Oxford County public meetings in 2024

Council Meeting - Oxford County

Oxford County Council will consider adopting the 2025 business plans and budget, with multiple motions to amend spending including grants, capital projects, and affordable housing. Councillors will also vote on a seven-year curbside waste collection contract with Emterra Environmental and an updated service level. Additional items include the 2025 insurance program, borrowing by-law, and water/wastewater rates.

• Award 7-year curbside waste contract to Emterra Environmental, starting May 2027, with co-collection and annual large-item pickup.
• Approve 2025 general insurance program with Intact Public Entities at $2,192,931 base premium.
• Adopt 2025 budget with motions to add $131,500 in grants (Oxford Connection, Small Business Centre, Domestic Abuse Services) and increase affordable housing base to $4 million.
• Motions to remove $2M solar PV installation from budget and defer $700,000 road grader purchase pending service-sharing review.
• Enact borrowing by-law (No. 6694-2024) for 2025 current expenditures and a confirmation by-law.

Council adopted the 2025 Business Plans and Budget, including a general purpose levy of $89,791,661, a library special levy of $5,746,456, and a Woodstock Police Services Grant special levy of $123,430. The budget was amended to remove funding for non-statutory industrial development charge exemptions, approve $131,500 in grants, and defer a new road grader purchase. A motion to increase the affordable housing base amount to $4 million was not carried.

• Approved 2025 budget with $89,791,661 general levy
• Approved $5,746,456 library special levy and $123,430 police grant levy
• Removed funding for non-statutory industrial development charge exemptions
• Approved $131,500 in grants (Oxford Connection, Small Business Centre, Domestic Abuse Services Oxford)
• Deferred $700,000 road grader purchase pending service-sharing review
• Denied increase of affordable housing base to $4 million
• Denied removal of $2M solar PV installation from Thornton Wellfield project
• Elected Brian Petrie as Deputy Warden for 2025

Council Meeting - Oxford County

Oxford County Council is reviewing several borrowing by-laws for capital works across the county and its municipalities. The body is also considering an Official Plan amendment to allow a five-unit residential building in Woodstock and a new driver policy.

• Proposed Official Plan Amendment OP 24-09-8 to redesignate lands at Part Lot 30 e/s Victoria Street from Low Density to Medium Density Residential
• Debenture borrowing requests including $2,930,000 for Oxford County, $1,500,000 for Blandford-Blenheim, and multiple loans for Tillsonburg and Woodstock
• Authorization to apply for Green Municipal Fund funding for a Climate Action Plan
• Approval of Policy 7.33 Safe and Responsible Driver Policy effective January 1, 2025
• By-law No. 6691-2024 regarding the dedication and naming of highways

Oxford County Council approved multiple debenture issues for municipal capital works and adopted an official plan amendment for a residential project in Woodstock. Council also authorized a grant application for a climate action plan, approved a new Safe and Responsible Driver Policy, and requested a staff report on utilizing Building Faster Fund monies for a homelessness service centre. All associated by-laws were enacted.

• Approved Official Plan Amendment OP 24-09-8 for Cengic to permit a 5-unit residential building in Woodstock
• Received City of Woodstock letter and directed staff to report on Building Faster Fund utilization for a Homelessness Service Centre
• Authorized staff to apply for Federation of Canadian Municipalities Green Municipal Fund grant for a Climate Action Plan
• Adopted Report CS 2024-45 authorizing debenture issues for Blandford-Blenheim, Tillsonburg, Woodstock, and the County
• Approved Policy 7.33 Safe and Responsible Driver Policy effective January 1, 2025
• Enacted By-laws 6682-2024 through 6693-2024 inclusive

Council Meeting - Oxford County

Council will hear the 2025 Business Plans and Budget presentation and consider draft budgets from two conservation authorities. A notice of motion proposes removing the non-statutory exemption for industrial buildings from the development charge policy, which would affect the draft budget. Council may also adopt a confirming by-law for meeting actions.

• 2025 Business Plans and Budget presentation
• Notice of Motion to remove non-statutory exemption for industrial development from development charge policy and budget
• Consideration of Long Point Region Conservation Authority 2025 draft budget
• Consideration of Upper Thames River Conservation Authority 2025 draft budget
• Report CS 2024-39 on 2025 Water and Wastewater rates (received for discussion)

Oxford County Council held a special meeting to receive staff presentations on the 2025 Business Plans and Budgets, including the CAO, Paramedic Services, and Community Planning departments. The information was formally received and referred to budget deliberations, along with the 2025 draft budgets from the Long Point Region and Upper Thames River Conservation Authorities. A notice of motion was filed to remove funding for non-statutory exemptions related to industrial development from the 2025 budget. No final budget decisions were made at this meeting.

• Approved agenda (motion carried)
• Waived 15-minute presentation limit for budget deliberations (motion carried)
• Extended meeting adjournment to 2:30 p.m. (motion carried)
• Received 2025 Business Plans and Budgets presentation, referred to budget deliberations (motion carried)
• Received LPRCA and UTRCA 2025 draft budgets, referred to budget deliberations (motion carried)
• Gave first, second, and third reading to By-law No. 6681-2024 confirming council actions (motion carried)
• Adjourned until November 27, 2024 at 9:30 a.m. (motion carried)

Council Meeting - Oxford County

Oxford County Council will review and discuss the 2025 Business Plans and Budget, including water and wastewater rates, library budget, and court security grant. A notice of motion seeks to amend the budget to remove funding for non-statutory exemptions related to industrial development. Council also receives draft budgets from Grand River and Catfish Creek conservation authorities.

• 2025 Business Plan and Budget presentation
• Notice of Motion to remove non-statutory exemption for industrial development charges
• 2025 Water and Wastewater Rates report (CS 2024-39)
• 2025 Oxford County Library Business Plan and Budget (CS 2024-41)
• Draft 2025 budgets from GRCA and CCCA

Oxford County Council held a special meeting to receive staff presentations on the proposed 2025 Business Plans and Budgets for all departments, including Public Works, Human Services, Woodingford Lodge, Corporate Services, Library, and General and Court Security. The information was formally received and referred to upcoming budget deliberations. Council also received and referred the 2025 draft budgets from the Grand River and Catfish Creek Conservation Authorities. A notice of motion was filed to remove funding for non-statutory industrial development charge exemptions from the 2025 budget.

• Approved agenda (motion carried)
• Waived 15-minute staff presentation limit for budget deliberations (motion carried)
• Extended meeting adjournment to 2:30 p.m. (motion carried)
• Received 2025 Business Plans and Budgets presentation, referred to budget deliberations (motion carried)
• Received GRCA and CCCA 2025 draft budgets, referred to budget deliberations (motion carried)
• Gave first, second, and third reading to By-law 6680-2024 (confirming proceedings) (motions carried)
• Adjourned to next special meeting on November 25, 2024 (motion carried)

Library Board - Oxford County

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or agenda items listed for this meeting.

Council Meeting - Oxford County

Council will consider a motion to remove non-statutory industrial development charge exemptions, which staff estimate would reduce a 5.8% tax levy increase. Also set to discuss 2025 water and wastewater rates, the 2025 draft budget, and a $465,000 funding increase for affordable housing at 785 Southwood Way, Woodstock. A delegation will present a proposal to address homelessness in Ingersoll.

• Motion to remove non-statutory industrial development charge exemptions (Warden Ryan)
• 2025 water and wastewater rates presented for budget deliberations
• $465,000 additional OPHI funding for 4 affordable rental units at 785 Southwood Way, Woodstock
• By-law authorizing $959,729.26 borrowing for Oak Park Special Services in Tillsonburg
• Delegation from Ben Lampkin on homelessness proposal in Ingersoll

Council directed staff to amend the development charge policy and by-law to remove the non-statutory exemption for industrial buildings, citing a projected $5.4 million (5.8%) increase in the 2025 tax levy due to exemptions. The motion passed 9-1, with Councillor Petrie opposed. Council also adopted the 2025 draft budget and business plans for discussion, approved a $465,000 allocation for four additional affordable units at 785 Southwood Way, and decided not to pursue the Woodingford Lodge Ingersoll long-term care bed application.

• Removed non-statutory industrial development charge exemption (9-1)
• Received 2025 draft budget and business plans for discussion
• Approved $465,000 OPHI allocation for 4 additional affordable units at 785 Southwood Way
• Approved $959,729.26 internal loan for Oak Park Special Services in Tillsonburg
• Approved 2025 library budget levy of $5,744,951
• Approved $123,430 court security grant special tax levy for Woodstock Police
• Approved 2025 water and wastewater rates for budget deliberations
• Decided not to pursue Woodingford Lodge Ingersoll long-term care bed application

Council Meeting - Oxford County

Oxford County Council will meet to consider a presentation from SHS Consulting regarding the Oxford County Homelessness Response Strategy. The meeting also includes the passage of a by-law to confirm the council's actions and proceedings.

• Presentation by SHS Consulting regarding the Oxford County Homelessness Response Strategy
• By-law No. 6674-2024 to confirm all actions and proceedings of the Council

The October 23, 2024 special meeting of Oxford County Council was largely procedural. Council received a presentation from SHS Consulting on the Oxford County Homelessness Response Strategy and asked questions. No substantive decisions were made; the only actions were approving the agenda, adopting a confirming by-law (No. 6674-2024), and adjourning.

• Approved agenda (motion carried)
• Adopted By-law No. 6674-2024 confirming council actions (motion carried)
• Adjourned to November 13, 2024 at 9:30 a.m. (motion carried)

Council Meeting - Oxford County

The council will consider and vote on an Official Plan amendment (OP 20-14-3) and a draft subdivision plan (SB 20-05-3) submitted by Stubbe’s Property Development Inc. for land in the Township of Norwich. They will also receive reports and recommendations on the county’s 5‑Year Tourism Plan, the 2024‑2025 Social Housing Insurance Program (premium $180,195), and a revised lease for Griffin Way Developments Inc. at 477 Griffin Way. Additional items include approval of reserve allocations, adoption of By‑law No. 6671‑2024 to adopt Amendment 326 to the Official Plan, and other routine reports.

• Approval of Official Plan Amendment OP 20-14-3 and Draft Subdivision SB 20-05-3 for Stubbe’s Property Development Inc.
• Adoption of the 5‑Year Tourism Plan 2025‑2030
• Approval of the 2024‑2025 Social Housing Insurance Program premium $180,195
• Revised five‑year lease agreement with Griffin Way Developments Inc. at 477 Griffin Way
• By‑law No. 6671‑2024 to adopt Amendment 326 to the County of Oxford Official Plan

Oxford County Council approved an official plan amendment and draft plan of subdivision for Stubbe's Property Development Inc. in Norwich, redesignating land for residential development. Council also adopted the 5-Year Tourism Plan 2025-2030, approved the 2024-2025 social housing insurance program at a premium of $180,195, and approved a revised lease expansion for a paramedic training center. All motions carried without recorded opposition.

• Approved Official Plan Amendment OP 20-14-3 and draft plan of subdivision SB 20-05-3 for Stubbe's Property Development Inc. (carried)
• Adopted 5-Year Tourism Plan 2025-2030 (carried)
• Approved 2024-2025 Social Housing Insurance Program at $180,195 premium (carried)
• Approved revised five-year lease expansion with Griffin Way Developments Inc. for paramedic training center (carried)
• Adopted reserve year end allocations and affirmed Reserves Policy 6.20 (carried)
• Received 3rd quarter business plan and budget review (carried)
• Received DEI Action Plan 2024-2025 update (carried)
• Adopted recommendations from closed session report PW (CS) 2024-42 (carried)

Library Board - Oxford County

The Oxford County Library Board is scheduled to meet on October 15, 2024. The agenda text provided is procedural boilerplate with no specific decisions or items listed.

Council Meeting - Oxford County

Oxford County Council will consider approving an Official Plan Amendment to rezone land in Tillsonburg for medium-density residential development and award construction contracts for water and sewer projects in Woodstock. The meeting also includes a public hearing on the zoning change and several by-laws.

• Official Plan Amendment OP 22-19-7 to rezone land in Tillsonburg
• Contract award for Bowerhill Booster Pumping Station ($4,191,882)
• Contract award for Lansdowne Avenue Sanitary Pumping Station ($6,264,807)
• Authorization to sole-source air handler units at Woodingford Lodge ($375,800)
• By-law to authorize agreement with Ducks Unlimited Canada for Curries Road Wetland

Oxford County Council awarded two multi-year construction contracts: $4,191,882 to Finnbilt General Contracting for the Bowerhill Booster Pumping Station and $6,264,807 to Stone Town Construction for the Lansdowne Avenue Sanitary Pumping Station and sewer extension, plus related engineering contracts. Council also approved single-source purchases of air handler units for Woodingford Lodge, supported a HART Hub funding application, and deferred an Official Plan amendment for the Lindprop Corporation to address road flooding concerns. All motions carried unanimously.

• Awarded $4,191,882 contract to Finnbilt General Contracting for Bowerhill Booster Pumping Station
• Awarded $6,264,807 contract to Stone Town Construction for Lansdowne Avenue Sanitary Pumping Station and sewer extension
• Approved $185,520 engineering contract with GEI Consultants for Bowerhill project
• Approved $693,907 engineering contract with AECOM Canada for Lansdowne project
• Approved single-source purchase of air handler unit #2 for $375,800 and early procurement of unit #4 for $276,500 from Engineered Air
• Supported Oxford OHT application for HART Hub funding and authorized Warden to submit letter of support
• Deferred Official Plan Amendment OP 22-19-7 (Lindprop Corporation) to address road flooding potential
• Adopted By-laws 6666-2024 through 6670-2024, including OILC financing application for Tillsonburg

Council Meeting - Oxford County

Oxford County Council will vote on two Official Plan amendment by‑laws: Amendment No. 318 to redesignate land in Tillsonburg from medium‑ to high‑density residential, and Amendment No. 324 to create a special policy area for an eight‑storey residential project in Woodstock. The council will also approve $125,000 from unspent capital funds for the Oxford Road 30 slope rehabilitation project and authorize an easement agreement for water and wastewater infrastructure on McQueen Street between Metcalf and Reeve Streets. A motion will direct staff to study options for relocating council‑chamber video cameras and report back for the 2025 budget. Additional reports on speed‑enforcement, budget engagement, credit rating, and ambulance response plans will be received for information.

• By‑law 6659‑2024 to adopt Official Plan Amendment No. 318 for high‑density residential redesignation in Tillsonburg (Block 38, Plan 41M‑392).
• By‑law 6660‑2024 to adopt Official Plan Amendment No. 324 creating a special policy area for an eight‑storey residential development in Woodstock (Part Lot 1, w/s of Light Street, Plan 10).
• Approval of $125,000 from unspent Capital Account 930080 to fund design work for the Oxford Road 30 (11th Line) slope rehabilitation project.
• By‑law 6664‑2024 authorizing an easement agreement with the City of Woodstock to allow water and wastewater infrastructure access on McQueen Street between Metcalf and Reeve Streets.
• Motion directing staff to investigate cost‑effective options for relocating council‑chamber video cameras and to report to council for the 2025 budget.

Oxford County Council approved two Official Plan amendments: one redesignating Tillsonburg lands from medium to high density residential, and another creating a special policy area in Woodstock's Central Business District for an eight-storey, 36-unit apartment building. Council also approved a $125,000 slope rehabilitation project on Oxford Road 30, authorized an easement agreement with the City of Woodstock for water/wastewater infrastructure, and passed a resolution urging the province to continue funding Southwest Community Transit beyond March 2025. All decisions were carried unanimously.

• Approved Official Plan Amendment OP 23-14-7 redesignating Tillsonburg lands to High Density Residential
• Approved Official Plan Amendment OP 24-07-8 for 8-storey, 36-unit apartment in Woodstock
• Approved $125,000 for Oxford Road 30 slope rehabilitation design
• Authorized easement agreement with City of Woodstock for McQueen Street water/wastewater infrastructure
• Approved $354,992 Ministry of Long-Term Care minor capital funding allocation
• Approved 2025 Land Ambulance Response Time Performance Plan
• Urged province to continue funding Southwest Community Transit beyond March 2025
• Directed staff to investigate cost-effective options for Council Chamber camera placement

Library Board - Oxford County

The Oxford County Library Board is scheduled to meet on September 17, 2024. The agenda is currently procedural and does not list specific items for discussion.

• Meeting scheduled for September 17, 2024
• Agenda is currently procedural and incomplete

Council Meeting - Oxford County

The council will vote on a single‑source purchase of Zoll Next‑Gen Defibrillators and Autopulse systems costing $1,067,971, with $843,971 transferred from the Paramedic Services Capital Reserve. It will also consider adopting Amendment No. 323 to the Official Plan for a subdivision in Drumbo, updating the Fees and Charges By‑law effective Jan 1 2025, borrowing $7,038 for the County Road 4 Water Services Extension, and approving multi‑year rent increases for County‑owned community housing.

• Approve $1,067,971 purchase of Zoll Defibrillators and Autopulse systems; transfer $843,971 from capital reserve
• Adopt Amendment No. 323 to the County of Oxford Official Plan for the Drumbo subdivision (OP 23‑04‑1)
• Amend Schedule “A” to By‑law No. 4889‑2007 (Fees and Charges By‑law) effective Jan 1 2025
• Authorize borrowing $7,038 from the Landfill and Waste Diversion Reserve Fund for County Road 4 Water Services Extension
• Approve community housing rent increases: 10% in Jan 2025, 10% in Jan 2026, and an additional 2.9% in 2027

Oxford County Council approved a multi-year rent increase for all county-owned community housing buildings: 10% in January 2025, 10% in January 2026, and an additional 2.9% above the rent control guideline in 2027. Council also granted draft approval for a residential subdivision in Drumbo, approved a $1.07M purchase of defibrillators and autopulse systems, and voted to leave the South Central Ontario Rural Economic Development Corporation (SCOR).

• Approved 10% rent increases for community housing in 2025 and 2026, plus 2.9% above guideline in 2027 (carried)
• Granted draft approval for 19 single-detached lots and 22 townhouses in Drumbo (carried)
• Approved $1,067,971 single-source purchase of Zoll defibrillators and autopulse systems (carried)
• Approved borrowing $7,038 from Landfill Reserve for County Road 4 water extension (carried)
• Approved updated Purchasing, Employee Expense, and new Recording in Long-Term Care policies (carried)
• Approved Grants Program Policy and wound down Future Oxford Legacy Fund (carried)
• Directed staff to provide one-year notice to leave SCOR economic development corporation (carried)
• Appointed Lindsey Mansbridge as Clerk (carried)

Council Meeting - Oxford County

Oxford County Council will decide on a rezoning application for 801 Walter Street in Woodstock and consider a new 10-year housing and homelessness plan. Delegations include a mid-year update from the South Central Ontario Region Economic Development Corporation and a request from the Upper Thames River Conservation Authority regarding fee freezes. The meeting will also address infrastructure financing, road safety measures, and water financial planning.

• Approve Official Plan Amendment OP 24-05-8 for 801 Walter Street, Woodstock (rezoning from Community Facility to Residential)
• Adopt "Housing for All 2024-2033 Plan" (10-year housing and homelessness strategy)
• Authorize $925 Devonshire Ave and $951 Devonshire Ave shared entrance agreement for Oxford Road 35 improvements
• Implement all-way stop at Oxford Road 28 and 16th Line, East Zorra-Tavistock
• Approve Water Financial Plan 2024-2030 for drinking water licence compliance

Oxford County Council approved the 'Housing for All 2024-2033' 10-Year Housing and Homelessness Plan, adopted an Official Plan amendment for a property at 801 Walter Street, and authorized several public works and financial items. The council also received a mid-year update from the South Central Ontario Region Economic Development Corporation and authorized a letter to the Minister of Natural Resources and Forestry requesting rescission of a fee freeze for conservation authorities. All motions were carried unanimously.

• Approved Housing for All 2024-2033 10-Year Housing and Homelessness Plan (carried)
• Adopted Official Plan Amendment OP 24-05-8 for 801 Walter Street, Woodstock (carried)
• Authorized all-way stop at Oxford Road 28 and 16th Line, East Zorra-Tavistock (carried)
• Approved parking and stopping by-law amendments, including accessible parking in Norwich (carried)
• Approved Water Financial Plan 2024-2030 (carried)
• Directed funding of Development Charge Exemptions from general levy starting 2025 (carried)
• Authorized OILC financing applications for Woodstock, Blandford-Blenheim, and County (carried)
• Authorized letter to Minister requesting rescission of conservation authority fee freeze (carried)

Library Board - Oxford County

The July 16, 2024 Oxford County Library Board meeting agenda provided no procedural items, decisions, or discussions beyond boilerplate metadata. No ordinances, contracts, or public hearings were listed.

Council Meeting - Oxford County

The Council is reviewing several land development applications for residential and condominium projects. Additionally, they are considering funding for transitional housing and various road and intersection improvements.

• Allocation of up to $1.65 million for three transitional/supportive housing projects
• Draft plan of condominium for 655 Northdale Drive, Woodstock
• Residential subdivision and condominium application for 183 Brock Street, Thamesford
• Official Plan Amendment to expand the Village of Thamesford boundary
• Contract award of $1,225,671 to Viewcon Construction Limited for Oxford Road 9 reconstruction

Council authorized funding for up to 20 transitional housing beds across three projects in Ingersoll and Woodstock. Several land development applications were approved, and a $1.2M road reconstruction contract was awarded. Council also directed Public Works to study a four-way stop at Oxford Road 6 and Road 96.

• Approved up to $1.15M development and $500k operating funds for transitional housing (Motion Carried)
• Awarded $1,225,671 contract to Viewcon Construction Limited for Oxford Road 9 Phase 2 (Motion Carried)
• Approved Draft Plan of Condominium CD 23-02-8 for 655 Northdale Drive, Woodstock (Motion Carried)
• Approved Draft Plan of Subdivision SB 24-01-5 and Condominium CD 24-01-5 for 183 Brock Street, Thamesford (Motion Carried)
• Approved Official Plan Amendment OP 21-14-5 to expand Village of Thamesford boundary (Motion Carried)
• Directed Public Works to report on installing a four-way stop at Oxford Road 6 and Road 96 (Motion Carried)
• Adopted the 2024-2028 Energy Management Plan (Motion Carried)
• Approved Application CD 24-02-8 for Oxford Condominium Plan 109, Woodstock (Motion Carried)

Council Meeting - Oxford County

Oxford County Council is reviewing a recommendation to approve an Official Plan Amendment that would allow a 13-storey, 213-unit apartment building on a Woodstock site. The agenda also recommends awarding a $1,082,349 contract to Capital Paving Inc. for intersection improvements at Punkeydoodles Corners. Council will review a homelessness prevention report and authorize the use of $579,804 in long-term care funding for Woodingford Lodge. The zoning change would alter development rules for a specific property, while the road contract funds intersection upgrades that affect local traffic patterns.

• Official Plan Amendment OP 23-10-8 to allow a 13-storey, 213-unit apartment in Woodstock (Tiffany Development Corporation)
• Contract award to Capital Paving Inc. for $1,082,349 (excluding HST) for Punkeydoodles Corners intersection improvements
• Authorization to invest $579,804 in long-term care funding and $785,408 in capital reserves for Woodingford Lodge
• Review of the 2023-2024 Homelessness Prevention Program Funding Annual Report
• By-law No. 6641-2024 to adopt Amendment No. 319 to the County of Oxford Official Plan

Oxford County Council approved Official Plan Amendment OP 23-10-8 for Tiffany Development Corporation, allowing a 13-storey apartment building with up to 213 units at 335 Juliana Drive in Woodstock, up from a previously approved 12 storeys and 142 units. Council also awarded a $1,082,349 contract to Capital Paving Inc. for Punkeydoodles Corners intersection improvements and approved spending tied to a Ministry of Long-Term Care one-time funding allocation at Woodingford Lodge. Council received the Homelessness Prevention Program 2023-2024 annual report as information and adopted recommendations from a closed-session report HS (CS) 2024-07, whose contents were not disclosed in the open minutes.

• Approved Official Plan Amendment OP 23-10-8 (Tiffany Development Corporation) for a 13-storey, up to 213-unit building at 335 Juliana Drive, Woodstock
• Approved Amendment No. 319 to the County of Oxford Official Plan and passed By-law 6641-2024 adopting it
• Awarded $1,082,349 contract (excluding HST) to Capital Paving Inc. for Punkeydoodles Corners intersection improvements
• Approved transfer of $13,500 from the Roads Reserve to cover the project budget deficit
• Authorized investing Ministry of Long-Term Care one-time funding of $579,804, with $53,810 in new projects and $785,408 from the Woodingford Lodge Capital Reserve
• Received Report HS 2024-06, Homelessness Prevention Program Funding 2023-2024 Annual Report, as information
• Adopted recommendations contained in closed-session Report HS (CS) 2024-07 (contents not disclosed in open minutes)
• Received the Chief Administrative Officer's verbal report

Library Board - Oxford County

The provided document contains no substantive information regarding meeting topics, decisions, or discussions. It consists of empty administrative fields and software interface text.

Council Meeting - Oxford County

The Council is considering a draft plan of subdivision for an industrial development in the City of Woodstock. Additional items include updates to the 2024 Asset Management Plan, the 2025 draft budget schedule, and new community outreach safety policies.

• Industrial draft plan of subdivision SB 24-02-8 for nine industrial blocks in the City of Woodstock
• Adoption of the 2024 Development Charge Background Study and By-law No. 6639-2024
• Approval of the 2024 Asset Management Plan
• Approval of the 2025 Draft Budget Schedule and Budget Survey
• Adoption of Policy 7.32 regarding Community Outreach and Home Visit Safety

Council approved the 2024 Development Charge Background Study and enacted By-law No. 6639-2024 to establish development charges. Additionally, Council granted draft approval for an industrial subdivision in Woodstock and adopted a new community outreach and home visit safety policy.

• Approved industrial subdivision SB 24-02-8 in Woodstock
• Approved Community Outreach and Home Visit Safety Policy 7.32
• Adopted 2024 Development Charge Background Study
• Approved 2024 Asset Management Plan
• Approved 2025 draft budget schedule and engagement plan
• Enacted Development Charges By-law No. 6639-2024

Council Meeting - Oxford County

The Council is reviewing the 2023 audited financial statements and a new municipal curbside waste collection program. Additionally, they are considering an official plan amendment for residential development in Tillsonburg and the declaration of surplus land in Norwich.

• Official Plan Amendment OP-23-13-7 to redesignate lands for four apartment dwellings in Tillsonburg
• Declaration of surplus property at 135 Main Street, Norwich
• Municipal Curbside Waste Collection Program procurement and contract negotiations
• Acceptance of the 2023 Audited Financial Statements

Oxford County Council approved an Official Plan Amendment to allow high-density residential development in Tillsonburg and declared a small parcel of land in Norwich surplus for sale. Council also adopted a new municipal curbside waste collection program starting in 2027 and established a 'loaded trailer only' fee at transfer stations to address resident concerns about pricing.

• Approved Official Plan Amendment OP-23-13-7 for Harvest Ave. Inc. in Tillsonburg to allow high-density residential use (126 units/ha)
• Adopted By-law 6636-2024 to amend the Official Plan for the Tillsonburg rezoning
• Declared 135 Main Street, Norwich, as surplus land and adopted By-law 6637-2024 for its disposal
• Adopted Report PW 2024-23 to authorize procurement for regional curbside waste collection starting May 2027
• Authorized staff to negotiate contract extensions for current waste services from May 2025 to April 2027
• Established a 'loaded trailer only' fee at County transfer stations following resident delegation
• Accepted 2023 Audited Financial Statements for Oxford County
• Adopted By-law 6638-2024 confirming all actions taken at the meeting

Library Board - Oxford County

The provided document contains no substantive information regarding meeting topics, decisions, or discussions. It consists of empty administrative fields and software interface text.

Council Meeting - Oxford County

The Council will receive a presentation regarding the 2024 Asset Management Plan outcomes. The meeting also includes consideration of By-law No. 6635-2024 to confirm all actions and proceedings.

• Asset Management Plan Update workshop
• By-law No. 6635-2024

Council received a presentation on the 2024 Asset Management Plan from the Manager of Capital Planning. No other substantive policy decisions or budget approvals were made during the special session.

• Received 2024 Asset Management Plan presentation (Carried)
• Passed By-law No. 6635-2024 to confirm meeting proceedings (Carried)

Council Meeting - Oxford County

The Council will hold a public meeting to discuss proposed development charges for county-wide and area-specific water and wastewater services. The agenda also includes reviewing a strategy for housing providers at the end of mortgage or agreement terms. Additionally, the Council will consider debt financing for municipal drains in Blandford-Blenheim and South-West Oxford.

• Public meeting regarding County-wide and area-specific water and wastewater development charges
• Approval of a strategy for housing providers at the end of mortgage or agreement terms
• Borrowing $142,797.00 from the Landfill and Waste Diversion Reserve Fund for Blandford-Blenheim municipal drains
• Borrowing $61,139.00 from the Landfill and Waste Diversion Reserve Fund for South-West Oxford municipal drains
• Review of recommendations regarding Bill 185 and the Provincial Planning Statement

Council approved a strategy for community housing providers reaching the end of their mortgages and authorized internal borrowing for municipal drains. The meeting included a public session on development charges and a delegation regarding speeding in Drumbo.

• Approved Housing Provider Strategy for End of Mortgage/Agreement
• Authorized $142,797 borrowing from Landfill and Waste Diversion Reserve for Blandford-Blenheim municipal drains
• Authorized $61,139 borrowing from Landfill and Waste Diversion Reserve for South-West Oxford municipal drains
• Approved submitting comments on Bill 185 and the Provincial Planning Statement
• Directed Warden to request the Premier and Minister of Finance include the County in property tax and assessment consultations
• Passed By-law No. 6633-2024 to remove certain lands from Part Lot Control
• Received delegation and correspondence regarding speeding in the Village of Drumbo

Council Meeting - Oxford County

The Council will review several official plan amendments for the Town of Ingersoll regarding residential units and a secondary plan. Additionally, they are considering a $4.5 million road resurfacing contract and the early procurement of a mower tractor.

• Official Plan Amendment OP 23-01-6: additional residential units in Town of Ingersoll
• Official Plan Amendment OP 24-03-6: South-West Ingersoll Secondary Plan
• Contract award to Brantco Construction for $4,501,576 for 2024 Road Resurfacing
• Early procurement of a Mower Tractor involving a $200,000 fund advance and $20,000 reserve transfer
• 20-year agreement with Ducks Unlimited Canada for Thames River Wetland conservation

Council approved a major road resurfacing contract and two Official Plan amendments for the Town of Ingersoll. The board also authorized a 20-year wetland conservation agreement with Ducks Unlimited Canada and approved the early purchase of a mower tractor.

• Awarded $4,501,576 road resurfacing contract to Brantco Construction
• Approved Official Plan Amendment OP 23-01-6 for additional residential units in Ingersoll
• Approved Official Plan Amendment OP 24-03-6 for South-West Ingersoll Secondary Plan
• Authorized 20-year Thames River Wetland Conservation Agreement with Ducks Unlimited Canada
• Approved $200,000 funding advancement and $20,000 reserve transfer for a mower tractor
• Directed Warden to prepare a letter to VIA Rail Canada regarding passenger service
• Referred request for a Safe, Well and Inclusion By-law to the Oxford Safe and Well Committee
• Directed Warden to advocate for National Housing Strategy funding resolution

Library Board - Oxford County

The provided document contains only procedural boilerplate and software interface text. No specific topics, discussions, or decisions are recorded for this meeting.

Council Meeting - Oxford County

The Council will review several departmental reports including a contract for road culvert replacements, the 2024-2025 homelessness prevention investment plan, and the 2024 tax policy by-law. Additionally, officials will receive presentations regarding the Board of Health budget and youth futures updates.

• Contract award to Cassidy Construction London Ltd. for $1,249,168 (excluding HST) for culvert replacements on Oxford Road 8, 18, 19, and 37
• Approval of the 2024-2025 Homelessness Prevention Program Investment Plan
• Enactment of By-law No. 6624-2024 to establish tax ratios and levy tax rates for 2024
• Presentation on the 2024 Board of Health Budget

Council approved a contract for county-wide culvert replacements and enacted the 2024 Tax Policy By-law. The board also approved funding for the 2024-2025 Homelessness Prevention Plan and appointed a new member to the Accessibility Advisory Committee.

• Awarded $1,249,168 contract to Cassidy Construction London Ltd. for culvert replacements (Motion Carried)
• Enacted By-law No. 6624-2024 to establish 2024 tax ratios and levy tax rates (Motion Carried)
• Approved 2024-2025 Homelessness Prevention Plan funding allocations (Motion Carried)
• Directed Warden to request provincial funding for Southwestern Public Health unit (Motion Carried)
• Appointed Tina Young as a lay member to the Oxford County Accessibility Advisory Committee (Motion Carried)
• Adopted recommendations in Report WDFL (CS) 2024-02 as amended (Motion Carried)
• Received 2024 Board of Health Budget and youth futures presentations (Motion Carried)

Council Meeting - Oxford County

Oxford County Council will receive an update regarding the 10-Year Shelter Plan and service manager obligations. The presentation includes information on the 10-Year Housing and Homelessness Plan Renewal and a Housing Needs Assessment.

• Presentation on 10-Year Shelter Plan update and service manager obligations
• Review of 10-Year Housing and Homelessness Plan Renewal
• Housing Needs Assessment discussion
• By-law No. 6626-2024 to confirm all Council actions and proceedings

Council received a presentation regarding the 10-Year Housing and Homelessness Plan Renewal and Housing Needs Assessment. No substantive policy decisions or budget approvals were made during the session.

• Approved the meeting agenda
• Passed By-law No. 6626-2024 to confirm all actions and proceedings of the meeting

Council Meeting - Oxford County

The Council is reviewing a draft plan of subdivision for several residential lots and townhouses in Ingersoll. Additionally, departments will present annual updates regarding water quality, waste management, wastewater performance, and energy consumption.

• Draft Plan of Subdivision SB 22-08-6: seven single detached dwellings, 40 street fronting townhouses, and 26 residential townhouse units in Ingersoll
• 2023 Drinking Water Quality Management System Update
• 2023 Annual Waste Management Reports
• 2023 Annual Wastewater System Performance
• 2023 Annual Energy Report

Oxford County Council granted draft approval to a residential plan of subdivision (SB 22-08-6) by 1879784 Ontario Inc. in the Town of Ingersoll, covering seven single-detached lots, 40 street-fronting townhouse units and a 26-unit townhouse block, subject to conditions in Schedule "A" being met before final approval. Council also received several 2023 annual reports (drinking water, waste management, wastewater, energy) and a Five Year Child Care and Early Years Plan as information, and passed three by-laws, including two removing lands from Part Lot Control. Following a closed session, Council received a delegation from LBCG - Consulting for Impact and adopted the recommendations in Report WDFL (CS) 2024-01; the report's contents were not disclosed in the open minutes. Staff were also directed to explore options to address 24-hour chirping at a pedestrian crossing raised by a delegation.

• Granted draft approval to residential subdivision SB 22-08-6 (1879784 Ontario Inc.), Ingersoll, subject to Schedule "A" conditions (Motion Carried)
• Directed staff to explore options to alleviate 24-hour chirping at a pedestrian crossing (Motion Carried)
• Received Report PW 2024-14, 2023 Drinking Water Quality Management System Update (Motion Carried)
• Received Report PW 2024-15, 2023 Annual Waste Management Reports (Motion Carried)
• Received Report PW 2024-16, 2023 Annual Wastewater System Performance (Motion Carried)
• Received Report PW 2024-17, 2023 Annual Energy Report (Motion Carried)
• Received Report HS 2024-02, Five Year Child Care and Early Years Plan (Motion Carried)
• Adopted recommendations in Report WDFL (CS) 2024-01 following closed session (Motion Carried)

Library Board - Oxford County

The provided text contains only procedural software boilerplate and no specific meeting items. No topics, motions, or decisions were documented in this record.

Council Meeting - Oxford County

The meeting includes proposals for land-use amendments to allow up to 24 cottages at The Oxford Hills in South-West Oxford. Council will also review contracts for road reconstruction and new snow plow trucks. Additionally, the agenda features updates to development charge policies and a presentation on wind farm visions.

• Official Plan Amendment for 'The Oxford Hills' to permit up to 24 single-room cottages in South-West Oxford
• $4,382,218 contract award to Oxford Civil Group Inc. for Oxford Road 16 reconstruction in Zorra
• $1,341,297 contract award to Premier Truck Group of London for three tandem snow plow trucks
• Presentation by Prowind Inc. regarding a vision for a wind farm in Oxford County
• Updates to the Development Charges Study and related policy manuals

Oxford County Council approved several contracts and planning items at its March 13, 2024 meeting. Council awarded a $4,382,218 contract (excluding HST) to Oxford Civil Group Inc. for Phase 2 reconstruction of Oxford Road 16 (Kintore to 27th Line) in the Township of Zorra, and a $1,341,297 contract (excluding HST) to Premier Truck Group of London for three tandem snow plow trucks, with $87,000 transferred from the Fleet Reserve to cover a budget shortfall. Council also approved Official Plan Amendment No. 313 for 2141632 Ontario Inc. (The Oxford Hills) at 324183 Mount Elgin Road in South-West Oxford, and approved funding up to $48,000 plus HST toward the Town of Ingersoll's request regarding a large automotive taxation revamp, subject to sufficient funding partners' commitments and funded from the General Reserve. All recorded motions carried.

• Approved Official Plan Amendment OP 22-21-4 (The Oxford Hills), 324183 Mount Elgin Road, South-West Oxford, permitting up to 24 single-room cottages and one overnight staff building (Motion Carried)
• Awarded Contract PW-F-24-03 to Premier Truck Group of London for $1,341,297 excluding HST for three tandem snow plow trucks (Motion Carried)
• Authorized transfer of $87,000 from the Fleet Reserve to cover the snow plow truck budget shortfall (Motion Carried)
• Awarded contract to Oxford Civil Group Inc. for $4,382,218 excluding HST for Oxford Road 16 reconstruction Phase 2, Kintore to 27th Line, Township of Zorra (Motion Carried)
• Approved update to the Water Capacity Buy-Back Program (Motion Carried)
• Approved Oxford County's receipt of Tourism Growth Program funding, pending grant application success (Motion Carried)
• Approved Development Charges Study and Update 2024, as amended to include industrial development charge exemptions from the current by-law (Motion Carried)
• Approved funding up to $48,000 plus HST toward Town of Ingersoll correspondence on large automotive taxation revamp, subject to sufficient funding partners' commitments, from the General Reserve (Motion Carried)

Council Meeting - Oxford County

The Council is reviewing several departmental reports including water system performance and forest plan updates. Key decisions include awarding contracts for bridge rehabilitation on Oxford Road 33 and curtain replacements at Woodingford Lodge.

• Draft Plan of Condominium application for lands on Yeo Street, Woodstock
• $1,218,537 contract for Bridge 784064 rehabilitation on Oxford Road 33
• $133,000 single source contract for Woodingford Lodge curtain replacement
• 2023 Annual Progress Report for the 10-Year Shelter Plan
• By-law No. 6615-2024 to amend Community Safety Zones on County roads

Oxford County Council approved a draft plan of condominium and an exemption from draft approval for 2749815 Ontario Limited in Woodstock. Council awarded a $1,218,537 contract to Finnbilt General Contracting Limited to rehabilitate Bridge 784064 on Oxford Road 33 in Zorra, and a $133,000 single-source contract to On-Site Drapery Cleaners Ltd. for the Woodingford Lodge Woodstock curtain replacement. Council also received several 2023 reports, approved an updated Investment Policy 6.06, and passed By-laws 6615-2024 (Community Safety Zones) and 6616-2024 (confirming by-law). All recorded motions carried; no vote tallies were recorded.

• Approved draft plan of condominium and exemption from draft approval for 2749815 Ontario Limited, Woodstock (CD 23-01-8) — carried
• Awarded $1,218,537 (excluding HST) bridge rehabilitation contract to Finnbilt General Contracting Limited for Bridge 784064 on Oxford Road 33, Township of Zorra — carried
• Awarded $133,000 (excluding HST) single-source contract to On-Site Drapery Cleaners Ltd. for 2024 Woodingford Lodge Woodstock curtain replacement — carried
• Received 2023 Drinking Water System Performance report (PW 2024-06) — carried
• Received 2023 Managed Forest Plan Update (PW 2024-07) — carried
• Approved 2023 Annual Progress Report of the 10-Year Shelter Plan (HS 2024-01) — carried
• Received Council Remuneration and Expenses - 2023 report (CS 2024-06) — carried
• Approved updated Investment Policy 6.06 and received 2023 Investment Activity Report (CS 2024-07) — carried

Library Board - Oxford County

The provided document contains no specific meeting topics, proposals, or decisions. It consists of empty administrative fields and software interface text.

Council Meeting - Oxford County

The Council is reviewing official plan amendments for residential and community facility developments in Tillsonburg. Additional items include implementing community safety zones and authorizing washroom renovations at the Woodstock Wastewater Treatment Plant.

• Official Plan Amendment OP 23-12-7: PeopleCare Inc. redevelopment in Tillsonburg
• Official Plan Amendment OP 23-07-7: Thames Valley District School Board development in Tillsonburg
• Implementation of 2024 Community Safety Zones on the County road network
• $305,000 transfer for washroom renovations at Woodstock Wastewater Treatment Plant (195 Admiral Street)
• Appointment of Christene Scrimgeour as external auditor through 2026

Council approved land re-designations for a continuum-of-care facility and residential apartments in Tillsonburg. The board also authorized funding for wastewater plant renovations and appointed a municipal auditor for 2024-2028.

• Approved Official Plan Amendment OP 23-12-7 for a care facility at 25 Maple Lane (Motion Carried)
• Approved Official Plan Amendment OP 23-07-7 for apartments and townhouses at 102 Dereham Drive (Motion Carried)
• Authorized $305,000 from Wastewater - Woodstock Reserve for washroom renovations at Woodstock Wastewater Treatment Plant (Motion Carried)
• Approved implementation of 2024 Community Safety Zones (Motion Carried)
• Appointed Christene Scrimgeour as external auditor for 2024-2026 with possible extensions to 2028 (Motion Carried)
• Updated Terms of Reference and added OPP, WPS, and DART representatives to Safe and Well Oxford Steering Committee (Motion Carried)
• Authorized funding agreement with Ministry of the Solicitor General for Court Security and Prisoner Transportation (Motion Carried)
• Appointed Nicole Langlois to the Active Transportation Advisory Committee (Motion Carried)

Council Meeting - Oxford County

The Council is considering several policy shifts, including transitioning focus from the Future Oxford Community Sustainability Plan to the current Strategic Plan. Additionally, the agenda includes updates on community planning studies, forest land use, and tree conservation.

• Authorization for staff to retain Watson and Associates for Phase 1 Comprehensive Review Study updates
• Transition of focus from Future Oxford Community Sustainability Plan to the 2023-2026 Strategic Plan
• Funding agreement with Ministry of Natural Resources and Forestry regarding legacy oil and gas wells
• Approval of Asset Retirement Obligations Policy 6.10
• By-laws for Forest Land Use, Woodlands Conservation, and reduced load limits on certain County roads

Oxford County Council approved a report transitioning focus away from the Future Oxford Community Sustainability Plan and Partnership to the goals in the 2023-2026 Strategic Plan, with staff leadership through a new Community Environmental Sustainability position. Council also authorized retaining Watson and Associates to update the Phase 1 Comprehensive Review Study, approved an Asset Retirement Obligations Policy, and passed four by-laws including new rules for County Forests and woodland tree protection. All motions carried; no votes were recorded as divided.

• Approved Report CAO 2024-01 transitioning from Future Oxford Community Sustainability Plan to 2023-2026 Strategic Plan goals (carried)
• Authorized staff to retain Watson and Associates (with Dillon Consulting) for Phase 1 Comprehensive Review Study update (carried)
• Approved Asset Retirement Obligations Policy 6.10 for the County's General Policy Manual (carried)
• Authorized CAO and Director of Paramedic Services to enter funding agreement with Ministry of Natural Resources and Forestry for legacy oil and gas well risk mitigation (carried)
• Appointed Councillor Jim Palmer to Long Point Region Conservation Authority (carried)
• Adopted AMO resolution on Social and Economic Prosperity Review, directing Warden to advocate with the Province (carried)
• Supported AORS Municipal Equipment Operator Course and called on Province to fund it in 2024 (carried)
• Passed By-laws 6606-2024 to 6609-2024, including new County Forests governance and woodland tree protection rules (carried)

Library Board - Oxford County

The provided document contains no substantive information regarding meeting topics, decisions, or discussions. It consists of empty administrative fields and software placeholders.

Council Meeting - Oxford County

The Council is reviewing several public works amendments and financial by-laws. Key items include a contract for bridge rehabilitation on Oxford Road 59 and the enactment of an interim tax levy for 2024.

• Contract award to Sierra Bridge Inc. for $6,342,043 (excluding HST) for Bridge No. 59755 on Oxford Road 59
• Amendment to the Reduced Load Limit By-law 5905-2017
• Amendments to County Forests and County Lands Recreation By-law 5854-2016
• Amendments to the Woodlands Conservation By-law 6035-2018
• Enactment of the 2024 Interim Levy By-law 6604-2024

Oxford County Council awarded a $6,342,043 contract (excluding HST) to Sierra Bridge Inc. for rehabilitation of Bridge No. 59755 on Oxford Road 59 in Woodstock. Council also amended the Reduced Load Limit By-law but removed Prouse Road from Culloden Road to Pigram Line pending confirmation from Elgin County, and amended the County Forests and County Lands Recreation By-law and Woodlands Conservation By-law. Council adopted the 2024 Interim Levy By-law and gave three readings to four by-laws, including the 2024 estimated expenditure by-law and water/wastewater rate amendment. All motions carried; no vote tallies were recorded.

• Approved $6,342,043 contract (excluding HST) to Sierra Bridge Inc. for Bridge No. 59755 rehabilitation on Oxford Road 59 (carried)
• Authorized CAO and Director of Public Works to sign related documents (carried)
• Amended Reduced Load Limit By-law 5905-2017, removing Prouse Road from Culloden Road to Pigram Line until Elgin County changes its section of Road 37 to full load (carried)
• Amended County Forests and County Lands Recreation By-law 5854-2016 and Woodlands Conservation By-law 6035-2018 (carried)
• Adopted 2024 Interim Levy By-law 6604-2024 (carried)
• Appointed Councillor Petrie to Accessibility Advisory Committee and directed staff to advertise for a citizen member vacancy (carried)
• Gave first and second readings to By-laws 6602-2024 through 6605-2024 (carried)
• Gave third and final readings to By-laws 6602-2024 through 6605-2024 (carried)