Peace River Regional District public meetings in 2021

Board Meeting

The Peace River Regional District Board is meeting to consider several bylaws, including amendments to the operating reserve fund, Charlie Lake sewer user fees, and the five-year financial plan, as well as a possible deferral of an OCP and zoning amendment. They will also hear a delegation from the Ministry of Transportation and Infrastructure about the Taylor Bridge project, and review recommendations from the Rural Budgets Administration, Solid Waste, and Invasive Plant committees. The agenda includes routine items like adoption of minutes and correspondence, but also substantive policy decisions on rural funding and development permits.

• Delegation: Ministry of Transportation and Infrastructure on Taylor Bridge Project
• Bylaw 2466: Operating Reserve Fund Establishment Amendment (three readings and adoption)
• Bylaw 2467: Charlie Lake Sewer System User Fees Amendment (three readings and adoption)
• Bylaw 2465: Five Year Financial Plan Amendment (adoption)
• Development Variance Permit No. 21-008 and Non-Farm Use application in ALR (File 21-008 ALR NFU)

The Peace River Regional District Board approved multiple supplementary funding requests for solid waste capital projects, including $2.91 million for the North Peace Regional Landfill Phase 1 Closure. The Board also adopted several policies, including the Community Works Gas Tax Grant Policy and the Electoral Area Grant-in-Aid Policy, and deferred two zoning amendment bylaws pending a decision on the North Peace Fringe Area OCP. A letter of support was authorized for the Harlequin at Prairie Rose Park project, with two directors opposed.

• Approved $2,910,000 supplementary request for North Peace Regional Landfill Phase 1 Closure (carried)
• Approved $183,952 for Bulky Waste Pit Closure capital project (carried)
• Approved $140,000 for Security Cameras at Manned Transfer Stations (carried)
• Approved $18,000 for Landfill Gas Probe Collection Network Installation (carried)
• Approved $80,000 for Share Shed Purchase at three sites (carried)
• Approved $160,500 for Bulky Pit Closure operational project (carried)
• Deferred OCP and Zoning Amendment Bylaws 2336 and 2350 until decision on North Peace Fringe Area OCP (carried)
• Authorized letter of support for Harlequin at Prairie Rose Park (carried, opposed: Bumstead, Rose)

Regional Hospital District Board Meeting

The Peace River Regional District Hospital Board is meeting to handle routine procedural items, including adopting the agenda and minutes from November 18, 2021. The main substantive item is a report on the 2022 Regional Hospital District provisional budget, which the board will review. The meeting also includes a notice of a closed session later in the agenda.

• 2022 Regional Hospital District Provisional Budget (report ADM-RHD-008)
• Adoption of draft minutes from November 18, 2021
• Notice of closed session for December 17, 2021 (ADM-RHD-007)

The Peace River Regional Hospital District Board approved the 2022 Provisional Regional Hospital District Budget of $61,311,937. The board also authorized sending letters to Northern Health inviting representatives to attend a board meeting in August 2022 for early capital project discussions, and to attend quarterly meetings for capital updates. The meeting included a closed session for negotiations with a provincial government.

• Approved 2022 Provisional Regional Hospital District Budget of $61,311,937 (carried)
• Authorized letter to Northern Health inviting representatives to August 2022 board meeting for capital project discussions (carried)
• Authorized letter to Northern Health inviting representatives to quarterly board meetings for capital updates (carried)
• Adopted agenda for December 17, 2021 meeting (carried)
• Adopted November 18, 2021 meeting minutes (carried)
• Varied agenda to move closed session earlier (carried)
• Recessed to closed session to discuss closed meeting minutes and negotiations with provincial government (carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review correspondence, reports, and funding requests, including items for the Moberly Lake Fire Department, Charlie Lake sewer capital, and several grant applications. The agenda is largely procedural, with most items being reports or requests for consideration.

• Moberly Lake Fire Department funding request (CS-RBAC-046)
• Charlie Lake Sewer 2022 capital request (ENV-RBAC-038)
• Grant requests: Moberly Lake Community Association, Groundbirch Cemetery Committee, Dawson Creek Secondary School Senior Girls Volleyball Team
• Correspondence: Whiskey Jack Nordic Ski Day Lodge project update, North Peace Secondary School bursary/scholarship requests, Dawson Creek Art Gallery funding request, City of Dawson Creek requests to co-host NCLGA 2023
• November 2021 financial report (FN-RBAC-123)

The Rural Budgets Administration Committee approved multiple funding requests, including $125,000 for a tracked exhaust removal system for the Moberly Lake Fire Department, $150,000 for the Charlie Lake Sewer capital budget, and a $10,000 commitment to the Dawson Creek Art Gallery. It also authorized grants for the Moberly Lake Community Association and Groundbirch Cemetery, and increased a youth travel grant for a volleyball team to $1,000 over one director's opposition.

• Approved $125,000 for Moberly Lake Fire Department exhaust removal (carried)
• Approved $27,750 for Moberly Lake Fire Department capital items (carried)
• Approved $60,000 for Moberly Lake Fire Department operational items (carried)
• Approved $150,000 transfer to Charlie Lake Sewer capital budget (carried)
• Authorized $13,839 grant to Moberly Lake Community Association for furnace (carried)
• Authorized $1,000 grant to Groundbirch Cemetery Committee (carried)
• Approved $10,000 funding commitment to Dawson Creek Art Gallery (carried)
• Increased youth travel grant to $1,000 for volleyball team (carried, opposed by Director Goodings)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to handle routine business including adopting minutes, receiving correspondence about NCLGA membership dues, and discussing a permissive tax exemption proposed by Director Goodings. The agenda is largely procedural, with one substantive discussion item and a closed session.

• Director Goodings - Permissive Tax Exemption (discussion item)
• NCLGA Membership Dues correspondence
• Adoption of draft minutes from November 25, 2021
• Notice of Closed Session ADM-EADC-043
• EADC Terms of Reference for information

The Electoral Area Directors Committee adopted the agenda and previous minutes, and received correspondence regarding NCLGA membership dues. Directors discussed concerns about the value of the membership and voted to invite NCLGA representatives to the January 12, 2022 meeting to discuss fees. No other substantive decisions were made; the committee recessed to a closed session for personnel and closed meeting minutes.

• Adopted December 16, 2021 agenda as amended (carried)
• Adopted November 25, 2021 meeting minutes (carried)
• Received NCLGA Membership Dues for discussion (carried)
• Invited NCLGA representatives to January 12, 2022 meeting to discuss membership fees (carried)
• Recessed to closed session for closed meeting minutes and personnel (carried)

Regional Parks Committee

The Peace River Regional District's Regional Parks Committee is meeting to discuss and potentially decide on several park-related items, including the draft 2022 regional parks budget, development plan updates for Montney Centennial and Blackfoot Regional Parks, a caretaker contract extension, and a grants-in-aid application. The agenda also includes routine items like adoption of previous minutes and correspondence.

• Replacement of Crown Land Tenure – Minaker River Regional Park (CS-RPC-016)
• Montney Centennial Regional Park – Development Update (CS-RPC-020) with 2022-2026 Development Plan
• Blackfoot Regional Park – Development Plan Update 2022 (CS-RPC-017)
• Blackfoot Regional Park – Caretaker Services Contract Extension 2022 (CS-RPC-018)
• Function 200 Regional Parks Draft 2022 Budget (CS-RPC-019) including supplementary requests for Blackfoot Park upgrades and Spencer Tuck repairs

Emergency Executive Committee

The Peace River Regional District's Emergency Executive Committee is meeting to review several emergency-management items, including a draft flood hazard mapping review, the 2021 FireSmart program final report, cleanup from the July 2021 wind storm, and a draft 2022 budget for emergency services. The committee will also adopt minutes from its June 22, 2021 meeting and consider its terms of reference.

• Draft Flood Hazard Mapping Review presented by Kris Holm of BGC Engineering Inc.
• PRRD Floodplain Mapping report (CS-EEC-011)
• FireSmart Program 2021 Final Report (CS-EEC-012)
• July 2021 Wind Storm Cleanup report (CS-EEC-013)
• Function 300 Emergency Services Draft 2022 Budget (CS-EEC-010)

The Emergency Executive Committee recommended the Regional Board approve a $614,294 draft 2022 budget for Function 300 – Emergency Services, a 10% decrease from 2021, with an estimated tax rate of $0.0090/$1,000. The committee also recommended approving a $335,300 rural FireSmart program funded by UBCM, and a $22,800 request for radios and a SmartBoard for the Moberly Lake EOC. A motion to recommend contracting Team Rubicon for wind storm debris cleanup was defeated, as was a related $20,000 supplementary request. The committee recommended deferring a $20,000 geohazard workshop request to the 2023 financial plan.

• Recommended $614,294 draft 2022 budget for Function 300 – Emergency Services (carried)
• Recommended $335,300 supplementary request for rural FireSmart program (carried)
• Recommended $22,800 for two digital radios and SmartBoard for Moberly Lake EOC (carried)
• Recommended deferring $20,000 geohazard workshop to 2023 financial plan (carried)
• Motion to recommend contracting Team Rubicon for debris removal defeated (opposed: Ackerman, Bumstead, Hiebert)
• Recommended $20,000 supplementary request for Team Rubicon defeated
• Recommended emergency management training in 2023 and geohazards workshop in 2023 (carried)

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on December 14, 2021, contains only boilerplate interface text and no substantive agenda items. No decisions, discussions, or specific topics are listed.

The Chetwynd Civic Properties Commission approved the 2022 draft budgets for the Chetwynd Leisure Centre ($1,787,115) and Chetwynd Arena ($2,132,353), both with 0% requisition increases from 2021. It also accepted a one-year lease bid from Tansi Friendship Centre Society for the Rec Centre Concession starting January 14, 2022. All recommendations were carried unanimously.

• Approved 2022 Leisure Centre budget of $1,787,115 (0% increase, tax rate $0.4251/$1,000)
• Approved 2022 Arena budget of $2,132,353 (0% increase, tax rate $0.4834/$1,000)
• Accepted Tansi Friendship Centre Society bid for one-year Rec Centre Concession lease
• Approved supplementary requests for Leisure Centre: airflow study ($10k), pool shower retiling ($25k), electrical panel ($6k), interior doors ($12k), boiler ($100k), pool pumps ($10k), heat recovery system ($20k)
• Approved supplementary requests for Arena: security cameras ($5k), crawl space repair ($60k), curling rink painting ($10k), LED lighting ($10k), sanitary ejector pump ($9.5k), roof condensing units ($15k), Tamarack Hall flooring/lighting ($65k), suction/safety valves ($18k), Zamboni slab repair ($25k)

Chetwynd Public Library Advisory Committee

The committee is reviewing a construction contract recommendation for the Chetwynd Library Project. The meeting also includes an architectural update regarding cafe options from Field Lievers.

• Construction Contract Recommendation (CS-CLIB-007)
• Field Lievers architecture update regarding cafe designs
• Review of Committee Terms of Reference

The Chetwynd Public Library Advisory Committee recommended including a commercial kitchen with NFPA 96-compliant ventilation in the library project design and budget, capped at $30,000. The recommendation passed with four in favor and one opposed. The committee also scheduled a January 5, 2022 meeting to review the updated budget and contract report before making a final recommendation to the Regional Board.

• Recommended commercial kitchen with NFPA 96 ventilation, budget cap $30,000 (4-1)
• Scheduled Jan 5, 2022 meeting to review budget and contract report

Invasive Plant Committee

The Peace River Regional District's Invasive Plant Committee is meeting to elect a chair and vice-chair, adopt minutes, and review the 2022 Invasive Plant Program Strategic Plan and draft budget. The committee will also discuss a notice of new business from Director Goodings regarding Dawson Road Maintenance.

• Election of Chair and Vice-Chair
• Director Goodings - Dawson Road Maintenance (new business notice)
• 2022 Invasive Plant Program Strategic Plan (ENV-IPC-007)
• Draft 2022 Budget – Function 520 Invasive Plants (ENV-IPC-008)
• Adoption of minutes from Feb 2, 2021 and Nov 30, 2021 meetings

The committee elected Director Hiebert as Chair and Director Sperling as Vice-Chair for 2022. It recommended the Regional Board approve the 2022 Invasive Plant Program Strategic Plan, which focuses on treatment and control of PRRD properties and amends the invasive plant bylaw to emphasize education and warning tickets. The committee also recommended a 2022 budget of $268,641 for Function 520, a 17.5% decrease from 2021, and recommended declining a $47,000 provincial education grant.

• Elected Director Hiebert as Committee Chair for 2022
• Elected Director Sperling as Committee Vice-Chair for 2022
• Adopted February 2, 2021 meeting minutes
• Received November 30, 2021 Strategic Plan and Profile draft minutes for information
• Recommended Regional Board approve 2022 Invasive Plant Program Strategic Plan (carried)
• Recommended Regional Board send letter declining FLNRORD Education and Awareness Grant (carried)
• Recommended Regional Board include $268,641 budget for Function 520 Invasive Plants in 2022 Financial Plan (carried)
• Recommended Regional Board amend Operating Reserve Fund Establishment Bylaw No. 2274, 2016 to include reserve for Function 520 (carried)

Solid Waste Committee

The Solid Waste Committee is meeting to review the 2021 fall cleanup, discuss carry-forward projects and supplemental requests for 2022, and handle routine procedural items like adopting minutes and the agenda. The agenda includes several reports on waste management operations and capital projects.

• 2021 Fall Clean-Up Review (ENV-SWC-069) with data appendix
• 2022 Solid Waste Carry Forward Projects (ENV-SWC-068)
• 2022 Solid Waste Supplemental Requests (ENV-SWC-070) including NPRLF Phase 1 Closure, Bulky Pit Closure, security cameras for manned transfer stations, LFG probe collection network, share shed purchases, and closed landfill remediation
• Adoption of draft minutes from November 5, 2021

The Solid Waste Committee recommended the Regional Board approve six supplemental requests totaling about $3.5 million for 2022, including $2.91 million for the North Peace Regional Landfill Phase 1 Closure, $183,952 for the Bulky Pit Closure, $140,000 for security cameras, $18,000 for landfill gas probes, $80,000 for share sheds, and $160,500 for bulky waste pit closure operations. The committee also recommended the board authorize a report on a personnel plan for the Environmental Services department. It received reports on the 2021 Fall Clean-Up review and 2022 carry-forward projects, and adopted the November 5, 2021 minutes.

• Adopted the December 3, 2021 agenda, as amended to include new business on the sale of dimensional lumber.
• Adopted the November 5, 2021 Solid Waste Committee meeting minutes.
• Recommended the Regional Board receive the 2021 Fall Clean-Up Review report for discussion and information.
• Received the 2022 Solid Waste Carry Forward Projects report for discussion.
• Recommended the Regional Board approve a $2,910,000 supplemental request for the North Peace Regional Landfill Phase 1 Closure capital project.
• Recommended the Regional Board approve a $183,952 supplemental request for the Bulky Pit Closure capital project.
• Recommended the Regional Board approve a $140,000 supplemental request for Security Cameras for Manned Transfer Station capital project.
• Recommended the Regional Board approve an $80,000 supplemental request (as amended) for Share Shed Purchase at Bessborough, Chetwynd Landfill, and Dawson Creek Transfer Station.

Board Meeting

The Peace River Regional District Board is meeting to consider several items, including a financial plan amendment bylaw and a solid waste tipping fee increase for industrial, commercial, and institutional customers. They will also review recommendations from committee meetings, discuss a leisure facility replacement steering committee, and make 2022 board appointments. The agenda includes routine items like minutes, correspondence, and consent calendar items.

• Financial Plan Amendment Bylaw 2465, 2021 – Five Year Financial Plan (consideration of three readings)
• Solid Waste Industrial, Commercial and Institutional Tipping Fee Increase 2022 – third reading as amended (Bylaw 2463, 2021)
• North Peace Leisure Facility Replacement Steering Committee Terms of Reference
• 2022 Board Appointments
• Village of Pouce Coupe request for contributions to Canada Day Celebration

The Regional Board adopted the North Peace Leisure Facility Replacement Steering Committee Terms of Reference, allowing the feasibility project to resume in early 2022. The board also gave first, second, and third reading to Financial Plan Amendment Bylaw 2465, 2021, and rescinded and then re-approved third reading of Solid Waste Regulations and Fees Amendment Bylaw 2463, 2021, including a 76% increase for unsorted industrial, commercial, and institutional waste. A motion to move the December 17 board meeting to December 16 was defeated, but a motion to move the meeting location from Fort St. John to Dawson Creek was carried. Several other motions were carried, including authorizing a contract extension for grant writer services and deferring some Rural Budgets Administration Committee recommendations to the next meeting.

• Adopted North Peace Leisure Facility Replacement Steering Committee Terms of Reference; feasibility project to resume in early 2022.
• Gave first, second, and third reading to Financial Plan Amendment Bylaw 2465, 2021.
• Rescinded and then gave third reading to Solid Waste Regulations and Fees Amendment Bylaw 2463, 2021, including 76% increase for unsorted ICI waste.
• Defeated motion to move December 17 board meeting to December 16; carried motion to move meeting location to Dawson Creek.
• Authorized contract extension for Grant Writer Services with Clear Course Consulting Limited for one year, up to $85,050.
• Authorized coordination of meetings with community facility operators to review facility condition assessments.
• Defeated motion to request provincial ministers invite all board members to regional meetings.
• Deferred consideration of Rural Budgets Administration Committee Recommendations 2-5 to December 17, 2021 meeting.

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to discuss a facility condition assessment report for the Dawson Creek office and warehouse buildings. The agenda includes one delegation on this topic, followed by reports, media questions, and adjournment. No other substantive items are listed.

• Delegation: FCAPX - PRRD Facility Condition Assessments - Dawson Creek Office and Warehouse Buildings

The Committee of the Whole received a presentation from Roth Integrated Asset Management Strategies on facility condition assessments for the PRRD Dawson Creek office and warehouse buildings. The presentation covered assessment methodology, maintenance versus capital renewal, and the Facility Condition Index. Following the presentation, the Committee discussed asset management, safety issues, critical repairs, and impacts to the 2022 Financial Plan. No formal decisions were made; the meeting was informational and adjourned at 10:34 a.m.

• Adopted the December 2, 2021 meeting agenda (moved by Director Fraser, seconded by Director Hiebert).
• Received a presentation on facility condition assessments for the PRRD Dawson Creek office and warehouse buildings.
• Discussed asset management, safety issues, critical repairs, and impacts to the 2022 Financial Plan.
• Adjourned the meeting at 10:34 a.m.

Invasive Plant Monitoring Advisory Committee

The Invasive Plant Monitoring Advisory Committee is meeting to review the draft 2021 annual report, discuss invasive plant categorization, and provide feedback on the draft 2022 strategic plan. They will also hear updates from agency partners and the PRRD contractor.

• Review of Draft 2021 Annual Report
• Invasive Plant categorization discussion
• Review of Draft 2022 Strategic Plan and Profile
• Update from Sue Staniforth, Invasive Species Council of BC, on Fish and Wildlife Compensation Program
• Verbal roundtable updates from agencies including FLNRORD, Ministry of Transportation, and Rancher Program

The committee adopted the agenda and the April 13, 2021 minutes. Members heard updates from the Invasive Species Council of BC and various agencies, and reviewed the 2021 annual report and contractor report. They discussed potential changes to the invasive plant categorization list, including moving Mountain Bluet to Regional EDRR and Dalmatian Toadflax to Category B, but no formal decisions were recorded. The draft 2022 Strategic Plan and Profile was reviewed with suggested edits, but no final approval was noted.

• Adopted the November 30, 2021 meeting agenda.
• Adopted the April 13, 2021 meeting minutes.
• Heard a delegation from the Invasive Species Council of BC on the Fish and Wildlife Compensation Program.
• Received roundtable updates from multiple agencies and organizations.
• Reviewed the 2021 contractor report and annual report.
• Discussed changes to the invasive plant categorization list (no formal decision recorded).
• Reviewed the draft 2022 Strategic Plan and Profile (no formal decision recorded).

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only procedural boilerplate and no substantive items for decision or discussion. No specific projects, contracts, or policy matters are listed.

The North Peace Leisure Pool Commission accepted the 2021 Facility Condition Audit as information, which flagged water loss and HVAC issues. The commission renewed the NorthRiver Midstream sponsorship for 2022 Sunday free swimming at $49,140, and approved the 2022 meeting schedule. Reports from staff were received, and the 2022-2026 budget review was deferred to the January 11, 2022 meeting.

• Accepted the 2021 Facility Condition Audit as information (Resolution 35/21).
• Renewed the NorthRiver Midstream sponsorship for 2022 Sunday free swimming, valued at $49,140 (Resolution 36/21).
• Approved the proposed 2022 meeting dates (Resolution 38/21).
• Received the Aquatics Programmer, Civic Properties, and Facilities Manager reports as information (Resolutions 40/21, 41/21).

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review and discuss rural infrastructure and funding items, including condition assessments for fire halls and sewer systems, grant requests, and policy updates. The agenda includes reports on capital requests for 2022 and several draft policies for grants and loans.

• Charlie Lake Fire Hall condition assessment and repairs
• Moberly Lake Fire Hall condition assessment
• 2022 capital requests for Rolla, Kelly Lake, Harper, Chilton, and Friesen sewer systems
• Grant requests from Clearview Arena Society, Golata Creek Recreation Society, and Chetwynd Public Library
• Draft policies for Community Works Gas Tax Grant, Electoral Area Grant-in-Aid, Rural Loan Fund, and Utility Extension Grant

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to discuss and potentially decide on several items, including a fees and charges bylaw for seniors aging in place support services, grant writer services, community hall and fairground condition assessments, and a housing needs implementation framework referral. The agenda also includes a delegation from FCAPX Ltd., correspondence on NCLGA membership dues, and discussion items on the BC Rural Center, an agriculture advisory committee, and generator cost assistance in Red Creek.

• Seniors Aging in Place Support Services Fees and Charges Bylaw (DR-EADC-006)
• PRRD Grant Writer Services report (ADM-EADC-042)
• Community Halls and Fair Grounds Condition Assessments (CS-EADC-010) with reports for Cache Creek, Golata Creek, Halfway Graham, North Peace Fall Fair, Jackfish, and Moberly Lake
• Housing Needs Implementation Framework referral (DS-EADC-017)
• Delegation from FCAPX Ltd. at 10:00 am

The Peace River Regional District Electoral Area Directors Committee recommended the Regional Board approve a one-year grant writer contract extension with Clear Course Consulting Limited for up to $85,050, and to apply for an $8,000 grant to offset costs. The committee also endorsed a housing needs report with three objectives, received a presentation on community hall and fire hall condition assessments, and moved to explore water conservation program grants and generator cost assistance for rural residents.

• Recommended $85,050 grant writer contract extension (carried)
• Recommended grant application to offset grant writer costs (carried)
• Endorsed Housing Needs Framework with 3 objectives (carried)
• Recommended coordination of facility condition assessment presentations (carried)
• Recommended report on rural generator cost assistance (carried)
• Recommended report on regional water conservation program grants (carried)
• Deferred NCLGA membership dues discussion to Dec 16 (carried)
• Added Agriculture Advisory Committee to diary (carried)

Public Hearing

The Peace River Regional District is holding a public hearing to receive comments on proposed Official Community Plan Amendment Bylaw No. 2264, 2018 and Zoning Amendment Bylaw No. 2265, 2018, which would amend land use designations and zoning for a property in the Stewart area. The hearing includes presentations of the proposal, agency and public comments, and applicant responses. No further comments will be accepted after the hearing concludes.

• Official Community Plan Amendment Bylaw No. 2264, 2018
• Zoning Amendment Bylaw No. 2265, 2018
• Six written public comments received
• Letters from the applicant (2018 and 2021)
• Comments from agencies and municipalities

The Peace River Regional District held a public hearing on proposed OCP and zoning amendment bylaws 2264 and 2265 for a property in Baldonnel. No decision was made; the hearing was procedural, with public comments recorded. Residents opposed the Light Industrial rezoning, citing concerns about future uses, noise, and traffic, while the applicant stated they want to keep the property nice and consider mobile homes.

• Public hearing held for OCP/Zoning Amendment Bylaws 2264 and 2265 (no vote taken)
• Hearing terminated at 7:40 pm; no decision made

Public Hearing

The Peace River Regional District is holding a public hearing to consider proposed Official Community Plan and Zoning Amendment Bylaws (No. 2455 and 2456, 2021) for a property associated with Hadland. The hearing will accept comments from the public, with no written comments received so far. The meeting is procedural, focused on gathering input before any decision.

• Official Community Plan Amendment Bylaw No. 2455, 2021 (North Peace Fringe Area)
• Zoning Amendment Bylaw No. 2456, 2021 (RZ 1343 Hadland)
• Comments received from Agricultural Land Commission, Ministry of Agriculture, and Ministry of Transportation and Infrastructure
• No written public comments received at time of agenda

The Peace River Regional District held a public hearing on November 24, 2021, for proposed OCP/Zoning Amendment Bylaws No. 2455 and 2456, 2021, affecting a specific parcel. No written or verbal comments were received from the public, and the applicant's representative made no comments. The hearing was terminated at 6:15 pm. No decisions were made; the hearing was procedural only.

• Held public hearing for proposed OCP/Zoning Amendment Bylaws No. 2455 and 2456, 2021
• No public comments received; hearing terminated at 6:15 pm

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only boilerplate and no substantive items. The document lists no decisions, discussions, or specific agenda topics.

The commission approved the agenda, previous minutes, and reports R-1 through R-4. A presentation on the Facility Condition Assessment for the Chetwynd Rec Centre was given by Meaghen Derksen of FCAPX. No other business was conducted.

• Approved the agenda for November 23, 2021.
• Approved the minutes from October 26, 2021.
• Approved reports R-1 through R-4.

Public Hearing

The Peace River Regional District is holding a public hearing to receive comments on proposed Official Community Plan and Zoning Amendment Bylaws No. 2454 and 2457, 2021, which would change land use designations and zoning in the South Peace Fringe Area. The hearing is being held via teleconference, and written comments have been received from agencies and one member of the public. No decisions are being made at this hearing; it is an opportunity for public input before the board considers the amendments.

• Public hearing on OCP Amendment Bylaw No. 2454, 2021 (South Peace Fringe Area)
• Public hearing on Zoning Amendment Bylaw No. 2457, 2021 (RZ 1343 Terratek)
• Comments received from Agricultural Land Commission and Ministry of Agriculture
• One written public comment received
• Hearing held via teleconference, 6:00-7:00 PM

The Peace River Regional District held a public hearing on November 23, 2021, for proposed OCP and zoning amendment bylaws 2454 and 2457 affecting property at 192 Riverside Road. One written public comment was received and read aloud, and the applicant responded. No other public members attended. The hearing was terminated at 6:19 pm; no decision was made at this hearing.

• Convened public hearing for proposed OCP/Zoning Amendment Bylaws 2454 and 2457
• Read aloud agency comments from Agricultural Land Commission, Ministry of Agriculture, Ministry of Transportation and Infrastructure, and City of Dawson Creek
• Read aloud one written public submission received as of 4:00 pm
• Heard applicant's response to the written comment
• Terminated the public hearing at 6:19 pm

Board Meeting

The Peace River Regional District Board is meeting to decide on several operational items, including a proposed 2022 tipping fee increase for industrial, commercial, and institutional solid waste, a new rural fire protection agreement with Chetwynd, and multiple contract awards. The board will also discuss a request for a Crown land license of occupation, rescinding evacuation orders in Old Fort, and a staff recognition policy amendment. The agenda includes routine items such as minutes adoption and correspondence.

• Solid Waste ICI tipping fee increase 2022 (Bylaw No. 2463, three readings)
• Chetwynd Rural Fire Protection Agreement 2022-2026
• RFP Award 20-2021 Board Room Audio Upgrade
• Janitorial Services Contract Award RFQ 45-2021
• Rescind evacuation orders on Crown land in Old Fort

The Regional Board gave first three readings to Bylaw No. 2463, 2021, which increases tipping fees for unsorted Industrial, Commercial and Institutional (ICI) waste by 76% and sorted ICI waste by 5% for 2022. The board also approved fire protection agreements for the Bessborough and Chetwynd landfills, awarded contracts for a board room audio/video upgrade and janitorial services, and approved a $500 deposit for farmers borrowing the district's grain bag roller. A motion to defer the grain bag roller decision was defeated.

• Approved first three readings of Bylaw No. 2463, 2021, increasing 2022 tipping fees by 5% for sorted ICI waste and 76% for unsorted ICI waste.
• Approved a five-year fire protection agreement with the Dawson Creek Fire Department for the Bessborough Landfill at $10,500 per year.
• Approved a five-year fire protection agreement with the Chetwynd Fire Department for the Chetwynd Landfill at $5,000 per year.
• Awarded RFP 20-2021 for the Board Room Audio/Video Upgrade to Applied Electronics, Ltd. at a cost of $99,642.
• Awarded RFQ 45-2021 for janitorial services to Sky Blue Services at an annual cost of $40,185.60 for a three-year term.
• Approved loaning the district's grain bag roller to local farmers for a $500 deposit and a two-week loan period.
• Approved a retroactive payment of $2,150 for long-term service gifts to staff.
• Rescinded a portion of the August 12, 2020 evacuation order for specific Crown lands in Old Fort, keeping other properties under the order.

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to consider renewing its Memorandum of Understanding with Northern Health Authority and to review the provisional 2022 budget. The agenda also includes routine items such as adopting minutes and a closed session.

• Renewal of MOU with Northern Health Authority (FN-RHD-015)
• 2022 Regional Hospital District Provisional Budget (FN-RHD-016)
• Adoption of draft minutes from November 4, 2021
• Notice of closed session (ADM-RHD-006)

The board approved renewing the Memorandum of Understanding with Northern Health for two years, effective October 18, 2021, and authorized the Chair to sign it. An amendment was added to send a letter to the Ministry of Health requesting a full and transparent audit of Northern Health's operations and capital costs, with results shared with Regional Hospital District Boards. The board defeated a motion to receive the 2022 provisional budget for information, then carried a motion to receive it for discussion. It also approved preparing a 2022 provisional budget excluding two Northern Health capital items ('Project X' at $1,280,000 and 'Project Y' at $1,131,600) and invited Northern Health to a closed session to provide details on those items before December 31, 2021.

• Approved renewal of the MOU with Northern Health for a two-year term effective October 18, 2021, and authorized the Chair to sign.
• Approved an amendment to send a letter to the Ministry of Health requesting a full and transparent audit of Northern Health's operations and capital costs, with results shared with Regional Hospital District Boards.
• Defeated a motion to receive the 2022 Provisional Budget for information (in favor: Directors Ackerman, Bertrand, Zabinsky).
• Carried a motion to receive the 2022 Provisional Budget for discussion.
• Approved preparing a 2022 provisional budget excluding 'Project X' ($1,280,000) and 'Project Y' ($1,131,600) from Northern Health's capital request.
• Approved inviting Northern Health to a closed session to provide details on its capital budget requests, including 'Project X' and 'Project Y', before December 31, 2021.

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to handle routine business: adopting the agenda and previous minutes, receiving an update from Field Lievers Architecture on the library project, and reviewing the project engagement survey results as of November 10, 2021. The committee will also consider its terms of reference. No decisions or votes are listed on the agenda.

• Update from Field Lievers Architecture on the library project
• Review of Chetwynd Public Library Project Engagement Survey results as of November 10, 2021
• Review of Chetwynd Public Library Advisory Committee Terms of Reference
• Adoption of draft minutes from October 27, 2021

The Chetwynd Public Library Advisory Committee voted 4-1 to investigate adding a stove to the proposed café area, directing architect Amy Lievers to study costs, options, and safety or space implications. The committee also reviewed survey results showing 65% of 62 respondents would use the new library more often, and cancelled its November 24 meeting in favor of a December 8 update.

• Adopted the November 18, 2021 meeting agenda.
• Adopted the October 27, 2021 meeting minutes.
• Cancelled the November 24, 2021 meeting; next meeting set for December 8, 2021.
• Carried motion (4-1) to have Amy Lievers investigate costs, options, and safety/room implications of adding a stove to the café design.
• Noted Field Lievers Architecture is awaiting contract approval from PRRD Procurement to proceed to the next phase.
• Reviewed engagement survey results (62 responses) as of November 10, 2021.

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear a delegation from Maugwa Clan Energy on cultural safety. The agenda includes routine items like call to order, adoption of agenda, gallery comments, and adjournment. No other reports or decisions are listed.

• Delegation: Maugwa Clan Energy - Cultural Safety

The Committee of the Whole received a presentation from Maugwa Clan Energy on Cultural Safety, covering topics such as reconciliation, the Two Row Wampum, and building mutually beneficial relationships between First Nations and local governments. A question and answer period followed, discussing potential incorporation of a Two Row Wampum visual into the PRRD Boardroom and staff participation in Cultural Safety workshops. No formal decisions were made; the meeting was informational only.

• Adopted the November 18, 2021 meeting agenda
• Received a delegation presentation from Maugwa Clan Energy on Cultural Safety
• Adjourned the meeting at 11:14 a.m.

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to discuss and potentially decide on several solid waste management items, including 2022 tipping fees, staffing requests, fire protection agreements for two landfills, and updates on closed landfills and a lumber auction. A delegation will also provide an update on contamination rates in curbside recycling. The agenda includes routine items like adoption of minutes and new business.

• 2022 Update to Solid Waste Tipping Fees (ENV-SWC-066)
• 2022 Solid Waste Staffing Requests and Pre-Budget Approvals (ENV-SWC-067)
• Fire Protection Agreement - Bessborough Landfill (ENV-SWC-061)
• Fire Protection Agreement - Chetwynd Landfill (ENV-SWC-062)
• Delegation: Lindsay Heal, Recycle-It Resource Recovery, update on contamination rates in curbside recycling

The Solid Waste Committee recommended the Regional Board approve a 5% tipping fee increase for sorted Industrial, Commercial, and Institutional (ICI) waste and a 76% increase for unsorted ICI waste to promote diversion in 2022. A motion to defer fee updates until a 2022 review was defeated. The committee also recommended approving fire protection agreements for the Bessborough and Chetwynd landfills, amending the reserve price on sorted lumber to $0, converting two casual labourer positions to full-time, and loaning a grain bag roller to farmers at no cost.

• Recommended 5% tipping fee increase for sorted ICI waste and 76% for unsorted ICI waste (carried)
• Motion to defer tipping fee update until 2022 review defeated
• Recommended approval of Bessborough Landfill fire protection agreement at $10,500/year for 5 years (carried)
• Recommended approval of Chetwynd Landfill fire protection agreement at $5,000/year for 5 years (carried)
• Recommended amending reserve price on sorted dimensional lumber from $1,000 to $0 (carried)
• Recommended converting two casual Field Services Labourer positions to full-time (carried)
• Recommended loaning grain bag roller to local farmers at no cost until spring 2022 (carried)
• Deleted Diary item #3 'R3 Recycle It' fall meeting invitation (carried)

Regional Hospital District Board Meeting

The Peace River Regional District's Regional Hospital District Board is meeting to handle routine administrative items, including adopting prior minutes, receiving reports, and considering a revenue anticipation borrowing resolution. The board will also receive an update on Dawson Creek & District Hospital capital planning.

• Revenue Anticipation Borrowing Resolution No. 81 (FN-RHD-014)
• Regional Hospital District Board 2021-2022 report (ADM-RHD-005)
• Update on Dawson Creek & District Hospital capital planning
• Adoption of June 10, 2021 draft minutes
• Discussion of MOU between Northern Health and Regional Hospital Districts

The Peace River Regional Hospital District Board approved a resolution to borrow up to $1.5 million to cover debt retirement and bank interest charges. The board also confirmed the Chair and Vice Chair positions for 2021-2022 and received an update on the Dawson Creek & District Hospital redevelopment project, noting Clarke Builders as the design-build proponent.

• Approved Revenue Anticipation Borrowing Resolution No. 81 for up to $1,500,000 (carried)
• Confirmed Chair and Vice Chair of the Regional District as Chair and Vice Chair of the Hospital District for 2021-2022 (carried)
• Adopted the June 10, 2021 board meeting minutes (carried)
• Adopted the November 4, 2021 agenda as amended (carried)

Board Meeting

The Peace River Regional District Board is meeting to consider a range of items including development permits, budget approvals, committee recommendations, and correspondence. The agenda includes several reports and recommendations from committees, along with proposed bylaws and updates on various projects.

• Development Variance Permit No. 21-007 and Temporary Use Permit No. 21-006
• 2022 Fleet Capital Budget Pre-Approval
• 2022 Revenue Anticipation Borrowing Bylaw No. 2462
• Funding Agreement with Farm Credit Canada and North Peace Fall Fair
• Broadband Internet and Mobility Committee recommendations

The Peace River Regional District Board elected Brad Sperling as Chair and Dan Rose as Vice-Chair for 2021-2022. The Board adopted the Peace River Regional District Connectivity Strategy, amended to remove a clause advocating for changes to the Local Government Act regarding broadband infrastructure. It also authorized a temporary use permit for a 276-person worker camp and approved several other items including a fleet vehicle replacement and a grant application for a library project.

• Elected Brad Sperling as Chair and Dan Rose as Vice-Chair for 2021-2022
• Adopted the Peace River Regional District Connectivity Strategy, amended to remove item 14 on advocating for Local Government Act changes
• Authorized Temporary Use Permit No. 21-006 for a 276-person worker camp (term ending Nov 3, 2024)
• Approved 2022 Revenue Anticipation Borrowing Bylaw No. 2462, 2021 (first, second, third reading and adoption)
• Approved fleet vehicle replacement (Unit 22 and Unit 23) at a combined cost not to exceed $115,000
• Authorized grant application to TC Energy for up to $100,000 for Chetwynd Public Library Replacement Project
• Authorized grant application to Northern Development Initiative Trust for up to $50,000 for a Local Government Internship Program intern
• Approved increase to Elected Officials benefits package (chiropractor/naturopath, massage/physiotherapist, vision care) for 2022 budget

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review several reports, including funding for a lake harvester environmental management plan, a grant request from the Tower Lake Community Club, a Pacific Northern Gas commitment, the Rural Fringe Fund Reserve, and the September 2021 financial report. They will also discuss next steps for building a business case to remove weeds from lakes within the regional district. The agenda is largely routine, with no major decisions listed.

• Funding for the Development of a Lake Harvester Environmental Management Plan (ENV-RBAC-030)
• Grant Request – Tower Lake Community Club (FN-RBAC-110)
• Pacific Northern Gas Area B PRA Commitment (FN-RBAC-109)
• Rural Fringe Fund Reserve (FN-RBAC-108)
• September 2021 Financial Report (FN-RBAC-107)

The Rural Budgets Administration Committee approved a $100,000 funding commitment for a Lake Harvester Environmental Management Plan, with $50,000 each from Electoral Areas C and D. It also approved a $3,330 grant to Tower Lake Community Club from the COVID-19 Reserve Fund, a $40,000 commitment to Pacific Northern Gas for natural gas extension, and transferred the Rural Fringe Fund Reserve balance to the Rural Loan Fund Reserve. The committee recommended the Regional Board issue an RFP for a biologist to develop the plan for Charlie, Swan, and One Island Lakes.

• Approved $100,000 for Lake Harvester Environmental Management Plan, $50,000 each from Areas C and D (carried)
• Approved $3,330 grant to Tower Lake Community Club from COVID-19 Reserve Fund (carried)
• Approved $40,000 to Pacific Northern Gas for natural gas extension in Wonowon (carried)
• Transferred $1,208,783.03 from Rural Fringe Fund Reserve to Rural Loan Fund Reserve (carried)
• Recommended Regional Board issue RFP for lake weed management plan (carried)
• Authorized Electoral Area Directors to attend CivX 2021 Virtual Event (carried)
• Adopted September 27, 2021 minutes (carried)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to review reports and correspondence, including a TC Energy Coastal GasLink community investment funding call, a bylaw enforcement quarterly update, a North Pine TV tower condition assessment, decant water usage at Area B bulk tankloader stations, next steps for a business case on lake weed removal, and an electoral area director benefit package. The agenda also includes discussion items on farmers information services and new business on the BC Rural Center, cemetery meetings, and the CleanBC Energy Plan.

• TC Energy - Coastal GasLink Community Investment - Call for Funding Requests from the PRRD
• Bylaw Enforcement Files July – Sept. 2021 Quarterly Update (DS-EADC-016)
• North Pine TV Tower Condition Assessment and 2021 Update (ENV-EADC-012)
• Decant Water Usage at Area B Bulk Tankloader Stations (ENV-EADC-017)
• Next Steps for Building a Business Case to Remove Weeds from Lakes within the PRRD Boundaries (ENV-EADC-018)

The Electoral Area Directors Committee recommended the Regional Board authorize a grant application to Northern Development Initiative Trust for up to $50,000 to host an intern for 12 months, with funding placed in Function 110. The committee also denied non-potable water withdrawal from the decant reject pond by Dawson Road Maintenance, referred a lake weed removal report to the Rural Budgets Administration Committee, and recommended increasing elected officials' benefits for chiropractor, naturopath, massage, physiotherapist, and vision care for the 2022 budget.

• Recommended $50K grant application for intern program (carried)
• Denied non-potable water withdrawal from decant pond by Dawson Road Maintenance (carried)
• Referred lake weed removal business case report to Rural Budgets Administration Committee (carried)
• Recommended benefit increases for elected officials: chiropractor/naturopath to $400/yr, massage/physio to $450/yr, vision care +$500/2yrs (carried)
• Resolved to build North Pine TV tower reserve up to $50K for decommissioning in 2040 (carried)
• Authorized 2035 study on community need for North Pine Tower before decommissioning (carried)
• Invited TC Energy to discuss Coastal GasLink Community Investment program (carried)
• Authorized letter to MLAs Dan Davies and Mike Bernier on CleanBC Energy Plan (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to handle routine business: adopting the agenda and prior minutes, receiving an update from Field Lievers Architecture, and reviewing the committee's terms of reference. No major decisions or public hearings are listed.

• Adoption of draft minutes from October 13, 2021
• Field Lievers Architecture update (meeting minutes No. 09, October 13, 2021)
• Review of Chetwynd Public Library Advisory Committee Terms of Reference

The Chetwynd Public Library Advisory Committee received a cost estimate from Field Lievers Architecture for discussion. The estimate includes contingency amounts and covers electrical work, with a 5% contingency deemed sufficient for underground work based on a geotech report. No final decisions were made on the project.

• Adopted October 27, 2021 meeting agenda (carried)
• Adopted October 13, 2021 meeting minutes (carried)
• Received cost estimate from Field Lievers Architecture for discussion (carried)

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on 2021-10-26 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Civic Properties Commission defeated a motion that would have required proof of Covid vaccination for patrons entering the Chetwynd and District Rec Centre. Amendments to set the age threshold at over 12 and then over 19 were both carried, but the main motion was ultimately defeated. No other substantive decisions were made; the meeting otherwise adopted the agenda and previous minutes, and received reports R-1 through R-4 for approval.

• Agenda for October 26, 2021 accepted
• Minutes from September 28, 2021 accepted
• Reports R-1 through R-4 received for approval
• Amendment to require proof of Covid vaccination for patrons over 12 years carried
• Amendment to require proof of Covid vaccination for patrons over 19 years carried
• Main motion to require proof of Covid vaccination for all patrons defeated

Board Meeting

The Peace River Regional District Board is meeting to consider reports on two Agricultural Land Reserve (ALR) applications, a grant opportunity for the Chetwynd Public Library replacement project, and the 2022 meeting schedule. The board will also review correspondence, minutes, and appointments, and may recess to a closed session.

• Non-Farm Use within the ALR, PRRD File No. 21-006 ALR NFU (ALC ID 63713)
• Subdivision within the ALR, PRRD File No. 21-011 ALR SUB (ALC ID 63763)
• Grant Opportunity – Chetwynd Public Library Replacement Project, CS-BRD-106
• 2022 Peace River Regional District Board and Committee Meeting Schedule, ADM-BRD-238
• Community Bridge - Request for Letter of Support - Interagency Case Assessment Team

The Peace River Regional District Board approved several routine items, including supporting two Agricultural Land Commission applications: one to continue gravel extraction on a 12-hectare portion of a property and another to amalgamate and subdivide two ALR properties. The Board also authorized a grant application for the Chetwynd Public Library Replacement Project and approved the 2022 meeting schedule. All motions carried unanimously.

• Supported ALR non-farm use application for gravel extraction (carried)
• Supported ALR subdivision application to amalgamate and subdivide properties (carried)
• Authorized grant application for Chetwynd Public Library Replacement Project (carried)
• Approved 2022 Board and Committee meeting schedule (carried)
• Supported Community Bridge application for BC Hydro GO Fund grant (carried)
• Accepted records on Old Fort Landslide and declined review (carried)
• Adopted October 7, 2021 Board and Committee of the Whole minutes (carried)
• Received consent calendar (carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to discuss two main items: a presentation from MDB Insight on economic development model considerations, and a review of the BC Natural Gas Royalty System, including a resolution from the October 7, 2021 Regional Board meeting. The agenda also includes routine items like call to order, adoption of agenda, gallery comments, and media questions.

• MDB Insight presentation on PRRD Economic Development Model Considerations
• Discussion of BC Natural Gas Royalty System Review
• Resolution from October 7, 2021 Regional Board meeting attached
• Executive summary of Natural Gas Royalty System in BC attached

The Committee of the Whole received a presentation from MDB Insight on the PRRD Economic Development Model and recommended that the Regional Board refer the presentation to member municipalities and the Electoral Area Directors Committee for feedback, including interest in proposed models, and share an estimated tax rate for a regional model. The committee also recommended sending a letter to provincial officials regarding the BC Natural Gas Royalty System Review, requesting consideration of reconciliation, industry competitiveness, CleanBC support, and incentivizing underutilized areas. Both recommendations were carried, with the first opposed by Directors Bertrand and Bumstead.

• Recommended referring MDB Insight economic development presentation to municipalities and Electoral Area Directors Committee (carried, opposed: Bertrand, Bumstead)
• Recommended sending letter to provincial ministers and BC Oil and Gas Commission on natural gas royalty review (carried)

Broadband Internet and Mobility Committee

The Broadband Internet and Mobility Committee is meeting to elect a chair and vice-chair, and to consider several reports including a draft connectivity strategy, a policy on telecommunication facilities on private land, and potential engagement opportunities. The agenda also includes correspondence from Minister Lisa Beare and a white paper on national broadband plans. Most items are for discussion or decision, with no public hearings or contracts listed.

• Election of chair and vice-chair
• Concurrence Policy for Telecommunication Facilities on Private Land (DR-BIMC-001)
• PRRD Connectivity Strategy Adoption and Workplan (ADM-BIMC-002)
• Broadband Internet and Mobility Service Function Establishment (ADM-BIMC-003)
• Letters from Minister Lisa Beare (Sept 20 and Oct 14, 2021)

The Broadband Internet and Mobility Committee recommended the Regional Board amend the Concurrence Policy for Telecommunication Facilities on Private Land to add public consultation protocols, designate the Electoral Area Director and PRRD Planning Department as contacts, and include submission requirements, consultation timelines, and dispute resolution options. The committee also recommended adopting the PRRD Connectivity Strategy and preparing reports on service function establishment and taxation of telecom facilities. All motions carried, with Director Ackerman opposing two motions.

• Recommended amending Concurrence Policy to add public consultation protocols (carried, opposed: Ackerman)
• Recommended designating Electoral Area Director and PRRD Planning Department as contacts for antenna siting (carried)
• Recommended adding submission requirements and 120-day consultation timeline to Concurrence Policy (carried)
• Recommended preparing report on dispute resolution options for antenna placement (carried)
• Recommended preparing report on taxation of telecom facilities on private land (carried)
• Recommended adopting PRRD Connectivity Strategy (carried)
• Recommended hosting NCLGA meeting in May 2022 to discuss connectivity (carried)
• Recommended inviting ISED Canada to discuss Radiocommunication and Antenna Systems Procedure (carried)

Special Committee of the Whole Meeting

The Special Committee of the Whole will hear from MLA Mike Bernier and MLA Dan Davies. The discussion involves a response regarding the Electoral Boundaries Act.

• Delegation by MLA Mike Bernier and MLA Dan Davies regarding the Electoral Area Boundaries Commission Act

The Peace River Regional District's Committee of the Whole heard a delegation from MLAs Mike Bernier and Dan Davies about the Electoral Area Boundaries Commission Act and its potential impacts on rural ridings. No formal decisions were made; the meeting was informational, with discussion on concerns about possible amalgamation of the North and South Peace ridings and suggestions for public engagement.

• Adopted the special meeting agenda (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting by teleconference to review an architecture update from Field Lievers, including a floor plan and schematic design report, and to discuss a library engagement plan update. The agenda also includes routine items like adopting previous minutes and reviewing the committee's terms of reference.

• Field Lievers Architecture update with floor plan and schematic design report
• Chetwynd Public Library Engagement Plan update
• Adoption of draft minutes from September 29, 2021
• Review of Chetwynd Public Library Advisory Committee Terms of Reference

The Chetwynd Public Library Advisory Committee met via Zoom and adopted the agenda and previous minutes. They received a project update from Field Lievers Architecture, noting a detailed cost estimate will be ready by October 18, 2021, and that the design is expected to stay within budget. The committee also discussed next steps for public engagement, including postcards, social media, surveys, and display boards, and considered placing boards at First Nation band offices pending COVID concerns. No formal decisions were made beyond adopting the agenda and minutes.

• Adopted October 13, 2021 agenda as amended (carried)
• Adopted September 29, 2021 minutes (carried)

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to handle routine procedural items including adoption of the agenda and minutes from September 2, 2021. The main business is two staff reports: an update on the Chronic Wasting Disease Program Support (ENV-SWC-056) and a first-quarter update on the 24-hour manned transfer station pilot (ENV-SWC-057). The committee will also review its diary and terms of reference.

• Chronic Wasting Disease Program Support Update (ENV-SWC-056)
• 24 Hour Manned Transfer Station Pilot First Quarter Update (ENV-SWC-057)
• Adoption of draft minutes from September 2, 2021
• Review of committee diary and terms of reference

Health Care Scholarship Committee

The Peace River Regional District Health Care Scholarship Committee is meeting to review and discuss a Memorandum of Understanding with Northern Lights College Foundation regarding Health Care Assistant scholarships, and to consider a closed session notice. The agenda is largely procedural, including adoption of minutes and routine reports, with the MOU as the main substantive item.

• Review of PRRD/Northern Lights College Foundation MOU re: Health Care Assistant Scholarship (FN-HCSC-006)
• Discussion item on MOU with Angela De Smit, Northern Health
• Notice of Closed HCSC Session for October 8, 2021 (ADM-HCSC-007)
• Adoption of draft minutes from July 8, 2021
• Review of Health Care Scholarship Programs Summary Matrix

The Health Care Scholarship Committee deferred a decision on a Memorandum of Understanding with the Northern Lights College Foundation for a Health Care Assistant Scholarship until further discussions with the college, foundation, and Northern Health. The committee also recommended the Regional Board authorize a $1,000 payment to an applicant who did not meet the MOU criteria for a Technical Career Professional Development Scholarship. The meeting included a closed session for personal information and closed meeting minutes.

• Deferred MOU with Northern Lights College Foundation for Health Care Assistant Scholarship
• Recommended $1,000 payment to non-qualifying applicant for Technical Career Professional Development Scholarship
• Adopted October 8, 2021 agenda
• Adopted July 8, 2021 minutes
• Varied agenda to move closed session to end of meeting
• Recessed to closed meeting for personal information and closed minutes

Board Meeting

The Peace River Regional District Board is meeting to consider several items, including first reading of the North Peace Fringe Area Official Community Plan Bylaw No. 2460, adoption of Moberly Lake Fire Department amendment bylaws, and a contract award for wastewater repairs at the North Peace Airport Subdivision. The board will also hear updates from TC Energy on the Coastal GasLink project and from NorthRiver Midstream, and discuss a proposed Board Procedure Bylaw amendment. Delegations and reports on committee recommendations, emergency radio communications, and the 2021 Christmas party are also on the agenda.

• Introduction of North Peace Fringe Area OCP Bylaw No. 2460, 2021 (first reading)
• North Peace Airport Subdivision Wastewater Repairs Contract Award ITT 39-2021
• Moberly Lake Fire Department Amendment Bylaws 2441 and 2442 (adoption)
• Board Procedure Bylaw Amendment No. 2461, 2021 (three readings and adoption)
• TC Energy Coastal GasLink project update and community investment funding call

The Peace River Regional District Board approved replacing radio tower infrastructure at 12 repeater sites for $2.1 million, funded by capital reserve, 911 requisition, and short-term borrowing. The board also awarded a wastewater repair contract, adopted several bylaws, and approved cemetery funding agreements. A previously denied rezoning was reconsidered and approved for first and second readings.

• Approved $2.1M radio tower infrastructure replacement (carried)
• Authorized $1.6M short-term borrowing for radio towers (carried, opposed by Director Rose)
• Awarded $684,649.35 wastewater repair contract to Knappett Industries (carried)
• Gave first and second readings to OCP and zoning amendments for PID 010-020-012 (carried)
• Adopted Board Procedure Bylaw Amendment No. 2461 (carried)
• Adopted Moberly Lake Fire Department bylaws 2441 and 2442 (carried)
• Approved $10,000 annual cemetery MOU with Dawson Creek (carried)
• Approved $30,000 max annual cemetery MOU with Chetwynd (carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to review the draft North Peace Fringe Area Official Community Plan for first reading and to receive records from the Ministry of Energy and Mines responding to a Freedom of Information request about reports related to the Old Fort landslide. The agenda also includes routine items such as adoption of the agenda, gallery comments, and media questions.

• Review of draft North Peace Fringe Area Official Community Plan for 1st reading
• Energy and Mines response to PRRD FOI request on Old Fort landslide reports (ADM-COW-005)
• Delegation on the OCP draft
• Gallery comments or questions
• Media questions

The Committee of the Whole reviewed the draft North Peace Fringe Area Official Community Plan and recommended that the Regional Board accept the Ministry of Energy, Mines and Low Carbon Innovation's response to a Freedom of Information request for reports related to the Old Fort landslide, including redactions, and not seek a review from the privacy commissioner. No final decisions were made; the OCP is still in draft for first reading.

• Adopted the meeting agenda (carried)
• Recommended accepting provincial records on Old Fort landslide, including redactions, and not applying for review (carried)

North Peace Leisure Pool Commission

This is the agenda for the North Peace Leisure Pool Commission meeting on October 5, 2021. The agenda contains only procedural boilerplate, such as video viewing instructions and system details, with no substantive items listed for decision or discussion.

The North Peace Leisure Pool Commission ratified an email vote extending the pool shutdown to October 18, 2021, and approved a 25% discount on monthly passes and a free swim on October 26, 2021, to mark the pool's 25th anniversary. The commission also accepted reports on aquatics, facilities, and finances, and discussed capital projects including HVAC replacement, slide roof repairs, and door replacements.

• Ratified email vote extending pool shutdown to October 18, 2021 (Resolution 26/21, carried)
• Approved 25% discount on monthly facility passes on October 26, 2021 (Resolution 28/21, carried)
• Approved free swim on October 26, 2021 and staff discretion on discounting merchandise (Resolution 29/21, carried)
• Accepted Aquatics Manager Report for information (Resolution 27/21, carried)
• Received Facilities report from City of Fort St. John (Resolution 30/21, carried)
• Received Financial report from City of Fort St. John (Resolution 31/21, carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to review updates on the library replacement project, including architectural drawings and a community engagement plan. The committee will also adopt minutes from its September 16, 2021 meeting and consider its terms of reference. No votes or decisions are listed on the agenda.

• Field Lievers architecture update with drawings and building programme for September 29, 2021
• Community Engagement Plan for Chetwynd Library Replacement Project (CS-CLIB-006)
• Adoption of draft meeting minutes from September 16, 2021
• Review of Chetwynd Public Library Advisory Committee Terms of Reference

The committee reviewed the latest design update for the Chetwynd Library Replacement Project, including changes to layout and the addition of an optional private room, and received the Public Engagement Plan for information. The engagement plan outlines a public consultation period from October 18 to November 1, 2021, with a walk-through event on November 3. No formal decisions were made on the design or engagement plan; the committee only received the report and discussed next steps.

• Adopted September 29, 2021 meeting agenda (carried)
• Adopted September 16, 2021 meeting minutes (carried)
• Received Public Engagement Plan for Chetwynd Library Replacement Project (carried)

Chetwynd Civic Properties Commission

This is the agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on September 28, 2021. The agenda contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, decisions, or discussion topics.

The Civic Properties Commission approved donating five tables and one table dolly to the Pine Valley Seniors organization. Reports R-1 through R-4 were received for approval. The meeting was otherwise procedural, with no other substantive decisions.

• Approved donation of 5 tables and 1 table dolly to Pine Valley Seniors (carried)
• Received reports R-1 through R-4 for approval (carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to consider several grant applications, including requests from the BC SPCA North Peace Branch, Willow Valley Cemetery Committee, Tomslake and District Recreation Commission, Rolla Community Cemetery Committee, Fort St. John Public Library, and the North Peace Fall Fair. The committee will also discuss memorandums of understanding with Dawson Creek and Chetwynd regarding cemetery funds, as well as funding requests for Rolla sewer and dyke decommissioning. The agenda includes routine items such as adoption of minutes and financial reports.

• Grant request from BC SPCA North Peace Branch (FN-RBAC-095)
• Grant application from Willow Valley Cemetery Committee (FN-RBAC-099)
• Grant application from Tomslake and District Recreation Commission (FN-RBAC-100)
• Grant application from Rolla Community Cemetery Committee (FN-RBAC-103)
• Grant request from Fort St. John Public Library (FN-RBAC-106)

The Rural Budgets Administration Committee approved multiple grants, including a $60,000 per year two-year grant to the Fort St. John Public Library (subject to a 2022 referendum) and a $20,000 per year two-year grant to the BC SPCA North Peace Branch. It also returned $1,000,000 in unspent Area C Peace River Agreement funds from the Charlie Lake Reclaimed Water Project and authorized $200,000 for an Area C potable water feasibility study. The committee recommended the Regional Board enter into cemetery funding MOUs with Dawson Creek and Chetwynd, and approved funding for Rolla sewer and dyke projects.

• Approved $20,000/yr for 2 years to BC SPCA North Peace Branch (carried)
• Approved $2,500/yr for 3 years to Willow Valley Cemetery Committee (carried)
• Approved $1,200 to Tomslake and District Recreation Commission (carried)
• Approved $1,500 to Rolla Community Cemetery Committee (carried)
• Approved $60,000/yr for 2 years to Fort St. John Public Library, subject to Oct 15, 2022 referendum (carried)
• Returned $1,000,000 from Charlie Lake Reclaimed Water Project to Area C PRA reserve (carried)
• Approved $200,000 for Area C Potable Water Feasibility Study (carried)
• Approved $17,200 contract amendment for Rolla Sewer Treatment Facility (carried)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to discuss reports on the Rose Prairie Water Station feasibility findings and the Charlie Lake Sewer East Side capacity analysis, as well as a letter of support for the Small-Scale Meat Producers Association. They will also consider a parental leave policy for elected officials and adopt previous minutes. The agenda is largely routine with these specific items for discussion.

• Rose Prairie Water Station 2021 Feasibility Findings and Next Steps (ENV-EADC-014)
• Charlie Lake Sewer East Side Capacity Analysis 2020 (ENV-EADC-015)
• Small-Scale Meat Producers Association - Letter of Support
• Parental Leave Policy for Elected Officials - Director Hiebert
• Adoption of draft minutes from August 19, 2021

The Electoral Area Directors Committee recommended the Regional Board provide a letter of support for the Small-Scale Meat Producers Association's grant application to the BC Hydro Site-C Agriculture Fund for an on-farm red meat abattoir. The committee also deferred a report on the Rose Prairie water station until well testing is complete, received a report on Charlie Lake sewer capacity, and recommended a report on parental leave and pension options for elected officials.

• Recommended letter of support for Small-Scale Meat Producers Association grant application (carried)
• Deferred Rose Prairie Water Station feasibility report until well testing complete (carried)
• Received Charlie Lake Sewer East Side Capacity Analysis 2020 report for information (carried)
• Recommended report on parental leave and pension options for elected officials (carried)

Special Board Meeting

The Peace River Regional District Board is holding a short special meeting to consider adopting two bylaws: one to convert sub-regional recreation and cultural services (Bylaw 2453) and one to amend the Rural Grants in Aid function (Bylaw 2424). Both items are listed for adoption, meaning the board will vote on whether to approve them. The meeting also includes routine items like agenda adoption, gallery comments, and media questions.

• Adoption of Sub Regional Recreation and Cultural Services Bylaw No. 2453
• Adoption of Rural Grants In Aid Function 280 Amendment Bylaw No. 2424
• Meeting held at 1981 Alaska Avenue, Dawson Creek, BC

The Peace River Regional District Board adopted two bylaws at a special meeting: the South Peace Sub Regional Recreation and Cultural Services Conversion Bylaw No. 2453, 2021, and the Recreation and Cultural Facilities and Services Grants In Aid Amendment Bylaw No. 2424, 2020. Both motions were carried unanimously. No other substantive decisions were made.

• Adopted South Peace Sub Regional Recreation and Cultural Services Conversion Bylaw No. 2453, 2021 (carried)
• Adopted Recreation and Cultural Facilities and Services Grants In Aid Amendment Bylaw No. 2424, 2020 (carried)

Special Board Meeting

The Peace River Regional District board is meeting to consider final adoption of two fire protection service area amendment bylaws and to consider changes to a sub-regional recreation and cultural services bylaw, including rescinding third reading and passing it as amended.

• Final adoption of Charlie Lake Fire Protection Service Area Amendment Bylaw No. 2458, 2021
• Final adoption of Dawson Creek-Pouce Coupe Fire Amendment Bylaw 2439, 2021
• Consideration of rescinding third reading and third reading as amended for Sub Regional Recreation and Cultural Services Bylaw 2453

The Peace River Regional District board adopted two fire protection bylaws, expanding service areas in Charlie Lake and Dawson Creek-Pouce Coupe. It also rescinded and re-approved third reading of the South Peace Sub Regional Recreation and Cultural Services Conversion Bylaw with amendments, and referred it to Dawson Creek and Pouce Coupe for approval.

• Adopted Charlie Lake Fire Protection Service Area Amendment Bylaw No. 2458, 2021, adding Red Creek South, Sawyer Subdivision, South Montney, and part of Bear Flats (carried)
• Adopted Dawson Creek-Pouce Coupe Rural Fire Protection Local Service Area Establishment Amendment Bylaw No. 2439, 2021, expanding service area to include Briar Ridge, South Dawson, and Riley's Crossing (carried)
• Rescinded third reading of South Peace Sub Regional Recreation and Cultural Services Conversion Bylaw No. 2453, 2021 (carried)
• Gave third reading to Bylaw 2453 as amended, removing specific facility and funding details for flexibility (carried)
• Referred Bylaw 2453 to City of Dawson Creek and Village of Pouce Coupe for council approval (carried)
• Agreed to hold a special meeting after receiving statutory approval of Bylaw 2453 (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting to review an update from Field Lievers Architecture, including a floor plan and building programme dated September 15, 2021, and to adopt minutes from September 1, 2021. The agenda also includes discussion of the committee's terms of reference. No decisions are listed on the agenda.

• Field Lievers Architecture update with floor plan and building programme (September 15, 2021)
• Adoption of draft minutes from September 1, 2021
• Review of Chetwynd Public Library Advisory Committee Terms of Reference

The committee reviewed an updated library design from Field Lievers Architect, which returns to a squarer layout. Members discussed specific areas including staff space, café, storytelling, public computers, VR/makerspace, mechanical space, seed library, and adult stacks, with some ideas deferred for further discussion. No formal decisions were made; the architect will incorporate comments and prepare a 3D image and budget for the next meeting.

• Adopted the September 16, 2021 meeting agenda (carried)
• Adopted the September 1, 2021 meeting minutes (carried)
• Discussed design updates for staff area, café, storytelling, computers, VR/makerspace, mechanical space, seed library, and adult stacks
• Agreed architect will make tweaks and prepare 3D image and budget for next meeting
• Noted possibility of including VR/makerspace in meeting/multipurpose room for further discussion
• Noted idea for private small room for public use (online orientations, interviews, etc.) for further discussion
• Councillor Wark presented outdoor design ideas; architect said similar coverage is possible

Board Meeting

The Peace River Regional District Board is meeting to decide on a range of items, including COVID-19 vaccine passport rollout rules, a five-year fire protection agreement renewal with Taylor, and several zoning and subdivision applications. They will also discuss a housing needs framework, a new Chetwynd library location, and a sewer parcel tax bylaw for Rolla.

• COVID-19 Vaccine Passport Roll-out Rules (DR-BRD-021)
• Renewal of Taylor Rural Fire Protection 5-Year Agreement (CS-BRD-098)
• Chetwynd Library recommended location (CS-BRD-100)
• Rolla Sewer Service Parcel Tax Bylaw No. 2459 (ADM-BRD-235)
• Multiple zoning amendment bylaws and ALR subdivision applications

The Peace River Regional District Board approved a three-year, $825,000 contract with Secure Energy for Transtor Collection Haulage, supported a federal funding application for Pine Pass bridge replacements, and authorized a cost-benefit analysis for acquiring the Dawson Creek Fire Training Centre. The Board also adopted several zoning and OCP amendment bylaws, approved a new library location in Chetwynd, and endorsed a Housing Needs Implementation Framework. A proposed rezoning for medium-density residential use was defeated.

• Approved $825,000 Transtor Collection Haulage contract with Secure Energy (carried)
• Supported MOTI application for federal funding to replace Pine Pass bridges (carried)
• Authorized cost-benefit analysis for acquiring Dawson Creek Fire Training Centre (carried, 3 opposed)
• Adopted Zoning Amendment Bylaw No. 2309, 2018 (carried)
• Gave third reading and adopted Zoning Amendment Bylaw No. 2446, 2021 (carried)
• Defeated OCP and Zoning Amendment Bylaws Nos. 2454 and 2457 for rezoning to medium-density residential (defeated)
• Authorized new Chetwynd Library to be built on Recreation Centre grounds (carried)
• Endorsed Housing Needs Implementation Framework with four regional objectives (carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear three delegations: an economic development model presentation from MDB Insight, a verbal update on the Blueberry River First Nations (Yahey vs Province of BC) potential impacts from the Ministry of Forests, and a housing needs assessment implementation framework from Urban Matters. No formal reports or decisions are listed on the agenda.

• MDB Insight presentation on PRRD Economic Development Model (10:00-11:30 am)
• Ministry of Forests verbal update on Blueberry River First Nations (Yahey vs Province of BC) potential impacts (11:30 am)
• Urban Matters presentation on Housing Needs Assessments Implementation Framework (1:00-1:30 pm)

The Committee of the Whole meeting on September 9, 2021, was informational only. The board received presentations from MDB Insight on an economic development model, from the Ministry of Forests and the BC Oil & Gas Commission on the Blueberry River First Nations (Yahey vs Province of BC) decision, and from Urban Matters on housing needs assessments. No formal decisions were made; the only motion was to adopt the agenda, which was carried.

• Adopted the September 9, 2021 Committee of the Whole meeting agenda (moved by Director Smith, seconded by Director Zabinsky).
• Received a presentation from MDB Insight on the PRRD Economic Development Model, including strategic directions and next steps.
• Received a verbal update from the Ministry of Forests, Lands, Natural Resource Operations and Rural Development and the BC Oil and Gas Commission on potential impacts of the Blueberry River First Nations (Yahey vs Province of BC) decision.
• Received an overview from Urban Matters on the PRRD Housing Needs Assessments – Implementation Framework, including final policy recommendations.

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to consider awarding a collection and haulage contract under RFP 06-2021, and to review a work plan for the solid waste tipping fee structure. The agenda also includes adoption of minutes from August 5 and August 19, 2021 meetings, plus routine items like correspondence, new business, and a diary update.

• RFP Award 06-2021 Transtor Collection Haulage (ENV-SWC-054)
• Solid Waste Tipping Fee Structure Work Plan (ENV-SWC-055)
• Adoption of minutes from August 5 and August 19, 2021 meetings
• Terms of Reference for the committee
• Diary updated to August 5, 2021

The Solid Waste Committee recommended the Regional Board award RFP 06-2021 for Transtor Collection Haulage to Secure Energy for a three-year contract not exceeding $825,000 (excluding taxes). It also recommended a third-party review of the solid waste rate structure and a report on options for increasing tipping fees for Industrial, Commercial, and Institutional sectors to incentivize waste diversion. All motions carried unanimously.

• Recommended awarding RFP 06-2021 to Secure Energy for 3-year haulage contract up to $825,000 (carried)
• Recommended report on compaction systems for Hudson's Hope and Tumbler Ridge transfer stations (carried)
• Recommended third-party review of solid waste rate structure with options for new tipping fee structure (carried)
• Recommended report on options for increasing ICI tipping fees to incentivize waste diversion (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting by teleconference to elect a chair, adopt minutes, and review project updates. The main business is reviewing Field Lievers Architecture's latest building programme, drawings, and 3D images for the library project, plus a Civic Properties Commission recommendation on the library location.

• Election of Chair
• Field Lievers Architecture update: meeting minutes, building programme, drawings, 3D images
• Civic Properties Commission - Library Location Recommendation (Aug 24, 2021)
• Adoption of draft minutes from August 18, 2021
• Review of Committee Terms of Reference

The Chetwynd Public Library Advisory Committee elected Kelly Wilson as chair for the remainder of 2021. The committee discussed the library project, noting it is not on track for fall construction and planning for spring construction instead, with completion expected closer to end of 2022. They reviewed two design options and discussed the Enbridge grant, with next steps including further design adjustments and input from the Library Board.

• Elected Kelly Wilson as Committee Chair for remainder of 2021 (acclaimed)
• Adopted September 1, 2021 meeting agenda (carried)
• Adopted August 18, 2021 meeting minutes (carried)
• Adjourned meeting at 6:05 p.m. (carried)

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission contains only boilerplate interface text and no substantive agenda items. No decisions, discussions, or proposals are listed.

The Chetwynd Civic Properties Commission approved the 2021-2022 Curling Club contract and recommended it to the Peace River Regional Board, though it was noted as no longer relevant due to new public health orders. The commission also approved option #2 for the new library location. A resident raised concerns about the facility's COVID safety plan, and the commission affirmed its support for staff following public health orders.

• Approved 2021-2022 Curling Club contract, recommended to PRRD Board (carried)
• Approved option #2 for new library location (carried)
• Received reports R-1 through R-4 for approval (carried)
• Adopted meeting agenda (carried)
• Accepted June 22, 2021 minutes (carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review multiple grant requests, funding commitments, and financial reports. Items include grants for local organizations, fire expansion, a new library, and unspent allocations. The meeting also includes a closed session notice.

• Grant requests: Dawson Creek Sportsman's Club, BC SPCA North Peace Branch, North Peace Historical Society, Dawson Creek Society for Community Living, McLeod Community Hall Association
• Funding commitments: DC/PC Fire Expansion, new library in Chetwynd
• Debris bins for Red Creek Subdivision
• Unspent prior year allocations for Areas C, D, E
• MOU with Village of Pouce Coupe for cemetery funds

The Rural Budgets Administration Committee approved multiple grants and funding commitments, including $5,000 each to the Dawson Creek Sportsman's Club and North Peace Historical Society from the COVID-19 Reserve Fund, an additional $200,000 to the Dawson Creek Society for Community Living, and $2,950 to the McLeod Community Hall Society. The committee also authorized funding commitments for the DC/PC Fire Expansion ($75,000), a new library in Chetwynd ($230,669.64 from Area E Peace River Agreement Reserve and $1,000,000 from Area E Community Gas Tax Reserve), and debris bins for Red Creek Subdivision ($2,500). Additionally, it deferred a grant request from the North Peace SPCA until financial statements are submitted, and recommended a five-year MOU with the Village of Pouce Coupe for cemetery funding.

• Approved $5,000 grant to Dawson Creek Sportsman's Club (COVID-19 Reserve)
• Approved $5,000 grant to North Peace Historical Society (COVID-19 Reserve)
• Approved $200,000 additional grant to Dawson Creek Society for Community Living
• Approved $2,950 grant to McLeod Community Hall Society (COVID-19 Reserve)
• Approved $75,000 funding commitment for DC/PC Fire Expansion
• Approved $230,669.64 for Chetwynd library (Area E Peace River Agreement Reserve)
• Approved $1,000,000 for Chetwynd library (Area E Community Gas Tax Reserve)
• Deferred SPCA grant request pending financial statements

Special Solid Waste Committee

The Peace River Regional District's Special Solid Waste Committee is meeting to hear a delegation from GreenCity about waste-to-energy technology for a project at the Chetwynd Landfill. The agenda is otherwise procedural, covering call to order, minutes, correspondence, and reports.

• Delegation: GreenCity waste-to-energy technology project at Chetwynd Landfill
• Attachment: 21 08 03 TeslaGREENcity (PRRD project).pdf

The Solid Waste Committee heard a delegation from GREENcity proposing a waste-to-energy system at the Chetwynd Landfill. The committee voted to recommend that the Regional Board prepare a report investigating the proposal, including permitting, financial considerations, and whether the Ministry of Environment would grant a permit. No other substantive decisions were made.

• Adopted the August 19, 2021 special meeting agenda (carried)
• Recommended to Regional Board to prepare a report on GREENcity waste-to-energy proposal for Chetwynd Landfill (carried)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to discuss rural issues including a proposed community park in Red Creek, survey results for a proposed Lone Prairie park, a drought-impact submission from South Peace Beef Producers, and a water usage request from Dawson Road Maintenance. The agenda also includes routine items like adopting minutes and the meeting schedule.

• Discussion of establishing a community park in Red Creek (Director Goodings)
• Lone Prairie survey results for proposed community park (CS-EADC-009)
• South Peace Beef Producers submission re: 2021 drought impacts on agriculture
• Dawson Road Maintenance water usage request
• Delegation from Farmers Information Service (Maria Reschke, 11:00 am)

The Electoral Area Directors Committee recommended that the Regional Board discontinue the Lone Prairie Park project due to lack of community support. They also recommended authorizing an investigation into establishing a community park in Red Creek, considering Treaty Land Entitlement negotiations. The committee recommended that the Regional Board send a letter to Dawson Road Maintenance about accessing wastewater for dust control, and rescheduled the September 30 meeting to September 27. No final decisions were made on the Farmers Information Service contract renewal.

• Recommended discontinuing Lone Prairie Park project (carried)
• Recommended investigating Red Creek community park options (carried)
• Recommended letter to Dawson Road Maintenance re: wastewater access (carried)
• Rescheduled September 30 meeting to September 27 (carried)
• Adopted agenda and July 15 minutes (carried)
• Received South Peace Beef Producers drought correspondence (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting by teleconference to handle routine business: adopting the agenda and minutes from July 20 and August 4, 2021, and receiving a project update from Field Lievers Architecture, including drawings and meeting minutes. The committee will also review its amended terms of reference. No decisions or dollar amounts are specified in the agenda.

• Project update from Field Lievers Architecture with drawings dated August 18, 2021
• Review of amended Terms of Reference for the committee
• Adoption of draft minutes from July 20 and August 4, 2021

The Chetwynd Public Library Advisory Committee reviewed updated architectural designs for a new library, including two site options with reduced washroom counts and discussed mechanical and basement options. No formal decisions were made; the committee directed next steps, including taking both site options to the Civic Properties Commission for a location preference and requesting further design refinements.

• Adopted the August 18, 2021 meeting agenda (carried)
• Adopted the July 20, 2021 meeting minutes (carried)
• Adopted the August 4, 2021 meeting minutes (carried)
• Directed Director Rose to take both site options to the Civic Properties Commission for location preference
• Directed Amy Leivers to create a 3D design for Option 2 and adjust storytelling space location
• Directed Amy Leivers to design both options with more slanted roofs

Board Meeting

The Peace River Regional District Board is meeting to consider several land-use and service items, including fire protection expansions for Dawson Creek and Charlie Lake, zoning and permit applications, and a solid waste fee waiver policy. The agenda also includes routine items like minutes, correspondence, and committee reports, plus a closed session notice.

• Consideration of third reading for Dawson Creek Rural Fire Protection Expansion Bylaw No. 2439, 2021
• Consideration of three readings for Charlie Lake Fire Protection Service Area Amendment Bylaw No. 2458, 2021
• Consideration of third reading for Zoning Amendment Bylaw No. 2451, 2021 (File No. 21-007 ZN)
• Development Variance Permits No. 21-005 and No. 21-004
• Temporary Use Permit No. 21-005 (worker camp)

The Peace River Regional District Board approved a temporary use permit for a 150-person worker camp, gave third reading to zoning and fire protection expansion bylaws, and adopted the Gotta Go Roadside Facilities Service Establishment Bylaw. The Board also refused a development variance for a larger accessory building, authorized a cost-benefit analysis for acquiring the Dawson Creek Fire Training Centre (which was defeated), and approved several other administrative and operational items.

• Approved Temporary Use Permit No. 21-005 for a 150-person worker camp (carried)
• Refused Development Variance Permit No. 21-004 to increase accessory building floor area (carried, opposed: Director Bertrand)
• Adopted Gotta Go Roadside Facilities Service Establishment Bylaw No. 2440, 2021 (carried)
• Gave third reading to Dawson Creek-Pouce Coupe Rural Fire Protection Amendment Bylaw No. 2439, 2021 (carried)
• Gave third reading to Charlie Lake Fire Protection Service Area Amendment Bylaw No. 2458, 2021 (carried)
• Gave third reading to Zoning Amendment Bylaw No. 2451, 2021 (carried)
• Defeated motion to authorize cost-benefit analysis for acquiring Dawson Creek Fire Training Centre (defeated)
• Approved $35,545 budget amendment for North Peace Leisure Pool water line repair (carried)

Committee of the Whole Meeting

This is a Committee of the Whole meeting with two scheduled delegations. The first is from Maugwa Clan Energy on traditional knowledge and cultural safety involving PRRD and First Nations communities. The second is from Planetworks Consulting Corp on an Emergency Radio Communications Master Plan. No reports or decisions are listed on the agenda.

• Delegation: Maugwa Clan Energy on Traditional Knowledge and Cultural Safety (10-11 am)
• Delegation: Planetworks Consulting Corp on Emergency Radio Communications Master Plan (11-11:30 am)
• Meeting held at Pomeroy Hotel and Conference Centre, 11308 Alaska Road, Fort St. John, BC

The Committee of the Whole received two presentations: one from Maugwa Clan Energy on traditional knowledge and cultural safety, and one from Planetworks Consulting Corp on the PRRD Emergency Radio Communications Master Plan. No formal decisions were made; the meeting was informational only.

• Adopted agenda as amended to include Emergency Radio Masterplan item (carried)

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only procedural boilerplate and no substantive items for decision or discussion. The document lists no specific agenda items, reports, or actions.

The North Peace Leisure Pool Commission received reports on operations, finances, and facilities, and approved a resolution requiring immediate notification of any issues posing a risk to staff or public safety so an emergency meeting can be called. The commission also accepted reports from the pool manager, aquatics programmer, and facilities manager, and approved correspondence actions.

• Adopted agenda (Resolution 15/21)
• Accepted minutes of March 7, 2017 as amended (Resolution 16/21)
• Approved response to North Peace Secondary School thanking them and providing partnership info (Resolution 17/21)
• Received PRRD correspondence re: Kimberly Wylie appointment (Resolution 18/21)
• Accepted Pool Manager and Aquatics Programmer reports for information (Resolution 19/21)
• Received financial report from City of Fort St. John (Resolution 20/21)
• Received Facilities Manager report (Resolution 21/21)
• Approved immediate notification of safety risks to call emergency meeting (Resolution 22/21)

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to discuss solid waste operations, including presentations on two waste-to-energy technologies, updates on recycling and transfer stations, and a review of the spring clean-up program. The committee will also consider awarding a contract for the NPRLF Phase 1 closure design and construction, and extending a recycling services contract.

• Delegation: Jim Smolik, GM, Value Optimized sustainable Planet Solutions - Ultimate Thermal Organics Converter update (10:30 am)
• Delegation: GreenCity - Waste to Energy Technology project at Chetwynd Landfill (11:30 am)
• RFQ Award 35-2021 NPRLF Phase 1 Closure Design, Tender, Construction (ENV-SWC-053)
• Recycling Services Contract Extension (ENV-SWC-052)
• Spring Clean-Up 2021 Review and Solid Waste Disposal Fee Waiver Policy Amendment (ENV-SWC-046)

The Solid Waste Committee recommended the Regional Board award a $175,000 contract for North Peace Regional Landfill Phase 1 closure design to GHD Ltd., extend the recycling contract with Recycle-It Resource Recovery for one year, and adopt a fee waiver policy amendment to include First Nations communities. The committee also recommended authorizing a site visit to a waste-to-energy prototype in Manitoba and rescheduling a GreenCity delegation.

• Recommended awarding $175,000 contract to GHD Ltd. for landfill closure design (carried)
• Recommended extending recycling contract with Recycle-It Resource Recovery to Feb 28, 2023 (carried)
• Recommended adopting fee waiver policy amendment to include First Nations communities (carried)
• Recommended authorizing committee members to visit UTOC prototype in Portage La Prairie (carried)
• Recommended rescheduling GreenCity delegation to Aug 19, 2021 special meeting (carried)
• Recommended auctioning 4 lifts of lumber at Bessborough Landfill via Govdeals, min $1,000 per lift (carried)
• Received bale wrap end markets update, added to diary for 2022 update (carried)
• Received Prespatou Transfer Station scale update for discussion (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to discuss routine business, including adoption of agenda and minutes, and to receive a project update from Field Lievers Architecture with updated designs and meeting minutes. The committee will also review the amended Terms of Reference for the committee. No decisions are listed on the agenda.

• Field Lievers Architecture update with updated designs and drawings
• Field Lievers meeting minutes No. 3 from July 20, 2021
• Review of amended Chetwynd Public Library Advisory Committee Terms of Reference

The Chetwynd Public Library Advisory Committee discussed a proposed second location for the library, closer to the back of the Chetwynd Recreation Centre and future Splash Park, during a site visit on July 29, 2021. The committee reviewed concerns for both the front and back locations, including highway noise, visibility, ingress/egress, lighting, and parking. No formal decision was made; the next step is for the architect to produce a design with measurements, and the proposal will be brought to the Civic Properties Commission for comment.

• Adopted the August 4, 2021 meeting agenda (carried)
• Discussed proposed library locations, no decision made
• Scheduled next committee meeting for August 18
• Referred location and design discussion to Civic Properties Commission for comment

Board Meeting

The Peace River Regional District Board is meeting to consider a range of items including short-term borrowing for a Pouce Coupe water tender, grant applications for a Kelly Lake community centre and search and rescue, and several land-use matters within the Agricultural Land Reserve. The board will also review financial updates, consider bylaw readings related to recreation and health services, and receive reports on wildfire deployment and First Nations 911 service agreements. The agenda includes a delegation from the Forest Enhancement Society of BC on wood waste utilization projects.

• Short-term borrowing for Pouce Coupe Water Tender (FN-BRD-077)
• Kelly Lake Community Centre – Canada Community Revitalization Fund Grant Application (CS-BRD-085)
• Subdivision within the ALR, PRRD File No. 21-006 ALR SUB (DS-BRD-170)
• Update on Non-Farm Use within the ALR, PRRD File No. 21-005 ALR NFU (Halfway Boat Launch) (DS-BRD-168)
• First Nations 911 Service Agreements Renewal (CS-BRD-088)

The Peace River Regional District board adopted two bylaws following successful assent votes: the Health Related Services Grant in Aid Service Establishment Bylaw No. 2445 (389 in favour, 160 against) and the Seniors Aging In Place Support Services Establishment Bylaw No. 2444 (199 in favour, 86 against). The board also gave first three readings to a bylaw converting the South Peace Sub Regional Recreation and Cultural Services function, and rescinded and re-gave third reading to an amended grants-in-aid bylaw. Several other administrative and funding decisions were made, including approving search and rescue grants and authorizing a grant application for the Kelly Lake Community Centre.

• Adopted Health Related Services Grant in Aid Service Establishment Bylaw No. 2445 (389-160)
• Adopted Seniors Aging In Place Support Services Establishment Bylaw No. 2444 (199-86)
• Gave first three readings to South Peace Sub Regional Recreation and Cultural Services Conversion Bylaw No. 2453
• Rescinded and re-gave third reading to Recreation and Cultural Facilities and Services Grants In Aid Amendment Bylaw No. 2424
• Approved 2021 Search and Rescue grant allocations totaling $50,000
• Authorized submission of $349,950 grant application for Kelly Lake Community Centre
• Approved in principle release of Charlie Lake Fire Department Tender 1 for provincial wildfire deployment
• Authorized up to $151,600 short-term borrowing for Pouce Coupe Water tender

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to discuss routine business, including adopting the agenda and minutes from July 6, 2021. The main items are a project update from Field Lievers Architecture, covering drawings and space allocation, and a review of the committee's terms of reference. No decisions are listed; the agenda is largely procedural.

• Field Lievers Architecture update with drawings and programming space allocation
• Field Lievers meeting minutes No. 02 from July 6, 2021
• Review of Chetwynd Public Library Advisory Committee Terms of Reference
• Adoption of draft minutes from July 6, 2021

The committee reviewed draft library design sketches from Field Lievers Architecture and requested several changes, including more shelving in the children's area, partitions at public computer stations, and a stackable washer/dryer in the janitor room. Staff discussed two design options for a leased bistro space: a full commercial kitchen (15x18 feet) or a café counter (15x8 feet), noting the space must be leased at fair market value and cannot be operated with tax requisition funds. The current building programme is 9,600 sq.ft, which is 1,600 sq.ft over the proposed space in the RFP. The committee adopted the agenda and the July 6, 2021 minutes.

• Adopted the July 20, 2021 meeting agenda (carried)
• Adopted the July 6, 2021 meeting minutes (carried)
• Reviewed draft library design sketches and requested changes to children's area, computer stations, staff work area, janitor room, seed room, and café/kitchen area
• Discussed two design options for a leased bistro space: full commercial kitchen (15x18 ft) or café counter (15x8 ft)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review two grant requests, a rural roads funding item, and the June 2021 financial report. The agenda also includes adoption of draft minutes, correspondence, and a recommendation from the Electoral Area Directors Committee. No decisions are listed on the agenda itself.

• Grant request from Bear Mountain Nordic Ski Association (FN-RBAC-082)
• Grant request from Mile 22 Community Park Association (FN-RBAC-083)
• Rural Roads Funding report (FN-RBAC-084)
• June 2021 Financial Report (FN-RBAC-085)
• Electoral Area Directors Committee recommendation (ADM-RBAC-011)

The Rural Budgets Administration Committee approved a $60,000 grant to the Bear Mountain Nordic Ski Association, funded from Electoral Areas D and E Fair Shares, for a new snowcat, contingent on other funding. It also approved a $4,000 grant to Mile 22 Community Park Association for operational costs and rink repairs, and authorized $61,268.25 to the District of Taylor for rural roads. Funding was committed for video recording of meetings and a water source study.

• Approved $60,000 grant to Bear Mountain Nordic Ski Association for snowcat, with conditions
• Approved $4,000 grant to Mile 22 Community Park Association for operations and rink heater/liner
• Authorized $61,268.25 payment to District of Taylor for rural roads contract
• Committed funding for video recording of committee meetings from COVID-19 grant
• Committed $5,000 for Charlie Lake water source feasibility study
• Adopted meeting agenda and June 17, 2021 minutes
• Received thank-you letters from Kylie Bodo and Lyndsey Derkoch
• Received June 2021 financial report for information

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to hear presentations from Clear Course Consulting on grant writing, a request from BC Grain Producers for a letter of support on road maintenance, and an update from Pacific Northern Gas. They will also review a bylaw enforcement quarterly report and discuss inclement weather impacts on agriculture, plus a report on hydraulic fracturing and earthquakes.

• Clear Course Consulting grant writer services program update
• BC Grain Producers request for letter of support on road maintenance
• Pacific Northern Gas verbal update
• Bylaw enforcement quarterly update (April–June 2021)
• Report on hydraulic fracturing, cumulative development, and earthquakes

The Electoral Area Directors Committee recommended that the Regional Board send a letter to the Minister of Agriculture expressing serious concerns about agricultural conditions due to unfavorable weather. It also recommended inviting Allan Chapman to discuss a report on hydraulic fracturing and earthquakes, and authorized preparation of a report on how the Board considers new business items. The committee received updates from delegations and a bylaw enforcement report, but made no other substantive decisions.

• Recommended letter to Minister of Agriculture on weather impacts (carried)
• Recommended inviting Allan Chapman to discuss fracking/earthquake report (carried)
• Recommended report on new business procedures for Board Procedure Bylaw (carried)
• Received bylaw enforcement quarterly update (carried)
• Adopted June 17, 2021 minutes (carried)
• Adopted agenda as amended (carried)

Health Care Scholarship Committee

The Peace River Regional District Health Care Scholarship Committee is meeting to review and potentially renew the 2021 Memorandum of Understanding with Northern Health for health care scholarships. The agenda includes adoption of minutes, a report on the MOU renewal, and information items on terms of reference and a scholarship program summary.

• 2021 Renewal PRRD/NHA Memorandum of Understanding – Health Care Scholarships (FN-HCSC-005)
• Draft 2021 PRRD_NHA Memorandum of Understanding
• Adoption of April 1, 2021 draft minutes
• Health Care Scholarship Programs Summary Matrix (April 15, 2021)

The Health Care Scholarship Committee voted to recommend that the Regional Board renew the Memorandum of Understanding with the Northern Health Authority for one year, effective May 1, 2021, with a total annual contribution of $55,000. The motion was amended to remove mandatory funding allocations per stream, giving Northern Health flexibility to manage the funds based on application levels. The committee also received updates on scholarship uptake and noted that unallocated scholarships can be carried over to 2022.

• Recommended renewal of PRRD/NHA MOU for health care scholarships, $55,000 for one year (carried)
• Amended motion to remove mandatory funding allocations per stream, providing flexibility (carried)
• Adopted July 8, 2021 meeting agenda (carried)
• Adopted April 1, 2021 meeting minutes (carried)

Public Hearing

The Peace River Regional District is holding a public hearing to consider Zoning Amendment Bylaw No. 2451, 2021. The hearing will include statements, a summary of the proposal, comments from agencies and the public, and will conclude with no further comments accepted.

• Zoning Amendment Bylaw No. 2451, 2021
• Public hearing via teleconference
• Comments from City of Dawson Creek
• Comments from Ministry of Transportation and Infrastructure
• 12 written public comments received

The Peace River Regional District held a public hearing on July 7, 2021, for proposed Zoning Amendment Bylaw No. 2451, 2021, which would allow a work camp and convenience store on a specific property. No decision was made at the hearing; it was a procedural step to gather public input. Twelve written submissions and several oral comments were received, mostly opposing the proposal, with concerns about business impacts, traffic, and abandoned camps. The applicant, Judy Desjarlais, responded to concerns, noting her local ownership and First Nations membership.

• Public hearing held for Zoning Amendment Bylaw No. 2451, 2021 (no vote taken)
• Written comments from 12 public submissions read into the record
• Oral comments received from three attendees
• Hearing adjourned at 6:50 pm

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to adopt minutes from three prior meetings, receive an architecture project update from Field Lievers, and review its terms of reference. The agenda is largely procedural, with no new business or reports listed for decision.

• Adoption of draft minutes from June 14, 16, and 22, 2021 meetings
• Field Lievers Architecture Update No.02 and meeting minutes No.01 from 2021-06-16
• Review of Chetwynd Public Library Advisory Committee Terms of Reference

The Chetwynd Public Library Advisory Committee met on July 6, 2021, and adopted the agenda and minutes from previous meetings. The main business was a detailed project update from Field Lievers Architecture on the design of the new library, covering collections, children's area, staff spaces, and other features. No formal decisions were made on the design; the discussion was for planning purposes.

• Adopted the July 6, 2021 meeting agenda as presented.
• Adopted the June 14, 2021 meeting minutes.
• Adopted the June 16, 2021 meeting minutes.
• Adopted the June 22, 2021 special meeting minutes.
• Discussed design details for the new library with Field Lievers Architecture, including shelving, children's play area, staff workroom, and other spaces.

Committee of the Whole Meeting

The Committee of the Whole received two presentations: one from the Ministry of Agriculture, Food and Fisheries on BC Agritech, and one from Morrison Hershfield on the final Regional Solid Waste Management Plan (RSWMP). No formal decisions were made; the meeting was informational, with questions and discussion following each presentation.

• Adopted the June 24, 2021 meeting agenda as presented.
• Received a presentation from the Ministry of Agriculture, Food and Fisheries on BC Agritech, including sector overview and initiatives.
• Received a presentation from Morrison Hershfield on the final Regional Solid Waste Management Plan, including consultation summary and proposed revisions.
• Discussed RSWMP topics including hazardous waste program costs ($100,000 annually) and implementation timeframe changes.
• Adjourned the meeting at 11:31 a.m.

Board Meeting

The Peace River Regional District Board is meeting to consider several zoning amendment bylaws, including possible refusal or deferral of two related to Precision Properties, and to review the final Regional Solid Waste Management Plan. The board will also receive the 2020 audited financial statements, a development cost charge report, and hear delegations from VRS Communities and TC Energy.

• Consideration of refusal of Zoning Amendment Bylaw No. 2295, 2019 (File 17-059 ZN)
• Consideration of deferral of third reading for Zoning Amendment Bylaw No. 2296, 2019 (File 17-059 ZN)
• Presentation of 2020 PRRD draft financial statements by Beswick Hildebrandt Lund CPA
• Final version of Regional Solid Waste Management Plan (ENV-BRD-064)
• Delegation from TC Energy on Coastal GasLink project update

The Regional Board approved the final version of the Regional Solid Waste Management Plan and authorized its submission to the Ministry of Environment and Climate Change Strategy for review and approval. The board also accepted the 2020 Financial Statements and authorized the Chair and CFO to sign them. Additionally, the board refused adoption of Zoning Amendment Bylaw No. 2295, 2019, and deferred third reading of Bylaw No. 2296, 2019, pending conditions.

• Approved the final Regional Solid Waste Management Plan and authorized submission to the Ministry of Environment and Climate Change Strategy.
• Accepted the 2020 Financial Statements and authorized the Chair and CFO to sign them.
• Refused adoption of Zoning Amendment Bylaw No. 2295, 2019.
• Deferred third reading of Zoning Amendment Bylaw No. 2296, 2019, pending conditions.
• Approved a 12-month pilot program for after-hours bagged waste disposal at Moberly Lake and Prespatou transfer stations.
• Authorized a potable water feasibility study for the Charlie Lake area.
• Approved a 1,400 square foot kitchen addition to Adeline Kelly Hall at the North Peace Fall Fair Grounds.
• Gave first three readings and adopted Freedom of Information and Protection of Privacy Administration Bylaw No. 2452, 2021.

Special Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee received a report on facility programming priorities and voted to forward a list of 12 design elements to the project architect for the library's design-build. The list includes a rounded circulation desk, separate staff spaces, outdoor children's play area, double meeting room, and a cultural space. A bistro/café area was discussed but not included in the forwarded priorities; further discussion is planned with the architect.

• Adopted the June 22, 2021 meeting agenda (carried)
• Received report CS-CLIB-005 on library facility programming priorities (carried)
• Recommended forwarding 12 programming priorities to the project architect (carried)
• Discussed bistro/café area, deferred to next meeting with architect

Chetwynd Civic Properties Commission

The Chetwynd Civic Properties Commission met on June 22, 2021, and approved the agenda, the minutes from the May 25, 2021 meeting, and reports R-1 through R-4. No other substantive decisions were made; the meeting was procedural only.

• Approved the agenda for June 22, 2021 (moved by Houley, seconded by Bassendowski)
• Approved the minutes from May 25, 2021 (moved by Bassendowski, seconded by Courtoreille)
• Approved reports R-1 through R-4 (moved by Houley, seconded by Bassendowski)

Emergency Executive Committee

The Peace River Regional District's Emergency Executive Committee is meeting to elect a chair and vice-chair, adopt minutes, and review 2021 Search and Rescue grant applications from three local societies. They will also receive an update on the FireSmart program and a snow survey/water supply bulletin. The meeting is largely procedural, with key decisions on grant allocations and program updates.

• Review of 2021 Search and Rescue grant applications from North Peace Search and Rescue Society, South Peace Emergency Response Team, and Tumber Ridge Search and Rescue Society
• 2021 FireSmart Program Update (CS-EEC-008)
• Adoption of draft minutes from December 10 and December 17, 2020 meetings
• Election of Chair and Vice-Chair
• Snow Survey and Water Supply Bulletin for June 1, 2021

The Emergency Executive Committee elected Director Hiebert as Chair and Director Rose as Vice-Chair for 2021. It adopted the agenda, the minutes from December 10 and 17, 2020, and received reports on the 2021 Search and Rescue Grant applications and the FireSmart program. The committee also approved appointing one member to chair a potential grant allocation meeting, with a date to be determined.

• Elected Director Hiebert as Chair for 2021.
• Elected Director Rose as Vice-Chair for 2021.
• Adopted the June 22, 2021 meeting agenda.
• Adopted the December 10, 2020 meeting minutes.
• Adopted the December 17, 2020 special meeting minutes.
• Received the 2021 Search and Rescue Grant Application Review report for discussion.
• Approved appointing one committee member to chair the 2021 Search and Rescue Grant Allocation meeting, if needed.
• Received the PRRD 2021 FireSmart Program Update report for discussion.

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to review a second draft of the Subdivision and Development Servicing Bylaw, a potable water feasibility study for Area C, and ministry feedback on a grants bylaw. They will also hear delegations from the Northern Environmental Action Team and on the subdivision bylaw, and discuss recording meetings and a closed session.

• Subdivision and Development Servicing Bylaw second draft review
• Potable Water Feasibility Study for Area C
• Grant-In-Aid Amendment Bylaw No. 2424 ministry feedback
• Discussion on recording EADC and RBAC meetings
• Notice of closed session for June 17, 2021

The Electoral Area Directors Committee recommended the Regional Board authorize a potable water feasibility study to identify potential water sources in the Charlie Lake area and establish a bulk tank loader station. It also recommended a source water approval application to Northern Health to assess Charlie Lake as a viable water source. The committee deferred the Subdivision and Development Servicing Bylaw second draft until written confirmation from the Ministry of Transportation and Infrastructure is received. It also recommended rescinding third reading of Recreation and Cultural Facilities Grants Bylaw 2424 and re-reading it with a single maximum requisition rate and removing Electoral Area D as a participating area.

• Recommended Regional Board authorize potable water feasibility study for Charlie Lake area (carried)
• Recommended Regional Board authorize source water approval application to Northern Health for Charlie Lake (carried)
• Deferred Subdivision and Development Servicing Bylaw second draft until written confirmation from MOTI (carried)
• Recommended Regional Board rescind third reading of Bylaw 2424 and re-read with single maximum requisition rate, removing Area D (carried)
• Recommended Regional Board amend agreement with Creative Solutions to include video recording of EADC and RBAC meetings (carried)
• Recommended RBAC commit COVID-19 Safe Re-Start Grant funding for video recording of EADC and RBAC meetings (carried)
• Recommended Regional Board support DC Sportsmen's Club request to not support Bill C-21 (carried)
• Diarized item on Planning Function Participation and Library Contribution (carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review correspondence, grant requests, and financial reports. Items include a grant request from the Northern Environmental Action Team, a report on unspent Community Works Gas Tax allocations, and the May 2021 financial report. The committee will also discuss a grant application from the DC Sportsman's Club for an indoor range.

• Grant request – Northern Environmental Action Team – Northern Co-Hort (FN-RBAC-072)
• Community Works Gas Tax – unspent prior year allocations (FN-RBAC-079)
• Release of unclaimed recreational and cultural grants-in-aid for Kilkerran Recreation Society (FN-RBAC-080)
• May 2021 financial report (FN-RBAC-081)
• DC Sportsman's Club indoor range grant application

The Rural Budgets Administration Committee approved the release of $100,000 (from Area D and E Fair Share accounts) for the Dawson Creek Sportsman's Club indoor range expansion, with the balance of funding secured. It also denied a grant to the Northern Environmental Action Team, allocated $25,000 for grant writing support, and authorized several smaller grants and fund returns. All motions carried unanimously.

• Released $100,000 for DC Sportsman's Club indoor range (Area D $80,000, Area E $20,000)
• Denied Northern Environmental Action Team grant for Northern Co-Hort program
• Allocated $6,250 each from Areas B, C, D, E for grant writing support
• Authorized $4,000 grant for hydro extension at 16302 216 Road, Rose Prairie
• Returned unspent gas tax funds: $11,766 (Area D), $4,352.19 (Area E), $63,987.66 (Area C)
• Released $5,125 to Kilkerran Recreation Society, contingent on meeting with Area D Director
• Received May 2021 Financial Report
• Removed Rural Loan Fund Scenarios item from diary

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is holding a routine meeting by teleconference. The agenda includes standard items such as adoption of minutes, correspondence, and new business, plus a project update from Field Lievers Architecture and a review of the committee's terms of reference. No specific decisions or dollar amounts are listed in the agenda text.

• Project update from Field Lievers Architecture
• Review of Chetwynd Public Library Advisory Committee Terms of Reference

The committee received a project update from Field Lievers Architecture, discussing design, budget, and site plans for the new library. No formal decisions were made; the committee will meet again to refine the building programme.

• Adopted the June 16, 2021 meeting agenda (carried)
• Adjourned the meeting at 4:47 p.m. (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee met via Zoom and adopted the meeting agenda and the May 26, 2021 minutes. They received a report on the Chetwynd Library Replacement Project, discussing priorities for spaces and physical design. The committee also approved appointing Tanya Harmacek to the committee, subject to Regional Board approval.

• Adopted the June 14, 2021 meeting agenda (carried)
• Adopted the May 26, 2021 meeting minutes (carried)
• Received the report 'Document Review – Feasibility and Design – CS-CLIB-004' for discussion (carried)
• Approved the appointment of Tanya Harmacek to the committee (carried)

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to consider its 2020 audited financial statements, renew a memorandum of understanding with Northern Health, and give first three readings and adoption to a capital expenditure bylaw. The board will also hold a closed session. Most items are routine approvals or renewals.

• 2020 PRRHD draft financial statements and audit findings letter
• Memorandum of Understanding renewal with Northern Health and Regional Hospital Districts
• PRRHD Capital Expenditure Bylaw No. 204, 2021 - first three readings and adoption
• Notice of closed session for June 10, 2021
• Adoption of March 25, 2021 meeting minutes

The Peace River Regional Hospital District Board gave three readings to and adopted Capital Expenditure Bylaw No. 204, 2021, authorizing $150,229,000 for demolition and replacement of the Dawson Creek and District Hospital. The board accepted and approved the 2020 financial statements, authorizing the Chair and CFO to sign them. A motion to seek clarification on the Northern Health MOU renewal was defeated, but a subsequent motion to defer MOU renewal consideration until after the 2021 UBCM Convention was carried. The board also recessed to a closed session for discussion of closed meeting minutes and items for release.

• Adopted Capital Expenditure Bylaw No. 204, 2021, authorizing $150,229,000 for Dawson Creek and District Hospital demolition and replacement (carried)
• Accepted draft 2020 financial statements and audit findings (carried)
• Approved draft 2020 financial statements and authorized Chair and CFO to sign (carried)
• Defeated motion to contact Northern Health for MOU renewal clarification (defeated)
• Carried motion to defer MOU renewal consideration until after 2021 UBCM Convention (carried)
• Recessed to closed session for discussion of closed meeting minutes and items for release (carried)

Board Meeting

The Peace River Regional District Board is meeting to consider several zoning amendment bylaws, including third reading and adoption of Bylaw No. 2434 and adoption of Bylaw No. 2368, as well as first and second readings of Bylaw No. 2451. The board will also review recommendations on a community park in Lone Prairie, rural budgets, a draft health-related services grant-in-aid policy, and an assent voting ministerial order for seniors aging in place and health-related services. Contract awards for cellular phone services and a Rose Prairie water station feasibility study are on the agenda, along with new business items such as the Gotta Go Roadside Facilities Service Establishment Bylaw and a development variance permit.

• Zoning Amendment Bylaw No. 2434, 2021 (PRRD File No. 21-002-ZN) - third reading and adoption
• Zoning Amendment Bylaw No. 2368, 2021 (PRRD File No. 20-016 ZN) - adoption
• Zoning Amendment Bylaw No. 2451, 2021 (PRRD File No. 21-007 ZN) - first and second readings
• RFP Award 04-2021 'Cellular Phone Services'
• Rose Prairie Water Station 2021 Feasibility Study Contract Award

The Peace River Regional District Board rescinded and re-approved third reading of the Gotta Go Roadside Facilities Service Establishment Bylaw No. 2440, 2021, correcting the maximum requisition rate to $.068/$1,000, and extended the Alternate Approval Process deadline to July 30, 2021. The Board also approved several other items, including zoning amendments, a cellular phone services contract, and a water feasibility study.

• Rescinded and re-gave third reading to Gotta Go Roadside Facilities Bylaw No. 2440, 2021, with corrected requisition rate of $.068/$1,000 (carried)
• Extended Alternate Approval Process deadline for Bylaw No. 2440 to July 30, 2021 (carried)
• Approved amended elector response form for Bylaw No. 2440 (carried)
• Awarded RFP 04-2021 'Cellular Phone Services' to TELUS Communications Inc. at $117,720 over 3 years (carried)
• Awarded RFP 28-2021 'Feasibility Study – Water Source Area B' to Tetra Tech at $97,668.70 (carried)
• Gave third reading and adopted Zoning Amendment Bylaw No. 2434, 2021 (rezoning to M-1) (carried)
• Adopted Zoning Amendment Bylaw No. 2368, 2021 (rezoning from R-5 to R-4) (carried)
• Gave first and second readings to Zoning Amendment Bylaw No. 2451, 2021 (work camp and convenience store) (carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to receive two invited presentations: an economic model from MDB Insight and a quarterly update from the Deputy Minister of Energy, Mines and Low Carbon Innovation and the BC Oil and Gas Commission. No decisions are listed on the agenda; the meeting consists of delegations, reports, and routine procedural items.

• MDB Insight - PRRD Economic Model presentation (10 am - 12 noon)
• Deputy Minister of Energy, Mines and Low Carbon Innovation and BC Oil and Gas Commission - Quarterly Update (1 pm)

The Committee of the Whole received presentations from MDB Insight on the PRRD Economic Development Model and from the Deputy Minister of Energy, Mines & Low Carbon Innovation and the BC Oil & Gas Commissioner on quarterly oil and gas activities. No formal decisions were made; the meeting was informational with question and answer periods.

• Adopted the June 10, 2021 meeting agenda (carried)

Public Hearing

The Peace River Regional District is holding a public hearing to consider two zoning amendment bylaws: No. 2443 and No. 2433. The hearing will include presentations, agency comments, and public input. No written public comments have been received yet for either bylaw.

• Zoning Amendment Bylaw No. 2443, 2021
• Zoning Amendment Bylaw No. 2433, 2021
• Comments from Ministry of Transportation and Infrastructure, City of Dawson Creek, Moberly Lake Fire Department, Northern Health, Agricultural Land Commission
• No written public comments received at time of agenda

The Peace River Regional District held a public hearing on June 7, 2021, for proposed Zoning Amendment Bylaw No. 2443, which would rezone a property from R-4 (Residential-4) to P-2 (Civic, Assembly and Institutional) for a wellness centre for the Saulteau First Nation. No written comments were received, and one attendee spoke in general support while raising questions about lakeshore setbacks. The hearing was concluded at 6:15 pm; no decision was made at this hearing.

• Public hearing held for Zoning Amendment Bylaw No. 2443 (rezoning to P-2 for wellness centre)
• No written public comments received as of 4:00 pm on June 7, 2021
• One verbal comment received in general support, with questions about lakeshore guidelines
• Hearing concluded at 6:15 pm; no vote taken

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to discuss solid waste services. The agenda includes reports on Recycle BC curbside collection programs and a 24-hour access pilot at manned transfer stations, along with routine items like minutes and correspondence.

• Report on Recycle BC Curbside Collection Programs (ENV-SWC-044)
• Report on 24 Hour Access Pilot at Manned Transfer Stations (ENV-SWC-045)
• Adoption of draft minutes from May 6, 2021
• Updated diary and terms of reference for the committee

The Solid Waste Committee recommended the Regional Board approve a 12-month pilot program at Moberly Lake and Prespatou transfer stations allowing free bagged waste disposal outside operating hours, with quarterly updates. The committee also recommended a full review of tipping fees, and received an update on Recycle BC curbside collection transition. Several diary items were removed.

• Recommended 12-month after-hours bagged waste pilot at Moberly Lake and Prespatou transfer stations (carried)
• Recommended report on tipping fee structure review for September 2021 meeting (carried)
• Received Recycle BC curbside collection program update (carried)
• Adopted June 3, 2021 agenda as amended (carried)
• Adopted May 6, 2021 minutes (carried)
• Deleted Groundbirch Transfer Station from diary (carried)
• Deleted Decommissioned Landfills from diary (carried)
• Deleted KPMG Audit from diary (carried)

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains no substantive items — only embedded video and software interface text. The meeting appears to be procedural boilerplate with no listed decisions, discussions, or attachments.

The North Peace Leisure Pool Commission meeting on June 1, 2021, was called to order but adjourned at 9:08 am because technical difficulties prevented quorum. No substantive decisions were made. All business was deferred to the next regular meeting on August 10, 2021.

• Adjourned meeting due to lack of quorum from technical difficulties
• Deferred all business to next regular meeting on August 10, 2021

Board Meeting

The Peace River Regional District Board is meeting to consider several bylaws and reports, including a new development application procedures and fees bylaw, zoning amendments, and a strategic plan review. The board will also receive updates on connectivity, carbon tax information, and a non-farm use application in the Agricultural Land Reserve. The agenda includes routine items like minutes adoption and correspondence.

• Development Application Procedures, Fees, and Delegation Bylaw No. 2449, 2021
• Zoning Amendment Bylaw No. 2435, 2021 (3rd reading and adoption)
• Zoning Amendment Bylaw No. 2436, 2021 (3rd reading and adoption)
• OCP and Zoning Amendment Bylaws No. 2425 and 2426, 2021 (PRRD File No. 20-011)
• Assent voting notice for Bylaw 2444 (Seniors Aging in Place) and Bylaw 2445 (Health Related Services)

The Peace River Regional District Board adopted the 2019-2022 Strategic Plan, amended to add a 'New and Emerging Issues' section covering COVID-19 response, public engagement gaps, future opportunities, new financial contribution services, and sub-regional governance. The Board also gave final readings to two zoning amendment bylaws, adopted a development application procedures bylaw, and authorized a letter to the Premier expressing disappointment over the snowmobile management plan engagement process.

• Adopted 2019-2022 Strategic Plan with 'New and Emerging Issues' section (carried)
• Gave first, second, and third readings to Development Application Procedures, Fees and Delegation Bylaw No. 2449, 2021 (carried)
• Adopted Development Application Procedures, Fees and Delegation Bylaw No. 2449, 2021 (carried)
• Adopted Zoning Amendment Bylaw No. 2435, 2021 (rezoning PID 011-552-018 from C-2 to R-2) (carried)
• Adopted Zoning Amendment Bylaw No. 2436, 2021 (rezoning PID 013-516-523 from C-2 to R-2) (carried)
• Deferred OCP and Zoning Amendment Bylaws No. 2425 and 2426 to June 2021 meeting (carried)
• Authorized letter to Premier and Minister expressing disappointment over snowmobile management plan engagement (carried)
• Refused Development Variance Permit No. 21-003 (accessory building floor area increase) (carried, opposed: Director Goodings)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting to review the results of the design-build RFP for the new library (CS-CLIB-002) and consider the contract award. The agenda also includes routine items such as adopting minutes, correspondence, and reviewing the committee's terms of reference.

• Review of Chetwynn Library Design Build RFP Results (CS-CLIB-002)
• Consideration of Field Lievers Schedule attachment
• Adoption of February 3, 2021 meeting minutes
• Review of Chetwynd Library Advisory Committee Terms of Reference

The Chetwynd Public Library Advisory Committee adopted the agenda and February 3, 2021 minutes. It received a report on the library design-build contract award and directed staff to schedule a meeting in early June to review design concepts before the project kick-off. The committee also recommended to the Regional Board that a third member from the Chetwynd Library Board be appointed, increasing membership from five to six.

• Adopted May 26, 2021 agenda (carried)
• Adopted February 3, 2021 minutes (carried)
• Received report on Chetwynd Library Design Build Contract Award CS-CLIB-002 (carried)
• Directed staff to schedule a committee meeting in early June to discuss design concepts (carried)
• Recommended to Regional Board to appoint a third Chetwynd Library Board member (carried)

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only procedural boilerplate and no substantive items for decision or discussion.

The Chetwynd Civic Properties Commission met on May 25, 2021, and approved the agenda, the minutes from the April 20, 2021 meeting, and reports R-1 through R-4. No other substantive decisions were made; there was no new business, delegations, or correspondence.

• Approved the agenda for May 25, 2021 (carried)
• Approved the minutes from April 20, 2021 (carried)
• Approved reports R-1 through R-4 (carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review several funding requests, including for the Charlie Lake Fire Department coverall building, Dawson Creek Public Library, Chetwynd Library design-build phase 1, and Kelly Lake Community Centre. They will also consider a draft COVID-19 relief application form and adopt the April 2021 financial report. The agenda is largely routine, with no major policy decisions listed.

• Charlie Lake Fire Department Coverall Building funding request (CS-RBAC-022)
• Grant request for Dawson Creek Public Library (FN-RBAC-067)
• Chetwynd Library Design Build Phase 1 funding (CS-RBAC-024)
• Kelly Lake Community Centre funding for grant opportunities (CS-RBAC-023)
• Draft COVID-19 relief application form

The Rural Budgets Administration Committee approved a $150,000 funding commitment for a temporary coverall building at the Charlie Lake Fire Department, funded from Electoral Area C Peace River Agreement Funds, and recommended the Regional Board amend the 2021 budget accordingly. It also approved a $3,600 annual grant to the Dawson Creek Public Library for the Dolly Parton Imagination Library Program, a $21,695 commitment for Chetwynd Library concept designs, and a $7,000 commitment for Kelly Lake Community Centre grant applications. The committee approved the COVID-19 Relief Application Form with amendments, including a $5,000 maximum per organization, and authorized its posting on the PRRD website.

• Approved $150,000 for Charlie Lake Fire Department coverall building (carried)
• Recommended Regional Board amend 2021 budget for Function 315 (carried)
• Authorized $3,600/year multi-year grant to Dawson Creek Public Library (carried)
• Approved $21,695 for Chetwynd Library design phase (carried)
• Recommended Regional Board amend 2021 budget for Function 290 (carried)
• Approved $7,000 for Kelly Lake Community Centre grant applications (carried)
• Approved COVID-19 Relief Application Form with amendments (carried)
• Authorized posting COVID-19 Relief Application Form on website (carried)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to consider a development application procedures, fees, and delegation bylaw for three readings and adoption, and to review a first draft of a subdivision and development servicing bylaw. The agenda also includes delegations from Pacific Northern Gas and ISL Engineering, a survey on the auxiliary program, discussion of a community park in Lone Prairie, and a notice of closed session.

• Development Application Procedures, Fees and Delegation Bylaw No. 2449, 2021 - for three readings and adoption
• Subdivision and Development Servicing Bylaw first draft (DS-EADC-012)
• Delegation from Pacific Northern Gas at 11:00 am
• Delegation from ISL Engineering at 1:00 pm
• Investigation of Community Park in Lone Prairie

The Electoral Area Directors Committee recommended that the Regional Board give three readings to and adopt Development Application Procedures, Fees and Delegation Bylaw No. 2449, 2021, which sets application procedures, imposes fees, and delegates development permit issuance to the General Manager of Development Services. The committee also recommended the board authorize a review of development application fees compared to neighboring local governments. A motion to forward NCLGA AGM conference information to directors was lost due to lack of a seconder. The committee also recommended the board authorize an investigation into options for a community park in Lone Prairie.

• Recommended three readings and adoption of Development Application Procedures, Fees and Delegation Bylaw No. 2449, 2021 (carried)
• Recommended board authorize review of development application fees compared to neighboring local governments (carried)
• Received first draft of Subdivision and Development Servicing Bylaw for consideration and feedback (carried)
• Authorized Electoral Area Manager to send PNG maps, set up meeting with Director Hiebert, forward TransCanada info, invite PNG to July 15 meeting, and provide meeting dates (carried)
• Recessed to closed meeting for closed minutes and negotiations (carried)
• Directed that a final draft of Subdivision and Development Servicing Bylaw be brought back to June 17, 2021 meeting (carried)
• Recommended board authorize investigation into options for community park in Lone Prairie (carried)
• Motion to forward NCLGA AGM conference information to directors was lost due to absence of a seconder

Public Hearing

This is a public hearing to receive comments on Zoning Amendment Bylaw No. 2434, 2021. The hearing is being held by teleconference, and no written public comments have been received so far. The board will hear comments from the applicant and the public before closing the hearing.

• Zoning Amendment Bylaw No. 2434, 2021
• Comments received from Ministry of Transportation and Infrastructure, Agricultural Land Commission, and Northern Health
• No written public comments received at time of agenda
• Hearing held via teleconference (Zoom)

The Peace River Regional District held a public hearing for proposed Zoning Amendment Bylaw No. 2434, 2021, on May 18, 2021, via Zoom. No members of the public attended, and no written comments were received by the 4:00 pm deadline. The applicant's agent spoke in support, noting the building had been removed and plans to rebuild in the same envelope. The hearing was adjourned at 6:12 pm; no decision on the bylaw was made at this hearing.

• Public hearing for Zoning Amendment Bylaw No. 2434, 2021 held and adjourned
• No public comments received; no written comments submitted by deadline
• No decision made on the proposed bylaw at this hearing

Board Meeting

The Peace River Regional District Board approved several policies and contracts, including the COVID-19 Safe Restart Grant-in-Aid Policy, the Fire Protection Service Establishment Policy, and a concrete crushing contract. They also adopted the Regional Parks Regulation and Fees Bylaw and amended the ALR Exclusion Policy. A motion to receive an economic development report was defeated, but the board later agreed to invite the consultant for a workshop.

• Adopted COVID-19 Safe Restart Grant-in-Aid Policy (carried)
• Awarded RFQ 14-2021 concrete crushing to Brocor Construction Ltd., not to exceed $110,000 (carried)
• Adopted Regional Parks Regulation and Fees Bylaw No. 2450, 2021 (carried)
• Adopted Fire Protection Service Establishment Policy (carried)
• Amended ALR Exclusion Policy 0340-63 by removing Section 5 (iv) and adopted as amended (carried)
• Defeated motion to receive Economic Development Model Proposal report (defeated, 2 in favor)
• Tabled Development Application Procedures Bylaw No. 2449 until Electoral Area Directors Committee review (carried)
• Authorized letter to Electoral Boundaries Commission expressing concern about redrawing Northeast BC (carried)

Public Hearing

The Peace River Regional District is holding a public hearing to receive comments on two proposed zoning amendment bylaws (No. 2435 and No. 2436, both 2021). The hearing is being held via teleconference. No written public comments have been received so far. The board will hear comments from attendees and the applicant before concluding each hearing.

• Zoning Amendment Bylaw No. 2435, 2021
• Zoning Amendment Bylaw No. 2436, 2021
• Comments from Agricultural Land Commission, Charlie Lake Fire Department, City of Fort St. John, and Ministry of Transportation and Infrastructure
• No written public comments received for either bylaw

The Peace River Regional District held a public hearing for proposed Zoning Amendment Bylaw No. 2435, 2021, which would rezone a specific property. No written comments were received from the public, and no members of the public attended the hearing. The applicant offered no comments. The hearing was concluded and adjourned without any decision being made.

• Concluded public hearing for Zoning Amendment Bylaw No. 2435, 2021
• Adjourned public hearing at 6:12 pm

Solid Waste Committee

The Solid Waste Committee is meeting to discuss and potentially decide on a concrete crushing contract for the North Peace Regional Landfill and a report on wood waste at the Bessborough Landfill. The agenda also includes routine items such as adoption of minutes and the committee's diary.

• RFQ 14-2021 North Peace Regional Landfill Concrete Crushing (ENV-SWC-043)
• Wood Waste – Bessborough Landfill (ENV-SWC-041)
• Adoption of draft minutes from April 1, 2021
• Solid Waste Committee Diary updated to April 1, 2021
• Terms of Reference for the committee

The Solid Waste Committee recommended the Regional Board award a concrete crushing contract at the North Peace Regional Landfill to Brocor Construction Ltd. for up to $110,000, and also recommended authorizing Whissell Ltd. to sort dimensional lumber at the Bessborough Landfill for about $8,200. Both recommendations were carried unanimously. The committee also discussed a waste-to-energy pilot project and waste composition issues, but took no formal action on those topics.

• Recommended awarding RFQ 14-2021 concrete crushing to Brocor Construction Ltd., cost not to exceed $110,000 (carried)
• Recommended authorizing Whissell Ltd. to sort ~25 truckloads of dimensional lumber at Bessborough Landfill, est. $8,200 (carried)
• Directed staff to report back on lumber volumes and disposal options after sorting (carried)
• Adopted April 1, 2021 meeting minutes (carried)

Regional Parks Committee

The Peace River Regional District's Regional Parks Committee is meeting to discuss and potentially decide on fees and reservation start dates for Blackfoot Park, as outlined in report CS-RPC-015. The agenda also includes routine items such as adopting the agenda, reviewing the committee diary, and considering the terms of reference. No other substantive decisions are listed.

• Blackfoot Park fees and reservation start dates (report CS-RPC-015)
• Regional Parks Committee diary
• Regional Parks Committee terms of reference

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to discuss a draft regional connectivity strategy and a proposed health-related services policy. The committee will also consider a bylaw to establish a grant-in-aid service for health-related services, along with related grant policies.

• Draft PRRD Connectivity Strategy (10 am)
• Health Related Services Policy (ADM-COW-004)
• Health Related Services Grant In Aid Service Establishment Bylaw No. 2445, 2021
• Blanket Grant Application Process Policy
• Regional Grant In Aid Policy and Search and Rescue Grants Policy

The Committee of the Whole received a presentation on the draft PRRD Connectivity Strategy and recommended several amendments, including removing 'affordable' and 'equitable high speed broadband' and replacing 'shovel-ready' with 'shovel-worthy'. They also received a report on a Health Related Services Policy and recommended that the Regional Board be provided with a draft health related services grants policy mirroring existing grant policies. No final decisions were made; all items are recommendations for the Regional Board.

• Received draft PRRD Connectivity Strategy presentation and recommended amendments (carried)
• Recommended removing 'affordable' from connectivity strategy
• Recommended replacing 'shovel-ready' with 'shovel-worthy' in connectivity strategy
• Received Health Related Services Policy report for discussion (carried)
• Recommended draft health related services grants policy mirroring existing grant policies (carried)

Board Meeting

The Peace River Regional District Board is meeting to consider a range of items including zoning bylaw amendments, a fire service area boundary expansion, contract awards, and several Agricultural Land Reserve (ALR) subdivision and non-farm use applications. The agenda also includes a memorandum of understanding with West Moberly First Nations, a liquor licence application, and a closed session notice.

• Zoning Amendment Bylaw No. 2356, 2021 (File 21-001 ZN) for third reading and adoption
• Zoning Amendment Bylaw No. 2446, 2021 (File 21-006 ZN) for first and second readings
• Zoning Amendment Bylaw No. 2443, 2021 (File 20-014 ZN) for first and second readings
• Charlie Lake Fire Service Area Boundary Expansion (CS-BRD-073)
• West Moberly First Nations and PRRD Memorandum of Understanding (ADM-BRD-177)

The Peace River Regional District Board approved a five-year fire service mutual aid agreement with the City of Dawson Creek, Village of Pouce Coupe, District of Tumbler Ridge, and Tomslake and District Volunteer Fire Department Society, after reconsidering a prior one-year version. The Board also awarded contracts for 27 mobile radios for the Charlie Lake Fire Department ($108,345.50) and facility condition assessments (up to $81,068.30), and approved public engagement processes to consider expanding fire protection boundaries in several areas. A request from the Nor' Pioneer Women's Institute to hold a plant swap at the Cecil Lake transfer station was defeated.

• Approved 5-year fire mutual aid agreement with Dawson Creek, Pouce Coupe, Tumbler Ridge, and Tomslake Fire Department (carried)
• Awarded RFQ #18-2021 to Petron Communications Ltd. for 27 Charlie Lake Fire Department mobile radios at $108,345.50 (carried)
• Awarded RFP #19-2021 to FCAPX for facility condition assessments on 10 PRRD buildings, up to $81,068.30 (carried)
• Approved public engagement to consider expanding Charlie Lake Fire Protection boundaries to Sawyer Subdivision, Red Creek South, Bear Flats, and South Montney (carried)
• Approved public engagement to consider expanding Dawson Creek-Pouce Coupe Fire Protection boundaries to Briar Ridge, South Dawson, and Riley's Crossing (carried)
• Defeated request from Nor' Pioneer Women's Institute to hold a plant swap at Cecil Lake transfer station (defeated, only Director Goodings in favour)
• Approved $21,641.03 payment for NCLGA 2021-2022 membership dues (carried, opposed by Chair Sperling and Directors Rose and Zabinsky)
• Entered into a 3-year Memorandum of Understanding with West Moberly First Nations (carried)

Chetwynd Civic Properties Commission

This agenda for the Chetwynd Civic Properties Commission contains only procedural boilerplate and no substantive items for decision or discussion. No specific topics, reports, or actions are listed.

The Civic Properties Commission met on April 20, 2021, and approved the agenda and previous minutes. The only substantive decision was to table the concession lease until COVID restrictions ease. Reports R-1 through R-4 were received for approval. No other new business was discussed.

• Tabled concession lease until COVID restrictions ease (carried)
• Received reports R-1 through R-4 for approval (carried)
• Adopted agenda for April 20, 2021 (carried)
• Accepted minutes from March 23, 2021 (carried)

Electoral Area Directors Committee

The Electoral Area Directors Committee recommended that the Regional Board authorize a meeting with Northern Health during the North Central Local Government Association conference to discuss healthcare issues, including recruitment and retention of medical professionals, seniors aging in place, lack of COVID-19 information, and childcare gaps for nurses. The committee also received a housing policy presentation from Urban Matters, discussed housing challenges and objectives, and approved several routine items, including receiving reports and inviting a speaker on the IAF program. No major decisions were made; most actions were recommendations or information items.

• Recommended Regional Board authorize meeting with Northern Health (carried)
• Invited Bess Legault to future EADC meeting on IAF program (carried)
• Received Meat Production Modernization Update email (carried)
• Received Bylaw Enforcement Quarterly Update report (carried)
• Received Clearview Arena Dehumidification System Update report (carried)
• Received Osborn Hall Replacement Project Update report (carried)
• Received Prespatou Trail Project Update report (carried)
• Requested report on risk/liability for public facilities outside building inspection area (carried)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to consider and ratify 2021 recreational and cultural grants-in-aid allocations for Electoral Areas B, C, E, and sub-regional areas, along with several individual grant requests. The committee will also discuss COVID-19 Safe Re-Start grant funding and a related grant-in-aid policy, review the March 2021 financial report, and consider correspondence from UBCM, NCLGA, and the DC Sportsmans Club.

• Ratification of 2021 Area B, C, E, and sub-regional recreational and cultural grants-in-aid allocations
• Grant requests from Dawson Creek Public Library, North Peace Ride for the Disabled Association, Northern Environmental Action Team, Tumbler Ridge Museum Foundation, and Tumbler Ridge UNESCO Global Geopark
• Release of unclaimed grant-in-aid funds for Chetwynd Horse Club
• COVID-19 Safe Re-Start Grant funding and draft grant-in-aid policy
• March 2021 financial report

The Rural Budgets Administration Committee approved numerous grants and allocations, including $178,356 in Area B grants, $45,900 in Area C grants, $107,463 in Area E grants, and $200,000 in sub-regional grants. It also allocated 20% of the COVID Reserve Fund ($216,800) for grants to non-profits and approved reimbursements for various COVID-related costs. The NCLGA membership payment was referred to the Regional Board due to a tie vote.

• Approved $10,000 grant to North Peace Ride for the Disabled Association (carried)
• Denied grant applications from Tumbler Ridge Museum Foundation and Tumbler Ridge Global Geopark Society (carried)
• Ratified 2021 Area B grants totaling $178,356 (carried)
• Ratified 2021 Area C grants totaling $45,900 (carried)
• Ratified 2021 Area E grants totaling $107,463 (carried)
• Ratified 2021 Sub Regional grants totaling $200,000 (carried)
• Allocated 20% of COVID Reserve Fund ($216,800) for grants to non-profits (carried)
• Referred NCLGA membership payment of $21,641.03 to Regional Board due to tie vote

Board Meeting

The Peace River Regional District Board is meeting to decide on several zoning amendment bylaws, contract awards for wastewater and fire services, and potential new services for Hockey Canada and the Tumbler Ridge UNESCO Global Geopark. The agenda also includes a delegation from Ducks Unlimited Canada regarding a non-farm use application in the Agricultural Land Reserve, and a closed session notice.

• Zoning Amendment Bylaws No. 2357, 2397, 2400, 2401, 2402, and 2436 (various files)
• Contract awards: Charlie Lake Wastewater Operations 2021-2026, Chilton/Harper/Friesen Wastewater Condition Assessment, Rolla Sewer Treatment Facility Upgrades, FireSmart Consultant
• South Peace Fire Services Mutual Aid Agreement with Tomslake, Pouce Coupe, Dawson Creek, and Tumbler Ridge
• Service Establishment for Hockey Canada and Tumbler Ridge UNESCO Global Geopark
• Delegation: Ducks Unlimited Canada - ALR Non-Farm Use Application 21-002

The Peace River Regional District Board approved several contract awards, including a $3.08M five-year wastewater operations agreement for Charlie Lake and a $116,708 wastewater condition assessment. It also gave third reading and adopted multiple zoning bylaws, approved service establishments for Hockey Canada and the Tumbler Ridge UNESCO Global Geopark, and authorized a fire services mutual aid agreement. A motion to amend the Board Procedure Bylaw was defeated.

• Awarded Charlie Lake Wastewater System contract to Aquatech Canadian Water Services Inc. for $3,084,080 (5-year term)
• Awarded Harper, Chilton, and Friesen Subdivision Wastewater Condition Assessment to McElhanney Ltd. for $116,708
• Awarded Rolla Sewer Treatment Facility Infrastructure Upgrades to McElhanney Ltd. for $93,379
• Awarded FireSmart Consultant Coordinator contract to Mammoth Forestry Ltd. for $107,600 (7 months)
• Authorized South Peace Fire Services Mutual Aid Agreement (amended to 1-year term)
• Adopted Zoning Amendment Bylaws No. 2357, 2397, 2400, 2401, 2402 (all carried)
• Approved service establishment for Hockey Canada (5 opposed)
• Approved service establishment for Tumbler Ridge UNESCO Global Geopark and Museum Foundation (5 opposed)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to discuss two main items: a presentation on a communications audit by Mickelson Consulting Inc., and a financial recap of 2020 recycling services. The recycling report was referred from the March 25, 2021 Board meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Mickelson Consulting Inc. presentation on PRRD communications audit
• 2020 Recycling Services Financial Recap (ENV-SWC-038)

The Committee of the Whole received a presentation on the PRRD Communications Audit Report from Mickelson Consulting Inc., which included recommendations on external, internal, and community engagement communications. The Committee also received the 2020 Recycling Services Financial Recap report for discussion. No formal decisions were made; both items were received for discussion only.

• Adopted the April 15, 2021 meeting agenda (carried)
• Received the PRRD Communications Audit Report presentation (no vote recorded)
• Received the 2020 Recycling Services Financial Recap report for discussion (carried)

Health Care Scholarship Committee

The Health Care Scholarship Committee is meeting to adopt its agenda and minutes from January 29, 2021, and to receive reports on scholarship promotion and a nursing recruitment/retention literature review and survey. The committee will also review its terms of reference and a scholarship programs summary matrix. No decisions are listed on the agenda beyond routine adoption items.

• Adoption of January 29, 2021 draft minutes
• Health Care Scholarships Promotion Update (ADM-HCSC-005)
• Nursing Recruitment and Retention Literature Review and Survey update (ADM-HCSC-006)
• Review of Terms of Reference
• Health Care Scholarship Programs Summary Matrix

The Health Care Scholarship Committee voted to recommend that the Regional Board authorize expanding the PRRD Health Care High School Non-Degree and Degree Scholarship to consider applications from students entering RN degree programs, but not other medical degree programs. The motion carried with Director Ackerman opposed. The committee also accepted two reports: one on scholarship promotion efforts and another on a nursing recruitment and retention literature review.

• Recommended expanding scholarship to RN degree programs only (carried, opposed: Director Ackerman)
• Adopted April 1, 2021 agenda as amended (carried)
• Adopted January 29, 2021 meeting minutes (carried)
• Accepted Health Care Scholarships Promotion Update report (carried)
• Received Nursing Recruitment & Retention Literature Review and Survey update (carried)

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to discuss routine business, including adopting previous minutes and reviewing reports. Key items include a report on 2020 IT allocations for solid waste and a request for proposal award for the Hudson's Hope Transfer Station Attendant contract. The committee will also review its terms of reference.

• RFP Award 05-2021 for Hudson's Hope Transfer Station Attendant (ENV-SWC-039)
• Solid Waste 2020 IT Allocations report (ENV-SWC-040)
• Adoption of March 4, 2021 meeting minutes
• Review of Solid Waste Committee Terms of Reference

The Solid Waste Committee recommended the Regional Board award RFP 05-2021 to Carol Johnson for attendant services at the Hudson's Hope Transfer Station, at a total cost of $225,000 (excluding taxes) for a 3-year term. The committee also received a report on 2020 IT allocations, discussed a KPMG audit finding on low-revenue transfer stations, and diarized a pilot project for 24/7 access to selected sites. The vermicomposting project at the North Peace Regional Landfill is complete, with worms to be moved to Bessborough once it is registered under OMRR.

• Adopted the April 1, 2021 agenda as amended.
• Adopted the March 4, 2021 meeting minutes.
• Received the Solid Waste 2020 IT Allocations report for discussion.
• Recommended the Regional Board award RFP 05-2021 to Carol Johnson for Hudson's Hope Transfer Station attendant services at $225,000 (excluding taxes) for 3 years.
• Diarized the topic of a pilot project for 24/7 access to selected transfer stations.

Special Board Meeting

This is a special meeting of the Peace River Regional District Board. The main item is consideration of the 2021-2025 Five Year Financial Plan Bylaw No. 2437, 2021. The agenda also includes routine items like adoption of the agenda, gallery comments, and media questions.

• 2021-2025 Five Year Financial Plan Bylaw No. 2437, 2021

The Peace River Regional District board adopted the 2021-2025 Five Year Financial Plan Bylaw No. 2437, 2021, at a special meeting. The motion was moved by Director Hiebert, seconded by Director Heiberg, and carried. No other substantive decisions were made; the meeting was brief and procedural.

• Adopted 2021-2025 Five Year Financial Plan Bylaw No. 2437, 2021 (carried)

Committee of the Whole Meeting

The Committee of the Whole is meeting to hear a presentation from Urban Matters introducing housing policy and actions. The meeting also includes routine items such as adopting the agenda, gallery comments, and adjournment. No other reports or decisions are listed on the agenda.

• Delegation: Urban Matters - Introduction to Housing Policy and Actions (10:00 am)
• Routine call to order and adoption of agenda
• Gallery comments or questions period
• Media questions period

The Committee of the Whole received a presentation from Urban Matters on regional housing goals and policy recommendations, covering issues like aging in place, affordable rental housing, and homelessness. No formal decisions were made; the only action was adopting the meeting agenda.

• Adopted the March 25, 2021 meeting agenda (carried)

Board Meeting

The Peace River Regional District board is meeting to consider a revised five-year financial plan, several zoning amendment bylaws, and a renewal of a temporary use permit. The board will also hear delegations from TC Energy on the Coastal GasLink pipeline and from Cathy Peters on human trafficking awareness, and discuss reports on the carbon tax, solid waste, and a Starlink satellite proposal.

• Revised 2021-2025 Five Year Financial Plan Bylaw No. 2437
• Zoning amendment bylaws No. 2356, 2427, 2433, 2434, 2435
• Renewal of Temporary Use Permit No. 17-214
• Procurement policy amendment on purchasing authority limits and local purchasing
• Delegation from TC Energy on Coastal GasLink pipeline

The Peace River Regional District Board approved a motion to send a letter requesting exemption from BC's carbon tax for the agricultural community and residents/businesses without BC Hydro grid access, but tabled the motion until a report on the Supreme Court ruling is provided by May 27, 2021. The Board also approved several zoning amendments, a temporary use permit renewal, and set referendums for two new service establishment bylaws.

• Approved letter requesting carbon tax exemption for agricultural community and off-grid residents/businesses (tabled pending report)
• Approved renewal of Temporary Use Permit No. 17-214 for light industrial storage (3-year term)
• Gave first and second readings to Zoning Amendment Bylaw No. 2433 (R-4 to C-2, campground)
• Gave first and second readings to Zoning Amendment Bylaw No. 2356 (A-2 to R-2 and A-1)
• Gave third reading and adopted Zoning Amendment Bylaw No. 2427 (work camp and card lock fuel sales)
• Gave first and second readings to Zoning Amendment Bylaw No. 2434 (R-1 to M-1)
• Gave first and second readings to Zoning Amendment Bylaw No. 2435 (C-2 to R-2)
• Set referendum for Seniors Aging in Place Support Services Bylaw No. 2444 on July 17, 2021

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to handle routine business, including adopting the agenda and prior meeting minutes. The main substantive item is first reading of Annual Budget Amendment Bylaw No. 203, 2021, which adjusts the district's budget. The meeting also includes time for gallery comments, media questions, and other standard procedural items.

• Annual Budget Amendment Bylaw No. 203, 2021 (FN-RHD-010)
• Adoption of draft minutes from March 11, 2021
• Directors' notice of new business
• Gallery comments or questions
• Media questions

The Peace River Regional Hospital District Board held a brief meeting on March 25, 2021, and adopted the agenda and the minutes from the March 11, 2021 meeting. The board gave first three readings to, and then adopted, the 2021 Annual Budget Amendment Bylaw No. 203, 2021. No other substantive decisions were made; the meeting adjourned at 10:44 a.m.

• Adopted the March 25, 2021 meeting agenda.
• Adopted the March 11, 2021 board meeting minutes.
• Gave first three readings to 2021 Annual Budget Amendment Bylaw No. 203, 2021.
• Adopted 2021 Annual Budget Amendment Bylaw No. 203, 2021.

Chetwynd Civic Properties Commission

This agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on March 23, 2021, contains only procedural boilerplate from the eSCRIBE software interface. No substantive items, decisions, or discussions are listed.

The Civic Properties Commission directed staff to review a proposed location change for the splash park. The commission also approved receiving reports R-1 through R-4 and directed staff to re-post the Concession Lease RFP and bring it to the April meeting for approval. The agenda and minutes from the previous meeting were adopted.

• Directed review of proposed splash park location change (carried).
• Approved the March 23, 2021 agenda (carried).
• Approved the February 23, 2021 minutes (carried).
• Received reports R-1 through R-4 for approval (carried).
• Directed staff to re-post the Concession Lease RFP and bring it to the April meeting for approval.

Public Hearing

The Peace River Regional District is holding a public hearing to receive comments on four proposed bylaws: Zoning Amendment Bylaw No. 2397, Official Community Plan Amendment Bylaw No. 2400, Zoning Amendment Bylaw No. 2401, and Zoning Amendment Bylaw No. 2402. The hearing is being held via teleconference. No decisions are being made at this hearing; it is for public input only.

• Zoning Amendment Bylaw No. 2397, 2020
• Official Community Plan Amendment Bylaw No. 2400, 2020
• Zoning Amendment Bylaw No. 2401, 2020
• Zoning Amendment Bylaw No. 2402, 2020
• Comments from Ministry of Transportation and Infrastructure, Agricultural Land Commission, and City of Fort St. John

The Peace River Regional District held a public hearing on March 23, 2021, for proposed Zoning Amendment Bylaw No. 2397, 2020, which would rezone Parcel A (95167M) of the Southwest 1/4, Section 18, Township 78, Range 16, W6M, PRD from R-6 (Residential 6 Zone) to R-5 (Residential 5 Zone). No written comments were received from the public, and no comments were offered by the applicant or attendees during the hearing. The hearing was concluded at 6:15 pm; no decision was made at the hearing itself.

• Conducted public hearing for proposed Zoning Amendment Bylaw No. 2397, 2020 (rezoning from R-6 to R-5) — hearing held, no decision made
• Received no written public comments by the 4:00 pm deadline — noted
• Heard no comments from the applicant — noted
• Heard no comments from public attendees (called three times) — noted
• Concluded the public hearing at 6:15 pm — hearing closed

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to discuss and potentially decide on several financial items, including rural loan fund scenarios, insurance reserves, and the 2021 eligibility review for rural recreational and cultural grants-in-aid. The agenda also includes reports on the Pouce Coupe RCMP office setup and the February 2021 financial report. Most items are presented as reports for discussion or decision, with no final votes recorded in the agenda.

• Pouce Coupe RCMP Office Set Up report and grant application (CS-RBAC-021)
• Rural Fringe Fund report and policy (FN-RBAC-061)
• Sub-Regional Recreation Insurance Reserve report (FN-RBAC-062)
• Rural Loan Fund Scenarios with three scenarios (FN-RBAC-063)
• Rural Recreational and Cultural Grants-in-Aid 2021 Eligibility Review (FN-RBAC-066)

The Rural Budgets Administration Committee approved a $7,037.09 grant from Electoral Area D Fair Share to the Village of Pouce Coupe for the RCMP office setup at the Pouce Coupe Fire Hall. It also approved two $1,500 scholarships for 2021 Dawson Creek Secondary School graduates, and authorized verification of $900,000 in Rural Fringe Fund expenditures before transferring those funds to the Rural Loan Fund. The committee recommended the Regional Board adopt a policy for a COVID-19 Safe Re-Start Grant and an amended Rural Loan Fund Policy allowing grants from interest earned. It also approved a list of 38 organizations as eligible for 2021 Recreational and Cultural Grants-in-Aid, and decided not to hold allocation meetings in 2021 due to COVID-19.

• Approved $7,037.09 grant to Village of Pouce Coupe for RCMP office setup at the fire hall, from Electoral Area D Fair Share
• Approved two $1,500 scholarships (South Peace Sub Regional Rural Trades Bursary and Academic Scholarship) for 2021 Dawson Creek Secondary School graduates
• Authorized verification of $400,000 (Dawson Creek) and $500,000 (Chetwynd) Rural Fringe Fund expenditures before transferring funds to Rural Loan Fund
• Recommended Regional Board adopt a policy for COVID-19 Safe Re-Start Grant, to be brought back to a future meeting
• Recommended Regional Board adopt amended Rural Loan Fund Policy allowing grants from interest earned on the fund
• Approved 38 organizations as eligible for 2021 Recreational and Cultural Grants-in-Aid under the policy
• Authorized Electoral Area Directors to determine alternative funding for Grants-in-Aid, with reports due by April 1, 2021
• Decided not to hold 2021 Rural Recreational & Cultural Grants-in-Aids allocation meetings due to COVID-19

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to hear presentations from Clear Course Consulting, TELUS Communications, and the Northeast BC Community Foundation, and to discuss several rural issues including a recreation commission, firearms in subdivisions, and lake signage. The agenda also includes routine items like minutes adoption and a notice of a closed session.

• Delegation: Clear Course Consulting Ltd. presentation at 10:00 am
• Delegation: TELUS Communications Inc. regional connectivity update at 11:00 am
• Delegation: Northeast BC Community Foundation presentation at 1:00 pm
• Discussion: Shooting firearms in rural subdivisions
• Discussion: Signage for lakes

The Electoral Area Directors Committee heard presentations from Clear Course Consulting Ltd. on grant writing services, TELUS on rural connectivity, and the Northeast BC Community Foundation. The committee also discussed disposing of old ball diamond dugouts, shooting firearms near rural subdivisions, and agreed to invite Director Bertrand to discuss the Tumbler Ridge Geopark and Museum budget. No formal decisions were made on these items.

• Adopted the February 18, 2021 meeting minutes.
• Adopted the March 4, 2021 special meeting minutes.
• Agreed to invite Director Bertrand to a future meeting to discuss the Tumbler Ridge Geopark and Museum budget.
• Agreed that old ball diamond dugouts should be given to another not-for-profit organization, pending further staff information.
• Agreed that Director Goodings will inform a community member that shooting firearm concerns must be directed to their local MLA.
• Agreed to recess to a closed meeting to discuss closed meeting minutes and information prohibited from disclosure.

Public Hearing

The Peace River Regional District is holding a public hearing to receive comments on two proposed zoning amendment bylaws: Bylaw No. 2357, 2020 and Bylaw No. 2403, 2020. The hearing is being held via teleconference. The agenda includes summaries of the proposed amendments, application timelines, board reports, comments from agencies and municipalities, and written public comments. No further comments will be accepted after each bylaw's segment concludes.

• Zoning Amendment Bylaw No. 2357, 2020
• Zoning Amendment Bylaw No. 2403, 2020
• Comments from Agricultural Land Commission, Charlie Lake Fire Department, City of Fort St. John, Ministry of Transportation and Infrastructure, and Northern Health
• Public comments received for both bylaws
• Hearing held via teleconference

The Peace River Regional District held a public hearing on proposed Zoning Amendment Bylaw No. 2357, 2020, which would rezone two properties from A-2 (Large Agricultural Holdings Zone) to R-5 (Residential 5 Zone). No decision was made at the hearing; it was a procedural step to gather public input. One written comment and one oral comment were received, both requesting the district to lobby the Ministry of Transportation and Infrastructure to pave the road serving the area. The applicant stated his intention to subdivide the property.

• Conducted a public hearing for Zoning Amendment Bylaw No. 2357, 2020, with no vote or decision taken.
• Heard a written public comment requesting the district to encourage MOTI to pave the road to the rezoning area.
• Heard an oral public comment from James O'Hanley requesting support to lobby MOTI to pave 3 km of Sunnyside Drive and Aitchison Rd.
• Adjourned the public hearing at 6:29 pm.

Board Meeting

The Peace River Regional District board is meeting to consider several reports and bylaws, including the 2021-2025 Five Year Financial Plan Bylaw No. 2437, which sets the budget and tax requisitions. The board will also receive final Housing Needs Reports for Electoral Areas B through E, and hear a presentation from Urban Matters on the housing needs project. Other items include a contract award for fleet purchase and replacement, and a memorandum of understanding with Saulteau First Nations.

• 2021-2025 Five Year Financial Plan Bylaw No. 2437
• Final Housing Needs Reports for Electoral Areas B, C, D, E
• Farmington Bridge Replacement report (DR-BRD-014)
• Gotta Go Roadside Facilities Service Establishment Bylaw No. 2440
• Moberly Lake Fire Department Amendment Bylaws 2441 and 2442

The Peace River Regional District Board approved several major items, including the 2021-2025 Five Year Financial Plan, multiple fleet vehicle purchases, and the final Housing Needs Reports. The board also authorized a letter to the Ministry of Transportation regarding the Farmington Bridge, supported a First Responder Tax Credit bill, and entered into several memorandums of understanding. A non-farm use application was deferred pending further information from the applicants.

• Approved 2021-2025 Five Year Financial Plan Bylaw No. 2437 (first, second, third readings)
• Awarded fleet purchase contracts: $65,512 for a 2021 Chevrolet Silverado, $56,595 for a 2021 Ford Transit-250, and $164,349 for multiple vehicles and trailers
• Received Final Housing Needs Reports and authorized publication on PRRD website
• Authorized letter to Ministry of Transportation requesting engineering assessment and replacement options for Farmington Bridge
• Supported Bill C-264 to increase volunteer firefighter tax credit from $3,000 to $10,000
• Entered into MOU with Saulteau First Nations for mutual cooperation
• Deferred ALR Non-Farm Use application 21-002 until applicants attend a future meeting
• Approved assent voting question for Dawson Creek-Pouce Coupe Rural Fire Protection Bylaw No. 2439

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to handle routine business, including adopting minutes from December 2020 and considering the 2021 annual budget bylaw (No. 202). The agenda is largely procedural, with the budget bylaw as the only substantive item listed.

• Consideration of Peace River Regional Hospital District Annual Budget Bylaw No. 202, 2021
• Adoption of draft minutes from December 11, 2020 meeting

Regional Hospital District Board Meeting

The Peace River Regional Hospital District Board is meeting to adopt its agenda and minutes from December 11, 2020, and to consider the Annual Budget Bylaw No. 202 for 2021. The meeting includes routine procedural items such as gallery comments, correspondence, and reports, with no other substantive decisions listed.

• Annual Budget Bylaw No. 202, 2021
• Adoption of draft minutes from December 11, 2020
• Directors' notice of new business
• Gallery comments or questions
• Consent calendar

The Peace River Regional Hospital District Board adopted its Annual Budget Bylaw No. 202, 2021, after giving it first, second, and third reading. The board also authorized follow-up letters to provincial ministers regarding hospital capital cost responsibilities and directed that any responses be placed on the consent calendar. The meeting was brief and procedural, with no other substantive decisions.

• Adopted Annual Budget Bylaw No. 202, 2021 (carried)
• Gave Bylaw No. 202, 2021 first, second, and third reading (carried)
• Authorized follow-up letter to provincial ministers re: TransLink/hospital capital costs (carried)
• Directed responses to the letter be placed on Consent Calendar (carried)
• Adopted December 11, 2020 board minutes (carried)
• Adopted March 11, 2021 agenda (carried)

Special EADC Meeting

The Special Electoral Area Directors Committee is meeting to adopt its agenda and consider a report on the Area B Water – Rose Prairie Water Station (item ENV-EADC-011), with a system map attached. The meeting is scheduled for Thursday, March 4, 2021, at 9:00 a.m. at 1981 Alaska Avenue, Dawson Creek, BC. No decisions are listed on the agenda beyond the report discussion.

• Area B Water – Rose Prairie Water Station report (ENV-EADC-011)
• Rose Prairie Water System Map attachment
• Meeting chaired by Director Rose

The Electoral Area Directors Committee voted to recommend that the Regional Board close the Rose Prairie Potable Water Bulk Fill Station, remove all rental equipment, and hold a virtual town hall for affected residents before the end of March 2021. The committee also recommended a feasibility study to identify potential treatable water sources for a new bulk fill station in the Rose Prairie area. Additionally, the committee recommended that the Regional Board prepare a report on Local Government Act requirements for posting agendas and options for amending the Board Procedure Bylaw.

• Recommended the Regional Board authorize a report on agenda posting requirements and options for amending Board Procedure Bylaw No. 2200, 2015.
• Recommended the Regional Board authorize closure of the Rose Prairie Potable Water Bulk Fill Station and cessation of all operations.
• Recommended the Regional Board authorize removal of all rental equipment at the Rose Prairie Potable Water Bulk Fill Station.
• Recommended the Regional Board authorize a virtual town hall meeting with residents near the station before the end of March 2021.
• Recommended the Regional Board authorize a feasibility study to identify potential treatable water sources for a new bulk fill station in Rose Prairie.

Solid Waste Committee

The Solid Waste Committee is meeting to discuss several reports, including land acquisition for a future Groundbirch transfer station, a weigh scale at the Prespatou waste transfer station, an update on consultation for the draft Regional Solid Waste Management Plan, and a financial recap of 2020 recycling services. The committee will also adopt minutes from its February 4, 2021 meeting and review its terms of reference.

• Future Groundbirch Transfer Station land acquisition (ENV-SWC-037)
• Prespatou Waste Transfer Station weigh scale (ENV-SWC-036)
• Draft Regional Solid Waste Management Plan consultation update (ENV-SWC-035)
• 2020 Recycling Services financial recap (ENV-SWC-038)
• Adoption of draft minutes from February 4, 2021

The Solid Waste Committee recommended the Regional Board authorize a Sponsored Crown Grant application to purchase 8225-271 Road (PID 012-260-509) for expanding the Groundbirch transfer station. It also recommended authorizing a meeting with the Prespatou Farmer's Institute before taking the Prespatou weigh scale offline, and approved $8,500 for informational videos for the waste plan consultation. A motion to prepare a report on curbside versus Recycle BC collection costs was defeated.

• Recommended purchase of 8225-271 Road for Groundbirch transfer station expansion (carried)
• Recommended meeting with Prespatou Farmer's Institute before weigh scale offline (carried)
• Approved $8,500 for informational videos for waste plan consultation (carried)
• Referred 2020 Recycling Services Financial Recap to Regional Board (carried)
• Motion to prepare curbside vs Recycle BC collection cost report defeated

Special Rural Budgets Administration Committee Meeting

The Peace River Regional District's Special Rural Budgets Administration Committee is meeting to discuss correspondence and reports, including a memorandum of understanding for the North Peace Rural Roads Coalition and a cemetery grants policy. No decisions are recorded in the agenda; items are listed for discussion.

• North Peace Rural Roads Coalition Memorandum of Understanding (DR-RBAC-002)
• Cemetery Grants Policy (DR-RBAC-001) with draft policy and By-law No. 839, 1993
• BC Tourism & Hospitality Conference 2021 correspondence

The Rural Budgets Administration Committee authorized a funding commitment of up to $112,500 from Electoral Area B Fair Share to the District of Taylor for the North Peace Rural Roads Coalition, and recommended the Regional Board enter into a Memorandum of Understanding with the District of Taylor and Hudson's Hope. The committee also recommended the Regional Board adopt the amended Cemetery Grants Policy, which allows member municipalities providing cemetery services in Electoral Areas B, C, D, and E to apply for grants. A motion to remove Area B from the policy was defeated.

• Authorized up to $112,500 funding for North Peace Rural Roads Coalition (carried)
• Recommended Regional Board enter MOU with District of Taylor and Hudson's Hope (carried)
• Recommended adoption of amended Cemetery Grants Policy (carried)
• Motion to remove Area B from Cemetery Grants Policy defeated

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only boilerplate interface text and no actual agenda items, decisions, or discussion topics. The meeting appears to be scheduled but no substantive business is listed.

The North Peace Leisure Pool Commission ratified the February 16, 2021 email survey poll and directed staff to complete the online application for NorthRiver Midstream's sponsorship of the Sunday Free Swims. The commission also adopted the agenda and minutes, and received reports for information. No other substantive decisions were made; the meeting was largely procedural.

• Adopted the agenda with the addition of an introduction of the new Facilities Manager (Resolution 11/21).
• Adopted the minutes of the January 25, 2021 meeting as presented (Resolution 12/21).
• Ratified the Commission Survey Poll conducted by email on February 16, 2021 (Resolution 13/21).
• Directed staff to complete the online application to request sponsorship for the Sunday Free Swim from NorthRiver Midstream (Resolution 13/21).
• Received the presented reports for information (Resolution 14/21).

Board Meeting

The Peace River Regional District board is meeting to consider several land-use items, including two zoning amendment bylaws, a development variance permit, a subdivision in the Agricultural Land Reserve, and a temporary use permit. The board will also review reports on contracts, including the Everbridge mass communications software renewal and a hydrant repair contract, plus a proposed repeal bylaw affecting multiple commissions. Several items are for information or adoption of minutes, and one report (Signature Policy) has been withdrawn.

• Zoning Amendment Bylaw No. 2368, 2021 (File 20-016 ZN)
• Zoning Amendment Bylaw No. 2427, 2021 (File 20-017 ZN)
• Development Variance Permit 21-001 DVP
• Temporary Use Permit 20-004 TUP
• Repeal Bylaw No. 2438, 2021

The Regional Board approved issuing a design-build RFP up to $5 million for a new Chetwynd Public Library, approved construction of a water spray park at the Chetwynd and District Recreation Centre, and denied a temporary use permit for a parking and storage site. The board also gave third reading to a zoning amendment for a property in Dawson Creek and adopted a repeal bylaw.

• Approved issuing a design-build RFP up to $5 million for a new Chetwynd Public Library.
• Approved construction of a water spray park at the Chetwynd and District Recreation Centre.
• Denied Temporary Use Permit 20-004 for a parking and light industrial storage area.
• Gave third reading to Zoning Amendment Bylaw No. 2368, 2021 (rezoning from R-5 to R-4).
• Gave first and second readings to Zoning Amendment Bylaw No. 2427, 2021 (work camp and fuel sales).
• Adopted Repeal Bylaw No. 2438, 2021.
• Rescinded and re-gave third reading to Grants-in-Aid Amendment Bylaw No. 2424, 2020, limiting service area to Electoral Areas B, C, D, and E.
• Approved a letter of support for TELUS's Universal Broadband Fund application.

Chetwynd Civic Properties Commission

This agenda contains no substantive items — only boilerplate interface text from the eSCRIBE meeting software. No decisions, discussions, or proposals are listed for the Peace River Regional District's Chetwynd Civic Properties Commission meeting of 2021-02-23.

The Civic Properties Commission accepted reports R-1 through R-4, which included a note that the Chetwynd and District Rec Centre passed a TSBC Reduced Risk Assessment audit for its refrigeration plant. The commission also discussed climate change and future facility improvements, with staff confirming plans to reduce the facility's carbon footprint. No other substantive decisions were made; the meeting was largely procedural.

• Adopted the agenda for February 23, 2021.
• Accepted the minutes from the January 26, 2021 meeting.
• Received reports R-1 through R-4 for approval.

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to review reports and discuss items including a potable water feasibility study for Charlie Lake, the Clearview Arena dehumidification project, and outcomes of provincial discussions regarding Charlie Lake. The agenda also includes a delegation from the Tumbler Ridge UNESCO Global Geopark and several new business items such as rural post office boxes and denied funding requests.

• Clearview Arena Dehumidification Project report (DR-EADC-004) with scope of work and drawings
• Outcome of Provincial Discussions Regarding Charlie Lake (DR-EADC-003)
• Potable Water Feasibility Study in Charlie Lake discussion
• Tumbler Ridge UNESCO Global Geopark delegation
• New business: Rural Post Office Boxes, Denied Funding Requests, PRRD Grant Writer, Farmers Information Service

The Electoral Area Directors Committee received reports on the Clearview Arena dehumidification project, provincial discussions on Charlie Lake, and legislation/voting rules. It recommended that the Regional Board authorize a report on steps to build a business case for a provincial license to remove weeds from Charlie Lake. The committee also authorized sending a letter to the District of Tumbler Ridge explaining why Areas D and E did not fund the Geopark Society in 2020.

• Received Clearview Arena Dehumidification Project report and invited BC Hydro to discuss three-phase power (carried)
• Received report on Charlie Lake weeds/erosion and recommended report on weed removal license (carried)
• Received legislation and voting rules report, to be added to orientation package (carried)
• Authorized letter to District of Tumbler Ridge on denied Geopark funding and planning opt-out (carried)
• Updated diary item to include staff arranging Zoom with Ministry on Section 381 cost sharing (carried)

Rural Budgets Administration Committee

The committee is reviewing several grant requests, including cemetery and COVID-19 safe re-start funds. Members will also discuss a draft cemetery grants policy and various new business items.

• Grant request for Flatrock Community Cemetery Society
• Grant request for Village of Pouce Coupe Cemetery
• COVID-19 Safe Re-Start Grant review
• 2021 Recreational and Cultural Grants-in-Aid annual allocations
• Draft Cemetery Grants Policy 0340-59

The Rural Budgets Administration Committee approved multiple grants and funding commitments, including $100,000 for a sport court at the Encana Events Centre and $25,000 for a new fire hall design in Pouce Coupe. It also authorized COVID-19 cost reimbursements, cemetery grants, and recreational/cultural grant allocations. Several motions failed due to lack of a seconder, and one resolution on the cemetery grants policy was later reconsidered and defeated at a special meeting.

• Approved $100,000 for Encana Events Centre sport court (carried)
• Approved $25,000 for Pouce Coupe fire hall engineered design (carried)
• Approved $75,755 COVID-19 safety protocol reimbursement from COVID Reserve Fund (carried)
• Approved $630 grant to Flatrock Community Cemetery Society (carried)
• Approved $1,500 grant to Village of Pouce Coupe for cemetery operations (carried)
• Approved multiple recreational and cultural grants-in-aid allocations (carried)
• Approved $15,000 increase for Clearview Arena dehumidification project (carried)
• Recommended changing North Peace Rural Roads Coalition MOU funding range to $0-$150,000/year (carried)

Special Board Meeting

The Peace River Regional District board is holding a special meeting to review and discuss the draft 2021 budgets for all its services, including recreation, fire, sewer, water, and administration. The agenda is primarily a series of budget reports, with no decisions listed for public hearing or final adoption.

• Draft 2021 budget for Chetwynd Leisure Centre (pool) with supplemental requests for facility condition assessment, retile showers, heat recovery, and chlorine room venting.
• Draft 2021 budget for Chetwynd Arena (Rec Centre) with supplemental requests including security cameras, spray park, and booking software.
• Draft 2021 budget for Regional Solid Waste with supplemental items for landfill closures and scale replacements.
• Draft 2021 budget for Administration with supplemental requests for back-up server, software, and board room audio-visual upgrade.
• 2021 grant applications for Function 275 (Grants to Community Organizations).

The Peace River Regional District board held a special meeting to review and adopt the 2021 draft budgets for numerous service functions, approving most as presented. The board also made decisions on grant applications, capital projects, and service establishment proposals. Several supplemental budget requests were approved, while one was defeated.

• Approved 2021 budgets for most service functions (e.g., Chetwynd Leisure Centre, North Peace Leisure Pool, Regional Parks, Solid Waste)
• Approved supplemental requests for Chetwynd Leisure Centre: $37,500 facility assessment, $25,000 shower retiling, $15,000 heat recovery, $45,000 chlorine room venting
• Approved supplemental requests for Chetwynd Arena: $37,500 facility assessment, $20,000 boiler replacement, $15,000 autoscrubber, $6,000 carpet cleaner, $10,000 LED lighting, $26,000 booking software, $5,000 security cameras, $350,000 spray park
• Approved supplemental requests for North Peace Leisure Pool: $75,000 facility assessment, $670,000 air handling unit, $35,000 sound system, $50,000 staff change rooms
• Approved $50,775 Recreational Trails Grant to Bear Mountain Nordic Ski Association and $22,500 to Northland Trailblazers Snowmobile Club
• Approved $70,000 for North Peace Regional Landfill Phase 1 Closure and $447,556 for Chetwynd Landfill Scale Replacement; defeated $60,000 Prespatou Scale Replacement Design
• Approved $70,000 off-site backup server, $100,000 asset management software, $100,000 audio/visual system, $10,000 procurement software, $30,000 condition assessments, $20,000 website upgrade
• Approved establishment of service functions for Tumbler Ridge Museum Foundation, Tumbler Ridge Global Geopark Society, and PRRD funded hockey events

Board Meeting

The Peace River Regional District board is meeting to consider several bylaws, including zoning amendments and a sewage user fee change for Charlie Lake, as well as grant applications for community organizations and organic waste programs. They will also review reports on procurement policy, fire department insurance, and contaminated sites fees, and make various appointments.

• Zoning Amendment (Housekeeping) Bylaw No. 2415, 2020
• Zoning Amendment Bylaw No. 2416, 2020 (PRRD File No. 20-012 ZN)
• Charlie Lake Sewage User Fee Amendment Bylaw (ENV-BRD-031)
• CleanBC Organic Infrastructure and Collection Program Grant Applications (ENV-BRD-040)
• 2021 Grant Applications for Function 275 – Grants to Community Organizations (FN-BRD-044)

The Peace River Regional District Board approved several funding items, including $391,400 in multi-year grants to community organizations, $102,389 for health care scholarships, $100,000 for the North Peace Division of Family Practice, and $50,000 for search and rescue groups. The board also adopted two zoning bylaws, increased Charlie Lake sewage user fees by 15%, and withdrew two grant applications for organic waste infrastructure due to unknown costs. Several items were deferred to a special meeting on February 17, 2021.

• Approved $391,400 in multi-year grants to community organizations (Carried)
• Approved $102,389 for health care scholarships (Carried)
• Approved $100,000 for North Peace Division of Family Practice (Carried)
• Approved $50,000 for search and rescue groups (Carried)
• Adopted Zoning Amendment (Housekeeping) Bylaw No. 2415 (Carried)
• Adopted Zoning Amendment Bylaw No. 2416 (Carried)
• Adopted Charlie Lake Sewage User Fee Amendment Bylaw No. 2430, increasing fees by 15% (Carried)
• Withdrew two CleanBC organic waste grant applications (Carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear delegations from five regional grant-in-aid applicants. The committee will receive presentations from the SPARK Women's Leadership Conference, Northern Environmental Action Team, Dawson Creek Charity Society, Dawson Creek Triathlon Association, and Peace Country Barrel Racing Association. No decisions are listed on the agenda; the meeting is for discussion and input.

• SPARK Women's Leadership Conference delegation (10:00 am)
• Northern Environmental Action Team delegation (10:15 am)
• Dawson Creek Charity Society delegation (10:30 am)
• Dawson Creek Triathlon Association delegation (10:45 am)
• Peace Country Barrel Racing Association delegation (11:00 am)

The Committee of the Whole heard presentations from five organizations seeking Regional Grant-in-Aid funding, but took no votes on the requests. The meeting was procedural, with no decisions made on funding or other matters.

• Adopted the meeting agenda (moved by Director Rose, seconded by Director Fraser)
• Heard delegation from SPARK Women's Leadership Conference
• Heard delegation from Northern Environmental Action Team (NEAT)
• Heard delegation from Dawson Creek Charity Society
• Heard delegation from Dawson Creek Triathlon Association
• Heard delegation from Peace Country Barrel Racing Association

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to adopt minutes, review correspondence, and consider awarding a request for proposals (RFP 23-2020) for a site attendant at the Mile 62.5 Transfer Station. The agenda also includes adopting the 2021 committee terms of reference. Most items are routine procedural matters, with the contract award being the main substantive decision.

• RFP Award 23-2020 for Mile 62.5 Transfer Station Site Attendant
• Adoption of draft minutes from January 7 and January 15, 2021 meetings
• Adoption of 2021 Solid Waste Committee Terms of Reference

The Solid Waste Committee recommended awarding a three-year, $135,000 contract for the Mile 62.5 Transfer Station site attendant to Dusty Road Ventures Ltd., and recommended the Regional Board discuss accepting agricultural plastics from the Peace Region with a Vermillion farmer. Both motions carried.

• Recommended awarding RFP 43-2020 to Dusty Road Ventures Ltd. for $135,000 over three years (carried)
• Recommended discussions with Mr. Farkash on accepting agricultural plastics as feedstock (carried)
• Adopted January 7, 2021 meeting minutes (carried)
• Adopted January 15, 2021 budget meeting minutes (carried)

Chetwynd Public Library Advisory Committee

The Chetwynd Public Library Advisory Committee is meeting via teleconference to review a report on next-step options for the Chetwynd Library project, including a 2018 design and construction phases document. The agenda also includes adoption of prior meeting minutes, correspondence, and the committee's terms of reference. Most items are routine procedural matters.

• Review of Chetwynd Library Next Step Options report (CS-CLIB-001)
• Attachments include 2018 library design and 6 phases of design/construction
• Adoption of December 15, 2020 meeting minutes
• Review of committee Terms of Reference

The Chetwynd Public Library Advisory Committee recommended that the Regional Board issue a Design Build RFP for a new library, with a maximum construction and design cost of $5 million. The motion was carried. The committee also adopted the agenda and the minutes from the December 15, 2020 meeting. No other substantive decisions were made.

• Recommended issuing a Design Build RFP for a new Chetwynd Public Library, up to $5 million (carried)
• Adopted the February 3, 2021 meeting agenda (carried)
• Adopted the December 15, 2020 meeting minutes (carried)

Invasive Plant Committee

The Peace River Regional District's Invasive Plant Committee is meeting to elect a chair and vice-chair, adopt minutes from November 2020, and review the 2021 Invasive Plant Program Strategic Plan and draft budget. The agenda is largely procedural, with the main substantive items being the strategic plan and budget review.

• Election of Chair and Vice-Chair
• Adoption of November 19, 2020 meeting minutes
• Review of 2021 Invasive Plant Program Strategic Plan (ENV-IPC-005)
• Review of Invasive Plant Program 2021 Draft Budget (ENV-IPC-004)
• Review of Invasive Plant Committee Terms of Reference

The committee recommended the Regional Board approve the 2021 Invasive Plant Program Strategic Plan for publication and include the draft 2021 budget for Function 520 in the Financial Plan. It also elected Director Goodings as Vice-Chair and scheduled a virtual strategic planning meeting for spring 2021.

• Elected Director Goodings as Vice-Chair for 2021
• Adopted February 2, 2021 agenda
• Adopted November 19, 2020 minutes
• Recommended approval of 2021 Invasive Plant Program Strategic Plan for publication
• Recommended inclusion of draft 2021 budget for Function 520 in Financial Plan
• Scheduled virtual strategic planning meeting for spring 2021

Health Care Scholarship Committee

The Peace River Regional District's Health Care Scholarship Committee is meeting to elect a Chair and Vice Chair, adopt minutes from October 2020, and receive updates on the scholarship program's progress and subscription statistics. The committee will also discuss nursing recruitment and retention in Northeast BC. The agenda is largely procedural, with no decisions on funding or policy listed.

• Election of Chair and Vice Chair
• Adoption of draft minutes from October 1, 2020
• Progress update and subscription statistics for the PRRD Health Care Scholarship Program
• Discussion of nursing recruitment and retention in Northeast BC
• Review of Terms of Reference

The Health Care Scholarship Committee voted to recommend that the Regional Board allow degree-program students to apply for the Health Care High School Non-Degree Scholarship. It also recommended cooperative efforts with Northern Health and the BC Nurses Union to review existing research and conduct interviews on nursing recruitment and retention in northeastern BC. The committee received a progress report on the scholarship program and removed a regional marketing item from its diary.

• Elected Director Rose as Chair and Director Ackerman as Vice-Chair
• Adopted the January 29, 2021 agenda
• Adopted the October 1, 2020 minutes
• Received report on scholarship program progress and subscription statistics
• Recommended adding degree students to Health Care High School Non-Degree Scholarship eligibility (carried)
• Recommended cooperative review of nursing recruitment/retention research with Northern Health and BC Nurses Union (carried)
• Recommended targeted in-person interviews on nursing recruitment/retention coordinated by BC Nurses Union (carried)
• Removed Regional Marketing item from diary (carried)

Committee of the Whole Meeting

The Peace River Regional District Committee of the Whole is meeting to hear two delegations: a needs assessment for the Moberly Lake Volunteer Fire Department and a presentation from the Ministry of Transportation and Infrastructure on highway maintenance contracts. The committee will also review reports on grants to community organizations, including 2021 applications and a draft budget for Function 275.

• Moberly Lake Volunteer Fire Department needs assessment presentation
• Ministry of Transportation and Infrastructure highway maintenance contracts presentation
• 2021 grant applications and 2020 surplus for Function 275 – Grants to Community Organizations
• Draft 2021 budget for Function 275 – Grants to Community Organizations
• 2021 Regional GIA summary and applications package

The Committee of the Whole recommended the Regional Board approve $391,400 in multi-year grant commitments for 2021, funded from the 2020 surplus, including $170,000 for STARS, $150,000 for South Peace Health Services Society, and $50,000 for Canadian Cancer Society. It also recommended $102,389 for health care scholarships, $100,000 for North Peace Division of Family Practice, and $50,000 for Search and Rescue groups. A $36,000 grant to Dawson Creek Charity Society was defeated, but the society was invited to present its application at the February 11 meeting. The committee heard presentations on the Moberly Lake Volunteer Fire Department needs assessment and highway maintenance concerns.

• Recommended $391,400 in multi-year grants for 2021 (carried)
• Recommended $102,389 for health care scholarships (carried)
• Recommended $100,000 for North Peace Division of Family Practice (carried)
• Recommended $50,000 for Search and Rescue groups (carried)
• Defeated $36,000 grant to Dawson Creek Charity Society (defeated)
• Invited Dawson Creek Charity Society to present at Feb. 11 meeting (carried)
• Invited Dawson Creek Triathlon Association to present at Feb. 11 meeting (carried)
• Invited NEAT, Peace Country Barrel Racing Assoc., SPARK to present at Feb. 11 meeting (carried)

Board Meeting

The Board will discuss various regional matters including water budgets, park caretaker contracts, and emergency response plans. The agenda includes updates on the Tumbler Ridge Museum Foundation and UNESCO Global Geopark.

• Function 702 Area B Potable Water Draft 2021 Capital Budget
• Contract Extension for Blackfoot Regional Park Caretaker
• Development Variance Permit (File No. 20-004 DVP)
• Non-Farm Use in the ALR (File No. 20-016 ALR NFU)
• North Peace Regional Landfill Gas Monitoring RFP

The Peace River Regional District Board approved multiple contracts and actions, including awarding a $85,050 grant writer services contract to Clear Course Consulting Limited and a $182,717 landfill gas monitoring contract to GHD Limited. The Board also approved a $600,000 pre-budget for Rose Prairie water station expansion, extended the Blackfoot Regional Park caretaker contract, and supported a non-farm use application for a family cemetery. A motion to defer the Moberly Lake fire service transition was defeated, and the Board approved sending a letter to US President Biden regarding the Keystone XL pipeline cancellation.

• Awarded RFP 42-2020 'Grant Writer Services' to Clear Course Consulting Limited for $85,050 (carried)
• Awarded RFQ 36-2020 'Fire Hydrant Repair & Maintenance' to Celtic Construction Ltd. for up to $55,000 over two years (carried)
• Approved pre-budget of $600,000 for Function 702 Area B Potable Water capital works (carried)
• Extended Blackfoot Regional Park Caretaker contract to MSTERZ Holdings Corp. for $55,200/year for 2021-2022 (carried)
• Approved amended motion to work with Kelly Lake community on emergency preparedness plan (carried)
• Declined Development Variance Permit No. 20-004 (carried, opposed by Goodings and Fraser)
• Supported ALR Non-Farm Use application 20-016 for family cemetery (carried)
• Awarded RFP 41-2020 'North Peace Regional Landfill - Landfill Gas Monitoring' to GHD Limited for $182,717 over three years (carried)

Chetwynd Civic Properties Commission

This is the agenda for the Peace River Regional District's Chetwynd Civic Properties Commission meeting on January 26, 2021. The agenda contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or decisions. No specific topics, projects, or actions are identified for discussion.

• No agenda items listed
• No reports or attachments identified
• No decisions or proposals on the agenda

North Peace Leisure Pool Commission

This agenda for the North Peace Leisure Pool Commission contains only boilerplate interface text from the eSCRIBE meeting software and no actual agenda items, reports, or decisions. The meeting appears to be scheduled for January 25, 2021, but no substantive business is listed.

The North Peace Leisure Pool Commission recommended the Regional Board approve five supplemental budget requests for 2021, including a $670,000 air handling unit replacement, a $75,000 facility condition assessment, a $35,000 sound system upgrade, and a $50,000 staff change room upgrade. The commission also approved reducing food vendor Tasty Dogs' rent by 50% for the remainder of the pandemic due to COVID-19 restrictions. All motions were carried unanimously.

• Recommended $75,000 facility condition assessment (carried)
• Recommended $670,000 air handling unit replacement (carried)
• Recommended $35,000 sound system upgrade (carried)
• Recommended $50,000 staff change room upgrade (carried)
• Recommended draft 2021 budget for inclusion in Annual Financial Plan (carried)
• Approved 50% rent reduction for Tasty Dogs during pandemic (carried)
• Adopted agenda and previous minutes (carried)

Electoral Area Directors Committee

The Electoral Area Directors Committee is meeting to review reports and discuss items including a subdivision and development servicing bylaw project, a bylaw enforcement quarterly update, contract awards for grant writer services and hydrant repair/maintenance, and a study on rural addressing options. They will also discuss agenda items for an interprovincial meeting and a potable water feasibility study in Charlie Lake.

• Subdivision and Development Servicing Bylaw Project Overview (DS-BRD-101)
• Bylaw Enforcement File Oct.-Dec. 2020 Quarterly Update (DS-EADC-009)
• Request For Proposal 42-2020 Grant Writer Services Award (ADM-EADC-028)
• Hydrant Repair and Maintenance Contract Award (ENV-EADC-009)
• Investigation of Rural Addressing Options for the PRRD (CS-EADC-005)

Rural Budgets Administration Committee

The Rural Budgets Administration Committee is meeting to review and discuss draft 2021 budgets for numerous rural services, including fire departments, community centres, arenas, libraries, sewer and water systems, and other functions. The agenda also includes grant requests, a discussion of the Rural Loan Fund policy, and adoption of previous meeting minutes. Most items are for review and discussion, with decisions expected on budgets and grants.

• Grant requests from Fort St. John Public Library Association (FN-RBAC-044, FN-RBAC-049) and Step Up 'N' Ride Society (FN-RBAC-048)
• 2021 Gas Tax Funding, Fair Share & Peace River Agreement Funding Commitments (CS-RBAC-005)
• Draft 2021 budgets for multiple fire departments (Charlie Lake, Chetwynd Rural, Dawson Creek/Pouce Coupe, Fort St. John Rural, Moberly Lake, Taylor, Tomslake)
• Draft 2021 budgets for community centres, arenas, and recreation facilities (Kelly Lake, Tate Creek, Clearview, Buick, etc.)
• Discussion of Rural Loan Fund policy

The Rural Budgets Administration Committee approved numerous 2021 draft budgets for recommendation to the Regional Board, covering services like fire protection, sewer, water, and community centres. It also authorized several grants, including $60,500 to the Fort St. John Public Library Association and a three-year, $25,000-per-year commitment to the Step Up 'N' Ride Society. The committee cancelled a $12,000 Synergy Group funding commitment and replaced it with a $15,300 commitment from different funds.

• Approved 2021 draft budgets for Functions 120, 210, 221, 225, 230, 260, 265, 280, 285, 290, 295, 310, 315, 320, 325, 330, 335, 340, 345, 430, 505, 510, 525, 601-607, 701, 702 for inclusion in the 2021 Financial Plan
• Authorized $60,500 grant to Fort St. John Public Library Association from Area B Fair Share (2021 only)
• Authorized two-year, $65,000/year grant to Fort St. John Public Library Association from Function 295 and Area C Fair Share
• Authorized $10,000 grant to Fort St. John Public Library Association for CLICK program
• Authorized three-year, $25,000/year grant to Step Up 'N' Ride Society from Areas D and E Fair Share
• Cancelled $12,000 Synergy Group funding commitment; approved $15,300 replacement from Areas D and E Fair Share
• Approved $4,949.96 payment for Federation of Canadian Municipalities membership renewal
• Approved pre-budget approval for $600,000 capital for Rose Prairie water station procurement

Solid Waste Committee

The Peace River Regional District Solid Waste Committee is meeting to review the 2021 draft solid waste budget, including a supplemental item for a seasonal technician, and to discuss costs of an agricultural plastics pilot program with Cleanfarms. The agenda also includes routine items like adoption of minutes, correspondence, and reports.

• 2021 Draft Solid Waste Budget (ENV-SWC-033) with supplemental seasonal tech item
• Agricultural Plastics Pilot Program Costs (ENV-SWC-032) with Cleanfarms proposal
• Terms of Reference review (SWC TOR)

The Solid Waste Committee voted to recommend the Regional Board approve the 2021 Solid Waste budget, keeping the requisition at 2020 levels and adding a $23,000 seasonal project engineer position. It also recommended partnering with Cleanfarms on an agricultural plastics pilot program for bale wrap, grain bags, and twine at an estimated cost of $43,416 from 2021 to 2023. All motions carried unanimously.

• Recommended maintaining 2021 Solid Waste requisition at 2020 level (carried)
• Recommended $23,000 for 4-month project engineer position for capital inspections (carried)
• Recommended approval of 2021 Function 500 budget as amended (carried)
• Recommended partnering with Cleanfarms for ag plastics pilot at $43,416 (carried)

Board Meeting

The Regional Board is reviewing several administrative reports, including committee recommendations and budget updates. The agenda includes discussions on fire protection agreements, zoning amendments, and various land use applications.

• Tomslake Fire Protection Agreement and Liability Protection
• Charlie Lake Fire Department Proposed Expansion Petition Results
• COVID-19 Resilience Grant for North Peace Leisure Pool Air Handling Unit
• Zoning Amendment (Housekeeping) Bylaw No. 2415, 2020
• Zoning Amendment Bylaw No. 2368, 2021

The Peace River Regional District Board approved a grant application of up to $670,000 to the Investing in Canada Infrastructure Program for replacing the air handling unit at the North Peace Leisure Pool, committing to cover ineligible costs and overruns from capital reserves. The Board also approved several fire protection agreements, including with the Tomslake and District Volunteer Fire Department Society, and supported two Agricultural Land Commission applications. A motion to defer the MIABC service provider agreement was defeated, and the FCM membership renewal was defeated.

• Approved $670K grant application for North Peace Leisure Pool air handling unit (carried)
• Approved fire protection agreement with Tomslake and District Volunteer Fire Department Society for 2 years (carried, opposed: Ackerman, Zabinsky)
• Approved MIABC service provider agreement with Tomslake Fire Dept. (carried, opposed: Ackerman, Bumstead, Zabinsky)
• Approved cross-border fire protection agreement with Saddle Hills County for 5 years (carried, opposed: Ackerman, Bumstead, Zabinsky)
• Supported ALR subdivision application 20-016-ALRSub (carried)
• Supported ALR non-farm use application 20-015-ALRNFU (carried)
• Defeated FCM membership renewal invoice of $4,949.96
• Deferred Temporary Use Permit 20-004 to February 11, 2021 meeting

Solid Waste Committee

The Solid Waste Committee is meeting to review and discuss several solid waste management items, including the 2020 fall clean-up program results, 2021 carry-forward projects, a contract award for landfill gas monitoring, grant applications for organics infrastructure, and supplemental budget requests for various landfill and compost site projects. The agenda is largely procedural, with most items being reports and attachments for discussion rather than final decisions.

• RFP 41-2020 award for North Peace Regional Landfill LFG monitoring, reporting, and field operations
• CleanBC Organics Infrastructure Grant applications for Bessborough and Charlie Lake
• 2021 supplemental requests including Charlie Lake Compost Site Development, Bessborough Landfill Compost Site Development, North Peace Regional Landfill Phase 1 Closure Design, Chetwynd Landfill Scale Replacement, Prespatou Scale Replacement, Bulky Pit Closure, Manned Transfer Station Builds, and Bessborough Landfill Diversion Pad
• Fall Clean-Up 2020 program year-end review with customer counts and tonnage data
• Solid Waste Terms of Reference for information

The committee withdrew both CleanBC organics infrastructure grant applications due to unknown costs and responsibilities, recommended several 2021 supplemental budget items, and defeated a transfer station building proposal. It also approved a landfill gas monitoring contract and corrected a budget amount for a scale replacement.

• Withdrew CleanBC organics grant application for Bessborough Landfill (carried)
• Withdrew CleanBC organics grant application for Charlie Lake Wastewater site (carried)
• Recommended $70,000 for North Peace Regional Landfill Phase 1 Closure (carried)
• Recommended $447,556 for Chetwynd Landfill Scale Replacement (carried, corrected from $279,267)
• Recommended $60,000 for Prespatou Scale Replacement Design (carried)
• Recommended $155,000 for Bulky Pit (carried)
• Defeated $110,000 for Manned Transfer Station Buildings at Lebel, Lone Prairie, Hasler
• Deferred $185,733 reserve transfer to January 15, 2021 meeting (carried)