Port Colborne public meetings in 2024

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee will hear a recap of the Baptist Church Craft Market, receive an update on the Seniors Expo plan, get a council update on the Port Colborne Hospital Urgent Care, and review the top five priorities identified by seniors. No formal decisions are indicated in the agenda.

• Baptist Church Craft Market recap
• Seniors Expo plan update
• Port Colborne Hospital Urgent Care – council meeting update
• Port Colborne Seniors – top 5 priorities

The committee approved the agenda and previous minutes, and discussed several updates including the Seniors Expo date, a hospital urgent care council meeting, and a new grant. No formal decisions were made beyond routine approvals; the grant application will be submitted by staff.

• Adopted the agenda for December 17, 2024
• Approved minutes of November 19, 2024
• Set Seniors Expo date for June 12, 2025 (discussed)
• Staff to apply for new Seniors Community Grant by January 16 (reported)

Special Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Committee of Adjustment

The Port Colborne Committee of Adjustment will hear and decide on minor variance applications for 465 Davis Street, 1196 Chippawa Road, 607 Barrick Road, and 4838 Sherkston Road. Two of the items (607 Barrick Road and 4838 Sherkston Road) also include consent requests. The meeting will also consider approval of the 2025 Committee of Adjustment schedule and adoption of the November 13, 2024 minutes.

• Minor variance – 465 Davis Street (Applicant: Rick Pare)
• Minor variance – 1196 Chippawa Road (Applicant: Stif Kozelj)
• Minor variance and consent – 607 Barrick Road (Applicant: Lucia Pinelli)
• Minor variance and consent – 4838 Sherkston Road (Applicant: Hassan Kurabi)
• Approval of the 2025 Committee of Adjustment schedule

Council Meeting

Council will discuss a zoning by-law amendment for Northland Estates and the closing of a portion of Page Street. The meeting also includes several municipal appointments and a request for a subdivision extension for Rosedale Estates.

• Zoning By-law Amendment and Redline Revision for Northland Estates (2024-227)
• Stop up, close, and surplus declaration for a portion of Page Street (2024-190)
• Rosedale Estates Draft Plan of Subdivision extension request (2024-226)
• Appointment of Sulaiman Khan as Building Inspector
• Appointment of an Acting Fire Chief

Council approved the zoning by-law amendment and redline revision for Northland Estates, including a Class 4 noise designation for specific lots and blocks, and directed the City Clerk to issue notices of approval. Council also approved a one-year extension for the Rosedale Estates draft plan of subdivision. Several by-laws were enacted, including appointing Stan Double as Acting Fire Chief and appointing a building inspector. The meeting included a closed session for personnel, land, and legal matters, with staff authorized to proceed as directed.

• Approved Northland Estates zoning by-law amendment and redline revision (carried)
• Authorized Class 4 noise designation for Lot 44, Blocks 47, 49, 50 (carried)
• Approved one-year extension for Rosedale Estates draft plan of subdivision (carried)
• Enacted by-law appointing Stan Double as Acting Fire Chief (carried)
• Enacted by-law appointing Sulaiman Khan as Building Inspector (carried)
• Enacted by-law authorizing Integrity Commissioner amending agreement with ADR Chambers Inc. (carried)
• Approved zoning by-law amendment for Part of Lot 31, Concession 2, Humberstone (carried)
• Approved by-law setting lapsing date for Rosedale Subdivision draft plan approval (carried)

Port Colborne Public Library Board

The Port Colborne Public Library Board will consider the appointment of a new board member and the election of a chair. It will also discuss a Memorandum of Understanding, provide a capital projects update, and review the 2024 operating and facilities budgets along with circulation and staff reports.

• Appointment of new board member (R. Tkachuk)
• Election of chair (R. Tkachuk)
• Memorandum of Understanding (B. Boles and R. Tkachuk)
• Capital projects update
• Financial reports: 2024 operating budget and facilities budget

The Port Colborne Public Library Board elected Bryan Ingram as Chair and Angie Desmarais as Vice-Chair by acclamation for the 2022-2026 term. The Board also approved a revised Memorandum of Understanding and received updates on capital projects. A confidential human resources matter was discussed in closed session, and the Board approved a policy on public internet services and technology.

• Elected Bryan Ingram as Chair by acclamation (2022-2026 term)
• Elected Angie Desmarais as Vice-Chair by acclamation (2022-2026 term)
• Approved draft Memorandum of Understanding, as amended
• Received Capital Projects Update, as presented
• Approved policy OP:07 - Public Internet Services and Technology
• Received consent items including financial, circulation, and staff reports

Special Council Meeting

The Port Colborne City Council will adopt a by-law that ratifies and confirms the proceedings of this special council meeting. The agenda includes a presentation on partnering for the future of healthcare in South Niagara, a staff report on the Port Colborne Hospital update (2024‑225), and procedural motions. Two closed‑session items will address confidential human‑resources matters under the Municipal Act. The meeting will conclude with an adjournment.

• By-law to Adopt, Ratify and Confirm the Proceedings of the Special Council of the City of Port Colborne
• Presentation: Partnering for the Future of Healthcare in South Niagara (presented by Niagara Health executives and Dr. Matthew Vandenberg)
• Staff Report: Port Colborne Hospital Update, 2024‑225
• Closed Session: Confidential Human Resources matters (personal, labour relations, and solicitor‑client privileged topics)
• Procedural Motions

Council received a presentation from Niagara Health on healthcare in South Niagara and considered a staff report on the Port Colborne Hospital site. Council voted to refer two lease agreements (with Niagara Health and a primary care team) back to staff for further negotiation, to be brought back on December 17, 2024. The main decision to approve option three (developing the hospital site for expanded primary care and contributing $6.2 million to the South Niagara Hospital) and the directive to negotiate the $2 transfer of the hospital site were deferred to the January 28, 2025 meeting. Council also moved into closed session for confidential HR matters and returned without report.

• Referred lease agreements with Niagara Health and primary care team back to staff for further negotiation (carried)
• Deferred approval of option three and $6.2 million local share contribution to January 28, 2025 (carried)
• Deferred directive to negotiate $2 transfer of Port Colborne Hospital site to January 28, 2025 (carried)
• Received CAO Report 2024-225 on Port Colborne Hospital update (carried)
• Moved into closed session for confidential HR matters (carried)
• Reconvened from closed session without report (carried)
• Enacted by-law to adopt, ratify and confirm proceedings (carried)

Council Meeting

The council will consider a by‑law to levy the actual costs of constructing the Zavitz Municipal Drain. It will also hear a public meeting on a proposed stop‑up and close of a portion of Page Street. Additional items include budget committee resolutions on user fees and rates, and a recommendation to remove 202 Main Street West from the heritage register.

• Public hearing on proposed stop‑up and close of a portion of Page Street (2024-189)
• By‑law to levy costs for constructing the Zavitz Municipal Drain
• By‑law establishing 2025 user fees and charges for various services
• By‑law amending water and wastewater rates
• Recommendation to remove 202 Main Street West from the Heritage Register

Council approved funding of $3.1 million for engineering and subject matter expert services to complete the full build-out of the East Side Employment Lands, and authorized the direct appointment of Associated Engineering. Council also approved the 2025 user fees and charges, the 2025 rates budget, and water/wastewater/storm sewer rates. Several by-laws were enacted, including the Zavitz Municipal Drain levy and a new fees and charges by-law.

• Approved $3.1M for East Side Employment Lands engineering services (carried)
• Approved 2025 user fees and charges with amended planning fees and increased sponsorship delegation to $100,000 (carried)
• Approved 2025 rates budget and debt substitution (carried)
• Approved 2025 water, wastewater, and storm sewer rates (carried)
• Approved Zavitz Municipal Drain levy by-law with payment due date extended to April 30, 2025 (carried)
• Removed 202 Main Street West from Heritage Register (carried)
• Approved 2023 consolidated financial statements and appointed Done Grant Thornton LLP as auditors for 2024-2025 (carried)
• Endorsed resolutions from Thorold (flag desecration) and McGarry (land transfer tax redistribution) (carried)

Port Colborne Downtown BIA

The Port Colborne Business Improvement Area will hold its monthly meeting to discuss the West Street Promenade beautification project. The agenda includes standard procedural items such as adopting the agenda and approving minutes.

• West Street Promenade Beautification presentation
• Approval of minutes
• Adoption of agenda
• Staff updates
• Disclosures of interest

Committee of the Whole - Budget

The Committee of the Whole is meeting to review the 2025 Rates Budget and the setting of 2025 rates. The discussion includes a draft by-law regarding water and wastewater rates.

• 2025 Rates Budget (Report 2024-215)
• 2025 Rates Setting (Report 2024-216)
• Draft By-law for 2025 Water and Wastewater Rates

Port Colborne's Committee of the Whole - Budget met on November 20, 2024, with Mayor Steele absent and Deputy Mayor R. Bodner presiding. The committee recommended that Council receive Report 2024-215 and approve the 2025 Rates Budget and debt substitution, and recommended that Council receive Report 2024-216, approve the 2025 Water and Wastewater rates and the 2025 Storm Sewer rates, and bring the draft by-law in Appendix A forward to Council. Both motions carried; the meeting adjourned at 8:27 p.m. No dollar figures or vote tallies were recorded in the minutes.

• Recommended Council approve the 2025 Rates Budget and debt substitution (Report 2024-215) — carried
• Recommended Council approve 2025 Water and Wastewater rates (Report 2024-216) — carried
• Recommended Council approve 2025 Storm Sewer rates (Report 2024-216) — carried
• Recommended the draft by-law in Appendix A of Report 2024-216 be brought forward to Council for consideration — carried

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee will review the outreach tables recap for the Fall Festivals and Portal Village Craft Market, consider suggestions for how the 2025 budget should be spent on marketing and programming, and receive an update on the Niagara Older Adults Alliance. The meeting also includes routine items such as approving the agenda, disclosures, and minutes from the September 17, 2024 meeting.

• Outreach tables recap – Fall Festivals and Portal Village Craft Market
• Discussion of suggestions for 2025 budget spending (marketing, programming, etc.)
• Update on the Niagara Older Adults Alliance from the last meeting
• Approval of minutes from PCSAC_Sep17_2024.pdf

The Port Colborne Senior Citizens Advisory Committee discussed outreach results and proposed 2025 budget ideas, including a Seniors expo planned for June 12, 2025. No formal decisions were made; the group only provided suggestions and discussed future outreach. The minutes were approved.

• Approved agenda for November 19, 2024
• Approved minutes of September 17, 2024
• Discussed proceeding with December 7th outreach opportunity (no formal decision)
• Proposed 2025 budget items: roll-up signage, name tags, Seniors expo (June 12, 2025)
• Agreed to send a poll about a December meeting

Museum, Heritage and Culture Board

The Museum, Heritage and Culture Board will meet to review reports and committee updates. The agenda consists of procedural items and standing reports.

• Approval of October 15, 2024 meeting minutes
• Curator's Report
• Finance Committee report
• 50th Anniversary Committee report
• Building and Property Committee report

The board approved a motion to investigate the L.R. Wilson collection and have staff return with a plan. The collection, offered by the Wilson Foundation, includes 11 file cabinets, bins, and framed photos, but would take up significant collection space. Other reports covered security camera installation, grant applications, and upcoming events.

• Approved motion to investigate L.R. Wilson collection and return with a plan (carried)
• Confirmed agenda for November 19, 2024 (carried)
• Confirmed minutes from October 15, 2024 (carried)

Special Council Meeting

The Port Colborne City Council will hold a special meeting on November 19, 2024. After a closed‑session discussion of a confidential human‑resources matter, the council will adopt a by‑law to ratify and confirm the proceedings of this special meeting. The agenda also includes routine items such as call to order, adoption of the agenda, disclosures of interest, and adjournment.

• Closed‑session confidential Human Resources matter under the Municipal Act
• By‑law to Adopt, Ratify and Confirm the Proceedings of the Special Council of The Corporation of the City of Port Colborne
• Call to Order
• Adoption of Agenda
• Adjournment

The special meeting was held primarily in closed session to discuss a confidential human resources matter under the Municipal Act. Council authorized staff to proceed as directed in closed session and passed a by-law to ratify the proceedings. No substantive decisions were made in open session.

• Authorized staff to proceed as directed in Closed Session (carried)
• Enacted by-law to adopt, ratify and confirm proceedings of the Special Closed Meeting (carried)

Environmental Advisory Committee

The Environmental Advisory Committee meeting scheduled for November 13, 2024 in Port Colborne, Ontario has no agenda items listed in the provided document. No decisions, proposals, or discussions are detailed.

Committee of Adjustment

The Committee of Adjustment will consider three separate requests for minor variances at specific properties. The body will also review the 2025 meeting schedule and previous meeting minutes.

• Minor Variance application A25-24-PC for 88 Tennessee Avenue
• Minor Variance application A27-24-PC for 280 Omer Avenue
• Minor Variance application A23-24-PC for VL Northland Avenue
• Approval of the 2025 Committee of Adjustment Schedule

Council Meeting

Council will discuss several financial measures, including a 2025 borrowing by-law and a new Municipal Accommodation Tax. The meeting also includes a public hearing on zoning for Northland Estates and agreements for electric vehicle charging stations.

• By-law to authorize temporary borrowing of $6,000,000.00 for 2025
• Establishment of a Municipal Accommodation Tax
• Public meeting for proposed Zoning By-law Amendment for Northland Estates (2024-212)
• Lease agreements for EV chargers at HH Knoll Lakeview Park, Market Square, Main Street West Parking Lot, and Vale Health and Wellness Centre
• Request to demolish heritage listed property at 725 King Street

Council repealed the existing municipal accommodation tax by-law and approved a new one effective January 1, 2025, applying only to new bookings. It also approved agreements for EV charging stations at four locations, the sale of the Alma Street road allowance, and zoning and official plan amendments for the Stonebridge Village subdivision. Several by-laws were enacted, including a $6 million temporary borrowing and interim tax levy for 2025.

• Approved new Municipal Accommodation Tax by-law, effective Jan 1, 2025 (carried)
• Approved sale of Alma Street road allowance to 1000923545 Ontario Inc. (carried)
• Approved EV charging station lease agreements with FLO Infra at 4 sites (carried)
• Approved Official Plan, zoning, and draft plan of subdivision for Stonebridge Village (carried)
• Enacted by-law for $6,000,000 temporary borrowing for 2025 (carried)
• Enacted interim tax levy by-law for 2025 (carried)
• Enacted by-law to amend zoning for vacant Elizabeth Street lands (carried)
• Endorsed Ontario Rural Road Safety Program request (carried)

Special Council Meeting

The Port Colborne City Council will hold a special meeting on November 8, 2024. Items include routine procedural matters such as call to order, agenda adoption, and disclosures of interest. A closed session will address a confidential human resources matter under the Municipal Act. The council will adopt a by‑law to ratify and confirm the proceedings of this special meeting.

• Call to Order
• Adoption of Agenda
• Disclosures of Interest
• Closed Session – Confidential Human Resources Matter
• By‑law to Adopt, Ratify and Confirm the Proceedings of the Special Council

Council met in a closed session to discuss a confidential human resources matter and solicitor-client privileged advice. Following the session, Council voted to authorize staff to proceed as directed during the closed meeting.

• Authorized staff to proceed as directed in Closed Session regarding a confidential HR matter

Main Street Business Improvement Area

The Main Street Business Improvement Area meeting on November 6, 2024 will follow a standard agenda. Items include Call to Order, Adoption of Agenda, Disclosures of Interest, Approval of Minutes, Staff Updates, Order of Business, New Business, and Adjournment. No specific proposals, contracts, or ordinances are listed for discussion.

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to discuss human resources updates and review several draft governance policies. The board will also examine current financial reports and a 5-year operating budget.

• Review of 5-Year Operating Budget
• Draft policy GOV-02: Library Board Orientation and Training
• Draft policy GOV-04: Policy Development
• Draft policy GOV-07: Board Advocacy
• Draft policy GOV-10: Board Succession Planning

The board approved a mid-year check-in for the CEO in 2025 and postponed the full performance review until the end of 2025. It also approved four governance policies and received financial, circulation, and staff reports as consent items. No other substantive decisions were made.

• Approved mid-year CEO check-in in 2025 and postponed full review to end of 2025 (carried)
• Approved policies GOV-02, GOV-04, GOV-07, GOV-10 (carried)
• Received consent items 8.1 to 8.5 (carried)
• Approved agenda as amended (carried)
• Approved minutes of October 2, 2024 (carried)

Public Meeting

At its November 5, 2024 meeting, the Port Colborne City Council will consider three statutory public meeting reports on proposed official plan and zoning by‑law amendments. The proposals involve the 242‑246 West Side Road corridor, a vacant lot on Elizabeth Street, and the property at 3077 Highway 3. Council members will hear presentations and delegations before deciding on the amendments.

• Proposed Official Plan and Zoning By‑law Amendment for 242‑246 West Side Road (files D09‑03‑24, D14‑04‑24)
• Proposed Zoning By‑law Amendment for vacant lot on Elizabeth Street (2024‑203)
• Proposed Zoning By‑law Amendment for 3077 Highway 3 (file D14‑07‑24, 2024‑202)

The meeting was a statutory public meeting to receive information on three proposed planning amendments. No decisions were made; all three reports were received for information only. The items will proceed to a future council meeting for decision.

• Received Report 2024-201 for information (Official Plan and Zoning By-law Amendment at 242-246 West Side Road)
• Received Report 2024-203 for information (Zoning By-law Amendment for vacant lot on Elizabeth Street)
• Received Report 2024-202 for information (Zoning By-law Amendment for 3077 Highway 3)

Economic Development Advisory Committee

The Economic Development Advisory Committee will meet on Oct 24, 2024 to consider several updates. Staff will present updates on cruise tourism, industrial development, the Development Charges By-law, and the recent Canal Days event. A presentation on labour market trends and future labour attraction will also be given. The committee will discuss member recruitment and set the date for the next meeting.

• Cruise Tourism Update
• Industrial Development Update
• Development Charges By-law Update
• Canal Days Recap and Update
• Labour Market and Future Labour Attraction presentation

Court of Revision

The Port Colborne Court of Revision will hear explanations from the Chair, Drainage Superintendent, and Drainage Engineer, consider received and late appeals, explain the further appeal process, make a decision on the appeals, and consider changes or approval of assessment schedules. No specific contracts, dollar amounts, or rezoning items are listed.

• Explanation by Chair
• Explanation by Drainage Superintendent
• Presentation by Drainage Engineer
• Appeals Received and Verbal or Late Appeals
• Changes and/or Approval of Assessment Schedules

Port Colborne Downtown BIA

The agenda for this meeting consists of procedural boilerplate. No specific projects, contracts, or policy decisions are listed for discussion.

Council Meeting

The City of Port Colborne Council will review the 2025 Capital and Related Project Budget and the 2025 Proposed User Fees and Charges. The meeting includes a presentation on the Niagara Region Poverty Reduction Strategy and a decision on a zoning amendment for 281 Chippawa Road.

• 2025 Capital and Related Project Budget and Levy Budget (2024-184)
• 2025 User Fees and Charges By-law
• Development Charges By-law (2024-191)
• Zoning By-law Amendment for 281 Chippawa Road (2024-192)
• Fire Services Management Oversight Committee temporary agreement extension

Council enacted a new Development Charges By-law and approved a zoning amendment for 281 Chippawa Road. The body also passed a motion supporting the Solve the Crisis campaign regarding mental health and homelessness.

• Approved Development Charges By-law with a requirement for a status report within 24 months
• Approved Zoning By-law Amendment at 281 Chippawa Road
• Approved 2025 Capital and Related Project Budget and Levy Budget (2024-184)
• Referred 2025 Planning fees back to staff for further review
• Passed motion supporting Solve the Crisis campaign for mental health and homelessness
• Proclaimed October 26 to November 11, 2024, as Poppy Week
• Approved Fire Services Management Oversight Committee Temporary Agreement Extension

Committee of the Whole - Budget

The Committee of the Whole will consider the 2025 Capital and Related Project Budget and Levy and the 2025 Proposed User Fees and Charges. Staff will present the budget documents and fee schedules listed in the agenda. No other items are scheduled for decision.

• 2025 Capital and Related Project Budget and Levy (Operating) Budget – document 2024-184
• 2025 Proposed User Fees and Charges – document 2024-183
• Schedule A – Engineering and Operations fee proposal
• Schedule B – Dog Licensing fee proposal
• Schedule Q – 2025 User Fees and Charges By-law

The Committee of the Whole reviewed and recommended approval of the 2025 Capital and Related Project Budget and Levy (Operating) Budget, including transfers to and from the capital close-out account, and authorized projects to begin immediately where feasible. The Committee also recommended approval of the 2025 Proposed User Fees and Charges schedules and the draft by-law for Council consideration. Both recommendations were carried.

• Recommended 2025 Capital and Related Project Budget and Levy (Operating) Budget approval (carried)
• Recommended approval of transfers to/from capital close-out account as per Appendix C (carried)
• Recommended approval of 2025 Proposed User Fees and Charges schedules (Appendices A-P) (carried)
• Recommended draft by-law (Appendix Q) for Council consideration (carried)

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee will meet to approve September meeting minutes, discuss fall festivals and Christmas craft shows, and review the 2025 budget.

• Approval of September 2024 meeting minutes
• Discussion of 2025 budget
• Review of Christmas craft shows
• Discussion of fall festivals recap
• Discussion of name tags

The Port Colborne Senior Advisory Committee meeting scheduled for October 15, 2024, was cancelled because a quorum was not present. No agenda items were discussed, and no decisions were made.

• Meeting cancelled due to lack of quorum

Museum, Heritage and Culture Board

The Museum, Heritage and Culture Board will hold its regular meeting on October 15, 2024 at the Roselawn Centre. The agenda consists of standard items such as call to order, disclosures, adoption of agenda, approval of minutes, various committee reports, and new business. No specific proposals, contracts, or rezoning items are listed.

• Adoption of agenda
• Approval of minutes
• Committee reports (Finance, Membership, Building and Property, Programme, etc.)
• New business

The board voted to have each member contribute $5 to the Legion for a Remembrance Day wreath, with staff to explore adding a wreath donation to the operating budget. The Heritage Committee turned down three properties due to building deterioration. The board also received updates on upcoming events and outreach initiatives.

• Approved $5 per member contribution for Remembrance Day wreath (carried)
• Heritage Committee denied three properties due to deterioration
• Confirmed agenda and minutes from September 17, 2024 (carried)

Heritage Sub Committee Meeting

The Heritage Sub Committee is meeting to discuss requests to demolish listed heritage properties. The body will also review the 2024-2026 Heritage Registry Review Project Workplan and receive an update on the Tennessee Gates Restoration Project.

• Demolition request for 725 King Street for a proposed 50-60 unit affordable housing building
• Demolition request for 202 Main Street West for a future apartment building
• Demolition inquiry for 2148 Third Concession Road
• 2024-2026 Heritage Registry Review Project Workplan
• Tennessee Gates Restoration Project update

The Heritage Subcommittee voted to remove 725 King Street and 202 Main Street West from the Heritage Register, allowing demolition requests to proceed. It also decided to keep 2148 Third Concession Road on the register pending a Cultural Heritage Evaluation Report. The subcommittee adopted the agenda and minutes from previous meetings, and discussed a workplan for heritage designations.

• Removed 725 King Street from Heritage Register (carried)
• Removed 202 Main Street West from Heritage Register (carried)
• Kept 2148 Third Concession Road on Heritage Register until CHER presented (carried)
• Adopted agenda for Oct 15, 2024 meeting (carried)
• Adopted May 13, 2024 minutes as amended (carried)
• Adopted Aug 19, 2024 minutes as presented (carried)

Committee of Adjustment

The Port Colborne Committee of Adjustment will hear requests for minor variances at 1070 Brookfield Road and VL Northland Avenue. The meeting is scheduled for Wednesday, October 9, 2024, at 6:00 p.m. in Committee Room 3 at City Hall.

• Minor Variance at 1070 Brookfield Road (James and Jannet Symes)
• Minor Variance at VL Northland Avenue (2600261 Ontario Inc.)
• Approval of September 11, 2024 Committee of Adjustment Minutes
• Meeting to be held at Committee Room 3, City Hall, 66 Charlotte Street
• Meeting time: 6:00 p.m. to 9:00 p.m.

Council Meeting

The City of Port Colborne Council is meeting to discuss updates to the Official Plan and Zoning By-law regarding short-term rentals. The body will also consider a surplus declaration for a road allowance and a proclamation for Small Business Month.

• Proposed Official Plan and Zoning By-law Amendment for Short Term Rentals (2024-176)
• Surplus Declaration for Alma Street Road Allowance (2024-182)
• Proclamation for Small Business Month - October 2024
• Amendment No. 17 to the Official Plan for the City of Port Colborne
• Amendment to Zoning By-law 6575/30/18

Council approved an Official Plan and Zoning By-law amendment to regulate short-term rentals, directing the City Clerk to issue notices of adoption. Council also directed staff to research allowing chickens on residential properties and to pause enforcement of the current zoning by-law until a report is brought back in 3-4 months. The meeting was procedural in part, with no other substantive decisions.

• Approved Official Plan Amendment No. 17 for short-term rentals
• Approved Zoning By-law amendment for short-term rentals
• Directed staff to research allowing chickens on residential properties
• Paused enforcement of Zoning By-law 6575/30/18 until report on chickens
• Adopted by-laws for Official Plan and Zoning amendments
• Approved consent agenda including surplus declaration and minutes

Port Colborne Public Library Board

The Port Colborne Public Library Board will review financial and facilities budgets, circulation and staff reports, and discuss a board evaluation and the CEO's report. The meeting also includes consideration of five draft policies: Local History (OP-13), Information Services (OP-14), Art Exhibits (OP-20), Lendable Technology Items (OP-21), and Lendable Non‑Traditional Collections (OP-22). No decisions are recorded in the agenda.

• 2024 Operating Budget (financial report)
• 2024 Facilities Budget (financial report)
• August 2024 Circulation Report
• Librarian Report – September 2024
• Draft OP-21: Lendable Technology Items Policy

Public Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Special Council Meeting

The City of Port Colborne is holding a special meeting to conduct a closed session. The primary purpose of the meeting is to discuss the performance review and goals of the Chief Administrative Officer.

• Closed session regarding Performance Review and Goals of the Chief Administrative Officer
• By-law to adopt, ratify and confirm the proceedings of the Special Council meeting

Council met in special session and immediately moved into closed session to conduct the Chief Administrative Officer's performance review and set goals, citing personal matters under the Municipal Act. No substantive decisions were made in open session; the only action was adopting the agenda and a by-law confirming the closed meeting's proceedings.

• Adopted the October 1, 2024 agenda (carried)
• Moved into closed session for CAO performance review and goals (carried)
• Reconvened to open session without report (carried)
• Passed by-law to adopt, ratify and confirm special closed meeting proceedings (carried)

Main Street Business Improvement Area

The agenda for the Port Colborne Main Street Business Improvement Area meeting on 2024-10-01 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be empty or placeholder content only.

Council Meeting

The Port Colborne City Council will consider several by‑laws, including one that authorizes an agreement with 2866403 Ontario Inc. for a Comprehensive CIP Incentive Program Brownfield Tax Increment Grant. A public hearing under the Development Charges Act will review the Development Charges Background Study and By‑law 2024‑171. The council will also discuss the New Official Plan Engagement and Work Plan and consider amendments to the water and wastewater by‑law and the creation of a Fire Services Management Oversight Committee.

• By‑law to authorize the entry into an agreement with 2866403 Ontario Inc. for the Comprehensive CIP Incentive Programs Brownfield Tax Increment Grant (Item 19.1)
• By‑law to amend By‑law No. 3151/22/95 and By‑law No. 3424/6/97 – Water Wastewater Amending By‑law (Item 19.2)
• By‑law to establish the Fire Services Management Oversight Committee and Terms of Reference (Item 19.3)
• Public Hearing under the Development Charges Act – Development Charges Background Study and By‑law 2024‑171 (Item 7.1)
• Discussion of New Official Plan Engagement and Work Plan (Item 13.1)

Council endorsed the draft engagement strategy, work plan, vision, and key directions for the new Official Plan, finalizing the terms of reference for remaining phases. They also approved exempting vacant land abutting a business owned by the same owner from water/wastewater rates, effective 2024. The Development Charges Background Study and By-Law was received and will come back for final approval on October 22, 2024. A motion to expedite replacement of rubber flooring at the Vale Health and Wellness Centre was carried.

• Endorsed new Official Plan draft engagement strategy, work plan, vision, and key directions (carried)
• Approved exemption for vacant land abutting same-owner business from water/wastewater rates, effective 2024 (carried)
• Received Development Charges Background Study and By-Law, scheduled for final approval October 22, 2024 (carried)
• Directed staff to expedite replacement of rubber flooring in bench areas at Vale Health and Wellness Centre (carried)
• Passed by-law to amend water and wastewater by-laws for vacant land exemption (carried)
• Passed by-law authorizing agreement with 2866403 Ontario Inc. for Brownfield Tax Increment Grant (carried)
• Passed by-law establishing Fire Services Management Oversight Committee and Terms of Reference (carried)
• Adopted by-law to confirm proceedings of Council (carried)

Port Colborne Downtown BIA

The Port Colborne Downtown Business Improvement Area will hold its regular meeting on September 18, 2024. The agenda consists of standard items such as call to order, adoption of the agenda, disclosures of interest, approval of minutes, staff updates, order of business, new business, and adjournment. No specific projects, contracts, or policy changes are listed.

Meeting to Consider

The Port Colborne City Council will consider the Northland Estates Drain report dated August 14, 2024 and adopt a provisional by‑law under Section 4 of the Drainage Act. The meeting includes a presentation by B. Widner of Spriet Associates and the appointment of three councillors as alternates to the Court of Revision. A second by‑law will ratify and confirm the council’s proceedings for this meeting.

• Presentation by B. Widner (Spriet Associates) on the Northland Estates Drain
• Consideration of the Northland Estates Drain report (Report dated August 14 2024)
• Provisional by‑law (first and second reading) to adopt the Section 4 Engineer’s Report for the Northland Estates Municipal Drain
• Appointment of three councillors as alternates to the Court of Revision
• By‑law to ratify and confirm the council’s proceedings of September 18 2024

The Council received the Northland Estates Municipal Drain report and voted to provisionally adopt it. They also appointed members to the Court of Revision and mandated that the Eagle Marsh Municipal Drain be maintained alongside the new construction. The meeting concluded after passing a by-law to confirm these proceedings.

• Provisionally adopted Northland Estates Municipal Drain report (Carried)
• Appointed Councillors Bodner, Aquilina, and Bagu to Court of Revision (Carried)
• Appointed Councillor Bruno as Court of Revision alternate (Carried)
• Mandated maintenance of Eagle Marsh Municipal Drain (Carried)
• Passed by-law for Northland Estates Municipal Drain (Carried)
• Passed by-law to confirm meeting proceedings (Carried)

Museum, Heritage and Culture Board

The Port Colborne Historical and Marine Museum Board will meet on September 17, 2024 at the Roselawn Centre (296 Fielden Ave). The agenda consists of standard items such as disclosures, adoption of the agenda, approval of minutes, and a series of reports from the curator, council, and various committees. The board will also consider any new business that may be presented before adjourning.

• Curator's Report
• Finance Committee Report
• Membership Committee Report
• Building and Property Committee Report
• New Business

The Port Colborne Museum, Heritage, and Culture Board approved the proposed 2025 user fees, which include a 5% inflation increase for Archives, Roselawn, and the Museum, and will bring them to Council. The Board also approved a capital budget allocation of $120,000 to present to Council, with priorities including the Sherk roof, fencing, and School House ceiling. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved 2025 user fees with 5% inflation increase (carried)
• Approved $120,000 capital budget allocation to Council (carried)
• Confirmed agenda and minutes (carried)

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee is meeting to approve previous minutes and discuss upcoming festivals. The agenda consists primarily of procedural items.

• Discussion of upcoming festivals

The Port Colborne Senior Advisory Committee met and made plans for upcoming community events, including staffing tables at the Downtown Harvest Festival, Lock 8 BIA Harvest Festival, Portal Village Craft Show, and Baptist Church craft show. The committee also discussed the 2025 budget, name tags, and outreach tables at the library. No formal decisions were made; the meeting was primarily planning and discussion.

• Adopted the agenda for September 17, 2024
• Approved the minutes from August 20, 2024
• Confirmed volunteers for the Oct. 5 Downtown Harvest Festival table
• Agreed to contact BIA for a table at the Oct. 6 Lock 8 Harvest Festival
• Volunteered D. Rudyk for the Nov. 15 Portal Village Craft Show table
• Agreed to investigate name tags for future events
• Agreed to create a poll for library outreach table scheduling

Heritage Sub Committee Meeting

The Heritage Sub Committee will meet on September 16, 2024 to consider staff updates, including an upcoming Alternative Notice Policy for Ontario Heritage Act matters and an update on the Tennessee Gates restoration project. The committee will also review the 2024‑2026 Heritage Registry Review Project workplan. No other business items are listed.

• Upcoming Alternative Notice Policy for Ontario Heritage Act matters
• Tennessee Gates Restoration Project update
• 2024‑2026 Heritage Registry Review Project workplan
• Approval of August 19, 2024 Heritage Subcommittee meeting minutes

Public Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Committee of Adjustment

The Committee of Adjustment will consider consent requests for two applications at 5088 Highway 140 submitted by One Forty Development Inc. and a combined consent for three applications at 631 Lorraine Road submitted by Whisky Run Golf Club Ltd. It will also hear several minor variance applications on Third Concession Road, VL Steele Street, VL Fielden Avenue, and VL Northland Avenue.

• Consent – B11-24-PC – 5088 Highway 140 – One Forty Development Inc.
• Consent – B15-24-PC – 5088 Highway 140 – One Forty Development Inc.
• Consent – B12-24-PC, B13-24-PC, B14-24-PC – 631 Lorraine Road – Whisky Run Golf Club Ltd.
• Minor variance – A20-24-PC – 1628 Third Concession Road – Emily and Andrew Brondes
• Minor variance – A21-24-PC – VL Steele Street – Henley Heights Construction Inc.

Environmental Advisory Committee

The Environmental Advisory Committee agenda for September 11, 2024 contains only generic headings and no specific items. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are detailed. Consequently, the meeting appears to have no documented decisions or discussions in the agenda.

Council Meeting

The Port Colborne City Council will consider a motion directing staff to report on the feasibility of regulating obtrusive outdoor lighting in residential areas. Staff reports will be presented on the 174 Mitchell Street brownfield Comprehensive CIP agreement and the Niagara Gateway CIP application by E‑Materials Canada Corporation (Asahi Kasei). The Council will also discuss supporting St. Catharines’ request to extend Niagara Region incentive programs and review a presentation on non‑profit grant allocations.

• 174 Mitchell Street – Brownfield CIP Agreement (CIP TAP and TIG documents)
• Niagara Gateway CIP Application – E‑Materials Canada Corporation (Asahi Kasei)
• Motion by Councillor Danch to have staff study regulation of obtrusive outdoor lighting
• Support for City of St. Catharines resolution to extend Niagara Region incentive programs to Oct 1 2027
• Presentation for Grants to Non‑Profit Organizations – 2024 Second Allocation

Council approved two staff reports: a Brownfield Community Improvement Plan (CIP) agreement for 174 Mitchell Street and a Niagara Gateway CIP application from E-Materials Canada Corporation (Asahi Kasei). Council also passed a motion supporting the City of St. Catharines' request to extend Niagara Region's incentive programs for three years to October 1, 2027. A motion was carried directing staff to report on the possibility of regulating obtrusive outdoor lighting in residential areas.

• Approved Brownfield CIP agreement for 174 Mitchell Street
• Approved Niagara Gateway CIP application for E-Materials Canada Corporation (Asahi Kasei)
• Supported St. Catharines' request to extend Niagara Region incentive programs to October 1, 2027
• Directed staff to report on regulating obtrusive outdoor lighting in residential areas
• Approved minutes of August 27 and August 28, 2024 meetings
• Confirmed agenda as circulated

Council In Closed Session

The council will receive confidential reports from the CAO about a proposed or pending acquisition or disposition of municipal land, and about solicitor‑client privileged advice. The council will also consider approval of the minutes from the August 28, 2024 closed session. All items are discussed in closed session under the Municipal Act, 2001.

• Confidential report on proposed or pending land acquisition/disposition (Municipal Act §239(2)(c))
• Confidential report on solicitor‑client privileged advice (Municipal Act §239(2)(f))
• Approval of minutes from the August 28, 2024 closed session

Special Council Meeting

The Port Colborne City Council will hold a special meeting on September 7, 2024. Items on the agenda include the performance review and goals of the Chief Administrative Officer and a by‑law to adopt, ratify and confirm the proceedings of this special council. The meeting will also include standard items such as call to order, adoption of the agenda, disclosures of interest, and adjournment.

• Performance Review and Goals of the Chief Administrative Officer (confidential item)
• By‑law to Adopt, Ratify and Confirm the Proceedings of the Special Council

Special Council Meeting

The City of Port Colborne is holding a special meeting to receive a confidential verbal report. The session focuses on a ward boundary review provided by Watson and Associates Economists Ltd.

• Confidential verbal report from Watson and Associates Economists Ltd. regarding Ward Boundary Review

The special meeting was largely procedural, with council moving into closed session to receive a confidential verbal report from Watson & Associates on the ward boundary review. No substantive decisions were made in open session; council adopted the agenda and a by-law confirming the closed meeting proceedings.

• Adopted the special council agenda (carried)
• Moved into closed session for ward boundary review training (carried)
• Rose from closed session without report (carried)
• Enacted by-law to adopt, ratify and confirm closed meeting proceedings (carried)

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to discuss 2025 draft operating and capital budgets and receive a capital projects update. The board will also review a draft resolution regarding public libraries and older adults and several updated operational policies.

• 2025 Draft Operating Budget
• 2025 Draft Capital Budget
• Draft Resolution - Public Libraries and Older Adults
• Library AODA Audit presentation
• Policy reviews for Privacy, Collection Development, Resource Sharing, and Programming

Main Street Business Improvement Area

The Main Street Business Improvement Area council has a meeting on September 3, 2024. The agenda provided contains no listed items or decisions, indicating a procedural or placeholder agenda. No specific rezoning, contracts, ordinances, or fee changes are noted.

Meeting to Consider

The Port Colborne City Council will review the Oil Mill Creek Municipal Drain Report (2024‑164) and consider a provisional by‑law to require a Section 78 engineer’s report for the drainage works. The by‑law will be presented for its first and second reading. The council will also adopt a by‑law to ratify the proceedings of this meeting.

• Review Oil Mill Creek Municipal Drain Report (2024‑164) with accompanying appendices
• Provisional by‑law to provide for a Section 78 Engineer’s Report for Oil Mill Creek drainage (first and second reading)
• By‑law to adopt, ratify and confirm the council’s proceedings of the September 3 2024 meeting

Council received the Oil Mill Creek Engineer's Report but amended the motion to refer it back to the engineer for redesign and scope reduction, rather than adopting it. The by-law for provisional adoption was removed. Council also appointed members to the Court of Revision and extended the meeting curfew.

• Received Public Works Report 2024-164 (Oil Mill Creek Engineer's Report)
• Amended motion to refer report back to engineer for redesign and reduced scope (carried)
• Removed by-law for provisional adoption of Section 78 Engineer's Report
• Appointed Councillors Bodner, Aquilina, Beauregard to Court of Revision; Bagu as alternate (carried)
• Extended meeting curfew beyond 11 p.m. (carried)
• Enacted by-law to adopt, ratify, and confirm proceedings (carried)

Council In Closed Session

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Council In Closed Session

The Port Colborne City Council meeting on August 28, 2024 is a closed session. Council members will consider a confidential presentation required under Municipal Act, 2001, Subsection 239(2)(c) regarding a proposed or pending acquisition or disposition of municipal land. No other agenda items are listed.

• Confidential presentation on a proposed or pending acquisition or disposition of municipal land (Municipal Act 239(2)(c))

Council met in closed session to receive a confidential presentation regarding a proposed or pending land acquisition or disposition, as permitted under the Municipal Act. No substantive decisions were made in open session; the only actions were procedural, including adopting the agenda and passing a by-law to confirm proceedings of a special meeting.

• Adopted the closed session agenda (carried)
• Moved into closed session for a confidential land matter under Municipal Act 239(2)(c) (carried)
• Enacted by-law to adopt, ratify, and confirm proceedings of the special meeting (carried)

Council In Closed Session

The Port Colborne City Council will meet in closed session to receive several confidential reports. Items include a solicitor's verbal report on an Ontario Land Tribunal appeal, a presentation on a proposed land acquisition or disposition, a Development & Government Relations memorandum, and the minutes from the August 12, 2024 closed‑session joint council meeting. No public decisions are listed.

• Confidential verbal report from City Solicitor on Ontario Land Tribunal appeal
• Confidential presentation on a proposed or pending acquisition or disposition of land
• Confidential Development & Government Relations memorandum
• Minutes of the Closed Session Joint Council Meeting August 12, 2024

Council met in closed session and gave direction on two confidential items: a verbal report from the City Solicitor regarding an Ontario Land Tribunal appeal, and a presentation on a proposed or pending land acquisition or disposition. No public decisions were made, and all votes were procedural.

• Confirmed closed session agenda (carried)
• Proceeded into closed session for confidential items (carried)
• Gave direction on item 4.1 (Ontario Land Tribunal appeal) in closed session
• Gave direction on item 4.2 (land acquisition/disposition) in closed session

Council Meeting

The Port Colborne City Council will discuss a draft plan and zoning by‑law amendment for the property known as 563 Killaly Street East and adjacent vacant land. Staff reports include updates to the municipal investment policy, 2025 user fees for Sugarloaf Marina, and a fire services committee recommendation. The meeting also reviews a $24,100 grant allocation package approved by the Grant Allocation Committee.

• Zoning By‑law Amendment for 563 Killaly Street East (Lot 23‑24, Concession 1)
• 2025 Sugarloaf Marina user fee schedule
• Investment Policy Update (2024‑154)
• Fire Services Committee recommendation and draft terms of reference
• Grant Allocation Committee funding of $24,100 to local community groups

Council approved a zoning by-law amendment and draft plan of subdivision for 563 Killaly Street East and vacant land to the south, with a lapsing date of August 27, 2027. Council also approved the 2025 Sugarloaf Marina user fees, updated beach user fees, an investment policy update, a joint application with the YMCA for more licensed child care spaces, and creation of a Shared Fire Services Management Oversight Committee. Grant allocations totaling $24,100 were approved for eight local organizations.

• Approved zoning by-law amendment and draft plan of subdivision for 563 Killaly Street East (carried)
• Approved 2025 Sugarloaf Marina user fees effective September 1, 2024 (carried)
• Approved updated beach user fees effective October 15, 2024 (carried)
• Approved Investment Policy update and directed staff to close identified trust funds (carried)
• Directed staff to jointly apply with YMCA of Niagara for more licensed child care spaces (carried)
• Created Shared Fire Services Management Oversight Committee and appointed Councillor Hoyle (carried)
• Approved grant allocations totaling $24,100 to eight organizations (carried)
• Enacted by-laws appointing Deputy Clerk and amending zoning for Killaly Street East (carried)

Port Colborne Downtown BIA

The Port Colborne Downtown BIA meeting agenda for 2024-08-21 contains no listed items or decisions. It only includes generic headings and placeholders without details. Consequently, there are no rezoning proposals, contracts, ordinances, fee changes, or public hearings noted.

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee is meeting to review previous minutes and discuss specific senior-focused initiatives. The committee will receive an update on a community grant and discuss an outreach table for Music on the Lawn.

• Update on Seniors Community Grant
• Music on the Lawn Outreach Table

The committee learned its application for the Seniors Community Grant was unsuccessful, but will pursue other grants and continue planned projects. Outreach at the Farmer's Market and Music on the Lawn was reported successful. The committee approved outreach tables for three upcoming festivals.

• Approved outreach tables at Fall Harvest Festival, Portal Village Craft Show, and Port Colborne Baptist Church Craft Show (carried)
• Adopted agenda for August 20, 2024 (carried)
• Approved minutes from June 18, 2024 (carried)

Heritage Sub Committee Meeting

The Heritage Sub Committee agenda for the August 19, 2024 meeting contains no listed items. It appears to consist only of standard procedural headings and placeholders. No decisions, discussions, or proposals are detailed in the provided document.

The Heritage Subcommittee met and confirmed its agenda. They discussed the Heritage Registry review project, noting Bill 200 gives municipalities two extra years for designations. They approved a motion for the committee chair to meet with planning staff to update project records. Updates were provided on the Steele Street School elevator construction and the 44 King Street property, and the subcommittee requested a background report on the old INCO recreation hall.

• Confirmed agenda for August 19, 2024 (carried)
• Approved motion for heritage committee chair to meet with chief planner and planner to assess and update project record (carried)
• Requested background report on old INCO recreation hall (confirmed)

Committee of Adjustment

The Port Colborne Committee of Adjustment will meet to consider three applications: a minor variance for a property on Third Concession Road, a consent for a property on Highway 140, and a consent for a property on Highway 3. The body will also approve the minutes from the previous meeting.

• Minor Variance A20-24-PC at 1628 Third Concession Road
• Consent B11-24-PC at 5088 Highway 140
• Consent B10-24-PC at 2970 Highway 3
• Approval of July 10, 2024 Committee of Adjustment Minutes

The Committee of Adjustment granted consent application B10-24-PC for 2970 Highway 3, subject to seven conditions including a hydrogeological assessment, drainage apportionment, and separate driveways. Two other applications were deferred: A20-24-PC at 1628 Third Concession and B11-24-PC at 5088 Highway 140. The minutes from July 10, 2024, were approved.

• Granted consent application B10-24-PC at 2970 Highway 3 with conditions (carried)
• Deferred application A20-24-PC at 1628 Third Concession for further investigation
• Deferred application B11-24-PC at 5088 Highway 140 for applicant adjustments
• Approved minutes of July 10, 2024 meeting

Council In Closed Session

The Port Colborne council meeting on August 13, 2024 is a closed session. The agenda provided contains no listed items or decisions.

Council Meeting

The agenda for the Port Colborne council meeting on 2024-08-13 contains no listed items; it appears to be a procedural placeholder.

Special Joint Council Meeting

The special joint council meeting scheduled for August 12, 2024 in Port Colborne, Ontario has no agenda items listed. The agenda consists only of placeholders and contains no substantive items for discussion or decision.

Main Street Business Improvement Area

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

Public Meeting

The City of Port Colborne is holding a statutory public meeting to present planning applications for the Stonebridge Village Subdivision. The body will discuss proposed amendments to the Official Plan and Zoning By-law.

• Official Plan and Zoning By-law Amendment for Stonebridge Village Subdivision (Files: D09-06-24 & D14-06-24, 2024-150)
• Draft Plan of Subdivision for Stonebridge Village
• By-law to adopt, ratify and confirm the proceedings of the Council

Council Meeting

Council will review the first trimester financial reports for 2024, including debt management and investment summaries. The meeting also includes discussions on urban forestry, tourism strategy, and several parking and traffic by-laws.

• 2024 Trimester 1 Financial Reporting (2024-107)
• Urban Forest Management Plan (2024-144)
• Tourism Strategy and Tactical Plan (2024-145)
• By-law to establish a permitting system for special event parking for Canal Days
• By-law to appoint Municipal Law Enforcement Officers

Council approved an additional $4,428,000 from the Water Reserve for the 2024 watermain replacement project. The Waterfront Road Allowances report was referred back to staff for a public meeting, with results due at the last meeting of September. Council also approved the Urban Forest Management Plan, the POCOMAR marine rescue agreement, and several other items.

• Approved $4,428,000 from Water Reserve for 2024 watermain replacement (carried)
• Referred Waterfront Road Allowances report to staff for public meeting (carried)
• Approved Urban Forest Management Plan (carried)
• Approved POCOMAR marine search and rescue agreement (carried)
• Approved 2024 Trimester 1 financial transfers (carried)
• Advanced Oil Mill Creek Municipal Drain Engineer's Report to 'Meeting to Consider' (carried)
• Approved Canal Days museum by-law exemptions for firearms and camping (carried)
• Approved Joint Accessibility Advisory Committee renewal (carried)

Council In Closed Session

The provided agenda contains only procedural boilerplate and software interface elements. No specific discussion topics or decisions are listed.

Port Colborne Downtown BIA

The agenda for the Port Colborne Downtown BIA meeting on July 17, 2024 contains no listed items. It appears to be an empty or boilerplate agenda with no decisions or discussions recorded. No rezoning, contracts, ordinances, or fee changes are mentioned.

Museum, Heritage and Culture Board

The Port Colborne Historical and Marine Museum Board will meet on July 16, 2024 at the Roselawn Centre. The agenda includes routine items such as call to order, disclosures of interest, adoption of the agenda, and approval of minutes. The board will hear reports from the council, curator, auxiliary, Friends of Roselawn Centre, and multiple committees, and will address any new business before adjourning.

• Call to Order
• Disclosures of Interest
• Adoption of Agenda
• Approval of Minutes (June 18, 2024)
• Committee Reports (Finance, Membership, Building and Property, Programme, etc.)

Committee of Adjustment

The Committee of Adjustment will consider minor variance applications for properties on Mapleview Crescent, Louis Street, Humboldt Parkway, and Lakeshore Road West. The meeting also includes the approval of minutes from the June 12, 2024, meeting.

• Minor variance at 4871 Mapleview Crescent
• Minor variance at 47 Louis Street
• Minor variance for vacant lot at Humboldt Parkway
• Multiple minor variances at 19 Lakeshore Road West
• Approval of June 12, 2024, meeting minutes

The Committee of Adjustment granted five separate minor variance applications for properties on Mapleview Crescent, Louis Street, Humboldt Parkway, and Lakeshore Road West. One approval was granted subject to a Stage 1 archaeological assessment.

• Approved minor variance application A17-24-PC for 4871 Mapleview Crescent (Carried)
• Approved minor variance application A18-24-PC for 47 Louis Street (Carried)
• Approved minor variance application A11-24-PC for VL Humboldt Parkway subject to a Stage 1 archaeological assessment (Carried)
• Denied motion to allow a member of the public to respond to city solicitor advice regarding 19 Lakeshore Road West (Loss)
• Approved minor variance applications A13-24-PC, A14-24-PC, A15-24-PC, and A16-24-PC for 19 Lakeshore Road West (Carried)
• Approved June 12, 2024, meeting minutes (Carried)

Council Meeting

The provided document contains only software interface elements and empty table headers. No specific council items, motions, or topics are recorded in the text.

Court of Revision

The provided text contains only procedural software interface elements and boilerplate information. No specific topics, proposals, or decisions are documented for this meeting.

Main Street Business Improvement Area

The provided document contains only procedural boilerplate and software interface elements. No specific business items, motions, or discussions were recorded in this text.

Council Meeting

The Port Colborne Council is reviewing several land use amendments and city property matters. Agenda items include zoning changes for 631 Lorraine Road and the sale of property at 235-241 Welland Street. The council will also consider new by-laws regarding road fouling and special event parking.

• Zoning amendments for 631 Lorraine Road
• Sale of 235-241 Welland Street to 1342392 Ontario Ltd.
• New by-law regarding the fouling of city roads
• Energy Conservation and Demand Management Plan 2024-2029
• Noise variance request for 175 King Street

Council approved official plan and zoning amendments for 631 Lorraine Road and authorized the sale of city-owned properties on Welland Street and Killaly Street East. Additionally, a noise variance was granted to The Belmont bar and grill for summer events, and a new by-law regarding the fouling of city roads was enacted. Council also supported regional efforts to maintain urgent care services in Fort Erie and Port Colborne.

• Approved official plan and zoning amendments for 631 Lorraine Road
• Approved new Fouling of Roads by-law and associated administrative penalties
• Authorized sale of 235-241 Welland Street to 1342392 Ontario Ltd.
• Declared Killaly St. E. properties surplus and approved sale to SG Real Estate
• Approved 2024 Asset Management Plan and Energy Conservation Plan
• Granted conditional noise variance for The Belmont through September 2, 2024
• Approved expanded public notification radius for Vimy Ridge Road tower lease
• Supported continued operation of Fort Erie and Port Colborne Urgent Care

Port Colborne Downtown BIA

The Port Colborne Downtown BIA will hold its meeting on June 19, 2024. The agenda includes staff updates and a delegation by resident Rick Hall. No other specific business items are listed in the provided text.

• Delegation by resident Rick Hall

Museum, Heritage and Culture Board

This meeting consists of procedural items and various committee updates. The board will review reports from the Curator, Finance, Membership, and Building and Property committees.

• Approval of May 21, 2024, minutes

The Board approved spending $1,200 to $1,500 to hire Joe Comazzola for the design of a 50th Anniversary logo. The meeting also included reports on museum volunteer awards, facility repairs to the Yvon Dupre tug, and upcoming heritage workshops.

• Approved hiring Joe Comazzola to design 50th Anniversary logo for $1,200-$1,500 (Carried)
• Confirmed agenda dated June 18, 2024
• Approved minutes from May 21, 2024 (Carried)

Public Meeting

This statutory public meeting is held to present planning applications for the New Official Plan - 2024-134. The agenda includes a delegation from Kelly Martel of Dillion Consulting and a confirming by-law.

• Statutory Public Meeting: New Official Plan - 2024-134
• Delegation from Kelly Martel, Dillion Consulting
• By-law to adopt, ratify and confirm Council proceedings

The June 18, 2024 public meeting was largely procedural. Council confirmed the agenda and passed a by-law to adopt, ratify and confirm the proceedings of the meeting. The only substantive item was a statutory public meeting where Kelly Martel of Dillion Consulting presented on progress toward creating a new Official Plan for the City of Port Colborne. No decisions on the Official Plan itself were recorded.

• Confirmed the June 18, 2024 agenda, as circulated (carried)
• Heard a delegation from Kelly Martel, Dillion Consulting, on progress creating a new Official Plan (no decision recorded)
• Passed a by-law to adopt, ratify and confirm the proceedings of the June 18, 2024 public meeting (carried)

Port Colborne Senior Citizens Advisory Committee

The committee will discuss a potential partnership with Marilyn Barton regarding a Women's Wellness Group. Members will also receive updates on the June 7th Farmer's Market and promotional brochures. Additionally, reports on recent Southern Ontario Age-Friendly Network activities will be shared.

• Proposed partnership for a Women's Wellness Group
• Update on the June 7th Friday Farmer's Market
• Update on committee brochures and rack cards
• Report on Southern Ontario Age-Friendly Network meeting

The Port Colborne Senior Citizens Advisory Committee approved its June 18, 2024 agenda and the May 21, 2024 minutes, both carried. It voted to decline Marilyn Barton's proposed partnership and instead suggest she contact the Learning Café, Friends over 55, or the Library. The committee also agreed to set up an outreach table at the Music on the Lawn series at the Roselawn Centre on July 21 and August 5, 2024. No update was available on the Seniors Community Grant applications.

• Approved the June 18, 2024 agenda (moved by T. McDowell, seconded by N. Salvage; carried)
• Approved the May 21, 2024 minutes (moved by T. McDowell, seconded by N. Salvage; carried)
• Declined Marilyn Barton's proposed partnership and suggested alternative organizations (moved by T. McDowell, seconded by N. Salvage; carried)
• Approved attending Music on the Lawn at the Roselawn Centre for outreach on July 21 and August 5, 2024 (moved by N. Salvage, seconded by M. Cooper; carried)

Council In Closed Session

The provided agenda for the June 18, 2024, Port Colborne Council In Closed Session contains only procedural boilerplate and software interface text. No specific topics or decisions are documented in this record.

Joint Fire Services Review Committee

The provided document contains only procedural boilerplate and software interface text. No specific topics or decisions are recorded for this committee meeting.

Committee of Adjustment

The Port Colborne Committee of Adjustment is reviewing seven minor variance applications. These include requests regarding properties at 21 Royal Road, 3233 Snider Road, a vacant lot on Humboldt Parkway, and 19 Lakeshore Road West.

• Minor variance application for 21 Royal Road
• Minor variance application for vacant lot at Humboldt Parkway
• Minor variance application for 3233 Snider Road
• Four minor variance applications for 19 Lakeshore Road West

The Committee of Adjustment granted minor variance applications A10-24-PC (21 Royal Road) and A12-24-PC (3233 Snider Road). Applications A13-24-PC, A14-24-PC, A15-24-PC and A16-24-PC, all concerning 19 Lakeshore Road West, were adjourned to the July Committee of Adjustment hearing after public delegates raised concerns and Member Bruno advocated for adjournment so legal counsel could be sought. Councillor E. Beauregard declared an indirect pecuniary interest on the Lakeshore Road items because the applicant is a client of his employer. The minutes do not record the outcome of the approval of the May 8, 2024 minutes.

• Granted minor variance A10-24-PC at 21 Royal Road (moved by Councillor G. Bruno, seconded by Councillor E. Beauregard, carried)
• Adjourned minor variance A11-24-PC at VL Humboldt Parkway to a future meeting (moved by D. O'Hara, carried unanimously)
• Granted minor variance A12-24-PC at 3233 Snider Road (moved by A. Desmarais, seconded by Councillor D. Elliott, carried)
• Adjourned minor variance applications A13-24-PC, A14-24-PC, A15-24-PC and A16-24-PC at 19 Lakeshore Road West to the July Committee of Adjustment hearing (moved by Councillor G. Bruno, seconded by A. Desmarais, carried)
• Councillor E. Beauregard declared an indirect pecuniary interest on A13-24-PC, A14-24-PC, A15-24-PC and A16-24-PC because the applicant is a client of his employer

Port Colborne Public Library Board

The Port Colborne Public Library Board will review the 2023 year-end financial statements and discuss the 2025 budget. The meeting also includes consideration of a reciprocal borrowing agreement with the St. Catharines Public Library and a donation transfer from the Erwin Taylor Charitable Foundation.

• Review of 2023 Year End Financial Statements
• Discussion of 2025 Budget
• St. Catharines Public Library Reciprocal Borrowing Agreement
• Erwin Taylor Charitable Foundation Donation Transfer
• Updates to financial control and library reserve policies

Public Meeting

This meeting includes statutory public meetings regarding two planning applications. The council will review proposed official plan and zoning by-law amendments for the Mapleview Subdivision and for short-term rentals.

• Proposed Official Plan and Zoning By-law Amendment for Mapleview Subdivision (2024-124)
• Proposed Official Plan and Zoning By-law Amendment for Short Term Rentals (2024-125)
• Resident delegations regarding the Mapleview Subdivision proposal

Council received two planning reports for information following public delegations. No final decisions were made on the proposed subdivision or the short-term rental amendments.

• Received Planning Division Report 2024-124 regarding Mapleview Subdivision for information (Carried)
• Received Planning Division Report 2024-125 regarding Short Term Rentals for information (Carried)
• Adopted By-law to ratify proceedings of the June 4, 2024 Public Meeting (Carried)

Main Street Business Improvement Area

The provided document contains only procedural boilerplate and software interface elements. No specific items, discussions, or decisions are recorded for the Main Street Business Improvement Area meeting.

Joint Fire Services Review Committee

This agenda contains only boilerplate and no substantive items. The meeting is scheduled for May 30, 2024, but no decisions, discussions, or specific agenda items are listed.

Council In Closed Session

This agenda is for a closed session of Port Colborne City Council and contains only procedural boilerplate with no listed agenda items, decisions, or discussion topics. No public business is detailed in the provided text.

Council Meeting

Port Colborne Council is meeting to consider several staff reports and by-laws, including a new by-law to prohibit fouling of city roads, an amending agreement for the Meadow Heights subdivision, and a proposal to stop up and close a portion of road off Barrick and Elm. The agenda also includes updates on community centres, the East Side Employment Lands design, and the Lock 8 Gateway Park master plan. Two delegations will request exemptions from the vacant building registry for properties at 281 Chippawa Road and 174 Mitchell Street.

• Statutory public meeting on proposed stop up and close of road network off Barrick and Elm (2024-121)
• Draft by-law to prohibit obstruction, encumbering, injuring or fouling of city roads (2024-48)
• Meadow Heights Subdivision Amending Agreement – Phase 3, Stages 1-4 (2024-119)
• Declaration of portion of rail right-of-way north of Clarence Street as surplus (2024-99)
• Delegations requesting vacant building registry exemptions for 281 Chippawa Road and 174 Mitchell Street

Council approved license agreements and $10,400 in total grant increases for the Bethel and Sherkston community centres. The board also authorized funding releases and front-ending agreements for the East Side Employment Lands and approved a subdivision agreement for Meadow Heights.

• Approved $5,200 grant increases each for Bethel and Sherkston Community Centres
• Authorized $950,000 release from SWODF for East Side Employment Lands engineering
• Authorized $750,000 front-ending agreement with private developer for East Side Employment Lands
• Authorized $500,000 front-ending agreement with Niagara Region for ESEL tunnel crossing
• Approved subdivision agreement with 1399908 Ontario Inc. for Meadow Heights
• Approved $15,000 to remove existing pavilion from Lock 8 Gateway Park
• Declared rail right-of-way north of Clarence Street as surplus for disposition
• Exempted 2866403 Ontario Inc. from Vacant Building Registry fee for 174 Mitchell Street

Council In Closed Session

This is a closed session of Port Colborne City Council. The agenda contains only procedural boilerplate and no substantive items for public discussion or decision.

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to handle routine procedural items and a confidential human resources matter. The board will adopt the agenda, receive disclosures of interest, and consider confidential reports, including minutes from a prior closed session and a personnel matter under the Public Libraries Act. No public decisions or discussions are listed on the open agenda.

• Closed session minutes from May 8, 2024 meeting
• Confidential human resources matter under Public Libraries Act Section 16.1(4)(b)

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee is meeting to approve prior minutes and discuss several routine items: a Seniors Community Grant update, magnifiers, the Farmers Market schedule, and a brochure/rack card discussion. New business includes presentations from CARP Representative Ursula Hudson and Certified Life & Wellness Coach Marilyn Barton. The agenda is largely procedural with no major decisions or dollar amounts listed.

• Seniors Community Grant update
• Magnifiers discussion
• Farmers Market schedule
• Brochure and rack card discussion
• CARP Representative Ursula Hudson presentation

The Port Colborne Senior Advisory Committee voted to support the City's application for the Inclusive Communities Grant, which would fund two accessible picnic tables, an elevator, and StopGap program participation at the Roselawn Centre. The committee also approved staffing a booth at the Farmers Market every Friday in June from 8:00am to 11:00am, and authorized Sloane to update and print brochures and rack cards. Members received introductions from a CARP representative and a life and wellness coach; no decisions were made on those presentations. The committee is still awaiting approval of the Seniors Community Grant.

• Supported the Inclusive Communities Grant application (carried)
• Approved Farmers Market booth every Friday in June, 8:00am–11:00am (carried)
• Authorized Sloane to make brochure/rack card changes and send to print (carried)
• Adopted the May 21, 2024 agenda (carried)
• Approved minutes from March 19, 2024 (carried)
• Adjourned at 11:28am (carried)

Meeting to Consider

This is a special meeting to consider the Wignell Municipal Drain, adjourned from April 23, 2024. Council will hear a presentation from the engineer, then consider a by-law to provide for a Section 78 and Section 4 Engineer's Report for drainage works. A confirming by-law for the meeting's proceedings is also on the agenda.

• Wignell Municipal Drain report and presentation by Paul Marsh, P. Eng., EWA Engineering Inc.
• By-law to provide for a Section 78 & Section 4 Engineer's Report for Wignell Municipal Drain (provisional first and second reading)
• Confirming by-law to adopt and ratify the meeting's proceedings

Council provisionally adopted the Engineer's Report for the Wignell Municipal Drain and passed a corresponding by-law. The report was referred back to the engineer to address pumping, gate issues, and payment plan updates.

• Received Public Works Department Report 2024-85
• Appointed Councillors Bodner, Elliott, and Bruno to the Court of Revision, with Councillor Bagu as alternate
• Referred Engineer's Report back to the Engineer to address the gate, pumping issues, and update payment plans to 5, 10, or 15 years
• Directed Mayor and Acting Clerk to execute a by-law to provisionally adopt the Wignell Municipal Drain Engineer’s Report dated February 9, 2024
• Provisionally adopted the Wignell Municipal Drain By-law
• Passed by-law to ratify and confirm proceedings of the May 21, 2024 meeting

Museum, Heritage and Culture Board

The Port Colborne Historical and Marine Museum Board is holding its regular monthly meeting. The agenda is largely procedural, covering approval of prior minutes, standard reports from the curator, committees, and council, with no major decisions or public hearings listed.

• Approval of April 16, 2024 post-meeting minutes
• Reports from council, curator, auxiliary, and Friends of Roselawn Centre
• Updates from eight committees including finance, membership, and heritage
• Confidential items and new business on agenda

The Board unanimously decided to move meetings to the Roselawn Centre until acoustic projects at the L.R. Wilson Archives are finished. The meeting primarily consisted of staff and committee reports regarding museum staffing, facility repairs, and upcoming events.

• Approved agenda dated May 21, 2024
• Approved minutes from April 16, 2024
• Decided to continue meetings at Roselawn Centre until Archives acoustic project is complete

Port Colborne Downtown BIA

The Port Colborne Downtown Business Improvement Area is meeting to handle routine procedural items and receive a presentation on West Street Promenade beautification by Gino Stinziani. No decisions are listed on the agenda beyond standard approvals.

• Presentation on West Street Promenade Beautification by Gino Stinziani
• Approval of minutes
• Staff updates
• New business

Council In Closed Session

This is a closed-session meeting of Port Colborne City Council. The agenda contains only procedural boilerplate and no public agenda items, decisions, or discussion topics are listed.

Main Street Business Improvement Area

The Main Street Business Improvement Area Board is meeting for a standard agenda that includes call to order, adoption of the agenda, disclosures of interest, approval of minutes, staff updates, order of business, new business, and adjournment. No specific decisions or substantive discussions are listed in the agenda.

Council Meeting

Port Colborne Council is meeting to review staff reports and vote on several by-laws, including the purchase of 725 King Street, a draft lodging house licensing by-law, and updated operating guidelines for two Business Improvement Areas. Council will also receive the 2023 year-end surplus and project close-out report, a property tax collection history, and a shared services update for fire administration. Two delegations are scheduled from local organizations.

• By-law to authorize purchase of 725 King Street
• Draft Lodging House By-law (2024-63)
• 2023 Year End Surplus and Project Close Out (2024-57)
• Noise variance for Sherkston Shores, 490 Empire Rd (2024-109)
• By-laws to establish operating guidelines for DBIA and MSBIA boards

Council approved the acquisition of 725 King Street for $405,000 and granted a noise variance permit to Sherkston Shores for amplified sound events. Staff reports were adopted, including the transfer of a 2023 levy surplus to the Infrastructure Reserve and the initiation of tax sale processes for long-overdue properties. A draft Lodging House By-law was directed to be submitted for approval at the next meeting.

• Approved purchase of 725 King Street for $405,000
• Granted noise variance permit to Sherkston Shores (May 1–11 p.m.)
• Directed tax sale process for properties unpaid for three years
• Transferred 2023 levy surplus to Infrastructure Reserve
• Approved Operating Guidelines for Downtown and Main Street BIAs
• Established Fire Services Review Committee with Wainfleet
• Directed submission of draft Lodging House By-law for next meeting
• Enacted six by-laws including property purchase and BIA guidelines

Council In Closed Session

This is the agenda for a closed session of Port Colborne Council. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. No public business is detailed in the provided text.

Heritage Sub Committee Meeting

The Heritage Sub Committee is meeting to review preliminary research reports on three properties: 975 Chippawa Road, 736 Pinecrest Road, and 2352 Third Concession Road. The agenda also includes staff updates, approval of the March 18, 2024 minutes, and standard procedural items. No decisions are listed; the meeting appears focused on discussion and information review.

• 975 Chippawa Road research report
• 736 Pinecrest Road preliminary research report
• 2352 Third Concession preliminary research report
• Approval of March 18, 2024 minutes

Special Joint Council Meeting

This is a special joint council meeting agenda for May 13, 2024, but the provided text contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Committee of Adjustment

The Committee of Adjustment is meeting to hear three applications: a minor variance at 803 King Street, a minor variance and consent at 232 Humboldt Parkway, and a minor variance at 730-742 Clarence Street. The committee will also approve minutes from previous meetings. No other business is listed.

• Minor variance application A04-24-PC at 803 King Street by 1825081 Ontario Inc.
• Minor variance and consent applications A08-24-PC and B09-24-PC at 232 Humboldt Parkway by Jeffery Roy
• Minor variance application A09-24-PC at 730-742 Clarence Street by Bridge and Quarry Ltd.
• Approval of April 10, 2024 and April 24, 2024 minutes

The Committee granted minor variance applications for properties on King Street and Clarence Street. Additionally, a minor variance and a consent application for 232 Humboldt Parkway were approved subject to nine specific conditions.

• Approved minor variance application A04-24-PC for 803 King Street
• Approved minor variance application A08-24-PC for 232 Humboldt Parkway
• Approved consent application B09-24-PC for 232 Humboldt Parkway subject to 9 conditions
• Approved minor variance application A09-24-PC for 730-742 Clarence Street

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to review routine financial and circulation reports, discuss shared services and financial items, and consider updates to several library policies. The agenda includes discussion items on shared services, a resolution from the Township of Wainfleet about public libraries and older adults, board evaluation, and financial matters including the Erwin Taylor Charitable Foundation and the 2025 budget. The board will also review draft policies on gift acceptance, fundraising, partnerships, patron conduct, children and teens in the library, bed bugs, and volunteers.

• Review of 2024 operating and facilities budgets as of May 3, 2024
• Discussion of shared services (M. Cooper)
• Discussion of Township of Wainfleet resolution on public libraries and older adults
• Review of draft policies FR-01, FR-02, FR-03, OP-03, OP-10, OP-11, OP-25, VOL-01
• Confidential human resources matter under Public Libraries Act

The Board approved eight policies covering fundraising, conduct, and library operations. It also decided to draft a resolution supporting a Township of Wainfleet initiative regarding public libraries and older adults.

• Approved eight policies: General Gift Acceptance, Fundraising, Partnership and Sponsorship, Patron Code of Conduct, Children in the Library, Teens in the Library, Bed Bug Policy, and Volunteers in the Library
• Approved drafting a resolution in support of the Township of Wainfleet's Public Libraries and Older Adults resolution
• Deferred financial items including the 2025 Budget and Development Charges to the next meeting
• Determined that shared services between Port Colborne and Wainfleet Public Libraries will not be pursued at this time
• Approved the April 3, 2024 meeting minutes
• Scheduled a special closed meeting for May 22, 2024

Environmental Advisory Committee

The Environmental Advisory Committee is meeting for its regular monthly session. The agenda is largely procedural, covering approval of minutes and staff updates, followed by discussion items on environmental engagement, stormwater management and wastewater, urban forest, and electrification engagement and education. No specific proposals, contracts, or dollar amounts are listed.

• Approval of minutes from March 20, 2024 meeting
• Staff updates
• Discussion: Environmental Engagement
• Discussion: Stormwater Management & Wastewater
• Discussion: Urban Forest and Electrification Engagement

Mayor’s Youth Advisory Committee

The Mayor’s Youth Advisory Committee is holding a routine meeting with no substantive decisions on the agenda. Items include adopting the agenda, approving minutes from January through April, receiving staff updates, and discussing new business. No specific projects, contracts, or public hearings are listed.

• Approval of minutes for Jan, Feb, March, and April meetings
• Staff updates
• New business discussion

Council In Closed Session

This agenda is for a closed session of Port Colborne City Council and contains only procedural boilerplate from the eSCRIBE software interface. No specific agenda items, decisions, or discussion topics are listed in the provided text.

Special Joint Council Meeting

This is a special joint council meeting agenda for Port Colborne, ON, dated 2024-04-29. The agenda text is entirely procedural boilerplate with no listed agenda items, decisions, or discussion topics. The meeting appears to be scheduled but no substantive business is detailed in the provided document.

Committee of Adjustment

The Committee of Adjustment is meeting to consider items B05-24-PC, A02-24-PC, and A03-24-PC related to VL Firelane 3. The agenda includes an addendum to the planning report, applicant comments, a public comment, and a revised application. No other new business is listed.

• B05-24-PC, A02-24-PC, A03-24-PC - VL Firelane 3
• Addendum to B05-24-PC Planning Report
• Applicant Comments
• John Drury Comment (redacted)
• Corrected A02-24-PC Application

The Committee of Adjustment met on April 24, 2024, but the minutes record only procedural items: call to order, reading of meeting protocol, disclosures of interest, requests for deferrals or withdrawals, order of business, and adjournment. The minutes list applications B05-24-PC, A02-24-PC and A03-24-PC concerning VL Firelane 3, along with an addendum, applicant comments, a comment from John Drury, and a corrected application, but no decision or outcome on those applications is recorded. The only recorded vote was to approve the minutes, moved by Councillor E. Beauregard and seconded by Councillor G. Bruno, which carried. No substantive approvals, denials, or deferrals are documented in the supplied text.

• Minutes approved (moved by Councillor E. Beauregard, seconded by Councillor G. Bruno; carried)
• No decision recorded on applications B05-24-PC, A02-24-PC and A03-24-PC (VL Firelane 3)

Meeting to Consider

This is a procedural meeting to consider the Wignell Drain Report and a related by-law for drainage works in the city. No other business is listed.

• Wignell Municipal Drain Report (2024-85) to be considered
• By-law to provide for a Section 78 & Section 4 engineer’s report for the Wignell Municipal Drain

Council received Public Works Report 2024-85 on the Wignell Municipal Drain and heard a presentation from engineer Paul Marsh plus four resident delegations. Rather than completing the Meeting to Consider, council adjourned it and voted to reconvene on May 21, 2024, at 6:30 p.m. to finish the matter. A by-law to provisionally adopt the Wignell Municipal Drain Engineer's Report dated February 9, 2024 was presented, but the minutes do not record a vote or final adoption on it, and the Court of Revision appointments were left blank.

• Adopted the April 23, 2024 agenda, as amended (carried)
• Received Public Works Department Report 2024-85 on the Wignell Municipal Drain (carried)
• Adjourned the Wignell Municipal Drain Meeting to Consider and set May 21, 2024, 6:30 p.m. to complete it (carried)
• By-law to provisionally adopt the Wignell Municipal Drain Engineer's Report presented; no adoption vote recorded in the minutes
• Court of Revision and alternate appointments left blank in the minutes

Council In Closed Session

This is a closed session of Port Colborne City Council. The agenda contains no substantive items for public discussion or decision—only procedural boilerplate and embedded content placeholders.

Council Meeting

Port Colborne Council meets April 23, 2024 to consider staff reports and by-laws, including setting 2024 property tax and storm sewer rates, acquiring a Knoll Street road-end property, and entering agreements with the St. Lawrence Seaway Management Corporation and Niagara Region. The agenda also includes drainage-related items, a signage strategy, and a presentation from Canadian Niagara Power. Several by-laws will be up for passage, covering taxation, the Seaway MOU, a road weather system, and drainage maintenance.

• 2024 Property Tax and Storm Sewer By-Law (2024-101) setting tax rates
• Acquisition of unowned Knoll Street road-end property (2024-61)
• MOU with St. Lawrence Seaway Management Corp for artwork installation (2024-49)
• Agreement with Niagara Region for RWIS equipment on city property (2024-76)
• Bearss Drain engineer appointment and drainage maintenance billing by-laws (2024-80, 2024-72)

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee is meeting to receive updates on the Seniors Community Grant and an updated brochure/rack card, and to discuss magnifiers and the Farmers Market schedule. The committee will also hear from CARP Representative Ursula Hudson. The agenda is largely routine business with no major decisions or dollar amounts listed.

• Seniors Community Grant update
• Magnifiers discussion
• Farmers Market schedule
• Brochure and rack card discussion
• CARP Representative Ursula Hudson presentation

Museum, Heritage and Culture Board

The Port Colborne Historical and Marine Museum Board is holding its regular monthly meeting. The agenda is largely procedural, covering approval of minutes, reports from the curator, council, and various committees, and new business. No specific decisions or proposals with dollar amounts are listed.

• Approval of March 19, 2024 meeting minutes
• Curator's report
• Council report
• Committee reports including Finance, Membership, Building and Property, Programme, Fundraising, Policy, Accession, and Heritage
• 50th Anniversary Committee update

The Board approved a motion to accept a Young Canada Works internship for an Exhibition and Research Assistant, noting the museum must secure $20,000 in matching funds. Reports covered 2023 financial health, new grants for staff positions, and plans for the 50th Anniversary BBQ in July 2025. The Heritage Committee meeting was cancelled due to lack of City Planning Department support.

• Approved Young Canada Works internship for Exhibition and Research Assistant
• Confirmed April 16 agenda
• Confirmed March 19 minutes
• Noted $20,000 matching fund requirement for internship
• Reported Heritage Committee meeting cancelled due to missing Planning Dept report

Committee of Adjustment

The Port Colborne Committee of Adjustment will hold a public hearing on April 10, 2024, to consider six applications. These include three consent applications (B06-24-PC at 211 Charlotte Street, B03-24-PC and B04-24-PC at 7 Petersburg Circle, B05-24-PC at VL Firelane 3) and two minor variance applications (A02-24-PC and A03-24-PC at VL Firelane 3). The committee will also adopt the agenda, review meeting protocol, disclose any interests, handle deferrals or withdrawals, and approve the minutes from the March 13, 2024 meeting.

• B06-24-PC: Consent application for 211 Charlotte Street by 1448022 Ontario Ltd.
• B03-24-PC and B04-24-PC: Two consent applications for 7 Petersburg Circle by Peter Vieveen
• B05-24-PC: Consent application for VL Firelane 3 by Peter Smith
• A02-24-PC and A03-24-PC: Two minor variance applications for VL Firelane 3 by Peter Smith
• Approval of minutes from the March 13, 2024 meeting

The Committee of Adjustment approved consent applications B06-24-PC (211 Charlotte Street) and B03-24-PC and B04-24-PC (7 Petersburg Circle), each with conditions including a $240 final certification fee and a completion deadline of April 10, 2026. Three applications for VL Firelane 3 (B05-24-PC, A02-24-PC, A03-24-PC) were adjourned for two weeks to a special meeting on April 24, 2024, after delegates raised concerns about the size of the divided lot and the committee cited insufficient information on Official Plan policies and lot merging. The committee also approved its March minutes. All motions were carried; no recorded vote tallies were included in the minutes.

• Approved consent application B06-24-PC (211 Charlotte Street) with conditions including garage removal, a 3.5m x 3.5m sightline triangle conveyance, a $240 fee, and a Stage 1 archaeological assessment; completion by April 10, 2026
• Approved consent application B03-24-PC (7 Petersburg Circle) with conditions including a $240 fee and approval of B04-24-PC; completion by April 10, 2026
• Approved consent application B04-24-PC (7 Petersburg Circle) with conditions including a $240 fee; completion by April 10, 2026
• Adjourned consent application B05-24-PC (VL Firelane 3) to a special meeting on April 24, 2024
• Adjourned application A02-24-PC (VL Firelane 3) to a special meeting on April 24, 2024
• Adjourned application A03-24-PC (VL Firelane 3) to a special meeting on April 24, 2024
• Approved the March minutes

Council In Closed Session

This is a closed-session agenda for Port Colborne City Council. The council will adopt a confirming by-law, review closed-session minutes from earlier meetings, and discuss two confidential reports about potential land acquisitions or dispositions, one involving solicitor-client privilege. All substantive items are confidential and not open to the public.

• By-law to adopt, ratify and confirm council proceedings
• Minutes of closed sessions from Nov 26, 2023, Jan 23 and Jan 27, 2024
• Confidential CAO Report 2024-94: proposed/pending land acquisition or disposition
• Confidential CAO Department Report 2024-89: land deal and solicitor-client privilege advice

Council Meeting

Port Colborne Council is meeting to consider staff reports and by-laws, including options for regulating short-term rentals, zoning and official plan amendments for 174 Mitchell Street, and fees for pop-up patios and Nickel Beach parking. The agenda also includes a water financial plan, an infrastructure needs study, and a funding application for Lock 8 Gateway Park. Several routine items like minutes, proclamations, and appointments are also on the agenda.

• Options report for short-term rental accommodations, including draft official plan and zoning by-law amendments
• Zoning and official plan amendments for 174 Mitchell Street (files D09-05-23 and D14-10-23)
• Encroachment fees for pop-up patios (by-law amendment)
• Nickel Beach parking and related operations for 2024, including rates and traffic calming options
• Water Financial Plan 2024-88 and Infrastructure Needs Study 2024-51

Council approved a plan to regulate short-term rentals and enacted zoning and Official Plan amendments for 174 Mitchell Street. Decisions were made to update Nickel Beach parking, speed limits, and operations, including the creation of a dog-permitted zone. Council also authorized funding for infrastructure projects and a water distribution financial plan.

• Approved short-term rental regulation via Combined Licencing and Official Plan/Zoning By-law Amendment (Option 3)
• Approved Official Plan and Zoning By-law amendments for 174 Mitchell Street
• Approved consolidating Nickel Beach parking permits to honk mobile and extending operations to Thanksgiving weekend
• Established a dog-permitted zone on Nickel Beach
• Approved water, wastewater, and storm sewer projects funded from capital reserves
• Approved the Port Colborne Water Distribution System Financial Plan
• Authorized $340,000 PRIP funding application for Lock 8 Gateway Park
• Approved $30,000 transfer for Council Composition and Ward Boundary review

Social Determinants of Health Advisory Committee

The Social Determinants of Health Advisory Committee is meeting to handle routine business and receive updates. Members will elect a new vice chair, hear an update on the lodging bylaw, and get a presentation on the Niagara Poverty Reduction Strategy. They will also discuss a possible fee subsidy contract with Niagara Region for municipal summer camps.

• Elect new vice chair to replace Kaitlynn Kerridge, who resigned
• Update on lodging bylaw development from S. Luey
• Presentation on Niagara Poverty Reduction Strategy by Marc Todd
• Niagara Region offers child care fee subsidies for camps; contact Satinder Klair, 905-980-6000 ext. 3876

The committee approved the meeting agenda and previous minutes. Members received updates on primary care funding, vacant building bylaws, and food insecurity. The committee decided to review the eight focus areas of the Poverty Reduction Strategy over several upcoming meetings.

• Approved April 4, 2024 agenda (Carried)
• Approved February 1, 2024 minutes (Carried)
• Decided to discuss Poverty Reduction Strategy focus areas one or two at a time per meeting

Mayor’s Youth Advisory Committee

The Mayor's Youth Advisory Committee reviewed the successful Spring Fling Dance, which raised about $1,300 and collected 80 pounds of food, and discussed lessons learned. Members are planning a mental health event called 'Self-Care for Students Wellness Fair' for students, with location and date to be confirmed. They also discussed creating their own social media presence and possibly a bank account.

• Spring Fling Dance raised ~$1,300 from pizza, candy, beverages, penny sale
• 80 pounds of food collected for Reach Out Centre
• Planning 'Self-Care for Students Wellness Fair' with swag bags for 100 participants
• Committee considering own social media accounts and bank account

The committee reviewed the Spring Fling Dance, which hosted over 160 guests and collected 80 pounds of food. Members approved the name 'Self-Care for Students Wellness Fair' for an upcoming mental health event. The committee also requested information regarding social media accounts and a dedicated bank account.

• Approved agenda dated April 10
• Approved minutes from Jan 10, Feb 14, and March 20
• Named upcoming mental health event 'Self-Care for Students Wellness Fair'
• Approved assembly of swag bags for 100 participants for wellness fair

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to handle routine business, including approving minutes and consent items like financial and circulation reports. The board will also discuss several items, including a board evaluation, shared services, a 3D printer, and an acting CEO's verbal report. Additionally, the board will review draft policies on board authority, composition, meetings, bylaw amendments, and purpose and duties.

• Review of draft policies BL-01 through BL-04 and GOV-01
• Discussion of shared services (M. Cooper)
• Discussion of 3D printer (C. MacMillan)
• Approval of 2024 operating and facilities budgets as of March 28, 2024
• Approval of circulation reports for Q4 2023, 2023 summary, and February 2024

The Board approved five policies regarding board authority, composition, meetings, bylaws, and duties. The next board meeting was rescheduled to May 8, 2024, to avoid a conflict with the City of Port Colborne Volunteer Banquet.

• Approved policies BL-01, BL-02, BL-03, BL-04, and GOV-01
• Rescheduled May board meeting to May 8, 2024
• Adopted March 6, 2024 meeting minutes
• Received financial, circulation, public relations, and media reports

Public Meeting

The City of Port Colborne is holding a statutory public meeting to hear comments on proposed Official Plan and Zoning By-law amendments for the property at 631 Lorraine Road. The meeting is required under the Planning Act and will be conducted virtually. Residents can submit written or virtual delegation requests until noon on the meeting day.

• Public meeting for proposed Official Plan Amendment (File D09-01-24) and Zoning By-law Amendment (File D14-02-24) at 631 Lorraine Road
• Meeting to be held virtually due to COVID-19
• Delegation requests accepted until noon on April 2, 2024
• Supporting documents include survey sketch and planning justification report

Council received a report regarding a Zoning By-law and Official Plan Amendment for 631 Lorraine Road. Members discussed potential soil contamination and stormwater drainage concerns raised by a resident and the Drainage Superintendent.

• Received Planning and Development Report 2024-81 for information (Carried)

Council Orientation, Education and Training Closed Session

This is a closed-session meeting of Port Colborne City Council for orientation, education, and training purposes. The agenda contains no substantive items for public decision or discussion; it is procedural only.

Main Street Business Improvement Area

The Main Street Business Improvement Area board is meeting to handle routine procedural items, including adopting the agenda, approving minutes, and disclosing interests. The March 19 meeting lacked quorum, so no minutes were approved. The main substantive item is a discussion of new terms of reference, with a draft document attached.

• New Terms of Reference discussion (item 7.1)
• Attachment: PC Mainstreet Gateway BIA Procedural, Financial, Governance and Operating Guidelines.pdf
• March 19 meeting lacked quorum

Council Meeting

Council will vote on staff reports including 2023 council remuneration, grants for non-profit organizations, the Port Colborne water distribution system annual report, the Wignell Municipal Drain, and updated layout plans for Lockview Park. The agenda also includes a proclamation for World Autism Awareness Day, presentations from the Fair Trade Committee and Hamilton-Oshawa Port Authority, and a memorandum from the mayor on preventing invasive species in the Great Lakes.

• Grants for Non-Profit Organizations (report 2024-65)
• Lockview Park updated layout plans (report 2024-73)
• 2023 Statement of Council Remuneration and Expenses (report 2024-55)
• Wignell Municipal Drain (report 2024-52)
• By-law to appoint a Fire Chief and Deputy Fire Chief

Council approved funding for the Lockview Park project and authorized $19,000 in grants for five non-profit organizations. The city also passed by-laws to appoint a Fire Chief and Deputy Fire Chief. Additionally, Council supported a request for a new provincial-municipal fiscal framework.

• Allocated $395,000 from 2025 Capital Budget, $204,000 from Canadian Community Building Fund, and $1,000 from reserves for Lockview Park
• Approved $19,000 in non-profit grants: Port Colborne Minor Hockey ($8,000), Port Colborne Optimist Club ($4,000), Birchway Niagara ($3,000), Mothers Against Drunk Driving ($2,000), and Downtown Business Improvement Area ($2,000)
• Passed by-law to appoint a Fire Chief and Deputy Fire Chief
• Supported Town of Bracebridge resolution for a New Provincial-Municipal Fiscal Framework
• Proclaimed April 2, 2024, as World Autism Day
• Directed Drainage Superintendent to advance Wignell Municipal Drain Engineer’s Report to a ‘Meeting to Consider’
• Supported letter to the Governor of Illinois regarding preventing invasive Copi in Great Lakes

Port Colborne Downtown BIA

The Port Colborne Downtown Business Improvement Area board is meeting to approve minutes from February 21, receive a financial update, and discuss the Economic Development Advisory Committee membership and the StopGap Ramp Program. The agenda is largely procedural with no major decisions listed.

Environmental Advisory Committee

This meeting agenda contains only procedural boilerplate and no specific items for discussion or decision. The document lacks any concrete proposals, reports, or actions for the committee to consider.

The committee accepted the agenda and the minutes from the January 10, 2024, meeting. Members received staff updates on the Urban Forest Management Plan, EV charging stations, and tree planting programs. No substantive policy decisions or motions were passed during the meeting.

• Approved agenda dated March 20, 2024 (Carried)
• Approved January 10, 2024, meeting minutes (Carried)

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee is meeting to discuss a Seniors Community Grant application, a recent Leaning Café event, a committee brochure, and purchases for June farmer's markets. The agenda also includes presentations from a CARP representative and a certified life and wellness coach.

• Seniors Community Grant Application
• March 7th Leaning Café Event
• Seniors Advisory Committee Brochure
• Purchase of items for June Farmer's Markets
• Presentations by CARP Representative Ursula Hudson and Certified Life & Wellness Coach Marilyn Barton

The committee approved the purchase of promotional magnifier cards for upcoming farmers markets. Members discussed a pending seniors community grant application and the development of a committee brochure and rack card.

• Approved purchase of 500 white magnifiers with committee logo for $378
• Approved February 20, 2024 meeting minutes
• Adopted the meeting agenda

Museum, Heritage and Culture Board

The Port Colborne Historical and Marine Museum Board is holding its regular monthly meeting. The agenda is largely procedural, covering approval of minutes, reports from the curator, council, auxiliary, and liaison, plus updates from eight standing committees. No specific decisions, proposals, or dollar amounts are listed in the agenda.

• Approval of February 20, 2024 meeting minutes
• Curator's report
• Auxiliary report
• Reports from 8 committees including Finance, Membership, and Heritage

The Port Colborne Historical and Marine Museum Board met on March 19, 2024 and approved its agenda and prior AGM minutes. The board received reports on museum operations, including a new collections database expected in early April, a $2,542 quote for Yvon Dupre cabin window replacement, and a $21,000 Young Canada Works grant covering a full-time position for 43 weeks. The Heritage Committee reported that three properties were recommended for designation and that the Tennessee Avenue gates repair is estimated at $300,000 and will go to tender. No formal motions beyond adopting the agenda and minutes were recorded.

• Adopted the March 19, 2024 agenda (carried)
• Approved the AGM minutes dated March 19, 2024 as circulated (carried)
• Received Curator's Report including $2,542 quote for Yvon Dupre cabin window replacement
• Received Finance Committee report: $578 in memberships and $535 in donations year-to-date
• Received notice of $21,000 Young Canada Works grant for a full-time recent graduate for 43 weeks
• Received Heritage Committee report: 3 properties recommended for designation (5448 Sherkston Rd, 825 Pleasant Beach Rd, Steele St School, 5222 2nd Concession Rd)
• Received report that Tennessee Avenue gates repair scope estimated at $300,000 and will go to tender
• Meeting adjourned at approximately 7:42 pm

Special Council Meeting

This is a special meeting of Port Colborne City Council. The agenda includes a staff report on fire department administration (2024-83), a by-law to confirm proceedings, and a confidential item from the CAO. No decisions are recorded in the agenda.

• Fire Department Administration Update report 2024-83
• By-law to adopt, ratify and confirm council proceedings
• Confidential item from the Office of the Chief Administrative Officer

Port Colborne council directed its CAO to enter an agreement with the Township of Wainfleet to enlist a Fire Chief and Deputy Chief for a duration not exceeding 120 days, and to establish a Joint Shared Services Committee with Wainfleet, appointing the CAO and Mayor to it. A by-law to appoint a Fire Chief and Deputy Chief will be brought forward at the regular Council meeting on March 26, 2024. Council also passed a by-law to adopt, ratify and confirm its proceedings, and moved into closed session to address two confidential items before adjourning.

• Directed CAO to enter agreement with Township of Wainfleet for Fire Chief and Deputy Chief services, not exceeding 120 days (Carried)
• Established Joint Shared Services Committee with Wainfleet; appointed CAO and Mayor to the committee (Carried)
• Directed that a by-law appointing a Fire Chief and Deputy Chief be brought forward March 26, 2024 (Carried)
• Approved agenda as amended (Carried)
• Enacted by-law to adopt, ratify and confirm Council proceedings (Carried)
• Moved into closed session for items 7.1 and 7.2 (Carried)

Main Street Business Improvement Area

The Main Street Business Improvement Area meeting scheduled for March 19, 2024, was cancelled. The agenda consists solely of a cancellation notice and procedural boilerplate.

• Meeting cancellation notice

Heritage Sub Committee Meeting

The Heritage Sub Committee will consider historical research reports and professional opinions regarding the potential designation of properties at 5446 Sherkston Road, 825 Pleasant Beach Road, 214 Steele Street, and 5222 Second Concession Road. The committee will also review bids and specifications for the Tennessee Gates Restoration Project, noting that the Firelane 2 gates are included in the document but not in the project scope. Approval of minutes from January 22 and February 12, 2024, is also on the agenda.

• 5446 Sherkston Road and 825 Pleasant Beach Road: historical background report and professional opinion on property designation
• 214 Steele Street: historical research report (Heritage Register lists property as 210 Steele Street)
• 5222 Second Concession Road: historical research report
• Tennessee Gates Restoration Project: review of bids and specifications (Firelane 2 gates excluded from scope)

Committee of Adjustment

The Committee of Adjustment will hold public hearings on four applications: two minor variances and one consent at 239 Firelane 26, 88 Merritt Parkway, and 583 Fielden Avenue. The meeting also includes adoption of agenda, disclosures of interest, and approval of previous minutes.

• Minor variance application A01-24-PC for 239 Firelane 26 by Ron and Susan Webb
• Consent application B02-24-PC for 88 Merritt Parkway by Justin and Ralph Rotella
• Minor variance application A23-23-PC for 583 Fielden Avenue by Betty Guthro
• Minor variance application B18-23-PC for 583 Fielden Avenue by Betty Guthro

The Committee of Adjustment granted three minor variance applications and two consent applications. Decisions included approvals for property setbacks, lot area reductions, and land severance subject to specific conditions.

• Approved minor variance A01-24-PC for 239 Firelane 26 (Carried)
• Approved consent application B02-24-PC for 88 Merritt Parkway subject to conditions (Carried)
• Approved minor variance A23-23-PC for 583 Fielden Avenue (Carried)
• Approved consent application B18-23-PC for 583 Fielden Avenue subject to conditions (Carried)
• Approved February meeting minutes (Carried)

Council Meeting

Council adopted a new Traffic Calming Policy and approved a zoning by-law amendment for properties at 179 Mellanby Avenue and 56-56 ½ Main Street West. The city also approved legal descriptions for Catharine Street lands and a Quit Claim Deed. Additionally, June 8, 2024, was proclaimed Mountainview LemonAID Day for FACS Niagara.

• Approved Traffic Calming Policy (Carried)
• Approved Zoning By-law Amendment for 179 Mellanby Ave and 56-56 ½ Main St West (Carried)
• Increased parking requirement to 1.25 spaces per dwelling unit for Mellanby/Main St project (Carried)
• Approved amending legal descriptions of Catharine Street Lands (Carried)
• Approved Quit Claim Deed for PIN 64156-0305 (Carried)
• Supported Town of Lincoln request for increased library and museum funding (Carried)
• Proclaimed June 8, 2024, as Mountainview LemonAID Day for FACS Niagara (Carried)

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to review and potentially approve eight draft human resources policies covering management, health and safety, workplace violence, employee conduct, disconnecting from work, and harassment. The board will also receive financial, circulation, and public relations reports, and discuss shared services and board governance.

• Review of draft HR policies: HR-01 through HR-13 (eight policies)
• Financial report including 2024 operating budget year-to-date
• Public Library Operating Grant confirmation of funds
• Circulation report for January 2024
• Discussion of shared services (verbal report)

The Board approved a series of Human Resources policies covering staff safety, conduct, and workplace harassment. Members also discussed potential shared services with the Wainfleet Public Library and reviewed the board's work plan.

• Approved HR-01: Human Resources Management
• Approved HR-02: Health and Safety of Staff
• Approved HR-03: Prevention of Workplace Violence
• Approved HR-04: Employee Conduct
• Approved HR-08: Health and Safety Policy Statement
• Approved HR-10: Disconnecting from Work
• Approved HR-12: Workplace Harassment and Discrimination
• Approved HR-13: Safety, Security, and Emergencies

Main Street Business Improvement Area

The Main Street Business Improvement Area board is meeting to discuss and potentially adopt a new set of operating guidelines covering procedures, finances, governance, and operations. The agenda includes standard items such as call to order, adoption of the agenda, disclosures of interest, approval of minutes, staff updates, and new business. The only substantive item listed is a review of a new Terms of Reference document.

• New Terms of Reference: PC Mainstreet Gateway BIA Procedural, Financial, Governance and Operating Guidelines

Council Meeting

Port Colborne City Council is considering several new by-laws at this meeting, including a Property Standards By-law, a Vacant Building Registry By-law, and a Lot Maintenance By-law. Council will also discuss a design procurement for the East Side Employment Lands and receive the 2023 Audit Plan. Correspondence items include requests from the Town of Lincoln regarding AODA funding and a growth framework.

• Property Standards By-law and Vacant Building Registry By-law (2024-24)
• Lot Maintenance By-law (2024-28)
• East Side Employment Lands Design Procurement (2024-47)
• 2023 Audit Plan (2024-56)
• Town of Lincoln requests for AODA funding and growth framework support

Council enacted several new by-laws regarding property standards, lot maintenance, and the registration of vacant buildings. The city also awarded a design contract for the East Side Employment Lands and supported a funding request from the Town of Lincoln for AODA compliance.

• Awarded East Side Employment Lands design contract to Associated Engineering
• Approved Property Standards By-law and associated administrative penalties
• Approved Vacant Building Registry By-law and associated administrative penalties
• Approved Lot Maintenance By-law and associated administrative penalties
• Supported Town of Lincoln funding request for AODA compliance
• Enacted By-law to amend fees and charges (By-law No. 7155/97/23)
• Enacted By-law to appoint a Deputy Clerk as Commissioner for Taking Affidavits

Council In Closed Session

This is a closed session agenda with no public items for decision. Council will consider a confirming by-law and two confidential reports under the Municipal Act, covering trade secrets, personal matters, labour relations, and solicitor-client privilege.

• By-law to adopt, ratify and confirm proceedings of Council
• Confidential CAO report 2024-50: trade secret or confidential information
• Confidential Corporate Services report 2024-60: personal matters, labour relations, solicitor-client privilege

Economic Development Advisory Committee

The agenda for the Port Colborne Economic Development Advisory Committee meeting of February 21, 2024, contains no actionable items, reports, or discussion topics. The document consists entirely of placeholder text and embedded content frames with no decisions, proposals, or financial details. This meeting appears to be purely procedural with no substantive business for residents to track.

• No rezonings, contracts, dollar amounts, ordinances, fee changes, or public hearings are listed

Port Colborne Downtown BIA

The Port Colborne Downtown BIA will meet to discuss routine business including approval of the 2024 budget and planning for 2024 events. The agenda also includes staff updates and approval of previous minutes.

• Approval of 2024 Budget
• 2024 Events planning

Museum, Heritage and Culture Board

The Board elected its 2024 executive officers and committee chairs, with Terry Huffman as Chair and Arlene Lessard as Vice Chair. Members voted to proceed with a 2024 season of the Music on the Lawn concert series. The Board also confirmed the creation of a 50th Anniversary Committee to plan events for the museum's 2025 milestone.

• Elected Terry Huffman as Chair and Arlene Lessard as Vice Chair for 2024
• Approved proceeding with 2024 Music on the Lawn season (Carried)
• Created 50th Anniversary Committee for 2025 planning
• Appointed Marianne Heaslip as voting member; re-appointed Claudia Brema
• Confirmed January 16, 2024 minutes with correction to 400 puddings made
• Adopted February 20, 2024 agenda (Carried)

Port Colborne Senior Citizens Advisory Committee

The Port Colborne Senior Citizens Advisory Committee is meeting to adopt its agenda, approve minutes from January, and discuss its terms of reference. The committee will also introduce new members, plan 2024 goals, and cover items like a Niagara Older Adult Association meeting, a Seniors Community Grant, and a March 7th Learning Cafe.

• Review of SCAC Terms of Reference
• 2024 Planning & Goals discussion
• Niagara Older Adult Association meeting update
• Seniors Community Grant item
• March 7th Learning Cafe item

The committee approved a partnership with the volunteer firehall to apply for a Seniors Community Grant. It also authorized up to $1,000 in museum funding for public event supplies. Members discussed 2024 goals including community outreach and accessibility initiatives.

• Approved up to $1,000 in museum funding for public event supplies
• Approved partnership with volunteer firehall for Seniors Community Grant application
• Approved January 16, 2024 meeting minutes
• Adopted the meeting agenda

Main Street Business Improvement Area

The Main Street Business Improvement Area board is meeting to discuss a recap of the Lock 8 Gateway Park Redesign Meeting, new directional signage for Main Street, and plans for Christmas 2024 lights and tree. The agenda also includes standard items like adoption of minutes and staff reports.

• Recap of Lock 8 Gateway Park Redesign Meeting
• Discussion of Main Street Directional Signage
• Planning for Christmas 2024 Lights & Tree
• Treasurer and Chair reports

Committee of Adjustment

The Committee of Adjustment is meeting to consider two applications: a minor variance for a property at 3637 Firelane 12 and a consent application for 105 Merritt Parkway. The agenda also includes standard procedural items such as call to order, disclosures of interest, and approval of minutes.

• Minor variance application A26-23-PC for 3637 Firelane 12, applicant Diane Leon
• Consent application B01-24-PC for 105 Merritt Parkway, applicant Pamela Koudijs
• Approval of January 2024 minutes

The Committee of Adjustment approved minor variance application A26-23-PC for 3637 Firelane 12, subject to conditions including archaeological clearance, construction best practices, and a new sewage system. It also approved consent application B01-24-PC for 105 Merritt Parkway with conditions such as deed submission, a $240 fee, a memorandum of understanding, a sightline triangle, an easement, and a completion deadline of February 14, 2026. Both decisions were carried without recorded opposition. The committee also approved the minutes of its January 17, 2024 meeting.

• Approved minor variance A26-23-PC at 3637 Firelane 12, subject to conditions (carried)
• Approved consent B01-24-PC at 105 Merritt Parkway, subject to conditions (carried)
• Approved January 17, 2024 meeting minutes (carried)

Council Meeting

Council will consider a recommendation report for an Official Plan and Zoning By-law Amendment at 650 Main Street West, along with several other staff reports. Other items include a traffic calming update, Neff Street storm sewer repair funding, Lions Field streetscape upgrades, and the sale of surplus city land on Catharine Street. The meeting also includes by-laws to adopt the Official Plan amendment, establish an Appeals and Property Standards Committee, and authorize the land sale.

• Recommendation report for Official Plan and Zoning By-law Amendment at 650 Main Street West
• Traffic calming update for various locations
• Neff Street storm sewer repair construction funding
• Lions Field streetscape and upgrades phase 1 update
• Sale of surplus city land on Catharine Street

Port Colborne Council voted down a proposed Official Plan amendment and Zoning By-law amendment for 650 Main Street West, with two councillors in favour and seven opposed. Council approved $425,000 from the storm sewer reserve for the Neff Street Storm Sewer project and authorized the sale of two surplus Catharine Street parcels to Meyeseyes Consulting Corporation. Council also supported removing the Low Flow Toilet Rebate and redirecting those funds to the 2024 rain barrel program, and directed staff to draft a letter declaring mental health, addiction and homelessness a crisis.

• Denied Official Plan amendment no. 14 and Zoning By-law amendment for 650 Main Street West (2-7)
• Approved $425,000 from the storm sewer reserve for the Neff Street Storm Sewer project
• Approved sale of two surplus Catharine Street parcels to Meyeseyes Consulting Corporation
• Approved by-law establishing the Appeals and Property Standards Committee
• Supported removing the Low Flow Toilet Rebate and redirecting funds to the 2024 rain barrel program
• Directed staff to draft a letter declaring mental health, addiction and homelessness a crisis
• Referred Derek Miller's By-law 89-2000 exemption request to the Director of Public Works for a report
• Proclaimed April 11, 2024 as World Parkinson's Day

Heritage Sub Committee Meeting

The Heritage Sub Committee is meeting to discuss background reports on three properties: 55 Charlotte Street, 123 King Street, and 19 Tennessee Avenue. The agenda includes standard procedural items such as call to order, adoption of the agenda, disclosures of interest, and approval of minutes.

• 55 Charlotte Street report
• 123 King Street report
• 19 Tennessee Avenue report

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to review routine financial reports, discuss policies including financial oversight and board-CEO relationship, and consider a confidential human resources matter. The agenda is largely procedural with consent items and policy discussions.

• Review of 2024 Operating Budget Financial Report as of January 31, 2024
• Review of 2023 Operating Budget Financial Report as of January 31, 2024
• Discussion of Financial Oversight Policy (GOV 06)
• Discussion of Board-CEO Relationship Policy (GOV-08)
• Confidential human resources matter under Public Libraries Act

The Board appointed the Library Services Manager as Interim Acting CEO effective February 8, 2024. Members approved a revised Financial Oversight Policy and agreed to transfer library webpages to Govstack at no cost.

• Appointed Library Services Manager as Interim Acting CEO effective Feb 8, 2024
• Approved revised Financial Oversight Policy
• Added Acting CEO to the Library's signing officers
• Adopted City recommendation to transfer library webpages to Govstack at no cost
• Approved January 3, 2024 meeting minutes
• Approved closed session minutes from January 3, 2024

Public Meeting

This is a statutory public meeting under the Planning Act to present a proposed zoning by-law and official plan amendment for properties at 174 Mitchell Street and a vacant lot at Mitchell and Nickel Street. The meeting is scheduled for 6:30 PM on February 6, 2024, in Council Chambers. No decisions are being made; the purpose is to receive public input.

• Public meeting for zoning by-law and official plan amendment at 174 Mitchell Street and vacant lot at Mitchell and Nickel Street (File No. D14-10-23 and D09-05-23, 2024-40)
• Attachments include a planning justification report and a conceptual site plan

Social Determinants of Health Advisory Committee

The Social Determinants of Health Advisory Committee will meet to discuss a lodging house licensing bylaw update, a regional transit committee position, health care services, and new apartment and landlord engagement updates. The meeting is scheduled for Feb. 1, 2024.

• Lodging bylaw update - Scott Luey
• Regional Transit Committee position for Port Colborne appointee
• Health care services update - Mayor Steele
• New apartment update -- Gary Long, manager of strategic initiatives
• Landlord engagement update -- Sherry Hanson, manager of bylaw services

The Social Determinants of Health Advisory Committee approved its agenda and the minutes of its Nov. 2, 2023 meeting. Most of the meeting was updates rather than decisions: CAO Scott Luey said a long-discussed lodging house bylaw is expected at council in early March, Mayor Bill Steele said the city is still awaiting word on how $110 million in provincial primary health care funding will be distributed, and staff described a proposed 101-unit building on Main Street and Mellanby and a landlord engagement program. No applications were received for Port Colborne's appointee to a regional transit committee, so the city will keep the posting open.

• Approved the Feb. 1, 2024 meeting agenda (carried)
• Approved the minutes of the Nov. 2, 2023 meeting (carried)
• No applications received for the Regional Transit Committee position; city will leave the posting open
• Lodging house bylaw update: CAO expects the bylaw to go to council in early March
• Landlord engagement program report to be provided by Sherry Hanson and included with the minutes
• Library space offered for social service and outreach on a weekly or monthly basis

Council In Closed Session

This is a closed-session agenda with no public business. Council will consider a by-law to confirm the meeting's proceedings and discuss three confidential items: a training session for elected officials and two reports on proposed land acquisitions or dispositions.

• By-law to adopt, ratify and confirm proceedings of the special closed meeting
• Public Works Department Report 2034-36: education and training for elected officials
• CAO Report 2024-17: proposed or pending land acquisition or disposition
• CAO Report 2024-18: proposed or pending land acquisition or disposition

Port Colborne Downtown BIA

The Port Colborne Business Improvement Area (BIA) will meet on January 24, 2024, to adopt the agenda, discuss confidential items, review the 2023 budget, and plan for the 2024 cruise ship season. A delegation from the Tourism Coordinator is scheduled.

• Confidential review of 2023 budget under municipal trade secret exemption
• Presentation from Tourism Coordinator Greg Higginbotham on 2024 cruise ship season
• 2024 budget planning discussion

The Downtown BIA board met on January 24, 2024, and reviewed 2023 spending and a proposed 2024 budget. A typo was found in the proposed budget, so the updated version will be brought to the February meeting for approval. The board did not approve its previous minutes because not all members had reviewed them, and it received updates on cruise ship season, West Street hydro work, and a possible banner program.

• Agenda adopted (moved by Larry Beverly, seconded by Ben Terreberry)
• Previous minutes not approved — not reviewed by all board members
• 2024 budget reviewed but not approved; updated version to be shared at February meeting due to a typo
• No formal motion made during closed session on 2023 financial spending
• Adjourned at 8:47pm (moved by Ben T., seconded by Anna Maria C.)

Council Meeting

Port Colborne Council will consider two Community Improvement Plan (CIP) tax increment grant applications: one for 225 Main Street and one for vacant land on Catharine Street. The agenda also includes updates on the Multi-Year Accessibility Plan, appointments to boards and committees, and several by-laws, including one to appoint a Chief Building Official. Correspondence items include Niagara Region budgets for water/wastewater and waste management.

• Tax increment grant for 225 Main Street (CIP Main Street CIPA)
• Tax increment grant for vacant land on Catharine Street (CIP Downtown CIPA)
• Multi-Year Accessibility Plan update
• Appointments to boards and committees for 2024-27
• By-law to appoint Matthew Bowlby as Chief Building Official

Port Colborne Council met on January 23, 2024, and approved two Community Improvement Plan tax increment grant agreements: one with 2635450 Inc. for a Main Street property and one with Landscape Depot (Niagara Falls) Ltd. for vacant land on Catharine Street. Council also appointed individuals to boards and committees for terms ending in 2028, reappointed three councillors to the Committee of Adjustment, and received several reports and correspondence items. No substantive decisions were made on the Yager Road traffic study or snow removal concerns; those were raised as councillor remarks and referred to staff.

• Approved appointments to boards and committees for terms ending January 23, 2028 (carried)
• Reappointed Councillors E. Beauregard, G. Bruno, and D. Elliott to the Committee of Adjustment for a term ending January 23, 2025 (carried)
• Appointed Councillor G. Bruno to the Regional Transportation Strategy Steering Committee for the current term of Council (ending November 2026) (carried)
• Approved by-law authorizing an agreement with 2635450 Inc. for the Comprehensive Community Improvement Plan Main Street CIPA Property Tax Increment Grant (carried)
• Approved by-law authorizing an agreement with Landscape Depot (Niagara Falls) LTD for the Downtown CIPA Tax Increment-Based Grant on vacant land on Catharine Street (carried)
• Received Corporate Services Report 2024-02 on the Multi Year Accessibility Plan Update (carried)
• Supported Clearview Township's correspondence on Cemetery Transfer/Abandonment and circulated it to MPPs Jeff Burch, Sam Oosterhoff, Jennifer Stevens, and Wayne Gates (carried)
• Enacted by-laws 21.1 to 21.5, including appointing Matthew Bowlby as Chief Building Official (carried)

Council In Closed Session

This is a closed session agenda with no public business. Items include confidential legal advice from the city solicitor and a report on a proposed land transaction. The council will also adopt minutes from previous closed sessions.

• Confidential legal advice from City Solicitor Sara J. Premi
• Confidential report on proposed or pending land acquisition or disposition
• Confidential report containing trade secret or financial information
• Adoption of minutes from five prior closed sessions

Heritage Sub Committee Meeting

The Heritage Sub Committee is meeting to review historical research reports for five properties in Port Colborne. The agenda includes only new business items with no decisions listed, so the meeting is likely discussion-only.

• 352 Chippawa Road historical research report
• 48 and 50 Neff Street historic research report
• 44 King Street report
• 599 King Street report
• 334 Sugarloaf Street report

Committee of Adjustment

The Port Colborne Committee of Adjustment will consider three minor variance applications and one consent application, including a deferred item for a vacant lot on Catharine Street. The meeting also includes approval of previous minutes and a disclosure of interest from Councillor Beauregard on the Lakeshore Road West consent application.

• Minor variance for vacant lot on Catharine Street (A22-23-PC) — deferred from previous meeting
• Minor variance for 3637 Firelane 12 (A26-23-PC) — includes septic design and slope stability assessment
• Consent applications B19-23-PC, B20-23-PC, B21-23-PC for 19 Lakeshore Road West — Councillor Beauregard declared a conflict
• Approval of November and December 2023 meeting minutes

Museum, Heritage and Culture Board

The Port Colborne Historical and Marine Museum Board is meeting to adopt the agenda, approve minutes from November 21, 2023, and receive reports from the curator, auxiliary, and various committees. No specific decisions or proposals are listed beyond routine procedural items.

• Approval of minutes from November 21, 2023 meeting
• Curator's report
• Auxiliary report
• Friends of Roselawn Centre liaison report
• Reports from eight committees including Finance, Membership, Building and Property, Programme, Fundraising, Policy, Accession, and Heritage

The Board decided that a proposed monument for Truth and Reconciliation must be an Indigenous-led project before receiving Board support. The Annual General Meeting was postponed pending the appointment of new Board members by Council.

• Approved agenda for January 16, 2024 (Carried)
• Approved minutes from November 21, 2023 (Carried)
• Postponed AGM until Council appoints new Board members
• Approved request for staff to notify Robert Sheele that the proposed monument project must be Indigenous-led before Board support is given (Carried)

Port Colborne Senior Citizens Advisory Committee

This is a procedural meeting of the Port Colborne Senior Citizens Advisory Committee. The agenda includes electing a Chair and Vice Chair, reviewing the committee's Terms of Reference, and discussing the Niagara Older Adult Association, a 2024 planning meeting, and a Senior's Community Grant.

• Nominations for Chair and Vice Chair
• Review of current Terms of Reference
• Discussion of Niagara Older Adult Association (NOAA)
• 2024 Planning Meeting
• Senior's Community Grant

The committee appointed Sue Brown as Chair and Michael Cooper and Rob Carter as Co-Vice Chairs. Members agreed to review the Terms of Reference and discuss 2024 planning goals at the next meeting.

• Appointed Sue Brown as committee chair (Carried)
• Appointed Michael Cooper and Rob Carter as Co-Vice Chairs (Carried)
• Approved meeting minutes (Carried)
• Decided to hold on the motion to purchase a tent, chairs, and giveaway items until 2024 planning goals are complete

Environmental Advisory Committee

The agenda contains only boilerplate items and no substantive business, decisions, or public hearings.

The committee established subcommittees to handle environmental engagement, stormwater/wastewater, urban forest, and electrification engagement and education. The committee also noted a change in the Staff Liaison role.

• Approved agenda dated November 8, 2023
• Approved minutes from November 8, 2023
• Formed Environmental Engagement Subcommittee
• Formed Stormwater/Wastewater Subcommittee
• Formed Urban Forest Subcommittee
• Formed Electrification Engagement Subcommittee

Public Meeting

The City of Port Colborne is holding statutory public meetings to present planning applications. These include a zoning by-law amendment for 179 Mellanby Ave. and 56 Main St. W., as well as a draft plan redline revision and zoning amendment for Rosedale Estates.

• Zoning By-law Amendment at 179 Mellanby Ave. and 56/56 ½ Main St. W. (File No. D14-08-23)
• Draft Plan Redline Revision and Zoning By-law Amendment for Rosedale Estates

Port Colborne Council held a statutory public meeting on January 9, 2024, to receive information on two planning applications: a proposed mixed-use apartment building at 179 Mellanby Avenue and 56-56 ½ Main Street West, and a redline revision to the Rosedale Estates draft plan of subdivision at 100 Oxford Boulevard. Council received both staff reports for information only; no decisions on the applications were made. Residents and councillors raised concerns about parking, traffic, building height, and density. The meeting adjourned at approximately 9:00 p.m.

• Received for information: Planning Division Report 2024-06 on zoning amendment for 179 Mellanby Ave. and 56-56 ½ Main St. W. (Carried)
• Received for information: Planning Division Report 2024-08 on Draft Plan Redline Revision and Zoning By-law Amendment for Rosedale Estates, 100 Oxford Blvd. (Carried)
• Adopted the January 9, 2024 agenda, as amended (Carried)

Port Colborne Public Library Board

The Port Colborne Public Library Board is meeting to approve a CEO Succession Planning policy and discuss year-end reports from the CEO. The agenda also includes routine consent items such as the 2024 meeting schedule, November 2023 circulation report, financial report, and librarian's report. A confidential human resources matter will be discussed in closed session.

• Draft CEO Succession Planning Policy (GOV-13) for approval
• CEO verbal report on year-end reports
• CEO verbal report on Regional Governance Review
• Confidential human resources matter under Public Libraries Act
• Financial report as of December 28, 2023

The Board approved an amended CEO Succession Planning Policy and authorized the hiring of a full-time Library Services Manager. The Board also decided to explore shared service opportunities with the Wainfleet Public Library while declining to endorse a Regional Governance Review letter.

• Approved CEO Succession Planning Policy (GOV-13) as amended
• Authorized hiring of a full-time permanent Library Services Manager
• Mandated hiring of a CEO on or before June 1, 2024
• Decided to explore shared services opportunities with Wainfleet Public Library
• Declined endorsement of the Regional Governance Review letter
• Adopted December 6, 2023 meeting minutes
• Received consent items 7.1 to 7.5