Prescott public meetings in 2023

COUNCIL AGENDA

The Council is reviewing the 2024-2027 Strategic Plan draft for feedback. Other items include approving a seasonal pop-up vendor, declaring land behind Town Hall as surplus, and making various board appointments for 2024.

• Review of 2024-2027 Strategic Plan draft
• Approval of ArBru Solar Brewery as a seasonal pop-up vendor
• Declaration of land behind Town Hall as surplus property
• Appointment of members to various boards and committees for 2024
• Amendment to By-Law 25-2023 regarding By-law Enforcement Officer appointments

COUNCIL AGENDA

The Prescott Town Council is reviewing several staff reports, including a new multi-year accessibility plan for 2024-2027. The agenda includes decisions on 2024 infrastructure projects such as the E Dock replacement and water treatment plant upgrades. Council will also consider new fees for electric vehicle charging and equipment purchases for local parks.

• Adoption of 2024-2027 Multi-Year Accessibility Plan
• Implementation of $1.00 per hour fee for Town-owned EV chargers
• $9,000 purchase of a pop-up shed for the 2024 season
• E Dock replacement and Water Treatment Plant Filter Upgrade design
• $3,789 specialized bench purchase for Prescott Dive Park

Committee of Adjustment and Property Standards Committee

The Prescott Committee of Adjustment is reviewing staff recommendations to approve a minor variance for buildings at King Street West and Centre Street, and a consent application to sever land on Churchill Road East. The proposed actions would establish parking rules for tenants at the King Street properties and define drainage and service requirements for the new Churchill Road lots. Both items are recommended for approval subject to standard conditions like paying outstanding taxes and registering legal descriptions. No final vote is recorded in this agenda.

• Minor variance applications (MV 2023-06/07) for 202-210 King Street W and 241/243 Centre Street, recommending approval with parking and lease conditions
• Consent application (SEV 2023-07) for Churchill Road East, recommending approval pending surveyor confirmation and independent lot services
• Conditions require payment of outstanding taxes, penalties, interest, and local improvement charges to the Town of Prescott
• Parking requirements specify clear space identification and lease language noting no on-site parking and overnight street parking restrictions from November to April

Prescott Heritage Committee

The committee is reviewing staff reports regarding properties with potential cultural heritage value. These reviews cover the second and third groupings of properties.

• Review of Staff Report 08-2023 (Second Grouping)
• Review of Staff Report 09-2023 (Third Grouping)
• Approval of October 25, 2023 minutes

COUNCIL AGENDA

The Prescott Town Council is reviewing the 2024 council meeting schedule and budget assumptions. Proposals include extending the current fire dispatch agreement for a three-year term and applying for a $50,000 Community Emergency Preparedness Grant. The agenda also covers updates on infrastructure projects and financial reports.

• Proposal to extend the fire dispatch agreement for a three-year term
• Application for a $50,000 Community Emergency Preparedness Grant
• Review of 2024 Council meeting schedule and summer dates
• Presentation of 2024 key infrastructure projects
• Resolution from East Hawkesbury regarding support for Bill 21

Planning Advisory Committee

The Planning Advisory Committee is reviewing three Capital Improvement Program applications for the Downtown Core/RiverWalk District Area. These items include recommendations for property improvement grants and loan funding.

• $22,000 grant and up to $100,000 loan for 290-292 Centre Street
• $22,000 grant and up to $25,000 loan for 294 King Street West
• $22,000 grant and up to $80,000 loan for 196 King Street West

COUNCIL AGENDA

The Prescott Town Council will consider the 2024 operational and project budget process. The agenda also includes reports on additional residential units, rental unit conversions, and upcoming holiday office closures.

• Approval of the 2024 Operational and Project Budget Process
• By-law 45-2023 for 2024 Council Appointments
• Report on additional residential units
• Information on market rental units reverting to rent-geared-to-income
• Town Hall Office closure from December 22, 2023, to January 2, 2024

Prescott Heritage Committee

The Prescott Heritage Committee is reviewing staff reports regarding the cultural heritage value of several properties. The agenda also includes a notice of a committee member resignation.

• Review of properties at 177 Dibble, 147 Dibble, 175 James, 305 Centre, and 392 Edward
• Staff Report 06-2023 regarding responses to the first grouping of properties
• Staff Report 07-2023 regarding a second grouping of properties
• Committee member resignation

SPECIAL COUNCIL AGENDA

The Special Council meeting includes a strategic planning session facilitated by Suzanne Gibson. Council will also consider By-Law 44-2023 to confirm the proceedings of this meeting.

• Council Strategic Planning Session facilitated by Suzanne Gibson
• By-Law 44-2023 - Confirmation By-Law

COUNCIL AGENDA

The council will review 2023 downtown installations and recommendations for 2024 based on a recent survey. Staff will also present information regarding 2022 election statistics and the 2024 Ontario Provincial Police annual billing statement. The agenda includes presentations on public safety and several mayoral proclamations.

• Review of 2023 Downtown Installations and 2024 recommendations
• Presentation on Safe Community Project Zero
• Staff report on 2024 Ontario Provincial Police annual billing statement
• Correspondence regarding guaranteed livable income in Grimsby

COUNCIL AGENDA

The Prescott Town Council will review several service agreements and community funding requests. This includes a five-year contract renewal for water and wastewater treatment operations and the approval of $10,075 in community grants. The meeting also covers housing affordability recommendations and a donation request for the Maple View Landings project.

• Renewal of Water and Wastewater Treatment Plant contract with Ontario Clean Water Agency for five years
• Approval of $10,075 in community grant recommendations
• By-Law 41-2023 regarding water and sewer services with Rideau St. Lawrence Utilities Inc.
• Review of a $12,000 donation request for the Maple View Landings Redevelopment Project
• Prioritization of Housing Affordability Task Force recommendations

Wastewater Treatment Facility Board of Management

The Board will consider recommending a five-year contract renewal with Ontario Clean Water Agency to Council. Members will also review the preliminary 2024 budget and year-to-date reports through August 2023.

• Recommendation for a five-year contract renewal with Ontario Clean Water Agency
• Review of preliminary 2024 Wastewater Treatment Plant budget
• August 2023 year-to-date report and projections
• Approval of March 30, 2023, meeting minutes

Prescott Police Services Board

The board will review updates regarding the Closed Circuit Television (CCTV) Grant Program and the Grenville County Detachment Police Services Board Proposal. The meeting also includes a discussion on by-law updates and an inquest report.

• Closed Circuit Television (CCTV) Grant Program update
• Grenville County Detachment Police Services Board Proposal update
• August 2023 By-Law Update
• Culleton Kuzyk Warmerdam (CKW) Inquest report
• Police Record Check Revenue information

Planning Advisory Committee

The Planning Advisory Committee is reviewing several Capital Improvement Program (CIP) applications. These include grant and loan requests for industrial, hospitality, and downtown property improvements.

• Site plan review for 799 Susan Street - Coverall Accessory Building
• CIP application for 991 Industrial Rd (El Rebost/Little Barcelona) for up to $13,000 in grants and $100,000 in loans
• CIP application for 135 Prescott Centre Drive (Quality Inn Hotel) for up to $19,000 in grants and $100,000 in loans
• CIP application for 202, 206 & 210 King Street West (Keyworth Properties) for up to $66,000 in grants and $300,000 in loans

Prescott Heritage Committee

The Prescott Heritage Committee is reviewing Staff Report 05-2023 regarding a first grouping of properties with potential cultural heritage value. The review includes assessments for St. Andrews Church and several specific street addresses.

• Review of Staff Report 05-2023: Properties with Cultural Heritage Value or Interest
• St. Andrews Church assessment
• 388 Centre Street review
• 491 James and 590 George reviews
• 408 East Street review

COUNCIL AGENDA

The Council will review feedback regarding the Edward Street Interchange for Highway 401 improvements. The agenda also includes several Committee of Adjustment staff reports and a license agreement for a connecting walkway.

• Feedback on MTO Highway 401 Improvements from Highway 16 to Maitland
• By-Law 39-2023: License Agreement with Amrit Petro Holdings Inc. for a connecting walkway
• Committee of Adjustment report for 135 Prescott Centre Drive
• Committee of Adjustment report for 799 Susan Street
• Committee of Adjustment report for 663 Dibble Street West

Committee of Adjustment and Property Standards Committee

The Committee of Adjustment is considering several land use applications including utility easements at 135 Prescott Centre Drive. The agenda also includes a lot consolidation for Susan Street and Eliza Street and minor variance requests for 799 Susan Street and 663 Dibble Street West.

• Easements for force mains and water mains at 135 Prescott Centre Drive
• Consolidation of lots at 799 Susan Street and Eliza Street
• Minor variance MV2023-004 for 799 Susan Street
• Minor variance MV 2023-05 for 663 Dibble Street West

The Committee of Adjustment approved four applications regarding property easements and land use. Decisions included the consolidation of two lots for development and the granting of two minor variances for construction projects.

• Approved four easements for water and force mains at 135 Prescott Centre Drive
• Approved consolidation of 799 Susan Street and Eliza Street lots into one lot
• Approved minor variance MV2023-004 for 799 Susan Street conditioned on payment of outstanding taxes
• Approved minor variance MV 2023-05 for 663 Dibble Street West with construction and tax conditions

COUNCIL AGENDA

The Prescott Town Council will review a request to extend the closure of Edward Street for the RiverWalk Promenade. The agenda also includes a by-law for the sale of approximately 14.75 acres of land on Churchill Road and a contribution agreement with Grenville CFDC.

• Extended closure of Edward Street from King Street to Water Street through Thanksgiving weekend
• Sale of approximately 14.75 acres of land at North CN Rail, Churchill Road to Madison Mulder Enterprises
• Grenville CDFC contribution agreement by-law
• Correspondence regarding the Building Faster Fund and PILT Funding

Council approved the sale of surplus land on Churchill Road and authorized a funding agreement with Grenville CFDC. The council also extended the closure of Edward Street for the Downtown RiverWalk Promenade and supported a resolution regarding the Municipal Freedom of Information and Protection of Privacy Act.

• Approved By-Law 36-2023 to sell ~14.75 acres of land to Madison Mulder Enterprises
• Approved By-Law 37-2023 for a contribution agreement with Grenville CFDC
• Approved extended closure of Edward Street (King St to Water St) Fri-Sun through Thanksgiving weekend
• Supported Municipality of Chatham-Kent resolution regarding MFIPPA Review
• Approved Council minutes from August 14, 2023
• Declared September 18-24, 2023, as CN Rail Safety Week

COUNCIL AGENDA

Council approved a new insurance provider and authorized the purchase of a truck bed. They also directed staff to update the peddler licensing by-law and proceed with the 2024-2027 strategic planning process.

• Selected Marsh Insurance for property, liability and associated coverages (Carried)
• Approved $14,446 plus taxes for an aluminum truck bed on the 2016 GMC 2500 (Carried)
• Directed staff to develop an updated Peddler, Hawker, and Transient Sale Persons Licensing By-Law (Carried)
• Directed staff to proceed with the Strategic Planning Process 2024-2027 (Carried)
• Directed staff to bring the $75,000 Sherwood Park Manor donation request back as part of 2024 Budget considerations (Carried)
• Passed By-Law 34-2023 to amend the Prescott Heritage Committee By-law (Carried)
• Supported resolution to delay implementation of Agricultural Land Evaluation and Area Review (Carried)
• Supported resolution regarding the Ontario Heritage Act and Bill 23 (Carried)

SPECIAL COUNCIL AGENDA

Council held a special meeting to recognize the 2023 Business, Citizen, and Volunteer of the Year award recipients. No legislative changes or policy decisions were made during the session.

• Recognized Nancy Hutt as Volunteer of the Year
• Recognized Fraser Laschinger as Citizen of the Year
• Recognized Your Independent Grocer as Business of the Year
• Approved agenda (Motion 174-2023)
• Passed By-Law 33-2023 to confirm proceedings (Motion 175-2023)

Prescott Heritage Committee

The committee recommended that Council adopt amendments to the Prescott Heritage Committee Establishing By-law. Members also discussed a stair renovation at 356 East Street and the process for determining cultural heritage value for properties.

• Recommended Council make amendments to By-Law 21-2011 as outlined in Staff Report PHC 04-2023 (Carried)
• Approved agenda for July 20, 2023 (Carried)
• Approved minutes from June 8, 2023 (Carried)

COUNCIL AGENDA

Council awarded a construction contract for a new elevated storage tank and authorized the sale of 10 acres of land on Development Drive. The board also approved new safety rules for inflatable devices on municipal property and the installation of a yield sign at Mary and Water Streets.

• Approved $6,604,100 contract to Landmark Structures for new elevated storage tank
• Passed By-Law 31-2023 to sell ~10 acres on Development Drive to 778581 Ontario Limited
• Approved use of inflatable devices on municipal property subject to staff report guidelines
• Directed staff to install yield sign at southeast corner of Mary Street and Water Street
• Supported Lanark County resolution regarding Bill C-321 to protect first responders from violence
• Accepted June 19, 2023 council minutes
• Accepted most items in Consent Reports, excluding items 4, 5, 8, and 19

Committee of Adjustment and Property Standards Committee

The Committee of Adjustment approved a minor variance and a consent application for severance at 640 and 642 West Street. Both approvals include conditions regarding the payment of outstanding taxes and the registration of property lines.

• Approved minor variance MV 2023-03 for 640 and 642 West Street (Carried)
• Approved consent application SEV 2023-03 for severance at 642 West Street (Carried)
• Tabled approval of June 6, 2023 minutes

COUNCIL AGENDA

Council approved a borrowing by-law for a sidewalk plow and passed a new Ice Allocation Policy for the 2023/2024 season. The board also endorsed the Water Treatment Plant Operation Plan and authorized engineering for seawall flood protection. A by-law setting council remuneration rates was passed with a 4-3 vote.

• Approved $163,233 borrowing by-law for sidewalk plow purchase
• Passed Council Remuneration By-Law 29-2023 (4-3)
• Approved 2023/2024 Ice Allocation Policy
• Endorsed Water Treatment Plant Operation Plan
• Directed staff to obtain detailed engineering for Water Treatment Plant seawall upgrades
• Directed staff to issue Request for Tender for Phase 1 Recreation Complex outdoor amenities
• Accepted June 5 and June 12, 2023 meeting minutes

SPECIAL COUNCIL AGENDA

Council met in a closed session to discuss litigation matters. No substantive public decisions were made during the open session.

• Approved the meeting agenda
• Moved into closed session to discuss litigation under Section 239(2)(c) of the Municipal Act
• Passed By-Law 27-2023 to confirm the proceedings of the June 12, 2023 meeting

Prescott Heritage Committee

The committee elected a chair for 2023 and approved the meeting agenda and previous minutes. Members received presentations on committee training and changes to the Ontario Heritage Act. Staff presented a report on the Prescott Heritage Committee Amending By-law for information.

• Elected Joan Rupert-Barkley as Chair for 2023 (Carried)
• Approved June 8, 2023 agenda (Carried)
• Accepted May 26, 2021 minutes (Carried)

Committee of Adjustment and Property Standards Committee

The Committee approved a minor variance for a porch at 253 Vankoughnet Street. It also upheld orders to comply with property standards for two addresses, designating both as habitual violators.

• Approved minor variance MV 2023-002 for 253 Vankoughnet Street (Carried)
• Upheld Order to Comply 2023-09(A) for 763 King Street West with a compliance deadline of June 15, 2023 (Carried)
• Deemed 763 King Street West a habitual violator of Property Standards By-Law 47-2021 (Carried)
• Upheld Order to Comply 2023-07(A) for 658 East Street with a compliance deadline of June 8, 2023 (Carried)
• Deemed 658 East Street a habitual violator of Property Standards By-Law 47-2021 (Carried)

COUNCIL AGENDA

Council passed several new by-laws regulating noise, refreshment vehicles, and by-law officer appointments. The board also approved a zoning change for Development Drive and directed staff to prepare a new council remuneration by-law.

• Approved Zoning By-law amendment to change Development Drive from Highway Commercial C-2 to General Industrial Zone M-1
• Directed staff to prepare Council Remuneration By-law based on Working Group recommendations
• Approved Terms of Reference and representatives for the Tri-Council Joint Recreation Committee
• Approved Request for Proposal for Liability, Property, and Cyber Insurance Coverage
• Passed By-Law 23-2023 to prohibit and regulate noise
• Passed By-Law 24-2023 to license and regulate refreshment vehicles
• Passed By-Law 25-2023 to appoint Municipal By-law Enforcement Officers
• Supported resolutions regarding Protecting the Privacy of Candidates and Donors and Bail Reform

Planning Advisory Committee

The Planning Advisory Committee reviewed Staff Report 03-2023 regarding a sign by-law variance application. The committee voted to deny the application. Staff noted that no paperwork had been submitted to date.

• Denied Sign By-law Variance Application SBV 2022-02 (Carried)
• Approved June 1, 2023 agenda (Carried)
• Approved May 23, 2023 minutes (Carried)

Prescott Police Services Board

The Board approved two $250 awards for students entering post-secondary policing programs. Members discussed pedestrian safety education, automated speed enforcement, and a grant program for CCTV cameras.

• Approved two S.G.D.H.S. Commencement Awards of $250.00 each
• Accepted February 1, 2023 meeting minutes
• Accepted Police Services Report for January to April 2023

Planning Advisory Committee

The Planning Advisory Committee recommended that Council change the zoning of lands on Development Drive from Highway Commercial C-2 to General Industrial Zone M-1. The committee also directed staff to bring back a deferred motion regarding a sign by-law variance. A site plan agreement for the Quality Inn Hotel was discussed.

• Recommended Council adopt zoning by-law amendment for Development Drive from Highway Commercial C-2 to General Industrial Zone M-1 (Carried)
• Directed staff to bring back deferred motion from April 24, 2023, regarding Sign By-law variance to the next meeting (Carried)
• Approved agenda for May 23, 2023 (Carried)
• Accepted minutes from April 24, 2023 (Carried)