Region of Waterloo, Ontario

Community and Health Services

The agenda for this Region of Waterloo Community and Health Services meeting contains only procedural boilerplate and no actionable items, decisions, or discussions. No rezonings, contracts, ordinances, fee changes, or public hearings are listed.

• No substantive items listed.

Sustainability, Infrastructure, and Development

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Administration and Finance

The provided document contains only administrative software interface elements and no meeting content. There are no specific topics, decisions, or discussions listed for this meeting.

Special Council

The agenda contains only procedural boilerplate and no substantive items for decision or discussion. No reports, motions, or public hearings are listed.

Licensing and Hearings

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Library Committee

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Administration and Finance

The provided document contains only procedural software information and no meeting content. There are no specific topics, decisions, or discussions listed for this administration and finance meeting.

Sustainability, Infrastructure, and Development

The posted agenda for the Region of Waterloo Sustainability, Infrastructure, and Development meeting on 2026-09-08 contains no listed items—only generic placeholders and interface elements. No decisions, proposals, or discussions are detailed in the document.

Community and Health Services

The Region of Waterloo will hold a meeting to discuss the Community and Health Services budget for 2026. The agenda is currently procedural and does not list specific decisions or items for discussion.

• Community and Health Services budget discussion
• Procedural agenda item

Special Council

The Special Council meeting agenda contains no listed items or decisions; it appears to be a procedural placeholder with no substantive business.

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is scheduled to meet on September 15, 2026, to review agenda items and departmental updates.

• Review of agenda items and departmental updates
• Committee meeting scheduled for September 15, 2026

Waterloo Regional Heritage Foundation

The provided document contains no substantive agenda items, descriptions, or topics. It consists of empty procedural fields and software interface text.

Council Meeting

The provided document contains no specific meeting details, topics, or decisions. It consists of placeholder text and software interface elements.

Community and Health Services

The Community and Health Services agenda for October 6, 2026 contains no listed items. No decisions, proposals, or discussions are detailed in the provided agenda. The document appears to be a placeholder or procedural record.

Sustainability, Infrastructure, and Development

The Region of Waterloo Sustainability, Infrastructure, and Development meeting on October 6, 2026 contains no specific agenda items. The agenda appears to consist only of placeholders and procedural headings. No decisions, contracts, or public hearings are detailed.

Administration and Finance

The provided agenda text contains only boilerplate web interface elements (e.g., video window, title fields, attachment placeholders) with no actual agenda items, decisions, or discussions listed. This appears to be an empty or template agenda for the Region of Waterloo Administrative and Finance committee meeting scheduled for October 6, 2026.

• No agenda items are present in the source document.

Special Council

The Region of Waterloo Special Council meeting is scheduled for October 7, 2026. The agenda is currently procedural and does not list specific items for discussion or decision.

• Meeting scheduled for Oct 7, 2026
• Agenda is procedural and currently empty

Council Meeting

This is a procedural agenda with no substantive items for discussion or decision. The meeting may involve routine approvals or administrative matters.

Library Committee

The provided document contains no specific discussion topics, proposals, or decisions. It consists of empty procedural fields and software interface text.

Active Transportation Advisory Committee

The provided document contains no substantive agenda items or discussion topics. It consists of empty procedural fields and software interface text.

Waterloo Regional Heritage Foundation

The agenda for the Waterloo Regional Heritage Foundation meeting on October 27, 2026, is procedural and does not list specific decisions or agenda items.

• Meeting date: 2026-10-27
• Meeting type: Regular
• Department: Waterloo Regional Heritage Foundation

Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Administration and Finance

The Region of Waterloo Administration and Finance Committee is scheduled to meet on November 3, 2026. The agenda text provided is procedural boilerplate with no specific decisions or items listed.

• Meeting scheduled for Nov 3, 2026
• Administration and Finance Committee
• No agenda items listed in source

Community and Health Services

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Sustainability, Infrastructure, and Development

The provided agenda text is a template or corrupted output with no listed items. No decisions, proposals, or discussions are recorded for this meeting.

• No substantive items found in the agenda text

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation will meet on November 24, 2026. The posted agenda contains no listed items, only procedural placeholders, and no decisions or proposals are detailed.

Sustainability, Infrastructure, and Development

The posted agenda for the Region of Waterloo Sustainability, Infrastructure, and Development meeting on 2026-12-08 contains no listed items. It appears to be a placeholder with no decisions, proposals, or discussions recorded.

Community and Health Services

The Region of Waterloo Community and Health Services meeting on December 8, 2026 does not list any agenda items. The agenda appears to contain only procedural placeholders without specific decisions or discussions.

Administration and Finance

The agenda for the Region of Waterloo Administration and Finance meeting on 2026-12-08 contains no listed items. It appears to be a placeholder with no decisions or discussions scheduled.

Library Committee

The agenda for the Region of Waterloo Library Committee meeting on 2026-12-10 contains no listed items or decisions. It appears to be a placeholder agenda without substantive proposals or discussions.

Strategic Planning and Budget Committee

The agenda does not list any specific items for discussion or decision. Therefore, no concrete actions, contracts, or policy changes are documented. The meeting is scheduled for December 16, 2026, but the agenda details are empty.

Council Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Special Council

The Regional Council will consider a motion to waive competitive procurement and section 35 of By‑Law 16‑032 for identified water‑capacity projects, giving the CAO delegated authority to approve such waivers. It will also vote on endorsing a Forward Looking Servicing Agreement framework and on reviewing the 10‑year capital plan to assess accelerating two major water‑treatment projects. Additional items include routine by‑law approvals and a closed‑session request for solicitor‑client advice on a water‑capacity constraint.

• Motion to waive competitive procurement and section 35 of By‑Law 16‑032 for water capacity projects (Item 8.2).
• Endorsement of the Forward Looking Servicing Agreement framework and delegation of signing authority (Item 8.3).
• Notice of motion directing staff to review the 10‑year water and wastewater capital plan and report on accelerating the Maple Grove and Cambridge booster projects (Item 9).
• Approval of By‑law 26‑039 to confirm council proceedings (Item 11.1).
• Motion to hold a closed session for solicitor‑client advice on the Mannheim Service Area water capacity constraint (Item 4).

Special Council

This special council meeting focuses on the transition and stabilization of A Better Tent City (ABTC). The key report recommends approving the transition plan, adding $2.50 million to the 2025 Housing Services Capital program, increasing the 2026 operating budget by $2.56 million with no regional levy impact, and creating three new positions (one Support Worker and two Program Analysts). The agenda includes 10 delegations from community members and stakeholders.

• Approve ABTC Stabilization and Transition Plan per report CSD-HOU-26-003
• Add $2.50M to 2025 Housing Services Capital program financed through reserves
• Increase 2026 Housing Services Operating Budget by $2.56M financed through reserves
• Add one Support Worker and two Program Analysts positions in 2026
• Closed session scheduled for June 25, 2026 on water matters

Waterloo Regional Heritage Foundation

The board is meeting to ratify five regional appointments and elect a Chair and Vice-Chair for a one-year term. The session includes a review of accounts and grants and a call for volunteers for three committees.

• Ratification of appointments for Heidi Peller-Oliver, Kevin Twomey, Philippe Elsworthy, Robert Shipley, and Samir Sharma
• Election of Foundation Chair and Vice-Chair
• Review of Accounts and Grants Summary
• Call for volunteers for Allocations and Finance, Heritage Advisory and Communications, and Strategic Planning committees

Public Art Advisory Committee

The Public Art Advisory Committee will consider approving the minutes from its April 20, 2026 meeting. It will present a conflict‑of‑interest reference sheet, discuss a recent public‑art refurbishment, and conduct a tour of University of Waterloo student installations. The next meeting is scheduled for October 9, 2026.

• Approval of Public Art Advisory Committee minutes – April 20, 2026
• Conflict of interest presentation (reference sheet)
• Review of recent public art refurbishment
• Tour of University of Waterloo student installations
• Next meeting scheduled for October 9, 2026

Library Committee

The Library Committee will receive the 2027 Library Business Plan and a draft legacy document, both for information only. No decisions are scheduled. The meeting also includes a tracking list update.

• PDL-CUL-26-013, 2027 Library Business Plan (for information)
• PDL-CUL-26-014, Region of Waterloo Library Draft Legacy Document (for information)
• Council/Committee Tracking List update

Council Meeting

Regional Council is deciding on several high-value procurement contracts and infrastructure projects. The meeting includes a mid-year police update and multiple public delegations regarding water capacity issues.

• Procurement of 19 hybrid transit buses from New Flyer Industries Canada for an estimated $29,530,576.91
• Addition of $1,007,400 for the Grand Water System project, including a $625,000 proposal for GEI Consultants
• Contract increase of $297,588.47 for L82 East Construction Inc for housing underground services replacement
• Proposal to apply for the Canada-Ontario Development Charge Reduction Program for a 30% to 40% residential charge reduction
• Land lease agreement with Central Ontario Co-operative Housing Federation for 30 Lauris Avenue, Cambridge

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will receive presentations on the Kitchener Central Transit Hub and transportation outreach. Members will also discuss a summer infrastructure tour and approve minutes from the previous meeting.

• Presentation on Kitchener Central Transit Hub by Senior Project Manager Dave Pawelko
• Transportation Outreach presentation by Engineering Intern Natalie Wennyk
• Discussion of ATAC Summer Infrastructure Tour
• Approval of minutes from May 19, 2026 meeting

Special Council

Regional Council will convene to discuss the 100 Victoria Street encampment, including a closed committee summary and delegations on safe tenting protocols and housing.

• Delegations on 100 Victoria Street encampment and safe tenting protocols
• Closed Committee Summary - June 2, 2026
• Correspondence from residents and ACORN
• By-law 26-031 to confirm council proceedings
• Public delegations regarding the Gibson decision and safe camping

All Councils

The All Councils meeting on June 12, 2026 will include three presentations. Council members will receive an update on regional water capacity. A presentation will cover the impact of Bill 17 on development charges. An economic development update will be provided by Waterloo EDC.

• Water Capacity Update – presentation from the Region of Waterloo
• Development Charges – Bill 17 Impacts – presentation from Watson and Associates
• Economic Development Update – presentation from Tony LaMantia, Waterloo EDC

Waterloo Regional Heritage Foundation AGM

The Waterloo Regional Heritage Foundation will hold its Annual General Meeting on June 10, 2026, at Castle Kilbride Museum. The agenda includes approving minutes from the previous year, adopting the 2025 Annual Report and Financial Statements, and electing directors.

• Approval of minutes from June 11, 2025 AGM
• Adoption of 2025 Annual Report
• Adoption of 2025 Financial Statements
• Election of Directors for terms ending June ___

Special Council

This special council meeting focuses on water capacity constraints in the Mannheim Service Area. Council is considering adopting an Interim Risk Management Framework (Scenario 2) that would defer planned shutdowns of water facilities and allocate an additional 15 L/s from the Wilmot Centre wellfield. The meeting includes ten delegations from developers, builders, and associations regarding water constraints and development approvals.

• Recommended adoption of Scenario 2 from report EES-WIM-26-012 to defer water plant shutdowns until sidestream treatment is operational
• Proposed interim allocation of an additional 15 L/s from Wilmot Centre wellfield
• Report EES-WIM-26-011 providing update on work underway for Mannheim water capacity constraint
• Ten delegations including Waterloo Region Home Builders’ Association, Activa, and Grand Valley Construction Association on water supply issues
• Closed session to receive legal advice on potential litigation related to Mannheim water capacity constraint

Community and Health Services

The Community and Health Services Committee will meet on June 2, 2026, to receive an Infectious Diseases Report and discuss changing demographics and case management surge preparedness. No decisions are scheduled.

• Infectious Diseases Report (PHP-IDS-26-001) for information
• Appendix A: Changing Demographics and Case Management
• Appendix B: Case and Contact Management Surge Preparedness and Response
• Written correspondence from Laura Pin, Erin Dej, and Regan Sunshine Brussé
• Next meeting scheduled for August 11, 2026

The committee received an update on infectious disease trends and highlighted recent reductions in unvaccinated school pupils. Members discussed tick‑testing recommendations and the current status of wastewater monitoring. No motions other than adjournment were presented. The meeting was adjourned at 9:29 a.m. with a unanimous vote.

• Adjourn meeting at 9:29 a.m. – motion moved by D. McCabe, seconded by M. Harris, carried 15‑0

Administration and Finance

The Administration and Finance Committee is meeting to review the first quarter 2026 financial progress and propose adjustments to the 2026 Capital Budget. The body is also discussing the approach and timetable for the 2027 Plan and Budget.

• Approval of 2026-2030 Revised Municipal Elections Compliance Audit Committee Terms of Reference
• Amendments to the 2026 Capital Budget as part of the Q1 2026 Plan and Financial Update
• Proposed By-law to delegate authority for the potential adoption of the prudent investor standard
• Direction for the 2027 Plan and Budget timetable schedule
• Closed session discussions regarding CUPE 1883 negotiations and land acquisitions in Cambridge and Woolwich

The Administration and Finance Committee approved several items, including a bylaw to match OMERS contributions for employees on reservist leave, a delegation bylaw for adopting the prudent investor standard, and the 2027 budget timetable. The committee also received the Q1 2026 financial update and an update on development charges. All votes were unanimous.

• Approved consent agenda including revised Municipal Elections Compliance Audit Committee Terms of Reference and Q1 2026 financial update (13-0)
• Adopted OMERS Reservist Leave Bylaw to match employer contributions for reservist leave (16-0)
• Approved bylaw to delegate authority to adopt prudent investor standard (16-0)
• Approved 2027 Plan and Budget timetable schedule (16-0)
• Received Development Charges Update as information
• Directed staff to provide data on WRPS hires and explore budget scenarios and auditor general concept
• Closed session authorized for labour relations, legal advice, and land acquisitions (15-0)

Sustainability, Infrastructure, and Development

The committee is reviewing a proposal to expropriate lands for road improvements on Fountain Street North in Cambridge. Other items include updates to the 2026 Airport Growth Plan, street design guidelines, and transit fare prices.

• Expropriation of lands for road improvements on Fountain Street North, Cambridge
• Approval of the Region of Waterloo International Airport 2026 Growth Plan
• Amendment of 2026 Fees and Charges By-law for Grand River Transit Affordable Transit Program fares
• Approval of Street Design Guidelines
• Review of 2025 Population and Household Estimates

Special Council

The Regional Municipality of Waterloo will consider approving bylaws to authorize borrowing $30.6 million in debentures for capital works in Cambridge and delegate authority to the outgoing council to issue further debentures.

• By-law 26-027: Authorizes $30.6M in debentures for Cambridge capital works
• By-law 26-028: Delegates authority to outgoing council for future debentures
• By-law 26-029: Confirms proceedings of the June 2, 2026 meeting
• Report COR-TRY-26-018: Regional Debenture Issue dated June 4, 2026
• Report COR-TRY-26-017: 2026 Fall Debenture Issue - Council Delegation By-law

Jack Young Civic Award Committee

The Jack Young Civic Award Committee will hold a closed session to discuss identifiable individuals for the selection of award recipients. The rest of the agenda consists of procedural items: call to order, land acknowledgement, declarations of conflict, and adjournment.

• Motion to go into closed session under Section 239 of the Municipal Act to discuss identifiable individuals for Jack Young Civic Award recipients

Special Council

This special meeting is dedicated to water-related matters. Council will consider endorsing expanded industrial, commercial, institutional, and residential water conservation programs starting in 2027, and launching a consultant review of the Water Conservation Bylaw. A report on the Mannheim Service Area water capacity constraint and short-term growth forecast will be presented for information. The meeting also includes a closed session for solicitor-client advice on an internal review of the Mannheim constraint.

• Report EES-WIM-26-010: endorse expanded ICI and residential water conservation programs starting 2027, with increased communications
• Consultant review of Water Conservation Bylaw 07-069 to consider progressive restrictions before a full watering ban
• Report PDL-GDS-26-013: Mannheim Service Area water capacity constraint and 2026–2031 short-term growth forecast (for information)
• Closed session under Section 239 of the Municipal Act for solicitor-client advice on the Mannheim Water Capacity Constraint internal review
• Enactment of By-law 26-026 to confirm proceedings of the meeting

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will review its finance reports and vote on two motions: approving the 2025 draft audited financial statements and approving the minutes from the April 28, 2026 meeting. The board will also receive a brief update on grant applications and discuss progress on strategic‑planning targets for the 2027 grant window.

• Approve the 2025 draft audited financial statements (motion recommended).
• Approve the April 28, 2026 meeting minutes (motion recommended).
• Staff to provide a brief update on grant applications received.
• Discuss strategic‑planning target changes for the 2027 grant window.
• Review accounts and grants summary (information only).

The board approved the draft audited financial statements for May 26, 2026. The meeting also discussed upcoming grant application windows and strategic planning for the next cycle. No other substantive decisions were made.

• Approved draft audited financial statements (Carried)
• Approved minutes from April 28, 2026 (Carried)
• Adjourned meeting at 5:49 p.m. (Carried)
• Noted Cambridge Heritage Committee increased grant budget to $100,000
• Discussed inviting community groups to meetings before next grant window
• Discussed creating a protocol for applicant support

Council Meeting

Council will decide on a $7,879,158 operating budget increase for children's services with no net tax levy impact, approve a $829,153.70 bridge rehabilitation contract, and consider fee exemptions for the RetrofitWR program. Delegations on a well interference committee and employment services are also scheduled.

• $829,153.70 contract to KB Civil Constructors Inc. for Herrgott Road (Regional Road 10) Boomer Creek Bridge Rehabilitation
• $7,879,158 increase to 2026 children's services operating budget (no tax levy impact) due to Ministry of Education funding changes
• Expropriation of lands along Victoria Street South between Lawrence Avenue and Fischer-Hallman Road in Kitchener for road improvements
• Permanent exemption from RetrofitWR program $450 fee for income-eligible households and temporary exemption for first 50 non-income-eligible households
• 100-year land lease with Chartright Properties Inc. at the Region of Waterloo International Airport

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will receive presentations on transportation project updates and active transportation improvements, including civil drawings. Members will also discuss Spur Line Trail road crossings and accessible pathways via roundtable presentations. The meeting includes approval of previous minutes and a review of the committee tracking list.

• Presentation on transportation project updates (for information)
• Presentation and civil drawings for active transportation improvements (for information)
• Discussion of Spur Line Trail road crossings (member presentation)
• Discussion of accessible pathways (member presentation)
• Review of committee tracking list

The committee approved the minutes from the March 17, 2026 meeting with a unanimous 10‑0 vote. A motion to adjourn the May 19, 2026 meeting was passed unanimously with an 8‑0 vote. No other formal decisions were recorded.

• Approved March 17, 2026 meeting minutes (10‑0)
• Adjourned meeting at 6:51 p.m. (8‑0)

Audit Committee

The Audit Committee will review and consider approving the Regional Municipality of Waterloo's financial statements for the fiscal year ended December 31, 2025, including audit findings.

• Review of Financial Statements for Fiscal Year ended December 31, 2025
• Review of Sinking Fund Financial Statements for Fiscal Year ended December 31, 2025
• Review of Sunnyside Trust Financial Statements for Fiscal Year ended December 31, 2025
• Review of Audit Findings Report for Fiscal Year ended December 31, 2025

The Audit Committee approved the Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements for the fiscal year ending December 31, 2025. Committee members discussed the impact of development charge collection timing and WSIB liability increases for police and paramedics.

• Approved Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements for fiscal year ending December 31, 2025 (5-0)

Special Council

The Regional Municipality of Waterloo Council will consider adopting a Water Supply Capacity Allocation Policy for the Mannheim Service Area and directing staff to implement it. A motion will also be voted on to hold a closed session for solicitor‑client privileged advice on potential litigation related to the Mannheim water capacity constraint. By‑law 26‑023 to confirm the council's proceedings will be read for first, second and third readings.

• Adopt Water Supply Capacity Allocation Policy for the Mannheim Service Area (PDL‑GDS‑26‑012)
• Direct staff to implement the provisions of the Allocation Policy
• Hold a closed session to receive solicitor‑client privileged advice on potential litigation concerning the Mannheim Service Area Water Capacity Constraint
• Read By‑law 26‑023 (confirming council proceedings) for first, second and third readings
• Presentations from Urban Initiatives, Urban Insights Inc., Solowave Investments Ltd., and WRHBA on water capacity and allocation

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will review proposed land expropriations for road improvements on Victoria Street South and Victoria Street North in Kitchener. The agenda also lists a surplus land sale in Cambridge for $26,094.00 and an informational update on the Kitchener Central Transit Hub 2026 project. These items would affect property owners along the corridor, alter local road access, and update regional transit infrastructure. All items are currently proposed for committee action and have not yet been decided.

• Proposed expropriation of multiple properties for Victoria Street South improvements between Lawrence Avenue and Fischer Hallman Road
• Proposed expropriation of land at 247 Duke Street for the Victoria Street North realignment project
• Sale of surplus Region-owned land in Cambridge to Barbara Joan Melanson and Gregory Thomas Melanson for $26,094.00
• Informational update on the Kitchener Central Transit Hub 2026 project

The committee approved the expropriation of multiple properties to widen Victoria Street South between Lawrence Avenue and Fischer-Hallman Road in Kitchener. It also directed staff to begin the expropriation process for Victoria Street North between King Street West and Weber Street West. Additionally, it approved the sale of surplus land on George Street North in Cambridge for $26,094.

• Approved expropriation of 12 fee simple partial takings and temporary/permanent easements for Victoria Street South widening (14-0)
• Approved sale of surplus land at George Street North, Cambridge to Barbara Joan and Gregory Thomas Melanson for $26,094 (14-0)
• Directed Regional Solicitor to initiate expropriation process for Victoria Street North realignment between King and Weber (Carried)

Administration and Finance

The Administration and Finance Committee will consider a motion to establish a special hospital local share levy equal to 0.5% of the annual tax‑supported budget, creating a reserve fund for the Waterloo Region Health Network (WRHN) hospital project. The committee will also vote on exemptions to the $450 RetrofitWR program administration fee for eligible households and for the first 50 non‑eligible households. Information items include a quarterly summary of tenders and quotations, and a report on the Hidden Disabilities Sunflower Program. A closed session is scheduled to discuss solicitor‑client privileged matters such as a land acquisition in Cambridge, transfer of provincial offences prosecutions, a lease at the Region’s International Airport, and employee negotiations with Unifor Local 4304.

• Approve permanent $450 RetrofitWR program administration fee exemption for income‑eligible households and temporary $450 exemption for the first 50 non‑eligible households
• Approve special hospital local share levy of 0.5% of the annual tax‑supported budget, establishing a reserve fund for WRHN hospital contributions
• Review Q1 2026 quarterly summary of tenders, quotations and RFP awards (information only)
• Review Hidden Disabilities Sunflower Program (information only)
• Closed session to consider solicitor‑client privileged advice on Cambridge land acquisition, provincial offences prosecutions transfer, airport land lease, and Unifor Local 4304 negotiations

The committee approved a 0.5% levy on the annual tax-supported budget to fund a reserve for the WRHN hospital project, beginning in the 2026 fiscal year. The committee also approved fee exemptions for the RetrofitWR program and received information on the Sunflower Program. Staff were directed to report on the reserve fund's progress and bring back options for the Doon Pioneer Village reopening event.

• Approved 0.5% Special Hospital Local Share Levy (15-0)
• Approved $450 fee exemption for RetrofitWR program (14-0)
• Approved temporary $450 fee exemption for first 50 non-income eligible households (14-0)
• Directed staff to report on Special Hospital Local Share Reserve Fund (15-0)
• Directed staff to return with options for Doon Pioneer Village admission models
• Received information on Hidden Disabilities Sunflower Program
• Received information on quarterly tenders and proposals
• Approved closed session for land acquisition and legal advice (14-0)

Special Council

The Regional Municipality of Waterloo will hold a special council meeting to consider a recommendation related to labour relations. The agenda includes a motion to reconvene into open session, a closed committee summary, and the enactment of a by-law to confirm the proceedings of the meeting.

• Motion to reconvene into open session
• Closed Committee Summary - May 5, 2026
• By-law 26-022 to confirm council proceedings

Community and Health Services

The Community and Health Services Committee will consider increasing the 2026 Operating Budget for Children’s Services by $7,879,158 to reflect changes in Ministry of Education funding. The meeting also includes a presentation on supportive housing and updates on community paramedicine and heritage village operations.

• Increase 2026 Children's Services budget by $7,879,158
• Supportive Housing presentation by SHIP
• Community Paramedicine Program Report
• Doon Heritage Village Re-opening Update
• Rabies Prevention and Control Program Update

The committee approved a $7,879,158 increase to the 2026 Operating Budget for Children's Services, funded entirely by changes in Ministry of Education funding with no net tax levy impact. All other agenda items were received as information, including updates on rabies prevention, the Youth Impact Survey partnership, Doon Heritage Village re-opening, and the Community Paramedicine Program.

• Approved $7,879,158 increase to the 2026 Operating Budget for Children's Services with $0 net tax levy impact (carried)

Licensing and Hearings

The Licensing and Hearings Committee receives an informational report on the Overnight Accessible Taxi Pilot Project. No decisions or votes are scheduled; the meeting is largely procedural.

• Report PDL-CAS-26-010: Overnight Accessible Taxi Pilot Project – presented for information only

Waterloo Regional Heritage Foundation

The agenda consists primarily of routine board procedures and information updates. The foundation will approve previous minutes, review finance reports, and discuss strategic planning. Grant applications are currently open and will be selected by September 22, 2026.

• Approval of March 24, 2026 meeting minutes
• Review of April finance and grant summary reports
• Grant application timeline (selection by September 22, 2026)
• Staff update on heritage award winners
• Discussion on strategic planning

The Waterloo Regional Heritage Foundation approved the minutes of its March 24, 2026 meeting and received a finance report showing a net funding position of $147,695. No substantive decisions were made; discussion focused on upcoming grant applications, outreach to underrepresented communities, and recognition of award winners.

• Approved minutes of March 24, 2026 (carried)
• Received finance report for information with net funding position of $147,695

Council Meeting

The Region of Waterloo Council will meet to approve consulting contracts for water infrastructure, award construction tenders for roads and sewers, and consider legal matters regarding land expropriation and closed sessions.

• Approve $940,000 increase for Turnbull Reservoir upgrades
• Accept tender for Scheifele Bridge construction at $19.4M
• Accept tender for Fischer-Hallman Road work at $11.4M
• Authorize expropriation for Fischer Hallman Road improvements
• Authorize expropriation for Fountain Street North improvements

The council opened a closed session and then reconvened in open session. It approved the previous meeting minutes and the finance reports. It increased the Turnbull Reservoir consulting agreement by $940,000 and accepted a $19.4 million contract for the Scheifele Bridge project, including a $39,300 cost adjustment. It also approved an $11.38 million tender for the Fischer‑Hallman Road sewer and watermain work.

• Closed session motion carried (13‑0)
• Reopened open session motion carried (13‑0)
• Approved previous minutes (15‑0)
• Approved finance reports (15‑0)
• Increased Turnbull Reservoir consulting agreement by $940,000 (Carried)
• Accepted Sierra Infrastructure tender for Scheifele Bridge $19,400,976.10 plus taxes; approved $39,300 cost increase (Carried)
• Accepted Regional Sewer and Watermain Ltd tender for Fischer‑Hallman Road $11,383,319 plus taxes (Carried)

Public Art Advisory Committee

The Public Art Advisory Committee is meeting for largely informational updates. Members will hear presentations on the CAFKA/Region of Waterloo partnership and the UW Fine Arts/Region of Waterloo partnership, plus an update on the Kitchener Central Transit Hub call for submissions. No reports or other business are on the agenda, and no votes or decisions are listed.

• Presentation on the CAFKA/Region of Waterloo Partnership (for information)
• Update on UW Fine Arts/Region of Waterloo Partnership (for information)
• Update on Kitchener Central Transit Hub Call for Submissions (for information)
• Approval of minutes from January 19, 2026 meeting

Library Committee

The Library Committee will receive informational reports on library branch accessibility updates for the Elmira, New Hamburg, St Jacobs and Wellesley branches. It will also hear a report on the Region of Waterloo Library Unique Collections and the 2025 Library Report Card. No motions or decisions are listed; the items are presented for information only.

• Library Branch Accessibility Updates – Elmira, New Hamburg, St Jacobs, Wellesley branches
• Region of Waterloo Library Unique Collections report
• 2025 Library Report Card
• Library Committee Tracking List
• Other Business (no specific items listed)

Special Council

Regional Council will consider a motion to temporarily suspend the 1980 Wilmot water take policy until a new Water Supply Strategy is completed in 2027. The agenda includes reports on water capacity constraints in the Mannheim Service Area and the Wilmot Centre aquifer, along with public delegations.

• Deferred Motion to suspend 1980 Wilmot water take policy
• Mannheim Service Area water capacity constraint update
• Wilmot Centre Aquifer Assessment report
• Public delegations on Wilmot water agreements and extraction
• Closed session on Mannheim Service Area water capacity litigation

Council voted against an amendment to temporarily suspend rather than revoke the 1980 Wilmot Water Take Policy. The failed motion proposed a temporary suspension until the new Water Supply Strategy is presented in 2027, alongside requirements for increased public reporting and data monitoring.

• Motion to temporarily suspend the 1980 Wilmot Water Take Policy defeated (4-9)

Administration and Finance

The Administration and Finance Committee will approve a consent agenda, renew the municipal accommodation tax agreement to receive 10% of the tax funds, adopt the 2025 plan update and year‑end financial results with an amendment to the surplus allocation policy, and establish the 2026 property class tax ratios. It will also receive updates on the municipal election, development charge transactions, and an ombudsman report, and consider a closed‑session matter.

• Renewal of Municipal Accommodation Tax Agreements (PDL-CUL-26-007) – delegate authority to CAO and Clerk to receive and use 10% of the tax funds.
• Adopt 2025 Plan Update and Year‑End Financial Results (COR-CFN-26-004) – approve results and amend the Surplus Allocation Policy.
• Establish 2026 property class tax ratios (COR-CFN-26-002) – set specific ratios for residential, commercial, industrial, and other classes.
• Accept findings and recommendations of the Ombudsman Report on a closed‑meeting investigation (PDL-CAS-26-007).
• Approve all items on the Consent Agenda in a single motion.

The Administration and Finance Committee adopted new property class tax ratios for 2026 and approved the 2025 financial results and surplus allocation policy. It also delegated authority to sign municipal accommodation‑tax agreements and accepted the Ombudsman’s findings and recommendations. All motions were carried unanimously.

• Approved 2026 property class tax ratios (16‑0)
• Approved 2025 plan update, preliminary financial results, and amended Surplus Allocation Policy (16‑0)
• Delegated authority to enter municipal accommodation‑tax agreements (15‑0)
• Accepted Ombudsman report findings and recommendations (16‑0)
• Approved consent‑agenda items (15‑0)
• Approved closed session for Community and Health Services Committee (16‑0)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider approving expropriation of land for road improvements in Kitchener and Cambridge, as well as traffic control measures in Kitchener, Cambridge, and Woolwich. The committee will also hear a presentation on the G2G Connection Conestoga River Pedestrian Bridge.

• Expropriation of land for Fischer Hallman Road improvements in Kitchener
• Expropriation of land for Fountain Street North improvements in Cambridge
• Approval of additional traffic controls in Kitchener, Cambridge, and Woolwich
• Public Highway Designation for Northfield Drive East in Waterloo
• Presentation on the G2G Connection Conestoga River Pedestrian Bridge

The committee approved the consent agenda unanimously (13‑0). It approved the expropriation of lands for improvements to Fischer Hallman Road between Bleams and Plains Roads in Kitchener. It also approved a by‑law to add Northfield Drive East to the Regional Road System and approved new traffic controls by amending the Traffic and Parking By‑law. A directive was passed for the solicitor to proceed with expropriation actions for Fountain Street North improvements in Cambridge.

• Consent agenda items approved (13‑0)
• Approved expropriation of lands for Fischer Hallman Road improvements (Carried)
• Approved by‑law to designate Northfield Drive East as part of Regional Road 22 (Carried)
• Approved installation of additional traffic controls via amendment to Traffic and Parking By‑law 16‑023 (13‑0)
• Authorized Regional Solicitor to act on expropriation of lands for Fountain Street North improvements (Carried)
• Acknowledged presentation on G2G Rail Trail pedestrian bridge (no decision)
• Discussed ION Speed report by TriTag (no decision)
• Noted concerns about traffic calming on Fairway Road (no decision)

Community and Health Services

The Community and Health Services Committee will consider a motion to keep the Waterloo Region Housing redevelopment at 15-105 Mooregate Crescent postponed, to create an expression of interest framework for non‑profits or co‑ops, and to seek external funding for the revitalization plan. The meeting also includes updates on the 10‑Year Housing and Homelessness Plan, new homelessness data, and a youth‑led community change initiative.

• Motion to continue postponement of the Waterloo Region Housing redevelopment at 15-105 Mooregate Crescent, Kitchener, and to direct staff to develop an EOI framework and pursue external funding (CSD-HOU-26-002)
• 10‑Year Housing and Homelessness Plan Update (CSD-HOU-26-001)
• Housing Services Data Update: New Direction for Homelessness Data (CSD-HOU-26-005)
• Waterloo Region Housing Revitalization – Mooregate Redevelopment documents (CSD-HOU-26-002)
• Youth Voices Driving Community Change – CYPT Data in Action (PDL-BWR-26-003)

The committee voted 15‑0 to reconvene the meeting as an open session. It then approved a motion to continue postponing the Waterloo Region Housing redevelopment at 15‑105 Mooregate Crescent, direct staff to create an expression of interest framework for non‑profits or co‑ops, and pursue external funding for the revitalization plan. No other substantive decisions were recorded.

• Reopened meeting as open session (15‑0)
• Postponed Mooregate housing redevelopment, directed staff to develop EOI framework and seek external funding (15‑0)

Council Meeting

Regional Council is deciding on several infrastructure projects, including wastewater upgrades and the development of the Charles Street Terminal. The body is also considering a new Community Safety and Wellbeing Plan for 2026-2030 and updates to the Regional Procedural By-law.

• Tender award of $20,710,000 to Baseline Constructors Inc. for Spring Valley Wastewater Pumping Station Upgrades at 365 Riverbend Drive, Kitchener
• Proposed Tax Increment Grant not to exceed $114,580 for 161 Ottawa Street South, Kitchener
• Multi-phased development plan for Charles Street Terminal
• Proposed repeal of By-Law Number 22-051 and approval of a new Regional Procedural By-law
• Proposed temporary suspension of the 1980 Council Wilmot Water Take Policy

The Regional Council accepted a $20,710,000 tender from Baseline Constructors Inc. for the Spring Valley Wastewater Pumping Station upgrades. It also approved a $114,580 joint Tax Increment Grant for 161 Ottawa Street South, adopted revised road‑assumption criteria, moved forward with the Charles Street Terminal development plan, and adopted the Canada Green Building Council’s Zero Carbon Building‑Design standard for new regional facilities.

• Closed session approved (14‑0)
• Reopened session approved (15‑0)
• Minutes of previous meetings approved (14‑0)
• Committee of the Whole motion approved (14‑0)
• Accepted $20,710,000 Spring Valley wastewater pump contract (14‑0)
• Adopted procedural by‑law, corporate resources policy and accessibility motion (15‑0)
• Approved $114,580 Tax Increment Grant, revised road criteria, Charles Street Terminal plan and Zero Carbon Building standard (15‑0)

Waterloo Regional Heritage Foundation

The Board is discussing the resumption of the grant funding process and reviewing a Strategic Program Review Final Report. The meeting includes the selection of award recipients for the June 10 Annual General Meeting and a request for a grant extension from the Waterloo Historical Society.

• Grant submission period scheduled for April 1, 2026, to June 30, 2026
• Grant evaluation and granting period scheduled for July 2, 2026, to September 22, 2026
• Award framing costs approved to a maximum of $150.00
• Waterloo Historical Society grant extension request
• Awards for Aaron Francis, Karen VandenBrink, and Geoffery Hayes

The board approved the February 24, 2026 minutes and a grant extension for the Waterloo Historical Society. It approved three heritage awards for the June 10, 2026 AGM and set a $150 framing budget. The board also resumed the grant funding process effective April 1, 2026 with defined submission and evaluation periods. Additional directives were given to staff on award nominations and outreach.

• Approved February 24, 2026 minutes (moved by P. Wolf, seconded by K. Costello, carried)
• Approved grant extension for Waterloo Historical Society Annual Volume 112‑2024 (moved by P. Elsworthy, seconded by N. Baskanderi, carried)
• Approved three awards for June 10, 2026 AGM and framing cost up to $150 (moved by N. Baskanderi, seconded by R. Shipley, carried)
• Approved resumption of grant funding process effective April 1, 2026, submission period April 1‑June 30, evaluation July 2‑Sept 22 (moved by P. Elsworthy, seconded by R. Shipley, carried)
• Directed staff to keep award nominations open year‑round with February cut‑off (part of award motion)
• Directed staff to recirculate Kitchener Public Library notice (strategic planning directive)
• Directed staff to circulate grant application to Equity, Diversity, and Inclusion working group (strategic planning directive)
• Adjourned meeting at 6:41 p.m. (moved by P. Elsworthy, seconded by N. Baskanderi, carried)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee is meeting to receive several information presentations. The body will discuss the Integrated Mobility Plan and receive an overview of committee legislation from GRAAC.

• Integrated Mobility Plan Principles Presentation
• GRAAC presentation on committee overview and legislation
• Verbal update on Region of Waterloo website redesign
• Approval of February 17, 2026 meeting minutes

The Active Transportation Advisory Committee approved the minutes from the February 17, 2026 meeting. A motion to adjourn the meeting at 5:59 p.m. was also carried. No other motions were decided; other items were presented for information only.

• Approved February 17, 2026 meeting minutes (carried)
• Adjourned meeting at 5:59 p.m. (carried)

Special Council

The Regional Municipality of Waterloo Special Council will consider two motions related to water capacity. One motion directs the CAO to retain an independent third‑party firm to investigate the region’s water capacity reporting and communication processes from 2021 to 2026. The other motion requests that the Province of Ontario impose a temporary moratorium on new private‑sector Permits to Take Water in areas with identified groundwater capacity constraints, including the Mannheim Service Area. The council will also endorse the 2025 Drinking Water Summary Report and related updates.

• Motion 6.1 – Direct CAO to hire an independent firm to review water capacity reporting (2021‑2026) and report back within six months
• Motion 6.2 – Request provincial moratorium on new private Permits to Take Water in constrained areas, especially the Mannheim Service Area
• Report 5.1 – Endorsement of the 2025 Drinking Water Summary Report and 2025 Management Review of the Drinking Water Quality Management System
• Report 5.2 – Water Capacity Constraint – Interim Risk Management Approach Update (including 2025 Mannheim housing supply data)
• Report 5.3 – Update on work underway for the Mannheim Service Area Water Capacity Constraint

The council voted 15‑0 to endorse the 2025 Drinking Water Summary Report, the 2025 Management Review of the Drinking Water Quality Management System, and the 2025 infrastructure maintenance plan update. The motion was moved by C. Huinink and seconded by P. Wolf. No other substantive motions were decided at this meeting.

• Endorsed 2025 Drinking Water Summary Report, Management Review, and infrastructure maintenance plan update (15‑0)

Special Council

The Special Council will consider By-law 26-011, which provides for the appointment of a Chief Administrative Officer for the Region of Waterloo. The by‑law also proposes repealing By-laws 20-027, 22-023, and 25-019.

• By‑law 26-011: appointment of Chief Administrative Officer and repeal of By‑laws 20‑027, 22‑023, 25‑019

The council enacted By-law 26-011, which appoints a new Chief Administrative Officer and repeals By-laws 20-027, 22-023, and 25-019. The motion passed unanimously with a 13‑to‑0 vote. The meeting was then adjourned by a unanimous 13‑to‑0 vote.

• Approved By-law 26-011 appointing Chief Administrative Officer and repealing three prior by-laws (13‑0)
• Adjourned meeting (13‑0)

Community and Health Services

The Community and Health Services Committee will receive and discuss several informational reports, including the Sunnyside Home Medical Director’s 2025 report, the 2025 Food Safety Program report, and two Paramedic Services performance reports for 2025. These items are presented for information only and no motions or decisions are listed. The agenda also includes a closed‑session recommendation concerning labour and employee‑relation matters and confidential information about Charles Street Terminal.

• Sunnyside Home Medical Director’s Report 2025 (CSD‑SEN‑26‑001)
• 2025 Food Safety Program Report (PHP‑HPE‑26‑002)
• Paramedic Services 2025 Response Time Performance Plan Results (PHP‑PSV‑26‑001)
• Paramedic Services 2025 Annual Key Performance Measurement Indicators (PHP‑PSV‑26‑002)

The committee voted to hold a closed session of the Administration and Finance Committee and the Sustainability, Infrastructure, and Development Committee at 12:30 p.m. on March 10, 2026. The motion was carried unanimously with 14 votes in favor and none against. The meeting was then adjourned at 12:18 p.m. by a unanimous motion.

• Approved closed session of Administration and Finance Committee and Sustainability, Infrastructure, and Development Committee (14‑0)
• Approved adjournment of meeting at 12:18 p.m. (14‑0)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will vote on a Tax Increment Grant of up to $114,580 for the property at 161 Ottawa Street South in Kitcher​n. It will also consider adopting a revised Regional Road Assumption Criteria Policy and a multi‑phased plan for the Charles Street Terminal redevelopment. Additional items include a new Minimum Sustainable Construction Standard for regional facilities and an update on the Shared Micromobility Program for the 2025 riding season.

• Tax Increment Grant – 161 Ottawa Street South (regional amount not to exceed $114,580)
• Adopt Regional Road Assumption Criteria Policy (policy update)
• Proceed with multi‑phased Charles Street Terminal redevelopment plan
• Approve Minimum Sustainable Construction Standard targeting Canada Green Building Council Zero Carbon Building‑Design standard
• Information update on Shared Micromobility Program 2025 riding season

Administration and Finance

The Administration and Finance Committee will review a consent agenda that includes the Region’s investment position as of December 31, 2025. It will consider a motion to repeal By‑Law 22‑051 and adopt a new Regional Procedural By‑law effective April 23, 2026. Additional motions propose a policy on the use of corporate resources during elections and an update to the Council Conference Policy. A councillor’s motion urges the Ontario government to adopt the latest CSA accessibility standards into the provincial building code.

• Consent agenda: Investment Position at December 31, 2025 (COR-TRY-26-008 and appendices)
• Proposed Regional Procedural By‑law (PDL-CAS-26-003) – repeal By‑Law 22‑051 and adopt new by‑law
• Use of Corporate Resources during an Election Policy (PDL-CAS-26-004)
• Council Conference Policy Update (PDL-CAS-26-005)
• Councillor C. Huinink motion requesting Ontario adopt CSA accessibility standards

The committee voted unanimously to repeal By‑Law 22‑051 and approve a new Regional Procedural By‑law (PDL‑CAS‑26‑003). It also unanimously adopted the Use of Corporate Resources during an Election Policy (PDL‑CAS‑26‑004). The committee directed staff to review and update the Council Conference Policy with a report due by August 2026 (PDL‑CAS‑26‑005). A resolution was passed urging the Ontario government to incorporate the latest CSA accessibility standards into the Provincial Building Code and to seek Rick Hansen Foundation gold certification.

• Repealed By‑Law 22‑051 and approved new procedural by‑law (PDL‑CAS‑26‑003) – Carried 13‑0
• Adopted Use of Corporate Resources during an Election Policy (PDL‑CAS‑26‑004) – Carried 13‑0
• Directed staff to update Council Conference Policy, report by Aug 2026 (PDL‑CAS‑26‑005) – Carried 13‑0
• Requested Ontario incorporate latest CSA accessibility standards into Building Code and pursue RHFAC gold certification – Carried 13‑0
• Adjourned meeting – Carried 11‑0

Council Meeting

Council is deciding on several high-value infrastructure tenders and the procurement of 34 hybrid transit buses. The meeting also includes discussions on a new waste by-law, land expropriations for Victoria Street South, and a request to the Province regarding the election of the Regional Chair.

• Procurement of 34 Hybrid Transit Buses from New Flyer Industries Canada for an estimated $52,844,190.26
• Tender for Turnbull Water Storage Reservoirs Renewal and Upgrades for $11,011,173.50
• Tender for Columbia Street Watermains (Westmount Rd to King St) for $10,249,254.45
• Proposed repeal of By-Law 17-007 and approval of a new Waste By-law effective March 2, 2026
• Expropriation of lands for road improvements to Victoria Street South between Lawrence Avenue and Fischer-Hallman Road

The council voted 14‑0 to enter a closed session at 4:05 p.m. to consider solicitor‑client privileged advice on a proposed land acquisition in the City of Waterloo, ongoing litigation about the encampment at 100 Victoria Street North, and a preliminary Ombudsman report. After the closed session, the council voted 14‑0 to reconvene in open session. A motion to temporarily suspend the 1980 Wilmot Water Take Policy was referred for further study. No other substantive decisions were made.

• Approved closed session at 4:05 p.m. to consider privileged advice (14‑0)
• Approved reconvening into open session (14‑0)
• Motion to temporarily suspend 1980 Wilmot Water Take Policy referred (no vote)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will consider the Treasurer’s report recommending acceptance of the 2026 insurance renewal at a total cost of $1,242 through Instant Risk Coverage Inc. The board will also vote to approve the minutes from the January 27, 2026 meeting. Additional discussion items include the timing of the next grant window and updates from heritage committees.

• Accept insurance renewal: $1,150 premium + $92 tax = $1,242, with Instant Risk Coverage Inc.
• Approve minutes from the January 27, 2026 meeting.
• Discuss target dates for the next grant window (April 1 – June 30, 2026).
• Heritage Advisory and Communications Committee to consider award nominations.
• Strategic Planning Committee to review pilot project evaluation for March 24, 2026.

The board approved the renewal of the Foundation’s insurance policy with Instant Risk Coverage Inc. at an annual premium of $1,150 plus 8% provincial sales tax, and authorized signing the No Claims Declaration. The board approved the minutes from the January 27, 2026 meeting. The board directed staff to schedule the Heritage Advisory and Communications Committee meeting for March 11, 2026 and the Strategic Planning Committee meeting for March 3, 2026. The next full board meeting was set for March 24, 2026.

• Approved insurance renewal $1,150 premium plus tax, and signing No Claims Declaration (carried)
• Approved minutes from Jan 27, 2026 meeting (carried)
• Directed staff to schedule Heritage Advisory & Communications Committee meeting March 11, 2026 (carried)
• Directed staff to schedule Strategic Planning Committee meeting March 3, 2026 (carried)
• Planned review of pilot project at board meeting March 24, 2026 (carried)
• Set next board meeting for March 24, 2026 (carried)

Library Committee

The Library Committee will vote on a motion to approve up to $50,000 for renovation and new furnishings at the Bloomingdale branch, reallocating money from three existing projects. It will also consider a motion to hold a brief closed session to discuss solicitor‑client privileged advice about an employee job‑sharing audit, followed by a motion to reconvene in open session. Additional items include a presentation on proposed new library service hours and a review of the library tracking list, both for information only.

• Approve up to $50,000 for Bloomingdale branch renovation and furnishings, reallocating funds from projects 20029 ($36,200), 20031 ($12,000), and 20033 ($1,800).
• Motion to hold a closed session at 9:05 a.m. to consider solicitor‑client privileged advice related to an employee job‑sharing audit.
• Motion to reconvene the committee into open session after the closed session.
• Presentation of new library service hours (information only).
• Review of the Library Tracking List (information only).

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will approve the minutes from the January 20, 2026 meeting. It will receive informational updates on the Neuron micromobility program, the Region’s Street Design Guidelines, and the Can‑Amera Parkway project. A tracking list for the committee will also be presented.

• Approval of minutes from the January 20, 2026 meeting
• Neuron micromobility program update (information only)
• Presentation of the Region’s Street Design Guidelines
• Can‑Amera Parkway project update (information only)
• Committee tracking list distribution

The Active Transportation Advisory Committee approved the minutes from the January 20, 2026 meeting. The meeting was then adjourned at 6:14 p.m. All other agenda items were presented for information only, with no formal decisions made.

• Approved January 20, 2026 minutes (motion carried)
• Adjourned meeting at 6:14 p.m. (motion carried)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee is reviewing a proposal to expropriate multiple land parcels for road improvements on Victoria Street South. The body is also considering a new waste collection by-law and the Wellesley Water and Wastewater Strategy.

• Expropriation of multiple properties on Victoria Street South between Lawrence Avenue and Fischer-Hallman Road
• Repeal of By-Law 17-007 and approval of a new Waste By-law effective March 2, 2026
• Endorsement of the Wellesley Water and Wastewater Strategy (Master Plan) Final Report
• Public delegations regarding water capacity constraints in the Mannheim Service Area
• Grand River Transit 2025 year-end ridership update

The Sustainability, Infrastructure, and Development Committee reconvened as an open session and unanimously approved the motion. It endorsed the Wellesley Water and Wastewater Strategy Master Plan and authorized a 30‑day public review. The committee repealed By‑Law 17‑007 and approved a new waste‑bylaw to take effect on March 2 2026. It also directed the Regional Solicitor to pursue expropriation of lands for Victoria Street South road improvements, and removed the Grand River Transit Ridership Update from the consent agenda.

• Motion to reconvene into open session carried (13‑0)
• Endorse Wellesley Water and Wastewater Strategy Master Plan and authorize 30‑day public review carried (15‑0)
• Repeal By‑Law 17‑007 and approve new waste‑bylaw effective March 2 2026 carried (14‑0)
• Item 7.1.1 (Grand River Transit Ridership Update) removed from consent agenda
• Motion to direct Regional Solicitor to pursue expropriation of lands for Victoria Street South road improvements was moved and seconded (outcome not recorded in minutes)

Administration and Finance

The Administration and Finance Committee will consider its consent agenda, which includes a quarterly summary of tenders and an annual lobbyist registry update. The committee will also hear a motion directing staff to develop a Facilities Strategic Plan covering inventory, cost analysis, capital outlook, and optimization options. A second motion asks the Province of Ontario to affirm and support the continued election of the Regional Chair by Waterloo voters and to oppose any move to appoint the chair provincially.

• Consent agenda item COR-TRY-26-003: Quarterly Summary of Tenders/Quotations and RFPs
• Consent agenda item PDL-CAS-26-002: Lobbyist Registry – Annual Update
• Motion to direct Facilities staff to explore a Facilities Strategic Plan
• Motion to request the province to keep the Regional Chair elected by voters

The committee removed item 6.1.1 from the consent agenda (15‑0). It directed staff to develop a Facilities Strategic Plan and report back (13‑1). It formally requested the Province of Ontario to support continued election or council appointment of the Regional Chair (14‑0).

• Removed item 6.1.1 from Consent Agenda (15‑0)
• Directed staff to develop Facilities Strategic Plan (13‑1)
• Requested province to affirm continued election or council appointment of Regional Chair (14‑0)
• Approved closed session on labour and union matters (14‑0)

Community and Health Services

The Community and Health Services Committee will hear a presentation and petition from David Alton on a Safe Tenting Zone framework. It will also consider two informational items: a collaborative approach to addressing substance use and addictions, and a youth substance‑use prevention plan. No formal decisions are listed; the items are for information and discussion.

• David Alton presentation – Safe Tenting Zone Framework (with accompanying petition)
• PHP‑SPS‑26‑001 – Collaborative Approach to Addressing Substance Use and Addictions (information)
• PHP‑CFH‑26‑001 – Youth Substance Use Prevention (information)

The Community and Health Services Committee adjourned at 10:45 a.m. after a motion was moved by C. Huinink, seconded by M. Harris and carried unanimously (14‑0). No other motions or votes were recorded in the minutes.

• Adjourned meeting (14‑0)

Special Council

The Regional Municipality of Waterloo will consider a recommendation to amend the capital budget and add a new project called the Mannheim‑Containerized Filtration Solution, totaling $15,162,200. The motion includes accepting a $7,900,000 contract with H2O Innovation Inc., a $2,500,000 contract with H2Ontario Inc., and planning $4,500,000 for additional electrical and engineering work, all funded from the Water Capital Reserve Fund. The council will also vote on By‑law 26‑006 to confirm the proceedings of this meeting.

• Amend capital budget to add ‘Pilot–Mannheim temporary side stream treatment’ project for $15,162,200
• Accept H2O Innovation Inc. contract for Mannheim Containerized Filtration Solutions – $7,900,000 plus taxes
• Accept H2Ontario Inc. contract for general contractor and construction services – $2,500,000 plus taxes
• Plan for additional electrical and engineering work – $4,500,000 plus taxes
• Approve By‑law 26‑006 to confirm council proceedings

Council amended the capital budget to add the “Pilot‑Mannheim temporary side stream treatment” project, allocating $15,162,200 from the Water Capital Reserve Fund. The council accepted H2O Innovation Inc. as the supplier for the containerized filtration solution at $7,900,000 plus taxes, and H2Ontario Inc. as the general contractor at $2,500,000 plus taxes. Additional electrical and engineering work was planned for $4,500,000 plus taxes, and the transfer of the total amount was authorized. The motions passed with votes of 13‑1 for the budget amendment, 12‑0 for By‑law 26‑006, and 12‑0 to adjourn.

• Amend capital budget to add pilot project – Approved (13‑1)
• Accept H2O Innovation Inc. contract $7,900,000 – Approved (13‑1)
• Accept H2Ontario Inc. contract $2,500,000 – Approved (13‑1)
• Plan additional electrical/engineering work $4,500,000 – Approved (13‑1)
• Authorize transfer of $15,162,200 from Water Capital Reserve – Approved (13‑1)
• By‑law 26‑006 confirming council proceedings – Approved (12‑0)
• Adjourn meeting – Approved (12‑0)

Council Meeting

The Regional Council will consider two amendments to Controlled Access By‑law No. 58‑87 for emergency and non‑commercial access points on Regional Roads 28 and 33. It will also authorize the Regional Solicitor to proceed with expropriation of lands needed for improvements to Fischer Hallman Road between Bleams Road and Plains Road in Kitchener. In addition, the Council will receive a timeline for water‑capacity repairs in the Mannheim Service Area and a directive for staff to develop water‑conservation policy options by June 2026.

• Amendment to By‑law #58‑87 for a right‑in/right‑out emergency access ~245 m north of Pioneer Drive on Regional Road 28 (Homer Watson Blvd) in Kitchener.
• Amendment to By‑law #58‑87 for a non‑commercial access ~667 m north of Coulthard Blvd on Regional Road 33 (Townline Road) in Puslinch.
• Authorization for expropriation of multiple parcels to enable Fischer Hallman Road improvements between Bleams Road and Plains Road, Kitchener.
• Resolution to publish a preliminary list of short‑, medium‑ and long‑term water‑capacity repair plans before the end of January 2026.
• Directive for staff to report water‑conservation policy options by the end of Q2 (June 2026) for Council consideration.

The council approved a motion by P. Wolf, seconded by J. Nowak, to go into Committee of the Whole; the motion carried 15‑0. Earlier, the council reconvened into an open session (14‑0) and approved the minutes of the previous council meeting (15‑0) and the special council minutes (12‑3). An amendment to include a transcript of item 4.1 was defeated (6‑9).

• Reconcile open session motion carried 14‑0
• Approve previous council minutes carried 15‑0
• Approve special council minutes carried 12‑3
• Defeat amendment to include transcript of item 4.1 (6‑9)
• Motion to go into Committee of the Whole carried 15‑0

Administration and Finance

The Administration and Finance Committee will consider a motion to write off $113,335.76 in uncollectible accounts for 2025. It will also vote on approving up to $600,000 from the Public Art Reserve for a permanent artwork at the Kitchener Central Transit Hub, and amend $300,000 of that funding from the 2026 Transit capital budget to the general tax‑supported capital reserve. A separate motion seeks a closed‑session meeting to receive solicitor‑client privileged advice on potential water‑capacity litigation and the Waterloo Police Services Board budget.

• Write‑off of uncollectible accounts totaling $113,335.76 for the year ended Dec 31 2025 (COR-TRY-26-002).
• Approval of up to $600,000 for a permanent public art acquisition at the Kitchener Central Transit Hub (PDL-CUL-26-002).
• Amendment moving $300,000 of the public‑art funding from the 2026 Transit capital budget to the general tax‑supported capital reserve.
• Motion to hold a closed session for solicitor‑client privileged advice on water‑capacity litigation and the Waterloo Police Services Board budget.
• Consent agenda motion to receive and approve listed items for information.

The Administration and Finance Committee approved the consent agenda (13‑0) and wrote off $113,335.76 in uncollectible accounts for 2025. It authorized up to $600,000 for a permanent public art acquisition at the Kitchener Central Transit Hub and reallocated $300,000 to the general tax‑supported capital reserve (14‑0). The committee also directed staff to consult on creating a Waterloo Region Arts Council and to report back by August 2026 (13‑0), and it approved a closed Council session on litigation and police budget matters (13‑0).

• Consent agenda items approved (13‑0)
• Write‑off $113,335.76 uncollectible accounts (carried)
• Approve up to $600,000 public art acquisition at Kitchener Central Transit Hub; reallocate $300,000 to general capital reserve (14‑0)
• Direct staff to consult on Waterloo Region Arts Council and report by August 2026 (13‑0)
• Approve closed Council session on water capacity litigation and police budget advice (13‑0)
• Adjourn meeting (13‑0)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will consider routine items including a finance report, approval of the November 25 2025 minutes, and updates from its three committees. The Allocations and Finance committee will provide a grant funding status update. The Heritage Advisory and Communications committee will discuss award nominations and reimbursement for the Waterloo History Prize. The Strategic Planning committee will discuss its schedule, a pilot project review, and drafting a terms‑of‑reference guideline.

• Approval of November 25 2025 meeting minutes
• Finance report: Accounts and Grants Summary
• Allocations and Finance committee – grant funding status update
• Heritage Advisory and Communications committee – award nominations and prize reimbursement
• Strategic Planning committee – schedule, pilot project review, terms of reference

The board recorded that Regional Council approved a $100,000 amount to become an annual budget line item for the Heritage Foundation, a motion introduced by Councillor N. Salonen and seconded by Councillor P. Wolf. The board also approved the November 25, 2025 minutes as amended after a motion by P. Wolf and a second by T. Falconer. Staff were directed to poll for committee meeting dates to review award applications and to schedule a Strategic Planning Committee meeting to review the pilot grant process.

• Approved $100,000 annual heritage funding (motion by N. Salonen, seconded by P. Wolf)
• Approved November 25, 2025 minutes as amended (moved by P. Wolf, seconded by T. Falconer, carried)
• Directed staff to poll for committee meeting dates to review award applications
• Directed staff to schedule a Strategic Planning Committee meeting

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will meet to elect a Chair and Vice-Chair for 2026, approve minutes from the previous meeting, and receive presentations on the Can-Amera Parkway project and REDI training.

• Election of Committee Chair and Vice-Chair for 2026
• Approval of minutes from December 9, 2025
• Presentation on Can-Amera Parkway project
• Introduction to REDI training
• Review of upcoming projects and future agenda items

The committee acclaimed R. Publicover as Chair and A. Crowe as Vice‑Chair. The minutes from the December 9, 2025 meeting were approved. The meeting was formally adjourned at 6:55 p.m.

• R. Publicover acclaimed as Chair (acclamation)
• A. Crowe acclaimed as Vice‑Chair (acclamation)
• Approval of December 9, 2025 meeting minutes (carried)
• Meeting adjourned (carried)

Public Art Advisory Committee

The Public Art Advisory Committee will approve the minutes from its October 9, 2025 meeting. It will receive informational updates on public art refurbishments, arts funding, and the UW Fine Arts graduating exhibition. The committee will also review a draft Request for Qualifications for the Kitchener Central Transit Hub.

• Approve minutes from October 9, 2025 meeting
• Public art refurbishment updates (information)
• Arts funding news (information)
• UW Fine Arts graduating exhibition (information)
• Draft Request for Qualifications for Kitchener Central Transit Hub (review)

The Public Art Advisory Committee approved the minutes from its October 9, 2025 meeting. The motion was moved by P. Wolf, seconded by R. Gorbet, and carried. No other decisions or approvals were recorded in this meeting.

• Approved October 9, 2025 minutes (carried)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider a motion to enter a closed session to discuss solicitor‑client privileged matters. It will vote on a consent agenda that includes two amendments to the Controlled Access By‑law for sites at 120 Pioneer Drive and 1873 Townline Road. The committee will also consider a motion directing the Regional Solicitor to proceed with expropriation of lands for improvements to Fischer Hallman Road between Bleams and Plains Roads. Finally, the committee will receive a report on the Road User Safety Program and options for funding the Road Safety Reserve after the Automated Speed Enforcement program ends.

• Motion to enter closed session for privileged legal advice (items COR-TRY-26-001, PDL-LEG-26-003, PDL-LEG-26-002)
• Amendment to Controlled Access By‑law for right‑in/right‑out emergency access near 120 Pioneer Drive on Homer Watson Boulevard
• Amendment to Controlled Access By‑law for non‑commercial access near 1873 Townline Road on Regional Road #33
• Expropriation of lands for Fischer Hallman Road improvements between Bleams Road and Plains Road in Kitchener
• Road User Safety Program discussion on allocating remaining Road Safety Reserve funds after ASE program wind‑down

The committee approved a motion to hold a closed session (11‑0) and then reconvened in open session (12‑0). It approved the consent agenda (13‑0), two amendments to the Controlled Access By‑law, and a directive to expropriate lands for Fischer Hallman Road improvements (13‑0). One pedestrian crossover item was withdrawn and the Street Design Guidelines discussion was deferred to the February 10, 2026 meeting.

• Motion to enter closed session carried (11‑0)
• Motion to reconvene into open session carried (12‑0)
• Consent agenda items approved (13‑0)
• Amendment to Controlled Access By‑law for 120 Pioneer Drive approved (carried)
• Amendment to Controlled Access By‑law for 1873 Townline Road approved (carried)
• Directive to expropriate lands for Fischer Hallman Rd improvements approved (13‑0)
• Proposed pedestrian crossover at George St. withdrawn by staff
• Street Design Guidelines discussion postponed to Feb 10 2026

Special Council

The Regional Municipality of Waterloo will consider a by‑law to amend By‑law 25‑021, changing the use of 100 Victoria Street North in Kitchener to support the Kitchener Central Transit Hub. A motion will also reappoint Councillor Sue Foxton to the SWIFT Board of Directors. The council will enact By‑law 26‑001 (the amendment) and By‑law 26‑002 confirming the meeting proceedings.

• Amend By‑law 25‑021 for 100 Victoria Street North to facilitate the Kitchener Central Transit Hub (By‑law 26‑001).
• Reappoint Councillor Sue Foxton as SWIFT Board of Directors member.
• Enact By‑law 26‑002 to confirm the council’s proceedings at this meeting.
• Review public feedback on the proposed changes to the 100 Victoria Street Code of Use.
• Consider correspondence from Donald Johnston regarding the Encampment By‑law.

The council approved By‑law 26‑001, amending By‑law 25‑021 to change the use of 100 Victoria Street North for the Kitchener Central Transit Hub and related transit development. They also waived the notice‑of‑motion requirement (11‑4) and reappointed Councillor Sue Foxton to the SWIFT Board (15‑0). A motion directing staff to report on a safe‑tenting protocol by March 2026 was defeated in an 8‑8 tie. The council approved the final readings of By‑laws 26‑001 and 26‑002 and adjourned (15‑0).

• Waived notice of motion (11‑4)
• Directed staff to report on safe tenting protocol (defeated 8‑8)
• Passed By‑law 26‑001 amending By‑law 25‑021 (11‑4)
• Reappointed Sue Foxton to SWIFT Board (15‑0)
• Approved By‑law 26‑001 (first‑second‑third reading) (14‑1)
• Approved By‑law 26‑002 (14‑1)
• Adjourned meeting (15‑0)

Special Council

The Special Council will provide an opportunity for public input on a proposed amendment to the Code of Use By-law 25-021, which concerns the use of 100 Victoria Street North in Kitchener. No decisions are scheduled; the amendment will be considered at a later meeting on January 9, 2026. Delegations and correspondence related to the encampment and by‑law changes will be presented.

• Public input on proposed amendment to By-law 25-021
• Delegations addressing 100 Victoria Street encampment and by‑law changes
• Correspondence submissions regarding site‑specific by‑law amendments

The Special Council motion to adjourn the meeting was moved by S. Foxton, seconded by P. Wolf, and carried unanimously (15‑0). No other decisions, approvals, or denials were recorded in the minutes.

• Adjourned meeting at 7:59 p.m. (15‑0)