned at 7:43 PM.

• Approved February 26, 2025 minutes (carried)
• Received Museum Monthly Report dated March 26, 2025 (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts (carried)
• Adjourned meeting at 7:43 PM (carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole will hear a presentation on the 2025 Asset Management Plans. The committee will provide direction to staff for the final preparation of these plans.

• Presentation by Erik Wright, Acting Manager, Asset Management, regarding 2025 Asset Management Plans

The Special Committee of the Whole accepted the presentation on the 2025 Asset Management Plans. It directed staff to proceed with preparing the 2025 Asset Management Plans as discussed. The meeting was then adjourned at 11:16 AM.

• Presentation on 2025 Asset Management Plans received (carried)
• Staff directed to prepare 2025 Asset Management Plans (carried)
• Meeting adjourned at 11:16 AM (carried)

Council - Electronic

Council is considering changes to Procurement By-law 2014-27 to prioritize Canadian goods and services in response to U.S. tariffs. The meeting also includes reviews of 2024 financial summaries and drinking water system reports.

• Amendment to Procurement By-law 2014-27 to prioritize Canadian goods and services
• Approval of 2024 Preliminary Fourth Quarter Financial Summary and tax-supported operating surplus allocation
• Parking By-law Amendment for Journey's End Circle
• Dedication of land as a public highway on Ringwell Drive (East of Harry Walker Parkway)
• Conversion of a contract Fitness Programmer position to permanent full-time

The council approved a correction to the agenda, adopted several sets of meeting minutes, and enacted By‑laws 2025‑58, 2025‑59 and 2025‑60. It also approved the 2024 tax‑supported operating surplus allocation, changes to 2025 capital spending authority, adopted parking by‑law amendments for Journey’s End Circle, and converted the Fitness Programmer contract to a permanent full‑time position.

• Approved correction to agenda (By‑law 2025‑60) – carried
• Approved Council Workshop (South of Davis) minutes – carried
• Approved Council Meeting minutes of March 3, 2025 – carried
• Adopted Committee of the Whole March 17 minutes and recommendations – carried
• Enacted By‑laws 2025‑58, 2025‑59 and 2025‑60 – carried
• Approved 2024 tax‑supported operating surplus allocation and 2025 capital spending changes – carried
• Adopted Journey’s End Circle parking by‑law amendments – carried
• Approved conversion of Fitness Programmer contract to permanent full‑time position – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive presentations on the Multi-Year Accessibility Plan, parking on Main Street, and a pedestrian crossover. It will approve the minutes from the November 21 and November 28, 2024 meetings. The committee will then vote to formally to endorse the Multi-Year Accessibility Plan.

• Endorsement of the Multi-Year Accessibility Plan
• Approval of November 21, 2024 meeting minutes
• Approval of November 28, 2024 meeting minutes
• Presentation on Parking on Main Street
• Presentation on Pedestrian Crossover

The committee received and accepted presentations on the Multi-Year Accessibility Plan, parking on Main Street, new accessible van signage, and a pedestrian crossover. It approved the minutes from the November 21 and November 28, 2024 meetings. The committee formally endorsed the Multi-Year Accessibility Plan. The meeting was adjourned at 12:05 PM.

• Received Multi-Year Accessibility Plan presentation (carried)
• Received Parking on Main Street Update presentation (carried)
• Approved staff recommendation to install new accessible van signage (carried)
• Received Pedestrian Crossover presentation (carried)
• Approved November 21, 2024 meeting minutes (carried)
• Approved November 28, 2024 meeting minutes (carried)
• Endorsed the Multi-Year Accessibility Plan (carried)
• Adjourned meeting at 12:05 PM (carried)

Newmarket Public Library Board

The Library Board will review building revitalization projects for 2025 and a presentation on enhancing library spaces. The meeting also includes a closed session regarding labour relations and employee negotiations.

• Presentation: Enhancing Library Spaces
• Building Revitalization Projects for 2025
• 2024 Community Report
• Closed session for labour relations or employee negotiations
• Northern Six Libraries Intellectual Freedom Workshop

The Library Board adopted the regular, closed, and consent agenda items. It received a deputation from the CUPE 905 Unit Chair and a presentation on enhancing library spaces. The Board approved funding from the Strategic Implementation Fund for building updates and approved changes to the Non‑union Personnel Policy. The Board entered and exited a closed session to discuss labour‑related matters.

• Adopted regular, closed, and consent agenda items (Carried)
• Received deputation from CUPE 905 Unit Chair (Carried)
• Received presentation on Enhancing Library Spaces (Carried)
• Approved consent agenda items 6.1 and 6.2 (Carried)
• Received 2024 Community Report as amended (Carried)
• Approved allocation of Strategic Implementation Fund for Library building updates (Carried)
• Received and approved changes to Non‑union Personnel Policy (Carried)
• Moved into closed session at 6:45 pm and out at 7:20 pm (Carried)

Committee of the Whole - Electronic

The Committee of the Whole will receive a presentation on the Lytham Green zoning by-law amendment and related correspondence, but will not make a final decision at this meeting. It will also receive and adopt reports on water system performance, the 2024 fourth‑quarter financial summary, and a parking review that includes proposed by‑law amendments. Additional items include approval of a permanent full‑time fitness programmer position and a directive to modify the procurement by‑law in response to U.S. tariffs.

• Public hearing: Zoning By-law Amendment – Lytham Green (Marianneville Developments Limited)
• Journey's End Circle Parking Review – adoption of proposed parking by‑law amendments
• Fitness Centres Update – conversion of contract fitness programmer to permanent full‑time position
• U.S. Tariffs Implications – directive to amend Procurement By‑law 2014‑27
• Preliminary 2024 Fourth Quarter Financial Summary – approval of operating surplus allocation and capital spending changes

Dismantling Anti-Black Racism Advisory Committee

The Town of Newmarket will consider three items related to the Dismantling Anti-Black Racism Advisory Committee. Members will vote to approve the December 11, 2024 meeting minutes. They will receive a March 2025 update presentation by Marsaydees Ferrell and the committee's implementation plan updates.

• Approve DABRAC meeting minutes from December 11, 2024
• Receive March 2025 update presentation by Marsaydees Ferrell, Equity, Diversity, and Inclusion Specialist
• Receive DABRAC Q1 2025 presentation document
• Receive Dismantling Anti-Black Racism Implementation Plan (March 2025)
• Other business related to the implementation plan updates

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will meet to approve previous minutes and receive reports. The agenda includes updates on parking, finances, and a staff working group regarding a financial incentive program.

• Approval of February 5, 2025 meeting minutes
• Parking update
• Financial update
• Financial Incentive Program Staff Working Group update
• Sub-committee reports for Marketing, Working Group, and Events

Central York Fire Services - Joint Council Committee

The Joint Council Committee will receive and consider several reports, including the 2024 Annual Summary Report and updates on the Consolidated Fire Services Agreement. It will recommend the housekeeping amendments to the Consolidated Fire Agreement to the town councils of Aurora and Newmarket and authorize staff to implement them. The committee will also approve the transfer of the 2024 operating surplus to the General Reserve Fund and add the 2024 capital carryovers to the 2025 Capital Budget. Additional items include confirming the chair, appointing a vice‑chair, and receiving informational reports on partnerships and collaborations.

• Confirmation of Councillor Broome as Chair of the Joint Council Committee
• Appointment of a Vice‑Chair from the Town of Aurora
• Receipt of the 2024 Annual Summary Report for Central York Fire Services
• Recommendation of housekeeping amendments to the Consolidated Fire Services Agreement and authorization for staff to implement them
• Approval of the 2024 operating surplus transfer to the General Reserve Fund and capital carryovers to the 2025 Capital Budget

Council - Electronic

The Council will consider several resolutions, including the approval of stormwater charges for qualifying residential properties, amendments to the town's parking by-laws, and the establishment of a municipal services corporation called Newmarket Tourism Development Corporation with an associated Municipal Accommodation Tax. The meeting also includes the enactment of By-law 2025-56 to amend parking regulations and By-law 2025-57 to confirm the meeting's proceedings.

• Approve 2024 stormwater charges for residential properties with low runoff, to remain unchanged for 2025‑2026
• Approve Parking By-law Amendments (Amendment By-law 2025-08)
• Incorporate Newmarket Tourism Development Corporation and adopt related Municipal Accommodation Tax by‑law and operating agreement
• Enact By-law 2025-56 to amend By-law 2019-63 regulating parking, standing, and stopping
• Enact By-law 2025-57 to confirm the proceedings of the March 3, 2025 Council meeting

Council Workshop - Electronic

Council will hold an informal discussion regarding the South of Davis Area (SODA) Policy Directions Workshop. No decisions are to be made during this meeting. A presentation will be provided by town planners and consultants from WSP Canada and Helene Iardas Consulting.

• South of Davis Area (SODA) Policy Directions Workshop presentation

Committee of Adjustment

The Committee of Adjustment meeting on February 26, 2025 will review a notice of application for the property at 359 Salisbury Lane in Ward 4. Standard procedural items such as public notice, conflict‑of‑interest declarations, appeals, and approval of minutes are also on the agenda. The application documents are attached as PDFs.

• MV-2025-004 – Notice of Application for 359 Salisbury Lane (Ward 4)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management will meet to review monthly reports and reserve account statuses. The board is also scheduled to discuss strategic planning and receive a report from the Friends of the Museum.

• Strategic planning discussion with Colin Service
• Review of Museum Reserve and Elman Campbell Reserve Accounts
• Museum Monthly Report dated February 26, 2025
• Friends of the Museum Report with Billie Locke
• Approval of January 22, 2025 meeting minutes

Committee of the Whole - Electronic

The Committee of the Whole will consider adjusting stormwater charges for low-runoff properties and approving a new parking by-law. The agenda also includes a report on incorporating a Municipal Accommodation Tax services corporation.

• Stormwater charges for low-runoff properties adjusted to 2023 levels
• Parking By-law Amendments 2025-08 approved
• Newmarket Tourism Development Corporation incorporated
• Municipal Accommodation Tax operating agreement approved
• Main Street District BIA minutes received

Newmarket Public Library Board

The Newmarket Public Library Board will adopt the regular agenda, the closed‑session agenda, and the consent agenda items, including the January 15 minutes and the January strategic operations report. It will review policy updates on information services and sponsorship/advertising, and hear a presentation of the Library Outreach Strategy for 2025‑2026.

• Adoption of the regular agenda
• Adoption of the closed‑session agenda
• Adoption of consent items: January 15 board minutes and January strategic operations report
• Review of policy updates (Information Services and Sponsorship & Advertising)
• Presentation of the Newmarket Library Outreach Strategy 2025‑2026

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to consider a heritage permit application for 16874 Bayview Avenue. The body will also appoint a member to the Elman W. Campbell Museum Board and discuss the process for recommending future heritage designations.

• Heritage permit application for 16874 Bayview Avenue
• Appointment of one member to the Elman W. Campbell Museum Board
• Discussion on the process for recommending future heritage designations

Council - Electronic

Council will review a non-competitive contract for a pickleball facility bubble and a zoning amendment for 231 Old Main Street. The meeting also includes several deputations regarding heritage designations and a request for provincial and federal tax redistribution for infrastructure.

• Non-competitive contract with Farley Manufacturing Inc. for a pickleball bubble up to $2,000,000 plus taxes
• Zoning By-law Amendment for 231 Old Main Street (Pentacore Development) with a two-storey limit
• Proposed passage of 48 designation by-laws under the Ontario Heritage Act
• Heritage designation deputations for 458-460 Timothy Street, 471 Eagle Street, 233 Prospect Street, 465 Davis Drive, and 16874 Bayview Avenue
• Proposal to include a northwest quadrant woodlot parcel in the Canadian Protected and Conserved Areas Database

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will meet to approve minutes from January 8, 2025. The board will receive updates on parking, finances, and a staff working group regarding a financial incentive program.

• Approval of January 8, 2025 meeting minutes
• Financial Incentive Program Staff Working Group update
• Parking update
• Financial update
• Sub-committee reports for Marketing, Working Group, and Events

Committee of the Whole - Electronic

The Committee of the Whole will receive and approve a Zoning By-law Amendment for 231 Old Main Street, Pentacore Development. It will also approve a non‑competitive contract with Farley Manufacturing Inc. for a pickleball bubble facility up to $2,000,000. A resolution requesting the provincial and federal governments to redistribute Land Transfer Tax and GST to municipalities will be considered.

• Zoning By-law Amendment – 231 Old Main Street, Pentacore Development (approval)
• Non‑competitive contract with Farley Manufacturing Inc. for pickleball bubble supply, delivery and installation up to $2,000,000
• Resolution requesting redistribution of Provincial Land Transfer Tax and GST to municipalities
• Town Initiated Official Plan and Zoning By-law Amendment – 230 Davis Drive (public hearing, no decision)
• Approval of woodlot parcel for inclusion in the Canadian Protected and Conserved Areas Database

Committee of Adjustment

The Committee of Adjustment will review three pending applications: MV-2024-049 for 0 Jordanray Blvd, MV-2024-050 for 423 Penn Ave, and CON-2025-001 for 17725 Yonge St. The items include staff reports, notices of application, and certificates of approval. No other agenda items are listed beyond procedural notices.

• MV-2024-049 – application for 0 Jordanray Blvd (Ward 6)
• MV-2024-050 – application for 423 Penn Ave (Ward 4)
• CON-2025-001 – application for 17725 Yonge St (Ward 4)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will approve the meeting minutes from November 27, 2024. It will receive an update on the Museum Reserve and Elman Campbell Reserve accounts. The board will also receive the Year End 2024 Report and the Friends of the Museum Report. A follow‑up on strategic planning will be presented by the Director of Recreation and Culture.

• Approve November 27, 2024 meeting minutes
• Receive Museum Reserve and Elman Campbell Reserve account update
• Receive Year End 2024 Report
• Receive Friends of the Museum Report
• Strategic Planning follow‑up presentation

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will approve the minutes from its October 15, 2024 meeting. Members will hear a presentation on property standards for heritage properties from Elaine Adam. The committee will receive an update on the non‑designated heritage property list presented by planner Umar Mahmood.

• Approval of Heritage Newmarket Advisory Committee minutes from October 15, 2024
• Presentation on property standards for heritage properties (Elaine Adam)
• Update on non‑designated heritage property list (Umar Mahmood) – to be received
• Report from Elman W. Campbell Museum Board
• Report from Lower Main Street South Heritage Conservation District Advisory Group

Council - Electronic

Town Council will approve the designation of 48 properties for heritage protection and enact by-laws appointing two Deputy Fire Chiefs and Fire Prevention Officers for Central York Fire Services. The meeting also includes the approval of committee minutes and the proclamation of several heritage months.

• Designation of 48 properties for heritage protection
• Appointments of Deputy Fire Chiefs Daniel Waters and Lorianne Zwicker
• Enactment of by-law to amend fees and charges
• Proclamation of Sikh, Jewish, Islamic, Hindu, Christian Heritage Months
• Approval of Committee of the Whole meeting minutes

Newmarket Public Library Board

The Newmarket Public Library Board will adopt the regular and closed session minutes from December 18, 2024, and approve consent agenda items including a strategic operations report and a library bank transfer. The board will also adopt the Information Services Policy (PS‑20) and hear a presentation on Leading Edge Customer Service. A closed session will address personal matters under the Public Libraries Act, and future meeting dates will be confirmed.

• Adopt regular board minutes for Dec 18, 2024
• Adopt closed session minutes for Dec 18, 2024
• Approve Library Bank Transfer
• Adopt Information Services Policy (PS‑20)
• Closed session on personal matters under the Public Libraries Act

Committee of the Whole - Electronic

The Committee of the Whole will receive the Final Recommendation Report for the heritage designation of 48 properties and consider approving the designations. It will also receive a report updating the 2024 Outstanding Matters List and adopt that list. Additional items include the receipt of various board meeting minutes and a motion to proclaim heritage months. A notice of motion requests the provincial and federal governments redistribute portions of the Land Transfer Tax and GST to municipalities for infrastructure funding.

• Heritage designation of 48 properties – report received and designations to be approved
• Final Update for 2024 to the Outstanding Matters List – report received and list to be adopted
• Receipt of minutes from Main Street District BIA, Anti‑Black Racism Advisory Committee, Central York Fire Services Joint Council, Newmarket Library Board, and Elman W. Campbell Museum
• Heritage Month Motion – proclamations for Sikh, Jewish, Islamic, Hindu, and Christian heritage months
• Notice of motion requesting redistribution of Land Transfer Tax and GST to municipalities for sustainable infrastructure funding

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will consider approval of the December 4, 2024 meeting minutes. It will receive reports from the marketing, working‑group and events sub‑committees, as well as updates on parking, finances and staff matters, including the Financial Incentive Program staff working group.

• Approval of Main Street District BIA Board minutes from December 4, 2024
• Marketing sub‑committee report
• Parking update
• Financial update
• Staff update, including Financial Incentive Program staff working group