North Grenville public meetings in 2021

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to review reports from the OPP, chairperson, members, and treasurer, and to discuss the Community Safety and Well-Bing Plan, including a municipal drug strategy, and photo radar. The agenda includes routine items like approval of minutes and disclosure of interest.

• Approval of minutes from November 24, 2021 meeting
• OPP report
• Community Safety and Well-Being Plan discussion
• Municipal Drug Strategy discussion
• Photo radar discussion

Mayor's Youth Advisory Committee

The Mayor's Youth Advisory Committee is meeting virtually to approve previous minutes, hear presentations from the Our Voices project and CSE Consulting about a free Junior IT Analyst program, and discuss feedback from recent events. The agenda is largely informational with no major decisions or public hearings.

• Presentation: Our Voices Project by Cheska Onasanya and Abby Hamilton
• Presentation: CSE Consulting (NG Employment Resource Centre) - Free Junior IT Analyst Program by Tracy McDonald
• Feedback from participation in 100 Years of Women MPs Event
• Feedback from participation in Municipal Service Review Focus Group
• Approve draft minutes of November 24, 2021

Council Compensation Committee

The Council Compensation Committee is meeting to review reports on council remuneration and decide total compensation for the term following the 2022 municipal election. They will also consider extending their mandate and timeline. The agenda includes discussion of a 2019 Gallagher report and whether councillors should be full-time or part-time.

• Decision on total council compensation for term after 2022 election
• Review of Gallagher Council Remuneration Final Report (Oct 29, 2019)
• Discussion of full-time vs part-time councillors
• Review of current council pay (2019-2021)
• Proposed extension of committee mandate and timeline

Council Meeting

Council will consider approving a $39,390,000 expansion of the Kemptville Water Pollution Control Plant, funded partly by a $10 million low-interest loan and a 15% grant from the Federation of Canadian Municipalities Green Municipal Fund. They will also review and approve the municipality's Multi-Year Accessibility Plan for 2021-2025. The meeting includes a closed session for negotiations, appointments, and previous minutes.

• By-Law 120-21: authorize $39,390,000 expenditure for Kemptville Water Pollution Control Plant expansion
• Apply for $10 million Green Municipal Fund loan and 15% grant for the plant expansion
• Approve Multi-Year Accessibility Plan 2021-2025 and submit 2021 Accessibility Compliance Report
• Closed session for negotiations, advisory committee and tourism subcommittee appointments, and minutes from May and July 2021

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to elect a new chair and vice chair following the chair's resignation. They will also hear delegations on the Burritts Rapids Conceptual Design Project and Heritage Conservation District designation, and on the Heritage Act. The committee will decide on 2022 meeting dates and discuss budget requests for heritage funds.

• Election of Chair and Vice Chair
• Delegation: Burritts Rapids Conceptual Design Project and Heritage Conservation District Designation
• Delegation: Heritage Act presentation
• Approve 2022 meeting dates (first Thursday monthly, 7-9 p.m.)
• Heritage funds in 2022 budget

Arts and Culture Advisory Committee

The Arts and Culture Advisory Committee is meeting virtually to hear presentations on arts and culture presence on the municipal website and the 2022 Experience Arts Festival, and to review stakeholder feedback on draft Arts and Culture and Theatre Allocation policies. The committee will also approve minutes from September 20, 2021, and discuss its work plan and 2022 meeting dates.

• Presentation on Arts and Culture Presence on Municipal Website by Tammy Hurlbert, Recreation Coordinator
• Presentation on 2022 Experience Arts Festival by Ashley Sloan, North Grenville Poetry Guild
• Review of stakeholder feedback on Draft Arts and Culture Policy and Draft Theatre Allocation Policy for Urbandale Arts Centre
• Approval of minutes from September 20, 2021
• Discussion of 2022 meeting dates: Feb 10, Apr 14, Jun 9, Oct 13, 2022

Council Meeting

Council will hold a closed session for negotiations, civic award nominations, and committee appointments, then reconvene in open session. The main public business is deciding on two by-laws: one to amend the zoning by-law to allow additional residential units and support affordable housing, and another to adopt a housekeeping amendment to the Official Plan for the same purpose. Council will also consider supporting a resolution from Edwardsburgh Cardinal to reduce the overburden for bedrock resources in the Aggregate Resources Master Plan, and make appointments to several advisory committees.

• Approve By-Law 122-21 to amend zoning By-Law 50-12 for additional residential units and affordable housing
• Approve By-Law 123-21 to adopt Official Plan Amendment No. 7 (housekeeping) for affordable housing
• Support Edwardsburgh Cardinal resolution to reduce bedrock overburden from 8 to 5 metres in Aggregate Resources Master Plan
• Appoint members to Tourism Advisory Subcommittee and fill vacancies on Active Transportation, Arts and Culture, Community and Economic Development, and Heritage Advisory Committees
• Closed session for negotiations, civic award nominations, and committee appointments

Council Meeting

Council will consider approving a $39,390,000 expansion of the Kemptville Water Pollution Control Plant, funded partly by a $10 million low-interest loan from the Federation of Canadian Municipalities Green Municipal Fund. They will also vote on transportation policies, a conceptual design for Burritts Rapids, and several smaller contracts and budgets.

• By-Law 120-21: authorize $39,390,000 for Kemptville Water Pollution Control Plant expansion
• Apply for $10M Green Municipal Fund loan and 15% grant for the plant expansion
• Approve Road Safety Strategy, Truck Route Policy, Traffic Calming Policy, and Speed Limit Policy
• Approve Burritts Rapids Conceptual Design Plan and direct staff to include a Heritage Community Plan in 2022 budget
• Approve $100,000 ParticipACTION funding for new play structures at Crozier Park, Oxford Station Park, rink shed at Bishop Mills Park, and swing set at Henry Street Beach

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to discuss and decide on several items, including a planning report on economic enterprise lands, a proposed food truck (refreshment vehicle) policy, and a nominee for the tourism subcommittee. They will also hear delegations from the LoveNG campaign and the Kemptville and District Community Association, and receive updates on economic development and strategic initiatives.

• Planning and Development report on Economic Enterprise Lands
• Food truck (refreshment vehicle) policy discussion with consultation slide deck
• Tourism Advisory Subcommittee nominee Matt Gilmer
• Delegation from LoveNG campaign by Megan McDonald, North Grenville Chamber of Commerce
• Delegation on community events by Wendy Embleton, KDCA

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting virtually to hear a presentation on the Riverside Park Project from the Director of Parks, Recreation and Culture, and to discuss a ParticipACTION funding update. The committee will also approve minutes from July 5, 2021, and set 2022 meeting dates. No decision items are listed.

• Riverside Park Project presentation by Mark Guy, Director of Parks, Recreation and Culture
• ParticipACTION funding update (report PRC-009-2021)
• Approve 2022 meeting dates (monthly from January to October)
• Approve minutes of July 5, 2021 meeting

The committee approved the 2022 meeting dates as presented, excluding March 14, 2022, and changed the start time to 5:00 p.m. It also agreed that distributing ParticipACTION funding among rural hamlets for recreational amenities is acceptable. No decision items were on the agenda. The minutes of the July 5, 2021 meeting were approved.

• Approved minutes of the July 5, 2021 meeting as presented
• Agreed that distributing ParticipACTION funding among rural hamlets for recreational amenities is acceptable
• Approved 2022 meeting dates as presented, excluding March 14, 2022
• Changed meeting start time to 5:00 p.m. for 2022 meetings

Council Compensation Committee

The Council Compensation Committee is meeting for the first time to review council remuneration and decide total compensation for the term of office following the 2022 municipal election. The agenda includes appointing a chair and vice chair, reviewing terms of reference, and examining past reports on council pay. No previous minutes or delegations are listed.

• Appointment of Chair and Vice Chair
• Review of Committee Objectives and Terms of Reference
• Review of Gallagher Council Remuneration Final Report (Oct 29, 2019)
• Review of Council Compensation Review (Nov 4, 2019)
• Decision on Total Compensation for Council for term after 2022 election

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to approve minutes, receive updates on drainage, broadband, the Rural Community Improvement Plan (CIP), the International Plowing Match, and the Iddy Biddy Maze. The drainage report update has been deferred to January. The Rural CIP update follows council approval on November 16, 2021.

• Drainage Report Update deferred to January
• Broadband Update
• Rural CIP Update (Council approval Nov 16, 2021)
• International Plowing Match update
• Iddy Biddy Maze updates

Council Meeting

This is a special council meeting with no reports, presentations, or public business on the agenda. The main item is a closed-session education session on the Strategic Plan, held under the Municipal Act for training purposes. Council will also approve the agenda and adopt a confirmation by-law.

• Closed session education session on Strategic Plan
• By-Law 119-21 to confirm proceedings of the meeting

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to decide on budget requests totaling $25,000 for turtle signage, an EV charging station, and pollinator gardens, and to review its workplan. They will also receive updates on several ongoing initiatives, including the Blue Communities report and County Road 43 expansion. No delegations are scheduled.

• Turtle location signage - $5,000.00
• EV Charging Station Construction at the Municipal Centre - $10,000.00
• Creation of Pollinator Gardens - $10,000.00
• Committee Workplan review
• Updates on Blue Communities, Herpetofauna Mortality Reduction, and County Road 43 Expansion

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting virtually to discuss updates on the Campus Trails and Riverside Park projects, a report on the county's Active Transportation Plan town hall, and the resignation of two committee members. They will also consider a draft workplan for 2021-2022 and approve proposed 2022 meeting dates.

• Resignation of committee members Tracy MacDonald and Sarah Herring
• Campus Trails update with proposed trail label changes
• Riverside Park Project expansion update
• Report on Leeds and Grenville County's Active Transportation Plan town hall
• Approval of 2022 meeting dates (Jan 27, Mar 24, May 26, Jul 28, Sep 22)

Council Meeting

This is a special council meeting focused on presentations and delegations from 10 community groups requesting 2022 funding, followed by a report on community grant requests. Council will also consider a by-law to confirm the meeting's proceedings. No other substantive business is on the agenda.

• Seaway Surge Baseball Club: safety upgrade to Riverside Diamond 2 infield and irrigation of large diamond at South Gower Park
• Kemptville Disc Golf Club: community grant presentation and proposal
• Kemptville Pride Inc.: budget request for 2022
• Kemptville Salvation Army Food Bank: budget request for 2022
• By-Law 118-21 to confirm proceedings of the November 24, 2021 special meeting

Mayor's Youth Advisory Committee

The Mayor's Youth Advisory Committee is holding its first regular meeting, with presentations on the Our Voices Project and the Riverside Park Project, plus discussion of 2022 meeting dates and other business. The agenda is largely informational and procedural.

• Presentation by Cheska Onasanya and Abby Hamilton on the Our Voices Project
• Presentation by Mark Guy, Director of Parks, Recreation and Culture, on the Riverside Park Project
• Discussion of December 2021 through 2022 meeting dates
• Discussion of celebrating 100 Years of Women MPs
• Discussion of Municipal Service Review Focus Group

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to discuss routine reports and several draft road safety policies, including truck routes, traffic calming, speed limits, and a road safety strategy. The board will also consider honorariums, photo radar, and a municipal drug strategy. No final decisions are listed on the agenda.

• Draft Truck Route Policy - November 2021
• Draft Traffic Calming Policy - November 2021
• Draft Speed Limit Policy - Community Safety Zone Policy - November 2021
• Draft Road Safety Strategy
• Discussion of photo radar and municipal drug strategy

Council Meeting

This is a special council meeting focused on presentations and budget requests from local organizations for 2022. Council will hear from groups including the Kemptville Curling Club, Beth Donovan Hospice, and the Kemptville Youth Centre, and will receive a report on community grant requests. No other substantive business is listed.

• 10 presentations/delegations from local groups seeking 2022 budget funding
• Kemptville Curling Club requests funding for ice carpeting replacement, dishwasher, and stairlift
• Kemptville Youth Centre requests funding for a basketball court
• Community Grant Requests report to be received by Council
• Confirmation By-Law 117-21 to be adopted

Council Meeting

Council will consider several reports and by-laws, including funding the Downtown Kemptville Community Improvement Plan with $175,000 from reserves, enacting a by-law to restrict snowmobiles in the Ferguson Forest Centre, and authorizing a $50,000 sponsorship agreement with Enbridge Gas for a courtyard at Riverside Park. The agenda also includes routine approvals of minutes, committee reports, and a closed session for advisory committee matters.

• Authorize $175,000 from General Reserves for 2022 Community Improvement Plan programs and enact By-Law 114-21
• Enact By-Law 115-21 restricting snowmobile use in Ferguson Forest Centre and adjacent highways
• Authorize $50,000 sponsorship agreement with Enbridge Gas Inc. for 'Enbridge Gas Courtyard at Riverside Park'
• Receive 2020 environmental monitoring reports for Kemptville, South Gower, Oxford Mills, and Burritts Rapids waste disposal sites
• Direct staff to study feasibility of a Rural and Agricultural Community Improvement Plan

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to consider approving the Municipality of North Grenville Multi-Year Accessibility Plan 2021-2025 and to direct the Clerk to present it to Council. They will also discuss the 2022 meeting dates, workplan, and budget requests, as well as review accessibility survey results and a report on the FFC Trails Committee.

• Approval of the Municipality of North Grenville Multi-Year Accessibility Plan 2021-2025
• Delegation on South Gower Park Accessibility by Mark Guy, Director of Parks, Recreation and Culture
• 2022 Meeting Dates
• 2022 Workplan and Budget Requests
• Accessibility Survey Results

Council Meeting

Council will decide whether to approve a three-year temporary use permit for a sawmill on Pattersons Corners Road, with a recommendation against it. They will also consider lifting part lot control in The Creek Subdivision and endorsing comments on the United Counties' Aggregate Resources Master Plan. The agenda includes routine approvals of minutes and a confirmation by-law.

• Zoning amendment ZBA-16-19 for a temporary sawmill at Pattersons Corners Road, Part of Lot 14, Concession 7 (By-Law 111-21) - recommended not to approve
• Part lot control exemption extension for The Creek Subdivision (By-Law 112-21)
• Endorsement of staff comments on the United Counties of Leeds and Grenville Draft Aggregate Resources Master Plan
• Approval of Council meeting minutes from October 13, 2021
• Adoption of confirmation by-law 113-21

Grenville OPP Detachment Board

The North Grenville Police Services Board is holding a special meeting to discuss the 2022 budget request, photo radar, a municipal drug strategy, and draft road safety policies including truck routes, traffic calming, speed limits, and a road safety strategy. The board will also consider a biannual award for the Kemptville Youth Centre and set 2022 meeting dates.

• 2022 Budget Request
• Photo Radar
• Municipal Drug Strategy
• Draft Truck Route Policy - November 2021
• Draft Traffic Calming Policy - November 2021

The North Grenville Police Services Board approved a request for $25,000 in municipal funding for 2022, and recommended Council revisit a pilot project for portable photo speed radar in the Concession Road Community Safety Zone. The Board also deferred the Draft Road Safety Policies to its November 24, 2021 meeting, and approved a $500 biannual award for the Kemptville Youth Centre. The OPP report noted a 26% year-to-date increase in property crime, and the Board requested more specific traffic enforcement data from the OPP.

• Approved $25,000 budget request to Municipality (carried)
• Recommended Council pilot portable photo speed radar on Concession Road (carried)
• Deferred Draft Road Safety Policies to November 24, 2021 (carried)
• Approved $500 Kemptville Youth Centre Biannual Award (carried)
• Requested OPP provide specific traffic enforcement patrol hours (carried)
• Approved 2021/2022 meeting dates (carried)
• Approved minutes of September 29, 2021 as amended (carried)
• Approved agenda as amended (carried)

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting to approve previous minutes, receive a report on ParticipACTION survey results and a funding recommendation, and set 2022 meeting dates. A delegation on the Riverside Park Project was deferred to December 13, 2021. The agenda is largely routine with no major decisions listed.

• Approve minutes of July 5, 2021 meeting
• Deferred: Riverside Park Project delegation to December 13, 2021
• ParticipACTION survey results and funding recommendation (report PRC-009-2021)
• Approve 2022 meeting dates (monthly, with October 11 as a Tuesday)

Heritage Advisory Committee

This Heritage Advisory Committee meeting is to be rescheduled. The agenda includes electing a new chair and vice chair following the chair's resignation, a delegation on the Burritts Rapids Conceptual Design Project and Heritage Conservation District designation, and a presentation on the Heritage Act. The committee will also consider approving 2022 meeting dates and heritage funds in the 2022 budget.

• Resignation and election of Chair and Vice Chair
• Burritts Rapids Conceptual Design Project and Heritage Conservation District Designation
• Heritage Act presentation by Director of Planning and Development
• Approve 2022 meeting dates
• Heritage funds in 2022 budget

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is holding its 10th meeting virtually. The agenda includes approving the October 6 minutes, receiving updates on the Rural Community Improvement Plan and International Plowing Match, and reviewing the committee workplan. No delegations or decision items are listed.

• Approve draft minutes of October 6, 2021
• Update on Rural Community Improvement Plan
• Update on International Plowing Match
• Review of committee workplan
• Statement of Confidentiality and Non-Disclosure

Council Meeting

Council will receive a presentation from Kemptville District Hospital on a CT scan funding request, and will consider approving a development strategy for creating an affordable housing policy. The agenda also includes a closed session for minutes, advisory committee matters, and negotiations. Most other agenda items are routine, including approval of previous minutes and a confirmation by-law.

• Kemptville District Hospital CT Scan funding presentation
• PD-055-2021 Updated Affordable Housing Strategy Implementation Plan
• PD-056-2021 Affordable Housing Policy Development Strategy
• Closed session for negotiations and advisory committee matters
• By-Law 110-21 to confirm proceedings

Council Meeting

This is a special council meeting with no reports, delegations, or public business. The only substantive item is a closed-session training session for council members on Indigenous Peoples and Reconciliation, followed by adoption of a confirmation by-law.

• Closed session for Indigenous Peoples and Reconciliation training under Municipal Act s. 239(3.1)
• Adoption of By-Law 108-21 to confirm proceedings of the meeting

Council Meeting

This is a procedural special council meeting. The main substantive item is a closed session to discuss a proposed or pending land acquisition, as permitted under the Municipal Act. All department reports and delegations are listed as none, and the only action item is adopting a by-law to confirm the meeting's proceedings.

• Closed session for land acquisition under Municipal Act Section 239(2)(c)
• By-Law 109-21 to confirm proceedings of the November 1, 2021 special meeting

The Community and Economic Development Advisory Committee voted to ask Council to prioritize and accelerate the waterfront access strategy, focusing on wayfinding signage and expanded docking in Kemptville Creek. The motion was carried. The committee also discussed 2022 budget items, including a land inventory and economic development strategy, but took no formal action on those.

• Approved minutes of October 4, 2021 meeting (carried)
• Carried motion to prioritize and accelerate waterfront access strategy (CEDAC-2021-035)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to discuss 2022 budget projects and waterfront access, along with updates on economic development, strategic initiatives, and planning. The agenda includes decision items and information items, but no delegations or other business.

• 2022 Budget Projects presentation by Matt Gilmer and Amy Martin
• Waterfront Access discussion led by James McNeil
• Economic Development Update by Matt Gilmer
• Strategic Initiatives Update by Hillary Geneau
• Planning and Development Department Activity for September 2021

The committee approved a motion recommending Council prioritize and accelerate the waterfront access strategy, focusing on wayfinding signage and expanded docking in Kemptville Creek. Members discussed 2022 budget items including a land inventory, economic development strategy, and waterfront access. No other formal decisions were made; the meeting was largely informational.

• Approved motion to prioritize waterfront access strategy (CEDAC-2021-035)
• Approved minutes of October 4, 2021 meeting (CEDAC-2021-034)

Council Meeting

This is a special council meeting with no reports, correspondence, or other business on the agenda. The main item is a closed-session education session on the Strategic Plan, followed by adoption of a confirmation by-law.

• Closed session for education on Strategic Plan under Municipal Act, 2001 s.239(3.1)(1)
• Adoption of By-Law 107-21 to confirm proceedings of the meeting

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to approve minutes, review a report on the Blue Communities program, and discuss the County Rd. 43 expansion. They will also consider the 2022 workplan and budget requests, and set meeting dates for next year.

• Blue Communities EAAC Report
• County Rd. 43 Expansion
• 2022 Committee Meeting Dates - Approval
• Workplan and Budget Requests 2022
• Confidentiality Statement

Mayor's Youth Advisory Committee

This is an orientation meeting of the Mayor's Youth Advisory Committee, held virtually. The agenda contains only standard procedural items (welcome, disclosures, minutes, delegations, decision items, correspondence, other business, public questions, adjournment) with no specific topics, reports, or attachments listed. No decisions or substantive discussions are identified in the agenda.

• Orientation session for committee members
• No decision items or reports detailed in agenda

Mayor's Youth Advisory Committee

The Mayor's Youth Advisory Committee is holding an orientation meeting. The agenda consists of procedural items including introductions and the orientation session.

• Orientation

Council Meeting

North Grenville Council is meeting to consider several routine items, including approving previous minutes and receiving committee minutes. The main decisions are a by-law to assume the infrastructure in the Tempo Subdivision into the municipal road network, and awarding a tender for marquee foundation repair at the Municipal Centre. Council will also receive an update on the waste collection program and direct staff to review the Oxford Mills Transfer Station.

• By-Law 104-21 to assume streets, streetlights, and sanitary/stormwater systems in the Tempo Subdivision
• Award of tender PRC 21-17 to Bradley Contracting for NGMC marquee foundation repair at $47,398.00 plus HST, funded by a $32,398 transfer from the Municipal Centre Reserve
• Receipt of waste collection program update with a one-year review due April 2022 and an operational review of the Oxford Mills Transfer Station
• Approval of minutes from the October 5, 2021 Council meeting and several advisory committee minutes

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee is meeting to review the draft 2021-2025 Multi-Year Accessibility Plan, results of an accessibility survey, and an update on the Wellington Road project from an accessibility perspective. They will also discuss the FFC Trail, set 2022 meeting dates, and consider the 2022 workplan and budget requests.

• Wellington Road update from Public Works
• Draft Multi-Year Accessibility Plan 2021-2025
• Accessibility survey results
• FFC Trail committee report
• 2022 meeting dates proposed

Arts and Culture Advisory Committee

The North Grenville Arts and Culture Advisory Committee is meeting virtually to discuss several policy items, including revisions to the Festival and Special Events Policy, the committee's presence on the municipal website, and stakeholder feedback on the Arts and Culture Policy and Theatre Allocation Policy. The committee will also receive a strategic plan update from the Tourism Coordinator and consider approving 2022 meeting dates.

• Revisions to Festival and Special Events Policy
• Follow-up on Arts and Culture presence on municipal website
• Stakeholder feedback on Arts and Culture Policy and Theatre Allocation Policy
• Strategic Plan Update from Heather Currie, Tourism Coordinator
• Approve 2022 meeting dates

Council Meeting

North Grenville Council will hold a public meeting and vote on several zoning by-law amendments, including a proposed pit expansion at South Gower, a commercial rezoning on County Road 43, and a rural zoning change at 4100 County Road 43. Council will also consider authorizing a $135,000 expenditure from reserves for a Municipal Modernization Program application, and make appointments to the Mayor's Youth Advisory Committee. The meeting includes a closed session for personnel matters and award selection.

• ZBA-17-21: Rezone 4100 County Road 43 from Mineral Aggregate Preservation to Rural Special Exception (RU-62), allowing accessory structures up to 8.0 m and 5% lot coverage
• ZBA-12-21: Rezone part of Lot 25, Concession 2, County Road 43 from Rural to Highway Commercial-holding (C3-h) for future commercial use
• OPA-03-19/ZBA-15-19: Adopt Official Plan Amendment 6 and rezone South Gower Pit lands (Concession 5, Lots 5 & 6) to Mineral Extraction Pit (MXP)
• By-Law 102-21: Authorize up to $135,000 from general reserves for Municipal Modernization Program Intake 3 (35% municipal share)
• Appoint at least six members to the Mayor's Youth Advisory Committee

Committee of Adjustment

The Committee of Adjustment will hold a public hearing for minor variance application A-09-21 by Jeremy Allen for 412 Bennett Road. The agenda also includes approval of the September 15, 2021 draft minutes and disclosure of interest. No other substantive items are listed.

• Public hearing for minor variance A-09-21 (Jeremy Allen, 412 Bennett Road)
• Approval of draft minutes from September 15, 2021
• Disclosure of interest

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting to approve previous minutes, receive a delegation on the Riverside Park Project, discuss a ParticipACTION Community Better Challenge follow-up, and approve 2022 meeting dates. The agenda is largely procedural, with the Riverside Park update being the only substantive item.

• Delegation: Riverside Park Project by Mark Guy, Director of Parks, Recreation and Culture
• Approve minutes of July 5, 2021 meeting
• Follow-up on ParticipACTION Community Better Challenge
• Approve 2022 meeting dates

Mayor's Youth Advisory Committee

This is the first meeting of the Mayor's Youth Advisory Committee Selection Committee. The committee will appoint a chair, approve its terms of reference, and then move into closed session to appoint members to the Youth Advisory Committee. The agenda is mostly procedural, with the main substantive item being the closed-session appointment.

• Appoint Chair
• Approve Terms of Reference
• Closed session: Appointment of Members to the Mayor's Youth Advisory Committee (personal matters under Section 239(2)(b))

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to review its work plan, discuss future historic plaques, consider heritage funds for the 2022 budget, and plan heritage awards. They will also receive an update on the Cheese Factory project in Bishop Mills and discuss North Grenville cemeteries. The meeting includes approval of previous minutes and setting 2022 meeting dates.

• Update on Cheese Factory project in Bishop Mills with plaque proposal
• Discussion of future historic plaques
• Heritage funds in 2022 budget
• Heritage Awards 2021 proposed
• North Grenville Cemeteries discussion

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to hear a Public Works update from Director Karen Dunlop, covering County 43 widening, the September 21 Council meeting, and tile drains. The committee will also review minutes from four previous meetings, receive updates on IPM and Rural CIP, and approve 2022 meeting dates. No decision items are listed on the agenda.

• Public Works update on County 43 widening
• Public Works update on tile drains
• Review of minutes from June 2, July 7, Aug 4, Sept 1, 2021
• IPM update
• Rural CIP update

Council Meeting

North Grenville Council is meeting on October 5, 2021, to decide on several items, including cancelling a pilot program for curbside collection of diapers and menstrual/incontinence products, requiring telecommunications companies to sign Municipal Access Agreements and pay associated fees, and approving a Tourism Advisory Subcommittee. The agenda also includes proclamations for International Day of the Girl, Waste Reduction Week, and Fire Prevention Week, plus a closed session for personnel matters and board appointments.

• Cancel curbside collection pilot for diapers, menstrual and incontinence products (PW-035-2021)
• By-Law 98-21: add fees for telecom companies entering municipal rights-of-way (Municipal Access Agreements)
• By-Law 99-21: acquire permanent easement for drainage from The Creek subdivision
• Approve Tourism Advisory Subcommittee Terms of Reference and solicit members
• Proclaim International Day of the Girl (Oct 11), Waste Reduction Week (Oct 18-24), Fire Prevention Week (Oct 3-9)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is reviewing a decision item regarding Le Boat. The meeting also includes updates on economic development, strategic initiatives, and planning and development activity.

• Le Boat Committee Agenda Report
• Economic Development Update
• Strategic Initiatives Update
• Planning and Development Department Activity September 2021

The committee approved a motion to prepare a report for Council on the viability of improving waterfront access, connectivity, and economic opportunities along the South Branch of the Rideau River (Kemptville Creek). The report will be drafted by three members and is due before the next meeting. The committee also approved its 2022 meeting dates, with January rescheduled to the second Monday.

• Approved motion to prepare a report for Council on waterfront access and economic opportunities along the South Branch of the Rideau River (CEDAC-2021-033)
• Approved 2022 meeting dates, with January meeting rescheduled to January 10 (CEDAC-2021-034)
• Approved minutes of September 7, 2021 meeting as presented (CEDAC-2021-032)

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to approve prior minutes, receive reports from the OPP and board members, and discuss several business items including a virtual labour conference, photo radar, a municipal drug strategy, and MADD yearbook advertising. No final decisions are listed on the agenda.

• Approval of minutes from June 23 and July 21, 2021 meetings
• 2021 OAPSB Virtual Labour Conference on November 18, 2021
• Discussion of photo radar
• Discussion of municipal drug strategy
• MADD message yearbook advertising with attached rate sheet

The North Grenville Police Services Board recommended that Council direct the United Counties to conduct a feasibility study for a pilot project on automated speed enforcement in community safety and school zones. The board also approved up to $1,000 for a fraud and property crime campaign, a $299 contribution to MADD Canada, and rescheduled its next meeting to November 3, 2021. The OPP report noted a 30% reduction in violent crime and a 16% increase in property crimes year-to-date.

• Recommended Council direct United Counties to study automated speed enforcement pilot (carried)
• Approved up to $1,000 for fraud and property crime campaign (carried)
• Approved $299 contribution to MADD Canada yearbook ad (carried)
• Rescheduled next meeting to November 3, 2021 (carried)
• Approved agenda and minutes of June 23 and July 21, 2021 (carried)
• Decided not to attend 2021 OAPSB Virtual Labour Conference

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to review several reports and updates, including a waste management survey presentation, a draft report on waste collection, an energy audit update, a Blue Communities draft report, and a report on pollinator and public gardens. The committee will also consider approving minutes from the previous meeting and set 2022 meeting dates. No decision items are listed on the agenda.

• Waste Management Survey Presentation by Mitch Bloom
• Blue Communities Draft Report
• Energy Audit Update
• Waste Management Draft Report
• Pollinator and Public Gardens in Parks and Municipal Owned Property

Council Meeting

This is a special council meeting with a largely procedural agenda, including approval of the agenda, disclosure of interest, and adoption of minutes. The only substantive item is a discussion of the National Day for Truth and Reconciliation under Other Business. The meeting will be held virtually via Zoom and live-streamed on YouTube.

• Discussion of National Day for Truth and Reconciliation
• Approval of the agenda as presented
• Confirmation By-Law 97-21 (draft)
• Resolution to adjourn

Council approved closing the Municipal Centre on September 30, 2021, in recognition of the federally declared National Day for Truth and Reconciliation. The meeting was otherwise procedural, with no other substantive decisions made.

• Approved closing Municipal Centre on Sept 30, 2021 for National Day for Truth and Reconciliation (carried)
• Approved agenda as presented (carried)
• Adopted By-Law 97-21 confirming proceedings (carried)
• Adjourned meeting at 5:32 p.m. (carried)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to review and decide on an Accessibility Trail Trillium Fund submission for the Ferguson Forest Center, and to set 2022 meeting dates. The agenda also includes approving the minutes from the July 29, 2021 meeting. No other substantive items are listed.

• Accessibility Trail Trillium Fund submission for Ferguson Forest Center
• 2022 meeting dates
• Approval of July 29, 2021 minutes

Council Meeting

This is a largely procedural agenda. The only substantive item is a recommendation to enter a Closed Session to discuss labour relations and personal matters about identifiable individuals, including municipal employees. No reports, by-laws, or public presentations are listed for this meeting.

• Closed Session for labour relations and employee negotiations
• Closed Session for personal matters about identifiable individuals
• Confirmation By-Law to close the meeting

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting in a closed session to discuss the Bill Thake Award under the personal matters exception of the Municipal Act. The agenda contains no other decision items, delegations, or correspondence, making this the sole substantive item. The meeting is being held virtually via Zoom.

• Closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual
• Discussion of the Bill Thake Award

Council Meeting

North Grenville Council is meeting to consider several staff recommendations, including directing the Clerk to send letters to Minister Steve Clark about broadband network improvements, directing staff to survey the public on using the $100,000 ParticipACTION Community Better Challenge prize funds, and approving a by-law to set 40 km/h speed limits on rural subdivision roads with gateway signage. The agenda also includes receiving a Truth and Reconciliation report, authorizing a recycling agreement for the Oxford Mills Transfer Station, and proclaiming September 25 as Franco-Ontarien Day. Most items are routine approvals of minutes and committee resolutions.

• Direct letters to Minister Steve Clark on broadband network effects on rural/agriculture and economic development
• Direct public online survey on use of $100,000 ParticipACTION Community Better Challenge grand prize funds
• Approve By-Law 94-21: 40 km/h speed limit and gateway signage on rural subdivision roads
• Authorize agreement with Automotive Materials Stewardship Inc. for oil container/filter/antifreeze collection at Oxford Mills Transfer Station
• Proclaim September 25, 2021 as Franco-Ontarien Day and raise flag September 24-25

Council approved a motion to direct staff to conduct an online survey on how to use the $100,000 ParticipACTION Community Better Challenge grand prize funds, with a report to return at a future date. Council also approved By-Law 94-21, establishing a 40 km/h speed limit on designated rural subdivision roads and authorizing gateway signage. The Broadband Network Update report was referred to staff for a later date, and the Agriculture Tile Drainage Record and Municipal Drain Update Strategy was referred pending advice from the drainage engineer. Council proclaimed September 25, 2021 as Franco-Ontarien Day and directed the flag be raised September 24-25.

• Approved agenda as presented (carried)
• Proclaimed September 25, 2021 as Franco-Ontarien Day and directed flag raising (carried)
• Referred Broadband Network Update report to staff for later date (carried)
• Directed staff to conduct online survey on ParticipACTION $100K funds use (carried)
• Received Truth and Reconciliation Report; offered Indigenous staff holiday and 2 hours for flag ceremony (carried)
• Authorized signing agreement with Automotive Materials Stewardship Inc. for oil/antifreeze collection (carried)
• Approved By-Law 94-21 for 40 km/h rural subdivision speed limits and gateway signage (carried)
• Referred Agriculture Tile Drainage Record and Municipal Drain Update Strategy pending engineer advice (carried)

Committee of Adjustment

The North Grenville Committee of Adjustment will hold a public hearing for minor variance application A-08-21 concerning a property on Latourell Road. The meeting also includes approval of the August 11, 2021 minutes and disclosure of interest declarations.

• Public hearing for minor variance application A-08-21 (Latourell Road)
• Approval of draft minutes from August 11, 2021 meeting

Council Meeting

North Grenville Council is deciding on several zoning by-law amendments, including a proposed gravel pit at South Gower, and will consider an affordable housing strategy implementation plan and a $46,300 fund reallocation for a housing strategy. The meeting includes public hearings for four rezoning applications and adoption of multiple by-laws.

• ZBA-12-21: Rezone County Road 43 (Part of Lot 25, Concession 2) from Rural to Highway Commercial-holding (C3-h)
• ZBA-13-21: Rezone 646 River Road to allow up to four residential units in existing structure
• ZBA-15-21: Rezone 2205 Bedell Road from Agriculture (A1) to Agriculture (A2) to prohibit residential uses
• ZBA-16-21: Rezone 819 Craig Road to Rural Special Exception (RU-62) for oversized accessory structure and secondary dwelling
• OPA-03-19/ZBA-15-19: Adopt Official Plan Amendment 6 and rezone South Gower Pit lands (Concession 5, Lots 5 & 6) to Mineral Extraction Pit (MXP)

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is holding its ninth meeting of 2021 virtually. The agenda is largely procedural: approving the July 5, 2021 minutes and receiving a follow-up on the Participaction Community Better Challenge. No decisions or public hearings are listed.

• Approve draft minutes from July 5, 2021 meeting
• Participaction Community Better Challenge follow-up

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to discuss and decide on several economic development items, including a labour shortage update, a broadband letter, a sign strategy, tourism sub-committee terms of reference, and an International Plowing Match update. The meeting also includes routine approval of minutes and information updates from staff.

• Labour shortage update presented by Charmaine Crockett
• Broadband letter report by Hillary Geneau
• Sign strategy report by Matt Gilmer
• Tourism sub-committee terms of reference by Matt Gilmer
• International Plowing Match update by Matt Gilmer

The committee voted to retract its earlier resolution (CEDAC-2021-027) to pursue a sign strategy, deciding it was premature before a branding exercise. It also approved sending a letter to Minister Steve Clark requesting a meeting about broadband, and recommended Council approve the Tourism Sub-Committee Terms of Reference. The committee discussed the local labour shortage but took no formal action, and heard updates on the 2022 International Plowing Match and development activity.

• Retracted resolution CEDAC-2021-027 to pursue a sign strategy (moved by Rick Tachuk, seconded by Steve Thibert).
• Approved sending a broadband letter to Minister Steve Clark requesting a meeting (moved by Charmaine Crockett, seconded by Vice-Chair Cholly Boland).
• Recommended Council approve the Tourism Sub-Committee Terms of Reference as presented (moved by Vice-Chair Cholly Boland, seconded by Steve Thibert).
• Approved the August 3, 2021 meeting minutes as amended (moved by Steve Thibert, seconded by Vice-Chair Boland).

Council Meeting

Council will consider approving a hybrid voting model for the 2022 municipal and school board election, including paper ballots, mail-in ballots, and electronic voting, and authorize a joint RFP for an internet and telephone voting system. They will also decide on entering a transfer payment agreement for COVID-19 infrastructure funding. The agenda includes a closed session for personal matters, labour relations, and litigation, plus routine approvals of minutes and reports.

• By-Law 81-21: Authorize hybrid voting for 2022 election (paper, mail, electronic)
• By-Law 82-21: Transfer Payment Agreement for Investing in Canada Infrastructure Program (COVID-19 Resilience Stream)
• 2020 Audited Consolidated Financial Statements approval
• Appointments to fill vacancies on Active Transportation Advisory Committee, Heritage Advisory Committee, Police Services Board
• Proclaim September 19, 2021 as Terry Fox Run Day

Council approved a hybrid voting model for the 2022 municipal and school board election, including paper ballots, mail-in ballots, and electronic voting, and authorized a joint RFP with other municipalities. They also accepted the 2020 audited financial statements, made several committee appointments, and approved a funding agreement for COVID-19 infrastructure resilience.

• Approved hybrid voting model for 2022 election (By-Law 81-21)
• Authorized joint RFP for internet/telephone voting system
• Accepted 2020 audited consolidated financial statements
• Appointed Tracy McDonald to Active Transportation Advisory Committee
• Appointed Ben Mitchell to Heritage Advisory Committee
• Deferred appointment to Police Services Board
• Appointed Neil Harrington as Line Fence Viewer
• Approved Transfer Payment Agreement for COVID-19 infrastructure funding (By-Law 82-21)

Heritage Advisory Committee

The North Grenville Heritage Advisory Committee is meeting virtually to hear delegations on the Bishop Mills Cheese Factory project and a tourism update, then discuss work plan items, future historic plaques, and heritage funds in the 2022 budget. The agenda includes routine items like approving minutes and disclosure of interest.

• Delegation: Update re Cheese Factory Project - Bishop Mills by Tom Graham, TD Graham + Associates
• Delegation: North Grenville Tourism Update by Heather Currie, Tourism Coordinator
• Discussion of Future Historic Plaques
• Heritage Funds in 2022 Budget
• Approve minutes of Aug 5, 2021 meeting

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to approve minutes from three prior meetings and receive updates on several rural initiatives. Items include an IPM update, the Iddy Bitty Maze educational program, a draft broadband letter, planning for the 2022 Rural Summit, and a Rural Community Improvement Plan. The committee will also review the North Grenville Strategic Plan overview, including survey comments and tree canopy concerns.

• Approve draft minutes from June 2, July 7, and August 4, 2021 meetings
• Review draft broadband letter for Agriculture and Rural Affairs
• Discuss 2022 Rural Summit planning
• Review Rural Community Improvement Plan
• Strategic Plan overview with survey comments and tree canopy concerns

Committee of Adjustment

The Committee of Adjustment is meeting to approve minutes from July 14, 2021, and to hold a public hearing for a minor variance application (A-07-21) by Barry Cloete for property at 1008 Whitney Road, Lot 10, Concession 5, in the former Township of South Gower. No other substantive items are on the agenda.

• Public hearing for minor variance application A-07-21 (Barry Cloete, 1008 Whitney Road)
• Approval of draft minutes from July 14, 2021

Council Meeting

North Grenville Council is meeting virtually to consider three zoning by-law amendments, authorize a subdivision agreement for Oxford Heights Phase II, and decide on recognizing the National Day for Truth and Reconciliation. The agenda also includes routine approvals of minutes and a facilities management agreement for the Kemptville Campus.

• ZBA-09-21: Rezone 1025 County Road 44 from Special Rural Kennel to Rural Special Exception (RU-60/RU-61), removing kennel exception (By-Law 77-21)
• ZBA-11-21: Rezone 1101 South Gower Drive from Agricultural/Rural to Agricultural 2 to prohibit residential uses (By-Law 78-21)
• ZBA-14-21: Rezone 410 Slater Road to allow 0.5-acre lots, 35m frontage, reduce livestock separation to 42m (By-Law 79-21)
• Authorize signing of Subdivision Agreement for Oxford Heights Phase II
• Recognize September 30 as National Day for Truth and Reconciliation and raise 'Every Child Matters' flag

Council approved three zoning by-law amendments for properties at 1025 County Road 44, 1101 South Gower Drive, and 410 Slater Road, all carried unanimously. It also authorized the signing of the Oxford Heights Phase II Subdivision Agreement, subject to solicitor review, and approved funding for the Oxford Mills Community Association's Community Day event.

• Approved By-Law 77-21 rezoning 1025 County Road 44 from Special Rural Kennel to Rural Special Exception zones (carried)
• Approved By-Law 78-21 rezoning 1101 South Gower Drive to Agricultural 2, prohibiting residential uses (carried)
• Approved By-Law 79-21 rezoning 410 Slater Road to Agriculture Special Exception and Agriculture Two (carried)
• Authorized signing of Oxford Heights Phase II Subdivision Agreement, subject to solicitor review (carried)
• Approved $355.95 funding for Oxford Mills Community Association portable washrooms (carried)
• Proclaimed September 2021 as Childhood Cancer Awareness Month and directed flag raising (carried)
• Recognized September 30 as National Day for Truth and Reconciliation and directed 'Every Child Matters' flag raising (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to approve minutes from June and July, and to discuss several heritage-related items including a case study on adaptive re-use of the Township Hall, a work plan review, hiring a heritage planner speaker, heritage funds in the 2022 budget, and heritage plaques. No decisions are listed on the agenda; these are discussion items.

• Approve minutes of June 3 and July 8, 2021 meetings
• Review North Grenville Case Study for Adaptive Re-Use Solutions Township Hall
• Discuss scope of work to hire a Heritage Planner Speaker
• Discuss Heritage Funds in 2022 Budget for designated properties
• Discuss Heritage Plaques recognizing people (e.g., Clothier) and original survey

The Heritage Advisory Committee directed staff to explore the viability of an arts hub concept for the Township Hall and prepare for a funding opportunity through Infrastructure Canada. The motion was carried. No other formal decisions were made; the meeting included updates on the Tourism Strategy, Cheese Factory site, and heritage funding.

• Directed staff to explore arts hub concept for Township Hall and prepare for Infrastructure Canada funding (carried)
• Approved minutes of June 3, 2021 meeting (carried)
• Approved minutes of July 8, 2021 meeting (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to approve minutes from June and July, hear a delegation on a broadband study, and receive an update on the IPM and 2022 Rural Summit. No decision items are listed on the agenda.

• Broadband study delegation by Hillary Geneau, Strategic Initiatives Coordinator
• IPM update and 2022 Rural Summit report
• Approval of draft minutes from June 2 and July 7, 2021 meetings

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to discuss the strategic plan with consultants, and to make decisions on Le Boat, broadband, the Harry Pratt Ambassador of the Year Award, and tourism directional signs. They will also receive updates on economic development, strategic initiatives, and planning.

• Strategic Plan discussion with Strategy Corp (Reema Bazzi, John Matheson)
• Decision on Le Boat
• Decision on Broadband
• 2021 Harry Pratt Ambassador of the Year Award
• Tourism Oriented Directional Signs (TODS)

The committee approved three motions: directing staff to consider a waterfront strategy in the 2021-2022 work plan, proceeding with the 2021 Harry Pratt Ambassador of the Year Award, and recommending the Municipality pursue a sign strategy reflecting the strategic planning process. The meeting also included a consultation session on the Strategic Plan and updates on broadband, planning, and development.

• Approved motion to have Heather Currie consider a waterfront strategy in her 2021-2022 work plan (carried)
• Approved motion to move forward with the 2021 Harry Pratt Award process (carried)
• Approved motion recommending the Municipality pursue a sign strategy reflecting the strategic planning process (carried)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to discuss updates on campus trails, design guidelines, a multi-use pathway linking Kemptville and Merrickville, the NG-FFC Trails Initiative, cross-country ski instruction, and paved shoulders. The agenda includes approving previous minutes and receiving reports from staff and members.

• Multi-Use Pathway Linking Kemptville and Merrickville (Scotch Line MUP proposal)
• NG-FFC Trails Initiative: extension of Multi-use Pathway along CR 44 from Firehall to Alf Campbell Trailhead
• Campus Trails Update
• Design Guidelines Update
• Paved Shoulders for safe active transportation

The Active Transportation Advisory Committee held a virtual meeting with no formal decision items. Members discussed updates on campus trails, design guidelines, a multi-use pathway to Merrickville, and a proposed extension along CR44. No votes were taken; actions included forwarding a survey and sharing PXO priorities.

• Approved minutes of May 27, 2021 meeting (carried)
• No decision items on agenda
• Action: Vanessa Skelton to forward Counties survey to Committee
• Action: Ryan Brault to send PXO priorities info to Committee

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to approve the June 23, 2021 minutes, receive reports from the OPP, chairperson, members, and treasurer, and discuss the work plan, municipal drug strategy, and a vacancy on the board. The agenda is largely routine, with no specific decisions or dollar amounts listed.

• Approval of June 23, 2021 meeting minutes
• OPP report
• Chairperson report
• Municipal drug strategy discussion
• Municipal appointment vacancy

The North Grenville Police Services Board deferred approval of its June 23, 2021 minutes to September 29, 2021. The board discussed OPP reports on assaults and speed assessments, and added photo radar and the Municipal Drug Strategy as agenda items for the next meeting. It also removed the Municipal Appointment Vacancy from future agendas, with the mayor not supporting an appointment until a new board is established.

• Deferred approval of June 23, 2021 minutes to September 29, 2021 (carried)
• Added photo radar as an agenda item for next meeting
• Added Municipal Drug Strategy as an agenda item for next meeting
• Removed Municipal Appointment Vacancy from future agendas

Council Meeting

Council will receive and adopt the North Grenville Broadband Study, hear a presentation on it, and consider a $34,000 tile drainage loan for a property in Oxford-on-Rideau. Council will also vote on a by-law to continue electronic meetings and receive updates on gateway signage. A closed session is scheduled to discuss a personal matter about an identifiable individual.

• Adopt North Grenville Broadband Study (June 2021)
• By-Law 75-21: $34,000 tile drainage loan for Part of Lot 12, Concession 8, Oxford-on-Rideau
• By-Law 74-21: authorize continuing electronic council meetings
• Gateway signage update; staff to evaluate hamlet/subdivision implementation
• Closed session: Old Town Kemptville BIA vacancy (personal matter)

Council received the North Grenville Broadband Study and directed staff to explore relationships with smaller internet service providers, including a revenue sharing model, to expedite service delivery. They also approved By-Law 74-21 to continue electronic meetings, By-Law 75-21 for a $34,000 tile drainage loan, and directed staff to compile a list of rural subdivisions for gateway signage. A motion to reconsider a site plan agreement for 5870 County Rd. 19 was defeated.

• Approved the amended agenda for July 20, 2021.
• Approved the North Grenville Broadband Study and directed staff to explore ISP partnerships with revenue sharing.
• Enacted By-Law 74-21 to authorize continuing electronic meetings.
• Enacted By-Law 75-21 for a $34,000 tile drainage loan (Ramsden), subject to provincial funding.
• Directed staff to compile a list of rural subdivisions for gateway signage and evaluate hamlet implementation.
• Reinstated Debbie Wilson to the BIA Board of Management.
• Defeated a motion to reconsider the site plan agreement for 5870 County Rd. 19 (2 for, 3 against).
• Adopted By-Law 76-21 to confirm proceedings.

Arts and Culture Advisory Committee

The North Grenville Arts and Culture Advisory Committee is meeting to discuss several policy items, including a draft Theatre Allocation Policy, and to hear updates from subcommittees on arts and culture policy, festivals, and the development fund. The meeting also includes a presentation on respectful workplace and discussion of the committee's workplan and ethics for 2022 development funds.

• Draft Theatre Allocation Policy review
• Subcommittee updates: Arts and Culture Policy, Theatre Allocation, Festivals and Special Events, Arts and Culture Development Fund
• COVID-19 impact on the North Grenville arts community
• Presentation on Respectful Workplace by Arthur McGregor
• Discussion on Arts and Culture presence on municipal website

The Arts and Culture Advisory Committee approved the draft Arts and Culture Policy and the Theatre Allocation Policy, both to be submitted for stakeholder review. The committee also discussed the FSEAT process, the Arts and Culture Development Fund, and a community piano initiative, with further work planned for future meetings.

• Approved the draft Arts and Culture Policy for stakeholder review
• Approved the Theatre Allocation Policy for stakeholder review
• Deferred approval of previous meeting minutes to the next meeting
• Agreed to hold an extra virtual meeting on September 20, 2021
• Deferred discussion of Ethics – Development Funds 2022 to the next meeting

Council Meeting

North Grenville Council is meeting virtually to consider several zoning by-law amendments and site plan agreements. Key items include rezoning for a 15-unit affordable townhouse development by Habitat for Humanity at 2680 Concession Rd., a zoning amendment for the Oxford Village Subdivision Phase I, and new zoning rules for cannabis production and processing facilities across the municipality. Council will also authorize site plan agreements for 5870 County Rd. 19 and 781 Van Buren St., and approve the June 9, 2021 meeting minutes.

• ZBA-14-19: Rezone 2680 Concession Rd. from Institutional to R3-22 for 15-unit Habitat for Humanity affordable townhouse development (By-Law 71-21)
• ZBA-10-21: Amend zoning for Oxford Village Subdivision Phase I to adjust single detached dwellings and townhouse locations (By-Law 70-21)
• Cannabis zoning: Repeal interim control By-Law 74-19 and adopt By-Law 62-21 with new definitions and provisions for cannabis production/processing facilities
• Site Plan Agreement for 5870 County Rd. 19 (Kevlar) to be signed, subject to solicitor review
• Site Plan Agreement for 781 Van Buren St. to be signed, subject to solicitor review

Council approved four zoning by-law amendments: 374 Donoghue Rd (oversized accessory structure with secondary dwelling), Oxford Village Subdivision Phase I, 2680 Concession Rd (15-unit affordable townhouse development by Habitat for Humanity), and cannabis production/processing facility zoning provisions, repealing the interim control by-law. Council also authorized signing site plan agreements for 5870 County Rd. 19 and 781 Van Buren St., and designated three parking spaces on Henry Street while prohibiting parking on the west side. All motions were carried.

• Approved By-Law 69-21, rezoning 374 Donoghue Rd from Rural to Rural-59 for an oversized accessory structure with a secondary dwelling unit
• Approved By-Law 70-21, amending zoning for Oxford Village Subdivision Phase I
• Approved By-Law 71-21, rezoning 2680 Concession Rd to R3-22 for a 15-unit affordable townhouse development
• Approved By-Law 61-21, repealing interim control by-law 74-19 on cannabis facilities
• Approved By-Law 62-21, adding zoning provisions for cannabis production and processing facilities
• Authorized signing site plan agreement for 5870 County Rd. 19, subject to solicitor review and removal of connecting link requirement
• Authorized signing site plan agreement for 781 Van Buren St., subject to solicitor review
• Approved By-Law 72-21, designating three parking spaces on Henry Street and prohibiting parking on the west side

Committee of Adjustment

The Committee of Adjustment is holding a public hearing for two minor variance applications, at 480 Scotch Line Rd. W. and 902/904 Kennedy Rd. It will also approve minutes from the May 12, 2021 meeting. The agenda is otherwise procedural.

• Public hearing for minor variance A-05-21 at 480 Scotch Line Rd. W. (Dillabough)
• Public hearing for minor variance A-06-21 at 902 and 904 Kennedy Rd. (McLachlan)
• Approval of minutes from May 12, 2021 meeting

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to hear two delegations: an update on the Cheese Factory from Tom Graham, and a presentation on heritage funding from Director Mark Guy of Parks, Recreation and Culture. The agenda also includes routine items like approving previous minutes, sub-committee updates, and public questions. No decision items are listed.

• Delegation: Cheese Factory Update by Tom Graham
• Delegation: Heritage Funding by Director Mark Guy, Parks, Recreation and Culture
• Approve minutes of previous meeting
• Sub-Committee updates

The Heritage Advisory Committee directed staff to conduct a fulsome review of the Green and Inclusive Community Buildings grant criteria and report back before any application. The committee discussed potential funding for heritage buildings, including the Oxford-on-Rideau Township Hall and the courthouse, but made no final selection. A delegation from the Bishop Mills Community Association updated the committee on plans to develop the former cheese factory site for recreation and heritage, with municipal support confirmed.

• Directed staff to review grant criteria for Green and Inclusive Buildings funding (carried)
• Confirmed August 5 meeting for further grant discussion
• Supported Bishop Mills cheese factory site development with municipal assistance

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to discuss rural matters including unopened road allowances, drainage resolutions, the Emily Project, and the International Plowing Match. The agenda is largely informational with one delegation and no decision items listed.

• Delegation on Unopened Road Allowances by Director Karen Dunlop
• Drainage resolutions and update on assessments
• Emily Project update
• International Plowing Match update
• Discussion of August meeting date

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting virtually to approve prior minutes, receive a report on committee input into the North Grenville Strategic Plan, and discuss the ParticipACTION Community Better Challenge. No decisions or dollar amounts are listed on the agenda.

• Approve minutes of June 14, 2021 meeting
• Committee input report on North Grenville Strategic Plan
• Discussion of ParticipACTION Community Better Challenge

The Health, Wellness and Fitness Advisory Committee approved the minutes from its June 14, 2021 meeting as presented. No decision items or delegations were on the agenda. The committee agreed to cancel its August 9, 2021 meeting and discussed feedback for the North Grenville Strategic Plan and the ParticipACTION Community Better Challenge application.

• Approved the minutes of the June 14, 2021 meeting as presented.
• Agreed to cancel the August 9, 2021 meeting.

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to review a broadband study and hear a delegation from internet providers, with a decision item on the study. They will also discuss a proposal from Le Boat and receive updates on economic development, strategic initiatives, and planning.

• Broadband Study delegation and decision item
• Le Boat proposal discussion
• Economic Development Update
• Strategic Initiatives Update
• Planning and Building Department Update

The committee received the Broadband Study and approved staff recommendations to include in the final report, focusing on investment attraction and supporting current initiatives. The meeting also included updates on Le Boat expansion, strategic planning, and development projects, but no other formal decisions were made.

• Approved Broadband Study recommendations (CEDAC-2021-022)
• Approved June 7, 2021 meeting minutes (CEDAC-2021-021)
• Adjourned meeting at 4:33 p.m. (CEDAC-2021-023)

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to review reports from the OPP, chair, members, and treasurer, and to discuss several business items. These include an update on the OAPSB spring conference, the Kemptville Youth Centre award, a detachment board proposal, the new OPP billing model, and financial support for the North Grenville Road Safety Committee. The agenda is largely routine, with no public hearings or major decisions listed.

• New OPP Billing Model discussion
• Financial Support for the North Grenville Road Safety Committee with draft budget and final report
• Detachment Board Proposal Review
• Ontario Association of Police Services Board (OAPSB) Spring Conference Update
• Kemptville Youth Centre Bi-Annual Award Update

The North Grenville Police Services Board approved $5,000 for the 2021 Road Safety Committee Public Awareness Campaign and directed the treasurer to issue a $5,000 cheque for the Caltech Speed Sign. The board also scheduled its next regular meeting for July 21, 2021, and discussed the transition to Detachment Boards and the new OPP billing model.

• Approved $5,000 for 2021 Road Safety Committee Public Awareness Campaign (carried)
• Directed treasurer to draw $5,000 cheque for Caltech Speed Sign (action item)
• Scheduled next regular meeting for July 21, 2021 (carried)
• Approved agenda and minutes of May 26, 2021 (carried)

Council Meeting

Council will hear presentations from groups opposing the proposed Eastern Ontario Correctional Complex and receive a summary of previous public input on the facility. They will also decide on a Grenville County Detachment Board proposal for the OPP, endorse a Community Safety and Well-Being Plan, and consider several routine items including an expropriation and a pedestrian crossover installation.

• Presentations by Jail Opposition Group and Coalition Against the Proposed Prison on the proposed correctional facility
• Approve Grenville County Detachment Board Proposal and circulate to Solicitor General
• Endorse Community Safety and Well-Being Plan for United Counties of Leeds and Grenville and Town of Prescott
• Approve expropriation of land for municipal drainage easement (Plan 15R-12075)
• Enact By-Law 67-21 to install temporary Pedestrian Crossover on DePencier Dr. at Glencrest Rd./Harvester Cres.

Council approved the Grenville County Detachment Board Proposal, directing the Clerk to circulate it to local municipalities and the Solicitor General, and to submit it on behalf of the Grenville County OPP Detachment area municipalities. Council also endorsed the Community Safety and Well-Being Plan for the United Counties of Leeds and Grenville and the Town of Prescott, and supported nominating the CAO and Fire Chief to the United Counties Fire Services Task Force. A by-law was enacted to install a temporary pedestrian crossover on DePencier Dr. at the Glencrest Rd./Harvester Cres. intersection. The meeting included a presentation and public questions regarding the proposed Eastern Ontario Correctional Complex, but no decision was made on that matter.

• Approved Grenville County Detachment Board Proposal (carried)
• Endorsed Community Safety and Well-Being Plan for United Counties and Prescott (carried)
• Approved expropriation application for municipal drainage easement (carried)
• Enacted By-Law 67-21 to install temporary pedestrian crossover on DePencier Dr. (carried)
• Supported CAO and Fire Chief as nominees to Fire Services Task Force (carried)
• Received report on proposed correctional facility presentations (carried)

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee is meeting virtually to approve previous minutes and discuss several accessibility items, including an update on the Accessibility Plan, a resident survey, a joint meeting with the United Counties of Leeds and Grenville, and an accessible trail at FFC. No decisions are listed on the agenda; items are for discussion or information.

• Approve minutes of April 19, 2021
• Accessibility Plan Update
• Accessibility Survey for residents (English and French)
• Joint AAC meeting with United Counties of Leeds and Grenville
• FFC Accessible Trail

Council Meeting

Council will receive annual police reports, consider a feasibility study for the Riverside Park outdoor play project, and vote on a $7,500 YMCA summer camp agreement. They will also discuss civic numbering for farm fields, a source water protection plan amendment, and a land acknowledgement motion.

• Approve Riverside Park feasibility study and direct staff to prepare detailed design and construction tender
• Authorize $7,500 management fee to YMCA of Eastern Ontario for Summer Day Camp program
• Endorse amendment to Mississippi-Rideau Source Protection Plan to add Northwest Quadrant Well
• Support civic numbering at farm field entrances as part of the Emily Project
• Direct staff to report on wording for an indigenous land acknowledgement

Council approved the final feasibility study for the Riverside Park outdoor play project and directed staff to prepare a detailed design and construction tender. They also authorized a Memorandum of Understanding with the YMCA of Eastern Ontario for the Summer Day Camp program, including a $7,500 management fee. The Community Safety and Well-Being Plan was referred to the June 22, 2021 meeting. Council supported the Emily Project, directing staff to prepare an information campaign for civic numbering at farm field entrances.

• Approved the final feasibility study by WSP for the Riverside Park outdoor play project and directed staff to prepare a detailed design and construction tender.
• Authorized a Memorandum of Understanding with the YMCA of Eastern Ontario for the 2021 Summer Day Camp program, including a $7,500 management fee and responsibility for facility and utility costs.
• Referred the Community Safety and Well-Being Plan to the June 22, 2021 meeting.
• Supported the installation of civic numbering at farm field entrances and directed staff to prepare an information campaign in association with the Emily Project.
• Endorsed the proposed amendment to the Mississippi-Rideau Source Protection Plan to add a new municipal well system for North Grenville.
• Received the OPP 2020 Annual Report and the North Grenville Police Services Board 2020 Annual Report.
• Directed staff to report back on the appropriate wording of an Indigenous land acknowledgement after consultation with relevant organizations.
• Approved the consent agenda, including minutes from June 1, 2021, and the Rideau Valley Conservation Authority minutes from April 22, 2021.

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is holding its 7th meeting virtually. The agenda includes approving previous minutes, a statement of confidentiality from the Municipal Solicitor, and updates on the ParticipACTION Community Better Challenge and the committee work plan. No decision items are listed.

• Approve draft minutes of May 10, 2021
• Statement of Confidentiality and Non-Disclosure by Heather Babcock-Cormier, Director of Legislative Services/Municipal Solicitor
• ParticipACTION Community Better Challenge Subcommittee update
• ParticipACTION Community Better Challenge planning
• Committee Work Plan (January 2021)

The Health, Wellness and Fitness Advisory Committee approved the May 10, 2021 minutes and received updates on the ParticipACTION Community Better Challenge, including media, schools, daycares, and health care outreach. No decision items were on the agenda. The committee discussed the need for an extra July meeting to meet the July 12 finalist submission deadline, with the chair to set a date by email.

• Approved the minutes of the May 10, 2021 meeting as presented.
• No decision items were considered at this meeting.
• Discussed scheduling an additional July meeting to complete the ParticipACTION Finalist Submission by July 12, 2021; chair to follow up by email.
• Agreed to circulate a photo release form for ParticipACTION promotional photos.

Arts and Culture Advisory Committee

The North Grenville Arts and Culture Advisory Committee is meeting to discuss updates on the COVID-19 Relief Fund for 2021, a draft Theatre Allocation Policy, and other subcommittee reports. The agenda includes routine items like approving previous minutes and disclosures of interest, along with several information items and reports.

• Update on COVID-19 Relief Fund for 2021
• Draft Theatre Allocation Policy
• Arts and Culture Survey
• Presentation on Respectful Workplace
• Ethics - Development Funds 2022

The Arts and Culture Advisory Committee approved a motion to place the 2021 COVID-19 Relief Fund into reserves for next year, pending confirmation from the Director of Finance. The committee also approved creating a dedicated Arts and Culture tab on the municipal website. Several items, including the Festivals and Special Event Policy and the Arts and Culture Survey, were deferred to the next meeting.

• Approved motion to put 2021 COVID-19 relief funds into reserve for next year (carried)
• Approved creation of an Arts and Culture tab on the municipal website (carried)
• Approved minutes of April 8, 2021 meeting as presented (carried)

Council Meeting

Council is holding public meetings and considering four zoning by-law amendments, including a major change to allow cannabis production and processing facilities across the municipality. It will also vote on rezonings for a single-family dwelling on Bedell Road and an oversized accessory structure with a secondary unit at 3770 Rideau River Road. The agenda includes routine approval of the May 12, 2021 minutes.

• By-Law 61-21 to repeal interim control by-law prohibiting cannabis facilities
• By-Law 62-21 to add zoning provisions for cannabis production and processing
• By-Law 63-21 to rezone Bedell Road lands from Institutional to Agriculture Special Exception (A1-10)
• By-Law 64-21 to rezone 3770 Rideau River Road from Rural to Rural Special Exception (RU-58) for a 2,100 sq ft accessory structure
• Public meeting for ZBA-05-20 cannabis zoning amendment

Council approved two zoning by-law amendments: one for lands on Bedell Road (from Institutional to Agriculture One – Special Exception) and one for 3770 Rideau River Road (from Rural to Rural – Special Exception to permit an oversized accessory structure with a secondary dwelling unit). A public meeting was held on the cannabis production and processing facilities zoning amendment (ZBA-05-20), and council referred it to July 14, 2021. The meeting was held virtually and adjourned at 7:38 p.m.

• Approved By-Law 63-21 rezoning Bedell Road lands from Institutional (I) to Agriculture One – Special Exception (A1-10)
• Approved By-Law 64-21 rezoning 3770 Rideau River Road from Rural (RU) to Rural – Special Exception (RU-58) to permit an oversized accessory structure (2100 sf) with a secondary dwelling unit
• Referred ZBA-05-20 (Cannabis Production and Processing Facilities) to July 14, 2021
• Approved the consent agenda and minutes of May 12, 2021
• Adopted By-Law 65-21 to confirm the proceedings of the meeting

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to handle routine business, including approving minutes, electing a new chair and vice-chair after the chair's resignation, and receiving updates from the Eastern Ontario Rural Network and on a local business survey. The committee will also discuss a confidentiality agreement and Le Boat on the South Branch River.

• Election of chair and vice-chair following resignation
• Delegation from Eastern Ontario Rural Network (EORN)
• Presentation of 2021 Business Survey results
• Discussion of Le Boat / South Branch River
• Confidentiality and Non-Disclosure Agreement

The Community and Economic Development Advisory Committee accepted the resignation of Robert Noseworthy as Chair and elected Deb Wilson as Chair and Cholly Boland as Vice-Chair, both for terms ending November 14, 2022. The committee also heard presentations from EORN on broadband and from staff on a business survey, but made no other substantive decisions.

• Accepted resignation of Chair Robert Noseworthy (carried)
• Elected Deb Wilson as Chair for term ending Nov 14, 2022 (carried)
• Elected Cholly Boland as Vice-Chair for term ending Nov 14, 2022 (carried)
• Approved minutes of May 3, 2021 meeting as amended (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to approve prior minutes, hear a delegation on social media and heritage tourism, and discuss several information items including a confidentiality agreement, subcommittee updates, tourism strategy, green building initiatives, and municipal website improvements. No formal decision items are listed.

• Delegation by Julie Madlin, Historian, City of Ogdensburg on social media and heritage tourism promotion
• Review of draft minutes from March 4, 2021
• Discussion of Confidentiality and Non-Disclosure Agreement template
• Update on walking heritage trails, including Bishops Mills
• Discussion of green building initiatives

The Heritage Advisory Committee approved changing its meeting time from 4:30 p.m. to 7:00 p.m. to 9:00 p.m., effective for future meetings. The committee also heard a presentation on using social media to promote heritage tourism and discussed plans for a heritage planner, tourism strategy, and subcommittees for the Court House and archaeological sites. No formal decisions were made on these latter topics, which remain under discussion.

• Approved minutes of March 4, 2021, as amended to note Robert Angi attended as a member of the public (carried)
• Approved changing committee meeting time to 7:00 p.m.–9:00 p.m. (moved by Councillor Barclay, seconded by Kevin Wiley, carried)
• Agreed to invite Matt Gilmer and Heather Currie to the July 8 meeting to discuss tourism strategy
• Agreed to invite a Heritage Planner to a future meeting to advise on heritage priorities and legislation
• Agreed to form a subcommittee on archaeological sites, with Kevin Wiley joining Chair Michael Whittaker
• Robert Angi expressed interest in joining the Court House Sub-Committee

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to handle routine business: approving minutes, reviewing a confidentiality and non-disclosure agreement template, discussing the Emily Project, an IPM update, follow-up on resolutions, and reviewing its work plan. No decisions or public hearings are listed; the agenda is largely procedural.

• Approve draft minutes from April 7, 2021
• Review Confidentiality and Non-Disclosure Agreement template
• Discuss Emily Project
• Receive IPM update
• Review committee work plan

Council Meeting

North Grenville Council is meeting virtually to consider several public works items, including a report on automated speed enforcement, a by-law to install a temporary stop sign in the Tempo Subdivision, and a 90-day pilot program for curbside collection of diapers and incontinence products. The agenda also includes presentations on Pride flag raising, a ParticipACTION contest, and library statistics, plus routine approvals of minutes and BIA correspondence.

• Defer automated speed enforcement until transportation policy update complete
• By-Law 59-21 to install temporary stop sign on DePencier Dr. at Tempo Dr./Harvester Cres. intersection
• 90-day pilot program for curbside collection of diapers, menstrual and incontinence products
• Presentation on North Grenville Pride 2021 and flag raising
• Library statistics for 2020 and update on activities

Council received a presentation on automated speed enforcement but deferred implementation until the Municipality's transportation policies are updated and implemented. Council also approved a temporary stop sign in the Tempo Subdivision, a 90-day pilot for curbside collection of diapers and menstrual products, and supported Pride flag flying and ParticipACTION challenge.

• Deferred automated speed enforcement implementation until transportation policy update complete
• Approved By-Law 59-21 to install temporary stop sign on DePencier Dr. at Tempo Dr./Harvester Cres. intersection
• Approved 90-day pilot program for curbside collection of diapers, menstrual and incontinence products
• Approved flying Gay Pride and Trans Pride flags at Municipal Centre and supporting Pride month activities
• Supported ParticipACTION Community Better Challenge and encouraged community participation
• Received Library Statistics for 2020 and update on activities for information
• Approved minutes of May 18, 2021 Council meeting
• Received Old Town Kemptville BIA resolutions and minutes

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to discuss several environmental topics, including updates on the Blue Communities program and energy audit recommendations, destruction of forested lands and burning for agricultural use, green building initiatives, reducing herpetofauna (turtle) mortality on roadways, and the County Road 43 expansion. The committee will also review its workplan and meeting frequency. This is a regular meeting with no major decisions listed.

• Discussion on destruction of forested lands and associated burning for agricultural use (carried forward from March 29, 2021)
• Green Buildings Initiatives report and appendix
• Reduce Mortality Rates of Herpetofauna on Roadways report with appendices
• Update on Blue Communities and Energy Audit Recommendations
• County Road 43 Expansion discussion

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to approve prior minutes, elect a vice-chair, and discuss several active transportation items. Topics include a pedestrian bridge across Kemptville Creek to Riverside Park, the ParticipACTION Community Better Challenge, bicycle locking racks, and a committee workplan with data collection and a Bicycle Friendly Community initiative update. The agenda is largely discussion and information items, with no formal decisions listed.

• Approve minutes of March 25, 2021 meeting
• Election of Vice-Chair
• Discussion of pedestrian bridge across Kemptville Creek to Riverside Park (attachment: swing bridge NZ.pdf)
• Discussion of ParticipACTION Community Better Challenge
• Discussion of bicycle locking racks and committee workplan (data collection, Bicycle Friendly Community initiative)

The Active Transportation Advisory Committee held its third meeting, approving the previous minutes and appointing Doug McCarthy as Vice-Chair. No formal decision items were on the agenda; discussions covered a potential pedestrian bridge, bike racks, and trail work, with several action items assigned for follow-up.

• Approved minutes of March 25, 2021 meeting (carried)
• Appointed Doug McCarthy as Vice-Chair (carried)

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to review and potentially amend its protocol for handling resident traffic complaints, and to consider its 2020 annual report for presentation to council. The board will also receive reports from the OPP, chairperson, members, and treasurer, and discuss an intimate partner violence campaign and financial support for the road safety committee.

• Review and amend Protocol for Handling Resident Traffic Complaints
• 2020 Annual Report to Council (draft)
• Update on Intimate Partner Violence Campaign
• Financial support for North Grenville Road Safety Committee
• Proposed regulations under Community Safety and Policing Act, 2019

The North Grenville Police Services Board adopted a protocol for handling resident traffic complaints and approved a $600 bursary for St. Michael Catholic High School. The board also received its 2020 annual report with amendments to highlight contributions and speed assessment outcomes. No other substantive decisions were made; the meeting was largely informational.

• Adopted Protocol for Handling Resident Traffic Complaints (carried)
• Approved $600 bursary for St. Michael Catholic High School (carried)
• Received 2020 Annual Report with amendments to highlight Don Sherritt and Bruce Harrison and include speed assessment outcomes (carried)

HWFAC - Participaction Working Group

The Health, Wellness, Fitness Advisory Committee's ParticipACTION Working Group is meeting to discuss planning for the ParticipACTION Community Better Challenge, including a trail poster. The agenda also includes routine items like approving previous minutes and disclosure of interests.

• ParticipACTION Community Better Challenge planning
• participACTION-TrailPoster.pdf attachment
• Approval of draft minutes from April 29, 2021

Council Meeting

Council approved the 2021 municipal and BIA tax rates, awarded a $443,292.94 contract for a commercial water tanker, and deferred the noise by-law until after the Strategic Plan is complete. They also established a Tourism Advisory Subcommittee and directed staff to report on a pilot program for additional curbside collection of diapers and incontinence products.

• Approved By-Law 56-21 setting 2021 municipal tax rate
• Approved By-Law 57-21 setting Old Town Kemptville BIA tax rate
• Awarded $443,292.94 contract for commercial water tanker to Commercial Emergency Equipment Company
• Deferred noise by-law consideration until after Strategic Plan completion
• Established Tourism Advisory Subcommittee under CEDAC
• Directed staff to report on pilot program for additional curbside collection of diapers and incontinence products
• Approved adoption of corn maze project at International Plowing Match 2022 site
• Approved consent agenda including minutes and reports

Council Meeting

Council will consider two zoning by-law amendments: one to rezone 5870 County Road 19 from highway commercial to residential, and another to rezone 304 Prescott Street (former high school) from institutional to downtown commercial. Council will also appoint a Deputy Chief Building Official and hold a closed session for personal matters.

• ZBA-11-20: Rezone 5870 County Road 19 from C3-27 to R4-13-h (By-Law 51-21)
• ZBA-05-21: Rezone 304 Prescott Street from Institutional to Downtown Commercial (By-Law 52-21)
• Appoint David McGurrin as Deputy Chief Building Official (By-Law 54-21)
• Closed session: municipal representative to North Grenville Police Services Board and advisory committee vacancies
• By-Law 53-21: Rezone 335 Pine Hill Road from Residential First Density to R2-h

Council approved three zoning by-law amendments: 5870 County Road 19 (from Highway Commercial to Residential Fourth Density Special Exception), 304 Prescott Street (from Institutional to Downtown Commercial), and 335 Pine Hill Road (from Residential First Density to Residential Second Density, after an amendment removing the holding provision). Council also appointed David McGurrin as Deputy Chief Building Official. All motions were carried unanimously.

• Approved By-Law 51-21 rezoning 5870 County Road 19 to R4-13-h (carried)
• Approved By-Law 52-21 rezoning 304 Prescott Street to C1 (carried)
• Approved By-Law 53-21 rezoning 335 Pine Hill Road to R2 (carried, after amendment removing holding)
• Appointed David McGurrin as Deputy Chief Building Official (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to approve prior minutes, disclose any interests, and hold a public hearing for one minor variance application at 4100 County Road 43, submitted by D&G Landscaping Inc. The meeting is scheduled for one hour in Council Chambers.

• Public hearing for minor variance application A-04-21 at 4100 County Road 43, Pt Lot 5, Concession 6, Geographic Township of South Gower
• Applicant: D & G Landscaping Inc. c/o Christine McCuaig of Q9 Planning + Design
• Approval of minutes from March 10, 2021 and April 14, 2021 Committee of Adjustment meetings

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting to approve minutes from April 12, 2021, and to discuss reports on the ParticipACTION Community Better Challenge, including a trail poster, community champion email, and draft social media messaging. The committee will also review its work plan. No formal decisions are listed on the agenda.

• Approve minutes of April 12, 2021 meeting
• ParticipACTION Community Better Challenge Sub-Committee Report
• ParticipACTION Community Better Challenge planning materials (trail poster, community champion email, social media messaging draft)
• Committee Work Plan review

The Health, Wellness, Fitness and Active Transportation Advisory Committee approved a motion requesting Council approve a budget of up to $2,500 for the ParticipACTION Community Better Challenge initiative. The committee also received the ParticipACTION Working Group meeting minutes of April 29, 2021 for information. No other decision items were on the agenda; the rest of the meeting was spent planning the ParticipACTION challenge, including outreach to community groups, poster design, and social media messaging.

• Approved motion to request Council approve a budget of up to $2,500 for the ParticipACTION initiative (carried)
• Received ParticipACTION Working Group meeting minutes of April 29, 2021 for information (carried)
• Approved minutes of the April 12, 2021 meeting as presented (carried)

Council Meeting

This is a special closed-session council meeting. Council will go into closed session to discuss personal matters about identifiable individuals, specifically campus board appointments. After the closed session, council will reconvene to confirm the meeting's decisions and adjourn.

• Closed session under Municipal Act, 2001, Section 239(2)(b) for personal matters about identifiable individuals
• Campus Board Appointments discussion
• Confirmation By-Law 50-21 (draft attached)
• Resolution to adjourn

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to approve March minutes, hear delegations on the Maplewood Hall RFP and the Cheese Factory, and discuss sub-committee updates, a heritage planner invitation, green building initiatives, and website content including walking heritage trails.

• Delegation: Maplewood Hall RFP by Joe Petschenig, Facilities Superintendent
• Delegation: Cheese Factory by Tom Graham
• Discussion: Inviting a Heritage Planner - Topics of Interest
• Discussion: Green Building Initiative
• Website updates: Walking Heritage Trails (Bishops Mills) and committee member page

Council Meeting

North Grenville Council is meeting virtually to consider several administrative and operational items. Key decisions include authorizing a fleet vehicle lease agreement with Enterprise, supporting a tile drainage loan application, establishing a Mayor's Youth Advisory Committee, and dedicating land on Athabasca Way as a public highway. The meeting also includes a closed session for personal matters and a presentation on the 2020 Fire Services Annual Report.

• Authorize Master Equity Vehicle Lease Agreement with Enterprise Fleet Management Canada Inc., renewable annually for up to 5 years
• Support Tile Drainage Loan Application (Ramsden) for Part of Lot 12, Concession 8, Oxford-on-Rideau, up to $40,900
• Establish Mayor's Youth Advisory Committee via By-Law 45-21
• Dedicate Block 29, Plan 15M-26, Athabasca Way as public highway via By-Law 48-21
• Transfer $46,727.50 from Public Works 2020 reserve fund for Transportation Policies project

Council authorized a Master Equity Vehicle Lease Agreement with Enterprise Fleet Management Canada Inc., allowing the Director of Finance to execute and renew it annually for up to 5 years. They also supported a request to OMAFRA to lower tile loan interest rates to 4% and increase the yearly loan limit to $100,000, and approved a specific tile drainage loan application for $40,900. Additionally, Council established a Mayor's Youth Advisory Committee and passed a by-law to dedicate land on Athabasca Way as public highway. The proposed noise by-law was removed from the agenda and deferred to May 18, 2021.

• Authorized Master Equity Vehicle Lease Agreement with Enterprise Fleet Management (carried)
• Supported OMAFRA request to lower tile loan interest to 4% and raise loan limit to $100,000 (carried)
• Approved Tile Drain Loan Application (Ramsden) up to $40,900 (carried)
• Established Mayor's Youth Advisory Committee and enacted By-Law 45-21 (carried)
• Passed By-Law 48-21 to dedicate Block 29, Plan 15M as public highway (carried)
• Approved $46,727.50 transfer from Public Works reserve for Transportation Policies project (carried)
• Proclaimed May 10, 2021 as 'Day of Action Against Asian Racism' (carried)
• Deferred noise by-law to May 18, 2021 agenda (removed)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to hear delegations from local economic development organizations, review updates on business support programs and tourism, and discuss committee roles and responsibilities. The agenda includes approval of previous minutes and information items, with no decision items listed.

• Delegations from United Counties of Leeds and Grenville, Old Town Kemptville BIA, North Grenville Chamber of Commerce, and Kemptville District Community Association on Canada Day preparations
• Overview of roles and responsibilities for CEDAC and partner organizations
• Economic Development Update with Business Support Programs 2021 report
• Tourism Subcommittee update
• Planning and Building Department activity report for April 2021

The Community and Economic Development Advisory Committee (CEDAC) held a virtual meeting on May 3, 2021, primarily receiving informational reports. The committee approved minutes from previous meetings and received updates on business support programs, a tourism subcommittee, strategic initiatives, and planning activities. No substantive decisions were made; all items were received for information only.

• Approved March 31, 2021 CEDAC Special Meeting Minutes (CEDAC-2021-006)
• Approved April 6, 2021 CEDAC Meeting Minutes (CEDAC-2021-007)
• Received Business Support Programs report for information (CEDAC-2021-008)
• Received Tourism Subcommittee report for information (CEDAC-2021-009)
• Received Strategic Initiatives Update for information (CEDAC-2021-010)
• Received Planning and Development April Activity Summary for information (CEDAC-2021-011)

HWFAC - Participaction Working Group

The Health, Wellness, Fitness Advisory Committee's Participaction Working Group is meeting virtually for its second session. They will approve prior minutes, review the Get Active NG timeline and communications plan, discuss social media posts, and get updates on outreach to community groups. The agenda is largely procedural and informational, with no major decisions or public hearings listed.

• Approve draft minutes from March 31 meeting
• Review Get Active NG timeline and communications plan
• Discuss social media posts
• Update on outreach to community groups

The working group approved the Active NG Timeline and Communications Plan for the ParticipACTION initiative. They also planned to request a social media budget of up to $2,500 from Council and to seek approval for broadcasting live active minutes during Council meetings. No formal decisions were made on these requests at this meeting.

• Approved Active NG Timeline and Communications Plan
• Approved minutes of March 31, 2021 meeting
• Planned to request Council approval for $2,500 social media budget
• Planned to request Council approval for broadcasting live active minutes during Council meetings

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to approve minutes, hear reports from the OPP, chair, members, and treasurer, and discuss several items including a proposal to the Solicitor General about the Grenville OPP Detachment Board(s). They will also review and potentially amend the board's procedures and protocols, including the handling of resident complaints, and receive updates on an intimate partner violence campaign, financial support for the road safety committee, and the annual presentation to council.

• Review and amend the North Grenville Police Services Board Procedures and Protocols
• Protocol for the Handling of Residents Complaints (2019 policy attached)
• Update on 'Intimate Partner Violence' Campaign
• Financial Support for the North Grenville Road Safety Committee
• Proposal re Drafting of the 2021 OPP Report

The North Grenville Police Services Board approved the agenda and minutes from the March 24, 2021 meeting, with amendments. Debbie Wilson was appointed as Vice Chair. The board discussed the OPP report, including an active investigation at South Branch Bistro, and tabled discussions on the business plan and complaint protocol for future meetings.

• Approved agenda as amended (NGPSB-2021-023)
• Approved March 24, 2021 minutes as amended (NGPSB-2021-024)
• Appointed Debbie Wilson as Vice Chair (NGPSB-2021-025)
• Scheduled May 26, 2021 meeting at 10:00 a.m. (NGPSB-2021-026)
• Adjourned meeting at 3:09 p.m. (NGPSB-2021-027)

Council Meeting

Council is reviewing several infrastructure and community projects, including the County Road 43 widening. Discussions include various contract awards for parks and equipment, as well as a presentation on human trafficking.

• County Road 43 Widening: authorization of a 3 meter Multi Use Pathway and decorative lighting
• Award of Disc Mower to Smith Farm Equipment for $14,937.05
• Award of Riverside Park tennis court lighting contract to Devries Electric Inc. for $50,350.00
• Award of Glen Gables Park accessible play structure contract to Playground Planners for $74,630.91
• Approval of an $8,600 Fire Safety Grant for training and records management

Council authorized the United Counties of Leeds and Grenville to proceed with a 3-meter multi-use pathway, landscape option 2 (grassed area with trees every 10 meters), and decorative pedestrian lighting for the County Road 43 widening project. Contracts were awarded for a disc mower, tennis court lighting, and an accessible play structure. Council also proclaimed Emergency Preparedness Week and approved a Fire Safety Grant.

• Authorized County Road 43 widening options: multi-use path, landscape option 2, decorative lighting (carried)
• Awarded disc mower tender to Smith Farm Equipment for $14,937.05 (carried)
• Awarded tennis court lighting contract to Devries Electric Inc. for $50,350.00 (carried)
• Awarded accessible play structure contract to Playground Planners for $74,630.91 (carried)
• Proclaimed May 2-8 as Emergency Preparedness Week (carried)
• Approved $8,600 Fire Safety Grant for training and fire prevention modules (carried)
• Referred additional curbside collection for diapers to May 18 meeting (carried)
• Referred Mayor's Youth Advisory Committee and 2020 Fire Services Annual Report to May 4 meeting (carried)

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee is meeting virtually to handle routine business: approving minutes, reviewing the Multi-Year Accessibility Plan, and finalizing an accessibility survey for community input. The committee will also discuss a recommendation to expand the Rail Trail to County Rd. 19 and hear updates from Canadian Hearing Services and Accessibility Services.

• Approve minutes of November 16, 2020 meeting
• Review and update Multi-Year Accessibility Plan RACI chart
• Finalize accessibility survey for community input
• Recommendation: Council direct staff to expand Rail Trail to County Rd. 19
• Update from Canadian Hearing Services and Accessibility Services

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on two applications for minor variances, and will also consider approval of the February 10, 2021 minutes. The meeting is held virtually.

• A-02-21: Allison Miller, 4103 County Rd. 43, Part Lot 38, Concession 2, Geographic Township of South Gower
• A-03-21: Kyle and Lindsay Snowdon, 121 Snowdon Rd, Lot 1, Concession 7, Geographic Township of Oxford-on-Rideau
• Approval of February 10, 2021 Committee of Adjustment minutes

Council Meeting

North Grenville Council is meeting virtually to consider several land-use items, including three zoning by-law amendments, a site plan agreement, and removal of a holding provision. The agenda also includes approval of previous meeting minutes and routine consent items.

• Zoning amendment ZBA-04-21 for 8 Asa Street (By-Law 40-21)
• Zoning amendment ZBA-01-21 for 709 Slater Road (By-Law 41-21)
• Zoning amendment ZBA-02-21 for 1008 Whitney Road (By-Law 42-21)
• Site Plan Agreement for Star Toilet Rentals at 686 County Road 44
• Removal of holding provision at 686 County Road 44 (By-Law 43-21)

Council approved three zoning by-law amendments (By-Laws 41-21, 42-21, and 43-21) for properties at 709 Slater Road, 1008 Whitney Road, and 686 County Road 44, respectively. The site plan agreement for Star Toilet Rentals at 686 County Road 44 was authorized, subject to further review by the Municipal Solicitor. A zoning amendment for 8 Asa Street was deferred until the applicant is prepared to proceed. All motions were carried unanimously.

• Approved By-Law 41-21 for zoning amendment at 709 Slater Road (carried)
• Approved By-Law 42-21 for zoning amendment at 1008 Whitney Road (carried)
• Approved By-Law 43-21 to remove holding provision at 686 County Road 44 (carried)
• Authorized signing of site plan agreement for Star Toilet Rentals at 686 County Road 44, subject to solicitor review (carried)
• Deferred zoning amendment for 8 Asa Street until applicant is ready (carried)

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting to approve prior minutes, welcome a new member, and discuss the ParticipACTION Community Better Challenge and its workplan. The agenda is mostly procedural with no major decisions or public hearings listed.

• Approve draft minutes from March 22, 2021
• Welcome new member Rick Gerein and accept resignation of Earl Horvath
• Receive ParticipACTION Working Group report and update
• Discuss ParticipACTION planning
• Review committee workplan

The Health, Wellness, Fitness and Active Transportation Advisory Committee approved a motion requesting Council approve a budget of up to $2,500 for the ParticipACTION Community Better Challenge. The committee also received the ParticipACTION Working Group minutes from April 29, 2021, and discussed planning, marketing, and community engagement for the initiative. No other decision items were on the agenda.

• Approved motion to request Council approve up to $2,500 budget for ParticipACTION initiative (carried)
• Received ParticipACTION Working Group meeting minutes of April 29, 2021 (carried)
• Approved minutes of April 12, 2021 meeting as presented (carried)

Council Meeting

This is a special council meeting held virtually, consisting almost entirely of procedural items. Council will approve the agenda, then go into a closed session under the Municipal Act for an education/training session on the Strategic Plan. After coming out of closed session, the only formal business is a confirmation by-law and a resolution to adjourn.

• Closed session under Municipal Act 2001, Section 239 (3.1)(1) for education/training on Strategic Plan
• Confirmation By-Law 39-21 (draft) to confirm council proceedings

Arts and Culture Advisory Committee

The Arts and Culture Advisory Committee is meeting to discuss workplan updates, including a draft report on the Arts and Culture Development Fund, a draft Theatre Allocation Policy, and updates on the Arts and Culture Policy and Festival and Special Events Policy. They will also consider the board work plan, allocation of funds, and next objectives. The meeting is being held virtually via Zoom.

• Draft Theatre Allocation Policy review
• Arts and Culture Development Fund sub-committee draft report
• Arts and Culture Policy sub-committee update
• Festival and Special Events Policy discussion
• Allocation of funds discussion

The Arts & Culture Advisory Committee held a discussion-only meeting with no formal decisions. Members talked about using the $10,000 Arts & Culture Development Fund as COVID relief before the policy is finalized, and considered routing donations through the municipality or the North Grenville Community Fund. Staff will check with Treasury on the COVID relief process and report back.

• Approved minutes of February 11, 2021 meeting (carried)
• Deferred Theatre Allocation Policy to next meeting
• Deferred Festivals and Special Event Policy to next meeting
• Deferred Board Work Plan to next meeting
• Deferred Allocation of Funds to next meeting
• Deferred Next Objective to next meeting

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is holding its fourth meeting of 2021 virtually. The agenda includes approving the March 3 minutes, discussing correspondence items such as a proposed maze at IPM 2022 and slow-burning wetland incidents, and reviewing materials for severances. The committee will also discuss its May meeting.

• Approve minutes of March 3, 2021 meeting
• Correspondence: Proposed Iddy Biddy Maze at IPM 2022
• Correspondence: Slow Burning Incidents (Wetlands)
• Materials for Severances, including North Grenville Consent Process 2018 document
• Discussion regarding May meeting

The committee voted to adopt project responsibility for developing and implementing a small corn maze at the 2022 International Plowing Match site. The committee also discussed a complaint about slow-burning brush fires, with members noting farmers typically have permits and considering chipping as an alternative. The May meeting was cancelled due to the busy farming season, and the topic of equine road safety was referred to the Public Works liaison meeting.

• Adopted project responsibility to develop and implement a small corn maze at the International Plowing Match 2022 site (motion ARAAC-2021-08, carried).
• Approved the minutes of the March 3, 2021 meeting as presented (motion ARAAC-2021-07, carried).
• Agreed to cancel the May 2021 meeting due to the busy farming season and potential lack of quorum.
• Referred the topic of equine road safety to the Public Works liaison meeting agenda for further discussion.

Council Meeting

North Grenville Council is meeting virtually to consider several public works contracts, including a $268,751.29 tender for a diesel cab and chassis with snowplow equipment and a $45,373 proposal for a SCADA pack replacement. Council will also consider by-laws for provincial gas tax funding and an amendment to a by-law regarding unauthorized equipment tampering. The meeting includes a closed session for items such as appointments and a contribution agreement, plus presentations on Green Shirt Day, Indigenous Rights, and Pitch-In Canada Week.

• Award Tender NG21-09 for diesel cab & chassis with dump body/spreader and snowplow equipment to Rush Truck Centre Kemptville for $268,751.29 excluding HST
• Award SCADA Pack Replacement project proposal to ISI Controls Inc. for $45,373 excluding HST
• Enact By-Law 36-21 to enter agreement with Ontario for Dedicated Gas Tax Funds for Public Transportation
• Enact By-Law 37-21 to amend By-Law 64-20 creating offence for installing, removing, tampering or repairing equipment without authorization
• Proclaim April 18-25, 2021 as Pitch-In Canada Week

Council approved the award of two capital contracts: a $268,751.29 tender for a diesel cab and chassis with dump body/spreader and snowplow equipment to Rush Truck Centre Kemptville, and a $45,373 proposal for the SCADA Pack Replacement project to ISI Controls Inc. Council also enacted By-Law 36-21 to receive provincial gas tax funding for public transportation and By-Law 37-21 creating an offence for unauthorized equipment tampering. Several advisory committee vacancies were filled by appointment.

• Awarded Tender NG21-09 for diesel cab/chassis with dump body/spreader and snowplow to Rush Truck Centre Kemptville for $268,751.29 (carried)
• Authorized award of SCADA Pack Replacement project to ISI Controls Inc. for $45,373 (carried)
• Enacted By-Law 36-21 to enter agreement for Dedicated Gas Tax Funds for Public Transportation (carried)
• Enacted By-Law 37-21 creating offence for install/remove/tamper/repair equipment without authorization (carried)
• Appointed 7 members to fill vacancies on 4 advisory committees (carried)
• Proclaimed April 18-25, 2021 as Pitch-In Canada Week (carried)
• Received 2020 Annual Wastewater Performance Report for Kemptville Water Pollution Control Plant (carried)
• Approved minutes of March 16 and March 23, 2021 council meetings (carried)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee (CEDAC) is meeting virtually to consider two decision items: a Broadband Strategy Update presented by Hillary Geneau, and a discussion on the committee's path forward following an update from Chief Administrative Officer Gary Dyke. The committee will also review draft minutes from its March 1, 2021 meeting. No delegations, correspondence, or other business items are listed.

• Broadband Strategy Update by Hillary Geneau
• Discussion on CEDAC going forward after CAO Gary Dyke's update
• Approval of March 1, 2021 draft minutes
• Meeting held virtually from 3:00 PM to 5:00 PM

The committee reviewed the Broadband Strategy update, discussed the $20,000 procurement process, and noted the Municipality's endorsement of the EORN gigabit project. The March 1, 2021 minutes were approved with amendments adding notations from members. No formal decisions were made on the broadband strategy; it will be brought back for recommendations to Council.

• Approved March 1, 2021 minutes as amended (carried)
• Reviewed Broadband Strategy update; no formal decision, recommendations to Council pending

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to review its workplan and discuss several heritage matters. Key agenda items include the potential designation of buildings at Kemptville Campus and discussion of a protective by-law, as well as a heritage planner invitation and a property at 61 Water Street, Oxford Mills. The committee will also approve minutes from its March 4, 2021 meeting.

• Discussion of building designations at Kemptville Campus
• Discussion of protective potential by-law for Kemptville Campus
• Review of committee workplan
• Discussion points on inviting a heritage planner
• Item on 61 Water Street, Oxford Mills

HWFAC - Participaction Working Group

The Health, Wellness and Fitness sub-committee approved a framework to launch the Participaction Challenge in North Grenville for June 2021. The group outlined next steps, including creating a promotional poster, a dedicated email address and webpage, and outreach to community groups. A draft poster is expected by the next meeting on April 12, 2021, with a soft launch in April and a hard launch in May. The sub-committee may request a modest budget from Council for the campaign.

• Approved the framework to launch the Participaction Challenge in June 2021 (motion HWFAC-PWG-2021-01).
• Identified next steps: create a promotional poster, generic email, dedicated webpage, and print advertisement.
• Tasked Jill Sturdy with overseeing poster creation, to be ready for review by April 12, 2021.
• Planned a soft launch in April and a hard launch in May for the campaign.
• Agreed to present the Participaction plan to Council in April or early May, possibly requesting a modest budget.
• Confirmed that student activity minutes at school can count toward Participaction.
• Decided to reach out to target groups, including schools, hospital, businesses, and faith groups, to promote the campaign.

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee (CEDAC) is holding its third meeting of 2021 virtually. The agenda is mostly procedural, with no decision items, correspondence, or public questions listed. The only substantive item is a presentation by Chief Administrative Officer Gary Dyke providing an update to the committee.

• Presentation by CAO Gary Dyke: Update to the Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee met virtually and received updates from staff, but made no formal decisions. The committee discussed the need for a new Strategic Plan and an Economic Development Strategy, with timelines presented for completion by end of 2021 and 2022 respectively. It was noted that Non-Disclosure Agreements would be drafted to allow members earlier access to information.

• No formal decisions were made at this meeting.
• Discussed the development of a Community Corporate Strategic Plan, with a presentation to Council scheduled for May 12, 2021.
• Noted that an Economic Development Strategy will be brought forward in 2022, with a draft expected in November 2021.
• Agreed that Heather Babcock-Cormier will draft Non-Disclosure Agreements for Committee members.
• Discussed monthly activity updates from staff to support policy development.

Council Meeting

This Council meeting was cancelled. The agenda that would have been considered included a closed-session education session on the COVID-19 pandemic, but no decisions or discussions will take place.

• Meeting cancelled
• Closed session education item on COVID-19 pandemic (not held)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to approve minutes, discuss its workplan, and consider the Blue Communities program. They will also receive updates on the organics program, an energy audit recommendation, and other environmental topics.

• Approve minutes of January 25, 2021
• Review Committee Workplan
• Discuss Blue Communities program
• Update on Organics Program
• Update on Energy Audit Recommendation to Council

The Environmental Action Advisory Committee approved a resolution recommending North Grenville adopt Blue Community status, which commits to keeping water in public hands and promoting water source protection. The committee also reviewed its workplan, setting targets for policies on climate change, herbicide use, and invasive species. An update reported the green bin program captured 51.9% of organics in February, exceeding its first-year goal.

• Approved the Blue Communities resolution to recommend Council adopt Blue Community status, including a directive for staff to report back.
• Approved the January 25, 2021 meeting minutes with corrections to Jeanne Lambert's name spelling.
• Removed the composting initiative from the workplan, noting the green bin program is established.
• Set a May 2021 target for recommending a climate change policy to Council.
• Set an August 2021 target for a herbicide use policy.
• Set a Spring 2022 target for an invasive species policy.
• Moved discussion on destruction of forested lands to the next meeting agenda.
• Noted $10,000 was allocated in the Facilities budget to update the energy audit.

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting virtually to approve prior minutes, introduce new members, and review its workplan. The main decision item is reviewing specific recommendations from the Parks, Recreation and Culture Master Plan for possible inclusion in the workplan. Other discussion topics include downtown action plan updates, waterways, cross-country skiing, data collection, fitness trails, and a trail cleanup in April.

• Review of PRC Master Plan recommendations 2, 5, 9, 11, 12, 13, 14, 15, 63, 67 for workplan
• Update on Downtown Action Plan by Kerrie-Lynn Kossatz
• Trail Clean Up planned for April
• Discussion of County Road 43 expansion alternative routes
• Approval of January 28, 2021 meeting minutes

The Active Transportation Advisory Committee held its second meeting, approving the previous minutes and discussing various topics including the Downtown Action Plan, waterways, cross-country skiing, trail clean-up, and municipal alignment. No formal decisions were made; the meeting was primarily informational and planning-focused.

• Approved minutes of January 28, 2021 meeting (carried)
• No decision items were presented
• Discussed Downtown Action Plan and Bicycle Friendly Award application
• Discussed potential paddling dock locations and challenges
• Discussed cross-country ski season and Kemptville Winter Trails status
• Deferred data collection discussion to next meeting
• Discussed trail clean-up and dog waste management
• Reviewed Master Plan recommendations for incorporation into workplan

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting virtually to appoint a new chair, approve prior minutes, and receive reports from the OPP, chairperson, members, and treasurer. The board will review and potentially amend its procedures and protocols, including complaint handling and information sharing, and discuss updates on an intimate partner violence campaign, COPSA, road safety funding, and an annual presentation to council. Resident concerns about speeding on Wellington Road and in Kettle Creek Subdivision are also on the agenda.

• Appointment of new chair
• Review of protocols for complaints, information sharing, and detachment commander performance
• Update on municipal financial support for board in 2021
• Resident concerns: speeding on Wellington Road and Kettle Creek Subdivision
• SIU report (January–March) correspondence

The board received an update on the Community Safety and Policing Act and directed the chair to work with the mayor to develop a proposal for the new Grenville OPP Detachment Board(s), with a June 7, 2021 deadline. It also appointed John Barclay as chair and accepted resignations of Don Sherritt and Bruce Harrison. The board approved the February 24, 2021 minutes as amended. No other substantive decisions were made; most other items were discussions or actions for future review.

• Received the Community Safety & Policing Act update and directed the chair to work with the mayor on the proposal for the new Grenville OPP Detachment Board(s) (NGPSB-2021-021).
• Appointed John Barclay as Chairperson of the North Grenville Police Services Board for 2021 (NGPSB-2021-017).
• Accepted the resignation of Don Sherritt as Chairperson (NGPSB-2021-018).
• Accepted the resignation of Bruce Harrison as Vice-Chair (NGPSB-2021-019).
• Approved the minutes of the February 24, 2021 meeting as amended to note the North Grenville District High School Bursary is an annual award (NGPSB-2021-020).
• Adjourned the meeting at 3:05 p.m. (NGPSB-2021-022).

Council Meeting

This North Grenville Council meeting is largely dedicated to receiving public delegations, including several groups and individuals speaking about a proposed correctional institution versus community housing. No reports or by-laws of substance are on the agenda; the only by-law is the standard confirmation by-law.

• Delegations from Jail Opposition Group (JOG), Save The Land - Kemptville, and Coalition Against the Proposed Prison (CAPP)
• Presentation by Amanda Giles on 'Community Housing vs. Correctional Institutions'
• Presentation by Bryonie Baxter, former Elizabeth Fry Society executive director
• Presentations by Dr. Aaron Doyle (Carleton University) and Dr. Justin Piché (University of Ottawa)
• Confirmation By-law 35-21 (draft)

Council received nine presentations and public comments opposing a proposed correctional facility in North Grenville. No decisions were made on the facility; the only actions were approving the agenda, receiving the presentations, and adopting the confirmation by-law.

• Approved the Special Council agenda for March 23, 2021 as presented.
• Received nine presentations from community members and groups opposing the proposed correctional facility.
• Adopted By-Law 35-21 to confirm the proceedings of the Special Council meeting.
• Adjourned the meeting at 9:29 p.m.

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting to approve minutes from March 8, 2021, and discuss planning for the Participaction Community Better Challenge. The agenda is largely procedural, with no decision items or public hearings listed.

• Approve draft minutes of March 8, 2021
• Participaction Community Better Challenge planning discussion

The Health, Wellness and Fitness Advisory Committee discussed planning for the Participaction Community Better Challenge, including promotional strategies and potential funding. A working group was formed to draft a budget and promotional strategy, with a request to Council for funding assistance. No formal decisions were made; the meeting was primarily discussion and action items.

• Approved minutes of March 8, 2021 meeting (carried)
• Formed working group to draft budget and promotional strategy for Participaction Challenge
• Action: Stacey Dickson to register for Participaction Challenge
• Action: Chair Tanya Deans to email committee for additional working group interest
• Action: Mayor's assistant to schedule working group meeting within 2 weeks

Council Meeting

North Grenville Council is meeting virtually to decide on several items, including approving $54,000 in COVID-19 business support programs, awarding a $101,714.33 contract for a tractor with attachments, and passing a by-law to regulate ride-share services. They will also receive reports on a broadband study, the Integrity Commissioner, and freedom of information, and consider proclamations for Green Shirt Day and a motion urging action on the overdose crisis.

• Approve $54,000 from COVID-19 Response Reserve for business support programs
• Award contract to Top Line Trailers for tractor with attachments at $101,714.33 excluding HST
• Pass By-Law 33-21 amending vehicles-for-hire by-law to regulate ride-share services
• Direct staff to initiate a broadband study
• Proclaim April 7, 2021 as Green Shirt Day

Committee of Adjustment

The Committee of Adjustment No. 2 is meeting virtually to consider one minor variance application (A-01-21) from Julia Forbes for property at 3880 Lannin Lane. The meeting will also include approval of minutes and disclosure of interest. No other items are on the agenda.

• Public hearing for minor variance application A-01-21
• Applicant: Julia Forbes
• Property: 3880 Lannin Lane, Part of Lot 38, Concession 2, Geographic Township of South Gower
• Meeting held virtually on March 10, 2021, 6:30-7:30 PM

Council Meeting

Council will consider three planning items: lifting a holding provision on 1 Jayland Drive, extending the draft plan approval for the Jack-Joseph Subdivision by one year, and exempting The Creek Subdivision from part lot control. The meeting also includes approval of previous minutes and routine by-laws.

• By-Law 29-21 to remove holding symbol from lands at 1 Jayland Drive
• Draft plan extension for Jack-Joseph Subdivision by one year
• By-Law 30-21 to exempt The Creek Subdivision from part lot control
• Approval of minutes from Jan 20 and Feb 10, 2021 council meetings

Council approved By-Law 29-21 to lift the holding provision for 1 Jayland Drive, enabling development. It also supported a one-year extension of the draft plan approval for the Jack-Joseph Subdivision and approved By-Law 30-21 to lift part lot control within The Creek Subdivision. Additionally, Council authorized By-Law 31-21 to enter into a Transfer Payment Agreement with Ontario for Safe Restart Agreement public transit funding.

• Approved By-Law 29-21 to lift the holding provision for 1 Jayland Drive.
• Supported a one-year extension of the draft plan approval for the Jack-Joseph Subdivision and directed the Clerk to circulate the report to the United Counties of Leeds and Grenville.
• Approved By-Law 30-21 to lift part lot control within The Creek Subdivision.
• Approved By-Law 31-21 to authorize a Transfer Payment Agreement with Ontario for Safe Restart Agreement public transit funding, and authorized the Director of Public Works to execute related administrative documents.
• Approved the consent agenda and minutes of previous meetings (January 20 and February 10, 2021).
• Adopted By-Law 32-21 to confirm the proceedings of the meeting.

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting virtually to approve previous minutes and receive updates on the All-Chair Advisory Committee meeting, a Participaction application, a potential Virtual Wellness Fair, and hashtag content. The agenda is largely informational with no decision items listed.

• Approve minutes of December 14, 2020
• Update from All-Chair Advisory Committee meeting (Feb 23, 2021)
• Update on Participaction application
• Update on Virtual Wellness Fair concept
• Update on call for volunteers and committee work plan

The Health, Wellness and Fitness Advisory Committee agreed to take on the Participaction Community Better Challenge for June, with members leading the initiative and municipal staff providing communications support. They also decided to postpone the Virtual Wellness Fair until the fall and moved all remaining committee meetings to 4:30pm. No formal decisions were made; the meeting was primarily discussion and planning.

• Agreed to commit to the Participaction Community Better Challenge (unanimous)
• Postponed Virtual Wellness Fair until fall (unanimous)
• Moved remaining committee meetings to 4:30pm (unanimous)
• Set next meeting for March 22 at 4:30pm (unanimous)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to approve the February 4, 2021 minutes, receive updates from the Oxford-on-Rideau Town Hall and Kemptville Campus sub-committees, and review its committee work plan. No decision items or delegations are listed on the agenda.

• Approve minutes of February 4, 2021 meeting
• Update from Oxford-on-Rideau Town Hall sub-committee
• Update from Kemptville Campus sub-committee
• Committee Work Plan Review

The Heritage Advisory Committee discussed rehabilitating the Oxford-on-Rideau Town Hall, recommending municipal ownership and a rehabilitation fund, but took no formal votes on the matter. Updates were also provided on heritage considerations for the Kemptville Campus and the cenotaph at the former NGDHS. The only formal decision was approving the previous meeting's minutes.

• Approved February 4, 2021 meeting minutes (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to review a draft report on amending the Agriculture Tile Drain Installation Tile Loan Program, presented by Engineering Coordinator Eric Sly. The committee will also approve minutes from February 3, 2021, and receive updates on the International Plowman's Match, urban farming, and the All-Chair Committee meeting.

• Draft report on Agriculture Tile Drain Installation Tile Loan Program amendment
• Presentation by Engineering Coordinator Eric Sly
• Approval of February 3, 2021 meeting minutes
• International Plowman's Match update
• Urban Farming update

The committee voted to recommend Council accept a report on tile drainage and develop a digital record-keeping strategy, including a tile drainage strategy for historical and present records. It also voted to recommend Council direct staff to create a strategic plan for a municipal drain assessment schedule and update the municipal drain register. No other decisions were made; the meeting included updates on the International Plowman's Match and a discussion about a potential corn maze, which was supported but not formally approved.

• Approved minutes of February 3, 2021 as presented.
• Carried motion ARAAC-2021-05: recommend Council accept Eric Sly's report, support digital tile drainage record management, and ask staff for a tile drainage strategy.
• Carried motion ARAAC-2021-06: recommend Council direct staff to create a strategic plan for a municipal drain assessment schedule and update the municipal drain register.

Council Meeting

Council will consider several reports and by-laws, including the Downtown Kemptville Community Action Plan with $175,000 in funding, a tourism coordinator hire, and the 2021 interim tax levy. They will also approve routine items like minutes and policies.

• Approve Downtown Kemptville Community Improvement Plan and $175,000 from General Reserves for 2021 CIP programs
• Extend Leeds Grenville Small Business Enterprise Centre contract for 2021 at $16,800
• Hire 1 full-time tourism coordinator for 24-month contract
• Enact By-Law 25-21 for 2021 interim tax levy
• Enact By-Law 26-21 to set 2021 water/wastewater and operating/capital budgets

Council received the Downtown Kemptville Community Action Plan, directed staff to implement its recommendations, authorized $175,000 from General Reserves for 2021 CIP programs, and enacted By-Law 24-21 to designate the community improvement project area. Council also approved a 24-month tourism coordinator contract, extended the Small Business Enterprise Centre contract for $16,800, and passed the 2021 interim tax levy and water/wastewater budgets.

• Approved Downtown Kemptville Community Action Plan and $175,000 funding (carried)
• Approved hiring 1 full-time tourism coordinator for 24-month contract (carried)
• Extended Leeds Grenville Small Business Enterprise Centre contract for $16,800 (carried)
• Enacted By-Law 25-21 for 2021 interim tax levy (carried)
• Enacted By-Law 26-21 for 2021 Water & Wastewater, Operating and Capital Budgets (carried)
• Approved Commemorative Tree, Bench & Bicycle Rack Program (carried)
• Approved 2021 Violence & Harassment Policy Statement (carried)
• Directed staff to report on potential stop signs at two intersections (carried)

Council Meeting

The agenda text is procedural boilerplate from the eSCRIBE meeting software interface, with no actual agenda items, decisions, or discussion topics listed. The document contains only interface labels and empty fields, so there is nothing concrete for the council to decide or discuss at this meeting.

• No agenda items present in the provided text
• No resolutions, ordinances, or contracts listed
• No dollar amounts or project names included
• Document appears to be an empty or placeholder agenda

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to review its purpose and workplan, discuss its role relative to other economic development bodies, and consider potential projects including the International Plowing Match, Kemptville Live Music Festival, and tourism. The committee will also discuss coordination with other municipal committees and recommend a new committee member. The agenda is largely discussion-oriented with no formal decisions listed beyond approving the February 1, 2021 minutes.

• Review of CEDAC purpose and workplan
• Discussion of roles with Leeds Grenville Economic Development and Municipality of North Grenville Economic Development
• Potential projects: International Plowing Match, Kemptville Live Music Festival, Tourism
• Recommendation for a new committee member
• Approval of February 1, 2021 draft minutes

The Community and Economic Development Advisory Committee held a discussion-focused meeting reviewing its role and workplan. No formal decisions or votes were taken. The committee discussed potential projects, including the International Plowing Match and Kemptville Live Music Festival, and considered splitting into sub-groups.

• Approved minutes of February 1, 2021 (carried)
• Discussed committee purpose and division of responsibilities with other government levels
• Discussed creating a workplan; no formal adoption
• Discussed potential sub-committee structure; no formal decision
• Deferred International Plowing Match presentation to committee
• Noted interest in liaison roles to other committees; no formal appointment

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to receive the OPP's January 2021 monthly report, including a strategy for a possible traffic enforcement blitz. The board will also consider authorizing a letter of agreement for a RIDE grant, developing an intimate partner violence campaign, and reviewing the municipal drug strategy. Several authorization-to-pay items are on the agenda, including OAPSB annual fees, a Kemptville Youth Centre biannual award, and a North Grenville High School bursary. The board will also conduct an annual review of its procedures, protocols, and business plan.

• OPP report on January 2021 and possible traffic enforcement blitz
• Authorization to sign Letter of Agreement for RIDE Grant
• Development of Intimate Partner Violence Campaign
• Authorization to pay OAPSB annual fees, KYC biannual award, and high school bursary
• Annual review of board procedures, protocols, and business plan

The North Grenville Police Services Board approved a $2,000 commitment to develop an Intimate Partner Violence Campaign. The board also rescinded a previous motion to fund the Municipal Drug Strategy, and a new motion to fund it at $8,000 was defeated. Authorization to sign the RIDE grant agreement was approved, contingent on the Municipal Solicitor's approval.

• Approved $2,000 for Intimate Partner Violence Campaign (carried)
• Rescinded motion NGPSB-2021-005 to fund Municipal Drug Strategy at $8,000 (carried)
• Defeated motion to fund Municipal Drug Strategy at $8,000
• Authorized Chair to sign RIDE Grant letter of agreement, with Municipal Solicitor approval (carried)
• Approved payment of Ontario Association of Police Services Board annual fees (carried)
• Approved $500 for Kemptville Youth Centre Biannual Award (carried)
• Approved $600 for North Grenville District High School Award (carried)

Council Meeting

This is a special closed-session council meeting. The only substantive item is an update on the operation and development of Council committees, held under the Municipal Act. The rest of the agenda is procedural, including agenda approval, disclosure of interest, and a confirmation by-law.

• Closed session under Section 239 (3.1) of the Municipal Act for member education on committee operations
• Update re Operation and Development of Committees of Council
• Confirmation By-Law 22-21 (draft)

Council Meeting

This is a closed-session Council meeting held virtually. The only substantive item is an update on the operation and development of Committees of Council, discussed under Section 239 (3.1) of the Municipal Act for member education. The meeting also includes routine approval of the agenda, a confirmation by-law (21-21), and adjournment.

• Closed session under Municipal Act Section 239 (3.1) for committee education
• Update re Operation and Development of Committees of Council
• Confirmation By-Law 21-21 (draft)

Council Meeting

This is a closed-session meeting of North Grenville Council. Council will discuss personal matters about an identifiable individual, including municipal or local board employees, related to Kemptville Campus Education and Community Centre recruitment. They will also receive an update on the operation and development of Committees of Council. After the closed session, Council will return to open session to confirm the meeting's proceedings and adjourn.

• Closed session under Municipal Act, 2001, Section 239(2)(b) for personal matters about an identifiable individual
• Closed session under Section 239(3.1) to educate members on Committees of Council
• Discussion item: Kemptville Campus Education and Community Centre - Recruitment
• Discussion item: Update re Operation and Development of Committees of Council
• Confirmation By-Law 20-21 (draft) to be considered

Council Meeting

North Grenville Council meets virtually to decide on routine items and several reports. Key actions include authorizing a transit cleaning funding agreement, approving vendor agreements for bag tag sales, and considering new regulations for ride-sharing services. The meeting also includes a closed session for personal and legal matters.

• By-Law 18-21: authorize Transfer Payment Agreement for Municipal Transit Enhanced Cleaning Program funding
• Direct staff to amend By-law 68-18 to require winter tires, 3 years driving experience, and $0.11 per trip fee for ride-share drivers
• Authorize vendor agreements for local retailers to sell garbage bag tags
• Appoint Councillor Kristin Strackerjan to Rideau Valley Conservation Authority board
• Direct staff to investigate traffic calming on Pine Hill Road and portable photo radar

Council approved the distribution of $140,000 in Community Grants for 2021 and directed staff to track the impact of COVID-19 on grant project performance. Council also directed staff to amend the vehicles-for-hire by-law to require winter tires, 3 years of driving experience, and to provide an opportunity for a per-trip fee (amount not stipulated). Several other items were approved, including a transit cleaning funding agreement, vendor agreements for bag tag sales, and feasibility studies for traffic calming and a multi-use path.

• Approved $140,000 in 2021 Community Grants (carried)
• Directed staff to amend vehicles-for-hire by-law: winter tires, 3 years driving experience, fee opportunity (amount not stipulated) (carried)
• Authorized By-Law 18-21 for Municipal Transit Enhanced Cleaning Fund agreement (carried)
• Authorized vendor agreements for local retailers to sell bag tags (carried)
• Appointed Councillor Strackerjan to Rideau Valley Conservation Authority board (carried)
• Directed staff to report on traffic calming measures on Pine Hill Road (carried)
• Directed staff to investigate portable photo radar cameras (carried)
• Directed staff to investigate multi-use path on Lydia Street (carried)

Arts and Culture Advisory Committee

The North Grenville Arts and Culture Advisory Committee is holding its first meeting of 2021 virtually. The agenda includes approving December 10, 2020 minutes, receiving a budget report, updates from sub-committees on arts and culture policies, and discussing the Art Trail, work plan, COVID-19 impacts, and an arts survey. No decisions are listed; items are for discussion or information.

• Approve minutes of December 10, 2020
• North Grenville Budget Report
• Sub-committee updates: Arts and Culture Policy, Development Fund, Theatre Allocation Policy, Festival and Special Event Policy
• Art Trail discussion
• COVID-19 and the North Grenville Arts Community

The Arts and Culture Advisory Committee approved changing its meeting time to 5:00-6:30 p.m. and discussed theatre upgrades, including a $59,000 sound system replacement, with plans for committee input. Sub-committees reported on policy reviews, and the Theatre Allocation Policy will be finalized at a sub-committee meeting before the next full meeting. No formal decisions were made on budget items or policies.

• Approved changing meeting time to 5:00-6:30 p.m. (carried)
• Approved minutes of December 10, 2020 as presented (carried)
• Discussed $59,000 theatre sound system replacement; committee input to be included in RFP
• Agreed to forward all Arts and Culture policies to sub-committees for review
• Herb Cloutier to lead Arts and Culture Development Fund sub-committee
• Theatre Allocation Policy to be discussed at sub-committee meeting before next full meeting

Council Meeting

North Grenville Council is meeting virtually to consider several planning items, including lifting a holding symbol, zoning and official plan amendments, and appointments. The agenda includes public meetings for a zoning change at 7-9 Grenville St., an official plan amendment at 5870 County Rd. 19, and a new Community Planning Permit System for Downtown Kemptville. Council will also vote on extending the Oxford Village draft plan, appointing a building official, and appointing Committee of Adjustment members.

• Lift holding symbol at 378 Scotch Line Rd. (By-Law 11-21)
• Zoning change at 7-9 Grenville St. from C2-6 to R1-XX (By-Law 12-21)
• Official Plan amendment at 5870 County Rd. 19 from Highway Commercial to Residential (By-Law 13-21)
• Adopt Community Planning Permit System for Downtown Kemptville (By-Law 14-21)
• Appoint Bahar Ebrahimi as Building Official (By-Law 15-21)

Council approved Official Plan Amendment No. 01-20, changing the land use designation for 5870 County Rd. 19 from Highway Commercial to Residential, allowing a proposed 84-unit, 4-storey apartment development. Council also approved a zoning change for 7-9 Grenville St. to residential, lifted a holding provision on 378 Scotch Line Rd., and adopted a Community Planning Permit System for Downtown Kemptville. Several appointments were made, including a new Building Official and Committee of Adjustment members.

• Approved Official Plan Amendment No. 01-20 for 5870 County Rd. 19 (Highway Commercial to Residential) (carried)
• Approved Zoning By-law Amendment ZBA-15-20 for 7-9 Grenville St. (C2-6 to R1-XX) (carried)
• Approved By-Law 11-21 to lift holding provision at 378 Scotch Line Rd. (carried)
• Approved Official Plan Amendment No. 01-2021 to implement Community Planning Permit System (carried)
• Directed staff to prepare Community Planning Permit System for Downtown Kemptville (carried)
• Approved one-year extension of Draft Plan Approval for Oxford Village Subdivision (carried)
• Appointed Bahar Ebrahimi as Building Official (By-Law 15-21) (carried)
• Appointed Committee of Adjustment members for 2021 (By-Law 16-21) (carried)

Committee of Adjustment

The Committee of Adjustment No. 1 is meeting virtually to hold a public hearing on a minor variance application (A-11-20) submitted by James Holdings Inc. / Brad Rivington for the property at 686 County Rd. 44. The meeting will also include approval of minutes and disclosure of interest. Public participation requires pre-registration by email, with comments due two hours before the meeting.

• Public hearing for minor variance application A-11-20 (James Holdings Inc. / Brad Rivington, 686 County Rd. 44)
• Meeting held virtually via Zoom due to Municipal Centre closure
• Pre-registration required to attend or make a deputation
• Approval of minutes and disclosure of interest on agenda

Health, Wellness, Fitness and Active Transportation

The Health, Wellness and Fitness Advisory Committee is meeting to approve minutes from December 14, 2020, hear an update on a Virtual Wellness Fair, discuss hashtag content, and review its committee work plan. The agenda is largely procedural, with no decision items listed.

• Approve minutes of December 14, 2020
• Update on Virtual Wellness Fair by Tammy Hurlbert
• Discussion of hashtag content
• Review of committee work plan

Council Meeting

Council is meeting virtually to consider the draft 2021 capital budget, which includes water/wastewater and tax-base-supported projects. The agenda also includes a closed session item about recruitment for the Kemptville Campus Education and Community Centre board chair, though the closed session was cancelled. Most other agenda sections are empty or marked as none, making the budget the main substantive item.

• Draft 2021 capital budget presentation by Director of Finance Brad Brookman
• Recommendation to receive and approve the 2021 capital budget
• Closed session item on board chair recruitment for Kemptville Campus Education and Community Centre (cancelled)
• Confirmation by-law 10-21 to confirm council proceedings

Council approved the 2021 capital budget with modifications, including adding a multi-use path on Lydia, Maley, and George Streets ($15,000), adding a sidewalk on George Street from Oxford Street to Pine Hill Road ($66,000), removing a multi-use path commitment on Concession Road ($72,067), and reinvesting in Glen Gables Park ($75,000). The meeting was a special session held virtually, and the closed session was cancelled. No other substantive decisions were made.

• Approved 2021 capital budget with modifications (carried)
• Added multi-use path on Lydia, Maley, and George Streets ($15,000)
• Added sidewalk on George Street from Oxford Street to Pine Hill Road ($66,000)
• Removed multi-use path commitment on Concession Road – Prescott to Rail Trail ($72,067)
• Reinvested in Glen Gables Park ($75,000)
• Adopted By-Law 10-21 to confirm proceedings (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to approve prior minutes, hear a delegation on the Burritt's Rapids Hamlet Pilot Project, and discuss support for Dr. Scheuler's Natural History Collection. The committee will also receive a presentation on the future use of Oxford on Rideau Township Hall and review its work plan.

• Burritt's Rapids Hamlet Pilot Project presentation by Inge VanGemeren
• Support for Dr. Scheuler's Natural History Collection
• Future Use of Oxford on Rideau Township Hall presentation by Councillor John Barclay
• Committee Work Plan review
• Approval of January 7, 2021 meeting minutes

The Heritage Advisory Committee approved a motion asking Council to acknowledge Dr. Fred Schueler and Aleta Karstad's data and specimens as important heritage and to help find homes for them. The committee also discussed the Burritt's Rapids Hamlet Pilot Project and formed a sub-committee to evaluate requirements for adding buildings to the heritage register.

• Approved motion to support Dr. Schueler's natural history collection (carried)
• Formed sub-committee to evaluate heritage register requirements
• Approved minutes of January 7, 2021 meeting (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to approve the January 6, 2021 minutes and receive updates on tile drainage, previous resolutions, and urban farming. The committee will also discuss its workplan. No decision items or delegations are listed on the agenda.

• Approve draft minutes from January 6, 2021
• Tile drainage update
• Update on previous resolutions
• Update on urban farming
• Committee workplan discussion

The Agriculture and Rural Affairs Advisory Committee approved the minutes of the January 6, 2021 meeting. No decision items were presented. The committee received updates on tile drainage fee changes, the Emily project, and urban farming, and discussed its workplan. Mayor Nancy Peckford reported that Council supported hosting the 2022 International Plowman's Match and a co-application for a youth apprentice program grant.

• Approved minutes of January 6, 2021 meeting (carried)
• No decision items were presented
• Urban farming to remain a standing agenda item
• Heard update on tile drainage fee review
• Heard update on Emily project review
• Heard update on urban farming sub-committee

Council Meeting

Council approved the 2021 operating budget and the 2021 water/wastewater budget, and approved a $140,000 community grants envelope pending further discussion of specific requests. The capital budget was deferred to February 8, 2021. Council also authorized a hosting agreement and loan for the 2022 International Plowing Match, and approved a grant application for a pilot agri-food youth entrepreneurship program.

• Approved 2021 Water/Wastewater budget (carried)
• Approved 2021 Operating budget (carried)
• Approved $140,000 community grants envelope, pending further discussion of specific requests (carried)
• Deferred capital budget to February 8, 2021 (carried)
• Authorized hosting agreement and up to $100,000 loan for 2022 International Plowing Match (carried)
• Authorized grant application for Pilot Agri-Food Youth Entrepreneurship Program with $25,000 cash and $6,000 in-kind contribution (carried)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee (CEDAC) is meeting virtually to discuss several items, including general comments on COVID-19, a review of the Municipality of North Grenville Tourism Strategy, a review of the Community Action Plan/Community Improvement Plan (CIP), and an update on 2020 housing prices. The committee will also consider its role to Council and set 2021 meeting dates.

• Review of Municipality of North Grenville Tourism Strategy
• Review of Community Action Plan/Community Improvement Plan (CIP)
• Update on Municipality of North Grenville Housing Prices in 2020
• Discussion of CEDAC role to Council
• 2021 meeting dates and committee member vacancy

The committee discussed whether to study the economic impacts of a proposed Eastern Ontario Detention Facility and agreed to draft a formal resolution for the next meeting. They also reviewed the Tourism Strategy, with a recommendation to Council expected by end of February, and discussed COVID-19 impacts on local businesses. The committee approved the 2021 meeting dates and accepted a member's resignation.

• Approved minutes of December 7, 2020 as amended (carried)
• Approved 2021 meeting dates as presented (carried)
• Accepted resignation of Nancy Morgan from the committee (carried)
• Agreed to create a formal resolution on detention facility economic study for next meeting

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to approve minutes from November 26, 2020, and to discuss and decide on its 2021 work plan covering areas like school transport, trails, sidewalks, cycling, and data collection. They will also receive updates on transportation policy, Kemptville Campus trails, public art and trails, and winter trails, plus discuss a cross-country ski school.

• Approve minutes of November 26, 2020
• Committee Work Plan covering Active School Transport, Promotion, Trails, Sidewalks, Cycling, Waterways, Cross Country Skiing, Data Collection
• Transportation Policy/Road Safety Strategy update
• Kemptville Campus Trails Update
• Kemptville Winter Trails Update and Cross Country Ski School

The Active Transportation Advisory Committee approved a motion requesting that Council direct staff to investigate a multiuse path on Lydia Street connecting George St. East and Maley St. The committee also discussed several other active transportation topics, including site plan review guidelines, active school transport, trails, sidewalks, and cycling connections, but took no other formal votes.

• Approved motion requesting Council direct staff to investigate a multiuse path on Lydia St. connecting George St. East and Maley St. (carried)
• Approved minutes of November 26, 2020 meeting as presented (carried)

Council Meeting

North Grenville Council is meeting virtually to consider several items: enacting a new waste management by-law, receiving the draft Downtown Kemptville Community Action Plan and directing public engagement, and receiving presentations on the Burritts Rapids conceptual design and hamlet design plan. The meeting also includes approval of previous minutes and routine procedural items.

• By-Law 7-21 to replace By-Law 10-09 regulating waste, recyclables, and organics collection
• Draft Downtown Kemptville Community Action Plan (DKCAP) received; staff directed to begin public engagement
• Burritts Rapids Conceptual Design Plan presentation by WSP Canada
• Burritts Rapids Hamlet Design Plan presentation by Community Association
• Community Planning Permit System informational report

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to review a draft waste management bylaw and guide, hear presentations on solar energy and public-private partnerships, and discuss updates on the Blue Communities program, green bin project, and energy audit recommendations. The committee will also consider approving minutes from its November 23, 2020 meeting.

• Draft Waste Management By-Law (PW-001-2021) and Appendix 1 for review
• Solar Energy presentation by Aaron Thornell of CoEnergy
• Private-Public Partnerships presentation by Councillor John Barclay
• Update on Blue Communities program
• Update on Green Bin Project and Energy Audit recommendation

Grenville OPP Detachment Board

The North Grenville Police Services Board is holding its first regular meeting of 2021, where members will elect a chair and vice-chair for the year. The board will also review minutes from November 2020, receive reports from the OPP, chair, members, and treasurer, and discuss the 2021 budget and financial commitments. General business includes setting 2021 meeting dates, reviewing a new OPP contract, and planning activities such as a website review and crime prevention initiatives. Resident concerns about speeding on Pine Hill Rd. and Wellington Rd. are also on the agenda.

• Election of 2021 chair and vice-chair
• Approval of November 25, 2020 meeting minutes
• Treasurer report on closing 2020 financial year and 2021 budget
• Review of signed 2021 OPP contract renewal
• Reported resident concerns: speeding on Pine Hill Rd. and Wellington Rd.

Council Meeting

Council will consider adopting an Affordable Housing Strategy prepared by Dillon Consulting and directing staff to implement its recommendations. They will also review site plan agreements for 7 Industrial Drive and 262 County Road 44 (Commercial Vet Plaza), and receive a Cannabis Study Consultation report. The meeting is held virtually due to the provincial shutdown.

• Adoption of Affordable Housing Strategy and implementation direction
• Site Plan Agreement for 7 Industrial Drive
• Site Plan Agreement for 262 County Road 44 (Commercial Vet Plaza)
• Cannabis Study Consultation report received
• Confirmation By-law 6-21

Council adopted the Affordable Housing Strategy prepared by Dillon Consulting and directed staff to implement its recommendations. It also approved site plan agreements for 7 Industrial Drive and 262 County Road 44 (Commercial Vet Plaza), both subject to further review by the Municipal Solicitor. The Cannabis Study Consultation Strategy was received. All motions were carried unanimously.

• Adopted Affordable Housing Strategy (carried)
• Directed staff to implement Affordable Housing Strategy recommendations (carried)
• Directed staff to prepare implementation report for Affordable Housing Strategy (carried)
• Received Cannabis Study Consultation Strategy (carried)
• Authorized signing Site Plan Agreement for 7 Industrial Drive, subject to solicitor review and further disclosure (carried)
• Authorized signing Site Plan Agreement for 262 County Road 44, subject to solicitor review (carried)
• Adopted By-Law 6-21 to confirm proceedings (carried)

Council Meeting

This is a special council meeting held virtually, primarily focused on receiving presentations from 13 local community groups and organizations, including Beth Donovan Hospice, the Business Improvement Area, and the Kemptville Youth Centre. Council will also consider a report on Community Grant Requests and is expected to approve the agenda and a confirmation by-law. The meeting is being held during a provincial shutdown, with the Municipal Centre closed to the public.

• 13 presentations/delegations from local groups including Beth Donovan Hospice, BIA, Jam Productions, KDCA, and Royal Canadian Legion
• Community Grant Requests report (FIN-002-2021) to be received by Council
• Confirmation By-law 5-21 to be considered
• Meeting held virtually via Zoom due to provincial shutdown; Municipal Centre closed to public
• Public participation requires pre-registration by email

The meeting was largely informational, with presentations from local organizations seeking support. Council voted to receive the community grant requests as presented, but no specific funding amounts were approved. The only formal decisions were approving the agenda and adopting the confirmation by-law.

• Approved revised Special Council agenda (carried)
• Received community grant requests as presented (carried)
• Adopted By-Law 5-21 to confirm proceedings (carried)

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee is meeting virtually to handle routine business: approving prior minutes, hearing a delegation on a commercial site plan, and discussing updates to its multi-year workplan, an accessibility survey, and possible expansion of the Rail Trail to County Rd. 19. No formal decisions are listed on the agenda.

• Delegation by Acting Director of Building and Planning Amy Martin on Commercial Vet Plaza site plan review
• Update on Multi-Year Workplan
• Finalize Accessibility Survey
• Discuss and review recommendation options for expansion of the Rail Trail to County Rd. 19
• Approve minutes of November 16, 2020

Council Meeting

This agenda for the North Grenville Council meeting on January 14, 2021, contains no substantive items—only placeholder text and embedded content descriptions from the eSCRIBE software. There are no decisions, proposals, or discussions listed for residents to review.

Council Meeting

North Grenville Council is meeting virtually to consider several items, including approving new building permit fees, receiving a tourism strategy, and setting budget direction for 2021. The meeting also includes a closed session to discuss negotiations and personnel matters, and a presentation on youth wellness access.

• Approve By-Law 1-21 to increase and add building division fees, and By-Law 2-21 to replace the Municipal Building By-Law
• Receive the North Grenville Tourism Strategy and direct staff to report on tourism service delivery and budget
• Receive the Budget Direction Report and direct staff to present the draft 2021 budget on February 2, 2021
• Approve the 2021 Health and Safety Policy Statement
• Receive information report on impacts of Bill 229 (Conservation Authorities Act) on municipal operations

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss heritage matters, including two delegations: one on storage options for the natural history collection and museum information, and another on an interpretive plaque for the Bishop's Mills Cheese Factory. The committee will also receive an update on the Oxford on Rideau Township Hall future use and discuss its work plan. The agenda is largely procedural, with no decision items listed.

• Delegation by Dr. Fred Scheuler on storage options for the natural history collection and museum information
• Delegation by Tom Graham on an interpretive plaque commemorating the Bishop's Mills Cheese Factory
• Update on Oxford on Rideau Township Hall future use
• Discussion to refine committee work plan goals and actions
• Approval of minutes from December 3, 2020

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting virtually to approve prior minutes, hear a delegation from the 2022 International Plowing Match, and receive updates on urban farming and a tile drainage letter from Howick Township. No decision items are listed on the agenda.

• Delegation from Harry Bennett of the 2022 International Plowing Match
• Update from Deron/Emily regarding Urban Farming
• Acknowledgement in support of tile drainage letter from Howick Township
• Approval of minutes from November 24, 2020

The Agriculture and Rural Affairs Advisory Committee approved a motion requesting the Ontario Ministry of Agriculture, Food and Rural Affairs to lower the Tile Drain Loan interest rate to 4% and increase the yearly loan limit to $100,000, and to forward the resolution to the MPP and other organizations. The committee also heard a delegation from the International Plowing Match about the 2022 event at Kemptville College Campus and discussed urban farming updates. No other formal decisions were made.

• Approved motion to request lower tile drainage loan interest rate to 4% and increase loan limit to $100,000 (carried)
• Approved minutes of November 24, 2020 meeting (carried)