Pickering public meetings in 2025

In Camera Council Session

The Pickering Council meeting on December 15, 2025 is an In Camera session. Council members will review a confidential CAO report (CAO 23-25) about the city's interest in Elexicon Corporation. They will also consider a confidential memorandum on the council's direction regarding an appeal of a Committee of Adjustment decision for St. Mary and St. John the Beloved Coptic Orthodox Church at 980 & 984 Kingston Road. No public decisions are listed.

• Confidential CAO Report CAO 23-25 concerning the City’s interest in Elexicon Corporation
• Confidential memorandum on council direction regarding appeal of Committee of Adjustment decision for St. Mary and St. John the Beloved Coptic Orthodox Church, 980 & 984 Kingston Road

Council

The City of Pickering Council will discuss funding for recreation complex repairs, approve 2026 park permits for community festivals, and review amendments to the Official Plan and Zoning By-law. The meeting also includes a request for emergency hurricane relief funds.

• Approval of $2,074,189.00 total net cost for Chestnut Hill Developments Recreation Complex roof and skylight replacement
• Contract for Barry Bryan Associates for Greenwood Community Centre remediation and demolition in the amount of $60,750.72 (net HST)
• Purchase of a street sweeper from Epoke North America Inc. for $582,220.00 (net HST)
• Proposed Official Plan Amendment 52 to remove Density Bonusing policies and revise Parkland Dedication policies
• Proposed $2,000.00 emergency relief fund payment to New Beginnings Community Church for the Jamaica Recovery Aid initiative

The council approved an additional $303,260 net to raise the total cost of the Chestnut Hill Developments Recreation Complex roof and skylight replacement to $2,074,189. It also approved a $582,220 net purchase of a street sweeper, a $149,044 net contract for consulting services on the Greenwood Community Centre demolition, and a $2,000 emergency relief payment to New Beginnings Community Church. Several park permits for events in 2026 were authorized, and the rules of procedure were suspended by a two‑thirds vote to allow an extra delegation.

• Approved $2,074,189 net Chestnut Hill roof & skylight replacement (no vote recorded)
• Approved $582,220 net purchase of a street sweeper (no vote recorded)
• Approved $149,044 net consulting contract for Greenwood Community Centre demolition (no vote recorded)
• Approved $2,000 emergency relief payment to New Beginnings Community Church (no vote recorded)
• Authorized multiple 2026 park permits for events such as the Pickering Dragon Boat Festival, National Indigenous Peoples Day, and Pickering Food Truck Festival (no vote recorded)
• Suspended rules of procedure to admit an additional delegation – carried on a two‑thirds vote

Committee of Adjustment

The Committee of Adjustment meeting on December 10, 2025 will adopt the agenda and adopt the draft minutes from the November 12, 2025 hearing. It will review eight minor variance reports for properties on Pickering Parkway, Avonmore Square, Delphinium Trail, Dashwood Court, Brookridge Gate, Rosebank Road, Marksbury Road, and Reytan Boulevard. The committee will also adopt the tentative 2026 hearing schedule and appoint a chairperson and vice‑chairperson.

• MV 59/25 – 1515 Pickering Parkway
• MV 60/25 – 1557 Avonmore Square
• MV 61/25 – 2657 Delphinium Trail
• MV 62/25 – 1009 Dashwood Court
• Adoption of 2026 Hearing Schedule

The Committee approved five minor variance applications unanimously, allowing changes such as reduced parking ratios, deck extensions, and driveway widening at various properties. It later refused the variance for 397 Brookridge Gate (MV 63/25) after a 3‑to‑2 vote, citing concerns about privacy and neighbourhood impact. No decision was recorded for the application at 1851 Rosebank Road (MV 64/25).

• Approved MV 59/25 – 1515 Pickering Parkway (unanimous)
• Approved MV 60/25 – 1557 Avonmore Square (unanimous)
• Approved MV 61/25 – 2657 Delphinium Trail (unanimous)
• Approved MV 62/25 – 1009 Dashwood Court (unanimous)
• Refused MV 63/25 – 397 Brookridge Gate (3-2)

Planning and Development Committee

The Planning and Development Committee will consider two reports. First, the Official Plan Amendment OPA 25-002P (Amendment 52) which would recognize delegated consent authority, change pre‑consultation requirements, add parkland dedication policies and remove density‑bonusing policies, along with Informational Revision 29. Second, Zoning By‑law Amendment Application A 03/25 (Part 1) to correct errors and add clarifying text to the Zoning By‑law. The committee will recommend approval and forwarding of draft by‑laws to Council.

• Approve Official Plan Amendment 52 to recognize delegated authority and modify pre‑consultation and parkland policies
• Approve removal of density‑bonusing policies from the Official Plan
• Approve Informational Revision 29 to the Official Plan
• Approve Part 1 of Zoning By‑law Amendment A 03/25 to correct errors and clarify zoning provisions
• Forward draft by‑laws from both reports to Council for adoption

The Planning and Development Committee approved Official Plan Amendment OPA 25-002P, which includes Amendment 52 and Informational Revision 29 to the Pickering Official Plan. The committee also approved Part 1 of Zoning By‑law Amendment Application A 03/25, authorizing corrections and clarifications to the zoning by‑law. Both motions were moved by Councillor Butt, seconded by Councillor Cook, and carried.

• Approved Official Plan Amendment OPA 25-002P (Amendment 52) and Informational Revision 29 (carried)
• Approved Part 1 of Zoning By‑law Amendment Application A 03/25 to correct errors and add clarifications (carried)

Executive Committee

The Executive Committee will consider authorizing several park permits and licence agreements for 2026 community events. It will approve an additional $303,260 in funding, raising the Chestnut Hill Recreation Complex roof and skylight replacement project to $2,074,189. The committee will also approve a $60,750.72 consulting contract for Greenwood Community Centre remediation and a $582,220 purchase of a street sweeper. Finally, it will endorse the deaccession of museum artifacts listed in the Winter 2025 list.

• Approve $303,260 extra funding for Chestnut Hill Recreation Complex roof and skylight replacement (total $2,074,189)
• Approve purchase of a street sweeper from Epoke North America Inc. for $582,220 net ($646,530 gross)
• Approve consulting services contract with Barry Bryan Associates for Greenwood Community Centre remediation ($60,750.72 net, $67,461 gross)
• Authorize park permits and licence agreements for 2026 events at Bruce Hanscomb Memorial Park and Esplanade Park (Dragon Boat Festival, Rotary Ribfest, etc.)
• Endorse deaccession of museum artifacts per Winter 2025 Artifact Deaccession List

The committee authorized an additional $303,260, raising the net cost of the Chestnut Hill Recreation Complex roof and skylight replacement to $2,074,189, and approved financing from the Canada Community Building Fund. It also approved park permits for several 2026 community events, a $60,751 consulting contract for Greenwood Centre remediation, endorsement of museum artifact deaccession, and the purchase of a street sweeper for $582,220. All motions were carried.

• Approved additional $303,260 for Chestnut Hill roof/skylight, total net cost $2,074,189 (Carried)
• Authorized financing of $2,074,189 from Canada Community Building Fund (Carried)
• Approved park permits for six 2026 community events in Bruce Hanscomb Memorial Park and Esplanade Park (Carried)
• Approved $60,750.72 (net HST) consulting contract for Greenwood Centre remediation & demolition (Carried)
• Approved total net project cost $149,044 for Greenwood Centre remediation (Carried)
• Endorsed museum artifact deaccession as set out in Report CS 36-25 (Carried)
• Accepted Epoke North America Inc. bid for street sweeper at $582,220 net (Carried)
• Approved total net cost $582,220 for street sweeper purchase (Carried)

Heritage Pickering Advisory Committee

The Heritage Pickering Advisory Committee will review the Cultural Strategy Plan and consider a heritage permit for replacing playground equipment at 470 Whitevale Road. The meeting is an electronic session open to the public via livestream.

• Presentation: Cultural Strategy Plan
• HP/02 Heritage Permit for 470 Whitevale Road
• Review and Approval of October 22, 2025 Minutes
• Next meeting scheduled for January 28, 2025
• Public observation via livestream

The committee approved the meeting agenda and the October 22, 2025 minutes. No new motions or approvals were recorded beyond procedural items. The meeting was adjourned at 7:57 p.m.

• Agenda approved (carried)
• October 22, 2025 minutes approved (carried)
• Meeting adjourned (carried)

In Camera Council Session

The City of Pickering will hold a closed-door council session to discuss confidential matters, including legal advice on a land purchase and industry stakeholder appointments to the Destination Pickering Board of Directors.

• Confidential memorandum on Destination Pickering Board appointments
• Legal advice regarding a land purchase matter
• Discussion of personal matters about municipal employees
• In-camera meeting held under Municipal Act Section 239(2)

Council

The Pickering City Council will consider several contracts and by‑law changes, including a $263,558 consulting agreement for the George Ashe Library & Community Centre renovation and a $78,131 advertising contract for Chestnut Hill Developments Recreation Complex Arena and Don Beer Arena. It will also receive the 2025 Accessibility for Ontarians with Disability Act compliance report, amend the Vehicle for Hire By‑law to expand accessible taxicab services and repeal the Accessible Service Supplement, and adopt the 2026 General Municipal Fees and Charges By‑law. Additional items include approval of Destination Pickering’s organizational by‑law and a software platform assessment contract.

• Accept Request for Quotation No. Q2025-31 for advertising at Chestnut Hill Developments Recreation Complex Arena and Don Beer Arena – $78,131 (plus HST)
• Approve Request for Proposal No. RFP2025-10 for consulting services on George Ashe Library & Community Centre renovation – $263,558.40 (gross, HST included)
• Amend Vehicle for Hire By‑law 7739/20 to increase accessible taxicab services and repeal the Accessible Service Supplement fees
• Adopt General Municipal Fees and Charges 2026 By‑law (By‑law 8212/25) to set 2026 user fees
• Approve Organizational By‑law No. 1 for Destination Pickering and related Asset Transfer policy

The council adopted the 2026 General Municipal Fees and Charges By-law and directed staff to submit the 2025 Accessibility for Ontarians with Disability Act compliance report. It approved a three‑year advertising contract for $78,131.00 (plus HST) and consulting services for the George Ashe Library renovation costing $263,558.40 net HST. The council also enacted vehicle‑for‑hire bylaw amendments, repealed the Accessible Service Supplement, and named the new library branch the Greenwood Heritage Library Branch.

• Approved 2026 General Municipal Fees and Charges By-law (Resolution #883/25) – carried
• Approved advertising contract with Futuresign Multimedia Displays Inc. for $78,131.00 plus HST (Resolution #881/25) – carried
• Approved consulting services for George Ashe Library & Community Centre renovation with Barry Bryan Associates for $263,558.40 net HST (Resolution #882/25) – carried
• Received and directed submission of 2025 Accessibility for Ontarians with Disability Act Compliance Report (Resolution #880/25) – carried
• Enacted amendments to Vehicle for Hire By-law to increase accessible taxi services and repealed Accessible Service Supplement (Resolution #884/25) – carried
• Approved naming of Pickering Public Library branch at Dorsay Community & Heritage Centre as Greenwood Heritage Library Branch (Resolution #885/25) – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will review and approve its agenda, disclose interests, and approve the October 15, 2025 minutes. It will hear presentations on supporting autism in Pickering, a consultation on the Microsoft Dynamics initiative, highlights from the Ontario Network of Accessibility Professionals conference, and a discussion of federal accessibility standards. Additional items include Remembrance Day planning, roundtable updates, and other business before setting the next meeting date.

• Presentation: Supporting Autism in Pickering – Kelly Ng, Outreach and Inclusion Manager
• Consultation on Microsoft Dynamics Initiative – Anthony Jagdeo and Lorenzo Wang, City of Pickering
• Highlights from the Ontario Network of Accessibility Professionals (ONAP) November Conference – Tim Higgins
• Discussion of Federal Accessibility Standards – Tim Higgins
• Remembrance Day planning – Saima Azhar

The Accessibility Advisory Committee did not achieve a quorum, so no formal meeting was held. Consequently, no agenda items were considered and all items were deferred to the next meeting on January 28, 2026.

Cultural Advisory Committee

The Cultural Advisory Committee will review and approve its agenda, disclose any interests, and approve the minutes from the October 21, 2025 meeting. It will discuss a deaccession proposal for Pickering Museum Village, receive updates on the Cultural Strategic Plan, and hear a report from the Pickering Arts Culture Engagement (PACE) subcommittee. The meeting will also set the next meeting date for January 20, 2026.

• Pickering Museum Village – deaccession proposal for endorsement
• Cultural Strategic Plan – update
• Pickering Arts Culture Engagement (PACE) subcommittee – update
• Approval of October 21, 2025 meeting minutes
• Next meeting scheduled for January 20, 2026

The Cultural Advisory Committee approved its agenda and the minutes from the October 21, 2025 Accessibility Advisory Committee meeting. It formally endorsed the Pickering Museum Village deaccession list for 2025. The committee also endorsed the November 4, 2025 PACE Subcommittee report outlining the Cultural Fusion event plan. The meeting was adjourned at 7:37 p.m.

• Agenda approved (motion by S. Almeida-Schroen) – Carried
• October 21, 2025 Accessibility Advisory Committee minutes approved (motion by S. Almeida-Schroen) – Carried
• Endorsed Pickering Museum Village Deaccession list 2025 (motion by D. Jayawardena) – Carried
• Endorsed PACE Subcommittee report (motion by Z. Kazi) – Carried

Community Safety and Well-Being Advisory Committee

The Community Safety and Well‑Being Advisory Committee will review and approve the agenda and the September 11, 2025 meeting minutes. It will hear a presentation on the City’s Cultural Strategic Plan from the Cultural Services manager. The committee will receive updates from the Homelessness Subcommittee, training and education initiatives, upcoming events and programs, and Durham Region CSWB matters. The meeting will conclude with scheduling the next session for February 12, 2025.

• Approval of September 11, 2025 meeting minutes
• Presentation on Cultural Strategic Plan by Krystal Roberts (Cultural Services)
• Homelessness Subcommittee updates
• Training & Education updates
• Durham Region CSWB updates

The committee approved the meeting agenda and the September 11, 2025 minutes. It endorsed the Homelessness Sub‑committee’s DARS Farmhouse movie screening on November 25, 2025 and the Coldest Night of the Year event on February 28, 2026. The meeting was then adjourned.

• Agenda approved (carried)
• September 11, 2025 minutes approved (carried)
• Endorsed DARS Farmhouse Movie Screening, Nov 25, 2025 (carried)
• Endorsed Coldest Night of the Year event, Feb 28, 2026 (carried)
• Meeting adjourned (carried)

Committee of Adjustment

The Pickering Committee of Adjustment will consider four minor variance applications for properties on Kingston Road, Fordon Avenue, Kubota Drive, and Baylawn Drive, as well as a land division request for 1981 Guild Road. The meeting also includes routine items such as disclosure of interest, adoption of the agenda, and adoption of minutes from the October 8, 2025 hearing.

• MV 51/25 – 980 & 984 Kingston Road
• MV 56/25 – 1376 Fordon Avenue
• MV 57/25 – 1155 Kubota Drive
• MV 58/25 – 875 Baylawn Drive
• LD 11/25 – 1981 Guild Road

The Committee of Adjustment voted 4‑to‑1 to refuse the variances requested by St. Mary & St. John The Beloved Coptic Orthodox Church (MV 51/25), including increased floor area, daycare capacity, and reduced parking. The Committee approved the minor variance for 1376 Fordon Avenue (MV 56/25) to allow a larger front‑yard porch and higher lot coverage, with a unanimous vote.

• Refused MV 51/25 church variances (4‑1)
• Approved MV 56/25 porch and lot‑coverage variance (unanimous)

Statutory Public Meeting under the Planning Act

The City of Pickering is holding a statutory public meeting to receive input on an Official Plan Amendment (OPA 25-003P) regarding the Northeast Pickering Secondary Plan. The meeting will be held electronically on November 10, 2025, at 7:00 PM.

• Statutory Public Meeting under the Planning Act
• Electronic meeting format
• Official Plan Amendment Application OPA 25-003P
• Proposed Amendment 54: Northeast Pickering Secondary Plan
• City Initiated application

The November 10, 2025 statutory public meeting presented Official Plan Amendment OPA 25-003P for the Northeast Pickering Secondary Plan. Several residents and a landowner representative gave oral comments on the proposal. No vote, approval, denial, or other formal decision was recorded in the minutes.

Pickering Anti-Black Racism Taskforce

The Pickering Anti-Black Racism Taskforce will hear a presentation on energy efficiency programs and receive a city update on diversity, equity and inclusion. An executive update on the budget will be provided. Subcommittee reports on the anti‑black racism strategy RFP, community engagement, communications, event debrief, and the Black Joy Holiday Market will be presented, followed by a review of the taskforce work plan, consideration of executive nominations, and discussion of the 2026 meeting schedule.

• Presentation: Energy Efficiency Programs by Atish Pereira, City of Pickering
• City Update: Diversity, Equity and Inclusion
• Executive Update: Budget
• Subcommittee reports on strategy RFP, community engagement, communications, event debrief, and Black Joy Holiday Market
• PABRT Work Plan review and Executive Nominations/Call for Members

The taskforce appointed O. Williams as Vice Chair. It approved the recruitment process for new members. The 2026 meeting schedule was adopted. All motions were carried without recorded vote tallies.

• Approved agenda (Carried)
• Approved June 5, 2025 minutes (Carried)
• Appointed O. Williams as Vice Chair (Carried)
• Initiated recruitment process for new members (Carried)
• Adopted 2026 meeting schedule (Carried)

Executive Committee

The Executive Committee will consider several reports and recommendations, including a consulting contract for the George Ashe Library & Community Centre renovation. It will also review an advertising contract for city arenas, a compliance report for the Accessibility for Ontarians with Disability Act, a feasibility update for the Post Manor site, and a by‑law amendment for 2026 municipal fees. Decisions will authorize the respective city officials to proceed with the approved actions.

• Approve $263,558 consulting contract with Barry Bryan Associates for George Ashe Library & Community Centre design (total project cost $412,450)
• Accept $78,131 advertising contract with Futuresign Multimedia Displays Inc. for Chestnut Hill Developments Recreation Complex Arena and Don Beer Arena (three‑year term 2025‑2028, option to 2029)
• Receive and forward the 2025 Accessibility for Ontarians with Disability Act Compliance Report to the Ministry by Dec 31 2025
• Receive Post Manor Feasibility Study update; staff directed to take no further action on repurposing as an art gallery/studio
• Approve the 2026 General Municipal Fees and Charges By‑law (amending By‑law 6191/03) and incorporate it into the 2026 budget

The Executive Committee approved the 2026 municipal user fee by‑law, accepted a $78,131 advertising contract for city arenas, and approved a $263,558 design contract for the George Ashe Library renovation. It also received the 2025 AODA compliance report and directed staff to submit it to the ministry, and referred the Post Manor feasibility study back to staff with no further action.

• Approved 2026 user fee by‑law (6‑0 vote)
• Accepted $78,131 advertising contract for Chestnut Hill and Don Beer arenas (5‑1 vote)
• Approved $263,558 design contract for George Ashe Library renovation (5‑1 vote)
• Received and approved 2025 AODA compliance report (unanimous)
• Referred Post Manor feasibility study back to staff with no further action (unanimous)

In Camera Council Session

Council is meeting in camera to discuss litigation and legal advice. The primary item is a confidential memorandum regarding an appeal by Tribute (Brookdale) Limited for failure to make a decision on specific planning applications.

• Appeal by Tribute (Brookdale) Limited (OLT-25-000437)
• Official Plan Amendment OPA 24-002/P
• Zoning By-law Amendment A 02/24

Council

The Pickering City Council will consider and vote on the 2024 Year End Audit and Financial Statements, reappoint Deloitte LLP for a three‑year external audit service, and adopt the 2025 Audit Service Plan. Additional items include a holiday parking fine incentive program, a five‑year furniture procurement renewal, and a $96,672 contract for SuccessFactors recruiting software. The meeting also includes adoption of previous minutes, presentations, and delegations.

• Approve 2024 Year End Audit and Financial Statements and reappoint Deloitte LLP for a three‑year external audit contract
• Approve 2025 Audit Service Plan and authorize audit of Destination Pickering
• Implement Toys for Tickets/Food for Fines holiday parking fine program (Nov 24 – Dec 16 2025)
• Approve five‑year renewal of systems furniture contract with Tayco Panelink Ltd.
• Accept $96,672 (net) contract with HR Path Canada for SuccessFactors Recruiting and Onboarding Phase 2

Council received the Integrity Commissioner’s report on Councillor Robinson and unanimously approved a 90‑day suspension of her salary. The 2024 audited financial statements were approved and Deloitte LLP was reappointed for a three‑year external audit term. The 2025 Audit Service Plan was accepted and Deloitte was appointed to audit the Municipal Service Corporation. Additional approvals included the Toys for Tickets/Food for Fines program and several service agreements.

• Salary suspension for Councillor Robinson (90 days) – Unanimous vote
• Approved 2024 audited financial statements – Carried
• Reappointed Deloitte LLP for three‑year external audit – Carried
• Approved 2025 Audit Service Plan and authorized engagement letter – Carried
• Implemented Toys for Tickets/Food for Fines program (Nov 24–Dec 16) – Carried
• Authorized DARS Inc. shower program memorandum of understanding – Carried
• Accepted $96,672 SuccessFactors recruiting & onboarding contract – Carried
• Approved five‑year systems furniture renewal with Tayco Panelink Ltd. – Carried

Heritage Pickering Advisory Committee

The Heritage Pickering Advisory Committee will review and approve the May 28, 2025 meeting minutes and discuss a proposed 2026 meeting schedule. The committee will also receive a verbal update on the Official Plan Review and consider a memorandum regarding a Part IV Designation for 681 Pleasant Street.

• Review and approval of May 28, 2025 meeting minutes
• Discussion of Proposed 2026 HPAC Meeting Schedule
• Verbal update on Pickering Forward Official Plan Review
• Memorandum regarding Part IV Designation - 681 Pleasant Street

The Heritage Pickering Advisory Committee adopted its 2026 meeting schedule. It voted to recommend a Part IV designation under the Ontario Heritage Act for 681 Pleasant Street. The recommendation will be forwarded to the Planning and Development Committee and then to Council for final approval. The committee also noted a new heritage tax rebate program will be presented at the next meeting.

• Adopted 2026 HPAC meeting schedule (January 28 – June 24, 2026) (carried)
• Recommended Part IV heritage designation of 681 Pleasant Street (carried)
• Approved agenda for the October 22, 2025 meeting (carried)
• Approved minutes of the May 28, 2025 meeting (carried)
• Adjourned the meeting (carried)

Cultural Advisory Committee

The committee will review and approve the agenda, disclose interests, and approve minutes from the September 16 meeting. It will receive updates on the Pickering Museum Village, the Cultural Plan, and the PACE subcommittee. The committee will consider endorsement of the Winter Nights, City Lights public art project and the 2026 meeting schedule. Additional items include information on a Winter Window Painting project.

• Pickering Museum Village – update
• Winter Nights, City Lights public art – endorsement
• Winter Window Painting – information
• Cultural Plan – update
• 2026 CAC meeting schedule – endorsement

The Cultural Advisory Committee endorsed awarding the Winter Nights, City Lights public art project to artist Leigh Simpson‑Ahwanaquot. It approved the schedule of Cultural Advisory Committee meetings for 2026. It also endorsed the World Religion Day display poster as an Occasion of Significance.

• Endorsed awarding of Winter Nights, City Lights public art project to Leigh Simpson‑Ahwanaquot (carried)
• Approved 2026 Cultural Advisory Committee meeting schedule (carried)
• Endorsed World Religion Day display poster (carried)
• Approved October 21, 2025 agenda (carried)
• Approved September 16, 2025 minutes (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss several accessibility updates and reports. The body will review the 2025 AODA Compliance Report and a proposed meeting schedule for 2026.

• 2025 AODA Compliance Report
• Proposed 2026 Meeting Schedule
• Discussion on Accessible Parking with resident Donna Bell
• Update on Hidden Disabilities Sunflower Project
• Updates on Pathways to Employment and Accessible Housing Sub-Committee

The Accessibility Advisory Committee approved its agenda and the September 17, 2025 minutes. It adopted the proposed 2026 meeting schedule covering six dates from January to June. The committee also endorsed the City’s submission of a fully compliant 2025 AODA report to the Ministry for Seniors and Accessibility.

• Approved meeting agenda (Carried)
• Approved September 17, 2025 minutes (Carried)
• Adopted 2026 meeting schedule – Jan 28, Feb 18, Mar 18, Apr 15, May 20, Jun 17 (Carried)
• Endorsed submission of 2025 AODA compliance report to Ministry (Carried)

Committee of Adjustment

The Committee of Adjustment will consider four minor variance applications. The proposals involve changes at 50 Highway No. 7, 980 and 984 Kingston Road, 929 Ramblerry Avenue, and 1645 Middleton Street. The committee will also handle routine items such as disclosure of interest, agenda adoption, and minutes adoption.

• MV 42/25 – minor variance for 50 Highway No. 7 (applicant: A. Ramalingam & S. Rajadurai)
• MV 51/25 – minor variance for 980 & 984 Kingston Road (applicant: St. Mary & St. John The Beloved Coptic Orthodox Church)
• MV 53/25 – minor variance for 929 Ramblerry Avenue (applicant: N. Zamin & B. Wishal)
• MV 54/25 – minor variance for 1645 Middleton Street (applicant: S. Sohail & M. Zafar)

The Committee of Adjustment adopted the agenda and minutes, then approved three minor variance applications (detached garage height, lot‑coverage addition, garage conversion) and unanimously deferred a fourth application for the Coptic Orthodox Church pending further confirmation. All approvals were carried unanimously and include specific conditions attached to each variance.

• Approved MV 42/25 – detached garage height variance (carried unanimously)
• Deferred MV 51/25 – multiple variances for St. Mary & St. John The Beloved Coptic Orthodox Church to Nov 12, 2025 (carried unanimously)
• Approved MV 53/25 – lot‑coverage increase for one‑storey addition (carried unanimously)
• Approved MV 54/25 – garage conversion to living space with parking and ADU conditions (carried unanimously)

Executive Committee

The Executive Committee will receive the 2024 year-end audit and financial statements, approve the 2025 audit service plan, and reappoint Deloitte LLP for external auditing services. The committee also plans to implement a holiday parking fine program and authorize the execution of agreements for a shower program and a COPD exercise clinic.

• Reappointment of Deloitte LLP for external auditing services
• Implementation of Toys for Tickets/Food for Fines holiday parking fine program
• Authorization to execute License Agreement with Lakeridge Health for COPD clinic
• Authorization to execute Memorandum of Understanding with DARS Inc. for shower program
• Acceptance of quote for SuccessFactors recruiting software implementation ($96,672.00)

The Executive Committee approved the 2024 audited financial statements and re‑appointed Deloitte LLP for a three‑year external audit contract. It also adopted the 2025 audit service plan and authorized a series of operational agreements covering a holiday parking‑fine program, a health‑clinic license, a shower‑program renewal, a city‑wide furniture standard, a reciprocal use agreement with the Durham District School Board, and a $96,672 SuccessFactors recruiting contract. All motions were moved, seconded and carried.

• Approved 2024 audited financial statements (Carried)
• Reappointed Deloitte LLP for a three‑year external audit contract (Carried)
• Approved 2025 Audit Service Plan and engagement letter (Carried)
• Authorized Toys for Tickets/Food for Fines holiday parking‑fine program (Nov 24–Dec 16 2025) (Carried)
• Authorized Lakeridge Health license agreement for COPD community exercise clinic (Carried)
• Authorized DARS Inc. shower program renewal (Carried)
• Approved five‑year systems furniture and accessories standard with Tayco Panelink Ltd. (Carried)
• Accepted $96,672 (net) SuccessFactors recruiting & onboarding contract with HR Path Canada (Carried)

Planning and Development Committee

The Planning and Development Committee will receive the 2024 Annual Housing Monitoring Report for information. It will consider endorsing the Draft Plan of Subdivision Application SP-2022-01 and the Zoning By-law Amendment Application A 03/22 submitted by Highglen Homes Limited for the northeast corner of Finch Avenue and Nature Haven Crescent. The committee will also consider the recommendation to designate 895 Wonder Drive (the Percy House) under the Ontario Heritage Act.

• Draft Plan of Subdivision Application SP-2022-01 – eight residential lots, daylighting triangle, road extension – Highglen Homes Limited – northeast corner of Finch Avenue and Nature Haven Crescent
• Zoning By-law Amendment Application A 03/22 – approval recommended for the same site
• 2024 Annual Housing Monitoring Report – received for information
• Heritage designation recommendation for 895 Wonder Drive (Percy House) under the Ontario Heritage Act

The Planning and Development Committee received the 2024 Annual Housing Monitoring Report for information. It approved the Draft Plan of Subdivision and Zoning By‑law Amendment for eight new homes at Finch Avenue and Nature Haven Crescent (6‑1 vote). The committee also endorsed a Notice of Intent to designate 895 Wonder Drive (Percy House) under the Ontario Heritage Act. The meeting was adjourned at 7:51 p.m.

• Received Report PLN 18-25 (2024 Annual Housing Monitoring Report) for information (carried)
• Approved Draft Plan of Subdivision SP‑2022‑01 and Zoning By‑law Amendment A 03/22 for eight lots (6 Yes, 1 No)
• Endorsed heritage designation notice for 895 Wonder Drive (Percy House) under the Ontario Heritage Act (carried)
• Adjourned the meeting at 7:51 p.m. (carried)

Pickering Anti-Black Racism Taskforce

The Pickering Anti-Black Racism Taskforce will review meeting minutes from June 5, 2025, and receive updates on the Anti-Black Racism Strategy RFP process, community engagement, and communications. The agenda also includes a presentation on energy efficiency programs and general business items.

• Review and approval of June 5, 2025 meeting minutes
• Presentation on City energy efficiency programs
• Update on Anti-Black Racism Strategy RFP process
• Update on community engagement activities
• Update on communications

Council

Pickering City Council will review several infrastructure contracts and community agreements. The meeting includes decisions on a new fire pumper rescue apparatus and a stormwater management master plan update.

• Purchase of one Fire Pumper Rescue Apparatus from Dependable Truck & Tank Limited for $1,721,775.00 plus HST
• Contract with Aquafor Beech Limited for Frenchman’s Bay Watersheds Stormwater Management Master Plan Update for $534,998.50 (HST included)
• Awarding of public art commission for Dorsay Community & Heritage Centre to Hooman Mehdizadehjafari for $112,566.43
• Integrity Commissioner's recommendation report regarding a complaint against Councillor Lisa Robinson
• Licence agreements for Amberlea Tennis Club and Pickering Pickleball Club

Council received the Integrity Commissioner’s September 22, 2025 report concerning Councillor Lisa Robinson. The council voted unanimously to suspend Councillor Robinson’s salary for 60 days, from December 21, 2025 to February 18, 2026. The meeting also approved several correspondence items, including endorsement of the GO Lakeshore East Express Service, receipt of regional development charge updates, and support for a public‑art commission at Dorsay Community & Heritage Centre.

• Resolution #831/25 – Approved minutes items 6.2‑6.8, except 6.1 (Carried)
• Resolution #832/25 – Suspended Councillor Robinson’s salary for 60 days (Dec 21 2025‑Feb 18 2026); carried unanimously
• Resolution #833/25 – Received and endorsed GO Lakeshore East Express Service correspondence; carried
• Resolution #834/25 – Received regional development charges indexing correspondence for information; carried
• Resolution #835/25 – Received and endorsed Elect Respect Pledge correspondence; carried
• Resolution #836/25 – Received Town of Goderich opposition to Bill 17 correspondence for information; carried
• Resolution #838/25 – Received 2024 Animal Services Annual Report for information; carried
• Resolution #839/25 – Received Pickleball Noise Investigation report and supported key findings; carried unanimously

In Camera Council Session

The In Camera Council meeting will address personal matters under Section 239(2) of the Municipal Act. A citizen appointment to the Heritage Pickering Advisory Committee will be discussed, with details provided in a confidential attachment. The council will also rise to a regular meeting, though no agenda item is selected for that portion.

• Citizen appointment to the Heritage Pickering Advisory Committee (HPAC) – confidential attachment
• In Camera matters under Section 239(2) of the Municipal Act – personal matters about an identifiable individual
• Rise to Regular Meeting of Council – no item selected
• Call to Order/Roll Call
• Disclosure of Interest

Special Council

The Special Council will consider several options for the Seaton Recreation Complex and Library, including a preferred design costing $266,365,000 and an alternative design costing $243,103,000. Recommendations include endorsing a design, issuing a zoning by‑law amendment, and authorizing an RFP for a project‑management consultant. The council will also review a proposal to defer the project until 2027 and related financial impacts such as a $1.5 million annual contribution from the Casino Reserve and a $23,680,000 deferred‑maintenance plan for Don Beer Arena.

• Endorse preferred design (net $266,365,000) with 11.71% property‑tax levy increase
• Endorse alternative design (net $243,103,000) with 7.37% property‑tax levy increase
• Authorize site‑specific zoning by‑law amendment for setbacks and parking
• Approve RFP for third‑party project‑management consultant funded from project contingency
• Consider deferral of the project to 2027 with $731,000 tax cost reduction and $23,680,000 arena maintenance

The Special Council heard presentations and community input on the Seaton Recreation Complex & Library project, including design options, financial analysis, and public survey results. No formal approval, denial, or amendment of the project was recorded. The only action taken was a motion to recess the meeting, which was passed.

• Council recessed (motion passed)

Special Council

The Special Council will meet electronically on September 22, 2025. Items include standard procedural matters and confidential discussions of litigation. The council will review an appeal to the Ontario Land Tribunal concerning Ward Boundary By-law 8196/25 (OLT File OLT-25-000677). A confirmatory by‑law will also be considered.

• Appeal to the Ontario Land Tribunal of Ward Boundary By-law 8196/25 (OLT File OLT-25-000677)
• Confidential memorandum from the Acting Director, Corporate Services/City Clerk
• Confidential Special Council – Public Report
• Consideration of a confirmatory by‑law
• Standard procedural items (Call to Order, Disclosure of Interest, Adjournment)

The council moved into a closed session to discuss the Ontario Land Tribunal appeal of Ward Boundary By‑law 8196/25 and then resumed the open session. It voted 6‑1 to allow city staff to retain outside legal counsel and experts to defend the by‑law. The council also approved a confirmatory by‑law for the meeting proceedings and adjourned the meeting.

• Resolution #824/25 moved to closed session to discuss OLT appeal (carried)
• Resolution #825/25 resumed open session (carried)
• Resolution #826/25 authorized staff to retain outside legal counsel and experts for OLT appeal (6 Yes, 1 No, carried)
• Confirmatory By‑law 8203/25 approved to confirm meeting proceedings (carried)
• Adjournment of the meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will discuss inclusive recreation programs and review a site plan application. The body will also receive updates on AODA compliance, the Hidden Disabilities Sunflower Program, and the MYAP survey.

• Review of Site Plan Application S 03/25
• Discussion on Accessible/Inclusive Recreation Programs
• 2025 AODA Compliance Report Update
• Hidden Disabilities Sunflower Program Update
• MYAP Survey Update

The Accessibility Advisory Committee approved the September 17 agenda, amended to remove Item 5.1, and approved the June 18, 2025 meeting minutes; both motions were carried. The committee discussed a site‑plan application, the Hidden Disabilities Sunflower Program, the 2025 AODA compliance report, and the Accessible Housing Sub‑Committee budget, but no formal decisions were made on those items. Follow‑up actions were assigned to staff for automatic door concerns, program communications, and a brainstorming meeting on an Accessibility Symposium.

• Agenda for September 17, 2025 approved (amended) – carried
• June 18, 2025 meeting minutes approved – carried
• Item 5.1 removed from agenda due to staff unavailability – noted

Cultural Advisory Committee

The Cultural Advisory Committee will review and approve its agenda, disclose any interests, and approve the June 17, 2025 meeting minutes. The committee will consider the final artist selection for the Community Banner Series public art project and endorse it. Updates will be provided on the Pickering Museum Village and the Pickering Arts Culture Engagement (PACE) subcommittee.

• Public Art – Community Banner Series: final artist selection for endorsement
• Pickering Museum Village – status update
• Pickering Arts Culture Engagement (PACE) subcommittee – status update
• Review and Approval of Agenda
• Approval of June 17, 2025 meeting minutes

The Cultural Advisory Committee approved its agenda and the June 17, 2025 meeting minutes. It endorsed the top three artists selected by the Public Art Jury for the Community Banner Series. The meeting was then adjourned at 7:50 p.m.

• Agenda approved (carried)
• June 17, 2025 minutes approved (carried)
• Endorsed top three artists for Community Banner Series (carried)
• Meeting adjourned (carried)

Waterfront Visionary Advisory Committee

The committee is meeting to receive project updates on waterfront revitalization and shoreline improvements. Members will also discuss bay health, safety, tourism, and public access.

• Beachfront Park Revitalization project update
• Shoreline Improvements from West Shore Boulevard to Marksbury Road project update
• Weed removal on Frenchman's Bay project update
• Proposed 2026 Waterfront Visionary Advisory Committee meeting schedule

The Waterfront Visionary Advisory Committee approved the meeting agenda and the June 16, 2025 minutes. It also approved a proposed schedule for 2026 meetings on March 16, 2025 and June 29, 2025 at 7:00 p.m. No project decisions were made; members only received updates and discussed various topics. The meeting was then adjourned.

• Approved agenda (carried)
• Approved June 16, 2025 minutes (carried)
• Approved 2026 advisory committee schedule: March 16, 2025 @ 7:00 p.m. and June 29, 2025 @ 7:00 p.m. (carried)
• Adjourned meeting (carried)

Community Safety and Well-Being Advisory Committee

The Community Safety and Well-Being Advisory Committee will approve the June 12, 2025 meeting minutes, review and adopt the agenda, and consider a draft schedule for 2026. It will receive updates from the Homelessness Subcommittee, training and education presenters, and Durham Region CSWB. Additional presentations from community groups such as Egale Canada and First People's Group are also on the agenda.

• Approval of June 12, 2025 meeting minutes
• Draft 2026 Meeting Schedule (attachment)
• Homelessness Subcommittee Updates
• Training and Education presentations
• Durham Region Community Safety and Well-Being updates

The committee approved its agenda for the September 11 meeting and ratified the June 12, 2025 minutes. A schedule of three meetings for 2026 (Feb. 12, Apr. 9, Jun. 11) was adopted. The meeting was then adjourned.

• Agenda for September 11, 2025 approved (carried)
• June 12, 2025 meeting minutes approved (carried)
• 2026 meeting schedule approved (Feb 12, Apr 9, Jun 11) (carried)
• Meeting adjourned (carried)

Pickering Anti-Black Racism Taskforce

The Pickering Anti-Black Racism Taskforce will meet to receive updates on the Anti-Black Racism Strategy RFP process and community engagement. The body will also discuss budget updates and hold executive nominations.

• Presentation by Atish Pereira on Energy Efficiency Programs
• Subcommittee update on the Anti-Black Racism Strategy RFP process
• PABRT Executive Nominations
• Review of the PABRT Work Plan
• Updates on Diversity, Equity and Inclusion and the budget

The Pickering Anti-Black Racism Taskforce did not achieve a quorum, so no formal meeting was held. Consequently, no agenda items were considered and all items were deferred to the next meeting. No decisions, approvals, or votes were recorded.

Committee of Adjustment

The Committee of Adjustment agenda for September 10, 2025 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be a procedural placeholder.

Special Council

The Special Council is meeting to discuss a confidential memorandum regarding the potential acquisition of Frenchman's Bay. This item will be addressed during an in-camera session.

• Confidential memorandum from the Chief Administrative Officer regarding the potential acquisition of Frenchman's Bay
• Delegation from Andy Gibbons, Partner, Torys LLP

The council moved into a closed session to receive solicitor‑client privileged advice on a possible acquisition of Frenchman's Bay. The council then approved the confidential direction provided to staff regarding that acquisition, passing the motion 5‑1. A confirmatory by‑law (8202/25) ratifying the meeting’s proceedings was also approved. The meeting was adjourned at 3:24 p.m.

• Moved into closed session to discuss potential acquisition of Frenchman's Bay (carried)
• Resumed open session (carried)
• Approved confidential direction to staff on Frenchman's Bay acquisition (5 yes, 1 no)
• Approved By‑law 8202/25 confirming meeting proceedings (carried)
• Adjourned meeting at 3:24 p.m. (carried)

Statutory Public Meeting under the Planning Act

The City of Pickering is holding a statutory public meeting under the Planning Act to receive input on two planning applications. One is Official Plan Amendment OPA 25-002/P proposing Amendment 52 for Planning Act conformity. The other is Official Plan Amendment OPA 25-001/P with a Zoning By‑law Amendment (A 06/25) submitted by Seaton Commercial Developments Inc. for land south of Taunton Road, between Burkholder Drive and Peter Matthews Drive. No decisions will be made; the meeting is for public comment and staff briefing.

• Official Plan Amendment OPA 25-002/P – Proposed Amendment 52: Planning Act Conformity Amendments (city‑initiated)
• Official Plan Amendment Application OPA 25-001/P – Zoning By‑law Amendment A 06/25 for Seaton Commercial Developments Inc.
• Site: south of Taunton Road, between Burkholder Drive and Peter Matthews Drive
• Public delegations will be heard for each information report
• Meeting is for input only; no decisions will be taken

The council held a statutory public meeting to review an Official Plan Amendment (OPA 52) and a commercial development amendment application. Staff presented information and noted no public comments on OPA 52. The meeting concluded without any approvals, rejections, or votes.

Executive Committee

The Executive Committee is meeting to decide on several municipal contracts, including a new fire pumper rescue apparatus and stormwater management updates. The body will also review the 2026 meeting schedule and a sustainability report.

• Purchase of a Fire Pumper Rescue Apparatus from Dependable Truck & Tank Limited for a total gross cost of $2,312,856.00
• Contract with Aquafor Beech Limited for Frenchman’s Bay Watersheds Stormwater Management Master Plan Update for a total gross cost of $616,748.00
• Awarding of public art commission for Dorsay Community & Heritage Centre to Hooman Mehdizadehjafari for $112,566.43
• Approval of the 2026 Committee and Council Meeting Schedule
• Funding up to $25,000 for a shared Indigenous Engagement Guide for Durham Region area municipalities

The Executive Committee approved a fire pumper rescue apparatus costing $2,082,798 net, accepted a $555,401 stormwater management contract, and awarded a $112,566 public art project at the Dorsay Community & Heritage Centre. It also approved the 2026 Committee and Council meeting schedule, authorized up to $25,000 for an Indigenous Engagement Guide, received the 2024 Measuring Sustainability Report for information, and acted on licensing agreements for local sports facilities. All motions carried, with most votes recorded as 6‑1 and some unanimously.

• Approved $2,082,798 fire pumper rescue purchase (carried)
• Accepted $555,401 Frenchman’s Bay stormwater management contract (carried)
• Awarded Dorsay Community Centre public art to Hooman Mehdizadehjafari, $112,566.43 funded (unanimous)
• Approved 2026 Committee and Council meeting schedule (6-1)
• Authorized $25,000 Indigenous Engagement Guide contribution (unanimous)
• Received 2024 Measuring Sustainability Report for information (6-1)
• Referred Amberlea Tennis Club licence agreement to Sep 29 Council meeting (carried)
• Authorized Pickering Pickleball Club licence agreement (carried)

Special Council

The Special Council will discuss two confidential memoranda concerning appeals. One memorandum concerns an appeal by 705 Kingston Road Ltd. regarding a failure to decide on Official Plan Amendment and Zoning By-law Amendment for the property at 705 Kingston Road (files OPA 24-003/P and A 05/24). The second memorandum addresses a council direction on an appeal of a Committee of Adjustment decision for Stuart Vaz at 1315 Broadview Street (file MV 41/25). A confirmatory by‑law will also be considered.

• Confidential memorandum: Appeal by 705 Kingston Road Ltd. over OPA 24-003/P and A 05/24 for 705 Kingston Road
• Confidential memorandum: Council direction on appeal of Committee of Adjustment decision (file MV 41/25) for Stuart Vaz, 1315 Broadview Street
• Confirmatory By‑law (details not provided)

Council moved to a closed session to discuss two Ontario Land Tribunal appeals concerning 705 Kingston Road and 1315 Broadview Street. After resuming the open session, Council approved authorizing staff to retain outside legal counsel and experts and to negotiate with 705 Kingston Road Ltd. regarding planning matters. Council decided to take no further action on the appeal of the minor variance application for 1315 Broadview Street. The meeting also approved a confirmatory by‑law for the proceedings and was adjourned.

• Moved into closed session to consider OLT appeals (Resolution #817/25) – carried
• Resumed open session (Resolution #818/25) – carried
• Authorized staff to retain outside legal counsel and experts for OLT appeal (Resolution #819/25) – carried
• Authorized staff and counsel to negotiate with 705 Kingston Road Ltd. on planning matters (Resolution #819/25) – carried
• City takes no further action on appeal of minor variance for 1315 Broadview Street (Resolution #820/25) – carried
• Approved By‑law 8201/25 to confirm meeting proceedings – carried
• Adjourned meeting (Adjournment) – carried

Special Council

The Special Council will consider confidential matters, endorse Councillor Nagy to FCM committees, and vote on several financial and development items. Key decisions include approving a $150,096 net contract with the Toronto and Region Conservation Authority for detailed shoreline design from West Shore Boulevard to Marksbury Road, and authorizing the associated funding. Additional items involve amending a development‑charges by‑law, updating a right‑of‑first‑refusal agreement for Unity Hub Industrial Park Ltd., and approving purchases of trucks and mowers.

• Approve $150,096 (net) contract with Toronto and Region Conservation Authority for detailed shoreline design (West Shore Blvd to Marksbury Rd); total gross cost $183,343.
• Amend Development Charges By‑law 8190/25 to waive proof of prior payment for demolition credits (July 1 2025‑Dec 31 2026).
• Amend Right‑of‑First‑Refusal agreements for Unity Hub Industrial Park Ltd. covering 5.28 acres and 1.12 acres, adding 2.5 years to start construction.
• Approve purchase of trucks from John Bear Buick GMC Limited for $319,864 (net) funded from the Vehicle Replacement Reserve Fund.
• Approve purchase of two wide‑area mowers from Turf Care Products for $542,483 (net) funded from the Equipment Reserve Fund and Development Charges – Parks and Recreation Reserve.

The council approved a 90‑day suspension of Councillor Lisa Robinson’s salary, effective September 22, 2025. It also approved confidential directions to staff regarding the potential acquisition of Frenchman’s Bay, Elexicon Corporation matters, and an Ontario Power Generation economic‑development update. The council moved into a closed session and later resumed the open session.

• Resolution #809/25 – Received Integrity Commissioner report and suspended Councillor Robinson’s salary for 90 days (Sept 22 – Dec 20 2025) – Carried
• Resolution #806/25 – Approved confidential direction from Report LEG 05‑25 on potential acquisition of Frenchman’s Bay – Carried
• Resolution #807/25 – Approved confidential direction from the Director, Corporate Services & City Solicitor on Elexicon Corporation matters – Carried
• Resolution #808/25 – Approved confidential direction from the Director, Economic Development & Strategic Projects on Ontario Power Generation update – Carried
• Resolution #804/25 – Moved council into closed session to consider confidential matters – Carried
• Resolution #805/25 – Resumed council into open session after closed session – Carried

Special Council

The council will consider a memorandum from the Director of City Development recommending that Pickering not support the proposed amendment to Minister’s Zoning Order (Ontario Regulation 125/23) for the Southbridge Care Homes site at 1955 Valley Farm Road. The council is also asked to request revocation of the existing MZO because the developer has not advanced the building permit for the 15‑storey mixed‑use retirement facility. The recommendation includes forwarding the resolution to several provincial ministers and political leaders.

• Reject amendment to Minister’s Zoning Order (Ontario Regulation 125/23) for 1955 Valley Farm Road (Southbridge Care Homes)
• Request revocation of the existing MZO for the same site
• Forward resolution to the Minister of Municipal Affairs and Housing, Minister of Finance, Minister of Long‑Term Care, and party leaders

The council adopted Resolution #803/25, advising the Minister of Municipal Affairs and Housing that Pickering does not support the proposed amendment to the Minister’s Zoning Order for 1955 Valley Farm Road and requesting the order’s revocation. The resolution was carried unanimously. The council also approved By‑law 8198/25 to confirm the meeting proceedings and then adjourned the meeting.

• Resolution #803/25 advising Minister not to support EMZO amendment and requesting revocation of MZO – carried unanimously
• By‑law 8198/25 confirming July 30, 2025 Special Council meeting – carried
• Adjournment motion – carried

Special Council

Council is deciding on several high-value infrastructure and service contracts, including a new fire station and civic complex upgrades. The body is also reviewing a 2025 Ward Boundary Review re-evaluation report.

• Expropriation of lands for a new fire station at 1521 Bayly Street
• Council Chambers Renovation contract awarded to Century Group Inc. for $2,874,451.00 (net HST)
• Design of new Fire Hall (Station #5) contract for ZAS Architects for $590,208 (net HST)
• Microsoft Dynamics 365 CRM implementation contract for Endeavour Solutions Inc. for $890,400.00 (net HST)
• The Esplanade South asphalt resurfacing and parking lot replacement for $649,280.09 (net HST)

Council Information Index

The council meeting agenda contains no listed items; it appears to be a placeholder or procedural entry. No decisions, discussions, or votes are detailed in the provided document.

In Camera Council Session

The In Camera Council meeting on June 23, 2025 will receive confidential verbal updates on a potential divestiture of the City of Pickering’s interest in Elexicon Corporation. It will also hear updates on various economic development and strategic projects initiatives. Additionally, a citizen appointment to the Heritage Pickering Advisory Committee will be considered. No formal decisions are listed on the agenda.

• Confidential update on potential divestiture of the city’s interest in Elexicon Corporation (Item 3.1)
• Confidential update on various economic development and strategic projects initiatives (Item 3.2)
• Citizen appointment to the Heritage Pickering Advisory Committee (HPAC) (Item 3.3)

Council

At the June 23 council meeting, members will adopt minutes from prior sessions, receive reports and recommendations, and consider several contracts and by‑law amendments. The most significant decisions include approving a $420,640 contract for mechanical improvements at the Chestnut Hill Developments Recreation Complex and authorizing a road servicing agreement with Ontario Power Generation for work on Sandy Beach and Montgomery Park Roads. Additional items involve a vending‑services agreement, licence renewals for community centres, and proposed traffic safety zones and parking restrictions.

• Approve RFP2025-5 for mechanical improvements at Chestnut Hill Developments Recreation Complex (total gross cost $420,640)
• Enter road servicing agreement with Ontario Power Generation for rehabilitation of Sandy Beach Road and reconstruction of Montgomery Park Road
• Enact draft by‑law to create a Community Safety Zone on Liverpool Road from Bushmill/Linwood Street to Halsey Lane
• Amend Traffic and Parking By‑law to add stopping and parking restrictions on Eyer Drive, Craighurst Court and Zents Drive
• Accept Break Time Vending Services quotation offering 54% commission for beverage vending machine services

The council adopted the minutes items 6.1‑6.4 and changed the agenda order to hear a finance report. It suspended procedural rules to allow an additional delegation, and approved a two‑thirds vote on that change. The council adopted the 2025 Development Charge Background Study, residential and non‑residential development charges, indexing method, community benefits charges strategy, related by‑laws and a deferral program. Finally, the council voted 6‑0 to suspend Councillor Robinson’s salary for 90 days per the Integrity Commissioner’s recommendation.

• Approved Resolution #757/25 to adopt minutes items 6.1‑6.4 (carried)
• Carried Resolution #758/25 to suspend rules of procedure for an additional delegation (two‑thirds vote)
• Approved Resolution #759/25 to change agenda order to hear Item 12.1 (carried)
• Approved Resolution #760/25 adopting the 2025 Development Charge Background Study, residential and non‑residential development charges, indexing formula, Community Benefits Charges Strategy, related by‑laws and deferral program (carried)
• Voted 6‑0 to suspend Councillor Robinson’s salary for 90 days per Integrity Commissioner’s recommendation (Resolution #761/25, carried)

Statutory Public Meeting under the Planning Act

The Pickering City Council will hold a statutory public meeting to receive input on three planning applications. Two applications are from Oak Ridges Seaton Inc., requesting revisions to subdivision plans and related zoning by‑law amendments for Lots 25‑28 and Lot 27 in Concession 4. The third is a city‑initiated zoning by‑law amendment (Application A 03/25) affecting various zones across Pickering.

• Request for redline revision to Draft Plan of Subdivision SP‑2009‑02 (R) and revised Zoning By‑law Amendment A 14/15 for Oak Ridges Seaton Inc., Lots 25‑28, Concession 4
• Draft Plan of Subdivision SP‑2025‑02 and Zoning By‑law Amendment A 04/25 for Oak Ridges Seaton Inc., Lot 27, Concession 4
• Zoning By‑law Amendment Application A 03/25, amendment to Consolidated Zoning By‑law 8149/24, city‑initiated, covering various zones in Pickering

The council held a statutory public meeting on June 16, 2025. Presentations were given on two subdivision applications and a zoning by‑law amendment, with staff noting they will review written submissions. No motions were voted on or decisions approved. The meeting adjourned at 7:43 p.m.

Executive Committee

The Executive Committee is meeting to decide on several service contracts, license renewals for community centers, and road infrastructure agreements. The body will also consider new traffic safety zones and parking restrictions in specific areas.

• Contract for mechanical improvements at Chestnut Hill Developments Recreation Complex with Bouthillette Parizeau Inc. for $209,615.00 (HST included)
• Proposed Community Safety Zone on Liverpool Road from Bushmill Street/Linwood Street to Halsey Lane
• Road Servicing Agreement with Ontario Power Generation Inc. for Sandy Beach Road and Montgomery Park Road
• Five-year license renewal for Whitevale & District Residents’ Association and two-year renewal for Mt. Zion Community Centre Association
• Proposed parking and stopping restrictions on Eyer Drive, Craighurst Court, and Zents Drive

The Executive Committee approved the consulting contract for mechanical improvements at the Chestnut Hill Developments Recreation Complex, authorizing a total gross cost of $420,640 and financing the net cost of $378,799 from the Facilities Reserve and other sources. The Committee also directed staff to request a bus stop near the Pickering Heritage & Community Centre, approved the Lest We Forget Remembrance Crosswalks update, accepted a beverage vending machine services contract, and renewed a five‑year licence agreement for the Whitevale Arts & Culture Centre. All motions were carried, with the crosswalk update passing unanimously.

• Approved consulting services contract for mechanical improvements at Chestnut Hill Recreation Complex (gross $420,640, net $378,799) – Carried
• Directed staff to request a bus stop near Pickering Heritage & Community Centre – Carried
• Approved Lest We Forget Remembrance Crosswalks update – Carried unanimously
• Accepted Break Time Vending Services contract for beverage vending machines (54% commission) – Carried
• Renewed five‑year licence agreement with Whitevale & District Residents’ Association for arts and community centres – Carried
• Received report on electric vehicle charging stations pilot project for information – Received

Planning and Development Committee

The Planning and Development Committee is reviewing growth management strategies and two specific development applications. The body is deciding on zoning and official plan amendments to allow for new residential and mixed-use buildings.

• Proposed 10-storey mixed-use condominium with 252 units and 81 square metre commercial unit at 720 Granite Court
• Proposed condominium development with 85 townhouse units at 1635 Palmer’s Sawmill Road
• Review of the City of Pickering Growth Management Strategy Final Report for the Official Plan Review
• Proposed density increase from 80 to 213 units per hectare at the northwest corner of Whites Road and Granite Court

The Planning and Development Committee approved a short recess. It also approved changing the agenda order to hear Item 4.4, Report PLN 15‑25 (Official Plan Amendment OPA 23‑004/P and Zoning By‑law Amendment A 10/23). No other substantive motions were recorded.

• Approved short recess (motion carried)
• Approved agenda order change to hear Item 4.4 Report PLN 15‑25 (motion carried)

Special Council

The Special Council will receive and refer the Finance & Treasurer report FIN 07-25 on the proposed 2025 Development Charge By-law and background study, and authorize staff to act on related recommendations. It will also approve a temporary licence for the use of Kinsmen Park for the Canada Day Celebration on July 1, 2025. Additionally, the Council will approve a change in scope and a $165,839 contract with Rutherford Contracting Ltd for Waterfront Trail reconstruction at Alex Robertson Park.

• FIN 07-25: Proposed 2025 Development Charge By-law and Background Study – report receipt and referral of public submissions
• Temporary licence agreement for Kinsmen Park use for Canada Day Celebration (July 1, 2025)
• Change in scope and $165,839 contract (HST included) with Rutherford Contracting Ltd for Waterfront Trail reconstruction at Alex Robertson Park
• Approval of change in scope for Tender No. T-2024-7, Beachfront Park Master Plan (Phase 1 Implementation)
• Confirmatory By-law (details not specified in agenda)

The council received the 2025 Development Charge background study and directed staff to consider public submissions for the final by‑law. It authorized the use of Kinsmen Park for the Canada Day celebration on July 1, 2025. It approved a $165,839 change‑in‑scope contract with Rutherford Contracting for Beachfront Park Phase 1 and Alex Robertson Park parking lot work. A confirmatory by‑law for the meeting was also adopted.

• Resolution #752/25 carried – received Development Charge report and background study, referred public submissions to staff, authorized necessary actions
• Resolution #753/25 carried – authorized execution of temporary licence for Kinsmen Park Canada Day celebration
• Resolution #754/25 carried – approved change in scope of Tender No. T-2024-7, contract to Rutherford Contracting Ltd for $165,839 (HST included)
• Confirmatory By‑law 8186/25 carried – approved to confirm meeting proceedings
• Adjournment motion carried – meeting adjourned at 5:48 p.m.

In Camera Council Session

The In Camera Council meeting will discuss confidential matters under Section 239(2) of the Municipal Act, including litigation and solicitor‑client privileged advice. A confidential memorandum from the Acting Director of City Development will be reviewed. The council will consider a direction regarding the appeal of a Committee of Adjustment decision (City File MV 12/25) concerning 900 Vistula Drive.

• Confidential memorandum from Acting Director, City Development
• Council direction on appeal of Committee of Adjustment decision (City File MV 12/25)
• Discussion of litigation or potential litigation under Municipal Act Section 239(2)

Council

The council will consider Report SUS 02‑25 and endorse the City of Pickering Community Climate Adaptation Plan for 2025‑2035. The recommendation includes considering the plan’s recommendations in future municipal plans and budgets, receiving a staff progress report after three years, and authorizing officials to act on the plan. The agenda also includes approval of voting methods for the 2026 municipal election and receipt of several correspondence items for information.

• Endorsement of Report SUS 02‑25: City of Pickering Community Climate Adaptation Plan 2025‑2035
• Approval of voting methods for the 2026 municipal election (Report CLK 02‑25)
• Receipt of Corr. 04‑25 – Integrity Commissioner’s Annual Report (information)
• Receipt of Corr. 07‑25 – Waterfront Visionary Advisory Committee 2024 Year End Report and 2025 Proposed Work Plan (information)
• Delegations from residents and advisory committees on topics such as Ontario Works, ODSP, and waterfront planning

The council adopted the April 29, 2025 council minutes and approved the May 5, 2025 executive committee minutes (Resolution #722/25). It received and endorsed the Integrity Commissioner’s annual report and several advisory committee reports. The council also received and endorsed a series of correspondence from other municipalities concerning strong‑mayor powers.

• Adopted Council minutes from April 29, 2025 (Carried)
• Approved Executive Committee minutes May 5, 2025 (Resolution #722/25) (Carried)
• Received and endorsed Integrity Commissioner’s Annual Report (Corr. 04-25) (Carried)
• Received and endorsed Cultural Advisory Committee 2024 report (Corr. 05-25) (Carried)
• Received and endorsed Accessibility Advisory Committee 2024 report (Corr. 06-25) (Carried)
• Received and endorsed Waterfront Visionary Advisory Committee 2024 report (Corr. 07-25) (Carried)
• Received and endorsed multiple strong‑mayor powers correspondences (e.g., Corr. 08-25 to Corr. 21-25) (Carried)

Statutory Public Meeting under the Planning Act

The City of Pickering is holding a statutory public meeting to receive feedback on planning applications. The body will discuss an Official Plan Amendment and a Zoning By-law Amendment for 705 Kingston Road.

• Official Plan Amendment OPA 24-003/P for 705 Kingston Road
• Zoning By-law Amendment A 05/24 for 705 Kingston Road

The meeting reviewed a zoning by-law amendment for a mixed‑use development of about 1,748 residential units and commercial space, and heard comments from residents and consultants. No votes, approvals, or rejections were recorded. The meeting adjourned at 7:30 p.m.

Executive Committee

The Pickering Executive Committee will consider six reports. It will endorse the City of Pickering Community Climate Adaptation Plan 2025‑2035 and adopt its recommendations. It will approve internet voting and paper ballots, along with the draft by‑law, for the 2026 municipal election. It will also adopt updates to the Civic Awards Program Policy, add paddle‑sport facilities to Beachfront Park Phase 2, direct actions on community‑centre sales and management agreements, and enact a new Fire Department Establishing and Regulating By‑law.

• Approve internet voting and paper ballots (with vote tabulators) for the 2026 municipal election and adopt the draft by‑law (Report CLK 02‑25).
• Endorse the City of Pickering Community Climate Adaptation Plan 2025‑2035 (Report SUS 02‑25).
• Adopt the updated Civic Awards Program Policy CUL 150 (Report CS 04‑25).
• Include facilities for paddle‑sport rentals in the design of Beachfront Park Revitalization – Phase 2 (Report CS 05‑25).
• Direct staff to investigate selling Green River Community Centre for $2.00 and other community‑centre management actions (Report CS 07‑25).

The committee endorsed the City’s Community Climate Adaptation Plan and directed staff to incorporate its recommendations into future plans. It approved both internet voting and paper ballots for the 2026 municipal election, adopting the related by‑law. Additional actions included adopting a new Civic Awards Policy, adding paddle‑sport facilities to Beachfront Park Phase 2, and directing studies on the sale or lease of several community centres. The Fire Department Establishing and Regulating By‑law was also approved.

• Endorsed Community Climate Adaptation Plan (6 yes, 1 no)
• Approved internet voting and paper ballots for 2026 election; adopted draft by‑law (6 yes, 1 no)
• Adopted updated Civic Awards Program Policy CUL 150 (carried)
• Approved inclusion of paddle‑sport rental facilities in Beachfront Park Phase 2 (carried)
• Directed staff to investigate sale options for Green River Community Centre and other facilities (unanimous)
• Approved Fire Department Establishing and Regulating By‑law and repeal of By‑Law 771/78 (carried)