Port Hope public meetings in 2025

Committee of Adjustment

The Committee of Adjustment will consider three applications scheduled for hearing: A11-25 for 128 Charles Street, A12-25 for 32 Young Street, and B14-25 for 140 Hope Street North. It will also review previously tabled applications (B08-25 to B11-25) for 2 Fox Road. The meeting includes routine agenda approval, disclosure of interests, and approval of prior minutes.

• A11-25 – application for 128 Charles Street (Mike Davenport on behalf of Mary Condon and Alan Richter)
• A12-25 – application for 32 Young Street (William Power and Joanne Power)
• B14-25 – application for 140 Hope Street North (James Hunter on behalf of 138 Hope Street North Inc.)
• B08-25‑B11-25 – tabled applications for 2 Fox Road (Dave Meredith, Meredith Consulting Services)
• Approval of agenda and previous minutes

The Committee of Adjustment approved three minor variance applications: A11-25 for 128 Charles Street, A12-25 for 32 Young Street, and consent B14-25 for 140 Hope Street North. It also denied the consent applications B08-25, B09-25, B10-25, and B11-25 that sought to create four new lots from the property at 2 Fox Road. All decisions were carried as recorded.

• Approved minor variance A11-25 for 128 Charles Street – CARRIED
• Approved minor variance A12-25 for 32 Young Street – CARRIED
• Approved consent B14-25 for 140 Hope Street North – CARRIED
• Denied consent applications B08-25, B09-25, B10-25, B11-25 for 2 Fox Road – CARRIED

Environmental Advisory Committee

The Environmental Advisory Committee will meet on December 18, 2025, to approve the agenda, review previous minutes, and discuss the 2026 meeting schedule. The meeting will be held at the Committee Room in the Town Hall on 56 Queen Street.

• Approval of December 18, 2025 agenda
• Review of November 20, 2025 minutes
• Discussion of 2026 meeting schedule
• Review of Advisory Committee By-law and Terms of Reference
• Correspondence regarding Annual Board/Advisory Committee Report

The Environmental Advisory Committee approved an amended agenda and the November 20, 2025 minutes. It adopted a regular meeting schedule for the third Thursday of each month at 4:00 p.m. and moved the next meeting to Thursday, January 22, 2026 at 4:00 p.m. The committee also received the annual board report for information and will present a final terms‑of‑reference draft at the next meeting.

• Approved agenda amendment adding two items (CARRIED)
• Approved November 20, 2025 minutes (CARRIED)
• Received annual board and advisory committee report for information (CARRIED)
• Adopted regular meeting schedule: third Thursday of each month at 4:00 p.m. (CARRIED)
• Rescheduled next meeting to Thursday January 22, 2026 at 4:00 p.m. (CARRIED)
• Created draft terms of reference; final version to be presented at next meeting
• Recorded council resolution endorsing GRCA merger

Port Hope Police Services Board Meeting

The agenda for the Dec 18, 2025 Port Hope Police Services Board meeting contains no listed items. No decisions, proposals, or discussions are detailed. The document appears to be empty or procedural.

Council Meeting

Council will consider several reports and motions, including a transfer of funds for the library website. They will receive reports on the 2024 grant summary, prescribed fees for services, and the appointment of a Chief Fire Prevention Officer. The council will endorse the Ganaraska Region Conservation Authority’s consolidation proposal and support sub‑watershed studies in the 2026 municipal budget. Additional items include motions on the 2026 budget update process and the adoption of prescribed fees.

• Authorize transfer of $27,746 from the Library Reserve to fund website development and IT equipment upgrades.
• Receive Report FS‑18‑25 on 2026 Prescribed Fees for Services.
• Receive Report FES‑01‑25 appointing a Chief Fire Prevention Officer.
• Endorse GRCA consolidation actions and direct staff to send a support letter to the Ministry of the Environment, Conservation and Parks by Dec 22 2025.
• Receive Memo 2025‑01 supporting inclusion of sub‑watershed studies for rural hamlets in the 2026 municipal budget.

The Council named Councillor Adam Pearson as Deputy Mayor effective Jan 1 2026. It endorsed the Ganaraska Region Conservation Authority’s proposed regional consolidation and directed staff to send a support letter by Dec 22 2025. The Council approved a $27,746 transfer from the Library Reserve to fund website and IT upgrades. It also shortened the review periods for 2026 budget amendments.

• Appointed Adam Pearson as Deputy Mayor (effective Jan 1 2026) – Carried
• Endorsed GRCA regional consolidation and ordered a support letter to MECP by Dec 22 2025 – Carried
• Authorized $27,746 transfer from Library Reserve for website and IT upgrades – Carried
• Reduced Mayor’s budget amendment review period to 3 days and overridden veto period to 11 days – Carried
• Adopted minutes from Nov 18, Dec 2, and Dec 9, 2025 meetings – Carried
• Received reports on 2024 grant summary, prescribed fees, and chief fire prevention officer appointment – Carried
• Received information from Cameco Corporation and Capitol Theatre presentations – Carried
• Received various advisory committee minutes for information – Carried

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will review proposed work on two heritage properties and discuss standing items including cemetery designations and plaque processes.

• Review Heritage Application 2025-06 at 282 Ridout Street
• Review Heritage Application 2025-19 at 2082 Lakeshore Road
• Discuss Cemetery Designations and Cultural Heritage Landscape
• Establish a Formal Process for Issuing Heritage Plaques
• Review and Update Walton Street District Designations

The agenda and the November 17, 2025 minutes were approved. The committee received the annual board and advisory committee report for information. It formally recommended approval of heritage application 2025‑19 for the roof replacement at 2082 Lakeshore Road, subject to staff satisfaction. The next meeting is scheduled for January 19, 2026.

• Approved meeting agenda (carried)
• Approved November 17, 2025 minutes (carried)
• Received annual board/advisory report correspondence (carried)
• Recommended approval of heritage application 2025‑19 for roof replacement at 2082 Lakeshore Road (carried)

Public Meeting

The Port Hope Council will hold a statutory public meeting to consider Zoning By-law amendment File # ZB06-25. The amendment is intended to introduce new housing definitions and modify existing zoning provisions to permit more flexible housing development. Staff will present the amendment and related documents, and members of the public will have an opportunity to submit comments.

• Zoning By-law amendment File # ZB06-25 – new housing definitions and flexible development provisions
• Staff presentation: "ZB06-25 - Housing and ARU ZBA" PDF
• Report DS-17-25 – Public Meeting Report on Housing ZBL Update
• Attachment 1 – Key Document: Provision Amendments
• Attachment 2 – Key Document: Definition Amendments

The council heard a staff presentation on Zoning By-law Amendment File #ZB06-25, which proposes new housing definitions and updates to zoning provisions. Public members asked questions about affordable housing, ARUs, height limits, and tiny homes. No vote or formal decision was recorded; the matter was left for further consideration.

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting to coordinate the upcoming awards cycle. The group will discuss ceremony ideas, finalize outreach materials, and establish the 2026 meeting schedule.

• Review of ceremony ideas and identification of contacts
• Confirmation of edits for mailout letter and contact list
• Planning for nominations open email and newsletter mentions
• Establishment of 2026 operating year timeline and meeting schedule

The Civic Awards Advisory Committee approved the meeting agenda and the November 24, 2025 minutes. It also accepted the correspondence regarding the Annual Board/Advisory Committee Report and recommended that the annual report be approved and submitted to the Clerk's Department. No other formal decisions were made.

• Agenda for December 8, 2025 approved (carried)
• November 24, 2025 minutes approved (carried)
• Correspondence on Annual Board/Advisory Committee Report received and recommendation to approve report carried

Committee of the Whole

The Committee of the Whole will review several municipal items, including a $103,225 budget increase for the Henderson Street Urbanization Environmental Assessment and Design, a $27,746 transfer from the Library Reserve for website and IT upgrades, and a short‑term borrowing by‑law for 2026. It will also consider an updated lease agreement with Trinity College School for municipal use of soccer fields and a motion to amend the procedural by‑law to allow supporting documents with notices of motion.

• $103,225 budget increase for Henderson Street Urbanization Environmental Assessment and Design, funded through the 60 Henderson Site Plan Agreement
• $27,746 transfer from the Library Reserve to fund website development and related IT equipment
• 2026 Short‑term Borrowing By‑law to authorize municipal borrowing
• Updated lease and user agreement with Trinity College School for municipal use of soccer fields (Parts 11‑15) through December 31 2028
• Notice of motion to amend the Procedural By‑law to permit supporting documents with notices of motion

The Committee of the Whole adopted a resolution directing staff to amend the Procedural Bylaw so members can attach supporting documents to Notices of Motion. It also endorsed the Ganaraska Region Conservation Authority’s consolidation plan, approved a $27,746 transfer from the Library Reserve for website upgrades, and authorized short‑term borrowing for 2026. Additional actions included directing staff to negotiate a new lease with Trinity College School, approve a transfer‑site agreement with Circular Materials Ontario, increase the Henderson Street environmental assessment budget by $103,225, and move forward with the Administrative Monetary Penalty System.

• Amended Procedural Bylaw to permit supporting documents with Notices of Motion (Carried)
• Endorsed GRCA consolidation actions and directed a support letter to MECP (Carried)
• Authorized $27,746 transfer from Library Reserve for website and IT upgrades (Carried)
• Approved short‑term borrowing bylaw for 2026 (Carried)
• Directed staff to negotiate updated lease with Trinity College School, repealing By‑law 84‑2022 (Carried)
• Authorized agreement with Circular Materials Ontario for recycling transfer site at 4775 5th Line (Carried)
• Approved $103,225 budget increase for Henderson Street Environmental Assessment (Carried)
• Directed implementation steps for Administrative Monetary Penalty System, including future by‑law preparation (Carried)

Special Council

The Special Council will hold a closed session to receive confidential updates from Ontario Power Generation about potential energy development and negotiation instructions. The Council will consider a presentation by Watson & Associates Economists Ltd. on the 2025 Ward Boundary Review and Council Composition Interim Report, with a recommended motion to receive it for information. A confirmatory by‑law (55‑2025) will be considered to formally record the proceedings of this special council meeting. Standard items such as call to order, disclosure of pecuniary interest, and adjournment are also on the agenda.

• Closed session: confidential OPG update on potential energy development and negotiation criteria (Municipal Act sections 239(2)(h) and (k))
• Presentation by Watson & Associates Economists Ltd. on 2025 Ward Boundary Review and Council Composition Interim Report – recommended motion to receive for information
• Confirmatory By‑law 55‑2025 to confirm the proceedings of the special council meeting
• Disclosure of pecuniary interest
• Call to order, moment of silent reflection, and land acknowledgement

The council moved to a closed session to receive confidential information from OPG and staff. It then formally recorded receipt of the OPG update on potential energy development opportunities and staff information on ongoing OPG negotiations. The council also received an informational presentation on the 2025 Ward Boundary Review and approved a confirmatory by‑law for the special in‑camera meeting.

• Resolution 223-2025: moved to closed session – Carried
• Resolution 224-2025: received confidential OPG update and staff update – Carried
• Resolution 225-2025: received Ward Boundary Review presentation for information – Carried
• Resolution 226-2025: confirmatory by‑law to confirm special council proceedings – Carried

Accessibility Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific discussion items or decisions are listed.

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on November 27, 2025 contains no listed items. The document only includes meeting metadata and placeholders. No decisions, proposals, or discussions are specified.

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet to review routine items such as roll call, approvals of agenda and minutes, and disclosures of interest. It will receive a planning update on the Waterfront and Riverwalk Master Plan, and consider a department report and an advisory committee report. No specific decisions are listed on the agenda.

• Waterfront and Riverwalk Master Plan – implementation update (planning)
• PRC Department Report (file: PRC Department Report 11.26.2025.pdf)
• Advisory Committee Report

The Parks, Recreation and Culture Advisory Committee met on November 26, 2025 and approved the meeting agenda and the minutes from the October 22, 2025 meeting. The committee received updates on the Waterfront and Riverwalk Master Plan, discussed park programs, and noted a security concern for cemeteries to be forwarded to the Cemetery Superintendent. No other formal motions were taken.

• Approved agenda for November 26, 2025 (carried)
• Approved minutes of October 22, 2025 (carried)

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet to review financial reports, discuss local events like the Santa Claus Parade, and hold a closed session regarding personnel matters.

• Approval of October 22, 2025 HBIA meeting minutes
• Review of Chamber of Commerce and Economic Development reports
• Discussion of the Shop, Dine, Show event extension
• Consideration of the Santa Claus Parade
• Closed session regarding personal matters of identifiable individuals

Civic Awards Advisory Committee

The committee will discuss the Civic Awards Policy and its Terms of Reference. It will launch the 2025 nomination timeline and update the awards database. Members will consider a campaign to open nominations, ideas for the awards ceremony, and the schedule for 2026 meetings.

• Civic Awards Policy and Terms of Reference
• 2025 Nomination Timeline Launch
• Database Update
• Nominations OPEN Campaign Launch Plan
• Ceremony Ideas

The Civic Awards Advisory Committee approved the agenda and the October 8, 2025 minutes. It adopted a new meeting schedule to meet on the first Monday of each month at 5:30 p.m. via Zoom. The committee also began planning the 2025 nomination timeline and ceremony ideas.

• Approved agenda – motion carried
• Approved October 8, 2025 minutes – motion carried
• Adopted meeting schedule: first Monday of the month at 5:30 p.m. via Zoom – motion carried

Environmental Advisory Committee

The Environmental Advisory Committee will discuss the Port Hope Sustainable Future – Community Climate Action Plan. It will also review the Advisory Committee By‑law and its Terms of Reference, with further discussion scheduled for the next meeting. Additional items include a presentation from the Garden Hill Neighbourhood Group about 3852 Ganaraska Road, a potential Sustainable Shopping Guide collaboration, and an update on a Heat Pumps 101 event.

• 2.1 – Presentation by Greg Burns for Garden Hill Neighbourhood Group regarding 3852 Ganaraska Road
• 6.1 – Sustainable Shopping Guide idea for collaboration with Chamber of Commerce and HBIA
• 6.2 – Update on Heat Pumps 101/Book Event with PHPL and Furby House
• 8.1 – Port Hope's Sustainable Future – Community Climate Action Plan
• 8.3 – Advisory Committee By‑law and Committee Terms of Reference Review

The Environmental Advisory Committee received a presentation from the Garden Hill Neighbourhood Group and formally supported adding sub‑watershed studies for rural hamlets to the 2026 budget. The committee also approved its agenda and the October 16, 2025 minutes. No other substantive motions were decided.

• Received Garden Hill presentation and noted water concerns – Carried
• Supported inclusion of sub‑watershed studies for rural hamlets in the 2026 budget – Carried
• Approved agenda for November 20, 2025 meeting – Carried
• Approved minutes of October 16, 2025 meeting – Carried

Committee of Adjustment

The Committee of Adjustment will approve its agenda, disclose any pecuniary interests, and approve the minutes from the October 16, 2025 meeting. It will then hold a hearing on three applications: a request by Josh Neville of Carpenters’ Local 397 Building Society for 459 Croft Street, a request by Anthony Brown for 7044 Sleepy Hollow Lane, and a request by Kelley Sanders and Shane Sleep for 8196 Gilmour Road.

• A07-25 – Application by Josh Neville, Carpenters’ Local 397 Building Society, for 459 Croft Street
• A09-25 – Application by Anthony Brown for 7044 Sleepy Hollow Lane
• A10-25 – Application by Kelley Sanders and Shane Sleep for 8196 Gilmour Road

The Committee approved minor variance application A07-25 for 459 Croft Street, allowing a reduction in required parking spaces. It also approved application A09-25 for 7044 Sleepy Hollow Lane, granting a larger side‑yard setback and increased floor area. Finally, application A10-25 for 8196 Gilmour Road was approved with conditions on driveway and septic compliance.

• Approved Minor Variance A07-25 for 459 Croft Street (CARRIED)
• Approved Minor Variance A09-25 for 7044 Sleepy Hollow Lane (CARRIED)
• Approved Minor Variance A10-25 for 8196 Gilmour Road (CARRIED)

Council Meeting

Port Hope Council will discuss an updated noise by-law and repeal the current one, while also approving the 2024 audited financial statements and the 2025-2028 corporate strategic plan.

• Repeal of by-law 35/96 and enactment of updated Noise By-law
• Approval of 2024 Audited Financial Statements
• Approval of Corporate Strategic Plan 2025-2028
• Revised Civic Awards Program Policy and Terms of Reference
• Authorization to accept toys for unpaid parking tickets

The council approved an updated Noise By‑law, repealing By‑law 35/96 and amending Schedule K of the Prescribed Fees. It also approved the Draft 2024 Audited Financial Statements, adopted the 2025‑2028 Corporate Strategic Plan, and refreshed the Civic Awards Program policy and terms. Additionally, the council authorized acceptance of toys, gift cards and food for parking tickets and referred $9,500 for rural transit to the 2026 budget.

• Approved updated Noise By‑law, repealed By‑law 35/96, and amended Schedule K of Prescribed Fees (Resolution 208‑2025)
• Approved Draft 2024 Audited Financial Statements (Resolution 209‑2025)
• Approved Corporate Strategic Plan 2025‑2028 (Resolution 214‑2025)
• Replaced Civic Awards Program Policy and adopted new Terms of Reference (Resolution 213‑2025)
• Authorized acceptance of toys, gift cards and non‑perishable food for parking tickets (Resolution 218‑2025)
• Referred $9,500 for rural transit to 2026 budget considerations (Resolution 219‑2025)
• Adopted minutes and consent‑agenda items for prior meetings (Resolutions 206‑2025, 207‑2025)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will consider several heritage permit applications submitted for properties on Walton Street and other locations. Applications include 126, 128, and 154 Walton Street, as well as 36 North Street. The committee will also review heritage designation requests for 291 Ridout Street and 76 John Street. Standing agenda items address cemetery designations, a formal heritage plaque process, education and awareness, website content transfer, and a review of the Walton Street District designations.

• Heritage Application – 2025-07 – 126 Walton Street
• Heritage Application – 2025-14 – 128 Walton Street
• Heritage Application – 2025-15 – 154 Walton Street
• Heritage Application – 2025-18 – 36 North Street
• Heritage Designation Request – 291 Ridout Street

The Heritage Port Hope Advisory Committee approved the agenda and the October 20 minutes. It recommended approval of Heritage Application 2025-18 for window replacement at 36 North Street. The committee adopted a new meeting schedule for 2026 and voted to publish the draft heritage webpage on the Municipality of Port Hope website.

• Approved agenda (carried)
• Approved October 20, 2025 minutes (carried)
• Recommended approval of Heritage Application 2025-18, 36 North Street – window replacement (carried)
• Adopted 2026 meeting schedule: third Monday monthly, move to fourth Monday if holiday (carried)
• Recommended publishing the draft heritage webpage on the municipal website (carried)

Special Council

The Special Council will consider a presentation on the "Hope 138: Reimagining Urban Potential" project by Lionston Group and FAD Architects, with a motion to receive the materials for information. The council will also enter a closed session to discuss a litigation matter identified as OLT‑23‑000729 involving 65 Ward St, 36‑38 Hope St S and 20 Hope St. A confirmatory by‑law (52‑2025) will be adopted to record the proceedings of the meeting.

• Presentation on Hope 138 redevelopment (materials attached)
• Motion to receive the Hope 138 presentation for information
• Closed session to address litigation OLT‑23‑000729 concerning 65 Ward St, 36‑38 Hope St S, and 20 Hope St
• Adoption of By‑law 52‑2025 to confirm the meeting proceedings

The council received an informational presentation on the Hope 138 project. It then voted to enter a closed session to discuss litigation and related confidential matters. After reconvening, the council accepted a confidential legal update and confirmed the direction given to staff. A confirmatory by‑law to record the special council proceedings was also passed.

• Received Hope 138 presentation for information (Carried)
• Moved into a closed session to address litigation matters (Carried)
• Approved minutes from the October 21 in‑camera meeting (Carried)
• Received confidential legal update and confirmed direction to staff (Carried)
• Passed confirmatory by‑law to record the special council proceedings (Carried)

Special Council

Council will receive a presentation from Watson & Associates Economists Ltd. regarding an interim report on ward boundaries and council composition. The body will decide whether to proceed with Phase 2 of community engagement on various ward configurations and election methods.

• Report CS-16-25: 2025 Ward Boundary Review and Council Composition Interim Report
• Proposed community engagement on 3-ward, 5-ward, or 6-ward configurations
• Discussion on Deputy Mayor election method (at-large or not at-large)
• Discussion on whether to change the size of Council
• By-law 51-2025 to confirm proceedings of the meeting

The Special Council approved a resolution to receive Report CS-16-25 on the 2025 Ward Boundary Review and Council Composition for information. A confirmatory by‑law was also approved to dispense with the clerk’s reading and deem the meeting minutes read and passed. Both resolutions were carried.

• Resolution 199-2025: Received 2025 Ward Boundary Review report (carried)
• Resolution 200-2025: Confirmatory by‑law to dispense with reading and pass minutes (carried)

Committee of the Whole

The Committee of the Whole will discuss the 2025-2028 Corporate Strategic Plan, the revised 2026 Police Budget, and a Notice of Motion to support the 'Elect Respect' campaign for respectful political discourse. The meeting also includes reports on financial updates, zoning by-law provisions, and community transportation funding.

• Revised 2026 Police Budget presentation
• Corporate Strategic Plan 2025-2028 presentation
• Notice of Motion to support 'Elect Respect' campaign
• Report on 2025 Q3 Financial Report
• Report on Additional Residential Unit Development on Private Roads

The Committee of the Whole approved a resolution endorsing the Elect Respect pledge and urging community participation. It also authorized staff to accept toys, gift cards and non‑perishable food in lieu of parking tickets, and referred $9,500 for rural transit to the 2026 budget. Additionally, the council received presentations on the corporate strategic plan and the revised 2026 police budget, and accepted several reports for information.

• Resolution supporting Elect Respect pledge carried
• Authorization for staff to accept toys, gift cards, and food for parking tickets carried
• Referral of $9,500 rural transit funding to 2026 budget considerations carried
• Presentation of StrategyCorp corporate strategic plan received; plan moved forward to council for approval carried
• Presentation of Revised 2026 Police Budget received for information carried
• Report DS-16-25 (Additional Residential Units) received for information carried
• 2025 Q3 Financial Report received for information carried
• Report PS-15-25 (Toys for Tickets) received and action authorized carried

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board is scheduled to meet on October 29, 2025. The agenda is currently listed as procedural boilerplate with no specific items or attachments provided.

• Meeting scheduled for 2025-10-29
• Agenda listed as procedural boilerplate

HBIA

The Port Hope Heritage Business Improvement Area (HBIA) board is meeting to review the Annual General Meeting and consider two specific items. The board will also hold an in-camera session regarding personal matters about an identifiable individual.

• Garden Club Donation
• Shop, Dine, Show Expiry Extension
• Annual General Meeting Review

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will discuss the 2026 budget summary for corporate facilities and the PRC. The meeting also includes updates on the Waterfront and Riverwalk Master Plan and the Miyawaki Mini Forest.

• 2026 Budget Summary - PRC and Corporate Facilities
• Waterfront and Riverwalk Master Plan implementation update
• Miyawaki Mini Forest (EAC)
• HIGH FIVE Verification Summary
• Soccer delegation regarding lights

The Parks, Recreation and Culture Advisory Committee approved the October 22 agenda and the September 24 minutes. No motions for new projects, funding, or policy changes were passed. The meeting consisted mainly of updates on lighting, park revitalization, budget outlook, and community events.

• Approved agenda (motion by John Appleman, seconded by Aaron Miedema) – CARRIED
• Approved September 24 minutes (motion by Faye Langmaid, seconded by Aaron Miedema) – CARRIED

Council Meeting

The council will adopt revised Terms of Reference for the Parks, Recreation and Culture Advisory Committee and amend By-law 05-2021 accordingly. It will also consider an updated Noise By-law, related fee schedule amendments, and direct the Police Services Board to identify savings for the 2026 budget. Additional actions include authorizing a year‑round tennis facility at Town Park Recreation Centre (62 McCaul Street), approving the 2026 council and committee meeting schedule, and passing several by‑laws.

• Adopt revised Terms of Reference for the Parks, Recreation & Culture Advisory Committee and amend By-law 05-2021
• Update Noise By-law (By-law 47-2025) and amend Schedule K of the Prescribed Fees for Services (By-law 48-2025)
• Direct the Police Services Board to identify additional savings for the 2026 police budget
• Authorize a year‑round tennis facility at Town Park Recreation Centre, 62 McCaul Street, and negotiate a lease with the Port Hope Racquet Club
• Approve the 2026 Council, Committee and Public Meetings Schedule (Appendix A)

The council appointed Councillor Attridge as chair for the meeting and received a confidential update on OPG negotiations. It endorsed the Inter‑municipal Taskforce on Housing and directed staff to consider its recommendations. The council adopted revised terms of reference for the Parks, Recreation and Culture Advisory Committee and deferred the Noise By‑law report. It also directed the police board to find budget savings and authorized proceeding with a year‑round tennis facility at Town Park.

• Appointed Councillor Attridge as Chair of the meeting (Resolution 181‑2025) – Carried
• Received confidential OPG negotiation update as information (Resolution 183‑2025) – Carried
• Endorsed continued work of the Inter‑municipal Taskforce on Housing (Resolution 184‑2025) – Carried
• Adopted revised Terms of Reference for the Parks, Recreation and Culture Advisory Committee and appointed five members (Resolution 188‑2025) – Carried
• Deferred the Noise By‑law report to the November 18 meeting (Resolution 189‑2025) – Carried
• Directed the Police Services Board to identify savings for the 2026 budget and report back by November 4 (Resolution 190‑2025) – Carried
• Authorized proceeding with a year‑round tennis facility at Town Park and directed lease negotiations (Resolution 191‑2025) – Carried
• Adopted multiple prior meeting minutes as a consent agenda (Resolution 186‑2025) – Carried

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will consider two heritage applications that propose alterations to properties at 282 Rideout Street and 41 Mill Street North. It will also review heritage designation requests for 291 Rideout Street and 76 John Street. In addition, the committee will discuss several standing items, including cemetery designations, heritage award criteria, plaque issuance, heritage education, website content transfer, and updates to the Walton Street District designations.

• Heritage Application - 2025-06 - 282 Rideout Street (replace back addition)
• Heritage Application - 2025-13 - 41 Mill Street North (single‑storey garage addition)
• Heritage Designation Request - 291 Rideout Street
• Heritage Designation Request - 76 John Street
• Review and update the Walton Street District designations

The Heritage Port Hope Advisory Committee approved its agenda and the July 21, 2025 minutes. It deferred the 282 Ridout Street heritage application to the November 17 meeting and recommended approval of the 41 Mill Street heritage application for a single‑storey garage addition. The committee also supported a heritage designation for 291 Ridout Street and postponed discussion of the 76 John Street designation request.

• Approved agenda (CARRIED)
• Approved July 21, 2025 minutes (CARRIED)
• Deferred Heritage Application 2025-06, 282 Ridout Street to Nov 17 (CARRIED)
• Recommended approval of Heritage Application 2025-13, 41 Mill Street for garage addition (CARRIED)
• Supported pursuit of heritage designation for 291 Ridout Street and directed draft report (CARRIED)
• Deferred discussion of Heritage Designation Request for 76 John Street to Nov 17 (CARRIED)
• Agreed to discuss 2026 meeting schedule at next meeting (CARRIED)
• Set next meeting for Monday, November 17, 2025 at 4:00 p.m. (CARRIED)

HBIA

The agenda for the Port Hope HBIA meeting on 2025-10-20 contains no listed items; it appears to be an empty or placeholder agenda with no decisions or discussions recorded.

Environmental Advisory Committee

The Environmental Advisory Committee will review updates on a tree‑planting event, a potential sustainable‑shopping guide partnership with the Chamber of Commerce and HBIA, and a Heat Pumps 101/Book event with PHPL and Furby House. It will also consider the Community Climate Action Plan, environmental monitoring, and a review of its by‑law and terms of reference. Finally, the committee will discuss the proposed Garden Hill Subdivision under new business.

• Tree planting event (Business arising)
• Sustainable Shopping Guide idea with Chamber of Commerce and HBIA (Business arising)
• Heat Pumps 101/Book event with PHPL and Furby House (Business arising)
• Review of Port Hope's Sustainable Future – Community Climate Action Plan (Committee business)
• Proposed Garden Hill Subdivision (New business)

The Environmental Advisory Committee approved the meeting agenda as presented. It also approved the September 18, 2025 minutes. The committee passed a resolution formally supporting the Parks & Recreation Committee’s CoastReach Citizen Science Program.

• Approved agenda (carried)
• Approved September 18, 2025 minutes (carried)
• Supported CoastReach Citizen Science Program (carried)

Committee of Adjustment

The Committee will approve its agenda, disclose any pecuniary interests, and approve the minutes from the September 18, 2025 meeting. It notes that no applications are scheduled for hearing and no items are tabled from the previous meeting. The meeting will also include routine business such as delegations, correspondence, and any new items raised by members.

• Approval of agenda
• Disclosure of pecuniary interest
• Approval of September 18, 2025 minutes
• No applications scheduled for hearing (B08-25, B09-25, B10-25, B11-25)
• No items tabled from previous meeting

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss providing American Sign Language workshops for staff and first responders. The body will also consider interpreting services for house tours and customer service guidelines for local businesses.

• ASL Workshops for Port Hope Staff and First Responders
• Captions for social media videos
• Interpreting services for house tours in Port Hope
• Customer service guidelines for businesses regarding Deaf and Hard of Hearing residents

The Accessibility Advisory Committee approved the October 9 agenda and the September 11 meeting minutes, both carried. No other items were formally approved, denied, or tabled. The committee discussed future ASL training, video captioning, and resources for local businesses, with follow‑up actions to be reported at the next meeting.

• Agenda approved (carried)
• Previous minutes approved (carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will review its by‑law and terms of reference, launch the 2025 nomination timeline, set the 2026 meeting schedule, and update its database. The committee will also approve the agenda, disclose any pecuniary interests, and approve the previous meeting minutes from September 8, 2025.

• Advisory Committee By‑law and Committee Terms of Reference Review
• 2025 Nomination Timeline Launch
• 2026 Meeting Schedule
• Database Update
• Approval of Previous Minutes (September 8, 2025)

The Civic Awards Advisory Committee approved the draft Terms of Reference. It also recommended that the updated Civic Awards Program Policy and Terms of Reference be approved by Council and that a staff report be prepared for the November 4, 2025 council meeting. Additional items such as the agenda and previous minutes were approved, and tasks for database updates and future scheduling were assigned.

• Approved agenda (motion moved by L. Wall, seconded by S. Zwetsloot) – CARRIED
• Approved September 8, 2025 minutes (motion moved by L. Wall, seconded by D. Kroeger) – CARRIED
• Approved draft Terms of Reference (motion moved by K. Simmons, seconded by C. Scatterty) – CARRIED
• Recommended updated Program Policy and Terms of Reference be approved by Council and a staff report be prepared for November 4, 2025 (motion moved by K. Simmons, seconded by L. Wall) – CARRIED
• Assigned D. Kroeger to update the nomination database within the next few weeks
• Planned to finalize the 2026 meeting schedule at the next meeting
• Noted that the nomination timeline launch will proceed if Council approves the revisions, with a website launch expected in early December
• Scheduled next committee meeting for November 24, 2025 at 5:30 p.m. via Zoom

Committee of the Whole

The Committee of the Whole will consider several reports and motions. It will receive a presentation on the 2026 Police budget for information only. It will vote on authorizing the Port Hope Racquet Club to develop a year‑round tennis facility at the Town Agricultural Park, located at the existing courts of Town Park Recreation Centre (62 McCaul Street), and direct staff to negotiate a new lease. Additional items include approving the 2026 council and committee meeting schedule, directing staff to post draft service fee schedules for public comment, and receiving a Safe Community Project Zero report.

• Authorize proceeding with a year‑round tennis facility at Town Park Recreation Centre (62 McCaul St) and direct lease negotiations with the Port Hope Racquet Club
• Receive the 2026 Police budget presentation for information
• Approve the 2026 Council, Committee and Public Meetings Schedule
• Direct staff to post Draft Fees and Charges schedule online and later present a by‑law to adopt the 2026 prescribed fees
• Receive the 2025 Safe Community Project Zero Campaign report for information

The Committee of the Whole approved a motion directing the Port Hope Police Services Board, in consultation with the Chief Administrative Officer and finance staff, to identify and implement additional savings to reduce the 2026 police budget. A separate motion asking the Police Chief and Board to report on rural policing timelines and costs was defeated. The Council also approved the 2026 meeting schedule, directed staff to post a draft fees schedule online, and accepted the Safe Community Project Zero report.

• Directed Police Services Board to identify and implement additional savings for the 2026 budget – carried
• Requested Police Chief and Board to report on rural policing timelines and costs – defeated
• Approved 2026 Council, Committee and Public Meetings Schedule – carried
• Directed staff to post Draft Fees and Charges schedule on the website and to present a by‑law for approval – carried
• Received 2025 Safe Community Project Zero Campaign report – carried

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on September 25, 2025 contains no listed items. No specific decisions, proposals, or discussions are documented in the provided agenda. The meeting appears to be procedural with no concrete agenda items.

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will consider several project updates, including concepts for the Lions/Welcome Park revitalization, a pump track update, and a racquet club dome update. It will also discuss the OTF Basketball Grant, the Chemetron Lagoon naming, and a new Coast Reach citizen‑science program with the University of Waterloo. The meeting includes routine items such as roll call, approvals, and council referrals.

• Lions/Welcome Park Revitalization Concepts
• Pump Track Update
• Racquet Club Dome Update
• OTF Basketball Grant
• Coast Reach Citizen Science Program – University of Waterloo

The Parks, Recreation and Culture Advisory Committee formally received the Northumberland Soccer Club delegation as information. The committee approved its meeting agenda and the minutes from the June 25, 2025 meeting. No other motions were decided.

• Received Northumberland Soccer Club delegation as information (carried)
• Approved agenda for September 24, 2025 (carried)
• Approved June 25, 2025 minutes (carried)

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet to discuss the 2026 budget. The board will also review reports from the Chamber of Commerce, Economic Development Division, and Council.

• 2026 Budget deliberation
• Festival of Lights sponsorship
• Window Display Contest prize money
• Downtown Planters decorations
• Moonlight Madness/Block Party

Special Council

Council will meet in a closed session to discuss personal matters, land acquisition or disposition, and solicitor-client privileged advice. The session specifically references OLT-23-000360 regarding 3852 Ganaraska Rd.

• Closed session discussion on 3852 Ganaraska Rd (OLT-23-000360)
• By-law 43-2025 to confirm proceedings of the September 23, 2025 meeting

The council moved to a closed session under Resolution 178‑2025, which was carried. In open session, Council received a confidential staff and legal update on the Ganaraska Road matter and confirmed the direction given to staff (Resolution 179‑2025), also carried. Council approved a confirmatory by‑law to record the in‑camera meeting proceedings (Resolution 180‑2025), which was carried.

• Closed session authorized (Resolution 178‑2025) – Carried
• Confidential update on 3852 Ganaraska Rd received and direction confirmed (Resolution 179‑2025) – Carried
• Confirmatory by‑law for in‑camera meeting adopted (Resolution 180‑2025) – Carried

Special Council

The Special Council meeting on September 23, 2025 is held as a workshop, during which no formal decisions will be made. Council members will review and discuss the final draft of the municipal Strategic Plan presented by StrategyCorp. A confirmatory by‑law (42‑2025) to record the proceedings of this meeting will also be considered. The meeting is open to the public but does not include public participation.

• Council Strategic Planning Workshop – discussion of the final draft municipal Strategic Plan (StrategyCorp presentation)
• Confirmatory By‑law 42‑2025 – to confirm the proceedings of the Special Council meeting

The council approved the confirmatory by‑law 42‑2025 (Resolution 177‑2025) after it was moved by Councillor Toms and seconded by Councillor Attridge. The motion was carried. The meeting also included a strategic planning workshop discussion of the draft municipal Strategic Plan. The council adjourned at 3:50 p.m.

• Adopted Confirmatory By‑law 42‑2025 (Resolution 177‑2025) – carried

Committee of Adjustment

The Committee of Adjustment will approve its agenda and disclose any pecuniary interests. It will approve the minutes from the August 21, 2025 meeting. The committee will hold a hearing on application A06-25 submitted by Reno Piccini on behalf of Allan Shields for the property at 41 Mill Street North.

• Application A06-25 – hearing for 41 Mill Street North (submitted by Reno Piccini for Allan Shields)

The Committee of Adjustment approved its agenda and the minutes from the August 21, 2025 meeting. It then approved minor variance application A06-25 for 41 Mill Street North, following the planning staff recommendation and conditions. No public comments were received. The next meeting is scheduled for October 16, 2025.

• Agenda approved (carried)
• Minutes from August 21, 2025 approved (carried)
• Minor variance application A06-25 approved (carried)

Environmental Advisory Committee

The committee will discuss updates on local environmental events, review the Community Climate Action Plan, and consider revisions to its by‑law and terms of reference. It will also hear reports on the Miyawaki Mini Forest and Heat Pump events, and explore a sustainable shopping guide collaboration.

• Miyawaki Mini Forest Event
• Common Ground Festival
• Update on Heat Pumps 101/Book Event with PHPL and Furby House
• Port Hope's Sustainable Future – Community Climate Action Plan
• Advisory Committee By‑law and Committee Terms of Reference Review

The Environmental Advisory Committee approved a $3,000 allocation for a Miyawaki Mini Forest tree‑planting event to be held in mid‑October at the former Chemetron Lagoon site. It also endorsed submitting an expression of interest for a six‑month municipal climate internship with Environmental Leadership Canada. Finally, the committee endorsed the creation of a Sustainable Shopping Guide in partnership with the HBIA and the Port Hope Chamber of Commerce.

• Allocate $3,000 from the committee budget for the Miyawaki Mini Forest tree‑planting event (carried)
• Endorse preparation and submission of an expression of interest for the Municipal Climate Internship program (carried)
• Endorse development of a Sustainable Shopping Guide and collaboration with HBIA and the Chamber of Commerce (carried)
• Approve agenda for September 18, 2025 meeting (carried)
• Approve minutes of August 21, 2025 meeting (carried)

Council Meeting

Council will re‑endorse the municipality’s commitment to the Drinking Water Quality Management System and adopt the updated Overall Responsible Operator policy. Council will approve a $275,000 budget increase for a Rural Roads Office addition and award Dalren Limited $559,680 for the project. Council will also pass an affordable‑housing agreement by‑law for 60 Henderson Street and receive reports including the 2025 Q2 financial report and the 2026 Asset Management Plan.

• Re‑endorsement of Drinking Water QMS Commitment (Report ES‑10‑25)
• Adoption of Updated Overall Responsible Operator (ORO) Policy (Report ES‑11‑25)
• Approval of $275,000 budget increase and $559,680 award for Rural Roads Office addition (Report WE‑08‑25)
• Passage of By‑law 40‑2025 Affordable Housing Agreement for 60 Henderson Street
• Adoption of 2026 Asset Management Plan for municipal infrastructure (Report FS‑06‑25)

The council approved a $275,000 net HST increase to the Rural Roads Office addition as part of the 2026 capital budget and authorized a $559,680 net HST award to Dalren Limited for the project (Resolution 174‑2025). It also adopted the municipal Asset Management Plan (Resolution 171‑2025), the 2026 Post‑Retirement and Amortization Report (Resolution 173‑2025), re‑endorsed the Drinking Water Quality Management System (Resolution 165‑2025), and adopted the updated Overall Responsible Operator policy (Resolution 166‑2025). The council received the Civic Address By‑law for consideration, directed staff to issue public notice (Resolution 168‑2025), and accepted several informational presentations from external delegations.

• Approved $275,000 net HST budget increase for Rural Roads Office addition (Resolution 174‑2025)
• Authorized $559,680 net HST award to Dalren Limited for Rural Roads Office addition (Resolution 174‑2025)
• Adopted Asset Management Plan for municipal infrastructure (Resolution 171‑2025)
• Adopted 2026 Post‑Retirement and Amortization Report (Resolution 173‑2025)
• Re‑endorsed commitment to Drinking Water Quality Management System (Resolution 165‑2025)
• Adopted updated Overall Responsible Operator policy (Resolution 166‑2025)
• Received Civic Address By‑law for consideration and directed staff to issue public notice (Resolution 168‑2025)
• Received informational presentations from delegations on nuclear generation, historic waste, prefab homes, and Garden Hill (Resolutions 159‑2025 to 162‑2025)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee was scheduled to discuss a heritage application for 41 Mill Street North, designation requests for 291 Ridout Street and 76 John Street, and several standing agenda items. Because a quorum was not present, the meeting was cancelled and no decisions or approvals were made. The next meeting is set for Monday, October 20, 2025 at 4:00 p.m.

• Heritage Application 2025-13 – 41 Mill Street North (single‑storey garage addition)
• Heritage Designation Request – 291 Ridout Street
• Heritage Designation Request – 76 John Street
• Standing item – Review and update the Walton Street District Designations
• Standing item – Establish a formal process for issuing heritage plaques

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet to discuss several infrastructure and training initiatives. The body is reviewing the committee's own by-laws and planning for 2026.

• Waterfront Trail - Sculthorpe Woodland Marsh – Lookout Trail Enhancement Project
• Challenger Baseball / Jays Care Field of Dreams
• American Sign Language (ASL) Workshops for Port Hope Staff and First Responders
• Social media video captioning requirements
• Advisory Committee By-law and Committee Terms of Reference Review

The committee approved the agenda and the June 12, 2025 minutes. It adopted revised terms of reference for the advisory committee and set a new meeting schedule to occur on the second Thursday of each month, pausing meetings in July, August, and December. The next meetings were scheduled for October 9 and November 27, 2025.

• Approved agenda as circulated (CARRIED)
• Approved June 12, 2025 minutes (CARRIED)
• Approved revised committee terms of reference (CARRIED)
• Approved meeting schedule: second Thursday monthly, pause July, August, December (CARRIED)

Special Council

The Municipality of Port Hope will consider nominating Councillor Claire Hollaway Wadhwani to the Northumberland Physician Recruitment Advisory Committee. Council will also hold a closed session to discuss personnel, labor relations, land acquisition, and legal matters.

• Nomination of Councillor Claire Hollaway Wadhwani to the Northumberland Physician Recruitment Advisory Committee
• Closed session regarding identifiable individuals, labour relations, land acquisition/disposition, and legal matters
• Training on innovative technologies in municipal governance
• By-law 39-2025 to confirm proceedings of the September 9, 2025 meeting

The council approved the nomination of Councillor Les Andrews to the Northumberland Physician Recruitment Advisory Committee. It also moved into a closed session, approved the June 17, 2025 in‑camera minutes, received a confidential update from the chief administrative officer for information, and granted leave to introduce and confirm By‑law 39‑2025. All motions were carried.

• Nominated Councillor Les Andrews to Northumberland Physician Recruitment Advisory Committee (Resolution 155‑2025) – Carried
• Moved into closed session under the Municipal Act (Resolution 156‑2025) – Carried
• Approved June 17, 2025 in‑camera minutes – Carried
• Received confidential update from CAO for information (Resolution 157‑2025) – Carried
• Granted leave to introduce and confirm By‑law 39‑2025 (Resolution 158‑2025) – Carried

Civic Awards Advisory Committee

The committee will review several operational items, including a database update, expense tracking and budget status, and the launch timeline for 2025 award nominations. It will also examine the civic awards inventory, feedback survey results, and a proposal to combine the Heritage Awards with the Civic Awards program. Additionally, the committee will consider updates to its by‑law and terms of reference and set the meeting schedule for 2026.

• Database Update
• Expense Tracking and Budget Status
• 2025 Nomination Timeline Launch
• Potential Amalgamation of Heritage Awards with Civic Awards Program
• Advisory Committee By‑law and Terms of Reference Review

The Civic Awards Advisory Committee approved the September 8, 2025 agenda. It also approved the minutes from the June 9, 2025 meeting. The meeting was adjourned at 5:22 p.m. after quorum was lost.

• Approved agenda (motion by K. Simmons, seconded by K. Jaye, carried)
• Approved June 9, 2025 minutes (motion by L. Wall, seconded by K. Jaye, carried)

Committee of the Whole

The Committee of the Whole will receive reports on the 2026 Port Hope Public Library budget, the Asset Management Plan, and several financial statements. It will vote on a $275,000 budget increase for a Rural Roads Office addition and a $559,680 award to Dalren Limited. The council will also authorize an affordable‑housing agreement at 60 Henderson Street for five units.

• Approve $275,000 budget increase for Rural Roads Office addition (pre‑approved for 2026 Capital Budget)
• Award contract to Dalren Limited for $559,680 (net HST)
• Authorize signing of Affordable Housing Agreement at 60 Henderson Street for five affordable dwelling units
• Adopt 2026 Post‑Retirement and Amortization Report per Ontario Regulation 284/09
• Adopt Civic Address By‑law for property numbering

The Committee of the Whole approved a $275,000 budget increase and a $559,680 contract award for the Rural Roads Office addition. It also authorized an affordable‑housing agreement for 60 Henderson Street, adopted the Asset Management Plan and the 2026 post‑retirement report, and received several reports for information. Four items were deferred to the September 16 council meeting. No motions were presented.

• Approved $275,000 budget increase for Rural Roads Office Addition – Carried
• Approved $559,680 award to Dalren Limited for Rural Roads Office Addition – Carried
• Authorized Mayor and Clerk to sign Affordable Housing Agreement for 60 Henderson Street – Carried
• Approved Asset Management Plan for all municipal infrastructure assets – Carried
• Adopted 2026 Post‑Retirement and Amortization Report per Ontario Regulation 284/09 – Carried
• Received 2026 Port Hope Public Library Budget presentation for information – Carried
• Received 2025 Q2 Financial Report for information – Carried
• Deferred Drinking Water QMS Commitment Re‑endorsement to Sep 16, 2025 Council meeting – Carried

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet on Aug. 27, 2025. The agenda includes reports from the Chamber of Commerce, Economic Development Division, Council, and Finance. The board will consider updates on the Spooky Season event, accommodation status, the Sale‑a‑bration celebration, a FAM trip, downtown fire inspections, and downtown directory maps. No specific decisions or dollar amounts are listed.

• Spooky Season – update
• Accommodations – status
• Sale‑a‑bration – review
• FAM Trip – discussion
• Downtown Fire Inspections

Environmental Advisory Committee

The Environmental Advisory Committee will consider Port Hope's Sustainable Future – Community Climate Action Plan. It will also review PHAI Environmental Monitoring and the advisory committee by‑law and terms of reference. Updates on the National Tree Day Event and the Common Ground Festival will be presented.

• Port Hope's Sustainable Future – Community Climate Action Plan (item 8.1)
• PHAI Environmental Monitoring (item 8.2)
• Advisory Committee By‑law and Committee Terms of Reference Review (item 8.3)
• National Tree Day Event (item 6.1)
• Common Ground Festival (item 6.2)

The Environmental Advisory Committee received two informational presentations—one on the Municipal Print Strategy and another on naturalization initiatives—and both were carried. The committee also approved the meeting agenda and the June 19, 2025 minutes. No substantive policy actions or approvals were decided at this meeting.

• Received Print Strategy presentation (carried)
• Received Naturalization Initiatives presentation (carried)
• Approved agenda as circulated (carried)
• Approved June 19, 2025 minutes (carried)

Committee of Adjustment

The Committee of Adjustment will consider Application B12-25 submitted by Keren Bradford, the owner of 51/53 Peacock Boulevard. The hearing is scheduled for this meeting. No other applications or items are on the agenda.

• B12-25 – Application by Keren Bradford for 51/53 Peacock Boulevard (hearing scheduled)

The Committee of Adjustment approved its agenda and the July 17, 2025 minutes. It then approved application B12-25, a minor variance to sever a 194.24 m² lot at 51 Peacock Boulevard from the adjoining lot at 53 Peacock Boulevard, subject to a transfer for stamping. The meeting adjourned at 5:00 p.m.

• Agenda approved (carried)
• July 17, 2025 minutes approved (carried)
• Application B12-25 (minor variance) approved (carried)

Council Meeting

The Port Hope Council will receive a presentation on zoning by‑law updates to support additional housing units accessed by private laneways. It will also receive information from the Intermunicipal Task Force on Housing and Homelessness and a status update on audio‑visual upgrades in the council chambers. Minutes from previous meetings will be adopted by consent, and a confirmatory by‑law will be passed to confirm the proceedings of this meeting.

• Andrew McMartin presentation on zoning by‑law updates for additional housing units via private laneways (motion: receive for information)
• Intermunicipal Task Force on Housing and Homelessness report on next steps for workshop recommendations (motion: receive for information)
• Report CS-14-25 on status of audio‑visual upgrades in council chambers (motion: receive for information)
• Adoption of Council meeting minutes (July 15, 2025) and Public meeting minutes (August 12, 2025) on consent agenda
• Confirmatory By‑law 38‑2025 confirming the proceedings of the August 19, 2025 council meeting

The council received a delegation from Andrew McMartin on zoning by‑law updates to support additional housing units accessed by private laneways. It also received intermunicipal housing task‑force correspondence, approved recent council and public meeting minutes, and accepted advisory committee minutes. A confirmatory by‑law was passed granting leave to introduce a by‑law and to dispense with its reading.

• Received Andrew McMartin delegation on zoning by‑law updates for housing units (information) – Carried
• Received Intermunicipal Taskforce on Housing and Homelessness correspondence (information) – Carried
• Approved July 15, 2025 council minutes and August 12, 2025 public meeting minutes – Carried
• Received Committee of Adjustment (June 19, 2025) and HBIA (June 25, 2025) minutes for information – Carried
• Received Report CS-14-25 on audio‑visual upgrades in council chambers (information) – Carried
• Passed Confirmatory By‑law 38‑2025 granting leave to introduce a by‑law and dispense reading – Carried

Public Meeting

The Port Hope Council will review an application to amend Zoning By-law ZB03-2025 and a Draft Plan of Subdivision SU01-2025. The proposal seeks to rezone the property from Future Development (FD) to Site Specific Hamlet Residential (RESV1(158)) and to create a 13‑lot subdivision with twelve new single‑detached homes plus the existing dwelling. Staff and the applicant will present the technical review and policy framework, followed by an opportunity for public comment.

• Consider Zoning By-law amendment ZB03-2025 to change 4646 County Road 2 from FD to RESV1(158) zone
• Review Draft Plan of Subdivision SU01-2025 for a 13‑lot (12 new homes + existing) development
• Applicant presentation on the proposed subdivision
• Staff presentation and technical review documents
• Public comment period during the meeting

The August 12, 2025 public meeting reviewed the Zoning By‑law Amendment (ZB03‑2025) and Draft Plan of Subdivision (SU01‑2025) for 4646 County Road 2. Presentations were given by the applicant and staff, and members of the public asked questions. No motions were voted on, and no approvals, denials, or tablings were recorded.

Port Hope Police Services Board Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific motions, reports, or discussion items listed for this meeting.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet to approve previous minutes, review financial reports, and discuss updates on the Derry welcome initiative, sidewalk sales, and a contract for Canada flag repairs.

• Approval of HBIA meeting minutes from June 25, 2025
• Discussion on store hours
• Update on the Welcome to Derry initiative
• Update on the Sidewalk Sale event
• Canada Flags Repair Contract

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to review heritage applications and provide updates on zoning and designations. The body will discuss specific property alterations and review committee bylaws and terms of reference.

• Heritage Application 2025-11: addition of outdoor living space at 2 Wellington Street
• Heritage Application 2025-12: cosmetic exterior alterations at 51 Walton Street
• Update on Zoning By-law Amendment Application ZB02-25 for 86 John Street
• Review of Advisory Committee By-law and Committee Terms of Reference
• Review and update of Walton Street District Designations

The Heritage Port Hope Advisory Committee approved Heritage Application 2025-11 for a 12 × 23‑foot deck at 2 Wellington Street, subject to possible revisions and staff satisfaction. It also approved Heritage Application 2025-12 for cosmetic exterior alterations at 51 Walton Street, including four pillars and crown molding, subject to possible revisions and staff satisfaction. The committee received an informational update on the 86 John Street zoning by‑law amendment application (ZB02‑25). No other motions were taken; remaining items were updates or ongoing work.

• Approved agenda (CARRIED)
• Approved previous minutes (CARRIED)
• Approved Heritage Application 2025-11, 2 Wellington St deck (CARRIED)
• Approved Heritage Application 2025-12, 51 Walton St cosmetic alterations (CARRIED)
• Received update on 86 John St Zoning By‑law Amendment (ZB02‑25) (CARRIED)

Committee of Adjustment

The Port Hope Committee of Adjustment will meet to approve its agenda, disclose any pecuniary interests, and approve the minutes from the June 19, 2025 meeting. The committee will then hold a hearing on application A05-25 submitted by Sharon and Reinhard Bahr for 47 Bloomsgrove Avenue and 68 Young Street. No other items are on the agenda.

• Application A05-25 – 47 Bloomsgrove Avenue – submitted by Sharon and Reinhard Bahr
• Application A05-25 – 68 Young Street – submitted by Sharon and Reinhard Bahr
• Approval of agenda
• Disclosure of pecuniary interest
• Approval of minutes from June 19, 2025

The Committee approved the meeting agenda and the minutes from June 19, 2025. It also approved minor variance application A05-25 for 47 Bloomsgrove Avenue and 68 Young Street. The approval includes a condition that the garage at 47 Bloomsgrove Avenue must have a fire‑resistance rating of at least 45 minutes per the Ontario Building Code.

• Agenda approved (carried)
• Minutes of June 19, 2025 approved (carried)
• Minor variance A05-25 approved with fire‑resistance condition for garage at 47 Bloomsgrove Avenue (carried)

Council Meeting

The Council will receive reports on a ward‑boundary review and the 2026 budget kickoff. It will consider a by‑law (36‑2025) to lease municipal lands within the Viaducts property to WSP E & I Canada Limited. A motion will approve a $412,218 budget increase for the Cavan Street/Highland Drive environmental assessment and design, with an additional $799,934 conditional award for future capital work. The Council will also receive a housing action strategy report recommending zoning by‑law amendments for additional residential units.

• By‑law 36‑2025 – License Agreement to lease Viaducts lands to WSP E & I Canada Limited
• Budget increase of $412,218 (net HST) for Cavan Street/Highland Drive EA and design, funded by Canadian Nuclear Laboratories
• Conditional award of $799,934 (net HST) for 2027‑2028 capital budget for reconstruction and LLRW removal on Cavan Street/Highland Drive
• Report DS‑13‑25 – Housing Action Strategy recommending zoning by‑law amendments for additional residential units
• Consultant presentation on Ward Boundary Review / Council Composition Review

Council approved a $412,218 (net HST) budget increase for the Cavan Street/Highland Drive Environmental Assessment and Design project and recommended a conditional award of $799,934 to be included in the 2027‑2028 capital budget. The council directed staff to begin a zoning by‑law amendment process to expand definitions for additional residential units under the Housing Action Strategy. A by‑law was authorized to present a license agreement for the Port Hope Viaducts lands with WSP, and leave was granted to introduce By‑law 36‑2025 and confirmatory By‑law 37‑2025 without clerk reading. Minutes from the June 17, June 24, and June 26 meetings were adopted, and several informational presentations were received.

• Approved $412,218 budget increase (net HST) for Cavan Street/Highland Drive EA and Design (carried)
• Recommended conditional award letter for $799,934 (net HST) to be included in 2027‑2028 Capital Budget (carried)
• Directed staff to initiate zoning by‑law amendment process for additional residential units (carried)
• Authorized by‑law to present License Agreement for Port Hope Viaducts lands with WSP (carried)
• Granted leave to introduce By‑law 36‑2025 without clerk reading (carried)
• Granted leave to introduce confirmatory By‑law 37‑2025 (carried)
• Adopted minutes of June 17, June 24, and June 26, 2025 (carried)
• Received informational presentations from County, Library Board, Guardians, and 247 Labs (carried)

Port Hope Police Services Board Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Special Council

The Port Hope Special Council met in a workshop format, which provides information and discussion but does not make decisions. Council members reviewed the draft Port Hope Strategic Plan and considered its framework and initiatives. A confirmatory by‑law (35‑2025) was presented to formally record the workshop proceedings. No public participation or livestreaming was provided.

• Council Strategic Planning Workshop – review of the draft Port Hope Strategic Plan
• By‑law 35‑2025 – confirm the proceedings of the Special Council meeting

The council approved a confirmatory by‑law (35‑2025, Resolution 135‑2025) to formally record the proceedings of the June 26, 2025 special council workshop. The motion was moved by Councillor Darrell Toms, seconded by Councillor Adam Pearson, and was carried. No other substantive decisions were recorded.

• Passed Confirmatory By‑law 35‑2025 (Resolution 135‑2025) – carried

Parks, Recreation and Culture Advisory Committee

The committee will review presentations on park remediation and the Lions and Welcome Park revitalization. It will hear reports from youth councillors and the department. The meeting also includes discussion of recruiting new committee members.

• Presentation – Parks requiring remediation
• Lions and Welcome Park revitalization updates
• Youth councillors report
• Department report
• Committee recruitment

The committee approved its June 25 agenda and the May 28 meeting minutes. It appointed Youth Councillors, with onboarding to be handled by the Clerk’s Office. No other motions were decided; remaining items were informational updates.

• Approved agenda for June 25, 2025 (carried)
• Approved minutes from May 28, 2025 (carried)
• Appointed Youth Councillors (appointed)

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will review several items, including updates on the archive building, the Welcome to Derry project, store hours, and a sound system. It will receive updates on accommodations, a sidewalk sale, and a memorandum of understanding. The board will consider a contract to install Canada flags, a sponsorship for the Road to Cultivate program, and the possibility of attending the OBIAA conference. No formal decisions are noted in the agenda.

• Archive Building – discussion
• Canada flags installation contract – update
• Road to Cultivate sponsorship – update
• OBIAA Conference Consideration – discussion
• Sidewalk Sale – update

Public Meeting

The Port Hope Council will discuss a zoning by‑law amendment (ZB02‑2025) for 86 John Street. The proposal seeks to rezone the site to a Downtown Commercial COM3(157) zone to allow a five‑storey residential building with 11 apartments while keeping the existing hotel and restaurant. Staff will present technical reviews and the public may submit comments. A future lot severance is also part of the application.

• Zoning by‑law amendment (ZB02‑2025) for 86 John Street to COM3(157) zone
• Proposal for one five‑storey residential building with 11 apartment units
• Existing hotel and restaurant uses to remain on the site
• Future severance planned to separate residential from commercial uses
• Public meeting includes applicant and staff presentations and public comments

The council heard a presentation on a zoning by‑law amendment to rezone 86 John Street to a Downtown Commercial COM3(157) zone for a five‑storey residential building. Public members raised concerns about traffic, heritage, parking, construction impacts and housing needs. No vote or formal decision was recorded.

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee scheduled for June 23, 2025 was cancelled because a quorum was not present. No agenda items were discussed or decided. The agenda listed items such as a zoning by‑law amendment for 86 John Street and several heritage‑related reviews, but none were acted upon.

• Update re 86 John Street Zoning By-law Amendment Application (ZB02-2025)
• Advisory Committee By-law and Committee Terms of Reference Review
• Cemetery Designations and the Cultural Heritage Landscape
• Revise and Update the Criteria for the Heritage Awards
• Establish a Formal Process for Issuing Heritage Plaques

Committee of Adjustment

The Port Hope Committee of Adjustment will hold a hearing on application A03-25 for 175 Dorset Street West, submitted by Bryanne Robinson of Weston Consulting. The meeting also includes routine items such as approval of the agenda, disclosure of pecuniary interests, and approval of the May 15, 2025 minutes. No other applications or business are listed.

• Application A03-25 – 175 Dorset Street West – Bryanne Robinson, Weston Consulting
• Approval of agenda
• Disclosure of pecuniary interest
• Approval of previous minutes (May 15, 2025)

The Committee of Adjustment approved its agenda and the May 15 minutes. It then approved application A03-25, a minor variance for 175 Dorset Street West, allowing an increase in guest rooms and a larger treatment‑center capacity. No public comments were received.

• Agenda approved (carried)
• May 15 minutes approved (carried)
• Approved minor variance A03-25 for 175 Dorset Street West (carried)

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to discuss community events and environmental monitoring. The body will also review its own Advisory Committee By-law and Terms of Reference.

• National Tree Day Event
• Common Ground Festival
• CCAP
• PHAI Environmental Monitoring
• Advisory Committee By-law and Committee Terms of Reference Review

At the June 19, 2025 meeting, the Environmental Advisory Committee approved the meeting agenda and the minutes from the May 15, 2025 session. Both approvals were moved, seconded and carried without recorded vote counts. No other motions were voted on; the committee discussed tree‑planting events, the Common Ground Festival, and the Climate Change Action Plan, and referred a proposed Tree Planting and Protection Policy update to another advisory committee.

• Approved meeting agenda (moved by N. Tedford, seconded by J. Bobyk) – carried
• Approved May 15, 2025 minutes (moved by P. Sinnott, seconded by A. Oussoren) – carried

Council Meeting

Council will consider a report and motion to authorize the Mayor and CAO to finalize negotiations and execute a Memorandum of Understanding with Ontario Power Generation for exploring new nuclear generation facilities at the Wesleyville site. The meeting also includes staff presentations on flood mapping and tax allocation review, and motions to adopt the Community Climate Action Plan, approve a child‑care lease at 5325 County Rd 10, and purchase parking meter beacons. Additional items cover tourism strategy updates and other routine reports.

• Authorize Mayor and CAO to finalize and sign MOU with Ontario Power Generation for potential nuclear generation at Wesleyville (Report CAO‑06‑25).
• Approve lease agreement with YMCA Northumberland for child‑care centre at 5325 County Rd 10 (Report PRC‑05‑25).
• Adopt Port Hope’s Sustainable Future – Community Climate Action Plan in principle (Report WE‑06‑25).
• Authorize purchase of 86 parking meter beacons for $87,746.76 from the Parking Reserve Fund (Report PS‑09‑25).
• Staff presentation on Flood Mapping Project by GRCA (Report 12.1).

The council approved a memorandum of understanding with Ontario Power Generation, adopted Port Hope’s Sustainable Future – Community Climate Action Plan and delegated its pilot implementation to the Environmental Advisory Committee, and authorized a lease for a new YMCA child‑care centre. It also directed staff to prepare a tax‑allocation by‑law update, received several informational presentations, and approved the virtual format for the July 15 meeting.

• Authorized Mayor and CAO to finalize and sign OPG Memorandum of Understanding (Resolution 125‑2025, carried)
• Adopted Port Hope’s Sustainable Future – Community Climate Action Plan and delegated pilot leadership to the Environmental Advisory Committee (Resolution 128‑2025, carried)
• Authorized Mayor and Clerk to execute lease with YMCA Northumberland for child‑care centre at 5325 County Rd 10 (Resolution 127‑2025, carried)
• Directed staff to prepare an administrative update to the Common and Special Services tax‑allocation by‑law (Resolution 124‑2025, carried)
• Received Flood Mapping Project presentation for information (Resolution 123‑2025, carried)
• Received Tourism Strategy Update presentation for information (Resolution 126‑2025, carried)
• Referred Vote‑16 presentation to Advisory Committee By‑law Review for further consideration (Resolution 119‑2025, carried)
• Approved virtual format for the July 15 council meeting under the Procedure By‑law (announcement, not a vote)

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee will review its advisory committee by‑law and terms of reference. It will consider several new‑business proposals, including an accessibility conference for mayors, American Sign Language workshops for municipal staff and first responders, closed‑captioning on public‑building televisions, and visual stop‑announcement boards on municipal transportation. The meeting is scheduled via Zoom on June 12, 2025.

• Advisory Committee By‑law and Committee Terms of Reference Review
• Accessibility Conference for Mayors
• Provide American Sign Language (ASL) Workshops to Port Hope Staff and First Responders
• Ensure Closed Captioning is Activated on Televisions within Public Buildings and Facilities
• Ensure Municipal Transportation has Visual Stop Announcement Boards for Deaf, Hard of Hearing or Deafened passengers

The committee accepted a delegation presented by Deputy Chief Kim Wilkinson on the Ivy service dog and the Northumberland Community Paramedicine LTC program. The meeting agenda and the minutes from the April 10, 2025 meeting were approved as circulated. No other substantive actions were taken.

• Delegation from Deputy Chief Kim Wilkinson received (motion carried)
• Agenda for June 12, 2025 approved as circulated (motion carried)
• Minutes from April 10, 2025 approved as circulated (motion carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will meet via Zoom on June 9, 2025. The agenda includes expense tracking and budget status, a database update, the launch of the 2025 nomination timeline, a review of community‑engagement content and policy, consideration of merging the Heritage Awards with the Civic Awards program, and a review of the advisory committee by‑law and terms of reference. No decisions are recorded in this agenda.

• Expense Tracking and Budget Status
• 2025 Nomination Timeline Launch
• Community Engagement Content and Policy Review
• Potential Amalgamation of the Heritage Awards with the Civic Awards Program
• Advisory Committee By‑law and Committee Terms of Reference Review

The Civic Awards Advisory Committee approved the meeting agenda and the May 12, 2025 minutes. It also scheduled the next meeting for Monday, September 8, 2025 at 4:00 p.m. via Zoom. No other substantive decisions were made.

• Agenda approved (carried)
• May 12, 2025 minutes approved (carried)
• Next meeting scheduled for Monday September 8, 2025 at 4:00 p.m. via Zoom

Special Council

Council will meet in a closed session to discuss land acquisition or disposition and legal matters, as well as personnel and union negotiations. The meeting includes a confirmatory by-law to formalize the proceedings.

• Closed session regarding 3852 Ganaraska Rd. (OLT-23-000360)
• Closed session regarding union negotiations
• Closed session regarding personal matters of identifiable individuals
• By-law 30-2025 to confirm proceedings of the June 9, 2025 meeting

The council moved into a closed session at 4:30 p.m. and later approved the in‑camera minutes from the May 20 2025 meeting. It received Confidential Report CAO‑05‑25 and ordered staff to prepare a by‑law ratifying the March 10 2025 settlement with the United Steelworkers. The council also confirmed confidential directions on Report PS‑10‑25 and the Ganaraska Rd. matter, and granted leave to introduce a confirmatory by‑law without a formal reading.

• Moved to closed session at 4:30 p.m. (Resolution 113‑2025) – Carried
• Approved in‑camera minutes from May 20 2025 Special Council – Carried
• Received Confidential Report CAO‑05‑25 and directed staff to draft by‑law ratifying March 10 2025 settlement with United Steelworkers – Carried (Resolution 114‑2025)
• Confirmed confidential direction on Report PS‑10‑25 and OLT‑23‑000360 – 3852 Ganaraska Rd. – Carried (Resolution 115‑2025)
• Granted leave to introduce a confirmatory by‑law and dispense with its reading – Carried (Resolution 116‑2025)

Committee of the Whole

The Committee of the Whole will consider a staff report recommending that Council authorize the use of internet and telephone voting for the 2026 Municipal and School Board Election. The body will also authorize the purchase of 86 new parking meter beacons for $87,746.76. Additionally, two notices of motion will be discussed regarding a restructuring of community grants and a resolution opposing Ontario Bill 5.

• Authorize purchase of 86 parking meter beacons for $87,746.76
• Confirm use of internet and telephone voting for 2026 election
• Notice of Motion: Restructure Community Grants and Donations Policy
• Notice of Motion: Oppose Ontario Bill 5 environmental provisions
• Council to receive Staff Report CS-13-25 on Alternate Voting Methods

The council adopted a by‑law to allow internet and telephone voting for the 2026 municipal and school board elections and directed staff to procure the necessary equipment. It authorized the purchase of 86 parking‑meter beacons for $87,746.76 from the Parking Reserve Fund. The council repealed the Community Grants and Donations Policy Schedule B and adopted a strategic‑initiatives funding model, and it passed a resolution opposing Bill 5’s environmental changes.

• Approve by‑law for internet and telephone voting in 2026 elections (Carried)
• Authorize purchase of 86 parking‑meter beacons for $87,746.76 (Carried)
• Repeal Community Grants and Donations Policy Schedule B (Carried)
• Adopt strategic‑initiatives based community grant program (Carried)
• Pass resolution opposing Bill 5 environmental provisions (Carried)

Special Council

The Special Council will consider a presentation by John Mascarin of Aird & Berlis LLP on Strong Mayor Powers, with a motion to receive the presentation for information. The Council will also consider By‑law 29‑2025, a confirmatory by‑law to formally record the proceedings of this special meeting, with a motion to introduce and dispense with reading the by‑law. No other items are on the agenda.

• Presentation by John Mascarin (Aird & Berlis LLP) on Strong Mayor Powers – motion to receive for information
• By‑law 29‑2025 – confirmatory by‑law to record the special council meeting, motion to introduce and dispense with reading

The Special Council adopted Resolution 111-2025, receiving a presentation on Strong Mayor Powers for information. It also adopted Resolution 112-2025, a confirmatory by‑law to dispense with the reading of the by‑law and to confirm the special council proceedings. Both resolutions were carried.

• Received Strong Mayor Powers training presentation (carried)
• Adopted confirmatory by‑law to dispense with reading and confirm proceedings (carried)

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will meet on May 28, 2025 to review regular reports and consider several items. The agenda includes updates on accommodations, a business hours survey, the Archives building, and a memorandum of understanding. The board will discuss and potentially decide on the HBIA’s participation in the “Float for Your Fanny” community event.

• Round Table on Accommodations
• Business Hours Survey
• Archives Building Update
• Memo of Understanding Update
• HBIA involvement with “Float for Your Fanny” Discussion / Decision

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet to discuss community engagement and the final design of a pump track. The agenda also includes a briefing on the Panthers season wrap-up and a discussion on the Climate Action Plan.

• Pump Track community engagement and final design
• Panthers Season Wrap Up Briefing
• Climate Action Plan
• Nominations for Co-Chair
• PHAI Parkland/Open Space (listed for June Agenda)

The Parks, Recreation and Culture Advisory Committee approved its agenda and the minutes from the April 23 meeting. It formally supported Lauren Millier as vice‑chair. The committee also endorsed, in principle, the Draft Port Hope Sustainable Future – Community Climate Action Plan and asked Council to reflect its findings in the municipal strategic plan. No other formal decisions were made.

• Approved meeting agenda (CARRIED)
• Approved April 23 minutes (CARRIED)
• Supported Lauren Millier as vice‑chair (CARRIED)
• Supported Draft Community Climate Action Plan (CARRIED)

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will consider a heritage application to divide 99 Walton Street into two commercial spaces and modify the building facades. The committee will also review its own by‑law and terms of reference, and discuss several standing items such as cemetery designations, heritage award criteria, and a formal process for issuing heritage plaques.

• Heritage Application – 2025‑05 – 99‑105 Walton Street: proposal to split 99 Walton St into two commercial spaces and change facades
• Review of the Advisory Committee By‑law and Committee Terms of Reference
• Standing item: Cemetery Designations and the Cultural Heritage Landscape
• Standing item: Revise and update the criteria for the Heritage Awards
• Standing item: Establish a formal process for issuing Heritage Plaques

The Heritage Port Hope Advisory Committee approved its agenda and the minutes from the April 28, 2025 meeting. It voted to recommend approval of Heritage Application 2025-05 to divide 99‑105 Walton Street into two commercial spaces and change the facades, subject to staff satisfaction. The committee also agreed to hold its next meeting on June 23, 2025.

• Approved agenda (carried)
• Approved April 28, 2025 minutes (carried)
• Recommended approval of Heritage Application 2025-05 for 99‑105 Walton Street (carried)
• Rescheduled next meeting to June 23, 2025 (consensus)

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on May 22, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no substantive agenda items.

Council Meeting

Council will consider a by‑law to authorize staff and the Mayor to execute the Housing‑Enabling Core Services Transfer Payment Agreement for the Victoria Street South reconstruction project. Council will receive and endorse a report recommending Port Hope join the Great Lakes St. Lawrence Cities Initiative and appoint Mayor Olena Hankivsky as the municipality’s representative. The meeting includes by‑law motions to appoint a Municipal Law Enforcement Officer (summer student) and to appoint two Youth Councillors (Leah Ferguson and Emily Mountjoy) with an amendment to their terms of reference. Council will also approve the draft plan of subdivision for 5868 County Road 65 and adopt a revised Parks, Recreation and Culture ice allocation policy.

• By‑law to authorize Transfer Payment Agreement for Victoria Street South reconstruction
• Endorsement to join Great Lakes St. Lawrence Cities Initiative and appoint Mayor as representative
• By‑law to appoint a Municipal Law Enforcement Officer (summer student)
• Appointment of Youth Councillors Leah Ferguson and Emily Mountjoy and amendment to terms
• Approval of draft plan of subdivision for 5868 County Road 65

Council approved a by‑law to execute the Transfer Payment Agreement for the Victoria Street South reconstruction and authorized use of the Growth Readiness Fund to waive permit fees for a child‑and‑youth services project. The council also endorsed joining the Great Lakes St. Lawrence Cities Initiative, appointed new members to the library board and youth council, approved a subdivision plan on County Road 65, and adopted a revised ice‑allocation policy.

• Approved by‑law to execute Transfer Payment Agreement for Victoria Street South reconstruction (Carried)
• Waived building permit fees for Rebound Child and Youth Services and funded it from Growth Readiness Fund (Carried)
• Endorsed Port Hope joining the Great Lakes St. Lawrence Cities Initiative and appointed Mayor as representative (Carried)
• Appointed Jocelyn Bell to the Public Library Board and Sherry Zwetsloot to the Civic Awards Advisory Committee (Carried)
• Appointed Youth Councillors Leah Ferguson and Emily Mountjoy and amended Youth Councillor Terms of Reference (Carried)
• Approved draft subdivision plan for 5868 County Road 65, subject to conditions (Carried)
• Approved revised Parks, Recreation and Culture Ice Allocation Policy (Carried)
• Received presentations on nuclear generation, PHHS community survey, and Northumberland Humane Society for information (Carried)

Committee of Adjustment

The Port Hope Committee of Adjustment will approve its agenda, disclose any pecuniary interests, and approve the minutes from the April 17 meeting. It will then hear three development applications: 107 Toronto Road submitted by RFA Planning Consultant Inc. for Maurice B. Simpson Ltd., 47 Bloomsgrove Avenue from Sharon and Reinhard Bahr, and 5270 Heaslip Lane from Rod Cotter. No other items are scheduled for discussion.

• 107 Toronto Road – application by RFA Planning Consultant Inc. for Maurice B. Simpson Ltd.
• 47 Bloomsgrove Avenue – application by Sharon and Reinhard Bahr
• 5270 Heaslip Lane – application by Rod Cotter

The Committee of Adjustment met on May 15, 2025 and approved its agenda and the minutes from the April 17 meeting. It approved three applications: B01-25 (lot line adjustment at 107 Toronto Road), B02-25 (lot severance at 47 Bloomsgrove Avenue), and A04-25 (minor variance for an addition at 5270 Heaslip Lane). Each motion was moved, seconded and carried without a recorded vote tally.

• Approved agenda (carried)
• Approved April 17, 2025 minutes (carried)
• Approved B01-25 lot line adjustment at 107 Toronto Road (carried)
• Approved B02-25 lot severance at 47 Bloomsgrove Avenue (carried)
• Approved A04-25 minor variance for addition at 5270 Heaslip Lane (carried)

Environmental Advisory Committee

The committee will discuss the upcoming Sustainability Expo and the Community Climate Action Plan (CCAP). It will review the Advisory Committee By‑law and its Terms of Reference. A council referral will be considered concerning Save Our Trees’ request to pause the residential component of the PHAI and explore a new approach to residential LLRW clean‑ups. The meeting also includes a new business item on a National Tree Day event.

• Sustainability Expo
• Community Climate Action Plan (CCAP)
• Advisory Committee By‑law and Terms of Reference review
• Council referral: Save Our Trees request to pause residential PHAI component and consider new LLRW cleanup approach
• National Tree Day event

The Environmental Advisory Committee approved the meeting agenda and the minutes from the April 17, 2025 meeting. The committee also moved to receive a council referral regarding the residential component of the PHAI and future low‑level radioactive waste clean‑up considerations as information, keeping the issue as a standing agenda item. No other formal decisions were made.

• Approved meeting agenda (motion carried)
• Approved April 17, 2025 minutes (motion carried)
• Received council referral on PHAI residential component pause as information (motion carried)
• Future considerations on PHAI remediation kept as standing agenda item

Special Council

Council will meet in a closed session to discuss the potential disposal of municipal property and litigation regarding 3852 Ganaraska Rd. The meeting includes a confirmatory by-law to formalize proceedings from the closed session.

• Closed session regarding potential disposal of municipal property
• Discussion of litigation and solicitor/client privilege regarding OLT-23-000360 - 3852 Ganaraska Rd
• By-law 22-2025 (Confirmatory By-law)

The council voted to enter a closed session at 5:00 p.m. (Resolution 85‑2025). After reconvening, they approved the in‑camera minutes from the May 6 meeting and received confidential updates on a potential property disposal and legal file OLT‑23‑000360 (Resolution 86‑2025). A confirmatory by‑law (22‑2025) was passed to formalize the special in‑camera meeting proceedings (Resolution 87‑2025). The meeting adjourned at 6:43 p.m.

• Moved into closed session at 5:00 p.m. (Resolution 85‑2025) – Carried
• Approved in‑camera minutes from May 6 special council meeting (Resolution 86‑2025) – Carried
• Received confidential update on potential property disposal (Resolution 86‑2025) – Carried
• Received confidential update on legal file OLT‑23‑000360 (Resolution 86‑2025) – Carried
• Confirmed direction provided to staff and legal counsel (Resolution 86‑2025) – Carried
• Passed Confirmatory By‑law 22‑2025 to formalize in‑camera proceedings – Carried

Civic Awards Advisory Committee

The committee will approve its agenda and previous minutes, then discuss several items concerning the civic awards program. Topics include a ceremony debrief, expense tracking and budget status, database updates, policy and by‑law reviews, the 2025 nomination timeline, community‑engagement content, and a possible merger of the Heritage Awards with the Civic Awards program.

• Ceremony debrief
• Expense tracking and budget status review
• Advisory committee by‑law and terms of reference review
• Potential amalgamation of the Heritage Awards with the Civic Awards program
• Launch of the 2025 nomination timeline

The committee approved the May 12 agenda after a motion by D. Kroeger and second by S. Kloosterhof. It also approved the April 14, 2025 meeting minutes after a motion by C. Scatterty and second by K. Jaye. No other formal decisions were made; the remainder of the meeting consisted of reports and planning updates.

• Approved agenda (motion moved by D. Kroeger, seconded by S. Kloosterhof, carried)
• Approved April 14, 2025 minutes (motion moved by C. Scatterty, seconded by K. Jaye, carried)

Accessibility Advisory Committee

The Port Hope Accessibility Advisory Committee meeting scheduled for May 8, 2025 has an agenda with no items described. All agenda fields such as description, category, and attachments are empty. Consequently, the meeting is likely limited to procedural matters.

Committee of the Whole

The Committee of the Whole will consider a motion directing staff to engage Watson & Associates Economists Ltd. for a ward‑boundary and council‑composition review, authorising a single‑source contract and allocating up to $80,000 for the consultant, $75,000 for additional staffing, and $25,000 for a community communication plan, funded from the Growth Readiness Fund. Other items include appointing two Youth Councillors, a proposed zoning by‑law amendment for 5868 County Road 65 with a draft plan approval for Hillstreet Developments Ltd., adoption of the 2025 Property Tax Levy By‑law, and approval of a revised Ice Allocation Policy.

• Appointment of Youth Councillors Lea Ferguson and Emily Mountjoy
• Zoning By‑law amendment to rezone 5868 County Road 65 and draft plan approval for Hillstreet Developments Ltd.
• Adoption of the 2025 Property Tax Levy By‑law
• Approval of the revised Parks, Recreation and Culture Ice Allocation Policy
• Ward Boundary and Council Composition Review with up to $180,000 funding and single‑source procurement of Watson & Associates Economists Ltd.

The Committee directed staff to engage Watson & Associates Economists Ltd. for a ward‑boundary and council‑composition review, authorizing a single‑source contract and allocating up to $80,000 for the consultant, $75,000 for additional staffing, and $25,000 for a community communication plan, funded through the Growth Readiness Fund. The motion passed with a 6‑to‑1 vote. Other actions included appointing two Youth Councillors and approving a rezoning and draft subdivision plan for 5868 County Road 65.

• Approved ward‑boundary and council‑composition review with up to $180,000 budget (6‑1)
• Authorized single‑source procurement of Watson & Associates Economists Ltd. (6‑1)
• Allocated up to $80,000 for consultant fees (6‑1)
• Allocated up to $75,000 for additional staff resources (6‑1)
• Allocated up to $25,000 for community communication plan (6‑1)
• Approved use of the Growth Readiness Fund to finance the review (6‑1)
• Appointed Youth Councillors Leah Ferguson and Emily Mountjoy (carried)
• Approved rezoning of 5868 County Rd 65 and draft subdivision plan (carried)

Special Council

The Special Council will open with standard items such as a moment of silent reflection, a land acknowledgement, and disclosure of pecuniary interest. It will then enter a closed session to discuss an enforcement matter involving personal information and solicitor‑client privilege. After the closed session, the council will consider By‑law 21‑2025 to confirm the proceedings of this meeting before adjourning.

• Closed Session – enforcement matter concerning personal information and solicitor‑client privilege
• Confirmatory By‑law 21‑2025 – to confirm the proceedings of the May 6, 2025 Special Council meeting
• Disclosure of Pecuniary Interest
• Moment of Silent Reflection
• Land Acknowledgement by Mayor Hankivsky

The council moved into a closed session to address an enforcement matter involving an identifiable individual. After reconvening, they received a confidential staff update. They also passed a confirmatory by‑law to record the proceedings of the special in‑camera meeting. All three resolutions were carried.

• Closed session approved (Resolution 82-2025) – Carried
• Confidential staff update received (Resolution 83-2025) – Carried
• Confirmatory By‑law 21-2025 passed (Resolution 84-2025) – Carried

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee will meet to review its by-laws and terms of reference. The body will discuss strategic planning items including heritage plaques, cemetery designations, and the Walton Street District. Members will also consider merging Heritage Awards with the Civic Awards Program.

• Review of Advisory Committee By-law and Terms of Reference
• Potential amalgamation of Heritage Awards with Civic Awards Program
• Review and update of Walton Street District Designations
• Establishment of a formal process for issuing heritage plaques
• Discussion on cemetery designations and the Cultural Heritage Landscape

The Heritage Port Hope Advisory Committee approved the April 28 agenda and the March 17 minutes. Members agreed to submit comments on the advisory committee by‑law and terms of reference by June. The committee also decided to cancel the meeting scheduled for August 18, 2025. No other formal decisions were made.

• Agenda approved (carried)
• March 17 minutes approved (carried)
• Committee will provide comments on advisory by‑law and terms of reference by June
• Meeting scheduled for August 18, 2025 cancelled

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on April 24, 2025, is currently listed as procedural boilerplate with no specific agenda items or decisions attached.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will hear reports from the Chamber of Commerce, Economic Development Division, and Council. It will consider items including an accommodations update for the town as a destination, a proposal on store hours, a memo of understanding to identify pain points, the possible relocation of the HBIA to the Port Hope Archives Building, and a discussion on Canadian flags. No decisions are recorded in the agenda.

• Port Hope as a Destination – Accommodations Update
• Store Hours Approach
• Memo of Understanding – discuss/compile pain points
• HBIA Location – Port Hope Archives Building
• Canadian Flags

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet to review a department update and discuss the Ice Allocation Policy. The committee is also scheduled to discuss its own Terms of Reference.

• Ice Allocation Policy
• Committee Terms of Reference
• Department Update

The Parks, Recreation and Culture Advisory Committee approved its agenda and the minutes from the March 26 meeting. It voted to support the new Ice Allocation Policy. The committee also decided to keep the name “PRC Advisory Committee” and to add a Youth Councillor as a member.

• Approved agenda for April 23, 2025 (carried)
• Approved minutes from March 26, 2025 (carried)
• Supported the new Ice Allocation Policy (carried)
• Retained name "PRC Advisory Committee" and added Youth Councillor role (carried)

Special Council

The Special Council met in a workshop format, which is for information and discussion only and does not result in decisions. Council members reviewed findings from interviews, workshops, and surveys and began drafting an initial strategic framework. A confirmatory by‑law (20‑2025) was presented to record the meeting proceedings.

• Council Strategic Planning Workshop – review of interview, workshop, and survey findings
• Confirmatory By‑law 20‑2025 – confirm the proceedings of the Special Council meeting
• Disclosure of Pecuniary Interest
• Land Acknowledgement read by Mayor Hankivsky
• Moment of Silent Reflection

The council approved a confirmatory by‑law (20‑2025, Resolution 81‑2025) to confirm the proceedings of the special council meeting held on April 22, 2025. The motion was moved by Councillor Darrell Toms, seconded by Councillor Claire Holloway Wadhwani, and was carried. No other substantive decisions were recorded.

• Approved Confirmatory By-law 20-2025 (Resolution 81-2025) – carried

Environmental Advisory Committee

The Environmental Advisory Committee will review its advisory by‑law and committee terms of reference. It will also discuss the Sustainability Expo, the CCAP program, and a Tamarack Institute webinar on municipal climate adaptation and resilience.

• Review of Advisory Committee By‑law and Committee Terms of Reference
• Discussion of the Sustainability Expo
• Consideration of the CCAP program
• Presentation of Tamarack Institute webinar on municipal climate adaptation and resilience

The Environmental Advisory Committee approved the meeting agenda and the March 20 minutes. It formally accepted a $2,000 grant from Community Power Northumberland Co‑op to cover venue and catering costs for the Sustainability Expo on April 27. The committee agreed to provide light refreshments (apples, granola bars, coffee, tea, and soup) and to review a Save Our Trees delegation before any Council referral.

• Approved agenda (carried)
• Approved March 20, 2025 minutes (carried)
• Accepted $2,000 grant from Community Power Northumberland Co‑op for Expo (carried)
• Agreed to offer light refreshments (apples, granola bars, coffee, tea, soup) for Expo exhibitors
• Formally recognized Community Power Northumberland Co‑op for sponsoring the Expo
• Agreed to review Save Our Trees delegation before Council referral

Committee of Adjustment

The Committee of Adjustment will approve its agenda and disclose any pecuniary interests, then approve the March 20 minutes. The only substantive item is a hearing on application A02‑25 submitted by Deryk Coull and Arleigh Campbell for the property at 282 Ridout Street. No other items are on the agenda.

• Application A02‑25 – hearing for 282 Ridout Street (owners Deryk Coull and Arleigh Campbell)

The Committee of Adjustment approved its agenda and the March 20, 2025 minutes. It then approved application A02-25, a minor variance for 282 Ridout Street, subject to a Heritage Alteration Permit condition. No public comments were made.

• Approved agenda for April 17, 2025 (moved by A. Blackwood, seconded by L. Brown) – carried
• Approved minutes of March 20, 2025 (moved by B. Currelly, seconded by J. Conlin) – carried
• Approved minor variance A02-25 for 282 Ridout Street with condition of Heritage Alteration Permit – carried

Council Meeting

Council will receive several reports for information, including updates on audio‑visual upgrades, a new community engagement platform, and a provincial proposal on strong mayor powers. The Committee of the Whole will consider a motion to receive the Intermunicipal Taskforce on Housing and Homelessness workshop summary and the Sustainable Future Community Climate Action Plan, directing staff to post the plan for public review. Council will consider the Fire Station 2 Replacement Project, approve an application to the Ontario Skills Development Fund grant, and commit to funding the construction starting in 2026 pending grant approval. Four by‑laws will be adopted, covering removal of a holding provision at 6710 Ganaraska Road, amendment to the Emergency Management Program, and two letters of agreement with the Ministry of Transportation for dedicated gas‑tax funding.

• Fire Station 2 Replacement Project – application to Ontario Skills Development Fund grant for partial funding (Report PS‑05‑25).
• By‑law 15‑2025: removal of Holding (H5) provision at 6710 Ganaraska Road.
• By‑law 16‑2025: amendment to Municipal Emergency Management Program.
• By‑law 17‑2025: Letter of Agreement with Ministry of Transportation for Dedicated Gas Tax Funding (2022‑23).
• By‑law 18‑2025: Letter of Agreement with Ministry of Transportation for Dedicated Gas Tax Funding (2024‑25).

The council approved an amendment to the Municipal Tree Planting and Protection Policy, adding the Port Hope Area Initiative (PHAI) Tree Removal/Replanting process as Schedule V. Several other items were carried, including directing staff to review ONE Investment, supporting Loyalist College, and receiving the Sustainable Future Climate Action Plan. A motion to support a grant application for the Fire Station 2 replacement was defeated.

• Approved amendment to Municipal Tree Planting and Protection Policy to include PHAI Tree Removal/Replanting (Resolution 76‑2025, Carried)
• Directed staff to undertake due diligence with ONE Investment and report back (Resolution 64‑2025, Carried)
• Strongly supported Loyalist College and urged provincial/federal governments to revise funding models (Resolution 65‑2025, Carried)
• Referred Save Our Trees delegation to staff and Environmental Advisory Committee for further review (Resolution 66‑2025, Carried)
• Referred Rural Focus Group revenue questions to staff for response (Resolution 67‑2025, Carried)
• Adopted consent‑agenda minutes for items 1‑4 (Resolution 68‑2025, Carried)
• Received and posted Port Hope’s Sustainable Future – Community Climate Action Plan for 30‑day review (Resolution 75‑2025, Carried)
• Defeated motion to support and approve application to the Skills Development Fund for Fire Station 2 replacement (Resolution 77‑2025, Defeated)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will discuss details for the upcoming awards ceremony, including emcee, music, décor, catering, and photography. It will review the committee's by‑law and terms of reference. The committee will consider merging the Heritage Awards with the Civic Awards program and will examine a community‑engagement questionnaire. Standard agenda items such as roll call, approvals, and referrals will also be addressed.

• Ceremony elements: emcee, O' Canada, piper, entertainment, décor, catering, photography
• Review of the Advisory Committee by‑law and Terms of Reference
• Potential amalgamation of the Heritage Awards with the Civic Awards program
• Community engagement question review

The committee approved the April 14, 2025 agenda after a motion by L. Wall and second by C. Scatterty. It also approved the March 31, 2025 minutes following a motion by L. Wall and second by D. Kroeger. No other decisions were recorded at this meeting.

• Agenda for April 14, 2025 approved (motion moved by L. Wall, seconded by C. Scatterty, carried)
• Minutes of March 31, 2025 approved (motion moved by L. Wall, seconded by D. Kroeger, carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet on April 10, 2025 via Zoom. The agenda includes a review of the Advisory Committee By-law and its Terms of Reference, introductions of committee members, and a presentation from Silent Voice Canada. No decisions are recorded in the agenda; items are listed for discussion and possible future action.

• Advisory Committee By-law and Committee Terms of Reference Review
• Committee Introductions
• Presentation by Silent Voice Canada (50th anniversary)
• Business Arising
• Correspondence

The Accessibility Advisory Committee approved the meeting agenda and the minutes from the March 13, 2025 meeting. Both items were carried without recorded opposition. No other formal decisions were made; the committee discussed upcoming events and potential collaborations. The next meeting is scheduled for May 8, 2025.

• Agenda approved (carried)
• March 13, 2025 minutes approved (carried)

Committee of the Whole

The Committee of the Whole will review a report on the Fire Station 2 Replacement Project, recommend support for an application to the Ontario Skills Development Fund, and propose municipal funding for construction starting in 2026. Other items include a climate action plan presentation, a by‑law for dedicated gas tax funding, a tree‑planting policy amendment, and an emergency‑management by‑law amendment. Recommendations will be sent to Council for final decision at a later meeting.

• Presentation of Port Hope's Sustainable Future – Community Climate Action Plan with motion to receive and post for public review
• By‑law authorizing the Mayor and Clerk to sign Letters of Agreement for Dedicated Gas Tax Funding with the Ministry of Transportation
• Amendment to the Municipal Tree Planting and Protection Policy to add the PHAI Tree Removal / Replanting Process (Schedule V)
• Fire Station 2 Replacement Project update: recommend supporting the Skills Development Fund grant application and committing municipal construction funding from 2026
• By‑law to amend By‑law 24‑2023, updating titles of the Community Emergency Management Coordinator and committee members

Council approved the Fire Station 2 replacement project, including support for the Ontario Skills Development Fund grant and a commitment to fund construction costs starting in 2026, and directed staff to report on next steps. The council also received the Sustainable Future Community Climate Action Plan and ordered a 30‑day public review, authorized letters of agreement for dedicated gas‑tax funding, amended the municipal tree‑planting policy, updated the emergency‑management bylaw, and removed a holding provision for 6710 Ganaraska Road.

• Approved Fire Station 2 replacement project, grant application, and funding commitment (Carried)
• Received Port Hope Sustainable Future – Community Climate Action Plan and directed 30‑day review (Carried)
• Authorized Mayor and Clerk to enter Letters of Agreement for dedicated gas‑tax funding (Carried)
• Amended Municipal Tree Planting and Protection Policy to add PHAI Tree Removal/Replanting process (Carried)
• Amended By‑law 24/2023 to update Emergency Management Coordinator titles (Carried)
• Removed Holding (H5) provision for 6710 Ganaraska Road to permit development (Carried)
• Received Economic Development Strategic Plan 2024 Report for information (Carried)
• Received Intermunicipal Taskforce on Housing and Homelessness correspondence for information (Carried)

Special Council

The Special Council meeting will begin with a closed session to discuss the recruitment of the Chief Administrative Officer. The meeting will conclude with a confirmatory by-law to record the proceedings.

• Closed session to address CAO recruitment
• Confirmatory by-law to record proceedings
• Land Acknowledgement to be read by Mayor Hankivsky

Committee of the Whole

The Committee of the Whole meeting scheduled for April 1, 2025 was postponed because an ice storm left many residents and staff without power. It will be reconvened on April 8, 2025 at 6:30 p.m. When it meets, Council will consider items such as a community climate action plan, dedicated gas tax funding, a tree‑planting policy amendment, the Fire Station 2 replacement project, an emergency‑management by‑law amendment, removal of a holding provision at 6710 Ganaraska Road, and an economic‑development strategic plan. No decisions are being made at this postponed session.

• Presentation of Port Hope’s Sustainable Future – Community Climate Action Plan (WE‑04‑25)
• By‑law to authorize a Letter of Agreement for Dedicated Gas Tax Funding (WE‑05‑25)
• Amendment to the Municipal Tree Planting and Protection Policy to include the PHAI Tree Removal/Replanting process (ES‑06‑25)
• Fire Station 2 Replacement Project update and application for Ontario Skills Development Fund grant (PS‑05‑25)
• By‑law to remove the Holding Provision (H5) at 6710 Ganaraska Road (DS‑05‑25)

Special Council

The Special Council will receive Report CAO-04-25 for information and consider a motion to delegate authority to the Chief Administrative Officer to use provincial Growth Readiness Funds for studies and staffing related to a potential future energy generation opportunity at the Wesleyville site. A closed session will follow to discuss matters such as personal employee issues, litigation, solicitor‑client privileged advice, and a possible land acquisition or disposition. The meeting will conclude with a confirmatory by‑law (13‑2025) that records the proceedings of this Special Council meeting.

• Report CAO-04-25 on utilization of Growth Readiness Funds for specialized skills and studies
• Motion to receive Report CAO-04-25 for information
• Motion to delegate authority to the CAO to use Growth Readiness Funds for studies and staffing for a potential energy generation project at the Wesleyville site
• Closed session to address personal employee matters, litigation, solicitor‑client privileged advice, and a proposed land acquisition or disposition
• Confirmatory By‑law 13‑2025 to confirm the proceedings of the Special Council meeting

The council approved delegating authority to the CAO to use up to $500,000 of Growth Readiness Funds for studies and staffing related to a potential future energy generation project at the Wesleyville site. It also moved into a closed session to discuss legal matters, land disposition, and a road allowance, and later received updates and confidential staff reports on those topics. A confirmatory by‑law was passed to record the in‑camera meeting proceedings.

• Authorized up to $500,000 use of Growth Readiness Funds for Wesleyville energy study (Resolution 57-2025)
• Moved into closed session at 4:58 p.m. to discuss legal and land matters (Resolution 58-2025)
• Received legal update, confidential staff reports, and confirmed direction from closed session (Resolution 59-2025)
• Passed confirmatory by‑law to record in‑camera meeting proceedings (Resolution 60-2025)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will approve its agenda and the minutes from its February 10 and March 11 meetings. It will receive correspondence about the advisory committee by‑law, terms of reference, and a possible amalgamation of the Heritage Awards with the Civic Awards program. The committee will discuss detailed ceremony elements such as the emcee, music, décor, awards, catering, and photography. The next meeting is scheduled for April 14, 2025.

• Approval of agenda
• Approval of February 10 and March 11 meeting minutes
• Receipt of correspondence on advisory committee by‑law and terms of reference
• Receipt of correspondence on potential amalgamation of Heritage Awards with Civic Awards program
• Discussion of ceremony elements (emcee, music, décor, awards, catering, photography, program)

The committee approved the March 31 agenda and the minutes from the February 10 and March 11 meetings. It formally received correspondence about the Advisory Committee By‑law and Terms of Reference review, and about a possible amalgamation of the Heritage Awards with the Civic Awards program. The committee also confirmed details for the upcoming awards ceremony, including the emcee and entertainment.

• Agenda approved (carried)
• February 10, 2025 minutes approved (carried)
• March 11, 2025 special meeting minutes approved (carried)
• Correspondence on Advisory Committee By‑law and Terms of Reference received (carried)
• Correspondence on potential Heritage Awards amalgamation received (carried)

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on March 27, 2025 contains no listed items. No decisions or discussions are documented in the provided agenda.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will hear reports from the Chamber of Commerce, the Economic Development Division, and the Town Council. It will consider updates on the Float Your Fanny program, committee work, the Port Hope as a Destination initiative, and snow‑clearing matters. No specific decisions or contracts are listed in the agenda.

• Float Your Fanny Program Update
• Committee Work
• Port Hope as a Destination
• Snow Clearing
• Chamber of Commerce Report

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will review the status of the Pump Track project and provide an update on the Community Climate Action Plan with next steps. It will also consider diversity, equity, and inclusion in events and programs, receive a department update, and examine its terms of reference. Standard procedural items such as roll call, agenda approval, and minutes approval are also on the agenda.

• Pump Track discussion
• Community Climate Action Plan – update and next steps
• DEI in Events and Programs
• Department Update
• Committee Terms of Reference review

The Parks, Recreation and Culture Advisory Committee approved the March 26 agenda and the minutes from the February 26 meeting. All other items were informational updates or discussion points, with no formal approvals, denials, or referrals recorded. No substantive decisions beyond the procedural approvals were made.

• Approved meeting agenda (carried)
• Approved February 26 minutes (carried)

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to review correspondence and conduct committee business. Discussions include the Sustainability Expo and the Trees for Heroes campaign.

• Discussion of the Sustainability Expo
• Correspondence regarding the Advisory Committee By-law and Committee Terms of Reference Review
• Correspondence regarding Trees for Life - The Trees for Heroes Campaign
• Committee business regarding CCAP

The committee approved the meeting agenda and the February 20, 2025 minutes. It received two pieces of correspondence—for the Advisory Committee By‑law and the Trees for Life campaign—for information. Members agreed to continue discussion of the Municipal Maintenance and Property Standards By‑laws and to recommend a review by staff in the fall.

• Approved agenda (carried)
• Approved February 20, 2025 minutes (carried)
• Received Advisory Committee By‑law and Terms of Reference correspondence (carried)
• Received Trees for Life – The Trees for Heroes Campaign correspondence (carried)
• Agreed to continue discussion of Municipal Maintenance and Property Standards By‑laws and recommend staff review in the fall

Committee of Adjustment

The Committee of Adjustment will consider the application submitted by Angela Mariani of Wellings of Port Hope Inc. for the property at 60 Henderson Street. The meeting also includes routine items such as approval of the agenda, disclosure of pecuniary interests, and approval of the February 20, 2025 minutes. No other applications or business items are listed for discussion.

• Application A01-25 – 60 Henderson Street – submitted by Angela Mariani (Wellings of Port Hope Inc.)
• Approval of agenda
• Disclosure of pecuniary interest and the nature thereof
• Approval of previous minutes (February 20, 2025)

The Committee of Adjustment approved its agenda and the minutes from the January 16, 2025 meeting. It then approved application A01-25, allowing the maximum number of dwelling units in the RES4 ‘139’ zone at 60 Henderson Street to increase from 110 to 112. No public comments were received.

• Approved agenda (unanimous)
• Approved minutes from Jan 16, 2025 (unanimous)
• Approved minor variance A01-25 to raise max dwelling units to 112 in RES4 zone

Council Meeting

Port Hope Council will address a zoning by-law amendment for a high-density residential zone and a request to waive film permit fees. The meeting includes a delegation regarding rural property taxes and the appointment of new advisory committee members.

• Zoning By-law Amendment (ZB01-24) for 276-282 Victoria St. N. to High Density Residential Zone ‘RES4(155)(H8)’
• Proposed waiver of a $500 film permit fee for the production 'Once Upon a Christmas Crown'
• Amendment to By-law 76-2024 regarding fees for Parks, Recreation and Culture
• Appointment of Shannon Hilchie to Heritage Port Hope and Giulio Schincariol to Accessibility Advisory Committee
• Delegation from Rural Focus Group regarding rural property taxes

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to discuss two heritage applications and several strategic planning items. The body will also review committee bylaws, terms of reference, and the potential amalgamation of heritage and civic awards.

• Heritage Application 2025-03: Construction of a stand-alone residential building at 86 John Street
• Heritage Application 2025-04: Masonry conservation and brick replacement at 85 Walton Street
• Review of Advisory Committee By-law and Committee Terms of Reference
• Discussion on amalgamating Heritage Awards with the Civic Awards Program
• Strategic planning for cemetery designations and Walton Street District Designations

Accessibility Advisory Committee

The Accessibility Advisory Committee will hold a meeting via Zoom on March 13, 2025, to review previous minutes and discuss rural accessible transit and snow removal. The meeting will include a public hearing regarding accessible parking and main entrance issues at Greenwood Towers.

• Approval of January 9, 2025 minutes
• Public hearing: VON at Greenwood Towers (parking and entrance)
• Review of Advisory Committee By-law and Terms of Reference
• Discussion: Rural Accessible Transit
• Discussion: Snow Removal

Civic Awards Advisory Committee

The Civic Awards Advisory Committee will conduct roll call, disclose any pecuniary interests, and approve its agenda. It will then move into a closed session under Municipal Act Section 239(2)(b) to discuss award nominations involving identifiable individuals. After the closed session the committee will reconvene, report out, set the next meeting for April 14, 2025, and adjourn.

• Roll Call/Quorum
• Disclosure of Pecuniary Interest
• Approval of Agenda
• Motion to adjourn to closed session to discuss award nominations (Municipal Act Section 239(2)(b))
• Motion to rise out of closed session and reporting out

Port Hope Police Services Board Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items. There are no listed motions, reports, or public hearings.

Special Council

Port Hope Council will meet in closed session to discuss ongoing litigation and receive legal advice. The meeting will conclude with a confirmatory by-law to record the proceedings.

• Closed session on litigation and legal advice
• Confirmatory by-law to record proceedings
• Meeting held at Town Hall, 56 Queen St

Committee of the Whole

The Committee of the Whole is reviewing a proposal to rezone 276-282 Victoria St. N. to a site-specific High Density Residential Zone. The body is also discussing a new Encroachment By-law and fee increases for camp registrations. Other items include annual performance reports for wastewater and sewage systems.

• Proposed rezoning of 276-282 Victoria St. N. to High Density Residential Zone ‘RES4(155)(H8)’
• Proposed camp registration fee increases via amendments to Schedule J of the Prescribed Fees for Services By-law
• Proposed enactment of a new Encroachment By-law for municipal property
• Appointment of Shannon Hilchie to Heritage Port Hope and Giulio Schincariol to Accessibility Advisory Committee
• Review of 2024 Annual Performance Reports for the Wastewater Treatment Plant and Sewage Collection System

Special Council

The Special Council will open with a call to order, a moment of silent reflection, and a land acknowledgement read by Mayor Hankivsky. Council members will disclose any pecuniary interests before entering a closed session to discuss personal matters, labour relations and CAO recruitment. After the closed session, the council will consider Confirmatory By‑law 08‑2025 to formally confirm the proceedings of this meeting. The meeting will then be adjourned.

• Closed Session – address personal matters, labour relations and CAO recruitment
• Confirmatory By‑law 08‑2025 – confirm the proceedings of the Special Council meeting
• Disclosure of Pecuniary Interest by council members
• Moment of Silent Reflection
• Land Acknowledgement read by Mayor Hankivsky

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on 2025-02-27 contains no listed items or decisions. It only shows generic placeholders and procedural sections without any concrete proposals, contracts, or ordinances.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area Board will hear reports from the Chamber of Commerce, Economic Development Division, and Council. It will consider updates on the 2025 Shop Dine Show, the Hibernate program, and the Float Your Fanny program, including a brainstorming session. New business includes discussion of committee work and promoting Port Hope as a destination.

• Shop Dine Show 2025 – program discussion
• Hibernate Program – update
• Float Your Fanny Program – update and brainstorming
• Committee Work – new business item
• Port Hope as a Destination – new business item

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet to review day camp fees, discuss program growth, and update its terms of reference. The meeting also includes updates on the pump track and West Beach amenities.

• Review of day camp fees
• Program growth overview
• Pump track update
• West Beach amenities update
• Committee terms of reference update

Heritage Port Hope Advisory Committee

The Heritage Port Hope Advisory Committee is meeting to discuss a heritage application for window repairs and replacements. The body will also review several strategic planning items regarding designations, awards, and public awareness.

• Heritage Application 2025-02: window restoration and new sashes at 85 Walton Street
• Review of Walton Street District Designations
• Cemetery Designations and the Cultural Heritage Landscape
• Updating criteria for Heritage Awards
• Establishing a formal process for issuing heritage plaques

Committee of Adjustment

The Committee of Adjustment meeting on February 20, 2025 has no listed agenda items. The agenda contains only boilerplate headings and no specific rezoning, contract, ordinance, fee change, or public hearing details.

Environmental Advisory Committee

The Environmental Advisory Committee will meet to review previous minutes and discuss ongoing business. The agenda includes items regarding a Sustainability Expo and the Community Climate Action Plan (CCAP).

• Sustainability Expo
• Annual Report Review
• CCAP (Community Climate Action Plan)

Council Meeting

The council will approve the execution of a Municipal Access Agreement with Northumberland Networks LP to build and operate a broadband network in rural Port Hope. It will also approve the use of $24,000 from the Growth Readiness Fund to offset additional costs of the 2025‑2028 Strategic Plan. Additional items include adopting an updated ORO policy, approving the HBIA 2025 budget, and passing the Municipal Maintenance By‑law.

• Authorize Mayor and Clerk to sign the Municipal Access Agreement for the Northumberland County Broadband Project
• Approve use of $24,000 from the $1 million Growth Readiness Fund for Strategic Plan costs
• Adopt updated Designation of Overall Responsible Operator (ORO) and Acting ORO policy
• Approve the Heritage Business Improvement Area (HBIA) 2025 Budget
• Pass Municipal Maintenance By‑law 06‑2025

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet via web conference to approve previous minutes and discuss rural accessible transit options. The meeting agenda includes a review of business arising from VON at Greenwood Towers and correspondence.

• Approval of January 9, 2025 minutes
• Discussion on Rural Accessible Transit
• Review of VON at Greenwood Towers parking and entrance
• Meeting held via Zoom
• Next meeting scheduled for March 13, 2025

Civic Awards Advisory Committee

The committee will review the updated award recipient database and discuss promotion of the awards program. It will consider nomination closures, make decisions on award selections, and plan the upcoming awards ceremony.

• Update award recipient database with last year's award winners
• Program promotion discussion
• Nomination close and decision meeting
• Ceremony planning
• Approval of previous minutes (January 13, 2025)

Committee of the Whole

The Committee of the Whole will review several reports and motions, including the Heritage Business Improvement Area 2025 budget, a $24,000 allocation from a $1 million growth readiness initiative, an update to the Overall Responsible Operator policy, a draft Municipal Maintenance By-law, and a proposal to sign a Municipal Access Agreement with Windsor Capital for a broadband network. Recommendations will be forwarded to Council for final decisions at a later meeting.

• Approve HBIA 2025 budget as presented
• Allocate $24,000 from the $1 million growth readiness fund to offset Strategic Plan costs
• Adopt updated Overall Responsible Operator (ORO) and Acting ORO policy
• Present draft Municipal Maintenance By-law and repeal By-law 52-97
• Authorize Mayor and Clerk to sign the Municipal Access Agreement with Windsor Capital for the Northumberland County Broadband Project

Special Council

The Port Hope Special Council will conduct routine items such as a call to order, a moment of silent reflection, and a land acknowledgement. It will hold a closed session to discuss a confidential human‑resources matter and the recruitment of a chief administrative officer. The council will also pass a confirmatory by‑law to record the proceedings of this meeting.

• Closed session on confidential HR matter and CAO recruitment
• Disclosure of pecuniary interest
• Confirmatory By‑law 05-2025 to confirm meeting proceedings
• Moment of silent reflection
• Land acknowledgement read by Mayor Hankivsky

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on Jan 23, 2025 contains no listed items. The document only includes placeholders and procedural headings without any decisions, contracts, or hearings. No substantive business is identified for discussion or vote.

Port Hope Heritage Business Improvement Area Board Meeting

The Port Hope Heritage Business Improvement Area (HBIA) Board will meet to discuss a strategic planning work session for 2025. The board will also review the Council Report and approve previous meeting minutes.

• 2025 HBIA Strategic Planning Work Session
• Approval of November 27, 2024 meeting minutes

Parks, Recreation and Culture Advisory Committee

The Parks, Recreation and Culture Advisory Committee will meet to discuss several municipal projects and policies. The agenda includes updates on land inventory and beach restoration.

• West Beach Restoration
• Municipal Land Inventory
• Pump Park
• Naming of Parks - Chemetron Lagoon
• Ice Allocation Policy

Council Meeting

The Port Hope Council will vote on the 2025 Interim Tax Levy by-law, authorizing a new municipal levy. It will also consider funding for remediation of 74 Queen Street ($1.4 M reimbursed by Canadian Nuclear Laboratories), a $963,335 increase for Marsh Street storm‑water works funded by Cameco, and the use of $1 M provincial funding for OPG‑related planning at the Wesleyville site. Additionally, the council will declare the former George Hamilton Public School surplus and begin its sale process with a minimum price of $590,000.

• 2025 Interim Tax Levy by-law to be passed
• $1.4 M remediation budget for 74 Queen Street, reimbursed by CNL
• $963,335 infrastructure upgrade for Marsh Street funded by Cameco
• $1 M provincial funding for public engagement on Wesleyville nuclear project
• Declaration and sale of former George Hamilton Public School (3200 County Road 10) with minimum price $590,000

Port Hope Police Services Board Meeting

The agenda for the Port Hope Police Services Board meeting on 2025-01-20 contains only generic headings and no specific items, contracts, or decisions. No rezoning, fee changes, or public hearings are listed.

Heritage Port Hope Advisory Committee

The committee will receive updates on recruitment, the properties at 65 Ward Street and 121 Cavan Street, heritage designations, and recent heritage awards. It will review its annual report and the ACO update, and consider the installation of new heritage plaques. No formal motions are listed beyond the agenda items.

• Update on committee recruitment
• Update on 65 Ward Street and 121 Cavan Street
• Update on heritage designations
• Update on heritage awards
• Discussion of new heritage plaques

Committee of Adjustment

The Committee of Adjustment will approve its agenda and disclose any pecuniary interests. It will also approve the minutes from the December 19, 2024 meeting. The main business is a hearing on two applications: one for 5583 5th Line and another for 8385 Deans Hill Road.

• Application A05-24 – 5583 5th Line (owner Nigel Radley)
• Application A06-24 – 8385 Deans Hill Road (smpl Design Studio on behalf of owners)

Environmental Advisory Committee

The committee will approve the agenda and previous minutes, then discuss the AWESOMEE Fest and review the annual report. It will also consider the CCAP item and any council referrals. No specific decisions are detailed in the agenda.

• Approval of Agenda
• Approval of Previous Minutes (December 19, 2024)
• AWESOMEE Fest discussion
• Annual Report Review
• CCAP consideration

Civic Awards Advisory Committee

The committee is meeting to discuss the launch of award promotions and the planning of the awards ceremony. The session includes updates on heritage awards and the committee's 2025 meeting schedule.

• Promotion launch involving poster distribution and radio interviews
• Ceremony planning for catering and entertainment options
• Update regarding Heritage Awards
• Update regarding Access Database
• Establishment of the 2025 Meeting Schedule

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet via Zoom to review its 2024 annual report, receive an update on committee recruitment, discuss matters related to Lions Hall, set the 2025 meeting schedule, and consider any council referrals.

• Annual Report Review
• Update on Committee Recruitment
• Discussion of Lions Hall
• 2025 Meeting Schedule planning
• Council Referrals

Committee of the Whole

The Committee of the Whole will review a water financial plan for license renewal and a site plan agreement for 5666 Ganaraska Road. The committee will also receive reports on mutual aid agreements and a land inventory project.

• Water Financial Plan for Port Hope
• Site Plan Agreement for 5666 Ganaraska Road
• Mutual Aid Agreements with Clarington and Cavan Monaghan
• Land Inventory Project Final Report
• Police correspondence regarding George Hamilton Public School