North Grenville public meetings in 2025

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to discuss the 2026 budget and a mapping and sign project with the Ferguson Forest Centre. The group will also review upcoming events and a canoe item.

• Mino-jichaag Mtigwaaki Mapping/Sign Discussion with Ferguson Forest Centre
• 2026 Budget
• Ribbon Skirt Workshop on December 19
• Winter Solstice on December 21
• Discussion regarding a canoe

The committee approved its agenda and the minutes from the October and November meetings by consensus. It resolved to request a facilitated meeting with the Ferguson Forest Centre Board to define mapping boundaries. It formally requested council support to hang the canoe sculpture on the new County Road 43 north‑side bridge. The Circle also approved its 2026 meeting schedule.

• Agenda approved by consensus
• Minutes from Oct 16 and Nov 20, 2025 approved by consensus
• Requested a facilitated meeting with Ferguson Forest Centre Board to set space boundaries
• Requested council support for hanging canoe sculpture on County Road 43 bridge
• Approved 2026 meeting schedule (Jan 22 2026 – Oct 15 2026) by consensus

Council Meeting

The council approved a series of by‑law changes that increase the allowed number of backyard hens to seven, adjust coop size, manure storage, setbacks, and remove egg‑sale provisions. It also enacted new fees for hen licensing, added general provisions to the zoning by‑law, and directed staff to report back on the licensing changes in January 2026. Additional actions included approving the 2026 Advisory Committee work plans, revisiting public engagement for the 2026 budget, supporting the Mattamy condo plan, and amending zoning at County Road 43.

• Approved 2026 Advisory Committee Enhanced Work Plans (C‑2025‑471) – carried
• Directed staff to revisit public engagement for the 2026 budget – carried
• Amended By‑law 96‑25 and related by‑laws to increase backyard hens to seven, adjust coop area, manure storage, setback, and remove egg‑sale provisions – carried
• Enacted By‑law 95‑25 to add fees for backyard hen licensing – carried
• Enacted By‑law 100‑25 to add general provisions to the zoning by‑law for backyard hens – carried
• Directed staff to report back in January 2026 on licensing by‑law amendments – carried
• Supported Mattamy condo plan with draft conditions for Oxford Village Subdivision – carried
• Amended zoning at 2973‑2979 County Road 43 from C4‑5 to C3‑36 to permit broader uses – carried

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology is meeting to review a sub-committee update on the Sustainable Business Summit. The body will also review 2025 actual spending and provide direction on 2026 budget requests.

• Review of 2025 budget actuals: $1,000.00 spent of a $17,500.00 budget
• Discussion of 2026 budget requests, including $7,000.00 allocated for the Sustainable Business Summit
• Sustainable Business Summit sub-committee update

The agenda for December 15, 2025 was approved as presented. The minutes from the November 24, 2025 meeting were approved. The Task Force directed the Manager of Economic Development to include $16,5000.00 in the 2026 draft budget, allocating up to $7,000.00 for the Sustainable Business Summit, $5,000.00 for a wollastonite pilot, and $4,500.00 for training, education and conferences. The meeting was adjourned to reconvene on January 19, 2026.

• Approved agenda (carried)
• Approved previous meeting minutes (carried)
• Directed inclusion of $16,5000.00 in 2026 draft budget with $7,000.00 for Sustainable Business Summit, $5,000.00 for wollastonite pilot, $4,500.00 for training, education and conferences (carried)
• Adjourned meeting (carried)

Equity, Diversity, and Inclusion Advisory Committee

The committee will review proposed dates for its 2026 meetings and discuss a significant dates article. It will receive a physio update, examine the EDI policy matrix and related by‑law documents, and consider the December 2025 EDI Strategy Progress Report.

• Proposed 2026 Meeting Dates
• Significant Dates Article
• Physio update
• EDI Matrix (including Public Arts Policy, Backyard Laying Hens By‑law, Backyard Chickens Licensing By‑law)
• EDI Strategy Progress Report – December 2025

The committee approved its agenda for December 11, 2025. It approved an amendment to the October 9, 2025 minutes. The members adopted the proposed 2026 meeting dates. The meeting was adjourned at 7:53 p.m.

• Approved agenda for Dec 11, 2025 (carried)
• Approved amendment to Oct 9, 2025 minutes (carried)
• Approved 2026 meeting schedule (carried)
• Adjourned meeting at 7:53 p.m. (carried)

Council Meeting

The council will hold a public meeting to consider a zone amendment that would change the zoning at 2973‑2979 County Road 43 from Shopping Centre Commercial – Exception (C4‑5) to Highway Commercial – Exception (C3‑36). It will also vote on By‑law 97‑25, a housekeeping amendment to the Comprehensive Zoning By‑law 50‑12, except for paragraphs on backyard hens, with a directive to revisit those paragraphs at the December 16 meeting. The agenda, minutes from the December 2 meeting, and Confirmation By‑law 99‑25 will be adopted.

• ZBA‑10‑25 – amendment to change zoning at 2973‑2979 County Road 43 to Highway Commercial (C3‑36)
• By‑law 97‑25 – housekeeping amendment to Zoning By‑law 50‑12, excluding backyard‑hen provisions
• Confirmation By‑law 99‑25 to be read three times and passed
• Adoption of the meeting agenda
• Adoption of minutes from the December 2, 2025 council meeting

The council adopted its agenda and held a public meeting on a zone amendment for 2973‑2979 County Road 43. It approved By‑law 97‑25, a housekeeping amendment to the Comprehensive Zoning By‑law, and gave staff two follow‑up tasks: bring back a specific backyard‑hens by‑law and develop full regulations for proposed R2A and R2B zones. The council also directed staff to add signage at the Lest We Forget crosswalk in the 2026 budget and passed a Confirmation By‑law before adjourning.

• Adopted agenda for Dec 10 2025 (C-2025-461) – carried
• Held public meeting for zone amendment at 2973‑2979 County Road 43 (C-2025-462) – carried
• Approved By‑law 97‑25 housekeeping amendment to the Comprehensive Zoning By‑law (C-2025-463) – carried
• Directed staff to bring back a specific zoning by‑law for backyard hens by Dec 16 2025 – carried
• Directed staff to report on full R2A and R2B zone categories by end of Q2 – carried
• Directed staff to include signage at the Lest We Forget crosswalk in the 2026 budget (C-2025-465) – carried
• Passed Confirmation By‑law after three readings (C-2025-466) – carried
• Adjourned meeting at 8:19 p.m. (C-2025-467) – carried

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will meet on December 9, 2025, to review previous minutes and discuss recreation priorities with the Director of Parks, Recreation & Culture.

• Review of October 24, 2025 committee minutes
• Letter of support for FASD Triathlon
• Director's presentation on recreation priorities and facilities planning

The Health, Wellness, Fitness and Active Transportation Advisory Committee approved its agenda and the October 14, 2025 meeting minutes. It endorsed a letter of support for the Rural FASD Triathlon and a letter of support for the municipality’s Green Municipal Fund Safe and Active School Routes Grant application. The meeting was adjourned at 6:39 p.m.

• Approved agenda for December 9, 2025 (moved by Robert Matheson, seconded by Michael Amirault)
• Approved October 14, 2025 meeting minutes (moved by Robert Matheson, seconded by Michael Amirault)
• Endorsed Letter of Support for the 2024 Rural FASD Triathlon
• Endorsed Letter of Support for the Green Municipal Fund Safe and Active School Routes Grant application
• Adjourned meeting at 6:39 p.m. (moved by Robert Matheson, seconded by Robert Angi)

Special Council Meeting

The North Grenville Council will adopt the agenda as presented, hold a closed session to discuss a human‑resource matter involving an identifiable employee, reconvene in open session, and read and pass Confirmation By‑law 98‑25. The meeting will conclude with adjournment.

• Adopt agenda for December 8, 2025 as presented
• Closed session to consider a human‑resource personal matter
• Read Confirmation By‑law 98‑25 three times and pass it
• Re‑convene in open session (time to be determined)

The council adopted the agenda as presented. It entered a virtual closed session and later reconvened in open session. The Confirmation By-Law was read three times and passed. The meeting was adjourned at 5:52 p.m.

• Adopted agenda (C-2025-456) – carried
• Entered virtual closed session (C-2025-457) – carried
• Reconvened in open session (C-2025-458) – carried
• Passed Confirmation By-Law (C-2025-459) – carried
• Adjourned meeting (C-2025-460) – carried

Housing Advisory Committee

The Housing Advisory Committee will discuss a quarterly housing update and the 2023-2024 Housing Report Card. The meeting includes a review of the committee's workplan and an update on Bell Hall.

• Quarterly Housing Update and Housing Report Card 2023-2024
• Bell Hall layout and suite plans
• Housing Workplan and actionable items review

The North Grenville Housing Advisory Committee approved its agenda as presented and later adjourned the meeting at 6:32 p.m. No other formal decisions were recorded; the Workplan Review item was postponed for future consideration. The session included updates on the 2023‑2024 Housing Report Card and the Bell Hall redevelopment project.

• Approved agenda as presented (motion carried)
• Adjourned meeting at 6:32 p.m. (motion carried)

Council Meeting

The North Grenville Council will adopt By‑law 68‑2025 to approve vote‑counting equipment and allow internet and telephone voting for the 2026 municipal and school board elections. It will also extend the Municipal Multi‑Year Accessibility Plan through the end of 2026 and direct staff to prepare a full review. The Council will adopt the municipality’s Public Arts Policy and direct design of a sanitary main on County Road 19. Additionally, staff will present the 2026 Department Work Plans and Community Strategic Plan update for information.

• Adopt By‑law 68‑2025 approving vote‑counting equipment and internet/telephone voting for 2026 elections
• Extend the Multi‑Year Accessibility Plan through 2026 and task staff with a comprehensive review
• Approve and adopt the Municipality of North Grenville Public Arts Policy
• Direct staff to design a sanitary main as the preferred servicing option on County Road 19
• Receive 2026 Department Work Plans and Community Strategic Plan update for information

The council approved the amended Public Arts Policy and directed staff to move $37,500 from the 2025 operating budget into a new Public Arts Reserve Fund. It also adopted By‑law 68‑2025 for vote‑counting equipment and alternative voting methods for the 2026 elections. The Multi‑Year Accessibility Plan was extended through the end of 2026, and the 2026 council and committee schedules were approved. Additional actions included a $12,000 budget request for the Community Arts Council, a directive to design a sanitary main on County Road 19, and the receipt of a Level 3 Low Water Condition Response report.

• Approved Public Arts Policy amendment and transfer of $37,500 to reserve (carried)
• Adopted By‑law 68‑2025 for vote‑counting equipment and alternative voting (carried)
• Extended Multi‑Year Accessibility Plan through 2026 (carried)
• Approved 2026 Council Meeting Schedule and Committee Schedule (carried)
• Recommended inclusion of one‑time $12,000 budget request for Community Arts Council (carried)
• Directed staff to design sanitary main on County Road 19 as preferred option (carried)
• Received Level 3 Low Water Condition Response report for information (carried)
• Approved Consent Agenda items G.1 and G.2 (carried)

Community and Economic Development Advisory Committee

The North Grenville Community and Economic Development Advisory Committee will receive a report on Enterprise Zone Preservation and updates from its working groups. No decisions or motions are listed on the agenda. The meeting is scheduled for December 1, 2025, at 3:30 p.m. in Meeting Room 1, 285 County Road 44.

• Enterprise Zone Preservation – Committee agenda report (CEDAC Dec 1, 2025 – JB.pdf)
• Working Group Updates – Committee agenda report (CEDAC Dec 1, 2025 – JB.pdf)

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet to discuss a request to extend the Multi-Year Accessibility Plan. The meeting also includes a physio update from the Director of Corporate Strategy.

• Request to Extend the Multi-Year Accessibility Plan (CAO-2025-033)
• Physio Update by Hillary Geneau, Director of Corporate Strategy
• Review of October 1, 2025 meeting minutes

The Accessibility Advisory Committee adopted its agenda and approved the October 1, 2025 minutes. It passed a resolution recommending that Council approve an interim update to extend the Multi-Year Accessibility Plan (2021‑2025) through the end of 2026. The committee also recommended that Council direct staff to work with the committee on a comprehensive review and update of the plan in 2026. The meeting was adjourned at 6:13 p.m.

• Adopted agenda for November 26, 2025 (CARRIED)
• Approved October 1, 2025 minutes (CARRIED)
• Recommended Council approve interim update extending Multi-Year Accessibility Plan to end of 2026 (CARRIED)
• Recommended Council direct staff to prepare comprehensive review and update of the plan in 2026 (CARRIED)
• Adjourned meeting at 6:13 p.m. (CARRIED)

Council Meeting

Council will discuss the renovation and repurposing of Bell Hall, including a proposed annual operating subsidy. The body is also deciding on voting methods for the 2026 elections and updating business licensing by-laws.

• Proposed $200,000 annual operating subsidy for Bell Hall for a 50-year project lifespan
• Delegation of authority to CAO and Director of Planning for Bell Hall contracts exceeding $50,000
• Decision on 2026 Municipal and School Board Election voting methods (Paper Ballots, Internet, and Telephone)
• New by-laws to regulate Transient Traders, Refreshment Vehicles, Door-to-Door Sales, and Open Air Fires
• Proposed boundary expansion for the Old Town Kemptville BIA

The council authorized a $200,000 yearly subsidy for Bell Hall for a 50‑year period. It also gave the CAO and the Director of Planning and Development authority to sign contracts and spend up to $750,000 for the Bell Hall renovation. The council adopted paper ballots with tabulators, internet and telephone voting for the 2026 municipal and school board elections.

• Adopted the agenda as amended (C-2025-430) – Carried
• Approved Consent Agenda Items G.1 and G.2 – Carried
• Appointed Amanda Leang to the OTK BIA Board of Management (C-2025-432) – Carried
• Approved amended Terms of Reference for the Mayor’s Task Force on Clean Technology (C-2025-431) – Carried
• Referred Business Licensing By‑laws (PD-2025-064) to the Community & Economic Development Advisory Committee – Carried
• Adopted paper ballots with tabulators, internet and telephone voting for the 2026 election – Carried
• Authorized the CAO and Director of Planning and Development to enter agreements and approve expenditures up to $750,000 for Bell Hall renovation – Carried
• Authorized an annual operating subsidy of $200,000 for Bell Hall for 50 years (PD-2025-072) – Carried

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology is meeting to review reports and decision items. The agenda includes a draft agenda for the 2026 Sustainable Business Summit and draft Terms of Reference.

• Sustainable Business Summit 2026 host agenda draft
• Draft Terms of Reference for the Clean Tech Mayor's Task Force
• Correspondence regarding solar projects

The Mayor's Task Force on Clean Technology approved its agenda and the minutes from the October 20, 2025 meeting. It voted to provide a potential contribution of up to $7,000 to support the 2026 Sustainable Business Summit. The meeting was adjourned at 3:37 p.m.

• Approved agenda for November 24, 2025 (CARRIED)
• Approved minutes from October 20, 2025 meeting (CARRIED)
• Approved potential contribution of up to $7,000 for the 2026 Sustainable Business Summit (CARRIED)
• Adjourned meeting at 3:37 p.m. (CARRIED)

Special Council Meeting

The North Grenville council will open with standard items, then move into a closed session to discuss personnel matters, a proposed fire station land acquisition, litigation OLT-25-000588, and contract negotiations. After reconvening in open session, the council will read and vote on Confirmation By-law 87-25. The meeting will conclude with adjournment.

• Closed session: Health, Wellness, Fitness, and Active Transportation Advisory Committee applications
• Closed session: Human Resource matter
• Closed session: Fire Station No. 2 land acquisition or disposition
• Closed session: Litigation OLT-25-000588
• Confirmation By-law 87-25 to be read three times and adopted

Indigenous Advisory Circle

The Indigenous Advisory Circle will discuss reports on the Mino‑jichaag Mtigwaaki, a mapping and sign project with the FFC, and a canoe initiative. It will also review the 2026 budget for the advisory circle and consider upcoming cultural events such as the Ribbon Skirt Workshop on December 6 and the Winter Solstice on December 21.

• Mino‑jichaag Mtigwaaki report
• Mapping/Sign discussion with FFC
• Canoe project report
• 2026 Indigenous Advisory Circle budget review
• Upcoming cultural events: Ribbon Skirt Workshop (Dec 6) and Winter Solstice (Dec 21)

The Indigenous Advisory Committee approved the agenda as amended, adding item G.6 Art Pieces. The October 16 meeting minutes were not approved because they were not attached to the agenda. Members agreed to install four circular QR‑code signs for the Mino‑jichaag Mtigwaaki plant names. A future discussion with the Ferguson Forest Centre Board on the garden boundaries was also decided.

• Approved agenda amendment (including item G.6 Art Pieces)
• Did not approve October 16, 2025 minutes (not attached)
• Approved installation of four circular QR‑code signs for Mino‑jichaag Mtigwaaki
• Decided to hold future discussion with Ferguson Forest Centre Board on garden boundaries

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will review a draft Public Art Policy and update its workplan. The meeting will also include a community arts council update and the adoption of previous meeting minutes.

• Review draft Public Art Policy
• Update workplan
• Community Arts Council update
• Adopt September 16, 2025 minutes
• Adopt agenda

The committee approved a one‑time $12,000 line item to support the formation of a Community Arts Council. It also agreed to place the Historical Plaque Selection item on the January agenda to prioritize plaque replacements in 2026. The draft Public Art Policy was moved forward for presentation at the upcoming Council meeting.

• Approved $12,000 budget request for Community Arts Council (carried)
• Added Historical Plaque Selection to January agenda (carried)
• Moved draft Public Art Policy forward for Council presentation (carried)
• Adopted agenda as amended (carried)
• Approved September 16, 2025 minutes as amended (carried)

Council Meeting

The North Grenville Council will vote on several items, including authorizing a $154,053.99 contract with Iron Trade Works Inc. to refurbish a 2007 E‑One Heavy Rescue apparatus. It will also adopt a fence by‑law amendment, award a $52,970 tourism community improvement plan to Vitality Planning, receive an updated Housing Needs Assessment for information, and consider a motion requesting a sidewalk on Van Buren Street (County Road 24). The meeting includes routine approvals of the agenda, consent agenda, and previous minutes.

• Approve award of RFQ NGFS2025-02 to Iron Trade Works Inc. for $154,053.99 to refurbish the 2007 Heavy Rescue vehicle
• Adopt By‑law 85‑25 amending the Fence By‑law (By‑law 99‑24)
• Award the Tourism Community Improvement Plan to Vitality Planning for $52,970
• Receive the 2025 Housing Needs Assessment for information
• Consider a motion asking the United Counties to approve a sidewalk on the south side of Van Buren Street (County Road 24) between Prescott and the rail trail

Council approved a $154,053.99 contract with Iron Trade Works Inc. to refurbish the 2007 E‑One Heavy Rescue Apparatus and authorized the Fire Chief to sign the agreement. The council adopted an amendment to the Fence By‑law and awarded a $52,970 Tourism Community Improvement Plan to Vitality Planning. It also requested United Counties approval for a new sidewalk on Van Buren Street and received the 2025 Housing Needs Assessment for information.

• Approved award of RFQ NGFS2025-02 to Iron Trade Works Inc. for $154,053.99 (C-2025-414)
• Adopted By‑law 85‑25 amending By‑law 99‑24 (Fence By‑law) (C-2025-415)
• Awarded Tourism Community Improvement Plan to Vitality Planning for $52,970 (C-2025-416)
• Received updated Housing Needs Assessment for information purposes (C-2025-417)
• Requested United Counties to approve a sidewalk on Van Buren Street (C-2025-419, carried as amended)
• Adopted agenda as presented (C-2025-410)
• Adopted minutes of November 4, 2025 meetings (C-2025-413)
• Moved into closed session to consider confidential information (C-2025-420) and reconvened in open session (C-2025-421)

Special Council Meeting

The Municipality of North Grenville will hold two closed sessions to discuss personnel matters and council relationship management training. The meeting will also consider a confirmation by-law.

• Closed session on personnel and litigation
• Closed session on council relationship management training
• Confirmation by-law 84-25
• Meeting location: Catered Affairs, 820 Heritage Dr, Kemptville

The council adopted the meeting agenda. It approved two closed sessions—one at 8:30 a.m. to consider a human‑resource matter and potential litigation, and another at 10:26 a.m. for council relationship‑management training. The council read and passed the Confirmation By‑Law. The meeting was adjourned at 2:15 p.m.

• Adopt agenda (carried)
• Approve Closed Session #1 on HR and litigation matters (carried)
• Reconvene open session at 10:25 a.m. (carried)
• Approve Closed Session #2 for council relationship‑management training (carried)
• Reconvene open session at 2:14 p.m. (carried)
• Pass Confirmation By‑Law (carried)
• Adjourn meeting at 2:15 p.m. (carried)

Grenville OPP Detachment Board

The North Grenville and Merrickville-Wolford OPP Detachment Board will review the 2026-2029 Grenville County Detachment Action Plan. The board is also considering a 2026 meeting schedule and a job description for the Secretary-Treasurer.

• Discussion of automated speed enforcement regarding school bus stop-arm cameras
• Review of the 2026-2029 Grenville County Detachment Action Plan
• Proposed 2026 Meeting Schedule
• Review of Secretary-Treasurer job description
• OPP Detachment Commander performance feedback

The board approved the agenda and the September 4, 2025 minutes as presented. It unanimously decided that general administration functions will remain with the CAOs and municipal clerks. The board also approved the 2026 meeting schedule with six dates across both municipalities. No formal decisions were made on automated speed enforcement or traffic‑calming measures at this meeting.

• Approved agenda (carried)
• Approved September 4, 2025 minutes (carried)
• Retained general administration functions with CAOs and clerks (unanimous consensus)
• Approved 2026 meeting schedule (carried)
• Adjourned meeting at 3:15 p.m. (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will meet to discuss its operational framework. The committee is reviewing its workplan and terms of reference.

• Review of Workplan
• Review of Terms of Reference
• Approval of August 27, 2025 meeting minutes

Special Council Meeting

Council will meet in a closed session to discuss the proposed or pending acquisition or disposition of land. The meeting also includes the passing of a confirmatory by-law.

• Closed session regarding land negotiations under Section 239(2)(c) of the Municipal Act, 2001
• 82-25 SCM Confirmatory By-law

The council adopted the November 4, 2025 agenda. It approved a closed session to discuss land negotiations, then reconvened in open session. The Confirmation By‑Law was read three times and passed. The meeting was adjourned.

• Adopted agenda (Carried)
• Approved closed session on land negotiations (Carried)
• Reopened council in open session (Carried)
• Passed Confirmation By‑Law after three readings (Carried)
• Adjourned meeting (Carried)

Council Meeting

The North Grenville Council will consider several routine items, including adoption of the agenda and a confirmation by‑law. The council will endorse a proposal to acquire land (site S2B) for a new Fire Station No. 2 and will direct staff to report back in closed session. Additional actions include waiving a $152 rental fee for a Girls Incorporated event, receiving the 2025 Communities in Bloom evaluation, and adopting proclamations for gender‑based violence activism and Transgender Awareness Week.

• Waive $152 rental fee (plus HST) for Girls Incorporated of Upper Canada “Not Sorry: Owning Your Voice” event on Nov 22, 2025
• Endorse acquisition of land for Fire Station No. 2 (site S2B) and direct staff to report back in closed session
• Adopt Confirmation By‑law 83‑25 as presented
• Proclaim 16 Days of Activism Against Gender‑Based Violence (flag raised Nov 25‑Dec 10, 2025)
• Proclaim Transgender Awareness Week (flag raised Nov 13‑20, 2025) and receive 2025 Communities in Bloom evaluation

The council endorsed the proposal to acquire land for Fire Station No. 2 and directed staff to report back in closed session. It also adopted two proclamations, waived a $152 rental fee for a Girls Incorporated event, and adopted the Confirmation By‑Law. Advisory committee minutes and previous meeting minutes were received for information.

• Adopted agenda (amended) – carried
• Proclaimed 16 Days of Activism Against Gender Based Violence – carried
• Proclaimed Transgender Awareness Week – carried
• Approved waiver of $152 rental fee for Girls Incorporated event – carried
• Endorsed land acquisition proposal for Fire Station No. 2 – carried
• Adopted Confirmation By‑Law – carried
• Received advisory committee meeting minutes for information – carried
• Adopted minutes of previous meetings – carried

Council Meeting

The North Grenville Council will vote on several items, including adopting By‑Law 79‑25 to update the Municipal Alcohol Policy and replace By‑Law 8‑13. It will also approve the Oxford Mills Waste Transfer Station Master Plan, adopt an updated Community Grants Policy, and waive a $321.00 rental fee (plus HST) for the Jingle Jangle Inclusive Community Choir. A motion will be considered to implement traffic‑calming measures on Clothier Street.

• Adopt By‑Law 79‑25 to enact the revised Municipal Alcohol Policy and repeal By‑Law 8‑13
• Approve the Oxford Mills Waste Transfer Station Master Plan
• Adopt the updated Community Grants Policy for the 2026 intake process
• Waive a $321.00 rental fee (plus HST) for the Jingle Jangle Inclusive Community Choir at the Urbandale Arts Centre
• Consider traffic‑calming measures on Clothier Street, including lane narrowing and speed markers

The council approved By‑Law 79‑25, updating the Municipal Alcohol Policy and repealing By‑Law 8‑13. It also adopted an updated Community Grants Policy, authorized new waste‑collection agreements, received the Oxford Mills Transfer Station Master Plan for information, extended the Kemptville Campus Memorandum of Understanding, waived a $321 rental fee for the Jingle Jangle Choir, and adopted By‑Law 78‑25 to appoint Municipal Officers.

• Adopted By‑Law 79‑25 revising the Municipal Alcohol Policy and repealed By‑Law 8‑13 (CARRIED)
• Approved updated Community Grants Policy effective immediately (CARRIED)
• Authorized agreements with Product Care Association, Automotive Materials Stewardship Inc., and Circular Materials Ontario for waste collection (CARRIED)
• Received Oxford Mills Waste Transfer Station Master Plan for information; staff directed to report by year‑end (CARRIED)
• Extended Kemptville Campus Memorandum of Understanding to March 31 2026 or earlier (CARRIED)
• Waived $321.00 rental fee (plus HST) for Jingle Jangle Choir performance on Nov 30 2025 (CARRIED)
• Adopted By‑Law 78‑25 to appoint Municipal Officers (AMP Hearing Officers) (CARRIED)
• Amended agenda to move Transfer Station Master Plan item after Item G.2 (CARRIED)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will discuss an urban tree survey and related recommendations. The body will also review workplan tracking for water security and climate change adaptation and mitigation practices.

• Urban Tree Survey and Framework and Recommendations
• Workplan tracking for Water Security
• Workplan tracking for Climate Change Adaptation and Mitigation Practices
• Draft Terms of Reference
• Deputation regarding North Grenville Official Plan: Bedrock Resource Revisions

The committee adopted its agenda and approved the minutes from the August 25 meeting. It passed a resolution supporting Tom Graham’s presentation on inaccurate bedrock mapping and recommended that council remove four areas in the South West Quadrant from the Official Plan. The board also agreed to invite the Centertown canopy survey and the Parks & Recreation director to the January meeting and postponed the Terms of Reference discussion to that meeting. The meeting was adjourned at 8:04 p.m.

• Adopted agenda for October 27, 2025 (carried)
• Approved August 25, 2025 meeting minutes (carried)
• Supported Tom Graham’s bedrock mapping presentation and recommended council remove four SW quadrant areas (carried)
• Invited Centertown canopy survey and Parks & Recreation director to January meeting (motion passed)
• Postponed Terms of Reference discussion to January meeting (moved)
• Adjourned meeting at 8:04 p.m. (carried)

Special Council Meeting

The North Grenville Council is holding a special meeting to enter a closed session. The purpose of the session is to discuss the proposed or pending acquisition or disposition of land.

• Closed session regarding land negotiations pursuant to Section 239(2)(c) of the Municipal Act, 2001

The council approved the October 24 agenda, moved into a closed session, returned from it with no business reported, and adjourned the meeting. No substantive policy or financial decisions were made.

• Approved agenda (carried)
• Moved to closed session under Municipal Act (carried)
• Returned from closed session (carried)
• Adjourned meeting (carried)

Special Council Meeting

The special council meeting will open with a call to order and a land acknowledgment. The agenda will be adopted, and members will declare any pecuniary interests. The council will then enter a closed session under Section 239(3.1) of the Municipal Act, 2001 for relationship management training before returning to public session and adjourning.

• Land acknowledgment of the Anishnabek territory
• Adoption of the meeting agenda
• Declarations of pecuniary interest by council members
• Closed session for relationship management training per Municipal Act
• Resumption of public session and adjournment

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will review the interim clean‑technology report and the Sustainable Business Summit documentation. It will consider and confirm the final draft Terms of Reference dated March 31, 2025 and December 31, 2025. The meeting also includes a review of the September 15, 2025 minutes from the previous task force session.

• Review and comment on the Final Report – 2025‑01‑31 Task Force on Clean Tech Interim Report
• Confirm Terms of Reference – final draft documents dated Dec 31, 2025 and Mar 31, 2025
• Discuss Sustainable Business Summit – Report_TaskForce Oct 2025 and Clean Tech Business Inventory
• Review minutes from the previous meeting held September 15, 2025

The committee approved its agenda and the minutes from the previous meeting. It adopted amended Terms of Reference, setting the final report deadline for May 31, 2026 and agreeing to dissolve the taskforce on June 30, 2026. The meeting was then adjourned.

• Agenda for Oct 20, 2025 approved (CARRIED)
• Minutes from Sep 15, 2025 approved as amended (CARRIED)
• Amended Terms of Reference approved, final report to be presented by May 31, 2026 (CARRIED)
• Taskforce dissolution on June 30, 2026 approved (CARRIED)
• Meeting adjourned at 3:18 p.m. (CARRIED)

Indigenous Advisory Circle

The Indigenous Advisory Circle will hear deputations regarding the Official Plan, a Wayfinding Strategy, and a Learning the Land event. The body will also review reports and decision items concerning Mino-jichaag Mtigwaaki and upcoming community events.

• Deputation on the Official Plan
• Deputation on Wayfinding Strategy
• Mino-jichaag Mtigwaaki reports on landscaping, shelter/map, signage, and budget
• Planning for Treaty Recognition Week and Indigenous Veterans Day
• Planning for Ribbon Skirt Workshop and Winter Solstice

The committee approved the meeting agenda and the minutes from the September 18 meeting. Members agreed to invite Ferguson Forest Centre representatives to the next meeting, to review next year’s budget then, and to recognize Treaty Recognition Week on social media. They also confirmed the Winter Solstice event will be held on Sunday, December 21, and directed Director Hillary Geneau to discuss the County Road 43 bridge location for a canoe project. Additionally, the agenda was amended to include items on UOttawa students and a canoe discussion.

• Approved agenda as presented (consensus)
• Amended agenda to add UOttawa Students and Canoe items (consensus)
• Approved September 18, 2025 minutes (consensus)
• Decided to invite Ferguson Forest Centre representatives to next meeting
• Agreed to review next year’s budget at next meeting
• Decided to recognize Treaty Recognition Week via social media posts
• Confirmed Winter Solstice event will be held on Sunday, Dec 21
• Directed Director Hillary Geneau to discuss County Road 43 bridge with staff for canoe location

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider a minor variance application. The body will also review minutes from the September 17, 2025 meeting.

• Public hearing for minor variance application A-10-25 at 210 Riverview Lane

Council Meeting

Council will vote on By-law 72-25 to amend the zoning of 4433 Rideau River Road from Rural (RU) to Rural‑Exception (RU‑74) to allow a contractor or trades establishment. The meeting also includes recommendations to the United Counties of Leeds and Grenville on the final LEAR mapping, a proposal to raise the Housing Accelerator Fund ARU grant from $10,000 to $25,000, and the adoption of By-law 77-25 confirming the meeting proceedings.

• Approve By-law 72-25 to change zoning at 4433 Rideau River Road to Rural‑Exception (RU‑74)
• Recommend United Counties accept final LEAR mapping with specified parcel modifications
• Increase ARU Initiative grant from $10,000 to $25,000 under the Housing Accelerator Fund
• Receive Affordable Housing Targets and Incentives Report (PD-2025-054) for information
• Adopt By-law 77-25 to confirm the council’s proceedings at the October 15, 2025 meeting

The council approved the meeting agenda as amended and proclaimed October 21, 2025 as the 25th Annual Child Care Worker & Early Childhood Educator Appreciation Day. It authorized a closed session to review advisory committee applications, then returned to open session. Key actions included approving By‑law 72‑25 to amend zoning at 4433 Rideau River Road, adopting a site‑plan control agreement wording for that property, and directing staff to develop affordable‑housing and zoning/parking plans. The council also accepted recommendations to remove several parcels from the LEAR system.

• Agenda approved as amended (C-2025-362) – carried as amended
• Proclamation designating Oct 21, 2025 as Child Care Appreciation Day (C-2025-363) – carried
• Closed session authorized at 9:26 p.m. to review advisory committee applications (C-2025-364) – carried
• By‑law 72‑25 zoning amendment for 4433 Rideau River Road approved (C-2025-367) – carried as amended
• Site‑plan control agreement wording for 4433 Rideau River Road approved (C-2025-368) – carried
• Recommendation to United Counties to remove specified lands from LEAR system accepted (C-2025-369) – carried as amended
• Council directed staff to develop an affordable‑housing improvement plan for the 2026 budget (C-2025-370) – carried as amended
• Council directed staff to examine R1 zoning and parking provisions in December 2025 (C-2025-372) – carried as amended

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee is meeting to discuss several community health and transit initiatives. The body will review a letter of opinion regarding Settler's Trail and discuss active school transportation.

• Settler's Trail Letter of Opinion
• Active School Transportation discussion
• Heart Health and Brain Injury and Return to Work Program reports
• Terms of Reference Review
• Workplan Review

The advisory committee adopted its agenda and approved the minutes from the April, June and August 2025 meetings. It passed two resolutions: one urging Council to back the Settler's Trail Letter of Opinion and to add native tree buffers along recreation trails, and another urging Council to sponsor a women’s heart‑health education session. The meeting was then adjourned.

• Agenda adoption – carried
• Approval of April, June and August 2025 minutes – carried
• Recommendation to Council to support Settler's Trail preservation and tree buffering – carried
• Recommendation to Council to sponsor a heart‑health education session for women – carried
• Adjournment at 6:46 p.m. – carried

Council Meeting

Council will approve several consent‑agenda contracts, including a $284,085 CIPP water‑line rehabilitation and a $41,490 design study for County Road 43/Pinehill Road pedestrian crossings. It will adopt a revised Municipal Alcohol Policy and a resolution urging provincial and federal governments to end aerial glyphosate spraying. The meeting also includes reports, advisory‑committee minutes and routine items.

• Approve award of CIPP Rehabilitation contract to Clean Water Works for $284,085.00 (excluding taxes)
• Approve award of NG25-24 sanitary and storm sewer cleaning and CCTV contract to Clean Water Works for $88,233.50 (excluding HST)
• Increase budget and award design contract for CR‑43/Pinehill Rd pedestrian crossings to Shellex Consulting Group for $41,490.00 (excluding HST)
• Award construction management contract for Bell Hall renovation to McDonald Brothers Construction
• Adopt resolution urging federal and provincial governments to end aerial glyphosate spraying

The council adopted the amended agenda and consent agenda items. It approved contracts for CIPP pipe rehabilitation ($284,085) and sanitary‑storm sewer cleaning ($88,233.50). The municipality proclaimed Waste Reduction Week (Oct 20‑26, 2025) and adopted a revised Municipal Alcohol Policy, directing staff to finalize it by November. Additional approvals included a budget increase for a pedestrian‑crossing design and a construction‑management contract for Bell Hall.

• Agenda approved as amended (C‑2025‑350) – carried
• Consent agenda items (CIPP rehab, sewer cleaning, minutes) approved – carried
• Award CIPP Rehabilitation contract to Clean Water Works for $284,085 – carried
• Award Sanitary & Storm Sewer Cleaning contract to Clean Water Works for $88,233.50 – carried
• Proclaim week of Oct 20‑2025 as Waste Reduction Week – carried
• Approve revised Municipal Alcohol Policy (remove bullet 5.5) and direct staff to return revised policy by end of November – carried as amended
• Increase budget for pedestrian‑crossing design to $41,490 and award contract to Shellex Consulting – carried as amended
• Award Construction Management contract for Bell Hall renovation to McDonald Brothers – carried

Equity, Diversity, and Inclusion Advisory Committee

The North Grenville Equity, Diversity, and Inclusion Advisory Committee will meet on October 9, 2025 to discuss two items. Members will review the Draft EDI Policy Matrix for an Alcohol Policy and consider the EDI Strategy Progress Report for October 2025. No formal decisions are noted on the agenda.

• Draft EDI Policy Matrix – Alcohol Policy
• EDI Strategy Progress Report – October 2025

The committee approved its October 9 agenda as presented. It also approved the minutes from the August 14 meeting. The meeting was formally adjourned at 6:55 p.m. No other substantive decisions were recorded.

• Agenda for October 9, 2025 approved (carried)
• August 14, 2025 meeting minutes approved (carried)
• Meeting adjourned at 6:55 p.m. (carried)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will hear a report on the Bill Thake Award from Matt Gilmer, Manager of Economic Development, and receive updates from its working groups. No decisions are scheduled; the items are informational.

• Bill Thake Award update (report)
• Working group updates (report)

The advisory committee adopted its agenda for October 6, 2025. It approved the amended minutes from the August 11, 2025 meeting. The meeting was then adjourned at 4:35 p.m. No other substantive decisions were recorded.

• Adopted agenda for October 6, 2025 (carried)
• Approved amended August 11, 2025 minutes (carried)
• Adjourned meeting at 4:35 p.m. (carried)

Housing Advisory Committee

The North Grenville Housing Advisory Committee will receive a quarterly housing update and an update on Bell Hall. Members will also discuss the proposed housing workplan. The meeting includes routine items such as adoption of the agenda and review of previous minutes.

• Quarterly Housing Update (report)
• Bell Hall Update (report)
• Discussion of Housing Workplan (attached document)
• Review of August 21, 2025 meeting minutes

Acting Co‑Chair Deb Wilson called the Housing Advisory Committee to order at 5:15 p.m. The committee lacked a quorum, so the meeting could not proceed. It was adjourned at 5:15 p.m. No substantive items were approved, denied, or tabled.

Accessibility Advisory Committee

The committee will review the Accessibility of Public Spaces Matrix presented by the Director of Parks and Recreation. It will consider the quorum and membership structure for the Accessibility Advisory Committee. The committee's Terms of Reference will be examined. A correspondence item on physiotherapy access in North Grenville will also be discussed.

• Review of Accessibility of Public Spaces Matrix
• Discussion of quorum and membership for the Accessibility Advisory Committee
• Examination of the committee's Terms of Reference
• Correspondence regarding physiotherapy access in North Grenville

Council Meeting

The council will adopt its agenda and formally declare food insecurity an emergency, requesting the provincial and federal governments raise social assistance rates, create a guaranteed livable basic income, and address food insecurity in policy. It will also approve several contracts, including a $92,717 pedestrian crossing on Prescott Street at Reuben Crescent and a $312,837 campus maintenance hole replacement, and waive a $270 rental fee for a hospice community event. Additional items include adopting By‑Law 74‑25 to open 200 metres of Dool Road as a public highway and approving a revised municipal alcohol policy.

• Declaration of food insecurity emergency with requests to provincial and federal governments
• Award of $92,717 contract to Les Parisien Construction Ltd for a pedestrian crossing on Prescott Street at Reuben Crescent
• Award of $312,837 contract to GIP Paving Inc for campus maintenance hole replacements
• Waiver of $270 rental fee (plus HST) for Beth Donovan Hospice community resource fair event
• Adoption of By‑Law 74‑25 to open and maintain 200 metres of Dool Road as a public highway

Council declared food insecurity an emergency, requested higher social assistance rates and a guaranteed basic income, and directed staff to develop a local rent‑utilities assistance bank report. The council also approved a $92,717 pedestrian crossing contract, a $312,837 campus maintenance contract, and increased the sports dome design budget to $237,407.35 with a contract award. Additional by‑law approvals and a waiver of a $270 rental fee were also carried.

• Declared food insecurity an emergency and requested provincial/federal action (Carried)
• Directed staff to report on establishing a rent/utilities assistance bank (Carried)
• Approved $92,717 contract for Prescott St. pedestrian crossing (Carried)
• Approved $312,837 contract for campus maintenance hole replacement (Carried)
• Approved waiver of $270 rental fee for Beth Donovan Hospice event (Carried)
• Approved By‑Law 74‑25 to open 200 m of Dool Road as public highway (Carried)
• Increased sports dome detailed design budget to $237,407.35 and awarded contract to Architecture 49 (Carried)
• Adopted By‑Law 75‑25 confirming council proceedings (Carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to review reports and decision items. Discussions include site improvements for Mino-jichaag Mtigwaaki and a resolution regarding glyphosate.

• Mino-jichaag Mtigwaaki landscaping, shelter, and signage
• Canoe installation
• Glyphosate resolution
• Feather Crosswalk Dedication on September 24
• Learning the Land Event on October 18

The Indigenous Advisory Committee approved the amended agenda and the August 21 minutes by consensus. Members agreed to prioritize mulching the garden beds this fall and to seek a shelter contractor quote. The group decided to add protective‑rights language to the glyphosate resolution that will be presented to Council on October 7. Additional actions include scheduling the Official Plan Consultation for October 16 and ordering TRC booklets for the September 27 event.

• Agenda amended to add correspondence items and approved by consensus
• August 21 meeting minutes approved as circulated
• Mulching of garden beds this fall agreed as priority
• Shelter contractor contact to be followed up by Director Geneau
• Map of garden area to be updated and QR‑code plant signs to be created
• Language protecting Indigenous rights to food and water added to glyphosate resolution draft
• Official Plan Consultation scheduled for October 16 meeting
• TRC booklets to be ordered for September 27 Truth and Reconciliation event

Council Meeting

North Grenville Council will review a proposal to change zoning at 4433 Rideau River Road to allow for a contractor or trades establishment. The body will also consider funding agreements for transit and various community proclamations.

• Zoning amendment (By-law 72-25) for 4433 Rideau River Road from Rural (RU) to Rural – Exception Zone (RU-74)
• Transfer Payment Agreement (By-law 71-25) for the Ontario Transit Investment Fund
• Proclamation of October 2025 as Breast Cancer Awareness Month
• Proclamation of September 25, 2025, as Franco-Ontarian Day

The council approved By‑Law 71‑25 to enter a Transfer Payment Agreement with the Ontario Transit Investment Fund. It deferred the zoning amendment for 4433 Rideau River Road. It also proclaimed Breast Cancer Awareness Month and Franco‑Ontarian Day, and adopted several consent‑agenda items.

• Approved By‑Law 71‑25 to enter Ontario Transit Investment Fund Transfer Payment Agreement (Carried)
• Adopted consent agenda items: Transfer Payment Agreement and previous meeting minutes (Carried)
• Deferred By‑Law 72‑25 to amend zoning at 4433 Rideau River Rd (Deferred)
• Proclaimed October 2025 as Breast Cancer Awareness Month and authorized flag raising (Carried)
• Proclaimed September 25, 2025 as Franco‑Ontarian Day and authorized flag raising (Carried)
• Adopted By‑Law 73‑25 confirming council proceedings (Carried)
• Approved the council agenda for September 17, 2025 (Carried)
• Adjourned the meeting at 7:56 p.m. (Carried)

Committee of Adjustment

The Committee of Adjustment will meet to review a minor variance application for a property on River Road. The body will also consider the approval of meeting minutes from August 13, 2025.

• Public hearing for minor variance application A-09-25 regarding 2147 River Road

Arts, Culture, and Heritage Advisory Committee

The committee will discuss the revised Arts, Culture and Heritage workplan, receive an update from the Heritage Property Inventory Working Group, and consider recommended changes to the Arts and Culture Policy. A deputation will be presented regarding the Community Futures Legacy Grant and a proposed mural.

• Workplan discussion – revised workplan document
• Heritage Property Inventory Working Group update
• Recommended changes to Arts and Culture Policy
• Community Futures Legacy Grant and mural deputation

The agenda for September 16, 2025 was approved as presented. The minutes from the July 15, 2025 meeting were approved. The committee voted to fully support the BIA and Community Futures Legacy Grant mural and downtown beautification project. The meeting was adjourned at 6:55 p.m.

• Agenda approved (moved by Ardis Lerner, seconded by Kevin Willey) – carried
• July 15, 2025 minutes approved (moved by Ardis Lerner, seconded by Nancy Dery) – carried
• Support for BIA and Community Futures Legacy Grant mural project approved (moved by Kevin Willey, seconded by Deb Wilson) – carried
• Meeting adjourned at 6:55 p.m. (moved by Kevin Willey, seconded by Rose David) – carried

Mayor's Task Force on Clean Technology

The Mayor’s Task Force on Clean Technology will meet on September 15, 2025 in Meeting Room 1, 285 County Road 44. The agenda includes a final report for discussion and next steps, a deputation from Green Carbon Projects presented by CEO Salah Masad, review of minutes from the July 7 2025 meeting, and correspondence regarding registration for GCXpo 2025. Standard items such as a call to order, land acknowledgement, agenda adoption, and declaration of pecuniary interest are also on the agenda.

• Final Report – Discussion & Next Steps
• Deputation – Green Carbon Projects (presentation by Salah Masad, CEO of Green Carbon)
• Minutes of previous meeting – July 7 2025
• Correspondence – GCXpo 2025 registration (Eventbrite link)
• Declaration of Pecuniary Interest

The Mayor's Taskforce on Clean Technology approved its agenda for the September 15 meeting. It approved the minutes from the July 7 meeting. The taskforce passed a resolution recommending that Council continue to support the Sustainable Business Summit. The meeting was adjourned at 3:31 p.m.

• Approved taskforce agenda (carried)
• Approved July 7 meeting minutes (carried)
• Recommended Council continue support for Sustainable Business Summit (carried)
• Adjourned meeting at 3:31 p.m. (carried)

Grenville OPP Detachment Board

The Grenville OPP Detachment Board will formally appoint its co‑chairs. It will consider the final draft of the board’s Terms of Reference. The meeting also includes standard reports, a land acknowledgment, and routine agenda approval.

• Formal appointment of board co‑chairs
• Review of final OPP Detachment Board Terms of Reference (draft)
• OPP Commander, Chairperson, Members, and Treasurer reports

The board appointed Mayor Nancy Peckford and Mayor Michael Cameron as co‑chairs. It adopted a resolution asking the Solicitor General to prioritize multi‑year funding for the Mobile Crisis Response Team in Grenville County. The agenda and the July 3, 2025 minutes were approved. The meeting was adjourned at 2:59 p.m.

• Approved meeting agenda (carried)
• Approved July 3, 2025 minutes (carried)
• Resolved to request multi‑year funding for the Mobile Crisis Response Team (carried)
• Appointed Mayor Nancy Peckford and Mayor Michael Cameron as board co‑chairs (carried)
• Adjourned meeting at 2:59 p.m. (carried)

Council Meeting

North Grenville Council will meet to decide on a bridge rehabilitation contract and updates to an equity fund policy. The body will also receive a mid-year progress report on the 2025 Strategic Plan and Department Work Plan.

• Award of tender NG25-22 for Limerick Road Bridge Rehabilitation to DW Building Restoration Service Inc. for $286,617.00 (excluding taxes)
• Proposed changes to the Equity, Diversity, and Inclusion Fund Policy to clarify eligible expenses
• Receipt of the 2025 Mid-Year Strategic Plan and Department Work Plan Update report

Council approved the award of the Limerick Road Bridge rehabilitation contract for $286,617. The council also adopted the meeting agenda, updated the Equity, Diversity and Inclusion Fund policy, and adopted By‑law 70‑25 confirming the meeting proceedings. A closed session was held to discuss the Bill Thake Memorial Award nomination, after which the council resumed open session and adjourned.

• Adopted agenda for September 2, 2025 (C-2025-325) – carried
• Approved Equity, Diversity, and Inclusion Fund Policy update – carried
• Approved award of tender NG25‑22 Limerick Road Bridge Rehabilitation to DW Building Restoration Service Inc. for $286,617 – carried
• Received 2025 Mid‑Year Strategic Plan and Department Work Plan report for information – carried
• Moved into closed session to consider Bill Thake Memorial Award nomination – carried
• Resumed open session after closed session – carried
• Adopted By‑law 70‑25 confirming council proceedings – carried
• Adjourned meeting at 8:23 p.m. – carried

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will meet to adopt its workplan and terms of reference, review previous minutes, and discuss coordination with the Environmental Advisory Advisory Committee regarding biodiversity.

• Adoption of the committee workplan
• Adoption of the committee terms of reference
• Review of June 4, 2025 meeting minutes
• Coordination meeting with EAAC on biodiversity

Co‑Chair Kristin Strackerjan called the meeting to order at 4:45 p.m., but the committee could not continue because a quorum was not present. The meeting was adjourned at 4:45 p.m. No decisions were made.

Council Meeting

The North Grenville Council will adopt the agenda, pass several proclamations, and vote on key by‑laws. It will authorize voting methods for the 2026 municipal and school board election and reallocate $15,000 to a water‑system project. The council will increase the budget for the NG25‑12 Transportation Master Plan and award the contract to Dillon Consulting Ltd. It will also endorse the OPP Detachment Board terms of reference and adopt a confirmation by‑law.

• By‑law 68‑25 authorizing paper, mail‑in and electronic voting for the 2026 municipal and school board election
• Reallocation of $15,000 from the Kernahan PS Network Hub (SCADA) to the eQuinelle BPS Maple Panel Replacement, creating a $30,000 project budget
• Increase of the NG25‑12 Transportation Master Plan budget to $174,252.50 (excluding taxes) and award of the contract to Dillon Consulting Ltd
• Endorsement of the Terms of Reference for the Merrickville‑Wolford OPP Detachment Board
• Proclamation of Ukrainian Independence Day (August 24) and Childhood Cancer Awareness Month (September 2025)

Council adopted the meeting agenda and proclaimed both Childhood Cancer Awareness month and Ukrainian Independence Day. The council deferred a report on voting methods for the 2026 election, reallocated $15,000 in capital funds, and approved a $174,252.50 budget increase and contract for the Transportation Master Plan. It also endorsed OPP Detachment Board terms, adopted By‑law 69‑25, and adjourned at 7:46 p.m.

• Adopted agenda (C-2025-316) – carried
• Proclaimed Childhood Cancer Awareness Month (C-2025-317) – carried
• Proclaimed Ukrainian Independence Day (C-2025-318) – carried
• Deferred voting methods report for 2026 election (C-2025-319) – deferred
• Reallocated $15,000 to eQuinelle BPS Maple Panel Replacement (C-2025-320) – carried
• Approved $174,252.50 budget increase and contract to Dillon Consulting for Transportation Master Plan (C-2025-321) – carried
• Endorsed Terms of Reference for Merrickville‑Wolford OPP Detachment Board (C-2025-322) – carried
• Adopted By‑law 69‑25 confirming council proceedings (C-2025-323) – carried

Environmental Action Advisory Committee

The Environmental Action Advisory Committee is meeting to review reports and decision items. The agenda includes a presentation on the Climate Action Plan and discussions regarding the committee's workplan and terms of reference.

• Climate Action Plan presentation by Hillary Geneau
• Discussion on Bishop's Mills Cheese Factory
• Review of the 2025 Committee WorkPlan draft
• Review of the draft Terms of Reference

The Environmental Action Advisory Committee adopted the agenda as presented. It approved the June 23, 2025 meeting minutes. The motion on the Terms of Reference was deferred to the next meeting. The meeting was adjourned at 8:04 p.m.

• Agenda approved (carried)
• June 23, 2025 minutes approved (carried)
• Terms of Reference postponed to next meeting
• Meeting adjourned (carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle will review reports on the Mino‑jichaag Mtigwaaki initiative, the Grenville Futures Grant, and a planned canoe installation. It will also discuss upcoming community events scheduled for September 27, November 1, December 21, and a ribbon skirt workshop. A correspondence item concerns the Feather Crosswalk Ceremony set for September 24 at 6:00 p.m.

• Grenville Futures Grant
• Canoe Installation
• Feather Crosswalk Ceremony – September 24, 6:00 p.m.
• Mino‑jichaag Mtigwaaki report
• Upcoming events: National Day of Truth and Reconciliation – September 27

The Indigenous Advisory Committee approved the agenda and amended minutes by consensus. It decided the Grenville Futures Grant will fund a welcome sign, trilingual plant signs, and initial shelter work. The committee agreed to request the Ferguson Forest Centre place the sign by the parking lot entrance and to obtain a fee cost for a bridge review. Additional events were scheduled, a Ribbon Skirt Workshop was set for Dec 6, and the director was asked to bring a glyphosate recommendation to Council.

• Agenda for Aug 21, 2025 approved as amended (consensus)
• June 19, 2025 minutes approved as amended (consensus)
• Grant funding allocated to welcome sign, plant signs, and shelter (consensus)
• Requested Ferguson Forest Centre place sign by parking lot entrance (consensus)
• Proceed with obtaining fee cost for bridge review (consensus)
• Added additional Truth and Reconciliation event on Sep 30 (consensus)
• Ribbon Skirt Workshop scheduled for Dec 6 (consensus)
• Director to bring glyphosate recommendation to Council (consensus)

Housing Advisory Committee

The Housing Advisory Committee is meeting to discuss the committee's Terms of Reference and its Workplan. The body will also review the minutes from the July 3, 2025 meeting.

• Terms of Reference
• Housing Workplan
• Minutes of July 3, 2025 meeting

The committee adopted the August 21 agenda as presented and approved the July 3 meeting minutes. A motion to adjourn the meeting at 6:26 p.m. was passed. No other formal decisions were recorded.

• Agenda for August 21, 2025 approved (carried)
• July 3, 2025 meeting minutes approved (carried)
• Meeting adjourned at 6:26 p.m. (motion carried)

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will discuss updates to the EDI Fund Policy, staff training, facilities, and the EDI Strategy/Work Plan. No formal decisions are indicated in the agenda. The meeting runs from 6:00 p.m. to 8:00 p.m. in Meeting Room 1, 285 County Road 44.

• EDI Fund Policy Updates
• Staff Training Update
• Facilities Update
• EDI Strategy/EDIAC Work Plan Update

The Equity, Diversity, and Inclusion Advisory Committee approved its August 14 agenda and the June 12 meeting minutes. Both resolutions were carried without recorded vote counts. The meeting was then adjourned at 7:00 p.m.

• Agenda for August 14, 2025 approved (carried)
• June 12, 2025 meeting minutes approved (carried)
• Meeting adjourned at 7:00 p.m. (carried)

Council Meeting

North Grenville Council will decide on a seven-year municipal curbside waste collection contract and zoning amendments for three properties. The body will also discuss a parking lease for Bell Hall and a new street banner display policy.

• Proposed $1,265,278.62 (excluding taxes) 2026 contract for curbside waste collection with Halton Recycling Ltd. dba Emterra Environmental
• Zoning amendments for 215 Sanders Street, 107 Oxford Street East, and 108 Maley Street
• Lease of approximately 80 parking spaces from Kemptville Campus for Bell Hall tenants
• Appointment of Ashley Cuthbert, Laura Valcour, and Stéphane Noel as officers under the Administrative Monetary Penalty System
• Direction to staff to draft a Street Banner Display Policy by December 31, 2025

Council approved a seven‑year curbside waste collection contract with Halton Recycling Ltd. dba Emterra Environmental for $1,186,472.46. It also adopted By‑law 66‑25 to re‑zone three properties, directed a lease of about 80 parking spaces for Bell Hall tenants, and appointed new AMPS officers. Additional actions included a declaration of August as Kayak for Cancer Month and a directive to draft a street banner display policy by Dec 31 2025.

• Approved award of municipal curbside waste collection contract to Halton Recycling Ltd. dba Emterra Environmental for $1,186,472.46 (carried)
• Approved By‑law 66‑25 rezoning of 215 Sanders St, 107 Oxford St E, and 108 Maley St (carried)
• Directed CAO to lease ~80 parking spaces at Kemptville Campus for Bell Hall tenants (carried)
• Appointed Ashley Cuthbert and Laura Valcour as AMPS Screening Officers; appointed Stéphane Noel as Hearing Officer; removed Rachel Jansen as Hearing Officer (carried)
• Declared August as “Kayak for Cancer Month” (carried)
• Directed staff to prepare a Street Banner Display Policy draft by Dec 31 2025 (carried)
• Adopted By‑law 67‑25 confirming council proceedings at the August 13 meeting (carried)

Committee of Adjustment

The Committee of Adjustment will meet to approve previous minutes and discuss a minor variance application for 1297 Hilly Lane. The body will also consider an exemption from an interim control bylaw regarding capacity allocation.

• Approval of minutes from July 16, 2025
• Minor variance application for 1297 Hilly Lane
• Exemption from Interim Control Bylaw for Capacity Allocation
• Public hearing for a minor variance application

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will meet on Tuesday, August 12, 2025 from 5:00 p.m. to 7:00 p.m. in Meeting Room 1, 285 County Road 44. The agenda includes a presentation on an Active School Travel Grant and funding opportunity, a Settler’s Trail letter of opinion, reports on active school transportation, heart health, and a brain injury and return‑to‑work program, as well as a review of the committee’s terms of reference and work plan. These items are scheduled for discussion and possible decision by the committee.

• Active School Travel Grant & Funding Opportunity (presentation by Kimberley Marshall)
• Settler’s Trail letter of opinion
• Active School Transportation report (presented by Doreen O'Sullivan)
• Heart Health information (Heart_Health_blurb.pdf)
• Terms of Reference review (draft attached)

The Health, Wellness, Fitness and Active Transportation Advisory Committee met on August 12, 2025 at 5:00 p.m. in Meeting Room 1, 285 County Road 44. The meeting could not proceed because a quorum was not present. It was adjourned at 5:15 p.m. with no decisions taken.

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will meet to discuss a working group update and receive a Kemptville Campus update from Executive Director Annie Hillis. The meeting also includes a closed session regarding 2025 Bill Thake Nominations.

• Kemptville Campus Update by Executive Director Annie Hillis
• Working Group Update
• Closed session for 2025 Bill Thake Nominations

The committee approved its agenda and the June 9, 2025 meeting minutes. It moved to a closed session to consider a nomination for the 2025 Bill Thake Award, then reconvened in open session to recommend the nominee to council. The meeting was adjourned at 4:26 p.m.

• Agenda approved (CARRIED)
• June 9, 2025 minutes approved (CARRIED)
• Moved to closed session to consider Bill Thake Award nomination (CARRIED)
• Closed session reconvened as open session (CARRIED)
• Recommended nominee for 2025 Bill Thake Award to council (CARRIED)
• Meeting adjourned at 4:26 p.m. (CARRIED)

Council Meeting

North Grenville Council will meet to decide on a zoning amendment for 503 James Street and a five-year trial for a retirement transition agreement program. The body will also review the 2025 budget year-to-date report and consider a contract for sluice gate installation.

• Proposed rezoning of 503 James Street from Residential – Density 1 (R1) to Residential – Density 3 – Exception – holding (R3-30-h)
• Proposed contract award to Dalcon Construction Ltd for $56,130.00 for East Quad Sluice Gate Installation
• Proposed five-year trial of a retirement transition agreement program
• Proposed by-law to lift part lot control on Phase 6A of the Equinelle Subdivision
• Review of 2025 Budget Year to Date Report as of June 30, 2025

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on a minor variance application (A-08-25) for 1297 Hilly Lane, reviewing the site plan and related documents. The meeting will also approve the minutes from the May 14, 2025 Committee of Adjustment session, acknowledge the Anishnabek territory, and record any disclosures of interest. The Committee will then adjourn.

• Public hearing – minor variance application A-08-25 for 1297 Hilly Lane (site plan attached)
• Approval of minutes from the May 14, 2025 Committee of Adjustment meeting
• Land acknowledgment of the Anishnabek territory
• Disclosure of interest by members
• Adjournment

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will review the condition of heritage plaques, including those at the Hurd St Bridge and Oxford Mills, and discuss recommended changes to the Arts and Culture Policy.

• Review of Heritage Plaques (BM, Hurd St Bridge, Oxford Mills)
• Recommended Changes to Arts and Culture Policy
• Children's Mural Project update
• Heritage Property Inventory Working Group update
• Community Futures Legacy Grant, Mural correspondence

The committee approved the July 15 agenda, moving Item F.5 to the next meeting. Minutes from the May 20 and May 26 meetings were accepted. Recommended changes to the Arts and Culture Policy were postponed until the next meeting. The meeting was adjourned at 6:23 p.m.

• Approved agenda with Item F.5 moved to next agenda (motion carried)
• Approved minutes from May 20 and May 26, 2025 (motion carried)
• Deferred recommended changes to Arts and Culture Policy to next meeting (motion carried)
• Adjourned meeting at 6:23 p.m. (motion carried)

Special Council Meeting

The North Grenville Council convened a special meeting on July 14, 2025. After a land acknowledgment and adoption of the agenda, the Council moved to a closed session under Section 239(2) of the Municipal Act to consider matters related to the Mental Health Initiatives Fund. The meeting then resumed in open session before adjourning.

• Closed session to consider personal matters about an identifiable individual, specifically the Mental Health Initiatives Fund, under Section 239(2) of the Municipal Act.
• Adoption of the agenda as presented.
• Land acknowledgment of the Anishnabek territory.
• Declarations of pecuniary interest and general nature thereof.
• Resumption of open session after the closed session.

Special Council Meeting

The North Grenville Council will adopt its agenda, acknowledge the Anishnabek territory, and conduct a closed‑session training on Conflict and Relationship Management. After the training, the council will resume the open session and adjourn the meeting.

• Call to Order
• Land Acknowledgment of Anishnabek territory
• Adoption of agenda for the special meeting
• Closed session for Conflict and Relationship Management training
• Resumption of open session and adjournment

Accessibility Advisory Committee

The North Grenville Accessibility Advisory Committee will approve its agenda and previous meeting minutes, then consider the 2025 meeting schedule as a decision item. The committee will also review reports and updates on washing machines, NG Transit bench locations, the advisory workplan, a public spaces accessibility matrix, terms of reference, and bridge street PXO. Additional discussion will cover downtown accessible spots before moving to other business and public questions.

• 2025 Meeting Schedule (decision item)
• Washing Machine Update (information report)
• NG Transit Activity Informed Bench Locations (report)
• Terms of Reference Discussion (report)
• PXO on Bridge Street (report)

The Accessibility Advisory Committee approved its agenda and the minutes from September and October 2024. It amended the agenda by moving “Downtown Accessible Spaces” to the top and deferring the “Accessibility of Public Spaces Matrix” to the next meeting. The committee adopted a resolution recommending Council consider a third accessible parking space on ASA Street near the Royal Bank. The meeting was adjourned at 7:38 p.m.

• Approved meeting agenda as presented (CARRIED)
• Approved September 2024 and October 2024 meeting minutes (CARRIED)
• Amended agenda: moved “Downtown Accessible Spaces” to top, deferred “Accessibility of Public Spaces Matrix” (CARRIED)
• Recommended Council add a third accessible parking space on ASA Street near the Royal Bank (CARRIED)
• Adjourned meeting at 7:38 p.m. (CARRIED)

Council Meeting

The North Grenville Council will adopt its agenda, approve several consent‑agenda items, and consider key decisions. It will award the NGCS25-01 Transit Vehicle Tender to Girardin for $155,500 (excluding HST) and set the commuter service fare at $5 one‑way. The council will also enact By‑Law No. 58‑25 for Automated Speed Enforcement agreements and discuss funding for a Heavy Rescue Apparatus procurement.

• Award NGCS25-01 Transit Vehicle Tender to Girardin for $155,500 (excl. HST)
• Enact By‑Law No. 58‑25 to authorize Automated Speed Enforcement agreements
• Support Mino‑jichaag Mtigwaaki Expansion Project and Futures Grant application
• Adopt Confirmation By‑Laws 57‑25, 59‑25 and 60‑25 to record council proceedings
• Deliberate reallocation of capital funds for Heavy Rescue Apparatus procurement

The council adopted several consent agenda items, including the Mino‑jichaag Mtigwaaki grant and two confirmation by‑laws. It approved By‑Law 58‑25 authorizing the CAO to enter Automated Speed Enforcement agreements, awarded the NGCS25‑01 transit vehicle contract to Girardin for $155,500, and set the commuter fare at $5. The council also reallocated capital funds for a heavy rescue apparatus and adopted By‑Law 60‑25 confirming the July 8 meeting. No motions were denied.

• Approved Mino‑jichaag Mtigwaaki Grant (carried)
• Adopted By‑Law 57‑25 to confirm June 25, 2025 closed meeting (carried)
• Adopted By‑Law 59‑25 to confirm July 8, 2025 special meeting (carried)
• Enacted By‑Law 58‑25 authorizing CAO to enter ASE agreements (carried)
• Awarded NGCS25‑01 Transit Vehicle Tender to Girardin for $155,500 (carried)
• Directed staff to set one‑way commuter fare at $5 for residents (carried)
• Approved reallocation of capital funds for Heavy Rescue Apparatus procurement (carried)
• Adopted By‑Law 60‑25 to confirm July 8, 2025 regular meeting (carried)

Special Council Meeting

The North Grenville Council will move into a closed session to consider three matters: procurement of a heavy rescue apparatus, an expression of interest in lands owned by the Ministry of Natural Resources and Forestry, and potential staffing implications from an organizational structure review. After the closed session, the Council will return to open session and report on the discussions. No decisions are recorded in this agenda.

• Heavy Rescue Apparatus Procurement
• Expression of Interest – MNRF Lands
• Organizational Structure Review – Potential Staffing Implications

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology is meeting to discuss a Climate Action Plan presentation by Hillary Geneau. The body will also review the final Taskforce Report.

• Climate Action Plan presentation by Hillary Geneau
• Review of the final Taskforce Report

The taskforce approved its July 7 agenda as presented. The minutes from the June 16 meeting were also approved. The final taskforce report was postponed to the next meeting and the session was adjourned at 3:39 p.m.

• Approved July 7 agenda (motion by Wayne Brown, seconded by Kevin Willey) – carried
• Approved June 16 minutes (motion by Kevin Willey, seconded by Cholly Boland) – carried
• Deferred Taskforce Report – Final to next meeting
• Adjourned meeting at 3:39 p.m. (motion by Greg Lane, seconded by Kevin Willey) – carried

Grenville OPP Detachment Board

The Grenville OPP Detachment Board will discuss traffic safety at the County Road 43 and St. Lawrence St intersection. It will also review recent break‑and‑enter trends in Merrickville‑Wolford, consider the "Remember Adam" signage unveiling, and consider adopting a draft Terms of Reference for the board.

• Traffic safety – County Road 43 and St. Lawrence St intersection (Merrickville‑Wolford)
• Break and enter trends – Merrickville‑Wolford
• Remember Adam campaign – signage unveiling
• Draft Terms of Reference – attached PDF (MNG MW OPP Detachment Board - Draft Terms of Reference(1).pdf)

The Grenville OPP Detachment Board approved the July 3 agenda and adopted the May 1 board minutes, both carried without recorded vote counts. Members discussed traffic‑safety concerns and other reports, but no formal actions were taken on those items. The meeting was then adjourned at 3:13 p.m.

• Agenda approved (carried)
• May 1, 2025 board minutes adopted (carried)
• Meeting adjourned at 3:13 p.m. (carried)

Housing Advisory Committee

The Housing Advisory Committee met on July 3, 2025 in Meeting Room 1 at 285 County Road 44. The committee will hear a deputation on sustainable, net‑zero homes and will review its Terms of Reference and proposed workplan. It will also adopt the agenda, consider the June 5, 2025 meeting minutes, and address any declarations of pecuniary interest.

• Deputation on Sustainable, Net‑Zero Homes presented by Jackson Wyatt, CEO
• Review of Housing Advisory Committee Terms of Reference
• Review of Housing Advisory Committee Workplan
• Adoption of the meeting agenda
• Consideration of June 5, 2025 meeting minutes

The Housing Advisory Committee approved the agenda for the July 3, 2025 meeting. It also approved the minutes from the June 5, 2025 meeting. No other substantive actions were decided; discussions on the Terms of Reference and Workplan were noted for future review. The meeting was adjourned at 6:40 p.m.

• Approved meeting agenda (CARRIED)
• Approved June 5, 2025 minutes (CARRIED)
• Adjourned meeting at 6:40 p.m. (CARRIED)

Special Council Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Council Meeting

Council will consider several consent agenda items, including a three‑year automated speed enforcement contract, $15,000 allocations for equity, diversity and inclusion programs, a $643,000 transfer from the Kemptville Campus Reserve Fund to the Kemptville Campus Education and Community Centre, and a $73,951.32 reallocation for new pump installations. Additional items include an interim wastewater capacity by‑law, a tax deferral program for businesses on County Road 43, and a $16,000 draw for communications support for the CR‑43 construction project.

• Authorize a three‑year Automated Speed Enforcement agreement with Global Traffic Group
• Approve $15,000 EDI fund allocations to five community programs
• Transfer $643,000 from the Kemptville Campus Reserve Fund to the Kemptville Campus Education and Community Centre
• Re‑allocate $73,951.32 for new pump installations from two existing capital projects
• Pass interim control by‑law for wastewater capacity in the urban service area

Council authorized a $24,031,100 conditional agreement to convert Bell Hall into 60 affordable rental units. It also approved a $643,000 transfer from the Kemptville Campus Reserve Fund, a $73,951.32 reallocation for pump installations, and $15,000 for equity, diversity and inclusion programs. Additional actions included an automated speed enforcement contract, a tax‑deferral program up to $125,000 for CR‑43 commercial owners, and a $16,000 draw for communications support.

• Approved $24,031,100 conditional agreement to convert Bell Hall into 60 affordable rental units
• Approved $643,000 transfer from Kemptville Campus Reserve Fund to Education and Community Centre
• Approved $73,951.32 reallocation of capital funds for pump installations
• Approved $15,000 Equity, Diversity, and Inclusion Fund allocations to five programs
• Authorized three‑year Automated Speed Enforcement agreement with Global Traffic Group
• Directed staff to implement tax deferral program for CR‑43 commercial owners up to $125,000 in 2025
• Authorized $16,000 draw from general reserves for communications outreach for CR‑43 construction
• Adopted By‑law 56‑25 confirming council proceedings

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will discuss a report on the Bishop's Mills Cheese Factory Park. It will also review its draft workplan and the committee's terms of reference. A water security update will be presented by Peter Friedrichs.

• Bishop's Mills Cheese Factory Park report
• Workplan Review (draft and habitat garden tracking)
• Terms of Reference documents
• Water Security Update by Peter Friedrichs

The Environmental Action Advisory Committee approved its June 23 agenda and the minutes from the April 28 meeting. Volunteers were assigned and several new items—roadside vegetation management, cycling education, storm‑event mitigation, carbon sequestration, biodiversity tracking, tree canopy and ash‑tree management—were added to the draft work plan. The meeting was adjourned at 8:06 p.m.

• Agenda approved as presented (carried)
• April 28 meeting minutes approved (carried)
• New items added to work plan: roadside vegetation management, cycling education, storm event mitigation, carbon sequestration, biodiversity tracking, tree canopy and ash tree management (added)
• Meeting adjourned at 8:06 p.m. (carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to review the Waterfront Access Strategy and hold conversations with conservation authorities. The group will also discuss planning for Mino-jichaag-mtigwaaki and upcoming Indigenous events.

• Conversation with South Nation Conservation Authority and Rideau Valley Conservation Authority
• Review of the Waterfront Access Strategy Report
• Mino-jichaag-mtigwaaki planning regarding fundraising, landscaping, and signs/peace pole
• Planning for Indigenous Peoples Day (June 21)
• Planning for National Day for Truth and Reconciliation (September 26)

The Indigenous Advisory Committee approved the June 19 agenda and the May 15 meeting minutes, both by consensus. No other substantive actions were taken. The meeting was adjourned at 6:07 p.m.

• Agenda approved by consensus
• May 15 minutes approved by consensus
• Meeting adjourned at 6:07 p.m.

Special Council Meeting

The North Grenville Council will convene a closed session to consider the Organizational Structure Review and its potential staffing implications. After the closed session, the council will adopt By‑Law 55‑25 to confirm the proceedings of the special meeting. The agenda also includes standard items such as a land acknowledgment, adoption of the agenda, and declarations of pecuniary interest.

• Closed Session – Organizational Structure Review (potential staffing implications)
• Adoption of By‑Law 55‑25 to confirm meeting proceedings
• Adoption of the agenda as presented
• Declarations of pecuniary interest
• Land acknowledgment of Anishnabek territory

Mayor's Task Force on Clean Technology

The Mayor's Taskforce on Clean Technology will review the Innovation Hub resolution package (Council Resolution #C-2025-185) and discuss how to finalize its report for Council consideration. An open discussion will focus on the next steps and process for completing the taskforce report. The meeting also includes a deputation from Tay Valley Township presenting its Climate Action Plan.

• Review Innovation Hub resolution package (Council Resolution #C-2025-185)
• Open discussion on next steps to finalize the Taskforce report to Council
• Deputation: Tay Valley Township Climate Action Plan (Planner Noelle Reeve, 3:00 p.m.)

The taskforce voted to amend the June 16 agenda to include a Sustainability Summit update and approved the amendment. The minutes from the May 20 meeting were approved as circulated. The meeting was formally adjourned at 4:00 p.m.

• Approved agenda amendment to include Sustainability Summit update (carried)
• Approved May 20, 2025 meeting minutes as circulated (carried)
• Adjourned meeting at 4:00 p.m. (carried)

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will discuss the EDI Fund policy and review five new fund applications. It will also consider a report on staff EDI training, an update on the EDI strategy work plan, and a proposal for equitable access for disabled citizens. Additional items include a research report from the St. Lawrence Rideau Immigration Partnership and information on the 2025 Leeds and Grenville Awards.

• EDI Fund – policy document and review of five applicant proposals
• EDI Training for Staff – presentation of training report
• EDI Strategy/Work Plan Update – progress report
• Equitable access for Disabled Citizens – committee agenda report
• St. Lawrence Rideau Immigration Partnership Research Report 2025

The Equity, Diversity, and Inclusion Advisory Committee approved its June 12 agenda as presented. The minutes from the April 10 meeting were approved as circulated. The update to the EDI Strategy/Work Plan was postponed to the next meeting. The meeting was adjourned at 8:16 p.m.

• Agenda for June 12, 2025 approved (carried)
• April 10, 2025 meeting minutes approved (carried)
• EDI Strategy/Work Plan update moved to next meeting
• Meeting adjourned at 8:16 p.m. (carried)

Council Meeting

At the June 11, 2025 council meeting, members will consider a consent agenda that includes a development charge deferral for the Comfort Inn Hotel, a subdivision agreement for Equinelle Phase 6B, and designation of the Kemptville Brewing Co. festival as a municipally significant event. They will also vote on by‑law 35‑25 to rezone 2984 County Road 20 from Rural to Rural Special Kennel (SRK‑8) to permit an in‑home kennel. Additional items include approval of previous meeting minutes, advisory committee minutes, and adoption of By‑law 54‑25 confirming the meeting proceedings.

• Deferral agreement for development charges for Comfort Inn Hotel (5‑year)
• Equinelle Phase 6B subdivision agreement
• Municipally significant designation of Kemptville Brewing Co.’s “KBC Tailgater Festival” (July 18‑19 2025)
• By‑law 35‑25 rezoning of 2984 County Road 20 to Rural Special Kennel (SRK‑8)
• Adoption of By‑law 54‑25 to confirm council meeting proceedings

The council adopted the meeting agenda and directed Mayor Peckford to request new mapping for the Land Evaluation and Area Review with a 300‑metre exemption setback on municipal and county roadways. It approved development charge deferral for the Comfort Inn Hotel and authorized the Equinelle Phase 6B subdivision agreement. A rezoning proposal for 2984 County Road 20 was defeated, and By‑Law 54‑25 confirming the meeting was passed.

• Adopt agenda as amended – carried (C-2025-240)
• Direct mayor to propose new L.E.A.R. mapping and 300 m setbacks – carried as amended (C-2025-241)
• Approve Comfort Inn Hotel 5‑year development charge deferral agreement – carried (C-2025-243)
• Approve Equinelle Phase 6B subdivision agreement – carried (C-2025-244)
• Rezoning 2984 County Road 20 to Rural Special Kennel – SRK‑8 – defeated (C-2025-245)
• Confirm By‑Law 54‑25 adopting council proceedings – carried (C-2025-246)
• Designate Kemptville Brewing Co. “KBC Tailgater Festival” as municipally significant event – carried (C-2025-242)
• Approve consent agenda items (municipally significant designation, minutes, advisory minutes, newsletter) – carried (C-2025-242)

Health, Wellness, Fitness and Active Transportation

The North Grenville Health, Wellness, Fitness and Active Transportation Advisory Committee will meet on June 10, 2025 to discuss several agenda items. Items include an extension of the meeting duration, a letter of opinion on Settlers Trail, updates on a rural recreation conference, a heart health briefing, a review of the committee workplan, draft terms of reference, and a brain injury and return‑to‑work program. The committee will consider reports and make any needed decisions on these topics.

• Extension of meeting duration
• Letter of Opinion: Settlers Trail
• Rural Recreation Conference
• Heart Health briefing
• Workplan Review

The Health, Wellness, Fitness and Active Transportation Advisory Committee could not proceed because a quorum was not present. The meeting was adjourned immediately at 5:15 p.m. No items were approved, denied, or tabled.

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will discuss several local project updates. The meeting includes reports on community infrastructure, tourism, and the Kemptville Campus.

• Sports Dome Update
• Ferguson Forest Update
• Tourism Update
• Kemptville Campus Update
• Bill Thake Award

The committee approved its agenda for June 9, 2025 and ratified the April 7 minutes. It voted to extend the August 11 and October 6 meetings to three hours. The meeting was adjourned at 5:31 p.m.

• Agenda for June 9, 2025 approved (CARRIED)
• April 7, 2025 minutes approved (CARRIED)
• August 11 and October 6 meetings extended to three hours (CARRIED)
• Meeting adjourned at 5:31 p.m. (CARRIED)

Special Council Meeting

The North Grenville Council will approve the agenda for the special meeting. It will hold a closed session under the Municipal Act for personal matters involving identifiable individuals. After the closed session, the Council will adopt By‑Law 53‑25 to confirm the proceedings of the meeting.

• Adoption of the agenda for the special meeting
• Closed session pursuant to Section 239(2)(b) of the Municipal Act, 2001
• Adoption of By‑Law 53‑25 to confirm the meeting’s proceedings

Housing Advisory Committee

The North Grenville Housing Advisory Committee will discuss the North Grenville Population, Housing and Employment Forecast report. It will consider a proposal to extend the meeting duration. The committee will also review the current Housing Workplan.

• Population Growth Study – North_Grenville_Population_Housing_Employment_Forecast-13-DEC-23.pdf
• Extension of Meeting Duration
• Housing Workplan Review – Housing Workplan.pdf

The committee approved the meeting agenda as amended after a motion by Ardis Lerner and second by Deb Wilson. The minutes from the April 3, 2025 meeting were approved after a correction to a name. Members agreed to keep the standard two‑hour meeting length. A working group consisting of Ardis Lerner, Alain Cayer and Nadia Diakun‑Thibault was established to review and update the committee’s Terms of Reference and Work Plan.

• Agenda amendment approved (motion by Ardis Lerner, seconded by Deb Wilson) – carried
• April 3, 2025 minutes approved with name correction – carried
• Two‑hour meeting duration maintained – agreed
• Workgroup formed to update TOR and Work Plan (Ardis Lerner, Alain Cayer, Nadia Diakun‑Thibault) – decided

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will meet to discuss residential units and drainage updates. The session includes a presentation on Additional Residential Units from the Housing Accelerator Fund Program Manager.

• Additional Residential Units presentation by Jackie Shoemaker Holmes
• Drainage Technologist update from Mike Finley, Director of Public Works
• Discussion on extension of meeting duration

The committee approved its agenda and the April 9, 2025 minutes. Members agreed to limit future meetings to a maximum of two hours. The Drainage Technologist position was approved as a full‑time role in the 2025 budget. The meeting was adjourned at 5:24 p.m.

• Agenda for June 4, 2025 approved (carried)
• April 9, 2025 minutes approved (carried)
• Future meetings limited to two hours (approved)
• Full‑time Drainage Technologist position approved in 2025 budget
• Meeting adjourned at 5:24 p.m. (carried)

Council Meeting

The council will adopt By‑law 51‑25, repealing By‑law 72‑12 and creating a Naming of Corporate Assets Policy. It will also extend the Kemptville Campus Memorandum of Understanding to October 31 2025, and pass a resolution opposing Bill 5’s reductions to environmental protections. Additional items include accepting closed‑meeting investigator recommendations and directing new mapping for the LEAR process.

• Adopt By‑law 51‑25 to establish a Naming of Corporate Assets Policy (repeal By‑law 72‑12)
• Authorize extension of the Kemptville Campus MOU to October 31 2025
• Pass resolution opposing Bill 5 provisions that reduce environmental protections
• Accept Closed Meeting Investigator recommendations and post related PowerPoint online
• Direct Mayor to propose new mapping for the LEAR process to the United Counties

Council adopted a resolution opposing provisions of Ontario’s Bill 5 that weaken environmental protections and municipal planning authority. It approved a naming‑policy by‑law, directed staff to pursue additional accessible parking in downtown Kemptville, and authorized the extension of the Kemptville Campus MOU to October 31 2025. The council also accepted the closed‑meeting investigation report and adopted the meeting’s confirmation by‑law.

• Adopted resolution opposing Bill 5 provisions (C‑2025‑228) – carried
• Accepted Sustainable North Grenville deputation on Bill 5 (C‑2025‑227) – carried
• Directed staff to pursue a third accessible parking space and monitor usage (C‑2025‑229) – carried
• Repealed By‑law 72‑12 and adopted By‑law 51‑25 naming policy (C‑2025‑230) – carried
• Accepted closed‑meeting investigator report and directed posting of PowerPoint and correspondence (C‑2025‑231) – carried
• Authorized Mayor and CAO to execute extension of Kemptville Campus MOU to Oct 31 2025 (C‑2025‑232) – carried
• Adopted By‑law 52‑25 confirming council proceedings (C‑2025‑233) – carried
• Adjourned meeting at 7:55 p.m. (C‑2025‑234) – carried

Council Meeting

The council will vote to enact By-law #45-25, setting the 2025 municipal tax rates for each property class. It will also consider a reduction of the Kemptville Lion’s Club lottery licence fee to $250 and approve several contract awards for municipal facilities, including a $197,057 brine system for the NGMC Rink, a $93,000 audio‑visual upgrade, and a $53,900 arena water‑treatment system. Additional items include adopting a by‑law to assume the Oxford Village well into the municipal system.

• Tax Rate By‑Law 2025 – adoption of municipal tax rates (By‑law #45‑25)
• Reduce Kemptville Lion’s Club lottery licence fee to $250
• NGMC Rink 2 Brine Distribution System Replacement – $197,057 to CIMCO Refrigeration
• NGMC AV Upgrades – $93,000 to Interactive Audio Visual
• NGMC Arena Ice Water Treatment System – $53,900 to Jet Ice

The council enacted By-law #45-25 to set the 2025 municipal tax rates. It approved several contracts for water and refrigeration projects, including a $197,057 rink brine system and a $93,000 AV upgrade. The council also reduced the Kemptville Lion’s Club lottery licence fee to $250 and resolved to fly the Pride flag in June 2025. A resolution opposing Bill 5’s environmental provisions was adopted.

• Adopted meeting agenda (C-2025-214) – carried
• Resolved to fly Pride flag in June 2025 and hold flag raising – carried
• Reduced Kemptville Lion’s Club lottery licence fee to $250 – carried
• Approved $197,057 contract for NGMC Rink 2 Brine Distribution System (CIMCO Refrigeration) – carried
• Approved $93,000 contract for NGMC AV Upgrades (Interactive Audio Visual) – carried
• Enacted By-law #45-25 adopting 2025 municipal tax rates – carried
• Adopted resolution opposing Bill 5 provisions – carried
• Approved $53,900 contract for NGMC arena Ice Reverse Osmosis water treatment system (Jet Ice) – carried

Arts, Culture, and Heritage Advisory Committee

The North Grenville Arts, Culture, and Heritage Advisory Committee will meet virtually on May 26, 2025. The agenda includes a closed‑session discussion of the Arts and Culture Development Fund with public comments, followed by an open‑session item titled “Rise and Report.” No specific decisions or contracts are listed.

• Closed session: Arts and Culture Development Fund – public comments
• Open session: Rise and Report

The Arts, Culture and Heritage Advisory Committee approved its meeting agenda. It moved the session to closed, then resumed open later. The committee supported the Arts Culture Development Fund adjudication decisions and made Mosaic Mural funding conditional on location confirmation. The meeting was formally adjourned.

• Approved meeting agenda (carried)
• Moved to closed session under Municipal Act (carried)
• Resumed open session (carried)
• Supported Arts Culture Development Fund decisions and made Mosaic Mural funding conditional on location confirmation (carried)
• Adjourned meeting (carried)

Special Council Meeting

The North Grenville Council will approve the agenda, enter a closed session under Section 239(2)(b) of the Municipal Act, and adopt By‑Law 47‑25 that confirms the proceedings of the May 23, 2025 special meeting. The meeting is scheduled for 4:00 p.m. to 6:00 p.m. in Meeting Room 1, 285 County Road 44.

• Resolution to adopt the agenda as presented
• Closed session authorized by Section 239(2)(b) of the Municipal Act, 2001
• Adoption of By‑Law 47‑25 confirming the special meeting proceedings

Mayor's Task Force on Clean Technology

The Mayor’s Task Force on Clean Technology will receive an update on the Climate Action Plan and discuss feedback from Council on the interim report. No formal decisions are listed on the agenda; the meeting is for discussion and information sharing.

• Climate Action Plan update (presentation by Hillary Geneau, Director of Corporate Services)
• Council feedback on interim report – discussion
• Review of previous meeting minutes (April 28, 2025)

The May 20, 2025 meeting approved an amendment to add an update on the Sustainable Business Summit to the agenda. The minutes from the April 28, 2025 meeting were approved as circulated. The meeting was adjourned at 3:02 p.m.

• Agenda amendment to include Sustainable Business Summit update approved (CARRIED)
• April 28, 2025 meeting minutes approved as circulated (CARRIED)
• Meeting adjourned at 3:02 p.m. (CARRIED)

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will discuss several reports, including the Children’s Mural Project, the Heritage Property Inventory, and a heritage plaque update. It will also receive updates from the Art Council and the Arts Culture Development Fund, consider extending meeting duration, and review the committee workplan.

• Children's Mural Project – report and discussion
• Heritage Property Inventory – report
• Heritage Plaque Update – Canoe Shared Journeys plaque
• Art Council Update – draft vision, mission, values
• Workplan Review – revised workplan document

The committee adopted its agenda and approved the April 22, 2025 minutes as amended. It endorsed the Arts Culture Development Fund adjudication, confirming five grant approvals totaling $8,189.35. The committee recommended Riverside Park (pool house) or the Armoury for an outdoor mural and the Municipal Centre lobby for an indoor mural. Members voted to keep future meetings at two hours rather than extending them.

• Adopted agenda for May 20, 2025 (carried)
• Approved April 22, 2025 minutes as amended (carried)
• Supported Arts Culture Development Fund grant decisions, awarding $8,189.35 (carried)
• Recommended Riverside Park (pool house) or the Armoury for outdoor mural (recommended)
• Recommended Municipal Centre lobby for indoor mural (recommended)
• Decided not to extend future meeting duration; meetings remain two hours (carried)
• Resolved to adjourn the meeting at 6:56 p.m. (carried)

Indigenous Advisory Circle

The Indigenous Advisory Circle will review reports on several community initiatives, including a land acknowledgment event, a planting day on May 24, fundraising activities, and the installation of signs and a peace pole. Members will also consider upcoming Indigenous events such as Indigenous Peoples Day on June 21, the National Day for Truth and Reconciliation on September 30, and a Woodlot Association event scheduled for May 26‑30. The agenda includes discussion of the Indigenous Significant Events Calendar and the Mino‑jichaag‑mtigwaaki program.

• Land Acknowledgment Event
• Planting Day – May 24
• Fundraising activities
• Signs/Peace Pole installation
• Indigenous Peoples Day – June 21

Council Meeting

The council will adopt the agenda and pass By-law 43-25 to rezone 853 Prescott Street from Highway Commercial (C3) to Residential Third Density – Exception Twenty-Nine Holding (R3-29-h). It will authorize a Pre‑Servicing Agreement for the Equinelle Subdivision Phase 6B and award the Official Plan Update contract to Dillon Consulting Ltd. for $110,591.25. The council will reallocate $80,000 to a Tourism Community Improvement Plan and adopt Confirmation By‑law 44-25.

• Rezoning of 853 Prescott Street (By‑law 43‑25)
• Pre‑Servicing Agreement for Equinelle Phase 6B
• Award of Official Plan Update contract to Dillon Consulting Ltd. for $110,591.25
• Reallocation of $80,000 for a Tourism Community Improvement Plan
• Adoption of Confirmation By‑law 44‑25

The council approved several items, including rezoning 853 Prescott Street to Residential Third Density, authorizing a pre‑servicing agreement for Equinelle Phase 6B, and awarding the Official Plan Update contract to Dillon Consulting Ltd. for $110,591.25. It also reallocated $80,000 for a Tourism Community Improvement Plan and adopted a by‑law confirming the meeting proceedings.

• Rezoned 853 Prescott St. to Residential Third Density (R3-29) under By‑law 43‑25 – carried
• Authorized pre‑servicing agreement for Equinelle Subdivision Phase 6B – carried
• Awarded Official Plan Update contract to Dillon Consulting Ltd. for $110,591.25 – carried
• Reallocated $80,000 to Tourism Community Improvement Plan – carried
• Received Capacity Allocation Council Update report for information – carried
• Adopted By‑law 44‑25 confirming council proceedings – carried
• Adjourned meeting at 8:28 p.m. – carried

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on two minor variance applications: one for 315 Rideau Street and another for 309 Remillard Drive. The meeting will also include approval of the minutes from the April 16, 2025 Committee of Adjustment meeting and a disclosure of interest statement. The session runs from 6:30 p.m. to 7:00 p.m. in the Council Chambers at 285 County Road 44.

• Approval of minutes from the April 16, 2025 Committee of Adjustment meeting
• Public hearing on a minor variance application for 315 Rideau Street (A‑06‑25)
• Public hearing on a minor variance application for 309 Remillard Drive (A‑07‑25)
• Disclosure of interest by committee members
• Land acknowledgement of the Anishnabek territory

Special Council Meeting

The North Grenville Council will adopt the agenda for the May 9, 2025 special meeting, acknowledge the municipality’s location on Anishnabek territory, hear deputations for community bonds from Dr. Audrey Jamal and Julia Grady, adopt By‑Law 42‑25 to confirm the meeting’s proceedings, and then adjourn.

• Adoption of the meeting agenda
• Land acknowledgment of Anishnabek territory
• Deputations for community bonds by Dr. Audrey Jamal and Julia Grady
• Adoption of By‑Law 42‑25 to confirm the special meeting proceedings
• Resolution to adjourn the meeting

Council Meeting

The North Grenville Council will adopt the meeting agenda and approve a consent agenda that includes several advisory committee minutes. Council will receive a primary care update and vote on naming a portion of the rail trail between Bridge Street and Vanburen Street in memory of Rowan Dean. A significant motion will be considered to explore a pilot project using wollastonite to replace road salt. The meeting will also include a confirmation by‑law item.

• Adopt agenda and approve consent agenda minutes
• Primary Care Incentive funding direction discussion
• Name rail trail segment between Bridge St and Vanburen St for Rowan Dean
• Significant motion to explore wollastonite pilot to replace road salt
• Confirmation By‑Law 41‑25

Council directed staff to increase the 2025 Primary Care Incentive allocation by $20,000 from the reserve and to adjust the Kemptville District Hospital coverage requirement to focus on emergency room and hospitalist services. An additional unbudgeted $20,000 was authorized for a recruitment position under the United Counties program, pending CAO approval. The council dedicated the Rail Trail segment between Bridge Street and Vanburen Street to the memory of Rowan Dean. It also accepted the Mayor’s Taskforce recommendation to explore a Wollastonite pilot for road‑salt replacement.

• Approved $20,000 increase to Primary Care Incentive allocation (carried)
• Changed KDH coverage requirement to emergency room and hospitalist (carried)
• Authorized unbudgeted $20,000 transfer for United Counties recruitment position (carried)
• Dedicated Rail Trail segment between Bridge St and Vanburen St to memory of Rowan Dean (carried)
• Included Health, Wellness, Fitness Advisory Committee resolutions in Active Transportation Master Plan (carried)
• Accepted Mayor’s Taskforce recommendation to meet Canadian Wollastonite for road‑salt pilot (carried)
• Adopted By‑law 41‑25 confirming council proceedings (carried)
• Proclaimed May 2025 as Community Living Month (carried)

Grenville OPP Detachment Board

The Grenville OPP Detachment Board meeting includes a land acknowledgment, approval of the agenda, and several reports. It will discuss a proposal to change the detachment's name, review the remaining 2025 schedule, and hear a message from MADD Canada. Presentations include the Mobile Crisis Response Team.

• Option to change Grenville 1 OPP Detachment name – see correspondence document
• Review of the remaining 2025 schedule for the detachment
• Mobile Crisis Response Team presentation
• OPP Commander report
• Treasurer report

The board approved its agenda and the March 6, 2025 meeting minutes. It passed a resolution recognizing the Mobile Crisis Response Team and urging the province to continue supporting such teams. The board set its bi‑monthly meeting schedule through January 2026 and directed staff to proceed with a MADD Canada Yearbook advertisement. An informal common name for the board may be chosen later, but the legal name will remain unchanged.

• Approved meeting agenda (Resolution #GODB-2025-008) – CARRIED
• Approved March 6, 2025 minutes (Resolution #GODB-2025-009) – CARRIED
• Recognized Mobile Crisis Response Team and urged provincial support (Resolution #GODB-2025-010) – CARRIED
• Decided to keep the board’s legal name; informal name may be chosen later – consensus
• Set bi‑monthly meeting schedule with four dates through Jan 2026 (Resolution #GODB-2025-011) – CARRIED
• Directed staff to proceed with MADD Canada Yearbook Message advertisement (Resolution #GODB-2025-012) – CARRIED
• Adjourned the meeting at 3:31 p.m. (Resolution #GODB-2025-013) – CARRIED

Special Council Meeting

The Council will enter a closed session to receive comprehensive training on the Municipal Act open‑meeting rule, provided by Rick O'Connor of MuniverseRO Consulting Inc. The training follows the recommendations of the Closed Meeting Investigation Report dated February 26, 2025. The meeting will also adopt Confirmation By‑law 39‑25 to confirm the special meeting proceedings and complete standard procedural items such as adopting the agenda and adjournment.

• Closed session for open‑meeting rule training by Rick O'Connor (MuniverseRO Consulting Inc.)
• Adoption of Confirmation By‑law 39‑25 confirming the special meeting proceedings
• Adoption of the agenda as presented
• Declarations of pecuniary interest
• Public comments period

Council Meeting

North Grenville Council will review several road construction tenders and a proposal to lower development and permit fees for the Comfort Inn Hotel. The body will also discuss a new fire master plan and a donation for a dock at Curry Park.

• Proposed reduction of Comfort Inn Hotel development charges from $426,718.50 to $100,000 and building permit fees from $213,436.00 to $50,000
• Road tenders: GIP Paving Inc. ($435,875), Greenwood Paving ($348,276.60), Blair Asphalt Products Ltd. ($348,895), and Cornwall Gravel Company Ltd ($136,500.00)
• Acceptance of a $32,000 one-time contribution from the Rotary Club of Kemptville for an accessible dock at Curry Park
• Approval of $200,000 for a 50% cost share with the Township of North Dundas to overlay Boundary Road
• Presentation of the 2025 Fire Master Plan Project Overview by Loomex Group

The council accepted a $32,000 contribution from the Rotary Club of Kemptville to fund a new accessible dock at Curry Park and approved the award of the Curry Park dock contract to Waterside Dock Systems. It also directed Economic Development staff to explore an innovation hub with Kemptville Campus and to report back by the end of 2025, and approved several road construction tenders totaling approximately $1.27 million, as well as a $200,000 cost‑share for Boundary Road. Additional items approved included annual reports, rental‑fee waivers for community events, and By‑law 40‑25 confirming the meeting proceedings.

• Accept $32,000 Rotary Club contribution for Curry Park accessible dock (Carried)
• Award Curry Park Accessible Floating Dock contract to Waterside Dock Systems (Carried)
• Direct Economic Development staff to explore innovation hub with Kemptville Campus, report by end 2025 (Carried)
• Award tender NG25-07 Crushed Rock to GIP Paving Inc. for $435,875 (Carried)
• Award tender NG25-08 Surface Treatment to Greenwood Paving (Pembroke) Ltd. for $348,276.60 (Carried)
• Award tender NG25-09 Resurfacing Asphalt Paving to Blair Asphalt Products Ltd. for $348,895 (Carried)
• Approve $200,000 50% cost‑share with Township of North Dundas for Boundary Road overlay (Carried)
• Direct staff to negotiate deferral agreement for building permit fees for Comfort Inn hotel at 320 Ryan's Well (Carried)

Special Council Meeting

The North Grenville Council will adopt By-law 38-25 to formally confirm the actions taken at its special meeting on April 28, 2025. The meeting includes a closed‑session segment for Conflict and Relationship Management training under the Municipal Act. The agenda also features a land acknowledgment of the Anishnabek territory and a period for public questions.

• Adoption of By-law 38-25 to confirm the special meeting proceedings
• Closed session for Conflict and Relationship Management training (Municipal Act §239(3.1))
• Land acknowledgment of the Anishnabek territory and recognition of First Nations, Métis, and Inuit peoples
• Declarations of pecuniary interest by council members
• Public question period for agenda items

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will meet to discuss a partnership proposal for a Sustainable Business Summit, campus collaboration, and climate resiliency. The meeting will also cover alternatives to natural gas and receive a presentation from Sustainable North Grenville.

• Partnership Proposal: Sustainable Business Summit
• Campus Partnership Possibilities Discussion
• Creating Community Resiliency In The Face of Climate Change
• Alternatives to Natural Gas Discussion
• Presentation to Council from Sustainable North Grenville

The task force approved the agenda for the April 28, 2025 meeting and moved the next meeting to May 20. It adopted the minutes from the March 17, 2025 meeting. The committee recommended that Council support the Sustainable Business Summit and approved up to $5,000 toward its total cost. The meeting was adjourned at 3:26 p.m.

• Agenda for April 28, 2025 approved (carried)
• Next meeting date changed from May 12 to May 20 (carried)
• March 17, 2025 minutes approved (carried)
• Recommend Council support Sustainable Business Summit and approve up to $5,000 financial support (carried)
• Meeting adjourned at 3:26 p.m. (carried)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will review the Tree Care and Management By-law referenced in a council resolution dated Dec 11, 2024. It will also receive a Water Security Update from Peter Friedrichs. A deputation on pollinator habitat will be presented by Michelle Cavanaugh and Brent Harbers of South Nation Conservation. The meeting will approve the agenda and consider any correspondence.

• Tree Care and Management By-law (Council Resolution Dec 11, 2024)
• Water Security Update (presented by Peter Friedrichs)
• Pollinator Habitat deputation (Michelle Cavanaugh and Brent Harbers, South Nation Conservation)
• Review of minutes from the March 24, 2025 meeting
• Consideration of correspondence

The Environmental Action Advisory Committee adopted its agenda and approved the March 24, 2025 minutes. It passed a resolution supporting a Tree Care and Management By‑Law that treats municipal trees as natural assets and asked staff to draft the by‑law for Council. The meeting was then adjourned.

• Adopted agenda for April 28, 2025 (carried)
• Approved March 24, 2025 meeting minutes (carried)
• Supported Tree Care and Management By‑Law recognizing trees as natural assets and requested staff draft (carried)
• Adjourned meeting at 8:02 p.m. (carried)

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will discuss reports on tourism and walking tours, a heritage interpretive panel update, an arts council update, the Arts and Culture Development Fund adjudication committee, and a review of the revised workplan. No formal decisions are listed on the agenda.

• Tourism and Walking Tours report by Matt Gilmer, Manager of Tourism
• Heritage Plaques Update – Heritage Interpretive Panel Update (Apr 15 2025)
• Arts Council Update presented by Ardis Lerner, Rebecca Campbell, Rose David
• Arts and Culture Development Fund Adjudication Committee presentation
• Workplan Review – ACHAC_Workplan revised March 18, 2025

The committee approved its agenda and the minutes from the March 18 meeting. It resolved to request Council direct staff to contract Fontasy to replace three heritage interpretive panels, using funds from the 2025 Heritage budget. The committee also recommended that Council amend the Draft Public Art Policy to require environmental impact assessments for public art projects.

• Approved agenda for April 22, 2025 (carried)
• Approved minutes of March 18, 2025 meeting (carried)
• Requested Council contract Fontasy to replace three heritage panels (carried)
• Recommended Council amend Public Art Policy to add environmental impact assessment requirement (carried)

Indigenous Advisory Circle

The North Grenville Indigenous Advisory Circle will review the Mino‑jichaag‑mtigwaaki planning proposal, consider fundraising through Zeffy and FFC sales donations, and evaluate landscaping, a fire pit/peace pole, and upcoming cultural events. The meeting also includes a review of a draft Reconciliation Framework and a calendar of Indigenous significant events.

• Mino‑jichaag‑mtigwaaki Planning
• Fundraising (Zeffy, FFC sales donations)
• Landscaping (plants, sweetgrass, regrading waterfront)
• Fire Pit/Peace Pole
• Upcoming Events – Red Dress Beading Workshop (May 3), Indigenous Peoples Day/Summer Solstice (June 21), Draft Reconciliation Framework

The Indigenous Advisory Committee approved the meeting agenda and the March 20, 2025 minutes by consensus. No other formal decisions were recorded. The meeting was adjourned by consensus at 6:05 p.m.

• Agenda approved by consensus
• March 20, 2025 minutes approved by consensus
• Meeting adjourned by consensus at 6:05 p.m.

Special Council Meeting

The council approved the meeting agenda and proceeded to a closed session to discuss matters related to automated speed enforcement. After the closed session, the council resumed the open meeting, presented a Rise and Report following the Committee of Adjustment, and adopted By‑Law 36‑25 to confirm the proceedings of the special meeting.

• Adoption of the agenda as presented
• Closed session to consider automated speed enforcement issues
• Rise and Report following the Committee of Adjustment
• Adoption of By‑Law 36‑25 confirming the special meeting proceedings
• Adjournment of the special meeting

Council Meeting

The North Grenville Council meeting will consider several zoning by‑law approvals, including rezoning of a Craig Road parcel and two other properties. It will also adopt a Yard Maintenance By‑law and direct staff to review the affordable housing policy. The agenda includes routine items such as adoption of the agenda, a confirmation by‑law, and adjournment.

• Approve By‑law 34‑25 to rezone a portion of Craig Road from Rural (RU) to Rural‑Special Exception (RU‑73) for reduced lot area.
• Approve By‑law 35‑25 to rezone 2984 County Road 20 from Rural (RU) to Special Kennel Rural Exception Eight (SRK‑8), permitting up to 10 dogs.
• Approve By‑law 27‑25 (Official Plan Amendment No. 13) and By‑law 28‑25 to rezone 110 Elvira Street.
• Enact By‑law 105‑24, a Yard Maintenance By‑law requiring owners or occupants to clear land and refuse.
• Direct staff to review the affordable housing policy and report by Q3 2025 on target flexibility and developer incentives.

The council approved a rezoning by‑law for a portion of Craig Road and adopted by‑laws to amend the official plan and zoning for 110 Elvira Street, including requirements for accessible and affordable units. It enacted a yard‑maintenance by‑law and deferred a rezoning amendment for a kennel at 2984 County Road 20. Council also directed staff to review the affordable‑housing policy and set a reporting deadline for Q3 2025. The meeting minutes were confirmed and the council adjourned at 9:48 p.m.

• Approved By‑law 34‑25 to rezone part of Craig Road from Rural to Rural‑Special Exception (RU‑73) – CARRIED
• Deferred By‑law 35‑25 to rezone 2984 County Road 20 to Special Kennel Rural Exception Eight (SRK‑8) – DEFERRED
• Approved By‑law 27‑25 (Official Plan Amendment No. 13) and By‑law 28‑25 (Zoning amendment) for 110 Elvira Street – CARRIED
• Enacted By‑law 105‑24 requiring land owners to clean or clear land – CARRIED
• Directed staff to review the affordable‑housing policy and report by Q3 2025 – CARRIED
• Adopted By‑law 37‑25 to confirm the council proceedings of the April 16, 2025 meeting – CARRIED
• Approved the agenda for the meeting – CARRIED
• Adjourned the regular council meeting at 9:48 p.m. – CARRIED

Committee of Adjustment

The North Grenville Committee of Adjustment will approve the minutes from its February 12 and March 25 meetings. It will acknowledge that the municipality is on Anishnabek territory. The committee will hold a public hearing on three minor variance applications for 51 Hurd Street, 3642 Gliderway Private, and 116 Clothier Street East.

• Approval of minutes from February 12, 2025 and March 25, 2025
• Public hearing – minor variance A-05-25 for 51 Hurd Street
• Public hearing – minor variance A-04-25 for 3642 Gliderway Private
• Public hearing – minor variance A-02-25 for 116 Clothier Street East
• Land acknowledgment of Anishnabek territory

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will meet to review its workplan and terms of reference. The session includes presentations on neurodiversity and a triathlon update.

• Rural FASD Red Shoe Triathlon update from Rob More
• Presentation on neurodiversity by Kate Stacey and Rebecca Rafuse of Diversx
• Review of the Committee WorkPlan updated March 20, 2025
• Review of Draft Terms of Reference
• Letter of opinion regarding Settlers Trail from Anne Jesseau

The advisory committee approved the meeting agenda and the March 20, 2025 minutes. It carried a resolution urging Public Works and Parks & Recreation to collect usage data on Settlers Trail, Rail Trail, Alf Campbell Trail, Maple Sugar Bush Trail and Libby Island. Updates to the workplan were reviewed, and the Terms of Reference were postponed to the next meeting. The meeting adjourned at 7:06 p.m.

• Agenda approval – Carried
• March 20, 2025 minutes approval – Carried
• Recommend data collection on multiple trails – Carried
• Workplan review – updates completed, remaining items to be added next meeting
• Terms of Reference – postponed to next meeting
• Meeting adjourned – Carried

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will open the meeting, deliver a land acknowledgement, and reaffirm the municipal human‑rights statement. It will approve the agenda and minutes from the March 13, 2025 meeting. The committee will then review reports on the EDI strategy progress, the policy review and naming of corporate assets, and the upcoming significant dates calendar.

• Land acknowledgement of the Anishnabek territory
• Reaffirmation of the municipal Human Rights Statement
• Review of the Equity, Diversity, and Inclusion (EDI) Strategy Progress Report
• Review of the Policy Review and Matrix and Naming of Corporate Assets Policy suggestions
• Review of the Significant Dates Calendar

The committee approved the April 10 agenda and appointed Anne Leach to serve as co‑chair for the meeting. The minutes from the March 13 meeting were accepted after a correction to a name spelling. The meeting was formally adjourned at 7:33 p.m.

• Approved April 10 agenda (carried)
• Appointed Anne Leach as Co‑Chair for the meeting (carried)
• Approved March 13, 2025 meeting minutes (carried)
• Adjourned meeting at 7:33 p.m. (carried)

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will review the revised "What We Heard" summary of the Official Plan consultation and discuss the backyard chickens issue presented by the Director of Planning. No formal decisions are listed on the agenda. The meeting also includes standard items such as a land acknowledgment, approval of the agenda and minutes, and a public questions period.

• Official Plan Consultation Summary Review Discussion (report attached)
• Backyard Chickens discussion – presented by Amy Martin, Director of Planning
• Approval of agenda
• Approval of minutes from the January 15, 2025 meeting
• Land acknowledgment of the Anishnabek territory

The committee approved its agenda for April 9, 2025. Members appointed Joseph Scott as Acting Co‑Chair in the absence of both co‑chairs. The minutes from the January 15, 2025 meeting were also approved.

• Agenda for April 9, 2025 approved (carried)
• Joseph Scott appointed Acting Co‑Chair for the April 9, 2025 meeting (carried)
• Minutes of the January 15, 2025 meeting approved (carried)

Council Meeting

North Grenville Council will vote on a revolving line of credit to fund the Water Pollution Control Plant Expansion Project. The meeting also includes decisions on facility renovations, equipment purchases, and new community fund policies.

• By-Law 32-25 to authorize a $26 million revolving line of credit for the Water Pollution Control Plant Expansion Project
• Awarding Private Blake Williamson Memorial Hall Renovations to Arrow for $574,417.72 plus 15% contingency
• Purchase of a JCB 3TS-8T Telescopic Skid Steer from Delta Power Equipment for $134,399.00 plus tax
• Awarding Landfill Monitoring and Engineering Services to Egis Canada Ltd. for $76,359.00 in 2025
• Final reading of Procedure By-law 16-25 to enact rules for Council and Local Boards

Council approved a $26 million revolving line of credit to fund the Water Pollution Control Plant expansion and enacted the final reading of Procedure By‑law 16‑25. The meeting also adopted the Mental Health Initiatives Fund Policy, approved a landfill monitoring contract, and authorized a $574,417.72 renovation of Blake Williamson Memorial Hall. Additional approvals included a JCB skid‑steer purchase, Pitch‑In program directions, and updates to the Equity, Diversity and Inclusion Fund policy.

• Approved $26 M revolving construction LOC for Water Pollution Control Plant expansion (CARRIED)
• Conducted third and final reading of Procedure By‑law 16‑25 (CARRIED)
• Approved Mental Health Initiatives Fund Policy (CARRIED)
• Awarded landfill monitoring and engineering services to Egis Canada Ltd. for $76,359 (CARRIED)
• Approved purchase of JCB 3TS‑8T telescopic skid steer for $134,399 (CARRIED)
• Approved Blake Williamson Memorial Hall renovation contract for $574,417.72 plus 15% contingency (CARRIED)
• Directed procurement of bags and declared Pitch‑In Week for the Pitch‑In Program (CARRIED)
• Approved changes to Equity, Diversity and Inclusion Fund policy (CARRIED)

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will review a Home Based Business discussion packet, receive a Planning and Development update for February 2025, and hear updates from several working groups. The meeting also includes a Bill Thake Award presentation and routine agenda approval and minutes adoption. No formal decisions are listed on the agenda.

• Home Based Business Discussion – Home Based Business Provisions.pdf
• Bill Thake Award – presentation by Deb Wilson
• Planning and Development Update – Planning and Development CEDAC Update February 2025 (1).pdf
• Working Groups Update – Competitive Analysis, Workforce Challenges, Serviceable Lands and Rural Development, Clean Tech Development Sustainability, Arts, Culture and Heritage
• Approval of agenda and adoption of previous meeting minutes

The Community and Economic Development Advisory Committee approved its agenda and the minutes from the March 3 meeting. Both motions were carried. No decision items were presented, so no approvals, denials, or tablings occurred. The committee discussed various reports and working‑group updates, but no formal actions were taken.

• Approved agenda (motion carried)
• Approved minutes of March 3 meeting (motion carried)

Housing Advisory Committee

The Housing Advisory Committee will meet to review minutes from March 6, 2025, and receive a presentation from the Lanark, Leeds and Grenville HART Hub. Mayor Nancy Peckford will also provide an update regarding Bell Hall.

• Delegation presentation from Chris Curry, Program Director of Planning and Implementation for Lanark, Leeds and Grenville HART Hub
• Bell Hall update from Mayor Nancy Peckford

At the April 3, 2025 Housing Advisory Committee meeting, members approved the agenda as presented, approved the March 6, 2025 minutes, and adjourned the meeting at 6:49 p.m. No other motions were voted on, and the committee discussed updates on Bell Hall, ARU projects, and population growth but took no formal decisions on those items.

• Agenda approved as presented (carried)
• March 6, 2025 meeting minutes approved (carried)
• Meeting adjourned at 6:49 p.m. (carried)

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider a minor variance application for a property at 609 Rock Road. The meeting is scheduled for Tuesday, March 25, 2025, at 6:30 p.m. in Council Chambers.

• Public hearing for minor variance at 609 Rock Road
• Meeting held in Council Chambers, 285 County Road 44
• Application number A-03-25

Council Meeting

The council approved several zoning by‑law amendments, including an assembly hall at 646 River Road and a site‑specific Official Plan amendment for 110 Elvira Street. It awarded Tender PRC 25‑01 to Goldie Mohr Ltd. to build the County Road 44 multi‑use pathway extension for $1,222,465.80 plus HST. The council also approved the purchase of a 2026 International tandem truck and Viking plow equipment for $407,955.27 (excluding taxes) and conducted the second reading of Procedure By‑law 16‑25.

• Zoning By‑law amendment (By‑law 29‑25) for 646 River Road to permit an assembly hall
• Official Plan amendment and Zoning By‑law amendment (By‑law 27‑25 and 28‑25) for 110 Elvira Street
• Award of Tender PRC 25‑01 to Goldie Mohr Ltd. for County Road 44 pathway extension – $1,222,465.80 plus HST
• Purchase of a 2026 International tandem truck and Viking plow equipment – $407,955.27 excluding taxes
• Second reading of Procedure By‑law 16‑25

The council approved a $1,222,465.80 tender to Goldie Mohr Ltd. for extending the County Road 44 multi‑use pathway. It also approved By‑law 29‑25 to permit an assembly hall at 646 River Road and authorized the extension of the Kemptville Campus Memorandum of Understanding. Additional actions included a $407,955.27 purchase of a new tandem truck and plow, and the second reading of Procedure By‑law 16‑25.

• Approved $1,222,465.80 tender for County Road 44 pathway extension (C-2025-136)
• Approved By‑law 29‑25 for assembly hall at 646 River Road (C-2025-131)
• Authorized extension of Kemptville Campus MOU to June 30 2025 (C-2025-133)
• Approved purchase of 2026 International tandem truck and Viking plow for $407,955.27 (C-2025-137)
• Conducted second reading of Procedure By‑law 16‑25 (C-2025-134)
• Recommended Whaley Farms draft conditions to United Counties (C-2025-135)
• Approved By‑law 31‑25 to confirm council proceedings (C-2025-138)
• Approved agenda for March 25 2025 meeting (C-2025-130)

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will hear a proposal for the Bishops Mills Cheese Factory. It will also receive updates on a habitat garden project by Oxford on Rideau Public School, roadside pollinator habitat planting, roadside trimming, and water security. No formal decisions are listed on the agenda.

• Bishops Mills Cheese Factory proposal (Fred Schueler document)
• Oxford on Rideau Public School habitat student garden (delegation)
• Roadside pollinator habitat planting (multiple reports and guides)
• Roadside trimming (report from Mike Findley, Director of Public Works)
• Water security update (presentation by Peter Friedrichs)

The Environmental Action Advisory Committee approved its March 24, 2025 agenda as presented. It also approved the February 24, 2025 meeting minutes. The Committee Clerk was tasked with following up with Parks and Recreation about installing water tanks for the school garden. The meeting was formally adjourned at 7:58 p.m.

• Approved agenda for March 24, 2025 (CARRIED)
• Approved February 24, 2025 minutes (CARRIED)
• Committee Clerk to follow up on water tanks for the Gnome Garden
• Terms of Reference to be presented to Council on April 8
• Requested Director of Public Works Mike Finley to attend next meeting on roadside trimming
• Adjourned meeting at 7:58 p.m. (CARRIED)

Special Council Meeting

North Grenville Council will hold a special meeting to discuss a staff complaint and review civic award applications in closed session, followed by a confirmation by-law.

• Closed session to discuss staff complaint
• Review of Civic Award Applications
• Appointment of Sebastien Huard as Deputy Clerk for closed session
• Adoption of By-Law 30-25 to confirm meeting proceedings
• Public question period

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will meet on March 20, 2025. The agenda includes a discussion of the Transportation Master Plan, updates on the Oxford Village Phase 2 and eQuinelle Phase 6 projects, and a proposal for secured kayak storage at Curry Park. The committee will also review a letter of opinion on Settler’s Trail and an update on a letter of support for rail‑trail funding. No formal decisions are listed on the agenda.

• Transportation Master Plan discussion (North‑Grenville‑TMP‑Final‑Report‑2019‑11‑08.pdf)
• OVI Phase 2 and eQuinelle Phase 6 updates (EQ‑PH6‑DP‑Signed.pdf; Oxford Village‑_Ph._II_Concept_Plan[1]_Application Materials.pdf)
• Secured storage of kayaks at Curry Park (Committee Agenda Report‑Robert Angi.pdf)
• Letter of opinion regarding Settler’s Trail
• Update on letter of support for rail‑trail funding (Letter of Support for Funding Grant.pdf)

Indigenous Advisory Circle

The Indigenous Advisory Circle is meeting to make decisions regarding Mino-jichaag-mtigwaaki planning and upcoming events. The group will also review information regarding the Heart and Spirit Program.

• Mino-jichaag-mtigwaaki planning: logo, garden, grants, crowdfunding, peace pole and fire
• Upcoming events: Spring Equinox (March 22) and Land Acknowledgement Event
• Heart and Spirit Program information session

The Indigenous Advisory Committee approved the meeting agenda and the minutes from the February 20, 2025 meeting by consensus. It decided the Zeffy campaign will target $10,000 with a June 21, 2025 deadline. The committee also agreed to seek a fire pit donation from Canadian Tire and to have the director contact Finian about a peace pole.

• Agenda for March 20, 2025 approved by consensus
• Minutes of February 20, 2025 meeting approved by consensus
• Zeffy crowdfunding goal set to $10,000, end date June 21, 2025 (consensus)
• Director Hillary Geneau to contact Finian about peace pole ideas
• Committee to request a fire pit donation from Canadian Tire (consensus)
• Hillary to obtain final logo files from Finian
• Hillary to add newspaper to event circulation list
• Hillary to correct signage spelling at Ferguson Forest Centre

Council Meeting

The Council will approve the meeting agenda and routine consent items, hear a Green Shirt Day presentation, and appoint Deputy Clerk Mary Remmig as Acting Clerk. It will also adopt By‑law 25‑25 to set the 2025 municipal budget, hold a closed session to consider civic award applications, and then adjourn.

• Adopt By‑law 25‑25 to set the 2025 municipal budgets
• Appointment of Deputy Clerk Mary Remmig as Acting Clerk
• Green Shirt Day presentation by Ethan Bos and Michele Bos
• Closed session to discuss Civic Award Applications
• Adopt Confirmation By‑law 26‑25 confirming meeting proceedings

The council approved several agenda changes, accepted the Green Shirt Day resolution, and adopted By‑law 25‑25 to set the 2025 municipal budgets. It also appointed municipal officers with financial sign‑off authority and directed staff to include specific projects in the budget. Additional motions directed staff to move the Wayfinding Strategy above the line and to update budget presentations. The meeting adjourned at 9:21 p.m.

• Agenda amended to move 2025 Budget to I.3 and add Financial Sign‑Off Authority item (C‑2025‑108) – Carried
• Accepted Green Shirt Day presentation and reaffirmed April 7 as Green Shirt Day (C‑2025‑109) – Carried
• Consent agenda items approved: previous meeting minutes, local board minutes, appointment of Acting Clerk (C‑2025‑110) – Carried
• 2024 Council Compensation report accepted for information (C‑2025‑111) – Carried
• Municipal officers appointed with financial sign‑off authority (C‑2025‑112) – Carried
• Directed staff to include Bishop’s Mills play structure in 2025 budget and phase pump track paving (C‑2025‑114) – Carried
• Directed staff to move Wayfinding Strategy above the line via reserve draw (C‑2025‑115) – Carried
• Adopted By‑law 25‑25 to set the 2025 municipal budgets (C‑2025‑117) – Carried

Arts, Culture, and Heritage Advisory Committee

The committee will hear a presentation on the Poppy Project, a public‑art proposal. It will receive updates from the Arts Council and a report on the North Grenville heritage property inventory. A discussion on heritage property designation will also be presented. No formal decisions are listed on the agenda.

• Poppy Project – public art proposal (presentation slides)
• Arts Council update
• North Grenville heritage property inventory report
• Heritage property designation discussion

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will discuss a presentation on clean and green technology company attraction and incentives, review ongoing network partnerships, and consider alternatives to natural gas. The only formal decision is to choose an alternate date for the April 21, 2025 meeting because the municipal office is closed on Easter Monday. Standard items such as agenda approval, minutes approval, and public questions are also on the agenda.

• Reschedule Next Meeting – set an alternate date for the April 21, 2025 meeting
• Clean/Green Technology Company Business Attraction & Incentives – presentation by Ann Weir (virtual)
• Network/Partner Overview – ongoing discussion
• Alternatives to Natural Gas – discussion item slated for April 2025
• Delegation from Kemptville Campus – partnership possibilities (item for next meeting)

Equity, Diversity, and Inclusion Advisory Committee

The North Grenville Equity, Diversity, and Inclusion Advisory Committee will discuss several policy documents, including the EDI Fund Policy, the municipal Purchasing and Procurement Policy, and the Naming of Corporate Assets Policy. It will also receive updates on the municipality's EDI Strategy and Work Plan, and consider the Kemptville District Hospital Crystal Clear Code of Conduct draft. The meeting is primarily for review and information sharing rather than formal decisions.

• Review of Kemptville District Hospital Crystal Clear Code of Conduct Policy (draft)
• Review of North Grenville Purchasing and Procurement Policy
• Review of North Grenville Naming of Corporate Assets Policy
• Update on North Grenville EDI Strategy and Progress Report
• Review of EDI Fund Policy

Special Council Meeting

The North Grenville Council will approve its agenda, review the 2025 budget presentation, and adopt By‑Law 24‑25 to confirm the special meeting's proceedings. The meeting will conclude with a resolution to adjourn.

• Approval of the agenda as presented
• 2025 Budget – Working Session (attachment: 2025-Budget-Presentation MASTER - MARCH 05.pdf)
• Adoption of By‑Law 24‑25 to confirm the special meeting (attachment: 24-25_Confirmation By-Law.pdf)
• Resolution to adjourn the meeting (time not specified)

Housing Advisory Committee

The committee will receive a presentation on additional residential units and an equity contribution report for Bell Hall. A delegation from Humble Creek will also present. The agenda includes routine approvals of the agenda and minutes, and a public questions period. No formal decisions are listed on the agenda.

• Additional Residential Units Update – Final Public ARU Presentation (February 2025)
• Bell Hall Update – Equity Contribution Report (PD-2025-002)
• Humble Creek delegation – HCH Presentation (02-28-2025)
• Approval of the agenda
• Approval of minutes from the February 6, 2025 meeting

Grenville OPP Detachment Board

The Grenville OPP Detachment Board will review several items, including a logo update, a draft annual report to councils, the 2025 budget framework, and advertising and media considerations. A monetary contribution request from the Health Unit will also be discussed. The meeting includes standard procedural items such as land acknowledgment, agenda approval, and review of previous minutes.

• Board Logo Update (OAPSB)
• Annual Report to Councils – Draft
• 2025 Budget Proposal/Framework
• Advertising and Media Considerations
• Monetary Contribution Request from Health Unit

Council Meeting

The Municipality of North Grenville Council will meet on March 4, 2025, to approve the agenda, receive a presentation from a youth coalition, and consider awarding a contract for Arena 1 fixed seating installation.

• Award contract for Arena 1 fixed seating installation to SDR Seating for $115,195.78 plus HST
• Receive presentation from Every Kid in Our Communities Coalition Leeds & Grenville
• Approve minutes from Special and Regular Council meetings held in February 2025
• Receive minutes from various Advisory Committee meetings
• Adopt By-Law 23-25 to confirm the proceedings of the March 4, 2025 meeting

Special Council Meeting

The North Grenville Council will approve the agenda for the March 3, 2025 special meeting, hold a closed session for conflict and relationship management training, receive departmental reports, and adopt By-Law 22-25 to confirm the meeting's proceedings. The meeting will conclude with an adjournment resolution.

• Approval of the agenda for the March 3, 2025 special meeting
• Closed session for Council training on conflict and relationship management
• Reports from Chief Administrative Officer, Client Services, Corporate Services, Emergency and Protective Services, Finance, Parks, Recreation and Culture, Planning and Development, and Public Works
• Adoption of By-Law 22-25 to confirm the proceedings of the special meeting
• Resolution to adjourn the special meeting

Special Council Meeting

Council is meeting to address a Closed Meeting Investigation Report and an Integrity Commissioner report. The body will discuss recommendations regarding open meeting training, procedure by-law updates, and the conduct of the Deputy Mayor.

• Closed Meeting Investigation Report 2024-01 by John Mascarin of Aird & Berlis LLP
• Proposed formal public reprimand of Deputy Mayor John Barclay
• Requirement for Council and senior staff to receive open meeting rule training within 60 days
• Proposal to create an accountability page on the municipal website
• Letter from the Ontario Ombudsman dated January 24, 2025

Community and Economic Development Advisory Committee

The North Grenville Community and Economic Development Advisory Committee will review the Investment Attraction Strategy, the Economic Development Plan comments, and the 2025 Strategic Plan update. It will also discuss the USA/Canada tariffs decision and its impact on the local economy, and receive updates from its working groups on topics such as competitive analysis and workforce challenges.

• Investment Attraction Strategy (report)
• Economic Development Plan Comments (report)
• 2025 Strategic Plan Update (report)
• USA/Canada Relations & Impacts of Tariffs Decision on Local Economy (report)
• Working Groups Update (reports on Competitive Analysis, Workforce Challenges, Serviceable Lands and Rural Development, Clean Tech Development Sustainability, Arts, Culture and Heritage)

Council Meeting

North Grenville Council will discuss closing the Burritts Rapids Waste Disposal Site and granting a 20% development charge reduction for the Kemptville Lifestyles project. The body is also reviewing a safety petition for Whitney Road and setting council remuneration.

• Proposed closure of Burritts Rapids Waste Disposal Site
• Request for 20% development charge reduction for Kemptville Lifestyles multi-residential building
• Pre-approval of $20,000 budget for Kemptville Buskerfest
• By-law 19-25 to rename a portion of Boundary Road to Borderline Road
• Rental fee waiver of $128.82 for Sustainable North Grenville

Environmental Action Advisory Committee

The Environmental Action Advisory Committee will meet to approve minutes from January 27, 2025, and discuss the Clean Yard By-Law, a workplan review, and Phragmites management. The committee will also consider a notice of motion regarding tree care and management.

• Approval of minutes from January 27, 2025
• Clean Yard By-Law discussion
• Workplan Review
• Phragmites Discussion
• Tree Care and Management Resolution - Notice of Motion

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology will meet to review and comment on an interim report. The body will also consider a final draft of its Terms of Reference.

• Review and comment on the 2025-01-31 Interim Report
• Review of the final draft Terms of Reference
• Approval of meeting minutes from December 16, 2024, and January 13, 2025

Indigenous Advisory Circle

The Indigenous Advisory Circle will consider new member applications, approve the minutes from its December 19, 2024 meeting, and review several policy and planning documents. Items include the Counties of Leeds and Grenville Housing and Homelessness Plan, an events calendar for 2025, follow‑up on the Crystal Clear Code of Conduct policy, and a draft Reconciliation Framework. The meeting is scheduled for February 20, 2025, from 4:00 p.m. to 6:00 p.m. in Meeting Room 1, 285 County Road 44.

• Indigenous Advisory Circle – Member Applications (closed session)
• Approve minutes of December 19, 2024 meeting
• Review Counties of Leeds and Grenville Housing and Homelessness Plan
• Discuss Draft Reconciliation Framework (July 23 2024 version)
• Follow‑up on Crystal Clear Policy (draft code of conduct and Terms of Reference)

Council Meeting

The council will vote on By‑Law 14‑25 to lift part‑lot control within Phase 6A of the eQuinelle subdivision. It will also consider amending the Signs By‑Law (By‑Law 15‑25) and direct a review of that by‑law. A recommendation is presented for draft conditions for Phase 2 of the Oxford Village subdivision. The municipality will support the Nation Valley ATV Club’s request for ATV access on County Road 20.

• By‑Law 14‑25 to lift part‑lot control in eQuinelle Phase 6A
• By‑Law 15‑25 to amend Signs By‑Law No. 47‑16 and order a review
• Recommendation of draft conditions for Oxford Village Phase 2
• Support letter for Nation Valley ATV Club request on County Road 20
• Confirmation By‑Law 17‑25 to confirm council proceedings

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee is meeting to hear a delegation regarding heritage property designation. The body will also review the Arts Culture Development Fund, an Arts Council update, and a public art proposal.

• Heritage Property Designation delegation by Gary Courville
• Arts Culture Development Fund review and recommendations
• Public Art Proposal by Ardis Lerner
• Workplan changes and updates
• Arts Council update

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will review a wide range of municipal policies, the EDI Fund, and the new resident welcome package. The committee will also receive a progress report on the EDI Strategy/Work Plan and a delegation regarding a hospital code of conduct policy.

• Kemptville District Hospital Crystal Clear Code of Conduct Policy delegation
• Review of EDI Fund and EDI Fund Policy
• Review of 14 municipal policies including Purchasing and Procurement, Waiving of Fees, and Corporate Communications
• Review of New Resident Package and 2024 Resource List
• EDI Strategy Progress Report dated January 17, 2025

Council Meeting

North Grenville Council will consider amending zoning by-laws for two properties on Scotch Line Road East to allow residential dwellings without road frontage. The meeting also includes a vote on a new signs by-law and a confirmation by-law for the proceedings.

• Zoning amendment for 1310 Scotch Line Road East (By-Law 12-25)
• Zoning amendment for 1311 Scotch Line Road East (By-Law 13-25)
• Signs by-law update (By-Law 15-25)
• eQuinelle Phase 6A part lot control exemption (By-Law 14-25)
• Procedure by-law first reading (By-Law 16-25)

Committee of Adjustment

The Committee of Adjustment will open the meeting and acknowledge that North Grenville sits on Anishnabek territory. It will approve the minutes from the November 13, 2024 meeting and conduct a disclosure of interest. The main business is a public hearing on minor variance applications for 460 Dennison Road and 1001 County Road 20.

• Public hearing – minor variance application for 460 Dennison Road (PD-2025-007)
• Public hearing – minor variance application for 1001 County Road 20 (A-01-25)
• Approval of minutes from November 13, 2024
• Land acknowledgment of Anishnabek territory
• Disclosure of interest

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will review reports on Oxford Village Phase 2 and EQuinelle Phase 6, discuss the municipal Transportation Masterplan, confirm the 2025 meeting schedule, and consider a proposed update to the North Grenville Sports Dome. The meeting runs from 5:00 p.m. to 7:00 p.m. in Meeting Room 1 at 285 County Road 44.

• Review Oxford Village Phase 2 and EQuinelle Phase 6 documents
• Discuss the Transportation Masterplan (final report dated 8 Nov 2019)
• Confirm 2025 meeting dates
• Notice of Motion updates
• Proposed update to the North Grenville Sports Dome

Special Council Meeting

Council is meeting to adopt the 2025 Operating and Capital Budget for the Water and Wastewater Division. The body will also consider a water bill credit request and hold a closed session regarding land and investigations.

• Adoption of the 2025 Water and Wastewater Operating and Capital Budget
• Decision on a $22,860.13 water bill credit request for Kemptville Campus (Dec 2023 – Jan 2024)
• Closed session regarding expression of interest in land for Parkland Planning
• Closed session regarding an ongoing closed meeting investigation by the Ombudsman

Housing Advisory Committee

The North Grenville Housing Advisory Committee will hold a virtual meeting on February 6, 2025. The agenda includes routine items such as approval of the agenda and minutes, followed by informational updates on additional residential units and the Bell Hall project. No formal decisions or votes are listed on the agenda.

• Approval of the agenda (procedural)
• Approval of minutes from the January 9, 2025 meeting (procedural)
• Additional Residential Units Update (information)
• Bell Hall Update (information)

Council Meeting

The council will adopt the 2025 operating and capital budgets for the Water and Wastewater Division and approve the Public Complaint and Conduct Policy. It will also pre‑approve an additional $75,000 for the Arena 1 Fixed Seating Installation Project, bringing the total project estimate to $135,000. Additional items include fee waivers for community events and a letter of support for the Nation Valley ATV Club’s request to permit ATV traffic on County Road 20.

• Pre‑approval of $75,000 for Arena 1 Fixed Seating Installation (total project $135,000)
• Adoption of 2025 operating and capital budgets for Water and Wastewater Division
• Approval of the Public Complaint and Conduct Policy
• Fee waivers: $1,271.27 for Knights of Columbus event; $2,665.11 for Kemptville District Hospital event
• Support letter authorizing the Mayor to back Nation Valley ATV Club’s request for ATV traffic on County Road 20

Community and Economic Development Advisory Committee

The Community and Economic Development Advisory Committee will hear updates on the Downtown Kemptville Community Action Plan, local development, home‑based business uses, the 10‑Year Community Strategic Plan, and the BIA expansion. No formal decisions are listed on the agenda.

• Downtown Kemptville Community Action Plan – September 2024 update
• Local Development Update
• Home‑based Businesses and Permitted Uses
• Strategic Plan Discussion – 10‑Year Community Strategic Plan
• BIA Expansion Plan

Arts, Culture, and Heritage Advisory Committee

The Arts, Culture, and Heritage Advisory Committee will decide on its 2025 meeting schedule. The body will also discuss a public art policy, the Arts Culture Development Fund, and heritage signage.

• Decision on 2025 Meeting Schedule
• Review of Arts Culture Development Fund
• Discussion of Public Art Policy
• Proposal for Canoe Sculpture and heritage interpretive signage
• Fragile Inheritance Resolution

Indigenous Advisory Circle

The North Grenville Indigenous Advisory Circle meeting will consider a series of decision items. These include IAC membership, the FFC Committee, an Indigenous events calendar, 2025 meeting dates, the Counties Housing and Homelessness Plan, a planning and archaeological follow‑up, a draft Crystal Clear Code of Conduct policy, and a draft Reconciliation Framework. The body will review the attached documents for each item before making any decisions.

• IAC Membership – review of IAC TOR.pdf
• FFC Committee – discussion of committee structure
• Draft Crystal Clear Code of Conduct – Draft KDH Policy Crystal Clear Code of Conduct.pdf
• Draft Reconciliation Framework – Draft Reconciliation Framework - July 23, 2024.pdf
• Counties Housing and Homelessness Plan – agenda item without attachment

Council Meeting

Council will discuss the establishment of a policy and procedure for the disposition of municipal lands. The meeting includes decisions on interim tax levies for 2025 and temporary borrowing authorizations. Members will also review a draft by-law regarding council remuneration.

• By-Law 08-25: Policy and procedure for disposition of municipal land
• By-Law 06-25: Authorization of interim tax bills for 2025
• By-Law 07-25: Authorization of temporary borrowing for current expenditures
• Application to the Community Sport and Recreation Infrastructure Fund for a multi-sport dome
• Draft Council Remuneration By-Law for feedback

Environmental Action Advisory Committee

The committee will decide on a new Co-Chair and establish the 2025 meeting schedule. Members will also review reports on water security, tree management, and pollinator plantings.

• Appointment of a new Co-Chair
• 2025 Meeting Schedule
• Clean Yards By-Law No. 105-24
• Roadside Pollinator Plantings report
• Tree Care and Management Resolution

Equity, Diversity, and Inclusion Advisory Committee

The Equity, Diversity, and Inclusion Advisory Committee will meet to discuss the 2025 meeting schedule and the North Grenville EDI Strategy. The committee will also hear a delegation regarding a draft code of conduct policy for Kemptville District Hospital.

• Delegation: Kemptville District Hospital Crystal Clear Code of Conduct Policy
• Decision item: 2025 Meeting Schedule
• Information item: North Grenville EDI Strategy/Workplan
• Information item: Working Group for EDI Initiatives Requiring Immediate Action

Council Meeting

The council will adopt By‑Law 03‑25 to appoint municipal officers and By‑Law 04‑25 to rezone land at 2475 County Road 18. It will allocate $15,000 for a new Mental Health Initiatives Fund and commit up to $5,000,000 in equity funding, plus $200,000 annually for operations, to the Bell Hall redevelopment project. The council also proclaims February 13, 2025 as Wear Red Day and approves routine agenda items and minutes.

• Adopt By‑Law 03‑25 to appoint municipal officers
• Adopt By‑Law 04‑25 to rezone a portion of 2475 County Road 18
• Pre‑approve $15,000 for an annual Mental Health Initiatives Fund
• Commit up to $5,000,000 equity and $200,000 yearly operating funding for Bell Hall
• Proclaim February 13, 2025 as Wear Red Day

Agriculture and Rural Affairs Advisory Committee

The Agriculture and Rural Affairs Advisory Committee will consider the proposed schedule for its 2025 meetings. It will also receive reports on the Rural Capital Improvement Program presented by Amy Martin and Phil Mosher, a proposed Backyard Chickens Bylaw, and updates on the Kemptville campus and agricultural properties. Standard agenda items such as agenda approval, minutes approval, and public questions are also included.

• 2025 meeting schedule (decision item)
• Rural Capital Improvement Program report (presented by Amy Martin and Phil Mosher)
• Backyard Chickens Bylaw (information item)
• Kemptville campus and agricultural properties (information item)

Special Council Meeting

The North Grenville Council will approve the agenda, enter a closed session to consider personal matters including community grant applications and an advisory committee application, and then adopt By-Law 02-25 to confirm the proceedings of this special meeting.

• Approval of the agenda as presented
• Closed session under Section 239(2) of the Municipal Act, 2001 for community grant applications and advisory committee application
• Adoption of By-Law 02-25 to confirm the meeting's proceedings

Health, Wellness, Fitness and Active Transportation

The Health, Wellness, Fitness and Active Transportation Advisory Committee will meet on January 14, 2025, in Meeting Room 1 at 285 County Road 44. The agenda includes approving previous minutes, reviewing a draft work plan, and discussing a draft letter of support.

• Approval of December 10, 2024 meeting minutes
• Review of draft Terms of Reference
• Review of updated Committee Work Plan
• Discussion on draft Letter of Support
• Review of North Grenville Future School Locations

Community and Economic Development Advisory Committee

The North Grenville Community and Economic Development Advisory Committee will approve its agenda and the minutes from the December 2, 2024 meeting. It will consider the proposed 2025 meeting schedule. Members will also discuss what services are needed for North Grenville residents and receive updates from working groups.

• Approve agenda
• Approve minutes of the December 2, 2024 meeting
• Decision item: 2025 meeting schedule
• Question: requirements to provide missing services to residents
• Working groups update

Mayor's Task Force on Clean Technology

The Mayor's Task Force on Clean Technology is meeting to discuss strategies for attracting clean technology companies and reviewing a discussion paper on nature-based solutions. The group is also preparing an interim report for Council due January 31, 2025.

• Discussion on clean technology company attraction by James McNeil
• Review of Green Tech, Green Technology, or Nature-based Solutions discussion paper
• Discussion on potential European Green Initiatives
• Preparation of Interim Report to Council due January 31, 2025
• Decision on February meeting date

Housing Advisory Committee

The Housing Advisory Committee is meeting to decide on its 2025 meeting schedule. The committee will also review application procedures for Building and Planning and a summary report regarding Official Plan consultations.

• Decision on 2025 Meeting Schedule
• Review of Building and Planning Application Procedures
• Review of North Grenville What We Heard Summary Report (Official Plan Consult Summary)
• Review of Housing Advisory Committee Terms of Reference

Grenville OPP Detachment Board

The Grenville OPP Detachment Board will receive OPP, chairperson, members, and treasurer reports. It will then consider three items: a new detachment board logo, an interactive budget discussion, and finalizing the Remember Adam project. No decisions are recorded in the agenda.

• New Detachment Board Logo – review of two logo samples (PSB-Logo-Sample1.pdf, PSB-Logo-Sample2.pdf)
• Interactive Budget Discussion – discussion of the detachment’s budget
• Remember Adam Project Finalization – final steps for the community project

Special Council Meeting

The North Grenville Council held a special meeting on January 7 2025. Items included approval of the agenda, a closed session for council training, departmental reports, and a public question period. The Council adopted By‑Law 01‑25 to confirm the proceedings of the meeting. The meeting was then adjourned.

• Approval of the agenda as presented
• Closed session for council training under the Municipal Act
• Reports from Chief Administrative Officer, Finance, and other departments
• Adoption of Confirmation By‑Law 01‑25
• Resolution to adjourn the special meeting