North Grenville public meetings in 2024

Council Meeting

The North Grenville Council is meeting to discuss infrastructure for pedestrians and cyclists and to review the 2023 financial audit. The body will also consider updating the municipal Asset Management Plan 2024.

• Proposed active transportation connections west of County Road 44 to Sommerville Road, including a crosswalk at Pinehill Rd
• Proposed multi-use pathways or sidewalks on the south side of Van Buren Street
• Proposed Active Transportation Study of the Downtown Commercial Area (C1), specifically Reuben Cres
• Approval of the Municipalities Asset Management Plan 2024 (Report FIN-2024-011)
• Presentation of the 2023 Financial Audit by KPMG

Council approved two motions requiring active transportation connections (sidewalks, multi-use paths, crosswalks) for new developments west of County Road 44 and along Van Buren Street, and an Active Transportation Study for Downtown Kemptville and Reuben Crescent. They also accepted the 2023 audited financial statements with a correction to expense figures, and approved the 2024 Asset Management Plan. All motions were carried unanimously.

• Approved 2023 Consolidated Financial Statements as amended (carried)
• Approved Asset Management Plan 2024 (carried)
• Approved active transportation connections for developments west of County Road 44 to Sommerville Rd (carried)
• Approved active transportation study for Downtown Kemptville and Reuben Crescent (carried)
• Adopted confirmation by-law 120-24 (carried)

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology meets on Dec 16, 2024 in Meeting Room 1, 285 County Road 44 to consider several reports. Items include a Clean Technology Company Attraction report and an interim report outlining the task force’s examination of current clean‑tech status and possible strategies, with a council deadline of Jan 31, 2025. The agenda also covers routine items such as a land acknowledgement, approval of the agenda and minutes, and discussion of Climate Action Plan documents. No formal decisions are listed for this meeting.

• Review of Clean Technology Company Attraction report (presented by James McNeil)
• Presentation of Task Force Interim Report on clean‑tech status and strategy options (deadline to council Jan 31, 2025)
• Discussion of Climate Action Plan documents (Climate Action Plan Planning-HG.pdf, Climate Docs-HG.pdf)
• Planning for next meeting items: Green Tech discussion paper and potential European green initiatives

Equity, Diversity, and Inclusion Advisory Committee

The North Grenville Equity, Diversity, and Inclusion Advisory Committee will approve the agenda, disclose interests, and adopt minutes from the November 14 meeting. It will review the North Grenville EDI Strategy (October 15, 2024) and discuss recent NG Times articles. The committee will consider outreach items including a guide to welcome francophone newcomers and immigration partnership focus groups.

• Review of North Grenville EDI Strategy – October 15, 2024
• Discussion of NG Times article response (NG Times article v3.pdf)
• Presentation of "91 Gestures to Welcome a Francophone Newcomer"
• Immigration Partnership Focus Groups
• Delegation from Dr. David Shanahan

The Equity, Diversity, and Inclusion Advisory Committee held a routine meeting with no formal decision items. Members discussed the NG Times' response to their letter, considered anonymous interviews for articles, and agreed to add events to the community calendar with a dedicated category. No substantive decisions were made; all actions were procedural or informational.

• Approved meeting agenda as presented (carried)
• Approved minutes of November 14, 2024, with amendment noted (carried)
• Adjourned meeting at 8:00 p.m. (carried)

Council Meeting

Council will discuss zoning amendments for properties on Beach Road and in the Geographic Township of Oxford-on-Rideau. The body is also considering a resolution to support the establishment of an Ontario Rural Road Safety Program.

• Proposed rezoning of 1980 Beach Road from Agriculture One (A1) to Agriculture Two (A2) and Agriculture One – Exception Thirteen (A1-13)
• Proposed rezoning of Part Lots 21 and 22, Concession 9, from Rural (RU) to Residential – First Density – Exception Zone (R1-46) and Rural – Exception Zone (RU-72)
• Proposed sale of an unopened road allowance between Lot 15 and Lot 16 in the 6th Concession
• Endorsement of the North Grenville Asset Management Plan
• Addition of Citizen of the Year, Volunteer of the Year, and Compassionate Care awards to the Civic Awards Program

Council approved two zoning by-law amendments: one for 1980 Beach Road (A1 to A2 and A1-13) and one for Part Lots 21 and 22, Concession 9 (RU to R1-46 and RU-72). Council also endorsed the Good Roads Association's resolution requesting the Province implement a rural road safety program, and directed staff to explore options for extending municipal services to commercial lands on County Road 19. Two notices of motion on active transportation were read and will be deliberated on December 17, 2024.

• Approved By-Law 115-24 rezoning 1980 Beach Road from A1 to A2 and A1-13
• Approved By-Law 116-24 rezoning Part Lots 21 & 22, Concession 9 from RU to R1-46 and RU-72
• Endorsed Good Roads Association resolution requesting Ontario rural road safety program
• Directed staff to explore options for extending municipal services to commercial lands on County Road 19 by April 2025
• Approved adding Citizen of the Year, Volunteer of the Year, and Compassionate Care awards to Civic Awards Program
• Accepted Talia Hreljac's resignation from OTK BIA Board; appointed Brandy Gould and Debbie Wilson
• Approved By-Law 94-24 to stop up and sell an unopened road allowance between Lot 15 and 16, 6th Concession
• Deferred Asset Management Plan to December 17, 2024

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will discuss its updated work plan and draft terms of reference. It will consider a Naloxone Council decision and an update on the Active School Travel "North Grenville Way" project. Two notice of motions will be presented: one for active‑transport connections at County Rd 43 and Van Buren, and another for active‑transport on Reuben Crescent.

• Workplan discussion (updated June 11 2024)
• Draft Terms of Reference for the committee
• Naloxone Council decision (Report PD‑2024‑013)
• Active School Travel: The North Grenville Way Project
• Notice of Motion – County Rd 43 and Van Buren (active‑transport connections)

The Health, Wellness, Fitness and Active Transportation Advisory Committee approved two motions recommending Council support for multi-use path projects: one for County Rd 44 and Van Buren to Prescott St., and another for an active transportation study of the Downtown Commercial Area focusing on Reuben Cres. The committee also heard updates on the Rural FASD Red Shoe Triathlon, naloxone availability, and the Active School Travel project. No other substantive decisions were made; several items were deferred.

• Approved motion recommending Council support for MUP on County Rd 44 and Van Buren to Prescott St. (carried)
• Approved motion recommending Council support for active transportation study of Downtown Commercial Area focusing on Reuben Cres. (carried)
• Approved agenda as presented (carried)
• Approved minutes of June 11, September 10, and October 8, 2024 meetings (carried)
• Deferred workplan items 5 and 6 to next meeting
• Deferred Terms of Reference review to next meeting

Special Council Meeting

The North Grenville Council is holding a special meeting to enter a closed session. The primary purpose of this session is to discuss a building feasibility study.

• Closed session regarding a building feasibility study
• Adoption of By-Law 118-24 to confirm proceedings

The special meeting was largely procedural, with no substantive decisions made in open session. Council approved the agenda, moved into closed session to discuss a building feasibility study under the Municipal Act, and returned to adopt a confirmation by-law and adjourn.

• Approved the December 9, 2024 special council agenda (C-2024-397)
• Moved into closed session for negotiations on a building feasibility study (C-2024-398)
• Returned from closed session at 3:48 p.m. (C-2024-399)
• Adopted By-Law 118-24 to confirm proceedings (C-2024-400)
• Adjourned meeting at 3:50 p.m. (C-2024-401)

Special Council Meeting

The council will approve the agenda for this special meeting, hold a closed session for council training, and adopt By‑Law 119‑24 to confirm the meeting’s proceedings. No other reports or public items are listed on the agenda.

• Approval of the agenda for the special meeting
• Closed session for council training under Municipal Act Section 239(3.1)
• Adoption of By‑Law 119‑24 to confirm the special meeting proceedings

The special council meeting on December 9, 2024, was procedural only. Council approved the agenda, entered and exited a closed session for council training, and adopted a by-law to confirm the meeting's proceedings. No substantive decisions were made.

• Approved the special council agenda as presented (carried)
• Proceeded to closed session for council training (carried)
• Returned from closed session (carried)
• Adopted By-Law 119-24 to confirm proceedings (carried)
• Adjourned at 8:15 p.m. (carried)

Housing Advisory Committee

The Housing Advisory Committee is meeting to discuss housing matters and review a summary report of the Official Plan consultation. The meeting includes a delegation from Shalom Homes.

• Delegation from Shalom Homes (Janne Ritskes and Corey Lockwood)
• Review of North Grenville What We Heard Summary Report
• Review of Housing Advisory Committee Terms of Reference

The Housing Advisory Committee heard from Shalom Homes builders about permit delays and workflow issues, and discussed potential recommendations for Council. No formal decisions were made; the Terms of Reference discussion was moved to the next meeting, and the Official Plan Consult Summary was reviewed but not acted upon.

• Agenda approved as presented (carried)
• Minutes of November 7, 2024 approved as circulated (carried)
• Terms of Reference discussion moved to next meeting
• Official Plan Consult Summary reviewed, no action taken
• Meeting adjourned at 6:55 p.m. (carried)

Special Council Meeting

The council will review a series of 2025 grant applications from local groups such as JL Toys, Kemptville Minor Football Club, Kemptville Street Piano, and North Grenville Arts Guild. It will also adopt By‑Law 113‑24 to formally confirm the special meeting’s proceedings. No other reports are scheduled for this meeting.

• Review of 2025 Grant Application – JL Toys
• Review of 2025 Grant Application – Kemptville Minor Football Club
• Review of 2025 Grant Application – Kemptville Street Piano
• Review of 2025 Grant Application – North Grenville Arts Guild
• Adoption of By‑Law 113‑24 to confirm the special meeting

Council held a special meeting to receive presentations from eight community organizations regarding grants. No substantive policy decisions or funding approvals were recorded in the minutes.

• Approved the meeting agenda (Carried)
• Adopted By-Law 113-24 to confirm meeting proceedings (Carried)

Special Council Meeting

The Municipality of North Grenville will hold a special virtual meeting to discuss a loan agreement, which is subject to solicitor-client privilege. The meeting will also include the adoption of a confirmation by-law for the proceedings.

• Closed session to discuss loan agreement
• Adoption of By-Law 114-24
• Virtually held meeting
• Pre-registration required for deputations

Council reconsidered and replaced its earlier loan authorization, approving a $200,000 loan to the Ferguson Forest Centre Corporation with revised conditions, including an initial draw of $150,000 and the remainder contingent on governance and business plan updates. Council also authorized the FFC to borrow $300,000 from Community Futures Grenville, allowing a general security agreement and a first-position mortgage on 200 Van Buren Street. The meeting was held virtually and included a closed session for solicitor-client advice and negotiations.

• Approved $200,000 loan to Ferguson Forest Centre with conditions (C-2024-378)
• Authorized FFC to borrow $300,000 from Community Futures Grenville (C-2024-379)
• Allowed Community Futures Grenville to register a general security agreement and first-position mortgage on 200 Van Buren Street (C-2024-379)
• Reconsidered and replaced prior loan motion C-2024-367 (C-2024-375)
• Adopted By-Law 114-24 to confirm proceedings (carried)

Council Meeting

North Grenville Council will discuss the adoption of an Equity, Diversity, and Inclusion (EDI) Strategy to guide municipal projects. The body will also deliberate on options for implementing Naloxone within the municipality.

• Proposed adoption of the Equity, Diversity, and Inclusion (EDI) Strategy
• Discussion on Naloxone implementation options
• Proposed one-year extension for eQuinelle Phase 5 Draft Plan conditions
• Extension of the Kemptville Campus Memorandum of Understanding to March 31, 2025
• Notice of Motion to establish a By-Law for the care and maintenance of municipal trees as natural assets

Council directed staff to implement a multi-part Naloxone program: equipping indoor public first aid kits in temperature-controlled municipal facilities, parks, and seasonally at the Kemptville pool; equipping the North Grenville Fire Department with kits; and developing a voluntary staff education and carry program. Council also adopted the Equity, Diversity, and Inclusion (EDI) Strategy and approved updates to the A-8 Harassment and Violence in the Workplace Policy. A presentation on reducing the speed limit on Whitney Road was accepted for information only.

• Adopted Naloxone program: public first aid kits, fire dept kits, voluntary staff program (carried as amended)
• Adopted Equity, Diversity, and Inclusion (EDI) Strategy as official framework
• Adopted updates to A-8 Harassment and Violence in the Workplace Policy
• Approved Kemptville Campus MOU extension to March 31, 2025
• Recommended one-year extension of eQuinelle Phase 5 draft plan conditions to United Counties
• Accepted presentation on Whitney Road speed reduction (no action taken)
• Approved consent agenda including minutes and advisory/local board minutes
• Deferred two notices of motion on tree care and tree buffers to next meeting

Community and Economic Development Advisory Committee

The North Grenville Community and Economic Development Advisory Committee will open the meeting, acknowledge Indigenous territory, approve the agenda, disclose interests, and vote to approve the November 4, 2024 meeting minutes. The committee will receive a report on the Kemptville Campus and discuss a member question about why people are leaving Kemptville. Updates from several working groups on competitive analysis, workforce challenges, rural development, clean‑tech sustainability, and arts and culture will also be presented before public questions are taken.

• Approve minutes of the November 4, 2024 committee meeting
• Review report on the Kemptville Campus
• Member question: key factors driving people to leave Kemptville
• Working groups update – competitive analysis
• Working groups update – workforce challenges

The Community and Economic Development Advisory Committee met on December 2, 2024, and approved the agenda and previous minutes. No formal decisions were made; the meeting focused on discussions about the Kemptville Campus master plan and factors driving people to leave Kemptville, including childcare and housing shortages.

• Approved agenda for December 2, 2024 (carried)
• Approved minutes of November 4, 2024, with correction (carried)
• Adjourned meeting at 5:21 p.m. (carried)

Special Council Meeting

The special council meeting will hear 2025 community grant applications from a range of local groups, including the 2nd Kemptville Cubs, Beyond the Label, Big Brothers Big Sisters of Leeds Grenville, Compassionate North Grenville, and others. The council will also adopt By-Law 111-24 to confirm the proceedings of this special meeting. No other agenda items are listed.

• Review of 2025 grant application from 2nd Kemptville Cubs
• Review of 2025 grant application from Beyond the Label
• Review of 2025 grant application from Big Brothers Big Sisters of Leeds Grenville
• Review of 2025 grant application from Compassionate North Grenville
• Adoption of By-Law 111-24 to confirm the meeting proceedings

Council held a special meeting to receive presentations from 11 community grant applicants. No substantive policy decisions or funding allocations were recorded in the minutes.

• Approved the meeting agenda
• Passed By-Law 111-24 to confirm proceedings

Arts, Culture, and Heritage Advisory Committee

The North Grenville Arts, Culture, and Heritage Advisory Committee will discuss a draft Public Art Policy that proposes funding for arts, culture and heritage initiatives. It will also consider workplan changes, the creation of an Arts Council, a Fragile Inheritance Resolution to increase cultural spaces, and a review of the Arts Culture Development Fund. These items are presented as decision items for the meeting.

• Public Art Policy (draft) – establishing funding for arts, culture and heritage
• Workplan Changes/Updates
• Creation of Arts Council – Advisory Committee Significant Resolution (CAO-2024-023)
• Fragile Inheritance Resolution – draft commitment to increase cultural spaces
• Arts Culture Development Fund Review – recommendations (October 2024)

The committee approved the agenda and previous minutes, and discussed the proposed Public Art Policy, deferring a decision. A workgroup was formed to explore establishing an Arts Council, with a proposal to use unspent Arts Culture Development Fund money. The Fragile Inheritance resolution was reviewed with possible changes to be made next meeting.

• Approved November 26, 2024 agenda (carried)
• Approved October 22, 2024 minutes (carried)
• Set up Arts Council Workgroup with Tabitha Valliant, Rebecca Campbell, Rose David, Ardis Lerner
• Deferred Public Art Policy for further review and comparison with other communities
• Deferred Workplan changes, Arts Culture Development Fund review, and Heritage Plaques to next meeting

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will consider several informational items, including a review of its terms of reference and work plan. It will receive updates on developers and greenspace, the Crimson King Norway Maple project in Crozier Park, water security, a maple‑leaf‑from‑space presentation, the task force status, and the municipal Climate Action Plan. No formal decisions are listed on the agenda.

• Terms of Reference review
• Workplan Review
• Developers and Greenspace discussion
• Crimson King Norway Maple – Crozier Park
• Water Security Update

The Environmental Action Advisory Committee approved revised Terms of Reference to forward to Council, and reviewed its workplan, adding items like green burials and water security. No formal decisions were made on other agenda items; discussions covered greenspace requirements, a memorial tree concern, and climate action planning.

• Approved revised Terms of Reference to forward to Council (carried)
• Approved October 28, 2024 meeting minutes (carried)
• Approved agenda as amended (carried)
• Adjourned meeting at 8:07 p.m. (carried)

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will approve the minutes from its October 21, 2024 meeting and discuss its interim report on clean‑technology status and opportunities, which must be submitted to council by January 31, 2025. The agenda also includes a review of a brainstorming web document and a delegation from the Town of Caledon presenting its Resilient Caledon Community Climate Action Plan. Items for the next meeting are listed, covering green‑technology discussion papers and potential European green initiatives.

• Approve minutes of the October 21, 2024 meeting (Post‑Meeting Minutes_Oct21_2024).
• Task Force's Interim Report – deadline to council January 31, 2025.
• Task Force Brainstorm Web (Mayor's Task Force on Clean Technology - Brainstorm Web.pdf).
• Delegation from Town of Caledon – Resilient Caledon Community Climate Action Plan.
• Items for next meeting: Green Tech discussion paper, Clean Technology Company Attraction, Potential European Green Initiatives, Delegation – Janice Ashworth.

Special Council Meeting

The North Grenville Council will consider and approve a contract for an organizational and compensation review. The contract is awarded to Strategy Corp for $112,977.97 (HST inclusive). The meeting will also adopt By‑Law 110‑2024 to confirm the special meeting proceedings and approve the agenda.

• Award of Organizational and Compensation Review contract to Strategy Corp for $112,977.97 (HST inclusive)
• Adoption of By‑Law 110‑2024 to confirm the special meeting proceedings
• Approval of the meeting agenda as presented
• Disclosure of interest by council members
• Period for public and media questions on agenda items

Council approved the award of the Organizational and Compensation Review contract to Strategy Corp for $112,977.97 (HST inclusive). The decision was made despite a councillor's concern about the timing for the 2025 budget, with a March 2025 deadline noted. The meeting also approved the agenda and a by-law confirming the proceedings.

• Awarded RFP # HR 24-02 to Strategy Corp for $112,977.97 (HST inclusive) (carried)
• Approved the agenda for November 21, 2024 (carried)
• Adopted By-Law 110-2024 to confirm the proceedings (carried)

Council Meeting

North Grenville Council is meeting to discuss municipal funding for the Ferguson Forest Centre and the creation of a non-profit Arts Council. The body is also reviewing a new 5-year agreement with the Kemptville 73’s Hockey Club and the 2025 meeting schedule.

• Proposed allocation of funds and first mortgage registration for Ferguson Forest Centre at 200 Van Buren, Kemptville
• Creation of a non-profit Arts Council with a baseline budget for 2025
• New 5-year User Agreement with Kemptville 73’s Hockey Club including a 2,042 sq. ft. gym
• Decision to let the Oxford Mills Transfer Station recycling contract with Circular Materials expire December 31, 2025
• Rental fee waivers of $185.32 for Urbandale Arts Centre and $594.95 for Paramedic Charity Hockey Tournament

Council approved a $200,000 loan to the Ferguson Forest Centre, with conditions including interest-only payments for two years, a 15-year amortization, governance updates, and semi-annual financial reporting. Council also approved a new 5-year user agreement with the Kemptville 73's hockey club, including a new gym space, and directed staff not to renew the recycling contract with Circular Materials. A proclamation for Women Abuse Awareness and Prevention Month was also approved.

• Approved $200,000 loan to Ferguson Forest Centre with conditions (carried)
• Approved 5-year user agreement with Kemptville 73's hockey club including new gym (carried)
• Directed staff not to renew recycling contract with Circular Materials, expiring Dec 31, 2025 (carried)
• Approved ice rental fee waiver for Paramedic Charity Hockey Tournament, $1,189.89 (carried as amended)
• Approved rental fee waiver for Community Living North Grenville at Urbandale Arts Centre, $185.32 (carried)
• Approved Memorandum of Understanding with North Grenville Public Library (carried)
• Approved 2025 Council schedule, moving March 12 meeting to March 19 (carried as amended)
• Proclaimed November as Women Abuse Awareness and Prevention Month (carried)

Special Council Meeting

The North Grenville Council will pass By-Law No. 107-24 to implement an Administrative Monetary Penalty System and By-Law No. 106-24 to set related policies. It will also adopt By-Law No. 59-24 as amended and a series of by-laws numbered 97-24 through 105-24 covering animal control, roads, fences, noise, parks, property, sewer, smoking/vaping, and yards. Finally, the council will adopt By-Law 108-24 to confirm the proceedings of this special meeting.

• By-Law No. 107-24 – Administrative Monetary Penalty System (AMPS)
• By-Law No. 106-24 – Policies for the AMPS
• By-Law No. 59-24 – Officers by-law amendment
• By-Laws 97-24 to 105-24 – Animal, roads, fence, noise, parks, property, sewer, smoking/vaping, and yard regulations
• By-Law 108-24 – Confirmation of the special meeting proceedings

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will meet to discuss several reports and updates, including a review of the North Grenville EDI Strategy workplan. Items on the agenda include a cultural calendar, safety by-law information from Jeff Baribeau, and a North Grenville Times update. The meeting also covers items for the next meeting such as an NG Times article.

• Cultural Calendar
• Safety By-Laws – Jeff Baribeau
• North Grenville Times Update
• Workplan Review – North Grenville EDI Strategy (Oct 15, 2024)
• Items for Next Meeting – NG Times Article

The committee approved its amended agenda and the October 10, 2024 minutes as corrected. No formal decisions were made on substantive items; discussions covered an inclusive municipal calendar, a potential 'bubble bylaw' for safe event spaces, and drafting a response letter to the North Grenville Times. The EDI Strategy is scheduled to go to Council on December 3, 2024.

• Approved agenda as amended (moved item I.3 to next meeting, J.1 to I.3) (carried)
• Approved October 10, 2024 minutes as amended (carried)
• Agreed to rename 'Cultural Calendar' to 'Calendar' (discussion, no formal vote)
• Agreed to draft a response letter to NG Times regarding article language and imagery (action item)
• Adjourned at 8:16 p.m. (carried)

Council Meeting

North Grenville Council will deliberate on allocating municipal funds to help the Ferguson Forest Centre with financial challenges. The meeting includes a presentation on Official Plan consultation findings and several by-law approvals regarding land and infrastructure.

• Proposed $10,000 annual budget for Arts, Culture and Heritage Advisory Committee heritage projects
• Sale of surplus land and closing of an unopened road allowance on Lindsay Road (By-Law 94-24)
• Assumption of infrastructure in Phase 2 of the River Run Subdivision (By-Law 95-24)
• Three-year extension of Part Lot Control exemption for The Creek Subdivision (By-Law 93-24)
• Removal of expiry date for Development Charges By-law 104-19 (By-Law 92-24)

North Grenville Council approved the consent agenda, extended Part Lot Control for The Creek Subdivision, and assumed Phase 2 infrastructure of the River Run Subdivision. Council also directed staff to provide more details regarding bridge financing options for the Ferguson Forest Centre and considered an annual heritage project budget. A vote to sell surplus land on Lindsay Road Allowance was deferred.

• Approved Council agenda for November 13, 2024 as amended (C-2024-343)
• Received Ferguson Tree Nursery employee delegation for information (C-2024-344)
• Received Dillon Consulting Official Plan consultation report for information (C-2024-345)
• Approved consent agenda including October 9 minutes, Development Charges By-law 92-24, Part Lot Control Extension for The Creek Subdivision, and River Run Subdivision Phase 2 Assumption (C-2024-346)
• Deferred sale of surplus land on Lindsay Road Allowance (C-2024-347, 2 Yay, 1 Nay, 1 Abstain)
• Received Ferguson Forest Centre bridge financing report and directed staff to return with additional loan details (C-2024-348)
• Considered Arts, Culture and Heritage Advisory Committee's request for an annual $10,000 heritage projects budget (C-2024-349)
• Approved By-Law 93-24 to extend Part Lot Control exemption for The Creek Subdivision for three years (C-2024-350)

Committee of Adjustment

The Committee of Adjustment will open the meeting, acknowledge the Anishnabek territory, approve the minutes from the October 9, 2024 meeting, and collect disclosures of interest. It will then hold a public hearing on two minor variance applications: A‑14‑24 for 206 Bridge Street South and A‑15‑24 for 2793 Rideau Glen Lane. The meeting will conclude with adjournment.

• Public hearing on minor variance A‑14‑24 for 206 Bridge Street South
• Public hearing on minor variance A‑15‑24 for 2793 Rideau Glen Lane
• Approval of minutes from the October 9, 2024 Committee of Adjustment meeting
• Land acknowledgment of the Anishnabek territory
• Disclosure of interest by committee members

Housing Advisory Committee

The North Grenville Housing Advisory Committee will meet on November 7, 2024 to consider several informational reports and updates. Items include a Cahdco report on Bell Hall, the committee's terms of reference, a follow‑up from a Brockville housing meeting, a quarterly housing update, and a matter concerning an identifiable individual. No formal decisions are listed on the agenda.

• Cahdco Report of Bell Hall
• Housing Advisory Committee Terms of Reference
• Identifiable Individual, Nadia Diakun‑Thibault
• Brockville Housing Meeting Follow Up
• Quarterly Update on Housing

The Housing Advisory Committee received an update on the Cahdco feasibility study for Bell Hall, which is in Phase 2 with drawings and estimates underway. The project aims to create 50 one-bedroom units for veterans and seniors, with an application expected by early January. No formal decisions were made; the committee approved the agenda and previous minutes, and adjourned.

• Approved November 7, 2024 agenda as amended (carried)
• Approved October 3, 2024 meeting minutes as circulated (carried)
• Adjourned meeting at 6:52 p.m. (carried)

Grenville OPP Detachment Board

The Grenville OPP Detachment Board will consider moving part of the meeting into closed session under Section 44(2)(f) of the Community Safety and Policing Act, and later returning to open session. The board will also review a staff proposal to shift the next regular meeting from Jan 2 2025 to Jan 9 2025 due to a holiday closure. Additional reports from the OPP, chairperson, members, and treasurer will be presented.

• Recommendation to enter closed session per Section 44(2)(f) of the Community Safety and Policing Act
• Recommendation to revert to open session later in the meeting
• Discussion of liability coverage – insurance and legal opinion (closed session item)
• Staff proposal to change next meeting date from Jan 2 2025 to Jan 9 2025

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will discuss a draft Backyard Chickens Bylaw, an update on Lindsay Road, a biodiversity discussion with the EAAC, and comments on the Rural Capital Improvement Plan. Routine items such as agenda approval, minutes approval, and disclosures are also on the agenda. No formal decisions are listed for this meeting.

• Backyard Chickens Bylaw (information item)
• Lindsay Rd Update – Clerk's Office (information item)
• Biodiversity Discussion with EAAC (information item)
• Rural CIP comments – draft proposal for Rural Capital Improvement Plan

The committee discussed a potential backyard chicken licensing program, including zoning, health, and safety concerns, with a pilot program and rooster ban proposed. They also reviewed the Rural Community Improvement Plan, suggesting a narrower focus and a survey of farmers. No formal decisions were made; the items will be revisited at future meetings.

• Approved agenda for November 6, 2024 (carried)
• Approved minutes of June 5 and September 4, 2024 meetings (carried)
• Adjourned meeting at 6:10 p.m. (carried)

Council Meeting

North Grenville Council will deliberate on municipal funding to address financial challenges at the Ferguson Forest Centre. The body is also considering pre-design work for a multi-use sports dome and reviewing the first six months of NGtransit service.

• Proposed $50,000 upset limit for multi-use sports dome pre-design works
• Contract award of $89,410 to Watson & Associates Economists Ltd for a Municipal Fee Review
• Review of NGtransit to explore adding a second bus and 10-ticket bundles
• Integrity Commissioner report regarding a Code of Conduct complaint against Deputy Mayor John Barclay
• Delegations from Kemptville Youth Centre and Ferguson Forest Centre

Council awarded a $89,410 contract to Watson & Associates Economists Ltd. for a municipal fee review and authorized up to $50,000 for pre-design work on a multi-use sports dome. Additionally, Council directed staff to explore adding a second bus to the NGtransit service and received various committee reports and presentations, including an Integrity Commissioner report regarding Deputy Mayor John Barclay.

• Awarded $89,410 municipal fee review contract to Watson & Associates (C-2024-339)
• Authorized $50,000 for sports dome pre-design work (C-2024-337)
• Directed staff to explore adding a second bus for NGtransit (C-2024-338)
• Accepted Integrity Commissioner report on Deputy Mayor John Barclay (C-2024-335)
• Directed staff to report on winter dock storage alternatives (C-2024-333)
• Accepted Arts, Culture and Heritage Advisory Committee July minutes (C-2024-340)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will discuss the Ferguson Forest land discussion and nursery operations. It will also review a competitive analysis presented by Rick Tachuk. In addition, the committee will receive updates from its working groups on workforce challenges, serviceable lands, clean‑tech development, heritage, arts and culture.

• Ferguson Forest – land discussion and nursery operations
• Competitive Analysis presented by Rick Tachuk
• Working Groups Update – workforce challenges, serviceable lands, clean‑tech development, heritage, arts and culture
• Kemptville Campus presentation by Annie Hillis, Executive Director

The committee received a presentation from Ferguson Forest Centre (FFC) on its operations and financial challenges, including a request for bridge financing and land sale from the municipality. No formal decisions were made on this request. The committee also discussed a competitive analysis report and deferred working group updates to the next meeting.

• Approved agenda for November 4, 2024 (carried)
• Approved minutes of October 7, 2024 (carried)
• Adjourned meeting at 5:29 p.m. (carried)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will review a report on tree canopy by‑laws in Canadian cities and discuss the municipality's tree canopy strategy. It will consider the terms of reference for its work, examine issues related to developers and greenspace development, and review the workplan. The committee will also look at a report on a 'Crimson King' Norway maple in Crozier Park.

• Tree canopy discussion – Map Tree Canopy By‑laws in Canadian Cities.pdf
• Terms of reference – Terms of Reference.pdf
• Developers and greenspace development – discussion item
• Workplan review – discussion item
• 'Crimson King' Norway maple – Crimson King Norway Maple - Corzier Park.pdf

The Environmental Action Advisory Committee held a routine meeting with no formal decision items. Members discussed tree protection by-laws, a potential rain garden program, and proposed changes to the workplan, including removing household waste reduction from its scope. Several items were deferred to the next meeting.

• Approved agenda for October 28, 2024 (carried)
• Approved minutes of September 23 and August 26, 2024 (carried)
• Adjourned meeting at 7:58 p.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider several informational updates, including a transit bench location report, options for meeting accessibility, a review of its 2023‑2024 workplan, and an update on the Accessibility Summit. No formal decision items are listed on the agenda. The meeting also includes routine items such as approval of minutes and a land acknowledgement.

• Washing Machine Update
• NG Transit Activity Informed Bench Locations
• Accessibility Options for Advisory Committee Meetings
• Workplan Review – Accessibility Advisory Committee Workplan 2023‑2024
• Accessibility Summit Update – AODA, Mary Remmig

The North Grenville Accessibility Advisory Committee meeting on October 23, 2024, did not proceed because a quorum of members was not present. No substantive decisions or business were conducted.

• Meeting adjourned without proceeding due to lack of quorum

Special Council Meeting

The council will approve the agenda, conduct a closed session on matters such as solicitor‑client privilege, a land‑use agreement, and an integrity commissioner report, and then present reports from the Chief Administrative Officer, Finance, Parks, Recreation and Culture, and other departments. The meeting will conclude with the adoption of By‑Law 90‑24 to confirm the proceedings and a resolution to adjourn.

• Approval of the agenda
• Closed session on solicitor‑client privilege, land‑use agreement, and integrity commissioner report
• Reports from Chief Administrative Officer, Finance, Parks, Recreation and Culture, etc.
• Adoption of By‑Law 90‑24 to confirm the special meeting proceedings
• Resolution to adjourn the meeting

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will review the Arts & Culture Development Fund report and its recommendations. The committee will receive a delegation from Dr. Fred Schueler regarding a heritage collection. Updates to the advisory committee workplan will be presented. Items on the public art policy and heritage plaques are postponed to the next meeting.

• Arts & Culture Development Fund – review and recommendations (Committee Agenda Report_October 2024_ ACDF.pdf; ACDF _Recommendations for changes_October 2024.pdf)
• Workplan changes/updates (ACHAC_Workplan - Revised July 23, 2024.pdf)
• Delegation from Dr. Fred Schueler – heritage collection (Committee Agenda Report - Dr Fred Schueler.pdf; museum proposal 22 Oct 2024.pdf)
• Public Art Policy – moved to next meeting (Ardis Lerner and Tabitha Valliant)
• Heritage plaques update – moved to next meeting

The Arts, Culture, and Heritage Advisory Committee approved a motion to fully support a designated space for storing and curating heritage collections, which would also host meetings and workshops. No other formal decisions were made; several items were deferred to the next meeting. The committee discussed a proposed heritage museum and plans to draft a resolution for council.

• Approved motion to support designated space for collections (carried)
• Approved agenda as presented (carried)
• Approved minutes of September 24 and July 23, 2024 (carried)
• Adjourned meeting at 6:30 p.m. (carried)

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will approve the agenda, acknowledge the land, and approve minutes from the September 16, 2024 meeting. It will hear delegations from the Federation of Canadian Municipalities and Community Futures Grenville, and review several informational items including Clean Air Partnership materials, an update on the resolution to join the FCM‑ICLEI Partners for Climate Protection Program, and a draft Sustainable North Grenville climate action plan. No formal decisions are listed for this meeting.

• Approve minutes of the September 16, 2024 meeting
• Delegation from Federation of Canadian Municipalities (FCM) – funding and grants discussion
• Delegation from Community Futures Grenville – business needs in the clean‑technology sector
• Review of Clean Air Partnership delegation materials (no action required)
• Update on resolution to join FCM‑ICLEI Partners for Climate Protection Program (no action required)

Special Council Meeting

The Council is meeting virtually to enter a closed session to discuss solicitor-client privilege, a cost sharing agreement, and the Ontario Human Rights Tribunal. The meeting includes standard reports from various municipal departments.

• Closed session regarding Ontario Human Rights Tribunal litigation
• Closed session regarding a cost sharing agreement negotiation
• Closed session for advice subject to solicitor-client privilege
• Adoption of By-Law 89-24 to confirm proceedings

Indigenous Advisory Circle

The Indigenous Advisory Circle will meet on Thursday, October 17, 2024, in Meeting Room 1 at 285 County Road 44. The agenda includes routine items such as opening prayer, approval of the agenda and minutes, and a series of decision items. The council will discuss a Draft Reconciliation Framework, a November 2 event, an Indigenous Veterans Day event on November 8, a value‑mapping/archaeological exercise, and plans for future events. Public questions will also be taken.

• Draft Reconciliation Framework
• November 2 Event
• November 8 - Indigneous Veterans Day
• Planning a Value Mapping/Archaeological Exercise
• Future Events

The Indigenous Advisory Committee meeting scheduled for October 17, 2024, was called to order at 4:15 p.m. The meeting was immediately ended due to a lack of quorum. No substantive business was conducted.

• Meeting adjourned due to lack of quorum

Council Meeting

The council will award Tender PRC 24-43 to ASL Contractors for the Heron’s Nest Park construction and installation project at a cost of $323,940.50. It will adopt By‑Law 87‑24 to add an unmaintained portion of Beulah Road between Limerick Road and Black Road, and By‑Law 86‑24 to amend the Downtown Kemptville Community Improvement Plan guidelines. The council will also approve $14,083.00 in funding for the Equity, Diversity, and Inclusion Fund and proclaim October 19, 2024 as International Repair Day.

• Award of Tender PRC 24-43 to ASL Contractors for Heron’s Nest Park construction – $323,940.50
• Adoption of By‑Law 87‑24 to include a portion of Beulah Road between Limerick Road and Black Road
• Adoption of By‑Law 86‑24 to amend the Downtown Kemptville Community Improvement Plan guidelines
• Approval of $14,083.00 for Equity, Diversity, and Inclusion Fund projects
• Proclamation of October 19, 2024 as International Repair Day

Council awarded the Heron's Nest Park construction/installation tender to ASL Contractors for $323,940.50. They also approved $14,083 in Equity, Diversity, and Inclusion Fund grants, proclaimed October 19 as International Repair Day, and directed staff to consider a $10,000 annual House of Lazarus request in the 2025 budget. A motion to apply for Community Sport and Recreation Infrastructure Funding was deferred to October 22.

• Awarded Heron's Nest Park construction tender to ASL Contractors for $323,940.50 (carried)
• Approved $14,083 in Equity, Diversity, and Inclusion Fund grants (carried)
• Proclaimed October 19, 2024 as International Repair Day (carried)
• Directed staff to include House of Lazarus multi-year request in 2025 budget (carried)
• Deferred Community Sport and Recreation Infrastructure Funding application to October 22 (deferred)
• Enacted By-Law 87-24 to assume Beulah Road portion (carried)
• Enacted By-Law 86-24 to amend Downtown Kemptville Community Improvement Plan (carried)
• Approved consent agenda including minutes and board meeting minutes (carried)

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will meet to review the North Grenville EDI Strategy and approve minutes from previous meetings. The agenda includes items regarding the selection of a co-chair and planning for Diversity Day on November 5, 2024.

• Review North Grenville EDI Strategy
• Approve minutes from June 13, 2024
• Approve minutes from September 12, 2024
• Select a co-chair
• Plan Diversity Day for November 5, 2024

The Equity, Diversity, and Inclusion Advisory Committee approved their updated workplan and selected Samantha Lavitt as the new Co-Chair. Members also discussed upcoming events, community safety protocols, and potential future agenda items regarding cultural calendars and safety by-laws.

• Approved October 10, 2024 agenda as amended (CARRIED)
• Approved June 13 and September 12, 2024 meeting minutes (CARRIED)
• Approved the Equity, Diversity and Inclusion workplan (CARRIED)
• Approved Samantha Lavitt as Co-Chair (CARRIED)
• Adjourned meeting at 7:18 p.m. (CARRIED)

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider an application for a minor variance. The meeting also includes the approval of minutes from September 11, 2024.

• Public hearing for minor variance application A13-24 regarding 216 Clothier St. E

Council Meeting

The council will consider By‑Law 83‑24 to lift the holding provision for Oxford Village Phase I. It will also adopt By‑Law 84‑24 extending the expiry of the Development Charges By‑Law to November 19, 2025. A proclamation will name October 20‑26, 2024 as Local Government Week. Routine items include approval of September 11, 2024 minutes and the Development Charges By‑Law extension on the consent agenda.

• By‑Law 83‑24: lift holding provision for Oxford Village Phase I (Planning and Development)
• By‑Law 84‑24: extend Development Charges By‑Law expiry to November 19, 2025
• Proclamation of Local Government Week (Oct 20‑26, 2024)
• Approval of regular meeting minutes from September 11, 2024
• Consent agenda approval of Development Charges By‑Law extension

Council approved By-Law 83-24 to lift the holding provision for Oxford Village Phase 1, allowing development to proceed. They also extended the Development Charges By-law expiry date to November 19, 2025, and proclaimed Local Government Week. The meeting was brief and procedural, with no public or media present.

• Approved By-Law 83-24 lifting holding provision for Oxford Village Phase 1 (carried)
• Approved By-Law 84-24 extending Development Charges By-law 104-19 expiry to Nov 19, 2025 (carried)
• Proclaimed Oct 20-26, 2024 as Local Government Week (carried)
• Approved consent agenda including Sept 11, 2024 minutes (carried)
• Adopted By-Law 85-24 confirming proceedings (carried)

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee is meeting to review its workplan and terms of reference. The body will discuss the Active School Travel: The North Grenville Way Project and receive updates on naloxone and bike rack cost sharing.

• Active School Travel: The North Grenville Way Project
• Naloxone Council decision update (Report PD-2024-013)
• Bike Rack Cost Sharing Program Update
• Committee Work Plan discussion
• Draft Terms of Reference review

The Health, Wellness, Fitness and Active Transportation Advisory Committee met on October 8, 2024, but quorum was not met. The meeting was called to order at 5:16 p.m. and adjourned at 5:28 p.m. due to lack of quorum. No substantive decisions were made.

• Meeting adjourned due to lack of quorum

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will meet to review information items and reports. The session includes a 6-month review of NGtransit and updates from community partners.

• NGtransit 6-Month Review report by Hillary Geneau
• Community updates from UCLG, NGCC, and BIA
• Campus Update
• Working Groups Update

The committee approved its agenda and minutes from previous meetings, and entered closed session to discuss a personal matter. No formal decisions were made on substantive items; instead, members received updates on NG Transit, community events, the Kemptville Campus, and working groups, with several items deferred to future meetings.

• Approved October 7, 2024 agenda (carried)
• Approved July 8 and September 3, 2024 meeting minutes (carried)
• Proceeded to closed session for personal matters (carried)
• Approved closed session minutes from September 3, 2024 (carried)
• Adjourned at 5:00 p.m. (carried)

Housing Advisory Committee

The Housing Advisory Committee is meeting to review its operational framework and planning. The session includes discussions on the committee's work plan and terms of reference.

• Work Plan Discussion
• Terms of Reference review
• Information item regarding Municipal Housing Corporation, John Barclay

The Housing Advisory Committee approved the agenda, past meeting minutes from August and September 2024, and moved into and out of a closed session. The committee also discussed updates to the housing work plan, the Kemptville Campus architectural plans, and deferred discussions regarding the Terms of Reference and Municipal Housing Corporation.

• Approved the agenda for October 3, 2024 (#HAC-2024-16)
• Approved meeting minutes for August 7, 2024, and September 5, 2024 (#HAC-2024-17)
• Moved to Closed Session pursuant to Subsection 239(2)(k) of the Municipal Act, 2001 (#HAC-2024-18)
• Approved Closed Session meeting minutes for August 7, 2024
• Returned to Open Session at 5:22 p.m. (#HAC-2024-19)
• Approved August 7, 2024 Closed Session meeting minutes (#HAC-2024-20)
• Adjourned the meeting at 6:16 p.m. (#HAC-2024-21)

Council Meeting

North Grenville Council is meeting to decide on a new software contract for development approvals and a resolution to join a climate protection program. The body will also consider fee waivers and community grant reallocations.

• Contract award to MRF Geosystems Corporation for software: $81,000 initial cost and $68,000 annual fees for 3 years
• Proposal to join the FCM-ICLEI Partners for Climate Protection Program
• Rental fee waiver request for Mason’s of Kemptville in the amount of $495.00
• Reallocation of $788.63 in Community Grant funds for the 2024 Twilux Lantern Festival
• Proclamation of Waste Reduction Week from October 21 to 27, 2024

Council approved a $81,000 initial cost plus $68,000 annual fees for a 3-year term for development approvals software from MRF Geosystems Corporation, and enacted the related by-law. They also approved a rental fee waiver for the Masons of Kemptville, reallocated community grant funds, proclaimed Waste Reduction Week, and endorsed efforts to attract co-working facilities to Kemptville Campus. All motions carried, with no recorded opposition.

• Awarded NG24-PD-HAF-01 to MRF Geosystems for development approvals software ($81,000 initial, $68,000 annual, 3-year term) (carried)
• Enacted By-Law 80-24 authorizing Master Consulting Agreement with MRF Geosystems (carried)
• Approved rental fee waiver of $495.00 for Masons of Kemptville Fish Fry event (carried as amended)
• Approved reallocation of $788.63 community grant funds to Twilux Lantern Festival (carried)
• Proclaimed Oct 21-27, 2024 as Waste Reduction Week (carried)
• Enacted By-Law 81-24 amending Building By-Law 2-21 (carried)
• Endorsed efforts to establish co-working facilities at Kemptville Campus (carried as amended)
• Adopted By-Law 82-24 to confirm proceedings (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss information items and review previous meeting minutes. The session includes a six-month review report on NG Transit.

• NG Transit Report- 6 Month Review by Hillary Geneau
• Washing Machine Update
• Approval of July 3, 2024 and March 27, 2024 meeting minutes

The committee heard a 6-month review of NG Transit, noting improvements in on-time pickups, increased wheelchair access, and a fare recovery rate of 8-9%. The report will go to Council for approval on November 5, including a proposal for an additional vehicle and possible route adjustments. No formal decisions were made; the committee approved the agenda and previous minutes, and took actions on future items.

• Approved agenda for Sept. 25, 2024 (carried)
• Approved minutes from July 3 and March 27, 2024 (carried)
• Adjourned meeting at 6:26 p.m. (carried)

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee is meeting to discuss information items. The primary item on the agenda is a consultation regarding the Official Plan from Dillon Consulting.

• Official Plan Consultation, Dillon Consulting

The Arts, Culture, and Heritage Advisory Committee held a meeting with no decision items. Members participated in a consultation led by Dillon Consulting, answering questions about housing, economic development, and recreation for the Official Plan update. The meeting was procedural, with only the agenda and adjournment approved.

• Approved meeting agenda (carried)
• Adjourned meeting at 6:31 p.m. (carried)

Special Council Meeting

The council will hold a closed session to consider a building feasibility study, then emerge and adopt By‑Law 79‑24 to confirm the meeting’s proceedings. It will also receive reports from the Chief Administrative Officer, Client Services, Corporate Services, Emergency and Protective Services, Finance, Parks, Recreation and Culture, Planning and Development, and Public Works. No other decisions are listed on the agenda.

• Closed session to discuss a building feasibility study
• Adoption of By‑Law 79‑24 to confirm the special meeting
• Report from the Office of the Chief Administrative Officer
• Report from Client Services
• Report from Corporate Services

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will conduct its regular procedural business, including opening the meeting, a land acknowledgment, approval of the agenda, disclosure of interests, and approval of previous minutes. It will also consider delegations, correspondence, other business, public questions, and adjournment. No specific decision items or contracts are listed for this meeting.

• Open Meeting
• Land Acknowledgment
• Approval of the Agenda
• Disclosure of Interest
• Approve Minutes of Previous Meeting

The Environmental Action Advisory Committee held a consultation with Dillon Consulting on the Official Plan, focusing on housing, recreation, and economic development. Members also discussed recent resignations and agreed to address the committee's future, including a code of conduct review, at the next meeting. No formal decisions were made beyond approving the agenda and adjourning.

• Agenda approved as amended to add discussion on resignations and committee future (carried)
• Meeting adjourned at 8:27 p.m. (carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle will meet on September 19, 2024 to discuss two decision items: planning for an event scheduled for September 28 and 30, and a follow‑up on the EOCC archaeological assessment. The agenda also includes routine items such as approval of the agenda, disclosure of interest, and approval of minutes from the August 15 meeting.

• September 28/30 Event Planning
• EOCC Archaeological Assessment Follow-up

The Indigenous Advisory Circle reviewed event planning for September 28/30, with suggestions for a ceremony space including a fire pit and a naming ceremony on All Souls Day (November 2). Staff will respond to the hospital email and circulate the poster. The Circle also discussed follow-up on the EOCC Archaeological Assessment, noting Infrastructure Ontario has not yet provided consultation details, and emphasized mapping Indigenous values like sacred medicine sites and burial grounds for buffer zones. No formal decisions were made; the meeting was procedural and planning-focused.

• Agenda approved by consensus
• Minutes of August 15, 2024 approved by consensus
• Event plan for September 28/30 reviewed; staff to respond to hospital email and circulate poster
• Naming ceremony suggested for All Souls Day (November 2) — proposed, not decided
• EOCC Archaeological Assessment follow-up discussed; no action taken
• Items for next meeting agreed: draft framework, value mapping exercise, learning events for June 21

Council Meeting

The North Grenville Council will adopt a proclamation for Franco-Ontarien Day on September 25, 2024, designate the JAM Productions New Year’s Eve event as municipally significant, approve policy HR‑002 to remunerate volunteer firefighters effective October 1, 2024, allocate $60,000 in the 2025 capital budget for Arena 1 seat installation and start a tender process, and direct staff to study burial options including a columbarium, fee changes, and green burial sites.

• Proclaim September 25, 2024 as Franco-Ontarien Day
• Designate JAM Productions New Year’s Eve event as a Municipally Significant Event
• Approve Volunteer Firefighter Remuneration Policy HR‑002 and implement it Oct 1 2024
• Pre‑approve $60,000 in the 2025 capital budget for Arena 1 seats and begin tender in 2024
• Direct staff to consider a columbarium, review cemetery fees, and explore green burial sites

Council approved the Volunteer Firefighter Remuneration Policy (HR-002) with amendments, setting a new wage scale effective October 1, 2024, and a minimum three-hour call-out pay. Council also directed staff to include a columbarium in the 2025 capital budget, review cemetery fees, investigate green burial and pet cemetery sites, and explore creating a cemetery division. Additionally, Council approved the Arena 1 seat donation program with $60,000 pre-approved in the 2025 capital budget and initiated a tender process for seat installation.

• Approved Volunteer Firefighter Remuneration Policy HR-002 with 3-hour minimum and new wage scale (carried as amended)
• Directed staff to include columbarium in 2025 capital budget and review cemetery fees (carried as amended)
• Directed staff to investigate green burial and pet cemetery sites and creation of a cemetery division (carried as amended)
• Approved Arena 1 seat donation program and pre-approved $60,000 for 2025 seat installation (carried)
• Received 2023 Annual Fire Service Report for information (carried)
• Received 2023 Consolidated Linear Infrastructure Report for information (carried)
• Proclaimed September 25, 2024 as Franco-Ontarien Day (carried)
• Designated JAM Productions 2024 New Year's Eve Event as Municipally Significant (carried as amended)

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will discuss three reports: the Compostable Waste Project, potential European Green Initiatives, and the Resilient Caledon Community Climate Action Plan. The task force will advise staff on information needed for a report due in October 2024 and on how to address the European initiatives at a future meeting. No formal decisions are listed on the agenda.

• Compostable Waste Project – advise staff for October 2024 report
• Potential European Green Initiatives – advise staff for future agenda item
• Resilient Caledon – Community Climate Action Plan (link provided)
• Delegation from Clean Air Partnership
• Other Business items for next meeting (Community Futures Grenville, Compostable Yard Waste Project, Ottawa Climate Change Unit delegation)

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee meets on September 12, 2024 in Meeting Room 1, 285 County Road 44. The committee will consider the EDI Fund by reviewing the EDI Fund Policy and the redacted applications attached to the agenda. It will also receive an Official Plan Consultation from Dillon Consulting.

• Official Plan Consultation – Dillon Consulting
• Review of EDI Fund Policy (attachment)
• Review of redacted EDI Fund applications (attachment)

The Equity, Diversity, and Inclusion Advisory Committee reviewed nine applications for the 2024 EDI Fund and recommended that Council award a total of $14,083 to five projects: Accessible Garden ($3,000), Prayer Events for the Muslim Community ($2,083), Inclusive Choir ($3,000), Reading for All ($3,000), and 2SLGBTQIA+ Youth Programming and Benches ($3,000). The recommendation was carried. The committee also held a consultation with Dillon Consulting on the Official Plan, focusing on housing, recreation, and economic inclusion for equity-seeking and Indigenous communities.

• Recommended awarding $3,000 for Accessible Garden (carried)
• Recommended awarding $2,083 for Prayer Events for the Muslim Community (carried)
• Recommended awarding $3,000 for Inclusive Choir (carried)
• Recommended awarding $3,000 for Reading for All (carried)
• Recommended awarding $3,000 for 2SLGBTQIA+ Youth Programming and Benches (carried)
• Approved the agenda as presented (carried)
• Adjourned meeting at 8:32 p.m. (carried)

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider a minor variance application. The meeting focuses on a single property request at 320 Colonnade Drive.

• Public hearing for minor variance application A-12-24 at 320 Colonnade Drive

Council Meeting

The council will vote to pass By-Law No. 76-24, which regulates and controls vehicle parking in North Grenville starting January 2, 2025. It will also consider updates to the Downtown Kemptville Community Action Plan, adopt a Heritage Evaluation Manual, and re‑zone a portion of 1971 Totem Ranch Road East from Rural to Highway Commercial – Exception Zone. Additional items include adopting new device, internet, and email use policies.

• Adopt By-Law No. 76-24 – new Parking By-Law to take effect Jan 2 2025
• Approve Downtown Kemptville Community Action Plan update and direct staff to develop a cash‑in‑lieu parking by‑law
• Adopt the Heritage Evaluation Manual for assessing cultural and historical significance
• Approve By-Law 75-24 to re‑zone 1971 Totem Ranch Road East from Rural (RU) to Highway Commercial – Exception (C3‑11)
• Repeal By‑Law 21-17 and adopt new Device, Telecommunications, Acceptable Internet/E‑mail, and Electronic Monitoring policies

Council approved a zoning amendment for 1971 Totem Ranch Road East, a new parking by-law effective January 2, 2025, and a Heritage Evaluation Manual. They also accepted updates to the Downtown Kemptville Community Action Plan and Parking Study, deferring a cash-in-lieu of parking by-law until the Official Plan review.

• Approved By-Law 75-24 to rezone a portion of 1971 Totem Ranch Road East from Rural to Highway Commercial (C3-11) (carried)
• Approved By-Law 76-24 to regulate parking, effective January 2, 2025 (carried)
• Adopted Heritage Evaluation Manual for assessing property significance (carried)
• Accepted Downtown Kemptville Community Action Plan and Parking Study updates, deferred cash-in-lieu of parking by-law (carried as amended)
• Declared September 15, 2024 as Terry Fox Day (carried)
• Adopted updated Device and Acceptable Internet and E-mail Use Policies (carried)

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will hear a report on the Official Plan Consultation from Dillon Consulting. All other agenda items are routine procedural matters such as the land acknowledgement, approval of the agenda, and disclosures. No formal decisions are listed for this meeting.

• Official Plan Consultation – presentation by Dillon Consulting

The Health, Wellness, Fitness and Active Transportation Advisory Committee met on September 10, 2024, but did not make any substantive decisions. The meeting was primarily informational, featuring a presentation by Dillon Consulting on the Official Plan consultation, during which members were asked questions about housing, recreation, and employment. The agenda was approved, and the meeting adjourned at 5:15 p.m.

• Approved the September 10, 2024 agenda as presented
• Approved meeting minutes as circulated (none listed)
• Adjourned meeting at 5:15 p.m.

Housing Advisory Committee

The North Grenville Housing Advisory Committee will meet on September 5, 2024 at 5:00 p.m. in Meeting Room 1, 285 County Road 44. The agenda consists of standard procedural items such as a land acknowledgement, approval of the agenda, disclosure of interest, and approval of minutes (none). A report titled “Official Plan Consultation, Dillon Consulting” will be presented, but no specific decisions or contracts are listed.

• Official Plan Consultation – Dillon Consulting (report)
• Approval of agenda
• Disclosure of interest
• Approve minutes of previous meeting (none)

The Housing Advisory Committee met and received a presentation from Dillon Consulting on the Official Plan consultation, which included nine questions for members on housing, recreation, and economic development. No formal decisions were made; the meeting was procedural and informational.

• Approved the agenda as presented (carried)
• Adjourned the meeting at 7:00 p.m. (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will meet to review correspondence and information items, including a report on Official Plan consultation by Dillon Consulting. The meeting is scheduled for 4:15 p.m. on September 4, 2024, in Meeting Room 1.

• Review Official Plan consultation report from Dillon Consulting
• Approval of previous committee minutes
• Public questions period
• Adjournment of meeting

The Agricultural and Rural Affairs Advisory Committee held a meeting with no substantive decisions. The only actions were approving the agenda and adjourning. The main item was a consultation session with Dillon Consulting on the Official Plan, where members were asked questions about housing, recreation, and economic development.

• Approved agenda for September 4, 2024 (carried)
• Adjourned meeting at 5:59 p.m. (carried)

Council Meeting

The council will consider a resolution calling on the federal government to install a structure that restores marine traffic through the Lasalle Causeway after its closure. The meeting also includes proclamations for Rail Safety Week (Sept 23‑29 2024), Child Care Worker & Early Childhood Educator Appreciation Day (Oct 24 2024), and Childhood Cancer Awareness Month. Additional items are a noise exemption for the Jon Festival at 4032 County Road 43, approval of official‑plan and zoning amendments for 4100 County Road 43, and routine consent‑agenda approvals such as a lottery license fee reduction and an integrity‑commissioner agreement.

• Resolution urging the Federal Government to install a structure to allow marine traffic through the Lasalle Causeway starting the 2025 Rideau Canal season
• Proclamation of Rail Safety Week for September 23‑29 2024
• Proclamation of Child Care Worker & Early Childhood Educator Appreciation Day on October 24 2024
• Noise exemption granted for the Jon Festival at 4032 County Road 43 on September 20‑22 2024
• By‑Law 71‑24 and By‑Law 72‑24 amend the Official Plan and Zoning By‑Law to redesignate and rezone 4100 County Road 43 for tourist commercial and open‑space uses

Council approved a noise exemption for the Jon Festival at 4032 County Road 43 for September 20-22, 2024, and approved Official Plan and Zoning By-law amendments to redesignate and rezone 4100 County Road 43 for tourist commercial use. Council also passed an amending agreement with the Integrity Commissioner for a 30-month term, proclaimed several awareness weeks/months, and called on the federal government to restore marine passage at the Lasalle Causeway.

• Approved noise exemption for Jon Festival (Sept 20-22, 2024) (carried)
• Approved By-law 71-24 redesignating 4100 County Rd 43 to Rural (carried as amended)
• Approved By-law 72-24 rezoning 4100 County Rd 43 to C7-6 and OS-4 (carried as amended)
• Approved By-law 73-24 amending Integrity Commissioner agreement for 30 months (carried as amended)
• Proclaimed Rail Safety Week (Sept 23-29, 2024) (carried)
• Proclaimed Child Care Worker & ECE Appreciation Day (Oct 24, 2024) (carried)
• Proclaimed Childhood Cancer Awareness Month and flag raising (Sept 2024) (carried)
• Approved Kemptville Lion's Club lottery license fee reduction to $250 (carried)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will approve the agenda, disclose interests, and approve minutes from previous meetings. It will receive a report on the Official Plan Consultation prepared by Dillon Consulting. The committee will also consider the 2024 Bill Thake Award nomination form and address public questions.

• Official Plan Consultation – Dillon Consulting report
• 2024 Bill Thake Award nomination form
• Approval of the agenda
• Approval of previous meeting minutes
• Public questions

The committee held a consultation with Dillon Consulting on the Official Plan, discussing housing, recreation, and economic development. It then entered closed session to nominate an individual for the 2024 Bill Thake Award and voted to recommend that nominee to Council. No other substantive decisions were made.

• Approved agenda as presented
• Recommended Bill Thake Award nominee to Council (carried)
• Entered closed session for personal matters (carried)
• Returned to open session (carried)
• Adjourned meeting at 5:55 PM (carried)

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will review the final draft Terms of Reference. It will also look at the committee webpage on the municipal site and prepare a work plan using the provided template. Additional items include upcoming delegations and a compostable yard waste project.

• Review CLEAN TECH MAYORS TF - FINAL DRAFT Terms of Reference (002).pdf
• Update committee webpage at https://www.northgrenville.ca/council-government/council/committees/tf1
• Prepare work plan using Committee WorkPlan Template.pdf
• Consider delegation of Katie Nolan, Executive Director for Community Futures Grenville (tentative Oct 21, 2024)
• Discuss Mike Finley, Director of Public Works – Compostable Yard Waste Project

Environmental Action Advisory Committee

The committee will review a Water Security Update, a Tree Canopy/Site Alteration Bylaw update, and a Green Burial options report. It will also discuss developers and greenspace development and receive a presentation titled “Maple Leaf Visible from Space”. The Terms of Reference will be considered. No formal decisions are listed on the agenda.

• Water Security Update
• Tree Canopy/Site Alteration Bylaw Update
• Green Burial Update (burial options report)
• Developers and Greenspace Development discussion
• Presentation: “Maple Leaf Visible from Space”

The Environmental Action Advisory Committee discussed a green burial and columbarium proposal for Union Cemetery, with the Clerk's Office planning tours and a resolution scheduled for Council on September 17. No formal decisions were made; the committee moved agenda items, approved previous minutes, and received updates on water security and a maple leaf project.

• Approved agenda amendment moving item H5 to H1 (carried)
• Approved June 24, 2024 meeting minutes (carried)
• Moved tree canopy/site alteration bylaw update to October agenda
• Moved green burial update to H1 for discussion
• Adjourned meeting at 8:05 p.m. (carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle will approve the meeting agenda and disclose interests. It will approve the minutes from the July 18, 2024 meeting. The primary decision item is a proposal for a canoe sculpture, with supporting documents attached. The meeting also includes items for future meetings and an upcoming Official Plan consultation.

• Proposal for Canoe Sculpture (attachment: Proposal for Canoe Scupture 2024v2_compressed.pdf)
• Canoe Sculpture discussion (scheduled for September 28/30)
• Items for Next Meeting – September 19
• Official Plan Consultation – September 12, 6:00 p.m.

The Indigenous Advisory Circle approved a motion requesting Council obtain and review the archaeological assessment of the proposed Eastern Ontario Correctional Complex site and share it with the Circle. Members also reviewed plans for a September 28/30 event and a canoe sculpture project, providing suggestions. The meeting was procedural with no other substantive decisions.

• Approved motion for Council to obtain and review archaeological assessment of Eastern Ontario Correctional Complex site (consensus)
• Approved agenda (consensus)
• Approved minutes of July 18, 2024 (consensus)

Council Meeting

The Council will vote on By‑Law 66‑24, which makes a series of general amendments to the Comprehensive Zoning By‑Law 50‑12. Several consent‑agenda items will be approved, including a part‑lot control exemption for Oxford Village, a rezoning of 2131 County Road 18, and a noise exemption for a snowmobile drag‑racing event at 252 Davis Road. The meeting also includes a budget increase for a pedestrian crossover project from $45,000 to $85,000.

• Adopt By‑Law 66‑24 to amend Comprehensive Zoning By‑Law 50‑12
• Adopt By‑Law 67‑24 to exempt Oxford Village subdivision lands from Part Lot Control
• Adopt By‑Law 68‑24 to re‑zone 2131 County Road 18 to Rural‑71 for a contractor’s yard
• Grant noise exemption for Snowmobile Drag Racing at 252 Davis Road, Sep 13‑15, 2024
• Increase budget for Asa St at Prescott St pedestrian crossover from $45,000 to $85,000

Council passed several by-laws and motions, including a general zoning by-law amendment (By-Law 66-24), a rezoning for a contractor's yard at 2131 County Road 18 (By-Law 68-24), and a part lot control exemption for Oxford Village (By-Law 67-24). They also recommended draft conditions for a 50-townhouse subdivision at 210 Van Buren Street, including a sidewalk cost-sharing condition, and approved a budget increase for a pedestrian crossover project from $45,000 to $85,000. All motions were carried unanimously.

• Approved By-Law 66-24, general changes to Comprehensive Zoning By-Law 50-12 (carried)
• Approved By-Law 68-24, rezoning 2131 County Road 18 to RU-71 for contractor's yard (carried)
• Approved By-Law 67-24, part lot control exemption for Oxford Village (carried)
• Recommended draft conditions for 210 Van Buren subdivision, including sidewalk cost-sharing (carried as amended)
• Approved budget increase for PXO project from $45,000 to $85,000 (carried)
• Proclaimed August 31, 2024 as International Overdose Awareness Day (carried)
• Approved consent agenda including CCBF funding agreement and noise exemption for snowmobile drag racing (carried)

Committee of Adjustment

The Committee of Adjustment will open the meeting, acknowledge Indigenous territory, approve the July 10 minutes, and disclose interests. The main business is a public hearing on four minor variance applications for 211 Jack Street, 5462 County Road 19 (Rideau River Road), 412 Johnston Road, and 3814 McGahey Lane. The committee will consider the proposals and any public input before making a decision.

• A-07-24 – Minor variance application for 211 Jack Street
• A-09-24 – Minor variance application for 5462 County Road 19 (Rideau River Road)
• A-10-24 – Minor variance application for 412 Johnston Road
• A-11-24 – Minor variance application for 3814 McGahey Lane

Special Council Meeting

Council will meet to discuss several items in a closed session, including a tax relief request and a building feasibility study. The meeting also includes a report on Fetherston Mobile Park tax arrears.

• Closed session regarding a tax relief request
• Closed session regarding Memorandum of Understanding negotiations
• Closed session regarding a 3rd party proposal analysis
• Closed session regarding a building feasibility study
• Report on Fetherston Mobile Park tax arrears

Housing Advisory Committee

The Housing Advisory Committee is meeting to review a building feasibility study during a closed session. The meeting includes no other decision items or delegations.

• Closed session regarding a building feasibility study
• Approval of June 27, 2024 meeting minutes

The Housing Advisory Committee held a closed session to discuss a building feasibility study, then returned to open session. They approved the agenda and the minutes from the June 27, 2024 meeting as amended. No substantive decisions were made in open session; the meeting was largely procedural, with discussion of future agenda items.

• Approved agenda as presented (carried)
• Proceeded to closed session for building feasibility study (carried)
• Returned to open session at 4:48 PM (carried)
• Approved June 27, 2024 minutes as amended (carried)
• Adjourned at 5:21 PM (carried)

Council Meeting

North Grenville Council is meeting to decide on several infrastructure contracts and by-law changes. The agenda includes approvals for emergency equipment, facility repairs, and road modifications. Council will also receive reports on water wastewater performance and landfill monitoring.

• Award tender to Fort Garry Fire Trucks for a mini rescue apparatus for $258,082
• Award contract to VanGilst Construction Ltd. for Maplewood Hall steel roof replacement for $61,000 plus HST and 25% contingency
• By-Law 62-24 to stop up and close a portion of Honour Way
• By-Law 63-24 to rename Fisher Way to Fisher Street in eQuinelle Phase 5
• Franchise Agreement renewal with Enbridge Gas Inc. via By-Law 61-24

Council approved a consent agenda including a $258,082 tender for a mini rescue fire apparatus, a $61,000 contract for Maplewood Hall roof replacement, and by-laws for an Enbridge franchise agreement, closing a portion of Honour Way, and renaming Fisher Way to Fisher Street. They also received reports on water/wastewater and landfill monitoring for information. No other substantive decisions were made.

• Approved $258,082 tender for mini rescue fire apparatus to Fort Garry Fire Trucks
• Awarded $61,000 contract for Maplewood Hall steel roof replacement to VanGilst Construction Ltd.
• Enacted By-Law 61-24 for Enbridge Gas franchise agreement renewal
• Enacted By-Law 62-24 to stop up and close a portion of Honour Way
• Enacted By-Law 63-24 to change Fisher Way to Fisher Street in eQuinelle Phase 5
• Received 2023 Council Compensation report for information
• Received 2024 Semi-Annual Water/Wastewater Performance Report
• Received 2023 Landfill Monitoring Reports

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will consider several reports, including the NG Heritage Property Evaluation Manual, the 2023 ACDF Outcome Reports, and an Arts Consultation Summary. It will provide an update on the Heritage Plaque Program and discuss the ACHAC workplan. No formal decisions are listed on the agenda.

• Review NG Heritage Property Evaluation Manual v4 (June 2024)
• Discuss 2023 ACDF Outcome Reports
• Heritage Plaque Program Update (July 15, 2024)
• Arts Consultation Summary Report
• Workplan Discussion (ACHAC Workplan, May 28, 2024)

The Arts, Culture, and Heritage Advisory Committee approved and forwarded the Heritage Evaluation Manual to Council for consideration, recommending staff incorporate it into heritage building assessments. They also recommended Council support an independent non-profit Arts Council and allocate $10,000 annually for heritage projects. No decision items were on the agenda; all actions were recommendations to Council.

• Approved Heritage Evaluation Manual and forwarded to Council (carried)
• Recommended Council support independent non-profit Arts Council (carried)
• Recommended Council allocate $10,000 annual budget for heritage projects (carried)
• Recommended Bob Beshara for civic award (action item)

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to discuss several decision items and receive a planning overview delegation. The body will review requests from a childcare centre and the Haudenosaunee Development Institute.

• Planning Overview delegation
• Decision item: Tobacco Ties
• Decision item: September 30
• Request from Childcare Centre
• Request from Haudenosaunee Development Institute

The Indigenous Advisory Circle approved minutes from June 13, 2024, and discussed planning topics including archaeological assessments and the Official Plan update. They agreed to move ahead with booking a September 28 lunch event and a September 30 flag raising, and to purchase materials for tobacco ties. The Circle also decided to leave out grandfather teachings from a proposed crosswalk design and instead add a plaque, and to regroup on an alternative art installation next year.

• Approved June 13, 2024 meeting minutes by consensus
• Agreed to purchase materials for tobacco ties
• Agreed to book September 28 lunch event and raise flag on September 30
• Agreed to leave out grandfather teachings from crosswalk design and add a plaque
• Agreed to regroup on alternative art installation next year instead of adding crosswalk to annual budget

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will hear a presentation from the Green Municipal Fund and reports on partner municipalities' green initiatives. It will follow up on a Studio Ottawa community and economic development advisory committee item and discuss compostable yard‑waste projects from Public Works. The meeting also includes a delegation from the Ontario Chambers of Commerce and a public questions period.

• Green Municipal Fund presentation – GMF 101 – North Grenville
• Report on partner municipalities' green initiatives
• Studio Ottawa – Community and Economic Development Advisory Committee follow‑up
• North Grenville Public Works – compostable yard‑waste projects discussion
• Delegation from Ontario Chambers of Commerce

Committee of Adjustment

The Committee of Adjustment will hold a public hearing regarding a minor variance application for 335 Pinehill Road. The committee will also review and approve minutes from the June 19, 2024 meeting.

• Minor variance application A-08-24 for 335 Pinehill Road
• Approval of minutes from June 19, 2024

Council Meeting

North Grenville Council is reviewing several zoning amendments and municipal policies. Items include a temporary rezoning for an assembly hall at 646 River Road and a larger rezoning for Oxford Village Phase 2. The agenda also includes adopting a new Equity, Diversity, and Inclusion Fund Policy.

• Temporary rezoning of 646 River Road to allow an assembly hall
• Rezoning of Oxford Village Phase 2 from Rural to Residential and Institutional
• Adoption of the Equity, Diversity, and Inclusion Fund Policy
• Building permit fee waiver for the 2024 Kemptville Live Music Festival
• Amendment to the Transient Traders licensing by-law

Council approved a six-month temporary rezoning for an assembly hall at 646 River Road and lifted a holding provision for affordable housing at 215 Reuben Crescent. The board also enacted a by-law to appoint municipal officers and approved a site-specific zoning amendment for Oxford Village Phase 2.

• Approved temporary rezoning of 646 River Road for assembly hall use (By-Law 55-24)
• Lifted holding provision for 215 Reuben Crescent (By-Law 56-24)
• Extended Part Lot Control exemption for eQuinelle Phase 5A for three years (By-Law 57-24)
• Enacted By-Law 58-24 to amend Transient Trader licensing and directed staff to review Farmers Market implications
• Appointed municipal officers via By-Law 59-24
• Approved site-specific zoning amendment for Oxford Village Phase 2 (By-Law 21-24)
• Authorized encroachment agreement for a porch at 401 Clothier Street East
• Waived building permit fees for 2024 Kemptville Live Music Festival tents

Community and Economic Development Advisory Committee

The committee will hear a presentation from Studio Ottawa regarding uOttawa partnership opportunities. The agenda also includes community updates and a review of the Mayor's recent Op Ed. No decision items are listed for this meeting.

• Delegation from Studio Ottawa regarding partnership opportunities
• Community updates from UCLG, NGCC, and BIA
• Review of Mayor's Op Ed in the Ottawa Citizen

The committee reviewed a presentation from Studio Ottawa regarding student placement opportunities and discussed the Mayor's proposal for a federal government coworking hub at the Kemptville Campus. No substantive policy or financial decisions were made during the meeting.

• Approved the July 8, 2024 agenda (Carried)
• Approved the June 3, 2024 meeting minutes (Carried)
• Adjourned the meeting at 4:51 p.m. (Carried)

Special Council Meeting

This special meeting includes a closed session regarding training for emergency preparedness and municipal fire protection services. The agenda also lists various departmental reports for review.

• Closed session on Emergency Preparedness and Municipal Fire Protection Services Training

Special Council Meeting

North Grenville Council will meet for a special session regarding Council training and the administration of the Arts & Culture Fund Award. The agenda also includes scheduled reports from various municipal departments, including Finance and Public Works.

• Closed session: Council education and training
• Closed session: Arts & Culture Fund Award administration

Accessibility Advisory Committee

The committee will review updates regarding transit for ODSP and hospital clients and accessible crosswalks. The agenda also includes discussions on AODA training resources and the committee workplan. No decision items are scheduled for this meeting.

• NG Transit update for ODSP and Hospital clients
• AODA training resource options
• Washing machine update
• Committee Workplan review
• Pedestrian PXO update regarding accessible crosswalks

The Committee passed a resolution requesting Council to work with the United Counties of Leeds and Grenville to establish formal public crosswalks with enforcement on Prescott Street. Members also discussed AODA training for businesses and received updates on NG Transit vouchers for ODSP and hospital clients.

• Approved resolution to seek formal public crosswalks with enforcement on Prescott Street (Carried)
• Directed staff to report back on crosswalk formalization options by Fall 2024 (Carried)
• Approved July 3, 2024 agenda (Carried)
• Approved May 22, 2024 meeting minutes (Carried)

Housing Advisory Committee

The committee will review information regarding mass timber construction and building codes. The meeting also includes discussions on funding options for private and public sectors and a work plan review.

• Review of mass timber construction and building codes
• Discussion of funding options for private and public sectors
• Work plan discussion
• Approval of May 2, 2024 meeting minutes

The committee reviewed a CMHC application for a 100-room residential project at Bell Hall. Members discussed the benefits and building code limitations of mass timber construction. No substantive decision items were voted on during the meeting.

• Approved June 27, 2024 agenda as amended
• Approved May 2, 2024 meeting minutes

Special Council Meeting

The Special Council meeting includes a closed session regarding legal advice and municipal fire protection services training. While various departmental reports are listed, the agenda provides no specific details for these items.

• Closed session for solicitor-client privilege advice
• Emergency preparedness and municipal fire protection services training
• Adoption of Confirmation By-Law 52-24

Arts, Culture, and Heritage Advisory Committee

The committee will decide on matters regarding 2023 ACDF recipient reports and review the Arts Consultation Summary Report. The meeting also includes a presentation on the Heritage Hamlet Tour and updates on heritage plaques and committee recruitment.

• Decision on 2023 ACDF Recipient's Missing Reports
• Heritage Hamlet Tour delegation by Lisa Poushinsky
• Review of Arts Consultation Summary Report
• Update on Heritage Plaques
• Discussion on procuring new committee members

The Arts, Culture and Heritage Advisory Committee approved its agenda and the May 28 minutes, then moved several items forward. It tabled the 2023 ACDF recipient's missing reports pending a report from the St. Lawrence Sword Fighters, and set up a working group to review reports. The committee also discussed a proposed Heritage Hamlet tour for fall 2025, an arts consultation report, and a request for a plaque maintenance budget, with resolutions to go to council at a future meeting. No final decisions were made on the arts council model or the plaque budget.

• Approved June 25, 2024 agenda as presented (carried)
• Approved May 28, 2024 minutes as presented (carried)
• Tabled 2023 ACDF recipient's missing reports pending SLSFG report; working group formed (Valliant, Dery, Lerner, Wilson)
• Received Heritage Hamlet tour proposal for fall 2025; no decision, further outreach planned
• Discussed Arts Consultation Summary Report; working group set (Lerner, Valliant), resolution to come next meeting
• Heritage plaques update: resolution for council budget request to be prepared for next meeting
• ACDF adjudication: all 3 applications approved, recommendations to go to council
• Adjourned at 6:30 PM (carried)

Special Council Meeting

The meeting includes a closed session regarding an ongoing Human Rights Tribunal of Ontario matter and an application to the Arts, Culture, and Heritage Advisory Committee. While several departmental reports are scheduled, no specific details were provided for those items.

• Human Rights Tribunal of Ontario matter (closed session)
• Arts, Culture, and Heritage Advisory Committee application (closed session)
• Confirmation By-Law 51-24

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will review its Terms of Reference for decision. The agenda also includes reports on roadside herbicides, habitat gardens, water security, and tree canopy status.

• Decision regarding Terms of Reference
• Report on roadside herbicides
• Habitat Garden update
• Tree Canopy/Site Alteration update
• Mayor's Task Force update

The Environmental Action Advisory Committee approved its agenda and previous minutes, but tabled the Terms of Reference to the next meeting. Members discussed herbicide spraying, habitat gardens, and woodland loss in Kemptville, with several items deferred for further research or presentation. No new policies or bylaws were adopted during this session.

• Approved June 24 agenda (Carried)
• Approved May 27 minutes (Carried)
• Tabled Terms of Reference to next meeting
• Deferred herbicide policy discussion for further research
• Deferred Tree Canopy/Site Alteration Bylaw update to next meeting
• Adjourned meeting at 8:00 PM (Carried)

Council Meeting

North Grenville Council is deciding on the implementation of an Administrative Monetary Penalty System (AMPS) and several zoning amendments. The meeting includes votes on property standards officer appointments and the removal of a holding provision for a Rideau Street property.

• Implementation of Administrative Monetary Penalty System (AMPS) with estimated consulting costs of $5,000.00 to $6,000.00
• By-law 48-24 to reduce minimum lot area for townhouse dwellings at Lot 24/25, Concession 2
• By-law 47-24 to increase accessory structure lot coverage from 3% to 5.5% at 1055 County Road 43
• By-law 49-24 to remove the holding symbol from 311-315 Rideau Street
• By-law 46-24 to appoint Property Standards Officers

Council approved By-law 48-24 reducing the minimum lot area for townhouse dwellings on part of Lot 24/25, Concession 2 (Patrick Street), and By-law 47-24 rezoning 1055 County Road 43 from Agriculture One to Agriculture One-Exception 12 to increase accessory structure lot coverage from 3% to 5.5%. Council also directed staff to implement an Administrative Monetary Penalty System (AMPS) under Option 2, with consulting costs of $5,000-$6,000 from year-end surpluses, and appointed Property Standards Officers while repealing By-Law 26-00. A holding provision was lifted from 311-315 Rideau Street via By-law 49-24. All recorded votes carried; no tallies were recorded.

• Approved By-law 48-24 reducing minimum lot area for townhouses at Lot 24/25, Concession 2 (Patrick Street) (carried)
• Approved By-law 47-24 rezoning 1055 County Road 43 to A1-12, raising accessory lot coverage from 3% to 5.5% (carried)
• Directed staff to implement AMPS Option 2, authorizing agreements with Ministry of Transportation for ARIS access, $5,000-$6,000 from surpluses (carried)
• Enacted By-law 46-24 appointing Property Standards Officers and repealed By-Law 26-00 (carried)
• Enacted By-law 49-24 removing holding symbol from 311-315 Rideau Street (carried)
• Approved minutes of May 8, May 21, and June 4, 2024 meetings (carried)
• Directed staff to bring future reports on play facilities and pedestrian connectivity for the Patrick Street development (no vote recorded)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a returning application for a minor variance. The body will also review minutes from the May 8, 2024 meeting.

• Minor variance application A-13-23 for 690 Monkman Rd

Council Meeting

The Council will review a presentation and petition regarding the proposed sale of Ferguson Forest Centre land. Members will also consider adopting a Blue Community Policy and approving a contract for sanitary rehabilitation. The agenda includes reports on economic development and police services.

• Petition to halt the sale of Ferguson Forestry Land
• Adoption of the Blue Community Policy
• $153,793.50 contract award for trenchless sanitary rehabilitation to Clean Water Works Inc.
• Presentation by Shelter Movers Ottawa regarding rural extension

North Grenville Council approved a trenchless sanitary rehabilitation contract to Clean Water Works Inc. for $153,793.50 excluding taxes, adopted a Blue Community Policy to be implemented in phases, and consented to the assignment of the Colonnade Subdivision agreement to a prospective purchaser. Council also received the Community Economic Development Strategy, the 2023 Police Services Board Annual Report, and presentations on Shelter Movers and opposition to the Ferguson Forest Centre land disposition. A motion calling on the province to expand primary care nursing roles carried.

• Approved award of NG24-12 trenchless sanitary rehabilitation to Clean Water Works Inc. for $153,793.50 excluding taxes, including a $15,000 contingency (carried)
• Adopted Blue Community Policy to be implemented in phases (carried)
• Consented to assignment of the Colonnade Subdivision agreement to a prospective purchaser (carried)
• Received Community Economic Development Strategy for information (carried)
• Received 2023 North Grenville Police Services Board Annual Report (carried)
• Received Shelter Movers Ottawa presentation (carried)
• Received presentation and petition opposing Ferguson Forest Centre land disposition; no formal decision made (carried)
• Passed motion calling on provincial parties and Ministry of Health to expand primary care nursing roles (carried)

Special Council Meeting

The North Grenville Council will hold a special meeting on June 17, 2024. The agenda includes a closed session regarding council training and the disposition of campus lands. Various departmental reports are also scheduled for review.

• Closed session: Education and training of Council
• Closed session: Disposition of Campus Lands
• Review of various departmental reports

Equity, Diversity, and Inclusion Advisory Committee

The committee is reviewing draft guidelines for an EDI Fund, including application and policy documents. Members will also select a Co-Chair and review the North Grenville EDI Strategy. The Tiny Town Association will present regarding a municipal affordable housing initiative.

• Review of draft EDI Fund Guidelines
• Selection of Committee Co-Chair
• Review of North Grenville EDI Strategy
• Delegation from Tiny Town Association regarding affordable housing

The Equity, Diversity, and Inclusion Advisory Committee reviewed and revised the draft EDI Fund Guidelines, including setting an August 30 application deadline and adjusting project completion timelines. The committee voted to recommend the updated policy to Council for final approval. Other agenda items, including the selection of a co-chair and review of the EDI Strategy, were deferred to future meetings.

• Approved June 13, 2024 agenda (CARRIED)
• Approved May 9, 2024 meeting minutes (CARRIED)
• Recommended EDI Fund Policy to Council for approval (CARRIED)
• Adjourned meeting at 7:50 PM (CARRIED)

Indigenous Advisory Circle

The Indigenous Advisory Circle is reviewing the Draft Reconciliation Framework and the Indigenous Significant Events Calendar. The meeting also includes a discussion with Elder Aimee Bailey regarding a June 22 event and a blanket exercise at Kemptville Campus.

• Discussion with Elder Aimee Bailey regarding Kemptville Campus Blanket Exercise and June 22 Event
• Review of Draft Reconciliation Framework
• Indigenous Significant Events Calendar review
• Communities in Bloom Event on August 7

The Indigenous Advisory Circle finalized the schedule for its June 22 event, including drumming, smudging, and lunch details. Elder Aimee Bailey suggested strategies for community engagement, such as identifying Indigenous residents and contacting specific Algonquin groups. The draft Reconciliation Framework was not discussed and is deferred to a future meeting. Members also discussed a proposal to sell land at the Ferguson Forest Centre, with Member Lorraine Rekmans emphasizing the need for proper engagement with original title holders.

• Approved agenda and May 16 minutes by consensus
• Finalized schedule for June 22 event
• Deferred discussion of Draft Reconciliation Framework
• Agreed to amend future meetings to begin at 4:00 p.m.

Health, Wellness, Fitness and Active Transportation

The committee will review an amendment to the Bike Rack Cost-sharing Program Policy. Members will also discuss the committee's Terms of Reference and work plan. A report on the Road Safety Community Partnership Program will be presented.

• Amended Bike Rack Policy (Amendment C-2024-131)
• Discussion of Terms of Reference
• Review of Committee Work Plan
• Road Safety Community Partnership Program report

The committee approved the minutes from the May 14, 2024 meeting. No substantive decision items were resolved, as discussions regarding the Bike Rack Cost Sharing Policy and Terms of Reference were deferred to the next meeting.

• Approved May 14, 2024 meeting minutes (Carried)
• Approved June 11, 2024 agenda with amendments (Carried)
• Deferred decision on Amended Bike Rack Policy to next meeting

Mayor's Task Force on Clean Technology

The Mayor’s Task Force on Clean Technology will meet virtually to approve recent minutes and review working group updates from March 2024. The agenda also covers a final draft of the task force’s terms of reference, an overview of other municipal partners’ clean technology work, and public questions. This meeting is primarily procedural and does not list specific policy votes or funding approvals.

• Review of March 2024 working group action items
• Final draft terms of reference for the task force
• Review of other municipal partners’ clean technology advancements
• Approval of May 21, 2024 meeting minutes

Agriculture and Rural Affairs Advisory Committee

The committee will review a draft proposal for a Rural and Agriculture CIP. Discussion is also scheduled regarding Kemptville Campus Ag Lands and backyard chickens.

• Review of Rural and Agriculture CIP draft proposal
• Discussion of Kemptville Campus Ag Lands
• Discussion regarding Backyard Chickens

The committee approved a recommendation to Council endorsing the creation of a co-location working space for federal employees on the Kemptville Campus. Discussions regarding backyard chickens and the Rural and Agriculture CIP were deferred to the next meeting.

• Endorsed efforts to create a co-location working space for federal employees on the Kemptville Campus (CARRIED)
• Approved amended March 6, 2024 meeting minutes (CARRIED)
• Approved amended June 5, 2024 agenda (CARRIED)
• Moved Rural and Agriculture CIP recommendation to next meeting (CARRIED)

Council Meeting

The Council will review a scope of work for public consultation regarding the adaptive re-use of the Former Oxford Mills Town Hall. The agenda also includes a decision on Naloxone kit placement in municipal settings and a request for a report on columbarium options at Kemptville Union Cemetery.

• Approve scope of work for Former Oxford Mills Town Hall public consultation
• Award $90,247.84 contract to Hydro Cam for storm and sanitary cleaning
• Decision not to mandate Naloxone kits in municipal public settings
• Request staff report on columbarium options for Kemptville Union Cemetery
• Designate 2024 Kemptville Live Music Festival as an Event of Municipal Significance

Council approved a scope of work for public consultation on the adaptive re-use of the Former Oxford Mills Town Hall. Other actions included approving a storm and sanitary cleaning contract and endorsing the Kemptville Drinking Water System operational plan.

• Approved scope of work for Former Oxford Mills Town Hall adaptive re-use consultation
• Approved $90,247.84 plus HST contract for Hydro Cam (NG24-08 Storm and Sanitary CCTV and Cleaning)
• Endorsed Drinking Water Quality Management System Operational Plan 2.0, Version 9.0
• Designated 2024 Kemptville Live Music Festival as an Event of Municipal Significance
• Appointed Glenn Mackey to the Raisin-South Nation Source Protection Committee
• Directed staff to report in September on burial and interment options for Kemptville Union Cemetery
• Deferred decision on mandating Naloxone kits in municipal public first aid kits
• Accepted 2023 Annual Wastewater Performance Report for Kemptville Water Pollution Control Plant

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to approve prior minutes and receive updates from working groups on competitive analysis, workforce challenges, serviceable lands and rural development, and clean tech sustainability. The agenda is largely procedural, with no decision items or public hearings listed.

• Approval of May 6, 2024 committee minutes
• Working group update: Competitive Analysis (Member Rick Tachuk)
• Working group update: Workforce Challenges (Member Tracy McDonald)
• Working group update: Serviceable Lands and Rural Development (Member Wendy Embleton)
• Working group update: Clean Tech Development Sustainability (Member Greg Lane)

The committee recorded no substantive decision items. Members discussed a restructuring of advisory committees that will require members to provide reports for agenda items to increase transparency.

• Approved meeting agenda (CARRIED)
• Approved May 6, 2024 meeting minutes (CARRIED)
• Moved next meeting date to Monday, July 8th (CARRIED)

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee is meeting to approve the agenda and prior minutes, then discuss updating its workplan, heritage plaque funding, and recruiting new committee members. The agenda is mostly procedural with no decision items listed.

• Updating and populating the committee workplan
• Heritage plaque funding discussion
• Procuring new committee members discussion
• Approval of April 30, 2024 meeting minutes

The committee approved a recommendation to integrate QR codes and Google Map pins for tour sites and heritage plaques into the tourism program. Members also discussed the need for a full inventory of existing plaques and art to address funding and replacement consistency.

• Approved agenda for May 28, 2024 (Carried)
• Approved April 30, 2024 meeting minutes (Carried)
• Recommended adding QR codes to all tourism products (Carried)
• Recommended placing tour sites as pins on Google Map (Carried)
• Recommended including Heritage Plaques on Google Map (Carried)
• Requested full inventory of current plaques and art including photos and locations

Mayor's Youth Advisory Committee

The Mayor's Youth Advisory Committee is meeting to approve the agenda and minutes from February 26, 2024, receive an update from the Mayor's Office, and discuss upgrades, opportunities, and challenges at Riverside Park in Kemptville. The meeting includes a walking tour of the park as part of the discussion. No formal decisions or votes are listed on the agenda.

• Discussion of Riverside Park upgrades and challenges
• Approval of minutes from February 26, 2024 meeting
• Update from the Mayor's Office
• Public questions period

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to approve its agenda and minutes, hear a delegation, and discuss its terms of reference. They will also receive updates on several environmental initiatives, including the Blue Box program, habitat gardens, water security, tree canopy, and roadside herbicides.

• Delegation from Alycia van der Gracht, QuantoTech Solutions Ltd.
• Decision item: Terms of Reference
• Update on Ontario Government Blue Box program
• Update on roadside herbicides with attached reports
• Update on tree canopy/site alteration

The Environmental Action Advisory Committee approved its agenda and previous minutes. It deferred the Terms of Reference and Tree Canopy updates to the next meeting. Members reviewed the Blue Box recycling transition, a Habitat Garden update, and requested a study group for roadside herbicides.

• Agenda accepted as presented (Carried)
• Minutes from April 22, 2024 approved (Carried)
• Terms of Reference deferred to next meeting
• Tree Canopy/Site Alteration update deferred to next meeting
• Action item added to workplan for roadside herbicide study group

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to approve minutes, receive updates on AccessAbility Week 2024, a washing machine, an accessibility conference, an accessible needs simulator, and OHIP-covered physiotherapy, and to discuss future agenda items. The agenda is largely informational and procedural, with no major decisions listed.

• Approve minutes of April 24, 2024 meeting
• Update on AccessAbility Week 2024 (May 26-June 1)
• Update on washing machine
• Volunteers for accessibility conference/summit working group
• Discussion of OHIP Covered Physiotherapy (PRO Physio)

North Grenville's Accessibility Advisory Committee met May 22, 2024 and approved its agenda and the minutes of the April 25, 2024 meeting. The minutes record no decision items and no delegations; the meeting was largely updates and discussion. Members discussed AccessAbility Week 2024 (May 26-June 1), a possible accessibility summit in May 2025, an accessible-needs simulator, OHIP-covered physiotherapy, and emergency-response notification for people with disabilities. The meeting adjourned at 7:20 p.m.

• Approved the May 22, 2024 meeting agenda (carried)
• Approved the April 25, 2024 meeting minutes as circulated (carried)
• Adjourned the meeting at 7:20 p.m. (carried)
• No decision items were listed on the agenda
• No delegations were received

Council Meeting

North Grenville Council will consider awarding a $149,839 contract for the Servicing Master Plan Update to J.L. Richards & Associates Ltd., and approve a five-year lease extension for the North Grenville Curling Club. The agenda also includes several proclamations, a request to study adding up to 500 arena seats, and a closed session on land acquisition and confidential contract information.

• Award RFP NG24-01 Servicing Master Plan Update to J.L. Richards & Associates Ltd. for $149,839
• Approve 5-year lease extension for North Grenville Curling Club (June 1, 2024 – May 31, 2029)
• Direct report on costs for up to 500 seats in Arena 1 at the Municipal Centre
• Proclaim June as Recreation and Parks Month, May 26–June 1 as National AccessAbility Week, and May 29 as Red Shirt Day
• Appoint Talia Hreljec to the Old Town Kemptville BIA Board of Management

Council approved a contract for a servicing master plan update and extended the North Grenville Curling Club lease. Several community proclamations were passed, and staff were directed to research costs for adding 500 arena seats.

• Approved $149,839 contract to J.L. Richards & Associates Ltd. for Servicing Master Plan Update
• Approved 5-year lease extension for North Grenville Curling Club (June 1, 2024 to May 31, 2029)
• Directed staff to report in August on costs for 500 seats in Arena 1 as a 2025 capital project
• Proclaimed June as Recreation and Parks Month
• Proclaimed May 26 to June 1, 2024 as National AccessAbility Week
• Proclaimed May 29, 2024 as Red Shirt Day
• Approved flying the Pride Progress flag at the Municipal Centre for June
• Appointed Talia Hreljec to the OTK BIA Board of Management

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology is holding a routine virtual meeting. The only decision item is approving 2024 meeting dates; the rest of the agenda is standard procedural items like approving minutes and public questions.

• Decision item: 2024 meeting dates

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to approve minutes from April 18, 2024, and discuss several decision items, including a June 22 event, a draft reconciliation framework, and significant dates for National Indigenous History Month and radio ads. The meeting includes an opening prayer, disclosure of interest, and public questions.

• June 22 event planning
• Draft Reconciliation Framework (May 8, 2024)
• National Indigenous History Month and radio ads
• Approval of April 18, 2024 meeting minutes

The Indigenous Advisory Circle met on May 16, 2024, with two members present and one in regrets. Members approved the agenda and amended and approved the April 18, 2024 minutes by consensus. They discussed preparations for a June 22 event, reviewed a draft Reconciliation Framework, and planned a radio ad and calendar for National Indigenous History Month. No formal motions or votes were recorded; items will be carried to the next meeting.

• Approved the agenda by consensus
• Amended and approved the April 18, 2024 minutes by consensus
• Suggested event tasks: caterer dessert strawberries, print 100 recipe cards on 4x6 cardstock with ribbon and four beads (white, yellow, red, black), investigate craft paper and colouring tools, follow up with Elder Aimee (or ask Lorraine to provide opening), check tents
• Reviewed draft Reconciliation Framework; revisions to be brought to next meeting
• Member Patti McDonald to share draft radio script and calendar revisions for National Indigenous History Month
• Items from this meeting to be re-added to next month's agenda for follow-up

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee is meeting to approve prior minutes, hear a presentation on Active School Travel, discuss its draft terms of reference, and review its work plan. No decisions with dollar amounts or specific projects are listed; the agenda is largely procedural and informational.

• Approve minutes of April 9, 2024 meeting
• Active School Travel presentation and update
• Discussion of draft Terms of Reference (ATAC_HWFAC)
• Review of committee work plan (May 2023 draft)

The Health, Wellness, Fitness, and Active Transportation Advisory Committee met on May 14, 2024, and approved its agenda and the minutes of its April 9, 2024 meeting. The committee received an Active School Travel update and discussed possible changes to its terms of reference and work plan, but no decision items were on the agenda and no substantive decisions were made. Staff reported that the County Road 44 multi-use pathway extension is still in the design phase and that a pedestrian crossing at Settlers Trail is under review by the United Counties of Leeds and Grenville. The meeting adjourned at 6:46 p.m.

• Approved the agenda, with an addition on the New Food Charter under Other Business (moved by Charles McDonald, seconded by Mike Amirault)
• Approved the April 9, 2024 meeting minutes as presented (moved by Robert Angi, seconded by Kathryn Allwright)
• No decision items were listed on the agenda

Special Council Meeting

This is a special virtual meeting of North Grenville Council. The main item is a request from Shalom Small Homes to waive all municipal fees for the development at 508 Kernahan Street, with staff directed to reimburse revenue lines from the 2024 surplus. The agenda also includes standard procedural items like agenda approval, a confirmation by-law, and adjournment.

• Fee waiver request from Shalom Small Homes for 508 Kernahan Street development
• Direct staff to reimburse building and water/sewer fees from 2024 surplus
• Public question period for agenda items
• Confirmation By-Law 41-24 to adopt meeting proceedings

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee is meeting to review draft EDI Fund Guidelines, the North Grenville EDI Strategy, and the Mayor's Task Force on Affordable Housing Report. The agenda also includes routine items like approving previous minutes and follow-ups on a local feature and an all-chairs meeting. No delegations are scheduled.

• Review draft EDI Fund Guidelines
• Review Mayor's Task Force on Affordable Housing Report
• Review North Grenville EDI Strategy
• Approve minutes of March 4, 2024 meeting
• Follow-up on NG Times feature and All-Chairs meeting

The committee approved the agenda and amended minutes from the previous meeting. They reviewed draft Equity, Diversity, and Inclusion (EDI) Fund guidelines, agreeing to modify Community Grant documents before sending them to Council for adoption. The committee also discussed monitoring equity trends via wellness surveys and planned to review an affordable housing report at the next meeting.

• Agenda approved as presented
• Minutes of February 8, 2024 approved as amended
• Agreed to review and modify Community Grant documents for EDI Fund
• Agreed to launch EDI Fund program in fall after Council adoption
• Discussed options for wellness surveys to track equity trends

Committee of Adjustment

The Committee of Adjustment will hold public hearings on three minor variance applications at 406 Oxford Street East, 349 Colonnade Drive, and 690 Monkman Road. The committee will also approve minutes from its April 10, 2024 meeting. No decisions are listed on the agenda; the items are for public hearing and discussion.

• Minor variance A-06-24 for 406 Oxford Street East
• Minor variance A-05-24 for 349 Colonnade Drive
• Minor variance A-13-23 for 690 Monkman Road
• Approval of minutes from April 10, 2024 meeting

Council Meeting

North Grenville Council is meeting to consider several planning items, including zoning by-law amendments for a townhouse development at 508 Kernahan Street and a parking reduction at 120 Reuben Crescent. The council will also vote on consent items to extend part lot control for eQuinelle Phase 5B, delegate authority for an Oxford Mills subdivision agreement, and reschedule the June 12th meeting. No presentations or closed session items are listed.

• ZBA-04-24: Rezone part of 508 Kernahan Street from Institutional to Residential Third Density Exception (R3-26) for townhouse development
• ZBA-03-23: By-Law 39-24 to amend R4-6-h zone at 120 Reuben Crescent to reduce parking requirements
• By-Law 37-24: Extend part lot control exemption for eQuinelle Phase 5B for three years
• Oxford Mills Subdivision: Authorize Director of Planning to execute subdivision agreement (File 07-T-20222)
• Reschedule June 12th regular council meeting to June 18th, 2024

Council approved zoning amendments for two residential projects and extended a lot control exemption for the eQuinelle subdivision. A request to delegate authority for the Oxford Mills Subdivision Agreement was deferred.

• Approved By-Law 39-24 to reduce parking requirements at 120 Reuben Crescent (Carried)
• Approved rezoning of 508 Kernahan Street from Institutional to Residential (R3-26) for townhouses (Carried)
• Approved By-Law 37-24 to extend Part Lot Control exemption for eQuinelle Phase 5B by three years (Carried)
• Deferred authorization for the Director of Planning to execute the Oxford Mills Subdivision Agreement
• Directed staff to report on providing municipal fee relief for Shalom Small Homes at 508 Kernahan Street (Carried)
• Rescheduled June 12, 2024, Regular Council Meeting to June 18, 2024 (Carried)

Council Meeting

Council will vote on the 2024 municipal tax rate and Old Town Kemptville BIA levy, and approve a $138,260 Zamboni ice resurfacer purchase. Members will also receive the Waterfront Access Strategy report and the 2022 audited financial statements, and consider adopting a Privacy Breach Policy and a Blue Community Policy. Several routine items, including advisory committee minutes and a bicycle rack cost-sharing policy, are on the consent agenda.

• By-Law 34-24 sets the final 2024 municipal tax rate; By-Law 35-24 sets the Old Town Kemptville BIA levy
• Award $138,260 (plus HST) for a Zamboni Model 526 propane ice resurfacer with attachments
• Receive the Waterfront Access Strategy Report from Dillon Consulting for information
• Approve the draft 2022 Audited Consolidated Financial Statements presented by KPMG
• Adopt the Bicycle Rack Cost-sharing Program Policy and the Blue Community Policy

Council enacted by-laws for the 2024 municipal tax rate and BIA levy. The board approved the purchase of a new ice resurfacer and adopted a new Privacy Breach Policy. A proposed Blue Community Policy was deferred pending further reporting on water testing and terminology.

• Approved 2024 Municipal tax rate and Old Town Kemptville BIA levy (By-Laws 34-24 and 35-24)
• Approved purchase of Zamboni Model 526 ice resurfacer for $138,260.00 plus HST
• Adopted Privacy Breach Policy
• Adopted Bicycle Rack Cost-sharing Program Policy (as amended)
• Approved draft 2022 Audited Consolidated Financial Statements
• Proclaimed May 14, 2024, as National Denim Day
• Deferred adoption of Blue Community Policy
• Received Waterfront Access Strategy Report for information

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to discuss a ridesharing by-law update, receive standing reports on economic development, planning, and corporate strategy, and hear updates from working groups. The agenda is largely informational, with no major decisions listed.

• Ridesharing update: Vehicle for Hire By-Law - Update - PD-2024-003
• Economic Development Standing Report (May 2024)
• Planning and Development Standing Report (May 6, 2024)
• Corporate Strategy Standing Report (May 6)
• Working group updates: Competitive Analysis, Workforce Challenges, Serviceable Lands and Rural Development, Clean Tech Development Sustainability

The Community and Economic Development Advisory Committee approved its agenda and the April 8, 2024 minutes, then received staff and guest updates. Staff reported that insurance requirements were amended through By-Law 25-24 to amend By-Law 68-18 (Vehicles for Hire) to encourage private ridesharing. The committee also heard updates on the Corporate Strategy, Economic Development and Tourism, Planning and Development, and working groups, but took no substantive decisions beyond approving the agenda and previous minutes.

• Approved the May 6, 2024 meeting agenda as presented (CEDAC-2024-13, carried)
• Approved the April 8, 2024 meeting minutes as presented (CEDAC-2024-14, carried)
• No decision items were on the agenda; no delegations were present

Housing Advisory Committee

The North Grenville Housing Advisory Committee is meeting to discuss housing-related items, including a delegation on new common developments, the Housing Accelerator Fund Action Plan, funding options for private and public sectors, and mass timber construction. The agenda includes routine items like approving minutes and disclosures of interest, but the substantive items are informational or discussion-focused rather than final decisions.

• Delegation: New Common Developments by Andy Broderick/Olwen Bennett
• Housing Accelerator Fund Action Plan report
• Funding options for private and public sectors
• Mass timber construction discussion

The committee approved the minutes from the April 4, 2024 meeting. No other substantive decisions were made, though the committee heard a presentation from New Commons Development regarding a project at 120 Reuben Crescent.

• Approved April 4, 2024 meeting minutes (Carried)

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee is meeting to review minutes, hear reports, and discuss several items including an arts and culture survey, a public consultation RFP for the former Oxford Mills Town Hall, and potential heritage plaque funding. They will also review the committee workplan and discuss the 2024 Arts and Culture Development Fund amount and deadline.

• Arts and Culture Survey Report
• Former Oxford Mills Town Hall Public Consultation RFP scope of work
• Discussions on procuring heritage plaque funding and creating a heritage fund policy
• 2024 Arts and Culture Development Fund amount and deadline
• 2023 Arts Culture Development Fund reports discussion

The Committee established the application and adjudication timeline for the 2024 Arts and Culture Development Fund. Members also proposed specific amendments to the RFP for the adaptive reuse of the former Oxford Mills Town Hall.

• Approved April 30, 2024 agenda (Carried)
• Approved March 26, 2024 meeting minutes (Carried)
• Set Arts and Culture Development Fund release date for May 10, 2024
• Set Arts and Culture Development Fund application deadline for May 31, 2024
• Set Arts and Culture Development Fund adjudication deadline for June 21, 2024
• Established a working group to report Arts and Culture Survey data to Council
• Proposed amendments to the Oxford Mills Town Hall RFP Scope of Work
• Appointed a six-person adjudication committee for the Development Fund

Special Council Meeting

This is a special Council meeting for the Municipality of North Grenville on April 26, 2024. Council will enter a closed session to discuss appointments to the Mayor's Task Force on Clean Technology, legal advice, and training on Council Conduct. In open session, Council will consider proclaiming May as Community Living Month and flying the Community Living Flag at the Municipal Centre. The meeting also includes a confirmation by-law and a public question period.

• Closed session for appointments to Mayor's Task Force on Clean Technology, legal advice, and Council Conduct training
• Proclamation of May as Community Living Month and flying the Community Living Flag at the Municipal Centre
• Adoption of By-Law 33-24 to confirm proceedings of the special meeting
• Public and media question period on agenda items

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee is meeting to approve minutes from March 27, 2024, and discuss several accessibility-related items. These include signage on Municipal Centre doors regarding animals, options for AODA training resources, an update on the washing machine, and the committee's 2023-2024 workplan. No decisions are listed on the agenda; items are for discussion or information.

• Approve minutes of March 27, 2024 meeting
• Signage on Municipal Centre doors re: animals
• Shareable resource options for AODA training draft
• Washing machine update
• Committee workplan 2023-2024

The North Grenville Accessibility Advisory Committee approved its April 24, 2024 agenda as amended to add Accessibility Week 2024, and later adjourned. No decision items, delegations, or correspondence decisions were recorded; the committee received updates on municipal centre signage, a washing machine issue, and a county accessibility meeting. Staff said they intend to report to Council in May to declare Accessibility Week, and will circulate the report to the committee first.

• Approved April 24, 2024 agenda as amended to add Accessibility Week 2024 (carried)
• Adjourned the meeting at 6:28 p.m. (carried)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to approve minutes, hear a delegation on heat pumps, and make decisions on appointing a representative to the Mayor's Task Force on Clean Technology and on its terms of reference. They will also receive updates on water security, tree canopy, habitat gardens, and Ontario's Blue Box program.

• Delegation: RB Heating (Rick Buffham) on heat pumps
• Decision: EAAC representative to Mayor's Task Force on Clean Technology
• Decision: Terms of Reference
• Update: Water Security
• Update: Tree Canopy/Site Alteration

The committee recommended a representative for the Mayor's Task Force on Clean Technology. Members discussed revising the committee's Terms of Reference and the need for by-laws regarding tree canopy and site alteration.

• Recommended Nadia Diakun-Thibault for appointment to the Mayor's Task Force on Clean Technology (Carried)
• Approved March 25, 2024 meeting minutes (Carried)
• Approved amended agenda (Carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to discuss and potentially decide on a draft reconciliation framework, significant dates, and membership engagement. The agenda includes routine items like approving minutes from the March 21, 2024 meeting and opening with a prayer. No decisions are final until voted on at the meeting.

• Draft Reconciliation Framework (dated February 15, 2024) under decision items
• Indigenous Significant Events Calendar under decision items
• Membership engagement discussion under decision items
• Approval of minutes from March 21, 2024 meeting

The committee agreed on specific food and logistical changes for an upcoming Indian Tacos event at the Sustainability Fair on May 5. Members also discussed adding Indigenous values and land stewardship to the draft Reconciliation Framework.

• Approved agenda and March 21, 2024 minutes by consensus
• Agreed to hold the Indian Tacos event at the new FFC Indigenous space site
• Agreed to plan the event for 100 people
• Agreed to modify event menu to exclude seasoned chicken and hot sauce
• Agreed to serve sugar pies or berry desserts and strawberry juice
• Agreed to accept payment at the event
• Rescheduled June meeting to June 13 at 4:00 p.m.

Council Meeting

North Grenville Council is meeting to consider several routine items and a land disposition proposal from the Ferguson Forest Centre. Council will vote on consent agenda items including road tender awards and a Pitch-In Week declaration, and will hear a presentation on the FFCC land proposal. A motion also directs a report on the former Oxford Mills Township Hall.

• Ferguson Forest Centre land disposition proposal presentation
• Tender NG24-09 Crushed Rock to Cornwall Gravel Co. Ltd. for $495,301.00
• Tender NG24-10 Slurry Seal to Miller Paving Limited for $165,270.00
• Tender NG24-11 Resurfacing Asphalt Paving to Blair Asphalt Products for $905,900.00
• Tender NG24-03 Crushed Rock to Cornwall Gravel Co Ltd. for $127,000.00

Council approved several road maintenance contracts totaling over $1.6 million and appointed a consultant for a drainage report. The board also directed staff to review a land disposition proposal from the Ferguson Forest Centre.

• Awarded $495,301.00 crushed rock tender to Cornwall Gravel Co. Ltd.
• Awarded $165,270.00 slurry seal tender to Miller Paving Limited
• Awarded $905,900.00 resurfacing asphalt paving tender to Blair Asphalt Products
• Awarded $127,000.00 crushed rock tender to Cornwall Gravel Co Ltd.
• Appointed Robinson Consultants to prepare a Drainage Report
• Directed staff to report on Ferguson Forest Centre land proposal options in June 2024
• Declared April 21 through April 28, 2024, as 'Pitch-In Week'
• Directed staff to report in May on community engagement for former Oxford Mills Township Hall

Special Council Meeting

This is a special virtual meeting of North Grenville Council. The main substantive item is a closed-session discussion, under the Municipal Act, about personal matters involving identifiable individuals, specifically interviews for the newly amalgamated Police Services Board. The rest of the agenda is procedural: approving the agenda, receiving reports from various departments, a public question period, and adopting a confirmation by-law.

• Closed session for Police Services Board interviews
• Approval of agenda
• Departmental reports (CAO, Finance, Public Works, etc.)
• Public question period on agenda items
• Adoption of By-Law 31-24 (confirmation of proceedings)

Committee of Adjustment

The North Grenville Committee of Adjustment is meeting to hold public hearings on two applications for minor variances: A-01-24 for 102 Royal Landing Gate and A-03-24 for Hunter Lane. The agenda also includes approval of the previous meeting's minutes and a land acknowledgment. No decisions are listed on the agenda; the items are presented for public hearing.

• Public hearing for minor variance application A-01-24 at 102 Royal Landing Gate
• Public hearing for minor variance application A-03-24 at Hunter Lane
• Approval of draft minutes from the March 20, 2024 meeting

Council Meeting

Council will consider enacting By-Law 29-24 to rezone 2180 River Road from Rural (RU) to Special Agriculture Kennel (SAK) to allow a kennel business. Council will also hold a public meeting for a zoning and official plan amendment at 4100 County Road 43, Kemptville. A notice of motion asks staff to report on community engagement for the former Oxford Mills Township Hall.

• ZBA-03-24: rezone 2180 River Road to Special Agriculture Kennel (SAK) for kennel business
• ZBA-02-24 & OPA 01-24: public meeting for 4100 County Road 43, Kemptville
• Notice of motion: report on Oxford Mills Township Hall community engagement
• By-Law 30-24 to confirm proceedings
• No closed session or delegations listed

Council approved By-Law 29-24 to rezone 2180 River Road from Rural (RU) to Special Agriculture Kennel (SAK) to permit a kennel business. A second public meeting was held on a proposed zoning by-law amendment and official plan amendment for 4100 County Road 43 in Kemptville, with residents raising concerns; no decision was made and staff said a supplemental report with recommendations will follow. Council also passed a confirming by-law and adjourned at 9:57 p.m.

• Approved By-Law 29-24 rezoning 2180 River Road from Rural (RU) to Special Agriculture Kennel (SAK) for a kennel business (carried)
• Approved holding a public meeting for the proposed Zoning By-law Amendment and Official Plan Amendment for 4100 County Road 43, Kemptville (carried)
• Approved the April 10, 2024 regular meeting agenda as presented (carried)
• Adopted By-Law 30-24 confirming the proceedings of the April 10, 2024 regular meeting (carried)
• Adjourned the regular meeting at 9:57 p.m. (carried)

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee is meeting to discuss several active transportation and recreation items, including a multi-use path connection, outdoor exercise equipment at Riverside Park, and a sidewalk priority policy. The committee will also review its work plan and approve minutes from the February 13, 2024 meeting. No decisions are listed; items are for discussion and information.

• County Road 43 to Sommerville Road MUP – resolution discussion
• Riverside Park MUP outdoor exercise equipment review with fitness station options
• Sidewalk Priority Policy – further discussion
• Review of committee work plan (updated Feb. 13, 2024)
• Approval of minutes from February 13, 2024 meeting

The committee approved the February 13, 2024 meeting minutes and the current agenda. No formal decision items were voted on, but the committee discussed multi-use path (MUP) expansions, sidewalk priority policies, and pending tenders for park equipment.

• Approved February 13, 2024 meeting minutes
• Approved meeting agenda with noted changes

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to approve minutes, hear a delegation from New Terra, appoint a co-chair, and receive updates on corporate strategy, heritage, and working groups. The agenda is largely routine, with no major decisions or financial items listed.

• Delegation from New Terra (Brad Gaffney)
• Appointment of a co-chair
• Approval of March 4, 2024 meeting minutes
• Corporate Strategy standing report by Director Hillary Geneau
• Working group updates on competitive analysis, workforce, serviceable lands, and clean tech

The committee approved the meeting agenda and the minutes from March 4, 2024. The primary action taken was the appointment of a Co-Chair for the upcoming year. Staff provided updates on corporate strategy, tourism guides, and clean tech initiatives.

• Approved meeting agenda (CARRIED)
• Approved March 4, 2024 meeting minutes (CARRIED)
• Appointed Cholly Boland as Co-Chair through April 2025

Housing Advisory Committee

The Housing Advisory Committee is meeting to discuss housing-related topics, including alternative housing forms, communal/rural septic systems, and building code constraints. The agenda includes approval of previous minutes and public questions, but no specific decision items are listed.

• Review of Community Housing and Productivity Study
• Discussion on alternative housing forms
• Discussion on communal/rural septic systems
• Discussion on building code constraints
• Approval of February 1, 2024 meeting minutes

The committee approved the minutes from February 1, 2024. Members discussed Additional Residential Unit prototypes and communal septic system pilot projects. A working group was established to research local by-law and building code obstacles to housing development.

• Approved February 1, 2024 meeting minutes (Carried)
• Established working group consisting of Ardis Lerner and Mitch Bloom to review Zoning, Building Code, and Municipal By-law constraints

Council Meeting

North Grenville Council is meeting to decide on the 2024 municipal budget by-law, a heritage reserve fund payment, and several consent items. The meeting also includes a closed session on land acquisition for a multi-use pathway and an advisory committee application. Delegations from the Historical Society and a Green Shirt Day presentation are scheduled.

• 2024 Budget By-Law 27-24 covering operating, capital, water, wastewater, and library budgets
• Additional $2,113.89 payment to North Grenville Historical Society for 50% of 2024 Alumni Hall rent
• Closed session on land acquisition for multi-use pathway
• Support resolution for Keeping Energy Costs Down Act
• Confirmation By-Law 28-24

Council approved the 2024 Municipal Budgets including operating, capital, water, wastewater, and library funds. The council also authorized additional funding and lease amendments for the North Grenville Historical Society.

• Enacted By-Law 27-24 to set 2024 Municipal Budgets (Carried)
• Approved $2,113.89 payment to North Grenville Historical Society for 2024 rents (Carried)
• Authorized lease amendment for North Grenville Historical Society rental space through 2027 (Carried)
• Supported Township of Edwardsburgh Cardinal Resolution R2024-067 regarding the Keeping Energy Costs Down Act (Carried)
• Directed staff to report back within one year on EAAC Resolution EAAC-2024-07 (Carried)
• Accepted recommendation from Arts, Culture, and Heritage Advisory Committee resolution ACHAC-2024-06 (Carried)
• Accepted South Nation Conservation Authority Board of Directors meeting minutes from Feb 15, 2024 (Carried)

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting virtually to review the February 2024 OPP report, approve minutes from prior meetings, and discuss a budget update for 2024. The agenda also includes a campaign update and standard administrative items.

• OPP report for February 2024
• Approval of minutes from February 7 and March 6, 2024 meetings
• 2024 budget update with attached PSB 2024 Budget.pdf
• Remember Adam Campaign update

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to handle routine business: approving minutes, appointing a co-chair, and receiving updates on accessible transit ridership, OHIP-covered physiotherapy, and a community accessibility simulator event. No major decisions or public hearings are listed.

• Co-Chair Appointment
• NG Transit Insights - Accessible Ridership
• Physiotherapy - OHIP Covered Care Update
• Community Event - Simulator for Accessible Needs Update

The Accessibility Advisory Committee approved its March 27, 2024 agenda and the minutes of its January 24, 2024 meeting, and appointed Lindsay Olmstead as committee co-chair. The committee received an update from Director of Corporate Services Hillary Geneau on NG Transit accessible ridership, including the Hand-to-Hand policy and a 5-minute pickup for riders using wheelchairs, and discussed OHIP-covered physiotherapy availability. No update was given on the accessible-needs simulator community event, and the meeting adjourned at 6:49 p.m.

• Approved March 27, 2024 meeting agenda as presented (carried)
• Approved January 24, 2024 meeting minutes as circulated (carried)
• Appointed Lindsay Olmstead as Accessibility Advisory Committee co-chair (carried)
• Adjourned the meeting at 6:49 p.m. (carried)

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee is meeting to review the Arts and Culture Development Fund and its application, the Heritage Reserve Fund Policy, and an Arts and Culture Survey Report. They will also discuss amalgamating committee workplans and set agenda items for the next meeting. The agenda is largely procedural with no major decisions listed.

• Review of Arts and Culture Development Fund and application
• Review of Heritage Reserve Fund Policy
• Arts and Culture Survey Report
• Committee workplan amalgamation discussion
• Approval of February 27, 2024 minutes

The committee voted to merge two former committee workplans into a single document and make it a standing monthly agenda item. A small working group was established to update the Arts and Culture Development Fund application by April 9, 2024.

• Approved March 26, 2024 agenda with survey report deferred (CARRIED)
• Approved February 27, 2024 minutes with correction to 'Bishop's Mills Community Hall' (CARRIED)
• Decided to keep one version of the Arts and Culture Development Fund application for all asks
• Established working group (Nancy Dery, Ardis Lerner, Tabitha Valliant) to update arts fund application
• Approved amalgamating former committee workplans into one document (CARRIED)
• Approved adding amalgamated workplan as a standing monthly agenda item (CARRIED)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is holding its regular monthly meeting. The agenda includes routine items like approving the previous minutes, plus discussion items on water security, the committee's terms of reference, Indigenous trails, tree canopy, and a habitat garden. No decisions are listed on the agenda; these appear to be information or discussion items.

• Discussion: Water Security
• Discussion: Committee Terms of Reference
• Discussion: Indigenous Trails within North Grenville
• Discussion: Tree Canopy
• Discussion: Habitat Garden

The Environmental Action Advisory Committee met on March 25, 2024, and approved its agenda as amended and the minutes of its February 26, 2024 meeting. There were no delegations and no decision items. Most of the meeting was discussion: the committee heard that Council approved the Terms of Reference for the Mayor's Task Force on Clean Technology and that a seat on it will be open to an EAAC representative, and members agreed to review the committee's own outdated Terms of Reference and bring suggested changes to the next meeting. Tree canopy and site alteration were added to the next meeting's agenda, and the meeting adjourned at 8:18 p.m.

• Approved the agenda as amended, adding a repository for committee documents under Section H (carried)
• Approved the February 26, 2024 meeting minutes as presented (carried)
• No decision items were on the agenda
• Agreed members will review the committee's Terms of Reference and bring suggested changes to the next meeting
• Added tree canopy/site alteration to the next meeting's agenda
• Next meeting scheduled for April 22, 2024

Mayor's Youth Advisory Committee

The Mayor's Youth Advisory Committee is meeting to approve minutes, hear updates from the Mayor's office, and receive a presentation from Grenville County OPP officers on youth engagement. The committee will also discuss promotional rack cards for the committee. The agenda is largely routine with one substantive presentation and one discussion item.

• Presentation by OPP officers PC Ann Collins and PC Dave Holmes on youth engagement
• Discussion of MYAC promotional rack cards
• Approval of minutes from February 26, 2024 meeting

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to discuss a draft Reconciliation Framework, membership engagement, significant dates, and a Kemptville Campus Blanket Exercise. The agenda is largely procedural, with no dollar amounts or binding decisions listed.

• Draft Reconciliation Framework
• Membership Engagement
• Significant Dates
• Kemptville Campus Blanket Exercise
• Approval of February 15, 2024 minutes

The committee agreed to further discuss the Draft Reconciliation Framework and create a calendar communications plan at the next meeting. Members suggested the Ferguson Forest Centre as the location for the Kemptville Campus Blanket Exercise.

• Approved agenda by consensus
• Approved February 15, 2024 meeting minutes by consensus
• Tabled Draft Reconciliation Framework for further discussion
• Agreed to create a calendar communications plan at the next meeting

Council Meeting

Council will hold public meetings on two zoning amendments: one for Oxford Village Phase II to rezone land for residential, institutional, and environmental protection uses, and another for 311-315 Rideau Street to allow an 8-unit multi-residential building. Council will also consider by-laws to lift part lot control in eQuinelle Phase 5B, amend the Vehicle for Hire and Fees and Charges by-laws, and approve a $500 donation to a county-wide food drive. The meeting includes consent agenda items and a closed session is listed as none.

• Public meeting: Zoning By-law 21-24 for Oxford Village Phase II (Part Lot 24/25, Concession 2, Oxford-on-Rideau)
• Public meeting: By-law 22-24 to rezone 311-315 Rideau Street to R4-19 for an 8-unit building
• By-law 23-24 to lift part lot control in eQuinelle Subdivision Phase 5B
• By-law 25-24 to amend Vehicle for Hire By-law 68-18
• $500 donation to county-wide food drive per Merrickville-Wolford challenge

Council deferred its decision on the Oxford Village Phase II zoning amendment, directing staff to return once the geotechnical study peer review is complete. Council approved and enacted By-Law 22-24 to rezone 311-315 Rideau Street from Residential Second Density (R2) to Residential Fourth Density – Exception (R4-19) for an 8-unit multi-residential building. Council also enacted By-Law 23-24 to lift part lot control within Phase 5B of the eQuinelle Subdivision, amended the Vehicle for Hire By-Law (By-Law 25-24), and amended the Fees and Charges By-Law (By-Law 24-24) as amended. Council approved a $500 donation toward a county-wide food drive and received the Rideau Valley Conservation Authority board minutes for information.

• Deferred Oxford Village Phase II zoning amendment; directed staff to return when geotechnical study peer review is complete (carried)
• Approved and enacted By-Law 22-24 rezoning 311-315 Rideau Street from R2 to R4-19 for an 8-unit multi-residential building (carried)
• Approved and enacted By-Law 23-24 to lift part lot control within Phase 5B of the eQuinelle Subdivision (carried)
• Enacted By-Law 25-24 amending the Vehicle for Hire By-Law No. 68-18 (carried)
• Enacted By-Law 24-24 amending the Fees and Charges By-Law No. 102-15, as amended (carried as amended)
• Approved a $500 municipal donation toward the county-wide food drive (carried)
• Received Rideau Valley Conservation Authority Board of Directors minutes of January 25, 2024 for information (carried)
• Adopted By-Law 26-24 confirming the proceedings of the March 20, 2024 meeting (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider one minor variance application for 16 Alfred Street. The agenda includes approval of the February 14, 2024 minutes and a public hearing for the variance. No other substantive items are listed.

• Public hearing for minor variance application A-04-24 at 16 Alfred Street
• Approval of Committee of Adjustment minutes from February 14, 2024

Council Meeting

Council will consider awarding a $64.2 million contract for the Water Pollution Control Plant expansion, plus a $645,664 scope change for design services. They will also vote on two heavy fleet equipment purchases totaling about $387,500, and approve a $17,500 budget for the Mayor's Task Force on Clean Technology. Several routine items, including a fee waiver and annual drinking water reports, are on the consent agenda.

• Award WPCP Expansion Phase A to North America Construction (1993) for $64,198,841
• Approve $645,664.38 scope change to J.L. Richards & Associates for design services
• Purchase Trackless MT7 tractor for $185,790.53 and CASE backhoe for $201,756.92
• Approve up to $17,500 for Mayor's Task Force on Clean Technology
• Waive $176.03 rental fee for Sustainable North Grenville

Council approved a $64,198,841.00 contract to North America Construction (1993) for the Water Pollution Control Plant Expansion, Phase A, with $21,000,000 awarded in 2024 and the remaining $43,198,841.00 approved for award in later years. Council also approved a $645,664.38 scope change to J.L. Richards & Associates for design and contract administration, and authorized a request for proposals for debt financing. Other decisions included awarding heavy fleet purchases, waiving a $176.03 rental fee for Sustainable North Grenville, adopting revised terms of reference for the Mayor's Task Force on Clean Technology with up to $17,500.00 in 2024 funding, and receiving the 2023 Annual Drinking Water Report.

• Approved WPCP Expansion Phase A contract to North America Construction (1993) for $64,198,841.00 excluding taxes, with $21,000,000 awarded in 2024 (carried)
• Approved $645,664.38 scope change to J.L. Richards & Associates for design and contract administration (carried)
• Authorized CAO and Mayor to execute the NAC contract and J.L. Richards scope change (carried)
• Authorized Finance Department to issue an RFP for debt/debenture financing for the WPCP Phase A project (carried)
• Awarded purchase of a Trackless MT7 Articulating All-Season Tractor from Joe Johnson Equipment for $185,790.53 plus tax (carried)
• Awarded purchase of a CASE 580SN WT Backhoe Loader from J.R. Brisson Equipment Ltd. for $201,756.92 plus tax (carried)
• Declared 2008 John Deere Tractor and 2009 John Deere Backhoe surplus and authorized their sale upon receipt of replacements (carried)
• Waived $176.03 rental fee for Sustainable North Grenville at the North Grenville Municipal Centre on March 19, 2024 (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting to review two decision items: the Terms of Reference for the Mayor's Task Force on Clean Technology and a draft proposal for a Rural Community Improvement Plan (CIP). The committee will provide insight on these documents. The rest of the agenda is routine procedural items such as approving minutes and disclosures.

• Review of Terms of Reference for Mayor's Task Force on Clean Technology
• Review of draft proposal for a Rural Community Improvement Plan (CIP) for North Grenville, revised Feb 27 2024
• Approval of minutes from February 7, 2024 meeting

The committee reviewed draft Terms of Reference for the Mayor’s Task Force on Clean Technology and discussed the Rural and Agriculture Capital Improvement Plan (CIP). No formal votes were taken on these items, though staff were tasked with finalizing the CIP draft.

• Approved March 6, 2024 agenda
• Approved February 7, 2024 meeting minutes
• Assigned Deputy Director Phil Mosher to prepare a draft CIP for committee consideration
• Scheduled Rural CIP and Kemptville Campus Agriculture Lands for the next meeting

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to review the January OPP report, discuss road safety updates, and consider a proposal for a WalkSafe walking school bus program. The agenda also includes routine items like approving minutes and reports from the chair and treasurer.

• OPP report for January 2024
• Road Safety Update
• WalkSafe Program Proposal 2024
• Video Surveillance Cameras Follow Up
• Approval of February 7, 2024 minutes

Council Meeting

Council will consider approving the 2024 Draft Municipal Operating and Capital Budgets. A presentation on the Rail Trail Extension Feasibility Study by WSP Canada will be given. Council will also vote on extending draft plan approval for the Oxford Village Subdivision Phase One and declaring an unopened road allowance on Lindsay Road as surplus.

• 2024 Municipal Budget approval (K.5.1)
• Rail Trail Extension Feasibility Study presentation by Nick Sully, WSP Canada Inc. (H.1)
• Oxford Village Subdivision Draft Plan Extension (K.7.1)
• Surplus Land Declaration for unopened road allowance on Lindsay Road (K.3.1)
• Adoption of By-Law 19-24 to confirm proceedings

Council approved the 2024 Draft Municipal Operating and Capital Budgets. Other actions included extending a subdivision draft plan and requesting a staff report on refreshment vehicle licensing.

• Approved 2024 Draft Municipal Operating and Capital Budgets (CARRIED)
• Approved one-year extension for Oxford Village Subdivision Phase One draft plan (CARRIED)
• Approved Surplus Land Declaration for unopened road allowance on Lindsay Road (CARRIED)
• Directed staff to report by April 10th on refreshment vehicle licence and fee options (CARRIED)
• Received Rail Trail Extension Feasibility Study presentation (CARRIED)
• Approved South Nation Conservation Authority Board Meeting Minutes from January 18, 2024 (CARRIED)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to approve minutes, hear standing reports on economic development, planning, and corporate strategy, and receive updates from working groups on topics like competitive analysis, workforce challenges, serviceable lands, and clean tech. The agenda is largely procedural, with no decision items listed.

• Approve minutes from February 5, 2024 meeting
• Economic Development Standing Report by Matt Gilmer
• Planning and Development Standing Report by Amy Martin
• Corporate Strategy Standing Report by Hillary Geneau
• Working group updates on competitive analysis, workforce, serviceable lands, and clean tech

The Community and Economic Development Advisory Committee met on March 4, 2024, and received standing reports rather than deciding new items. Director Amy Martin announced North Grenville was awarded $5.2 million from the federal Housing Accelerator Fund if 671 new homes are built over the next three years, and that only 13 percent of municipalities across the country were approved. The committee approved its agenda and the February 5, 2024 minutes, heard that the Digital Main Street Squad is being discontinued, and agreed to meet again on April 8.

• Approved the March 4, 2024 meeting agenda as presented (carried)
• Approved the February 5, 2024 meeting minutes as presented (carried)
• Agreed to meet on April 8, 2024
• No decision items, delegations, or correspondence were on the agenda

Special Council Meeting

This special virtual meeting of North Grenville Council is largely procedural, with the main substantive items being two closed-session discussions: site plan negotiations and civic award deliberations. The open portion includes agenda approval, a land acknowledgment, and a confirmation by-law.

• Closed session under Municipal Act 239(2)(k) for site plan negotiations
• Closed session under Municipal Act 239(2)(b) for civic award deliberations
• Adoption of By-Law 18-24 to confirm proceedings

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee is meeting to approve minutes, nominate a co-chair, and review several items including draft terms of reference, an arts community survey statement of work, the Arts and Culture Development Fund, and a heritage building study. The agenda is largely discussion and review items, with no final decisions listed except the co-chair nomination.

• Co-chair nomination for the Arts, Culture and Heritage Advisory Committee
• Review draft terms of reference for the committee
• Review statement of work for arts community survey
• Review Arts and Culture Development Fund and application
• Heritage Building Study and Old Town Hall conceptual design discussion

The committee elected a co-chair for a one-year term and recommended revised Terms of Reference to Council. Members discussed a proposed heritage building study and reviewed conceptual designs for the Old Town Hall.

• Elected Member Ardis Lerner as co-chair for a one-year term
• Approved February 27, 2024 meeting agenda
• Approved December Heritage Advisory Committee minutes
• Approved January 16, 2023 meeting minutes
• Recommended revised Terms of Reference to Council
• Adjourned meeting at 6:38 p.m.

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to approve the agenda and previous minutes, hear a delegation from Sustainable North Grenville, and make a decision on a Grade 6 class habitat garden. They will also discuss several information items including the committee's terms of reference, Indigenous trails, tree canopy, habitat garden, and water security. The meeting is largely procedural with one decision item.

• Decision on Grade 6 Class Habitat Garden
• Delegation from Jeff Goodman, Sustainable North Grenville
• Discussion of Committee Terms of Reference
• Discussion of Indigenous Trails within North Grenville
• Discussion of Tree Canopy and Water Security

The Environmental Action Advisory Committee recommended that Council consider eight motions to update lawn care by-laws and promote nature-based solutions. The committee also approved a Grade 6 habitat garden project and shared feedback on the Mayor's Task Force on Clean Tech.

• Approved Grade 6 Class habitat garden project (Carried)
• Recommended Council consider eight motions regarding lawn care by-laws and environmental legislation (Carried)
• Approved sharing Nadia Diakun-Thibault's response paper on Clean Tech Terms of Reference with CEDAC (Carried)
• Approved February 5, 2024 meeting minutes (Carried)

Mayor's Youth Advisory Committee

The Mayor's Youth Advisory Committee is meeting to hear presentations on NGtransit, tobacco and vaping prevention from the health unit, and intersectionality. They will also approve minutes, set the 2024 meeting schedule, and discuss promotional rack cards.

• Presentation on NGtransit by Hillary Geneau, Director of Corporate Services
• Presentation by Leeds, Grenville and Lanark District Health Unit on tobacco and vaping prevention
• Presentation on intersectionality by committee member Vale Zrudlo
• Approval of draft minutes from November 27, 2024
• Discussion of 2024 meeting schedule and MYAC promotional rack cards

Council Meeting

Council will consider approving a $64,198,841 contract for the Water Pollution Control Plant Expansion Phase A, along with a scope change for design services and financing steps. They will also deliberate the 2024 water and wastewater budget, adopt a clean technology task force, and vote on several smaller items including a fee waiver and stop signs.

• Award WPCP Expansion Phase A to North America Construction (1993) Ltd. for $64,198,841
• Approve $645,664.38 scope change for J.L. Richards & Associates design services
• Approve 2024 Draft Operating and Capital Budget for Water and Wastewater Division
• Adopt Mayor's Task Force on Clean Technology with $17,500 budget
• Waive $1,271.27 rental fee for Knights of Columbus Sweetheart Brunch

Council approved the 2024 Draft Operating and Capital Budget for the Water and Wastewater Division and directed staff to amend the broader municipal budget based on deliberations, with a final draft due March 5, 2024. Council also waived a $1,271.27 facility rental fee for the Knights of Columbus Sweetheart Brunch and supported installing stop signs in Heckston at County Road 22 and County Road 20. Several items were deferred to March 5, including the Mayor's Task Force on Clean Technology terms of reference and the award of contract NG23-44 for the Water Pollution Control Plant Expansion Phase A.

• Approved 2024 Draft Operating and Capital Budget for Water and Wastewater Division (carried)
• Directed staff to amend 2024 Draft Municipal Operating and Capital Budget and bring final draft to March 5, 2024 meeting (carried)
• Deferred Mayor's Task Force on Clean Technology terms of reference and appointments to March 5, 2024 (deferred)
• Waived $1,271.27 rental fee for 2024 Knights of Columbus Sweetheart Brunch at North Grenville Municipal Centre (carried)
• Supported United Counties of Leeds and Grenville installing stop signs in Heckston at County Road 22 and County Road 20 (carried)
• Approved consent agenda including Bicycle Rack Cost-Sharing Program Policy recommendation (carried)
• Deferred award of NG23-44 Water Pollution Control Plant Expansion Phase A construction to March 5, 2024 (deferred)
• Adopted By-Law 17-24 to confirm proceedings (carried)

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session under the Municipal Act to discuss plans and instructions for negotiations on municipal contracted services. The rest of the agenda is procedural, including agenda approval, land acknowledgment, and a confirmation by-law. No public decisions or reports are listed for open session.

• Closed session under Section 239(2)(k) of the Municipal Act for contract negotiation on municipal contracted services
• Confirmation By-Law 16-24 to adopt proceedings of the meeting
• Public question period for agenda items

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to discuss several items, including dates of significance, a draft reconciliation framework, membership and engagement, and a historical mapping exercise. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Review of draft reconciliation framework
• Discussion of dates of significance
• Membership and engagement strategy
• Historical mapping exercise
• Approval of January 25, 2024 meeting minutes

The committee approved the January 25, 2024, meeting minutes. Members reviewed a draft Reconciliation Framework and discussed the Annishnabeg Trails historical mapping initiative.

• Approved January 25, 2024 meeting minutes (consensus)
• Approved meeting agenda (consensus)

Council Meeting

The Council will consider a revised interim tax by-law and several municipal staff appointments. Discussions include a request for a report on sanitary infrastructure for Van Buren Street and presentations regarding local community projects.

• By-Law 14-24: Revised 2024 interim tax levy
• By-Law 13-24: Appointment of Deputy Treasurer, Law Enforcement Officer, and Director of Public Works
• Hurd Street Subdivision Agreement authorization
• Report on sanitary infrastructure options for Van Buren Street
• By-Law 11-24: Appointment of the 2024 Committee of Adjustment

Council appointed a Deputy Treasurer, Municipal Law Enforcement Officer, and Director of Public Works. The board also approved a revised interim tax by-law and authorized a subdivision agreement for Hurd Street.

• Appointed Dave Dancey (Deputy Treasurer), Meghan Graham (Law Enforcement), and Mike Finley (Director of Public Works)
• Approved By-Law 14-24 to amend the 2024 Interim Tax By-Law
• Authorized subdivision agreement for Hurd Street Subdivision
• Re-allocated $1,391.00 in grant funding to Kemptville Street Piano Summer Concert Series
• Directed staff to report on financing for sanitary infrastructure from Ryan's Well to Van Buren Street
• Appointed Council members to the Committee of Adjustment for 2024
• Directed staff to negotiate rental values for developer units for 10 years (Closed Session)

Committee of Adjustment

The Committee of Adjustment is meeting to consider one application for a minor variance at 3840 Rideau River Road (County Road 19). The agenda also includes approval of the previous meeting's minutes and a land acknowledgement. No other substantive items are listed.

• Public hearing for minor variance application A-02-04 at 3840 Rideau River Road (County Road 19)
• Approval of minutes from January 17, 2024 meeting

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will meet to approve minutes, appoint a co-chair, set 2024 meeting dates, and discuss amalgamating workplans. They will also review several reports, including a draft bicycle rack cost-sharing policy, the Heron's Nest concept plan, and updates on sidewalks and pathways.

• Appoint Co-Chair
• Establish 2024 Meeting Dates and Times
• Committee Workplan Amalgamation
• Draft Bicycle Rack Cost-Sharing Program Policy Review
• Heron's Nest Concept Plan

The Health, Wellness, Fitness, and Active Transportation Advisory Committee (HWFATAC) held its first meeting of 2024. The committee approved its previous meeting minutes and agenda, appointed Tanya Deans as Co-chair, and set 2024 meeting dates for the second Tuesday of each month from 5–7 p.m. with a break in July and August. It recommended that Council adopt a Bicycle Rack Cost-sharing Program Policy and directed staff to draft a recommendation to Council on multiuse pathways along County Road 43 to Sommerville Road. The committee also received updates on sidewalk and pathway plans and agreed to review its workplan at the next meeting.

• Approved November 15, 2023 ATAC meeting minutes as presented
• Approved December 11, 2023 HWAF meeting minutes as presented
• Approved the HWFATAC agenda
• Appointed Tanya Deans as HWFATAC Co-chair
• Set 2024 meetings for the 2nd Tuesday of the month, 5–7 p.m., with a break in July and August
• Recommended Council adopt the Bicycle Rack Cost-sharing Program Policy
• Directed staff to draft a recommendation to Council on multiuse pathways west of County Road 43/County Road 44 to Sommerville Road for Phase I of the County Road 43 expansion
• Agreed to review the Committee Workplan at the next meeting

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee is meeting to discuss and potentially decide on its EDI strategy/work plan, fund guidelines, and affordable housing. The agenda includes routine items like approving minutes and a land acknowledgement, but the main substantive items are the strategy, fund guidelines, and a discussion about affordable housing.

• Review of North Grenville EDI Strategy (Jan 29, 2024)
• Discussion of EDI Fund Guidelines, referencing Arts and Culture Development Fund Program (revised Dec 19, 2023) and Community Grant Policy
• Affordable Housing Discussion to determine delegation information
• Approval of minutes from January 18, 2024 meeting

The Committee reviewed the Equity, Diversity, and Inclusion (EDI) Strategy/Work Plan and drafted guidelines for the EDI Fund. Members discussed affordable housing and the potential for external consultants to review municipal policies.

• Approved meeting agenda (CARRIED)
• Approved January 18, 2024 meeting minutes as amended (CARRIED)
• Drafted guidelines for the EDI Fund with a current maximum grant of $2,000 per applicant
• Agreed to review the EDI Fund guidelines and the Mayor’s Task Force report at the March meeting
• Agreed to seek a delegation from the Deputy Director of Planning and Development regarding affordable housing and tiny homes

Grenville OPP Detachment Board

The North Grenville Police Services Board is meeting to receive reports from the OPP, the chairperson, members, and treasurer. They will also discuss video surveillance at the detachment and the Remember Adam campaign. The agenda is mostly routine reporting and discussion items.

• OPP Report for December 2023
• Video surveillance at North Grenville Detachment
• Remember Adam Campaign discussion
• Chairperson report on Public Service Board Meeting
• Treasurer report

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee is meeting to approve minutes, hear a delegation from Guardian Network and Agricultural Wellness Ontario, and discuss a draft Rural Community Improvement Plan. They will also review a report on biodiversity and other business items.

• Delegation: Guardian Network and Agricultural Wellness Ontario - Kathy-Ann Laman
• Draft proposal for a Rural Community Improvement Plan (CIP) for North Grenville
• Report on biodiversity
• Approval of minutes from December 6, 2023
• Upcoming events and Kemptville Campus job opportunity

The Agriculture and Rural Affairs Advisory Committee approved its agenda and the December 6, 2023 minutes, then heard a delegation on farmer mental-health supports. Most of the meeting was discussion of a proposed Rural and Agriculture Community Improvement Plan (CIP) grant program; the committee agreed on some principles but made no formal decision, referring a draft back for a March meeting. No decision items or correspondence were on the agenda.

• Approved the February 7, 2024 agenda as circulated (carried)
• Approved the December 6, 2023 meeting minutes as circulated (carried)
• Resolved that the Rural and Ag CIP be presented at the next scheduled committee meeting (carried)
• Adjourned the meeting at 6:05 p.m. (carried)
• No decision items were on the agenda
• Rural and Ag CIP grant details (e.g., 50% of project cost up to $5,000) were discussed but not decided

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is holding its first meeting of 2024. Members will approve the agenda and previous minutes, hear a delegation from a Grade 6 class, and make decisions on 2024 meeting dates, water security, and a proposed by-law update on lawn care. They will also receive updates on the committee's terms of reference, a habitat garden, Heron's Nest Park concept plan, Indigenous trails, and tree canopy.

• Decision on 2024 meeting dates and times
• Discussion of urban water security in Kemptville and a DECS application
• Proposal for a by-law update on lawn care
• Heron's Nest Park concept plan (Option 2) report
• Delegation from Oxford On Rideau Public School Grade 6 class

The committee directed staff to determine if a student-proposed habitat garden at Crozier Park is feasible. Members also established the 2024 meeting schedule and added water security as a standing agenda item.

• Approved request for staff to determine feasibility of Crozier Park habitat garden (Carried)
• Approved December 18, 2023 meeting minutes (Carried)
• Approved 2024 meeting schedule for the fourth Monday of the month (excluding July and December)
• Added Water Security as a standing agenda item
• Approved agenda EAAC-2024-01 (Carried)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to discuss several reports and updates, including a draft Waterfront Access Strategy, a revised Terms of Reference, and a draft Terms of Reference for the Mayor's Task Force on Clean Technology. The committee will also receive updates on planning, corporate strategy, and economic development. No decisions are listed on the agenda; items are for discussion and information.

• Draft Waterfront Access Strategy report and survey
• Revised CEDAC Terms of Reference (Jan 8, 2024)
• Draft Terms of Reference for Mayor's Task Force on Clean Technology
• 2024 ROMA Conference update
• Planning and Development, Corporate Strategy, and Economic Development updates

The Community and Economic Development Advisory Committee approved amended Terms of Reference for the Mayor's Task Force on Clean Technology, requiring four CEDAC members and two community members. It also carried a motion directing Council to have staff report on financing options to extend sanitary infrastructure from Ryan's Well south along County Road 19 and along unserviced portions of Van Buren Street. The committee received updates on the draft Waterfront Access Strategy, the ROMA conference, NGtransit ridership, and planning and economic development matters. No decision items were listed on the agenda.

• Approved amended Mayor's Task Force on Clean Technology Terms of Reference: four CEDAC members and two community members (CEDAC-2024-06, carried)
• Directed Council to have staff report on financing options for sanitary infrastructure from Ryan's Well south along County Road 19 and unserviced portions of Van Buren Street (CEDAC-2024-07, carried)
• Approved the meeting agenda (CEDAC-2024-04, carried)
• Approved January 15, 2024 meeting minutes as amended (CEDAC-2024-05, carried)

Housing Advisory Committee

The Housing Advisory Committee is meeting virtually for its second session. The agenda is largely procedural, with no decision items or delegations listed. The main substantive items are reports on restrictive rural growth policies and pre-engagement for the Official Plan on rural/urban development.

• Review of restrictive rural growth policies report
• Discussion of Provincial Policy Statement rural suggestions
• Official Plan pre-engagement on rural/urban development
• Approval of January 11, 2024 meeting minutes

The committee approved the minutes from the January 11, 2024 meeting. Members discussed proposed changes to the Provincial Policy Statement and its impact on rural housing and agricultural lands. Mitch Bloom will lead a project to review rural development and housing policies.

• Approved January 11, 2024 meeting minutes (Carried)

Special Council Meeting

This is a special virtual council meeting that will move into closed session to discuss grant funding negotiations, citing information supplied in confidence by another level of government. The agenda is otherwise procedural, covering land acknowledgment, agenda approval, disclosure of interest, and a confirmation by-law.

• Closed session under Section 239(2)(h) of the Municipal Act for grant funding negotiations
• By-Law 09-24 to confirm proceedings of the January 29, 2024 special meeting
• Meeting held virtually from 1:00 p.m. to 2:00 p.m.

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee is holding its first 2024 meeting. Members will appoint a co-chair, set meeting dates, and discuss merging the workplans of the former Health, Wellness and Fitness Committee and Active Transportation Committee. They will also review a draft bicycle rack cost-sharing program policy and receive updates on sidewalks, pathways, and traffic calming.

• Appoint Co-Chair
• Establish 2024 meeting dates and times
• Committee workplan amalgamation
• Draft Bicycle Rack Cost-Sharing Program Policy review
• Heron's Nest Park concept plan and Tempo to County Road 43 pathway updates

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to discuss the Heron's Nest Park concept plan, set 2024 meeting dates, and review a draft reconciliation framework. The agenda also includes updates on historical mapping, duty to consult, and resolutions from other municipalities.

• Heron's Nest Park concept plan delegation
• Establish 2024 meeting dates and times
• Draft Reconciliation Framework review
• Duty to Consult report and attachment
• Historical Mapping Exercise update

The committee established a monthly meeting schedule for 2024. Members reviewed a concept plan for Heron’s Nest park and received updates on the Ferguson Forest Centre Indigenous Space.

• Approved agenda by consensus
• Approved December 14, 2023 meeting minutes by consensus
• Agreed to meet the third Thursday of every month in 2024 at 4:30 p.m.

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee is meeting to approve minutes, set 2024 meeting dates, and discuss accessibility-related items including AODA training, a communications workplan, an inclusive illustration banner, Tempo Park, and a site plan review for Heron's Nest Park. No delegations are scheduled.

• Establish 2024 meeting dates and times
• AODA training update
• Communications workplan
• Inclusive illustration banner
• Heron's Nest Park concept plan review

The Accessibility Advisory Committee approved its 2024 meeting schedule, designating the fourth Wednesday of each month (except July, August, and December) for meetings from 5:30 to 7:30 p.m. The committee also approved previous minutes and discussed accessibility communications, including a request for a draft inclusive illustration banner. Discussions on Tempo Park and Heron's Nest Site Plan were held as information items, with no final decisions recorded on those specific projects.

• Approved 2024 meeting schedule: fourth Wednesday monthly, excluding July, August, December (Carried)
• Approved November 22, 2023 minutes (Carried)
• Agenda approved as amended to combine Tempo Park and Heron's Nest items (Carried)
• Meeting adjourned at 6:55 p.m. (Carried)

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee is holding its first meeting of 2024. The agenda includes approving minutes from December 2023, setting meeting dates for the year, reviewing the committee workplan and EDI strategy, and hearing a delegation from CSE Consulting. No decisions are listed beyond establishing the 2024 meeting schedule.

• Delegation from CSE Consulting (Tracy McDonald)
• Establish meeting dates and times for 2024
• Review committee workplan with EDI Strategy attachment dated January 3, 2024
• Review EDI Dashboard
• Human Rights Statement attachment

The committee approved its 2024 meeting dates and the December 14, 2023, minutes. Members decided to create a culturally inclusive calendar and a communications plan for community engagement.

• Approved meeting agenda (CARRIED)
• Approved December 14, 2023, meeting minutes (CARRIED)
• Established 2024 meeting dates for February, March, April, May, June, September, October, November, and December (CARRIED)

Committee of Adjustment

The Committee of Adjustment is meeting to hold a public hearing for a minor variance application (A-12-23) at 313 French Settlement Road. The agenda also includes approval of draft minutes from November 8, 2023, and standard procedural items. No other substantive decisions are listed.

• Public hearing for minor variance A-12-23 at 313 French Settlement Road
• Approval of draft minutes from November 8, 2023
• Land acknowledgement and disclosure of interest

Council Meeting

Council is meeting to decide on several routine items, including a $867,277 transfer from the Kemptville Campus Reserve Fund, subdivision agreements for Oxford Village and Equinelle Phase 6A, and a by-law to lift part lot control in The Creek Subdivision. The agenda also includes receiving the 2023 Emergency Management Program compliance report and noting the South Nation Conservation 2024 fee schedule. Most items are on the consent agenda and are expected to be approved in one motion.

• Transfer of $867,277 from Kemptville Campus Reserve Fund to Kemptville Campus Education and Community Centre
• Authorization for pre-servicing agreement for Equinelle Phase 6A subdivision
• Authorization for subdivision agreement for Oxford Village Phase One
• By-law 08-23 to lift part lot control in The Creek Subdivision
• 2024 fee schedule from South Nation Conservation Authority

North Grenville Council authorized an $867,277 transfer from the Kemptville Campus Reserve Fund to the Kemptville Campus Education and Community Centre. The council also approved subdivision agreements for eQuinelle Phase 6A and Oxford Village Phase One, and enacted a by-law to lift part lot control in The Creek Subdivision. Several administrative reports and fee schedules were accepted as part of the consent agenda.

• Approved $867,277 transfer to Kemptville Campus Education and Community Centre
• Authorized pre-servicing agreement for eQuinelle Subdivision Phase 6A
• Authorized subdivision agreement for Oxford Village Phase One (subject to legal review)
• Enacted By-Law 08-24 to lift part lot control in The Creek Subdivision
• Approved 2022 audited financial statements for Old Town Kemptville BIA
• Accepted South Nation Conservation Authority 2024 Fee Schedule
• Received 2023 Emergency Management Program Annual Compliance report

Arts, Culture, and Heritage Advisory Committee

This is the first meeting of the newly amalgamated Arts, Culture, and Heritage Advisory Committee. The committee will approve minutes from previous separate meetings, appoint co-chairs, set 2024 meeting dates, and discuss a workplan for the amalgamation. No reports, delegations, or public questions are scheduled.

• Appoint Co-Chairs
• Establish Meeting Dates and Times for 2024
• Committee Workplan Amalgamation
• Approve minutes from Dec 19, 2023 Arts and Culture Committee and July 11, 2023 Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee approved its January 16, 2024 agenda and approved minutes from the Arts and Culture Advisory Committee's December 19, 2023 and July 11, 2023 meetings. It deferred appointing co-chairs to next month's meeting and struck a working group to review the Terms of Reference. The committee also recommended that the North Grenville Tourism Coordinator facilitate the North Grenville Walking Tours Project in consultation with the North Grenville Historical Society and the committee.

• Approved January 16, 2024 agenda as presented (carried)
• Approved December 19, 2023 and July 11, 2023 Arts and Culture Advisory Committee minutes as presented (carried)
• Deferred appointing co-chairs to next month's meeting
• Created working group of Member Inge VanGremeren and Member Ardis Lerner to review Terms of Reference and report back next month
• Recommended North Grenville Tourism Coordinator facilitate North Grenville Walking Tours Project in consultation with the North Grenville Historical Society and the committee
• Adjourned at 6:30 p.m. (carried)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee is meeting to set its 2024 meeting schedule and receive updates on several ongoing initiatives, including the Waterfront Access Strategy, a population study, and NG Transit. The agenda also includes reports on corporate strategy, economic development, and working groups. No decisions on these items are listed; the meeting appears to be primarily for discussion and information.

• Establish meeting dates and times for 2024
• Waterfront Access Strategy report
• Population study and forecast attachment
• NG Transit update report
• Corporate Strategy and Economic Development updates

The Community and Economic Development Advisory Committee approved its 2024 meeting schedule, agreeing not to meet in August. It also approved the agenda and the December 4, 2023 minutes as amended to correct the spelling of 'Bishop's Mills'. The rest of the meeting was informational: reports and updates on the Waterfront Access Strategy, Population Study, transit, planning and development, corporate strategy, economic development, and working groups were presented and discussed, with no other decisions recorded.

• Approved 2024 meeting dates (February 5, March 4, April 8, May 6, June 3, July 2, September 3, October 7, November 4, December 2), with no August meeting (carried)
• Approved the meeting agenda (carried)
• Approved the December 4, 2023 minutes as amended to correct the spelling of 'Bishop's Mills' (carried)

Housing Advisory Committee

The North Grenville Housing Advisory Committee is meeting to hear delegations on population projections and not-for-profit housing models, and to set its 2024 meeting schedule. The agenda is otherwise routine, including approval of prior minutes and a workplan update.

• Delegation: North Grenville Population Projections (report dated Dec 13, 2023)
• Delegation: Not For Profit Housing Models by Marguerita Village
• Decision item: Establish meeting dates and times for 2024
• Approve minutes of December 7, 2023 meeting

The North Grenville Housing Advisory Committee approved its 2024 meeting schedule (first Thursday monthly, 5-7 p.m.) and approved the December 7, 2023 minutes. The committee received a delegation from Bruce Hynes of Marguerita Residence Corporation on its non-profit housing operations and a population study presentation from Director Amy Martin. No other substantive decisions were made; remaining items were discussion or deferred to future meetings.

• Approved December 7, 2023 meeting minutes as presented (carried)
• Approved 2024 meeting dates: first Thursday monthly, 5-7 p.m., February through December (carried)

Special Council Meeting

This special council meeting is primarily a budget presentation. Council will receive the 2024 Municipal Operating and Capital Budgets for information and direct staff to hold public consultation sessions as part of the budget process. The agenda is otherwise procedural, with no other reports, delegations, or by-laws for consideration.

• 2024 Draft Budget Presentation (Operating and Capital Budgets)
• Direct staff to carry out public consultation sessions for the budget process
• By-Law 07-24 to confirm proceedings of the January 10, 2024 meeting

Council Meeting

North Grenville Council is meeting to approve several routine financial and administrative items, including a commitment agreement for the Kemptville District Hospital CT scanner, an interim borrowing by-law, and the 2024 interim tax levy. Council will also consider recommendations from advisory committees on topics like a drainage technologist position, heritage walking tours, and adding naloxone to public first aid kits.

• By-Law 03-24: Commitment Agreement between Municipality, Kemptville District Hospital, and Kemptville District Hospital Foundation (CT scanner)
• By-Law 04-24: 2024 interim borrowing to meet current expenditures
• By-Law 05-24: 2024 interim tax levy
• Advisory committee recommendations: permanent drainage technologist position, carry forward Rural CIP/Emily Project funds, Tourism Coordinator to oversee Heritage Walking Tours, naloxone in public first aid kits
• Approval of minutes from five previous council meetings (Nov 7, 8, 14, 16, Dec 13, 2023)

North Grenville Council approved a commitment agreement with Kemptville District Hospital for a CT scanner and enacted by-laws for 2024 interim borrowing and taxes. The council also reinstated the Environmental Action and Agricultural and Rural Affairs Advisory Committees as independent bodies and adopted updated terms of reference for all advisory committees.

• Approved By-Law 03-24 authorizing Kemptville Hospital CT Scanner Commitment Agreement
• Reinstated Environmental Action and Agricultural and Rural Affairs Advisory Committees
• Adopted amended Terms of Reference for Advisory Committees
• Approved By-Law 04-24 for 2024 Interim Borrowing
• Approved By-Law 05-24 for 2024 Interim Tax Levy
• Directed Tourism Coordinator to coordinate Heritage Walking Tours
• Resolved to consider adding naloxone to municipal first aid kits
• Resolved to carry forward Rural CIP and Emily Project funds in 2024 budget

Special Council Meeting

This is a special council meeting that will immediately move into closed session for two items: a procedural by-law and code of conduct discussion (for education/training purposes) and an Ontario Land Tribunal matter (litigation/legal privilege). No public decisions are expected; the only public action is adopting a confirmation by-law for the meeting's proceedings.

• Closed session under Municipal Act 2001 s.239(3.1) for education/training on Procedural By-Law and Code of Conduct
• Closed session under s.239(2)(e) and (f) for litigation and solicitor-client privilege regarding Ontario Land Tribunal
• By-Law 01-24 to confirm proceedings of the January 8, 2024 special council meeting