North Cowichan public meetings in 2021

Board of Variance

The North Cowichan Board of Variance will consider one application to vary a zoning bylaw, adopt prior minutes, and set its 2022 meeting schedule and membership appointments. The meeting is held electronically and open to the public.

• Application BOV00009 for 3670 Cowichan Lake Road to reduce rear yard setback from 8.0 m to 0 m for an accessory building
• Adoption of minutes from April 29, 2021
• Proposed 2022 meeting schedule: six meetings on last Thursday of month at 2:00 p.m., held electronically
• 2022-2025 Board membership appointments; terms expire March 15, 2022, with reappointment limit of 2 consecutive terms

The Board of Variance approved application BOV00009 to reduce the required rear yard setback from 8.0 metres to 0 metres for an accessory building at 3670 Cowichan Lake Road. The applicant was not in attendance, but staff presented the case. Approval is conditional on obtaining a valid Building Permit. The Board also set its 2022 meeting schedule and noted upcoming membership appointments.

• Approved variance BOV00009 reducing rear yard setback to 0 metres for 3670 Cowichan Lake Road (carried)
• Adopted 2022 meeting schedule (six dates, electronic meetings) (carried)
• Adopted agenda as circulated (carried)
• Adopted minutes of April 29, 2021 meeting (carried)

Council - Regular and Public Hearings

North Cowichan Council is meeting to decide on several items, including a development variance permit to increase the maximum building height for the new Cowichan District Hospital from 30 to 65 metres to accommodate a rooftop helipad. Council will also consider adopting a zoning amendment for a second dwelling at 6353 Genoa Bay Road, introducing a revenue anticipation borrowing bylaw, and a policy on non-compliant suites. The agenda includes a mix of routine approvals, public hearings, and reports on waste collection and fire inspections.

• DVP00074: Vary height limit to 65m for rooftop helipad at 6775 Bell McKinnon Road (new Cowichan District Hospital)
• Bylaw 3847: Zoning amendment for second dwelling at 6353 Genoa Bay Road
• Bylaw 3854: Revenue Anticipation Borrowing to allow short-term borrowing for operations
• Bylaw 3855: Financial Plan Amendment to include projects authorized by Council resolution
• Automated Collection Transition: Proposed $15 increase in waste collection fee (from $111 to $126) for 2022 budget

Council approved a $15 increase in the waste collection fee (from $111 to $126) for the 2022 budget to fund planning for an automated truck collection system in 2023, and directed staff to investigate contracting out. Several other items were approved, including zoning amendments, development variance permits, and a temporary mobile home permit. A motion to study economic impacts of the Bell McKinnon development was defeated.

• Approved $15 waste collection fee increase to $126 (opposed: Siebring, Toporowski)
• Directed staff to investigate contracting out automated waste collection (opposed: Douglas, Sawrie)
• Adopted Zoning Amendment Bylaw No. 3847 for second dwelling at 6353 Genoa Bay Road (opposed: Douglas, Justice, Marsh)
• Issued Development Variance Permit DVP00074 for 65m hospital height at 6775 Bell McKinnon Road (opposed: Manhas)
• Issued Temporary Mobile Home Permit TTP00085 for 6840 Mays Road, one-year term
• Defeated motion to study economic impacts of Bell McKinnon development (opposed: Manhas, Sawrie, Siebring, Toporowski)
• Appointed Councillor Manhas as liaison to Duncan Cowichan Chamber of Commerce
• Approved Indigenous Consultation & Engagement training at $4,500 plus GST

Committee of the Whole - Special

The Committee of the Whole will receive presentations on the 2022 Capital Expenditure Plan and the 2022-2026 Operating Budget, and will direct staff on which supplemental capital projects and budget changes to include. The meeting is open to the public electronically, with limited public input and question periods.

• 2022 Capital Expenditure Plan review and supplemental project direction
• 2022-2026 Operating Budget review and direction
• Proposed new position: Senior Manager of Engineering, Utilities
• Proposed new position: Legislative Coordinator

The Committee of the Whole directed staff to remove three projects from the 2022 Capital Budget for consideration in 2023, and to add four supplemental items funded through Gas Tax. They also approved several operating budget items, including new positions and supplemental funding, with some opposed votes. The Climate Change Specialist position was tabled for further details in 2022.

• Removed Sherman Road Dog Park, Mount Richards Trail Sanctioning and Wayfinding, and Mount Prevost Parking Lot from 2022 Capital Budget (carried)
• Added Chemainus Salt Shed replacement, Works Yard salt containment, South End Fire Hall roof, and Chemainus Community Policing accessibility improvements to 2022 Capital Plan via Gas Tax (carried)
• Included Senior Engineering, Utilities position in 2022-2026 Financial Plan (carried)
• Included Legislative Coordinator position in 2022-2026 Financial Plan (carried, opposed: Douglas, Justice, Marsh)
• Tabled Climate Change Specialist position for further details at a subsequent budget meeting (carried)
• Included ongoing supplemental items totaling $172,000 (e.g., Security Increase $30,000, Online Backup $25,000) in Financial Plan (carried)
• Funded one-time items from surplus (e.g., Biodiversity Protection $50,000) and Gas Tax (Integrating Natural Assets $100,000) (carried)
• Reduced Agriculture Reserve by $30,000 and Insurance/Legal Reserve by $50,000 (carried, opposed: Marsh)

Environmental Advisory Committee

The Environmental Advisory Committee is meeting electronically to consider the draft Official Community Plan and provide feedback to Planning staff. The agenda includes routine items like adopting the agenda and minutes, with the main business being a presentation on the draft OCP and a recommendation to incorporate feedback.

• Review of Draft Official Community Plan (November 2021)
• Presentation by Rob Conway, Director of Planning and Building
• Adoption of November 30, 2021 minutes

The Environmental Advisory Committee reviewed the draft Official Community Plan and passed three motions recommending Council broaden its climate action framework, amend the Climate Action principles wording, and reconsider development scope in the Bell McKinnon area. The recommendations were carried unanimously. No other substantive decisions were made.

• Recommended Council broaden OCP climate action framework to include ecological and climate lens (carried)
• Recommended Council amend Climate Action principles wording on page 16 (carried)
• Recommended Council reconsider Bell McKinnon development scope to align with OCP principles (carried)

Committee of the Whole

The Committee of the Whole is meeting electronically to consider amendments to the 2021 Climate Action and Energy Plan, review the potential of residential solar energy, and discuss procedures and bylaws for the 2022 General Local Election. The committee will also adopt minutes from previous meetings and may enter a closed session for land and negotiation matters.

• Direct staff to amend the Climate Action and Energy Plan per Environmental Advisory Committee recommendations
• Review solar energy implications for residential properties and monitor photovoltaic market
• Appoint Michelle Martineau as Chief Election Officer and Tricia Mayea as Deputy Chief Election Officer for 2022 election
• Direct staff to prepare amendments to Elections Bylaw No. 3544 and Sign Bylaw No. 3479
• Initiate cost-sharing discussions with Cowichan Valley Regional District and School District 79 for 2022 election

The Committee of the Whole directed staff to amend the draft Climate Action and Energy Plan (CAEP) based on Environmental Advisory Committee suggestions and to add language about reliance on senior government action. It also approved several election procedure changes for the 2022 General Local Election, including appointing election officials and amending Election Bylaw No. 3544. A motion to hire a compensation consultant for an independent review of Council's compensation was defeated.

• Directed staff to amend Climate Action and Energy Plan per Environmental Advisory Committee suggestions (opposed: Manhas, Siebring)
• Directed staff to add language on senior government responsibility to CAEP (opposed: Marsh)
• Replaced 'Mayor's Message' with 'Environmental Advisory Committee Chair's Message' in CAEP
• Directed staff to monitor solar photovoltaic market and report back when feasible
• Recommended appointing Michelle Martineau as Chief Election Officer and Tricia Mayea as Deputy Chief Election Officer (opposed: Justice, Marsh)
• Defeated motion to issue request for quotation for compensation consultant (opposed: Douglas, Toporowski, Justice, Siebring, Manhas, Sawrie)
• Directed staff to amend Election Bylaw No. 3544 for voter list timing, advance voting, and ballot storage
• Directed staff to amend Election Bylaw No. 3544 to include mail ballots (opposed: Siebring, Manhas)

Council - Regular

North Cowichan Council is meeting electronically to decide on extending the Draft Official Community Plan public consultation period by 14 days to December 22, 2021, and to authorize the purchase of a used standard-fuel vehicle for the Fire Department at a maximum cost of $70,000 plus tax. They will also consider the 2022 meeting schedule, including cancelling four regular meetings and holding meetings electronically. Delegations from the Ambulance Paramedics and the Chemainus Festival of Murals are scheduled, and the latter is requesting $2,000 for wind sculpture foundations.

• Extend Draft OCP public consultation to December 22, 2021
• Authorize purchase of used standard-fuel fire vehicle up to $70,000 plus tax
• Cancel Jan 5, Jul 6, Aug 3, Oct 19, 2022 regular Council meetings
• Chemainus Festival of Murals requests $2,000 for wind sculpture foundations
• Receive letter from City of Pitt Meadows on railway/industrial taxation

Council voted to extend the Draft Official Community Plan public consultation period by 14 days to December 22, 2021, after a proposed 37-day extension to January 14, 2022 was defeated. Council also approved a $70,000 purchase of a used fire department vehicle, adopted the 2022 meeting schedule with several cancellations and electronic meetings, and authorized the Chemainus Festival of Murals to install wind sculptures and a fence with $2,000 in funding. The Environmental Advisory Committee's recommendation on pollinators was endorsed, and the Draft OCP was referred to two committees for feedback by December 22, 2021.

• Extended Draft OCP public consultation by 14 days to December 22, 2021 (carried; opposed by Manhas, Siebring).
• Defeated amendment to extend consultation by 37 days to January 14, 2022 (opposed by Douglas, Justice, Marsh, Sawrie).
• Authorized purchase of a used fire department vehicle up to $70,000 plus tax, and directed staff to amend the 2021-2025 Financial Plan Bylaw accordingly.
• Approved 2022 Council meeting schedule: cancelled Jan 5, Jul 6, Aug 3, Oct 19 meetings; rescheduled two Committee of the Whole meetings; public hearings on third Wednesdays at 6 p.m.
• Directed that 2022 regular Council and Committee of the Whole meetings be held electronically.
• Authorized Chemainus Festival of Murals to install wind sculptures and a post-and-rope fence, and approved $2,000 for the sculpture foundation.
• Directed MODUS and staff to consider pollinators in Development Permit guidelines.
• Referred Draft OCP to Environmental and Forestry Advisory Committees for feedback by December 22, 2021.

Committee of the Whole - Special

The Committee of the Whole will hold a special electronic meeting to discuss proposed 2022 business plans from five departments: Fire and Bylaw Services, Forestry, Engineering, Planning and Building, and Environmental Services. These plans support upcoming budget deliberations. The meeting includes public input and question periods.

• Fire and Bylaw Services business plan presentation
• Forestry business plan presentation
• Engineering business plan presentation, including a proposed new Senior Manager of Engineering, Utilities position
• Planning and Building business plan presentation
• Environmental Services business plan presentation

The Committee of the Whole received presentations on the 2022 business plans for Fire and Bylaw Services, Forestry, Engineering, Planning and Building, and Environmental Services. No formal decisions were made on the plans; they were presented for information. Supplemental budget requests from Engineering, Planning, and Environmental Services were noted for the December 14, 2021 budget discussion.

• Adopted the meeting agenda as circulated.
• Extended the meeting to 10:00 p.m.
• Extended the meeting to 10:30 p.m.
• Received the Fire and Bylaw Services business plan for information.
• Received the Forestry business plan for information.
• Received the Engineering business plan for information.
• Received the Planning and Building business plan for information.
• Received the Environmental Services business plan for information.

Environmental Advisory Committee

The Environmental Advisory Committee is meeting electronically to review the final draft of the 2021 Climate Action and Energy Plan, with a presentation from Sustainability Solutions Group. The committee will consider recommending that Council approve the plan. The agenda also includes routine items: adopting the agenda and minutes from the November 16, 2021 meeting.

• Final review of the 2021 Climate Action and Energy Plan (Final Draft)
• Recommendation to Council to approve the 2021 Climate Action and Energy Plan dated November 2021
• Adoption of minutes from November 16, 2021 meeting

The Environmental Advisory Committee reviewed the final draft of the 2021 Climate Action and Energy Plan and voted to recommend that Council accept it, with consideration of the committee's comments and suggestions. The committee noted errors and confusing statements in the draft and staff will work with the consultant to amend them before presenting to the Committee of the Whole on December 7, 2021. No other substantive decisions were made.

• Recommended Council accept draft Climate Action and Energy Plan (carried)
• Directed staff to include committee comments in minutes and circulate to committee before forwarding to Council (carried)
• Appointed Sandy McPherson as Acting Chair for the meeting if needed (carried)
• Adopted the agenda as circulated (carried)
• Adopted minutes of November 16, 2021 meeting (carried)

Committee of the Whole - Special

The Committee of the Whole is meeting to discuss proposed 2022 business plans from all municipal departments, including the RCMP detachment, to support upcoming budget deliberations. Presentations will be given by department heads, and the public can provide input during the meeting.

• Presentation of 2022 business plans for CAO Office, Human Resources, Financial Services, RCMP, IT, Operations, and Parks and Recreation
• Net new staffing request for a Legislative Coordinator in the CAO Office
• Public input limited to 5 speakers, 3 minutes each
• Meeting held electronically via Webex, streamed live

Council received presentations on the 2022 business plans from several departments, including the CAO's office, Human Resources, Financial Services, RCMP, IT, Operations, and Parks and Recreation. No decisions were made on the plans or the supplemental budget requests; these were presented for information and will be discussed at the December 14, 2021 budget meeting. The meeting was extended to 10:00 p.m. and adjourned at 9:29 p.m.

• Adopted the agenda as circulated.
• Extended the meeting until 10:00 p.m.
• Received 2022 business plan presentations from the CAO's office, Human Resources, Financial Services, RCMP, IT, Operations, and Parks and Recreation.
• Noted supplemental budget requests for the December 14 budget discussion, including positions and various capital items.
• Recessed the meeting at 8:03 p.m. and reconvened at 8:14 p.m.
• Adjourned the meeting at 9:29 p.m.

Council - Regular and Public Hearings

North Cowichan Council will hold a regular meeting and public hearings, deciding on several bylaws, a development permit, a fire vehicle purchase, and a proposed grant. The agenda includes adoption of fire-related enforcement bylaws, a zoning amendment public hearing for 8921 Chemainus Road, and a request to grant up to $82,000 from the Climate Action and Energy Plan Reserve Fund to the Cowichan Green Community for the Food Hub Project at 2431 Beverly Street.

• Adoption of Fire Protection Amendment Bylaw No. 3853, 2021 (updates open burning, wood burning appliances, fire pits)
• Adoption of Municipal Ticket Information Systems Amendment Bylaw No. 3845, 2021 (fines up to $1,000 for fire bylaw violations)
• Adoption of Bylaw Offence Notice Enforcement Amendment Bylaw No. 3837, 2021 (fines up to $500 for fire bylaw violations)
• Development Permit with Variance for 1535 Robert Street (reduce parking requirement for mixed-use building)
• Proposed grant of up to $82,000 from CAEP Reserve Fund to Cowichan Green Community for Food Hub Project at 2431 Beverly Street

Council approved granting the Cowichan Green Community up to $82,000 from the Climate Action and Energy Plan Reserve Fund for development cost charges, permit fees, and consultant/engineering fees for the Food Hub Project at 2431 Beverly Street. A prior motion to refer the grant to staff for a report was defeated. Council also adopted three bylaws, supported the CVRD's tourism tax renewal, and deferred a fire vehicle purchase pending a staff report on hybrid options.

• Approved up to $82,000 grant to Cowichan Green Community for Food Hub project (carried, opposed by Manhas and Siebring)
• Defeated motion to refer the $82,000 grant to staff for a financial report (opposed by Douglas, Justice, Marsh)
• Adopted Fire Protection Amendment Bylaw No. 3853, 2021
• Adopted Municipal Ticket Information Systems Amendment Bylaw No. 3845, 2021
• Adopted Bylaw Offence Notice Enforcement Amendment Bylaw No. 3844, 2021
• Supported CVRD's application to renew the 2% Municipal and Regional District Tax on accommodation
• Deferred replacement fire department vehicle purchase pending staff report on hybrid vehicle availability
• Authorized donation of coat of arms artifacts to Chemainus Museum

Environmental Advisory Committee

This agenda for the North Cowichan Environmental Advisory Committee meeting on 2021-11-16 contains only boilerplate interface text and no substantive agenda items. There are no listed decisions, discussions, or attachments to report.

The Environmental Advisory Committee recommended that Council refer the Draft Official Community Plan to all Select Council Committees for feedback. They also recommended that MODUS and staff consider pollinators in Development Permit guidelines. The committee scheduled a special meeting for November 30, 2021, and set its 2022 meeting schedule.

• Recommended Council refer Draft OCP to all Select Council Committees (carried)
• Recommended MODUS and staff consider pollinators in Development Permit guidelines (carried)
• Scheduled special meeting for November 30, 2021 at 1:30 p.m. (carried)
• Set 2022 meeting schedule with six electronic meetings (carried)
• Adopted agenda as amended (carried)
• Adopted minutes of September 23, 2021 (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several policy items, including a potential vacancy tax recommendation, automated waste collection survey results, a parks maintenance policy, and whether to establish an economic development committee. They will also hear a presentation on land prices and affordability. The meeting includes public input and question periods, and will close to the public for labour and negotiation matters.

• Recommendation to ask the Minister of Finance to consider applying a vacancy tax (item 6.2)
• Review of automated waste collection survey results and direction on next steps (item 6.4)
• Workshop on a draft Parks Maintenance Policy (item 6.3)
• Discussion on whether to establish an Economic Development Committee (item 6.1)
• Delegation by Professor Patrick Condon on land prices and affordability (item 4.1)

The Committee of the Whole recommended that Council not establish an Economic Development Committee, instead referring draft OCP policies to the Regional Economic Development Officer and several local organizations for input. The Committee also directed the Mayor and CAO to ask the Minister of Finance to consider applying a vacancy tax, recommended adopting a Parks Maintenance Policy, and directed staff to prepare a report on automated waste collection options. The meeting included a closed session for labour relations and negotiations.

• Recommended not establishing an Economic Development Committee (carried, opposed by Douglas and Justice)
• Directed Mayor and CAO to ask Minister of Finance to consider vacancy tax (carried)
• Recommended adopting Parks Maintenance Policy (carried)
• Directed staff to prepare report on automated waste collection options and costs (carried, opposed by Manhas and Siebring)
• Endorsed updated 2022 Budget Meeting Schedule (carried)
• Directed staff to coordinate Indigenous Consultation & Engagement training only (carried)

Council - Regular

Council rescinded third reading of Fire Protection Amendment Bylaw No. 3853, rescinded a prior amendment to its section 63, and then gave it third reading as amended. Adoption of two related enforcement bylaws (Nos. 3845 and 3837) was deferred to the November 17 meeting. Council also adopted a zoning amendment for a rental apartment on Skinner Road and approved two temporary mobile home permits.

• Rescinded third reading of Fire Protection Amendment Bylaw No. 3853 (opposed: Marsh, Sawrie)
• Rescinded Oct 20 decision to amend section 63 of Bylaw No. 3853 (opposed: Marsh, Sawrie)
• Gave Fire Protection Amendment Bylaw No. 3853 third reading as amended (opposed: Marsh)
• Deferred adoption of Bylaws No. 3845 and 3837 to Nov 17 meeting
• Adopted Zoning Amendment Bylaw (Rental Apartment - Skinner Road) No. 3824
• Authorized Temporary Mobile Home Permit TTP00084 for 1185 Maple Bay Road
• Authorized Temporary Mobile Home Permit TTP00086 for 8000 Richards Trail
• Approved Asset Management Policy

Council - Regular and Public Hearings

This agenda is for the North Cowichan Council Regular and Public Hearings meeting on 2021-10-20. The provided text contains only procedural boilerplate and no substantive agenda items, decisions, or discussion topics.

Council adopted Zoning Amendment Bylaw No. 3846, allowing a market community space use at 2431 Beverly St., after a public hearing with written and verbal support. Council also approved a Fire Protection Amendment Bylaw restricting open burning based on ventilation index and property size, and forwarded an Agricultural Land Commission subdivision application for 7649/7657 Somenos Road with a recommendation to approve, including a condition to maintain agricultural use. Several other items were approved, including a grant application for wildfire risk mitigation and a leave of absence for Councillor Toporowski.

• Adopted Zoning Amendment Bylaw No. 3846 for market community space at 2431 Beverly St. (carried)
• Adopted Fire Protection Amendment Bylaw No. 3853, restricting open burning to 'good' ventilation index and outside UCB or on >2 acre properties (carried)
• Forwarded ALC application ID 61201 for 7649/7657 Somenos Road subdivision with recommendation to approve, including agricultural use condition (carried, opposed by Douglas, Justice)
• Authorized grant application to UBCM FireSmart program for up to $150,000 for Mount Tzouhalem fuel management (carried)
• Adopted Permissive Tax Exemption Amendment Bylaw No. 3841 (carried)
• Granted variance and first/second readings for zoning amendment at 8921 Chemainus Road (carried)
• Approved leave of absence for Councillor Toporowski from Oct 25 to Dec 3, 2021 (carried)
• Adopted OCP Advisory Group recommendations to incorporate into OCP draft (carried)

Committee of the Whole - Special

This meeting agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of any actionable content.

The Committee of the Whole directed staff to complete the draft Official Community Plan (OCP) based on the policy framework presented, with amendments from feedback, and send it for referral and public engagement. Several policy amendments were considered, including one to remove a carbon sequestration clause and another to remove an economic development policy, both carried. A motion to explore health and well-being integration was defeated.

• Directed staff to complete draft OCP and send for referral and public engagement (carried, opposed: Manhas, Siebring)
• Removed 'and for carbon sequestration/capture' from policy 6.3.2(a) (carried)
• Removed policy 8.3.2.c and continue working with CVRD on economic development (carried, opposed: Justice, Marsh, Sawrie)
• Defeated motion to explore health and well-being integration with senior governments and Island Health (opposed: Justice, Marsh, Toporowski, Sawrie)
• Adopted agenda as circulated (carried)
• Extended meeting to 10:00 p.m. (carried)

Official Community Plan Advisory Group

This agenda for the North Cowichan Official Community Plan Advisory Group meeting on 2021-10-13 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The Official Community Plan Advisory Group reviewed multiple draft OCP chapters and provided comments, which were recorded for future reference. The group formally recommended that Council consider adding a new section on engaging with the agricultural community regarding agricultural decisions and policy. No other substantive decisions were made.

• Recommended adding OCP section 7.2.2 h on agricultural community engagement (carried)
• Extended meeting to 9:00 p.m. (carried)
• Adopted agenda as circulated (carried)

Committee of the Whole

This agenda for the North Cowichan Committee of the Whole meeting on October 12, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

The Committee of the Whole directed staff to prepare final budget reports using Option 1b for property tax distribution, with increases to Managed Forest Class 7 and Major Industry Class 4 ratios. It also directed staff to draft an amendment to the Notice of Motion Policy allowing council members to use their 10 minutes flexibly if their motion is seconded. No public input or questions were received.

• Directed staff to present final budget reports with taxation impacts based on Option 1b (Change Class 2 w/Status Quo) (carried)
• Amended motion to increase Managed Forest Class 7 Ratio to 5.00 (carried)
• Amended motion to increase Major Industry Class 4 Ratio to 9.33 (carried, opposed: Manhas, Sawrie, Siebring)
• Directed staff to prepare an amendment to the Notice of Motion Policy allowing flexible use of 10 minutes if motion is seconded (carried, opposed: Siebring)

Council - Special

This agenda for the North Cowichan Council special meeting on October 7, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

North Cowichan Council adopted several bylaws including Council Procedure, Fire Protection, Delegation of Authority, and Fees and Charges amendments, and gave first three readings to a Permissive Tax Exemption amendment. They approved development variance and temporary mobile home permits, directed staff to issue an RFP for a Biodiversity Protection Policy, and directed staff to include conservation design in an OCP workshop. A motion to restrict delegations during active land use files was defeated, and a motion to downzone 9090 Trans-Canada Highway was also defeated.

• Adopted Council Procedure Amendment Bylaw 3850 (carried)
• Adopted Fire Protection Bylaw 3841 (carried)
• Adopted Delegation of Authority Amendment Bylaw 3842 (carried)
• Adopted Fees and Charges Amendment Bylaws 3843 and 3849 (carried)
• Gave first three readings to Permissive Tax Exemption Amendment Bylaw 3851 (carried)
• Authorized development variance permit DVP00068 for School District 79 at 2003 University Way (carried)
• Authorized temporary mobile home permits for 3974 Sahtlam Rd and 6726 Martin Rd (carried)
• Defeated motion to downzone 9090 Trans-Canada Highway (opposed: Manhas, Sawrie, Siebring, Toporowski)

Official Community Plan Advisory Group

This agenda for the North Cowichan Official Community Plan Advisory Group meeting on 2021-10-06 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Official Community Plan Advisory Group recommended that Council remove all references to character guidelines from Chapter 3 of the draft OCP, and also recommended re-designating industrial land in estuaries to better protect those resources. The group adopted the August 11, 2021 minutes and extended the meeting to 9:00 p.m. Staff confirmed that staff time is not tracked in OCP costs and that an implementation section will include bylaw updates.

• Adopted the August 11, 2021 minutes.
• Recommended Council re-designate industrial designations in estuaries to better protect resources (opposed: Messier, Openshaw).
• Extended the meeting to 9:00 p.m.
• Recommended Council remove all character guideline references from Chapter 3.

Council - Special

This agenda for the September 29, 2021 special Council meeting of North Cowichan, BC contains only procedural boilerplate and no substantive items for decision or discussion. The document lists no specific agenda items, reports, or actions.

Council gave first, second and third readings to Council Procedure Amendment Bylaw No. 3850, 2021, which would allow regular and special council and committee meetings to be held electronically under the Community Charter. Council also gave notice of intent to amend the existing procedure bylaw and voted to cancel the October 6, 2021 regular meeting. No other substantive decisions were made.

• Gave first, second and third readings to Council Procedure Amendment Bylaw No. 3850, 2021 (carried)
• Gave notice of intent to amend Council Procedure Bylaw No. 3602, 2015 to allow electronic meetings (carried)
• Cancelled the October 6, 2021 regular Council meeting (carried)

Environmental Advisory Committee

This agenda for the North Cowichan Environmental Advisory Committee meeting on September 23, 2021, contains only procedural boilerplate and no substantive items for decision or discussion.

The Environmental Advisory Committee voted to refer a motion recommending a ban on single-use straws, Styrofoam containers, and plastic bags to staff for investigation into how other municipalities have implemented such bans. The committee also heard a presentation on riparian protection and received updates on the workplan, including referral of woodstove and backyard burning items to the CVRD Airshed Roundtable. No other substantive decisions were made.

• Referred single-use plastics ban motion to staff for investigation (carried)
• Adopted agenda as circulated (carried)
• Adopted minutes of August 17, 2021 meeting (carried)

Council - Special

This is a special meeting of the North Cowichan Council. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The Special Council meeting on September 21, 2021, was called to order and the agenda was adopted. The council then moved into a closed session under section 90(1)(i) of the Community Charter to receive solicitor-client privileged advice. No substantive decisions were made in open session, and the meeting adjourned shortly after.

• Adopted the agenda as circulated.
• Closed the meeting to the public for solicitor-client privileged advice.

Council - Regular and Public Hearings

This agenda contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

Council awarded a $1,143,000 contract to Dryco Systems Inc. for interior steel stud and gypsum board work on the North Cowichan Civic Building, and a $696,672 contract to Guillevin International for self-contained breathing apparatus, approving short-term borrowing of up to $516,700 for the latter. Council also gave first, second, and third readings to several bylaws, including a fire protection bylaw and a fees bylaw for name change applications for reclaiming Indigenous names. A public hearing for a zoning amendment at 6353 Genoa Bay Road was held, and Council gave it third reading despite three opposed votes.

• Awarded C-018 Interior Steel Stud/Gypsum Board contract to Dryco Systems Inc. for $1,143,000 plus GST.
• Awarded self-contained breathing apparatus contract to Guillevin International for $696,672 plus GST, with short-term borrowing of up to $516,700 approved.
• Gave first, second, and third readings to Fire Protection Bylaw No. 3841, 2021, after withdrawing a previous motion.
• Gave first, second, and third readings to four consequential amendment bylaws (Nos. 3842-3845).
• Gave first, second, and third readings to Fees and Charges Amendment Bylaw No. 3849 for name change applications.
• Approved amendments to the Municipal Forest Reserve Public Engagement Plan and an additional $24,360 budget to restart it.
• Gave third reading to Zoning Amendment Bylaw No. 3847 for 6353 Genoa Bay Road, with three councillors opposed.
• Directed staff to draft a policy on gender-neutral language and pronouns for all written communications.

Council - Special

This is a special meeting agenda for the North Cowichan Council. The agenda text is only procedural boilerplate with no listed agenda items, reports, or decisions. No substantive business is described.

The City of Duncan and Municipality of North Cowichan held a joint special council meeting electronically on September 20, 2021. Both councils approved the agenda and adopted the minutes of the January 21, 2021 joint meeting. They heard presentations on North Cowichan's Master Transportation Plan and Duncan's Transportation and Mobility Strategy, extending each delegation's time by 10 minutes. No other new business was discussed, and no public questions were received.

• Approved the joint meeting agenda as circulated (both councils).
• Adopted the minutes of the January 21, 2021 joint council meeting (both councils).
• Extended the delegation time for the North Cowichan Master Transportation Plan presentation by 10 minutes.
• Extended the delegation time for the City of Duncan Transportation and Mobility Strategy presentation by 10 minutes.
• Adjourned the joint meeting at 7:53 p.m. (both councils).

Committee of the Whole

This agenda contains only procedural boilerplate and no listed agenda items. The meeting appears to be scheduled, but no decisions or discussions are specified.

The Committee of the Whole directed staff to use Option 2 from the Planning Manager's report as the basis for the Bell McKinnon Official Community Plan direction, with a modification to keep Area 3 (north of Herd Road) as a Future Development Area. The direction is subject to a legal review of the hospital property covenant. The motion was carried with three councillors opposed.

• Removed agenda item 5.2 (Michael Von Hausen presentation) (carried)
• Waived five-speaker limit for public input, allowing all speakers up to 3 minutes (carried)
• Closed meeting to public for employee relations under Community Charter s.90(1)(c) (carried)
• Directed staff to use modified Option 2 for Bell McKinnon OCP, keeping Area 3 as Future Development Area, subject to legal review (carried, opposed: Douglas, Justice, Marsh)

Council - Regular

This is the agenda for the North Cowichan Council regular meeting of September 1, 2021. The agenda text contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. Residents should expect a routine administrative meeting unless supplementary materials are provided separately.

Council approved North Cowichan's participation in a single regional Emergency Management Organization established by the Cowichan Valley Regional District, with implementation of recommendations in a phased approach. They also gave first and second reading to a zoning amendment for a second dwelling at 6353 Genoa Bay Road, and adopted the 2020 Community Wildfire Protection Plan. A request for $900 from the Grant in Aid budget for M'akola Housing Society was defeated, but a $2,000 allocation from the First Nation Initiatives budget was approved.

• Approved participation in a single regional Emergency Management Organization with phased implementation
• Gave first and second reading to Zoning Amendment Bylaw No. 3847 for a second dwelling at 6353 Genoa Bay Road
• Referred Fire Protection Bylaw No. 3841 back to staff for amendments based on Council discussions
• Deferred Consequential Amendment Bylaws to the same meeting as the Fire Protection Bylaw returns
• Adopted the 2020 Community Wildfire Protection Plan
• Defeated a motion to provide $900 from Grant in Aid to M'akola Housing Society
• Approved $2,000 from First Nation Initiatives budget for M'akola Housing Society
• Directed staff to develop options for a zero emissions vehicle bylaw as part of the Master Transportation Plan

Council - Regular

This agenda contains only procedural boilerplate and no specific items for decision or discussion. The document is essentially empty of actionable content.

Council adopted several bylaws, including the South End Water Local Area Service Enlargement, Forest Use amendments, Fireworks Regulation, and Fees and Charges amendments. A zoning amendment for a second dwelling at 6353 Genoa Bay Road was defeated. Council also approved a temporary mobile home permit, directed staff on illegal suite enforcement, and allocated funds for the Clean BC program.

• Adopted South End Water Local Area Service Enlargement Bylaw No. 3840 (carried)
• Adopted Forest Use, Municipal Ticket Information System, and Bylaw Offence Notice Enforcement amendments (carried)
• Adopted Fireworks Regulation Bylaw No. 3810 (carried)
• Adopted Fees and Charges Amendment Bylaw No. 3839 (carried)
• Defeated Zoning Amendment Bylaw No. 3847 for second dwelling at 6353 Genoa Bay Road (opposed: Douglas, Justice, Marsh)
• Authorized Temporary Mobile Home Permit for 5840 Menzies Road (carried)
• Directed staff to draft illegal suites enforcement policy (carried)
• Allocated $25,600 for Clean BC Better Homes program (carried)

Environmental Advisory Committee

The agenda for the North Cowichan Environmental Advisory Committee meeting on 2021-08-17 contains only boilerplate interface text from the eSCRIBE software and no actual agenda items, decisions, or discussion topics. The document provides no substantive content for residents.

The Environmental Advisory Committee received and endorsed OCP feedback letters from the Cowichan Watershed Board and Somenos Marsh Wildlife Society, authorizing the Chair to send thank-you letters. The committee also recommended that Council accept the scope of work for a biodiversity protection policy as amended at this meeting. All motions were carried unanimously.

• Received OCP feedback letter from Cowichan Watershed Board and endorsed its policy direction (carried)
• Authorized Chair to send thank-you letter to Cowichan Watershed Board (carried)
• Received OCP feedback letter from Somenos Marsh Wildlife Society and endorsed its policy direction (carried)
• Authorized Chair to send thank-you letter to Somenos Marsh Wildlife Society (carried)
• Recommended Council accept scope of work for biodiversity protection policy as amended (carried)

Official Community Plan Advisory Group

This agenda for the North Cowichan Official Community Plan Advisory Group meeting on 2021-08-11 contains no substantive items. It is only procedural boilerplate with no listed decisions, discussions, or attachments.

The Official Community Plan Advisory Group met and received a presentation on the OCP's climate and ecology context, discussed floodplain mapping and housing reports, and clarified stakeholder engagement for watershed improvements. No formal decisions were made beyond adopting the agenda and previous minutes.

• Adopted the agenda as circulated
• Adopted the July 7, 2021 minutes

Committee of the Whole

This agenda for the North Cowichan Committee of the Whole meeting on August 10, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content provided.

Council - Regular and Public Hearings

This agenda is largely procedural boilerplate, containing only the meeting header and embedded content placeholders. No specific agenda items, decisions, or discussions are listed in the provided text.

Council awarded the Cowichan Aquatic Centre roofing contract to Alpha Roofing and Cladding Inc. for $1,574,466 plus GST, funded from surplus, reserve, and City of Duncan contributions. It also adopted zoning bylaws for 9376 Cottonwood Road and 2772 Herd Road, gave readings to several other bylaws, and approved a development variance permit. The 2022-2026 budget direction was set to continue with a Recovery Budget, and a motion to invite Resource Works to present on forestry was carried.

• Awarded Cowichan Aquatic Centre roofing contract to Alpha Roofing and Cladding Inc. for $1,574,466 plus GST (carried)
• Adopted Zoning Amendment Bylaw (9376 Cottonwood Road) No. 3815 (carried)
• Adopted Zoning Amendment Bylaw (2772 Herd Road) No. 3819 (carried)
• Gave first and second readings to Zoning Amendment Bylaw (text amendment – Area 3 of CD18) No. 3825 (carried, opposed: Douglas, Justice, Marsh)
• Gave first, second, and third readings to South End Water Local Area Service Enlargement (7900 Mays Road) Bylaw No. 3840 (carried)
• Gave first, second, and third readings to Forest Use, Bylaw Offence Notice Enforcement, and Municipal Ticket Information System amendment bylaws (carried)
• Gave first, second, and third readings to Fireworks Regulation Bylaw No. 3810, as amended (carried, opposed: Marsh)
• Approved Development Variance Permit DVP00066 for 6015 Mary Street, reducing side yard setback from 2.0m to 1.0m (carried)

Environmental Advisory Committee

The provided document contains only administrative software interface text and no meeting content. There are no specific topics, discussions, or decisions listed for this Environmental Advisory Committee meeting.

The Environmental Advisory Committee agreed to use the consolidated input from its members on the Biodiversity Protection Policy to form the raw elements of a draft scope of work, which will be brought back for consideration and endorsement at an August meeting. The committee also decided to submit suggestions for forestry educational opportunities to staff by July 30, 2021, for forwarding to Council. A meeting was scheduled for August 17, 2021, at 1:30 p.m.

• Approved the agenda as circulated.
• Adopted the minutes of the June 22, 2021 meeting.
• Carried motion to use EAC input on Biodiversity Protection Policy as raw elements for a draft scope of work, to be reviewed in August.
• Carried motion to submit forestry educational opportunity suggestions to staff by July 30, 2021, for Council consideration.
• Scheduled next meeting for August 17, 2021, at 1:30 p.m.
• Extended the meeting to 4:45 p.m.

Committee of the Whole

This agenda for the North Cowichan Committee of the Whole meeting on July 13, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

The Committee of the Whole recommended that Council accept the MODUS June 28, 2021 'What We Heard' report as a basis for drafting a growth management strategy and land use plan for the new Official Community Plan (OCP). An amendment to omit a proposed 'Health and Wellness Precinct in Bell McKinnon' from the plan was defeated. The committee also recommended accepting the Draft Community Profiles with amendments, and adopted the June 8 and June 21 meeting minutes.

• Defeated motion to postpone item 4.1 (District Development Corporation's Development Project) to a future meeting
• Adopted the agenda as circulated
• Adopted minutes from June 8 and June 21, 2021 meetings
• Defeated amendment to omit 'Health and Wellness Precinct in Bell McKinnon' from OCP growth recommendations
• Carried motion to accept MODUS 'What We Heard' report as basis for OCP growth management strategy
• Carried motion to accept Draft Community Profiles with amendments for OCP drafting
• Extended meeting to 11:00 p.m.

Official Community Plan Advisory Group

This agenda for the North Cowichan Official Community Plan Advisory Group meeting on 2021-07-07 contains no substantive items—only embedded content placeholders and system text from the eSCRIBE software. No decisions, discussions, or proposals are listed.

The Official Community Plan Advisory Group supported in principle the hybrid growth model 'Scenario 2 Plus' proposed by MODUS, with three members opposed. The group also recommended Council consider walking and biking distances when deciding on Neighbourhood Nodes, and approved amended sustainability wording. Further growth scenario discussion and a survey review were added to the next meeting agenda.

• Appointed Sandy McPherson as Chair
• Approved agenda as amended, adding housing report discussion
• Adopted April 28, 2021 minutes
• Recommended Council consider walk/bike distances for Neighbourhood Nodes
• Supported in principle growth Scenario 2 Plus (opposed: Kaiser, Kenny, Messier)
• Agreed to further growth scenario discussion at next meeting
• Added survey discussion to next meeting agenda
• Supported in principle amended sustainability wording

Environmental Advisory Committee

This agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The meeting appears to be scheduled but the agenda provides no substantive content for public review.

The Environmental Advisory Committee approved an amended 2021 workplan, recommending Council endorse it and direct staff to schedule subjects with first priority for Section A items. The committee also scheduled a July 20, 2021 meeting to receive a Biodiversity Protection Policy presentation, deferred forestry review input to that meeting, and received a letter from the Cowichan Land Trust for information.

• Approved the agenda as amended, adding two late items under New Business.
• Adopted the May 18, 2021 minutes as amended, correcting the Members Absent list.
• Scheduled a July 20, 2021 meeting at 1:30 p.m. to receive the Biodiversity Protection Policy presentation.
• Recommended Council endorse the amended EAC 2021 Workplan and prioritize Section A subjects.
• Deferred forestry review input to the July 20, 2021 meeting and extended that meeting to 5:30 p.m.
• Received the Cowichan Land Trust OCP feedback letter for information and authorized the Chair to send an acknowledgment letter.

Committee of the Whole - Special

This is a special Committee of the Whole meeting agenda for North Cowichan, BC, dated June 21, 2021. The agenda text is entirely procedural boilerplate with no listed agenda items, reports, or decisions. No substantive business is scheduled for discussion.

The Committee of the Whole directed staff to negotiate a contract with a biodiversity policy consultant, incorporating committee and staff comments and seeking input from the Environmental Advisory Committee before bringing an updated scope of work back. It also deferred a motion on the Draft Community Profiles to the July 13, 2021 meeting, with amendments including adding project limitations and correcting a photo label. Additionally, staff were directed to invite UBC professor Patrick Condon to discuss growth and affordability.

• Directed staff to negotiate a contract with a biodiversity policy consultant and to seek input from the Environmental Advisory Committee before returning with an updated scope of work.
• Deferred the motion to accept the Draft Community Profiles to the July 13, 2021 Committee of the Whole meeting, with amendments (opposed by Councillor Marsh).
• Directed staff to invite UBC planning professor Patrick Condon to a Council or Committee meeting this summer to discuss growth, development, and affordability.
• Extended the meeting to 11:00 p.m. and then to 12:00 a.m. to complete the agenda.

Council - Special

Council approved a lease agreement with the Cowichan Green Community Society for 2431 Beverly Street, with a term of 20 years plus three 5-year renewal options, at an annual rent of $10.00 (below market value). The Mayor and Corporate Officer were authorized to sign the lease, and the Director of Planning and Building was authorized to register a floodplain exemption covenant on the title. No other substantive decisions were made; the meeting was brief and included no public input or new business.

• Approved lease agreement with Cowichan Green Community Society for 2431 Beverly Street, term of 20 years plus three 5-year renewal options, annual rent of $10.00.
• Authorized Mayor and Corporate Officer to sign the lease agreement for 2431 Beverly Street.
• Authorized Director of Planning and Building to execute forms to register the section 219 Floodplain Exemption Covenant on title to 2431 Beverly Street.

Council - Regular

Council approved several measures, including traffic calming on Indian Road, a development permit for 3135 Manor Drive, and directed staff to draft an affordable housing policy. They also approved a $3,000 donation to the Somenos Marsh Wildlife Society and directed staff to draft a telecommunications antennae policy. The meeting was extended to 9:00 p.m. to complete the agenda.

• Approved development permit and variances for 3135 Manor Drive and 3003 Keystone Drive, including increased lot coverage and reduced building separations.
• Directed staff to include affordable housing items in the draft OCP and prepare a draft Housing Policy.
• Directed staff to draft a Telecommunications Antennae Policy with a 300m consultation radius, public meetings, Council determination, and a $1,000 application fee.
• Approved installation of three speed tables on Indian Road, relocation and addition of 30 km/h signs, and a new stop sign on Indian Crescent.
• Approved up to $3,000 donation to Somenos Marsh Wildlife Society for viewing tower repair.
• Directed staff to incorporate Environmental Advisory Committee's Climate Action and Energy Plan recommendations into the OCP and finalize the CAEP update.
• Directed staff to work with Sustainability Solutions Group to incorporate public opinion survey into the Climate Action and Energy Plan update.
• Authorized the Mayor to write to Cowichan Neighbourhood House Association regarding funding status and to provincial ministers about a zero-carbon school.

Public Engagement Committee

This agenda for the North Cowichan Public Engagement Committee meeting on June 15, 2021, contains only procedural boilerplate and no substantive agenda items. The document provides no details on decisions, discussions, or public hearings.

The Public Engagement Committee voted to pause work on the Community and Stakeholder Engagement Policy until the Official Community Plan (OCP) and Forestry engagement processes are complete. The decision followed a recommendation from Delaney and Associates and a staff presentation of the draft policy. The committee also approved the agenda and adopted minutes from previous meetings.

• Approved the agenda as circulated.
• Adopted the minutes of September 3, 2020 and January 28, 2021.
• Paused the Community and Stakeholder Engagement Policy until OCP and Forestry engagements are finished.

First Nations Relations Committee

The provided document contains only procedural software information and no meeting content. There are no specific topics, discussions, or decisions listed for this committee meeting.

The First Nations Relations Committee recommended that Council endorse the Principles of the Truth and Reconciliation 'Calls to Action' and direct staff to report back with local implementation plans. The committee also forwarded survey results from a government-to-government session to Council for information and further discussion. Other items, such as National Aboriginal Day and a road name addition, were deferred to future meetings.

• Approved forwarding government-to-government survey results to Council for information and further discussion on hosting another G2G session.
• Approved recommending Council direct staff to send survey results to all gathering participants.
• Deferred National Aboriginal Day discussion to next meeting for 2022 event planning.
• Chair to request CVRD provide an update on Hecate Park renaming at next CVRD Board meeting.
• Received Principles of Reconciliation for discussion and information.
• Approved recommending Council endorse the Truth and Reconciliation 'Calls to Action' and direct staff to report back with local implementation plans.
• Deferred request for Hul'q'umi'num addition to University Way road name to next meeting.
• Approved referring committee membership structure to Council for discussion.

Committee of the Whole

This agenda for the North Cowichan Committee of the Whole meeting on June 8, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

The Committee of the Whole directed staff to amend the Forest Use Bylaw to increase the maximum penalty for contraventions to $50,000, and to raise related fines under the Bylaw Offence Notice Enforcement and Municipal Ticket Information System bylaws. A motion to repeal the 2017 fireworks permit restriction was defeated, and staff were directed to draft a new Fireworks Bylaw based on report suggestions. The meeting then moved into closed session.

• Directed staff to amend Forest Use Bylaw to set maximum penalty at $50,000 (carried)
• Directed staff to increase sign defacing fines to $500 under Bylaw Offence Notice and $1,000 under Municipal Ticket Information System (carried, opposed by Justice and Siebring)
• Motion to repeal 2017 fireworks permit restriction defeated (opposed by Douglas, Manhas, Marsh, Sawrie, Siebring, Toporowski)
• Directed staff to draft a new Fireworks Bylaw based on report items 2-17 (carried)

Council - Regular

This is the agenda for the North Cowichan Council regular meeting of June 2, 2021. The provided text contains only procedural boilerplate and embedded content placeholders, with no specific agenda items, reports, or decisions listed. The meeting appears to be scheduled, but no substantive business is detailed in the available text.

Council awarded three construction contracts for the North Cowichan Civic Building totaling about $3.86 million, covering building envelope, glazing, and civil work. They also adopted two bylaws, approved a temporary building clerk position, and directed staff to post forestry education videos. A motion to downzone 9090 Trans-Canada Highway was defeated.

• Awarded C-011 Building Envelope contract to Flynn Canada Ltd. for $2,477,000 plus GST
• Awarded C-013 Glazed Aluminum Curtain Wall contract to Visionary Glass Inc. for $823,750 plus GST
• Awarded C-014 Civil Work contract to Milestone Equipment Contracting Inc. for $555,668 plus GST
• Adopted Delegation of Authority Bylaw No. 3814, 2021 (opposed: Justice, Marsh)
• Adopted Nuisance Abatement and Cost Recovery Amendment Bylaw No. 3832, 2021
• Approved temporary Building Clerk position for two years, funded by building permit revenue
• Defeated motion to downzone 9090 Trans-Canada Highway from R5 to A2 (opposed: Manhas, Sawrie, Siebring, Toporowski)
• Authorized Mayor to write to Premier Horgan supporting hospital security staff authority

Council - Regular and Public Hearings

This agenda is largely procedural boilerplate, with no substantive items listed. The meeting is a regular council session combined with public hearings, but the provided text contains no details on specific agenda items, decisions, or discussions.

Council adopted several bylaws, including the Delegation of Authority Bylaw No. 3814 after a closed session, and denied an ALR exclusion application for 2993 River Road. They also approved a development permit with a variance for 7933 Stoney Hill Road, a flood construction exemption for 2431 Beverly Street, a road dedication at Berridge Street, a ban on anticoagulant rodenticides on municipal properties, and a public engagement plan for automated curbside collection. A motion to amend the Delegation of Authority Bylaw was withdrawn after closed session.

• Adopted Delegation of Authority Bylaw No. 3814 (first, second, third readings)
• Denied ALR exclusion application for 2993 River Road (opposed: Manhas, Siebring)
• Approved development permit with variance for 7933 Stoney Hill Road
• Granted flood construction exemption for 2431 Beverly Street
• Authorized road dedication at Berridge Street
• Banned anticoagulant rodenticides on municipal properties
• Approved public engagement plan for automated curbside collection (opposed: Siebring)
• Directed staff to draft fireworks bylaw update (opposed: Justice, Sawrie)

Environmental Advisory Committee

The Environmental Advisory Committee made three recommendations to Council: authorize Diamond Head Consulting to compare its February 16, 2021 Environmental Policy and Regulation Review recommendations with the EAC's May 4, 2021 Climate Action Energy Plan recommendations; direct staff to consider an eco-industrial lands policy consistent with the anticipated Climate Action Energy Plan update; and endorse a grant application to the Community Energy Association's 'Game Changer' fund. All motions carried. The committee also heard presentations on the environmental policy review and a green circular economy eco-industrial park concept.

• Recommended Council authorize Diamond Head Consulting to compare its environmental policy review recommendations with EAC's Climate Action Energy Plan recommendations (carried)
• Recommended Council direct staff to consider an eco-industrial lands policy consistent with anticipated Climate Action Energy Plan update (carried)
• Recommended Council endorse grant application to Community Energy Association's 'Game Changer' fund (carried)
• Approved agenda as amended (carried)
• Adopted minutes of May 4, 2021 meeting (carried)

Official Community Plan Community Ambassador Teams

This agenda is for a meeting of the Official Community Plan Community Ambassador Teams in North Cowichan, BC, held on May 13, 2021. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The OCP Community Ambassador Teams met electronically and approved the agenda and prior minutes. Staff provided a project update and a presentation on Community Character Profiles, followed by breakout sessions for each community (Rural, Quamichan, Chemainus, Berkey's Corner) to review the profiles. Each team reported back on their discussions. No formal decisions were made beyond procedural approvals; the project will go to Council in early June for direction.

• Approved agenda as circulated (carried)
• Adopted minutes from June 11, 2020, October 20, 2020, and October 22, 2020 (carried)
• Appointed Gregg Perry as Chair

Official Community Plan Community Ambassador Teams

The OCP Community Ambassador Teams met electronically and approved the agenda and prior minutes. Staff presented an update on the OCP project, including the growth management phase and public engagement launch, and led a presentation on Community Character Profiles. The teams then split into breakout sessions by community (Crofton, Rural, South End Centre) to review the profiles and reported back their discussions. No formal decisions were made beyond procedural approvals; the project will go to Council in early June for direction.

• Carreen Unguran appointed as Chair (unanimous)
• Approved agenda as circulated (carried)
• Adopted minutes from June 11, 2020, October 20, 2020, and October 22, 2020 (carried)

Committee of the Whole

The Committee of the Whole recommended that Council approve a communications and engagement plan for automated curbside solid waste collection, direct staff to implement it, and report back on results. A motion to conduct public consultation on fireworks regulation was defeated, but a motion to draft an updated fireworks bylaw was carried. No other substantive decisions were made.

• Approved recommendation to approve Communications and Engagement Plan for automated curbside collection (opposed: Siebring)
• Approved recommendation to direct staff to implement engagement tools for automated curbside collection (opposed: Siebring)
• Approved recommendation to direct staff to report back on engagement results (opposed: Siebring)
• Defeated motion to conduct online public consultation on fireworks regulation (opposed: Douglas, Justice, Marsh, Siebring)
• Carried motion to direct staff to draft an updated fireworks bylaw (opposed: Justice, Sawrie)

Council - Special

Council accepted the 2020 Audited Financial Statements presented by KPMG and adopted several 2021 bylaws, including the Chemainus Business Improvement Area Bylaw, the Five Year Financial Plan, Tax Rates, Alternative Municipal Tax Collection Scheme, and Revenue Anticipation Borrowing. All motions were carried unanimously. No public input or questions were received.

• Accepted 2020 Audited Financial Statements (carried)
• Adopted Chemainus Business Improvement Area Bylaw No. 3823, 2021 (carried)
• Adopted Five Year Financial Plan Bylaw No. 3826, 2021 (carried)
• Adopted Tax Rates Bylaw No. 3827, 2021 (carried)
• Adopted Alternative Municipal Tax Collection Scheme Bylaw No. 3831, 2021 (carried)
• Adopted Revenue Anticipation Borrowing Bylaw No. 3828, 2021 (carried)

Council - Regular

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of actionable content.

Council approved a $4,370,808 electrical contract for the North Cowichan Civic Building and awarded a $1,295,335 roofing contract for Fuller Lake Arena. Several bylaws were adopted, including zoning and controlled substance bylaws, while the Delegation of Authority Bylaw was sent back for revisions. Council also directed staff to develop a communications tower policy and referred a solar panel purchasing suggestion to the Environmental Advisory Committee.

• Approved $4,370,808 electrical contract with Houle Electrical Ltd. for Civic Building (carried)
• Awarded Fuller Lake Arena roofing contract to Flynn Canada Ltd. for $1,295,335 plus GST (carried)
• Adopted Zoning Amendment Bylaw No. 3809 (Lot 7, Wellburn Place) (carried)
• Adopted Controlled Substance Bylaw No. 3803 (carried)
• Adopted Fees and Charges Amendment Bylaw No. 3829 and Municipal Ticket Information System Amendment Bylaw No. 3830 (carried)
• Gave first three readings to Bylaw Offence Notice Enforcement Bylaw No. 3677 (opposed: Douglas, Marsh)
• Gave first three readings to Revenue Anticipation Borrowing Bylaw No. 3828 (carried)
• Gave first three readings to Nuisance Abatement and Cost Recovery Amendment Bylaw No. 3832 (carried)

Environmental Advisory Committee

The Environmental Advisory Committee reviewed and prioritized high-significance CAEP actions, recommending a list of items for 'Now' priority to be forwarded to Council for 2021 implementation and future Environmental Business Plan development. The recommendation was carried. The meeting was extended to 5:00 p.m. and adjourned at 4:58 p.m.

• Approved agenda as circulated
• Adopted minutes of April 20, 2021 meeting
• Extended meeting to 5:00 p.m.
• Recommended 'Now' priority for 13 CAEP actions, including OCP policy development, climate lens, energy tracking, district energy, tree planting, and others (carried)

Board of Variance

This agenda for the North Cowichan Board of Variance meeting on 2021-04-29 contains only boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

The Board of Variance approved a variance application to allow an air conditioning unit at 6243 Palahi Road to be placed closer to the property line than normally permitted. The required setback was reduced from 4.5 metres to 2.74 metres. The applicant did not attend, and no correspondence was received from adjacent properties. The motion was carried.

• Approved variance BOV00008 to reduce AC unit setback at 6243 Palahi Road from 4.5m to 2.74m (carried)

Official Community Plan Advisory Group

The Official Community Plan Advisory Group approved its agenda and prior minutes, and requested that Council direct staff to bring response letters to the group once all referrals are received. Members also received updates on growth management scenarios and an environmental policy review, with no formal recommendations made on those items.

• Approved agenda as circulated
• Adopted minutes of February 24, 2021 meeting
• Requested Council direct staff to bring response letters to OCP Advisory Group once all referrals received

Council - Regular and Public Hearings

This agenda is largely procedural boilerplate with no substantive items listed. The meeting is a regular Council session combined with public hearings, but no specific agenda items, decisions, or discussions are detailed in the provided text.

Council approved several items including a request to the province for a moratorium on recreational wolf hunting, a grant application for up to $2.5 million for housing, and amendments to the Controlled Substance Bylaw. They also gave readings to financial and tax bylaws, and forwarded an ALR exclusion application for a campground. A zoning amendment for 2772 Herd Road was given third reading with a condition for a stormwater covenant.

• Authorized mayor to request wolf hunting moratorium (carried)
• Directed staff to apply for up to $2.5M housing grant with Cowichan Housing Association (carried)
• Gave first, second, third readings to Five Year Financial Plan Bylaw No. 3826 and Tax Rates Bylaw No. 3827 (carried)
• Rescinded and re-gave third reading to Controlled Substance Bylaw No. 3803 with amendments (carried)
• Gave first, second, third readings to Fees and Charges Amendment Bylaw No. 3829 and Municipal Ticket Information System Amendment Bylaw No. 3830 (carried)
• Forwarded ALR exclusion for 8682 Trans-Canada Highway to Agricultural Land Commission with approval recommendation (carried)
• Gave third reading to Zoning Amendment Bylaw No. 3819 (2772 Herd Road) with condition for stormwater covenant (carried)
• Postponed cell tower motion until Rogers consultation complete (carried)

Environmental Advisory Committee

This agenda for the North Cowichan Environmental Advisory Committee meeting on 2021-04-20 contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

The Environmental Advisory Committee met and approved the agenda and minutes. The main business was a facilitated review of the draft CAEP actions list, where members assigned High, Medium, or Low significance ratings to each action. No new business was discussed, and no formal decisions were made beyond the procedural approvals.

• Approved agenda as circulated
• Adopted minutes of March 16, 2021 meeting
• Reviewed draft CAEP actions list and assigned significance ratings (High/Medium/Low)

Sub-Group of Official Community Plan Advisory Group

This is the agenda for a sub-group of the Official Community Plan Advisory Group in North Cowichan, BC, dated April 16, 2021. The agenda contains only procedural elements such as video and document links, with no listed agenda items, reports, or decisions. It appears to be a placeholder or administrative notice rather than a substantive meeting agenda.

The Growth Management Working Group, a sub-group of the Official Community Plan Advisory Group, met electronically and reviewed OCP growth scenarios using the Miro platform. The group passed a motion declaring their task complete and to report back to the OCP Advisory Group. No other substantive decisions were made.

• Approved agenda as circulated
• Adopted minutes of March 26, 2021 meeting
• Completed task and reported back to OCP Advisory Group

Committee of the Whole

This agenda contains only procedural boilerplate and no specific items for discussion or decision. The meeting appears to be a routine Committee of the Whole session with no listed business.

The Committee of the Whole recommended that Council direct staff to distribute a 2.5% tax increase equally across all property classes, net of new construction. It also recommended preparing a bylaw to extend the tax penalty date to September 1, 2021. The committee postponed consideration of a motion regarding a proposed cell tower on Mount Tzouhalem until Rogers Communications completes its public consultation. No other substantive decisions were made.

• Recommended 2.5% tax increase distributed equally across all classes net of new construction (carried)
• Recommended preparing an Alternative Municipal Tax Scheme Bylaw extending tax penalty date to September 1, 2021 (carried)
• Postponed consideration of motion to offer Rogers an alternate cell tower location on Mount Tzouhalem until public consultation completed (carried, opposed by Marsh and Douglas)

Council - Regular

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of actionable content.

Council approved the 2021 Operating Budget and 2021-2025 Capital Expenditure Plan in principle, directing staff to prepare the Financial Plan Bylaw. They also directed staff to revise the Official Community Plan (OCP) update schedule with a completion date of February 28, 2022, and to add $55,000 to the planning budget for this work. Several other decisions were made, including authorizing grant applications for FireSmart and emergency preparedness, and approving a development variance for 1379 Maple Bay Road.

• Approved 2021 Operating Budget and 2021-2025 Capital Expenditure Plan in principle, directing staff to prepare the Financial Plan Bylaw.
• Directed staff to revise the OCP update schedule with a Phase 3 completion by October 31, 2021 and adoption by February 28, 2022, and to add $55,000 to the planning budget.
• Authorized the Cowichan Valley Regional District to apply for and manage a UBCM FireSmart grant up to $150,000 on behalf of North Cowichan.
• Authorized the Cowichan Valley Regional District to apply for and manage a UBCM Community Emergency Preparedness grant up to $25,000.
• Authorized issuance of development variance permit DVP00060 for 1379 Maple Bay Road, reducing side yard setbacks for two accessory buildings.
• Transferred unallocated funds from the Cowichan Aquatic Centre Renovation Capital Project to the Cowichan Sportsplex Fieldhouse Capital Budget.
• Referred a motion to offer Rogers an alternate cell tower location on Mt. Tzouhalem to the April 13 Committee of the Whole meeting.
• Authorized the Mayor to write to the Minister of Health requesting a provincial strategy for the opioid crisis.

Sub-Group of Official Community Plan Advisory Group

This agenda contains no actual agenda items, decisions, or discussion topics. The text consists entirely of interface labels and boilerplate from the eSCRIBE agenda software, with no meeting content provided.

The Growth Management Working Group, a subgroup of the Official Community Plan Advisory Group, met and approved the agenda. They discussed revised growth scenario maps and approach, and agreed to move forward with the current approach. They also scheduled a workshop for April 16, 2021, to finalize discussions and report back to the OCP Advisory Group.

• Approved the agenda as circulated.
• Approved Mona Kaiser as Chair of the subgroup.
• Agreed to move forward with the current approach to growth scenarios.
• Scheduled a workshop for April 16, 2021, at 3:30 p.m., online, to finalize growth scenario discussions.

Council - Special

This is a special Council meeting agenda for North Cowichan, BC, dated 2021-03-23. The agenda text is only procedural boilerplate with no listed agenda items, decisions, or discussion topics.

Council gave three readings to Chemainus Business Improvement Area Bylaw No. 3823, 2021, and gave notice to reestablish the area unless a valid petition is presented within 30 days. Council also approved a CCDC 17 Trade Contract with PML Professional Mechanical Ltd. for the mechanical portion of the North Cowichan Civic Building project for $2,643,824 plus GST, with Councillor Douglas opposed. The meeting then moved to closed session for legal and employee relations matters.

• Approved Chemainus Business Improvement Area Bylaw No. 3823, 2021 (first, second, and third reading)
• Gave notice to reestablish the Chemainus Business Improvement Area, subject to a 30-day petition period
• Approved a CCDC 17 Trade Contract with PML Professional Mechanical Ltd. for the Civic Building mechanical work, $2,643,824 plus GST (opposed: Douglas)
• Closed the meeting to the public for legal advice and employee relations items

Committee of the Whole

This is a Committee of the Whole meeting agenda for North Cowichan, BC, dated March 23, 2021. The agenda text contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The meeting appears to be scheduled but the agenda provides no substantive content.

The Committee of the Whole recommended that Council approve in principle the 2021 Operating Budget and 2021-2025 Capital Expenditure Plan, including shifting the Parks and Recreation Director's salary from the Forestry Reserve Fund to General Revenue. Staff were directed to prepare the 2021-2025 Financial Plan Bylaw with that edit. The meeting then moved to a closed session for legal advice and adjourned.

• Recommended shifting Parks and Recreation Director's salary from Forestry Reserve Fund to General Revenue (opposed by Manhas).
• Recommended approval in principle of the 2021 Operating Budget and 2021-2025 Capital Expenditure Plan, with the salary adjustment.
• Directed staff to prepare the 2021-2025 Financial Plan Bylaw with the Forestry Reserve Fund edit.
• Closed the meeting to the public for solicitor-client privileged legal advice.
• Adjourned the meeting at 9:14 p.m.

Council - Regular and Public Hearings

This agenda is for a regular Council meeting and public hearings in North Cowichan, BC. The provided text contains only procedural boilerplate and no specific agenda items, decisions, or discussion topics.

Council denied a motion to reject the ALR exclusion and rezoning for 3137 Henry Road, then approved forwarding the application to the Agricultural Land Commission with a recommendation for approval, and gave first reading to the related OCP and zoning bylaws. A separate motion to give third reading to a cannabis sales zoning bylaw at 2763 Beverly Street was defeated. Council also approved pre-budget approvals for several parks capital projects and a grant to WildSafe BC.

• Denied motion to reject ALR exclusion and rezoning at 3137 Henry Road (opposed: Manhas, Sawrie, Siebring, Toporowski)
• Approved forwarding ALR exclusion application for 3137 Henry Road to ALC with recommendation for approval, and gave first reading to OCP and zoning bylaws (opposed: Douglas, Marsh)
• Defeated third reading of cannabis sales zoning bylaw at 2763 Beverly Street (opposed: Justice, Marsh, Douglas)
• Approved pre-budget approval for parks capital projects including $1.7M Cowichan Aquatic Centre re-roofing (if grant funded), $428,500 Kinsmen Beach Park washroom replacement, and others
• Approved pre-budget approval for Fuller Lake Arena re-roofing at $870,000
• Approved $3,000 grant-in-aid to WildSafe BC Cowichan Valley Program
• Authorized installation of Chemainus Rotary Club mural at Chemainus Bunker and directed staff to amend Murals Management Agreement
• Directed RCMP Inspector Bear to report back with options for police presence in Chemainus

Environmental Advisory Committee

This agenda for the North Cowichan Environmental Advisory Committee meeting on March 16, 2021, contains only procedural boilerplate and no substantive items for discussion or decision.

The Environmental Advisory Committee received a presentation on emissions inventories and modeling for the 2021 CAEP update, and discussed parameters for a future multi-criteria analysis workshop. The committee also discussed how to circulate articles of interest without breaking open meeting rules, and the staff liaison will report back. No substantive decisions were made beyond procedural approvals.

• Approved the agenda as amended (adding a late item on circulating articles).
• Adopted the minutes of the March 2, 2021 meeting.
• Discussed parameters for a future multi-criteria analysis workshop on climate actions (no decision).
• Referred the question of circulating articles of interest to the staff liaison for a report back.

Committee of the Whole

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document lists meeting logistics and system placeholders but no specific agenda topics.

The Special Committee of the Whole meeting was called to order, the agenda was approved, and Council immediately moved into a closed session citing several sections of the Community Charter. No substantive public decisions were made; the meeting adjourned after the closed session.

• Approved agenda as circulated (carried)
• Closed meeting to public under Community Charter sections 90(1)(a), (c), (f), and 90(2)(b) (carried)
• Adjourned meeting at 8:12 p.m. (carried)

Council - Special

This agenda for the March 9, 2021 special meeting of North Cowichan Council is only procedural boilerplate. It contains no listed agenda items, reports, or decisions, and appears to be a placeholder or technical page.

Council authorized a special event permit for Minute-Road Production Limited to film a Hallmark movie, The Baker's Sons, in downtown Chemainus from March 10-19, 2021, with conditions including a traffic management plan, business licence, $2M liability insurance, COVID-19 safety protocols, and restricted hours. The motion carried unanimously.

• Approved special event permit for film shoot in Chemainus (carried)
• Permit subject to traffic management plan, business licence, $2M insurance, COVID-19 protocols, and 7am-9pm operations
• Prohibited public parking on Willow Street adjacent to film site from March 15-19, 2021

Committee of the Whole

This is a Committee of the Whole meeting agenda for North Cowichan, BC, dated 2021-03-09. The agenda text contains only procedural boilerplate and embedded content placeholders, with no specific items, decisions, or discussions listed. No substantive business is identifiable from the provided text.

The Committee of the Whole received presentations on the Master Transportation Plan and the Bell McKinnon/Paddle Road Park concept, with no formal decisions made. Public input was heard on the park concept, and the meeting was extended and later adjourned.

• Adopted the agenda as circulated
• Adopted the February 9, 2021 Committee of the Whole minutes
• Extended the meeting to 9:30 p.m.
• Adjourned the meeting at 9:25 p.m.

Council - Regular

This is the agenda for the North Cowichan Council regular meeting of March 3, 2021. The provided text contains only procedural boilerplate and no specific agenda items, decisions, or discussion topics. No substantive business is listed.

Council awarded the Joint Utility Board Outfall Relocation professional services contract to Parsons Incorporated for $6,105,722.40 (excluding GST), subject to approval from the City of Duncan Council. Council also adopted several bylaw amendments, including the Reserve Funds Establishment Amendment Bylaw No. 3817 and the Fees and Charges Amendment Bylaw No. 3818, and rescinded and re-adopted amendments to Fees and Charges Bylaw No. 3813 and Municipal Ticket Information System Bylaw No. 3812. A motion to postpone consideration of a Property Assessed Clean Energy (PACE) program was defeated, and Council instead passed a motion to write a letter supporting provincial legislation enabling PACE. Council also passed motions to seek advice from environmental stakeholders for the Official Community Plan, endorse the Help Cities Lead campaign, and support TELUS's broadband application with a letter mentioning 5G concerns.

• Awarded Joint Utility Board Outfall Relocation professional services contract to Parsons Incorporated for $6,105,722.40 (excluding GST), subject to City of Duncan approval.
• Adopted Reserve Funds Establishment Amendment Bylaw No. 3817, 2021.
• Gave three readings and adopted Fees and Charges Amendment Bylaw No. 3818, 2021.
• Rescinded third reading of Fees and Charges Bylaw No. 3813 and Municipal Ticket Information System Bylaw No. 3812, then amended and re-adopted both.
• Defeated motion to postpone PACE consideration; passed motion to write letter supporting provincial PACE legislation.
• Passed motion to seek advice from environmental stakeholders for Official Community Plan, including Cowichan Estuary Restoration & Conservation Association.
• Passed motion to endorse Help Cities Lead campaign and request provincial action on building GHG requirements.
• Passed motion to support TELUS's Universal Broadband Fund application, with letter mentioning 5G concerns.

Environmental Advisory Committee

This agenda contains no substantive items, only boilerplate interface text from the eSCRIBE software. The meeting is scheduled for March 2, 2021, but no decisions, discussions, or specific agenda items are listed.

The Environmental Advisory Committee recommended that Council take four actions before finalizing the Climate Action and Energy Plan update, including providing a timeline for EAC recommendations, holding background and prioritization workshops, and having the EAC review the draft final report. The committee also closed part of the meeting to discuss confidential negotiations with the federal government and a third party. No other substantive decisions were made.

• Recommended Council provide a timeline for EAC recommendations on CAEP actions and priorities (carried)
• Recommended staff conduct a background and information workshop (carried)
• Recommended staff conduct a prioritization workshop led by SSG using multi-criteria analysis (carried)
• Recommended EAC review the draft final CAEP report and make recommendations to Council (carried)
• Closed meeting to public for confidential negotiations under Community Charter s.90(2)(b) (carried)

Board of Variance

This agenda for the North Cowichan Board of Variance meeting on February 25, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents to review.

The Board of Variance elected Don Bruneski as Chair for a term ending March 15, 2022, after a roll-call vote. The board also approved a bi-monthly meeting schedule for 2021, starting April 29, and adopted a resolution to live-stream meetings and allow electronic public participation during COVID-19 restrictions. No variance applications were pending, and the board was informed of three Development Variance Permit applications handled by Council during the COVID pause.

• Elected Don Bruneski as Board Chair for a term ending March 15, 2022.
• Approved the agenda as circulated.
• Adopted the minutes of the February 5, 2020 meeting.
• Approved live-streaming meetings and allowing electronic public participation during COVID-19 restrictions.
• Set 2021 meeting schedule for bi-monthly meetings on the last Thursday at 2:00 p.m., beginning April 29, 2021.

Official Community Plan Advisory Group

This agenda for the North Cowichan Official Community Plan Advisory Group meeting on 2021-02-24 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Official Community Plan Advisory Group discussed revisions to growth management scenarios and determined more work was needed before moving forward. They approved a motion to create a sub-committee of four members (plus one space for absent members) to finalize the scenarios and develop three versions of one scenario. The sub-committee will meet two or three times before the next Advisory Group meeting and report back.

• Approved agenda as circulated
• Adopted minutes of February 10, 2021 meeting
• Approved creation of sub-committee to finalize growth scenarios (4 members plus 1 space for absent members)
• Appointed David Messier, Cam Campbell, Chris Crowther, and Mona Kaiser to sub-committee

Council - Special

This is a special Council meeting agenda for North Cowichan, BC, dated 2021-02-22. The agenda text is entirely procedural boilerplate with no listed agenda items, decisions, or discussion topics. It appears to be an empty or placeholder agenda.

Council received a presentation on the North Cowichan Environmental Policy and Regulation Review and voted to use it as a resource for updating environmental policy in the new Official Community Plan (OCP) and related bylaw reviews. They also directed staff to consider the report's recommendations in annual business planning, and referred the report to the Environmental Advisory Committee, OCP Advisory Group, and Modus, with the condition that there be no delays to the OCP process. Several amendments to the referral motion were defeated, and the meeting then moved into closed session for personnel, land, and aboriginal negotiations.

• Approved using Environmental Policy and Regulation Review as resource for OCP and bylaw updates (carried)
• Approved directing staff to consider report recommendations in annual business planning (carried)
• Referred report to Environmental Advisory Committee, OCP Advisory Group, and Modus with no-delay condition (carried, opposed by Manhas)
• Defeated amendment to change referral wording (opposed by Toporowski, Justice, Marsh, Douglas)
• Defeated amendment to remove OCP Advisory Group from referral (opposed by Siebring, Toporowski, Marsh, Justice, Sawrie, Manhas, Douglas)
• Closed meeting to public for personnel, land, and aboriginal negotiations (carried)

Council - Regular and Public Hearings

This agenda document contains no actual agenda items, decisions, or discussion topics. It consists entirely of placeholder text and interface labels from the eSCRIBE software system, with no meeting content provided.

• No agenda items listed
• No reports, resolutions, or bylaws included
• No dollar amounts or contracts mentioned
• Document appears to be an empty or placeholder agenda

Council approved the allocation of COVID-19 Safe Restart Grant funds for 2020-2022, including offsetting recreation revenue losses and funding various expenses. They also rescinded third reading of a cannabis zoning bylaw to schedule a new public hearing, approved a temporary mobile home permit, and awarded a water main replacement contract. A public hearing for a zoning amendment at 9376 Cottonwood Road was held, and third reading was given.

• Allocated COVID-19 Safe Restart Grant funds for 2020-2022, including $1,128,000 for recreation revenue offset in 2021 (carried)
• Rescinded third reading of Zoning Amendment Bylaw (Cannabis Sales - 2763 Beverly Street) and directed new public hearing (carried)
• Approved Temporary Mobile Home Permit for 9023 Crofton Road (carried)
• Awarded Smiley Road Water Main Replacement contract to IWC Excavation Ltd. for $589,940 (carried)
• Directed staff to prepare public engagement plan for automated garbage collection (carried)
• Directed staff to prepare bylaw amendment to increase garbage rate from $102 to $111 (carried)
• Referred resolution to AVICC calling for decentralized forest management model (carried)
• Gave third reading to Zoning Amendment Bylaw (9376 Cottonwood Road) (carried)

Environmental Advisory Committee

This agenda contains no actual agenda items, decisions, or discussion topics. The text is entirely procedural interface labels from the eSCRIBE meeting software, with no meeting content provided.

• No agenda items listed
• No decisions or proposals identified
• No attachments or documents referenced

The Environmental Advisory Committee approved its 2021 meeting schedule and postponed consideration of the Climate Action and Energy Plan Update (economic modelling and action list) to a future meeting, to be scheduled via a Doodle Poll. No other substantive decisions were made.

• Approved 2021 meeting schedule (6 dates) (carried)
• Postponed Climate Action and Energy Plan Update to future meeting (unanimous consent)

Official Community Plan Advisory Group

This is the agenda for the North Cowichan Official Community Plan Advisory Group meeting on February 10, 2021. The agenda contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or decisions.

The Official Community Plan Advisory Group appointed Ender as Chair and received a presentation on growth management scenarios from the consultant. Members discussed evaluation criteria and engagement for this phase of the OCP, with comments on the growth management memo due by February 15, 2021. No formal decisions were made on the scenarios.

• Appointed Ender as Chair of the OCP Advisory Group
• Approved the agenda as circulated
• Adopted the minutes of the October 28, 2020 meeting
• Set February 15, 2021 as deadline for comments on growth management memo

Committee of the Whole

This is a Committee of the Whole meeting for North Cowichan, BC, held on February 9, 2021. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The meeting appears to be administrative in nature with no concrete items for public consideration.

The Committee of the Whole recommended Council allocate COVID-19 Safe Restart Grant funds for 2020, 2021, and 2022, covering revenue shortfalls and pandemic-related expenses. It also recommended directing staff to prepare a public engagement plan for automated curbside collection, and referred a forest management resolution to AVICC. A $15,000 funding request from the Cowichan Historical Society was defeated.

• Recommended allocating ~$1.291M for 2020 COVID-19 Safe Restart Grant (recreation shortfalls and operating expenses)
• Recommended allocating $1,128,000 for 2021 recreation revenue offset and up to $1,308,600 for 2021 COVID expenses
• Recommended allocating up to $463,700 for 2022 COVID-19 Safe Restart Grant expenses
• Recommended transferring unspent 2020 COVID-19 grant funds to reserve and reallocating remaining funds after 2022
• Recommended directing staff to prepare public engagement plan and cost scenarios for automated curbside collection
• Referred resolution to AVICC calling for decentralized forest management and a Forester General for Vancouver Island and the Coast
• Defeated $15,000 funding request from Cowichan Historical Society (5 opposed)

Public Engagement Committee

This agenda for the North Cowichan Public Engagement Committee meeting on 2021-01-28 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Public Engagement Committee reviewed a consultant's report on community engagement, which gathered feedback from about 1,500 stakeholders and community members. The committee discussed key policy elements and next steps, including creating an executive summary and drafting a policy for public review before going to Council in summer 2021. No formal decisions were made; the meeting was informational and procedural.

• Approved the agenda as circulated (carried)
• Received consultant's engagement report and policy direction (no vote recorded)

Committee of the Whole

This is a Committee of the Whole meeting for North Cowichan, BC, dated 2021-01-26. The agenda text provided contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

The Committee of the Whole reviewed the 2021-2025 utility budget and recommended several rate increases to Council, including 5% for Chemainus and Crofton water, 3% for South End water and metered rates, and 2-3% for various sewer fees. They also recommended that the Cowichan Valley Regional District apply for and manage a UBCM emergency preparedness grant on the municipality's behalf. No final decisions were made; all items are recommendations to Council.

• Recommended 5% increase to Chemainus water metered minimum and parcel tax (carried)
• Recommended 5% increase to Crofton water metered minimum and parcel tax (carried)
• Recommended 3% increase to South End water metered minimum and parcel tax (carried)
• Recommended 3% increase to metered water rates (carried)
• Recommended 2% increase to Chemainus sewer parcel tax and user fees (carried)
• Recommended 3% increase to Crofton sewer parcel tax and user fees (carried)
• Recommended 3% increase to South End sewer parcel tax and user fees (carried)
• Recommended 3% increase to Maple Bay sewer treatment plant user fee (carried)

Committee of the Whole

This agenda for the North Cowichan Committee of the Whole meeting on 2021-01-21 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

The Joint Committee of the Whole recommended that both councils approve the revised Inter-Municipal Relationship Protocol Agreement, adding a provision allowing arbitration for unresolved disputes under existing agreements. The committee also referred the Cowichan Historical Society's $15,000 funding request to the next meeting for further discussion. No other substantive decisions were made; the meeting included presentations from School District 79, BC Housing, and the Cowichan Historical Society.

• Recommended approval of revised Inter-Municipal Relationship Protocol Agreement with added arbitration provision (carried)
• Referred Cowichan Historical Society's $15,000 funding request to next Committee of the Whole meeting (carried)

Council - Special

This is the agenda for a special meeting of the North Cowichan Council on January 20, 2021. The agenda text provided contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or resolutions. There are no decisions or discussions detailed for this meeting.

• No substantive agenda items are listed in the provided text
• Agenda consists of procedural boilerplate only

Council - Regular and Public Hearings

This agenda contains only procedural boilerplate and no substantive items. The document lists meeting logistics and software interface text but no actual agenda items, decisions, or discussions.

Committee of the Whole

This is the agenda for the North Cowichan Committee of the Whole meeting on January 12, 2021. The agenda contains only procedural boilerplate and no specific items for discussion or decision. No rezonings, contracts, or public hearings are listed.

The Committee of the Whole recommended that Council approve $222,250 in grants-in-aid for 2021, distributed among 27 local organizations. The recommendation was carried and will go to Council for final approval. The committee also reviewed the Q4 2020 update of the Council Strategic Plan and asked staff questions. No other substantive decisions were made.

• Recommended $222,250 in grants-in-aid for 2021 (carried)
• Approved agenda as presented
• Adopted minutes of Dec 8 and Dec 15, 2020 meetings
• Closed meeting to public under Community Charter s.90(1)(a) for personnel matters