Prescott public meetings in 2024
38 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Prescott Cemetery Board of Management
The Prescott Cemetery Board of Management is meeting to consider several operational items, including approving a 2025 grounds maintenance and burial site preparation contract with JJ Construction, replacing damaged directional signage for up to $317.53, and seeking additional quotes for repair of the Casselman monument. The board will also adopt previous minutes and handle other routine business.
- Direct staff to enter into a 2025 contract with JJ Construction for grounds maintenance and burial site preparation at Prescott/Sandy Hill Cemetery
- Approve expenditure up to $317.53 to replace missing or severely damaged directional signage
- Direct staff to obtain two additional quotes for repair of damage to the Casselman monument
COUNCIL AGENDA
Council will decide on awarding a branding and marketing strategy contract to Alphabet Creative for $58,000, receive information on recycling collection changes, and consider forming a regional policing sub-committee. The agenda also includes a 2025 budget presentation for Health & Social Services and a closed session for land matters and board appointments.
- Award of branding and marketing RFP to Alphabet Creative for $58,000 plus taxes
- Information on recycling collection changes (Staff Report 97-2024)
- Proposal to add a Regional Policing Sub-Committee to the Leeds and Grenville Joint Services Committee
- 2025 Budget presentation for Health & Social Services
- Closed session to discuss land acquisition and identifiable individual board appointments
COUNCIL AGENDA
The Town Council will consider staff recommendations to proceed with key infrastructure projects for 2025, including replacement of three docks and reconstruction of East Street between Dibble Street and King Street. A separate request asks the province to re‑examine Ontario Power Plants billing that strains municipal budgets. The meeting also includes routine consent reports, budget assumptions, and a resolution to confirm the meeting minutes.
- Approval of 2025 infrastructure projects: replacement of B, C, and D docks
- Approval of East Street reconstruction from Dibble Street to King Street
- Resolution urging the provincial government to re‑examine O.P.P. billing
- Staff report on support request from Prescott Family Medical Associates
- Confirmation By‑Law 49-2024 to seal the meeting proceedings
COUNCIL AGENDA
Council will hear a presentation on physician recruitment and consider approving a reduced rental rate for Senior Support Services to use Town Hall community rooms. They will also vote on purchasing an additional Pop-Up cottage for $9,500 using My Main Street funding. A presentation on 2025 budget assumptions will be given for information, and a councillor will move to re-examine O.P.P. billing costs. The meeting will end with a closed session on union contract negotiations.
- Presentation on physician recruitment by Sherri Fournier Hudson and George Smitherman
- Approval of reduced rental rate for Senior Support Services at Town Hall community rooms
- Purchase of one 10x16 ft Pop-Up cottage for $9,500 using My Main Street funding
- Presentation of 2025 budget assumptions for information
- Notice of motion to re-examine O.P.P. billing
Prescott Heritage Committee
The Prescott Heritage Committee is reviewing draft designation bylaws for five properties: 305, 388, 425, and 490 Centre Street, and 408 East Street. The committee will provide feedback and direct staff to bring revised bylaws to a future meeting. Property owners will be notified and invited to that future meeting.
- Draft heritage designation bylaws for 305 Centre Street
- Draft heritage designation bylaws for 388 Centre Street
- Draft heritage designation bylaws for 408 East Street
- Draft heritage designation bylaws for 490 Centre Street
- Draft heritage designation bylaws for 425 Centre Street
COUNCIL AGENDA
Town Council is meeting to decide on the 2025 operational and project budget process and appoint council members to boards, commissions, and committees. The body will also discuss a resolution regarding involuntary care for individuals with severe mental health and addictions issues.
- By-Law 46-2024: 2025 Council Appointments to boards, commissions, and committees
- Staff Report 88-2024: 2025 Operational and Project Budget Process
- Staff Report 87-2024: Reduced rental rates for local organizations using Town Hall Community Rooms
- Staff Report 85-2024: Town Hall Office closure on December 24, 2024
- Delegation from Iroquois Marine Search and Rescue (Tim Legate)
COUNCIL AGENDA
The Prescott Town Council will consider approving the sale of approximately 33 acres of land northeast of the Town Operations Building and awarding a construction tender for the Seymour Recreation Complex. The meeting also includes discussions on water infrastructure funding and the approval of new municipal policies.
- Sale of 33 acres of land northeast of Town Operations Building
- Awarding tender for Seymour Recreation Complex outdoor amenities ($1,093,580)
- Approving Municipal Complaint Policy and Asset Naming Policy
- Directing staff to apply for Housing-Enabling Water Systems Fund
- Delegation from Save the Skate Park regarding park preservation
COUNCIL AGENDA
The Prescott Town Council will vote on two OILC debenture by‑laws authorizing borrowing for a water tower and a fire‑rescue pumper. It will also receive draft Municipal Complaint and Asset Naming policies and direct staff to apply for a $50,000 Community Emergency Preparedness Grant and a joint Housing Enabling Core Servicing Stream application. Additional items include appointing a citizen member to the OPP Detachment Board and confirming meeting minutes and consent reports.
- By‑Law 41‑2024: Water Tower OILC Debenture By‑Law authorizing temporary and long‑term borrowing
- By‑Law 42‑2024: Fire Rescue Pumper OILC Debenture By‑Law authorizing long‑term borrowing
- Community Emergency Preparedness Grant 2024‑25 application for $50,000
- Draft Municipal Complaint Policy – receive and forward for final review on Oct 21
- Draft Municipal Asset Naming Policy – receive and forward for final review on Oct 21
Prescott Cemetery Board of Management
The Prescott Cemetery Board of Management is meeting to review the September 2024 financial report and approve previous minutes. The board is also considering a proposal for tree removal services.
- Tree removal at Prescott Cemetery for $2,600.00 plus taxes
Wastewater Treatment Facility Board of Management
The Wastewater Treatment Facility Board of Management is meeting to review financial reports and budget projections. The board will discuss a preliminary budget for 2025 and year-to-date reports through August 2024.
- Preliminary 2025 Budget for Wastewater Treatment Plant
- Year-to-Date Report and Projection through August 2024
- Closed session to discuss commercial related information
COUNCIL AGENDA
The Town Council is meeting to decide on infrastructure upgrades, facility fee adjustments, and the sale of surplus land. The body will also review financial plans for water and wastewater services and a report from the Integrity Commissioner.
- Proposed $438,350 contract with Rose Mech 2311812 Ontario Inc. for Water Treatment Plant Sand Filter Upgrade
- By-Law 37-2024 to authorize the sale of approximately 10,400 square feet of land on James Street West to Habitat for Humanity Thousand Islands
- Proposed facility rental rate adjustments to be implemented October 1, 2024
- Application for a Fire Protection Grant to purchase a bunker gear dryer
- Approval of Water and Wastewater Ontario Regulation 453/07 Financial Plans
Planning Advisory Committee
The Planning Advisory Committee will consider and vote on seven Community Improvement Program applications for properties in the Downtown and Heritage Conservation Areas. Each application proposes non‑repayable property‑improvement grants ranging from $1,500 to $22,000, and two include up to $100,000 of 0 % interest loan funding. The committee will also review the CIP financial record before moving to new business.
- Approve $22,000 grant and $100,000 loan for 178 King Street East (Downtown Area)
- Approve $22,000 grant and $100,000 loan for 440‑446 King Street West (Downtown Area)
- Approve $9,000 grant for 425 Centre Street (Heritage Conservation Area)
- Approve $8,000 grant for 107 King Street West (Downtown Area)
- Approve $1,500 grant for 126 King Street West (Downtown Area)
COUNCIL AGENDA
Prescott Town Council is meeting to discuss security installations, business membership programs, and updates to animal control and sewer use by-laws. The session includes presentations from RNJ Youth Services and the United Way of Leeds & Grenville.
- Proposed $47,638.26 plus taxes for CCTV security at the Fire Hall and Marina/Pop-Up area
- By-Law 34-2024 to amend Animal Control By-law 05-2021
- By-Law 35-2024 regarding Sewer Use and building connections to sewage works
- Proposed Prescott BIA Associate Membership Program for businesses outside BIA boundaries
- OPPA Collective Agreement Ratification communication from Municipal Policing Bureau
Committee of Adjustment and Property Standards Committee
The Committee of Adjustment will review four minor variance applications for properties on King Street West, Dibble Street West, South Square Road, and Irvine Street. The committee is tasked with approving these requests, which involve property expansions and renovations, subject to specific conditions.
- Minor variance for 476 King Street West
- Minor variance for 493 Dibble Street West
- Minor variance for 241 South Square Road
- Minor variance for 199 Irvine Street
- Approval of May 15, 2024 minutes
Planning Advisory Committee
The Planning Advisory Committee is reviewing several Community Improvement Program applications. These include requests for non-repayable property improvement grants and permit grants for properties in the Downtown and Heritage District areas.
- 513 King Street West: Grant of up to $18,000 for property improvements
- 192 King Street West: Grant of up to $22,000 for property improvements and up to $1,000 in permit grants
- 270 Dibble Street West: Grant of up to $2,000 for property improvements and up to $1,000 in permit grants
COUNCIL AGENDA
The Town Council will review several infrastructure updates including street repaving and sidewalk repairs. The agenda also includes decisions on water and sewer rates, taxi-cab tariffs, and a street closure for the RiverWalk Promenade.
- 2024 Street Repaving projects
- 2024 Sidewalk Repairs
- Extended closure of Edward Street from King Street to Water Street (June 28 – August 5, 2024)
- Taxi-Cab Tariffs increase request
- By-Law 26-2024 regarding water and sewer rates
COUNCIL AGENDA
The Prescott Town Council will review several Integrity Commissioner reports regarding Code of Conduct breaches. The agenda also includes decisions on heritage property listings, marina dock replacement, and St. Lawrence Lodge budget matters.
- Integrity Commissioner final reports regarding Code of Conduct breaches
- Removal of properties from the Heritage Interest & Value Properties Listing
- St. Lawrence Lodge 2024 Budget and $102,046 reserve recommendation
- Replacement of Marina Dock A for $80,500 plus HST
- License agreement for maintenance of Coast Guard Base gardens
Prescott Cemetery Board of Management
The Prescott Cemetery Board of Management is reviewing a request to repurchase specific interment rights. The board is also considering a new price structure for vault winter storage at Sandy Hill Cemetery.
- Repurchase of Interment Rights for Section 14, Block 18, plot number 2B for $330
- Proposed vault winter storage fee of $150 per month at Sandy Hill Cemetery
- Proposed winter storage season dates from November 1 to May 31
- Discussion regarding monument repair
COUNCIL AGENDA
The Council will review by-laws regarding 2024 tax estimates, rates, and property class capping thresholds. The agenda also includes a proposal for a shared Land Use Planner with the Township of Edwardsburgh Cardinal.
- Adoption of 2024 tax estimates, ratios, and rates (By-Laws 20, 21, and 22-2024)
- Partnership with Edwardsburgh Cardinal for a shared Land Use Planner
- In-kind support for the Eastern Ontario Firefighters Association Convention
- Appointment of Glenn Mackey to the Source Protection Committee
Committee of Adjustment and Property Standards Committee
The Committee of Adjustment is considering a severance application for 415 Railway Avenue and a minor variance for 100-120 King Street East. These items include specific conditions regarding taxes, zoning compliance, and property services.
- Severance application SEV 2024-002 for 415 Railway Avenue
- Minor variance MV 2024-005 for 100-120 King Street East
Prescott Heritage Committee
The Prescott Heritage Committee will address several agenda items regarding specific properties, including 491 James Street West and 590 George Street. The meeting also includes a discussion regarding a process review. Approval of the April 23, 2024, minutes is also scheduled.
- 491 James Street West - Alexander Smyth House
- 590 George Street - Labatt House
- 490 Centre Street - St. John the Evangelist Anglican Church/Diocese of Ontario
- Process review discussion
- Approval of April 23, 2024 minutes
Planning Advisory Committee
The Planning Advisory Committee is reviewing several Community Improvement Plan applications. These include grant and loan requests for properties in the Downtown, Heritage Conservation, and Employment Lands areas. The committee will also review the CIP financial record through April 30, 2024.
- Grant up to $8,000 for St. John’s Anglican Church at 490 Centre Street
- Grants and loans totaling up to $122,000 for 100-120 King Street East
- Grant up to $22,000 for Subway Prescott at 305 King Street West
- Amended grant application for Quality Inn Hotel at 135 Prescott Centre Drive
- Grant up to $22,000 for La Boutique Thrift at 119 King Street West
COUNCIL AGENDA
Prescott Town Council will vote on approving the 2024 Operational Budget of $11,469,786 and the Water and Wastewater Budget of $3,209,405. The agenda also sets the final property tax payment deadline for August 30, 2024. These approvals determine municipal spending levels and service funding for residents.
- Approve the 2024 Operational Budget ($11,469,786) and Water/Wastewater Budget ($3,209,405).
- Set final property tax payment due date for August 30, 2024.
- Pass By-Law 16-2024 to dedicate part of Alexander Crescent as a public highway.
- Install signage making the Centre Street entrance/exit at Clock Tower parking lot an entrance only.
- Form an ad-hoc committee to review applications for the South Grenville Police Services Board.
Prescott Cemetery Board of Management
The Board of Management will review the 2023 Annual Report and consider several operational items for the 2024 season. Proposed actions include entering into maintenance and burial site preparation contracts with JJ Construction and implementing a price list increase.
- Board elections for Chair, Secretary, and Grounds Custodian
- Proposed contract with JJ Construction for grounds maintenance (May 1 to September 30, 2024)
- Proposed contract with JJ Construction for burial site preparation (April 15 to November 30, 2024)
- Proposed 5% increase to the Prescott Cemetery Price List effective June 1, 2024
- Discussion of winter storage fees
Prescott Heritage Committee
The Prescott Heritage Committee will conduct a process review presentation. The meeting also includes discussions regarding practices related to 305 Centre Street and 360 Dibble Street West.
- Process Review Presentation
- Discussion regarding 305 Centre Street - The Surgery
- Discussion regarding 360 Dibble Street West - Town Hall
- Approval of January 11, 2024 minutes
COUNCIL AGENDA
The Prescott Town Council is reviewing the 2024 Capital and Operating Projects Budget. Council will also consider a joint application for the Housing-Enabling Water Systems Fund to expand wastewater treatment and upgrade pumping stations. Additionally, the agenda includes a new by-law for seasonal sidewalk patios in the town's core zone.
- Approval of the 2024 Capital and Operating Projects Budget
- Application for wastewater treatment plant expansion and pumping station upgrades
- New Sidewalk Patio By-Law (By-Law 14-2024) for the Core zone
- Appointment of Susan Marjerrison to the Planning Advisory Committee
Wastewater Treatment Facility Board of Management
The Board will review the minutes from the January 18, 2024 meeting. A verbal report regarding a Housing-Enabling Water Systems Fund application is scheduled for discussion.
- Housing-Enabling Water Systems Fund Application verbal report
- Closed session to discuss commercial related information
COUNCIL AGENDA
The Prescott Town Council will review the 2024-2027 Strategic Plan – Action Plan for approval. The agenda also includes a proposal to develop a by-law regulating seasonal sidewalk patios in the downtown core. Additionally, council will consider a partial fee waiver for Big Brothers Big Sisters food trucks.
- Approval of 2024-2027 Strategic Plan – Action Plan
- Proposed by-law for outdoor seasonal sidewalk patios in the Downtown Core
- Partial fee waiver request for two Big Brothers Big Sisters food trucks
- Information regarding bag tag fees
- Proclamation for BeADonor Month and Green Shirt Day
Committee of Adjustment and Property Standards Committee
The Committee of Adjustment is reviewing applications for property severances and minor variances. These include a severance at 513 Dibble Street West and variance requests for properties on Georgina, Florence, King, and Centre Streets.
- Severance application for 513 Dibble Street West
- Minor variance for residential self-storage at 198 Georgina Street and 898 Florence Street
- Minor variances for 202-210 King Street West and 241-243 Centre Street
COUNCIL AGENDA
The Prescott Town Council is reviewing several staff reports regarding community planning and local funding. This includes the adoption of a 2024-2027 strategic plan and approval of $45,250 in community grant recommendations. The council will also discuss a potential merger exploration with the local health unit.
- $149,500 funding application for RiverWalk District enhancements
- Adoption of the 2024-2027 Strategic Plan
- Approval of $45,250 in community grant recommendations
- Contract extension for the Digital Main Street Coordinator position
- Presentation on voluntary merger exploration with the local health unit
COUNCIL AGENDA
The Prescott Town Council is reviewing several staff reports including a new water tower logo design. The council will also consider donation requests for local long-term care home redevelopment projects.
- $39,500 donation to Sherwood Park Manor for redevelopment
- $12,000 donation to Maple View Landings for redevelopment
- Approval of Water Tower Logo Design
- Appointment of Scott Hubbard and Jamie Macphee to the Prescott Heritage Committee
- By-Law 10-2024 regarding Council Appointments
COUNCIL AGENDA
The Town Council is reviewing the 2024 budget regarding fees, revenue, and property taxation. The agenda includes several by-law amendments for council appointments and water operations, as well as a report from the Integrity Commissioner.
- By-Law 07-2024: Amending Council Appointments
- By-Law 08-2024: Amending Water Operation By-Law
- 2024 Budget: Fees, Revenue, and Property Taxation
- Staff Report 14-2024: 2024 Community Awards recognition program
- Integrity Commissioner Final Report by T. Fleming
COUNCIL AGENDA
The Prescott Town Council is reviewing several infrastructure and community items. Key discussions include a dock replacement tender, water tower logo design, and updates to the Community Grant Program.
- E Dock replacement: Kehoe Marine Construction Ltd. for $221,500 plus taxes
- Community Improvement Plan Reserve: $200,000 transfer from Fiscal Policy Reserve
- River Route Transit Service Partnership renewal through March 31, 2025
- CCTV Request for Proposal award to MAXTech Security Systems
- Water Operations By-Law amendments
Planning Advisory Committee
The Planning Advisory Committee is reviewing several Capital Improvement Program (CIP) applications for properties in the Downtown, RiverWalk, and Employment areas. These applications propose non-repayable grants and low-interest loans for property improvements. Final approval of these items is subject to Council funding allocations.
- CIP application for 107 Churchill Road East (Nick's Restaurant) for up to $52,000 in grants and $400,000 in loans
- Grant of up to $22,000 for Royal Canadian Legion at 141 Henry Street West
- CIP application for 114 King Street West (Prescott Family Chiropractic) for a $7,500 grant and $15,000 loan
- Grant applications for 119 King Street West, 695 Edward Street South, and 192 King Street West
Wastewater Treatment Facility Board of Management
The Wastewater Treatment Facility Board of Management will review end-of-year estimates and flow rates for 2023. The board is also scheduled to consider the approval of the 2024 Wastewater Treatment Plant Budget.
- Approval of the 2024 Wastewater Treatment Plant Budget
- Review of 2023 Year End Wastewater Treatment Plant estimates and flow rates
- Acceptance of the September 28, 2023 meeting minutes
COUNCIL AGENDA
The Council will consider directing staff to conduct a public survey regarding the draft 2024-2027 Strategic Plan. The agenda also includes a proposed rental agreement with the St. Lawrence Shakespeare Festival and the installation of two stop signs at Sophia Street and Churchill Road West.
- Public survey for 2024-2027 Strategic Plan draft
- Rental agreement with St. Lawrence Shakespeare Festival for museum space
- Installation of two stop signs at Sophia Street and Churchill Road West
- Review of 2024 Transportation and Recreation budgets
- Motion to request a listing of vacant municipal property
Prescott Heritage Committee
The Prescott Heritage Committee will meet to elect a Chair and approve previous minutes. The committee is scheduled to hold a discussion regarding the land behind Town Hall.
- Election of Chair
- Discussion regarding Land Behind Town Hall
COUNCIL AGENDA
The Prescott Town Council will review several financial and administrative matters, including the draft 2024-2027 Strategic Plan. The meeting includes proposals for an interim tax levy by-law and a temporary borrowing by-law for 2024. Additionally, the council will appoint members to a community grant review working group.
- Interim Tax Levy By-Law 01-2024
- Temporary Borrowing By-Law 02-2024
- Appointment of three members to the 2024 Community Grant Review Working Group
- Review of Draft 2024-2027 Strategic Plan contents
- Cheque presentation by Save our Shipwrecks (SOS) Ottawa Chapter