Oakville public meetings in 2024

Special Council

The Oakville Special Council will review the staff report on the 2025 Mayoral Budget and vote on the draft budget motions. The council will also adopt two by‑laws: By‑law 2024‑156 establishing fees for planning and development applications and repealing By‑law 2023‑003, and By‑law 2024‑193 confirming the proceedings of a council meeting.

• Council consideration and approval of the 2025 Mayoral Budget
• Adoption of By‑law 2024‑156 to set fees for planning and development applications
• Repeal of By‑law 2023‑003 as part of By‑law 2024‑156
• Adoption of By‑law 2024‑193 confirming council meeting proceedings

Council approved the 2025 Mayoral Budget, including transferring assessment growth differences to/from the Tax Stabilization reserve, implementing 2025 rates and fees on January 1, 2025, and closing the budget amendment period on December 19, 2024. Two by-laws were also passed: one establishing planning and development fees and one confirming council proceedings.

• Approved 2025 Mayoral Budget recommendations (carried)
• Approved transfer of assessment growth surplus/deficit to/from Tax Stabilization reserve
• Approved 2025 rates and fees effective January 1, 2025
• Closed 30-day budget amendment period on December 19, 2024
• Passed By-law 2024-156 establishing planning and development fees
• Passed By-law 2024-193 confirming council proceedings

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee is meeting to discuss heritage permit applications and a by-law amendment. The body will review proposals for reconstruction and deconstruction at specific historic sites.

• Heritage Permit HP026/24-42.40T: Reconstruction of replica bandstand at 179 Trafalgar Road
• Heritage Permit HP027/24-42.20L: Deconstruction and reconstruction of sunroom wing at 1118 Lakeshore Road East
• Proposed amendment to By-law 2021-136 regarding St. John’s United Church at 262 Randall Street
• 2024 Bronte Oak Tree Health Assessment report
• Review of delegated heritage permits from August to December 2024

The Heritage Oakville Advisory Committee approved two heritage permits: one for reconstructing the replica bandstand at 179 Trafalgar Road and another for deconstructing and reconstructing the sunroom wing at 1118 Lakeshore Road East, with conditions. It also issued notice of amendments to a heritage by-law for St. John's United Church at 262 Randall Street. All decisions were carried unanimously.

• Approved heritage permit HP026/24-42.20T for replica bandstand reconstruction at 179 Trafalgar Road (carried)
• Approved heritage permit HP027/24-42.20L for sunroom wing deconstruction/reconstruction at 1118 Lakeshore Road East, subject to conditions (carried)
• Issued notice of amendments to By-law 2021-136 for St. John's United Church at 262 Randall Street (carried)
• Received information items on heritage district update, designation project, tree health, and delegated permits (carried)

Council

Council will discuss the purchase of lands from the Oakville and Milton Humane Society and the disposition of the former fire station at 125 Randall Street. The meeting includes votes on a 2025 interim tax levy and a new towing regulation by-law.

• Purchase of lands at 445 Cornwall Road from Oakville and Milton Humane Society
• 2025 Interim Tax Levy By-law 2024-168
• Towing Without the Vehicle Owner’s Consent By-law 2024-187
• Transfer of 125 Randall Street (former fire station) to OakvilleMDC
• Transfer of $6.42 million in surplus investment income to the Capital Reserve

Council passed By-law 2024-187 regulating vehicle towing without owner consent, reducing the waiting period to 30 minutes and referring exceptions for paid/reserved parking to staff. Council also authorized the purchase of the Oakville & Milton Humane Society lands at 445 Cornwall Road, approved the 2025 interim tax levy, and directed staff to develop a by-law regulating protests near vulnerable social infrastructure. A motion to waive procedure to consider a notice of motion regarding the Midtown TOC development proposal was lost.

• Passed towing by-law 2024-187 with 30-minute waiting period (12-3)
• Authorized purchase of Humane Society lands at 445 Cornwall Road
• Approved 2025 interim tax levy By-law 2024-168
• Directed staff to consult on stormwater fee structure
• Directed staff to develop protest by-law for vulnerable social infrastructure (15-0)
• Approved $3.35M Building Faster Fund investment plan for Burloak Drive Grade Separation
• Appointed Jonathan van der Heiden interim Treasurer (Dec 20, 2024 - Apr 30, 2025)
• Declared 125 Randall Street surplus and authorized transfer to OakvilleMDC

Accessibility Advisory Committee

The Accessibility Advisory Committee will review the 2024 Annual Status Update and a report on Fire Hall 9. The committee will also receive a proposed 2025 meeting schedule.

• Endorse 2024 Accessibility Annual Status Update
• Receive Fire Hall 9 Accessibility Update
• Receive 2025 Accessibility Advisory Committee Meeting Schedule
• Review minutes from September 12, 2024 meeting

The Accessibility Advisory Committee endorsed the 2024 Accessibility Annual Status Update and received the Fire Hall 9 Accessibility Update report. The committee also received information items on the Council-approved 2024–2029 Multi-Year Accessibility Plan and the 2025 meeting schedule. All motions were carried unanimously.

• Endorsed 2024 Accessibility Annual Status Update (carried)
• Received Fire Hall 9 Accessibility Update report (carried)
• Received information items on Multi-Year Accessibility Plan and 2025 meeting schedule (carried)
• Approved minutes of September 12, 2024 meeting (carried)

Special Council

The Oakville Special Council will receive presentations from public delegations regarding the Mayor’s proposed 2025 operating and capital budget. A recommendation is to accept those presentations. The council will also consider By-law 2024-191, which confirms the proceedings of a council meeting. The meeting will adjourn after these items.

• Public delegations on Mayor’s proposed 2025 operating and capital budget
• Consideration of By-law 2024-191 to confirm council meeting proceedings

The special council meeting on December 12, 2024, was largely procedural. Council received presentations from two public delegates regarding the Mayor's proposed 2025 operating and capital budget, and passed a by-law to confirm the proceedings of the meeting. No substantive decisions were made.

• Received public delegations on Mayor's 2025 budget (carried)
• Passed By-law 2024-191 to confirm meeting proceedings (carried)

Committee of Adjustment

The Oakville Committee of Adjustment will meet virtually on Dec 11, 2024 to consider ten minor variance applications. Applications include proposals at 25 Lambert Common, 20 Belvedere Drive, 78‑82 Trafalgar Road, 2114 Hixon Street, and 324 Spruce Street, among others. The Committee will review the notice‑maps, supporting documents, and public comments before rendering decisions. Standard procedural items such as reading of the preamble, regrets, and confirmation of minutes will also be addressed.

• CAV A/158/2024 – 25 Lambert Common
• CAV A/167/2024 – 20 Belvedere Drive
• CAV A/168/2024 – 78, 80 & 82 Trafalgar Road
• CAV A/169/2024 – 2114 Hixon Street
• CAV A/170/2024 – 324 Spruce Street

The Committee of Adjustment approved eight minor variance applications, denied two, and deferred one. All decisions were carried unanimously. One member declared a pecuniary interest on a specific application.

• Approved minor variance at 25 Lambert Common
• Approved minor variance at 20 Belvedere Drive
• Approved minor variance at 78, 80 & 82 Trafalgar Road
• Deferred minor variance at 2114 Hixon Street
• Approved minor variance at 324 Spruce Street
• Denied minor variance at 115 Glenashton Drive
• Approved minor variance at 147 Elmwood Road
• Approved minor variance at 2318 Bennington Gate

Planning and Development Council

The Planning and Development Council will consider approving draft plans for condominiums and subdivisions, as well as a new housing strategy. The meeting also includes notices of intention to designate seven heritage properties under the Ontario Heritage Act.

• Draft plan approval for 3240 William Coltson Avenue
• Approval of Housing Strategy and Rental Housing Guidelines
• Notice of intention to designate 7 heritage properties
• Zoning by-law amendment for Sherborne Lodge Developments
• Official Plan and Zoning by-law amendment for Eno Investments

The Planning and Development Council approved the Housing Strategy and Action Plan, endorsed the Rental Housing Demolition or Conversion Protection Guidelines, and granted draft plan approval for condominium and subdivision projects. It also issued heritage designations for several properties and authorized legal action in Ontario Land Tribunal appeals. A zoning amendment for Mattamy (Joshua Creek) was referred back to staff for further discussion.

• Approved Housing Strategy and Action Plan with amended goal 6 (carried)
• Endorsed Rental Housing Demolition or Conversion Protection Guidelines (carried)
• Granted draft plan approval for condominium at 3240 William Coltson Avenue (carried)
• Approved in part zoning and subdivision for Sherborne Lodge at 382 Burnhamthorpe Road West, deferring some provisions (carried)
• Approved in part OPA, zoning, and subdivision for Eno Investments at 210 and 374 Burnhamthorpe Road West, deferring some items (carried)
• Referred Mattamy (Joshua Creek) zoning amendment back to staff for further discussion (carried)
• Issued notices of intention to designate six heritage properties (carried)
• Authorized legal proceedings in OLT appeals for Argo Trafalgar and Argo Neyagawa (carried)

Public Meeting Notices

The posted agenda contains no listed items, only generic interface elements. No decisions, proposals, or discussions are detailed for this meeting.

Appeals Committee

The agenda for the Oakville, Ontario Appeals Committee meeting on 2024-12-05 contains no listed items or decisions. No items, descriptions, categories, or attachments are provided.

Special Council

The Special Council meeting will focus on the Mayor's proposed 2025 Operating and Capital Budget. Council will also consider a by-law to confirm the proceedings of a previous meeting.

• Discussion of the Mayor's Proposed 2025 Operating and Capital Budget
• By-law 2024-190 to confirm the proceedings of a meeting of Council

Council received the Mayor's Proposed 2025 Operating and Capital Budget, which was moved and seconded, and carried. No substantive decisions were made on the budget itself; it was only received for consideration. The meeting also passed a by-law confirming the proceedings of the meeting.

• Received Mayor's Proposed 2025 Operating and Capital Budget (carried)
• Passed By-law 2024-190 to confirm meeting proceedings (carried)

Budget Committee

The Budget Committee is meeting to discuss and provide recommendations to the Mayor regarding the 2025 budget.

• 2025 Budget Committee Recommendations to the Mayor

The Budget Committee approved a motion to refer the 2025 operating and capital budget recommendations to the Mayor for consideration. These recommendations include specific funding for the Oakville Public Library, the Heritage Grant Program, and a traffic study for Bronte Road, alongside projected operational savings.

• Received confidential Parkland Dedication Details memo (Carried)
• Referred 2025 operating and capital budget recommendations to the Mayor (Carried)
• Received staff responses to November 14 budget requests (Carried)

Commissioner's Delegated Authority

The Oakville Commissioner's Delegated Authority meeting on November 28, 2024 will consider the removal of the H30 and H32 holding provisions for the Bronte Green Two development, referenced in File No. ZH11/24 and By-law 2024-186. No other agenda items are listed.

• Removal of H30, H32 holding provision, Bronte Green Two (File No. ZH11/24, By-law 2024-186)

Committee of Adjustment

The Oakville Committee of Adjustment will consider several consent applications for 1254 and 1260 Marlborough Court. It will also hear six minor‑variance applications for properties on Cambridge Drive, Constance Drive, Pebbleridge Place, Richmond Road, Pinegrove Road and Gloucester Avenue. The meeting includes standard procedural items such as reading the preamble, recording regrets, and confirming minutes.

• Consent Application B24/06 – 1254 & 1260 Marlborough Court
• Consent Application B24/07 – 1254 & 1260 Marlborough Court
• Minor Variance CAV A/163/2024 – 1291 Cambridge Drive
• Minor Variance CAV A/164/2024 – 1457 Constance Drive
• Minor Variance CAV A/166/2024 – 150 Richmond Road

The Oakville Committee of Adjustment approved consent and minor variance applications for properties on Marlborough Court, Pinegrove Road, and Gloucester Avenue. The committee also deferred four minor variance applications and approved the minutes from the November 13, 2024 meeting.

• Approved application B24/06 (1513) at 1254 & 1260 Marlborough Court (CARRIED)
• Approved application B24/07 (1513) at 1254 & 1260 Marlborough Crt (CARRIED)
• Approved application CAV A/090/2024 at 1260 Marlborough Court (CARRIED)
• Approved application CAV A/091/2024 at 1254 Marlborough Court (CARRIED)
• Deferred application CAV A/163/2024 at 1291 Cambridge Drive (CARRIED)
• Deferred application CAV A/164/2024 at 1457 Constance Drive (CARRIED)
• Deferred application CAV A/165/2024 at 21 Pebbleridge Place (CARRIED)
• Deferred application CAV A/166/2024 at 150 Richmond Road (CARRIED)

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee will first approve the minutes from its October 29, 2024 meeting. It will then consider a notice of intention to designate six properties under section 29, Part IV of the Ontario Heritage Act. The committee will also receive updates on the Heritage Conservation District, a designation project, and the 2025 meeting schedule. The next meeting is set for December 17, 2024.

• Approve minutes of the October 29, 2024 Heritage Oakville Advisory Committee meeting.
• Consider notice of intention to designate: Guess House Stone Wall (323 Douglas Ave), Baillie Estate Farm Manager’s Cottage (1110 Lakeshore Rd W), Smith House (2460 Old Bronte Rd), James and Muriel Blakelock House (123 Trafalgar Rd), Dorland House (127 Trafalgar Rd), and Guess House Stone Wall (322 Watson Ave).
• Receive Heritage Conservation District update (information item).
• Receive Designation Project update (information item).
• Receive 2025 meeting schedule (information item).

The Heritage Oakville Advisory Committee approved the issuance of notices of intention to designate six properties under the Ontario Heritage Act. The committee also received updates regarding heritage conservation districts, designation projects, and the 2025 meeting schedule.

• Approved October 29, 2024 meeting minutes (Carried)
• Approved notice of intention to designate 323 Douglas Avenue (Carried)
• Approved notice of intention to designate 1110 Lakeshore Road West (Carried)
• Approved notice of intention to designate 2460 Old Bronte Road (Carried)
• Approved notice of intention to designate 123 Trafalgar Road (Carried)
• Approved notice of intention to designate 127 Trafalgar Road (Carried)
• Approved notice of intention to designate 322 Watson Avenue (Carried)
• Received information items on heritage updates and 2025 schedule (Carried)

Planning and Development Council

The Planning and Development Council is discussing town-initiated Official Plan amendments for the Neyagawa Urban Core and a commercial study for North Oakville East. The body is also deciding on several heritage property designations and zoning amendments.

• Zoning By-law Amendment for 65-89 Loyalist Trail (Tafia Development Corp.)
• Town-initiated Official Plan Amendments for Neyagawa Urban Core Review (File No. 42.15.60)
• Endorsement of the North Oakville East Commercial Study
• Heritage designation of Georgia Cottage at 19 Head Street (By-law 2024-182)
• Heritage designations for 176 Douglas Ave, 132 Reynolds St, 128 Reynolds St, and 131 Chisholm St

The Planning and Development Council approved the North Oakville East Commercial Study and directed staff to implement its findings. Council also issued several notices of intention to designate heritage properties and passed by-laws to officially designate multiple cultural heritage sites.

• Endorsed North Oakville East Commercial Study and directed Official Plan amendments (Carried)
• Passed By-law 2024-182 to designate Georgia Cottage at 19 Head Street despite owner objection (Carried)
• Approved draft plan for Caivan Communities (Bronte) Limited at 2501 Saw Whet Boulevard (Carried)
• Issued notices of intention to designate 225, 231, and 235 Bronte Road, 2167 Rebecca Street, and 1314 Lakeshore Road East (Carried)
• Approved demolition and new residence construction at 81 Allan Street subject to design approvals (Carried)
• Passed By-law 2024-159 to assume storm sewer connection at 1005 Dundas Street East (Carried)
• Passed By-law 2024-171 to assume street trees within Registered Plan 20M-1218 (Carried)
• Passed by-laws to designate 176 Douglas Avenue, 132 Reynolds Street, 128 Reynolds Street, and 131 Chisholm Street (Carried)

Public Meeting Notices

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or projects are listed.

Oakville Public Library Board

The Oakville Public Library Board will vote on several policy items, including approving the Library Space Booking Policy and the Mandatory Learning Policy. Additional items include approval of the Collection Development Policy and the 2025 OPL Goals, and a request for feedback on the Inclusion Policy. The board will also receive reports on performance, finance, and audit planning for information.

• Approve Library Space Booking Policy – November 21, 2024
• Approve Mandatory Learning Policy – November 21, 2024
• Approve Collection Development Policy – November 21, 2024
• Approve 2025 OPL Goals – November 21, 2024
• Receive Inclusion Policy for feedback – November 21, 2024

The Oakville Public Library Board approved the 2025 OPL Goals, the Library Space Booking Policy, the Mandatory Learning Policy, and the Collection Development Policy. It also assigned $5,000 from the Development Fund to support the Indigenous Knowledge Guide program. Several reports were received for information, and the Inclusion Policy and Friends of Library Volunteer Policy were received for feedback.

• Approved 2025 OPL Goals
• Approved Library Space Booking Policy
• Approved Mandatory Learning Policy
• Approved Collection Development Policy
• Assigned $5,000 from Development Fund to Indigenous Knowledge Guide program
• Received 2024 Audit Planning Report for feedback
• Received Inclusion Policy for feedback
• Received Friends of Library Volunteer Policy for feedback

Council

This meeting addendum includes a status update on the Economic Development Plan 2024-2029. Council will also review Budget Committee minutes and hold confidential discussions regarding labour relations and a TOC update.

• Status update on Economic Development Plan 2024-2029
• Minutes of the Budget Committee from November 12, 2024
• Confidential Labour Relations Update
• Confidential TOC Update

Council approved a new noise by-law with updated exemption fees, a municipal right-of-way by-law, and housekeeping amendments to property standards and public nuisance by-laws. It also cancelled the 2 Navy Street restaurant RFP, referred the public notice policy back to staff, and passed a motion requesting redistribution of land transfer tax and GST to municipalities.

• Approved new Noise By-law 2024-079 and exemption fees (carried)
• Approved Municipal Right of Way By-law 2024-002 (carried)
• Approved housekeeping amendments to Property Standards and Public Nuisance by-laws (carried)
• Cancelled restaurant RFP for 2 Navy Street (carried)
• Referred Public Notice and Engagement Policy back to staff (carried)
• Approved 2025 Council appointments to committees (carried)
• Approved revised Code of Conduct with added gift/travel restriction (carried)
• Passed motion requesting redistribution of Land Transfer Tax and GST to municipalities (carried)

Appeals Committee

The Oakville Appeals Committee meeting on November 14, 2024 has an agenda with no listed items. Only procedural placeholders are shown.

Budget Committee

The Oakville Budget Committee will consider staff responses to the 2025 budget requests submitted at the September 26, 2024 meeting. It will also receive presentations from delegations on the 2025 operating and capital budget. No formal decisions are listed; the agenda calls for the items to be received and discussed.

• Review of 2025 Budget Committee requests from the September 26, 2024 meeting (Appendices A‑M)
• Presentation of 2025 operating and capital budget delegations
• Discussion of Holton Heights Park request (Appendix C)
• Discussion of Downtown Sidestreet Improvements (Appendix D)
• Discussion of Marine Drive and Bronte Road request (Appendix F)

The Budget Committee met on November 14, 2024, and received staff responses to requests from previous meetings, as well as presentations from two delegates regarding the 2025 operating and capital budget. All motions to receive these items were carried. No substantive decisions were made; the meeting was procedural.

• Received staff responses to Budget Committee requests from September 26, 2024 (carried)
• Received delegations from Michelle McCollum and Pierre Sauvageot on the 2025 budget (carried)
• Received staff responses to Budget Committee requests from October 22 and 24, 2024 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to review and decide on several minor variance applications for specific properties. The session includes new applications and three items deferred from previous meetings.

• Minor Variance CAV A/123/2024 - 324 Wendy Lane
• Minor Variance CAV A/154/2024 - 92 Forsythe Street
• Minor Variance CAV A/157/2024 - 1238 Donlea Crescent
• Minor Variance CAV A/160/2024 - 14 Timber Lane
• Minor Variance CAV A/071/2024 - 221 Wedgewood Drive (Deferred from May 1, 2024)

The Oakville Committee of Adjustment reviewed and decided on several minor variance applications during its virtual meeting on November 13, 2024. The committee approved applications for Forsythe Street, Timber Lane, King Street, and Seabrook Drive, while denying applications for Wendy Lane, Wedgewood Drive, and Invicta Drive. Applications for Donlea Crescent and Rayne Avenue were deferred.

• Denied minor variance application CAV A/123/2024 at 324 Wendy Lane
• Approved minor variance application CAV A/154/2024 at 92 Forsythe Street
• Deferred minor variance application CAV A/157/2024 at 1238 Donlea Crescent
• Approved minor variance application CAV A/160/2024 at 14 Timber Lane
• Deferred minor variance application CAV A/161/2024 at 12 Rayne Avenue
• Approved minor variance application CAV A/162/2024 at 262 King Street
• Denied minor variance application CAV A/071/2024 at 221 Wedgewood Drive
• Denied minor variance application CAV A/074/2024 at 1140 Invicta Drive

Budget Committee

The Oakville Budget Committee will consider the presentations from delegations on the 2025 operating and capital budget. The committee is asked to receive these delegations as a discussion item. No consent or confidential items are listed for this meeting.

• 2025 Operating and Capital Budget Delegations – presentations to be received

The Budget Committee received presentations from delegations on the 2025 operating and capital budget, and referred a funding request for adopting ISO 37125 ESG indicators to staff for further information on green financing benefits. No substantive budget decisions were made; the meeting was procedural and adjourned at 2:56 p.m.

• Received 2025 budget delegations from Oakville Public Library, Dalebrook Drive crab apple tree owners, and OLRA/TCRA/CMGRA/JCRA (carried)
• Referred World Council on City Data ISO 37125 funding request to staff for expanded green financing info (carried)

Planning and Development Council

The Oakville Planning and Development Council meeting on Nov 11, 2024 contains no listed agenda items. The agenda appears to be a placeholder with no decisions or discussions scheduled.

Special Council

Council is meeting to discuss and potentially approve the 2024 Parks, Recreation and Library Master Plan in principle. The meeting also includes a staff update on the Community Activation Grant.

• Approval in principle of the Parks, Recreation and Library Master Plan dated November 5, 2024
• Receipt of the Community Activation Grant staff report dated October 22, 2024
• By-law 2024-167 to confirm proceedings of a meeting of Council

Council received the staff report and approved the Parks, Recreation and Library Master Plan in principle, referring financial implications to future capital budget discussions. The plan addresses recovery of sport in Oakville, completing a 2021 request for report. A Community Activation Grant report was received, and a by-law confirming the meeting's proceedings was passed.

• Approved Parks, Recreation and Library Master Plan in principle (carried)
• Referred financial implications of Master Plan to future capital budget discussions
• Received Community Activation Grant staff report (carried)
• Passed By-law 2024-167 to confirm proceedings (carried)

Commissioner's Delegated Authority

The Oakville Commissioner's Delegated Authority meeting will discuss a recommendation report to remove the H49 holding provision for the properties at 3060 and 3068 Trafalgar Road. The proposal is identified as File No. Z.1313.10 and is associated with By-law 2024-142. No other agenda items are listed for decision.

• Removal of H49 holding provision for 3060 and 3068 Trafalgar Rd (File No. Z.1313.10, By-law 2024-142)

Committee of Adjustment

The Oakville Committee of Adjustment will hold a virtual meeting on October 30, 2024 to consider minor variance applications for six properties. The agenda also includes standard items such as reading the preamble, recording regrets, declarations of pecuniary interest, and confirming minutes. Residents may submit written or electronic comments to the Secretary‑Treasurer by noon the day before the hearing.

• Minor variance application CAV A/149/2024 – 3427 Millicent Avenue
• Minor variance application CAV A/152/2024 – 1300‑1350 Bronte Road
• Minor variance application CAV A/153/2024 – 2016 Salvator Boulevard
• Minor variance application CAV A/155/2024 – 86 Selgrove Crescent
• Minor variance application CAV A/156/2024 – 372 Stanfield Drive

The Oakville Committee of Adjustment approved minor variance applications for 3427 Millicent Avenue, 2016 Salvator Boulevard, 372 Stanfield Drive, and 28 Crescent Road. It deferred applications for 1300-1350 Bronte Road and 86 Selgrove Crescent. No consent applications were considered.

• Approved minor variance CAV A/149/2024 at 3427 Millicent Avenue
• Deferred minor variance CAV A/152/2024 at 1300-1350 Bronte Road
• Approved minor variance CAV A/153/2024 at 2016 Salvator Boulevard
• Deferred minor variance CAV A/155/2024 at 86 Selgrove Crescent
• Approved minor variance CAV A/156/2024 at 372 Stanfield Drive
• Approved minor variance CAV A/113/2024 at 28 Crescent Road

Special Council

The Special Council will discuss the town‑initiated Draft Official Plan Amendment for Midtown Oakville and an update to the Community Planning Permit System. Council will also consider By‑law 2024‑163, which confirms the proceedings of a council meeting. No consent or confidential items are on the agenda.

• Discussion of Draft Official Plan Amendment – Midtown Oakville and Community Planning Permit System (update)
• Consideration of By‑law 2024‑163 to confirm council meeting proceedings

The Town of Oakville Council held a special session to discuss the draft Official Plan Amendment for Midtown Oakville and the Community Planning Permit System. Council voted to receive comments from the public and delegates regarding these planning changes. The meeting also passed a by-law confirming the proceedings of a previous Council meeting.

• Received comments on draft Official Plan Amendment for Midtown Oakville (Carried)
• Directed Town Clerk to send staff report to Ministry of Municipal Affairs and Housing (Carried)
• Passed By-law 2024-163 confirming previous Council meeting proceedings (Carried)

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee is reviewing a permit application for the demolition and reconstruction of a residence. The body is also discussing the intention to designate five specific properties and structures under the Ontario Heritage Act.

• Heritage Permit Application HP024/24-42.20A for demolition and new construction at 81 Allan Street
• Proposed designation of Glendon House Stone Walls at 225, 231, and 235 Bronte Road
• Proposed designation of Dane MacKendrick House at 1314 Lakeshore Road East
• Proposed designation of Chapman House at 2167 Rebecca Street
• Updates on Heritage Conservation District and Designation Projects

The Heritage Oakville Advisory Committee approved a heritage permit for demolition and new construction at 81 Allan Street, subject to final material and colour approvals, and issued notices of intention to designate five properties under the Ontario Heritage Act. The minutes will be presented to Council on November 25, 2024 for approval.

• Approved heritage permit HP024/24-42.20A for demolition and new residence at 81 Allan St, subject to final details on windows, doors, trim, cladding, and paint colours (carried)
• Approved notice of intention to designate Glendon House Stone Wall at 225, 231, and 235 Bronte Road (carried)
• Approved notice of intention to designate Dane MacKendrick House at 1314 Lakeshore Road East (carried)
• Approved notice of intention to designate Chapman House at 2167 Rebecca Street (carried)
• Received information items on Heritage Conservation District and Designation Project updates (carried)

Planning and Development Council

The Planning and Development Council will consider a consent item to grant draft plan approval for a condominium development at 1155 North Service Road West submitted by EL Regency Capital Inc. It will also review a confidential appeal of Parkland Dedication By-law 2024-034 and a confidential appeal concerning 349 Davis Road. The council will adopt By‑law 2024-162, which confirms the proceedings of a previous council meeting.

• Consent Item 4.1 – Draft Plan of Condominium (24CDM-24001/1522) for 1155 North Service Road West
• Confidential Appeal of Parkland Dedication By‑law 2024‑034 (OLT‑24‑000605)
• Confidential OLT Appeal – 349 Davis Road
• Confidential TOC Update (Item 8.2)
• Adoption of By‑law 2024‑162 to confirm council meeting proceedings

The Oakville Planning and Development Council authorized draft plan approval for a condominium at 1155 North Service Road West. Council also directed staff to proceed with appeals concerning Parkland Dedication By-law 2024-034 and an OLT appeal for 349 Davis Road, and received a confidential legal update.

• Authorized draft plan approval for Draft Plan of Condominium at 1155 North Service Road West (24CDM-24001/1522)
• Authorized staff to proceed in appeals of Parkland Dedication By-law 2024-034 (OLT-24-000605)
• Authorized staff to proceed in appeals filed for 349 Davis Road by 1539059 Ontario Inc.
• Received the Confidential TOC Update report from the Legal Department
• Passed By-law 2024-162 to confirm the proceedings of the meeting

Budget Committee

The Oakville Budget Committee will receive staff presentations on the 2025 operating and capital budgets. An update on the Investing in Canada Infrastructure Program (ICIP) funding for Oakville Transit battery electric buses will be discussed. The committee will recommend continuing bus purchases based on the 10‑year capital forecast identified in the 2025 budget.

• Receive staff presentations on the 2025 operating budget
• Receive staff presentations on the 2025 capital budget
• Update on ICIP funding for Oakville Transit battery electric buses
• Recommendation to continue purchasing buses per the 10‑year capital forecast in the 2025 budget

The Budget Committee received staff presentations on the 2025 operating and capital budgets, and approved continuing Oakville Transit bus purchases based on the current 10-year capital forecast. No other substantive decisions were made; the meeting was procedural in nature.

• Received 2025 operating and capital budget presentations (carried)
• Approved continuing Oakville Transit bus purchases per 10-year capital forecast (carried)

Special Council

The Oakville Special Council will receive the Mayor’s Annual Oakville Status Report 2024. It will also consider and vote on By‑law 2024‑161, which is intended to confirm the proceedings of a Council meeting. The meeting will conclude with an adjournment.

• Mayor’s Annual Oakville Status Report 2024 – recommendation to receive the report
• By‑law 2024‑161 – proposal to pass a by‑law confirming Council meeting proceedings
• Adjournment

The special council meeting received the Mayor's Annual Oakville Status Report and passed By-law 2024-161. No other substantive decisions were made; the meeting was procedural in nature.

• Received Mayor's Annual Oakville Status Report (carried)
• Passed By-law 2024-161 (carried)

Budget Committee

The Oakville Budget Committee will receive staff presentations on the 2025 operating and capital budgets. It will also receive a report on the town’s reserves and reserve funds outlook. The committee will review the 2025 rates and fees schedule and consider By‑law 2024‑156, which establishes new planning and development fees and repeals By‑law 2023‑003. Additionally, a regional review recommending the transfer of Economic Development services to the town will be received.

• 2025 Operating and Capital Budget Presentations – staff presentations to be received
• Reserves and Reserve Funds Outlook – staff report dated Oct 15, 2024 to be received
• 2025 Rates and Fees schedule – review for implementation on Jan 1, 2025
• By‑law 2024‑156 – establishes planning and development fees and repeals By‑law 2023‑003
• Regional Review – Transfer of Economic Development Services to the Town – staff report to be received

The Budget Committee received staff presentations on the 2025 operating and capital budgets, the Reserves and Reserve Funds Outlook, and a report on 2025 rates and fees. It also received a report on the transfer of economic development services from the Region to the Town. No final budget decisions were made; these items will be considered further as part of the 2025 budget process.

• Received staff report on transfer of economic development services to the Town (carried)
• Received staff presentations on 2025 operating and capital budgets (carried)
• Received Reserves and Reserve Funds Outlook report (carried)
• Reviewed 2025 rates and fees schedule for implementation on January 1, 2025 (carried)
• Directed that By-law 2024-156 (planning fees) be considered at conclusion of 2025 budget process (carried)
• Directed that amendments to existing fee by-laws be presented directly to Council (carried)

Council

Council will consider several consent items, including adoption of By‑law 2024‑148 to establish an automated speed‑enforcement penalty system, renewal of the Wallace Park Tennis Club license for ten years, approval of $300,000 funding for participation in ISO 37125 ESG data standards, and a $5,000,000 addition to the transit facility expansion budget. The council will also receive updates on the town’s energy strategy, climate‑emergency progress, and adopt the Oakville Transit 2025‑2029 Five‑Year Business Plan. By‑laws 2024‑158, 2024‑128 and 2024‑129 will be passed as well.

• Adopt By‑law 2024‑148 for automated speed‑enforcement penalties
• Add $5,000,000 to project 54212307 Transit Facility Expansion (debt‑funded)
• Approve $300,000 contingency funding for ISO 37125 ESG data participation
• Renew Wallace Park Tennis Club license for ten years under By‑law 2013‑057
• Approve 2025 Council and Committee Meeting Calendar

Town Council adopted the Oakville Transit 2025-2029 Business Plan, added $5 million in debt funding to the transit garage facility expansion capital budget, and passed By-law 2024-148 for an automated speed enforcement penalty system in Community Safety Zones. Council also approved the 2024-2029 Multi-Year Accessibility Plan, authorized a ten-year license renewal for the Wallace Park Tennis Club, and directed staff to report on regulating nuisance protests.

• Adopted Oakville Transit 2025-2029 Business Plan in principle
• Amended 2024 capital budget to add $5,000,000 for transit garage expansion
• Passed By-law 2024-148 for automated speed enforcement administrative penalties
• Approved 2024-2029 Multi-Year Accessibility Plan
• Renewed license agreement with Wallace Park Tennis Club for ten years
• Approved free use of Town Hall for Food For Life food bank program
• Endorsed grant application for Coronation Park Renewal and Revitalization project
• Directed staff to report on a potential by-law regulating nuisance protests near sensitive institutions

Oakville Public Library Board

The Oakville Public Library Board will consider approval of the updated Intellectual Freedom Policy. It will also receive information on the 2025 capital budget and the Parks, Recreation and Library Master Plan. Several policy drafts—including Collection Development, Library Space Booking, Membership, and Mandatory Learning—will be presented for feedback. A CEO update and board evaluation report will also be reviewed.

• Intellectual Freedom Policy – approval (Appendix A)
• 2025 Capital Budget Update – information
• Parks, Recreation and Library Master Plan – information
• Collection Development Policy – feedback
• Library Space Booking Policy – feedback

The Board approved the Intellectual Freedom Policy and the minutes from the September 18, 2024 meeting. Several other reports and policies were received for information or feedback, including the 2025 Capital Budget Update and various operational policies.

• Approved Intellectual Freedom Policy (CARRIED)
• Approved September 18, 2024 meeting minutes (CARRIED)
• Received 2025 Capital Budget Update for information (CARRIED)
• Received 2025 OPL Goals for feedback (CARRIED)
• Received Collection Development Policy for feedback (CARRIED)
• Received Library Space Booking Policy for feedback (CARRIED)
• Received Membership Policy for feedback (CARRIED)
• Received Mandatory Learning Policy for feedback (CARRIED)

Committee of Adjustment

The Oakville Committee of Adjustment will consider five minor variance applications for 1178 Wood Place, 246 Douglas Avenue, 1315 Cleaver Drive, 1187 Pinegrove Road, and 2515 Royal Windsor Drive. The meeting is held virtually on October 16, 2024. Submissions and comments were accepted prior to the hearing.

• Minor variance CAV A/141/2024 – 1178 Wood Place
• Minor variance CAV A/147/2024 – 246 Douglas Avenue
• Minor variance CAV A/148/2024 – 1315 Cleaver Drive
• Minor variance CAV A/105/2024 – 1187 Pinegrove Road (deferred from July 24, 2024)
• Minor variance CAV A/121/2024 – 2515 Royal Windsor Drive (deferred from August 21, 2024)

The Oakville Committee of Adjustment approved minor variance applications for 246 Douglas Avenue, 1315 Cleaver Drive, and 1187 Pinegrove Road, and deferred applications for 1178 Wood Place and 2515 Royal Windsor Drive. No consent applications were considered. The minutes from the October 2, 2024 meeting were approved.

• Approved minor variance at 246 Douglas Avenue
• Approved minor variance at 1315 Cleaver Drive
• Approved minor variance at 1187 Pinegrove Road
• Deferred minor variance at 1178 Wood Place
• Deferred minor variance at 2515 Royal Windsor Drive
• Approved minutes of October 2, 2024 meeting

Public Meeting Notices

The agenda for the Oakville public meeting on 2024-10-15 contains no listed items; it only shows generic placeholders and procedural headings.

Planning and Development Council

The Planning and Development Council will discuss the approval of a Housing Strategy and Action Plan and rental housing protection guidelines. The body is also considering official plan amendments to preserve protected employment areas and several heritage property designations.

• Approval of Housing Strategy and Action Plan and Rental Housing Demolition or Conversion Protection Guidelines
• Official Plan and Zoning By-law Amendment for 105-159 Garden Drive
• Town-initiated Official Plan Amendments (By-laws 2024-143, 2024-144, 2024-145) to preserve protected employment areas
• Heritage designations for 135 and 137 Chisholm St, 506 Lakeshore Rd E, 1242 Bronte Rd, and 3367 Dundas St W
• Draft Plan of Condominium approvals for 1415 Dundas Street East and 78-82 Trafalgar Road

Council approved three official plan amendments to preserve protected employment areas, adopted related by-laws, and granted draft plan approval to two condominium developments. The Housing Strategy and Action Plan was referred back to staff. A public meeting on a Garden Drive application was held with comments received and further analysis requested.

• Approved draft plan of condominium for Mattamy (Joshua Creek) Limited at 1415 Dundas Street East and 3006 William Cutmore Boulevard (24CDM-24006/1308)
• Approved draft plan of condominium for 2848327 Ontario Limited at 78, 80 and 82 Trafalgar Road (24CDM-24008/1713)
• Confirmed appeal to Ontario Land Tribunal of Committee of Adjustment decision CAV A/092/2024 for 147 Elmwood Road
• Received public comments on Garden Residences Corporation application (OPA 1617.47 and Z.1617.47) and directed staff to analyze parking, bedroom mix, waste disposal, and green standards
• Approved town-initiated official plan amendments to preserve protected employment areas (File No. 52.57.03)
• Passed By-law 2024-143 adopting OPA 68 to the Livable Oakville Plan
• Passed By-law 2024-144 adopting OPA 332 to the North Oakville East Secondary Plan, as revised to include new policy 7.6.8.2n
• Passed By-law 2024-145 adopting OPA 333 to the North Oakville West Secondary Plan

Committee of the Whole - Workshop

The Committee of the Whole will meet for a workshop to discuss a town-initiated Official Plan Amendment for Midtown Oakville. No other discussion or confidential items are listed on the agenda.

• Town-initiated Official Plan Amendment – Midtown Oakville (File No.42.15.59)

The Committee of the Whole held a workshop to discuss a town-initiated Official Plan Amendment for Midtown Oakville. The only formal action was a motion to receive the presentation materials, which was carried. No substantive decisions were made; the minutes will be presented to Council on October 21, 2024, for approval.

• Received presentation materials for Midtown Oakville Official Plan Amendment (carried)

Appeals Committee

The agenda for the Oakville, Ontario Appeals Committee meeting on October 10, 2024 contains no listed items. The document only shows placeholders for video, title, description, and other fields, with no specific motions, contracts, or hearings identified.

Commissioner's Delegated Authority

The Oakville Commissioner’s Delegated Authority meeting will consider two items to remove holding provisions from development agreements. The first item concerns Digram Developments Oakville Inc. for Part of Lot 16, Concession 1 NDS (File No. ZH 7/24) under By‑law 2024‑128. The second item concerns Lower Fourth Development Limited and Pendent Developments Ltd. for Parts of Lot 17‑19, Concession 1 NDS (File No. ZH 8/24) under By‑law 2024‑129. No other agenda items are listed.

• Removal of holding provision – Digram Developments Oakville Inc., Part of Lot 16, Concession 1 NDS (By‑law 2024‑128)
• Removal of holding provision – Lower Fourth Development Limited and Pendent Developments Ltd., Parts of Lot 17‑19, Concession 1 NDS (By‑law 2024‑129)

Committee of Adjustment

The Committee of Adjustment is meeting to consider several minor variance applications for specific properties. The body will also address consent applications and potential deferrals or withdrawals.

• Minor Variance CAV A/139/2024 - 208 Donessle Drive
• Minor Variance CAV A/140/2024 - 415 Third Line
• Minor Variance CAV A/142/2024 - 30 Chisholm Street
• Minor Variance CAV A/143/2024 - 2063 Salvator Boulevard
• Minor Variance CAV A/063/2024 - 85 Bronte Road (Deferred from April 17, 2024)

The Oakville Committee of Adjustment approved five minor variance applications and deferred four others during a virtual meeting. The committee also approved the minutes from the previous meeting held on September 18, 2024.

• Approved minor variance for 415 Third Line (CAV A/140/2024)
• Approved minor variance for 30 Chisholm Street (CAV A/142/2024)
• Approved minor variance for 2063 Salvator Boulevard (CAV A/143/2024)
• Approved minor variance for 2255 Kingsmill Crescent (CAV A/144/2024)
• Approved minor variance for 216 Forestwood Drive (CAV A/146/2024)
• Deferred application for 208 Donessle Drive (CAV A/139/2024)
• Deferred application for 349 Gloucester Avenue (CAV A/145/2024)
• Deferred application for 85 Bronte Road (CAV A/063/2024)

Budget Committee

The Budget Committee is meeting to receive feedback from the public consultation period held from June 18 to September 25, 2024. This feedback is part of the 2025 Budget process.

• Review of 2025 Budget Committee public consultation feedback

The Budget Committee received feedback from the public consultation period for the 2025 Budget, which included requests for staff reports on various topics such as park improvements, building permit turnaround, transportation, and transit. No substantive decisions were made; the meeting was procedural, with the feedback being received and the committee chair and vice-chair volunteers noted.

• Received 2025 Budget public consultation feedback (carried)
• Councillor Grant volunteered as Chair, Councillor Adams as Vice-Chair

Planning and Development Council

The Planning and Development Council is reviewing draft plan approvals for two condominium projects and notices of intention to designate several properties under the Ontario Heritage Act. The body will also consider by-laws regarding part lot control for various land blocks.

• Draft Plan of Condominium for 412 Silver Maple Road (Silk Westerns Corp.)
• Draft Plan of Condominium for 395 Dundas Street West and 3025 Trailside Drive (393 Dundas GP Inc.)
• Heritage designation notices for properties including 128 and 132 Reynolds Street, 131 Chisholm Street, and 176 Douglas Avenue
• Heritage designation notices for 2366, 2370, 2374, and 2378 Sovereign Street
• By-laws 2024-134, 2024-135, 2024-138, and 2024-139 regarding part lot control

Oakville's Planning and Development Council granted draft plan approval to two condominium projects — one at 412 Silver Maple Road by Silk Westerns Corp. and one at 395 Dundas Street West and 3025 Trailside Drive by 393 Dundas GP Inc. Council also issued notices of intention to designate nine properties under the Ontario Heritage Act, approved two heritage permits, endorsed a confidential Ontario Heritage Trust Awards nominee, and passed six by-laws. All items carried; no public hearings or discussion items were held.

• Approved draft plan of condominium at 412 Silver Maple Road (Silk Westerns Corp., 24CDM-23011/1311)
• Approved draft plan of condominium at 395 Dundas Street West and 3025 Trailside Drive (393 Dundas GP Inc., 24CDM-23009/1319)
• Issued notice of intention to designate 128 Reynolds Street (Kenney House South) under the Ontario Heritage Act
• Issued notice of intention to designate 131 Chisholm Street (Lewis House) under the Ontario Heritage Act
• Issued notice of intention to designate 132 Reynolds Street (Kenney House North) under the Ontario Heritage Act
• Issued notice of intention to designate 176 Douglas Avenue (McNiel House) under the Ontario Heritage Act
• Issued notice of intention to designate 19 Head Street (Georgia Cottage) under the Ontario Heritage Act
• Issued notices of intention to designate 2366, 2370, 2374 and 2378 Sovereign Street under the Ontario Heritage Act

Oakville Public Library Board

The Oakville Public Library Board will consider several policy approvals, including the Electronic Monitoring Policy, Occupational Health and Safety, Media Relations, and Political Use of Space policies. It will receive a health and safety report and a performance measures report for information. The board will also discuss draft 2025 capital and operating budgets and receive a comprehensive financial report for information.

• Approve updated Electronic Monitoring Policy (Appendix A)
• Approve Occupational Health, Safety and Workplace Violence Policy
• Approve Media Relations Policy (Appendix A)
• Approve Political Use of Space and Resources policy
• Discuss draft 2025 OPL Capital Budget (feedback)

The Oakville Public Library Board approved several policies and received multiple reports. Notably, the board recommended that Council provide an additional $310,400 to the 2025 operating budget to fully fund the new Sixteen Mile branch. The board also approved updates to the Electronic Monitoring, Occupational Health Safety and Workplace Violence, Media Relations, Political Use of Space and Resources policies, and procedural bylaws.

• Approved updated Electronic Monitoring Policy
• Approved Occupational Health, Safety and Workplace Violence Policy
• Approved updated Media Relations Policy
• Approved Political Use of Space and Resources policy
• Recommended Council provide $310,400 additional for 2025 operating budget for Sixteen Mile branch
• Approved updates to OPL Board Procedural bylaws
• Received draft 2025 OPL Capital Budget for feedback
• Received draft 2025 OPL Operating Budget for feedback

Committee of Adjustment

The Oakville Committee of Adjustment will consider five minor variance applications for properties on Allan Street, Progress Court, Reynolds Street, Pinegrove Road, and Avon Crescent. The meeting also includes standard procedural items such as reading the preamble, noting regrets, and declarations of pecuniary interest. Decisions on each application will be recorded in the attached decision documents.

• Minor variance CAV A/132/2024 – 331 Allan Street
• Minor variance CAV A/135/2024 – 891 Progress Court
• Minor variance CAV A/136/2024 – 167 Reynolds Street
• Minor variance CAVA A/137/2024 – 400 Pinegrove Road
• Minor variance CAV A/138/2024 – 1311 Avon Crescent

The Oakville Committee of Adjustment approved four minor variance applications and deferred one. The deferral was for the application at 400 Pinegrove Road. Minutes from the September 4, 2024 meeting were also approved.

• Approved minor variance at 331 Allan Street (carried)
• Approved minor variance at 891 Progress Court (carried)
• Approved minor variance at 167 Reynolds Street (carried)
• Deferred minor variance at 400 Pinegrove Road (carried)
• Approved minor variance at 1311 Avon Crescent (carried)
• Approved minutes from September 4, 2024 meeting

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee will consider two heritage permit applications: HP018/24-42.20S for an addition and renovations at 93 Second Street, and HP019/24-42.20F for a new enclosed rear porch at 31 First Street. Both recommendations propose approval subject to submission of final design details to Heritage Planning staff and a two‑year permit expiry. The agenda also includes updates on the Heritage Conservation District, the Designation Project, and delegated heritage permits issued from June to August 2024. A confidential discussion will address Ontario Heritage Trust nominations.

• Heritage permit HP018/24-42.20S – addition and renovations at 93 Second Street
• Heritage permit HP019/24-42.20F – new enclosed rear porch at 31 First Street
• Heritage Conservation District Update
• Designation Project Update
• Delegated Heritage Permits, June to August 2024

The Heritage Oakville Advisory Committee approved two heritage permit applications: one for an addition and renovations at 93 Second Street and another for a new enclosed rear porch at 31 First Street. Both approvals are subject to final details on materials and colours being submitted to staff, and each permit expires two years after final Council approval. The committee also endorsed a confidential nominee for the Ontario Heritage Trust Awards and received three information updates.

• Approved heritage permit HP018/24-42.20S for addition/renovations at 93 Second Street, subject to final material/colour details (carried)
• Approved heritage permit HP019/24-42.20F for new enclosed rear porch at 31 First Street, subject to final material/colour details (carried)
• Endorsed confidential nominee for Ontario Heritage Trust Awards (carried)
• Received information items on Heritage Conservation District update, Designation Project update, and delegated heritage permits June–August 2024 (carried)

Council

The Oakville Council will consider authorizing the purchase of land for a new library at the corner of Trafalgar Road and Threshing Mill Boulevard. It will also receive the June 30 financial results, transfer $6.00 million of surplus investment income to the Capital Reserve, and add $89,000 to a traffic by‑law review project and $615,000 to an emergency response vehicles project. Additional items include renewing the Oakville Arts Council agreement and making night fishing a permanent program in town parkland.

• Authorize purchase of land for a new library at Trafalgar Rd and Threshing Mill Blvd.
• Add $615,000 to project 43302401 Emergency Response Vehicles & Equipment from the Fire Equipment Reserve.
• Add $89,000 to project 53112202 Traffic By‑law Review and Update from the Capital Reserve.
• Renew the Agreement between the Oakville Arts Council and the Town of Oakville (By‑law 2013‑057).
• Approve conversion of the evening fishing pilot program to a permanent night‑fishing program and amend Parks By‑law 2013‑013.

Council approved the purchase of approximately 17,244 square feet of ground floor space plus parking within a future condominium at Trafalgar Road and Threshing Mill Boulevard for a new library, with staff authorized to negotiate a price reduction if due diligence finds issues. Council also voted 8-6 to lift the general prohibition on sports activities in municipal rights-of-way in a limited fashion, allowing identified sports on specific roads at certain times at participants' own risk. Other approvals included transferring $6 million in surplus investment income to the Capital Reserve, making the evening fishing pilot program permanent, and renewing the Oakville Arts Council agreement.

• Approved purchase of library space at Trafalgar & Threshing Mill (carried)
• Lifted general prohibition on sports in rights-of-way, limited (8-6)
• Transferred $6M surplus investment income to Capital Reserve (carried)
• Made evening fishing pilot permanent, Aug 1-Oct 15, 9pm-midnight (carried)
• Approved Oakville Arts Council agreement renewal (carried)
• Approved speed cushions on Valleyridge Drive, one-time exception (carried)
• Approved minutes of previous meetings (carried)
• Received Integrity Commissioner complaint dismissal report (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss and potentially approve a new multi-year accessibility plan. The body will also review reports on transportation planning, streetscape studies, and voting initiatives for the 2026 municipal election.

• Approval of the draft 2024-2029 Multi-Year Accessibility Plan
• Review of Kerr Village and Bronte Village Streetscape Studies
• Confirmation of Oakville Universal Design Standards (OUDS v3.0) for Fall 2024 release
• Report on 2026 Municipal Election Accessible Voting Initiatives
• Discussion on Oakville Transportation Master Plan Development

The Accessibility Advisory Committee approved the draft 2024-2029 Multi-Year Accessibility Plan and received reports on the Transportation Master Plan, Kerr Village and Bronte Village streetscape studies, and accessible voting initiatives. The committee also received confirmation that the new Universal Design Standards v3.0 will be released in Fall 2024. All motions were carried unanimously.

• Approved draft 2024-2029 Multi-Year Accessibility Plan (carried)
• Received Oakville Transportation Master Plan Development report (carried)
• Received Kerr Village and Bronte Village Streetscape Studies report (carried)
• Received confirmation of OUDS v3.0 release in Fall 2024 (carried)
• Received 2026 Municipal Election Accessible Voting Initiatives report (carried)
• Received information items including Oakville Transit Annual Plan and AODA resolutions (carried)

Committee of the Whole - Workshop

The Committee of the Whole held a workshop on September 10, 2024, to consider the Rainwater Management Financial Plan. The council recommended that the presentation materials be received. Attachments include the Rainwater Management Council Workshop PDF and the Oakville Stormwater Management Fee Feasibility Study PDF. No confidential items or additional decisions were listed.

• Rainwater Management Financial Plan presentation (2024 RWM Council Workshop Sept 10 Town.pdf)
• Oakville Stormwater Management Fee Feasibility Study presentation (2024 Oakville SWM Fee Feasibility Study Council Workshop Sept 10 2024.pdf)

The Committee of the Whole - Workshop met on September 10, 2024, and received a presentation on the Rainwater Management Financial Plan. The motion to receive the presentation materials was carried. No other substantive decisions were made; the meeting was procedural in nature.

• Received rainwater management financial plan presentation (carried)

Planning and Development Council

The Planning and Development Council will consider By-law 2024-137, which confirms the proceedings of a Council meeting. No public hearing, consent, or discussion items are listed for this agenda. The meeting also includes routine items such as regrets, declarations of pecuniary interest, and confidential updates. The council will adjourn after these items are addressed.

• Consideration and reading of By-law 2024-137 – confirm Council meeting proceedings

The Planning and Development Council met on September 9, 2024, but took no substantive public decisions. The meeting included a closed session to receive confidential updates on a TOC (likely Transit-Oriented Community) and District Appeals, and received minutes from the Heritage Oakville Advisory Committee. A by-law confirming the meeting's proceedings was passed.

• Received Heritage Oakville Advisory Committee minutes (August 27, 2024)
• Resolved into closed session for confidential items 8.1 and 8.2
• Received confidential TOC update (September 9, 2024)
• Received confidential District Appeals update (September 9, 2024)
• Passed By-law 2024-137 to confirm proceedings

Oakville Public Library Board

The Oakville Public Library Board is meeting to review and approve minutes from August 22, 2024. The board will also receive a presentation regarding the New Central Project.

• Discussion of the New Central Project
• Approval of August 22, 2024 regular and closed session minutes

The Oakville Public Library Board met to hear a presentation from consultants on the New Central Project and discussed design elements, including historical components, parking, and community spaces. The board voted to receive the presentation and adjourned the meeting. Minutes from the previous meeting were moved to September 18, 2024.

• Moved August 22, 2024 minutes to September 18, 2024 meeting
• Received presentation on New Central Project (carried)
• Adjourned meeting at 8:51 p.m. (carried)

Appeals Committee

The Oakville Appeals Committee will meet on September 5, 2024. The agenda contains no listed items, only procedural placeholders.

Committee of Adjustment

The Committee of Adjustment is meeting to consider several minor variance applications for specific properties. The body will also address requests for deferrals or withdrawals of existing applications.

• Minor Variance CAV A/126/2024 - 610 Trafford Crescent
• Minor Variance CAV A/128/2024 - 2059 Seafare Drive
• Minor Variance CAV A/129/2024 - 3240 William Coltson Avenue
• Minor Variance CAV A/130/2024 - 517 Morrison Road
• Minor Variance CAV A/092/2024 - 147 Elmwood Road (Deferred from June 12, 2024)

The Oakville Committee of Adjustment approved all nine minor variance applications on the agenda, including two previously deferred items. No applications were deferred, withdrawn, or denied during the meeting.

• Approved minor variance CAV A/126/2024 at 610 Trafford Crescent
• Approved minor variance CAV A/128/2024 at 2059 Seafare Drive
• Approved minor variance CAV A/129/2024 at 3240 William Coltson Avenue
• Approved minor variance CAV A/130/2024 at 517 Morrison Road
• Approved minor variance CAV A/131/2024 at 2175 North Ridge Trail
• Approved minor variance CAV A/133/2024 at 1328 Aymond Crescent
• Approved minor variance CAV A/134/2024 at 489 Trillium Drive
• Approved minor variance CAV A/092/2024 at 147 Elmwood Road (deferred from June 12, 2024)

Appeals Committee

The agenda for the Oakville, Ontario Appeals Committee meeting on 2024-08-28 contains no listed items. Only generic placeholders and system information appear, with no decisions, proposals, or discussions identified.

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee will approve the minutes from its June 25, 2024 meeting. It will consider a recommendation to issue a notice of intention to designate eight properties under section 29, Part IV of the Ontario Heritage Act, including the Lewis House at 131 Chisholm Street and several houses on Douglas, Reynolds, and Sovereign Streets. The committee will receive updates on the Heritage Conservation District and on a current designation project. The meeting will conclude with scheduling the next session for September 17, 2024.

• Approve Heritage Oakville Advisory Committee minutes from June 25, 2024
• Recommend notice of intention to designate eight properties: 131 Chisholm St; 176 Douglas Ave; 128 Reynolds St (South); 132 Reynolds St (North); 2366, 2370, 2374, 2378 Sovereign St
• Heritage Conservation District update (information item)
• Designation project update (information item)
• Set next meeting for September 17, 2024 at Oakville Municipal Building

The Heritage Oakville Advisory Committee approved issuing notices of intention to designate eight properties under the Ontario Heritage Act, including Lewis House and McNiel House. The committee also approved the minutes from its June 25, 2024 meeting and received updates on the Heritage Conservation District and designation projects. The designations will be forwarded to the Planning and Development Council for consideration.

• Approved notice of intention to designate 8 properties under Ontario Heritage Act (carried)
• Approved minutes of June 25, 2024 meeting (carried)
• Received information items on Heritage Conservation District and designation project updates (carried)

Oakville Public Library Board

The Oakville Public Library Board is meeting to discuss one confidential item. The agenda is otherwise procedural with no public consent or discussion items listed.

• Confidential discussion regarding a Potential Library Development Proposal

The Oakville Public Library Board met virtually on August 22, 2024, and held a closed session to discuss a potential library development proposal involving land acquisition or disposition. The board then voted to action the confidential report as directed, but no public details were provided. No other substantive decisions were made.

• Resolved into closed session to discuss potential library development proposal (carried)
• Actioned confidential CEO report as directed (carried)

Committee of Adjustment

The Oakville Committee of Adjustment will consider ten minor variance applications submitted for residential properties. Each application includes supporting documents, a notice map, public comments, and a decision package. The committee will vote on whether to approve or reject each variance.

• CAV A/117/2024 – 93 Second Street
• CAV A/118/2024 – 269 Forestwood Drive
• CAV A/119/2024 – 401 Wedgewood Drive
• CAV A/120/2024 – 4075 Sixth Line
• CAV A/124/2024 – 358 Pinehurst Drive

The Oakville Committee of Adjustment approved eight minor variance applications, denied two, and deferred one. The committee also confirmed the minutes from the August 07, 2024 meeting before adjourning.

• Approved minor variance application CAV A/117/2024 at 93 Second Street
• Approved minor variance application CAV A/118/2024 at 269 Forestwood Drive
• Approved minor variance application CAV A/119/2024 at 401 Wedgewood Drive
• Approved minor variance application CAV A/120/2024 at 4075 Sixth Line
• Deferred minor variance application CAV A/121/2024 at 2515 Royal Windsor Drive
• Denied minor variance application CAV A/122/2024 at 411 Sherin Drive
• Approved minor variance application CAV A/124/2024 at 358 Pinehurst Drive
• Approved minor variance application CAV A/125/2024 at 3540 & 3560 Wyecroft Road

Commissioner's Delegated Authority

The Commissioner's Delegated Authority is meeting to discuss a recommendation report regarding the removal of a holding provision. This action pertains to specific properties on Kerr Street and Deane Avenue.

• Removal of H1 Holding Provision for 224, 234 Kerr Street and 110, 118, 120 and 124 Deane Avenue (File No.: ZH21/23, By-law 2024-017)

Council

The Town of Oakville Council will approve invoices for payments in lieu of taxes for Halton Healthcare and Sheridan College, authorize a lease for the Bronte Harbour Banquet Centre, and pass technical zoning by-law amendments.

• By-law 2024-118: Tax invoices for Halton Healthcare and Sheridan College
• By-law 2024-111: Technical zoning by-law amendments
• By-law 2024-112: Technical zoning by-law amendments
• Bronte Harbour Banquet Centre Second Floor Lease agreement
• Notice of completion for Lower Morrison and Wedgewood Creeks flood mitigation study

Council unanimously approved a motion requesting the Mayor write to federal and provincial governments for consistent climate-change infrastructure funding, citing over $400 million in identified flood mitigation needs. Council also approved a lease for an event space at Bronte Harbour, published environmental study notices for flood mitigation, and deferred an Integrity Commissioner complaint report.

• Approved motion requesting federal/provincial flood funding support (14-0)
• Authorized lease agreement with Catch Hospitality Group for Bronte Harbour second floor event space
• Approved by-law 2024-118 for payments in lieu of taxes for Halton Healthcare and Sheridan College
• Deferred Integrity Commissioner's Code of Conduct complaint dismissal report
• Published Notice of Completion for Lower Morrison and Lower Wedgewood Creeks flood study (30-day review)
• Published Notice of Completion for Saville Area stormwater study (45-day review)
• Published Notice of Completion for Joshua Creek flood study (30-day review)
• Approved staff review of Council Code of Conduct

Public Meeting Notices

The posted agenda contains only placeholders and no specific items, contracts, or decisions. No rezoning, budget, or policy matters are detailed.

Planning and Development Council

The Planning and Development Council will receive and consider public comments on the proposed Zoning By-law Amendment submitted by Mattamy (Joshua Creek) Limited (File No. Z.1308.05). The council will also consider several consent items, including partial subdivision assumptions for Registered Plans 20M-1218 and 20M-1221 and multiple heritage designations under the Ontario Heritage Act for properties on Chisholm Street, Lakeshore Road East, Bronte Road, and Dundas Street West. At the meeting, the council will pass by-laws to partially assume public works for those plans and to designate heritage properties such as the Heeks Family Farmhouse, Fairmonte, and the Hobbs House.

• Public hearing: receive comments on Zoning By-law Amendment for Mattamy (Joshua Creek) Limited (File No. Z.1308.05).
• Consent Item 4.1: By-law 2024-119 to partially assume public works for Registered Plan 20M-1218 (Coronation).
• Consent Item 4.8: By-law 2024-116 to partially assume public works for Registered Plan 20M-1221 (Star Oak Phase 1).
• Heritage designations: notices of intention to designate properties at 135 & 137 Chisholm Street, 506 Lakeshore Road East, 1242 Bronte Road, and 3367 Dundas Street West.
• By-laws 2024-121, 2024-122, 2024-123 to designate the Heeks Family Farmhouse, Fairmonte, and Hobbs House as heritage properties.

The Planning and Development Council approved several consent items, including partial subdivision assumptions for Coronation and Star Oak Phase 1, draft plan approval for a condominium at Khalsa Gate, and issued notices of intention to designate five heritage properties. They also received public comments on a zoning by-law amendment for Mattamy's Bressa DUC and authorized staff to proceed with appeals for site plan applications on Winston Churchill Boulevard.

• Approved partial assumption of Registered Plan 20M-1218 and passed By-law 2024-119 (Coronation)
• Approved partial assumption of Registered Plan 20M-1221 and passed By-law 2024-116 (Star Oak Phase 1)
• Granted draft plan approval for condominium at 2333-2343 Khalsa Gate (Fernbrook Crystal)
• Issued notices of intention to designate 135 Chisholm St, 137 Chisholm St, 506 Lakeshore Rd E, 1242 Bronte Rd, 3367 Dundas St W
• Received public comments on Mattamy zoning by-law amendment (Z.1308.05) and directed staff to address concerns
• Authorized staff to proceed with appeals for site plan applications at 560, 570, 580, 772 Winston Churchill Blvd
• Passed by-laws 2024-120, 2024-121, 2024-122, 2024-123, 2024-125, 2024-127, 2024-126

Appeals Committee

The posted agenda for the Oakville, Ontario Appeals Committee meeting on 2024-08-08 contains no listed items. No decisions, proposals, or discussions are detailed in the document. The agenda appears to be a procedural placeholder without substantive content.

Committee of Adjustment

The Oakville Committee of Adjustment will appoint an Assistant Secretary, then consider ten minor variance applications for specific properties. Applications include 433 Allan Street, 485 Rebecca Street, 252 Tweedsdale Crescent, 2501 Saw Whet Boulevard, and 395 Dundas Street West, among others. The meeting will also confirm the minutes before adjourning.

• Minor variance CAV A/104/2024 – 433 Allan Street
• Minor variance CAV A/106/2024 – 485 Rebecca Street
• Minor variance CAV A/111/2024 – 252 Tweedsdale Crescent
• Minor variance CAV A/112/2024 – 2501 Saw Whet Boulevard
• Minor variance CAV A/114/2024 – 395 Dundas Street West

The Committee of Adjustment approved six minor variance applications, deferred three, and denied one. All motions were carried unanimously. The committee also approved Sharon Coyne as Assistant Secretary-Treasurer and confirmed the minutes from the July 24, 2024 meeting.

• Approved minor variance at 433 Allan Street (carried)
• Approved minor variance at 485 Rebecca Street (carried)
• Approved minor variance at 252 Tweedsdale Crescent (carried)
• Approved minor variance at 2501 Saw Whet Boulevard (carried)
• Deferred minor variance at 28 Crescent Road (carried)
• Approved minor variance at 395 Dundas Street West (carried)
• Deferred minor variance at 564 Lyons Lane (carried)
• Denied minor variance at 3232 Shoreline Drive (carried)

Special Council

The Special Council meeting includes a confidential verbal update regarding the Provincial Transit Oriented Community (TOC) process. Council will also consider passing a by-law to confirm the proceedings of a special meeting.

• Confidential verbal update on Provincial Transit Oriented Community (TOC) Process
• By-law 2024-131 to confirm proceedings of a special meeting of Council

The special council meeting on July 29, 2024, was primarily procedural. Council resolved into a closed session to receive a confidential legal update on the Provincial Transit Oriented Community (TOC) process, then returned to open session and received the update. A by-law (2024-131) was passed, and the meeting adjourned. No substantive public decisions were made.

• Resolved into closed session for litigation and solicitor-client privileged advice on TOC process (carried)
• Received confidential verbal update from Legal Department on TOC process (carried)
• Passed By-law 2024-131 (carried)

Committee of Adjustment

The Oakville Committee of Adjustment will consider ten minor variance applications listed on the agenda. Each application seeks a variance for a residential property at the specified address. The Committee will vote on these applications during the virtual meeting on July 24, 2024.

• CAV A/102/2024 – 270 Vilma Drive
• CAV A/103/2024 – 116 Chartwell Road
• CAV A/105/2024 – 1187 Pinegrove Road
• CAV A/107/2024 – 485 Patricia Drive
• CAV A/108/2024 – 453 Scarsdale Crescent

The Oakville Committee of Adjustment approved eight minor variance applications, deferred one, and denied one at its July 24, 2024 virtual meeting. The committee also appointed Jennifer Ulcar as Secretary-Treasurer and approved the minutes from the June 26, 2024 meeting.

• Appointed Jennifer Ulcar as Secretary-Treasurer (carried)
• Approved minor variance at 270 Vilma Drive (carried)
• Approved minor variance at 116 Chartwell Road (carried)
• Deferred minor variance at 1187 Pinegrove Road (carried)
• Approved minor variance at 485 Patricia Drive (carried)
• Approved minor variance at 453 Scarsdale Crescent (carried)
• Approved minor variance at 235 Willowridge Court (carried)
• Approved minor variance at 70 Brookfield Road (carried)

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee meeting scheduled for July 23, 2024 has an agenda document that contains no listed items. The agenda fields are empty, showing only generic placeholders and no descriptions, categories, or attachments. Consequently, no decisions, proposals, or discussions are specified for this meeting.

Oakville Public Library Board

The Oakville Public Library Board will receive several reports for information or feedback, including the 2024 Key Board Agenda Items, Health and Safety, Employee Retention and Turnover Metrics, and the Occupational Health, Safety and Workplace Violence Policy. Discussion items include the year‑to‑date financial status indicators, the future of the Sixteen Mile Temporary Library branch, non‑union vacation entitlement, and updates to policies on political use of space, media relations, and electronic monitoring. No confidential items are listed beyond two references to a separate confidential agenda.

• Receive 2024 OPL Board Key Agenda Items report (information)
• Receive Health and Safety Report (information)
• Discuss future relocation of the Sixteen Mile Temporary Library branch (information)
• Review and approve updates to Non‑Union Vacation Entitlement (feedback/approval)
• Review policy updates: Political Use of Space and Resources, Media Relations, Electronic Monitoring (feedback)

The Oakville Public Library Board approved updates to the non-union vacation entitlement policy and received several reports for information, including financial status indicators and the Sixteen Mile temporary branch relocation. The board also discussed the future of the Sixteen Mile branch, suggesting it be moved to an underserved area like Palermo. No substantive decisions were made on policies that were only received for feedback.

• Approved June 20, 2024 regular and closed session minutes (carried)
• Approved non-union vacation entitlement updates (carried)
• Received YTD financial status indicators as of May 31, 2024 (carried)
• Received Sixteen Mile temporary branch relocation report (carried)
• Received health and safety report (carried)
• Received employee retention and turnover metrics report (carried)
• Received CEO update report (carried)
• Moved into closed session for land acquisition and litigation matters (carried)

Special Oakville Public Library Board

The Board is meeting to discuss and approve projects for the 2025 Capital Budget and receive feedback on the 2025 Operating Budget. The session includes reviewing mayoral directions regarding a balanced annual budget.

• Proposed capital project: Scheduling Software
• Proposed capital project: Public Print Payment System Replacement
• Proposed capital project: AI Assistant for OPL.ca
• Proposed capital project: Room Booking
• Proposed capital project: Traffic Pattern Tracking

Appeals Committee

The provided text contains only procedural software interface elements and empty templates. No specific items for discussion or decision are listed for this Appeals Committee meeting.

Commissioner's Delegated Authority

The Commissioner's Delegated Authority is reviewing town-initiated amendments to Zoning By-law 2014-014 and 2009-189. These proposed changes involve housekeeping, technical, and other modifications through By-laws 2024-111 and 2024-112.

• Zoning By-law amendments for housekeeping and technical modifications (By-laws 2024-111 and 2024-112)

Committee of Adjustment

The provided text contains only procedural software boilerplate. No substantive items, applications, or decisions are documented in this record.

Council

The agenda includes several infrastructure and enforcement proposals. Recommendations include a significant budget increase for the Royal Windsor Drive Bridge Rehabilitation and new policies regarding towing from private property. Council also addressed search and rescue funding and speed limit consultations in Heritage Way.

• $14,150,000 budget increase for Royal Windsor Drive Bridge Rehabilitation
• Adoption of Option #3 regarding towing vehicles from private parking lots
• 55% tax levy and 45% boater fee split for search and rescue vessel replacement
• Continuation of the Bronte Village Commercial Parking Program
• Public consultation requested to reinstate 50 km/h speed limit in Heritage Way

Council approved a significant budget increase for the Royal Windsor Drive Bridge Rehabilitation and established a permanent paid parking program in Bronte Village. Decisions were also made regarding the funding of Oakville Marine Search and Rescue and new regulations for towing from private property.

• Increased Royal Windsor Drive Bridge budget by $14,150,000 to $23,367,400
• Approved splitting Oakville Marine Search and Rescue costs 55% tax levy and 45% boater fee
• Made Bronte Village commercial paid parking program permanent
• Adopted Option #3 for towing from private parking lots and directed staff to prepare a restrictive by-law
• Referred Oakville Marine Search and Rescue relocation back to staff for more options and public consultation
• Passed By-law 2024-068 to amend the Fire Route By-Law
• Requested public consultation on reinstating 50 km/h speed limit in Heritage Way neighbourhood
• Passed by-laws 2024-102 and 2024-108 to dedicate land as part of public highways

Public Meeting Notices

The provided document contains only procedural boilerplate and software interface elements. No specific meeting items, proposals, or decisions are recorded in this text.

Planning and Development Council

The Council will review several development applications, including a subdivision and zoning amendment at 1086 Burnhamthorpe Road East and a condominium plan for 2170 Postmaster Drive. The agenda also includes receiving public comments on official plan amendments for properties on Sixth Line and Trafalgar Road.

• Subdivision and zoning amendment recommendation for 1086 Burnhamthorpe Road East
• Refusal recommendation for subdivision applications at 304 & 318 Spruce Street
• Draft plan of condominium approval for 2170 Postmaster Drive
• Notice of intention to demolish 324 Spruce Street and remove it from the heritage register
• Official Plan Amendment reports for 1295 Sixth Line and 3064 Trafalgar Partnership

The Planning and Development Council approved a zoning amendment and subdivision for Rampen Holdings Inc. and refused a development application for 304 & 318 Spruce Street. Council also authorized draft plan approval for a condominium at 2170 Postmaster Drive.

• Approved subdivision and Zoning By-law 2024-090 for 1086 Burnhamthorpe Road East
• Refused Draft Plan of Subdivision and Zoning By-law Amendment for 304 & 318 Spruce Street
• Approved draft plan for condominium at 2170 Postmaster Drive
• Removed 324 Spruce Street from Register of Properties of Cultural Heritage Value or Interest
• Requested additional analysis on parking, traffic, and affordable housing for OPA.1515.23
• Directed staff to consider height and affordability for OPA1313.11
• Authorized staff to proceed with OLT appeals for Palermo Area and Midtown Transit Oriented Community
• Authorized single-source agreements for Midtown Transit-Oriented Communities program

Committee of Adjustment

The Committee is reviewing multiple consent and minor variance applications. These items involve requests for property modifications at various locations in Oakville.

• Consent application: 3175 Lakeshore Road West
• Consent application: Block 78 Victoria Street
• Minor variance: 444 Stanfield Drive
• Minor variance: 295 Morden Road
• Minor variance: 26 Holyrood Avenue

The Committee of Adjustment approved eight consent and minor variance applications for various properties across Oakville. One application for 26 Holyrood Avenue was deferred at the request of the applicant. The committee also confirmed the minutes from their June 12, 2024, meeting.

• Approved consent application B23/09 for 3175 Lakeshore Road West
• Approved minor variance application CAV A/107/2023 for Block 78 Victoria Street
• Approved minor variance application CAV A/097/2024 for 444 Stanfield Drive
• Approved minor variance application CAV A/098/2024 for 295 Morden Road
• Tabled minor variance application CAV A/099/2024 for 26 Holyrood Avenue
• Approved minor variance application CAV A/100/2024 for 45 Pebbleridge Place
• Approved minor variance application CAV A/101/2024 for 165 Gatwick Drive
• Approved minor variance applications for 2441 Hixon Street and 499 Rebecca Street

Heritage Oakville Advisory Committee

The committee is reviewing notices of intention to designate several properties under the Ontario Heritage Act. It is also considering removing 324 Spruce Street from the heritage register to allow for demolition. Staff will provide updates on conservation districts and recent heritage permits.

• Notice of intention to demolish 324 Spruce Street
• Proposed designation: The Woodlands at 1242 Bronte Road
• Proposed designation: Crosbie House at 135 and 137 Chisholm Street
• Proposed designation: McMichael Farmhouse at 3367 Dundas Street West
• Proposed designation: William H. Carson House at 506 Lakeshore Road East

The Heritage Oakville Advisory Committee approved removing 324 Spruce Street from the Oakville Register of Properties of Cultural Heritage Value or Interest, with a condition that owners allow salvage of materials before demolition. The committee also approved issuing notices of intention to designate five properties under the Ontario Heritage Act. Both decisions carried; the minutes will go to the Planning and Development Council on July 08, 2024 for approval.

• Approved removing 324 Spruce Street from the Oakville Register of Properties of Cultural Heritage Value or Interest (carried)
• Approved condition that owners allow salvage of materials from 324 Spruce Street before demolition (carried)
• Approved issuing notice of intention to designate The Woodlands at 1242 Bronte Road under the Ontario Heritage Act (carried)
• Approved issuing notice of intention to designate Crosbie House (South Half) at 135 Chisholm Street (carried)
• Approved issuing notice of intention to designate Crosbie House (North Half) at 137 Chisholm Street (carried)
• Approved issuing notice of intention to designate McMichael Farmhouse at 3367 Dundas Street West (carried)
• Approved issuing notice of intention to designate William H. Carson House at 506 Lakeshore Road East (carried)
• Approved minutes of May 28, 2024 meeting (carried)

Planning and Development Council

Oakville's Planning and Development Council approved a Zoning By-law Amendment for 3000 Hospital Gate (ASC Oakville Facility Limited Partnership), passing By-law 2024-097. Council also granted draft plan approval for a condominium at 530 Speers Road, issued a notice of intention to designate the Hobbs House at 399 Spruce Street, and passed By-law 2024-107 designating 2366 Carrington Place despite an owner objection. By-law 2024-106 designating the MacKendrick House at 2038 Lakeshore Road East was also passed, and the 2023 Economic Development Annual Report was received.

• Approved Zoning By-law Amendment for 3000 Hospital Gate (ASC Oakville Facility Limited Partnership, File Z.1327.03); By-law 2024-097 passed
• Authorized draft plan approval for condominium at 530 Speers Road (File 24CDM-24002/1620)
• Directed notice of intention to designate Hobbs House at 399 Spruce Street under Ontario Heritage Act
• Authorized CAO to sign 2024 Integrated Halton Planning System Memorandum of Understanding
• Endorsed draft strategic directions of Economic Development Plan 2024-2029 for public consultation
• Declined to withdraw notice of intention to designate 2366 Carrington Place despite owner objection; By-law 2024-107 passed
• Received 2023 Economic Development Annual Report
• Passed By-law 2024-106 designating MacKendrick House at 2038 Lakeshore Road East

Oakville Public Library Board

The board will consider approving new fund development and partnership policies. Additionally, members will provide feedback on 2025 budget drivers and the library's rates and fees policy.

• Approval of Policy Development Framework
• Approval of OPL Fund Development Policy
• Approval of updated OPL Partnership Policy
• Feedback on 2025 Budget Drivers
• Feedback on Rates and Fees Policy

The Oakville Public Library Board approved the Policy Development Framework, Fund Development Policy, and updated Partnership Policy. The Board also ratified the CUPE 5348 Collective Agreement during a closed session. Additionally, the Board received reports on fundraising, youth programs, and local history, and referred 2025 budget drivers to a future workshop.

• Approved Policy Development Framework
• Approved OPL Fund Development Policy
• Approved updated OPL Partnership Policy
• Ratified CUPE 5348 Collective Agreement (closed session)
• Received Youth Library Leaders report for information
• Received Oakville Remembered Series report for information
• Referred 2025 Budget Drivers to a workshop
• Received Rates and Fees Policy for feedback

Appeals Committee

The provided document contains only procedural software interface text and does not list any specific agenda items, motions, or topics for discussion.

Budget Committee

The Budget Committee will review the 2025 Budget Forecast staff report. The committee will also consider endorsing a draft Mayoral Direction to Staff regarding the preparation of the 2025 annual budget.

• Review of 2025 Budget Forecast staff report
• Endorsement of draft Mayoral Direction for 2025 budget preparation

The Budget Committee received the 2025 Budget Forecast report and presentation. The committee also endorsed the draft Mayoral Direction to Staff regarding the preparation of the 2025 annual budget.

• Received 2025 Budget Forecast report and staff presentation (Carried)
• Endorsed draft Mayoral Direction to Staff for 2025 annual budget preparation (Carried)

Council

The meeting includes a review of the draft Business Licensing By-law and updates to property standards and lot maintenance regulations. Council will also consider financial results, including budget amendments for transit equipment and a new climate action project.

• $106,000 amendment for transit fleet cellular enablement
• $65,000 new project funded by Bloomberg Philanthropies Youth Climate Action Fund
• Amendments to Public Nuisance, Property Standards, and Lot Maintenance By-laws
• 10-year license extension for Wai Nui O’Kanaka Outrigger Canoe Club in Busby Park
• Transfer of surplus land parcel adjacent to Wyecroft Road

Council approved the 2024 Corporate Asset Management Plan for non-core assets and passed amendments to property standards and lot maintenance by-laws. The board also extended license agreements for organizations in Busby Park and authorized budget amendments for transit equipment and youth climate action.

• Approved 2024 Corporate Asset Management Plan – Part B for Non Core Assets
• Approved 10-year license extensions for Wai Nu O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled at Busby Park
• Passed By-law 2024-073 (Property Standards) and By-law 2024-074 (Lot Maintenance)
• Approved $106,000 from Capital Reserve for Transit fleet cellular enablement equipment
• Approved $65,000 new project funded by Bloomberg Philanthropies Youth Climate Action Fund
• Passed By-law 2024-060 to close a portion of Wyecroft Road
• Passed By-law 2024-101 to amend Licensing By-law 2015-075
• Referred By-law 2024-072 (Public Nuisance) back to staff to study light transfer and pollution

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing several long-term planning documents. Discussions include the 2024-2028 Inclusion, Diversity, Equity and Accessibility Multi-Year Plan and updates to the Oakville Universal Design Standards. The committee will also review transit accessibility plans.

• Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, 2024-2028
• Accessibility Map Refresh
• Oakville Transit Annual Accessibility Plan 2024
• Oakville Transit Five-Year Business Plan
• 2024 Oakville Universal Design Standards (OUDS) update

Oakville's Accessibility Advisory Committee met on June 13, 2024, and received several reports and presentations, including the final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan 2024-2028, an online accessibility map refresh, the Oakville Transit Annual Accessibility Plan 2024, the 2024 Oakville Universal Design Standards update, and information on the Oakville Transit Five-Year Business Plan. All items were received, not adopted or approved as policy. The committee also approved minutes from its March 21, 2024 meeting and received three information items. The meeting adjourned at 5:16 p.m.; the minutes will go to Council on July 9, 2024, for approval.

• Approved minutes of the March 21, 2024 meeting (carried)
• Received final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan 2024-2028 (carried)
• Received presentation on online accessibility map refresh (carried)
• Received Oakville Transit Annual Accessibility Plan 2024 (carried)
• Received 2024 Oakville Universal Design Standards (OUDS) update report (carried)
• Received presentation on preparation of Oakville Transit Five-Year Business Plan (carried)
• Received three information items, including County of Prince Edward resolution and plain language standard feedback (carried)
• Adjourned meeting at 5:16 p.m. (carried)

Committee of Adjustment

The Oakville Committee of Adjustment is scheduled to review several minor variance applications during a virtual meeting. These applications involve requests for property modifications at various addresses, including Elmwood Road and Navy Street. No consent applications are on the agenda for this session.

• Minor variance application: 147 Elmwood Road (CAV A/092/2024)
• Minor variance application: 75 Navy Street (CAV A/093/2024)
• Minor variance application: 289 Savoy Crescent (CAV A/094/2024)
• Minor variance application: 118 Elmwood Road (CAV A/095/2024)
• Minor variance application: 56 Water Street (CAV A/096/2024)

The Oakville Committee of Adjustment approved five minor variance applications and deferred one application for 147 Elmwood Road. The committee also approved the minutes from the May 29, 2024 meeting before adjourning.

• Deferred minor variance application CAV A/092/2024 at 147 Elmwood Road
• Approved minor variance application CAV A/093/2024 at 75 Navy Street
• Approved minor variance application CAV A/094/2024 at 289 Savoy Crescent
• Approved minor variance application CAV A/095/2024 at 118 Elmwood Road
• Approved minor variance application CAV A/096/2024 at 56 Water Street
• Approved minor variance application CAV A/065/2024 at 1071 Scott Avenue
• Approved May 29, 2024 meeting minutes

Committee of the Whole - Workshop

The Committee of the Whole is conducting a workshop regarding the Rainwater Management Financial Plan. Presentations are scheduled from the Town, TRCA, and AECOM. No other discussion items are listed for this meeting.

• Rainwater Management Financial Plan Council Workshop 1

The Committee of the Whole held a workshop discussion on the Rainwater Management Financial Plan. Councillor Knoll moved that the presentation materials be received, and the motion was carried. No other substantive decisions were made during this workshop session.

• Presentation materials for Rainwater Management Financial Plan received (Carried)

Planning and Development Council

The Council is reviewing an Official Plan Amendment for 2551 Sherwood Heights Drive and a demolition application for the McCraney-Robertson House at 42 Lakeshore Road West. The agenda also includes several heritage property designations and part lot control removals.

• Official Plan Amendment for 2551 Sherwood Heights Drive
• Demolition of McCraney-Robertson House at 42 Lakeshore Road West
• Heritage designations for 3175 Lakeshore Road West, 1099 Sixth Line, and 159 Balsam Drive
• Removal of part lot control for Plan 20M-1256 and Plan 20M-1268

The Planning and Development Council approved the demolition of the McCraney-Robertson House at 42 Lakeshore Road West, subject to heritage commemoration requirements. Additionally, the Council referred an Official Plan Amendment application for 2551 Sherwood Heights Drive back to staff for further review of 12 specific planning and environmental concerns. Several by-laws regarding heritage designations and land control were also passed.

• Approved demolition of 42 Lakeshore Road West with conditions (Carried)
• Referred 2551 Sherwood Heights Drive OPA to staff for further review (Carried)
• Received May 28, 2024 Heritage Oakville Advisory Committee minutes (Carried)
• Passed By-law 2024-085 regarding part lot control (Carried)
• Passed By-law 2024-092 regarding part lot control (Carried)
• Passed By-law 2024-093 designating 3175 Lakeshore Road West (Carried)
• Passed By-law 2024-094 designating 1099 Sixth Line (Carried)
• Passed By-law 2024-095 designating 159 Balsam Drive (Carried)

Special Council

The Special Council meeting includes a confidential discussion regarding Midtown legal considerations. The agenda also includes the reading of By-law 2024-103 to confirm the proceedings of a special meeting.

• Confidential discussion on Midtown legal considerations
• Reading of By-law 2024-103

Oakville Council met in special session on June 3, 2024. Council resolved into a closed meeting to discuss litigation or potential litigation and solicitor-client privileged advice regarding Midtown Legal Considerations, then received a confidential verbal update from the Legal department. In open session, Council passed By-law 2024-103 confirming the proceedings of the special meeting. No other substantive decisions were recorded.

• Resolved into closed session for litigation/potential litigation and solicitor-client privileged advice on Midtown Legal Considerations (carried)
• Received confidential verbal update from the Legal department on Midtown Legal Considerations (carried)
• Passed By-law 2024-103 confirming the proceedings of the special meeting (carried)

Special Council

This is a special Council meeting with one substantive discussion item: a staff report on Midtown Oakville considerations, including growth nodes, a concept plan, and transportation. The recommendation is to receive the report for information only, meaning no decision is being made at this meeting. The rest of the agenda is procedural, including a by-law to confirm the meeting's proceedings.

• Discussion of Midtown Oakville growth nodes and concept plan
• Transportation considerations for Midtown Oakville
• By-law 2024-099 to confirm proceedings of the special meeting

Council authorized staff to engage with Infrastructure Ontario regarding the Transit-Oriented Community Program. Members also directed staff to prepare a report on Midtown planning, incorporating specific feedback on population density, infrastructure, housing affordability, and transportation impacts.

• Authorized staff to discuss Transit-Oriented Community Program with province
• Approved motion to extend meeting beyond 10:30 p.m.
• Resolved into closed session for legal advice regarding Midtown
• Received 'Midtown Oakville Considerations' report for information
• Directed staff to report back on Midtown planning and specific study criteria
• Passed By-law 2024-099 to confirm meeting proceedings

Committee of Adjustment

The Oakville Committee of Adjustment is meeting virtually to hear 10 minor variance applications, including several deferred from earlier meetings. No consent applications are on the agenda. The committee will also confirm minutes and handle routine procedural items.

• 2501 Saw Whet Blvd
• 3232 Shoreline Drive
• 216 Forestwood Drive
• 2333 Khalsa Gate
• 599 Chartwell Road

The Committee of Adjustment approved six minor variance applications and denied three. Two applications were deferred to a later date.

• Approved CAV A/083/2024 - 2501 Saw Whet Blvd
• Deferred CAV A/084/2024 - 3232 Shoreline Drive
• Denied CAV A/085/2024 - 216 Forestwood Drive
• Approved CAV A/086/2024 - 2333 Khalsa Gate
• Approved CAV A/087/2024 - 599 Chartwell Road
• Denied CAV A/088/2024 - 3280 South Service Road West
• Approved CAV A/089/2024 - 1175 Pinegrove Road
• Approved CAV A/061/2024 - 153 Ulster Drive

Community Spirit Awards Committee

This agenda for the Oakville Community Spirit Awards Committee meeting on May 29, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The committee entered a closed session to discuss personal matters regarding identifiable individuals. They selected the Community Spirit Awards nominees, agreeing to keep the names confidential until the awards ceremony on June 6, 2024. The meeting then returned to open session and adjourned.

• Closed session approved for personal matters (Carried)
• Community Spirit Awards nominees selected in closed session
• Nominee names kept confidential until June 6, 2024 (Carried)
• Meeting resolved back into open session (Carried)

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee is meeting to discuss two main items: a proposed demolition of the McCraney-Robertson House at 42 Lakeshore Road West, with a recommendation to approve it subject to a commemorative strategy and heritage easement, and a notice of intention to designate three properties under the Ontario Heritage Act. The committee will also receive updates on heritage conservation districts and designation projects, and confirm minutes from the previous meeting.

• Demolition application for McCraney-Robertson House at 42 Lakeshore Road West, with conditions including a commemorative structure and heritage easement agreement
• Notice of intention to designate Georgia Cottage at 19 Head Street, Hobbs House at 399 Spruce Street, and William and Lucy Speers House at 14 Timber Lane
• Approval of minutes from April 23, 2024 meeting
• Heritage Conservation District Update
• Designation Project Update

The Heritage Oakville Advisory Committee approved the demolition of the McCraney-Robertson House at 42 Lakeshore Road West, subject to strict heritage conditions including a commemorative strategy and a Heritage Easement Agreement. The committee also moved to issue notices of intention to designate two other properties: Hobbs House at 399 Spruce Street and the William and Lucy Speers House at 14 Timber Lane. These recommendations will be reviewed by the Planning and Development Council on June 10, 2024.

• Approved demolition of McCraney-Robertson House at 42 Lakeshore Road West with conditions
• Moved to issue notice of intention to designate Hobbs House at 399 Spruce Street
• Moved to issue notice of intention to designate William and Lucy Speers House at 14 Timber Lane
• Received information updates on Heritage Conservation District and Designation Project
• Approved minutes from April 23, 2024 meeting

Public Meeting Notices

This agenda contains only procedural boilerplate for public meeting notices in Oakville, ON, dated May 27, 2024. No specific agenda items, decisions, or discussions are listed in the provided text.

Council

Oakville Council is meeting to decide on several items, including a proposed noise by-law that would replace the current one and set new exemption fees, and a phased approach to reduce use of small gas-powered equipment. Council will also consider consent items like an investment policy update, land dedication for Meadowridge Drive, and financial statements, plus discussion items on audits and municipal corporation annual meetings.

• By-law 2024-079 to prohibit and regulate noise, repealing By-law 2008-098, with new exemption permit fees effective Nov 25, 2024
• By-law 2024-065 to dedicate land as part of a public highway on Meadowridge Drive (Part 2, Plan 20R-22337)
• Approval of updated Investment Policy and corporate policies including Use of Corporate Resources During an Election Period and BIA Event Signs
• 2023 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements to be made available
• 2023 Audit Findings Report from KPMG to be received for information

Oakville Council approved a $1,481,907 deficit funding request for the Oakville Harbour Seawall Rehabilitation from Capital Reserves. The Council also passed a motion requesting the Government of Ontario establish stricter enforcement tools for vehicle noise, including automated sound meters and higher fines. Additionally, the Council approved the appointment of directors for Oakville Enterprises Corporation and Oakville Municipal Development Corporation, and adopted a phased approach to reduce gas-powered equipment use.

• Approved $1,481,907 funding for Oakville Harbour Seawall deficit from Capital Reserves
• Requested Ontario establish noise enforcement tools, automated sound meters, and higher fines for vehicle noise
• Approved appointment of David Brennan as Chair and other directors for Oakville Enterprises Corporation
• Approved appointment of Robert Burton as Chair and other directors for Oakville Municipal Development Corporation
• Approved 2023 Consolidated Financial Statements and Trust Fund Financial Statements
• Approved phased reduction of gas-powered equipment use aligned with market shifts to electric
• Passed By-law 2024-065 dedicating land for Meadowridge Drive public highway
• Postponed Royal Windsor Drive Bridge Rehabilitation budget request to future meeting

Commissioner's Delegated Authority

The Commissioner's Delegated Authority meeting on May 27, 2024, will discuss and potentially decide on removing holding provisions (zoning restrictions) for several properties, including Timsin Holding Corporation, 70 Old Mill Road, and 455-465 Dundas Street. The meeting will also include a public meeting and recommendation report for a temporary use by-law at 420 South Service Road East. These items involve by-laws 2024-063, 2024-083, 2024-077, and 2024-088.

• Removal of holding provisions for Timsin Holding Corporation (By-law 2024-063)
• Removal of H48 holding provision at 70 Old Mill Road (By-law 2024-083)
• Removal of holding provision (H2) at 455-465 Dundas Street (By-law 2024-077)
• Public meeting and recommendation for temporary use by-law at 420 South Service Road East (By-law 2024-088)

Committee of the Whole - Workshop

This Committee of the Whole Workshop meeting is largely procedural, with no public discussion items listed. The only substantive item is a confidential discussion on a Security Plan Workshop, which will be held behind closed doors. Delegations are not permitted at this workshop.

• Confidential discussion item 4.1: Security Plan Workshop

The Committee of the Whole met on May 27, 2024, with no discussion items on the public agenda. Members voted to go into a closed session for property security and education/training, then received a security plan workshop presentation and comments. No substantive public decisions were made; the minutes will go to the June 17, 2024 Council meeting for approval.

• Resolved into closed session for property security and member education/training (carried)
• Received security plan workshop presentation materials and committee comments (carried)
• Adjourned at 6:13 p.m.

Planning and Development Council

The Planning and Development Council will hold public meetings for five development applications, including subdivisions and zoning changes at 3000 Hospital Gate, 157-165 Cross Ave, and 505 Burnhamthorpe Road West. It will also consider designating two heritage properties (115 Third Line and 129 Tavistock Square) and pass by-laws to delegate minor zoning amendments and designate two other heritage homes.

• Public meetings for subdivision/zoning applications by Spruce Rose Inc., ASC (Oakville) Facility Limited Partnership, Cross Realty (Distrikt), and Argo Neyagawa
• Town-initiated Official Plan Amendments to delegate minor zoning by-law amendments (File 42.15.64)
• Heritage designation by-laws for Graham House (115 Morrison Rd) and Cedar Lodge (149 Dunn St)
• Notices of intention to designate Heeks Family Farmhouse (115 Third Line) and Fairmount (129 Tavistock Sq)
• Confidential discussion on Midtown Oakville appeals and legal considerations

Council passed several by-laws to delegate authority for minor zoning amendments as part of Housing Accelerator Fund initiatives. The body also issued notices of intention to designate two properties under the Ontario Heritage Act and requested further analysis on four separate development proposals.

• Approved delegation of authority for minor zoning amendments (By-laws 2024-057, 2024-058, 2024-084)
• Issued notice of intention to designate 115 Third Line (Heeks Family Farmhouse)
• Issued notice of intention to designate 129 Tavistock Square (Fairmount)
• Endorsed 'Next Steps' for Old Oakville Heritage Conservation District Process Update
• Requested further analysis for Spruce Rose Inc. subdivision and zoning proposal
• Requested further analysis for ASC (Oakville) Facility Limited Partnership ZBA
• Requested further analysis for Cross Realty Incorporated development proposal
• Requested further analysis for Argo Neyagawa Corporation development proposal

Public Meeting Notices

This agenda for the Oakville, ON Public Meeting Notices on May 21, 2024, contains only procedural boilerplate and no substantive agenda items. The document is essentially empty of decisions, discussions, or proposals, offering no concrete topics for residents.

Oakville Public Library Board

The Oakville Public Library Board is meeting to approve the draft 2023 financial statements and receive the 2023 audit findings report. The board will also review several policies for feedback, including partnership, fund development, and policy development frameworks, and approve a Fleet Services Service Level Agreement. Consent items include key agenda items, health and safety, and employee retention reports.

• Approve 2023 draft financial statements for year ended December 31, 2023
• Receive 2023 audit findings report
• Approve Fleet Services Service Level Agreement
• Review updated OPL Partnership Policy for feedback
• Review OPL Fund Development Policy for feedback

The Oakville Public Library Board approved the draft 2023 Financial Statements, which reported a $122,000 surplus attributed to staff gaps. The Board also approved a Fleet Services Service Level Agreement and received various reports on audits, performance, and policies for information or feedback. A closed session was held to discuss confidential labour relations.

• Approved draft 2023 Financial Statements
• Approved Fleet Services Service Level Agreement
• Received 2023 Audit Findings Report for information
• Received Comprehensive Financial Report for information
• Received Q1 2024 Performance and Measures Report for information
• Received updated OPL Partnership Policy for feedback
• Received OPL Fund Development Policy for feedback
• Resolved into closed session for labour relations update

Committee of Adjustment

The Oakville Committee of Adjustment is meeting virtually to hear 10 minor variance applications and one consent application. The agenda lists 10 minor variance applications at specific addresses, including one deferred from April 3, 2024. No decisions are recorded in the agenda; the committee will hear submissions and may vote on each application.

• Minor variance at 1140 Invicta Drive (CAVA/074/2024)
• Minor variance at 269 Chartwell Road (CAVA/075/2024)
• Minor variance at 3489 Stedford Road (CAVA/076/2024)
• Minor variance at 2510 Hyde Park Gate (CAVA/077/2024)
• Minor variance at 68 Navy Street (CAVA/082/2024)

The Committee of Adjustment approved seven minor variance applications and deferred three others. The committee also approved the minutes from the May 1, 2024 meeting.

• Approved CAV A/076/2024 - 3489 Stedford Road
• Approved CAV A/077/2024 - 2510 Hyde Park Gate
• Approved CAV A/078/2024 - 2452 Hixon Street
• Approved CAV A/080/2024 - 214 Mohawk Road
• Approved CAV A/081/2024 - 1020 Lakeshore Road W
• Approved CAV A/082/2024 - 68 Navy Street
• Approved CAV A/056/2024 - 2042 Salvator Boulevard
• Deferred CAV A/074/2024, CAV A/075/2024, and CAV A/079/2024

Committee of the Whole - Workshop

The Committee of the Whole is holding a workshop to discuss the Parks, Recreation and Library Master Plan. The only substantive item is a presentation on the plan, along with a community engagement report and draft objectives. The recommendation is simply to receive the presentation materials and committee comments. No decisions are being made at this workshop.

• Discussion of Parks, Recreation and Library Master Plan (PRLMP)
• Review of PRLMP Community Engagement Report 2023
• Review of PRLMP Draft Objectives and Actions (April 2024)
• Recommendation to receive presentation materials and comments

The Committee of the Whole - Workshop met on May 13, 2024 and received presentation materials and committee comments on the Parks, Recreation and Library Master Plan. The motion, moved by Councillor Nanda, carried. No other substantive decisions were recorded; the minutes note they will go to the Council meeting of May 27, 2024 for approval. The meeting adjourned at 9:13 p.m.

• Received presentation materials and Committee of the Whole comments on the Parks, Recreation and Library Master Plan (carried)

Appeals Committee

The agenda for the Oakville Appeals Committee meeting on 2024-05-09 contains only boilerplate interface text and no actual agenda items. There are no decisions, discussions, or listed business items to report.

Special Oakville Public Library Board

The Oakville Public Library Board is holding a special meeting to discuss the Parks, Recreation and Library Master Plan, with a focus on library-only aspects. The board will receive presentation materials, a community engagement report, and draft objectives and actions. The only recommendation is to receive these materials and board comments.

• Discussion of Parks, Recreation and Library Master Plan - Library Only
• Review of PRLMP Community Engagement Report 2023
• Review of PRLMP Draft Objectives and Actions April 2024
• Recommendation to receive presentation materials and board comments

Planning and Development Council

The Planning and Development Council is holding a public meeting and will receive comments on town-initiated Official Plan and Zoning By-law amendments that would permit four dwelling units as-of-right and create a special policy area for housing near Sheridan College. Council will also consider approving 2024 Heritage Grant Program recommendations and submitting comments on provincial Bill 185 and the proposed Provincial Planning Statement. Several by-laws related to the housing amendments and other matters are scheduled for reading.

• Public hearing on Official Plan Amendments 65 and 66 and Zoning By-law Amendments 2024-053, 2024-054, 2024-056 for four units as-of-right and Sheridan College housing area
• 2024 Heritage Grant Program recommendations to be approved
• Staff comments on Bill 185, Cutting Red Tape to Build More Homes Act, 2024 to be submitted to Environmental Registry of Ontario
• By-law 2024-069 to exempt certain blocks in Plan 20M-1268 (Mattamy Joshua Creek) from part lot control
• Confidential items: appeals to Ontario Land Tribunal for 510 Wellington Crescent and 496 Chartwell Road

The Planning and Development Council passed Official Plan amendments for four-unit as-of-right housing but refused corresponding Zoning By-law amendments. Council also directed staff to create a Sheridan College Housing Taskforce to advance student housing. Additional actions included approving heritage grants and authorizing legal positions on several land tribunal appeals.

• Passed Official Plan Amendment By-laws 2024-051 and 2024-052 (CARRIED)
• Refused Zoning By-law Amendments 2024-053, 2024-054, 2024-055, and 2024-056 (14-1)
• Directed staff to create a Sheridan College Housing Taskforce (CARRIED)
• Approved 2024 Heritage Grant Program funding allotments (CARRIED)
• Authorized opposition to OLT appeal by Format Lakeshore Inc. for 42 Lakeshore Road West (CARRIED)
• Confirmed appeal to OLT regarding 510 Wellington Crescent (CARRIED)
• Authorized non-objection to proposal for 496 Chartwell Road OLT appeal (CARRIED)
• Approved submission of staff comments on Bill 185 to the Environmental Registry of Ontario (CARRIED)

Public Meeting Notices

This agenda for the Oakville, ON public meeting notices on 2024-05-06 contains only procedural boilerplate and embedded content placeholders, with no specific agenda items, decisions, or discussions listed. The document appears to be a template or system-generated page with no substantive content for residents.

Committee of Adjustment

The Oakville Committee of Adjustment is meeting virtually to hear consent applications and minor variance requests for 12 properties. Decisions will be made on these applications, with some items deferred from earlier meetings. Public participation is available via email or phone before the hearing.

• Consent application B24/03 for 317 Gloucester Avenue
• Minor variance CAV A/067/2024 for 309 Winston Road
• Minor variance CAV A/068/2024 for 499 Rebecca Street
• Minor variance CAV A/072/2024 for 3065-3079 Trafalgar Road
• Deferred applications: CAV A/046/2024 (1260 Cleaver Drive) and CAV A/019/2024 (491 Fourth Line)

The Committee approved six minor variance applications and one consent application deferral. Four other applications were deferred to a later date. The minutes from the April 17, 2024 meeting were also approved.

• Approved minor variance CAV A/067/2024 (309 Winston Road)
• Approved minor variance CAV A/069/2024 (2245 Yolanda Drive)
• Approved minor variance CAV A/070/2024 (263 Westdale Road)
• Approved minor variance CAV A/072/2024 (3065, 3071, 3075, 3079 Trafalgar Road)
• Approved minor variance CAV A/046/2024 (1260 Cleaver Drive)
• Approved minor variance CAV A/019/2024 (491 Fourth Line)
• Deferred consent applications B24/03, CAV A/052/2024, and CAV A/053/2024 (317 Gloucester Avenue)
• Deferred minor variances CAV A/068/2024, CAV A/071/2024, and CAV A/073/2024

Council

Oakville Council is meeting to decide on the 2024 property tax levy, which would raise the town levy by 5.86% to $259,259,500, along with a $300 transfer to the Tax Rate Stabilization reserve. The agenda also includes approving the 2023 financial results, a $13.42 million surplus transfer to the Capital Reserve, and a new $1,647,000 project for Lions Valley slope remediation. Council will also consider the 2024 Fire Master Plan, the Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, and several by-laws, including one for a senior property tax rebate.

• 2024 Property Tax Levy By-law 2024-037: net levy $259,259,500, 5.86% increase
• 2023 Financial Results: $13.42M surplus to Capital Reserve; $1,647,000 for Lions Valley slope remediation
• Fire Master Plan 2024-2033 approval and Community Risk Assessment
• Inclusion, Diversity, Equity and Accessibility Multi-Year Plan 2024-2028 approval
• Encroachment agreement for picket fence at 176 Front Street into Lakeside Park

Oakville Council approved the 2024 property tax levy, maintaining a 5.86% increase, and transferred a $13.42 million surplus to the Capital Reserve. The council also adopted the 2024 Fire Master Plan and the 2024-2028 Inclusion, Diversity, Equity and Accessibility Multi-Year Plan. Several by-laws were passed, including those for senior tax rebates, emergency services, and land dedications.

• Approved 2024 Tax Levy By-law 2024-037 with net levy requirement of $259,259,500 (5.86% increase)
• Transferred $13.42 million surplus to Capital Reserve
• Approved 2024 Fire Master Plan and received Community Risk Assessment
• Approved 2024-2028 Inclusion, Diversity, Equity and Accessibility Multi-Year Plan
• Passed By-law 2024-048 for senior property tax rebate
• Adopted Oakville Emergency Plan 2024 via By-law 2024-071
• Amended 2024 capital budget to add $1,647,000 for Lions Valley slope remediation
• Amended 2024 capital budget to add $350,000 for Midtown Implementation additional work

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee will discuss issuing notices of intention to designate four properties under the Ontario Heritage Act, and will review recommendations for the 2024 Heritage Grant Program. The committee will also receive updates on heritage conservation districts, designation projects, and delegated heritage permits.

• Notice of intention to designate Tyrwhitt House at 379 Douglas Avenue
• Notice of intention to designate Georgia Cottage at 19 Head Street
• Notice of intention to designate Fairmount at 129 Tavistock Square
• Notice of intention to designate Heeks Family Farmhouse at 115 Third Line
• Endorsement of 2024 Heritage Grant Program funding allotment

The Heritage Oakville Advisory Committee approved the issuance of notices of intention to designate four specific properties. The committee also endorsed the 2024 funding allotments for the Heritage Grant Program.

• Approved notice of intention to designate 379 Douglas Avenue, 19 Head Street, 129 Tavistock Square, and 115 Third Line (Carried)
• Endorsed 2024 Heritage Grant Program funding allotments (Carried)
• Approved minutes of the March 26, 2024 meeting (Carried)
• Received information items regarding Heritage Conservation District, Designation Project, and Delegated Heritage Permits (Carried)

Public Meeting Notices

This agenda contains only procedural boilerplate for public meeting notices in Oakville, ON, dated April 22, 2024. No specific agenda items, decisions, or discussions are listed in the provided text.

Planning and Development Council

The Planning and Development Council is holding a public meeting to receive comments on a town-initiated Official Plan Amendment for the Midtown Oakville Urban Growth Centre, based on the Midtown Oakville Growth Area Review. The council will also consider passing two by-laws, including one related to part lot control for lands held by Martillac Estates Inc. No other discussion or consent items are listed.

• Public meeting on Town-initiated Official Plan Amendment for Midtown Oakville Urban Growth Centre (File No. 42.15.59)
• By-law 2024-067: declare land not subject to part lot control (Block 207, Plan 20M-1255; Blocks 3, 4, 13, 16, 32, Plan 20M-1258 – Martillac Estates Inc.)
• By-law 2024-070: confirm proceedings of Council meeting

The Planning and Development Council received a public meeting report on the draft Midtown Oakville Official Plan Amendment but did not approve it. Mayor Burton petitioned for a special meeting on June 3, 2024, to review revised concepts and staff reports on population, infrastructure, and costs. Council also passed two administrative by-laws regarding land control and meeting proceedings.

• Received public meeting report on Midtown Official Plan Amendment
• Petitioned for special Council meeting on June 3, 2024, to review revised Midtown plan
• Approved request for staff reports on net developable areas, revised Midtown concept, and infrastructure costs
• Passed By-law 2024-067 declaring certain land not subject to part lot control
• Passed By-law 2024-070 confirming meeting proceedings

Committee of Adjustment

The Oakville Committee of Adjustment is meeting virtually to hear six minor variance applications at properties across town. The committee will also consider requests for deferrals or withdrawals, and confirm minutes from a previous meeting. Public participation is available by email or phone before noon the day before the hearing.

• Minor variance application CAVA/061/2024 at 153 Ulster Drive
• Minor variance application CAVA/062/2024 at 130 Gloucester Avenue
• Minor variance application CAVA/063/2024 at 85 Bronte Road
• Minor variance application CAVA/064/2024 at 1333 Sheldon Avenue
• Minor variance applications CAVA/065/2024 at 1071 Scott Avenue and CAVA/066/2024 at 2092 Duncan Road

The Committee of Adjustment approved minor variance applications for 130 Gloucester Avenue and 2092 Duncan Road. It deferred applications for 153 Ulster Drive, 85 Bronte Road, 1333 Sheldon Avenue, and 1071 Scott Avenue. The committee also approved the minutes from its April 3, 2024 meeting. No consent applications were considered.

• Approved minor variance CAV A/062/2024 at 130 Gloucester Avenue (carried)
• Approved minor variance CAV A/066/2024 at 2092 Duncan Road (carried)
• Deferred minor variance CAV A/061/2024 at 153 Ulster Drive (carried)
• Deferred minor variance CAV A/063/2024 at 85 Bronte Road (carried)
• Deferred minor variance CAV A/064/2024 at 1333 Sheldon Avenue (carried)
• Deferred minor variance CAV A/065/2024 at 1071 Scott Avenue (carried)
• Approved minutes of the April 3, 2024 meeting

Appeals Committee

The agenda for the Oakville Appeals Committee meeting on 2024-04-11 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Planning and Development Council

The Planning and Development Council is meeting to decide on several heritage designations, draft condominium approvals, and to discuss the Community Planning Permit System and the Parks Plan 2031. The agenda includes consent items, discussion items, and a by-law confirmation, with no public hearings or confidential items listed.

• Notice of intention to designate Louth House at 1099 Sixth Line under the Ontario Heritage Act
• Notice of intention to designate Thomas and Electa Leach House at 159 Balsam Drive
• Draft plan approval for two condominium plans by Zancor (Oakville) Limited at 2450 Old Bronte Road
• Discussion of Community Planning Permit System report
• Notice of intention to designate Cudmore House at 3175 Lakeshore Road West

Oakville's Planning and Development Council endorsed the Town's Parks Plan 2031 and passed By-law 2024-034, the Parkland Dedication By-law, which requires the conveyance of parkland or payment-in-lieu under the Planning Act. Council also approved draft plans of condominium for Zancor (Oakville) Limited at 2450 Old Bronte Road and issued notices of intention to designate three properties under the Ontario Heritage Act. All items were carried without recorded opposition; no public hearing items were on the agenda.

• Endorsed the Town's Parks Plan 2031 (carried)
• Passed By-law 2024-034, Parkland Dedication By-law (carried)
• Authorized draft plan approval for two Zancor (Oakville) Limited condominium plans at 2450 Old Bronte Road (carried)
• Issued notice of intention to designate Louth House at 1099 Sixth Line under the Ontario Heritage Act (carried)
• Issued notice of intention to designate Thomas and Electa Leach House at 159 Balsam Drive under the Ontario Heritage Act (carried)
• Issued notice of intention to designate Cudmore House at 3175 Lakeshore Road West under the Ontario Heritage Act (carried)
• Approved Heritage Permit Application HP008/24-42.20K for a two storey addition at 262 King Street, with final details subject to staff approval and a two-year expiry (carried)
• Passed By-law 2024-066 declaring certain lands not subject to part lot control (Martillac Estates, Inc.) and By-law 2024-062 confirming proceedings (carried)

Committee of Adjustment

The Oakville Committee of Adjustment will hold a virtual public hearing on April 3, 2024, to consider 10 minor variance applications. Three of these were deferred from earlier meetings. No consent applications are on the agenda.

• 874 Sinclair Road (CAVA/054/2024)
• 1126 Westview Terrace (CAVA/055/2024)
• 2042 Salvator Blvd (CAVA/056/2024)
• 3083 Lakeshore Road West (CAVA/057/2024)
• 180 Sandwell Drive (CAVA/058/2024)

The Committee of Adjustment approved five minor variance applications and denied two. Three applications were deferred to a later date.

• Approved minor variance for 180 Sandwell Drive (CARRIED)
• Approved minor variance for 372 Bronte Road (CARRIED)
• Approved minor variance for 1360 Lakeshore Road West (CARRIED)
• Approved minor variance for 2423 Sylvia Drive (CARRIED)
• Approved minor variance for 2351 Falling Green Drive (CARRIED)
• Denied minor variance for 1126 Westview Terrace (CARRIED)
• Denied minor variance for 3083 Lakeshore Road West (CARRIED)
• Deferred applications for 874 Sinclair Road, 2042 Salvator Blvd, and 491 Fourth Line (CARRIED)

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee is meeting virtually to discuss and vote on several heritage matters. They will consider approving a heritage permit for a two-storey addition at 262 King Street, decide whether to issue a notice of intention to designate 3175 Lakeshore Road West under the Ontario Heritage Act, and create a Heritage Grant Evaluation Working Group. The committee will also receive updates on heritage conservation districts and designation projects.

• Heritage permit application HP008/24-42.20K for a two-storey addition at 262 King Street, with conditions on final details and a two-year expiry
• Notice of intention to designate 3175 Lakeshore Road West under section 29, Part IV of the Ontario Heritage Act
• Creation of the 2024 Heritage Grant Evaluation Working Group and determination of its membership
• Approval of the February 27, 2024 meeting minutes
• Information updates on Heritage Conservation District and Designation Project

The committee approved a heritage permit for a two-storey addition at 262 King Street and issued a notice of intention to designate 3175 Lakeshore Road West. A working group was also established to evaluate 2024 heritage grants.

• Approved heritage permit HP008/24-42.20K for two-storey addition at 262 King Street (Carried)
• Approved notice of intention to designate 3175 Lakeshore Road West under Ontario Heritage Act (Carried)
• Created 2024 Heritage Grant Evaluation Working Group (Carried)
• Approved minutes from February 27, 2024 meeting (Carried)

Council

Oakville Council is meeting virtually to consider consent items, discussion items, and by-laws. Key decisions include approving policy updates, a pedestrian pathway to Athabasca Pond, fleet purchases, and Halton Court Services budget. Discussion items cover the Urban Forest Strategic Management Plan, an updated Private Tree Protection By-law, a by-law to allow workshop meetings, and a revised scope for the Lakeshore Road West Detailed Design Project.

• Approve $302,937 and $133,754 transfers plus $80,000 from reserve for two Forestry aerial units (RFT-2-2024)
• Authorize Halton Court Services to write off ~190 cases worth ~$85,763
• Approve 2024 Halton Court Services Business Plan and Budget, including hiring one Case Administrator and one Prosecutor if Part III prosecutions are assumed
• Hold back sidewalk and boulevard on Block 21, Plan 20M-1185 for pedestrian pathway to Athabasca Pond
• Pass By-law 2024-045 to amend Procedure By-law 2020-011 to permit workshop meetings

Council approved the 2024 Halton Court Services budget and authorized the purchase of two forestry aerial units. The body also passed a by-law permitting workshop meetings and renamed TOWARF to Oakville Marine Search & Rescue.

• Approved 2024 Halton Court Services Business Plan and Budget
• Authorized purchase of 2 Forestry Aerial units and related fund transfers
• Approved name change of TOWARF to Oakville Marine Search & Rescue (14-0)
• Passed By-law 2024-045 to permit Workshop meetings
• Approved revised scope for Lakeshore Road West Detailed Design Project
• Approved incorporation of Urban Forest Strategic Management Plan 2020 recommendations
• Authorized retaining a pedestrian pathway to Athabasca Pond from Block 21
• Directed staff to review private property parking by-law regarding predatory towing

Oakville Public Library Board

The Oakville Public Library Board is meeting virtually to approve minutes, receive several information reports, and vote on three human resources policies. The board will also hear a presentation from the Oakville Community Foundation and discuss an audit governance review, year-to-date finances, and a fleet services agreement. Two confidential items on collective bargaining and the CEO evaluation are on the closed-session agenda.

• Approval of HR policies: Time At and Away from Work, Professional Development and Educational Assistance, Recruitment
• Presentation from Oakville Community Foundation
• Audit Governance Review report for information
• YTD Financial Status Indicators as of February 29, 2024
• Fleet Services Service Level Agreement for feedback

The Oakville Public Library Board approved three Human Resources policies regarding time at work, professional development, and recruitment. The board received reports on financial status, fleet services, and audit governance for information. A confidential item regarding the CEO's 2023 performance evaluation and salary adjustment was moved but the final vote outcome is not explicitly recorded as 'Carried' in the text.

• Approved Time At and Away from Work Policy
• Approved Professional Development and Educational Assistance Policy
• Approved Recruitment Policy
• Received YTD Financial Status Indicators report for information
• Received Fleet Services Service Level Agreement for feedback
• Received Audit Governance Review report for information
• Received presentation from Oakville Community Foundation
• Moved to approve 2023 CEO evaluation and salary adjustment (outcome not explicitly stated as Carried)

Accessibility Advisory Committee

The Oakville Accessibility Advisory Committee will receive reports on developing the 2024-2029 Multi-Year Accessibility Plan and on 2024 facility capital projects accessibility updates. The committee will also approve minutes from its December 14, 2023 meeting and hear follow-up items, including a site plan applications reference sheet and a facility tour.

• 2024-2029 Multi-Year Accessibility Plan Development report
• Facility Services Capital Projects Accessibility Update 2024
• Approval of December 14, 2023 meeting minutes
• Follow-up from December 14, 2023 meeting
• Oakville Trafalgar Community Centre facility tour on May 1, 2024

Oakville's Accessibility Advisory Committee met on March 21, 2024 and approved minutes from its December 14, 2023 meeting. The committee received two reports: the 2024-2029 Multi-Year Accessibility Plan Development report and the Facility Services Capital Projects Accessibility Update 2024. It also established a working group of David Underwood, Julie Romanow, and Devin Bright to review and provide feedback on the Oakville Universal Design Standards v2.1 by May 13, 2024. The minutes will go to Council on April 29, 2024 for receipt.

• Approved minutes of the December 14, 2023 meeting (carried)
• Received report dated March 12, 2024 on 2024-2029 Multi-Year Accessibility Plan Development (carried)
• Received report dated March 12, 2024 on Facility Services Capital Projects Accessibility Update 2024 (carried)
• Established working group of David Underwood, Julie Romanow, and Devin Bright to review Oakville Universal Design Standards v2.1 by May 13, 2024 (carried)
• Received information items, including follow-up from December 14, 2023 and Oakville Trafalgar Community Centre facility tour on May 1, 2024 (carried)
• Adjourned at 5:07 p.m. (carried)

Committee of Adjustment

The Oakville Committee of Adjustment is holding a virtual meeting to hear nine minor variance applications, including two deferred from earlier meetings. The committee will also handle consent applications, confirm minutes, and address any deferral or withdrawal requests.

• Minor variance applications for 9 properties including 2025 Bridge Road, 1260 Cleaver Drive, 128 Chisholm Street, 212 Southview Road, 326 Sandlewood Road, 2441 Hixon Street, 79 Jones Street, 17 Rayne Avenue, and 510 Wellington Crescent
• Two applications deferred from prior meetings: 17 Rayne Avenue (from Jan 24, 2024) and 510 Wellington Crescent (from Nov 1, 2023)
• Consent applications listed on agenda
• Public participation via email or phone by noon the day before the hearing

The Committee of Adjustment approved five minor variance applications and deferred three others. The committee also approved the minutes from the March 6, 2024 meeting.

• Approved minor variance CAV A/045/2024 - 2025 Bridge Road
• Deferred minor variance CAV A/046/2024 - 1260 Cleaver Drive
• Approved minor variance CAV A/047/2024 - 128 Chisholm Street
• Approved minor variance CAV A/048/2024 - 212 Southview Road
• Deferred minor variance CAV A/049/2024 - 326 Sandlewood Road
• Deferred minor variance CAV A/050/2024 - 2441 Hixon Street
• Approved minor variance CAV A/051/2024 - 79 Jones Street
• Approved minor variances CAV A/001/2024 (17 Rayne Avenue) and CAV A/152/2023 (510 Wellington Crescent)

Commissioner's Delegated Authority

This is a virtual meeting of the Commissioner's Delegated Authority. The sole discussion item is a recommendation report on removing a holding provision for the Argo (Joshua Creek) development, with a draft by-law (2024-044) attached. The meeting is scheduled for 2:00-3:00 PM on March 19, 2024.

• Removal of holding provision for Argo (Joshua Creek)
• Draft By-law 2024-044 attached
• List of persons to be notified of decision
• Virtual meeting format

Planning and Development Council

Oakville's Planning and Development Council will consider endorsing the Town's Parks Plan 2031 and passing By-law 2024-034, which requires parkland conveyance or payment-in-lieu. The council will also discuss a white paper on using Planning Act tools to facilitate affordable housing, including a proposed $500,000 capital project, and a request to Halton Region for servicing allocation in North Oakville. The agenda includes no public hearings or consent items.

• Endorse Parks Plan 2031 and pass Parkland Dedication By-law 2024-034
• Discuss affordable housing white paper; $500,000 for housing needs assessment and community improvement plan
• Request Halton Region allocate servicing to North Oakville lands
• Pass 6 heritage designation by-laws for properties on Holyrood Ave, Macdonald Rd, and Spruce St
• Pass By-law 2024-046 to confirm council proceedings

Oakville's Planning and Development Council deferred the Town of Oakville Parks Plan 2031 and Parkland Dedication By-law 2024-034 to its April 8, 2024 meeting to address questions and concerns raised by Council. Council received a white paper on Planning Act tools for affordable housing and directed staff to investigate inclusionary zoning, a community planning permit system in Midtown Oakville, and a community improvement plan, adding a $500,000 capital project to the 2024 budget. Council also asked Halton Region to allocate servicing to lands in North Oakville and passed six heritage designation by-laws.

• Deferred Parks Plan 2031 and Parkland Dedication By-law 2024-034 to April 8, 2024 (CARRIED)
• Received White Paper: Planning Act Tools to Facilitate Development of Affordable Housing (CARRIED)
• Directed staff to investigate inclusionary zoning, community planning permit system in Midtown Oakville, and a community improvement plan (CARRIED)
• Added $500,000 capital project to 2024 budget from Capital Reserve for housing needs assessment and community improvement plan (CARRIED)
• Requested Halton Region allocate servicing to lands in North Oakville (CARRIED)
• Authorized Director of Planning Services to endorse minor changes to servicing allocation distribution (CARRIED)
• Passed By-laws 2024-023 to 2024-028 designating six properties as cultural heritage (CARRIED)
• By-law 2024-034 not passed; deferred under Item 7.1

Committee of Adjustment

The Oakville Committee of Adjustment will hold a virtual meeting on March 6, 2024, to hear 11 minor variance applications. No consent applications are on the agenda. The committee will also confirm minutes from previous meetings.

• Minor variance application at 2270 Hilltop Lane
• Minor variance application at 1477 Burloak Drive
• Minor variance application at 610 Trafford Crescent
• Minor variance applications for four blocks on Granary Street (Blocks 34, 35, 36, 37)
• Minor variance application at 1210 Poppy Gardens (Block 50)

The Committee of Adjustment reviewed 11 minor variance applications. Most were approved, one was denied, and two were deferred.

• Approved minor variance for 410 Samford Place (CAV A/034/2024)
• Approved minor variance for 2270 Hilltop Lane (CAV A/035/2024)
• Approved minor variance for 1477 Burloak Drive (CAV A/036/2024)
• Denied minor variance for 610 Trafford Crescent (CAV A/037/2024)
• Deferred minor variance for 238 Slater Crescent (CAV A/038/2024)
• Deferred minor variance for 186 Waneta Drive (CAV A/039/2024)
• Approved minor variances for Granary Street Blocks 34, 35, 36, and 37
• Approved minor variance for 1210 Poppy Gardens (CAV A/044/2024)

Planning and Development Council

The Planning and Development Council is holding public hearings on town-initiated Official Plan and Zoning By-law amendments that would allow up to four dwelling units per property and create a Sheridan College housing area. The council will also consider refusing a draft plan of subdivision and zoning amendment for 358 Reynolds Street, and will vote on issuing heritage designations for four properties.

• Public hearing on town-initiated amendments for four dwelling units per property and Sheridan College housing area (File No. 42.15.62 and 42.15.63)
• Recommendation to refuse draft plan of subdivision and zoning by-law amendment for 358 Reynolds Street (MacDonald Rose Inc.)
• Draft plan of condominium approval for Biddington Homes Lakeshore Inc. at 95 Brookfield Road (File No. 24CDM-23007/1716)
• Notices of intention to designate under the Ontario Heritage Act: Daymond House (2366 Carrington Place), Cedar Lodge (149 Dunn Street), MacKendrick House (2038 Lakeshore Road East), Graham House (115 Morrison Road)

Council refused the Draft Plan of Subdivision and Zoning By-law Amendment for 358 Reynolds Street as proposed, authorizing staff to negotiate a settlement if appealed. Council also advanced town-initiated amendments to allow four dwelling units per property and address the Sheridan College Housing Area, directing staff to clarify specific policy details in a future report. Additionally, four heritage properties were issued notices of intention to designate, and a condominium draft plan at 95 Brookfield Road was approved.

• Refused Draft Plan of Subdivision and Zoning By-law Amendment for 358 Reynolds Street (MacDonald Rose Inc.)
• Authorized staff to negotiate settlement if 358 Reynolds Street application is appealed
• Received public comments on Four Dwelling Units Per Property and Sheridan College Housing Area amendments
• Directed staff to include 20 specific clarifications in recommendation report for 4-unit housing amendments (11-1 vote)
• Approved draft plan of condominium for 95 Brookfield Road (Biddington Homes Lakeshore Inc.)
• Issued notice of intention to designate Daymond House at 2366 Carrington Place
• Issued notice of intention to designate Cedar Lodge at 149 Dunn Street
• Issued notice of intention to designate MacKendrick House at 2038 Lakeshore Road East

Public Meeting Notices

This agenda for the Oakville, ON public meeting notices is only procedural boilerplate. It contains no listed agenda items, decisions, or discussion topics, only interface text from the eSCRIBE meeting software.

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee is meeting to discuss and vote on several heritage matters, including a permit for a rear addition at 27 Reynolds Street, the removal of 530 Carson Lane from the heritage register to allow demolition, and the designation of three properties under the Ontario Heritage Act. The committee will also receive updates on heritage conservation districts and designation projects.

• Heritage permit HP005/24-42.20R for a second storey rear addition at 27 Reynolds Street
• Notice of intention to demolish 530 Carson Lane, with removal from heritage register and material salvage
• Notice of intention to designate Thomas and Electa Leach House (159 Balsam Drive), Dunhope Heath (2069 Lakeshore Road East), and Louth House (1099 Sixth Line)
• Approval of minutes from January 30, 2024 meeting

The committee approved a rear addition at 27 Reynolds Street and the removal of 530 Carson Lane from the heritage register. It also moved to issue notices of intention to designate three properties under the Ontario Heritage Act.

• Approved heritage permit for second storey rear addition at 27 Reynolds Street (Carried)
• Approved removal of 530 Carson Lane from the Oakville Register of Properties of Cultural Heritage Value or Interest (Carried)
• Required salvage of materials from 530 Carson Lane prior to demolition (Carried)
• Approved notice of intention to designate 159 Balsam Drive (Carried)
• Approved notice of intention to designate 2069 Lakeshore Road East (Carried)
• Approved notice of intention to designate 1099 Sixth Line (Carried)
• Approved minutes of January 30, 2024 meeting (Carried)

Special Council

This is a special virtual meeting of Oakville Town Council. The main agenda item is a discussion of the Midtown Program, with a recommendation that the report be received for information only. There is also a confidential item regarding legal considerations for the Midtown Oakville process, and a by-law to confirm the meeting's proceedings.

• Midtown Program report received for information
• Confidential discussion: Midtown Oakville Process Legal Considerations
• By-law 2024-042 to confirm proceedings of the special meeting

The Oakville Council held a special virtual meeting to discuss the Midtown Program. Council received the 'Midtown Program' report for information after hearing from various resident associations and developers. The meeting also included a closed session to review confidential legal considerations regarding the Midtown Oakville process, followed by the passage of a by-law confirming the meeting's proceedings.

• Received 'Midtown Program' report for information (Carried)
• Resolved into closed session for legal considerations on Midtown Oakville (Carried)
• Received confidential Legal Department report dated Feb 20, 2024 (Carried)
• Passed By-law 2024-042 confirming meeting proceedings (Carried)

Council

Oakville Council is meeting virtually to consider routine approvals, including the 2024 budgets for three Business Improvement Areas (BIAs) with combined levies over $2 million, and to receive an update from Oakville Enterprises Corporation. The agenda also includes several by-laws, including zoning amendments and holding symbol removals, plus confidential items on litigation and a potential contract claim.

• Approve 2024 BIA budgets: Downtown Oakville ($1,230,450), Bronte Village ($380,364), Kerr Village ($444,198)
• Receive OEC quarterly update from President and CEO Rob Lister
• Pass By-law 2024-003: temporary commercial parking at 125 Randall Street for 3 years
• Remove holding symbols on Blocks 415/418 (Plan 20M-1186), 3270 Sixth Line, and Blocks 22/201 (Martillac Estates)
• Approve Occupational Health, Safety and Workplace Violence Policy and new boulevard parking enforcement procedure

Council approved 2024 budgets for three Business Improvement Areas and updated the Occupational Health, Safety and Workplace Violence Policy. The body also directed staff to pursue a specific legal option regarding a judicial review for 277 Lakeshore Road East.

• Approved Downtown Oakville BIA 2024 budget levy of $1,230,450
• Approved Bronte Village BIA 2024 budget levy of $380,364
• Approved Kerr Village BIA 2024 budget levy of $444,198
• Approved Occupational Health, Safety and Workplace Violence Policy and Procedure
• Received Enforcement of Boulevard Parking in Residential Areas Procedure
• Instructed staff to pursue 'option 3' for 277 Lakeshore Road East litigation (10-3)
• Directed staff to create a public report on a revised project scope for a potential contract claim
• Passed By-law 2024-001 establishing record retention periods

Committee of Adjustment

The Oakville Committee of Adjustment is meeting to hear 10 minor variance applications, including two deferred from earlier meetings. The committee will decide on requests for property setbacks, heights, or other zoning relief at specific addresses across town.

• CAV A-026-2024-1594 Venetia Drive
• CAV A-027-2024-515 Valley Drive
• CAV A-028-2024-1314 Roylen Road
• CAV A-029-2024-218 Watson Avenue
• CAV A-030-2024-1502 Mansfield Drive

The Committee of Adjustment met on February 21, 2024, and decided on ten minor variance applications. Five applications were denied, two were approved, two were deferred, and one was withdrawn. The committee also approved the minutes from the February 7, 2024 meeting.

• Denied minor variance application CAV A-026-2024 at 1594 Venetia Drive
• Deferred minor variance application CAV A-027-2024 at 515 Valley Drive
• Approved minor variance application CAV A-028-2024 at 1314 Roylen Road
• Approved minor variance application CAV A-029-2024 at 218 Watson Avenue
• Withdrew minor variance application CAV A-030-2024 at 1502 Mansfield Drive
• Denied minor variance application CAV A-031-2024 at 1329 Thornhill Drive
• Denied minor variance application CAV A-032-2024 at 2452 Hixon Street
• Deferred minor variance application CAV A-033-2024 at 218 Waneta Drive

Planning and Development Council

This agenda for the Oakville Planning and Development Council meeting on 2024-02-20 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, providing no details on any matters to be considered.

Oakville Public Library Board

The Oakville Public Library Board is meeting to approve several service agreements, including a Parks and Open Spaces Service Level Agreement and a cyber security addition to the Information Technology Solutions Service Level Agreement. The board will also receive financial, performance, and CEO update reports, and discuss human resources policies.

• Approve draft Parks and Open Space Service Level Agreement
• Approve updated OPL Information Technology Solutions Service Level Agreement with cyber security addition
• Receive Comprehensive Financial Report at December 31, 2023
• Receive Human Resources policies for feedback (time away, professional development, recruitment, police record checks)
• Receive Performance and Measures Report Q4 2023

The Oakville Public Library Board approved a draft Parks and Open Space Service Level Agreement and an updated Information Technology Solutions Service Level Agreement that adds cyber security. The board received the unaudited 2023 Comprehensive Financial Report, with finance staff to report back at the May 16, 2024 meeting alongside a representative from the Oakville Community Foundation. The board also received reports on Human Resources policies, Q4 2023 performance measures, and the CEO's Q4 goals, and received a confidential verbal CEO evaluation after a closed session. No substantive items were denied or tabled.

• Approved draft Parks and Open Space Service Level Agreement (carried)
• Approved updated Information Technology Solutions Service Level Agreement with cyber security addition (carried)
• Received unaudited Comprehensive Financial Report at December 31, 2023 for information (carried)
• Received Human Resources policies for feedback, including police record checks every three years (carried)
• Received Q4 2023 Performance and Measures Report; staff to add branch foot traffic details and respond via memo (carried)
• Received 2023 CEO Goals Q4 Update for information (carried)
• Received CEO Update report for information (carried)
• Received confidential verbal CEO Evaluation report after closed session (carried)

Committee of Adjustment

The Committee of Adjustment will meet to consider ten minor variance applications. These applications involve requests for deviations from existing zoning bylaws at various residential and street locations.

• Minor variance: 2450 Old Bronte Road
• Minor variance: 1373 Sheldon Avenue
• Minor variance: 491 Fourth Line
• Minor variance: 2351 Falling Green Drive
• Minor variance: 2418 Charles Cornwall Avenue

The Committee of Adjustment approved eight minor variance applications for various properties. Two applications were deferred. The minutes from the January 24, 2024 meeting were also approved.

• Approved CAV A/017/2024 - 2450 Old Bronte Road
• Approved CAV A/018/2024 - 1373 Sheldon Avenue
• Deferred CAV A/019/2024 - 491 Fourth Line
• Deferred CAV A/020/2024 - 2351 Falling Green Drive
• Approved CAV A/021/2024 - 2418 Charles Cornwall Avenue
• Approved CAV A/022/2024 - Dundas Street East
• Approved CAV A/023/2024 - 27 Reynolds Street
• Approved CAV A/024/2024 - 382 Tudor Avenue

Planning and Development Council

The Planning and Development Council will consider a draft plan of condominium at 1075 North Service Road West, approve the revised Old Oakville Heritage Conservation District Study, and endorse rental housing protection guidelines with an associated by-law amendment. The agenda also includes a confidential item regarding an Ontario Land Tribunal appeal on development charges.

• Draft plan of condominium approval for 1075 North Service Road West (24CDM-23001/1521)
• Old Oakville Heritage Conservation District Revised Study approval
• Rental Housing Protection Guidelines and By-law 2024-022 amendment
• By-law to declare land not subject to part lot control (Blocks 1, 2, 3, Plan 20M-1244 – 407 Dundas GP Inc.)
• Confidential OLT appeal by Dunpar Developments on Development Charges By-law

The Planning and Development Council passed By-law 2024-022 to amend the Rental Housing Protection By-law. Council also approved a revised study for the Old Oakville Heritage Conservation District and granted two heritage permits for residential work.

• Approved draft plan of condominium for 1075 North Service Road West
• Authorized staff to proceed in Ontario Land Tribunal appeal OLT-22-004519
• Approved Old Oakville Heritage Conservation District Revised Study
• Passed By-law 2024-022 amending the Rental Housing Protection By-law
• Approved heritage permit for demolition and construction at 306 Trafalgar Road
• Approved heritage permit for additions and alterations at 64 Navy Street
• Passed By-law 2024-032 regarding part lot control for Plan 20M-1244

Midtown Oakville

The Committee of the Whole - Midtown Oakville met over two days to discuss the Midtown Program's proposed land use concept. Multiple resident associations and community groups presented their views on the proposal. The committee received the report for information and held a closed session for solicitor-client advice. The minutes will go to Council on February 26, 2024, for approval.

• Midtown Program - Proposed Land Use Concept discussion item
• Delegations from Oakville Lakeside, Trafalgar Chartwell, Bronte Village, Coronation Park, and other residents associations
• Closed session for solicitor-client privilege on Item 5.1
• Report received for information

The Committee of the Whole - Midtown Oakville met January 30-31, 2024 to hear delegations on the Midtown Program's proposed land use concept. After a closed session for solicitor-client privileged advice, the committee voted to receive the report 'Midtown Program – Proposed Land Use Concept' for information. No land use approvals, denials, or amendments were decided; the minutes will go to Council on February 26, 2024 for approval.

• Received report 'Midtown Program – Proposed Land Use Concept' for information (carried)
• Approved proceeding beyond the hour of 10:30 p.m. (carried)
• Resolved into closed session for solicitor-client privileged advice on Item 5.1 (carried)

Heritage Oakville Advisory Committee

The Heritage Oakville Advisory Committee is meeting to discuss a heritage permit application for demolishing and rebuilding a house at 306 Trafalgar Road, and to consider issuing notices of intention to designate four properties under the Ontario Heritage Act. The committee will also receive updates on heritage conservation districts and designation projects.

• Heritage permit HP042/23-42.20T for demolition and new construction at 306 Trafalgar Road, with conditions on materials
• Notice of intention to designate Daymond House (2366 Carrington Place), Cedar Lodge (149 Dunn Street), MacKendrick House (2038 Lakeshore Road East), and Graham House (115 Morrison Road)
• Approval of minutes from December 19, 2023 meeting
• Updates on Heritage Conservation District and Designation Project

The committee approved heritage permits for demolition and construction at 306 Trafalgar Road and alterations at 64 Navy Street. It also moved to issue notices of intention to designate four specific properties under the Ontario Heritage Act.

• Approved heritage permit for 306 Trafalgar Road demolition and new construction (Carried)
• Approved heritage permit for additions and alterations at 64 Navy Street (Carried)
• Approved notice of intention to designate 2366 Carrington Place, 149 Dunn Street, 2038 Lakeshore Road East, and 115 Morrison Road (Carried)
• Approved minutes from December 19, 2023 meeting (Carried)

Midtown Oakville

The Committee of the Whole is reviewing a report regarding the Midtown Program's proposed land use concept. The discussion includes an issues tracker, community workshop summaries, and stakeholder feedback.

• Midtown Program – Proposed Land Use Concept

The Committee of the Whole discussed the Midtown Program Proposed Land Use Concept and heard from numerous delegates. The committee ultimately voted to receive the report for information.

• Received 'Midtown Program – Proposed Land Use Concept' report for information (Carried)

Commissioner's Delegated Authority

The Commissioner's Delegated Authority meeting on January 30, 2024, will consider four items: removal of holding provisions for three residential developments and a temporary use by-law for a property. These are decision items, not just discussions, with by-laws attached for approval.

• Removal of H10 and H15 holding provisions from Blocks 415 and 418, Plan 20M-1186, Fernbrook Homes (Seven Oaks 2021) Ltd., By-law 2024-011
• Removal of holding provision for Argo (West Morrison Creek) Ltd., 3270 Sixth Line, By-law 2024-012
• Removal of holding provision for Martillac Estates Inc., 1361 Dundas Street West, By-law 2024-013
• Public meeting and recommendation for temporary use by-law at 125 Randall Street, By-law 2024-003

Council

Oakville Council will consider a notice of motion on community and global peace, including a call for a humanitarian ceasefire in Gaza, and pass a by-law authorizing temporary borrowing for 2024. The agenda also includes approval of policy updates, minutes, and a zoning by-law amendment removing a holding provision on Lakeshore Road West.

• By-law 2024-014 authorizing temporary borrowing of monies for 2024
• Notice of Motion on Commitment to Community and Global Peace, calling for ceasefire in Gaza
• By-law 2023-114 removing Holding Provision 1 for 2432-2452 Lakeshore Road West & 87-99 Bronte Road
• Approval of Occupational Health, Safety and Workplace Violence Policy and related procedure
• New Enforcement of Boulevard Parking in Residential Areas Procedure to be received

Oakville Council approved By-law 2024-014, authorizing temporary borrowing for 2024 expenditures until tax revenues are received. A confidential recommendation regarding potential land acquisition was also approved. A motion on global peace was ruled out of order, though a statement supporting federal diplomatic efforts was read into the record.

• Approved By-law 2024-014 authorizing temporary borrowing for 2024
• Approved confidential recommendation for potential land acquisition
• Approved minutes from previous regular and special council sessions
• Approved minutes from Midtown Oakville Committee of the Whole meeting
• Received Accessibility Advisory Committee minutes from December 14, 2023
• Passed By-law 2024-018 confirming council proceedings
• Ruled Notice of Motion on Community and Global Peace out of order
• Postponed Corporate Policy Update to a future meeting

Committee of Adjustment

The Oakville Committee of Adjustment is meeting to hear 20 minor variance applications, including several deferred from earlier meetings. The committee will also consider consent applications, confirm minutes, and handle procedural items. Public participation is available via email or phone by noon the day before the hearing.

• CAV A/001/2024 - 17 Rayne Avenue
• CAV A/002/2024 - 117 Burnet Street
• CAV A/003/2024 - 420 Avon Crescent
• CAV A/004/2024 - 559 Third Line
• CAV A/094/2023 - 37 Pebbleridge Place (deferred from July 12, 2023)

The Committee of Adjustment approved 18 minor variance applications and deferred two applications (17 Rayne Avenue and 420 Avon Crescent). Michael Telawski declared a pecuniary interest on 12 applications (CAV A-005 through CAV A-016). The minutes from the December 13, 2023 meeting were approved. The meeting adjourned at 9:15 p.m.

• Deferred CAV A/001/2024 - 17 Rayne Avenue (carried)
• Approved CAV A/002/2024 - 117 Burnet Street (carried)
• Deferred CAV A/003/2024 - 420 Avon Crescent (carried)
• Approved CAV A/004/2024 - 559 Third Line (carried)
• Approved CAV A/005/2024 - BLK 257 - Dempster Lane (carried)
• Approved CAV A/006/2024 - BLK 258 - Dempster Lane (carried)
• Approved CAV A/007/2024 - BLK 256 - Dempster Lane (carried)
• Approved CAV A/008/2024 - BLK 255 - Muller Lane (carried)

Public Meeting Notices

The provided document contains only procedural software interface text and empty data fields. No specific municipal decisions, proposals, or discussions are recorded in this notice.

Planning and Development Council

Oakville's Planning and Development Council is meeting to decide on several heritage designations and a proposed development at 42 Lakeshore Road West. The agenda includes issuing notices of intention to designate six properties under the Ontario Heritage Act, and approving an Official Plan and Zoning By-law amendment for an 8-storey mixed-use building. Council will also consider heritage permit applications and pass several designation by-laws.

• Notice of intention to designate Holyrood House at 2 Holyrood Avenue
• Notice of intention to designate Snyder House at 311-313 Macdonald Road
• Notice of intention to designate Cuthbertson House at 323 Macdonald Road
• Official Plan and Zoning By-law amendments for 42 Lakeshore Road West (8-storey building)
• Heritage permit denial for 1042 Sixth Line

Council refused the Official Plan and Zoning amendments for a 10-storey building at 42 Lakeshore Road West, voting 15-0 on a recorded vote, and By-laws 2024-020 and 2024-021 were not passed. In support of the Housing Accelerator Fund application, Council directed staff to bring forward zoning by-law amendments to permit 4 units per property as-of-right (11-4) and 4 storeys within 800m of Sheridan College (15-0), both within 90 days. Council also approved heritage designations for six properties and denied a heritage permit for alteration and removal of landscape attributes at 1042 Sixth Line.

• Refused Official Plan and Zoning amendments for a 10-storey building at 42 Lakeshore Road West (15-0)
• By-laws 2024-020 and 2024-021 for 42 Lakeshore Road West not passed
• Directed staff to bring forward zoning by-law amendment for 4 units per property as-of-right within 90 days (11-4)
• Directed staff to bring forward zoning by-law amendment permitting 4 storeys within 800m of Sheridan College within 90 days (15-0)
• Directed staff to bring forward zoning by-law amendment aligning Sheridan College zoning with the Official Plan (15-0)
• Directed staff to engage with the Minister of Housing on a 'gentle density strategy' and report back (15-0)
• Issued notices of intention to designate six heritage properties: 2 Holyrood Avenue, 311-313 Macdonald Road, 323 Macdonald Road, 429 Macdonald Road, 383 Spruce Street, 24 Holyrood Avenue
• Denied Heritage Permit HP039/23 for alteration and removal of cultural heritage landscape attributes at 1042 Sixth Line (unanimous)

Oakville Public Library Board

The Oakville Public Library Board is meeting virtually to approve several governance policies, the 2024 OPL Goals, and a staff development day that would close all branches on September 20, 2024. They will also receive updates on the CEO's 2023 Q4 goals, year-end health and safety, employee retention, and a draft service level agreement for parks and open spaces. Confidential items include a collective bargaining update and a cyber security plan.

• Approve 2024 OPL Goals, including DEI strategic framework year two and Town of Oakville IDEA multi-year plan
• Approve updated board governance policies (Purpose, Evaluation, Orientation, Training, Code of Conduct, Duties, Integrated Risk Management) and rescind Reimbursement and Public Notice policies
• Approve Respectful Conduct Policy
• Approve closing all library branches on Friday, September 20, 2024 for Staff Development Day
• Receive draft Parks and Open Spaces Service Level Agreement for feedback

The Oakville Public Library Board approved its 2024 goals, a set of board governance policies, and a Respectful Conduct Policy. It also approved closing all library branches on Friday, September 20, 2024, for a Library Staff Development Day at Queen Elizabeth Park Community & Cultural Centre (QEPCCC). Several reports were received for information, including the 2023 Year-End Health and Safety report, the 2023 CEO Goals Q4 Update (to be updated for the February 15, 2024 meeting), and the 2023 Year-End Employee Retention and Turnover Metrics. The board also resolved into a closed session for a collective bargaining update and a cyber security plan, with staff direction provided in closed session.

• Approved minutes of the November 16, 2023 regular meeting (CARRIED)
• Received 2023 Year End Health and Safety report for information (CARRIED)
• Received 2024 OPL Board Key Agenda Items report for information; requested CEO Board Evaluations be added as an annual item for November 2024 (CARRIED)
• Approved seven board governance policies and rescinded two policies (CARRIED)
• Approved Respectful Conduct Policy (CARRIED)
• Received draft Parks and Open Spaces Service Level Agreement for feedback (CARRIED)
• Received 2023 CEO Goals Q4 Update for information and directed it be updated for the February 15, 2024 Board meeting (CARRIED)
• Approved 2024 OPL Goals (CARRIED)