Region of Waterloo public meetings in 2022

Council Meeting

The Region of Waterloo Council is meeting to consider reports and by-laws, including a contract increase for the Runway 14-32 extension design and approval of projects for the final intake of the Investing in Canada Infrastructure Program's Public Transit Stream. The agenda also includes routine approvals of minutes, a donation presentation, and several by-laws related to fees, borrowing, and confirming proceedings.

• Increase contract with MTE Consultants Inc. for Runway 14-32 Extension Design by $166,450.00, total $266,725.00, funded from Airport reserves
• Approve projects for final ICIP Public Transit Stream applications (Appendix B)
• By-law 23-003: Amend fees and charges for Home Child Care Daily Rates
• By-law 23-004: Authorize temporary borrowing for 2023 current expenditures
• By-law 23-005: Authorize temporary borrowing for 2023 capital expenditures

Council approved a $6.4M contract for a joint HR information system and passed a resolution requesting the Province of Ontario reconsider Bill 23. Other decisions included funding for small business microloans, affordable housing projects, and a reduction in childcare fees.

• Awarded $6.4M contract to PricewaterhouseCoopers for a joint HRIS for the Region and Police Service
• Approved up to $250,000 for a new small business Microloan program
• Passed resolution requesting Province of Ontario reconsider Bill 23
• Approved 52.75% reduction in parent fee rates for Licensed Home Child Care for children under six
• Approved Priority Projects and Development Charge grants for P2022-19 Affordable Housing
• Rescinded decision to extend post-service benefits to Regional Councillors
• Approved design alternative for Bleams Road improvements from Fischer-Hallman Road to Trussler Road
• Authorized temporary borrowing for 2023 operating and capital expenditures

Board of Health (Regional Council)

This is a brief procedural meeting of the Region of Waterloo Board of Health. The only substantive item is a COVID-19 update presented in a staff report. The rest of the agenda consists of routine items like call to order, land acknowledgement, and declarations of interest.

• COVID-19 update (BOH - Council Update_-_December_14__2022.pdf)

The Board received a presentation on COVID-19, RSV, and influenza trends, as well as a drug alert regarding green fentanyl. The Board approved a motion to enter a closed session to discuss regional roles, development charges, insurance, and a procurement project.

• Approved motion to enter closed session for education on Board of Health role, Development Charges, and Insurance Pool History
• Approved motion to enter closed session to receive solicitor-client privileged advice on a joint procurement project

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee is meeting to consider a presentation on the 2023 budget, titled '2023 Budget - Supporting the Plan'. The agenda includes standard procedural items such as call to order, land acknowledgement, declarations of interest, and adjournment. No decisions are listed; the main item is the budget presentation.

• Presentation: 2023 Budget - Supporting the Plan

The Committee received a presentation on the 2023 Budget and strategic plan, including proposed service level enhancements. No formal votes were taken on budget approvals; the session consisted of staff presentations and requests for further information.

• Requested staff provide information on the impact of expanding automated speed enforcement
• Requested staff provide information on additional revenue raising opportunities

Audit Committee

The Region of Waterloo Audit Committee is meeting to receive information reports on the 2022 year-end audit plan, the committee's terms of reference, and Payment Card Industry Data Security Standards compliance. No decisions are scheduled; all items are for information only.

• 2022 Year-End Audit Plan (COR-TRY-22-092) with KPMG audit planning report
• Audit Committee Terms of Reference (COR-ADM-22-002)
• Payment Card Industry Data Security Standards Compliance (COR-TRY-22-093) with credit card transaction volume 2018-2022

The Committee received several reports for information, including the 2022 year-end audit plan and a report on payment card security standards. No substantive motions were decided upon other than the adjournment of the meeting.

• Received 2022 Year-End Audit Plan for information
• Received Audit Committee Terms of Reference report for information
• Received Payment Card Industry Data Security Standards Compliance report for information
• Adjourned meeting at 1:33 p.m.

Planning and Works

The Planning and Works Committee will consider two main items: approving up to $250,000 for a new small-business microloan program, and approving a design for improvements to Bleams Road from Fischer-Hallman Road to Trussler Road. The meeting also includes a closed session for legal and development-charge matters.

• Approve up to $250,000 from Strategic Investments for Business Supports Fund for a new Microloan program
• Authorize agreements with Government of Canada, WWCFDC, and Waterloo Region Small Business Centre for microloan implementation
• Approve recommended design for Bleams Road (Regional Road 56) improvements from Fischer-Hallman Road to Trussler Road
• Direct staff to file Notice of Completion for Class Environmental Assessment and place Environmental Study Report on public record for 30 days
• Closed session for solicitor-client privileged advice on land acquisition/disposition, litigation, and development charges

The Committee approved a one-time contribution of up to $250,000 for a new small business microloan program. It also approved the recommended design alternative for improvements to Bleams Road between Fischer-Hallman Road and Trussler Road.

• Approved up to $250,000 from the Strategic Investments for Business Supports Fund for a new Microloan program (Carried)
• Authorized the Commissioner of Planning, Development and Legislative Services to execute agreements with the Government of Canada, WWCFDC, and WRSBEC for the Microloan Program (Carried)
• Approved the recommended design alternative for Bleams Road (Regional Road #56) improvements from Fischer-Hallman Road to Trussler Road (Carried)
• Directed staff to file the Notice of Completion for the Bleams Road Class Environmental Assessment Study (Carried)

Community and Health Services

The Region of Waterloo's Community and Health Services Committee is meeting to consider several items, including a motion to prevent evictions from two encampments without Council approval, approval of affordable housing priority projects with development charge grants, and a fee reduction for licensed home child care. The agenda also includes informational updates on food safety, reconciliation and equity investments, and the Upstream Fund.

• Motion to prohibit eviction of encampments at Victoria/Weber St. in Kitchener and 150 Main St. in Cambridge without Regional Council approval
• Approval of P2022-19 Affordable Housing priority projects and Regional Development Charge grants
• 52.75% reduction in parent fees for Licensed Home Child Care effective January 1, 2023
• 2022 Food Safety Program Update (information)
• Reconciliation and Equity Investments Update (information)

The Committee approved a motion to stop evictions at specific encampments until Regional Council conducts a comprehensive review and passes a permitting motion. The Committee also approved priority projects and development charge grants for affordable housing. Additionally, the body received an update on reconciliation and equity initiatives.

• Approved motion to halt evictions at the Victoria Street and Weber Street encampment pending Council review (Carried)
• Approved motion to halt evictions at 150 Main Street, Cambridge pending Council review (Carried)
• Approved recommended Priority Projects under P2022-19 Affordable Housing (Carried)
• Approved Regional Development Charge grants for P2022-19 Priority Projects (Carried)
• Authorized Commissioner of Community Services and Director of Housing Services to execute funding agreements for affordable housing (Carried)
• Approved Consent Agenda items for information (Carried)
• Approved a closed session to discuss land acquisition and disposition (Carried)

Administration and Finance

The Administration and Finance Committee will consider a motion to rescind a November 8, 2022 decision extending post-service benefits to Regional Councillors, ending those benefits on December 31, 2022, and creating a citizen advisory committee to study councillor remuneration. The agenda also includes a delegation seeking relief from development fees for a new church and community centre, a report on Bill 23 financial impacts, approval of a strategic plan development approach, and authorization for temporary borrowing in 2023.

• Motion to rescind post-service benefits for Regional Councillors (passed Nov 8, 2022) and end them Dec 31, 2022
• Delegation from All Saints' Anglican Church seeking relief from development fees for new church and community centre
• Report COR-ADM-22-004 on Bill 23 financial impacts to be circulated to MPPs and area municipal councils
• Approval of approach for new Corporate Strategic Plan 2023-2027 (CAO-SPL-22-009)
• Authorization for CFO to borrow funds temporarily in 2023 (COR-TRY-22-091)

The Committee voted to repeal a previous decision to extend post-service benefits to Regional Councillors. It also approved the framework for the 2023-2027 Corporate Strategic Plan and authorized temporary borrowing for 2023. Additionally, the Committee passed a resolution requesting the Province of Ontario reconsider Bill 23.

• Rescinded decision to extend post-service benefits to Regional Councillors and ended current benefits on December 31, 2022
• Approved that a Citizen Advisory Committee must not consider post-service life-time benefits fully paid by the Region (14-1)
• Approved approach, timeline, and principles for Corporate Strategic Plan 2023-2027
• Authorized Chief Financial Officer to borrow funds on a temporary basis in 2023
• Passed resolution requesting Province of Ontario reconsider Bill 23 and extend consultation
• Directed staff to report on funding options for All Saints' Anglican Church development charge relief during 2023 budget process

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee is meeting to discuss the 2023 Plan and Budget. They will consider approving a revised budget review timetable and receive an update on community engagement efforts, including initial findings from a resident survey. The meeting also includes a presentation introducing the 2023 Plan and Budget.

• Presentation: 2023 Plan and Budget introduction
• Report COR-CFN-22-029: Approve revised 2023 Plan and Budget timetable
• Report CAO-SPL-22-008: Community engagement update with resident survey findings

The Committee approved a revised timetable for the 2023 Plan and Budget and directed that the report be shared with Area Municipalities and the Waterloo Region Police Services Board. Members received presentations on the budget process, community engagement, and economic challenges including inflation. No specific tax levy target was set.

• Approved revised 2023 Plan and Budget review timetable (Carried)
• Approved forwarding Report COR-CFN-22-029 to Waterloo Region Police Services Board and Area Municipalities (Carried)
• Decided it was premature to provide staff with a specific tax levy target

Inaugural Council Meeting

This is the inaugural meeting of the Region of Waterloo Council, where newly elected Regional Chair Karen Redman and Regional Councillors are sworn in. The council will also consider committee appointments for 2022-2026 and the 2023 meeting schedule, and approve two by-laws, including one for an acting chair.

• Swearing-in of Regional Chair Karen Redman and Regional Councillors
• Report RC-22-01: 2022-2026 Committee Appointments and 2023 Meeting Schedule
• By-Law 23-001: Acting Chair when Chair is absent, repealing By-Law 19-001
• By-Law 23-002: Confirming proceedings of this meeting

The Regional Council certified the 2022-2026 term members and administered declarations of office. Council approved the 2023 meeting calendar and appointed members to various regional committees and boards. Two by-laws were also approved.

• Approved 2023 Meeting Calendar
• Appointed Planning and Works Committee (Chair: Colleen James, Vice-Chair: Doug Craig)
• Appointed Administration and Finance Committee (Chair: Michael Harris, Vice-Chair: Robert Deutschmann)
• Appointed Community and Health Services Committee (Chair: Jim Erb, Vice-Chair: Pam Wolf)
• Appointed Audit Committee members
• Appointed Library, Licensing and Hearings, and Jack Young Civic Award Committees
• Appointed members to Police Services Board, Grand River Conservation Authority, and University boards
• Approved By-Law 23-001 and By-Law 23-002

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation is meeting to review finance reports, hear a delegation about a project grant for the slate roof replacement at Central Presbyterian Church, and receive updates from its committees. The board will also approve the minutes from its October 25 meeting.

• Accounts and Grants Summary for November 22, 2022
• Delegation from Horst & Sharon Wohlgemut regarding Central Presbyterian Church slate roof replacement project grant
• Approval of minutes from October 25, 2022
• Verbal updates from Allocations and Finance, Heritage Advisory and Communications, and Strategic Planning committees
• Plaque update

Special Council

This is a special meeting of the Regional Municipality of Waterloo Council, held primarily to provide orientation education to Council members. The agenda includes a motion to move into closed session for education on staff-council relations, strategic planning, municipal budgeting, legal responsibilities, and post-pandemic challenges. No decisions or public discussions are scheduled.

• Motion to hold closed session on Nov 15, 2022 for education on Staff-Council Relations
• Motion to hold closed session on Nov 17, 2022 for education on Strategic Planning, Municipal Budgeting, Legal Responsibilities, and personal matters
• Motion to hold closed session on Dec 1, 2022 for education on challenges and leadership post pandemic

Council met for orientation education and approved three motions to hold closed sessions. These sessions will cover staff-council relations, strategic planning, budgeting, legal responsibilities, and post-pandemic leadership.

• Approved closed session on Nov 15, 2022, for education on Staff-Council Relations
• Approved closed session on Nov 17, 2022, for education on Strategic Planning, Municipal Budgeting, Legal Responsibilities, and personal matters
• Approved closed session on Dec 1, 2022, for education on post-pandemic challenges and leadership

Community and Health Services

The Community Services Committee is meeting to receive updates on school immunization program compliance and paramedic services key performance indicators. They will also hear a verbal update on the Interim Housing Plan. Most items are for information or approval via the consent agenda.

• Immunization of School Pupils Act compliance rates for 2021-2022
• Hepatitis B and HPV vaccine dose distribution data, 2017-2022
• Paramedic Services semi-annual key performance indicators update
• Verbal update on Interim Housing Plan

The Committee approved the consent agenda items for information and action. Discussions included updates on school immunization compliance, paramedic offload delays at hospitals, and a verbal update on the Interim Housing Plan.

• Approved Consent Agenda items (Carried)

Council Meeting

This is a largely procedural council meeting. Council will approve minutes from previous meetings, consider reports, and pass two by-laws: one establishing new rules for council and committee proceedings (repealing By-law 00-031), and one confirming the actions of this meeting. No substantive policy decisions or public hearings are listed on the agenda.

• Approval of minutes from October 12 and October 14, 2022 meetings
• By-law 22-051: new rules for governing council and committee proceedings, repealing By-law 00-031
• By-law 22-052: confirmation of proceedings of the November 8, 2022 council meeting

Council passed a by-law to establish rules for governing the proceedings of Council and its committees. The meeting also included departing remarks from outgoing Councillors.

• Approved By-law 22-051 to provide rules for governing the proceedings of Council and its committees (Carried)
• Approved By-law 22-052 to confirm the actions of Council of November 8, 2022 (Carried)
• Approved minutes from October 12, 2022 Closed Council and Council meetings (Carried)

Administration and Finance

The Administration and Finance Committee is meeting to receive information on the Q3 2022 plan and financial update, a quarterly summary of tenders and contracts, and a council tracking list. No decisions requiring votes are listed; the agenda consists of information items and routine procedural motions.

• COR-CFN-22-027, 2022 Q3 Plan and Financial Update
• COR-TRY-22-090, Quarterly Summary of Tenders, Quotations, RFPs and Consultant Selections
• Council/Committee Tracking List

The Committee directed staff to design a post-service continuous benefit plan for Councillors with at least four years of service and age 55. The plan will provide benefits at a level no greater than what is currently received by Councillors. The motion passed with a 9-7 vote.

• Approved direction to staff to design Post Service Benefits Plan (9-7)
• Approved Consent Agenda items, including Quarterly Summary of Tenders, Quotations, RFPs and Consultant Selections
• Received Q3 Plan and Financial Update for information

Planning and Works

The Planning and Works Committee is holding a regular session with a closed session for legal and negotiation matters, followed by open session. The agenda is largely procedural, including consent agenda items, a strategic focus item, and a tracking list. No specific decisions or proposals are detailed in the agenda text.

• Closed session for solicitor-client privilege and negotiation plans
• Consent agenda for routine approvals
• Strategic Focus – Responsive and Engaging Public Service
• Council/Committee Tracking List

The Committee received a staff report and several delegations regarding the More Homes Built Faster Act, 2022 (Bill 23). No formal votes were taken on the legislation; the report was received for information and the Committee discussed advocating its concerns to the provincial government.

• Received report PDL-CPL-22-027 regarding Bill 23 for information
• Approved motion to hold a closed session for solicitor-client privilege and negotiation plans
• Approved motion to reconvene into open session
• Approved motion to adjourn meeting at 2:40 p.m.

Ecological and Environmental Advisory Committee

The Ecological and Environmental Advisory Committee will review a recommendation report on a proposed aggregate extraction operation (Middle Street Pit) at 1856 Snyder's Road East, Wilmot, and provide comments to Community Planning staff. The committee is also scheduled to discuss comments on Bill 23, the More Homes Built Faster Act, 2022, though details are in an addendum. The agenda includes routine items like approving previous minutes.

• Recommendation report EEAC-22-006 on proposed Middle Street Pit (Petersburg Pit) at 1856 Snyder's Road East, Wilmot
• Proposed conditions include excluding ESPA and enhancement areas from rezoning, and restricting them to environmental conservation
• Request to MNRF to prohibit vegetation clearing during bird breeding season per Migratory Birds Convention Act
• Annual groundwater monitoring reports required during pit operation and for five years after rehabilitation
• Ecological monitoring programs for buffer around St. Agatha Forest ESPA and for enhancement area planting plan

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation is meeting to review finance reports, approve September minutes, and discuss a pilot program for a new grant process. The board will also consider removing a director and terminating a member's membership, and seek direction on a new plaque process.

• Accounts and Grants Summary for 2022
• Approval of minutes from September 27, 2022
• Pilot program discussion for new grant process with consultant update
• Notice of removal of a director per By-law no. 1 section 3.05
• Termination of a member's membership per By-law 1 section 9.03

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will hear presentations on a cycling smartphone app, Lancaster Street improvements, and King Street East/Coronation Boulevard improvements. They will also receive updates on a delayed traffic signal project and Grand River Transit's contactless fare payment exploration.

• Presentation of Cycling Guide app by Zeitspace Inc. with CycleWR
• Lancaster Street Improvements (Wellington to Bridgeport) - review of drawings
• King Street East / Coronation Boulevard (Bishop to Water) - preferred alternative review
• Traffic signal at Laurel Trail / Columbia delayed to 2023
• GRT exploring contactless mobile fare payment, EOI being prepared

Council Meeting

This is the regular council meeting for October 12, 2022. Council will hear a COVID-19 update, receive recommendations from the Anti-Racist Advisory Working Group, and consider reports from committees. A verbal report on a site review for a hybrid shelter/outdoor model is also scheduled.

• COVID-19 update presentation
• Anti-Racist Advisory Working Group recommendations
• Verbal report on hybrid shelter/outdoor model site review
• By-law 22-050 to confirm council proceedings

Council approved a $500,000 increase to the Ottawa Street Improvements contract with Capital Paving Inc., bringing the total to $3,687,044. Council also approved a roundabout design at Fischer-Hallman Road and New Dundee Road, and received a report on encampment survey results. The meeting included a COVID-19 update and referral of Anti-Racist Advisory Working Group recommendations to the next council meeting.

• Approved $500,000 increase for Ottawa Street Improvements contract with Capital Paving Inc. (carried)
• Approved roundabout design at Fischer-Hallman Road and New Dundee Road (carried)
• Approved repeal of old Procedural By-law and adoption of new one effective November 15, 2022 (carried)
• Received Anti-Racist Advisory Working Group recommendations and referred to next council meeting (carried)
• Approved minutes from September 21 and October 4, 2022 meetings (carried)
• Received COVID-19, Monkeypox, and Influenza update from Medical Officer of Health (information only)
• Received verbal update on encampment survey results (information only)

Administration and Finance

The Administration and Finance Committee is meeting to receive information on the SWIFT broadband project final report, a regional strategy refresh, and a 2023 budget update. They will also consider a motion to direct the Regional Clerk to issue public notice of a proposed procedural by-law that would repeal and replace the current one, effective November 15, 2022. The agenda is largely informational, with one actionable item regarding the by-law.

• SWIFT Broadband Project final report (COR-ITS-22-002) for information
• Regional strategy refresh context (CAO-SPL-22-007) for information
• 2023 Budget Update (COR-CFN-22-026) for information
• Proposed Procedural By-law (PDL-CAS-22-009) - motion to issue public notice for repeal of By-Law 00-031 and approval of new by-law on November 8, 2022

The committee received presentations on the 2023 budget update and a regional strategy refresh. Staff projected a tax levy increase of 11-15% for regional services, citing inflation, fuel prices, and rising capital costs. The committee also approved a motion to issue public notice for a new procedural bylaw, which will be considered for adoption on November 8, 2022.

• Approved motion to issue public notice for new Procedural By-law (carried)
• Received SWIFT Broadband Project final report for information
• Received 2023 Budget Update presentation for information
• Received Setting the Context - Regional Strategy Refresh presentation for information

Planning and Works

The Planning and Works Committee is considering approval of a roundabout at Fischer-Hallman Road and New Dundee Road in Kitchener and North Dumfries Township. The recommended motion also includes changes to speed limits, lane designations, and a pedestrian crossover. A delegation from Valour Group will discuss draft approval for condominium plans at 170 and 180 Northumberland St.

• Project approval for roundabout at Fischer-Hallman Road and New Dundee Road
• Speed limit reduction from 70 km/h to 60 km/h on both roads near the intersection
• New lane designations for westbound New Dundee Road and southbound Fischer-Hallman Road
• New Level 2 pedestrian crossover at the intersection
• Delegation re: 170 and 180 Northumberland St - Plans of Condominium for Draft Approval

The committee approved the recommended design for a roundabout at Fischer-Hallman Road and New Dundee Road, including associated speed limit reductions and lane changes. A delegation from Valour Group presented on a condominium application for 170 and 180 Northumberland Street in Ayr, but no decision was recorded on that item. The committee also directed staff to prepare a report on traffic calming in settlement and residential areas.

• Approved roundabout design at Fischer-Hallman and New Dundee roads (carried)
• Directed staff to prepare traffic calming report for settlement and residential areas

Community and Health Services

The Region of Waterloo Community Services Committee meets to receive a report on the 2022-2023 influenza plan and a housing tenant and community engagement strategy, plus a verbal update on homelessness interim response. A delegation from John Gardner of Cambridge regarding Robert Kerr Manor is scheduled. The agenda includes consent items and a tracking list, with most items for information or approval as part of routine business.

• Delegation by John Gardner, Cambridge, re: Robert Kerr Manor
• CSD-HOU-22-020, Waterloo Region Housing Tenant and Community Engagement Strategy
• PHE-IDS-22-004, Influenza - Previous Season Summary and 2022-2023 Plan
• Verbal Update, Homelessness Interim Response
• Community Services Tracking List

The committee heard a delegation about safety concerns at Robert Kerr Manor, a Region of Waterloo Community Housing site. It directed staff to report on budget considerations for 24/7 support services and the process for a community safety audit. The committee also received updates on the influenza plan and the Homelessness Interim Response, including shelter bed additions and planned community engagement on hybrid encampment projects.

• Directed staff to report on budget considerations related to 24/7 support services for community housing
• Directed staff to report on the process for conducting a community safety audit
• Received for information the Waterloo Region Housing Tenant and Community Engagement Strategy (CSD-HOU-22-020)
• Received for information the influenza season summary and 2022-2023 plan (PHE-IDS-22-004)
• Received a verbal update on the Homelessness Interim Response plan
• Approved the consent agenda items as received for information

Special Council

The purpose of this Special Council meeting is to pass debenture by-laws. The agenda includes authorizations for various capital works projects through ten-year instalment debentures.

• By-law 22-044: Amends debentures to extend terms for the Kitchener Auditorium expansion project
• By-law 22-045: Authorizes $3,651,000 in ten-year instalment debentures for the City of Kitchener
• By-law 22-046: Authorizes $8,845,000 in ten-year instalment debentures for the Township of Wilmot
• By-law 22-047: Authorizes $19,504,000 in ten-year instalment debentures for the Regional Municipality of Waterloo
• By-law 22-048: Provides for the borrowing of an aggregate principal amount of $32,000,000

Council approved six by-laws authorizing debenture borrowing for capital works. The largest, By-law 22-047, authorized $19,504,000 for Regional projects, and By-law 22-048 consolidated $32,000,000 in borrowing across multiple by-laws. All by-laws were passed unanimously.

• Approved By-law 22-044 to amend existing debenture by-laws for the Kitchener Auditorium expansion project.
• Approved By-law 22-045 authorizing $3,651,000 in ten-year debentures for a City of Kitchener capital work.
• Approved By-law 22-046 authorizing $8,845,000 in ten-year debentures for Township of Wilmot capital works.
• Approved By-law 22-047 authorizing $19,504,000 in ten-year debentures for Regional Municipality of Waterloo capital works.
• Approved By-law 22-048 consolidating $32,000,000 in borrowing from By-laws 22-045, 22-046, and 22-047 into one series of ten-year debentures.
• Approved By-law 22-049 to confirm the actions of the Special Council meeting.

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation is meeting to review finance reports, approve June minutes, and discuss committee updates. Key items include a proposed motion to pause annual grant funding to the Waterloo Historical Society, approval of strategic planning goals, and updates on two grants being processed for payment.

• Motion to pause annual grant funding to Waterloo Historical Society
• Approval of Strategic Planning - Goals and Process
• Grants being processed: Steckle Heritage Farm - Historical Steel Roofing, 35-39 Main Street
• Budgetary considerations for in-person meetings
• Approval of June 28, 2022 minutes

Ecological and Environmental Advisory Committee

The Ecological and Environmental Advisory Committee is meeting to approve prior minutes, hear a presentation on the Regional Forest Inventory, and receive a report on proposed modifications to the environmental planning process. The committee will also consider striking a working group to help develop those modifications. Several notices about local environmental assessments and an update on the Regional Official Plan Review are on the agenda for information.

• Report EEAC-22-005 on Environmental Planning Process Modifications with recommended motion to strike a working group
• Presentation: Regional Forest Inventory Update by Michelle Kratky
• Notice of Commencement: Greenhouse Road Reconstruction and Extension Project (Municipal Class Environmental Assessment)
• Notice of Commencement: Bridgeport Dike Rehabilitation and Capacity Improvement
• Update on Regional Official Plan Review

The committee received a presentation on the 2021-2022 Regional forest inventory, which will inform a new forest management plan. Members also voted to receive report EEAC-22-005 on environmental planning process modifications and to strike a working group to help review and improve the development application process. No other substantive decisions were made; the meeting was largely informational.

• Approved minutes of April 25, 2022 meeting (carried)
• Received information on Regional forest inventory update (presentation only, no vote)
• Received report EEAC-22-005 on environmental planning process modifications and struck a working group (carried)
• Received notices for Greenhouse Road Reconstruction and Bridgeport Dike projects (for information only)
• Adjourned meeting at 6:43 p.m. (carried)

Council Meeting

Regional Council will consider increasing the contract with Avia NG Inc. for the temporary airport terminal building expansion at the Region of Waterloo International Airport by $369,940, bringing the total to $1,498,946. The agenda also includes adopting committee reports on the 2022 water and wastewater monitoring report and a decision to decline a $50,000 request from the Child Witness Centre while advocating for provincial funding. A delegation from Valour Group will discuss draft approval of condominium plans for 170 and 180 Northumberland St.

• Increase contract with Avia NG Inc. for C2019-14 Temporary Airport Terminal Building Expansion by $369,940 to total $1,498,946
• Adopt 2022 Water and Wastewater Monitoring Report as account of capacity as of December 31, 2021
• Take no action on Child Witness Centre's request for $50,000; advocate to Ministry of the Attorney General for increased funding
• Delegation re: 170 and 180 Northumberland St - Plans of Condominium for Draft Approval
• Approve minutes from August 24 and September 6, 2022 meetings

Council approved a $369,940 increase to the contract with Avia NG Inc. for the temporary airport terminal building expansion, bringing the total cost to $1,498,946 plus taxes. They also accepted the 2022 Water and Wastewater Monitoring Report and decided to take no action on a $50,000 funding request from the Child Witness Centre, instead advocating for provincial funding. A closed session was held for legal advice and personal matters.

• Approved $369,940 increase to Avia NG Inc. contract for airport terminal expansion, total $1,498,946 plus taxes (carried)
• Accepted 2022 Water and Wastewater Monitoring Report as account of capacity as of Dec 31, 2021 (carried)
• Took no action on Child Witness Centre's $50,000 request; will advocate to Ministry of Attorney General for increased funding (carried)
• Approved minutes from multiple previous meetings (carried)
• Approved by-law 22-043 confirming proceedings (carried)

Community and Health Services

The committee received a presentation celebrating Sunnyside Home's accreditation as a Level 1 'Outstanding' Butterfly Home, the first in Canada to achieve this rating. Staff reported that the person-centered care model reduced antipsychotic medication use from 43% to 0% in one area. No formal decisions were made; the item was informational.

• No formal decisions were made at this meeting

Planning and Works

The Planning and Works Committee is meeting to discuss and potentially approve several items, including a recommendation to grant draft approval for two standard condominium plans at 170 and 180 Northumberland Street in North Dumfries. The agenda also includes information items on cycling network improvements, a collision report, a water supply strategy, a water/wastewater monitoring report, and a public information centre notice for the William Street Pump Station upgrade.

• Draft approval for condominium plans 30CDM-21302 (170 Northumberland St) and 30CDM-21303 (180 Northumberland St) by Ayr Meadows Development Inc.
• Separated Cycling Network Improvements and Expansions in Waterloo and Kitchener (TES-TRP-22-007)
• Region of Waterloo 2020 Collision Report (TES-TRP-22-008)
• Water Supply Strategy Commencement (TES-WAS-22-012)
• 2022 Water and Wastewater Monitoring Report (TES-WAS-22-013)

The committee voted 9-4 against draft approval of two standard condominium plans at 170 and 180 Northumberland Street in North Dumfries. The motion to approve was defeated after debate over preserving rental housing, with staff noting the applicant could appeal to the Ontario Land Tribunal.

• Defeated motion to grant draft approval for Plan of Condominium 30CDM-21302 (170 Northumberland St) and 30CDM-21303 (180 Northumberland St) (4-9)
• Received for information: Separated Cycling Network Improvements in Waterloo and Kitchener (carried)
• Received for information: Region of Waterloo 2020 Collision Report (carried)
• Approved Water Supply Strategy Commencement (carried)
• Accepted 2022 Water and Wastewater Monitoring Report (carried)
• Noted Notice of Virtual Public Information Centre for William Street Pump Station Upgrade Project (carried)

Administration and Finance

The Administration and Finance Committee is reviewing several strategic reports. This includes a discussion on whether to take action regarding a $50,000 funding request from the Child Witness Centre.

• Child Witness Centre $50,000 funding request
• Waterloo Area Ombuds Office Annual Report 2021-2022
• Annual Indexing of Regional Development Charges
• Municipal Elections Compliance Audit Committee appointments (2022-2026)
• Regional Workforce - Sustaining Growth and Competitiveness report

The committee decided to take no action on a $50,000 funding request from the Child Witness Centre, instead advocating to the province for increased funding. All consent agenda items were approved, including the Waterloo Area Ombuds Office annual report, indexing of regional development charges, and appointments to the Municipal Elections Compliance Audit Committee (with a declared conflict by D. Jaworsky). A presentation on regional workforce challenges was received for information.

• Took no action on $50,000 Child Witness Centre funding request (carried)
• Approved Waterloo Area Ombuds Office Annual Report for 2021-2022 (carried)
• Approved Annual Indexing of Regional Development Charges (carried)
• Approved Appointments for Municipal Elections Compliance Audit Committee 2022-2026 (carried; D. Jaworsky declared conflict)

Council Meeting

This is a regular Council meeting with a closed session first. The main actionable item is a recommendation to extend the Employee and Family Assistance Program contract with Homewood Health Inc. for about $290,160 plus taxes. Council will also consider several by-laws, including fee changes for home child care and school zone speed limits.

• Extend Homewood Health Inc. contract for Employee and Family Assistance Program from Oct 1, 2022 to Dec 31, 2023, estimated $290,160 plus taxes
• By-law 22-040: Amend fees and charges for home child care daily rates
• By-law 22-041: Amend traffic and parking by-law for posted speed limits in school zones
• By-law 22-042: Confirm proceedings of this Council meeting
• Receive Moody's Investors Service credit opinion report

Council approved a contract extension with Homewood Health Inc. for the Employee and Family Assistance Program through December 2023 at a cost of $290,160 plus taxes. Several sets of previous meeting minutes were approved. Three by-laws were passed, including amendments to fees and charges and school zone speed limits.

• Approved contract extension with Homewood Health Inc. for Employee and Family Assistance Program, $290,160 plus taxes (carried)
• Approved minutes from 20 previous meetings (carried)
• Passed By-law 22-040 amending fees and charges for home child care daily rates (carried)
• Passed By-law 22-041 amending traffic and parking by-law for school zone speed limits (carried)
• Passed By-law 22-042 confirming proceedings of the meeting (carried)

Board of Health (Regional Council)

The Board of Health (Regional Council) is meeting to receive a COVID-19 update and then move into a closed session to discuss confidential financial information, solicitor-client privileged advice on potential litigation, and personal matters. The agenda is otherwise procedural, with no other substantive items listed.

• COVID-19 Update
• Motion to go into closed session for confidential financial information, legal advice, and personal matters

Special Council

Special Council will consider adopting recommendations from two committees: a Regional Official Plan amendment and an interim response to homelessness. The plan amendment includes adding an intensification corridor along Ottawa Street and repealing/adopting new chapters. The homelessness response directs staff to develop a master plan, prioritize interim housing solutions, and increase the 2022 housing budget by $3,420,000.

• Adopt Regional Official Plan amendment with intensification corridor along Ottawa Street
• Increase 2022 Housing Services Operating Budget by $3,420,000
• Direct staff to develop a Homelessness Master Plan
• Prioritize interim housing: transitional housing expansion, home-based support, emergency shelter, hybrid shelter/outdoor model
• Enact By-Law 22-038 to amend the Regional Official Plan

Council adopted the updated Regional Official Plan (ROP) chapters 1, 2, and 3.A, including a new intensification corridor on Ottawa Street, and directed staff to forward the amendment to the Ministry for approval. Council also approved a $3.42M increase to the 2022 Housing Services Operating Budget for interim homelessness solutions, including expanding transitional housing, home-based support, emergency shelter, and a managed hybrid shelter/outdoor model. A tentative settlement with CUPE Local 1656 (outside workers) was approved, providing 2.1% annual increases for 2022-2024.

• Adopted new Regional Official Plan chapters 1, 2, and 3.A, including Ottawa Street intensification corridor (13-1)
• Approved $3.42M increase to 2022 Housing Services Operating Budget for interim homelessness solutions (14-0)
• Directed staff to develop a Homelessness Master Plan and prioritize interim housing solutions (carried)
• Approved tentative settlement with CUPE Local 1656: 2.1% annual increase for 2022-2024 (carried)
• Enacted By-law 22-038 to amend the Regional Official Plan (carried)
• Enacted By-law 22-039 to confirm actions of Special Council (carried)

Special Council

This is a special meeting of Regional Council held solely to consider a matter related to labour relations. The agenda consists of procedural items and a motion to move into closed session under Section 239 of the Municipal Act, 2001. No public decisions or discussions are scheduled.

• Motion to hold closed meeting for labour relations
• Meeting held electronically at 6:30 p.m.
• Location: 150 Frederick Street, Kitchener

The special council meeting was held solely to enter a closed session under the Municipal Act to discuss a labour relations matter. No substantive decisions were made in open session; the only actions were the motion to go into closed session and the motion to adjourn, both carried.

• Motion to enter closed session for labour relations carried
• Motion to adjourn following closed session carried

Planning and Works Regional Official Plan

The Planning and Works Committee voted 12-2 to adopt a proposed amendment to the Regional Official Plan, implementing the results of the Municipal Comprehensive Review under the Growth Plan for the Greater Golden Horseshoe. The amendment includes a new intensification corridor along Ottawa Street and policy updates on housing mix, 15-minute neighbourhoods, and missing middle housing. The decision now goes to a Special Council meeting on August 18 for final adoption, after which it will be sent to the Province for approval.

• Adopted proposed Regional Official Plan amendment (12-2), including new Chapters 1 and 2 and Section 3.A
• Approved inclusion of a Regional Intensification Corridor along Ottawa Street (12-1, one conflict)
• Directed staff to issue Notice of Adoption under the Planning Act
• Directed staff to forward the amendment to the Ministry of Municipal Affairs and Housing for approval
• Directed staff to work with the Ministry on any modifications and report back to Council

Community and Health Services

The committee directed staff to develop a Homelessness Master Plan and to prioritize interim housing solutions, including expanding transitional housing, home-based support, emergency shelters, and permitting a managed hybrid shelter/outdoor model. It also approved a 25% reduction in parent fees for licensed home child care, allocated $180,000 to the Upstream Fund, approved the 2023 Response Time Performance Plan, and took no action on a $50,000 funding request from the Sexual Assault Support Centre. Delegations on homelessness and child welfare were heard but no decisions were made on those requests.

• Directed staff to develop a Homelessness Master Plan (carried)
• Authorized interim housing solutions: expand transitional housing, home-based support, emergency shelters, and permit hybrid shelter/outdoor model (carried)
• Approved 25% reduction in parent fees for Licensed Home Child Care effective Sept 1, 2022 (carried)
• Allocated $180,000 remaining Upstream Fund to support year 1 implementation (carried)
• Approved 2023 Response Time Performance Plan for paramedic services (carried)
• Took no action on Sexual Assault Support Centre's $50,000 request; will advocate to province for increased funding (carried)
• Received and approved consent agenda items (carried)

Administration and Finance

The Administration and Finance Committee will consider several policy items, including a Living Wage Employer Implementation Framework, guidelines for electronic council meetings, and a mid-year update on the 2022 budget and capital plan. The committee will also receive reports on tenders, investments, and community engagement for the 2023 budget. A delegation will speak on a property tax exemption for a co-operative at 475-477 Lancaster Street West.

• Approve Living Wage Employer Implementation Framework (COR-TRY-22-80)
• Approve Electronic Meeting Guidelines, including reopening chambers to public Oct 4, 2022 (PDL-CAS-22-06)
• Receive 2022 Mid-Year Update and amend 2022 Tax Supported Capital Budget and 2023-2031 Capital Forecast (CAO-SPL-22-05/COR-CFN-22-23)
• Approve Grant Administration Policy (PDL-CUL-22-04)
• Delegation re: Municipal Capital Facility Property Tax Exemption for 475-477 Lancaster Street West, Kitchener

The committee approved a policy making in-person attendance the default for council and committee meetings, with electronic participation allowed upon reasonable notice. The policy will be reviewed after a one-year trial. Staff were also directed to reopen council chambers to the public on October 4, 2022, and to continue allowing electronic delegation.

• Approved in-person default for council/committee meetings with electronic option on notice (12-2)
• Directed clerk to include electronic participation guidelines in future procedural by-law (14-0)
• Authorized clerk to prepare procedures for public electronic participation (14-0)
• Directed reopening of council chambers to public on October 4, 2022 (14-0)
• Approved Living Wage Employer Implementation Framework (carried)
• Approved Grant Administration Policy (carried)
• Approved 2022 Mid-Year Update and capital budget amendments (carried)
• Directed staff to report back on Union Co-operative's request for capital facilities agreement (carried)

Planning and Works

The Planning and Works Committee will consider several items, including a request to re-evaluate the Stage 2 ION south terminus location and seek provincial/federal funding, and a proposed $1,360,370 tax increment grant for a brownfield redevelopment at 152 Shanley Street, Kitchener. The committee will also review updates on a Bleams Road virtual consultation, Active Transportation Advisory Committee terms of reference, and a watermain environmental assessment. Consent agenda items may be approved in one motion.

• Tax Increment Grant up to $1,360,370 for 152 Shanley Street, Kitchener
• Direct staff to re-evaluate Stage 2 ION south terminus location
• Direct staff to develop 2023 funding request strategy for Stage 2 ION
• Approve revised Active Transportation Advisory Committee Terms of Reference
• Publish Revised Notice of Completion for Concession St Bridge watermain EA

The committee approved a joint Tax Increment Grant of up to $1,360,370 for brownfield remediation at 152 Shanley Street in Kitchener, and directed staff to re-evaluate the Stage 2 ION south terminus location and develop a funding request strategy. Consent items included virtual consultation for Bleams Road improvements and updated terms of reference for the Active Transportation Advisory Committee.

• Approved joint Tax Increment Grant up to $1,360,370 for 152 Shanley Street brownfield remediation (carried)
• Directed staff to re-evaluate Stage 2 ION south terminus location (carried)
• Directed staff to develop strategy for federal/provincial funding request in 2023 (carried)
• Approved revised Terms of Reference for Active Transportation Advisory Committee (carried)
• Accepted Concession St Bridge Watermain Replacement Environmental Assessment revision and authorized public notice (carried)

Special Council

This Special Council meeting is held to ratify recommendations from Standing Committees. Key items include accepting tenders for two major capital projects: a $12,252,627.43 contract for King Street East improvements and a $9,532,075.00 contract for a pedestrian and cycling bridge. Council will also consider adopting committee recommendations, including a $400,000 allocation for a regional talent plan.

• Accept tender of J-AAR Excavating Limited for $12,252,627.43 for King Street East (Regional Road 8) from Highway 401 to Sportsworld Drive, Kitchener
• Approve $1,411,300 gross increase in project costs for King Street East, with $0 net impact
• Accept tender of Eiffage GC Canada Inc. for $9,532,075.00 for Highway 7/8 Pedestrian and Cycling Bridge, Strasburg Road to Avalon Place, Kitchener
• Allocate up to $400,000 for a talent plan for Waterloo Region via consultant RFP
• Adopt summaries from Economic Development, Community Services, Planning & Works, and Administration & Finance Committees

Special Council ratified recommendations from standing committees, approving two major construction tenders: a $12,252,627.43 contract for King Street East improvements and a $9,532,075.00 contract for the Highway 7/8 pedestrian and cycling bridge. Council also adopted committee recommendations on a talent plan, ambulance response targets, child care fee reductions, and other items. No votes were recorded against any motion; all were carried.

• Approved $12,252,627.43 tender to J-AAR Excavating Limited for King Street East (Highway 401 to Sportsworld Drive)
• Approved $9,532,075.00 tender to Eiffage GC Canada Inc. for Highway 7/8 pedestrian and cycling bridge (Strasburg Road to Avalon Place)
• Approved up to $400,000 for a talent plan consultant via RFP
• Approved 2023 Response Time Performance Plan for ambulance services (e.g., 70% for SCA within 6 min)
• Approved 25% reduction in Licensed Home Child Care parent fees for children under 6, effective Sept 1, 2022
• Allocated $180,000 remaining Upstream Fund to support year 1 implementation
• Took no action on Sexual Assault Support Centre's $50,000 request; will advocate to Ministry of Attorney General
• Approved joint Tax Increment Grant for 152 Shanley Street, Kitchener, up to $1,360,370

Planning and Works Regional Official Plan

The Planning and Works Committee held a statutory public meeting on the draft Regional Official Plan (ROP) amendment, which aims to support 15-minute neighbourhoods, housing affordability, and land supply for growth to 2051. Members heard from 23 delegations, including developers, environmental groups, and residents, with many supporting the amendment and others requesting larger urban boundary expansions. The committee will receive a staff report with responses to submissions at its August 11, 2022 meeting.

• Draft ROP amendment includes growth-related components to 2051, with a second amendment on natural heritage, water, agriculture, transportation, and climate action planned for 2023
• Delegations requested urban expansions in Southwest Kitchener (including Activa and Grambian lands, ~240 hectares) and conversion of employment land to mixed use
• Councillor B. Vrbanovic declared a pecuniary interest on the ROP amendment due to family property along the proposed Ottawa St. intensification corridor
• Public delegations from Hold The Line Waterloo Region, 50by30WR, and Grand River Environmental Network supported the amendment as proposed
• Developer representatives (Schlegel, Heathwood Homes, Klondike Homes) raised concerns about housing mix and land supply estimates

The Planning and Works Committee held a statutory public meeting on the draft Regional Official Plan amendment, which addresses growth to 2051, housing, and 15-minute neighbourhoods. No decisions were made; the item was received for information. A final recommendation will be presented at the August 11, 2022 committee meeting, with a special Council meeting on August 18, 2022.

• Received draft ROP amendment report PDL-CPL-22-22 for information
• Adjourned meeting at 5:41 p.m.

Economic Development Committee

The Economic Development Committee approved engaging a consultant via RFP to develop and support a talent plan for Waterloo Region, allocating up to $400,000 from the Strategic Investment in Business Supports. The committee also received presentations on Regional Employment Lands and the talent plan, with discussions on monitoring land absorption and strengthening partnerships with educational institutions.

• Approved $400,000 for talent plan consultant via RFP (carried)

Planning and Works

The Planning and Works Committee endorsed in principle the recommended growth approach from the Land Needs Assessment (Report PDL-CPL-22-20) and directed staff to finalize the draft Regional Official Plan amendment (PDL-CPL-22-21) accordingly. A motion to defer decisions until after the statutory public meeting on July 27, 2022 was defeated. The committee also directed staff to engage the community and schedule a statutory Open House and Public Meeting on July 19 and 27, 2022.

• Endorsed in principle the recommended growth approach (Report PDL-CPL-22-20) (10-1)
• Directed staff to apply the growth approach in finalizing the draft ROP amendment (PDL-CPL-22-21) (10-1)
• Directed staff to update the draft ROP amendment to reflect Council's decision on the growth approach (carried)
• Directed staff to engage the community and schedule statutory Open House and Public Meeting on July 19 and 27, 2022 (carried)
• Motion to defer decisions until after the statutory public meeting was defeated

Special Council

This is a special meeting of Regional Council to consider recommendations from the Planning and Works Committee on the Regional Official Plan. The agenda is largely procedural, with reports to be provided at the meeting and a by-law to confirm the council's actions.

• Consideration of Planning and Works Committee recommendations on the Regional Official Plan
• By-Law 22-036 to confirm the actions of Special Council of June 29, 2022

Council endorsed, in principle, the recommended growth approach from Report PDL-CPL-22-20 and directed staff to use it as key input in finalizing the draft Regional Official Plan amendment. Staff were also directed to update the draft amendment to reflect Council's decision and to engage the community, with a statutory Open House and Public Meeting scheduled for July 19 and 27, 2022. The meeting was procedural in nature, with no other substantive decisions made.

• Endorsed in principle the recommended growth approach (PDL-CPL-22-20) (carried)
• Directed staff to apply the growth approach in finalizing the draft ROP amendment (carried)
• Directed staff to update the draft ROP amendment per Council's decision (carried)
• Directed staff to engage community and schedule Open House and Public Meeting on July 19 and 27, 2022 (carried)
• Passed By-Law 22-036 to confirm actions of Special Council (carried)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board is meeting to ratify five new appointments, elect a chair and vice chair, and receive updates on heritage projects. The agenda includes routine items like approving minutes, finance reports, and committee updates, with no major decisions or public hearings listed.

• Ratify appointments of Adele Dobkowski, Jordan Baker, John Glass, Vanessa Hicks, Michelle Lee (terms ending June 2025)
• Election of Chair and Vice Chair
• Update on conservation treatment of a Tremaine Map (near completion)
• Update on Central Presbyterian Church, Cambridge renovation (substantial completion by June 24, 2022; full completion by July 15, 2022)
• Update on Waterloo Historical Society annual standing payments

The Waterloo Regional Heritage Foundation elected John Glass as Chair and Michelle Lee as Vice-Chair for 2022-2023. The board deferred a decision on the Waterloo Historical Society annual standing grant to the September meeting, after discussion and a conflict of interest declaration. No other substantive decisions were made; remaining items were updates or procedural.

• Elected John Glass as Chair for June 2022-June 2023 (carried)
• Elected Michelle Lee as Vice-Chair for June 2022-June 2023 (carried)
• Approved minutes of May 24, 2022, as amended (carried)
• Deferred decision on Waterloo Historical Society annual standing grant to September 27, 2022 meeting

Council Meeting

The Region of Waterloo Council is meeting to consider a series of staff recommendations, primarily approving tenders and contracts for water, wastewater, road, and facility projects. The most consequential item is a $25.1 million tender for operational biosolids storage at the Galt and Waterloo wastewater treatment plants. The agenda also includes a COVID-19 update, delegations on daycare spaces and sexual assault support funding, and several other contract approvals.

• Accept $25,088,549 tender from North America Construction for biosolids storage at Galt and Waterloo WWTPs
• Accept $3,765,982.82 tender from H2Ontario for Elmira Wastewater Treatment Plant MABR upgrades
• Accept $11,194,127 tender from E. & E. Seegmiller for Fischer-Hallman Road roundabouts in Kitchener
• Approve $1,008,700 quote from Aqua-Aerobics for Mannheim Water Treatment Plant ozone generator replacements
• Approve $50,000 for temporary public art installations at the Region of Waterloo International Airport

Council approved a $25,088,549 tender for operational biosolids storage at the Galt and Waterloo wastewater treatment plants, along with numerous other infrastructure contracts. Council also carried motions requesting provincial and federal funding for mental health, addictions, and affordable housing support, and directed staff to develop interim housing solutions and a long-term homelessness strategy. The Elmira transit service pilot was extended for another year due to cost overruns in the RFP.

• Approved $25,088,549 tender for biosolids storage at Galt and Waterloo WWTPs
• Approved $33,465,333 tender for 420 Kingscourt 6-storey residential development
• Approved $11,194,127 tender for Fischer-Hallman Road roundabouts
• Extended Elmira transit pilot to Aug 31, 2023; no action on RFP
• Approved $3,765,983 tender for Elmira WWTP MABR upgrades
• Approved $1,008,700 quote for Mannheim Water Treatment Plant ozone generator replacements
• Carried motion requesting provincial/federal funding for housing and mental health support
• Approved $810,000 settlement for construction deficiencies at Waterloo North Police Division

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will consider endorsing proposed updates to its Terms of Reference, the main item of business. Members will also hear reports on a panel discussion, a social media visit, and discuss a possible summer activity.

• Endorsement of updated Terms of Reference
• Debrief on CITE panel discussion about citizen-led committees and equity
• Report on Ultimate Ontario social media visit highlighting local trails and LRT
• Discussion of possible summer walk/ride of new infrastructure
• Upcoming agenda items: New Dundee Road, King-Victoria Transit Hub, King Street East

Planning and Works

This is a largely procedural agenda. The committee will call to order, acknowledge the land, and take declarations of interest. The only substantive item is a recommended motion to hold a closed meeting immediately after the regular session to discuss education related to the Regional Official Plan, citing Section 239 of the Municipal Act, 2001. The next meeting is scheduled for June 29, 2022.

• Closed meeting to discuss education related to the Regional Official Plan
• Meeting held at 150 Frederick Street, Kitchener, Ontario
• Next meeting scheduled for June 29, 2022

The Planning and Works Committee held a brief open session with no substantive decisions. The only action was a motion, carried unanimously, to hold a closed meeting immediately after to discuss education related to the Regional Official Plan. The open session adjourned at 2:37 p.m.

• Held closed meeting for Regional Official Plan education (carried)

Economic Development Committee

The Region of Waterloo Economic Development Committee is meeting electronically on June 21, 2022. The agenda includes a closed session for negotiations-related matters, followed by an open session with three presentations: the Covid-Safe Ambassador Program, a Patio Guideline Update, and the Waterloo Region Economic Development Strategy Update. No decisions are listed on the agenda; the items are presentations only.

• Closed session under Municipal Act for negotiations criteria
• Presentation: Covid-Safe Ambassador Program
• Presentation: Patio Guideline Update
• Presentation: Waterloo Region Economic Development Strategy Update

The Economic Development Committee received presentations on the Covid-Safe Ambassador Program, the 2022 Regional Patio Guideline update, and the Waterloo Region Economic Development Strategy Update. No formal decisions were made; the committee expressed thanks for the Covid-Safe program and noted that a strategy will be brought to Council in early 2023.

• Moved to closed session for negotiations (carried)
• Reconvened to open session (carried)
• Adjourned at 12:25 p.m. (carried)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation is meeting to approve its 2021 annual report and financial statements, and to elect five new directors. The agenda is largely procedural, with no major policy decisions or public hearings.

• Adoption of the 2021 Annual Report
• Adoption of the 2021 Financial Statements
• Election of directors: Adele Dobkowski, Jordan Baker, John Glass, Vanessa Hicks, Michelle Lee (three-year terms)
• Approval of minutes from June 8, 2021 AGM

The Waterloo Regional Heritage Foundation approved its 2021 annual report (as amended) and the auditor's financial statements. It also elected five new directors for three-year terms, with one vacancy remaining to be advertised.

• Approved minutes of June 8, 2021 meeting
• Adopted 2021 annual report as amended
• Adopted 2021 financial statements as presented
• Elected five directors for three-year terms: Adele Dobkowski, Jordan Baker, John Glass, Vanessa Hicks, Michelle Lee

Licensing and Hearings

The Licensing and Hearings Committee is considering a report recommending changes to taxi fares in Bylaw 16-044. The proposed motion would increase the per-kilometer rate from $2.30 to $2.50 and the waiting per-hour rate from $35.00 to $40.00. The committee will vote on this recommendation during the meeting.

• Proposed increase in taxi per-kilometer rate from $2.30 to $2.50
• Proposed increase in taxi waiting per-hour rate from $35.00 to $40.00
• Amendment to Bylaw 16-044 (Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi Cabs)

The Licensing and Hearings Committee approved a taxi fare increase requested by the Taxi Alliance, raising the per-kilometer rate from $2.30 to $2.50 and the waiting per-hour rate from $35.00 to $40.00. The motion was carried unanimously. The increase was deemed reasonable due to higher operating costs, including hybrid fleet conversion, fuel, insurance, and vehicle supply issues.

• Approved taxi fare increase: per km rate from $2.30 to $2.50 (carried)
• Approved waiting per hour rate increase from $35.00 to $40.00 (carried)

Planning and Works

The Planning and Works Committee is meeting to decide on several items, including approving the Township of Woolwich's new Official Plan with modifications, restoring transit services, and awarding consulting contracts for road and wastewater projects. They will also receive information on population estimates, development activity, and various public consultation notices.

• Approve Woolwich Official Plan with modifications, deferring four specific items
• Restore university/college transit Sept 5, 2022; iXpress 201/202 to 10-min peak frequency by Jan 2, 2023; defer Cambridge network redesign to Apr 23, 2023
• Award $1,371,957 contract to Associated Engineering for Elmira By-Pass and Arthur Street Widening Corridor Study
• Award $522,600 contract to IBI Group for Schneider's Creek Multi-Use Trail design, plus $339,400 for construction services
• Award $3,210,645 contract to R.V. Anderson for Kitchener Wastewater Treatment Plant new SCADA/Operations/Lab building

Administration and Finance

The Administration and Finance Committee will consider several financial items, including authorizing 2022 fall debenture issues, updating the consolidated investment policy, amending purchasing by-law award limits, and reviewing the preliminary 2022 financial position. They will also endorse principles and a timetable for the 2023 budget. A delegation from Sustainable Waterloo Region was postponed.

• 2022 Fall Debenture Issues - Council Delegation By-Law (COR-TRY-22-54)
• Consolidated Investment Policy housekeeping updates (COR-TRY-22-55) - increases limits on bank and municipal holdings
• Purchasing By-Law Award Limits and Housekeeping Amendments (COR-TRY-22-56)
• Preliminary 2022 Financial Position Estimate (COR-CFN-22-17)
• 2023 Plan and Budget Overview & Timetable (CAO-SPL-22-04/COR-CFN-22-18)

The committee approved amendments to the purchasing by-law, allowing staff to award contracts for budgeted capital projects under $10 million, with council approval required for larger projects. It also approved housekeeping updates to the investment policy, endorsed the 2023 budget principles and timetable, and received a preliminary 2022 financial estimate projecting a $4-6 million shortfall.

• Approved purchasing by-law amendments raising staff award limit to $10M for capital projects (carried)
• Approved housekeeping updates to Consolidated Investment Policy, effective July 1, 2022 (carried)
• Endorsed 2023 Plan and Budget principles and timetable (carried)
• Approved 2022 Fall Debenture Issues delegation by-law (carried)
• Received preliminary 2022 financial estimate with projected $4-6M shortfall (for information)

Community and Health Services

The committee approved a $24,118,000 increase to the 2022 Children's Services operating budget for the Canada-Wide Early Learning and Child Care plan, with no net tax levy impact. It also approved implementing three 12-hour ambulances and one emergency response unit by October 2022, with additional units approved in principle for 2023. The committee received updates on the Ontario Seniors Dental Care Program, equity initiatives, and unsheltered homelessness response, but took no formal votes on those items.

• Approved $24,118,000 increase to 2022 Children's Services budget for Canada-Wide Early Learning and Child Care (carried)
• Approved implementing three 12-hour ambulances and one emergency response unit effective October 1, 2022, funded from Tax Stabilization Reserve (carried)
• Approved in principle eight additional 12-hour ambulances for 2023, subject to final budget approval (carried)
• Approved pre-ordering one emergency response unit for 2022, seven ambulances for 2022/2023, and up to 10 ambulances for 2024 (carried)
• Indicated intent to recover paramedic capital costs from future development charges (carried)

Audit Committee

The Audit Committee approved the appointment of KPMG LLP as the Region's external auditor for the 2022 fiscal year at a cost of $163,030 plus applicable taxes. The motion was carried. The committee also moved into closed session to discuss the security of municipal property, and then adjourned.

• Appointed KPMG LLP as external auditor for 2022 fiscal year at $163,030 plus taxes (carried)

Council Meeting

Regional Council will consider endorsing decriminalization of simple possession as a drug policy position and sending letters to federal and provincial governments. The agenda also includes several large infrastructure contracts, including a $9.44 million Bridge Street reconstruction and a $5.88 million airport parking lot, plus housing funding plans and various by-laws.

• Endorse decriminalization of simple possession with expanded health interventions (report PHE-HLV-22-02)
• Accept $9,442,000 tender for Bridge Street Reconstruction (University Ave to Lancaster St)
• Accept $5,882,000 tender for new parking lot at Region of Waterloo International Airport
• Accept $2,644,250 tender for Pinebush Well Connections at 340 & 381 Pinebush Road
• Approve $1,678,545 tender for Franklin Boulevard PRV Chamber Installations

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation is meeting to approve its auditor draft financial statements, extend a grant deadline for 35-39 Main St., and reconsider a motion to pause annual funding to the Waterloo Historical Society. The board will also elect a chair for its Strategic Planning Committee and approve prior minutes.

• Approve Auditor Draft Financial Statements dated May 24, 2022
• Extend grant deadline for 35-39 Main St. to August 25, 2022
• Elect Michelle Lee as Chair of Strategic Planning Committee
• Reconsider motion to pause annual grant funding to Waterloo Historical Society
• Approve minutes from April 26, 2022

The Waterloo Regional Heritage Foundation reconsidered and deferred a motion to pause annual grant funding to the Waterloo Historical Society (WHS), pending further information. The board approved the auditor draft financial statements with amendments, extended the grant deadline for 35-39 Main St. to August 25, 2022, and elected Michelle Lee as Chair of the Strategic Planning Committee.

• Approved auditor draft financial statements as amended (carried)
• Extended grant deadline for 35-39 Main St. to August 25, 2022 (carried)
• Elected Michelle Lee as Chair of the Strategic Planning Committee (carried)
• Reconsidered and deferred motion to pause annual funding to Waterloo Historical Society (carried)

Community and Health Services

The committee approved amendments to the 2019 Waterloo Region Housing Master Plan, reducing the Mooregate affordable housing target from 476 to at least 378 units (construction starting 2025) and adding two new redevelopment properties (Courtland-Shelley) for at least 192 units (construction starting 2026). It also approved a $34,280 increase to the 2022 operating budget for the Immigration Partnership with zero regional levy impact. The committee received updates on paramedic services performance and emergency shelter planning, but no other substantive decisions were made.

• Approved $34,280 increase to Immigration Partnership 2022 operating budget (carried)
• Amended housing master plan: reduced Mooregate target to at least 378 units (carried)
• Added Courtland-Shelley properties for redevelopment, at least 192 units (carried)
• Introduced Partnership and Innovation Policy to housing master plan (carried)
• Established Affordable Housing Guidelines and Standards as primary document (carried)

Administration and Finance

The Administration and Finance Committee is reviewing several policy and by-law items, including property tax policy updates, a financial management by-law, purchasing by-law amendments, and a proposed lobbyist registry. The committee will also consider a recommendation to take no action on a small business property tax subclass and to refer the purchasing by-law back to staff for more information.

• Property tax policy update: optional small business subclass (COR-CFN-22-14) - staff recommend no action
• Property tax policy update: affordable housing (COR-CFN-22-15/CSD-HOU-22-12)
• Financial Management By-law update (COR-CFN-22-13/COR-TRY-22-44) - approval recommended
• Purchasing By-law award limits and housekeeping amendments (COR-TRY-22-45) - referral back to staff recommended
• Lobbyist registry (PDL-CAS-22-03) - staff directed to develop registry

The committee voted 7-5 to refer proposed changes to the Purchasing By-Law award limits back to staff for more information, including a comparator chart and best practices. It approved an updated Financial Management By-law, a modernized Delegation of Authority By-law, and directed staff to develop a lobbyist registry. It also decided not to pursue a small business property tax subclass at this time.

• Referred Purchasing By-Law award limits back to staff (7-5)
• Approved updated Financial Management By-law, repealing By-laws 05-008 and 95-020
• Approved modernized Delegation of Authority By-law, repealing By-law 18-036 and others
• Approved temporary delegations during lame duck period for housing funding
• Directed staff to develop a lobbyist registry with policy, code of conduct, and online registry
• Decided not to consult on small business property tax subclass at this time

Ecological and Environmental Advisory Committee

The Ecological and Environmental Advisory Committee is meeting to discuss two reports: updates to the Regionally Significant Species Lists for breeding birds, and a review of GRCA reports related to the Regional Official Plan. The meeting also includes routine items like approving the previous minutes and declarations of interest.

• EEAC-22-03: Regionally Significant Species Lists Updates - Breeding Bird List
• EEAC-22-04: Regional Official Plan Review - GRCA Report Reviews
• Presentation from GRCA on Grand River Watershed NHS Framework
• Approval of February 28, 2022 minutes