Okotoks public meetings in 2022

Regular Council Meeting

The Town of Okotoks Regular Council meeting on December 12, 2022, includes a closed session for legal, land, and CAO performance matters, followed by a public session. Council will hear a delegation from Foothills Regional Victim Services about proposed program changes, and consider first reading of Bylaw 19-22 to amend the Municipal Development Plan. They will also review several informational reports and vote on an amendment to the Sustainable Okotoks Policy.

• Bylaw 19-22: Municipal Development Plan amendment for NW 16-20-29-W4 and part of NE 16-20-29-W4, plus downtown map correction
• Delegation: Foothills Regional Victim Services on proposed program changes
• Amendment to Sustainable Okotoks Policy PS-A-2.1 for approval
• 2021 Off-Site Levy Annual Report and 2021 Financial Indicator Report for information
• Water for Growth annual update on available water licensing

Council approved an amendment to the Sustainable Okotoks Policy and gave first reading to Municipal Development Plan Amendments. Several reports regarding water growth, off-site levies, and transportation grants were received as information.

• Approved amendment to Sustainable Okotoks Policy PS-A-2.1 (Unanimous)
• Gave first reading to Bylaw 19-22 Municipal Development Plan Amendments (Unanimous)
• Received Water for Growth Update as information (Unanimous)
• Received 2021 Off-Site Levy Annual Report as information (Unanimous)
• Received Infrastructure Canada Active Transportation Fund Grant Agreement letter as information (Unanimous)
• Adopted agenda for December 12, 2022 meeting (Unanimous)
• Adopted minutes from November 28, 2022 meeting (Unanimous)

Intermunicipal Committee

The Intermunicipal Committee of Foothills County and the Town of Okotoks will meet to receive updates on the regional water project and the 2021 Master Cost Sharing Services Annual Report, and to review the draft Terms of Reference for the Joint Planning Area 3 Context Study. The committee will also adopt the agenda and previous minutes, and may enter closed session.

• Foothills / Okotoks Regional Water Project update
• Joint Planning Area 3 Context Study Terms of Reference forwarded to councils for approval
• 2021 Master Cost Sharing Services Annual Report received; direction to draft new agreement by Oct 31, 2023

Family and Community Support Services Committee

The Family and Community Support Services Committee is meeting to receive information on several items, including presentations from the Luna Centre and the Age Friendly Okotoks sub-committee, an update on the provincial FCSS funding agreement renewal, and a funding overview. The committee will also receive reports from staff, council, and citizen members, including updates from the FCSS Association of Alberta conference.

• Community presentation: Luna Centre (K. Orser)
• Age Friendly Okotoks Sub-Committee presentation (S. Anderson)
• Provincial FCSS Funding Agreement Renewal update
• Funding overview
• Reports on FCSS Association of Alberta Conference and AGM

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on November 28, 2022, includes a closed session for council only, followed by a public session. Council will hear delegations from the Calgary Metropolitan Region Board, Calgary Catholic Immigration Society, and 1st Okotoks Scouts. Action items include a proposed amendment to the Utility Policy regarding service extensions beyond corporate limits, approval of the Foothills-Okotoks Recreation Society Bylaw, and second/third reading of Bylaw 08-22 to close portions of Wolf Crescent for road reconfiguration in Wedderburn.

• Closed session items: Code of Conduct Bylaw Review, Legal Briefing, Contract Update, CAO Evaluation (FOIP exceptions)
• Delegation: Calgary Metropolitan Region Board on Growth & Servicing Plan and Regional Evaluation Framework
• Delegation: Calgary Catholic Immigration Society on 'Welcoming Okotoks' initiative
• Utility Policy PS-A-2.0 amendment regarding utility service extensions beyond corporate limits
• Bylaw 08-22: Road closure of Wolf Crescent and adjacent lane in Wedderburn (second/third reading)

Council passed a bylaw to close portions of Wolf Crescent and adjacent land for road reconfiguration. They also approved amendments to the Utility Policy regarding service extensions and updated the Foothills-Okotoks Recreation Society Bylaw.

• Approved amendments to Utility Policy PS-A-2.0 regarding utility service extensions (Unanimous)
• Approved updated Foothills-Okotoks Recreation Society Bylaw (Unanimous)
• Passed Bylaw 08-22 to close portions of Wolf Crescent and adjacent land in Wedderburn (Unanimous)
• Directed Administration to pursue option three of the Code of Conduct Bylaw Review (Unanimous)

Special Council Meeting

The Town of Okotoks Council is reviewing several financial plans for the 2023 fiscal year. This includes the capital budget, one-time operating budget, and the general operating budget including salaries and wages. Additionally, council will consider a bylaw regarding fees, rates, and charges, as well as an amendment to the transportation policy.

• 2023 Capital Budget and Financial Forecast approval
• 2023 One-Time Operating Budget and Financial Forecast approval
• Bylaw 09-23: Fees, Rates, and Charges (second and third reading)
• 2023 Operating Budget including salary and wages approval
• Integrated and Accessible Transportation Purpose Policy amendment

Council approved the 2023-2025 Capital Budget and the 2026-2032 Capital Forecast. The 2023-2025 One-Time Operating Budget and mid-cycle Operating Budget were also passed. Additionally, Council passed Bylaw 09-23 regarding fees, rates, and charges for 2023.

• Approved 2023-2025 Capital Budget of $113.031M (Unanimous)
• Approved 2026-2032 Capital Forecast as a planning tool (Unanimous)
• Approved 2023-2025 One-Time Operating Budget (Unanimous)
• Approved 2026-2027 One-Time Operating Forecast (Unanimous)
• Passed Bylaw 09-23 for 2023 fees, rates, and charges (Unanimous)
• Approved mid-cycle 2023-2025 Operating Budget (Unanimous)
• Approved $1.214M Corporate Community Engagement Operating Budget (Unanimous)
• Approved amendments to Integrated and Accessible Transportation Policy PS-A-2.4 (Unanimous)

Governance and Priorities Committee

The Okotoks Governance and Priorities Committee is meeting to discuss several items, including expanding mobile vending unit regulations, strengthening the 2023 public participation plan, and reviewing options for a public art policy. They will also consider cancelling the December 5, 2022 meeting and may enter a closed session to discuss program naming under FOIP.

• Review of bylaws to expand parameters for mobile vending units in Okotoks
• 2023 Public Participation Priorities and linkage to Council Community Connector Policy
• Options for a Public Art Policy, referencing 2005 Public Art Program Guidelines
• Request to cancel the December 5, 2022 Governance and Priorities Committee meeting
• Closed session item: Program Naming (FOIP s. 24(1)(a))

Regular Council Meeting

Okotoks Council will hold a public session after a closed session covering land negotiations, intermunicipal approvals, a citizen appointment, and a human resources matter. The main public business includes presentations from Citizens on Patrol, the 2023 Alberta Summer Games, and Community Futures Highwood, followed by consideration of the 2023 budget, a new fees bylaw, and housing program enhancements.

• 2023 Budget overview and 10-year capital plan presented for Council consideration
• Bylaw 09-23 to set fees, rates, and charges for 2023
• Housing program enhancements, including secondary suite grant program changes
• Okotoks Public Library Board 2023 budget request
• Delegations from Citizens on Patrol, 2023 Alberta Summer Games, and Community Futures Highwood

Council approved a $100,000 increase to the annual affordable housing budget and updated the Secondary Suites and Accessory Dwelling Units Grant Program Policy. The Town also directed administration to file a Notice of Intent to Expropriate with Lansdowne Equities. Additionally, Council voted to withdraw its membership from the Community Futures Highwood Board.

• Approved $100,000 annual increase to affordable housing budget (Unanimous)
• Approved amendments to Secondary Suites and Accessory Dwelling Units Grant Program Policy CMD–P-3.2 (Unanimous)
• Directed administration to file Notice of Intent to Expropriate with Lansdowne Equities (Unanimous)
• Withdrew membership and shares from Community Futures Highwood Board (Unanimous)
• Reappointed Fiorentina Maione to United Way/Okotoks Partnership Committee (Unanimous)
• Accepted Okotoks Public Library Board 2023 budget requisition (Unanimous)
• Gave first reading to Bylaw 09-23 regarding 2023 Fees, Rates, and Charges (Unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee will elect a chair, vice-chair, and treasurer, then adopt the agenda and previous minutes. Members will receive updates on the partnership overview, annual calendars, campaign lead, donor recognition sign wording, and social media administrators. They will also vote on purchasing thank-you gifts for retiring board members and paying administrative invoices.

• Election of Chair, Vice-Chair, and Treasurer
• Adoption of October 18, 2022 minutes
• Campaign Lead Update (Coupon Book, Day of Kindness)
• Thank-you gifts for Shawna Lawson and Sarah Ulloa (amount to be determined)
• Payment of administrative invoices (amount to be presented)

Special Council Meeting

This is a special council meeting with a closed session to discuss land negotiations under FOIP exceptions. The council will then consider motions arising from that closed session. No public decisions or details are available on the agenda.

• Closed session item: Land Negotiations (FOIP s. 24(1)(a)(g) and 27(1))
• Motions arising from closed session

Council met for a special session and entered a closed session to discuss land negotiations. No motions or substantive decisions were made following the closed session.

• Adopted the November 7, 2022 agenda (Unanimous)
• Entered closed session at 3:32 p.m. for land negotiations (Unanimous)
• Exited closed session at 5:27 p.m. (Unanimous)

Family and Community Support Services Committee

The Family and Community Support Services Committee will elect a chair and vice chair, adopt the agenda and previous minutes, and receive information on the 2023 funding decision-making process, including the regional funding application form and rating scale. The committee will also designate voting delegates for the FCSS Association of Alberta AGM and discuss related resolutions. Reports from council, staff, and youth representatives will be received as information.

• Election of Chair and Vice Chair for term ending October 31, 2023
• 2023 FCSS funding decision-making process: application form, rating scale, outcomes measure bank
• Designate Debbie Posey and Councillor Hallmark as voting delegates for 2022 FCSSAA AGM
• Discussion on resolutions for 2022 FCSSAA AGM (Resolution 2022-01)
• Receive 2022/2023 annual meeting schedule

Organizational Meeting

This is an organizational meeting where the Town of Okotoks council will handle procedural items: assigning council seating by lot, approving the council meeting schedule from November 2022 to October 2023, and approving a deputy mayor rotation schedule. The meeting begins with a closed session to discuss council and citizen appointments to boards and committees.

• Closed session for council and citizen appointments to boards, committees, and commissions (FOIP exceptions)
• Assignment of council seating by lot per Council Procedure Bylaw 12-22
• Approval of Council Meeting Schedule for November 2022 to October 2023
• Approval of 2022 to 2025 Deputy Mayor Rotation Schedule

The Town of Okotoks Council held an organizational meeting on October 24, 2022, where they approved council and citizen appointments to various boards, committees, and commissions for the 2022-2023 term. They also set the council meeting schedule, deputy mayor rotation, and seating arrangement for the year. All decisions were carried unanimously.

• Approved council appointments to boards, commissions, and committees for 2022-2023 (unanimous)
• Reappointed Deirdre Mullen to Assessment Review Board for 1-year term (unanimous)
• Appointed Patryk Wawrzyniak to Assessment Review Board for 3-year term (unanimous)
• Reappointed Kerri Ann Colby to Community Futures Highwood Board for 3-year term (unanimous)
• Reappointed Brandon Bailey and Christine Lewis to Family and Community Support Services Committee for 3-year terms (unanimous)
• Appointed Patryk Wawrzyniak to Finance and Audit Committee for 1-year term (unanimous)
• Reappointed Nicole Kiefuik to Marigold Library System for 3-year term (unanimous)
• Reappointed Craig Corder to Municipal Planning Commission for 3-year term and appointed Bill Wilding for 2-year term (unanimous)

Regular Council Meeting

This is the agenda for the Town of Okotoks Regular Council Meeting on October 24, 2022. The council will consider rescinding the Okotoks Flood Plain Policy, amending the Proclamations and Letters of Support policy, and receive updates on the Business Centre, corporate progress, fire services medical responses, and intermunicipal referrals. The meeting also includes a closed session for items such as intermunicipal approvals, a water update, the CAO performance review, and a human resources matter.

• Rescinding the Okotoks Flood Plain Policy (July 2001)
• Policy amendment to allow CAO to approve proclamations and lighting of Municipal Centre
• Fire Services Medical Responses Monthly Update (August 2022)
• Intermunicipal Referrals Update including Green Haven Estates ASP Amendment
• Corporate Progress Report for January 1 to September 30, 2022

Council unanimously rescinded the 2001 Okotoks Flood Plain Policy, which no longer aligns with current statutory planning. They also accepted the Business Centre Update and Corporate Progress Report, and adopted policy amendments giving the CAO authority to approve proclamations and lighting requests. No substantive decisions were made on other items; the meeting included closed sessions and inquiries.

• Rescinded 2001 Okotoks Flood Plain Policy (unanimous)
• Adopted amendments to Policy GP-B-2.2 Letters of Support and draft Policy CMD-R-4.4 Proclamations and Lighting of the Municipal Centre (unanimous)
• Accepted Business Centre Update (unanimous)
• Accepted Corporate Progress Report for Jan 1–Sep 30, 2022 (unanimous)
• Adopted agenda as presented (unanimous)
• Went into closed session for intermunicipal approvals, water update, CAO performance review, and HR matter (unanimous)
• Exempted Fire Services Medical Responses Monthly Update from consent agenda for action (unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan its fundraising campaign, including a Day of Kindness event on October 26, 2022, and a coupon book initiative. The agenda includes routine items like adopting minutes, receiving reports, and approving administrative invoices. Most items are for information or discussion, with no major decisions or financial amounts specified.

• Day of Kindness planned for Wednesday, October 26, 2022
• Campaign discussion and planning, including coupon book update
• 2022 and draft 2023 annual meeting calendars reviewed
• Workplace campaign toolkit available on Canto
• Administrative invoice for dinner to be presented for payment

Governance and Priorities Committee

The Governance and Priorities Committee will review Fire Services Bylaw 10-17 and billing for Okotoks Fire & Rescue attendance at motor vehicle accidents on municipal roads, following a resident complaint. They will also discuss committee work plans tied to the 2022-2025 Strategic Plan, an extension request for the Election Signage Policy, and a motion to repeal a prior resolution on public participation prioritization.

• Review of Fire Services Bylaw 10-17 and related billing invoices for motor vehicle accidents
• 2022-2026 Fire Services Budget in millions
• Direction on mandates or objective letters for Council Committees
• Request to amend Motion 22.C.109 regarding Election Signage Policy CMD-P-3.9
• Repeal of May 2022 resolution on public participation prioritization

Regular Council Meeting

The Town of Okotoks Council is meeting to consider several reports, including an Urban Deer Management Strategy and Action Plan and a Mule Deer Aversion Conditioning Program. They will also review a Traditional Knowledge and Land Use Assessment and receive an update from the Fire & Rescue and Municipal Enforcement Business Centres. The meeting begins with a closed session for intermunicipal transportation and human resources matters.

• Urban Deer Management Strategy and Action Plan presented for approval
• Mule Deer Aversion Conditioning Program feasibility and costing report
• Traditional Knowledge and Land Use Assessment for approval and implementation
• EMS delegation from Calgary Zone at 3:00 PM
• Sponsorship request from Sheep River Health Trust for Radiothon

Council approved the Urban Deer Management Strategy and Action Plan as presented. A motion to prepare a deer aversion conditioning program option for the 2023 budget was defeated, as was a motion to develop a fencing incentive grant program. Council also directed administration to begin implementing the Traditional Knowledge and Land Use Assessment.

• Approved Urban Deer Management Strategy and Action Plan (unanimous)
• Defeated motion to prepare deer aversion conditioning program option for 2023 budget
• Defeated motion to develop fencing incentive grant program for deer deterrent fencing
• Directed administration to implement Traditional Knowledge and Land Use Assessment (unanimous)
• Approved Dyslexia Canada request to light Municipal Centre red on Oct 16 (unanimous)
• Received Sheep River Health Trust sponsorship request as information (unanimous)
• Adopted consent agenda including Sept 26 minutes (unanimous)
• Accepted Business Centre Update (unanimous)

Family and Community Support Services Committee

This agenda for the Okotoks Family and Community Support Services Committee meeting on October 5, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee is meeting to receive an update on the Foothills/Okotoks Regional Water Project and to discuss the draft Terms of Reference for the Joint Planning Area 3 (JPA3) Context Study. The committee may direct staff to revise the terms or forward them to both councils for approval. The meeting also includes adoption of previous minutes and a closed session item on Champion Park.

• Foothills/Okotoks Regional Water Project update presented by project manager Angela Alambets
• Draft Terms of Reference for JPA3 Context Study reviewed; committee may revise or forward to councils
• Closed session discussion on Champion Park Update under FOIP exceptions
• Adoption of May 31, 2022 meeting minutes

Regular Council Meeting

The Okotoks Town Council is meeting to handle routine business, including approving the 2022-2025 Strategic Plan, considering a request to proclaim Energy Efficiency Day, and reviewing a funding request from the D.A.R.E. Works Foothills Society. The meeting begins with a closed session covering items like land negotiations and a project budget review, followed by public sessions with delegations and consent agenda items.

• Approval of Final Town of Okotoks 2022-2025 Strategic Plan
• Request to proclaim Energy Efficiency Day and turn off Municipal Centre lights on October 5, 2022
• Funding request from D.A.R.E. Works Foothills Society and appointment of board representative
• Amendments to Council Compensation and Expense Reimbursement Policy GP-C-2.2
• Councillor Robinson inquiry on Secondary Suites and Accessory Dwelling Units Grant Program

Council unanimously approved the 2022-2025 Strategic Plan and directed administration to create a xeriscaping policy for new developments. They also approved a proclamation for Energy Efficiency Day, amended the Council Compensation Policy, and directed administration to enhance the Secondary Suites Grant Program. Council decided not to proceed with expropriation of 30 South Railway Street and not to respond to a Calgary Metropolitan Region Board recommendation.

• Approved 2022-2025 Strategic Plan (unanimous)
• Directed administration to create xeriscaping policy for new developments (unanimous)
• Proclaimed October 5, 2022 as Energy Efficiency Day, with annual recurrence (unanimous)
• Approved amended Council Compensation Policy with training dollar flexibility (carried)
• Directed administration to enhance Secondary Suites Grant Program availability by end of 2022 (unanimous)
• Decided not to proceed with expropriation of 30 South Railway Street (unanimous)
• Decided not to provide formal response to Calgary Metropolitan Region Board recommendation (unanimous)
• Amended 2022 budget to rename Project 61 and expand scope for downtown planning (unanimous)

Governance and Priorities Committee

This agenda for the Okotoks Governance and Priorities Committee meeting on 2022-09-19 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan fundraising campaigns, including the Coupon Book, Tailgate Bailout, and Drive-Thru Kindness Campaign. They will also consider paying administrative and campaign invoices, with dollar amounts to be filled in at the meeting. Reports from staff, treasurer, and council will be received as information.

• Campaign discussion and planning for Coupon Book, Tailgate Bailout, Drive-Thru Kindness
• Administrative invoice(s) for dinner to be paid, amount blank
• Campaign invoices for Tailgate Bailout from Monkey Mountain, J. Smolcic, Signs Around
• Adoption of August 9, 2022 meeting minutes
• Next meeting scheduled for October 11, 2022

Regular Council Meeting

The Okotoks Town Council is meeting to discuss a land use bylaw amendment, hear from delegations, and review reports. A public hearing will be held for Bylaw 17-22, which would redesignate about 4.19 hectares (10.36 acres) of Lot 3, Block 9, Plan 181 1640 from Agriculture and Land Holdings District to Traditional Neighbourhood District. The council will also hear from the Okotoks Dawgs, a resident on mobile vending, and the Okotoks Optimist Club, and consider several correspondence items including donation and proclamation requests.

• Public hearing for Bylaw 17-22 to redesignate 4.19 hectares (10.36 ac) of Lot 3, Block 9, Plan 181 1640 from Agriculture and Land Holdings to Traditional Neighbourhood District
• Delegation from Okotoks Dawgs baseball organization to recognize Western Canadian Baseball League Championship win
• Delegation from Pete Barker regarding mobile vending
• Delegation from Okotoks Optimist Club regarding Tim Horton's Smile Cookie Week campaign
• Correspondence: donation request from High River District Health Foundation, proclamation request for Economic Abuse Awareness Day, and raffle proposal from Sheep River Health Trust

Council gave second reading to Bylaw 17-22, which redesignates 10.36 acres of Lot 3, Block 9, Plan 181 1640 from Agriculture and Land Holdings District to Traditional Neighbourhood District. The public hearing drew one speaker in favour and no objections. Council also reappointed Avail LLP as the town's external auditor for 2022, approved a Christmas tree raffle by the Sheep River Health Trust, and added a mobile vending policy discussion to a future committee meeting.

• Approved second reading of Bylaw 17-22 to redesignate 10.36 acres from Agriculture to Traditional Neighbourhood District
• Reappointed Avail LLP as external auditor for the 2022 fiscal year
• Approved the Sheep River Health Trust's request to hold a 'Lighting of the Christmas Tree' raffle for the 2022 Light Up Okotoks event
• Proclaimed November 26, 2022 as Economic Abuse Awareness Day in Okotoks
• Accepted the 2022 Summer Conservation Education Program final report
• Accepted the Town of Okotoks 2021 Annual Report
• Added a mobile vending units policy discussion to a Governance and Priorities Committee meeting before end of 2022
• Authorized Administration to register for Alberta Municipalities Association Asset Management Training

Family and Community Support Services Committee

The Family and Community Support Services Committee is meeting to adopt the agenda and previous minutes, receive information on FCSSAA resolutions and conference, hear reports from staff and youth representatives, and review correspondence and sub-committee minutes. The agenda is largely procedural and informational, with no major decisions or public hearings scheduled.

• Call for resolutions for 2022 FCSSAA Annual General Meeting
• FCSSAA 2022 Annual Conference - Save the Date
• Manager report from Community Wellness Manager D. Posey
• Thank you letter from Rowan House
• Age Friendly Okotoks Sub-Committee minutes from April 20, 2022

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on August 15, 2022, includes a closed session for water, land purchase, and HR updates, followed by a public session. Council will consider a land use bylaw amendment, tax recovery auction reserve bids, budget amendments, and several proclamations and correspondence items. The agenda also includes routine items like minutes, reports, and committee minutes.

• Bylaw 17-22: Redesignate 4.19 hectares (10.36 ac) of Lot 3, Block 9, Plan 181 1640 from Agriculture to Traditional Neighbourhood District (first reading)
• Tax Recovery Public Auction Reserve Bids for approval (multiple properties)
• 2022 Budget Amendment for Project 91 Interim Raw Water Capacity
• Budget Presentation Amendment 2022-2025 to revise reporting categories
• Bylaw 18-22: Reduce citizen members on Subdivision and Development Appeal Board (three readings)

Council unanimously approved a $724,000 increase to the 2022 capital budget for Project 91 – Interim Raw Water Capacity, funded by water offsite levies. They also set reserve bids for eight properties at a tax recovery public auction, with bids ranging from $2,000 to $480,000. Additionally, Council passed Bylaw 18-22, amending the Committees Bylaw to reduce citizen members on the Subdivision and Development Appeal Board, and proclaimed September as 'The Month of the Artist' in Okotoks.

• Approved $724K budget amendment for Project 91 – Interim Raw Water Capacity (unanimous)
• Set reserve bids for eight tax recovery auction properties (unanimous)
• Passed Bylaw 18-22 reducing citizen members on Subdivision and Development Appeal Board (unanimous)
• Proclaimed September as 'The Month of the Artist' annually (unanimous)
• Approved 2022 Citizen Satisfaction Survey results to guide strategic planning (unanimous)
• Approved budget sub-category amendments for revenue and expenditure reporting (unanimous)
• Supported Mayor Thorn's candidacy for Alberta Municipalities Association Vice-President of Towns (unanimous)
• Approved lighting of Municipal Centre for World Lymphoma Awareness Day and Ukrainian Independence Day (unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan its campaign, receive updates from the campaign lead, and consider paying administrative invoices, including a corrected $78.40 meal expense from Il Forno. The agenda also includes receiving reports from staff, treasurer, and council, and a thank-you letter from Rowan House.

• Motion to pay $78.40 administrative expense from Il Forno (July 14, 2022)
• Motion to amend previous motion to include gratuity on $70.00 meal payment
• Campaign discussion and planning (items 4.1 and 4.2)
• Coupon Book and Tailgate Bailout updates
• Rowan House thank-you letter received as information

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on July 18, 2022, includes a closed session for legal advice and a performance update, followed by a public session. Council will consider amendments to the Sustainable Okotoks Policy, an extension request for the Strategic Plan, and a final decision on the fitness centre lease at the Okotoks Recreation Centre. Several informational items are also on the consent agenda, including greenhouse gas emissions, pool time allocation, and fire services medical responses.

• Final decision on lease of fitness centre space at Okotoks Recreation Centre
• Amendments to Sustainable Okotoks Policy PS-A-2.1 for approval
• Request to amend Motion 22.C.177 regarding Council's Strategic Plan final approval
• 2021 Greenhouse Gas Emissions Update for information
• Fire Services Medical Responses Monthly Update for information

Council approved a full rent waiver for January 1 to May 31, 2022 and a half rent waiver for June 1 to December 31, 2022 for the current leaseholder of the fitness centre space at the Okotoks Recreation Centre, conditional on monthly operations being maintained for the remainder of 2022. Council also approved amendments to the Sustainable Okotoks Policy PS-A-2.1 and amended a motion to extend the final approval of the 2022-2025 Strategic Plan to September 26, 2022. Several informational updates were received, including the 2021 Greenhouse Gas Emissions Update and Fire Services Medical Response Monthly Update.

• Approved full rent waiver for Jan 1-May 31, 2022 and half rent waiver for Jun 1-Dec 31, 2022 for fitness centre leaseholder (carried)
• Approved amendments to Sustainable Okotoks Policy PS-A-2.1 (unanimous)
• Amended Motion 22.C.177 to extend final Strategic Plan approval to September 26, 2022 (unanimous)
• Received 2021 Greenhouse Gas Emissions Update as information (unanimous)
• Received Fire Services Medical Response Monthly Update as information (unanimous)
• Received July 2022 Business Centre Reporting as information (unanimous)
• Adopted consent agenda items and minutes from June 27, 2022 (unanimous)

Intermunicipal Committee

This agenda for the Okotoks Intermunicipal Committee meeting on June 28, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on June 27, 2022, begins with a closed session for legal advice and other confidential matters, then moves to public session. Council will hear delegations, including recognition of students and a Ukrainian refugee, and consider business items on the Arts and Learning Campus facade, arts and culture as an economic driver, and acceptance of the Okotoks Public Library Board's Fees and Penalties Bylaw 01-22.

• Closed session items include legal advice (FOIP s. 24(1)(a)(g), 27(1)), a request for extension of a Memorandum of Understanding, and the Chief Administrative Officer's performance update
• Delegation: Foothills Composite High School students recognized for painting waste bins
• Delegation: Kyryl Tyrsa recognized for bravery after fleeing Ukraine
• Business item: Arts and Learning Campus facade information for Council consideration
• Business item: Okotoks Public Library Board Fees and Penalties Bylaw 01-22 for review and acceptance

Council unanimously accepted the Arts and Learning Campus building as complete in its current form. They also directed administration to report future Culture, Heritage, and Arts Master Plan II actions through the 2022-2025 Strategic Implementation Plan, including resources for public art, grants, and cultural facility expansion. The Okotoks Public Library Board's Fees and Penalties Bylaw 01-22 was accepted, and administration was directed to pursue Option 4 for Pason Arena netting with the Oilers, subject to risk mitigation and a 50% cost share.

• Accepted Arts and Learning Campus building as complete (unanimous)
• Directed administration to report Culture, Heritage, and Arts Master Plan II actions through Strategic Implementation Plan (unanimous)
• Accepted Okotoks Public Library Board's Fees and Penalties Bylaw 01-22 (unanimous)
• Directed administration to pursue Option 4 for Pason Arena netting with Oilers, with Oilers paying 50% of cost (carried)
• Approved sending draft subdivision referral response to Foothills County (unanimous)
• Amended Motion 22.C.132 to change date to September 30, 2022 (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will receive an update on intermunicipal referrals, discuss potential legislative changes to the Local Authorities Election Act and Municipal Government Act, and consider endorsing the Grassroots Coalition Coal Policy for Alberta. The meeting also includes a closed session on town properties and financial considerations.

• Intermunicipal referrals quarterly update, including Green Haven Estates ASP amendment
• Discussion on potential changes to Local Authorities Election Act and Municipal Government Act
• Consideration of endorsing Grassroots Coalition Coal Policy for Alberta, 2022 and Beyond
• Closed session on town properties and financial considerations (FOIP exceptions)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan its fundraising campaign, receive updates on the Tailgate Bailout, coupon book, DAWGS game, and annual calendar, and hear reports from staff, treasurer, and council. The agenda is mostly routine business and information items, with no major decisions or public hearings listed.

• Campaign discussion and planning
• Tailgate Bailout update
• Coupon book update
• DAWGS game update
• 2022 annual meeting calendar review

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on June 13, 2022, includes a public hearing for Bylaw 14-22, which amends Land Use Bylaw 17-21 to address regulatory and interpretation gaps. The council will also consider consent agenda items, including the RCMP quarterly update, and correspondence for information. Several closed session items are scheduled, and the meeting includes requests for sponsorship and donations.

• Public hearing for Bylaw 14-22, Land Use Bylaw amendment
• RCMP Municipal Detachment Quarterly Update
• Correspondence from Mayor Sheila Gilmour (Fox Creek) re: RCMP support
• Correspondence re: removal of Registered Historic Resource designation for Stockton Block (Okotoks Town Hall)
• Sponsorship request from Calgary Crime Stoppers Association

Council unanimously passed Bylaw 14-22, amending the Land Use Bylaw to address regulatory and interpretation gaps identified after its adoption. The public hearing drew no presentations or written submissions. Council also appointed two members to the Family and Community Support Services Committee and proclaimed June 24 as Okotoks Dawgs One-Millionth Fan Day.

• Passed Bylaw 14-22 Land Use Bylaw Amendment (unanimous)
• Appointed Dhriti Thiru and Abigail Hemsley-Jardine to FCSS Committee for one-year terms (unanimous)
• Proclaimed June 24, 2022 as Okotoks Dawgs One-Millionth Fan Day (unanimous)
• Deferred High River Health Care Foundation donation request to Sept. 12 meeting (carried)
• Received RCMP quarterly update for information (unanimous)
• Received Historic Resources letter re Stockton Block for information (unanimous)
• Received Minister of Municipal Affairs funding allocations letter for information (unanimous)

Emergency Advisory Committee

The Okotoks Emergency Advisory Committee is meeting to adopt its agenda and previous minutes, and to receive a report on the Town of Okotoks flood preparedness for information. The meeting may also enter a closed session under FOIP exceptions. No binding decisions are listed beyond routine approvals.

• Review of Town of Okotoks flood preparedness report
• Adoption of minutes from May 12, 2021 and September 21, 2021
• Possible closed session under FOIP Act

Family and Community Support Services Committee

This agenda for the Okotoks Family and Community Support Services Committee meeting on June 1, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee will receive updates on the regional water project and the 338 Avenue/Highway 2 interchange study, and discuss a long-range plan for the Aldersyde field house and a proposed pathway on 32 Street East. All items are for information or discussion only; no binding decisions are listed.

• Regional Water Project update by project manager Angela Alambets
• 338 Avenue/Highway 2 interchange functional study update with public engagement results
• Discussion of Long Range Plan for Field House in Aldersyde
• Discussion of multi-use pathway on 32 Street East from 306 Avenue to 338 Avenue

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on May 24, 2022, includes a closed session for human resources and water updates, followed by a public session. Council will consider three bylaws for three readings: amending the urban hen bylaw to increase licences, amending the procedure bylaw for meeting efficiencies, and setting annexed lands property tax rates to match Foothills County. The agenda also includes a delegation from the Okotoks Mavericks Swimming Club about pool times, and several consent items and correspondence for information.

• Bylaw 15-22: Urban Hen Bylaw Amendment to increase licences based on population
• Bylaw 16-22: Procedure Bylaw Amendment to increase meeting efficiencies
• Bylaw 07-22: Annexed Lands Property Tax Rates to match Foothills County
• Delegation from Okotoks Mavericks Swimming Club on pool times at Okotoks Recreation Centre
• 2022 First Quarter Variance Report and 2021 Financial Reserves Policy Update

Council unanimously passed three bylaws: Bylaw 16-22 amending the Procedure Bylaw, Bylaw 15-22 increasing urban hen licenses, and Bylaw 07-22 setting annexed lands property tax rates. A motion to second Wetaskiwin's resolution on vulnerable sector checks for election nomination packages was defeated. Council also proclaimed several awareness days and made appointments.

• Passed Bylaw 16-22, Procedure Bylaw Amendment (unanimous)
• Passed Bylaw 15-22, Urban Hen Bylaw Amendment (unanimous)
• Passed Bylaw 07-22, Annexed Lands Property Tax Rates (unanimous)
• Defeated motion to second Wetaskiwin resolution on vulnerable sector checks (defeated)
• Proclaimed June 15 as World Elder Abuse Awareness Day (unanimous)
• Appointed Foothills County Councillor Barb Castell to Okotoks Public Library Board (unanimous)
• Proclaimed June as National Deafblind Awareness Month (unanimous)
• Proclaimed May 29-June 4 as National Access Ability Week (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will consider amendments to the Council Compensation and Expense Reimbursement Policy to support training of elected officials, review proposed resolutions for the Alberta Municipalities fall 2022 convention, and discuss a time extension for prioritizing public participation activities. The meeting also includes closed-session items on policy development.

• Council Compensation and Expense Reimbursement Policy amendment
• Alberta Municipalities 2022 resolutions (green building, grant alignment, lottery fund, stormwater reuse)
• Request for extension on public participation prioritization
• Closed session: policy development (FOIP s. 24(1)(a)(b)(d))

Special Council Meeting

This is a special council meeting with a closed session scheduled to discuss land negotiations under FOIP. The agenda is mostly procedural, with no public decision items listed beyond the closed session and any motions arising from it.

• Closed session for land negotiations (FOIP s. 24(1)(g))
• Motions arising from closed session

The special council meeting was largely procedural, with the only substantive decision being to initiate Option D from a closed-session report on land negotiations. The motion was carried, though the vote tally was not recorded. No other decisions were made.

• Adopted the May 16, 2022 agenda (unanimous)
• Moved into closed session for land negotiations under FOIP exception (unanimous)
• Initiated Option D from closed session report 3.1 (carried, no tally recorded)
• Adjourned the meeting at 5:32 p.m. (unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan its 2022 fundraising campaign, including parade participation, DAWGs, and The George. The committee will also finalize 2022 priorities and key messaging, review the annual calendar, and receive reports from staff, treasurer, and council. The agenda is largely procedural, with motions to adopt the agenda, previous minutes, and receive business and reports as information.

• Campaign discussion and planning (parade, DAWGs, The George)
• Finalize 2022 priorities and key messaging (draft attached)
• Review 2022 annual meeting calendar
• Adopt minutes from April 28, 2022 sub-committee and March 8, 2022 committee meetings
• Receive staff, treasurer, and council reports

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on May 9, 2022, will consider Bylaw 05-22 to set property and supplemental tax rates for 2022, and will receive updates on urban deer, affordable housing, and filming lessons learned. The meeting begins with a closed session for intermunicipal approvals and committee terms of reference, followed by a public session with consent agenda items and correspondence for action, including sponsorship requests.

• Bylaw 05-22 - Property and Supplemental Tax Rates (three readings)
• Urban Deer Update
• Affordable Housing Update (with AHTF Strategy)
• Leaseholder Decision in Principle
• Rotary Soap Box Derby 2022 event sponsorship request

Council unanimously passed Bylaw 05-22, setting property and supplemental tax rates for the 2022 tax year. They also received reports on filming lessons learned and affordable housing, and referred a revised Marigold Library agreement to the library board for review. Several correspondence items were received as information, and Seniors' Week was proclaimed for June 6-12, 2022.

• Passed Bylaw 05-22 Property and Supplemental Tax Rates (unanimous)
• Referred Revised Marigold Agreement to Okotoks Public Library Board for review (unanimous)
• Proclaimed June 6-12, 2022 as Seniors' Week (unanimous)
• Received Filming in Okotoks – Lessons Learned report as information (unanimous)
• Received Affordable Housing Update as information (unanimous)
• Received Rotary Club Soapbox Derby sponsorship request as information (carried)
• Received Brenda Strafford Foundation Golf Classic request as information (carried)
• Adopted April 25, 2022 minutes with amendment to Motion 22.C.185 (unanimous)

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee will receive updates on the regional water project and the Okotoks Interchange Operational and Safety Review, and discuss Joint Planning Areas 3 & 4 and the Intermunicipal Industrial Lands Project Committee. The meeting may also enter closed session.

• Foothills / Okotoks Regional Water Project update
• Okotoks Interchange Operational and Safety Review report
• Discussion on Joint Planning Areas 3 & 4 and Intermunicipal Industrial Lands Project Committee
• Adoption of March 22, 2022 minutes

Regular Council Meeting

The Town of Okotoks Council is reviewing the 2021 draft audited financial statements and a new 2022-2025 Strategic Plan. The agenda also includes several bylaw updates regarding land use, council procedures, and committee governance.

• Approval of 2021 Draft Audited Financial Statements
• Endorsement of the 2022-2025 Strategic Plan
• Amendments to Naming Roadways, Parks, Neighbourhoods, and Facilities Policy GP-B-2.4
• Write-off of Natural High Fitness lease costs (invoices IVC00180268, IVC00180675, and IVC00187227)
• Property tax cancellation requests for two homes in Sheep River Cove

Council approved the 2021 Draft Audited Financial Statements and the 2022-2025 Strategic Plan as a planning tool, with final plan approval scheduled for September 12, 2022. Council also approved a $26,117.45 bad debt write-off for Natural High Fitness invoices after initially defeating the motion, and denied property tax cancellation requests for two fire-destroyed homes in Sheep River Cove. Several bylaws were advanced, including first reading of Land Use Bylaw amendments and final passage of the Procedure Bylaw and Committees Bylaw amendment.

• Approved 2021 Draft Audited Financial Statements (unanimous)
• Approved 2022-2025 Strategic Plan as planning tool, final approval Sept 12, 2022 (unanimous)
• Approved $26,117.45 bad debt write-off for Natural High Fitness invoices (carried, Hallmark absent)
• Denied property tax cancellation for fire-destroyed homes in Sheep River Cove (carried, Hallmark absent)
• Approved 2022 budget amendment for requisitions totaling $0.408M (unanimous, Hallmark absent)
• Passed Bylaw 12-22 Procedure Bylaw, as amended, third reading (unanimous, Hallmark absent)
• Passed Bylaw 10-22 Committees Bylaw amendment, third reading (unanimous, Hallmark absent)
• Gave first reading to Bylaw 14-22 Land Use Bylaw general amendments (unanimous, Hallmark absent)

Regular Council Meeting

Okotoks council is meeting to approve the 2022 RCMP Annual Performance Plan, consider property tax cancellations for two homes destroyed by fire in Sheep River Cove, and review a lease amendment request from Natural High Fitness at the Okotoks Recreation Centre. The meeting also includes final reading of a land use bylaw redesignation and a committees bylaw amendment, plus several proclamations and routine reports.

• Approval of 2022 Okotoks RCMP Municipal Detachment Annual Performance Plan
• Property tax cancellation requests for two fire-destroyed homes in Sheep River Cove (Coulter and MacDonald/Friesen)
• Lease amendment request from Natural High Fitness at Okotoks Recreation Centre
• Bylaw 31-21: third reading to redesignate ±1.57 ha (Lot 3, Block 9, Plan 181 1640) from Agriculture to Neighbourhood Core District
• Bylaw 10-22: amendment to authorize Governance and Priorities Committee naming decisions

Council approved the 2022 RCMP Annual Performance Plan with local priorities, postponed a tax cancellation decision for two fire-damaged properties, and directed advertising for a proposed rent waiver for the fitness centre. Bylaw 31-21 was passed, and Bylaw 10-22 was advanced to third reading.

• Approved RCMP Annual Performance Plan with priorities of Enhanced Visibility, Crime Reduction, and Engagement (unanimous)
• Postponed tax cancellation decision for 171 and 173 Sheep River Cove to April 25, 2022 (unanimous)
• Directed advertising of full rent waiver (Jan-May 2022) and half rent waiver (Jun-Dec 2022) for fitness centre, with decision in principle May 9 and final approval July 18 (carried)
• Passed Bylaw 31-21, redesignating 1.57 ha from Agriculture to Neighbourhood Core (unanimous)
• Gave Bylaw 10-22 first, second, and third reading, authorizing Governance and Priorities Committee to make naming decisions (carried)
• Declared May 15-21, 2022 National Public Works Week (unanimous)
• Received National Police Federation Call to Action as information (unanimous)

Regular Council Meeting

The Town of Okotoks Council will hold a public hearing on Bylaw 11-22, which would redesignate about 7.89 hectares (19.50 acres) from Agriculture and Land Holdings to Traditional Neighbourhood, Neighbourhood Core, and Recreation and Open Space districts. Council will also consider updates on the 338 Avenue Interchange study, 2021 financial results, a deer fencing pilot extension, and an outdoor community ice rink project.

• Public hearing on Bylaw 11-22 to amend Land Use Bylaw for Wedderburn Phases 2 and 4 (7.89 ha / 19.50 ac)
• Update on 338 Avenue - Highway 2 Interchange Functional Study
• 2021 Financial Operating Results with Variance Report
• Deer Fencing Pilot Project extension request (expires April 12, 2022)
• Outdoor Community Ice Rink design specifications and budget amendments for Project 279

Intermunicipal Committee

The Intermunicipal Committee will receive updates on the Foothills/Okotoks Regional Water Project and intermunicipal transportation studies, and will consider confirming an approach to develop a Terms of Reference for a Joint Planning Area 3 Context Study. The meeting also includes adoption of previous minutes and a closed session for land negotiations.

• Regional Water Project update by project manager Angela Alambets
• 338 Avenue Interchange Functional Study and Highway 2/2A/552 Interchange review updates
• Calgary Metropolitan Region Board Joint Planning Area 3 Terms of Reference discussion
• Closed session for land negotiations under FOIP exceptions

Governance and Priorities Committee

The Okotoks Governance and Priorities Committee is meeting to discuss recommendations for naming and renaming parks, amendments to the policy on naming roadways, parks, neighbourhoods and facilities, and to seek direction on a new sponsorship policy. They will also consider a time extension for public participation prioritization activities and receive an update on intermunicipal referrals. The meeting includes an in-camera item on land strategy.

• Naming and renaming of parks, including a report on removing the name Dewdney from Dewdney Park
• Amendments to Policy GP-B-2.4 - Naming of Roadways, Parks, Neighbourhoods and Facilities
• Sponsorship Policy Discussion, including grants to organizations report and policy
• Request for Extension - Public Participation Strategic Plan
• In Camera: Land Strategy (FOIP s. 16(1)(c), 24(1)(c)(g), and 25(1)(c)) - Verbal Report

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on March 14, 2022, includes an in-camera session, public delegations, and several policy amendments. Council will hold public hearings on two land-use bylaw amendments redesignating land from Natural Areas to Recreation & Open Space and Downtown districts, and consider amendments to policies on the strong local economy, council compensation, flags, and the CAO bylaw.

• Bylaw 02-22: redesignate ±9.86 ha (24.37 ac) of NW-22-20-29-W4M from Natural Areas to Recreation & Open Space
• Bylaw 04-22: redesignate ±0.24 ha (0.59 ac) of Lot 4, Block 4, Plan 211 1593 from Natural Areas to Downtown
• Bylaw 13-22: amend CAO Bylaw 21-17 to delegate temporary road closure authority to CAO
• Amendments to Strong Local Economy Policy PS-A-2.3 and Council Compensation Policy GP-C-2.2
• Capital Project #206 Riverfront Lands site design concept plan for consideration

Council unanimously passed Bylaw 02-22 and Bylaw 04-22, which amend the Land Use Bylaw to redesignate land from Natural Areas to Recreation & Open Space and Downtown districts, respectively. Council also approved the site design concept plan for Capital Project #206 - Riverfront Lands and directed administration to proceed with public participation. Several policy amendments were approved, including the Strong Local Economy Policy, Council Compensation and Expense Reimbursement Policy, and Flag Policy.

• Passed Bylaw 02-22, redesignating ±9.86 ha from Natural Areas to Recreation & Open Space (unanimous)
• Passed Bylaw 04-22, redesignating ±0.24 ha from Natural Areas to Downtown (unanimous)
• Approved Riverfront Lands site design concept plan and directed public participation (unanimous)
• Approved Strong Local Economy Policy PS-A-2.3 amendment (unanimous)
• Approved Council Compensation and Expense Reimbursement Policy GP-C-2.2 amendments (unanimous)
• Approved Flag Policy CMD-R-4.3 (unanimous)
• Passed Bylaw 13-22, delegating temporary road closure authority to CAO (unanimous)
• Proclaimed March 21, 2022 as International Day for the Elimination of Racial Discrimination (unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to review 2021 final funding reports, finalize sub-committee members, discuss 2022 priorities and messaging, and plan campaign activities. They will also consider a motion to allocate specific (blank) dollar amounts to Administration and Campaign expenses for 2022 per the Memorandum of Understanding.

• Review of 2021 Final Funding Reports
• Finalize Community Investment Sub-committee Members
• 2022 Priorities and Key Messaging (draft attached)
• Annual allocation amounts for Administration and Campaign per MOU (motion with blank amounts)
• Campaign discussion, coupon book, and tailgate bailout task lists

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on February 28, 2022, includes a public session starting at 3:00 PM. Council will consider a land use bylaw amendment (Bylaw 11-22) to redesignate approximately 19.50 acres from Agriculture to Traditional Neighbourhood, Neighbourhood Core, and Recreation and Open Space districts. Other items include an RCMP quarterly update, municipal enforcement service level changes, a facility rental fee reduction request from the Okotoks Bisons Junior Hockey Club, and design options for an outdoor community ice rink. The meeting also includes an in-camera session for land acquisition and the CAO's performance objectives.

• Bylaw 11-22: Land Use Bylaw amendment redesignating 7.89 hectares (19.50 ac) from Agriculture and Land Holdings to Traditional Neighbourhood, Neighbourhood Core, and Recreation and Open Space districts (first reading)
• Request from Okotoks Bisons Junior Hockey Club for reduction of yearly arena rental fees, expanded to all junior level teams
• Amendments to Community Life Policy PS-A-2.2 for enhanced Municipal Enforcement service levels in 2022
• Administration requests amendment to Motion 21.C.393 regarding Pason Centennial Arena netting
• Outdoor community ice rink design options with probable costing and public participation strategy

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review and discuss several policies, including public participation for a film policy, delegated authority for special event road closures, a flag policy, procedure bylaw amendments, and the cost of governance policy. The meeting is open to the public via livestream, with an in-camera session planned for strategic planning.

• Public participation process for film policy implementation
• Delegated authority for special event temporary roadway closures (Policy CMD-R-4.1)
• Flag Policy CMD-R-4.3 second review
• Procedure Bylaw amendments
• Cost of Governance Policy GP-C-2.0 and council training costs

Intermunicipal Committee

This agenda for the Okotoks Intermunicipal Committee meeting on February 22, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Regular Council Meeting

The Okotoks Regular Council meeting on February 14, 2022, includes public hearings and decisions on several items. Council will review the e-Scooter Pilot Program, consider renaming part of Wolf Crescent to Wolf Gate, and discuss a two-year extension of the Regional Water Project Memorandum of Understanding. They will also hold a public hearing on Bylaw 08-22 to close portions of Wolf Crescent and an adjacent lane for Wedderburn road reconfiguration, and consider first readings for two land use bylaw amendments.

• Public hearing on Bylaw 08-22 to close portions of Wolf Crescent and adjacent lane for Wedderburn road reconfiguration
• First reading of Bylaw 02-22 to redesignate ±9.86 hectares from Natural Areas to Recreation & Open Space District
• First reading of Bylaw 04-22 to redesignate ±0.24 hectares from Natural Areas to Downtown District
• Request to amend motion to remove 'Dewdney' name from Dewdney Park
• Bylaw 06-22 to designate Stockton Block as a Municipal Historic Resource

The Okotoks Council approved an e-scooter service as a facilitated service and amended the Integrated and Accessible Transportation Policy accordingly. They also approved a two-year extension of the Regional Water Project Memorandum of Understanding, renamed a portion of Wolf Crescent to Wolf Gate, and passed Bylaw 06-22 designating the Stockton Block as a Municipal Historic Resource. A request for $3,000 in support for the Sheep River Health Trust was postponed until after a sponsorship policy review.

• Approved e-scooter service as a facilitated service and amended the Integrated and Accessible Transportation Policy (Motion 22.C.053)
• Approved a two-year extension of the Regional Water Project Memorandum of Understanding (Motion 22.C.055)
• Renamed the portion of Wolf Crescent from 63 to 102 as Wolf Gate (Motion 22.C.056)
• Passed Bylaw 06-22, designating the Stockton Block as a Municipal Historic Resource (Motion 22.C.061)
• Postponed the $2,500 and $500 support request for the Sheep River Health Trust until after a sponsorship policy review (Motion 22.C.064)
• Proclaimed February 20-26, 2022 as Freedom to Read Week (Motion 22.C.065)
• Appointed Matthew Sawatsky to the United Way/Okotoks Partnership Committee for a two-year term (Motion 22.C.076)
• Amended the date for removing the name 'Dewdney' from Dewdney Park to June 13, 2022 (Motion 22.C.054)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to plan its 2022 community investment cycle, including setting the funding application window (March 1-31), reviewing the funding focus and application form, and discussing campaign priorities and events. The agenda is largely procedural, with motions to adopt the agenda, minutes, and receive reports and correspondence as information.

• Funding application opens March 1, 2022 and closes March 31, 2022
• Funding presentations scheduled for April 26, 2022 at 9:00 a.m. via Microsoft Teams
• Review of 2022 funding focus (2021 focus: 'Building a stronger community together')
• Discussion of 2022 priorities, key messaging, and campaign event leads
• Received Rowan House Society Newsletter - Winter 2022 as correspondence

Special Council Meeting

This is a special council meeting with an agenda consisting of procedural items and two in-camera (closed to the public) human resources matters, cited under FOIP exceptions. The council will also consider motions arising from the closed session and adjourn. No substantive public decisions or discussions are listed on the agenda.

• In-camera item: Human Resources Matter (FOIP s. 24(1)(a)(b) and 27(1)(a))
• In-camera item: Human Resources Matter (FOIP s. 24(1)(a)(b) and 27(1)(a))
• Motion(s) arising from in camera

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee will meet to receive updates on the Regional Water Project and consider recommending a two-year extension of the project's Memorandum of Understanding. They will also discuss options for Highway 2 median closures and safety improvements, including a possible joint letter to Alberta Transportation. A verbal update on the Big Rock Erratic/UNESCO site is also scheduled.

• Recommend two-year extension of Regional Water Project Memorandum of Understanding
• Consider full closure of intersection west of Highway 2 at 306 Avenue
• Consider joint letter recommending dedicated northbound merging lane at Highway 2 and 338 Avenue and interchange before median closures
• Receive update on Foothills / Okotoks Regional Water Project
• Receive verbal update on Big Rock Erratic/UNESCO Site

Regular Council Meeting

The Town of Okotoks Council is meeting publicly after a closed in-camera session. They will hear a presentation from Canadian Pacific on rail safety, consider a response to Foothills County on a land use redesignation, and review traffic options for Westridge Drive. The agenda also includes reports on economic development and fee waivers, plus several items for information.

• In-camera items: Intermunicipal Transportation, MOU, HR discussion, CAO review (closed to public)
• Canadian Pacific presentation on rail service, safety, and emergency response
• Intermunicipal referral 21R060: proposed response to Foothills County for redesignation near Green Haven Estates
• Westridge Drive traffic options based on Transportation Network Screening Tool
• 2021 Fee Waiver Requests Report for information

Council approved the Integrated and Accessible Transportation Policy PS-A-2.4, amended to include a data-driven transportation network screening tool for prioritizing road safety improvements. They also directed implementation of the tool, received several reports as information, and postponed the Chief Administrative Officer Review Process to February 14, 2022.

• Approved Integrated and Accessible Transportation Policy PS-A-2.4 as amended (unanimous)
• Directed implementation of data-supported transportation network screening tool (unanimous)
• Approved no changes to Westridge Drive intersections, with continued monitoring (carried)
• Received 2021 Fee Waiver Requests Report as information (unanimous)
• Received 2021 Economic Development update as information (unanimous)
• Approved purchase of local art up to $250 for Ladies Night Out sponsorship (carried)
• Directed draft sponsorship policy to Governance and Priorities Committee before June 1, 2022 (unanimous)
• Postponed Chief Administrative Officer Review Process to February 14, 2022 (unanimous)

Family and Community Support Services Committee

The Family and Community Support Services Committee will hear presentations from Christ the Redeemer Catholic Schools on two 2022 funding requests, then discuss and vote on funding for 12 local programs. The agenda includes motions to fund or not fund each program, with amounts to be determined. The meeting is held via Teams video conference.

• Christ the Redeemer – Family School Liaison Program funding request of $10,000.00
• Christ the Redeemer – The Connections Program funding request of $25,000.00
• Funding decisions for 12 programs including Big Brothers Big Sisters, Foothills Country Hospice, and Rowan House Society
• In camera (closed) funding discussion under FOIP exceptions

Family and Community Support Services Committee

The Family and Community Support Services Committee is meeting to hear presentations from local organizations requesting 2022 funding, with requests ranging from $1,000 to $51,500. The committee will also adopt the agenda and minutes from the previous meeting, and may close part of the meeting to discuss matters under FOIP exceptions.

• Wild Rose Community Connections - Dad's Central: $25,782.00
• Rowan House Society - Branches Preventative Education and Awareness Program: $18,000.00
• Big Brothers Big Sisters of Calgary and Area - Mentoring in the Foothills Region: $51,500.00
• Foothills School Division – Family School Liaison Counsellor Program: $45,000.00
• Okotoks Meals on Wheels Society - Volunteer Appreciation: $1,000.00

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review and discuss three policy items: the Public Participation Policy (GP-D-2.1), the Procedure Bylaw, and a draft Flag Policy (CMD-R-4.3). These are information and review items, not final decisions. The meeting also includes routine adoption of agenda and minutes, and may close for in-camera discussion.

• Review of Public Participation Policy GP-D-2.1 and related strategy/toolkit
• Review of Procedure Bylaw 42-17 and agenda review process
• Second review of draft Flag Policy CMD-R-4.3, with comparisons to Calgary and Strathcona County policies
• Approval of minutes from December 6, 2021 meeting

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan the 2022 campaign, review the draft annual calendar, and consider reimbursing $525.00 for a thank-you advertisement. The agenda also includes adopting previous minutes and receiving reports from staff, treasurer, and council.

• Reimbursement of $525.00 to S. Lawson for Thank You Ad in Western Wheel (Dec 15, 2021)
• Discussion and planning for 2022 campaign
• Review of 2022 Annual Meeting Calendar (draft)
• Adoption of minutes from December 14, 2021 meeting
• Receipt of staff, treasurer, and council reports

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on January 10, 2022, includes public hearings and potential readings for two land-use bylaw amendments, a borrowing bylaw for up to $6.1 million, and a review of business license fees for home occupations. Council will also hear a delegation from the Healthy Okotoks Coalition about its community garden program and food bank report. The meeting begins with an in-camera session, followed by a public portion via livestream.

• Bylaw 03-22: authorize borrowing line of credit up to $6.1M for 2022 operating expenditures
• Bylaw 31-21: redesignate ±1.57 ha (Lot 3, Block 9, Plan 181 1640) from Agriculture to Neighbourhood Core District
• Bylaw 32-21: redesignate ±7.47 ha (same lot) from Agriculture to Recreation and Open Space District
• Bylaw 01-22: authorize supplementary assessments
• Discussion of Business License fees for Home Occupations under Fees, Rates, and Charges Bylaw 09-22

Council unanimously passed Bylaw 03-22 authorizing a $6.1M line of credit for 2022 operating expenditures, Bylaw 01-22 for supplementary assessments, and Bylaw 32-21 redesignating 7.47 hectares to Recreation and Open Space. Bylaw 31-21, redesignating 1.57 hectares to Neighbourhood Core, was read a second time but not given third reading. Home occupation business license fees were kept unchanged.

• Passed Bylaw 01-22 (Supplementary Assessments) unanimously
• Passed Bylaw 03-22 (Borrowing Line of Credit up to $6.1M) unanimously
• Passed Bylaw 32-21 (Land Use redesignation to Recreation and Open Space) unanimously
• Gave second reading to Bylaw 31-21 (Land Use redesignation to Neighbourhood Core)
• Kept 2022 Home Occupation business license fees unchanged
• Adopted December 13, 2021 council minutes unanimously
• Received CAO report as information unanimously
• Received correspondence and committee minutes as information