Region of Waterloo public meetings in 2025

All Councils

The All Councils meeting will include presentations on the Association of Municipalities of Ontario Healthy Democracy Project, an update to the Community Safety and Well‑being Plan, and a briefing from the Waterloo Regional Health Network. No decisions or motions are listed; the agenda consists of informational updates.

• Association of Municipalities of Ontario – Healthy Democracy Project presentation
• Community Safety and Well‑being Plan update
• Waterloo Regional Health Network update

The All Councils meeting on Dec 19, 2025 began with a land acknowledgement and welcoming remarks from Woolwich Township Mayor S. Shantz. Presentations were given on the AMO Healthy Democracy Project, the Region’s Community Safety and Well‑being Plan, and the Waterloo Regional Health Network’s hospital merger and new‑hospital planning. No motions were moved, voted on, or decided during the session.

Audit Committee

The Regional Municipality of Waterloo Audit Committee will receive the 2025 Internal Audit Update (COR‑TRY‑25‑039) and the 2025 Year‑end Audit Work Plan (COR‑TRY‑25‑040) for information. It will also receive an update on compliance with the Payment Card Industry Data Security Standards (PCI DSS) (COR‑TRY‑25‑041). No motions or decisions are listed; the items are presented as informational reports.

• 2025 Internal Audit Update – COR‑TRY‑25‑039 (for information)
• 2025 Year‑end Audit Work Plan – COR‑TRY‑25‑040 (for information)
• PCI DSS compliance update – COR‑TRY‑25‑041 (for information)

The committee moved to adjourn the meeting, which was carried unanimously (4‑0). No other substantive decisions, approvals, or denials were recorded.

• Adjourned meeting (carried 4‑0)

Council Meeting

The Regional Municipality of Waterloo Council will consider motions to approve minutes, reconvene sessions, and move to a Committee of the Whole. Key decisions include a $1,999,165.22 contract increase with BGL Contractors for the Howard Tank upgrades, tax increment grants for two Kitchener properties, and a $250,000 grant for the 2026 Ontario Summer Games. The Council will also endorse Grand River Transit’s Ontario Transit Investment Fund application and discuss recycling policy changes and borrowing authority.

• Increase contract with BGL Contractors for Howard Tank Upgrades to $1,999,165.22 (including taxes)
• Approve joint Tax Increment Grant up to $656,291 for 120 Victoria Street South, Kitchener
• Approve joint Tax Increment Grant up to $745,641 for 108 Garment Street, Kitchener
• Endorse Grand River Transit’s Ontario Transit Investment Fund application for new township transit services
• Allocate $250,000 from the Municipal Accommodation Tax Reserve for the 2026 Ontario Summer Games

The council first moved into a closed session and then reconvened in open session. It approved a $1,999,165.22 contract with BGL Contractors for Howard Tank upgrades and authorized priority projects for new affordable rental housing. It also endorsed a transit funding application, approved two Tax Increment Grants, and adopted measures on recycling, borrowing, and a Summer Games grant. Additional actions included appointing ATAC members and approving a tentative settlement for paramedic employees.

• Approved $1,999,165.22 contract with BGL Contractors for Howard Tank upgrades (13-0)
• Approved priority projects under P2025-21 New Affordable Rental Housing (13-0)
• Endorsed Grand River Transit’s Ontario Transit Investment Fund application (13-0)
• Approved joint Tax Increment Grant for 120 Victoria Street South up to $656,291 (13-0)
• Approved joint Tax Increment Grant for 108 Garment Street up to $745,641 (13-0)
• Resolved to monitor recycling changes after Extended Producer Responsibility (13-0)
• Authorized the CFO to borrow funds in 2026 as required (13-0)
• Approved $250,000 grant for Waterloo Region 2026 Ontario Summer Games (13-0)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee is reviewing the 2026 Plan, Operating Budget, and Capital Program. The proposed operating budget includes a net expenditure of $1,802,599,071 and a property tax levy of $889,677,780.

• Proposed 2026 Operating Budget net expenditure of $1,802,599,071
• Proposed 2026 property tax levy of $889,677,780
• Proposed $15,812,565 increase for Children’s Services due to Provincial funding
• Proposed $520,000 for Paramedic Services vehicles for Community Paramedicine
• Proposal to fund Route 31 transit service in September 2026 at an annualized cost of $600,000

The committee approved the 2026 Waterloo Regional Police Service operating budget of $298,951,621 (property tax levy $272,610,413) and the 2026 capital budget with the 2027‑2035 forecast, after votes of 13‑3 and 9‑7 respectively. Council also approved a $25,000 allocation for a pilot that subsidizes EasyGO 2‑Fare cards for non‑profit and community agencies, passing unanimously (16‑0). Conversely, a motion to fund a new GRT Route 31 to Vista Hills was defeated 13‑3, and a proposal to expand GRT fare inspectors was removed from the 2026 budget with an 11‑5 vote.

• Police operating budget approved ($298,951,621 net, $272,610,413 tax levy) (13‑3)
• Police capital budget and 2027‑2035 forecast approved (9‑7)
• Motion to not approve police capital budget defeated (8‑8)
• GRT fare inspector expansion removed from 2026 budget (11‑5)
• EasyGO 2‑Fare card pilot funded with $25,000 allocation (16‑0)
• Route 31 transit service proposal defeated (3‑13)

Special Council

The Regional Municipality of Waterloo is holding a special meeting to consider the final budget recommendation from the Strategic Planning and Budget Committee.

• Consideration of the Strategic Planning and Budget Committee's final budget recommendation
• By-law 25-062 to confirm the proceedings of the December 16, 2025 meeting

Council approved the acquisition of an additional Kiwanis Transit bus, with the capital cost covered entirely by the Rural Transit Reserve. It also removed the proposed GRT fare‑inspector expansion from the 2026 budget, allocated $25,000 to subsidize EasyGO 2‑Fare cards for non‑profit agencies, and directed a pilot of free GRT transit one day per week for seniors aged 65+. Additional resolutions adjusted rideshare fees, reinstated free taxi‑coupon delivery, and funded downtown litter‑container collection through a modest property‑tax increase.

• Approved purchase of one additional Kiwanis Transit bus, funded entirely through the Rural Transit Reserve
• Resolved to remove the proposed GRT fare‑inspector expansion from the 2026 budget
• Allocated $25,000 deferred revenue to subsidize EasyGO 2‑Fare cards for eligible non‑profit agencies
• Directed staff to pilot free GRT transit one day per week for residents 65+ starting Q1 2026
• Amended 2026 rideshare accessibility fee to $0.15 per trip, effective Jan 1 2026
• Reinstated free delivery of Taxi Coupons and set coupon cost at $30 per $60 value, funded by a $65,000 draw in 2026 and $130,000 annually thereafter
• Funded Downtown Public Space Litter Container (Sani‑Can) collection at 2025 service levels ($120,000) via a 0.01% property‑tax increase
• Directed staff to monitor provincial rideshare fee standardization and report back to Council

Public Art Advisory Committee

The committee will receive updates on public art at Langs and discuss the Kitchener Central Transit Hub acquisition. Members will also review a call for submissions and the 2026 meeting schedule.

• Langs Public Art Update
• Kitchener Central Transit Hub Acquisition discussion
• Call for Submissions discussion
• Approval of October 9, 2025 meeting minutes
• 2026 Meeting Schedule

Special Council

The Regional Municipality of Waterloo Special Council will consider a motion to enter a closed session. The closed session would be used to receive solicitor‑client privileged advice about ongoing litigation concerning the 100 Victoria Street encampment. The council will vote on whether to hold that closed meeting.

• Motion to go into Closed Session to consider solicitor‑client privileged advice related to ongoing litigation regarding the 100 Victoria Street encampment

The council voted unanimously (13‑0) to suspend procedural rules so a closed‑session agenda could include receiving information on potential water‑quantity litigation. It then approved holding a closed meeting at 9:05 a.m. to consider solicitor‑client‑privileged advice on the 100 Victoria Street encampment litigation and the water‑quantity matter. The meeting was adjourned at 9:06 a.m.

• Approved suspension of rules to add closed‑session purpose (13‑0)
• Approved closed‑session meeting on litigation matters (13‑0)
• Adjourned meeting (13‑0)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will receive a staff presentation on the Arthur Street Improvements from South Street East to Kenning Place. Delegations from the Elmira BIA and Woolwich Ward 1 councillor will discuss the Elmira BIA’s position on Arthur Street reconstruction and Woolwich’s proposal for Arthur Street cycling lanes. The committee will also consider adopting the minutes from the November 12, 2025 meeting.

• Approval of minutes from the November 12, 2025 Active Transportation Advisory Committee meeting
• Delegation – Elmira BIA’s position on Arthur Street reconstruction
• Delegation – Woolwich Ward 1 councillor’s proposal for Arthur Street cycling lanes
• Staff presentation – Arthur Street Improvements (South Street East to Kenning Place)
• ATAC Appreciation

The Active Transportation Advisory Committee approved the minutes from its November 12, 2025 meeting. A motion to adjourn the December 9 meeting was also passed. No other formal decisions were recorded.

• Approved November 12, 2025 minutes (moved by M. Santos, seconded by J. Miller, carried)
• Adjourned meeting at 6:01 p.m. (moved by J. Miller, seconded by M. Jeans, carried)

Strategic Planning and Budget Public Input Committee

The Strategic Planning and Budget Public Input Committee will hear public delegations on the 2026 regional budget. Speakers will address funding requests for water services, police, property taxes, a senior free‑transit pilot, and proposed cuts to Grand River Transit services. The committee will also receive input on downtown garbage pickup, taxi‑coupon changes, and other municipal finance matters.

• WRPS budget request – delegation by Cait Glasson (Waterloo)
• 2026 Waterloo Regional Police budget – delegation by Mark Egers (Waterloo Regional Police Association)
• Pilot program for free transit for adults 65+ – delegation by Brian Paul (Supportive Housing of Waterloo)
• Proposed Grand River Transit service reductions and budget cuts – multiple delegations (e.g., James Pedersen, Rodney Chan, Caleb Jukes, James Hulme, Farshid Sadatsharifi)
• Proposed changes to the Taxi Script/Coupons service – delegation by Matt West (Waterloo)

The Strategic Planning and Budget Public Input Committee only took procedural action, voting to adjourn the meeting at 8:27 p.m. The motion was carried unanimously (13‑0). No substantive policy or budget decisions were made.

• Adjourned meeting at 8:27 p.m. (13‑0)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee is considering amendments to the 2026 operating budget. The committee will also review reports on property assessment growth and community engagement for the 2026 plan.

• Proposed increase of $335,000 in ridesharing fee revenues for the 2026 operating budget
• Proposed $2,460,000 contribution to the Tax Stabilization Reserve
• Report on 2025 Property Assessment Growth (COR-CFN-25-023)
• 2026 Plan and Budget Community Engagement Summary (RSC-SPR-25-004)
• Review of Grand River Transit budget engagement summary

The Strategic Planning and Budget Committee voted 13‑2 to defer a motion directing staff to amend the 2026 operating budget to increase ridesharing fee revenues by $335,000 and add a $2,460,000 contribution to the Tax Stabilization Reserve. The deferral moves the matter to the committee meeting on December 16, 2025. The meeting was adjourned at 12:40 p.m. after a unanimous motion.

• Deferred rideshare fee and reserve amendment to Dec 16, 2025 (unanimous consent)
• Deferred rideshare fee and reserve amendment to Dec 16, 2025 (13‑2 vote)
• Adjourned meeting at 12:40 p.m. (15‑0 vote)

Community and Health Services

The Community and Health Services Committee will meet to review Canada-Wide Early Learning and Child Care funding and growth updates. The meeting includes a presentation from Simply Smart Childcare regarding the same topic. No formal decisions are scheduled.

• Presentation on Canada-Wide Early Learning and Child Care funding
• Update on CWELCC space availability
• Update on CWELCC directed growth
• Presentation by Simply Smart Childcare
• Council/Committee tracking list for information

The Community and Health Services Committee heard presentations on Canada‑Wide Early Learning and Child Care funding and discussed the need for more affordable childcare spaces. No motions were adopted other than a unanimous vote to adjourn the meeting at 9:51 a.m.

• Adjourned meeting at 9:51 a.m. (14‑0)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider three motions: endorsing Grand River Transit’s application to the Ontario Transit Investment Fund, and approving joint Tax Increment Grants of up to $656,291 for 120 Victoria Street South and up to $745,641 for 108 Garment Street. It will also receive a Winter Debrief Report on regional plow routes and a motion to incorporate Circular Materials information on curbside recycling. The committee will discuss these items and report on related actions.

• Endorse Grand River Transit’s Ontario Transit Investment Fund application (TSD-TRS-25-009)
• Approve Tax Increment Grant up to $656,291 for 120 Victoria Street South (PDL-GDS-25-015)
• Approve Tax Increment Grant up to $745,641 for 108 Garment Street (PDL-GDS-25-016)
• Winter Debrief Report on regional plow routes (TSD-TRP-25-018)
• Motion to engage Circular Materials for curbside recycling information

The committee approved a joint Tax Increment Grant of up to $656,291 for 120 Victoria Street South and a grant of up to $745,641 for 108 Garment Street, both to be financed from incremental tax revenue after remediation and redevelopment. It also endorsed Grand River Transit’s application to the Ontario Transit Investment Fund for new township transit services. A resolution was passed to engage with Circular Materials and report on curbside recycling changes in 2026. The meeting was adjourned at 11:35 p.m.

• Endorsed Grand River Transit Ontario Transit Investment Fund application (15‑0)
• Approved Tax Increment Grant for 120 Victoria Street South, up to $656,291 (16‑0)
• Approved Tax Increment Grant for 108 Garment Street, up to $745,641 (16‑0)
• Resolved to engage with Circular Materials and report on recycling volume changes (15‑0, 1 conflict)
• Adjourned meeting at 11:35 p.m. (16‑0)

Administration and Finance

The Administration and Finance Committee will consider a motion to support the Waterloo Region’s hosting of the 2026 Ontario Summer Games with a $250,000 grant from the Municipal Accommodation Tax Reserve. The committee will also vote on a temporary borrowing bylaw authorizing the Chief Financial Officer to borrow funds in 2026 for operating and capital expenditure requirements. A 2024 MBNCanada Performance Measurement Report will be presented for information only. The consent agenda items will be approved in a single motion.

• $250,000 MAT Reserve grant for Ontario Summer Games (PDL-CUL-25-030)
• 2026 Temporary Borrowing Bylaw authorizing CFO to borrow funds (COR-TRY-25-035)
• 2024 MBNCanada Performance Measurement Report (COR-TRY-25-036) for information
• Consent agenda items approved together
• Strategic priority items under Resilient and Future Ready Organization

The committee approved a $250,000 grant from the Municipal Accommodation Tax Reserve to support the Waterloo Region 2026 Ontario Summer Games. It also authorized the Chief Financial Officer to borrow funds in 2026 under temporary bylaws. Both motions were carried without opposition.

• Consent agenda items approved (14‑0)
• Authorized temporary borrowing bylaws for 2026 (carried)
• Approved $250,000 MAT Reserve grant for 2026 Ontario Summer Games (16‑0)

Special Council

The Special Council meeting is convened to consider a motion to enter a closed session. The proposed closed session will address staffing information and legal advice regarding litigation.

• Motion to enter closed session to discuss staffing information regarding identifiable individuals
• Motion to enter closed session for solicitor-client privilege regarding litigation of the 100 Victoria Street encampment

The council voted to hold a closed session at 4:30 p.m. to discuss staffing information and solicitor‑client privileged litigation matters, passing the motion 16‑0. The meeting was then adjourned by a 16‑0 vote. No other substantive decisions were made.

• Approved motion to hold closed session (16-0)
• Approved motion to adjourn meeting (16-0)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will receive a presentation on the 2026 operating and capital estimates for the Waterloo Regional Police Services. The meeting includes a closed session to receive legal advice regarding Council approval of Police Services Board estimates.

• Waterloo Regional Police Services 2026 Approved Operating and Capital Estimates presentation
• Memorandum on Community Safety and Policing Act, 2019 regarding Police Services Board estimates

The Strategic Planning and Budget Committee voted to enter a closed session, then to reconvene in open session, and finally to adjourn. All three motions were carried unanimously. No substantive policy or budget decisions were made during the meeting.

• Closed session approved (13-0)
• Reopened open session approved (13-0)
• Meeting adjourned approved (15-0)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will approve the minutes from the October 28, 2025 meeting and review the November 25, 2025 accounts and grants summary. Committee chairs will provide updates on finance allocations, a public heritage display, award nominations, and the upcoming strategic planning session. An update will be given on the Annual General Meeting, which is set for June 10, 2026 at Castle Kilbride in the Township of Wilmot.

• Approve minutes of the October 28, 2025 meeting
• Review Accounts and Grants Summary – November 25, 2025 (for information)
• Heritage Advisory and Communications update: public display and award nominations (deadline Feb 27, 2026; ceremony May 12, 2026)
• Annual General Meeting to be held at Castle Kilbride, Wilmot, on June 10, 2026
• Strategic Planning Committee meeting scheduled for Jan 14, 2026

The board approved the October 28 minutes and instructed staff to update remaining grant applicants. It approved a motion directing staff to provide information to the Architectural Conservancy of Ontario and apply the donation to conservation projects in Cambridge and North Dumfries, with acknowledgment in related materials. The board also approved a $100 donation to Castle Kilbride for the upcoming Annual General Meeting and tasked staff with arranging catering and a guided tour.

• Approved October 28 minutes (carried)
• Directed staff to contact remaining grant applicants for status updates (carried)
• Directed staff to provide information to ACO and apply donation funds to Cambridge/North Dumfries projects (carried)
• Required ACO acknowledgment in printed materials, publications, media releases, signage, and panels (carried)
• Directed staff to seek catering options and schedule a guided tour for the AGM (carried)
• Donated $100 to Castle Kilbride to host the Annual General Meeting (carried)
• Adjourned the meeting at 6:23 p.m. (carried)

Nominating Panel

The Regional Municipality of Waterloo Nominating Panel will hold a regular session on November 20, 2025. It will consider a motion to move the meeting into closed session to discuss identifiable individuals related to Active Transportation Advisory Committee appointments, as permitted under Section 239 of the Municipal Act, 2001. The meeting will also include standard items such as a call to order, land acknowledgment, declarations of pecuniary interest, and adjournment.

• Motion to go into Closed Session to discuss identifiable individuals related to Active Transportation Advisory Committee appointments
• Declarations of Pecuniary Interest under the Municipal Conflict of Interest Act

Council Meeting

The Regional Municipality of Waterloo is deciding on the preferred route and technology for extending rapid transit to Cambridge. Council is also reviewing a new franchise agreement with Enbridge Gas and various capital project contracts.

• Endorsement of a full-length Light Rail Transit (LRT) extension from Fairway Station to Downtown Cambridge
• Contract increase of $260,000 for snow removal in Central, Heidelberg, and Philipsburg areas (total $1,090,815.34)
• Tender acceptance of $324,950.00 for Library Headquarters roof replacement
• Proposed increase of accessible taxi incentive from $5.00 to $10.00 between 11PM and 5AM
• Proposed 2026 Library Operating Budget with net expenditure of $3,763,168

Council approved a $260,000 increase to the snow‑removal contract for central patrol areas. The Region accepted a $324,950 tender for the Library Headquarters roof replacement and added $95,000 to the 2026 capital budget. A motion to adopt the Canada Green Building Council Zero‑Carbon design standard was deferred to a future meeting. Council also endorsed a full‑length ION extension to Cambridge, selecting Light Rail Transit and directing staff to seek provincial and federal funding.

• Approved $260,000 increase to snow‑removal contract (13‑1)
• Accepted $324,950 library roof tender and added $95,000 to capital budget (14‑0)
• Deferred adoption of CaGBC Zero‑Carbon design standard to SID (11‑3)
• Endorsed full‑length ION extension to Cambridge, LRT vehicle, and funding pursuit (13‑0)

Strategic Planning and Budget Public Input Committee

The Strategic Planning and Budget Public Input Committee will hear several delegations presenting community perspectives. Topics include a pilot for free GRT rides for adults 65+, funding for the Waterloo Regional Heritage Foundation, a bus pass for veterans' widows/widowers, budget needs from the community, support for the GRT 10‑Year Business Plan, sustainability considerations, and the GRT 2026 Bus Proposal. No decisions are listed; the meeting is for public input.

• Pilot project for free GRT ridership for adults 65+
• Funding request for the Waterloo Regional Heritage Foundation
• Bus pass proposal for widows or widowers of veterans
• Advocacy for budget support of the GRT 10‑Year Business Plan
• Presentation of the GRT 2026 Bus Proposal

The Strategic Planning and Budget Public Input Committee met on Nov 18, 2025, heard delegations on transit pilots, heritage funding, veteran bus passes, anti‑hate programs, and budget sustainability, but did not vote on any policy proposals. The only motion was to adjourn, which passed unanimously (14‑0).

• Adjourned meeting (14‑0)

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee is meeting to receive information on the preliminary 2026 plan and budget. The session includes reviews of proposed strategic initiatives, new service adjustments, and changes to user fees and charges.

• Review of Preliminary 2026 Plan and Budget (COR-CFN-25-022)
• Proposed 2026 User Fees and Charges (COR-CFN-25-020)
• Proposed Changes to the Fees and Charge By-Law
• Proposed 2026 Strategic Initiatives
• GRCA 2026 Draft Budget presentation

The committee heard presentations on the 2025 strategic plan, the 2026 preliminary budget, and updates from multiple commissioners on housing, health, transportation, waste, water, and finance. Members asked staff for additional information on fees, service adjustments, and funding sources. No motions were approved, denied, or tabled, and no vote tallies were recorded.

Library Committee

The Library Committee is meeting to decide on the 2026 Region of Waterloo Library operating and capital budgets. The committee will also consider the approval of the revised 2026 Library Business Plan.

• 2026 RWL Operating Budget with net expenditure of $3,763,168 and net property tax levy of $3,359,983
• 2026 RWL Library Capital Budget and 2027-2035 Capital Forecast
• Transfer of $10,000 from project 20031 (Upgrade Lighting) to 20033 (Microfiche reader)
• Revised 2026 Library Business Plan (Report PDL-CUL-25-028)

The committee approved the 2026 Region of Waterloo library operating budget of $3,763,168 and a property tax levy of $3,359,983, as well as the 2026 capital budget and the 2027‑2035 capital forecast. It also approved a $10,000 transfer to fund a microfiche reader and referred the budget to the Strategic Planning and Budget Committee. The drafted 2026 Library Business Plan was approved. All motions were carried unanimously.

• Approved closed session to consider information on identifiable individuals (4‑0)
• Approved reconvening into open session (4‑0)
• Approved 2026 operating budget $3,763,168 and tax levy $3,359,983 (5‑0)
• Approved 2026 capital budget and 2027‑2035 capital forecast (5‑0)
• Approved $10,000 transfer to microfiche reader project (5‑0)
• Referred 2026 budget to Strategic Planning and Budget Committee (5‑0)
• Approved drafted 2026 Library Business Plan (4‑0)
• Adjourned meeting (4‑0)

Licensing and Hearings

The Licensing and Hearings Committee is reviewing proposed changes to the regional taxi by-law. A recommended motion includes increasing the per-trip accessible taxi incentive for late-night service.

• Proposed increase of per-trip accessible taxi incentive from $5.00 to $10.00 between 11PM and 5AM starting January 1, 2026
• Proposed amendments to Taxi By-law 16-044
• Delegation from Robert Heinbecker, Vice president of Waterloo Taxi, regarding taxi bylaw reform

The Licensing and Hearings Committee approved an amendment to Taxi By-law #16-044. It also approved increasing the per‑trip accessible taxi incentive from $5.00 to $10.00 for rides between 11 p.m. and 5 a.m., effective January 1, 2026. Staff were directed to report back with a pilot project for an overnight accessible van service. The motion passed unanimously (5‑0).

• Approved amendment to Taxi By-law #16-044 (5‑0)
• Approved increase of accessible taxi incentive to $10 per trip 11 p.m.–5 a.m. starting Jan 1 2026 (5‑0)
• Directed staff to report back with a pilot project for overnight accessible van service (5‑0)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will approve the October 21, 2025 meeting minutes. It will receive informational presentations on the Arthur Street Improvements and Elmira Bypass project, bicycle detection at signalized intersections, and the TravelWise commuter survey. No decisions or motions are scheduled beyond the approval of minutes and adjournment.

• Approval of minutes from the October 21, 2025 meeting
• Information presentation on Arthur Street Improvements and Elmira Bypass
• Information presentation on bicycle detection at signalized intersections
• Information presentation on the TravelWise commuter survey
• Adjournment of the meeting

Administration and Finance

The Administration and Finance Committee will review the Q3 2025 Plan and Financial Update (report COR-CFN-25-018) and receive it for information. The committee will also consider amending the 2025 Capital Budget as outlined in Appendix D of that report. Additional items include a quarterly summary of tenders and quotations (report COR-TRY-25-032) presented for information only. All consent‑agenda items will be approved together unless a member moves to separate them.

• Consent agenda items to be approved in a single motion
• Quarterly Summary of Tenders/Quotations and RFPs (COR-TRY-25-032) for information
• Q3 2025 Plan and Financial Update (COR-CFN-25-018) – receive for information
• Amendment to the 2025 Capital Budget as set out in Appendix D
• No items on the Council/Committee Tracking List

The Administration and Finance Committee received the Q3 2025 Plan and Financial Update for information and approved an amendment to the 2025 Capital Budget as set out in Appendix D. The Committee also asked Finance staff to provide additional information on procurement practices. Staff will look into rescheduling the Cambridge Budget Night.

• Received Q3 2025 Plan and Financial Update for information (carried 15‑0)
• Amended 2025 Capital Budget as set out in Appendix D (carried 15‑0)
• Requested Finance staff to report back on procurement approach (request made)
• Staff to investigate possible rescheduling of Cambridge Budget Night (staff will look into it)

Special Council

The purpose of this meeting is to consider a Closed Committee summary. The agenda is primarily procedural, including a motion to reconvene into open session and the confirmation of proceedings.

• Closed Committee Summary - November 4, 2025
• By-law 25-057 to confirm the proceedings of the Special Council meeting

The council approved a tentative Memorandum of Agreement with ONA Local 15 for public health nursing staff from July 1, 2025 to June 30, 2028. It also approved reconvening into an open session, several by‑laws, and adjourned the meeting. All motions passed with unanimous votes.

• Approved reconvening into Open Session (14-0)
• Approved tentative Memorandum of Agreement for Public Health Nursing Staff (13-0)
• Approved by‑laws (first, second & third readings) (13-0)
• Approved By‑law 25-057 confirming meeting proceedings (13-0)
• Adjourned meeting (14-0)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider several items, including a motion to endorse a full-length Light Rail Transit extension from Fairway Station in Kitchener to downtown Cambridge and to pursue provincial and federal funding. It will also update the regional sustainable construction standard to the Canada Green Building Council’s Zero Carbon Building‑Design Standard and revise By‑law 10‑030 on farm accessory signs. Additional consent‑agenda items on housing and climate‑aligned growth will be approved together. A policy update on regional road assumption criteria will be discussed in the first quarter of 2026.

• Endorse full-length LRT extension from Fairway Station to downtown Cambridge and seek provincial/federal funding
• Update Minimum Sustainable Construction Standard to Canada Green Building Council’s Zero Carbon Building‑Design Standard
• Revise By‑law 10‑030 to change farm accessory sign requirements on regional roads
• Approve consent‑agenda items for Strategic Priority – Homes for All and Climate Aligned Growth
• Discuss Regional Road Assumption Criteria Policy update (to be addressed Q1 2026)

The committee approved a motion to endorse a full‑length Light Rail Transit extension from Fairway Station in Kitchener to downtown Cambridge, to use LRT as the vehicle technology, and to direct staff to seek provincial and federal funding (15‑1). It adopted a new minimum sustainable design and construction standard for regional facilities, replacing the LEED Silver standard with the Canada Green Building Council’s Zero Carbon Building‑Design standard (14‑0). The Regional Road Sign By‑law was revised to update farm accessory sign requirements (14‑0). The consent agenda item 6.1.1 was approved while items 6.2.1 and 6.3.1 were removed (13‑0).

• Endorsed full LRT extension to Cambridge, LRT vehicle, and staff funding directive (15‑1)
• Approved update to sustainable design standard to CaGBC Zero Carbon Building‑Design (14‑0)
• Revised By‑law 10‑030 regional road sign regulations (14‑0)
• Approved Consent Agenda item 6.1.1; removed items 6.2.1 and 6.3.1 (13‑0)

Community and Health Services

The Community and Health Services Committee will vote on a motion to maintain the current $236,390 yearly grant for A Better Tent City and refer the decision to the 2026 Annual Plan & Budget. It will also approve the acquisition of a new artwork for the Langs Drive Housing Redevelopment. Additional items include a seasonal illness report for information and a review of remaining housing revitalization projects.

• Approve acquisition of new public artwork for Langs Drive Housing Redevelopment (PDL-CUL-25-027).
• Consider maintaining $236,390 annual funding for A Better Tent City and refer to 2026 budget (CSD-HOU-25-010).
• Review Waterloo Region Fall & Winter Seasonal Illness Report 2024-2025 (PHP-IDS-25-001) for information.
• Review remaining projects in the Waterloo Region Housing Revitalization Plan (CSD-HOU-25-011) for information.
• Consent agenda items under strategic priorities (Equitable Services, Resilient Organization).

The Community and Health Services Committee approved maintaining the current $236,390 annual funding for A Better Tent City and referred the decision to the 2026 budget process. It also approved the acquisition of a new artwork for the Langs Drive Housing Redevelopment. Additionally, the committee directed commissioners to report on funding and partnership opportunities for affordable housing by the end of Q1 2026.

• Approved acquisition of new artwork for Langs Drive Housing Redevelopment (11-1)
• Approved maintaining $236,390 annual funding for A Better Tent City (13-0)
• Directed commissioners to report on funding and partnership opportunities for affordable housing by Q1 2026 (11-0)

Waterloo Regional Heritage Foundation

The Board is meeting to review the October 28, 2025 accounts and grants summary. Members will also discuss the Annual General Meeting and receive an update on the Castle Kilbride Museum.

• Review of Accounts and Grants Summary
• Approval of September 23, 2025 meeting minutes
• Discussion regarding the Annual General Meeting scheduled for June 10, 2026
• Castle Kilbride Museum update

The board approved the September 23, 2025 minutes with amendments. It approved a $200 budget to create a public heritage display. Staff were directed to circulate a news article on heritage designations and to contact the Township of Wilmot about AGM logistics. The next meeting was set for November 25, 2025.

• Approved September 23, 2025 minutes as amended (moved by P. Wolf, seconded by J. Glass, carried)
• Approved $200 budget to create a heritage display (moved by K. Costello, seconded by P. Elsworthy, carried)
• Directed staff to circulate Luisa D'Amato news article on heritage designations
• Directed staff to contact Township of Wilmot regarding AGM catering, space, tours, and details
• Scheduled next meeting for November 25, 2025

Strategic Planning and Budget Committee

The Strategic Planning and Budget Committee will meet to receive an information presentation regarding the 2026 Plan and Budget. The committee also proposes to enter closed sessions to discuss labour relations, employee negotiations, potential litigation, and property security.

• 2026 Plan and Budget Presentation

The Strategic Planning and Budget Committee voted to hold a closed session at 4:00 p.m. on October 22, 2025, to consider confidential information. The same motion was approved for Council to meet in closed session at 5:00 p.m. on the same day. Both motions were carried unanimously with a 15‑to‑0 vote. The meeting was then adjourned.

• Closed session for Strategic Planning and Budget Committee at 4:00 p.m. approved (15‑0)
• Closed session for Council at 5:00 p.m. approved (15‑0)
• Meeting adjourned (motion carried 15‑0)

Council Meeting

Council is discussing a proposal to stop the expansion of speed cameras to 28 school zones due to pending provincial legislation. The body is also deciding on land expropriations for road improvements and changes to recycling contracts.

• Proposed halt to automated speed enforcement expansion at 28 school zones
• Expropriation of lands at 658 Erb Street West for road improvements and a roundabout
• Conclusion of all contractual arrangements with Circular Materials effective December 31, 2025
• Proposed $300,000 per year for recycling services at Cambridge and Waterloo Waste Management sites
• Installation of a Pedestrian Crossover on Huron Street at Milton Street in Wilmot

Regional Council approved a resolution to stop any further planned expansion of the automated speed enforcement program at 28 school zones until provincial legislation is clarified. The existing speed enforcement program will continue operating as‑is, and staff will report back on the implications of ending the expansion. Earlier motions to reconvene in open session, approve the previous minutes, and move to Committee of the Whole were also carried unanimously.

• Halt further expansion of automated speed enforcement at 28 school zones (14‑1)
• Maintain current automated speed enforcement operations (14‑1)
• Staff to report on implications of ending the expansion (14‑1)
• Reconvene council into Open Session (15‑0)
• Approve previous meeting minutes (15‑0)
• Move into Committee of the Whole to consider reports (15‑0)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will approve the September 16, 2025 minutes and then review several new‑business items. Items include a presentation on the Schneider's Creek Multi‑Use Trail, a verbal update on the Roundabout Safety Pilot Project, information on the G2G Trail bridge over the Conestoga River, a preliminary results presentation for Stage 2 Rapid Transit to Cambridge, and the schedule for 2026 ATAC meetings. The committee will also address any vacancies and set the next meeting date.

• Schneider's Creek Multi‑Use Trail (presentation attached)
• Verbal update – Roundabout Safety Pilot Project
• G2G Trail bridge over the Conestoga River (presentation attached)
• Stage 2 Rapid Transit to Cambridge – IBC preliminary results (presentation attached)
• 2026 ATAC meeting dates (schedule attached)

Library Committee

The Library Committee will consider motions to approve the 2026 Region of Waterloo Library Operating Budget of $3,763,168 and a net property tax levy of $3,359,983. It will also approve the 2026 Library Capital Budget and the 2026‑2035 Capital Forecast, and transfer $10,000 from capital project 20031 (Upgrade Lighting) to project 20033 (Microfiche reader). A separate motion will approve the drafted 2026 Library Business Plan (PDL‑CUL‑25‑025). The meeting includes a brief closed‑session to receive information about identifiable individuals before reconvening in open session.

• Approve 2026 library operating budget of $3,763,168
• Approve net property tax levy of $3,359,983 for 2026 library budget
• Transfer $10,000 from capital project 20031 (Upgrade Lighting) to 20033 (Microfiche reader)
• Approve 2026 Library Business Plan (PDL‑CUL‑25‑025)
• Closed session to receive information related to identifiable individuals

The committee voted to hold a brief closed session and then reconvene in open session. It deferred the motion to approve the 2026 operating and capital library budget, the transfer of $10,000, and the referral to the Strategic Planning and Budget Committee. It also deferred approval of the drafted 2026 Library Business Plan. The meeting was adjourned at 10:53 a.m.

• Closed session approved (4‑0)
• Reopened session approved (4‑0)
• Deferred 2026 library operating and capital budget actions (4‑0)
• Deferred $10,000 transfer for microfiche reader (4‑0)
• Deferred approval of 2026 Library Business Plan (4‑0)
• Adjourned meeting (4‑0)

Public Art Advisory Committee

The Public Art Advisory Committee approved the acquisition of a new artwork for the Langs Drive Housing Redevelopment and endorsed proceeding with a call for artists for a public art commission at the Kitchener Central Transit Hub, allocating a budget of $600,000. The committee also approved the minutes from the July 21, 2025 meeting and received an informational update on the CAFKA artwork at the regional airport.

• Endorsement of public art acquisition for Langs Drive Housing Redevelopment (PDL-CUL-25-024).
• Endorsement to proceed with a call for artists for Kitchener Central Transit Hub, with a proposed budget of $600,000 and preference for interior placement.
• Approval of July 21, 2025 Public Art Advisory Committee minutes.
• Land acknowledgement presented by Chair M. Purchase.
• Information update on CAFKA artwork at Waterloo International Airport.

The committee approved the minutes from the July 21, 2025 open and closed meetings. It endorsed the acquisition of a new artwork for the Langs Drive housing redevelopment. It also endorsed proceeding with a $600,000 call for artists for the Kitchener Central Transit Hub, recommending the interior of the building as the preferred location.

• Approved July 21, 2025 open meeting minutes (carried)
• Approved July 21, 2025 closed meeting minutes (carried)
• Endorsed acquisition of artwork for Langs Drive housing redevelopment (carried)
• Endorsed proceeding with $600,000 call for artists for KCTH, interior location preferred (carried)
• Adjourned meeting at 4:01 p.m. (carried)

Administration and Finance

The Administration and Finance Committee will hear a notice of motion from Councillor C. James concerning the Region’s automated speed enforcement program. The motion proposes to stop any further expansion of speed cameras and hiring for the program, keep the existing cameras operating, and request a staff report on the implications of ending the program pending provincial legislation. The committee will also receive a 2025 Reserve Fund update and several letters of support or concern about speed cameras, but no decisions on those items are scheduled.

• Notice of Motion – halt further expansion of automated speed enforcement and hiring, maintain current cameras, request staff report
• 2025 Reserve Fund Update (COR-CFN-25-015) – informational presentation
• Letter from Ian McKenzie (Kitchener) supporting speed enforcement cameras
• Letter from Sue Turner – supporting photo radar
• Letter from Melissa Bowman (Kitchener) expressing concern about pausing speed camera expansion

The committee considered a motion to keep the current Automated Speed Enforcement (ASE) program and pause any further expansion until provincial legislation is clarified. An amendment to limit ASE ticketing to school operating hours was defeated 2‑13. An amendment to halt expansion of the program at 28 school zones was carried 14‑1. A separate amendment allowing six planned cameras to be installed was carried, and the meeting was adjourned 15‑0.

• Amendment to limit ASE ticketing to school hours and fine only significant speeders – defeated (2‑13)
• Amendment to halt further expansion of ASE program at 28 school zones until legislation – carried (14‑1)
• Amendment to allow installation of six planned ASE cameras to proceed – carried
• Motion to adjourn the meeting – carried (15‑0)

Community and Health Services

The Community and Health Services Committee will receive a progress update on the region’s Plan to End Chronic Homelessness. It will also review information on the implementation of a Medical Priority Dispatch System at the Cambridge Central Ambulance Communications Centre. The committee will hear delegations from the Immigration Partnership Council and the Ontario Nurses' Association. A motion will be considered to hold a closed session on solicitor‑client privileged advice about a proposed land acquisition in Cambridge and ongoing litigation.

• CSD-HOU-25-009 – The Plan to End Chronic Homelessness – Progress Update (information)
• PHP-PSV-25-007 – Medical Priority Dispatch System implementation at Cambridge Central Ambulance Communications Centre (information)
• Immigration Partnership Council delegation requesting regional funding (document attached)
• Ontario Nurses' Association delegation discussing public health and trust (presentation)
• Closed‑session motion to discuss solicitor‑client privileged advice on a proposed Cambridge land acquisition and ongoing litigation

The Community and Health Services Committee voted 14‑0 to hold a closed meeting of the Sustainability, Infrastructure, and Development committee to discuss solicitor‑client privileged advice on a proposed land acquisition in Cambridge and ongoing litigation. The committee also voted 14‑0 to adjourn the meeting. No other formal approvals or denials were recorded.

• Approved closed session on land acquisition and litigation (14‑0)
• Adjourned meeting (14‑0)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee is reviewing road improvements, waste management transitions, and water protection policies. Key decisions include land expropriation for a roundabout in Waterloo and the installation of a pedestrian crossover in Wilmot.

• Expropriation of lands at 658 Erb Street West for road improvements and a roundabout
• Installation of a Pedestrian Crossover at the Huron-Milton Intersection, Township of Wilmot
• Ending contractual arrangements with Circular Materials effective December 31, 2025
• Proposed $300,000 per year for recycling services at Cambridge and Waterloo public drop-off sites
• Support for Grand River Source Protection Plan amendments for Guelph-Guelph Eramosa Township

The Sustainability, Infrastructure, and Development Committee approved the expropriation of lands needed for road widening and a roundabout on Erb Street West (Regional Road 9). It also supported draft water‑quantity policy amendments for the Grand River Source Protection Plan and adopted the termination of Circular Materials contracts with a $300,000 recycling service consideration for the 2026 budget. A pedestrian crossover amendment for Huron‑Milton was referred to Council, and the consent agenda items were approved.

• Approved expropriation of lands for Erb St. West improvements (14‑0)
• Supported draft water‑quantity policy amendments in Grand River Source Protection Plan (Carried)
• Adopted termination of Circular Materials contracts effective Dec 31 2025 and $300k recycling service inclusion in 2026 budget (15‑0)
• Referred pedestrian crossover amendment at Huron‑Milton intersection to Council (unanimous consent)
• Approved consent agenda items 7.1.1 and 7.1.3 for information (14‑0)
• Moved to reconvene committee into open session (14‑0)
• Approved motion to receive consent agenda items (14‑0)
• Approved motion to support climate‑aligned growth strategic priority (Carried)

Special Council

The Special Council meeting is convened to consider and enact by-laws related to debentures. The body will decide on authorizing borrowing for capital works in the City of Cambridge, City of Kitchener, City of Waterloo, and the Regional Municipality of Waterloo.

• By-law 25-048: Borrowing $7,990,000 for City of Cambridge capital work
• By-law 25-049: Borrowing $49,709,000 for City of Kitchener capital works
• By-law 25-050: Borrowing $8,750,000 for City of Waterloo capital work
• By-law 25-051: Borrowing $30,551,000 for Regional Municipality of Waterloo capital works
• By-law 25-052: Issuing one series of debentures for a total aggregate principal of $97,000,000

The council unanimously approved five by‑laws authorizing debenture borrowing for capital works in Cambridge, Kitchener, Waterloo and the Region itself. A sixth by‑law created a single $97,000,000 series covering the earlier authorizations. All motions passed 15‑0 and the meeting adjourned at 10:51 a.m.

• Approved $7,990,000 Cambridge debenture by‑law 25‑048 (15‑0)
• Approved $49,709,000 Kitchener debenture by‑law 25‑049 (15‑0)
• Approved $8,750,000 Waterloo debenture by‑law 25‑050 (15‑0)
• Approved $30,551,000 Regional Municipality debenture by‑law 25‑051 (15‑0)
• Approved $97,000,000 combined debenture series by‑law 25‑052 (15‑0)
• Adjourned meeting at 10:51 a.m. (15‑0)

Council Meeting

The Regional Municipality of Waterloo Council will consider several motions and reports, including a contract increase of $200,000 for the 84 Frederick Street renovation and a $240,000 budget addition from the Homelessness Prevention Capital Reserve. It will also vote on the Library Service Delivery Plan, the Year 7 COCHI housing investment plan, and the Water Financial Plans. A key decision is the approval of expropriation of lands on Lancaster Street West (Regional Road 29) between Bridgeport Road East and Elizabeth Street for road widening.

• Increase MMA Construction contract by $200,000 for 84 Frederick St renovations (total cost $5,552,515.33)
• Approve Library Service Delivery Plan and new Library Bequest and Donations Policies
• Approve Year 7 COCHI investment plan and related housing agreements
• Approve Water Financial Plans and RetrofitWR pilot program agreements
• Approve expropriation of properties on Lancaster Street West for road widening

Council held a closed session at 4:45 p.m. and reconvened in open session at 6:27 p.m. They approved a $200,000 increase to the MMA Construction contract for the 84 Frederick Street renovation and added $240,000 to the 2025 capital budget from the Homelessness Prevention Capital Reserve. Additional approvals included the Library Service Delivery Plan and policies, the Year 7 COCHI investment plan and related health service plans, and a conditional letter of commitment for an affordable‑housing lease (14‑1 vote).

• Approved $200,000 increase to MMA Construction contract for 84 Frederick St renovations (15‑0)
• Increased 2025 Capital Budget by $240,000 from Homelessness Prevention Capital Reserve (15‑0)
• Approved Library Service Delivery Plan in principle (15‑0)
• Approved Library Bequest Policy and revised Donations Policy (15‑0)
• Approved Year 7 COCHI Investment Plan and related authorizations (15‑0)
• Approved 2026 Ambulance Response Time Performance Plan (15‑0)
• Approved new Paramedic Services Master Plan for 2026‑2035 (15‑0)
• Authorized conditional letter of commitment for affordable‑housing lease (14‑1)

Waterloo Regional Heritage Foundation

The board will present the Award of Excellence to Juanita Metzger, approve the July 29, 2025 minutes, and review the latest accounts and grant summary. Committee reports will provide updates on approved grant projects, upcoming award application deadlines, participation in the Annual Doors Open event, and the next steps for a grant‑funding pilot review. The meeting will also include a discussion of catering costs.

• Award of Excellence presented to Juanita Metzger
• Approval of July 29, 2025 meeting minutes
• Accounts and Grants Summary – September 23, 2025 (information only)
• Committee updates: grant projects, award applications, Doors Open event, grant‑funding pilot review
• Catering costs discussion

The board approved the minutes from the July 29, 2025 meeting. It directed staff to remove the $2,880 grant amount from the account summary after the project was withdrawn. The board also instructed staff to order the minimum amount of sandwiches for catering and to contact Wilmot staff about the 2026 AGM location.

• Approved July 29, 2025 minutes (moved by P. Wolf, seconded by N. Salonen, carried)
• Directed staff to remove $2,880 grant amount from account summary after project withdrawal
• Directed staff to order the minimum amount of sandwiches for meeting catering
• Directed staff to recirculate committee descriptions and schedule next committee meetings
• Directed staff to communicate with Wilmot staff regarding AGM location at Castle Kilbride
• Adjourned meeting at 6:20 p.m. (moved by R. Shipley, seconded by N. Salonen, carried)

Active Transportation Advisory Committee

The committee will meet to approve previous minutes and receive several informational updates. Discussions include a debrief of the Summer Ride in Cambridge and general project and committee assessments.

• Summer Ride Debrief - Cambridge
• Project Updates September 2025
• ATAC Assessment September 2025
• Approval of June 17, 2025 meeting minutes

Administration and Finance

The Administration and Finance Committee will consider a delegation requesting reduced funding for the K‑W Oktoberfest Cultural Drivers of Tourism program. It will vote on an updated Records Retention By‑law that repeals By‑law 93‑076. The committee will receive the 2025 Mid‑Year Report and, if approved, amend the 2025 Capital Budget and the 2026‑2034 Capital Forecast for several projects. A closed session will follow to discuss solicitor‑client privileged advice on land disposition, acquisition, and ongoing litigation.

• Delegation: Decrease in Cultural Drivers of Tourism program funding for K‑W Oktoberfest
• Updated Records Retention By‑law (PDL‑CAS‑25‑015) to replace By‑law 93‑076
• 2025 Mid‑Year Report (COR‑CFN‑25‑013) with recommended amendments to the 2025 Capital Budget and 2026‑2034 Capital Forecast
• Moody's credit rating update (COR‑TRY‑25‑026) for information
• Closed session to discuss solicitor‑client privileged advice on land disposition, acquisition, and ongoing litigation

The committee approved a motion directing staff to present a report on how to restore the historical $65,000 funding level for K‑W Oktoberfest. The updated Records Retention By‑law was approved, and the 2025 Mid‑Year Update was received with an amendment to the 2025 Capital Budget. The consent agenda and a closed‑session meeting were both approved unanimously.

• Approved staff report on restoring Oktoberfest funding to $65,000 (16‑0)
• Approved updated Records Retention By‑law (Carried)
• Approved 2025 Mid‑Year Update and amendment to 2025 Capital Budget (16‑0)
• Approved Consent Agenda items (16‑0)
• Approved closed‑session meeting for Community and Health Services and other committees (16‑0)
• Approved adjournment of the meeting (16‑0)

Community and Health Services

The committee will vote on the Paramedic Services Master Plan for 2026‑2035, subject to annual budget approval. It will also consider the Year 7 COCHI‑OPHI investment plan and approve the 2026 Paramedic Services Response Time Performance Plan. Information items include the CYPT Child Voice Project and a delegation from SimplySmart Breslau regarding childcare space.

• Approval of Paramedic Services Master Plan 2026‑2035 (PHP-PSV-25-006)
• Approval of COCHI‑OPHI Year 7 Investment Plan and Expansion Target Forecast (CSD-HOU-25-008)
• Approval of Paramedic Services 2026 Response Time Performance Plan (PHP-PSV-25-004)
• Information on CYPT Child Voice Project (PDL-BWR-25-005)
• Delegation from SimplySmart Breslau on childcare space (SimplySmart Breslau Committee Presentation & Case Study)

The committee approved the new Paramedic Services Master Plan for 2026‑2035, subject to the annual budget process (16‑0). It also approved the Year 7 COCHI/OPHI Investment Plan and Expansion Target Forecast Report and authorized the commissioner to execute related agreements. The 2026 Paramedic Services Response Time Performance Plan was adopted. All consent‑agenda items were approved unanimously.

• Approved Paramedic Services Master Plan 2026‑2035 (16‑0)
• Approved Year 7 COCHI/OPHI Investment Plan and Expansion Target Forecast Report (Carried)
• Authorized Commissioner to execute COCHI/OPHI agreements and documentation (Carried)
• Approved 2026 Paramedic Services Response Time Performance Plan (Carried)
• Approved all Consent Agenda items (16‑0)
• Received CYPT Child Voice Project for information (no decision)
• Received Paramedic Services Semi‑Annual KPI report for information (no decision)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee reconvened as an open session (14‑0). It approved the Water Financial Plans, the Oxford Road 5 assumption by‑law, and delegated authority for the RetrofitWR pilot program. The committee also approved the expropriation of lands for Phase 1 improvements to Lancaster Street West (Regional Road 29) and added Homer Watson Boulevard to the Regional Road System as part of Regional Road 28.

• Reopened meeting as open session (14‑0)
• Approved Water Financial Plans (Carried)
• Approved Oxford Rd 5 assumption by‑law (Carried)
• Delegated authority for RetrofitWR pilot program agreements (Carried)
• Approved expropriation of lands for Phase 1 Lancaster Street West improvements (Carried)
• Passed by‑law adding Homer Watson Blvd to Regional Road 28 (Carried)

Licensing and Hearings

The Licensing and Hearings Committee will receive a report on the Taxi By-law and related engagement sessions, provided for information only. No motions or decisions are listed for this item. The meeting also includes standard procedural items such as call to order, land acknowledgement, declarations of interest, other business, and scheduling of the next meeting on November 13, 2025.

• Report: PDL-CAS-25-014, Taxi By-law and Engagement Sessions (information only)
• Call to Order
• Land Acknowledgement
• Declarations of Pecuniary Interest under the Municipal Conflict of Interest Act
• Next meeting scheduled for November 13, 2025

The Licensing and Hearings Committee met on September 3, 2025. A report on updates to the taxi by‑law and potential expansion of the Grand River Transit mobility program was received for information. The committee moved to adjourn, and the motion carried unanimously (5‑0).

• Adjourned meeting at 2:27 p.m. (5‑0)

Council Meeting

Council will discuss a variety of infrastructure projects, including transit rehabilitation and road closures. The meeting includes delegations regarding legal access to justice, public camping bylaws, and mandated encampments.

• Tender of $156,750.00 to Brick & Co. Restorations Ltd. for GRT Conestoga Steel Column Rehabilitation
• Proposed $956,000 funding for a culvert over the Randall Drain at Fountain Street
• Proposed $510,000 funding for sanitary trunk and watermain design from Kossuth Road to Menno Street
• Lease of 34 Peel Street, New Hamburg to Love Your Neighbourhood Communities for $1.00 per year for affordable housing
• Proposed by-law to permanently close a portion of Regional Road No. 42 (George Street North) in Cambridge

The council voted to close a portion of Regional Road No. 42 (George Street North) in Cambridge and to amend the Road Consolidation By‑law to remove it from the regional road system. The council also accepted a $156,750 tender for steel column rehabilitation on the GRT Conestoga line and adjusted the transit capital plan accordingly.

• Closed session motion approved (13‑0)
• Open session reconvene motion approved (15‑0)
• Minutes of previous meetings approved (15‑0)
• Committee of the Whole motion approved (15‑0)
• Accepted Brick & Co. Restorations Ltd. tender for $156,750 steel column rehab and adjusted capital plan (15‑0)
• Supported annexation of lands to the City of Cambridge (15‑0)
• Passed by‑law to permanently close part of Regional Road No. 42 and amend Road Consolidation By‑law (15‑0)
• Directed staff to report on right‑turn‑on‑red prohibitions and advanced pedestrian signals (13‑2)

Library Committee

The Library Committee will consider two recommended motions. One motion seeks approval of the Region of Waterloo Library Service Delivery Plan for 2026‑2029 as outlined in report PDL‑CUL‑25‑021. The second motion seeks approval of a drafted Library Bequest Policy and a revised Library Donations Policy as outlined in report PDL‑CUL‑25‑020.

• Approve Library Service Delivery Plan for 2026‑2029 (Appendix A of PDL‑CUL‑25‑021)
• Adopt Library Bequest Policy (Appendix A of PDL‑CUL‑25‑020)
• Adopt revised Library Donations Policy (Appendix B of PDL‑CUL‑25‑020)
• Review Library Business Plan 2026 (Appendix B of PDL‑CUL‑25‑021)
• Information: Library Tracking List

The Library Committee voted 5‑0 to approve the Library Service Delivery Plan for 2026‑2029 in principle, pending budget approval and clarification of Appendix B timeline. It also approved the drafted Library Bequest Policy and revised Donations Policy by a 5‑0 vote. The committee directed staff to hold a closed‑session meeting at the next Library Committee meeting to discuss identifiable individuals.

• Approved Library Service Delivery Plan (2026‑2029) in principle, subject to budget approval (5‑0)
• Approved drafted Library Bequest Policy and revised Donations Policy (5‑0)
• Directed staff to hold a closed‑session meeting on identifiable individuals at the October 14, 2025 meeting

Special Council

The Region of Waterloo Special Council will hear statements from applicants and vote to appoint an individual to fill the vacant Kitchener seat on Regional Council, effective August 15, 2025. A by‑law (25‑035) to formalize the appointment process will be read for the first, second and third times and then passed. The agenda also includes standard items such as declarations of pecuniary interest, a land acknowledgement, and a series of written submissions from members of the public.

• Appointment of an individual to the vacant Kitchener Regional Councillor position
• By‑law 25‑035 to fill the vacancy through the application process (first, second, third readings)
• Order of Speakers with personal statements from each applicant
• Declarations of pecuniary interest under the Municipal Conflict of Interest Act
• Written submissions from community members (e.g., Fadhilah Balogun, Abiha Syed, etc.)

The Special Council met to hear from individuals applying to fill a council vacancy. Each applicant presented their background and priorities. The minutes do not record any vote, appointment, or other formal decision on the vacancy.

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider several consent‑agenda items, including a minor restructuring proposal to annex specific lands from the Township of North Dumfries to the City of Cambridge. It will also review a by‑law to permanently close a portion of George Street North in Cambridge and an amendment to allow administrative parking penalties in Woolwich. Additional motions will request updates on the Kitchener Central Transit Hub and a study on prohibiting right‑turns on red and adding advanced pedestrian signals.

• PDL‑GDS‑25‑011: Annexation of certain lands by the City of Cambridge from the Township of North Dumfries
• PDL‑LEG‑25‑028: Permanent closure of the non‑travelled part of George St N. (Regional Road No. 42) in Cambridge
• PDL‑LEG‑25‑027: Amendment to the Traffic and Parking By‑law to allow administrative penalties for parking in Woolwich
• Notice of Motion (Matt Rodrigues): Report on community updates for the Kitchener Central Transit Hub and GO expansion
• Notice of Motion (Colleen James): Feasibility study on prohibiting right‑turns on red and adding advanced pedestrian crossing signals

The committee passed a by‑law to permanently close a portion of Regional Road No. 42 (George Street North) in Cambridge and remove it from the Regional Road System (13‑2). It also approved the annexation of certain lands from the Township of North Dumfries to the City of Cambridge, and amended the Traffic and Parking By‑law to allow administrative penalties in Woolwich. A motion requiring a report on public‑engagement plans for the Kitchener Central Transit Hub was adopted (15‑0).

• Consent agenda items approved (14‑0)
• Support annexation of lands by City of Cambridge from Township of North Dumfries (Carried)
• Amend Traffic and Parking By‑law to allow administrative penalties in Woolwich (Carried)
• Permanent closure of part of George Street North, Cambridge and removal from Regional Road System (13‑2)
• Commissioners to report on KCTH public‑engagement plan by end of Q4 2025 (15‑0)
• Approve closed‑session meeting on litigation, land disposition, and enforcement standards (15‑0)
• Committee reconvenes into open session (15‑0)

Community and Health Services

The Community and Health Services Committee is considering a proposal to increase child care space using modular centres. The plan involves issuing debentures to purchase facilities and leasing land from the Waterloo Region District School Board.

• Proposal to issue up to $4.4M in debentures for up to two 88-space modular child care centres
• Proposed lease agreements with not-for-profit child care operators
• Proposed lease agreement with Waterloo Region District School Board for land preparation
• Delegation from Mohammad Keshvanu and Sunil Bhardwaj regarding Canada-Wide Early Learning and Child Care Funding

The Community and Health Services Committee voted to authorize the issuance of up to $4.4 million in debentures to fund two 88‑space modular childcare centres. The committee also approved lease agreements with not‑for‑profit operators and a land‑lease with the Waterloo Region District School Board to prepare sites for the modular units. The motion passed unanimously, 11‑0.

• Authorized Commissioner of Corporate Services/Chief Financial Officer to issue up to $4.4M debentures for two modular childcare centres (Carried 11‑0)
• Authorized Commissioner of Engineering and Environmental Services to enter affordable lease agreements with not‑for‑profit childcare operators (Carried 11‑0)
• Authorized Commissioner of Community Services to execute a lease with Waterloo Region District School Board to prepare land for modular childcare (Carried 11‑0)
• Meeting adjourned at 4:11 p.m. (Carried 11‑0)

Special Council

The council will vote to adopt the proposed 2026 Council and Committee Meeting Calendar, which was deferred from the June 25, 2025 meeting. It will also read and pass By‑law 25‑034, amending By‑law 58‑87 to designate and regulate a controlled‑access road for access to Regional Road #17 (Fountain Street North) in the Township of Woolwich. A second by‑law, 25‑035, will be passed to confirm the council’s proceedings at this meeting.

• Adopt the 2026 Council and Committee Meeting Calendar (PDF attachments)
• By‑law 25‑034: Amend Controlled Access By‑law #58‑87 for access to Regional Road #17 (Fountain Street North) in Woolwich
• By‑law 25‑035: Confirm the council’s proceedings at this meeting

The council approved By-law 25-034, amending By-law 58-87 to designate and regulate controlled‑access roads for Regional Road #17 (Fountain Street North) in Woolwich. The council also approved By-law 25-035, confirming the proceedings of this meeting. Both by‑laws were carried unanimously with an 11‑to‑0 vote. Adoption of the 2026 Council and Committee Meeting Calendar was deferred to the next meeting.

• Approved By-law 25-034 to amend Controlled Access By-law (11‑0)
• Approved By-law 25-035 confirming council proceedings (11‑0)
• Deferred adoption of 2026 Council and Committee Meeting Calendar

Administration and Finance

The Administration and Finance Committee will direct staff to enter agreements with the Township of Woolwich to fund up to $956,000 for a culvert over the Randall Drain at Fountain Street and $510,000 for half of the design costs of a sanitary trunk and watermain extending from Kossuth Road along Fountain Street through Jetliner Court to Menno Street. The committee also authorizes the use of debentures with terms up to 30 years for large‑scale growth‑related projects. Additionally, the committee adopts the Elect Respect pledge resolution affirming respectful democratic participation.

• Funding agreement with Woolwich: up to $956,000 for culvert over Randall Drain at Fountain Street (estimated cost $1,533,317)
• Funding agreement with Woolwich: $510,000 for 50% design costs of sanitary trunk from Kossuth Road along Fountain Street through Jetliner Court to Menno Street
• Authorization to use debentures up to a 30‑year term for large‑scale growth projects
• Adoption of the Elect Respect pledge resolution
• Consent agenda items: quarterly summary of tenders and investment position report (information only)

The council approved the Elect Respect pledge, affirming a healthy, respectful democracy. It also approved two funding agreements with the Township of Woolwich for a culvert and design work, and authorized the use of debentures up to a 30‑year term for large infrastructure projects. All items passed unanimously.

• Approved Consent Agenda items (14‑0)
• Approved funding agreement to provide up to $956,000 for a culvert over the Randall Drain (14‑0)
• Approved funding agreement to provide $510,000 toward 50% of design costs for the sanitary trunk extension (14‑0)
• Authorized staff to use debentures up to a 30‑year term for large‑scale growth projects (14‑0)
• Adopted the Elect Respect pledge and resolution affirming healthy democracy (15‑0)

Special Sustainability, Infrastructure, and Development

The Special Sustainability, Infrastructure, and Development Committee will receive public input on a proposed municipal boundary restructuring between the City of Cambridge and the Township of North Dumfries. Staff will present a minor restructuring proposal that would annex certain lands from North Dumfries to Cambridge. Committee members and the public may comment on the proposal.

• Staff presentation: Minor Restructuring Proposal; Annexation of Certain Lands by the City of Cambridge from the Township of North Dumfries
• Delegation: Dave Aston, Partner/Vice President, MHBC Planning, speaking in support of the township/city resolutions

The Special Sustainability, Infrastructure, and Development Committee received a staff presentation on a proposed annexation of North Dumfries land by the City of Cambridge, but no action was taken. A motion to adjourn was moved, seconded, and carried unanimously (14‑0). No other substantive decisions were made.

• Adjourned meeting (14‑0)

Order of Speakers Selection

Staff will draw applicant names to establish the speaking order for a Special Council meeting scheduled for August 14, 2025. This is a procedural session and not a meeting of Council.

• Drawing of speakers names

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will vote to ratify four director appointments for terms ending in 2027‑2028. It will then elect a new Chair and Vice‑Chair for a one‑year term. The meeting also includes a finance report, approval of May 27, 2025 minutes, and calls for volunteers on three committees.

• Ratify appointments of Kamila Costello, Emily Dyck, David Emberly, and John Glass as directors
• Elect the Foundation Chair and Vice‑Chair for a one‑year term
• Present Accounts and Grants Summary (2025_WRHF_Accounts_and_Grants_Summary_2025-06-30.pdf)
• Approve minutes from the May 27, 2025 meeting (WRHF_May27_2025 - English.pdf)
• Brief overviews and volunteer recruitment for Allocations and Finance, Heritage Advisory and Communications, and Strategic Planning committees

The board elected David Emberly as Chair and T. Falconer as Vice‑Chair for the term July 2025 to June 2026, each by acclamation. The May 27, 2025 meeting minutes were approved. The board noted $81,495.50 of approved funding held for distribution and a net funding position of $27,788.08 as of June 30, 2025. The next meeting is scheduled for September 23, 2025.

• Acclaimed David Emberly as Chair (term July 2025–June 2026) – motion carried
• Acclaimed T. Falconer as Vice‑Chair (term July 2025–June 2026) – motion carried
• Approved minutes from May 27, 2025 – motion carried

Public Art Advisory Committee

The Public Art Advisory Committee will receive staff presentations regarding the Kitchener Central Transit Hub and a new 2025 Code of Conduct. The meeting includes a closed session to consider personal matters about an identifiable individual.

• Staff presentation on Kitchener Central Transit Hub public art
• Staff presentation on New Code of Conduct 2025
• Approval of March 17, 2025 meeting minutes
• Closed session regarding personal matters about an identifiable individual

The Public Art Advisory Committee approved the minutes from its March 17, 2025 meeting. Staff presented information on a new code of conduct and the Kitchener Central Transit Hub, which the committee received for information only. The committee endorsed allocating two walls in the Region of Waterloo International Airport departure lounge to Cafka‑selected artists for a two‑year term, with future calls considered and a review at the end of the term. The meeting adjourned at 4:16 p.m.

• Approved minutes of March 17, 2025 meeting (Carried)
• Endorsed allocation of two airport departure lounge walls to Cafka‑selected artists for two years (Carried)
• Adjourned meeting at 4:16 p.m. (Carried)

Council Meeting

The Region of Waterloo Council will consider approving borrowing by-laws totaling $65 million for capital works in Cambridge, Kitchener, and Woolwich. The agenda also includes a closed session regarding litigation and public delegations on topics like the West Montrose Covered Bridge.

• By-law 25-030: Authorizes $65M in debentures for regional capital works
• By-law 25-026: Authorizes $17.02M for Cambridge capital works
• By-law 25-027: Authorizes $37.695M for Kitchener capital works
• By-law 25-028: Authorizes $3.181M for Woolwich capital works
• By-law 25-029: Authorizes $7.104M for upper-tier capital works

The council enacted five by‑laws (25‑026 to 25‑030) that authorize a total of $65,000,000 in 20‑year instalment debentures for capital works in Cambridge, Kitchener, Woolwich and the upper‑tier municipality. A motion to enter a closed session at 5:15 p.m. was carried unanimously (14‑0). The council later voted to reconvene an open session at 7:00 p.m., which also passed unanimously (15‑0).

• Approved By‑law 25‑026 authorizing $17,020,000 borrowing (14‑0)
• Approved By‑law 25‑027 authorizing $37,695,000 borrowing (14‑0)
• Approved By‑law 25‑028 authorizing $3,181,000 borrowing (14‑0)
• Approved By‑law 25‑029 authorizing $7,104,000 borrowing (14‑0)
• Approved By‑law 25‑030 authorizing $65,000,000 aggregate borrowing (14‑0)
• Approved motion to go into closed session at 5:15 p.m. (14‑0)
• Approved motion to reconvene into open session at 7:00 p.m. (15‑0)

Active Transportation Advisory Committee

The committee is meeting to receive information on several active transportation topics. The agenda includes presentations on Neuron and in-fill projects, as well as a summary of the Ontario Bike Summit.

• Neuron Presentation
• In-Fill Projects review
• Ontario Bike Summit Summary
• July ATAC Bike Ride planning

All Councils

The All Councils meeting consists of three informational presentations. No decisions or votes are scheduled for this session.

• YKF 2023 Economic Impact Study findings
• 2026 Curbside Collection Changes update
• Wilfrid Laurier University presentation on Tariffs and Trade Wars

The Regional Council heard presentations on the 2023 YKF airport economic impact study, the 2026 curbside collection changes, and tariffs and trade wars. No motions, approvals, denials, or tabling of items were recorded. The meeting adjourned at 4:27 p.m.

Waterloo Regional Heritage Foundation AGM

The Waterloo Regional Heritage Foundation will hold its Annual General Meeting on June 11, 2025. Members will consider motions to approve the minutes from the June 5, 2024 meeting, adopt the 2025 Annual Report and the 2024 financial statements, and elect directors. The meeting will also set the date for the next regular meeting on June 24, 2025.

• Approve minutes from the June 5, 2024 AGM
• Adopt the 2025 Annual Report (year ending Dec 31, 2024)
• Adopt the 2024 financial statements (auditor’s report)
• Election of directors
• Schedule next regular meeting for June 24, 2025

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will vote to name and number Regional Road #56 (Bleams Road) between Manitou Drive and Wilson Avenue, amend Road Consolidation Bylaw #01059, and update Traffic and Parking Bylaw #16-023 with a 60 km/h speed limit and new traffic regulations. It will also consider approval of the Schneider's Creek Multi‑use Trail from Manitou Drive to Block Line Road, and new left‑turn and straight‑through restrictions at the Weber Street East and Stirling Avenue North intersection. The committee will receive a Grand River Transit ridership update, approve the GRT Business Plan, and adopt the 2025 Corporate Asset Management Plan.

• Opening and naming of Bleams Road (Regional Road 56) between Manitou Drive and Wilson Avenue, with bylaw amendments to Road Consolidation Bylaw #01059 and Traffic and Parking Bylaw #16-023 (60 km/h speed limit).
• Project approval for the Schneider's Creek Multi‑use Trail from Manitou Drive to Block Line Road in Kitchener.
• Amendment to Traffic and Parking Bylaw #16-023 to prohibit left‑turn and straight‑through movements at Weber Street East & Stirling Avenue North.
• Approval of the Grand River Transit (GRT) Business Plan for implementation subject to the regional budget process.
• Adoption of the 2025 Regional Asset Management Plan.

The committee approved the naming of Regional Road #56 (Bleams Road) and amended related road and traffic bylaws. It also approved a multi‑use trail route along Schneider’s Creek and adopted the Grand River Transit Business Plan. Additional motions directed staff to implement operational savings for GRT and to proceed with the trail design.

• Approved Consent Agenda items (14‑0)
• Approved naming of Regional Road #56 (Bleams Road) and amended Road Consolidation Bylaw #01059 and Traffic and Parking Bylaw #16‑023 (carried)
• Amended Traffic and Parking By‑Law 16‑023 to add prohibited movements at Weber St. & Stirling Ave. (carried)
• Approved Schneider’s Creek Multi‑use Trail recommended route and directed staff to proceed with design and construction (14‑0)
• Directed staff to implement in‑year adjustments for GRT operational savings (12‑1)
• Approved Grand River Transit Business Plan, subject to Council’s annual plan and budget (12‑1)

Community and Health Services

The Community and Health Services Committee is meeting to discuss the 2025 Immigration Strategy and Immigration Partnership Update. The body is considering a motion to endorse the community-developed strategy and advocate for federal and provincial investments.

• Endorsement of the Waterloo Region Immigration Strategy 2025-2028 (CSD-IPP-25-001)
• Delegation from Rhonda Lee regarding smoking by-law enforcement in regional housing

The committee voted 14‑0 to endorse the Immigration Partnership’s 2025‑2028 Waterloo Region Immigration Strategy. It also voted 14‑0 to authorize the Region’s participation in an All Councils meeting on June 13, 2025 at 150 Frederick Street, Kitchener. No other substantive items were decided.

• Endorsed the Immigration Partnership’s 2025‑2028 Immigration Strategy (14‑0)
• Authorized participation in All Councils meeting on June 13, 2025 (14‑0)
• Adjourned the meeting at 3:41 p.m. (14‑0)

Administration and Finance

The Administration and Finance Committee will receive and approve the Region’s Q1 2025 Plan and Financial Update (COR-CFN-25-010) and amend the 2025 Capital Budget and 2026‑2034 Capital Forecast as recommended. It will also approve a process to engage an independent community partner for a three‑year Arts Funding contract and direct staff to explore an Arts Council (PDL-CUL-25-015). A Provincial Offences Court Needs Assessment report (PDL-CAS-25-009) will be considered for information only. The remaining items are routine consent‑agenda approvals and informational reports.

• Approve Q1 2025 Plan and Financial Update (COR-CFN-25-010) and amend capital budget
• Approve process to hire independent partner for Arts Funding program (three‑year contract) and explore Arts Council (PDL-CUL-25-015)
• Review Provincial Offences Court Needs Assessment report (PDL-CAS-25-009) for information
• Consent agenda items for information and approval
• Information/Correspondence: Council‑Committee Tracking List

The committee approved the 2025 first‑quarter financial update and amended the 2025 capital budget and the 2026‑2034 capital forecast. It also voted to defer the Region’s arts‑funding governance review, directing staff to explore short‑term in‑house options and to revisit the arts‑council recommendations in the fall of 2025. Both motions passed with recorded vote totals.

• Reopened session as open meeting (14‑0)
• Approved consent agenda items (14‑0)
• Approved Q1 2025 financial update and capital budget amendment (14‑0)
• Deferral of arts funding governance review to staff and fall 2025 (8‑6)
• Adjourned meeting (14‑0)

Library Committee

The Library Committee will receive a report that outlines the potential costs and benefits of transferring Region of Waterloo Library branches to the townships, as directed by an October 2024 motion. The committee will then decide whether to conduct further analysis, start public consultation, begin the transfer process, or take no further action. A presentation on the library’s reserves and reserve funds will also be provided for information.

• Presentation on library reserves and reserve funds
• Report on cost and benefit insights for transferring library branches to townships (PDL-CUL-25-014)
• Appendix A – Library Transfer Decision Tree
• Appendix B – Regional Support Costs to the Library
• Appendix C – Relative Performance of RWL compared to peer libraries

The Library Committee voted 3‑2 to direct the Regional Municipality of Waterloo to take no further action on transferring the library branches, as outlined in report PDL‑CUL‑25‑014. The motion was moved by J. Nowak and seconded by K. Redman. The next meeting was scheduled for August 27, 2025, and the committee adjourned at 9:10 a.m.

• Direction to take no further action on library branch transfer (3‑2)
• Next meeting scheduled for August 27, 2025 (unanimous)
• Committee adjourned at 9:10 a.m. (5‑0)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation will vote to approve the Draft Audited Financial Statements dated May 27, 2025. It will also approve the minutes from the April 22, 2025 meeting. The board will authorize up to $100 for framing the Award of Excellence to be presented to Juanita Metzger at the June 11 AGM. The Allocations and Finance Committee will discuss the upcoming grant window and its presentation to Regional Council.

• Approve the Draft Audited Financial Statements (dated May 27, 2025)
• Approve the April 22, 2025 meeting minutes
• Authorize up to $100 for framing the Award of Excellence for Juanita Metzger
• Discuss the next grant window in the Allocations and Finance Committee
• Present the Award of Excellence to Juanita Metzger at the June 11 AGM

The board approved the draft audited financial statements. It also approved the April 22, 2025 minutes as amended. The board approved presenting the Award of Excellence to Juanita Metzger and authorized up to $100.00 for award framing. All motions were moved, seconded and carried.

• Approved draft audited financial statements (carried)
• Approved April 22, 2025 minutes as amended (carried)
• Approved presentation of Award of Excellence to Juanita Metzger (carried)
• Approved award framing cost up to $100.00 (carried)

Council Meeting

Regional Council approved several capital contracts, including a $10.8 million road improvement project and watermain upgrades. The body also set a 5% cap on the 2026 tax levy increase for regional services and discussed a $15 billion electric vehicle project.

• Increase contract for Waterloo Region Housing underground services to $2.8M
• Approve Maple Grove Road improvements contract for $10.8M
• Increase Kitchener East Side Watermain contract to $4.1M
• Set 5% cap on 2026 regional services tax levy increase
• Defer Centralized Wheelchair Accessible Vehicle Dispatch System pilot

The council approved finance report recommendations, increasing contracts for underground services, Maple Grove Road improvements, and a Kitchener watermain. It authorized a closed session to discuss budget timeline questions and then reconvened in open session. The council also approved the 2026 plan and budget review timetable and directed staff to present business cases for any budget increases. Licensing & Hearings recommendations to raise the accessibility fee, expand the accessible taxi fleet, and defer a pilot project were adopted.

• Approved increase to Beech Infrastructure contract $488,202.75 (total $2,829,261.34) (15-0)
• Accepted Steed and Evans tender for Maple Grove Road improvements $10,792000.00 (15-0)
• Approved increase to Regional Sewer and Watermain contract $309,731.45 (total $4,121,399.12) (15-0)
• Approved closed meeting on budget timeline questions (14-1)
• Approved reconvening into open session (15-0)
• Approved 2026 Plan and Budget review timetable and staff business‑case directive (15-0)
• Adopted Licensing & Hearings recommendations: raise accessibility fee to $0.10, increase accessible taxi fleet to 9%, defer wheelchair dispatch pilot (15-0)
• Approved minutes of previous meeting (15-0)

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will review a motion to support the implementation of municipal speed cameras at schools. The meeting also includes information presentations on the Grand River Transit Business Plan and a transit hub.

• Motion to endorse Regional Council's plan for municipal speed cameras at schools
• Grand River Transit Business Plan staff presentation
• Transit hub presentation
• Verbal update on Roundabout Pilot Project

The committee approved the minutes from the March 18, 2025 meeting. A motion supporting the Region’s plan to install speed cameras in school zones was defeated. The meeting was then adjourned at 6:43 p.m.

• Approved March 18, 2025 minutes (carried)
• Motion supporting speed‑camera program defeated
• Meeting adjourned at 6:43 p.m. (carried)

Audit Committee

The Audit Committee will consider the approval of financial statements for the fiscal year ending December 31, 2024. This includes reviews of the general, sinking fund, and trust fund statements.

• Approval of Financial Statements for the fiscal year ending Dec 31, 2024 (COR-TRY-25-015)
• Review of Sinking Fund Financial Statements for the period ending Dec 31, 2024
• Review of Trust Fund Financial Statements for the period ending Dec 31, 2024
• KPMG Audit Findings Report for the Year Ended Dec. 31, 2024

Community and Health Services

The Community and Health Services Committee is reviewing updates on homelessness, youth projects, and public health programs. The body is deciding on a budget increase for Children's Services to reflect changes in provincial funding.

• Proposed $6,775,216 increase to the 2025 Operating Budget for Children’s Services (CSD-CHS-25-001)
• Mid-year update on the Plan to End Chronic Homelessness (CSD-HOU-25-005)
• Update on the Racialized Women Transitional Housing Program (CSD-HOU-25-006)
• 2024 Community Paramedicine Program Report (PHP-PSV-25-003)
• 2025 Vector-Borne Disease Program Update (PHP-HPE-25-003)

The Committee approved a $6,775,216 increase to the 2025 operating budget for Children’s Services, with a 15‑to‑0 vote. The Consent Agenda items were approved unanimously (14‑to‑0). A motion to hold a closed session for three solicitor‑client privileged matters was also carried (14‑to‑0). The Committee expressed support for the LemonAID Day event and directed staff to explore social‑media promotion.

• Approved $6,775,216 increase to Children’s Services budget (15‑0)
• Approved Consent Agenda items (14‑0)
• Approved closed‑session motion for solicitor‑client privileged matters (14‑0)
• Expressed support for LemonAID Day and directed communication staff to promote via social media

Administration and Finance

The Administration and Finance Committee is reviewing the 2026 Plan and Budget process and timeline. Members are considering motions to limit tax levy increases and request federal and provincial stimulus funding for infrastructure.

• Proposed 2026 Plan and Budget review timetable (Report COR-CFN-25-009)
• Proposed motion to limit the 2026 budget tax levy increase for direct regional services to no more than 5 percent
• Proposed resolution calling for federal and provincial stimulus funding for transit, housing, and electricity grid projects

The committee approved the timetable for reviewing the 2026 Plan and Budget and directed staff to forward the report and prepare a budget issue paper. A resolution was adopted to cap the 2026 overall tax levy increase at 5%, passing 12‑2. Another resolution urging federal and provincial governments to fast‑track municipal stimulus projects was adopted unanimously. The meeting was adjourned at 4:44 p.m.

• Refer 2026 Plan and Budget review timetable to Council – unanimous consent
• Forward Report COR‑CFN‑25‑009 to Police Services Board and area municipalities – unanimous consent
• Direct staff to present a budget issue paper with any budget increases and added FTEs – unanimous consent
• Adopt resolution limiting 2026 tax levy increase to no more than 5% – carried 12‑2
• Adopt resolution calling on federal and provincial governments to fast‑track municipal stimulus – carried 14‑0
• Adjourn meeting at 4:44 p.m. – carried 14‑0

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will discuss presentations on traffic studies, salt‑pollution concerns, and other local issues. It will vote on a consent agenda that includes strategic‑priority reports and several motions to amend By‑law 16‑023. The proposed amendments cover new transit priority lanes, pedestrian crossovers, speed‑limit changes, school and community safety zone updates, and an expropriation for road work on Erb Street West.

• Amend By‑law 16‑023 to add transit priority lane designations at multiple locations (King St, Hespeler Rd, University Ave, etc.)
• Amend By‑law 16‑023 to install Level 2 pedestrian crossovers on King St and all‑way stop controls at Nafziger Rd‑Gerber Rd
• Amend By‑law 16‑023 to modify speed limits on Lobsinger Line and Northfield Drive
• Amend By‑law 16‑023 for school zones, speed‑camera program, and community safety zones
• Authorize expropriation of land at 658 Erb Street West for road improvements

The Sustainability, Infrastructure, and Development Committee approved an amendment to Traffic and Parking By-law 16-023 to add several right‑turn lane designations on King Street, Hespeler Road, University Avenue, Highland Road, Benton Street and Frederick Street. The amendment was carried. The committee also approved related by‑law changes for speed limits, school and community safety zones, and traffic control installations.

• Motion to reconvene into open session carried (13‑0)
• Consent agenda items approved (14‑0)
• Amended Traffic and Parking By-law 16-023 to add transit priority right‑turn lane designations (carried)
• Amended Traffic and Parking By-law 16-023 to modify speed limits on Lobsinger Line and Northfield Drive (carried)
• Amended Traffic and Parking By-law 16-023 for school zones, speed rates, and community safety zones (carried)
• Approved guiding principles for the Wastewater Treatment Strategy Update (13‑0)
• Approved installation of pedestrian crossovers and traffic control changes in Woolwich and Wellesley (carried)

Licensing and Hearings

The Licensing and Hearings Committee is considering updates to improve accessible taxi services. This includes a proposed fee increase for auxiliary trips and an expansion of the accessible vehicle fleet.

• Proposed increase of accessibility fee on auxiliary taxi trips from $0.07 to $0.10
• Proposed increase of accessible taxi fleet from 7% to 9% by adding 5 vans in 2026
• Proposed deferral of the Centralized Wheelchair Accessible Vehicle Dispatch System pilot project
• Information item regarding updates to Taxi By-law, Licensing Fees and Charges (PDL-CAS-25-007)

The Licensing and Hearings Committee approved an amendment to By‑Law #16‑045 that raises the auxiliary taxi accessibility fee from $0.07 to $0.10 and increases the accessible taxi fleet from 7% to 9% by adding five vans in 2026. The committee also voted to defer the rollout of the Centralized Wheelchair Accessible Vehicle dispatch pilot. Both motions passed unanimously (5‑0).

• Amended By‑Law #16‑045 Appendix A to raise accessibility fee to $0.10 per trip (5‑0)
• Increased accessible taxi fleet target to 9% by adding five vans in 2026 (5‑0)
• Deferred implementation of the Centralized Wheelchair Accessible Vehicle dispatch pilot (5‑0)
• Adjourned meeting at 2:23 p.m. (5‑0)

Library Committee

The Library Committee will review several informational reports regarding library financials, staffing, and performance. The meeting includes a closed session to receive legal advice on labour relation matters.

• 2022-2024 Library Financials and Staff Support Overview (PDL-CUL-25-011)
• 2024 Library Report Card (PDL-CUL-25-012)
• Library REDI Funding 2025 (PDL-CUL-25-013)
• Closed session regarding solicitor-client privilege for labour relation matters

The Library Committee moved to a closed session at 12:05 p.m. to consider solicitor‑client privileged advice on labour relations, and the motion carried. The committee then reconvened into open session, and later adjourned at 1:34 p.m. All reports were received for information only; no policy or funding decisions were made.

• Closed session motion carried (to discuss solicitor‑client privileged labour matters)
• Reopen into open session motion carried
• Adjournment motion carried at 1:34 p.m.

Council Meeting

The Regional Municipality of Waterloo Council will consider a motion to adopt property class tax ratios for the 2025 tax year, covering residential, commercial, industrial, and other land uses. It will also vote on several road by‑law amendments, including adding parts of Duke Street West and Speedsville Road to the regional road network and setting new parking and speed restrictions. Additional items include receiving the Grand River Transit Business Plan and discussing lower speed limits and flashing lights in rural school zones.

• Adopt 2025 property class tax ratios for residential, multi‑residential, commercial, industrial, aggregate extraction, landfill, pipeline, farmland and managed forest
• Pass a by‑law to add Duke Street West (Victoria St N to Breithaupt St) to the regional road system and impose no‑parking and no‑stopping rules
• Pass a by‑law to add Speedsville Road (Maple Grove Rd to Eagle St) to the regional road system, assign Regional Road 82, and set new traffic, parking and speed limits
• Receive the Grand River Transit (GRT) Business Plan and approve a special committee meeting to hear public input
• Direct staff to prepare by‑laws to lower school‑zone speed limits from 80 km/h to 60 km/h on Lobsinger Line and Northfield Drive and to study flashing‑light installations

The council voted 13‑0 to enter a closed session at 5:35 p.m. to consider solicitor‑client privileged advice and personal matters. After the closed session, the council voted 13‑0 to reconvene in open session at 7:00 p.m. No other motions were decided.

• Closed session approved (13‑0)
• Open session reconvened (13‑0)
• Matt Rodrigues signed declaration of office
• No pecuniary interests declared

Waterloo Regional Heritage Foundation

The board will consider a motion to approve the minutes from the March 25, 2025 meeting. It will receive a finance report that includes an accounts and grants summary. Committee chairs will give updates on grant funding decisions and the award nomination process. The next meeting is scheduled for May 27, 2025.

• Approval of March 25, 2025 meeting minutes
• Finance report – accounts and grants summary
• Allocations and Finance Committee – verbal update on grant funding decisions
• Heritage Advisory and Communications Committee – status update on award nomination process
• Next meeting set for May 27, 2025

The Foundation board approved the minutes from the March 25, 2025 meeting. The meeting was then adjourned at 5:58 p.m. No other substantive motions were decided.

• Approved March 25, 2025 minutes (carried)
• Adjourned meeting at 5:58 p.m. (carried)

Special Sustainability, Infrastructure, and Development

The Special Sustainability, Infrastructure, and Development Committee will hold a public hearing on the 2025 GRT Business Plan. Delegations from community members, students, and local officials will present their views and suggestions. No formal decisions or votes are scheduled for this agenda item.

• Public input session on the 2025 Grand River Transit (GRT) Business Plan
• Delegations from Cambridge, Waterloo, Kitchener, and student groups
• Discussion of expanding the ION light‑rail and bus networks
• Expressions of support and recommendations for improving GRT services
• General transit improvement comments from stakeholders

The Special Sustainability, Infrastructure, and Development Committee passed a motion to adjourn the meeting at 7:50 p.m. The motion was moved by S. Foxton, seconded by C. Huinink, and carried unanimously (11‑0). No other substantive decisions were recorded.

• Adjourned meeting at 7:50 p.m. (11‑0)

Active Transportation Advisory Committee

The agenda for the Region of Waterloo Active Transportation Advisory Committee on 2025-04-15 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be empty or placeholder content only.

Community and Health Services

The Community and Health Services Committee will discuss a motion to request provincial funding and approval to keep the Kitchener CTS site operational. The body is also considering amendments to the Property Tax Exemption for Affordable Housing Program.

• Motion to request provincial funding and approval for the Kitchener Consumption and Treatment Services (CTS) site
• Proposed housekeeping amendments to the Property Tax Exemption for Affordable Housing Program (CSD-HOU-25-004)
• Request to Province of Ontario and CRA regarding Ontario Trillium Benefit eligibility for affordable housing tenants
• 2024 Food Safety Program Report (PHP-HPE-25-001)
• Presentation for the 2024 FCM Sustainable Communities Award regarding 420 Kingscourt Dr. in Waterloo

The Committee approved housekeeping amendments to the Property Tax Exemption for Affordable Housing Program. It also adopted a request that the Province of Ontario and the Canada Revenue Agency change the Ontario Trillium Benefit eligibility for tenants in tax‑exempt affordable housing. Both motions passed unanimously (14‑0). No vote was recorded on the motion concerning consumption and treatment services.

• Approved housekeeping amendments to the Property Tax Exemption for Affordable Housing Program (14‑0)
• Adopted request to the Province and CRA to change Ontario Trillium Benefit eligibility for tenants in tax‑exempt affordable housing (14‑0)
• Removed item 6.1.1 from the consent agenda

Administration and Finance

The Administration and Finance Committee is meeting to set property tax ratios for 2025 and review 2024 year-end financial results. The body will also consider a motion regarding the future of the Fashion History Museum collection.

• Proposed 2025 tax ratios: Residential/New Multi-residential (1.000000), Multi-residential/Commercial/Industrial (1.950000), Farmland/Managed Forest (0.250000)
• Approval of preliminary 2024 financial results and application of Surplus Allocation Policy
• Motion to report on options for the Fashion History Museum collection following its closure in Cambridge
• Review of 2024 Development Charge Transaction Report
• Quarterly summary of tenders, quotations, and requests for proposals approved by the CAO

The committee adopted new 2025 property tax class ratios for residential, multi‑residential, commercial, industrial, aggregate extraction, landfill, pipeline, farmland and managed forest properties. It also approved the 2024 plan update, preliminary financial results and the application of the surplus allocation policy. A motion directing staff to explore options for promoting the Fashion History Museum’s collection was passed by a narrow 8‑to‑7 vote.

• Adopted 2025 property tax class ratios (Carried)
• Approved 2024 plan update, preliminary financial results and surplus allocation (14‑0)
• Approved Consent Agenda items (14‑0)
• Approved motion to reconvene into open session (14‑0)
• Passed motion directing staff to report options for the Fashion History Museum (8‑7)
• Adjourned meeting (15‑0)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will consider by-law amendments to add portions of Duke Street West in Kitchener and Speedsville Road in Cambridge to the Regional road network. The motions also include new traffic and parking restrictions for those streets. The committee will receive the Grand River Transit (GRT) Business Plan and approve a special meeting to hear public input. Additional items include endorsement of an asset‑management level of service and a motion on rural school‑zone speed reductions.

• Duke Street West Assumption By‑law (TSD‑TRP‑25‑004) – add sections to Regional Road System and impose no‑parking and no‑stopping rules
• Speedsville Road Assumption By‑law (TSD‑TRP‑25‑003) – add sections to Regional Road System, assign Regional Road 82, and set pedestrian, highway, speed, and truck restrictions
• Grand River Transit Business Plan – receive for information and schedule a special committee meeting on April 16, 2025
• Asset Management Level of Service (EES‑SAM‑25‑001) – endorse service levels outlined in Appendix A
• Rural speed‑limit motion – prepare by‑law to lower school‑zone speeds on Lobsinger Line near King Alfred Academy and Northfield Drive near Balsam Grove Parochial School

The Sustainability, Infrastructure, and Development Committee approved the Duke Street West Assumption By‑law, adding the street to the regional road network and establishing no‑parking and limited‑stopping rules, with a 15‑to‑0 vote. It also approved the Speedsville Road Assumption By‑law, adding the road to the regional network as Regional Road 82 and adopting new traffic and parking regulations, with a 14‑to‑0 vote. Staff were directed to report back on safety measures for the Weber St/​Stirling Ave intersection and on options for the GRT day‑pass app.

• Approved Duke Street West Assumption By‑law (15‑0)
• Approved Speedsville Road Assumption By‑law (14‑0)
• Directed staff to report on safety measures and feasibility for Weber St/​Stirling Ave intersection
• Directed staff to report on options for the GRT day‑pass purchase app
• Directed staff to connect with By‑law staff about accessible transit service options

Library Committee

The Library Committee will consider two recommended motions. The first proposes adopting a new Library Bequest Policy as outlined in report PDL‑CUL‑25‑010. The second seeks authorization for the Manager of Library Services to enter reciprocal borrowing agreements with other public libraries, subject to solicitor approval.

• Approve the Library Bequest Policy (report PDL‑CUL‑25‑010)
• Authorize the Manager, Library Services to enter reciprocal borrowing arrangements with other public libraries

The Library Committee approved the Library Bequest Policy (PDL‑CUL‑25‑010) and required that all disbursements, including undesignated reserve funds, be reported at each committee meeting. The Committee also voted to refer the policy back to staff for language, acknowledgement, and reporting revisions, with a target presentation date of August 27 2025. Additionally, the Committee authorized the Manager of Library Services to enter reciprocal borrowing agreements with other public libraries, subject to solicitor approval. All three motions passed unanimously (4‑0).

• Approved Library Bequest Policy and reporting requirement (4‑0)
• Referred policy back to staff for language and acknowledgement changes (4‑0)
• Authorized Manager of Library Services to enter reciprocal borrowing agreements (4‑0)
• Adjourned meeting (4‑0)

Special Council

The council will hold a closed session to consider a tentative labour‑relations agreement. After the closed session, the council will reconvene in open session. The council will also approve By‑law 25‑011, which confirms the proceedings of this meeting.

• Motion to go into closed session to consider labour relations related to a tentative agreement
• Motion to reconvene into open session
• Enactment of By‑law 25‑011 to confirm the proceedings of the meeting

The council voted 12‑0 to approve a tentative Memorandum of Settlement with CUPE Local 1656 for outside workers covering 2025‑2027. A motion to hold a closed session for labour‑relations matters passed 11‑0, and a motion to reconvene in open session also passed 11‑0. By‑law 25‑011 confirming the meeting’s proceedings was approved unanimously. The meeting was adjourned at 12:59 p.m. with an 11‑0 vote.

• Motion to hold a closed session on labour‑relations matters carried (11‑0)
• Motion to reconvene into open session carried (11‑0)
• Approved tentative Memorandum of Settlement with CUPE Local 1656 (12‑0)
• Approved By‑law 25‑011 confirming council proceedings (11‑0)
• Adjourned meeting at 12:59 p.m. (11‑0)

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation Board will discuss and likely approve a new 2025 insurance policy with Berkley Canada that costs $1,285.20, a significant decrease from previous years. The meeting will also cover committee updates and the resignation of a board member.

• Insurance policy renewal with Berkley Canada at $1,285.20
• Approval of February 25, 2025 meeting minutes
• Resignation of board member J. Baker
• Review of Accounts and Grants Summary
• Committee updates from Heritage Advisory and Communications

The board accepted the 2025 insurance policy change to Berkley Canada and will sign the required declaration. It approved the February 25, 2025 minutes as amended and authorized the distribution of $81,495.50 in grant funding, including specific grants to H.O.P.E., Peggy Plet, Waterloo Historical Society, and Stroll Walking Tours. The board also declined four property‑related grant applications. All actions were carried.

• Accepted 2025 insurance policy report WRHF-TRR-25-002 and will sign required document (Carried)
• Approved February 25, 2025 minutes as amended (Carried)
• Approved distribution of $81,495.50 in grant funding based on committee recommendations (Carried)
• Approved $27,200 grant to H.O.P.E. for Elmira multicultural festival (Carried)
• Approved $10,940 grant to Peggy Plet for Black domestic workers documentation project (Carried)
• Approved $10,200 grant to Waterloo Historical Society for Annual Volume 112 publication (Carried)
• Approved $7,627.50 grant to Stroll Walking Tours for women’s history walking tours (Carried)
• Declined four grant applications: Barlow Family, LD Hall Group Inc., Scott Bradford, WeCare Centre (Carried)

Council Meeting

The Regional Council will consider the Community and Health Services Committee recommendation to approve a loan agreement with Canada Mortgage and Housing Corporation for the construction of an affordable housing building at 589 Langs Drive, Cambridge. The same recommendation includes adopting the revised Building Better Futures Framework for affordable and non‑market housing for 2025‑2030, subject to federal and provincial funding. Additional items include design approval for a Westmount Road corridor in Kitchener, expropriation of land for the Scheifele Bridge replacement on Northfield Drive East, and a traffic‑by‑law amendment to prohibit U‑turns on Charles Street at Cedar Street.

• Approve loan agreement with Canada Mortgage and Housing Corporation for 589 Langs Dr., Cambridge affordable housing project
• Adopt revised Building Better Futures Framework for affordable and non‑market housing (2025‑2030)
• Approve design alternative for Westmount Rd (RR 50) to Fischer‑Hallman Rd (RR 58) to Block Line Rd, Kitchener
• Approve expropriation of lands for Scheifele Bridge replacement on Northfield Drive East (RR 22), Woolwich
• Amend Traffic and Parking By‑Law 16‑023 to prohibit U‑turns on Charles St (RR 64) at Cedar St

The council approved the design alternative for Westmount Road and endorsed updated drinking‑water operational plans. It authorized the expropriation of lands for the Scheifele Bridge replacement, including easements and compensation provisions. The council also approved a loan agreement with CMHC for the 589 Langs Drive affordable‑housing project and amended the traffic bylaw to prohibit U‑turns on Charles Street at Cedar Street.

• Approved design alternative for Westmount Road (Regional Road 50) – carried 12‑0
• Endorsed updated Petersburg and St. Clements‑Heidelberg water operational plans – carried 12‑0
• Approved expropriation of lands for Scheifele Bridge replacement, including easements and compensation – carried 12‑0
• Amended Traffic and Parking By‑Law 16‑023 to prohibit U‑turns on Charles Street at Cedar Street – carried 12‑0
• Approved revised Building Better Futures Framework for affordable housing (2025‑2030) – carried 12‑0
• Authorized loan agreement with CMHC for 589 Langs Drive affordable‑housing building – carried 12‑0

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will consider three items: approving the minutes from the February 18, 2025 meeting; endorsing the proposed design of the New Dundee Road (Robert Ferrie Drive – Pinnacle Drive) Multi‑Use Path; and receiving informational updates on the GRT Pay App and the 2025 Ontario Bike Summit. The endorsement of the multi‑use path design is the primary decision item.

• Endorse design of New Dundee Road (Robert Ferrie Drive – Pinnacle Drive) Multi‑Use Path
• Approve minutes of the February 18, 2025 meeting
• GRT Pay App update (information only)
• Ontario Bike Summit 2025 update (information only)
• Roundtable discussion

Public Art Advisory Committee

The Public Art Advisory Committee will consider a motion to enter a closed session to discuss personal matters about an identifiable individual, then reconvene in open session and approve the December 9 2024 minutes. The meeting also includes informational updates on the UW Fine Arts Partnership, Indigenous art projects at 150 Frederick and the Region of Waterloo International Airport, and refurbishments of the permanent collection.

• Motion to go into closed session to consider personal matters about an identifiable individual
• Motion to reconvene into open session
• Approval of minutes from the December 9 2024 meeting
• Update on Indigenous Art at 150 Frederick and Region of Waterloo International Airport (YKF)
• Update on permanent collection refurbishments

Special Council

The council will vote on a motion to move the meeting into a closed session to receive solicitor‑client privileged legal advice. It will also consider and, if approved, enact By‑law 25‑008 to fill the vacancy of the Kitchener regional councillor by appointment.

• Motion to go into closed session for solicitor‑client privileged advice
• By‑law 25‑008 to fill Kitchener regional councillor vacancy by appointment

Emergency Special Council

The Region of Waterloo is holding an emergency special council meeting on March 6, 2025, to discuss ongoing labour relations. The meeting will include a motion to hold a closed session to consider employee negotiations related to a union.

• Emergency Special Council Meeting on March 6, 2025
• Motion to hold closed session for labour relations
• Discussion of employee negotiations related to a union

Administration and Finance

The Administration and Finance Committee will receive presentations on election signage, including a staff report and a by‑law review. It will consider investment position documents for December 31 2024 as part of a consent agenda item. The committee will vote to approve the consent agenda items and adjourn the meeting.

• Presentation: Staff report on election signs (Peter Woolstencroft)
• Report: PDL-CAS-25-005 Election Sign By‑law Review (Scott Stager Piatkowski)
• Presentation: Political Signs (Brenden Sherratt)
• Consent agenda: Investment Position at December 31 2024 – COR-TRY-25-010
• Consent agenda: Election Sign By‑law documents (By‑law 10‑030 and amendments)

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will vote on the design alternative for Westmount Road (Regional Road 50) improvements to Block Line Road (Regional Road 58) in Kitchener. It will endorse updated water operational plans for the Petersburg and St. Clements‑Heidelberg drinking‑water systems. The committee will also approve land expropriation for the Scheifele Bridge replacement on Northfield Drive East (Regional Road 22) in Woolwich and consider turning restrictions on Charles Street at Cedar Street.

• Approve the recommended design alternative for Westmount Road (RR 50) to Block Line Road (RR 58) in Kitchener (Report EES‑DCS‑25‑001).
• Endorse the updated Water Operational Plans for the Petersburg and St. Clements‑Heidelberg drinking‑water supply systems (Report EES‑WWO‑25‑001).
• Approve expropriation of lands for the Scheifele Bridge replacement on Northfield Drive East (RR 22) in Woolwich (Report PDL‑LEG‑25‑012).
• Amend Traffic and Parking By‑Law 16‑023 to add turning restrictions on Charles Street at Cedar Street, Kitchener (Report TSD‑TRP‑25‑002).
• Endorse the 2024 Drinking Water Summary Report, management review, and infrastructure maintenance plan (Report EES‑WWO‑25‑002).

Special Council

The Special Council of the Regional Municipality of Waterloo will consider a recommendation to select an option, as outlined in report PDL‑CAS‑25‑004 dated March 4 2025, for filling the vacant Regional Councillor – Kitchener seat. The council will also vote on a motion to hold a closed‑session meeting at 10:30 a.m. on March 4 2025 to receive solicitor‑client privileged advice on several matters, including land disposition and acquisition in Cambridge. Additionally, the council will consider the first, second and third readings of By‑law 25‑007 to confirm the proceedings of this meeting.

• Report PDL‑CAS‑25‑004 – Options to Fill Vacant Council Position (includes timelines and appointment processes)
• Motion to hold a closed session on March 4 2025 at 10:30 a.m. in the Waterloo County Room for solicitor‑client privileged advice on an identifiable individual, tariff impacts, and proposed land disposition and acquisition in Cambridge
• By‑law 25‑007 – Confirmation of the meeting’s proceedings (first, second, third readings)
• Declarations of Pecuniary Interest under the Municipal Conflict of Interest Act
• Call to Order and Land Acknowledgement (procedural items)

Community and Health Services

The Community and Health Services Committee will vote on two motions: approving the revised Building Better Futures Framework for affordable and non‑market housing (2025‑2030) and authorizing a loan agreement with Canada Mortgage and Housing Corporation for the Waterloo Region Housing project at 589 Langs Dr., Cambridge. The meeting also includes informational updates on the HART Hub and Paramedic Services performance reports.

• Approve the revised Building Better Futures Framework (CSD-HOU-25-003) for affordable housing 2025‑2030
• Authorize a loan agreement with CMHC for the Waterloo Region Housing affordable building at 589 Langs Dr., Cambridge (CSD-HOU-25-002)
• Update on Consumption and Treatment Services and Homelessness Addictions Recovery Treatment (HART) Hub (PHP-SPS-25-002)
• Paramedic Services Annual Key Performance Measurement Indicators report (PHP-PSV-25-002)
• Paramedic Services 2024 Response Time Performance Plan results (PHP-PSV-25-001)

Council Meeting

The Regional Municipality of Waterloo Council will consider several financial and policy motions at its February 26, 2025 meeting. Items include extending the Overlap Associates contract for $132,960, selecting YMCA of Three Rivers as the EarlyON lead agency with an estimated $4,329,945 annual funding, and amending the 2025 operating budget. The council will also vote on waste‑collection budget allocations of $1.25 M for 2025 (plus future amounts) and fare reductions for the Affordable Transit Program. Additional motions cover a licence amendment with Neuron Mobility and the adoption of by‑law 25‑006.

• Extend Overlap Associates contract for C2022‑36 Plan to End Chronic Homelessness for one year at $132,960 plus taxes.
• Approve YMCA of Three Rivers as EarlyON Child and Family Centres lead agency for an eight‑year term with estimated $4,329,945 annual funding starting 2026.
• Add $1.25 M to the 2025 Waste Management Division Operating Budget for new curbside collection contract, plus $1.49 M in 2026 and $452 k in 2027, and fund 18 temporary FTEs.
• Reduce Affordable Transit Program fares effective July 1, 2025: Monthly Pass $47, Stored Value $1.35, MobilityPLUS tickets $6.75.
• Amend licence agreement with Neuron Mobility (Canada) Limited to extend the term April 1‑Oct 31 for 2026‑2029, subject to written agreement.

Library Committee

The Library Committee will meet to receive informational reports. The session focuses on updates regarding library governance analysis and general library operations.

• PDL-CUL-25-006: Update on the Analysis of Library Governance Options
• PDL-CUL-25-007: Library Update Report

Waterloo Regional Heritage Foundation

The Board will review a financial report on accounts and grants as of January 31, 2025. The meeting includes a verbal update from the Allocations and Finance committee and the approval of previous meeting minutes.

• Review of 2025_WRHF_Accounts_and_Grants_Summary_2025-01-31.pdf
• Approval of January 28, 2025 meeting minutes
• Update on Heritage Advisory and Communications committee pause pending funding allocation decisions

Active Transportation Advisory Committee

The committee will meet to approve minutes from January 21, 2025, and discuss the 2022 Transportation Tomorrow Survey. The agenda also includes a discussion regarding the Ontario Bike Summit and a review of the committee tracking list.

• Review of 2022 Transportation Tomorrow Survey
• Ontario Bike Summit discussion
• Review of Committee Tracking List

Community and Health Services

The Community and Health Services Committee will receive a presentation from Stephen Litt of Vive Development Corporation on a Housing Innovation Project. It will review an update to the Healthy Babies Healthy Children program (PHP-CFH-25-001). The committee will vote on a recommendation for a closed session to consider privileged advice, including a proposed land acquisition in the City of Kitchener. The next regular meeting is scheduled for March 4, 2025.

• Presentation by Stephen Litt (Vive Development Corporation) on a Housing Innovation Project
• Update on the Healthy Babies Healthy Children Program (PHP-CFH-25-001)
• Recommendation for a closed session to discuss privileged matters, including a proposed land acquisition in Kitchener
• No items on the Consent Agenda
• Next meeting set for March 4, 2025

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will vote on a budget amendment to fund 2026 curbside waste collection changes, adding $1.25 million for 2025 and further allocations for 2026 and 2027, plus 18 temporary staff positions. It will also consider fare reductions for the Affordable Transit Program effective July 1 2025 and an extension of the licence agreement with Neuron Mobility for the shared micromobility program. Additional items include a workplace count report and an e‑scooter update presentation.

• Amend the Waste Management Division Operating Budget: $1.25 M for 2025, $1.49 M for 2026, $452 k for 2027; add 18 temporary FTEs for new waste collection contract
• Approve Grand River Transit Affordable Transit Program fare changes: Monthly Pass $47, Stored Value $1.35, MobilityPLUS ticket $6.75 (effective July 1 2025)
• Amend licence agreement with Neuron Mobility to extend the season (April 1–Oct 31) for 2026‑2029, subject to written agreement
• Presentation on the 2024 Shared Micromobility Program riding season and e‑scooter safety campaign
• Information report on the Region of Waterloo Workplace Count for 2024

Administration and Finance

The Administration and Finance Committee will consider a motion to amend the 2025 operating budget, adjusting supplies, equipment, facilities maintenance, professional fees, communications, travel and facility occupancy charges as outlined in Appendix A of report COR-CFN-25-001. It will hold a public hearing on a development charges complaint for 162 Snyder’s Road East in Baden and recommend dismissing the complaint. Additional items include the 2024 Accessibility Status Report, funding allocations for key cultural institutions, and a motion to explore the impact of a potential U.S. tariff and request an action plan from the Waterloo Economic Development Corporation.

• Public hearing and recommended dismissal of development charges complaint for 162 Snyder’s Road East, Baden (PDL-LEG-25-005)
• Recommended motion to amend the 2025 operating budget – adjustments to supplies, equipment, facilities maintenance, professional fees & services, communications, travel, and facility occupancy charges (COR-CFN-25-001)
• Presentation of the 2024 Accessibility Status Report for information (RSC-SPR-25-003)
• Key Cultural Institutions 2025 Funding Allocations information (PDL-CUL-25-004)
• Regional Chair’s motion to explore impacts of a potential 25% U.S. tariff and request an action plan from WEDC/BEST WR

Special Council

The Special Council will consider the Administration and Finance Summary and the Closed Committee Summary, both to be provided at the meeting. It will vote on By‑law 25‑005, which confirms the proceedings of this meeting. No other substantive items are listed.

• Enactment of By‑law 25‑005 to confirm the meeting proceedings
• Administration and Finance Summary – February 11, 2025
• Closed Committee Summary – February 11, 2025

Licensing and Hearings

The Licensing and Hearings Committee will hold its regular session on Jan. 30, 2025. After routine items such as the call to order, land acknowledgement, and declarations of interest, the only substantive agenda item is a verbal update on changes to the Taxi By-law. The meeting will conclude with scheduling the next session for May 1, 2025.

• Verbal update – changes to the Taxi By-law (Item 5.1)
• Next meeting scheduled for May 1, 2025 (Item 6)

Council Meeting

Council is deciding on several high-value contracts, temporary borrowing by-laws for 2025, and the transfer of Speedsville Road from Cambridge. The body will also declare the Regional Councillor – Kitchener seat formerly held by Rob Deutschmann vacant.

• Contract for gasoline and diesel fuel with Suncor Energy Products Partnership for $69,857,074.30
• Contract increases for Kitchener East Side Watermain: $184,033.67 for Regional Sewer and Watermain Ltd. and $138,564.00 for CIMA Canada Inc.
• Proposed transfer of Speedsville Road between Maple Grove Road and Eagle Street from the City of Cambridge to the Region
• Write off of accounts receivable in the amount of $118,966.89
• Petition opposing a 17 storey apartment building behind homes on Westmeadow Drive

Waterloo Regional Heritage Foundation

The Waterloo Regional Heritage Foundation board will consider a finance report recommending the purchase of its 2025 insurance portfolio for a total of $2,839.32 from Intact Insurance through Cowan Insurance Brokers Ltd. The board will also vote to approve the minutes from the November 26, 2024 meeting. Additional items include a summary of accounts and grants and brief updates from two committees.

• 2025 insurance policy renewal: $2,629.00 premium + $210.32 tax = $2,839.32 (Intact Insurance via Cowan Insurance Brokers Ltd.)
• Approval of November 26, 2024 meeting minutes
• Finance report: WRHF-TRR-25-001, 2025 Insurance Policy Renewal (PDF attachment)
• Accounts and Grants Summary for 2024 (PDF attachment, for information)
• Committee updates: Allocations and Finance; Heritage Advisory and Communications

Active Transportation Advisory Committee

The Active Transportation Advisory Committee will approve the December 17, 2024 minutes, elect a chair and vice‑chair, and discuss the revised Code of Conduct for Council and Local Boards. It will then endorse the preferred design for the Westmount Road Improvements (Fischer‑Hallman Rd to Block Line Rd) and the proposed designs for the University Avenue West Multi‑Use Trail and Schneider's Creek Multi‑Use Trail. The meeting will also review the 2025 agenda items and set the next meeting date.

• Endorse preferred design alternative for Westmount Road Improvements (Fischer‑Hallman Rd to Block Line Rd)
• Endorse proposed design for University Avenue West Multi‑Use Trail
• Endorse proposed design for Schneider's Creek Multi‑Use Trail
• Discuss revised Code of Conduct for Council and Local Boards
• Elect committee Chair and Vice‑Chair

Sustainability, Infrastructure, and Development

The Sustainability, Infrastructure, and Development Committee will vote to start the process of transferring Speedsville Road between Maple Grove Road (Regional Road 38) and Eagle Street (Regional Road 39) from the City of Cambridge to the Region. The committee will also receive updates on the 2025 Laurier U‑Pass program, the Waterloo Region Economic Development Strategy, and the 2024 Central Transit Corridor monitoring report. An award will be presented to Justin Armstrong for the Fischer‑Hallman Road improvements, and a motion will be considered to hold a closed session for personal and privileged matters.

• Road assumption: commence transfer of Speedsville Road (RR 38 to RR 39) and amend By‑Law 01‑059 and By‑Law 16‑023
• 2025 Laurier U‑Pass program update (TSD‑TRS‑25‑001)
• 2025 Waterloo Region Economic Development Strategy (PDL‑ECD‑25‑002)
• 2024 Monitoring Change in the Central Transit Corridor report (PDL‑GDS‑25‑001)
• Award to Justin Armstrong for Fischer‑Hallman Road improvements (2024 MEA award)

Administration and Finance

The Administration and Finance Committee will meet on January 14, 2025, to consider approving an updated Public Art Policy and writing off uncollectible accounts totaling $118,966.89. The meeting will also include a consent agenda of administrative items and information reports.

• Approve updated Region of Waterloo Public Art Policy
• Write off uncollectible accounts of $118,966.89
• Receive quarterly summary of tenders and proposals
• Council/Committee tracking list for January 2025
• Public Art Policy draft and 2002 policy documents

Community and Health Services

The Community and Health Services Committee is meeting to receive information on local infrastructure and health reports. All primary agenda items are listed for information only.

• Reimagining Doon and Village Infrastructure Project Updates (PDL-CUL-25-002)
• Sunnyside Home Medical Director’s Report 2024 (CSD-SEN-25-001)
• Correspondence from Waterloo Wayside