North Cowichan public meetings in 2024

Council - Regular

North Cowichan Council will discuss long-term borrowing for an integrated RCMP facility and the sale of a former detachment. The meeting also includes decisions on zoning amendments and water quality initiatives for Somenos Lake.

• Proposed $11,000,000 long-term borrowing for the North Cowichan/Duncan Integrated RCMP Facility
• Proposed transfer of 6060 Canada Avenue to Cowichan Tribes for $1,200,000
• Zoning Amendment Bylaw No. 3990, 2024 to update density in Commercial General (C2) and Commercial Service (C3) zones
• Request for the Mayor to urge the Federal Government for $7.2 million to complete the Loaves and Fishes Food Recovery and Distribution Centre
• Adoption of South End Waterworks District Amendment Bylaw No. 3987 to include 7570 Mays Road

Council approved the transfer of the former RCMP detachment at 6060 Canada Avenue to Cowichan Tribes for $1.2 million, with Councillors Findlay and Manhas opposed. Council also approved borrowing $11 million for the RCMP facility in the 2025 spring session, and supported CVRD's allocation of online accommodation tax revenues to affordable housing. Several other items were adopted, including a letter of support for Loaves and Fishes funding and a zoning bylaw amendment.

• Approved transfer of 6060 Canada Avenue to Cowichan Tribes for $1,200,000 (opposed: Findlay, Manhas)
• Approved $11,000,000 borrowing for RCMP facility in 2025 Spring session
• Adopted South End Waterworks District Amendment Bylaw No. 3987, 2024 (opposed: Justice)
• Gave first and second reading to Zoning Amendment Bylaw No. 3990, 2024 and scheduled public hearing
• Directed staff to develop action plan for Somenos Lake health and enter partnership with CVRD for $58,000
• Amended Accessibility Advisory Committee Terms of Reference to include Clements Centre member
• Rescinded previous resolution and supported CVRD online accommodation tax allocation to affordable housing (opposed: Manhas)
• Directed staff to explore Allan Waddy's request for discounted cemetery plots (opposed: Manhas, Findlay)

Council - Special

The council will consider a resolution to close the remainder of the meeting to the public under section 90(1)(e) of the Community Charter. The closed portion will address land disposition and land acquisition matters that the council believes could harm municipal interests if disclosed. The meeting also includes standard procedural items such as adopting the in‑camera agenda and minutes.

• Resolution to close the meeting to the public under section 90(1)(e)
• Adoption of the in‑camera meeting agenda
• Adoption of the in‑camera meeting minutes
• Closed discussion of land disposition
• Closed discussion of land acquisition

Council - Joint Special with Cowichan Tribes

The North Cowichan Council and Cowichan Tribes will hold a joint special meeting. The main item is a resolution to close the remainder of the meeting to the public under section 90(1)(e) of the Community Charter, which relates to land acquisition, disposition, or expropriation. The agenda also includes approval of the in‑camera agenda and a rise‑and‑report. No other substantive matters are listed.

• Resolution to close the meeting to the public under section 90(1)(e) – land acquisition, disposition or expropriation
• Approval of the in‑camera meeting agenda
• Rise and Report

Environmental Advisory Committee

The agenda for the North Cowichan Environmental Advisory Committee meeting on 2024-12-12 contains no listed items. It appears to be a procedural placeholder without specific decisions or discussions.

Open House

The agenda for the North Cowichan Open House on 2024-12-10 contains no listed items, only generic placeholders and no decisions or proposals. No rezoning, contracts, ordinances, fee changes, or public hearings are documented.

Committee of the Whole - Special

The Special Committee of the Whole will receive an overview and individual presentations of the 2025 business plans for all municipal departments. The meeting includes an open house and a one-hour public question period regarding these plans.

• 2025 North Cowichan/Duncan RCMP Detachment Business Plan
• 2025 Fire Services Business Plan
• 2025 Engineering Business Plan
• 2025 Planning and Building Business Plan
• 2025 Parks and Recreation Business Plan

The Committee of the Whole held a special meeting to review departmental business plans and the tax revenue required for the upcoming budget. Staff presented overviews of plans for all departments, and council received 25 questions from the public. No formal decisions were made beyond adopting the agenda and waiving question period time limits.

• Waived 15-minute question period limit and 30-second speaker question time (carried)
• Adopted agenda as circulated (carried)

Council - Regular

The North Cowichan Council will consider closing part of the meeting to the public under the Community Charter. It will adopt a consent agenda that includes minutes, a letter of support for affordable housing funding, and several bylaws. Key bylaws include zoning amendments permitting accessory dwelling units at specific addresses and a traffic bylaw amendment. The council will also allocate funds for an energy study of the Cowichan Aquatic Centre and adjust the 2025 meeting schedule.

• Adopt Zoning Amendment Bylaw No. 3919 to allow an ADU at 6344 Woodgrove Way
• Adopt Traffic Bylaw Amendment No. 3971 granting authority to place and remove traffic control devices
• Allocate up to $32,785 from the Climate Action and Energy Plan Reserve Fund for the Cowichan Aquatic Centre energy study
• Reschedule and cancel several 2025 Council and Committee of the Whole meetings
• Authorize a letter of support for the CVRD’s use of Online Accommodation Platform tax revenue for affordable housing

Council closed the meeting for land, litigation, and legal advice, then directed staff to start a zoning amendment process for parcels where permitted uses conflict with the Official Community Plan. In open session, Council adopted several bylaws, including zoning amendments for 6344 Woodgrove Way and accessory dwelling unit restrictions at 6495 Wicks Road and Lot 6 Marine Crescent, and gave three readings to the South End Waterworks District Amendment Bylaw. Council also allocated $32,785 for an aquatic centre energy study, approved the 2025 meeting schedule, and supported a CVRD grant request for affordable housing funding.

• Directed zoning amendment process for legacy zoned sites conflicting with OCP (carried)
• Adopted Zoning Amendment Bylaw No. 3919 for 6344 Woodgrove Way (carried)
• Adopted Traffic Bylaw Amendment Bylaw No. 3971 (carried)
• Gave three readings to Zoning Amendment Bylaw No. 3974 for 6495 Wicks Road, with covenant (carried)
• Gave three readings to Zoning Amendment Bylaw No. 3982 for Lot 6 Marine Crescent, with covenant (carried)
• Gave three readings to South End Waterworks District Amendment Bylaw No. 3987 (carried, opposed: Justice)
• Allocated $32,785 from Climate Action and Energy Plan Reserve Fund for aquatic centre energy study (carried)
• Approved 2025 meeting schedule, including joint meetings with City of Duncan (carried)

Committee of the Whole - Special

The Special Committee of the Whole will review and discuss the 2025 business plans for various municipal departments, including the CAO Office, RCMP, Fire Services, and Planning and Building. The meeting will also include a public question period regarding these plans.

• Review of 2025 CAO Office Business Plan
• Review of 2025 North Cowichan Duncan RCMP Detachment Business Plan
• Review of 2025 Fire Services Business Plan
• Review of 2025 Planning and Building Business Plan
• Public question period on 2025 business plans

The Committee of the Whole met to review departmental business plans for the upcoming budget cycle, with presentations from staff on tax revenue requirements and plans for multiple departments. Council received 23 questions from the public during the question period. No formal decisions were made; the meeting was informational only.

• Waived 15-minute question period limit and 30-second question time (carried)

Open House

The North Cowichan Open House scheduled for Dec 3, 2024 shows no agenda items. No decisions, contracts, or hearings are listed. The meeting appears to be informational only.

Board of Variance

The Board of Variance agenda for November 28, 2024 contains no listed items or decisions. It appears to be a procedural placeholder without specific proposals or discussions.

Committee of the Whole - Special

The Special Committee of the Whole will present the 2025 business plans for each municipal department, including the CAO Office, RCMP Detachment, Fire Services, and others. The meeting includes a one‑hour public question period for residents to ask about the plans. No formal decisions are scheduled; the agenda is for presentation and discussion.

• Presentation of the 2025 CAO Office Business Plan
• Presentation of the 2025 North Cowichan/Duncan RCMP Detachment Business Plan
• Presentation of the 2025 Fire Services Business Plan
• Presentation of the 2025 Financial Services Business Plan
• Public question period on the 2025 business plans

The Committee of the Whole met to receive presentations on municipal business plans for the upcoming year. Staff provided overviews of departmental operations, including finance, public safety, and infrastructure, to inform the budget process. No formal budget approvals or policy changes were made during this meeting.

• Waived time limits for public question period (Carried)
• Adopted the meeting agenda (Carried)

Open House

The North Cowichan Open House scheduled for November 26, 2024 has no specific agenda items recorded. The agenda contains only placeholders and no decisions, contracts, or proposals are listed.

Council - Special

The North Cowichan Council will consider a resolution to close the remainder of the special meeting to the public, citing sections 90(1)(a), (c), (e) and (i) of the Community Charter. In‑camera items include a land disposition, an appointment, and matters related to labour relations and solicitor‑client privileged advice. The council will also adopt the minutes from the in‑camera portion of the meeting.

• Resolution to close the meeting to the public under Community Charter sections 90(1)(a), (c), (e) and (i)
• Closed item 2.3.1: disposition of land (section 90(1)(e))
• Closed item 2.3.2: appointment (section 90(1)(a))
• Closed item 2.3.3: labour relations and solicitor‑client privileged legal advice (sections 90(1)(c) and 90(1)(i))
• Adoption of in‑camera meeting minutes

Council directed staff to update the Terms of Reference for the Accessibility Advisory Committee. The membership will now include one representative and one alternate from the Clements Centre Society.

• Approved amendment to Accessibility Advisory Committee Terms of Reference to include a Clements Centre Society representative and alternate

Council - Regular

Council will adopt the consent agenda, which includes approving $204,500 in grant‑in‑aid allocations to community groups. The meeting will also adopt two amendment bylaws, give first‑through‑third readings to a traffic bylaw amendment, receive a gateway signage study, and vote on a temporary use permit amendment to expand parking at 6823/6833 Bell McKinnon Road.

• Approve $204,500 grant‑in‑aid allocations to various community organizations
• Adopt Election and Assent Voting Amendment Bylaw No. 3979, 2024
• Adopt Sign Bylaw Amendment Bylaw No. 3980, 2024
• First, second, and third readings of Traffic Bylaw Amendment Bylaw No. 3971, 2024
• Amend Temporary Use Permit No. TUP00029 to expand parking at 6823/6833 Bell McKinnon Road

Council directed staff to process an Official Community Plan amendment for a 12.5-hectare area north of Herd Road, and to initiate a separate amendment for the remaining 'Future Growth Area' designation. The motion carried with Mayor Douglas and Councillor Justice opposed. Council also approved a $41,000 grant to the Cowichan Neighbourhood House Association after a $45,000 request was defeated.

• Approved OCP amendment processing for 12.5 ha north of Herd Road (5-2)
• Approved $41,000 grant to Cowichan Neighbourhood House Association (carried)
• Defeated $45,000 grant to Cowichan Neighbourhood House Association (3-4)
• Approved amendment to Temporary Use Permit TUP00029 for parking expansion at 6823/6833 Bell McKinnon Road
• Adopted Election and Assent Voting Amendment Bylaw No. 3979, 2024
• Adopted Sign Bylaw Amendment Bylaw No. 3980, 2024
• Gave first, second, and third readings to Traffic Bylaw Amendment Bylaw No. 3971, 2024
• Approved two-year paving contract with Duncan Paving, with option to extend two years

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee will adopt the agenda and the minutes from the August 20, 2024 meeting. Staff will give a brief presentation updating the Accessibility Action Plan. The committee will consider a proposed schedule for its 2025 meetings, listing four dates in February, May, August and November.

• Adopt agenda as circulated
• Adopt minutes from the August 20, 2024 meeting
• Staff presentation updating the Accessibility Action Plan
• Consider 2025 meeting schedule: Feb 25, May 27, Aug 19, Nov 18

The Accessibility Advisory Committee approved its 2025 meeting schedule, setting four dates for the year. The committee also received a presentation on the Accessibility Action Plan and adopted the minutes from the August 20, 2024 meeting. No other substantive decisions were made.

• Approved 2025 meeting schedule (Feb 25, May 27, Aug 19, Nov 18) (carried)
• Adopted minutes of August 20, 2024 meeting (carried)
• Adopted agenda as circulated (carried)

Committee of the Whole

The Committee of the Whole is meeting to review 2025 Grant-in-Aid applications. The body will provide recommendations to Council on which grants to approve and the specific funding amounts for each applicant.

• Proposed $38,600 grant for Cowichan Neighbourhood House Association
• Proposed $34,000 grant for Duncan Cowichan Chamber of Commerce
• Proposed $30,000 grant for Chemainus & District Chamber of Commerce
• Proposed $25,000 grant for B.C. Forest Discovery Centre - BC Forest Museum
• Proposed $24,000 grant for Chemainus BIA - Flower Baskets

The North Cowichan Committee of the Whole recommended that Council approve a series of 2025 grant-in-aid amounts for local community organizations, museums, and historical societies. A motion for a $10,000 grant to Chemainus Communities in Bloom was defeated, but a reduced amount of $7,000 was subsequently approved. An additional $750 request for the Cowichan Family Caregivers Support Society was also defeated.

• Recommended 2025 grant-in-aid for B.C. Forest Discovery Centre - BC Forest Museum ($25,000), Chemainus & District Chamber of Commerce ($30,000), Chemainus Valley Historical Society ($8,500), Cowichan Historical Society ($5,500), Duncan Cowichan Chamber of Commerce ($34,000), Chemainus BIA - Flower Baskets ($24,000), Chemainus Theatre Festival Society ($20,000), and Chemainus Cemetery ($1,000)
• Defeated motion for 2025 grant-in-aid of $10,000 for Chemainus Communities in Bloom (Opposed: Caljouw, Findlay, Manhas)
• Approved recommending 2025 grant-in-aid of $7,000 for Chemainus Communities in Bloom (Opposed: Istace)
• Recommended 2025 grant-in-aid for Cowichan Agricultural Society and Farmers' Institute ($5,000 from Agricultural Reserve Fund)
• Recommended 2025 grant-in-aid for Cowichan – Bring Back the Bluebirds Foundation ($2,000) and Cowichan Family Caregivers Support Society ($2,000)
• Defeated motion for additional 2025 grant-in-aid of $750 for Cowichan Family Caregivers Support Society (Opposed: Caljouw, Findlay, Manhas)
• Recommended 2025 grant-in-aid for Cowichan Valley Youth Services ($5,000), Cowichan Women Against Violence ($3,000), and Somenos Community Association ($10,000)
• Recommended 2025 grant-in-aid for various community clubs, arts societies, and sports groups including Fosterkritters Feral Cat Rescue Society, Chemainus Rotary Club, and Cowichan Rugby Club

Council - Regular

The North Cowichan Council will adopt a consent agenda covering routine items such as letters of support, library board appointments, and a regional growth strategy representative. It will receive information on various external reports and will consider a temporary use permit application for properties at 6493 and 6495 Paddle Road. The meeting also includes presentations on the Boys Road Trunk Main replacement, a workforce housing strategy, and a petition opposing a proposed preschool on Berridge Street in Crofton.

• Adopt consent agenda items: letters of support for Cowichan Green Community and Lookout Housing and Health Society, Vancouver Island Regional Library trustee appointment, and appointment to the Regional Growth Strategy Steering Committee
• Consider temporary use permits for 6493 Paddle Road and 6495 Paddle Road
• Presentation on the Boys Road Trunk Main Replacement Project
• Presentation of the Cowichan Region Workforce Housing Strategy
• Petition regarding a proposed preschool facility at the foot of Berridge Street in Crofton

North Cowichan Council advanced Official Community Plan Amendment Bylaw No. 3976, 2024 to second reading as amended, after defeating a motion to withhold second reading until a community meeting is held. Council also approved a Temporary Use Permit for 6493 and 6495 Paddle Road, adopted Zoning Amendment Bylaw No. 3965 for 6531 Bird's Eye Drive, and approved the 2025 budget engagement schedule. Most consent agenda items, including letters of support and appointments, were adopted on consent.

• Approved Temporary Use Permit TUP00035 at 6493 and 6495 Paddle Road (carried)
• Adopted Zoning Amendment Bylaw No. 3965, 2024 [6531 Bird's Eye Drive] (carried)
• Rescinded second reading of OCP Amendment Bylaw No. 3976, 2024 (carried)
• Defeated motion to withhold second reading of OCP Amendment Bylaw No. 3976 until a community meeting is held (opposed: Caljouw, Findlay, Istace, Manhas)
• Gave second reading to OCP Amendment Bylaw No. 3976, 2024, as amended (opposed: Justice)
• Approved 2025 budget engagement and meeting schedule, including cancellation of December 10, 2024 Committee of the Whole meeting (opposed: Caljouw)
• Supported CVRD applications for up to $200,000 each in UBCM emergency preparedness grants (carried)
• Appointed Councillor Istace as Acting Mayor from November 6, 2024 to December 31, 2025 (carried)

Agricultural Advisory Committee

The Agricultural Advisory Committee will adopt the minutes from the June 27, 2024 meeting. It will review the 2001 Strategic Agricultural Plan and recommend that Council allocate up to $75,000 from the Agricultural Reserve fund for its 2025 update. The committee will also approve the proposed 2025 meeting schedule.

• Adopt minutes of the June 27, 2024 Agricultural Advisory Committee meeting
• Recommend up to $75,000 from the Agricultural Reserve fund to update the 2001 Strategic Agricultural Plan
• Approve 2025 Agricultural Advisory Committee meeting dates: Jan 21, Apr 22, Jul 22, Oct 21

The Agricultural Advisory Committee recommended that Council allocate up to $75,000 from the Agricultural Reserve fund to update the 2001 Strategic Agricultural Plan in 2025, as part of budget deliberations. The committee also approved its 2025 meeting schedule and received updates on the Zoning Bylaw process and member projects.

• Recommended $75,000 from Agricultural Reserve for Strategic Agricultural Plan update (carried)
• Approved 2025 meeting schedule: Jan 21, Apr 22, Jul 22, Oct 21 (carried)
• Adopted minutes of June 27, 2024 meeting (carried)
• Approved agenda as amended (carried)

Environmental Advisory Committee

The Environmental Advisory Committee will discuss opportunities for solar power in North Cowichan and elect a vice chair. The committee is asked to authorize up to $50,000 from the CAEP Reserve to install solar panels on the Crofton Firehall.

• Authorize up to $50K from CAEP Reserve for Crofton Firehall solar panels
• Monitor RCMP building solar installation
• Monitor BC Hydro rate structures
• Elect Vice Chair for term ending October 2025
• Review property-assessed clean energy programs

The Environmental Advisory Committee approved a recommendation to Council to allocate up to $50,000 from the CAEP Reserve in the 2025 budget for solar panels at the Crofton Firehall. The committee also endorsed seven other solar-related actions, including monitoring existing installations and improving public awareness. Additionally, Sandra McPherson was appointed as Vice Chair for a term ending October 31, 2025.

• Approved recommendation to authorize up to $50K from CAEP Reserve for Crofton Firehall solar panels
• Approved recommendation to monitor RCMP building solar performance
• Approved recommendation to monitor BC Hydro rate structures
• Approved recommendation to streamline solar permit processes
• Approved recommendation to assess property-assessed clean energy programs
• Approved recommendation to improve website content on solar incentives
• Approved recommendation to explore GIS solar potential layer
• Appointed Sandra McPherson as Vice Chair (term ends Oct 31, 2025)

Economic Development Committee

The Economic Development Committee will consider input on the Economic Development Action Plan Strategic Priorities and will recommend that council amend and adopt the report. It will also direct staff to engage further with the Cowichan Valley Regional District, First Nations and the business community. Additional agenda items include an update from the Cowichan Valley Regional District, a presentation on the Rural Economic Diversification and Infrastructure Program funding application, and an update on the Development Services Review.

• Recommendation to amend and adopt the Economic Development Action Plan Strategic Priorities Report
• Update from the Cowichan Valley Regional District on the strategic plan
• Presentation on the Rural Economic Diversification and Infrastructure Program funding application
• Update on the Development Services Review

The Economic Development Committee recommended that Council update the Economic Development Action Plan Strategic Priorities Report based on committee comments, accept the report as amended, and direct staff to conduct additional engagement with CVRD, First Nations, and the business community. The motion was carried. Other items were informational updates only.

• Recommended updating Economic Development Action Plan Strategic Priorities Report (carried)
• Recommended accepting the report as amended (carried)
• Recommended directing staff to engage with CVRD, First Nations, and business community (carried)

Board of Variance

The Board of Variance will meet to consider a request to vary minimum setback requirements for heat pump placement. This application affects three specific properties on Abbott Place.

• Application BOV00018: Request to vary Section 35(5) of Zoning Bylaw 1997, No. 2950 for 3015, 3018, and 3022 Abbott Place

The Board of Variance approved application BOV00018 to vary the minimum setback requirement for heat pumps from 4.5 metres to 2.6 metres for properties at 3015, 3018, and 3022 Abbott Place. The decision was made after hearing from the applicant's agents and staff, with one letter of support received. The minutes of the August 15, 2024 meeting were also adopted.

• Approved variance BOV00018 to relax heat pump setback from 4.5m to 2.6m at 3015, 3018, 3022 Abbott Place
• Adopted minutes of August 15, 2024 meeting

Council - Regular

Council will consider several in‑camera items that are closed under the Community Charter, including labour relations and land acquisition matters. They will approve the Consent Agenda, adopt the Permissive Tax Exemption Bylaw No. 3972, 2024, and deny proposed amendments to the Official Community Plan and Zoning Bylaw for commercial redevelopment of sites on Trans‑Canada Highway, Juniper Road and Henry Road. Additional items include authorizing letters of support for Lookout Housing’s Village Project and for the Cowichan Valley Regional District’s REDIP grant applications, and receiving financial updates and reports.

• Adopt Permissive Tax Exemption Bylaw No. 3972, 2024 (exempts certain properties from 2025 municipal taxes)
• Deny OCP Amendment Bylaw 3976 and Zoning Amendment Bylaw 3977 for 9337 Trans‑Canada Highway, 3036 Juniper Road, 3037 & 3041 Henry Road
• Authorize Mayor to issue a letter of support to Lookout Housing + Health Society for The Village Project temporary use permit
• Authorize Mayor to issue a letter of support to Cowichan Valley Regional District for REDIP funding of the Cowichan Tech and Innovation Ecosystem project
• Approve Consent Agenda, including adoption of October 2 council minutes and adoption of Bell McKinnon Local Area Plan policies

Council gave first and second reading to Official Community Plan Amendment Bylaw No. 3976 and Zoning Amendment Bylaw No. 3977, and directed staff to schedule a public hearing. Council also adopted the Bell McKinnon Local Area Plan Phasing Plan and Land Acquisition Community Amenity Contribution policies. A motion was carried opposing the continued use of Chaplin Street for vehicle storage as part of the Crofton Ferry Terminal operations.

• Gave first and second reading to OCP Amendment Bylaw No. 3976 (opposed: Justice)
• Gave first and second reading to Zoning Amendment Bylaw No. 3977 (opposed: Justice)
• Directed staff to schedule a public hearing for Bylaws 3976 and 3977
• Adopted Permissive Tax Exemption Bylaw No. 3972, 2024
• Adopted Bell McKinnon Local Area Plan Phasing Plan policy
• Adopted Bell McKinnon Local Area Plan Land Acquisition Community Amenity Contribution policy
• Resolved to not support continued use of Chaplin Street for vehicle storage as part of Crofton Ferry Terminal operations
• Authorized Mayor to provide letter of support to Lookout Housing and Health Society for Temporary Use Permit application

Committee of the Whole

The Committee of the Whole will consider three draft policies for the Bell McKinnon Local Area Plan, including a phasing plan and a land acquisition Community Amenity Contribution (CAC) policy. It will also direct staff to prepare a zoning amendment to increase minimum lot sizes and to develop an engagement plan for an interim CAC policy. These items guide the next steps for implementing the BMLAP.

• Recommendation to adopt the Council Policy – Phasing Plan for the Bell McKinnon Local Area Plan
• Recommendation to adopt the Bell McKinnon Local Area Plan Land Acquisition Community Amenity Contribution Policy
• Direction to staff to prepare a zoning amendment bylaw to increase minimum lot sizes in the BMLAP Future Growth Area
• Direction to staff to develop a scope of work and engagement plan to amend the BMLAP
• Direction to staff to develop an engagement plan for the draft Interim Community Amenity Contribution Policy

The Committee of the Whole recommended Council adopt the Bell McKinnon Local Area Plan phasing policy and land acquisition community amenity contribution policy, and directed staff to develop a scope of work for amending the plan, prepare a zoning bylaw to increase minimum lot sizes, and report on implications of not adopting an interim community amenity contribution policy. Two motions to direct staff on interim community amenity contributions and legal advice on reserve funds for affordable housing were defeated. The meeting was otherwise procedural, including agenda and minutes approval.

• Recommended Council adopt Bell McKinnon phasing plan policy (opposed: Manhas)
• Directed staff to develop scope of work to amend Bell McKinnon Local Area Plan (opposed: Manhas)
• Directed staff to prepare zoning bylaw to increase minimum lot sizes in BMLAP (opposed: Findlay, Manhas)
• Recommended Council adopt Bell McKinnon land acquisition community amenity contribution policy (opposed: Findlay, Manhas)
• Defeated motion to seek legal advice on collecting reserve funds for affordable housing CACs (opposed: Douglas, Justice, Istace)
• Defeated motion to develop engagement plan for interim CAC policy and use it in negotiations (opposed: Caljouw, Findlay, Manhas)
• Directed staff to report on implications of not proceeding with interim CAC policy (opposed: Findlay, Manhas)

Council - Regular

The North Cowichan Council will meet to discuss a development variance permit and a new tax exemption bylaw. The meeting includes a significant in-camera portion to discuss land acquisition and legal advice.

• Development Variance Permit application for 1892 Valleyview Place to decrease side yard setback from 1.5 metres to 0.67 metres
• First three readings of Permissive Tax Exemption Bylaw No. 3972, 2024 for 2025 property tax exemptions
• In-camera discussions regarding land acquisition, disposition, and preliminary municipal services
• Information item regarding the Establishment of Regional Drinking Water and Watershed Protection Technical Advisory Team
• Information item regarding the Government of Canada’s Draft Salmon Aquaculture Transition Plan for British Columbia

Council closed the meeting to discuss land, legal, and negotiation matters, then rose to endorse the use of Remedial Action Orders for non-compliant properties and authorize purchase of properties at the October 7, 2024 tax sale. In open session, Council approved a development variance permit, gave readings to a tax exemption bylaw, and authorized fire protection agreements with three First Nations. A motion on the Crofton Ferry Terminal was introduced for consideration at the next meeting.

• Endorsed use of Remedial Action Orders when warranted (opposed: Findlay)
• Authorized purchase of properties at Oct 7, 2024 tax sale and future tax sales
• Approved Development Variance Permit DVP00105 at 1892 Valleyview Place (side yard setback reduced to 0.67m)
• Gave first, second, and third readings to Permissive Tax Exemption Bylaw No. 3972, 2024
• Authorized signing 2024 Fire Protection Services Agreements with Halalt First Nation, Penelakut Tribe, and Stz'uminus First Nation
• Amended Public Input and Meeting Conduct Policy (changed 'Should' to 'Must' in section 3.2(a))
• Authorized $40,000 grant application for wildland firefighting equipment
• Introduced notice of motion on Crofton Ferry Terminal for Oct 16 meeting

Board of Variance

The Board of Variance meeting scheduled for September 26, 2024, does not list any agenda items. No decisions, proposals, or discussions are documented in the provided agenda. The agenda appears to contain only boilerplate information.

Committee of the Whole

The Committee of the Whole will adopt the Mountain View Cemetery Services Plan, select the preferred Option 1 expansion, and create a cemetery capital reserve fund with annual contributions of $184,047 from 2025 to 2034. It will refer the plan’s short‑, mid‑, and long‑term priorities to the annual budget process and direct staff to begin infill construction in 2025. The Committee will also direct staff to draft a Permissive Tax Exemption Bylaw covering places of worship, environmental/greenspace, recreation‑cultural, and community organizations for the 2025‑2027 assessment rolls. A BC Ferries update on the Crofton Terminal berth will be presented.

• Adopt Mountain View Cemetery Services Plan (Option 1 expansion) and start 2025 infill construction
• Create cemetery capital reserve fund with $184,047 annual contributions (2025‑2034)
• Direct staff to draft Permissive Tax Exemption Bylaw for listed organizations (2025‑2027)
• BC Ferries presents Crofton Terminal Berth update
• Closed‑session items under Community Charter sections 90(1)(i), 90(1)(e), and 90(1)(k)

The Committee of the Whole directed staff to draft a Permissive Tax Exemption Bylaw, granting 100% property tax exemptions to numerous organizations for 2025-2027, including places of worship, environmental groups, recreation and cultural groups, and community organizations. A motion to deny exemptions for four environmental groups (Ducks Unlimited, Freshwater Fisheries Society of B.C., Nature Conservancy of Canada, Nature Trust of B.C.) was defeated, and a subsequent motion to include them was carried. The committee also referred the Cemetery Master Plan back to staff for further review.

• Referred Cemetery Master Plan back to staff for further review (carried)
• Directed staff to draft bylaw with 100% exemptions for 15 places of worship for 2025-2034 (carried)
• Directed staff to draft bylaw with 100% exemptions for 5 environmental/greenspace organizations for 2025-2027 (carried)
• Motion to deny exemptions for Ducks Unlimited, Freshwater Fisheries Society, Nature Conservancy, Nature Trust defeated (opposed: Douglas, Caljouw, Istace)
• Directed staff to include those 4 environmental groups in exemption bylaw (carried, opposed: Findlay, Manhas)
• Directed staff to draft bylaw with 100% exemptions for recreation/cultural groups, 50% for Maple Bay Yacht Club and Mount Brenton Golf Course (carried)
• Directed staff to draft bylaw with 100% exemptions for 23 community organizations (carried)
• Directed staff to include Duncan Dynamics Gymnastics Club and Clements Centre Society in exemption bylaw (both carried)

Council - Regular

North Cowichan Council will consider closing part of the meeting to the public under the Community Charter, adopt the consent agenda, approve a $3,500 grant to M'akola Housing Society, adopt the September 2024 Climate Change Risk Assessment and Adaptation Strategy, and approve the Housing Accelerator Fund Action Plan for Round 2.

• Resolution to close the meeting to the public under sections 90(1)(e), 90(1)(k) and 90(2)(b) of the Community Charter
• Adoption of the consent agenda and related routine items
• Approval of a $3,500 grant‑in‑aid to M'akola Housing Society for the 2024 Every Child Matters Walk
• Adoption of the Climate Change Risk Assessment and Adaptation Strategy prepared by Urban Systems Ltd.
• Approval of the North Cowichan Housing Accelerator Action Plan and authorization to apply to CMHC’s Housing Accelerator Fund Round 2

Council approved the September 2024 Climate Change Risk Assessment and Adaptation Strategy and directed staff to include implementation recommendations in annual business planning. They also approved the North Cowichan Housing Accelerator Action Plan and authorized staff to apply to CMHC's Housing Accelerator Fund. Additionally, Council approved a $3,500 grant-in-aid to the M'akola Housing Society for the Every Child Matters Walk and accepted the 2024 Interim Housing Needs Report.

• Approved Climate Change Risk Assessment and Adaptation Strategy (opposed: Caljouw, Findlay, Manhas)
• Approved Housing Accelerator Action Plan and authorized CMHC application
• Approved $3,500 grant-in-aid to M'akola Housing Society for Every Child Matters Walk
• Accepted 2024 Interim Housing Needs Report
• Directed staff to report on Somenos Lake fish kill and authorized letters to Province, CVRD, and Cowichan Watershed Board
• Authorized leave for Councillor Toporowski from Sept 5 to Oct 25, 2024
• Designated Councillor Istace as Acting Mayor during Toporowski's leave
• Appointed Councillor Caljouw as Municipal Director to CVRD Board during leave

Council - Regular

The North Cowichan Council will consider closing part of the meeting to the public under Community Charter section 90(1)(c). It will then approve a Consent Agenda that adopts minutes from July meetings, receives advisory committee recommendations, and authorizes a letter of support for Western Forest Products' BC Manufacturing Jobs Fund application. Several informational items will be received, such as the 2023 Forestry Annual Report and an update on the new RCMP detachment at 6430 Ford Road. The agenda will be adopted, followed by the Mayor's report, public input, and presentations.

• Resolution to close the meeting to the public under section 90(1)(c) – labour relations
• Approve Consent Agenda: adopt July 17 and July 25 Council minutes, endorse Climate Adaptation Strategy edits, and authorize a support letter for Western Forest Products (BC Manufacturing Jobs Fund)
• Receive 2023 Forestry Annual Report for information
• RCMP Building Construction Update – new detachment at 6430 Ford Road
• Letter of support request for Western Forest Products to the BC Manufacturing Jobs Fund

Council authorized a development permit amendment with variance for a 92-unit apartment and townhouse project at 3191/3253 Sherman Road, including a two-year extension and reduced rear yard setback. Council also adopted several bylaws, including a business licence amendment and a development variance permit for a garage at 6320 Crestwood Drive. A motion to write a letter supporting ForestryWorks for BC was defeated. The meeting included a closed session for labour relations and several informational items.

• Approved Development Permit Amendment DP000172 for 92-unit development at Sherman Road (4-3, opposed: Manhas, Caljouw, Findlay)
• Adopted Business Licence Amendment Bylaw No. 3962, 2024 (carried)
• Authorized Development Variance Permit DVP00106 for garage at 6320 Crestwood Drive (carried)
• Adopted Delegation of Authority Amendment Bylaw No. 3963, 2024 (carried)
• Approved policy amendments to Council Advisory Body, Consent Agenda, External Appointments, and Notice of Motion policies (carried)
• Approved 2025-2029 regional recreation budgets for Cowichan Aquatic Center and Fuller Lake Arena (carried)
• Directed staff to install signage on Townend Road for narrow road, blind corners, and 30 km/h speed limit (carried)
• Defeated motion to write letter to provincial representatives supporting ForestryWorks for BC (4-4, opposed: Douglas, Istace, Justice, Toporowski)

Accessibility Advisory Committee

The Accessibility Advisory Committee will review the minutes from June 4, 2024, and discuss an emotional support animal policy. Staff will also provide verbal updates on short-term actions and park accessibility, and the committee will consider a recommendation to amend the Council Advisory Body Policy to include a $40 per meeting honorarium.

• Review minutes from June 4, 2024
• Discussion on Emotional Support Animal Policy
• Verbal update on Short Term Actions
• Verbal update on Accessibility Action in Parks
• Recommendation to add $40 honorarium to Council Advisory Body Policy

The Accessibility Advisory Committee received presentations on emotional support animal policy research, short-term action plans, and accessibility improvements in parks. No formal decisions were made; items were discussed for future budget considerations.

• Adopted the agenda as circulated
• Adopted the minutes of the June 4, 2024 meeting
• Received presentation on service dogs, therapy dogs, and emotional support animals
• Noted 167 recommendations from accessibility audit for 2025 budget discussions
• Heard update on park accessibility: Art Mann Park playground and pathway complete, picnic table pending; Kinsmen Beach Park work expected Fall 2024; Sherman Road Park complete
• Suggested exploring fences and gates for park safety
• Suggested investigating accessibility at new RCMP building on Drinkwater Road
• Noted honorarium of $40 per meeting for uncompensated committee members to be discussed in 2025 budget

Board of Variance

The Board will elect a chair for a term ending March 15, 2025. It will adopt the minutes from the January 26, 2023 meeting. The board will hear a request to vary the minimum heat‑pump setback from 4.5 m to 2.47 m at 2995 Tower Ridge Road.

• Election of Board of Variance chair (term ends March 15 2025)
• Adoption of minutes from the Jan 26 2023 meeting
• Variance BOV00017 to reduce heat‑pump setback from 4.5 m to 2.47 m at 2995 Tower Ridge Road

The Board of Variance approved an application to vary the minimum setback for a heat pump from 4.5 metres to 2.47 metres at 2995 Tower Ridge Road. The variance was supported by an adjacent property owner and carried unanimously. The board also elected Phyllis Carlyle as Chair by acclamation and adopted the minutes from January 26, 2023.

• Approved variance BOV00017 to reduce heat pump setback from 4.5m to 2.47m at 2995 Tower Ridge Road (unanimous)
• Elected Phyllis Carlyle as Chair by acclamation for term ending March 15, 2025
• Adopted minutes of January 26, 2023 meeting

Committee of the Whole

The Committee of the Whole is scheduled to meet on August 13, 2024. The agenda text provided is procedural and does not list specific items for discussion.

Council - Special

The Special Council meeting is scheduled to move into a closed session to discuss matters related to land. The body will consider a resolution to close the meeting to the public under section 90(1)(e) of the Community Charter.

• Discussion of land acquisition, disposition, or expropriation under Community Charter section 90(1)(e)

The special council meeting was closed to the public under Community Charter section 90(1)(e) to discuss land acquisition or disposition, where disclosure could harm municipal interests. Council rose with a report on the item upon completion of negotiations, but no substantive decisions were made publicly. The meeting adjourned at 10:08 a.m.

• Closed meeting to public under 90(1)(e) for land acquisition/disposition (carried)
• Approved in-camera meeting agenda
• Discussed in-camera item 2.2.1 (land + harm)
• Rose with report on item 2.2.1 upon completion of negotiations

Council - Regular

The North Cowichan Council will meet to adopt several zoning amendments, including a new apartment zone and a bylaw to permit accessory dwelling units. The meeting will also include a closed session to discuss land acquisition and disposition.

• Zoning Amendment Bylaw No. 3933, 2023 for 7495 Relke Road
• Zoning Amendment Bylaw No. 3934, 2024 for 2999 Drinkwater Road
• Zoning Amendment Bylaw No. 3968, 2024 for 2950 Elm Street
• Council and Committee Procedures Bylaw No. 3945 for adoption
• Business Licence Bylaw and Delegation of Authority Bylaw Amendments

Council approved several zoning amendments and a contract for 20,650 garbage and organics carts. The board also authorized support for a new active transportation overpass across Highway 1 and entered into a 10-year community works fund agreement.

• Awarded $978,114.30 contract to IPL North America Inc. for 20,650 garbage and organics carts
• Adopted Zoning Amendment Bylaws No. 3933 (7495 Relke Road) and No. 3934 (2999 Drinkwater Road)
• Adopted Zoning Amendment Bylaw No. 3968 (2950 Elm Street)
• Adopted Council and Committee Procedures Bylaw No. 3945
• Approved 2024-2034 Canada Community-Building Fund Agreement
• Authorized Mayor to support North Cowichan Active Transportation Overpass on Highway 1
• Approved first, second, and third readings for Business Licence and Delegation of Authority amendments
• Agreed to consider Zoning Amendment Application ZB000236 for 2731 Vian Street

Public Hearings Agenda

The North Cowichan Council will hold public hearings on Official Community Plan Amendment Bylaw No. 3914 and Zoning Amendment Bylaw No. 3915, both concerning 1771 Robert Street. After the hearings, the council will consider the third reading and adoption of the two bylaws, which would bring the property into the Urban Containment Boundary, change its designation to Residential Neighbourhood, and permit residential development. The meeting will be conducted in person at Municipal Hall and via video conference.

• Public hearing for Official Community Plan Amendment Bylaw No. 3914 (1771 Robert Street) – add property to Urban Containment Boundary and change designation from Rural Residential to Residential Neighbourhood
• Public hearing for Zoning Amendment Bylaw No. 3915 (1771 Robert Street) – amend Zoning Bylaw 2950 to permit residential development
• Third‑reading consideration of Official Community Plan Amendment Bylaw No. 3914
• Third‑reading consideration of Zoning Amendment Bylaw No. 3915 (requires covenant registration)
• Council will adopt the two bylaws if approved at third reading

Council adopted an Official Community Plan amendment and gave third reading to a zoning amendment for a proposed development at 1771 Robert Street. The decisions followed a public hearing where residents raised concerns regarding drainage, privacy, and school capacity.

• Adopted Official Community Plan Amendment Bylaw No. 3914, 2023 (Opposed: Douglas, Justice)
• Gave third reading to Official Community Plan Amendment Bylaw No. 3914, 2023 (Opposed: Douglas, Justice)
• Gave third reading to Zoning Amendment Bylaw No. 3915, 2023 (Carried)

Council - Special

Council will consider relaxing noise bylaw restrictions for construction at the Chemainus and Crofton Ferry Terminals. The request involves safety repairs in Chemainus and berth upgrades in Crofton. Additionally, the council will review a mural installation request for Croft Street.

• Noise bylaw exemption for Chemainus Ferry Terminal repairs
• Noise bylaw exemption for Crofton Ferry Terminal work
• Mural installation request on Croft Street

Council authorized temporary noise bylaw exemptions for safety repairs and upgrades at the Chemainus and Crofton ferry terminals. Council also approved the installation of a Japanese Canadian Legacies Society heritage mural on Croft Street.

• Approved noise bylaw enforcement discretion for BC Ferries repairs at Chemainus Ferry Terminal (July 15 to end of August 2024)
• Approved noise bylaw enforcement discretion for BC Ferries work at Crofton Ferry Terminal (August 18 to September 20, 2024)
• Authorized installation of Japanese Canadian Legacies Society heritage mural on Croft Street
• Directed staff to amend the Murals Management Agreement to include the new mural if grant application is successful

Committee of the Whole

The Committee of the Whole will review a proposed draft Building Bylaw intended to repeal and replace the existing 2003 bylaw. The agenda also includes an update on the 2025 budget timeline and a report on municipal investment strategies.

• Introduction of draft Building Bylaw to replace Bylaw No. 3172, 2003
• Update on 2025-2029 financial plan budget projections and timeline
• Report on 2024 investments and socially responsible investing goals

North Cowichan's Committee of the Whole directed staff to bring forward a replacement Building Bylaw substantially as attached to the July 9, 2024 report, along with options for public and building-industry input. A motion to first refer the draft bylaw to the Economic Development Committee was defeated. The committee also approved a tentative 2025 budget timeline and received a 2024 investment update for information.

• Defeated motion to refer draft Building Bylaw to Economic Development Committee first (opposed: Douglas, Istace, Justice, Toporowski)
• Directed staff to bring forward replacement Building Bylaw substantially as attached, plus associated administrative amendments, and options for public and building-community input (carried)
• Approved tentative 2025 budget timeline from the Director, Financial Services (carried)
• Received 2024 Investment Update report for information (carried)
• Adopted the June 11, 2024 meeting minutes as circulated (carried)
• Adopted the July 9, 2024 agenda as circulated (carried)

Agricultural Advisory Committee

The committee will provide feedback to Council regarding the proposed draft Climate Adaptation Strategy. Members will also review and endorse a draft workplan for Council approval. The meeting includes an overview of agricultural policies within the Official Community Plan.

• Feedback on draft Climate Adaptation Strategy
• Endorsement of committee draft workplan
• Overview of Official Community Plan agricultural policies
• Receipt of Ministry of Agriculture and Food newsletter

The Agricultural Advisory Committee endorsed the Climate Change Risk and Vulnerability Assessment and sent feedback to Council on emergency planning, soil quality, and agricultural water infrastructure. It endorsed an amended 2024 workplan that adds all non-farm use and residential non-adhering applications to its review, and asks Council to approve it. The committee also agreed to invite an Agricultural Land Commission member for an overview, received a Ministry of Agriculture and Food email, and set its October 29, 2024 meeting for 1:30 p.m.

• Approved agenda as amended, adding roundtable updates (carried)
• Adopted April 23, 2024 minutes (carried)
• Endorsed Climate Change Risk and Vulnerability Assessment and sent Council feedback on emergency food planning, soil quality, and agricultural water infrastructure (carried)
• Agreed to invite an Agricultural Land Commission member to explain applications and reference materials (carried)
• Extended the meeting by 30 minutes at 6:30 p.m. (carried)
• Endorsed amended 2024 workplan and requested Council approval (carried)
• Received June 21, 2024 Ministry of Agriculture and Food email for information (carried)
• Set October 29, 2024 meeting at 1:30 p.m. (carried; Masselink opposed)

Environmental Advisory Committee

The committee will review a draft report on the Richards Creek Ecological Accounting Process. Members will also consider recommendations regarding a proposed draft Climate Adaptation Strategy. Both items are intended to provide feedback for Council's consideration.

• Review of Richards Creek Ecological Accounting Process draft report
• Presentation on the proposed draft Climate Adaptation Strategy
• Adoption of March 26, 2024 meeting minutes

The Environmental Advisory Committee adopted the March 26, 2024, minutes and approved an amended agenda. Members passed motions to provide feedback to Council regarding the Richards Creek Ecological Accounting Process and the Climate Change Risk and Vulnerability Assessment Project Update. The committee also voted to extend the meeting past 3:30 p.m. before adjourning at 3:58 p.m.

• Adopted agenda as amended
• Adopted March 26, 2024 minutes
• Provided feedback supporting stream valuation and asset management for Richards Creek Ecological Accounting Process
• Provided recommendations for Climate Change Risk and Vulnerability Assessment Project Update
• Extended meeting past 3:30 p.m. to adjourn no later than 4:00 p.m.

Council - Special

The Special Council meeting includes items for a closed session. Discussions involve potential land acquisition, disposition, or expropriation, as well as the receipt of legal advice. No specific properties or dollar amounts are identified in this agenda.

• Adoption of May 15, 2024, closed meeting minutes
• Discussion regarding land acquisition, disposition, or expropriation
• Receipt of legal advice subject to solicitor-client privilege

Council met in a special closed session to discuss land disposition and receive legal advice. The meeting concluded without a public report on the items discussed.

• Approved closing the meeting to the public under Community Charter sections 90(1)(e) and 90(1)(i)

Council - Regular

North Cowichan Council will review the 2023 Annual Report and the 2023 Statement of Financial Information. The body is deciding on the adoption of multiple bylaws regarding zoning amendments, development procedures, and fee changes.

• Zoning Amendment Bylaw No. 3913 for a detached accessory dwelling unit at 2524 Ashcroft Road
• Development Procedures Bylaw No. 3924 to establish land development application processes
• Zoning Amendment Bylaw No. 3934 for 2999 Drinkwater Road
• Fees and Charges Amendment Bylaw No. 3960 to modify development and permitting fee refunds
• Zoning Amendment Bylaw No. 3964 regarding provincial Small Scale Multi Units Housing

North Cowichan council approved increasing the Genoa Bay Road Slope Stabilization and Road Remediation Project budget from $1,500,000 to $3,000,000, funded by transfers from other road projects. Council also adopted several zoning and fees bylaws, gave first three readings to a zoning amendment at 6531 Bird's Eye Drive with a 90m2 accessory dwelling unit size restriction, and approved a development variance at 1935 Maple Bay Road. A climate change risk assessment update was directed to committees for feedback, and the 2023 Annual Report was accepted as amended.

• Approved increasing Genoa Bay Road project budget from $1,500,000 to $3,000,000 (carried)
• Adopted Zoning Amendment Bylaw No. 3913, 2024 [2524 Ashcroft Road] (carried)
• Adopted Development Procedures Bylaw No. 3924, 2024 (carried)
• Adopted Fees and Charges Amendment Bylaw No. 3960, 2024 (carried)
• Adopted Zoning Amendment Bylaw No. 3964, 2024 (carried)
• Gave first, second, and third readings to Zoning Amendment Bylaw No. 3965, 2024 [6531 Bird's Eye Drive] with a section 219 covenant to restrict accessory dwelling unit to 90m2 (carried)
• Granted development variance DP000360 to increase accessory building height from 5m to 7m at 1935 Maple Bay Road (carried)
• Issued Temporary Use Permit Amendment No. TUP00028 to BC Bike Race for overnight parking and camping (carried)

Council - Special

This special council meeting is scheduled for June 18, 2024. The agenda consists of procedural items and a resolution to close the meeting to the public regarding law enforcement matters. No other specific business items are listed in the document.

• Resolution to close the meeting to the public for law enforcement investigations

Committee of the Whole

The Committee will review a request to convert forested land bounded by Herd Road and Lakes Road into a park. Members will also consider the revised draft Permissive Tax Exemption Policy and application form.

• Request to convert North Cowichan lands (bounded by Herd, Calais, Richard’s Creek, and Lakes Roads) into a park
• Review of revised draft Permissive Tax Exemption Policy and application form
• Adoption of May 7, 2024 meeting minutes

The Committee referred a request to convert municipal lands in the Owl Hill Park area to staff for a report on the implications. Staff were also directed to amend and prepare two versions of a draft Permissive Tax Exemption Policy.

• Referred Dick Zandee's request to convert lands into a park to staff for a report (Opposed: Findlay)
• Directed staff to change 'will' to 'may' in section 6.1 of the draft Permissive Tax Exemption policy
• Directed staff to prepare two draft Permissive Tax Exemption Policies for the June 19, 2024 meeting

Council - Special

Council will consider the adoption of the 2024 Master Transportation Plan prepared by Watt Consulting Group. The agenda also includes three readings for Zoning Amendment Bylaw No. 3964, 2024. Additionally, Council will review proposed meeting topics for the 2024 UBCM Convention.

• Zoning Amendment Bylaw No. 3964, 2024 regarding residential development compliance
• Adoption of the 2024 Master Transportation Plan by Watt Consulting Group
• Endorsement of proposed minister meeting topics for the 2024 UBCM Convention

Council gave first, second and third readings to Zoning Amendment Bylaw No. 3964, 2024, with Councillors Findlay and Manhas opposed. Council adopted the May 2024 Master Transportation Plan prepared by Watt Consulting Group, incorporating seven amendments made during the meeting, over the opposition of Councillors Caljouw and Findlay. Council also endorsed the list of UBCM ministers meeting topics and directed staff on several transportation priorities, including removing a duplicate bike lane project and adding a multi-use pathway as high priority.

• Gave first, second and third readings to Zoning Amendment Bylaw No. 3964, 2024 (Opposed: Findlay, Manhas)
• Adopted the May 2024 Master Transportation Plan with seven amendments (Opposed: Caljouw, Findlay)
• Directed staff to remove the bi-directional protected bike lanes on Cowichan Lake Road (Sherman Road to Cairnsmore Road) from the plan
• Directed staff to list the Canada Avenue multi-use pathway (Sherman Road to Beverly Street) as a high priority project
• Directed staff to list the Sherman Road/Lane Road intersection upgrade as a medium priority project
• Directed staff to remove the recommendation to identify a bypass option (Opposed: Caljouw, Findlay)
• Directed staff to add OCP policy language on speed limits to section 3.5.3 (Opposed: Caljouw, Findlay)
• Endorsed the list of UBCM ministers meeting topics

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee is reviewing internal operations and policies that affect public spaces and park accessibility. Members will discuss a proposal to pay a $40 per meeting honorarium for unpaid participants, review updates on local park grant funding, and gather feedback on emotional support animal rules in community areas. The committee will also consider shifting to a quarterly meeting schedule.

• Proposal for a $40 per meeting honorarium for unpaid committee members
• Discussion on emotional support animal policies in public spaces
• Update on the Local Community Accessibility Grant Program for parks
• Recommendation to reduce AAC meetings to a quarterly schedule
• Request for feedback on provincial accessibility standards for workforce and services

The Accessibility Advisory Committee approved changes to its 2024 meeting schedule and recommended Council amend the Advisory Body Policy to provide a $40 honorarium per meeting for unpaid participants. The Committee also recommended updating its Terms of Reference to allow quarterly meetings and clarified staff liaison duties. Additionally, the Committee moved its August meeting to the Cowichan Aquatic Centre to improve public accessibility.

• Approved updated 2024 meeting schedule (August 20 and November 19)
• Recommended Council amend Advisory Body Policy to add $40 honorarium per meeting for unpaid members
• Recommended Council amend Terms of Reference for quarterly meetings and staff liaison notification
• Approved moving August 20 meeting to Cowichan Aquatic Centre upper-level admin office
• Discussed Emotional Support Animal policy; requested more regulatory info for next meeting
• Reported installation of three accessible picnic tables at Art Mann, Kinsmen Beach, and Sherman Road parks

Economic Development Committee

The Economic Development Committee is meeting to review feedback from public engagement on the Economic Development Action Plan, hear presentations from local business owners, and receive updates on regional economic development and industrial lands servicing. The agenda includes adopting minutes from February 23, 2024, and several informational reports.

• Presentation on Mt. Richard's trail sanctioning and Trail User Survey results from Cowichan Trails Stewardship Society
• Review of 'What We Heard' report on Economic Development Action Plan engagement
• Presentations from five business owners including Sarah Campbell (Craft Cannabis Association of BC) and Randal Huber (Chemainus Theatre)
• Verbal update from Economic Development Cowichan on strategic plan and State of the Cowichan Economy Report – Spring 2024
• Verbal update on industrial lands servicing activities from Senior Manager Jeff Miller

The committee received an engagement summary report for the Economic Development Action Plan and heard presentations from local businesses and the Cowichan Trail Stewardship Society. No policy changes or funding approvals were decided.

• Adopted agenda (Carried)
• Adopted February 23, 2024 meeting minutes (Carried)
• Received Economic Development Action Plan – What We Heard Report for information
• Extended meeting time until 4:30 p.m. (Carried)

Sports Wall of Fame Committee

The Sports Wall of Fame Committee is meeting to review feedback from the November 2023 induction ceremony and discuss details for the 2025 event, including dates, budget, and invitees. They will also review the nomination process and forms, with a recommendation to set application dates and advertise in local newspapers. The meeting is open to the public to observe in person.

• Review of November 2023 Induction Ceremony feedback
• Discussion of 2025 event dates, budget, and invitee list
• Review of 2025 inductee nomination forms and voting process
• Proposed start and deadline dates for 2025 nominations
• Direction to advertise nominations in Cowichan Valley Citizen and Chemainus Courier

The committee established the nomination window for the 2025 Sports Wall of Fame and directed staff to advertise in local newspapers and on social media. Staff are currently exploring alternate venues and dates for the 2025 Induction Ceremony due to space limitations.

• Approved 2025 nomination period from late August 2024 to February 2025
• Directed staff to advertise nominations via social media, Cowichan Valley Citizen, and Chemainus Courier
• Adopted agenda as circulated
• Adopted September 12, 2023 meeting minutes

Council - Regular

North Cowichan Council is meeting to decide on several financial and development items, including a $10 million long-term borrowing for the integrated RCMP facility, a $1,387,639 fire engine contract award, and a $4,440 grant-in-aid. They will also consider zoning changes for small-scale multi-unit housing, a development permit for a 100-unit building, and various other permits and reports.

• Approve $10,000,000 borrowing for North Cowichan/Duncan Integrated RCMP Facility
• Award $1,387,639 fire engine contract to Safetek Emergency Vehicles Limited
• Direct staff to bring forward Zoning Amendment Bylaw 3964 for small-scale multi-unit housing
• Issue development permit with variance for 100-unit mixed-use building at 3096 Gibbins Road
• Approve $4,440 grant-in-aid to Vancouver Island Vipassana Association

Council authorized $10 million in long-term borrowing for an integrated RCMP facility and awarded a $1.38 million contract for a new fire engine. The body also approved several development permits and amendments to the Development Procedures Bylaw.

• Approved $10M borrowing from Municipal Finance Authority of BC for RCMP facility
• Awarded $1,387,639 contract to Safetek Emergency Vehicles Limited for a fire engine
• Approved 2024 grant-in-aid to Vancouver Island Vipassana Association up to $4,440
• Approved development permit for 100-unit mixed use building at 3096 Gibbins Road
• Approved development variance permit for office addition at 3070 Henry Road
• Approved third reading of amended Development Procedures Bylaw No. 3924
• Endorsed 2024-2025 North Cowichan/Duncan RCMP Annual Performance Plan
• Approved two-year temporary Manager, Asset Management position

Council - Special

This is a special Council meeting that will be closed to the public after an initial open portion. Council will vote to close the meeting to discuss personal information, negotiations with provincial and federal governments, and preliminary service agreement discussions. No public decisions or discussions are listed on the open agenda.

• Resolution to close meeting to public under Community Charter sections 90(1)(a), 90(1)(k), and 90(2)(b)
• Closed session item: negotiations with Provincial Government
• Closed session item: negotiations with Provincial and Federal Governments
• Closed session item: personal information regarding committee appointments
• Closed session item: negotiations for a new service (service agreements)

The Council voted to close the entire meeting to the public to discuss confidential matters. These included negotiations with provincial and federal governments, service agreements, and committee appointments. No substantive public decisions were made during this session.

• Closed meeting to public (Carried)
• Discussed negotiations with Provincial Government (Closed session)
• Discussed negotiations with Provincial and Federal Governments (Closed session)
• Discussed committee appointments (Closed session)
• Discussed new service agreements (Closed session)

Committee of the Whole

The Committee of the Whole is meeting to consider a revised draft Permissive Tax Exemption Policy, which would be recommended for Council approval. The agenda also includes routine items: adopting the agenda, approving minutes from the April 9, 2024 meeting, and public input/question periods.

• Revised Permissive Tax Exemption Policy for Council consideration
• Adoption of April 9, 2024 Committee of the Whole minutes
• Public input on agenda items (max 5 speakers, 3 minutes each)
• Question period for public questions on meeting business

The Committee of the Whole adopted its agenda and the minutes of the April 9, 2024 meeting. It received public input from one resident on the draft Permissive Tax Exemption Policy. The committee directed staff to revise the Permissive Tax Exemption policy and application form based on direction given at the meeting. No other substantive decisions were made.

• Adopted the May 7, 2024 agenda as circulated (carried)
• Adopted the April 9, 2024 meeting minutes as circulated (carried)
• Directed staff to revise the Permissive Tax Exemption policy and application form per direction given at the May 7, 2024 meeting (carried)

Council - Special

This is a special council meeting with the sole purpose of closing the meeting to the public to discuss land acquisition/disposition and potential litigation. No public decisions or discussions are on the agenda.

• Closed session under Community Charter 90(1)(e) for land acquisition, disposition, or expropriation
• Closed session under Community Charter 90(1)(g) for litigation or potential litigation

Council met in a special session and voted to close the meeting to the public to discuss land matters and potential litigation. The council rose from the closed session without a report.

• Approved closing the meeting to the public under Community Charter sections 90(1)(e) and 90(1)(g) (Carried)

Council - Regular

North Cowichan Council is meeting to adopt several bylaws, including the 2024 Property Tax Rates Bylaw and the 2023 audited financial statements. They will also consider adopting development-related bylaws and reaffirm a 2018 direction to include Babine Place and Babine Road in the Crofton sewer system. The agenda includes routine consent items and a notice of motion for a future meeting.

• Adoption of 2024 Property Tax Rates Bylaw No. 3961
• Adoption of 2023 Audited Financial Statements (Municipality and Joint Utilities Board)
• Adoption of Development Procedures Bylaw No. 3924 and Development Approval Information Bylaw No. 3942
• Adoption of Fees and Charges Amendment Bylaw No. 3960 (refunds for incomplete applications)
• Reaffirm direction to include Babine Place and Babine Road in Crofton Sewer System Local Area Service

Council adopted the 2024 Property Tax Rates Bylaw and the 2023 Audited Financial Statements. Several development-related bylaws were adopted, while others were referred back to staff for review.

• Adopted Property Tax Rates Bylaw No. 3961, 2024 (Carried)
• Adopted 2023 Audited Financial Statements for the Municipality and Joint Utilities Board (Carried)
• Adopted South End Waterworks District Amendment Bylaw No. 3939, 2023 (Carried)
• Adopted Development Approval Information Bylaw No. 3942, 2024 (Carried)
• Referred Development Procedures Bylaw No. 3924 back to staff to review re-application timelines (Carried)
• Tabled Fees and Charges Amendment Bylaw No. 3960 until Development Procedures Bylaw is reconsidered (Carried)
• Directed staff to continue working with Babine Road and Babine Place owners on a sanitary sewer petition (Carried)

Agricultural Advisory Committee

The Agricultural Advisory Committee is meeting for orientation and to set its 2024 meeting schedule. Members will receive a presentation on committee roles and best practices from the Ministry of Agriculture, review the draft Ecological Accounting Process report for Richards Creek and provide feedback to Council, and get an overview of the Official Community Plan's agricultural chapter.

• Proposed 2024 meeting schedule: July 30 and October 29, 2024, by electronic means
• Review of draft Ecological Accounting Process report for Richards Creek, referred by Council
• Presentation on Agricultural Advisory Committees by Ministry of Agriculture and Food
• Overview of Official Community Plan Chapter 7: Food Security and Local Agricultural Systems
• Orientation on meeting procedures and committee documents

The Agricultural Advisory Committee recommended that Council request an updated Agricultural Land Use Inventory from the Agricultural Land Commission. The committee also provided specific feedback regarding the Richards Creek Ecological Accounting Process report.

• Approved 2024 meeting schedule for June 27 and October 29
• Recommended Council request an updated Agricultural Land Use Inventory from the Agricultural Land Commission
• Provided feedback to Council on Richards Creek Ecological Accounting Process regarding soil types, setbacks, and ecosystem services outreach
• Deferred Official Community Plan - Agricultural Chapter to the next meeting

Council - Regular

North Cowichan Council is meeting to consider several bylaws, including the 2024 Property Tax Rates Bylaw, and to discuss development applications and funding requests. The meeting includes a closed session for land, litigation, and provincial negotiations, followed by open business. Key items include a funding increase for the Somenos Marsh Wildlife Society and development permits for a six-storey building and agricultural structures.

• 2024 Property Tax Rates Bylaw No. 3961 for first, second, and third reading
• Funding increase for Somenos Marsh Wildlife Society from $50,000 to $70,000
• Development permit for six-storey mixed-use building with 210 units at 2591 Beverly Street
• ALC non-farm use applications for 6651 Lakes Road and 7550 Bell McKinnon Road (BC SPCA)
• Motion to request termination of Covid-19 vaccine mandate for healthcare workers

Council passed the 2024 Property Tax Rates Bylaw and approved a development permit for a six-storey mixed-use building with 210 residential units. Several bylaws regarding council procedures and development were given three readings. Council also increased funding for the Somenos Marsh Wildlife Society.

• Approved 2024 Property Tax Rates Bylaw No. 3961
• Approved $70,000 budget allocation for Somenos Marsh Wildlife Society (increased from $50,000)
• Approved development permit for 210-unit mixed-use building at 2591 Beverly Street
• Recommended approval for ALC non-farm use applications at 6651 Lakes Road and 7550 Bell McKinnon Road
• Denied request to ask provincial health officials to terminate Covid-19 vaccine mandate
• Denied request to postpone BC Zero Carbon Step Code Emission Level (EL-4) to 2027
• Approved letter to Cowichan-Duncan Chamber of Commerce regarding liquor licensing advocacy
• Approved letter of support for Bill C-277, National Strategy on Brain Injuries Act

Committee of the Whole

The Committee of the Whole is meeting to discuss and provide direction on several items, including the 2024 property tax distribution, a draft Council and Committee Procedures Bylaw, and a draft ecological report for Richards Creek. The meeting will also include a delegation from Friends of Rails to Trails about converting the E&N rail corridor to an active transportation path. The meeting will begin with a closed session for legal and land matters.

• 2024 Property Tax Distribution: direct staff to prepare Tax Rates Bylaw to maximize revenue from Utility properties, set Recreation/Non-Profit and Farm tax ratios to 1.00, and equally distribute remaining tax between property classes
• Draft Council and Committee Procedures Bylaw No. 3945, 2024: refer to next regular Council meeting for first three readings
• Richards Creek Ecological Accounting Process: forward draft report to Environmental and Agricultural Advisory Committees for comment
• Delegation from Friends of Rails to Trails on converting E&N rail corridor to multipurpose active transportation path
• Closed session under Community Charter sections 90(1)(e) (land/harm) and 90(1)(i) (legal advice)

The Committee of the Whole directed staff to prepare the 2024 Tax Rates Bylaw with specific distribution rules for utility, recreation, and farm properties. They also approved amendments to the Council and Committee Procedures Bylaw, including limits on public speaking time and changes to voting thresholds, referring it to the next regular Council meeting. Additionally, staff were directed to send a draft ecological report on Richards Creek to advisory committees for review.

• Approved closing meeting to public for legal and land matters
• Adopted agenda and February 13, 2024 minutes
• Directed staff to forward Richards Creek ecological report to advisory committees
• Approved amendments to Council and Committee Procedures Bylaw No. 3945
• Referred amended Procedures Bylaw to next regular Council meeting
• Directed staff to prepare 2024 Tax Rates Bylaw with specified property class ratios

Council - Regular

North Cowichan Council is meeting on April 3, 2024, to consider several items, including a new Safer Community Plan, a temporary suspension of the no-heavy-truck rule on Bell McKinnon Road for hospital construction, and a fence height variance at 9837 Napier Place. The meeting will also include a closed session and public input periods.

• Direct staff to develop a new Safer Community Plan addressing crime, public safety, and addictions.
• Suspend no-heavy-truck restriction on Bell McKinnon Road during hospital construction; designate Mays Road as detour.
• Consider Development Variance Permit DVP00103 to increase fence height at 9837 Napier Place from 1.2m to 2.5m.
• Receive letters from other municipalities requesting support for resolutions on policing statistics and municipal leader protections.
• Councillor Findlay to introduce motions on ending COVID-19 vaccine mandate, supporting restaurants, and postponing Zero Carbon Step Code EL-4.

Council approved a preferred concept for the Maple Bay Wharf replacement and directed staff to start design drawings and tender documents, plus send a letter to the Cowichan Tribes Chief requesting a response by May 31, 2024. Council authorized a development variance permit at 9837 Napier Place, Chemainus, raising the maximum side yard fence height from 1.2 metres to 2.0 metres. Council also suspended the "no heavy truck" designation on Bell McKinnon Road between Herd Road and Mays Road for the Hospital Replacement Project detour and designated Mays Road from Herd Road to Bell McKinnon Road as a "no heavy truck" route. Three notices of motion were introduced for consideration at the April 17, 2024 meeting.

• Approved preferred Maple Bay Wharf replacement concept; directed staff to begin design drawings and tender documents
• Directed a letter to the Cowichan Tribes Chief on wharf collaboration, requesting a response by May 31, 2024
• Authorized Development Variance Permit DVP00103 at 9837 Napier Place, Chemainus, raising side yard fence height from 1.2 metres to 2.0 metres
• Defeated motion to refer the 9837 Napier Place variance back to staff (Opposed: Caljouw, Findlay, Manhas)
• Directed staff to develop a new Safer Community Plan addressing crime, public safety, public disorder, addictions and mental health
• Suspended "no heavy truck" designation on Bell McKinnon Road between Herd Road and Mays Road until the hospital project detour is no longer required
• Designated Mays Road from Herd Road to Bell McKinnon Road a "no heavy truck" route and directed signage
• Approved consent agenda, including adoption of March 20, 2024 meeting minutes and receipt of five correspondence items

Environmental Advisory Committee

The Environmental Advisory Committee will receive a presentation from Abbeyfield House Society of Duncan on their 2024 heat pump project, and a staff report on expenditures from the Climate Action and Energy Plan Reserve Fund. A verbal update on the Circular Economy Accelerator Pilot Program will also be provided.

• Abbeyfield House Society of Duncan - 2024 Community Grant Report (heat pump project)
• Climate Action and Energy Plan Reserve Fund annual report
• Update on Circular Economy Accelerator Pilot Program

The Environmental Advisory Committee met on March 26, 2024 with quorum present. The committee adopted its agenda and the minutes of its January 25, 2024 meeting, both carried. Members received reports on a heat pump project funded partly by a Climate Action and Energy Plan Reserve Fund community grant, on 2022-2023 fund expenditures and the 2024 budget, and an update on the Circular Economy Accelerator Program. No new business was brought forward and the meeting adjourned at 2:15 p.m.

• Adopted the agenda as circulated (carried)
• Adopted the minutes of the January 25, 2024 meeting (carried)
• Received a report on a heat pump installation funded in part by a 2024 Climate Action and Energy Plan Reserve Fund community grant
• Received the Climate Action and Energy Plan Reserve Fund annual report covering 2022 and 2023 expenditures and the 2024 budget
• Received an update on the Circular Economy Accelerator Program
• No new business was brought forward

Council - Regular

North Cowichan Council will vote on several development permits and zoning bylaws, including a 262-unit apartment project at Drinkwater and Ford Roads. The agenda also includes adoption of zoning amendments for accessory dwellings and garbage container rules, and a $40,000 allocation for the CleanBC Better Homes Program. Several items are routine or informational, such as minutes and a letter of support for Bill-34.

• Development permit for 262 apartment units at Drinkwater and Ford Roads with reduced parking (1.0 spaces/unit) and smaller stall dimensions
• Zoning amendment adoption to permit a detached accessory dwelling at 1935 Maple Bay Road
• Zoning amendment adoption to update garbage, recycling, and composting container rules
• Development variance to reduce rear yard setback at 1578 Adelaide Street for future subdivision
• $40,000 allocation for CleanBC Better Homes Program for 2024-2025

Council approved several development permits, including a 262-unit apartment complex with parking variances. The council also allocated funding for the CleanBC Better Homes Program and expressed support for the Cowichan Valley Primary Care Society.

• Adopted Zoning Amendment Bylaws No. 3944, 2023 and No. 3958, 2023
• Recommended approval of clubhouse redevelopment at 1860 Herd Road to the ALC
• Approved rear yard setback variance for 1578 Adelaide Street
• Approved townhouse development permit and setback variances for 6258 Seablush Crescent
• Approved 262-unit apartment development with parking and loading variances for Drinkwater and Ford Roads
• Allocated $40,000 to CleanBC Better Homes Program (Opposed: Caljouw, Findlay, Manhas)
• Authorized support and $1,000 grant for Cowichan Valley Primary Care Society (Opposed: Findlay, Manhas)
• Amended Accessibility Advisory Committee meetings to a quarterly basis

Council - Special

This is a procedural-only agenda for a special meeting of North Cowichan Council. No decisions, discussions, or notable items are identified in the provided text.

The North Cowichan Council held a special meeting that was closed to the public to discuss confidential matters. The closure was approved under specific sections of the Community Charter covering employee relations, property security, land acquisition, potential litigation, and legal advice. Council rose from closed session to report on completed negotiations and applicant notifications, but no specific public decisions or outcomes were detailed in the minutes.

• Approved motion to close meeting to public (Carried)
• Closed session held for legal advice, personnel, and land matters
• Rose from closed session to report on negotiations and applicant notifications

Council - Regular

Council will decide on several items including adoption of fee and tax increases, zoning for a 52-unit building at 2999 Drinkwater Road, and a motion opposing a pedestrian overpass near the new high school. A closed session is scheduled to discuss land acquisition or disposition under section 90(1)(e) of the Community Charter.

• Adoption of Fees and Charges Amendment Bylaw No. 3954 and Sewer and Water Parcel Tax Amendment Bylaw No. 3955, increasing water rates, interment fees, and sewer/water parcel taxes
• First three readings of Zoning Amendment Bylaw No. 3934 for a six-storey, 52-unit multi-family building and public park at 2999 Drinkwater Road, with a $1,415,000 land purchase for Central Paddle Park
• Motion opposing a pedestrian overpass on the Trans-Canada Highway near the new high school, requesting an at-grade crossing instead
• Denial recommendation for a detached accessory dwelling at 2524 Ashcroft Road, as it is outside the Urban Containment Boundary
• Denial recommendation for OCP amendment to expand Urban Containment Boundary for a 12.5-hectare development north of Herd Road, with a $9,750 fee refund

North Cowichan Council voted to advise the Ministry of Transportation and Infrastructure that a pedestrian overpass near the new high school is not supported, instead requesting an at-grade solution and reallocation of overpass funds. Council also gave first three readings to three zoning amendment bylaws, approved a private water service request on Genoa Bay Road, and defeated a motion to process an OCP amendment for land north of Herd Road while approving a full refund of the $19,500 application fee. Council supported the Circular Economy Accelerator Program with $15,000 from the Climate Action and Energy Plan Reserve Fund.

• Adopted Fees and Charges Amendment Bylaw No. 3954, 2024 (CARRIED)
• Adopted Sewer and Water Parcel Tax Amendment Bylaw No. 3955, 2024 (CARRIED; Opposed: Findlay, Manhas)
• Gave first, second, and third readings to Zoning Amendment Bylaw No. 3913, 2024, allowing a 103.6m2 accessory dwelling unit at 2524 Ashcroft Road with a section 219 covenant (CARRIED)
• Gave first, second, and third reading to Zoning Amendment Bylaw No. 3934, 2024, and directed staff to secure a $1,415,000 purchase and sale agreement for 3,994 m2 for the future Central Paddle Park (CARRIED)
• Gave first, second, and third reading to Zoning Amendment Bylaw No. 3958, 2024 (CARRIED)
• Approved a private water service installation on Genoa Bay Road to 720 Saltspring Road with conditions (CARRIED)
• Defeated a motion to process OCP amendment application OCP00028 for 12.5 ha north of Herd Road (DEFEATED; Opposed: Douglas, Istace, Justice)
• Approved a $19,500 refund (100%) of the OCP application fee (CARRIED)

Economic Development Committee

The Economic Development Committee is meeting to discuss the Crofton Mill closure, community wealth building, and an Economic Development Action Plan. They will also vote on a recommendation to continue the Circular Economy Accelerator Program, which would allocate $15,000 from the Climate Action and Energy Plan Reserve Fund to secure spots for six North Cowichan businesses in 2024-2025 cohorts.

• Recommendation to allocate $15,000 from Climate Action and Energy Plan Reserve Fund for Circular Economy Accelerator Program
• Update on Crofton Mill closure and next steps by Mayor Douglas
• Presentation on Community Wealth Building by Heather Hachigian, PhD, Royal Roads University
• Interim findings on Economic Development Action Plan from Deloitte and Lighthouse Consulting
• Draft Letter of Intent to Synergy Foundation for program participation

The Economic Development Committee supported continuing the Circular Economy Accelerator Program and recommended Council direct staff to send a Letter of Intent to Synergy Foundation and allocate $15,000 from the Climate Action and Energy Plan Reserve Fund to secure space for three North Cowichan businesses in the 2024 cohort and three in the 2025 cohort. The motion carried with Councillor Findlay opposed. The rest of the meeting was updates and presentations: the Crofton Mill closure, Community Wealth Building, and interim findings on the Economic Development Action Plan. No other substantive decisions were recorded.

• Recommended Council direct staff to provide a Letter of Intent to Synergy Foundation for continued program participation (carried; Findlay opposed)
• Recommended allocating $15,000 from the Climate Action and Energy Plan Reserve Fund for the Circular Economy Accelerator Program, securing space for three North Cowichan businesses in the 2024 cohort and three in the 2025 cohort (carried; Findlay opposed)
• Adopted the agenda as circulated (carried)
• Adopted the minutes of the October 30, 2023 meeting (carried)

Council - Special

Council approved the allocation of $20,000 from unallocated surplus to fund further engagement with First Nations regarding the Biodiversity Protection Policy through the end of 2024.

• Approved $20,000 from unallocated surplus for First Nations engagement on Biodiversity Protection Policy (Carried)

Council - Regular

Council will consider denying an application to expand the Urban Containment Boundary and change the land use designation for a 12.5-hectare (31-acre) residential and mixed-use development north of Herd Road. They will also vote on adopting bylaws for the Chemainus Business Improvement Area and updating off-street parking rules, and give first readings to fee and tax increases. A notice of motion opposing a pedestrian overpass on the Trans-Canada Highway near the new high school will be introduced.

• Denial of OCP amendment for 12.5 Ha development north of Herd Road (Bell McKinnon area)
• Adoption of Chemainus Business Improvement Area Bylaw No. 3931, 2023
• Adoption of Zoning Amendment Bylaw No. 3957 (off-street loading space requirements)
• First three readings of Fees and Charges Amendment Bylaw No. 3954 and Sewer and Water Parcel Tax Amendment Bylaw No. 3955 (fee and tax increases)
• Notice of motion opposing a pedestrian overpass on the Trans-Canada Highway near the new high school

Council adopted the Chemainus Business Improvement Area Bylaw and a zoning amendment. They also approved a temporary use permit for events at Fuller Lake Road and a development variance for a property on Auchinachie Road.

• Adopted Chemainus Business Improvement Area Bylaw No. 3931, 2023 (Carried)
• Adopted Zoning Amendment Bylaw No. 3957, 2024 (Carried)
• Gave first, second, and third readings to Fees and Charges Amendment Bylaw No. 3954 and Sewer and Water Parcel Tax Amendment Bylaw No. 3955 (Carried)
• Issued TUP00034 for short-term events at 2876 Fuller Lake Road (Carried)
• Approved Development Variance Permit DVP00100 for 3351 Auchinachie Road (Carried)
• Authorized Mayor to sign support letters for Rowing Canada grant applications (Adopted on consent)
• Approved $2,000 donation to Wounded Warrior Run BC (Carried; Opposed: Manhas)
• Deferred OCP Amendment Application for 12.5 Ha Area North of Herd Road to next meeting (Carried)

Committee of the Whole

The Committee of the Whole will discuss two draft bylaws—Development Procedures and Development Approval Information—and hear a report on the implications of provincial Bills 44 and 46 for housing and development. They will also consider a Capacity Funding Spending Plan and possible zoning amendments for secondary suites and missing middle housing.

• Draft Development Procedures Bylaw and Development Approval Information Bylaw for direction
• Bill 44 & Bill 46 implications report, including Capacity Funding Spending Plan
• Proposed Zoning Amendment Bylaw for Secondary Suites and Missing Middle Unit Housing
• Options for a potential Amenity Cost Charges Bylaw
• Draft Affordable Housing Policy project put on hold

The Committee of the Whole directed staff to prepare bylaws for development procedures and zoning amendments to meet provincial requirements for secondary suites and missing middle housing. The draft Affordable Housing Policy project was placed on hold.

• Directed staff to bring Development Procedures and Development Approval Information Bylaws to Council (Carried)
• Directed staff to bring forward a Zoning Amendment Bylaw for Secondary Suites and Missing Middle Unit Housing (Carried)
• Directed staff to bring forward options for an Amenity Cost Charges Bylaw (Carried)
• Placed draft Affordable Housing Policy project on hold (Carried)
• Recommended Council endorse the Capacity Funding Spending Plan (Carried)
• Adopted the agenda as circulated (Carried)
• Adopted January 9, 2024 meeting minutes (Carried)

Council - Regular

Council will consider adopting the 2024-2028 Financial Plan Bylaw and several other bylaws, including amendments to highway use, delegation of authority, business licensing, and bylaw enforcement. They will also discuss a development variance permit for townhouse lots on Seablush Crescent and Woodrush Drive, and consider a new lease for the Crofton Harbour facility.

• Adoption of 2024-2028 Financial Plan Bylaw No. 3953
• Adoption of Highway Use Amendment Bylaw No. 3936 to manage sidewalk use
• Development Variance Permit DVP00099 for five townhouse lots on Seablush Crescent and Woodrush Drive
• New lease agreement with Small Craft Harbours for Crofton Harbour facility for five-year term ending September 30, 2025
• Support for grant applications: up to $150,000 for Emergency Operations Centre training and $100,000 for development application service review

North Cowichan Council adopted the 2024-2028 Financial Plan Bylaw No. 3953, with Councillors Findlay and Manhas opposed. Council also adopted seven other bylaws, including the Highway Use Amendment Bylaw No. 3936 and Business Licence Amendment Bylaw No. 3949, and approved a development variance permit and first three readings of zoning amendment bylaws for townhouse lots on Seablush Crescent and Woodrush Drive. Council authorized a five-year lease for the Crofton Harbour facility and supported two grant applications. Items on hospital safety concerns and a request to waive winter water fees were discussed without a recorded decision.

• Adopted 2024-2028 Financial Plan Bylaw No. 3953 (Opposed: Findlay, Manhas)
• Adopted Highway Use Amendment Bylaw No. 3936
• Adopted Delegation of Authority Amendment Bylaw No. 3943
• Adopted Bylaw Enforcement Officer Bylaw No. 3948
• Adopted Business Licence Amendment Bylaw No. 3949
• Adopted Delegation of Authority Amendment Bylaw No. 3950
• Adopted Municipal Fine Amendment Bylaw No. 3951
• Adopted South End Waterworks District Amendment Bylaw No. 3952

Environmental Advisory Committee

The Environmental Advisory Committee will review the draft Master Transportation Plan and provide recommendations to Council. They will also receive an update on the Climate Change Risk and Vulnerability Assessment and discuss the 2024 workplan. The meeting includes presentations from consultants and staff.

• Review of draft Master Transportation Plan with presentation by Watt Consulting
• Climate Change Risk and Vulnerability Assessment project update with Urban Systems Ltd
• 2024 Environmental Advisory Committee workplan update
• Adoption of minutes from October 17, 2023 meeting

The Environmental Advisory Committee approved recommendations for Council regarding the draft Master Transportation Plan and the Climate Change Risk and Vulnerability Assessment Summary Report. The committee also received updates on the 2024 workplan and environmental grant opportunities.

• Recommended Council direct staff to include active transportation safety, E&N railway corridor use, and plan update frequency in the Master Transportation Plan (Carried)
• Recommended Council direct staff to address overlapping climate hazards, utility availability, and watershed stewardship in the Climate Change Risk and Vulnerability Assessment (Carried)
• Adopted amended agenda (Carried)
• Adopted October 17, 2023 meeting minutes (Carried)

Council - Joint Special with Cowichan Tribes

The City of Duncan and Municipality of North Cowichan hold a joint special council meeting to discuss and potentially adopt an inter-municipal relationship protocol, receive updates on the Trans-Canada Highway Corridor Management Plan, temporary residential use of recreational vehicles, and the Safer Community Plan. The meeting includes public question period but no public input session.

• Consideration of Inter-Municipal Relationship Protocol between Duncan and North Cowichan
• Request to province to refresh the Trans-Canada Highway Corridor Management Plan, funded on a 1/3 basis
• Direction to staff to prepare an implementation report for Highway Corridor Management Plan recommendations over five years
• Update on Temporary Residential Use of Recreational Vehicles (information only)
• Update on Safer Community Plan (information only)

The City of Duncan and Municipality of North Cowichan jointly requested that the province refresh the Trans-Canada Highway Corridor Management Plan. Both councils also directed staff to collaborate on an implementation report and a review of the Safer Community Plan.

• Requested province refresh Trans-Canada Highway Corridor Management Plan with 1/3 funding (Carried)
• Directed staff to prepare collaborative implementation report for Highway-Corridor Management Plan (Carried)
• Directed staff to review the Safer Community Plan and recommend changes (Carried)
• Received report on Temporary Residential Use of Recreational Vehicles for information only (Carried)

Council - Special

This is a special closed meeting of North Cowichan Council. The only substantive item is a resolution to close the meeting to the public under sections 90(1)(e) and 90(2)(b) of the Community Charter, to discuss land acquisition/disposition and negotiations with the provincial or federal government. No other business is listed.

• Resolution to close meeting under Community Charter 90(1)(e) (land/harm) and 90(2)(b) (negotiations with province/federal government)
• No public agenda items or decisions are scheduled

Council met in a special session and voted to close the meeting to the public to discuss land acquisition or disposition and negotiations with provincial or federal governments. The council rose from the closed session without a report.

• Approved closing the meeting to the public under Community Charter sections 90(1)(e) and 90(2)(b) (Carried)

Council - Regular

The Council will consider several bylaws, including a 2024–2028 financial plan and various zoning changes for accessory dwelling units. The meeting also includes presentations on the regional primary care crisis and the municipal audit plan.

• Zoning Amendment Bylaw No. 3937 for 7475 Bell McKinnon Road
• 2024–2028 Financial Plan Bylaw No. 3953
• Grant-in-Aid for Cowichan Estuary Restoration & Conservation Association ($2,900)
• Zoning Amendment Bylaw No. 3940 for 3110 Chapman Road
• Zoning Amendment Bylaw No. 3944 for 1935 Maple Bay Road

Council gave first three readings to the 2024-2028 Financial Plan and several other bylaws. The body also approved a grant for the Cowichan Estuary Restoration & Conservation Association and authorized a building height variance at 1211 Barnes Road.

• Approved $2,900 grant to Cowichan Estuary Restoration & Conservation Association
• Added $3,500 to the 2024 Grant-in-Aid budget
• Approved KPMG Audit Plan for consolidated financial statements
• Adopted Zoning Amendment Bylaws No. 3937 and No. 3940
• Gave first three readings to 2024-2028 Financial Plan Bylaw No. 3953 (Opposed: Findlay, Manhas)
• Appointed Kevin Watson as Animal Control Officer
• Approved building height increase to 10.35 metres at 1211 Barnes Road
• Directed staff to remove York Road Connector from Master Transportation Plan and capital plans

Committee of the Whole

The Committee of the Whole is discussing proposed utility rate increases for 2024-2028, including parcel tax hikes for water and sewer services across Chemainus, South End, Crofton, and Crofton. They will also receive a progress update on the climate change risk and vulnerability assessment and consider a grant-in-aid application from the Cowichan Estuary Restoration & Conservation Association.

• Proposed 6% increase in Chemainus water parcel tax per year for ten years
• Proposed 7% increase in South End water parcel tax per year for ten years
• Proposed 6% increase in Crofton sewer parcel tax per year for ten years
• Climate Change Risk and Vulnerability Assessment project update from staff and Urban Systems Ltd.
• 2024 Grant-in-Aid application from Cowichan Estuary Restoration & Conservation Association (amount to be determined)

The Committee of the Whole directed staff to prepare bylaws for multi-year water and sewer parcel tax increases. It also recommended a grant for the Cowichan Estuary Restoration & Conservation Association and requested environmental committee input on climate risk.

• Recommended $2,900 Grant-in-Aid for Cowichan Estuary Restoration & Conservation Association
• Recommended adding $3,500 to the 2024 Grant-in-Aid budget
• Directed staff to increase Chemainus water parcel tax by 6% per year for 10 years
• Directed staff to increase South End water parcel tax by 7% per year for 10 years
• Directed staff to increase Chemainus sewer parcel tax by 4% per year for 10 years
• Directed staff to increase Crofton sewer parcel tax by 6% per year for 10 years
• Directed staff to increase South End sewer parcel tax by 7% per year for 10 years
• Directed staff to increase metered water rates by 6% in 2024 and 0.5% annually for 9 years