North Cowichan public meetings in 2025

Council - Regular

The North Cowichan Council will vote on closing part of the meeting to the public under sections 90(1)(e) and 90(1)(k) of the Community Charter. It will approve the consent agenda, which includes adopting minutes from previous meetings and rescinding the September 17, 2025 resolution on the Mobile Integrated Crisis Response model. The council will also receive several informational letters from provincial and municipal officials about housing targets and Bill M‑216, and consider a delegation requesting zoning approval for a non‑soil cannabis facility at 3925 Cowichan Lake Road.

• Rescind the resolution directing staff to prepare a report on the Mobile Integrated Crisis Response model
• Close the meeting to the public under sections 90(1)(e) (land acquisition) and 90(1)(k) (service negotiations)
• Approve the consent agenda, including adoption of minutes from December 3, 9 and 10, 2025 meetings
• Receive letters from Minister Christine Boyle and mayors of Central Saanich, Quesnel, Williams Lake, and View Royal regarding housing targets and Bill M‑216
• Consider delegation for a non‑soil based cannabis production facility on ALR at 3925 Cowichan Lake Road

The council adopted several bylaws, including Zoning Amendment Bylaw No. 3915 (2023) and a revenue borrowing bylaw. It issued a Temporary Use Permit for a sales office and showroom at 114‑3257 Woodrush Drive. The council also rescinded a prior resolution on the Mobile Integrated Crisis Response and advanced multiple zoning amendment readings.

• Adopted Zoning Amendment Bylaw No. 3915 (2023) (Opposed: Douglas) – Carried
• Adopted Revenue Anticipation Borrowing Bylaw No. 4046 – Carried
• Adopted Five-Year Financial Plan Amendment Bylaw No. 4048 (Opposed: Manhas) – Carried
• Issued Temporary Use Permit No. TUP00044 for Sales Office and Showroom at 114‑3257 Woodrush Drive – Carried
• Rescinded the September 17 2025 resolution on Mobile Integrated Crisis Response – Carried
• Gave first and second readings to Zoning Amendment Bylaw No. 4030 (2025) for commercial assembly use at #2‑6380 Lakes Road; directed shoulder widening, Good Neighbour Agreement, and public hearing – Carried
• Amended Zoning Amendment Bylaw No. 4037 (2025) to limit non‑soil cannabis facility size at 3925 Cowichan Lake Road – Carried
• Gave first, second, and third readings to Code of Conduct Bylaw No. 4053 (2025) – Carried

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to discuss referring forestry-related plans and reports to the committee for recommendations. Members will also review the 2026 meeting schedule and a potential special meeting regarding a Draft Biodiversity Protection Policy Report.

• Discussion on referring all forestry-related plans, reports, and decisions to the EAC
• Proposed 2026 meeting schedule for February 26, April 30, June 18, and September 29
• Potential January 2026 special meeting to discuss the Draft Biodiversity Protection Policy Report
• Notification of Council's decision to allocate the Climate Action Energy Plan Reserve Fund 2026 0.5% annual taxation contribution to wildfire preparedness

The Environmental Advisory Committee adopted the agenda and the October 9, 2025 minutes. It received the workplan update for information and deferred the forestry‑updates item. The committee approved four regular 2026 meeting dates and noted a possible special meeting on Jan. 22, 2026. It also passed a motion commending Council for allocating the CAEP Reserve Fund 0.5% annual tax contribution to support wildfire protection planning.

• Adopt agenda (carried)
• Adopt October 9, 2025 minutes (carried)
• Receive workplan report for information (carried)
• Defer forestry updates discussion (carried)
• Approve 2026 meeting schedule: Feb 26, Apr 30, Jun 18, Sep 29 (carried)
• Identify Jan 22, 2026 as potential special meeting date (discussion)
• Commend Council for allocating CAEP Reserve Fund 0.5% tax for wildfire planning (carried)

Council - Special

The Special Council meeting is scheduled to move into a closed session to discuss confidential information. The primary focus is on negotiations between the municipality and the provincial or federal government.

• Closed session regarding Provincial Negotiations under section 90(2)(b)(ii) of the Community Charter

The council voted to close the meeting to the public under Community Charter section 90(2)(b). The in‑camera agenda was approved and the items were closed under section 90(2)(b)(ii) for provincial negotiations. Council rose with a report notifying the public that it met with Minister Ravi Parmar about the Crofton Mill closure. The meeting adjourned at 6:31 p.m.

• Closed meeting to public (Carried)
• Approved in‑camera meeting agenda (Carried)
• Closed in‑camera items under section 90(2)(b)(ii) (Carried)
• Rose with report on meeting with Minister Ravi Parmar regarding Crofton Mill closure (Carried)

Council - Special

The North Cowichan Council will consider a resolution to close the remainder of the meeting to the public under section 90(1)(i) of the Community Charter. A closed‑in‑camera session will be used to receive solicitor‑client privileged legal advice. The agenda also includes routine items such as call to order, rise and report, and adjournment.

• Resolution to close the meeting to the public under section 90(1)(i)
• Closed‑in‑camera discussion of solicitor‑client privileged legal advice
• Rise and Report (procedural update)
• Call to Order
• Adjournment

Council moved and seconded a resolution to close the meeting to the public under section 90(1)(i) of the Community Charter. The motion was carried. The in‑camera agenda and items were approved for discussion. No other matters were decided.

• Closed meeting to public under section 90(1)(i) (motion carried)
• Approved in‑camera agenda and items (no vote recorded)

Committee of the Whole

The agenda for the North Cowichan Committee of the Whole on 2025-12-09 contains no listed items. It appears to consist only of procedural placeholders and no decisions or discussions are specified.

Economic Development Committee

The Economic Development Committee will recommend that Council adopt the draft Interim Community Amenity Contribution Policy. It will also approve the proposed 2026 meeting schedule for the committee. The meeting includes presentations on a Simon Fraser University regenerative economies research thesis and Tourism Cowichan’s marketing plan and governance model. The committee will adopt the minutes from the September 5, 2025 meeting.

• Recommend Council adopt the Interim Community Amenity Contribution Policy (draft v.2)
• Approve 2026 Economic Development Committee schedule: Feb 27, Jun 12, Sep 25, Dec 11 (all at 1:00 pm)
• Presentation: SFU Regenerative Economies Research Thesis by Jordan Wilson and Patrick Oystryk
• Presentation: Tourism Cowichan marketing plan and governance model by Kenzie Knight and Genevieve Huneault
• Adopt minutes of the September 5, 2025 Economic Development Committee meeting

The Economic Development Committee adopted the meeting agenda and the September 5, 2025 minutes. It recommended that Council adopt the Interim Community Amenity Contribution Policy. The committee also approved its 2026 meeting schedule.

• Adopted agenda (carried)
• Adopted September 5, 2025 minutes (carried)
• Recommended Council adopt Interim Community Amenity Contribution Policy (carried)
• Approved 2026 Economic Development Committee schedule (carried)

Public and Statutory Hearing

The Dec 3, 2025 meeting will include a public hearing on Zoning Amendment Bylaw No. 4038 for 6682 Norcross Road. After the hearing, Council will consider the third reading of the same amendment. The Mayor will explain the public hearing process and may set speaker time limits. The meeting is open to the public in person at 7030 Trans‑Canada Highway and via Webex.

• Public hearing for Zoning Amendment Bylaw No. 4038 (6682 Norcross Road)
• Third reading of Zoning Amendment Bylaw No. 4038, 2025
• Mayor’s explanation of the public hearing process
• Approval of agenda
• Call to order

The council conducted a public and statutory hearing on Zoning Amendment Bylaw No. 4038 for 6682 Norcross Road. Twenty‑two written submissions were received, with 18 opposing the amendment. Council members heard comments from 15 residents and additional speakers during three comment rounds. No vote or decision on the amendment was recorded in the minutes.

Council - Regular

The North Cowichan Council will adopt the Consent Agenda, designate an Acting Mayor, and receive several informational letters. It will give first, second, and third readings to Revenue Anticipation Borrowing Bylaw No. 4046, 2025 and to Financial Plan Amendment Bylaw No. 4048, 2025. A quarterly update on the Council Strategic Plan will be presented for information only.

• Revenue Anticipation Borrowing Bylaw No. 4046, 2025 – first three readings
• Financial Plan Amendment Bylaw No. 4048, 2025 – first three readings
• Adopt Consent Agenda (routine items)
• Annual designation of Councillor Istace as Acting Mayor (Dec 4 2025‑Oct 31 2026)
• Quarter 3 Council Strategic Plan update (July‑Sept 2025) – information only

The council closed the meeting to the public from 3:00 p.m. to 5:00 p.m. and gave first‑through‑third readings to two bylaws. It rescheduled two Committee of Whole meetings, added a wildfire specialist and $115,000 for a strategic wildfire plan to the 2026 budget, and directed staff to develop a response process for derelict vessels in Maple Bay.

• Closed meeting to public 3:00‑5:00 p.m. (carried)
• Approved first‑through‑third readings of Revenue Anticipation Borrowing Bylaw No. 4046 (carried)
• Approved first‑through‑third readings of Financial Plan Amendment Bylaw No. 4048 (carried)
• Rescheduled April 14 and July 14, 2026 Committee of Whole meetings and set joint council meeting with Duncan (carried)
• Approved addition of a Wildfire Specialist ($95,000) and $115,000 for a Strategic Wildfire Plan in 2026 budget (carried)
• Allocated 0.5% Climate Action tax to wildfire preparedness and ordered amendment of reserve terms (carried)
• Did not approve a permanent Digital Media Field Technician position for the RCMP detachment (carried)
• Directed mayor to request provincial consultation on Bill M‑216 Professional Reliance Act (carried)

Council - Joint Special with Cowichan Tribes

The joint council will adopt a location for the City of Duncan's new north‑end gateway sign. It will also receive and adopt Duncan's 2025 Community Safety Action Plan and Advocacy Strategy, directing staff to seek joint advocacy opportunities. Additionally, staff will be tasked with developing a joint advocacy package to provincial and federal governments on homelessness, mental health and addictions.

• Adopt location for City of Duncan north‑end gateway sign
• Adopt Duncan's 2025 Community Safety Action Plan and Advocacy Strategy
• Direct staff to identify joint advocacy opportunities based on the safety strategy
• Develop a detailed joint advocacy package to address homelessness, mental health and addictions

The joint council approved the agenda for the meeting. Both councils agreed to place the new City of Duncan north‑end gateway sign at the southeast corner of the former Cowichan Secondary school field adjacent to 497 Trans‑Canada Highway, with additional wayfinding signs at Beverly Street and Sherman Road. The council received an update on Duncan’s 2025 Community Safety Action Plan and directed staff to identify joint advocacy opportunities. Staff were tasked with developing a joint advocacy package to provincial and federal governments on homelessness, mental health, addictions, and affordable housing.

• Agenda approved by host council (Carried)
• Agenda approved by guest council (Carried)
• Gateway sign location approved (Carried)
• Received safety plan update and directed staff to identify joint advocacy opportunities (Carried)
• Staff to develop joint advocacy package on homelessness, mental health, addictions, and housing (Carried, opposed by Manhas)

Board of Variance

The agenda for the North Cowichan Board of Variance meeting on 2025-11-27 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be empty or placeholder content only.

Accessibility Advisory Committee

The agenda for the North Cowichan Accessibility Advisory Committee meeting on 2025-11-25 contains no listed items or decisions. It only shows generic headings and placeholders without any specific proposals, contracts, or hearings. Consequently, there are no concrete actions to be decided or discussed at this meeting.

Council - Regular

Council will vote on the Consent Agenda, adopt minutes from the November 5 meeting, and schedule a public hearing for Bylaw No. 4038 on December 3, 2025. The body will approve $249,700 in grant‑in‑aid for community groups and adopt numerous 2026 budget allocations, including a $2,000,000 Maple Bay Wharf replacement and fee changes. Council will also consider the implementation plan for homelessness, mental health and addictions, and hear a delegation on speed‑limit concerns on Ryall Road.

• Approve $2,000,000 for the Maple Bay Wharf replacement using wharf replacement reserve and short‑term borrowing
• Approve $450,000 for the Maple Bay Rowing Club roof replacement from the Growing Communities Fund interest
• Approve $249,700 total grant‑in‑aid for 2026 to a list of community organizations
• Direct staff to schedule a public hearing on December 3, 2025 at 7:00 p.m. for Bylaw No. 4038
• Approve the implementation plan to address homelessness, mental health and addictions

Council adopted the Revitalization Tax Exemption Bylaw No. 4042 and abandoned the Donnay Drive Local Area Service Bylaw after a successful counter‑petition. The council approved a comprehensive 2026 budget that includes a $2,000,000 allocation for the Maple Bay Wharf replacement, $450,000 for the Maple Bay Rowing Club roof, $100,000 for a full‑time carpenter, and increased funding for fire services and other projects. Additional actions included approving the homelessness implementation plan, directing staff reports on traffic safety at Ryall Road, and supporting two $150,000 emergency‑grant applications for the region.

• Adopt Revitalization Tax Exemption Bylaw No. 4042 (Carried)
• Abandon Donnay Drive Local Area Service Bylaw No. 4035 after counter‑petition (Carried)
• Approve $2,000,000 Maple Bay Wharf replacement in 2026 budget (Carried)
• Approve $450,000 Maple Bay Rowing Club roof replacement in 2026 budget (Carried)
• Approve $100,000 full‑time carpenter position in 2026 budget (Carried)
• Approve homelessness implementation plan (Carried)
• Direct staff to prepare traffic safety report for Ryall Road & Sherman Road intersection (Carried)
• Support two UB CM emergency‑grant applications up to $150,000 each (Carried)

Council - Special

The council will vote to close part of the meeting to the public under sections 90(1)(c), 90(1)(k) and 90(2)(b)(iii). It will adopt the agenda, hear a presentation on the Chemainus Watershed Initiative, and provide a first and second reading of Official Community Plan Amendment Bylaw No. 4040 to align policy with new housing targets. A strategic priority report on forest harvesting will be discussed, directing staff to complete a co‑management framework with Quw’utsun Nation before reconsidering harvesting.

• Resolution to close the meeting to the public under sections 90(1)(c), 90(1)(k) and 90(2)(b)(iii)
• Presentation by Sulsimutstun Chief James Thomas on the Chemainus Watershed Initiative
• First and second reading of Official Community Plan Amendment Bylaw No. 4040 (housing targets)
• Council strategic priority report on forest harvesting and direction to complete co‑management framework with Quw’utsun Nation
• Public input and question period for residents

The council closed part of the meeting to the public under sections of the Community Charter. It adopted the agenda and authorized the mayor to request clarification from the province on housing‑needs methodology. A motion to advance forest‑harvesting as a strategic priority was defeated, while a separate motion reaffirming the co‑management framework with Quw’utsun Nation and directing staff to complete it was carried.

• Close meeting to public under sections 90(1)(c), 90(1)(k), 90(2)(b)(iii) – Carried
• Adopt agenda as circulated – Carried
• Authorize mayor to write to province for housing‑needs clarification – Carried
• Direct staff to develop co‑management framework and forest plan – Defeated (Opposed: Douglas, Justice, Hogg, Istace)
• Reaffirm commitment to co‑management framework and direct staff to complete it – Carried

Public and Statutory Hearing

The council will hold a public hearing on Official Community Plan Amendment Bylaw No. 4028 and Bylaw No. 4029, both concerning the Bell McKinnon Future Growth Area. After hearing public comments, the council will consider the third reading and adoption of the two amendments.

• Public hearing for Official Community Plan Amendment Bylaw No. 4028 (Bell McKinnon Future Growth Area)
• Public hearing for Official Community Plan Amendment Bylaw No. 4029 (Bell McKinnon Future Growth Area)
• Consideration of third reading and adoption of Official Community Plan Amendment Bylaw No. 4028
• Consideration of third reading and adoption of Official Community Plan Amendment Bylaw No. 4029
• Mayor to explain the public hearing process and set speaker time limits

The council approved the meeting agenda as circulated. A public and statutory hearing was held on Official Community Plan Amendment Bylaws 4028 and 4029 for the Bell McKinnon Future Growth Area, with 30 members of the public providing comments. No vote or formal decision on the proposed amendments was recorded.

• Adopted agenda as circulated (carried)

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee meeting scheduled for 2025-11-18 shows no specific agenda items or decisions. The agenda contains only generic placeholders and no substantive proposals, contracts, or hearings. As a result, the meeting appears to be procedural with no listed actions.

Committee of the Whole

The Committee of the Whole will discuss the draft 2026–2030 financial plan and potential service reductions. Members will also review 2026 Grant-in-Aid applications and discuss Official Community Plan amendments.

• Proposed 2026 budget items including $2,000,000 for South End Fire Hall land acquisition
• Proposed $807,984 for a Mobile Integrated Response Unit team
• Review of 2026 Grant-in-Aid applications, including $38,600 for Cowichan Neighbourhood House Association
• Discussion on Large Project Surcharge (LPS) for Official Community Plan (OCP) amendments
• OCP Amendment Bylaw 4040 to align policy text with updated housing targets

The Committee of the Whole recommended that Council approve a $2 million investment to replace the Maple Bay Wharf, funded from the wharf replacement reserve and short‑term borrowing. It also approved several budget adjustments, including a $60,000 increase to the fire department capital allocation and a $325,000 boost to the fire‑equipment reserve. Additional items approved were grant‑in‑aid payments to community groups and a $450,000 roof replacement for the Maple Bay Rowing Club.

• Approved $2,000,000 Maple Bay Wharf replacement (CARRIED)
• Approved increase of fire department capital allocation from $120,000 to $180,000 (CARRIED)
• Approved increase of fire‑equipment reserve by $325,000 (CARRIED)
• Approved $450,000 for Maple Bay Rowing Club roof replacement (CARRIED)
• Approved $130,000 for a FireSmart Coordinator after reconsideration (CARRIED)
• Approved $25,000 for a business license review (CARRIED)
• Approved $100,000 for a live fire training building (CARRIED)
• Approved $25,000 for a new Public Works Yard washdown area (CARRIED)

Council - Regular

The North Cowichan Council will adopt a zoning amendment allowing a second dwelling at 7999 Stoney Hill Road, award a three‑year janitorial services contract for $652,128.24, and appoint trustees to the Vancouver Island Regional Library Board for 2026. It will also receive climate grant recommendations of $17,155.50 for the Clements Centre and $21,150.00 for Volunteer Cowichan, and authorize a letter of support for the Somenos Marsh Wildlife Society. The meeting will close to the public for sections involving land and labour matters.

• Adopt Zoning Amendment Bylaw No. 4026, 2025 permitting a second dwelling at 7999 Stoney Hill Road
• Award three‑year janitorial services contract to 13SB Building & Maintenance Services Ltd. for $652,128.24
• Appoint Councillor Manhas as Trustee and Councillor Justice as Alternate Trustee to the Vancouver Island Regional Library Board for 2026
• Allocate climate grants: $17,155.50 to Clements Centre and $21,150.00 to Volunteer Cowichan
• Authorize the Mayor to provide a letter of support to the Somenos Marsh Wildlife Society for a Habitat Conservation Trust Fund grant

The council closed part of the meeting to the public, received a report on overnight sheltering and asked staff to bring forward four sites for future consideration, and adopted Zoning Amendment Bylaw No. 4026, 2025. It approved a three‑year janitorial services contract worth $652,128.24 and directed staff to draft an amendment permitting backyard chickens on all residential lots. The council also appointed new municipal directors to the Cowichan Valley Regional District Board, replaced the mayor as director, and authorized the mayor to request a provincial study on repurposing the Cowichan District Hospital site for addictions treatment.

• Closed meeting to public under sections 90(1)(c) and 90(1)(e) – Carried
• Received overnight sheltering report and directed staff to consider four sites – Carried
• Adopted Zoning Amendment Bylaw No. 4026, 2025 – Carried
• Awarded three‑year janitorial services contract to 13SB Building & Maintenance Services Ltd. for $652,128.24 – Carried
• Directed staff to prepare bylaw amendment allowing backyard chickens on all residential lots – Carried
• Appointed Councillor Findlay as Municipal Director to the Cowichan Valley Regional District Board – Carried
• Replaced Mayor Douglas with Councillor Justice as Director on the CVRD Board, appointing Mayor as Alternate Director #1 – Carried
• Authorized mayor to request provincial study on repurposing Cowichan District Hospital for addictions treatment – Carried

Public and Statutory Hearing

The North Cowichan Council will hold a public hearing and then consider the third reading and adoption of three bylaws: Zoning Amendment Bylaw No. 4015 for the Maple Bay School site at 6759 Considine Avenue, Official Community Plan Amendment Bylaw No. 4033 for 1673 Grant Road, and Zoning Amendment Bylaw No. 4034 for the same Grant Road parcel. Public comments will be heard before staff and applicants respond to any new information. The council will vote on each bylaw after the hearing process.

• Zoning Amendment Bylaw No. 4015, 2025 – third reading for 6759 Considine Avenue (Maple Bay School Site)
• Official Community Plan Amendment Bylaw No. 4033 – third reading for 1673 Grant Road
• Zoning Amendment Bylaw No. 4034 – third reading for 1673 Grant Road

The council conducted public hearings for Zoning Amendment Bylaw No. 4015 (6759 Considine Avenue) and for Official Community Plan Amendment Bylaw No. 4033 and Zoning Amendment Bylaw No. 4034 (1673 Grant Road). No votes or formal decisions were recorded; the meetings were limited to presentations, public comments, and staff briefings.

Agricultural Advisory Committee

The Agricultural Advisory Committee will review updates on an Agricultural Land Commission application and a university class project. The body will also consider two site-specific zoning amendments for a cannabis facility and a wedding venue, and approve the 2026 meeting schedule.

• Zoning Amendment Bylaw No. 4037 for non-soil-based cannabis facility at 3925 Cowichan Lake Road
• Zoning Amendment for wedding venue use at #2 – 6380 Lakes Road (Oak & Vine Estate)
• Update on Agricultural Land Commission Application ID No. 104108 – 4098 Cowichan Lake Road
• Review of Graduate-Level Class Project findings from Royal Roads University
• Approval of 2026 Agricultural Advisory Committee meeting schedule

The Agricultural Advisory Committee approved the agenda amendment and adopted the July 22, 2025 minutes. It voted to support the site‑specific zoning amendment for a non‑soil‑based cannabis greenhouse at 3925 Cowichan Lake Road. The committee also gave formal comments to Council on the Oak & Vine Estate zoning amendment and approved the 2026 meeting schedule.

• Approved agenda amendment moving Item 4.2 after business (carried)
• Adopted minutes of the July 22, 2025 meeting (carried)
• Supported Zoning Amendment Bylaw No. 4037 to permit a non‑soil‑based cannabis facility at 3925 Cowichan Lake Road (opposed by Allingham, carried)
• Provided Council comments on Zoning Amendment ZB000272 – Oak & Vine Estate, including event limits and farm‑status condition (opposed by Stafford, carried)
• Approved 2026 Agricultural Advisory Committee meeting schedule: Jan 20, Apr 21, Jul 21, Nov 17 (carried)

Council - Special

This is a special meeting primarily focused on a closed session. Council will consider a resolution to exclude the public to discuss matters that could be harmful to the business interests of a third party.

• Resolution to close the meeting to the public under section 90(1)(m) of the Community Charter and FIPPA s.21

The council adopted a resolution to close the meeting to the public under Community Charter section 90(1)(m) and FIPPA s.21. The motion was carried. The council noted that a report on the closed item will be released once the contract is awarded. The meeting adjourned at 4:29 p.m.

• Closed meeting to public (carried)

Council - Special

The North Cowichan Council will hold a special meeting to present the Freedom of the Municipality award to Graham P. Bruce for his distinguished contributions to the betterment of the community. The meeting will be conducted in person at Municipal Hall (7030 Trans-Canada Highway) and via video conference. No other business is scheduled.

• Freedom of the Municipality Award – presentation to Graham P. Bruce

The council adopted the meeting agenda as circulated. Mayor Douglas presented the Freedom of the Municipality Award to Graham P. Bruce. The meeting was adjourned at 1:55 p.m.

• Adopted meeting agenda (carried)
• Presented Freedom of the Municipality Award to Graham P. Bruce

Council - Regular

Council will discuss the Community Wellness Plan, including identifying sites for village-style housing and 24/7 sheltering. The body is also considering aerator trials for Quamichan Lake water quality and reconsidering the Bell McKinnon Local Area Plan implementation.

• Zoning Amendment Bylaw No. 4018 for a detached accessory dwelling unit at 7911 Stoney Hill Road
• Zoning Amendment Bylaw No. 4027 for up to 25 shipping containers at 3900 Drinkwater Road
• Animal Responsibility Amendment Bylaw 4036 to establish a year-round off-leash dog area on Elm Street, Chemainus
• Scheduling of a Public Hearing for November 5, 2025, regarding Bylaws No. 4015, 4033, and 4034
• Quamichan Lake Water Quality and Aerator Trial recommendations

The council approved several zoning amendment bylaws, including Bylaw No. 4018 and No. 4027, and gave multiple readings to Bylaw No. 4014 and No. 4038. It also adopted the Animal Responsibility Amendment Bylaw No. 4036. A $30,000 grant application to the Community Emergency Preparedness Fund was authorized, and staff were directed to prepare a report on the University Village town‑centre vision by the first quarter of 2026.

• Adopted Zoning Amendment Bylaw No. 4018, 2025 (CARRIED)
• Adopted Zoning Amendment Bylaw No. 4027, 2025 (CARRIED)
• Adopted Animal Responsibility Amendment Bylaw No. 4036, 2025 (CARRIED)
• Gave first‑through‑third readings to Zoning Amendment Bylaw No. 4014, 2025 (CARRIED)
• Gave first and second readings to Zoning Amendment Bylaw No. 4038, 2025 and directed a public hearing (CARRIED)
• Authorized a $30,000 grant to the Community Emergency Preparedness Fund (CARRIED)
• Directed the mayor to notify intent to withdraw from the CVRD Economic Development Service (CARRIED)
• Directed staff to prepare a University Village town‑centre vision report by Q1 2026 (CARRIED)

Council - Special

The special council meeting on October 9, 2025 will be conducted in‑camera. A resolution will be passed to close the remainder of the meeting to the public under sections 90(1)(c) labour relations and 90(1)(l) annual‑report discussions. No specific agenda items, contracts, or decisions are listed in the public agenda.

• Resolution to close the meeting to the public under sections 90(1)(c) and 90(1)(l)
• Approval of in‑camera meeting agenda
• In‑camera items (closed under section 90(1)(c) Labour Relations and 90(1)(l) Annual Report)
• Rise and Report (closed portion)
• Adjournment

Council - Joint

The agenda for the North Cowichan Council‑Joint meeting on 2025‑10‑09 contains only placeholders and no specific items such as rezoning, contracts, or ordinances. No decisions or discussions are detailed in the provided document.

Environmental Advisory Committee

The North Cowichan Environmental Advisory Committee will elect a Vice Chair for a term running from November 2025 to October 2026. It will also review the 2026 Community Climate Action Grant applications and formulate recommendations for Council’s 2026 budget allocation from the Climate Action and Energy Plan Reserve Fund. The meeting also includes routine items such as adopting the agenda and minutes from the February 27, 2025 meeting.

• Election of Environmental Advisory Committee Vice Chair (term Nov 2025‑Oct 2026)
• Review of 2026 Community Climate Action Grant applications for Council recommendation
• Adoption of agenda as circulated
• Adoption of minutes from the February 27 2025 meeting

The committee approved its agenda and adopted the February 27, 2025 minutes. Members unanimously appointed Sandra McPherson as Vice‑Chair for the 2025‑2026 term. The committee recommended that council consider two climate action grants—$17,155.50 for the Clements Centre and $21,150.00 for Volunteer Cowichan—during the 2026 budget.

• Approved agenda (carried)
• Adopted February 27, 2025 minutes (carried)
• Appointed Sandra McPherson as Vice‑Chair (unanimous consent)
• Recommended $17,155.50 Clements Centre grant (carried)
• Recommended $21,150.00 Volunteer Cowichan grant (carried)

Committee of the Whole

The Committee of the Whole will consider three staff reports. It will direct staff to conduct aerator trials at Quamichan Lake and pursue funding from the Cowichan Valley Regional District. It will also task staff with developing reports on village‑style housing sites, a year‑round shelter, an advocacy package, and potential overnight shelter locations as part of the Community Wellness Plan. A draft Safer Community Plan will be presented for information.

• Direct staff to conduct Quamichan Lake aerator trials and seek CVRD funding under the Drinking Water and Watershed Protection Program
• Direct staff to report on two sites for village‑style housing and identify a location for a year‑round 24/7 shelter with the City of Duncan and CVRD
• Direct staff to prepare an advocacy package for senior levels of government related to the Community Wellness Plan
• Direct staff to report on potential locations for overnight sheltering within municipal parks
• Presentation of the draft Safer Community Plan (no decision noted)

The Committee adopted the agenda and the September 9, 2025 minutes. It recommended that staff conduct aerator trials at Quamichan Lake and pursue funding from the Cowichan Valley Regional District. The Committee also directed staff to report on two village‑style housing sites, identify a location for a year‑round 24/7 shelter, prepare an advocacy package for senior government, and report on possible overnight shelter sites in municipal parks. Council approved an extension of the meeting to 10:00 p.m.

• Adopted agenda (carried)
• Adopted September 9, 2025 minutes (carried)
• Recommended staff conduct Quamichan Lake aerator trials and seek CVRD funding (carried)
• Directed staff to report on two village‑style housing sites (carried, opposed: Findlay, Manhas)
• Directed staff to work with City of Duncan and CVRD to locate a year‑round 24/7 shelter (carried)
• Recommended staff prepare an advocacy package for senior government (carried)
• Recommended staff prepare a report on potential overnight shelter locations in parks (carried, opposed: Findlay, Manhas)
• Extended meeting end time to 10:00 p.m. (carried)

Council - Special

North Cowichan Council will meet in-person on October 7, 2025, to discuss items closed to the public under sections 90(1)(e), (d), and (g) of the Community Charter. The agenda includes items regarding land acquisition, property security, and potential litigation.

• Resolution to close meeting to public under Community Charter sections 90(1)(e), (d), and (g)
• In-camera discussion of land lease matters
• In-camera discussion of security and litigation matters

The council voted to close the meeting to the public under sections 90(1)(e), (d) and (g) of the Community Charter. The in‑camera agenda was approved, and items related to land lease, security and litigation were designated as closed. No other substantive matters were decided.

• Closed meeting to public (resolution carried)
• Approved in‑camera agenda (resolution carried)

Council - Special

The special council meeting will consider a resolution to close the remainder of the meeting to the public under sections 90(1)(c) labour relations and 90(1)(l) annual report of the Community Charter. Other agenda items are procedural, including recording minutes, approving an in‑camera agenda, and a Rise and Report public comment period.

• Resolution to close the meeting to the public (sections 90(1)(c) labour relations, 90(1)(l) annual report)
• Recording and certifying minutes
• Approval of in‑camera meeting agenda
• In‑camera items: labour relations and annual report discussions
• Rise and Report public comment period

Council moved and seconded a resolution to close the meeting to the public under sections 90(1)(c) and 90(1)(l) of the Community Charter. The resolution was carried. No other substantive matters were decided, and the meeting adjourned at 4:55 p.m.

• Resolution to close meeting to public carried

Council - Regular

North Cowichan Council will discuss zoning amendments for the 'Hand of Man' museum and a proposed subdivision at 1673 Grant Road. The body will also consider a new off-leash dog area on Elm Street and hear delegations regarding backyard hens and childcare facilities.

• Zoning Amendment Bylaw No. 4015, 2025 to expand the 'Hand of Man' museum
• Proposed OCP and Zoning amendments for a 7-lot subdivision at 1673 Grant Road
• Animal Responsibility Amendment Bylaw 4036, 2025 to establish a year-round off-leash dog area on Elm Street, Chemainus
• Delegation request to allow backyard hens on residential lots smaller than 1.98 acres
• Motion for a fiscal impact analysis regarding upper phases of the Kingsview development project

The council defeated the application to amend the Official Community Plan and reclassify 1673 Grant Road from Rural Residential to Residential Neighbourhood. It approved first and second readings of Zoning Amendment Bylaw No. 4015 and scheduled a public hearing. It also gave first and second readings to Official Community Plan Amendment Bylaw No. 4033 and Zoning Amendment Bylaw No. 4034, and approved the Animal Responsibility Amendment Bylaw No. 4036. A motion was carried to require a fiscal impact analysis before any future phases of the Kingsview development project.

• Denied OCP amendment OCP00021 and zoning amendment ZB000197 for 1673 Grant Road (defeated)
• Approved first and second readings of Zoning Amendment Bylaw No. 4015, 2025 (carried)
• Approved first reading of Official Community Plan Amendment Bylaw No. 4033, 2025 (carried)
• Approved second reading of Official Community Plan Amendment Bylaw No. 4033, 2025 (carried)
• Approved first and second readings of Zoning Amendment Bylaw No. 4034, 2025 (carried)
• Approved first, second and third readings of Animal Responsibility Amendment Bylaw No. 4036, 2025 (carried)
• Referred backyard hens zoning amendment request to Agricultural Advisory Committee (carried)
• Carried motion to require fiscal impact analysis for future Kingsview development phases

Board of Variance

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Sports Wall of Fame Committee

The agenda for the North Cowichan Sports Wall of Fame Committee on 2025-09-23 contains no listed items; it appears to be a placeholder with no decisions or discussions recorded.

Council - Regular

North Cowichan Council will meet to decide on zoning and building bylaw amendments. The body is also reviewing a request to reconsider a remedial action order for properties on York Road and discussing a new off-leash dog area.

• Adoption of Zoning Amendment Bylaw No. 4006 to reclassify 2731 Vian Street from R7 to CD14
• Adoption of Building Bylaw Amendment Bylaw No. 4032 to reduce the minimum required Zero Carbon Step Code level
• Reconsideration of a remedial action order for 5861 and 5865 York Road
• Proposal to establish a year-round off-leash dog area at the Elm Street location
• Development of a draft Revitalization Tax Exemption Program

Council adopted zoning and building bylaw amendments, authorized a land acquisition on Donnay Drive for nature conservation, and approved up to $7.4 million in UBCM grant funding. It also adopted a Servicing Officer policy, declared two York Road properties a nuisance, directed studies on a mobile crisis response model and wildfire preparedness, and denied 2026 tax exemption applications.

• Adopted Zoning Amendment Bylaw No. 4006, 2025 – CARRIED
• Adopted Building Bylaw Amendment No. 4032, 2025 – CARRIED (Opposed by Douglas, Istace, Justice)
• Approved UBCM Strategic Priorities Fund grants: up to $7,000,000 for watermain upgrade and up to $400,000 for asset‑management software – CARRIED
• Authorized Donnay Drive Land Acquisition Local Area Service Establishment Bylaw No. 4035, 2025 – CARRIED
• Adopted Servicing Officer Policy – CARRIED
• Declared 5825 & 5827 York Road a nuisance and issued remedial action requirements – CARRIED
• Directed staff to prepare a report on replicating the Mobile Integrated Crisis Response model – CARRIED
• Denied 2026 permissive tax exemption applications – CARRIED

Public and Statutory Hearing

The North Cowichan Council will hold a public hearing on Zoning Amendment Bylaw No. 4027, 2025, which proposes allowing up to 25 shipping containers for accessory storage at 3900 Drinkwater Road. After hearing public comments, the council will consider the third reading of the bylaw. The mayor will also explain the public‑hearing process.

• Zoning Amendment Bylaw No. 4027, 2025 – third reading to permit up to 25 shipping containers at 3900 Drinkwater Road
• Mayor Douglas to explain the public‑hearing process and set speaker time limits
• Public comments and staff responses on the bylaw during the hearing

The council adopted the meeting agenda as presented. After a public hearing on the proposed amendment, council gave the third reading to Zoning Amendment Bylaw No. 4027, 2025 and carried it. No other substantive motions were taken.

• Agenda adopted (carried)
• Third reading of Zoning Amendment Bylaw No. 4027, 2025 approved (carried)

Committee of the Whole

The Committee of the Whole is reviewing a proposal to move the Chemainus off-leash dog area from Field 3 to Elm Street. The body is also considering 2026 permissive tax exemption applications and a letter of support for a UVic planning program.

• Proposal to establish a year-round off-leash dog area at Elm Street and remove Field 3 from the Animal Responsibility Bylaw
• Review of 2026 permissive tax exemption applications from Clements Centre, Maple Bay Yacht Club, and House of Grace
• Proposed letter of support for the University of Victoria's potential Master of Community Planning Program

The council approved UBCM grant applications for up to $7,000,000 to fund a Trans‑Canada Highway watermain upgrade and $400,000 for an asset‑management software project. It also adopted Zoning Amendment Bylaw No. 4006, 2025 and Building Bylaw Amendment No. 4032, 2025. Additional actions included authorizing a land‑acquisition service on Donnay Drive for nature conservation, directing a report on replicating the Mobile Integrated Crisis Response model, and adopting a wildfire‑preparedness strategic priority.

• Approved UBCM Capital Infrastructure grant up to $7,000,000 for watermain upgrade (CARRIED)
• Approved UBCM Capacity Building grant up to $400,000 for asset‑management software (CARRIED)
• Adopted Zoning Amendment Bylaw No. 4006, 2025 (CARRIED)
• Adopted Building Bylaw Amendment No. 4032, 2025 (Opposed by Douglas, Istace, Justice) (CARRIED)
• Authorized Donnay Drive Local Area Service for land acquisition (3.2 ha + 0.76 ha) for nature conservation (CARRIED)
• Directed staff to prepare a report on replicating the Mobile Integrated Crisis Response model (CARRIED)
• Adopted wildfire‑preparedness strategic priority and directed staff to develop a report (CARRIED)
• Established year‑round off‑leash dog area at Elm Street and revised Animal Responsibility Bylaw (CARRIED)

Sports Wall of Fame Committee

The agenda for the North Cowichan Sports Wall of Fame Committee meeting on 2025-09-09 contains no listed items, descriptions, or decisions. No proposals, contracts, or votes are recorded in the document. The meeting appears to be a placeholder with no substantive agenda content.

Economic Development Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, discussions, or business items listed for this meeting.

The Economic Development Committee adopted its agenda and the February 21, 2025 minutes. It heard a presentation on the Development Services Review. The committee voted to recommend that Council direct staff to draft a Revitalization Tax Exemption Program. No other actions were taken.

• Adopted agenda (carried)
• Adopted February 21, 2025 minutes (carried)
• Recommended Council develop a draft Revitalization Tax Exemption Program (carried)

Council - Regular

The council will consider several bylaw motions, including adopting a delegation of authority amendment and a zoning amendment that permits an existing detached accessory dwelling at 6560 Nevilane Road. It will also give first and second readings to a zoning amendment for the Hand of Man museum and reject two Official Community Plan amendment bylaws for the Future Growth Area. Additional items include readings of a building bylaw amendment and authorizing a notice on title for 9886 Maple Street.

• Adopt Delegation of Authority Amendment Bylaw No. 4009, 2025
• Adopt Zoning Amendment Bylaw No. 4017, 2025 to permit an accessory dwelling at 6560 Nevilane Road
• Give first and second readings to Zoning Amendment Bylaw No. 4015, 2025 for the Hand of Man museum expansion
• Reject Official Community Plan Amendment Bylaws No. 4028 and 4029, 2025 (Future Growth Area)
• Authorize filing a Notice on Title for 9886 Maple Street due to building‑permit contravention

The council closed part of the meeting to the public under sections of the Community Charter. It directed staff to post a liability notice and keep 180 acres north of Calais Road as an ecological reserve. The council approved two new RCMP positions in the 2026 budget and adopted several bylaws, including Delegation of Authority Bylaw No. 4009, Zoning Amendment Bylaw No. 4017, Zoning Amendment Bylaw No. 4010, and the first three readings of Building Bylaw Amendment No. 4032. Additional directives were given to staff on RV parking bylaws, a Foundry Centre site study, and mayor‑invitation communications.

• Closed meeting to public under Community Charter sections 90(1)(c), (e), (f) – carried
• Directed staff to post liability notice and preserve 180‑acre ecological reserve – carried
• Approved addition of a Major Crimes Disclosure Clerk and Detachment Clerk 2 to the 2026 RCMP budget – carried
• Adopted Delegation of Authority Amendment Bylaw No. 4009, 2025 – carried
• Adopted Zoning Amendment Bylaw No. 4017, 2025 – carried
• Adopted Zoning Amendment Bylaw No. 4010, 2025 – carried
• Gave first, second and third reading to Building Bylaw Amendment No. 4032, 2025 – carried
• Directed staff to prepare a report on RV parking bylaw amendments – carried

Council - Regular

The Council meeting will focus on approving the consent agenda, which includes the minutes from the July 16 and August 12 meetings, and a request to support the City of Duncan's application for a grant to construct the Cairnsmore Roundabout. The agenda also lists numerous items for information, including letters from other municipalities and organizations regarding various topics.

• Approval of July 16 and August 12 Council minutes
• Letter of support for City of Duncan's Cairnsmore Roundabout grant
• Youth Services Review presentation
• CVRD Economic Development Service Review presentation
• Remedial Action update for 2961 Sherman Road

The council adopted the Affordable Housing Policy and Implementation Plan, despite opposition from two councillors. It also approved two zoning amendment bylaws, one restricting a second detached dwelling at 7999 Stoney Hill Road and another allowing up to 25 shipping containers at 3900 Drinkwater Road, and scheduled a public hearing for the latter. Additional actions included denying an early‑consideration OCP amendment for 3499 Henry Road, adopting a housing agreement for Vian Street, issuing a statement of concurrence for a telecommunications antenna on 1750 Mann Street, and ordering cleanup of nuisance structures on York Road.

• Adopt Affordable Housing Policy and Implementation Plan (opposed: Findlay, Manhas)
• Adopt Vian Street Housing Agreement Bylaw No. 4023, 2025
• Deny early‑consideration OCP Amendment for 3499 Henry Road (opposed: Findlay, Hogg, Manhas)
• Approve Zoning Amendment Bylaw No. 4026, 2025 with covenant restricting second detached unit size
• Approve Zoning Amendment Bylaw No. 4027, 2025 permitting 25 shipping containers and direct public hearing
• Issue Statement of Concurrence for 35‑m telecom antenna on 1750 Mann Street
• Adopt clean‑up order for 5861 and 5865 York Road, declaring nuisance and requiring demolition permits
• Refer CVRD Economic Development Service Review to staff for a value‑assessment report

Council - Special

The North Cowichan Council will decide whether to close the remainder of the meeting to the public under sections 90(1)(i) and 90(1)(k) of the Community Charter. It will adopt the minutes from the in‑camera portion of the meeting. Closed‑session discussions will include legal advice and preliminary service‑provision negotiations that could harm municipal interests. A "Rise and Report" item is also on the agenda.

• Resolution to close the meeting to the public under section 90(1)(i) (legal advice) and 90(1)(k) (service negotiations)
• Adoption of in‑camera meeting minutes
• Closed discussion of legal advice (section 90(1)(i))
• Closed discussion of service‑provision negotiations that could harm municipal interests (section 90(1)(k))
• "Rise and Report" item

The council met in camera and closed the meeting to the public under sections 90(1)(i) and 90(1)(k) of the Community Charter. It authorized the mayor to write letters to provincial, federal and forest ministries about derelict vessels and FireSmart funding. It directed staff to raise the derelict‑vessel issue with the Quw’utsun Nation. It approved $40,250 for FireSmart work in Zone 1 and $97,750 for Zones 2‑3, using the 2025 Forestry budget and the Forest Reserve Fund.

• Closed the meeting to the public under Community Charter sections 90(1)(i) and 90(1)(k) (carried)
• Approved the in‑camera meeting agenda (carried)
• Approved the in‑camera meeting minutes (carried)
• Authorized the mayor to write a letter to Provincial and Federal Governments about derelict vessels and anchor buoys (carried)
• Directed staff to raise the derelict‑vessel issue with the Quw’utsun Nation (carried, opposed by Findlay, Manhas)
• Authorized continuation of FireSmart activities in Zone 1 with $40,250 from the 2025 Forestry budget (carried)
• Authorized $97,750 for FireSmart work in Zones 2 and 3, funded through the 2025 Forestry budget with overages from the Forest Reserve Fund (carried)
• Authorized the mayor to write to the Minister of Forests about FireSmart funding shortfalls (carried)

Public and Statutory Hearing

The council will hold a public hearing on Zoning Amendment Bylaw No. 4021, which proposes changes to the properties at 7851 and 7853 Osborne Bay Road. The mayor will explain the public‑hearing process and may set speaker time limits. After public comments, staff and the applicant will respond, and the council will consider the third reading and adoption of the amendment.

• Public hearing for Zoning Amendment Bylaw No. 4021 (7851 & 7853 Osborne Bay Road) – third reading and adoption
• Mayor’s explanation of the public‑hearing process, including possible speaker time limits
• Review of written submissions received between 1:00 p.m. Friday, Aug 15 2025 and the hearing

The council approved the meeting agenda and, after a public hearing with no comments, gave a third reading and adopted Zoning Amendment Bylaw No. 4021 (and 4025). Both motions were carried. No other substantive actions were taken.

• Agenda adopted (carried)
• Third reading of Zoning Amendment Bylaw 4021, 4025 approved (carried)
• Adoption of Zoning Amendment Bylaw 4021, 4025 approved (carried)

Sports Wall of Fame Committee

The Sports Wall of Fame Committee will discuss planning for the 2025 ceremony and review draft biographies for six inductees. The meeting also includes a discussion regarding the departure of Director of Parks and Recreation Neil Pukesh and the resulting staff transition plan.

• Review of draft bios for Norman Jackson, Nick Gilbert, Joe DiLalla, Michael Braithwaite, Kim Dillabaugh, and Leanne Sirup
• Update on 2025 Sports Wall of Fame Ceremony planning
• Discussion of staff transition plan following the departure of Director Neil Pukesh

The Sports Wall of Fame Committee adopted the amended agenda and the minutes from the June 17, 2025 meeting. It received the draft 2025 inductee biographies for information. The committee approved combining nomination letters and recommendations into a single document and adding a required contact‑information field to the web application. It also scheduled a discussion on the Heritage (Pioneer) Induction for a 2026 meeting.

• Adopted agenda as amended (Carried)
• Adopted minutes of June 17, 2025 meeting (Carried)
• Received draft 2025 inductee bios for information (Carried)
• Requested combining nominator’s covering letter and recommendation into one document (Carried)
• Amended web application form to require inductee contact information (Carried)
• Scheduled discussion on Heritage (Pioneer) Induction for a 2026 meeting (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will hear a staff transition plan announcing the departure of Neil Pukesh, Director of Parks and Recreation, and discuss the plan for the committee's staff representative. The committee will review public correspondence received, summarizing key themes and concerns. An update on accessible parking in municipal parks and facilities, including current availability and gaps, will also be presented.

• Staff transition plan: departure of Neil Pukesh, Director, Parks and Recreation
• Public correspondence overview: key themes and recommended follow‑up
• Accessible parking update: current availability, gaps, and improvement options

The Accessibility Advisory Committee adopted its agenda and the minutes from the May 27, 2025 meeting. It approved a request that council direct staff to review the feasibility of adding accessible parking spaces in and around Waterwheel Park in Chemainus. The agenda was also amended by unanimous consent to include a past grant funding update.

• Adopted agenda as circulated (carried)
• Adopted minutes of May 27, 2025 meeting (carried)
• Requested council direct staff to review feasibility of additional accessible parking near Waterwheel Park, Chemainus (carried)
• Amended agenda to include ‘Past Grant Funding Update’ (unanimous consent)

Council - Special

The council will consider several closed‑session items, adopt three fee and fine bylaws, and approve a contract for the Cowichan River Pipe Protection Project with a maximum cost of $4.5 million. It will also endorse a 9.26 % tax increase for the 2026‑2030 budget, allocate $630 000 for a water‑main replacement on Quamichan Park Road, and adopt an updated affordable‑housing policy.

• Award Cowichan River Pipe Protection Project contract to Draycor Construction Ltd. with an initial cost of $992,664 and up to $4,500,000 total
• Adopt Parks and Recreation Fees and Charges Amendment Bylaw No. 4022, 2025
• Adopt Fees and Charges Amendment Bylaw No. 4024, 2025 (Waste Collection Fees)
• Adopt Municipal Fine Amendment Bylaw No. 4025, 2025
• Allocate $630,000 for Quamichan Park Road water main replacement and decommissioning

The council adopted three amendment bylaws covering parks, waste‑collection fees and municipal fines. It approved a construction contract for the Cowichan River Pipes Crossing Protection Project, authorizing up to $4.5 M. Additional approvals included $630 k for water‑main work, a $750 sponsorship for Halalt First Nation paddlers, and a ten‑year foreshore sublease to Jones Marine Group. Council also directed staff to study limiting the 2026 tax increase to a maximum of 5% and to hold town‑hall meetings.

• Adopted Parks and Recreation Fees and Charges Amendment Bylaw No. 4022, 2025
• Adopted Fees and Charges Amendment Bylaw No. 4024, 2025 (waste collection fees)
• Adopted Municipal Fine Amendment Bylaw No. 4025, 2025
• Awarded Cowichan River Pipes Crossing Protection Project to Draycor Construction Ltd., initial $992,664, up to $4,500,000
• Authorized $630,000 for Quamichan Park Road water‑main replacement and decommissioning
• Directed staff to prepare a report on limiting the 2026 tax increase to a maximum of 5% and to hold town‑hall meetings (Opposed: Istace)
• Approved $750 sponsorship to Halalt First Nation for Team Canada paddlers
• Authorized signing of a ten‑year foreshore sublease with Jones Marine Group Ltd. in Chemainus

Committee of the Whole

The North Cowichan Committee of the Whole meeting on August 12, 2025 did not have any specific items on the agenda. No decisions, discussions, or proposals are recorded in the provided agenda document. The meeting appears to be procedural with no listed business.

Board of Variance

The agenda for the North Cowichan Board of Variance meeting on 2025-07-31 contains no listed items. No specific rezoning, contract, ordinance, fee change, or public hearing is recorded. Consequently, the meeting appears to have no documented decisions or discussions in the provided agenda.

Agricultural Advisory Committee

The Agricultural Advisory Committee will consider a recommendation to forward Agricultural Land Commission Application ID No. 104108 for a non‑adhering residential use at 4098 Cowichan Lake Road. The committee will also receive updates on the Strategic Agriculture Plan funding, a proposed subdivision of ALR land on Richards Trail, and the farm‑building application process on the municipal website. Additional discussion items include potential backyard chicken bylaws and a presentation of a graduate‑level class project from Royal Roads University.

• ALC Application ID 104108: non‑adhering residential use at 4098 Cowichan Lake Rd – recommendation to forward to the Agricultural Land Commission
• Strategic Agriculture Plan funding update (presentation by Chris Osborne)
• Subdivision of ALR land on Richards Trail – update (presentation by Chris Osborne)
• Farm building application process on municipal website – discussion (Jennifer Woike)
• Backyard chicken bylaws – discussion based on email from Jennifer Woike

The committee approved the amended agenda and adopted the May 8 minutes. It recommended that Council forward Agricultural Land Commission Application 104108 for a non‑adhering residential use on 4098 Cowichan Lake Road, with specific siting conditions. Council endorsed up to $75,000 from the Agricultural Reserve Fund for updating the Strategic Agriculture Plan, and approved a Development Variance Permit for the Richards Trail property. The committee also advised that any future changes to backyard chicken bylaws be referred back to the committee.

• Approved agenda amendment (carried)
• Adopted May 8, 2025 minutes (carried)
• Recommended forwarding ALC Application 104108 with siting conditions (carried)
• Council endorsed up to $75,000 funding for Strategic Agriculture Plan update (endorsed)
• Council approved Development Variance Permit for Richards Trail property (approved)
• Recommended future backyard hen regulation changes be referred to the committee (carried)

Public and Statutory Hearing

The Municipality of North Cowichan is holding a public and statutory hearing to discuss a zoning amendment. Council will reconsider the third reading of Zoning Amendment Bylaw No. 3915, 2023, following public testimony.

• Public hearing for Zoning Amendment Bylaw No. 3915 regarding 1771 Robert Street
• Reconsideration of third reading for Zoning Amendment Bylaw No. 3915, 2023

The council adopted the meeting agenda as circulated. After a public hearing on the amendment, Council gave the third reading to Zoning Amendment Bylaw No. 3915, 2023 and approved it. The motion passed despite the mayor’s opposition.

• Adopted agenda as circulated (carried)
• Approved Zoning Amendment Bylaw No. 3915, 2023 (third reading) (carried)

Council - Regular

The North Cowichan Council will vote on a resolution to close part of the meeting to the public under several Community Charter sections. It will adopt the Consent Agenda, which includes adopting minutes from June 18 and July 8, 2025, and receiving a series of informational letters and reports. The Council will also endorse the North Cowichan/Duncan RCMP 2025‑2026 Annual Performance Plan.

• Resolution to close the meeting to the public under sections 90(1)(b), (c), (e), (f) and (k) of the Community Charter
• Adoption of the Consent Agenda, including adoption of council minutes from June 18 and July 8, 2025
• Receipt of letters for information: Clements Centre DCC reduction request, Minister of Housing updates, UBCM resolutions from Port Moody and Coldstream, and Battered Women’s Support Services initiative
• Endorsement of the 2025‑2026 North Cowichan/Duncan RCMP Annual Performance Plan
• Presentation requesting an extension for remedial action at 2961 Sherman Road

The council ratified a three‑year collective agreement with CUPE Local 358 and approved 5% salary increases for exempt staff for 2025‑2027, despite opposition from two councillors. It adopted the Waste Collection Bylaw No. 4012 and three zoning amendment bylaws, one of which faced opposition. The council also authorized two development variance permits and endorsed the 2025‑2026 RCMP Annual Performance Plan.

• Ratified 3‑year CUPE Local 358 agreement (carried)
• Approved 5% exempt staff salary increases for 2025‑2027 (opposed: Findlay, Manhas, carried)
• Adopted Waste Collection Bylaw No. 4012, 2025 (carried)
• Adopted Zoning Amendment Bylaw No. 4008, 2025 (opposed: Findlay, carried)
• Adopted Zoning Amendment Bylaw No. 4016, 2025 (carried)
• Authorized Development Variance Permit DVP00077 at 9386 Smiley Road (carried)
• Authorized Development Variance Permit DVP00122 at 3118 Drinkwater Road (carried)
• Endorsed 2025‑2026 North Cowichan/Duncan RCMP Annual Performance Plan (carried)

Committee of the Whole - Special

The Special Committee of the Whole will first call the meeting to order. It will then consider a resolution to close the remainder of the meeting to the public, citing sections 90(1)(c), 90(1)(k) and 90(1)(l) of the Community Charter. The committee will also approve the in‑camera agenda and hear a Rise and Report before adjourning.

• Resolution to close the meeting to the public under sections 90(1)(c), 90(1)(k) and 90(1)(l) of the Community Charter
• Approval of the in‑camera meeting agenda
• Rise and Report

Economic Development Committee

The North Cowichan Economic Development Committee held a meeting on July 11, 2025. The agenda provided procedural details and meeting history but did not list any substantive decisions or items for discussion.

Sports Wall of Fame Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Committee of the Whole

The Committee of the Whole meeting on July 8, 2025 has no agenda items recorded. The agenda contains only placeholders and no substantive items for discussion or decision. Consequently, no decisions, proposals, or public hearings are scheduled.

Council - Special

The council will consider rescinding a May 21, 2025 resolution and approving an updated Police Dispatch Services Agreement with E-Comm for the period April 1 through December 31 2025. The agreement modifies previous contract terms, including removal of a non‑payment action clause and changes to refund provisions. The council will also address routine procedural items such as closing the meeting to the public and allowing public input on agenda items.

• Rescind May 21 2025 resolution authorizing contract with E‑Comm
• Approve updated Police Dispatch Services Agreement with E‑Comm (April 1‑Dec 31 2025)
• Close remainder of meeting to public under Community Charter sections 90(1)(f) and 90(1)(i)
• Adopt meeting agenda
• Public input on agenda items (up to five speakers, three minutes each)

The council voted to close the meeting to the public under sections 90(1)(f) and 90(1)(i) of the Community Charter. The agenda was adopted as circulated. The council rescinded the May 21 resolution authorizing the CAO to sign an E-Comm contract and authorized a new E-Comm dispatch services agreement. No public input or questions were received.

• Closed meeting to public under sections 90(1)(f) and 90(1)(i) (CARRIED)
• Adopted meeting agenda as circulated (CARRIED)
• Rescinded May 21 E-Comm contract resolution and authorized new E-Comm contract (CARRIED)

Economic Development Committee

The North Cowichan Economic Development Committee meeting on June 20, 2025 has no agenda items recorded. The agenda appears to contain only procedural placeholders. No decisions or discussions are detailed in the provided document.

Public and Statutory Hearing

The North Cowichan Council will hold a public and statutory hearing to consider the third reading of three zoning amendment bylaws. Bylaw No. 4008 proposes to amend the Bell McKinnon Local Area Plan to prevent low‑density development. Bylaw No. 4013 seeks a site‑specific amendment to allow retail cannabis sales at 3055 Oak Street in the Chemainus Village Square Shopping Centre. Bylaw No. 4016 aims to remove references to and repeal the Temporary Mobile Home Bylaw No. 1685.

• Zoning Amendment Bylaw No. 4008 – amendment to prevent low‑density development in the Bell McKinnon Local Area Plan
• Zoning Amendment Bylaw No. 4013 – amendment to permit retail cannabis sales at 3055 Oak Street (Chemainus Village Square Shopping Centre)
• Zoning Amendment Bylaw No. 4016 – amendment to remove reference to and repeal Temporary Mobile Home Bylaw No. 1685
• Public hearing process explanation by the Mayor, including time limits for speakers
• Public hearings for each of the three zoning amendment bylaws

The council gave a third reading and carried Zoning Amendment Bylaw No. 4008 for the Bell McKinnon Local Area Plan. It defeated Zoning Amendment Bylaw No. 4013 after a third‑reading vote. The council also carried Zoning Amendment Bylaw No. 4016 for temporary mobile homes and ordered staff to report on 23 legal non‑conforming properties.

• Approved Zoning Amendment Bylaw No. 4008, third reading (opposed by Findlay, Manhas)
• Defeated Zoning Amendment Bylaw No. 4013, third reading (opposed by Douglas, Caljouw, Istace)
• Approved Zoning Amendment Bylaw No. 4016, third reading
• Directed staff to prepare a report on options for 23 legal non‑conforming mobile homes (carried)

Council - Regular

The council will consider and vote on several items, including adopting Zoning Amendment Bylaw No. 3988, 2025 to permit a detached accessory dwelling unit at 3118 Drinkwater Road. It will also give first‑through‑third readings to Waste Collection Bylaw No. 4012, 2025, which updates garbage and organics collection and adopts a Contamination Management Policy. Additional items include a staff report on Zero Carbon Step Code implementation, endorsement of the North Cowichan/Duncan RCMP quarterly report for Jan 1‑Mar 31 2025, and adoption of the consent agenda and previous meeting minutes. The meeting will be held in‑person and via video, with portions closed to the public under the Community Charter.

• Adopt Zoning Amendment Bylaw No. 3988, 2025 – permits detached ADU at 3118 Drinkwater Road
• First‑through‑third readings of Waste Collection Bylaw No. 4012, 2025 and approval of Contamination Management Policy
• Staff report on Zero Carbon Step Code Implementation (June 18 2025) for information
• Endorse North Cowichan/Duncan RCMP quarterly report (Jan 1‑Mar 31 2025)
• Adopt consent agenda, including minutes from the June 4, 2025 regular council meeting

The council approved several bylaws, including the adoption of Zoning Amendment Bylaw No. 3988, 2025 and the first reading of Waste Collection Bylaw No. 4012, 2025 with a new Contamination Management Policy. It also directed staff to amend the Building Bylaw to align the Zero Carbon Step Code with provincial standards. The meeting was closed to the public under sections of the Community Charter, and the council approved topics for the upcoming UBCM Convention.

• Closed meeting to public under Community Charter sections 90(1)(e), 90(1)(i), 90(1)(k), 90(2)(b) – CARRIED
• Directed staff to prepare amendment to Delegation of Authority Bylaw for Servicing Officers – CARRIED
• Authorized Mayor to send letter of support to Sasquatch Resources Corp – CARRIED
• Directed Mayor to sign provincial budget input letter for Cowichan Lake Weir – CARRIED
• Directed staff to amend Building Bylaw to match Zero Carbon Step Code – CARRIED
• Adopted Zoning Amendment Bylaw No. 3988, 2025 – CARRIED
• Gave first, second and third readings to Waste Collection Bylaw No. 4012, 2025 and approved Contamination Management Policy – CARRIED
• Approved topics for 2025 UBCM Convention – CARRIED

Council - Special

This Special Council meeting is scheduled as a backup in case technical issues prevent the Regular Council meeting from being held electronically. Council will discuss a new waste collection bylaw and the 2024 Annual Report.

• Waste Collection Bylaw No. 4012, 2025: introduces automated curbside collection of garbage and organics
• Contamination Management Policy: establishes procedures for contamination incidents
• Zoning Amendment Bylaw No. 3988, 2025: would permit a detached accessory dwelling unit at 3118 Drinkwater Road
• 2024 North Cowichan Annual Report for acceptance
• RCMP Quarterly Report for January – March 2025

The special council meeting was convened as a backup for possible network outages, but the regular council meeting proceeded without issues. The special meeting was therefore unnecessary and was adjourned without any actions taken.

Sports Wall of Fame Committee

The Sports Wall of Fame Committee will adopt the minutes from its May 13, 2025 meeting. It will review the 2025 meeting schedule and consider a recommendation to cancel or reschedule the remaining 2025 Sports Wall of Fame meetings. A closed‑session portion will approve an in‑camera agenda and minutes and consider award nominees whose personal information is protected under section 90(1)(b) of the Community Charter. No other business is listed.

• Adopt minutes from the May 13, 2025 Sports Wall of Fame Committee meeting.
• Review the 2025 Sports Wall of Fame meeting schedule.
• Consider recommendation to cancel or reschedule the remaining 2025 meetings.
• Approve a closed‑session resolution to exclude the public under section 90(1)(b) of the Community Charter.
• Consider award nominees (Nominee 1 through Nominee 13) in the in‑camera session.

The Sports Wall of Fame Committee adopted the amended agenda and the minutes from the May 13, 2025 meeting. It confirmed that the remaining 2025 meetings will proceed as scheduled. The council closed the session to the public under section 90(1)(b) of the Community Charter. The committee voted to permit six inductees into the 2025 Sports Wall of Fame.

• Adopted agenda as amended (carried)
• Adopted minutes of May 13, 2025 meeting (carried)
• Kept remaining 2025 Sports Wall of Fame meetings as scheduled (carried)
• Council closed meeting to public under section 90(1)(b) (carried)
• Permitted six inductees into the 2025 Sports Wall of Fame (carried)

Environmental Advisory Committee

The agenda for the North Cowichan Environmental Advisory Committee meeting on June 12, 2025 contains no listed items. It consists only of placeholders and procedural headings. No decisions, proposals, or public hearings are documented.

Committee of the Whole - Special

The Special Committee of the Whole will consider a resolution to close the remainder of the meeting to the public. The closure would be based on section 90(1)(i) of the Community Charter for receipt of solicitor‑client privileged legal advice. The committee will also approve the in‑camera agenda and adopt the in‑camera meeting minutes. No other public items are on the agenda.

• Resolution to close meeting to public under section 90(1)(i) – solicitor‑client privileged legal advice
• Approval of in‑camera meeting agenda
• Adoption of in‑camera meeting minutes
• Closed legal advice item under section 90(1)(i)

Committee of the Whole

The Committee of the Whole will adopt the agenda and the minutes from the February 11, 2025 meeting. Council will receive a progress update on the Chemainus Watershed Initiative from Chief Thomas of the Halalt First Nation and consultant Cheri Ayers. The meeting also includes public input, staff reports, a question period, and adjournment.

• Adoption of the agenda
• Adoption of minutes from the February 11, 2025 meeting
• Public input on agenda items (up to five speakers)
• Chemainus Watershed Initiative progress update presentation
• Question period for public questions

Council - Regular

The council will adopt the consent agenda, adopt minutes from the May 21 meeting, and approve several items including a $75,000 agricultural plan budget, a reserve fund bylaw, and a development variance for 7136 Richards Trail. It will consider and likely approve a development permit with variances for a 46‑unit apartment building at 2557 Alexander Street. Additional items include a licence for a community garden at 9800 Willow Street and a temporary noise exemption for Domtar Crofton Mill repairs.

• Approve Development Permit DP000330 for a 46‑unit apartment at 2557 Alexander Street with parking, height, and drive‑aisle variances
• Authorize Development Variance Permit for 7136 Richards Trail, reducing minimum lot size from 12 ha to 5.8 ha
• Adopt Reserve Fund Establishment Bylaw No. 4019, 2025 (reallocate reserves for building maintenance)
• Authorize up to $75,000 from the Agricultural Reserve Fund to update the 2001 Strategic Agricultural Plan
• Approve a 1‑year licence for a food garden at 9800 Willow Street, Chemainus

The council authorized a development variance that reduces the minimum lot size on Richards Trail. It adopted a reserve fund establishment bylaw and approved a 46‑unit apartment development with several zoning variances. Additional actions included a community garden licence, a noise‑bylaw exemption for a waterline repair, and referrals of a zero‑carbon building amendment and agricultural recommendations for further study.

• Authorized Development Variance Permit No. DVP00116, decreasing minimum lot size to 5.8 ha (carried)
• Adopted Reserve Fund Establishment Bylaw No. 4019, 2025 (carried)
• Approved Development Permit DP000330 for a 46‑unit apartment at 2557 Alexander Street with parking, height, and driveway variances (carried)
• Approved 1‑year licence for a food garden at 9800 Willow Street (carried)
• Directed discretion in enforcing Noise Bylaw No. 2857 for Domtar Inc. waterline repair (carried)
• Referred Amendment to Building Bylaw (Zero Carbon Step Code) to staff for a policy impact report (carried)
• Postponed consideration of CVRD municipal director appointments until after strategic planning review (defeated)
• Delayed two Agricultural Advisory Committee recommendations for six weeks (carried)

Board of Variance

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed for this meeting.

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee will meet to hear presentations on National AccessAbility Week, updates to the municipality's online accessibility information, the Recreation Inclusion Action Plan for summer 2025, and a briefing on Accessibility Standards Canada. No formal decisions are listed; the agenda consists of informational updates and discussions.

• National AccessAbility Week (May 25‑31, 2025) overview by Neil Pukesh, Director of Parks and Recreation
• Accessibility Plan update presentation by Neil Pukesh
• Recreation Inclusion Action Plan presentation by Nathan Jesse and recreation staff
• Accessibility Standards Canada briefing by Andrea Podruski, COO and Director General of Standards and Research

With a quorum present, the Accessibility Advisory Committee adopted the meeting agenda as circulated and approved the minutes from the November 19, 2024 meeting. Both items were carried without recorded vote tallies. No new business was introduced.

• Adopted agenda (carried)
• Adopted November 19, 2024 minutes (carried)

Council - Regular

Council will vote to close part of the meeting to the public under sections 90(1)(f) and 90(1)(i) of the Community Charter. The Consent Agenda will be approved, adopting minutes of recent meetings and the 2024 Statement of Financial Information. Council will consider and approve the Economic Development Action Plan prepared by Deloitte. Two development variance permits will be considered: one for 1072 Shore Pine Close and another for Abbott Place.

• Resolution to close the meeting to the public under sections 90(1)(f) and 90(1)(i)
• Approval of Consent Agenda items, including adoption of council minutes and 2024 Statement of Financial Information
• Approval of the Economic Development Action Plan prepared by Deloitte
• Authorization of Development Variance Permit DVP00110 for 1072 Shore Pine Close (setback reduction from 15.0 m to 4.0 m)
• Authorization of Development Variance Permit DVP00111 for Abbott Place (heat‑pump setback reductions)

The council adopted the Economic Development Action Plan presented by Deloitte and directed its implementation. It also approved two development variance permits and gave multiple readings to several zoning amendment bylaws, ordering further public hearings where required. Additional approvals included the purchase of two fire trucks, a $100,000 grant for Next Generation 911 equipment, and signing the E‑Comm police dispatch services agreement. The council directed staff to prepare a report on historic contamination at the Crofton waterfront.

• Approved Economic Development Action Plan (CARRIED)
• Authorized Development Variance Permit DVP00110, reducing watercourse setback (CARRIED)
• Authorized Development Variance Permit DVP00111, reducing heat‑pump setbacks (CARRIED)
• Gave first and second readings to Zoning Amendment Bylaw No. 4013, 2025 and directed public hearing (CARRIED)
• Gave first, second, third readings to Zoning Amendment Bylaw No. 3988, 2025 and required covenant for accessory dwelling unit (CARRIED)
• Authorized purchase of two fire department pickup trucks up to $110,000 (CARRIED)
• Authorized $100,000 grant application for Next Generation 911 equipment (CARRIED)
• Authorized CAO to sign E‑Comm Police Dispatch Services Agreement with specified amendments (CARRIED)

Public and Statutory Hearing

The North Cowichan Council will hold a public hearing to consider Official Community Plan Amendment Bylaw No. 3976 and Zoning Amendment Bylaw No. 3977. The bylaws propose redesignating and reclassifying three properties on Juniper Road and Henry Road, as well as a property on Trans-Canada Highway, from industrial and rural to commercial.

• Public hearing for Official Community Plan Amendment Bylaw No. 3976
• Public hearing for Zoning Amendment Bylaw No. 3977
• Consideration of third reading for Bylaw No. 3976
• Consideration of third reading for Bylaw No. 3977
• Properties affected: 3036 Juniper Road, 3037 & 3041 Henry Road, and 9337 Trans-Canada Highway

The council gave a third reading and adopted Official Community Plan Amendment Bylaw No. 3976, 2024, despite opposition from Mayor Douglas and Councillor Justice. The council also gave a third reading and adopted Zoning Amendment Bylaw No. 3977, 2024, with the same two members opposing. Both motions were carried. The public hearing featured numerous comments but no further decisions were made.

• Adopted Official Community Plan Amendment Bylaw No. 3976, 2024 (third reading, opposed by Douglas, Justice) – carried
• Adopted Zoning Amendment Bylaw No. 3977, 2024 (third reading, opposed by Douglas, Justice) – carried

Committee of the Whole

The agenda contains no listed items or decisions. No items are described in the provided document.

Sports Wall of Fame Committee

The Sports Wall of Fame Committee will adopt its agenda and the minutes from the January 28, 2025 meeting. It will review and recommend a time for the 2025 Sports Wall of Fame ceremony scheduled for Saturday, October 25, 2025. The Committee will also consider a closed‑session resolution under Community Charter section 90(1)(b) to protect personal information of award nominees.

• Adopt the agenda as circulated
• Adopt minutes from the January 28, 2025 meeting
• Review and recommend a time for the Sports Wall of Fame ceremony on Saturday, October 25, 2025
• Consider a closed‑session resolution under Community Charter section 90(1)(b) for award nominees
• Discuss nominees (Nominee 1 through Nominee 12) in the closed session

The committee adopted the agenda and the minutes from the January 28, 2025 meeting. It recommended that council direct staff to schedule the 2025 Sports Wall of Fame ceremony for 7:00 p.m. The committee approved a closed‑session portion of the meeting under Community Charter section 90(1)(b).

• Adopted agenda (carried)
• Adopted minutes of Jan 28 2025 meeting (carried)
• Recommended council direct staff to schedule 2025 Sports Wall of Fame ceremony at 7:00 p.m. (carried)
• Approved closed session to close meeting at 1:34 p.m. under Community Charter section 90(1)(b) (carried)
• Closed meeting to the public at 1:34 p.m. (carried)

Agricultural Advisory Committee

The Agricultural Advisory Committee will approve its agenda and adopt minutes from the March 18 meeting. It will consider a recommendation that Council endorse a revised draft Scope of Work for updating the 2001 Strategic Agricultural Plan, using up to $75,000 from the Agricultural Reserve Fund. The committee will also discuss revitalizing the “Cowichan Brand.” No other decisions are listed.

• Recommendation to Council to endorse a draft Scope of Work for a $75,000 consultancy to revise the 2001 Strategic Agricultural Plan
• Discussion of revitalizing the “Cowichan Brand” (no decision recorded)
• Approval of agenda
• Adoption of March 18, 2025 meeting minutes

The Agricultural Advisory Committee approved an agenda amendment to include involvement with Royal Roads University. It adopted the minutes from the March 18, 2025 meeting. The committee amended the draft scope of work for the 2001 Strategic Agricultural Plan and recommended that Council endorse the revised scope for a consultancy tender using up to $75,000 from the Agricultural Reserve Fund.

• Approved agenda amendment adding Royal Roads involvement (carried)
• Adopted minutes of the March 18, 2025 meeting (carried)
• Amended draft scope of work to add “labour” and outreach program items (carried)
• Recommended Council endorse revised scope for a $75,000 consultancy tender (carried)

Council - Regular

The North Cowichan Council will first consider the Consent Agenda, including adoption of minutes from recent meetings. It will appoint Councillor Becky Hogg to several external commissions and boards. The Council will authorize the Mayor to issue a letter of support for the Clements Centre’s child‑development centre funding application. Finally, the auditors will present the 2024 audited financial statements for adoption.

• Adopt the 2024 Audited Financial Statements of the Municipality of North Cowichan and the Duncan‑North Cowichan Joint Utilities Board
• Approve external appointments for Councillor Becky Hogg to four regional bodies and designate alternates
• Authorize the Mayor to provide a letter of support to Clements Centre for its provincial child‑development centre funding request
• Approve the Consent Agenda, including adoption of minutes from March and April 2025 council and public hearing meetings
• Receive for information the 1st Quarter 2025 Supplier Payments list (payments over $10,000)

The council adopted Zoning Amendment Bylaws No. 3974, 3989, 4002 and 4006, as well as Nuisance Abatement and Municipal Fine Amendment Bylaws. It also adopted the 2024 audited financial statements for the municipality and the joint utilities board. Council directed staff to amend the procurement policy to favor local purchases and to impose a travel ban to the United States for employee conferences. Staff were instructed to prepare a report on a proposed community garden at the former Chemainus Elementary School site.

• Adopted Zoning Amendment Bylaw No. 3974, 2024 (carried)
• Adopted Zoning Amendment Bylaw No. 3989, 2025 (carried)
• Adopted Nuisance Abatement and Cost Recovery Bylaw No. 3995, 2025 and Municipal Fine Amendment Bylaw No. 3997, 2025 (carried)
• Adopted Zoning Amendment Bylaw No. 4002, 2025 (opposed by Findlay, Manhas; carried)
• Granted first, second and third readings to Zoning Amendment Bylaw No. 4006, 2025 (2731 Vian Street) (carried)
• Granted first and second reading to Zoning Amendment Bylaw No. 4016, 2025 and directed a public hearing (carried)
• Adopted 2024 Audited Financial Statements for the municipality and joint utilities board (carried)
• Directed staff to amend Procurement Policy to encourage local purchases and imposed a US travel ban for employee conferences (opposed by Findlay, Manhas; carried)

Council - Special

The North Cowichan Council will consider a resolution to close the remainder of the meeting to the public under various sections of the Community Charter. The council will also adopt the in‑camera meeting agenda and minutes. Several agenda items will be discussed in closed session, including land acquisition, legal advice, board appointments, municipal awards, provincial negotiations, law enforcement matters, and labour relations.

• Resolution to close the meeting to the public under section 90
• Adoption of in‑camera meeting agenda
• Adoption of in‑camera meeting minutes
• Closed item: land acquisition (section 90(1)(e))
• Closed item: legal advice (section 90(1)(i))

Council moved and seconded a resolution to close the meeting to the public for confidentiality reasons, and the motion was carried. The council also approved the in‑camera agenda and adopted the in‑camera minutes. Ten agenda items were listed as closed under various Community Charter sections.

• Resolution to close meeting to public carried
• In‑camera meeting agenda approved
• In‑camera meeting minutes adopted
• Ten items closed under Community Charter sections (e.g., land acquisition, legal advice, appointment to Board of Variance, municipal award, provincial negotiations, law enforcement, labour relations)

Council - Special

The North Cowichan Council will consider a resolution to close the remainder of the meeting to the public under section 90(1)(i) of the Community Charter, citing solicitor‑client privileged legal advice. The council will also approve the in‑camera agenda and address a rise and report item before adjourning.

• Resolution to close the meeting to the public under section 90(1)(i) for legal advice
• Approval of the in‑camera meeting agenda
• Closed item: legal advice subject to solicitor‑client privilege
• Rise and Report item
• Adjournment

Council - Special

The North Cowichan Special Council meeting will focus on the adoption of the 2025 Property Tax Rates Bylaw. If adopted, this bylaw will establish the tax rates for each property class for the 2025 year.

• Adoption of 2025 Property Tax Rates Bylaw No. 4011, 2025

The council adopted its meeting agenda as circulated. It also adopted Property Tax Rates Bylaw No. 4011, 2025. No other business was taken up.

• Adopted meeting agenda (carried)
• Adopted Property Tax Rates Bylaw No. 4011, 2025 (carried)

Council - Special

Council will give first, second and third readings to the 2025 Property Tax Rates Bylaw No. 4011, establishing tax rates for all property classes. The council will also approve a $195,000 allocation from the Cowichan Aquatic Centre reserve fund for an emergency boiler replacement. Two construction contracts will be awarded: the Fairview Way/Place Water Main Replacement to Copcan Civil LP for $1,317,707 (with a $347,649 reallocation) and the Herd Road Bridge Rehabilitation to Seismic 2000 Construction Ltd. for $1,732,141. A resolution to close part of the meeting to the public under section 90(1)(c) Labour Relations will be considered.

• Adopt 2025 Property Tax Rates Bylaw No. 4011, 2025
• Allocate $195,000 from the Cowichan Aquatic Centre reserve fund for boiler replacement
• Award Fairview Way/Place Water Main Replacement contract to Copcan Civil LP for $1,317,707
• Reallocate $347,649 from the Trans‑Canada Water Main Upgrade Project to cover the water main budget shortfall
• Award Herd Road Bridge Rehabilitation contract to Seismic 2000 Construction Ltd. for $1,732,141

The council closed the meeting to the public under the Labour Relations provision and adopted the agenda. It passed the 2025 Property Tax Rates Bylaw and allocated $195,000 for an emergency boiler replacement at the Cowichan Aquatic Centre. The council awarded two major infrastructure contracts—a $1.32M water main replacement and a $1.73M bridge rehabilitation—while also reallocating $347,649 to cover a budget shortfall.

• Closed meeting to public under section 90(1)(c) Labour Relations – carried
• Adopted agenda as circulated – carried
• Passed Property Tax Rates Bylaw No. 4011, 2025 – carried
• Allocated $195,000 from Aquatic Centre reserve for boiler replacement – carried
• Awarded Fairview Way/Place water main replacement tender to Copcan Civil LP for $1,317,707 – carried
• Reallocated $347,649 from Trans-Canada Water Main Upgrade Project to address 2025 budget shortfall – carried
• Awarded Herd Road Bridge Rehabilitation tender to Seismic 2000 Construction Ltd. for $1,732,141 – carried

Board of Variance

The North Cowichan Board of Variance will adopt the minutes from the October 17, 2024 meeting. Members will be introduced, receive a procedural orientation, and review the board’s objectives. The board will elect Phyllis Carlyle as chair for a term ending March 15, 2026 and discuss the hearing schedule. Finally, it will consider two variance requests to relax side‑yard (and rear‑yard) setbacks at 1750 Escarpment Way and 6748 Drummond Drive.

• Adopt minutes of the October 17, 2024 Board of Variance meeting
• Elect Phyllis Carlyle as Board Chair for a one‑year term ending March 15, 2026
• Review board objectives and meeting schedule
• Consider variance application BOV00019 to relax side‑yard setback at 1750 Escarpment Way
• Consider variance application BOV00020 to relax side and rear‑yard setbacks at 6748 Drummond Drive

The board adopted the October 17, 2024 minutes, elected Phyllis Carlyle as chair for a one‑year term, and accepted the 2025 meeting schedule. It denied application BOV00019 to relax side‑yard setbacks at 1750 Escarpment Way. It approved application BOV00020 to reduce side‑ and rear‑yard setbacks for a single‑story addition at 6748 Drummond Drive.

• Adopted Oct 17 2024 minutes (carried)
• Elected Phyllis Carlyle as Chair (acclamation, carried)
• Accepted 2025 Board of Variance meeting schedule (carried)
• Denied BOV00019 – 1750 Escarpment Way setback variance (carried)
• Approved BOV00020 – 6748 Drummond Drive setback variance (unanimous, carried)

Council - Regular

The North Cowichan Council will consider and adopt several bylaws, including a zoning amendment for Lot 6 Marine Crescent, a five‑year financial plan, and updates to subdivision, service, and fee regulations. It will also give readings to new nuisance abatement and fine bylaws. The meeting includes routine consent‑agenda items, public input, and presentations.

• Adopt Zoning Amendment Bylaw No. 3982, 2024 – permits two residential dwellings at Lot 6 Marine Crescent
• Adopt 2025‑2029 Financial Plan Bylaw No. 3996 – sets municipal objectives and policies for 2025‑2029
• Adopt Subdivision Control Bylaw Amendment No. 3986, 2025 – updates water and sanitary design standards
• Adopt Fees and Charges Bylaw Amendment No. 4007, 2025 – increases cemetery interment fees by 3% annually for five years
• Give first, second and third readings to Nuisance Abatement and Cost Recovery Amendment Bylaw No. 3995 and Municipal Fine Amendment Bylaw No. 3997 – adds hazardous conditions and associated fines

The council approved the consent agenda, adopted the minutes from March meetings, and passed a series of bylaws covering zoning, the 2025‑2029 financial plan, subdivision control, and service capacity. It also approved the Cowichan Emergency Management Local Authority Agreement and a five‑year Recycle BC master services agreement. Additional actions included amending the Sports Wall of Fame terms and authorizing letters of support for external partners.

• Approved consent agenda (carried)
• Adopted council meeting minutes from March 5 and March 11, 2025 (carried)
• Adopted Zoning Amendment Bylaw No. 3982, 2024 (carried)
• Adopted 2025‑2029 Financial Plan Bylaw No. 3996 (carried, opposed by Findlay and Manhas)
• Adopted Subdivision Control Bylaw Amendment No. 3986 (carried)
• Adopted Sewer, Waterworks, and Building Service Capacity Bylaw Amendments No. 4003‑4005 (carried)
• Approved 2025 Cowichan Emergency Management Local Authority Agreement (carried)
• Approved 5‑year Recycle BC Master Services Agreement ending Dec 31, 2029 (carried)

Public and Statutory Hearing

The council will conduct a public hearing on two zoning amendment bylaws. Bylaw No. 3989 proposes to allow child‑care centres in additional locations. Bylaw No. 4002 proposes to amend site zonings to align with the Official Community Plan. After hearing comments, the council will consider the third reading of each bylaw.

• Public hearing for Zoning Amendment Bylaw No. 3989 (2025) – child care centres
• Third‑reading consideration of Zoning Amendment Bylaw No. 3989
• Public hearing for Zoning Amendment Bylaw No. 4002 (2025) – legacy zoned sites
• Third‑reading consideration of Zoning Amendment Bylaw No. 4002
• Mayor provides explanation of the public hearing process

The council adopted the meeting agenda. It gave third‑reading approval to Zoning Amendment Bylaw No. 3989, 2025 (child‑care centres). It also gave third‑reading approval to Zoning Amendment Bylaw No. 4002, 2025 (legacy‑zoned sites), despite opposition from Councillors Findlay and Manhas.

• Adopted agenda (carried)
• Approved third reading of Zoning Amendment Bylaw No. 3989, 2025 (carried)
• Approved third reading of Zoning Amendment Bylaw No. 4002, 2025 (carried; opposed by Findlay, Manhas)

Council - Special

The North Cowichan Council special meeting scheduled for March 19, 2025 contains no listed agenda items. The agenda document provides only the meeting header and no decisions, proposals, or discussions are specified.

Agricultural Advisory Committee

The Agricultural Advisory Committee will recommend that Council approve Agricultural Land Commission Application ID 102680 for removal of aggregate, soil and placement of fill at 3711 Cowichan Lake Road. The committee will also review a draft scope of work for the 2001 Strategic Agricultural Plan update and provide comments. Additional items include a verbal summary of a Ministry of Agriculture and Food workshop, an email on food‑security alternatives, and an ALC decision letter for the Promise Valley Farm subdivision.

• ALC Application ID 102680 – removal of aggregate, soil and fill at 3711 Cowichan Lake Road (recommendation to forward to Council)
• Draft Scope of Work for 2001 Strategic Agricultural Plan update (request for comments/edits)
• Verbal summary of Local Government Planners Workshop (Island Region) by Ministry of Agriculture and Food
• Email from Bryan Senft regarding food‑security alternatives (information)
• ALC decision letter for Promise Valley Farm Subdivision lot line adjustment (information)

Committee of the Whole

The Committee of the Whole meeting on March 11, 2025, has no listed agenda items. The agenda consists only of procedural placeholders and contains no decisions, proposals, or discussions. No items such as rezoning, contracts, ordinances, or fee changes are present.

Council - Special

The council will give first, second and third readings to Subdivision Control Bylaw Amendment No. 3986, which updates water and sewer design standards. It will also read three servicing capacity bylaws—Sewer Service Bylaw Amendment No. 4003, Waterworks Bylaw Amendment No. 4004, and Building Bylaw Amendment No. 4005. A delegation of neighbours of Providence Farm will present a request that the council consider purchasing the farm land for park use. Public input and a question period are scheduled.

• Subdivision Control Bylaw Amendment Bylaw No. 3986 – first, second and third readings
• Sewer Service Bylaw Amendment Bylaw No. 4003 – first, second and third readings
• Waterworks Bylaw Amendment Bylaw No. 4004 – first, second and third readings
• Building Bylaw Amendment Bylaw No. 4005 – first, second and third readings
• Delegation by neighbours of Providence Farm requesting land purchase for park

Council - Regular

North Cowichan Council will consider adopting a five-year financial plan and several zoning amendments, including one for a detached accessory dwelling unit and another to allow child care facilities. The meeting will also address the cancellation of a firefighter staffing pilot project and updates on the Crofton outdoor pool.

• Adoption of 2025–2029 Financial Plan Bylaw No. 3996
• Adoption of Zoning Amendment Bylaw No. 3992 for 10117 Chemainus Road
• First and second readings for Zoning Bylaw Module 2: Legacy Zones
• First and second readings for Zoning Amendment Bylaw No. 3989 (Child Care Centres)
• Cancellation of Fire Department Staffing Pilot Project

Council - Special

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Environmental Advisory Committee

The North Cowichan Environmental Advisory Committee will receive a presentation on the Cowichan Green Community Food Hub project and will review the 2024 annual report of expenditures from the Climate Action and Energy Plan Reserve Fund. No decisions are listed; the items are for informational review. The meeting also includes standard items such as call to order, approval of the agenda, and adoption of minutes from the October 22, 2024 meeting.

• Presentation on Cowichan Green Community Food Hub Project by Judy Stafford
• Review of 2024 Climate Action and Energy Plan Reserve Fund annual report
• Adoption of minutes from the October 22, 2024 meeting
• Approval of agenda

Accessibility Advisory Committee

The posted agenda for the North Cowichan Accessibility Advisory Committee meeting on February 25, 2025 contains no listed items or details. It appears to be a placeholder without substantive agenda content.

Council - Joint

The posted agenda contains no specific items, resolutions, or discussions. It appears to be a placeholder with only generic interface elements and no substantive content.

Economic Development Committee

The Economic Development Committee will review a draft Economic Development Action Plan presented by consultant Deloitte. The body will consider amendments to the report and a recommendation to accept the plan. Additionally, the committee will receive a verbal update from the Cowichan Valley Regional District.

• Review and potential acceptance of the February 2025 Draft Economic Development Action Plan by Deloitte
• Verbal report on current activities from Barry O'Riordan of Economic Development Cowichan

Council - Regular

The North Cowichan Council will consider and adopt multiple bylaw amendments, covering delegation of authority, fees and charges, development procedures, and a road closure on North Paddle Road. The meeting also includes readings of a cemetery veterans fee bylaw and a revenue borrowing bylaw. Items are presented on the consent agenda and will be adopted unless moved to new business.

• Adopt Delegation of Authority Bylaw Amendment No. 3975, 2025
• Adopt Fees and Charges Bylaw Amendment No. 3981, 2025
• Adopt Development Procedures Bylaw Amendment No. 3983, 2025
• Adopt Road Closure and Removal of Highway Dedication Bylaw No. 3991, 2025 (North Paddle Road)
• First, second, and third readings of Fees and Charges Bylaw Amendment No. 4001, 2025 (veterans cemetery fees)

Committee of the Whole

The Committee of the Whole will adopt the agenda and the minutes from the January 7, 2025 meeting. It will receive public input and discuss staff reports, including the 2025‑2029 Operating and Capital Budget. The Committee will vote to direct staff to prepare a Financial Plan Bylaw based on that budget. The meeting will conclude with a public question period and adjournment.

• Adopt agenda as circulated
• Adopt minutes from the January 7, 2025 meeting
• Public input limited to five speakers (max three minutes each)
• Staff report on the 2025‑2029 Operating and Capital Budget with recommendation to prepare the Financial Plan Bylaw
• Public question period (up to 30 seconds per question, max 15 minutes)

Council - Regular

North Cowichan Council will discuss the Joint Utilities Board Sewage Treatment Plant Outfall Project, including a proposal to hold construction until 2/3 federal and provincial funding is secured. The body will also consider membership changes to the Agricultural Advisory Committee and a support letter for the Chemainus Festival of Murals Society.

• Sewage Treatment Plant Outfall Project: Proposal to hold construction unless 2/3 funding is obtained, with a potential user cost of $31.7M
• Agricultural Advisory Committee: Proposed amendment to include one member from Vancouver Island University
• Chemainus Festival of Murals Society: Authorization for Mayor to provide a letter of support for a 2025 Community Gaming Grant
• Q4 2024 Supplier Payments: Report of payments totaling over $10,000 from October to December 2024
• Tourism Cowichan: Annual year in review presentation

Board of Variance

The North Cowichan Board of Variance meeting scheduled for 2025-01-30 has an agenda that contains no listed items, descriptions, or categories. The agenda appears to consist only of placeholders and procedural headings. Consequently, no decisions or discussions are detailed in the provided document.

Sports Wall of Fame Committee

The Sports Wall of Fame Committee will meet to select the date for the 2025 induction ceremony and review the committee's meeting schedule for the year.

• Election of a Vice Chair for 2025
• Review of nomination and voting processes
• Selection of 2025 ceremony date (options: Oct 18 or 25)
• Approval of minutes from May 16, 2024
• Meeting schedule for 2025 (dates proposed: May 13, June 17, July 9, Aug 19, Sept 9)

Council - Special

The North Cowichan Council will decide on the appointment of the Chief Election Officer and Deputy Chief Election Officer for the 2025 by‑election. The meeting also includes public input, staff reports, and a question period, but no other decisions are listed.

• Appointment of Tricia Mayea as Chief Election Officer and Andrea Hainrich as Deputy Chief Election Officer for the 2025 by‑election

Agricultural Advisory Committee

The Agricultural Advisory Committee is meeting to determine if it supports a subdivision application to the Agricultural Land Commission. The committee will also receive a report summarizing discussions regarding the Strategic Agricultural Plan.

• Subdivision Application (ID 102118) for 7088 and 7136 Richards Trail
• Discussion summary of the 2001 Strategic Agricultural Plan

Joint Utilities Board

The Joint Utilities Board will select a Chair and Vice Chair for 2025, approve the agenda and adopt the minutes from the December 8, 2023 meeting, and discuss the Sewage Treatment Plant Outfall Relocation Project. The Board recommends directing staff to complete design work, pause construction unless at least two‑thirds of the cost is covered by federal and provincial funding, and inform the public that the project could cost users $31.7 million ($1,830 per ERU, about $129 per ERU per year over 20 years). The Board will continue to seek the additional funding required.

• Selection of Chair and Vice Chair for 2025 (alternating between North Cowichan and Duncan)
• Approval of agenda as circulated
• Adoption of minutes from the December 8, 2023 meeting
• Recommendation to complete design, hold construction pending 2/3 federal‑provincial funding, and advise public of $31.7M user cost for the Sewage Treatment Plant Outfall Relocation Project
• Continuation of efforts to obtain additional funding for the project

Public and Statutory Hearing

The North Cowichan Council will hold a public and statutory hearing. The mayor will explain the hearing process and set any speaker time limits. The council will consider the third reading of Zoning Amendment Bylaw No. 3990, 2024, which proposes changes to C2 and C3 zones and an exemption to DPA‑3, subject to ministerial approval.

• Mayor explains the public hearing process and may set speaker time limits
• Public hearing for Zoning Amendment Bylaw No. 3990, 2024, including applicant presentation and public comments
• Consideration of third reading of Zoning Amendment Bylaw No. 3990, 2024 to amend C2 and C3 zones and exempt DPA‑3

Council - Regular

North Cowichan Council will discuss the electrification of municipal vehicles and the installation of charging infrastructure. The body will also consider a request to reduce burial plot fees at Mountain View Cemetery.

• Electrification of 12 light duty vehicles and one refuse truck
• Allocation of $167,571 from Local Government Climate Action Program and $52,903 from Climate Action and Energy Plan Reserve
• Short-term borrowing of an estimated $339,830 through the Municipal Finance Authority
• KPMG presentation on the 2024 Audit Planning Report
• Request by Allan Waddy for resident cemetery rates at Mountain View Cemetery

Committee of the Whole

The Committee of the Whole will decide on a zoning amendment process for parcels that conflict with the Official Community Plan and will approve funding, borrowing, and agreements to support electrification of municipal fleet vehicles. It will allocate specific climate‑action funds, authorize short‑term borrowing for the shortfall, and set steps for staff to apply for provincial programs and tender the charging infrastructure. The meeting also includes routine items such as adoption of minutes, public input, and question period.

• Direct Committee to prepare a zoning amendment bylaw for parcels identified in Attachments 1 and 2 of the Planning Manager’s report
• Allocate $167,571 from the Local Government Climate Action Program and $52,903 from the Climate Action and Energy Plan Reserve for EV charging infrastructure
• Authorize short‑term borrowing of $339,830 through the Municipal Finance Authority to cover the funding shortfall
• Approve an incentive agreement with BC Hydro to fund electrical infrastructure
• Instruct staff to apply for BC’s Go Electric Fleet Charging Program and to issue a tender for the infrastructure in early 2025