North Cowichan public meetings in 2024

Council - Special

The council will consider a resolution to close the remainder of the meeting to the public under section 90(1)(e) of the Community Charter. The closed portion will address land disposition and land acquisition matters that the council believes could harm municipal interests if disclosed. The meeting also includes standard procedural items such as adopting the in‑camera agenda and minutes.

• Resolution to close the meeting to the public under section 90(1)(e)
• Adoption of the in‑camera meeting agenda
• Adoption of the in‑camera meeting minutes
• Closed discussion of land disposition
• Closed discussion of land acquisition

Council - Regular

North Cowichan Council will discuss long-term borrowing for an integrated RCMP facility and the sale of a former detachment. The meeting also includes decisions on zoning amendments and water quality initiatives for Somenos Lake.

• Proposed $11,000,000 long-term borrowing for the North Cowichan/Duncan Integrated RCMP Facility
• Proposed transfer of 6060 Canada Avenue to Cowichan Tribes for $1,200,000
• Zoning Amendment Bylaw No. 3990, 2024 to update density in Commercial General (C2) and Commercial Service (C3) zones
• Request for the Mayor to urge the Federal Government for $7.2 million to complete the Loaves and Fishes Food Recovery and Distribution Centre
• Adoption of South End Waterworks District Amendment Bylaw No. 3987 to include 7570 Mays Road

Council - Joint Special with Cowichan Tribes

The North Cowichan Council and Cowichan Tribes will hold a joint special meeting. The main item is a resolution to close the remainder of the meeting to the public under section 90(1)(e) of the Community Charter, which relates to land acquisition, disposition, or expropriation. The agenda also includes approval of the in‑camera agenda and a rise‑and‑report. No other substantive matters are listed.

• Resolution to close the meeting to the public under section 90(1)(e) – land acquisition, disposition or expropriation
• Approval of the in‑camera meeting agenda
• Rise and Report

Environmental Advisory Committee

The agenda for the North Cowichan Environmental Advisory Committee meeting on 2024-12-12 contains no listed items. It appears to be a procedural placeholder without specific decisions or discussions.

Open House

The agenda for the North Cowichan Open House on 2024-12-10 contains no listed items, only generic placeholders and no decisions or proposals. No rezoning, contracts, ordinances, fee changes, or public hearings are documented.

Committee of the Whole - Special

The Special Committee of the Whole will receive an overview and individual presentations of the 2025 business plans for all municipal departments. The meeting includes an open house and a one-hour public question period regarding these plans.

• 2025 North Cowichan/Duncan RCMP Detachment Business Plan
• 2025 Fire Services Business Plan
• 2025 Engineering Business Plan
• 2025 Planning and Building Business Plan
• 2025 Parks and Recreation Business Plan

Council - Regular

The North Cowichan Council will consider closing part of the meeting to the public under the Community Charter. It will adopt a consent agenda that includes minutes, a letter of support for affordable housing funding, and several bylaws. Key bylaws include zoning amendments permitting accessory dwelling units at specific addresses and a traffic bylaw amendment. The council will also allocate funds for an energy study of the Cowichan Aquatic Centre and adjust the 2025 meeting schedule.

• Adopt Zoning Amendment Bylaw No. 3919 to allow an ADU at 6344 Woodgrove Way
• Adopt Traffic Bylaw Amendment No. 3971 granting authority to place and remove traffic control devices
• Allocate up to $32,785 from the Climate Action and Energy Plan Reserve Fund for the Cowichan Aquatic Centre energy study
• Reschedule and cancel several 2025 Council and Committee of the Whole meetings
• Authorize a letter of support for the CVRD’s use of Online Accommodation Platform tax revenue for affordable housing

Open House

The North Cowichan Open House scheduled for Dec 3, 2024 shows no agenda items. No decisions, contracts, or hearings are listed. The meeting appears to be informational only.

Committee of the Whole - Special

The Special Committee of the Whole will review and discuss the 2025 business plans for various municipal departments, including the CAO Office, RCMP, Fire Services, and Planning and Building. The meeting will also include a public question period regarding these plans.

• Review of 2025 CAO Office Business Plan
• Review of 2025 North Cowichan Duncan RCMP Detachment Business Plan
• Review of 2025 Fire Services Business Plan
• Review of 2025 Planning and Building Business Plan
• Public question period on 2025 business plans

Board of Variance

The Board of Variance agenda for November 28, 2024 contains no listed items or decisions. It appears to be a procedural placeholder without specific proposals or discussions.

Committee of the Whole - Special

The Special Committee of the Whole will present the 2025 business plans for each municipal department, including the CAO Office, RCMP Detachment, Fire Services, and others. The meeting includes a one‑hour public question period for residents to ask about the plans. No formal decisions are scheduled; the agenda is for presentation and discussion.

• Presentation of the 2025 CAO Office Business Plan
• Presentation of the 2025 North Cowichan/Duncan RCMP Detachment Business Plan
• Presentation of the 2025 Fire Services Business Plan
• Presentation of the 2025 Financial Services Business Plan
• Public question period on the 2025 business plans

Open House

The North Cowichan Open House scheduled for November 26, 2024 has no specific agenda items recorded. The agenda contains only placeholders and no decisions, contracts, or proposals are listed.

Council - Special

The North Cowichan Council will consider a resolution to close the remainder of the special meeting to the public, citing sections 90(1)(a), (c), (e) and (i) of the Community Charter. In‑camera items include a land disposition, an appointment, and matters related to labour relations and solicitor‑client privileged advice. The council will also adopt the minutes from the in‑camera portion of the meeting.

• Resolution to close the meeting to the public under Community Charter sections 90(1)(a), (c), (e) and (i)
• Closed item 2.3.1: disposition of land (section 90(1)(e))
• Closed item 2.3.2: appointment (section 90(1)(a))
• Closed item 2.3.3: labour relations and solicitor‑client privileged legal advice (sections 90(1)(c) and 90(1)(i))
• Adoption of in‑camera meeting minutes

Council - Regular

Council will adopt the consent agenda, which includes approving $204,500 in grant‑in‑aid allocations to community groups. The meeting will also adopt two amendment bylaws, give first‑through‑third readings to a traffic bylaw amendment, receive a gateway signage study, and vote on a temporary use permit amendment to expand parking at 6823/6833 Bell McKinnon Road.

• Approve $204,500 grant‑in‑aid allocations to various community organizations
• Adopt Election and Assent Voting Amendment Bylaw No. 3979, 2024
• Adopt Sign Bylaw Amendment Bylaw No. 3980, 2024
• First, second, and third readings of Traffic Bylaw Amendment Bylaw No. 3971, 2024
• Amend Temporary Use Permit No. TUP00029 to expand parking at 6823/6833 Bell McKinnon Road

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee will adopt the agenda and the minutes from the August 20, 2024 meeting. Staff will give a brief presentation updating the Accessibility Action Plan. The committee will consider a proposed schedule for its 2025 meetings, listing four dates in February, May, August and November.

• Adopt agenda as circulated
• Adopt minutes from the August 20, 2024 meeting
• Staff presentation updating the Accessibility Action Plan
• Consider 2025 meeting schedule: Feb 25, May 27, Aug 19, Nov 18

Committee of the Whole

The Committee of the Whole is meeting to review 2025 Grant-in-Aid applications. The body will provide recommendations to Council on which grants to approve and the specific funding amounts for each applicant.

• Proposed $38,600 grant for Cowichan Neighbourhood House Association
• Proposed $34,000 grant for Duncan Cowichan Chamber of Commerce
• Proposed $30,000 grant for Chemainus & District Chamber of Commerce
• Proposed $25,000 grant for B.C. Forest Discovery Centre - BC Forest Museum
• Proposed $24,000 grant for Chemainus BIA - Flower Baskets

Council - Regular

The North Cowichan Council will adopt a consent agenda covering routine items such as letters of support, library board appointments, and a regional growth strategy representative. It will receive information on various external reports and will consider a temporary use permit application for properties at 6493 and 6495 Paddle Road. The meeting also includes presentations on the Boys Road Trunk Main replacement, a workforce housing strategy, and a petition opposing a proposed preschool on Berridge Street in Crofton.

• Adopt consent agenda items: letters of support for Cowichan Green Community and Lookout Housing and Health Society, Vancouver Island Regional Library trustee appointment, and appointment to the Regional Growth Strategy Steering Committee
• Consider temporary use permits for 6493 Paddle Road and 6495 Paddle Road
• Presentation on the Boys Road Trunk Main Replacement Project
• Presentation of the Cowichan Region Workforce Housing Strategy
• Petition regarding a proposed preschool facility at the foot of Berridge Street in Crofton

Agricultural Advisory Committee

The Agricultural Advisory Committee will adopt the minutes from the June 27, 2024 meeting. It will review the 2001 Strategic Agricultural Plan and recommend that Council allocate up to $75,000 from the Agricultural Reserve fund for its 2025 update. The committee will also approve the proposed 2025 meeting schedule.

• Adopt minutes of the June 27, 2024 Agricultural Advisory Committee meeting
• Recommend up to $75,000 from the Agricultural Reserve fund to update the 2001 Strategic Agricultural Plan
• Approve 2025 Agricultural Advisory Committee meeting dates: Jan 21, Apr 22, Jul 22, Oct 21

Environmental Advisory Committee

The Environmental Advisory Committee will discuss opportunities for solar power in North Cowichan and elect a vice chair. The committee is asked to authorize up to $50,000 from the CAEP Reserve to install solar panels on the Crofton Firehall.

• Authorize up to $50K from CAEP Reserve for Crofton Firehall solar panels
• Monitor RCMP building solar installation
• Monitor BC Hydro rate structures
• Elect Vice Chair for term ending October 2025
• Review property-assessed clean energy programs

Economic Development Committee

The Economic Development Committee will consider input on the Economic Development Action Plan Strategic Priorities and will recommend that council amend and adopt the report. It will also direct staff to engage further with the Cowichan Valley Regional District, First Nations and the business community. Additional agenda items include an update from the Cowichan Valley Regional District, a presentation on the Rural Economic Diversification and Infrastructure Program funding application, and an update on the Development Services Review.

• Recommendation to amend and adopt the Economic Development Action Plan Strategic Priorities Report
• Update from the Cowichan Valley Regional District on the strategic plan
• Presentation on the Rural Economic Diversification and Infrastructure Program funding application
• Update on the Development Services Review

Board of Variance

The Board of Variance will meet to consider a request to vary minimum setback requirements for heat pump placement. This application affects three specific properties on Abbott Place.

• Application BOV00018: Request to vary Section 35(5) of Zoning Bylaw 1997, No. 2950 for 3015, 3018, and 3022 Abbott Place

Council - Regular

Council will consider several in‑camera items that are closed under the Community Charter, including labour relations and land acquisition matters. They will approve the Consent Agenda, adopt the Permissive Tax Exemption Bylaw No. 3972, 2024, and deny proposed amendments to the Official Community Plan and Zoning Bylaw for commercial redevelopment of sites on Trans‑Canada Highway, Juniper Road and Henry Road. Additional items include authorizing letters of support for Lookout Housing’s Village Project and for the Cowichan Valley Regional District’s REDIP grant applications, and receiving financial updates and reports.

• Adopt Permissive Tax Exemption Bylaw No. 3972, 2024 (exempts certain properties from 2025 municipal taxes)
• Deny OCP Amendment Bylaw 3976 and Zoning Amendment Bylaw 3977 for 9337 Trans‑Canada Highway, 3036 Juniper Road, 3037 & 3041 Henry Road
• Authorize Mayor to issue a letter of support to Lookout Housing + Health Society for The Village Project temporary use permit
• Authorize Mayor to issue a letter of support to Cowichan Valley Regional District for REDIP funding of the Cowichan Tech and Innovation Ecosystem project
• Approve Consent Agenda, including adoption of October 2 council minutes and adoption of Bell McKinnon Local Area Plan policies

Committee of the Whole

The Committee of the Whole will consider three draft policies for the Bell McKinnon Local Area Plan, including a phasing plan and a land acquisition Community Amenity Contribution (CAC) policy. It will also direct staff to prepare a zoning amendment to increase minimum lot sizes and to develop an engagement plan for an interim CAC policy. These items guide the next steps for implementing the BMLAP.

• Recommendation to adopt the Council Policy – Phasing Plan for the Bell McKinnon Local Area Plan
• Recommendation to adopt the Bell McKinnon Local Area Plan Land Acquisition Community Amenity Contribution Policy
• Direction to staff to prepare a zoning amendment bylaw to increase minimum lot sizes in the BMLAP Future Growth Area
• Direction to staff to develop a scope of work and engagement plan to amend the BMLAP
• Direction to staff to develop an engagement plan for the draft Interim Community Amenity Contribution Policy

Council - Regular

The North Cowichan Council will meet to discuss a development variance permit and a new tax exemption bylaw. The meeting includes a significant in-camera portion to discuss land acquisition and legal advice.

• Development Variance Permit application for 1892 Valleyview Place to decrease side yard setback from 1.5 metres to 0.67 metres
• First three readings of Permissive Tax Exemption Bylaw No. 3972, 2024 for 2025 property tax exemptions
• In-camera discussions regarding land acquisition, disposition, and preliminary municipal services
• Information item regarding the Establishment of Regional Drinking Water and Watershed Protection Technical Advisory Team
• Information item regarding the Government of Canada’s Draft Salmon Aquaculture Transition Plan for British Columbia

Board of Variance

The Board of Variance meeting scheduled for September 26, 2024, does not list any agenda items. No decisions, proposals, or discussions are documented in the provided agenda. The agenda appears to contain only boilerplate information.

Committee of the Whole

The Committee of the Whole will adopt the Mountain View Cemetery Services Plan, select the preferred Option 1 expansion, and create a cemetery capital reserve fund with annual contributions of $184,047 from 2025 to 2034. It will refer the plan’s short‑, mid‑, and long‑term priorities to the annual budget process and direct staff to begin infill construction in 2025. The Committee will also direct staff to draft a Permissive Tax Exemption Bylaw covering places of worship, environmental/greenspace, recreation‑cultural, and community organizations for the 2025‑2027 assessment rolls. A BC Ferries update on the Crofton Terminal berth will be presented.

• Adopt Mountain View Cemetery Services Plan (Option 1 expansion) and start 2025 infill construction
• Create cemetery capital reserve fund with $184,047 annual contributions (2025‑2034)
• Direct staff to draft Permissive Tax Exemption Bylaw for listed organizations (2025‑2027)
• BC Ferries presents Crofton Terminal Berth update
• Closed‑session items under Community Charter sections 90(1)(i), 90(1)(e), and 90(1)(k)

Council - Regular

North Cowichan Council will consider closing part of the meeting to the public under the Community Charter, adopt the consent agenda, approve a $3,500 grant to M'akola Housing Society, adopt the September 2024 Climate Change Risk Assessment and Adaptation Strategy, and approve the Housing Accelerator Fund Action Plan for Round 2.

• Resolution to close the meeting to the public under sections 90(1)(e), 90(1)(k) and 90(2)(b) of the Community Charter
• Adoption of the consent agenda and related routine items
• Approval of a $3,500 grant‑in‑aid to M'akola Housing Society for the 2024 Every Child Matters Walk
• Adoption of the Climate Change Risk Assessment and Adaptation Strategy prepared by Urban Systems Ltd.
• Approval of the North Cowichan Housing Accelerator Action Plan and authorization to apply to CMHC’s Housing Accelerator Fund Round 2

Council - Regular

The North Cowichan Council will consider closing part of the meeting to the public under Community Charter section 90(1)(c). It will then approve a Consent Agenda that adopts minutes from July meetings, receives advisory committee recommendations, and authorizes a letter of support for Western Forest Products' BC Manufacturing Jobs Fund application. Several informational items will be received, such as the 2023 Forestry Annual Report and an update on the new RCMP detachment at 6430 Ford Road. The agenda will be adopted, followed by the Mayor's report, public input, and presentations.

• Resolution to close the meeting to the public under section 90(1)(c) – labour relations
• Approve Consent Agenda: adopt July 17 and July 25 Council minutes, endorse Climate Adaptation Strategy edits, and authorize a support letter for Western Forest Products (BC Manufacturing Jobs Fund)
• Receive 2023 Forestry Annual Report for information
• RCMP Building Construction Update – new detachment at 6430 Ford Road
• Letter of support request for Western Forest Products to the BC Manufacturing Jobs Fund

Accessibility Advisory Committee

The Accessibility Advisory Committee will review the minutes from June 4, 2024, and discuss an emotional support animal policy. Staff will also provide verbal updates on short-term actions and park accessibility, and the committee will consider a recommendation to amend the Council Advisory Body Policy to include a $40 per meeting honorarium.

• Review minutes from June 4, 2024
• Discussion on Emotional Support Animal Policy
• Verbal update on Short Term Actions
• Verbal update on Accessibility Action in Parks
• Recommendation to add $40 honorarium to Council Advisory Body Policy

Board of Variance

The Board will elect a chair for a term ending March 15, 2025. It will adopt the minutes from the January 26, 2023 meeting. The board will hear a request to vary the minimum heat‑pump setback from 4.5 m to 2.47 m at 2995 Tower Ridge Road.

• Election of Board of Variance chair (term ends March 15 2025)
• Adoption of minutes from the Jan 26 2023 meeting
• Variance BOV00017 to reduce heat‑pump setback from 4.5 m to 2.47 m at 2995 Tower Ridge Road

Committee of the Whole

The Committee of the Whole is scheduled to meet on August 13, 2024. The agenda text provided is procedural and does not list specific items for discussion.

Council - Special

The Special Council meeting is scheduled to move into a closed session to discuss matters related to land. The body will consider a resolution to close the meeting to the public under section 90(1)(e) of the Community Charter.

• Discussion of land acquisition, disposition, or expropriation under Community Charter section 90(1)(e)

Public Hearings Agenda

The North Cowichan Council will hold public hearings on Official Community Plan Amendment Bylaw No. 3914 and Zoning Amendment Bylaw No. 3915, both concerning 1771 Robert Street. After the hearings, the council will consider the third reading and adoption of the two bylaws, which would bring the property into the Urban Containment Boundary, change its designation to Residential Neighbourhood, and permit residential development. The meeting will be conducted in person at Municipal Hall and via video conference.

• Public hearing for Official Community Plan Amendment Bylaw No. 3914 (1771 Robert Street) – add property to Urban Containment Boundary and change designation from Rural Residential to Residential Neighbourhood
• Public hearing for Zoning Amendment Bylaw No. 3915 (1771 Robert Street) – amend Zoning Bylaw 2950 to permit residential development
• Third‑reading consideration of Official Community Plan Amendment Bylaw No. 3914
• Third‑reading consideration of Zoning Amendment Bylaw No. 3915 (requires covenant registration)
• Council will adopt the two bylaws if approved at third reading

Council - Regular

The North Cowichan Council will meet to adopt several zoning amendments, including a new apartment zone and a bylaw to permit accessory dwelling units. The meeting will also include a closed session to discuss land acquisition and disposition.

• Zoning Amendment Bylaw No. 3933, 2023 for 7495 Relke Road
• Zoning Amendment Bylaw No. 3934, 2024 for 2999 Drinkwater Road
• Zoning Amendment Bylaw No. 3968, 2024 for 2950 Elm Street
• Council and Committee Procedures Bylaw No. 3945 for adoption
• Business Licence Bylaw and Delegation of Authority Bylaw Amendments

Council - Special

Council will consider relaxing noise bylaw restrictions for construction at the Chemainus and Crofton Ferry Terminals. The request involves safety repairs in Chemainus and berth upgrades in Crofton. Additionally, the council will review a mural installation request for Croft Street.

• Noise bylaw exemption for Chemainus Ferry Terminal repairs
• Noise bylaw exemption for Crofton Ferry Terminal work
• Mural installation request on Croft Street

Committee of the Whole

The Committee of the Whole will review a proposed draft Building Bylaw intended to repeal and replace the existing 2003 bylaw. The agenda also includes an update on the 2025 budget timeline and a report on municipal investment strategies.

• Introduction of draft Building Bylaw to replace Bylaw No. 3172, 2003
• Update on 2025-2029 financial plan budget projections and timeline
• Report on 2024 investments and socially responsible investing goals

Agricultural Advisory Committee

The committee will provide feedback to Council regarding the proposed draft Climate Adaptation Strategy. Members will also review and endorse a draft workplan for Council approval. The meeting includes an overview of agricultural policies within the Official Community Plan.

• Feedback on draft Climate Adaptation Strategy
• Endorsement of committee draft workplan
• Overview of Official Community Plan agricultural policies
• Receipt of Ministry of Agriculture and Food newsletter

Environmental Advisory Committee

The committee will review a draft report on the Richards Creek Ecological Accounting Process. Members will also consider recommendations regarding a proposed draft Climate Adaptation Strategy. Both items are intended to provide feedback for Council's consideration.

• Review of Richards Creek Ecological Accounting Process draft report
• Presentation on the proposed draft Climate Adaptation Strategy
• Adoption of March 26, 2024 meeting minutes

Council - Special

The Special Council meeting includes items for a closed session. Discussions involve potential land acquisition, disposition, or expropriation, as well as the receipt of legal advice. No specific properties or dollar amounts are identified in this agenda.

• Adoption of May 15, 2024, closed meeting minutes
• Discussion regarding land acquisition, disposition, or expropriation
• Receipt of legal advice subject to solicitor-client privilege

Council - Regular

North Cowichan Council will review the 2023 Annual Report and the 2023 Statement of Financial Information. The body is deciding on the adoption of multiple bylaws regarding zoning amendments, development procedures, and fee changes.

• Zoning Amendment Bylaw No. 3913 for a detached accessory dwelling unit at 2524 Ashcroft Road
• Development Procedures Bylaw No. 3924 to establish land development application processes
• Zoning Amendment Bylaw No. 3934 for 2999 Drinkwater Road
• Fees and Charges Amendment Bylaw No. 3960 to modify development and permitting fee refunds
• Zoning Amendment Bylaw No. 3964 regarding provincial Small Scale Multi Units Housing

Council - Special

This special council meeting is scheduled for June 18, 2024. The agenda consists of procedural items and a resolution to close the meeting to the public regarding law enforcement matters. No other specific business items are listed in the document.

• Resolution to close the meeting to the public for law enforcement investigations

Committee of the Whole

The Committee will review a request to convert forested land bounded by Herd Road and Lakes Road into a park. Members will also consider the revised draft Permissive Tax Exemption Policy and application form.

• Request to convert North Cowichan lands (bounded by Herd, Calais, Richard’s Creek, and Lakes Roads) into a park
• Review of revised draft Permissive Tax Exemption Policy and application form
• Adoption of May 7, 2024 meeting minutes

Council - Special

Council will consider the adoption of the 2024 Master Transportation Plan prepared by Watt Consulting Group. The agenda also includes three readings for Zoning Amendment Bylaw No. 3964, 2024. Additionally, Council will review proposed meeting topics for the 2024 UBCM Convention.

• Zoning Amendment Bylaw No. 3964, 2024 regarding residential development compliance
• Adoption of the 2024 Master Transportation Plan by Watt Consulting Group
• Endorsement of proposed minister meeting topics for the 2024 UBCM Convention

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee is reviewing internal operations and policies that affect public spaces and park accessibility. Members will discuss a proposal to pay a $40 per meeting honorarium for unpaid participants, review updates on local park grant funding, and gather feedback on emotional support animal rules in community areas. The committee will also consider shifting to a quarterly meeting schedule.

• Proposal for a $40 per meeting honorarium for unpaid committee members
• Discussion on emotional support animal policies in public spaces
• Update on the Local Community Accessibility Grant Program for parks
• Recommendation to reduce AAC meetings to a quarterly schedule
• Request for feedback on provincial accessibility standards for workforce and services