Sunshine Coast Regional District public meetings in 2025

Electoral Area Services Committee

The Electoral Area Services Committee will review updates and engagement plans for the Official Community Plan Renewal Project. The body is also deciding on a housing technical memo, signage for the Pender Harbour Ranger Station, and a partnership extension for the Sprockids recreation site.

• Decision on Housing Technical Memo for the Official Community Plan
• Decision on addressing community concerns regarding unsightly refuse on private property
• Decision on Pender Harbour Ranger Station signage improvements
• Decision on Coast Mountain Bike Trail Association Partnership Agreement Extension (Sprockids Recreation Site)
• Information update on Official Community Plan Renewal Project Phase 2 Engagement Approach

Regular Board Meeting

The Board is deciding on several 2026 rate adjustments for water, waste collection, and sewage treatment. They will also consider a financial plan amendment and a revenue anticipation borrowing bylaw. Other decisions include insurance renewals and a noise bylaw exemption request.

• 2026 rate amendments for water, waste collection, and sewage treatment (including Painted Boat and Sakinaw Ridge)
• Zoning Amendment Bylaw No. 722.4 (1747 Storvold Road) public hearing scheduled for January 19, 2025
• Noise Control Bylaw No. 597 exemption request for Salish Sea Industrial Ltd.
• Universal Metering Phase 3 Large Meter Installation Award
• Curbside Food Waste Collection Services Contract Amendment

The board adopted the November 27, 2025 meeting minutes and the Committee of the Whole recommendations, which include abandoning a water licence amendment for Chapman Creek and reducing that project by $300,000. It approved several community‑partner budget requests, including $877,390 for the Gibsons Library, $66,000 for the Skookumchuck Museum, and $217,747 for the Pender Harbour Health Centre. The board also authorized large water‑service projects, such as a $110,000 loan for a South Pender Harbour water vehicle, $222,706 (2026) and $1,970,443 (2027) for the Chapman Creek Intake Weir Replacement Phase 2, and $1,116,959 (2026) and $230,642 (2027) for the Selma 1 Pump Station Replacement.

• Adopted November 27, 2025 minutes (carried)
• Adopted Committee of the Whole recommendations, including abandoning Chapman Creek water licence amendment and reducing project by $300,000 (carried)
• Approved $877,390 budget for Gibsons Library and $96,921 contribution from Electoral Area D (carried)
• Approved $66,000 increase for Skookumchuck Museum / Egmont Heritage Centre (carried)
• Approved $217,747 operating budget for Pender Harbour Health Centre (carried)
• Approved $110,000 loan for South Pender Harbour Water vehicle replacement (carried)
• Approved $222,706 (2026) and $1,970,443 (2027) for Chapman Creek Intake Weir Replacement Phase 2 (carried)
• Approved $1,116,959 (2026) and $230,642 (2027) for Selma 1 Pump Station Replacement (carried)

Committee of The Whole

The Sunshine Coast Regional District Committee of the Whole will consider decisions on a water treatment plant contract amendment, emergency siphon system usage for 2026, and the appointment of board liaisons. The meeting also includes a presentation on BC Timber Sales operations and a report on cost controls.

• Chapman Creek Water Treatment Plant Ultraviolet Upgrade – Contract Amendment
• Emergency Siphon System Use 2026
• 2026 Board Appointments
• Analysis of Cost Controls and Financial Oversight
• BC Timber Sales Chinook Business Area Operations presentation

Budget Committee

The Sunshine Coast Regional District Budget Committee will consider and decide on a series of Round 1 2026 budget proposals covering water services, wastewater treatment, solid waste, recreation facilities, parks, transit, fire protection and other regional programs. The meeting also includes presentations on the 2026 budget overview and updates from community partners and libraries. All items marked "For Decision" will be voted on by the directors.

• 2026 Round 1 budget proposal for Water Services (items 365, 366, 370)
• 2026 Round 1 budget proposal for Wastewater Treatment Plants (items 381‑395)
• 2026 Round 1 budget proposal for Regional Solid Waste (items 350, 351, 352)
• 2026 Round 1 budget proposal for Community Recreation Facilities (item 615)
• 2026 Round 1 budget proposal for Public Transit (item 310) and Fleet Maintenance Facility (item 312)

Regular Board Meeting

The Sunshine Coast Regional District Board will consider adopting Bylaw No. 777, 2025 to authorize a loan for the Langdale Wellfield construction project, subject to elector approval. It will also decide on the Universal Metering Phase 3 large‑meter supply award and a Mattress Recycling contract amendment. A motion will be voted on to explore storing an emergency prefabricated bridge for rapid deployment. Additional reports and presentations will be reviewed.

• Universal Metering Phase 3 – Large Meter Supply Award (decision by Manager, Capital Projects)
• Mattress Recycling Contract Amendment (decision by Manager, Solid Waste Services)
• Langdale Wellfield Project Loan Authorization Bylaw No. 777, 2025 (adoption subject to elector approval)
• Motion to explore advocacy for emergency bridge storage and request to agencies
• Placement of Notice on Title (document for reference)

The Budget Committee recommendations were adopted, approving updated water service fees and multiple water rate bylaw amendments for 2026. The board also approved quarterly billing for sewage treatment facilities and extensive changes to solid‑waste tipping fees. A letter outlining rural transportation priorities was authorized for the Ministry of Transportation. All actions were carried forward for implementation.

• Approved updated water service fees (Schedule A) for inclusion in Water Rates Bylaw 778
• Approved amendment to Water Rates Bylaw 778 Schedule D increasing Regional Water Service Area parcel taxes by 13.72% (overall rate up 5.35%)
• Approved amendment to Water Rates Bylaw 778 Schedule B raising North Pender Harbour parcel taxes by 32.81% with tiered rates
• Approved amendment to Water Rates Bylaw 778 Schedule C raising South Pender Harbour parcel taxes by 35%
• Approved amendment to allow quarterly billing for sewage treatment facilities starting Jan 1 2026
• Approved solid‑waste tipping fee changes: removal of several fees, increase of food‑waste fee to $180/tonne, wood‑waste fee hikes, removal of scrap‑metal fees, and new furniture‑recycling fees
• Approved 6.52% increase for single‑family home waste collection fees and 6.53% for mobile homes, funded by $75,000 reserve
• Approved letter to Ministry of Transportation outlining rural priorities (turning lane painting, safety measures, slope action plan, drainage repair, highway action plan)

Committee of The Whole

The Committee of the Whole will review and decide on several provincial and local referrals, including a marine foreshore lease and land development analysis. The meeting also includes a progress update on regional housing and a feasibility study for a dock facility.

• Decision on Chapman Creek Environmental Flow Needs Assessment Project
• Decision on Bayview Fibre Corp. Marine Foreshore Lease (File 2412954)
• Decision on District of Sechelt Community Land Development Analysis Referral
• Information on New Brighton Dock Facility Feasibility Study
• Update from Sunshine Coast Affordable Housing Society on housing coordinator deliverables

Electoral Area Services Committee

The Electoral Area Services Committee will consider several planning matters, including a decision on the request to discharge covenants for properties at 698 and 706 Leek Road. It will also review the Official Community Plan (OCP) organizing framework and technical memos, an update to the Advisory Planning Commissions operations model, and a progress update on the Development Approvals Process Review. A communication regarding the relocation of a portable school unit will be noted.

• Decision on covenant discharge for 698 & 706 Leek Road (Staff Report for Decision)
• Decision on SCRD OCP Organizing Framework (Staff Report for Decision)
• Decision on OCP Technical Memos (Staff Report for Decision)
• Decision on Advisory Planning Commissions (APC) Operations Model Update (Staff Report for Decision)
• Information update on Development Approvals Process Review (DAPR) implementation

Budget Committee

The Sunshine Coast Regional District Budget Committee meeting on November 20, 2025 will consider a series of fee updates and bylaw amendments for water, wastewater, and solid‑waste services. Items include a staff‑reported update to water service fees and separate 2026 rate bylaw amendments for the Regional, North Pender Harbour, and South Pender Harbour water service areas, each slated for a director vote. Additional decisions cover wastewater user fee reviews, solid‑waste facility tipping fee reviews, and a refuse collection fee review, with reports presented for information or decision.

• Updated Water Service Fees (Staff Report) – decision by General Manager, Infrastructure Services
• Regional Water Service Area 2026 Rate Bylaw Amendment – decision by Manager, Budgeting and Grants and Manager, Asset Management
• North Pender Harbour Water Service Area 2026 Rate Bylaw Amendment – decision by Manager, Budgeting and Grants and Manager, Asset Management
• South Pender Harbour Water Service Area 2026 Rate Bylaw Amendment – decision by Manager, Budgeting and Grants and Manager, Asset Management
• Solid Waste Facilities Tipping Fees Review – decision by Manager, Solid Waste Services

Committee of The Whole

The Committee of the Whole will consider decisions regarding water rates, building and plumbing bylaws, and the Town of Gibsons Official Community Plan. The body will also review updates to the Solid Waste Management Plan.

• Decision on Draft Water Rates and Regulations Bylaw No. 778
• Decision on Renewal and Consolidation of Building and Plumbing Bylaws (Draft Building Bylaw No. 779, 2025)
• Decision on Town of Gibsons Official Community Plan Referral
• Information update on Solid Waste Management Plan
• Review of Sunshine Coast Regional Accessibility Advisory Committee minutes from September 19, 2025

Regular Board Meeting

The Sunshine Coast Regional District Board will elect a chair and vice‑chair for 2026, adopt the agenda and minutes, and consider several contract and grant decisions. Items for decision include a water‑systems modeling and support services contract, a metal‑container and transportation services contract, a community‑to‑community grant agreement, and a fire‑department command‑truck purchase. The board will also receive a report on Phase 3 of the Heritage Conservation Act Transformation Project and address a PTAC member resignation.

• Water Systems Modeling and Support Services Contract Award
• Metal Container and Transportation Services Contract Award
• Community to Community Grant Approval Agreement
• RFP 2521601 Contract Award – Halfmoon Bay Volunteer Fire Department Command Truck
• Heritage Conservation Act Transformation Project Phase 3 Engagement Report

The board elected A. Toth as Chair and J. Gabias as Vice‑Chair for 2026 by acclamation. It adopted the agenda, minutes and several Committee of the Whole recommendations. Key approvals included the Corporate Fleet Strategy, the Sechelt Landfill vertical expansion in the solid‑waste plan, and a series of capital expenditures for parks, fire departments and recreation. The board also set new annual contributions to water‑service capital reserves.

• Director A. Toth elected Chair for 2026 by acclamation (carried)
• Director J. Gabias elected Vice Chair for 2026 by acclamation (carried)
• Approved Corporate Fleet Strategy as presented (carried)
• Incorporated Sechelt Landfill Vertical Expansion Project into Draft Solid Waste Management Plan (carried)
• Approved capital expenditures: Parks Service up to $300,000, Roberts Creek Volunteer Fire Dept up to $153,000, Halfmoon Bay Volunteer Fire Dept up to $10,000 (carried)
• Approved Community Recreation capital renewal funding up to $1,040,000 and programming up to $205,500 (carried)
• Approved annual $500,000 contribution to Regional Water Service Capital Reserves (carried)

Budget Committee

The Sunshine Coast Regional District Budget Committee will consider several 2026 capital planning updates and long‑term water service plans, including the Regional Water Services 50‑year Capital Plan and the North and South Pender Harbour water service plans. It will also review the Community Recreation 2026 Capital Funding Update, multiple Community Emergency Preparedness Fund grant applications, and the 2026 Draft Corporate Workplan and preliminary budget requests from community partners. All items marked "For Decision" will be voted on by the directors.

• 2026 Capital Planning Update – decision by Manager, Asset Management
• Regional Water Services – Draft 50‑Year Capital Plan – decision by Manager, Asset Management and General Manager, Infrastructure Services
• North Pender Harbour Water Service – Draft 50‑Year Capital Plan – decision by Manager, Asset Management and General Manager, Infrastructure Services
• Community Recreation 2026 Capital Funding Update – decision by Manager, Asset Management
• Community Emergency Preparedness Fund grant applications (ESS equipment, EOC equipment, Fire Department equipment) – decision by Emergency Management Coordinator and Acting Senior Manager, Protective Services

Regular Board Meeting

The board will direct staff to report on the costs and feasibility of offering SCRD recreation memberships, possibly at no charge, to early childhood educators employed by YMCA childcare centres. Other items include awarding a book recycling services contract, considering a noise‑control bylaw exemption for BC Ferries, adopting the 2026 meeting schedule, and reviewing contracts valued between $50,000 and $100,000 from July to September. All decisions will be voted on by the directors as indicated in the agenda.

• Motion to have staff report on feasibility and cost of free recreation memberships for YMCA ECE teachers
• Award of Book Recycling Services Contract
• Request for exemption from SCRD Noise Control Bylaw No. 597 for BC Ferries
• Adoption of 2026 meeting schedule
• Review of contracts between $50,000 and $100,000 (July‑September)

The board rescinded Resolution 224/25 and adopted the 2026‑2029 transit expansion plan, authorizing the signing of a BC Transit MOU and a budget proposal for the project. It approved a five‑year book‑recycling contract with Gibsons Disposal Ltd. and granted a temporary noise‑control exemption to BC Ferries at Langdale Terminal. The board also authorized several land‑title notices and approved the 2025 audit service plan.

• Rescinded Resolution 224/25 (CARRIED)
• Approved Year 1‑3 transit expansion priorities (CARRIED)
• Authorized BC Transit MOU and budget proposal for expansion (CARRIED)
• Awarded book‑recycling contract to Gibsons Disposal Ltd. up to $114,300 (CARRIED)
• Granted noise‑control exemption to BC Ferries at Langdale Terminal (CARRIED)
• Authorized filing of land‑title notices for Lots 17, 70, 90 (CARRIED)
• Approved MNP LLP audit service plan for 2025 financial statements (CARRIED)
• Accepted report on Director Constituency and Travel Expenses (CARRIED)

Committee of The Whole

The Committee of the Whole will decide on a corporate fleet strategy, long-term solid waste disposal options, and 2026 transit expansion priorities. The body will also review Q3 corporate financial variances and departmental reports.

• Decision on Draft Corporate Fleet Strategy presentation by Deloitte Canada
• Decision on Feasibility Studies for Long-Term Solid Waste Disposal Options
• Decision on Transit Improvement Plan (TIPS) 2026 Expansion Priorities
• Information update on Universal Water Meter Installation Program effectiveness
• Review of Q3 Corporate Financial Variance and departmental reports

Electoral Area Services Committee

The Electoral Area Services Committee will consider a Development Variance Application DVP00118 for the site at 2170 Port Mellon Highway and 2061 Twin Creeks Road. It will also decide on the collection of securities for Development Permit DP000407 at 2772 Lower Road. The meeting includes updates on the Official Community Plan (OCP) Renewal Project (Update #8) and a report on Phase One of the OCP engagement. Advisory Planning Commission minutes for Areas A through F are presented for information.

• Development Variance Application DVP00118 (2170 Port Mellon Highway/2061 Twin Creeks Road) – decision
• Collection of Securities for Development Permit DP000407 (2772 Lower Road) – decision
• Official Community Plan (OCP) Renewal Project Update #8 – information
• OCP Engagement Phase One – information
• Advisory Planning Commission minutes for Areas A‑F – information

Sunshine Coast Regional Hospital District

The Sunshine Coast Regional Hospital District board will hear a briefing on the Sunshine Coast Hospice "A Home for Hospice" project. It will review MNP LLP's 2025 audit service plan and consider the draft 2026 provisional budget for the district. A Ministry of Infrastructure presentation on recent regional hospital district meetings will also be presented.

• Sunshine Coast Hospice – "A Home for Hospice" project update (briefing note and slides)
• MNP LLP 2025 Audit Service Plan (staff report and attachment)
• 2026 Sunshine Coast Regional Hospital District provisional budget (draft budget and attachment)
• Ministry of Infrastructure presentation on September 2025 meeting with regional hospital districts

The board adopted its agenda and the July 17 minutes. It approved the audit service plan and adopted the 2026 provisional budget. The board also received a hospice project briefing and a ministry presentation, and ordered staff to report on the hospice project's legislative and financial implications. A motion placed the meeting in camera, excluding the public, before adjourning.

• Adopted agenda (26-25)
• Adopted July 17 minutes (27-25)
• Received hospice project briefing (28-25)
• Ordered staff report on hospice project implications (29-25)
• Approved audit service plan (30-25)
• Adopted 2026 provisional budget (31-25)
• Received ministry presentation (32-25)
• Moved meeting in camera, excluding public (33-25)

Regular Board Meeting

The Sunshine Coast Regional District Board will meet to vote on several infrastructure contracts and borrowing processes. Key decisions include watermain paving, valve installation, and waste services.

• Langdale Wellfield Construction Project Alternative Approval Process for long-term borrowing
• South Pender Harbour Watermain Replacement Paving contract award
• Gypsum Container and Transportation Services contract award
• Selma 2 Reservoir Valve Stem Installation
• Correspondence regarding the extended producer responsibility five-year action plan for mattresses

The board adopted the amended agenda and the September 18 special‑board minutes. It approved several Electoral Area Services Committee recommendations, including a road licence renewal, frontage waivers and a $65,000 park‑land payment. The board awarded contracts for watermain paving, reservoir valve installation, and gypsum container services, and it approved an alternative approval process for Loan Authorization Bylaw No. 777 with a November 24 response deadline. The resignation of an Area B advisory planning commissioner was also accepted.

• Adopted amended agenda (carried)
• Adopted September 18 special board minutes (carried)
• Approved Electoral Area Services Committee recommendations: Roberts Creek Road licence renewal, frontage waivers for Lee Road and King Road, $65,000 payment‑in‑lieu for park land (carried)
• Awarded South Pender Harbour watermain paving contract to Maycon Construction Management Ltd. up to $324,060 (carried)
• Awarded Selma 2 Reservoir valve stem installation contract to ZN Projects up to $125,000 (carried)
• Awarded gypsum container and transportation services contract to Salish Environmental Group Inc. up to $199,125 (carried)
• Approved alternative approval process for Loan Authorization Bylaw No. 777, establishing elector response form and November 24 deadline (carried)
• Accepted resignation of Area B Advisory Planning Commission member Robert Baziuk (carried)

Committee of The Whole

The Committee of the Whole will decide on the Coastal Flood Mapping Project report, a mapping services agreement with the Town of Gibsons, and updates to the Church Road Water Treatment Plant. The body will also receive information on regional debt, reserves, and volumetric billing.

• Decision on Coastal Flood Mapping Project Report Completion
• Decision on Church Road Water Treatment Plant Sodium Hypochlorite Storage Unit Update
• Decision on agreement with Town of Gibsons for Geographic Mapping Services
• Information update on Volumetric Billing Implementation
• Reports on regional debt and reserves as of August 31, 2025

Regular Board Meeting

The Sunshine Coast Regional District Board will review the minutes from the September 11, 2025 regular board meeting. The board will receive a report on the shíshálh‑BC Land Use Plan Phase 2 questionnaire. Additional items include Committee of the Whole recommendations, motions, bylaws, and new business.

• Review September 11, 2025 board meeting minutes
• Review Committee of the Whole recommendations Nos. 1‑8 from September 11, 2025
• Consider shíshálh‑BC Land Use Plan Phase 2 questionnaire report
• Consider motions
• Consider new business items

The board adopted the agenda and prior meeting minutes, then approved several Committee of the Whole recommendations, including an agreement with BC Transit for electric bus charging infrastructure. It directed staff to bring forward 2026 budget proposals for transit facility planning, a transit expansion plan, and a water‑well reactivation. The board also approved a budget proposal for additional ice time and awarded three recycling‑depot contracts totaling over $5 million.

• Approved agreement with BC Transit for two charging dispensers and two heavy‑duty battery electric buses; delegated authorities authorized to execute (Recommendation 1)
• Directed staff to include a 2026 budget proposal for site analysis of a new Transit & Fleet Operations and Maintenance Facility (Recommendation 2)
• Directed staff to include a 2026 budget proposal for a Transit Expansion Infrastructure Implementation Plan (Recommendation 3)
• Directed staff to present a Phase 1 budget proposal for reactivating the Sunshine Coast Arena water well (Recommendation 4)
• Approved a budget proposal for additional ice time at Gibsons, Area Community Centre, and Sunshine Coast Arena for the 2026‑2030 financial plan (Recommendation 5)
• Received the shíshálh‑BC Land Use Plan Phase 2 questionnaire for information (Motion 235/25)
• Approved contracts up to $3,281,508 (Gibsons Disposal Ltd), $1,085,832 (Salish Environmental Group), and $1,093,315 (Green Recycling In Pender Society) for recycling depot operations and authorized delegated authorities to execute them (In‑Camera release)
• Approved depot‑location budget increases funded by taxation for 2026‑2029 as part of the 2025‑2029 Financial Plan (In‑Camera release)

Electoral Area Services Committee

The Electoral Area Services Committee will review a series of reports, including the Roberts Creek Road License of Occupation renewal, an update on the Official Community Plan renewal project, two frontage waiver requests, and a payment‑in‑lieu for park land. It will also consider minutes from recent advisory planning commission meetings for Areas A‑F. The committee may vote on the presented items during the meeting.

• Roberts Creek Road License of Occupation Renewal (Report)
• Official Community Plan (OCP) Renewal Project Update #7 – September 2025
• Frontage Waiver FRW00017 for 13685 Lee Road (Electoral Area A)
• Frontage Waiver FRW00028 for Lots 15‑17 King Road (Electoral Area E)
• Payment‑in‑lieu of Park for Subdivision SD000007 (Lots 15‑17 King Road, Electoral Area E)

Regular Board Meeting

The Sunshine Coast Regional District Board will consider several items for decision, including an amendment to the 2025‑2035 Water Strategy, the award of a contract for the Selma 2 reservoir valve stem, a notice on title, and an exemption request from Noise Control Bylaw No. 597 for BC Ferries. These items are presented for weighted votes by the directors. The meeting also includes routine agenda adoption, minutes review, and reports.

• Amended Sunshine Coast Regional District Water Strategy 2025‑2035 (decision)
• Selma 2 Reservoir Valve Stem Contract Award – supply and delivery (decision)
• Notice on Title (decision)
• Request for exemption from SCRD Noise Control Bylaw No. 597 for BC Ferries (decision)
• Adoption of agenda (procedural)

The board adopted an amendment to the Water Strategy 2025‑2035 introduction, approved a $150,000 contract for Selma 2 reservoir valve stems, and authorized notices under Section 57 for three land titles. It also granted a noise‑control exemption for BC Ferries maintenance, approved in‑camera exclusions, and issued letters on fiscal responsibility to libraries and community‑funding partners.

• Adopted amendment to SCRD Water Strategy 2025‑2035 introduction (CARRIED)
• Awarded Selma 2 Reservoir valve stem contract to Summit Valve and Controls Inc. up to $150,000 (CARRIED)
• Authorized Corporate Officer to file Section 57 notices for three land titles (CARRIED)
• Granted exemption from Noise Control Bylaw No. 597 for BC Ferries maintenance at Langdale Terminal (CARRIED)
• Approved public exclusion (In Camera) for portions of the meeting under the Community Charter (CARRIED)
• Adopted final draft SCRD Water Strategy 2025‑2035 for Board consideration (CARRIED)
• Sent letters affirming fiscal responsibility to Sechelt and Gibsons libraries (CARRIED)
• Sent letter affirming fiscal responsibility to community funding partners, excluding Pender Harbour Health Centre (CARRIED)

Committee of The Whole

The Committee of the Whole will vote on several transit initiatives, including the execution of a battery‑electric bus fleet and planning for a new operations and maintenance facility. It will also consider a transit expansion implementation plan, an update on the Sunshine Coast Arena water‑well investigation, and a review of directors' remuneration. Additional items include an ice‑season service level impact report, a water‑supply update for information, and a communication from the Sunshine Coast Pickleball Association.

• Electrification of Transit Fleet (Battery Electric Bus) – Project Execution (decision)
• Transit Infrastructure – New Transit and Fleet Operations and Maintenance Facility Planning (decision)
• Transit Planning – Transit Expansion Infrastructure Implementation Plan (decision)
• Sunshine Coast Arena Water Well Investigation Project Update (decision)
• Directors' Remuneration Review Task Force (decision)

Committee of The Whole

The Committee of the Whole will decide on a budget increase and contract award for electric vehicle charging projects and an amendment to a food waste processing agreement. The body will also review Q2 reports and financial variances across several departments.

• Decision on budget increase and contract award for Field Road and Mason Yards EV charging infrastructure
• Decision on Food Waste Processing for Curbside Collection partnering agreement amendment
• Review of contracts valued between $50,000 and $100,000 from April to June
• Review of Q2 Corporate Financial Variance
• Review of Directors' Constituency Expenses for April, May, and June

Regular Board Meeting

The Sunshine Coast Regional District Board will vote on the 2025‑2029 Financial Plan Bylaw Amendments (Bylaw No. 772.1). It will also consider the Langdale Wellfield Project Loan Authorization Bylaw (Bylaw No. 777) and an amendment to Contract 2465001 for construction management services of a community hall. Additional items include awards of Mattress Recycling Program service contracts and a presentation requesting funding for a year‑round pickleball facility.

• Adoption of Financial Plan Bylaw No. 772.1 for 2025‑2029 (first, second, third readings and adoption)
• Langdale Wellfield Project Loan Authorization Bylaw No. 777 – three readings
• Amendment to Contract 2465001 – Construction Management Services for a Community Hall
• Mattress Recycling Program Service Contracts Awards
• Funding request presentation for a year‑round pickleball facility

The board approved a $148,500 budget increase for the Keats Landing Dock major repair, awarding the contract to Salish Sea Industrial Services Ltd and authorizing a short‑term loan. It also approved a $7 million grant application for the Langdale Wellfield well development, a $91,883 contract amendment for the South Pender Harbour watermain, and a resolution to ask MP Patrick Weiler to change federal work‑permit policy. Additional decisions included preparing a Transit Improvement Program memorandum, forwarding two Agricultural Land Commission applications for retroactive approval, and providing comments and letters to BC Timber Sales and provincial ministers on logging near drinking‑water watersheds.

• Approved $7 M grant application for Langdale Wellfield well development
• Approved $91,883 contract amendment for South Pender Harbour watermain (total $160,283)
• Approved preparation of Transit Improvement Program memorandum of understanding
• Adopted resolution to send a letter to MP Patrick Weiler urging change to IRCC work‑permit policy
• Approved $148,500 budget increase and contract award to Salish Sea Industrial Services Ltd for Keats Landing Dock repair, and authorized borrowing from the Municipal Finance Authority
• Approved forwarding Agricultural Land Commission Application 103562 for retroactive approval of unauthorized fill
• Approved forwarding Agricultural Land Commission Application 103411 for retroactive approval of a non‑adhering residential use
• Approved providing comments to BC Timber Sales and writing letters to provincial ministers regarding logging in community drinking‑water watersheds

Committee of The Whole

The Sunshine Coast Regional District Committee of the Whole will vote on updated water‑supply capacity objectives and scenario analyses. It will also decide on the feasibility study update for the New Brighton Dock Facility. An In‑Camera session will precede the public portion of the meeting.

• Decision on Water Supply Capacity: Updated Objectives and Scenario Analyses (staff reports attached)
• Decision on New Brighton Dock Facility Feasibility Study Update (staff reports attached)
• In‑Camera session to discuss confidential matters under the Community Charter

Sunshine Coast Regional Hospital District

The Sunshine Coast Regional Hospital District Board will meet to discuss capital asset management. A presentation from Vancouver Coastal Health will cover cost share requests for the 2026 fiscal year.

• FY26 SCRHD Capital Update Cost Share Request presentation by Johan Marais of Vancouver Coastal Health

The board adopted the agenda and the minutes from April 24, 2025. It received the FY26 Capital Update presentation from Vancouver Coastal Health for information. The board moved the meeting In Camera, excluding the public, under the Community Charter. The meeting was then adjourned.

• Adopted agenda (carried)
• Adopted April 24, 2025 minutes (carried)
• Received FY26 Capital Update presentation for information (carried)
• Moved meeting In Camera, excluding public (carried)
• Adjourned meeting (carried)

Electoral Area Services Committee

The Electoral Area Services Committee will review several reports, including a status update on merging seven Official Community Plans, a review of the BC Timber Sales 2025‑2029 operating plan, two Agricultural Land Commission applications for Storvold Road and 916 North Road, and a decision on the budget increase and contract award for major repairs to the Keats Landing Dock. Decisions will be made by vote on the listed items.

• Status Update: Integrating Seven OCPs into One
• BC Timber Sales (BCTS) 2025‑2029 Operating Plan Review
• Agricultural Land Commission Application 103562 (ALR00031) – 1772 Storvold Road, Electoral Area F
• Agricultural Land Commission Application 103411 (ALR00033) – 916 North Road, Electoral Area F
• Keats Landing Dock Major Repair – budget increase and contract award

Regular Board Meeting

The Sunshine Coast Regional District Board will meet on July 10, 2025 in Sechelt to vote on two contract awards: the Seaview Cemetery Expansion – Landfill Infill Phase 1 and the Sunshine Coast Multimodal Evacuation Plan and Routes. The meeting also includes an informational presentation on the Coastal Tsunami Junior Hockey Club season and a request from Sunshine Coast Tourism for a letter of support for MRDT renewal. A report of the Committee of the Whole recommendations from June 26, 2025 will be reviewed.

• Seaview Cemetery Expansion – Landfill Infill Phase 1 – Contract Award (decision)
• RFP 2522201 – Sunshine Coast Multimodal Evacuation Plan and Routes – Contract Award (decision)
• Presentation by Rick Hopper and Julie Reeves on Coastal Tsunami Junior Hockey Club season review (information only)
• Sunshine Coast Tourism letter of support request for MRDT renewal
• Committee of the Whole meeting recommendations Nos. 1‑6 from June 26, 2025 (report)

The board adopted the June 26 minutes and approved multiple financial actions, including extending a water‑treatment contract, increasing budgets for valve stems and landfill projects, and authorizing a loan of up to $13,181,144 for the Langdale Wellfield construction. It also awarded contracts for cemetery infill and a multimodal evacuation plan, and agreed to provide a letter of support for the MRDT rate increase. All motions were carried.

• Extended ISL Engineering contract for Church Road Wellfield & Granthams Landing, increasing max to $430,000
• Increased Valve Stems for Selma 2 Isolation Project budget to $325,000
• Authorized loan up to $13,181,144 for Langdale Wellfield construction (to be considered July 24)
• Increased Sechelt Landfill Water Pond Relocation budget to $1,306,578 and raised related contract values
• Extended South Coast Residential Green Waste Drop‑off Depot services contract to 2026, total $535,074
• Approved 2025‑2026 Sunshine Coast Transit Services Annual Operating Agreement
• Awarded Seaview Cemetery Landscape Infill contract to Harbour Hydrovac & Excavation Ltd. up to $138,000
• Awarded Sunshine Coast Multimodal Evacuation Plan contract to Emergency Management Group Inc. up to $119,436

Committee of The Whole

The Committee of the Whole will decide on a grant application for Langdale Wellfield development and a contract amendment for the South Pender Harbour watermain replacement. Members will also determine service improvement and expansion priorities for the Transit Improvement Program for 2026-2029.

• Strategic Priority Fund Grant Application for Langdale Wellfield Well Development
• South Pender Harbour Watermain Replacement contract amendment
• Transit Improvement Program (TIP) 2026/27 - 2028/29 service priorities
• Annual reporting of corporate greenhouse gas emissions
• Fire protection alternatives report

Regular Board Meeting

The Sunshine Coast Regional District Board will consider the award of contract RFP2561308 for the GACC Arena flooring replacement. The meeting includes presentations on a biodiversity atlas and policy toolkit, and on the Official Community Plan renewal with a focus on protecting sensitive ecosystems while addressing housing needs. Committee recommendations from the Committee of the Whole, Electoral Area Service Committee, and Board Policy Review Committee will also be reviewed.

• Contract award for GACC Arena Flooring Replacement (RFP2561308)
• Presentation on "Action for Adaptation: Biodiversity Atlas and Policy Toolkit" by Coastal Douglas Fir Conservation Partnership and UBC Botanical Gardens
• Presentation on Official Community Plan renewal and protecting sensitive ecosystems while addressing housing needs by Halfmoon Bay Community Development Forum
• Committee of the Whole meeting recommendation Nos. 1‑5 of June 12, 2025
• Electoral Area Service Committee meeting recommendation Nos. 1‑11 of June 19, 2025

The board approved a contract with Andalus Rugs and Pottery Ltd. to replace the GACC Arena flooring for up to $141,900. It also authorized the use of up to $10,000 from the General Government Operating Reserves to support participation in the shíshálh‑BC Land Use Plan Phase 2 engagement. Additional actions included approving several development variance permits, endorsing a lounge area for Foragers Meadery, and adopting board policy changes.

• Approved contract award to Andalus Rugs and Pottery Ltd. for arena flooring (up to $141,900)
• Approved use of up to $10,000 from operating reserves for shíshálh‑BC Land Use Plan Phase 2 engagement
• Approved SCRD application for UBCM Community Excellence Award in Governance
• Endorsed Foragers Meadery lounge and special‑event area with conditions
• Issued Development Variance Permit DVP00113 to increase parcel coverage at 3024 Green Way
• Issued Development Variance Permit DVP00114 to reduce ocean setback at 8653 Redrooffs Road
• Approved Frontage Waiver FRW00026 for Lot 3 at 2061 Twin Creeks Road
• Re‑appointed John Rogers and Andrew Kennedy as Ports Monitor Committee representatives

Committee of The Whole

The Committee of the Whole will consider six staff reports for decision, including a contract amendment for compliance monitoring at Church Road Wellfield and Granthams Landing water treatment plant, a budget increase for the Selma 2 isolation project, a financial update on the Langdale Wellfield construction, a budget amendment for the Sechelt Landfill contact water pond relocation, a contract extension for the South Coast Residential Green Waste drop‑off depot, and the final 2025‑2026 BC Transit annual operating agreement. The meeting also includes a presentation on recognizing SCRD‑owned parks on Chá7elkwnech / Gambier Island as protected areas.

• Final 2025‑2026 BC Transit Annual Operating Agreement (AOA) – decision
• Valve Stems for Selma 2 Isolation Project – budget increase
• Sechelt Landfill Contact Water Pond relocation – budget amendment
• Site Operation Services for South Coast Residential Green Waste Drop‑off Depot – contract extension
• Compliance Monitoring for Church Road Wellfield and Granthams Landing WTP Soames Creek – contract amendment

Electoral Area Services Committee

The Electoral Area Services Committee will consider an endorsement and special event area application for Foragers Meadery at 801 Leek Road (Electoral Area D). It will also review two development variance permits for 3024 Green Way and 8653 Redrooffs Road, and two frontage waivers for 2061 Twin Creeks Road and 13685 Lee Road. Additional reports include a youth engagement summary for the Official Community Plan renewal and an OCP renewal project status update.

• LCRB Lounge Area Endorsement and Special Event Area Application (REF00007) – Foragers Meadery, 801 Leek Road (Electoral Area D)
• Development Variance Permit DVP00113 – 3024 Green Way (Electoral Area D)
• Development Variance Permit DVP00114 – 8653 Redrooffs Road (Electoral Area B)
• Frontage Waiver FRW00026 – 2061 Twin Creeks Road (Electoral Area F)
• Frontage Waiver FRW00017 – 13685 Lee Road (Electoral Area A)

Board Policy Review Committee

The Board Policy Review Committee will examine the SCRD Board Policy Register and related staff reports. Directors will vote on proposed updates, including a revised Director Email Management Policy. The committee will also consider outstanding directives that affect existing policies.

• Review of Board Policies – staff report and policy register attachments
• Revised Director Email Management Policy (Attachment C)
• Outstanding Directives Pertaining to Policy – staff report and attachment
• Presentations and delegations from staff or external parties
• Communications update

The Board Policy Review Committee adopted the agenda as presented. It recommended referring the Directors‑Remuneration Review policy (BRD‑0340‑50‑036) to a September 2025 discussion. It also recommended repealing policy BRD‑0340‑50‑011, approving a revised Director Email Management policy (BRD‑0340‑50‑038), and abandoning several outstanding directives (Resolutions 93/06, 571/12, 235/13, 445/16, 207/22). No vote tallies were recorded.

• Adopted agenda as presented
• Recommended referring Directors‑Remuneration Review policy to September 2025 discussion
• Recommended repealing Board Policy BRD‑0340‑50‑011 Contacting SCRD Solicitors
• Recommended approving revised Board Policy BRD‑0340‑50‑038 Director Email Management
• Recommended abandoning outstanding directives: Resolution 93/06, 571/12, 235/13, 445/16, 207/22

Regular Board Meeting

The Sunshine Coast Regional District Board will consider adopting four temporary borrowing bylaws to fund capital projects, including a roof renewal and fire apparatus replacements. The meeting also includes a contract award for landscaping services and the presentation of the 2024 Corporate Annual Report.

• Temporary Borrowing Bylaw No. 773 for Community Recreation Facilities Roof Renewal
• Temporary Borrowing Bylaw No. 774 for Halfmoon Bay Fire Rescue Apparatus Replacement
• Temporary Borrowing Bylaw No. 775 for Water Meter Installations
• Temporary Borrowing Bylaw No. 776 for Gibsons/West Howe Sound Fire Pumper Apparatus Replacement
• Contract award for SCRD Facilities Landscaping Services

The board approved a $864,550 reallocation from the Growing Communities Fund to start a feasibility study for the Sechelt‑shíshálh Hospital wellfield and amended the 2025‑2029 Financial Plan. It also increased the Universal Water Metering Phase 3 budget to $12 million and raised the contract ceiling to $10.8 million. Several temporary borrowing bylaws were adopted and contracts were awarded for the Chaster Well improvements and SCRD facilities landscaping. The board approved a letter of support for local community associations and entered a 10‑year license agreement for Coopers Green Hall.

• Reallocated $864,550 from Growing Communities Fund to Sechelt‑shíshálh Hospital Wellfield feasibility; Financial Plan amended (adopted)
• Increased Universal Water Metering Phase 3 budget to $12,000,000 and contract ceiling to $10,800,000; Financial Plan updated (adopted)
• Increased Chaster Well Improvements Project budget to $701,500 and awarded contract to ZN Projects Ltd. up to $539,100 (adopted)
• Awarded contract to Human Nature Landscapes Ltd. up to $591,000 for five‑year facilities landscaping services (adopted)
• Adopted Temporary Borrowing Bylaw No. 773 for Community Recreation Facilities Roof Renewal Project (adopted)
• Adopted Temporary Borrowing Bylaw No. 774 for Halfmoon Bay Fire Protection Service Rescue 1 replacement (adopted)
• Adopted Temporary Borrowing Bylaw No. 775 for Water Meter Installations Project (adopted)
• Entered 10‑year License to Occupy agreement with Halfmoon Bay Community Association for Coopers Green Hall (adopted)

Committee of The Whole

The Sunshine Coast Regional District Committee of the Whole met on June 12, 2025 to consider several items. Directors will vote on a contract award and budget increase for Phase 2 of the Chaster Well Improvements project. Other decisions include a funding request to expand the free Youth Transit S‑Pass to post‑secondary students, approval of the corporate workplan outstanding directives, and approval of the shíshálh BC Land Use Plan Phase 2 engagement and the Community Excellence Award. A project update on the Seaview Cemetery expansion will be provided for information only.

• Contract award and budget lift for Phase 2 of the Chaster Well Improvements project
• Funding request to expand the free Youth Transit S‑Pass eligibility to post‑secondary students
• Decision on the corporate workplan outstanding directives
• Approval of the shíshálh BC Land Use Plan Phase 2 engagement with local government
• Approval of the Community Excellence Award

Committee of The Whole

The Sunshine Coast Regional District Committee of the Whole will review several reports and presentations, including a capital‑plan presentation for the Pender Harbour Health Centre and a staff report on the Sechelt/shíshálh Hospital Wellfield development. Directors will vote on a budget amendment request for Phase 3 of the Universal Water Metering program. Additional items include updates on the Volumetric Billing Project, the corporate workplan, and quarterly reports from multiple departments.

• Pender Harbour Health Centre 5‑Year Capital Plan presentation
• Sechelt / shíshálh Hospital Wellfield Development – next steps report
• Universal Water Metering Phase 3 – budget amendment request
• Volumetric Billing Project update
• Corporate Workplan decision and departmental Q1 reports

Regular Board Meeting

The Sunshine Coast Regional District board will vote on a contract amendment for the Langdale Wellfield well development. It will also consider a request for a further exemption from Noise Control Bylaw No. 597 for Alberg Productions S2 Inc., a Community to Community grant application, and a letter from the shíshálh‑BC Land Use Planning Table. Additional items include routine committee recommendations and standard reports.

• Langdale Wellfield Well Development – Contract Amendment (item 6.5)
• Request for Further Exemption for Alberg Productions S2 Inc. from Noise Control Bylaw No. 597 (item 6.4)
• Community to Community Grant Application (item 6.6)
• shíshálh‑BC Land Use Planning Table communication (item 7.1)
• Committee of the Whole and Electoral Area Services Committee recommendations (items 6.1‑6.3)

The board adopted several Committee of the Whole recommendations, most notably abandoning the Gray Creek Intake and Treatment Design Engineering Phase 1 project and returning the Growing Community Funds to the unallocated pool, with a corresponding amendment to the 2025‑2029 Financial Plan. It also approved a $20,000 increase to the Langdale Wellfield contract, granted a filming exemption for Alberg Productions, and approved numerous Grant‑in‑Aid applications. Additional actions included a payment‑in‑lieu for park land, a budget increase for the Wreck Beach Trail project, and conditional support for a liquor‑manufacturer amendment.

• Abandoned Gray Creek Intake and Treatment Design Engineering Phase 1 project; funds returned; financial plan amended
• Increased Langdale Wellfield contract by $20,000 to a maximum $670,000 (excl. GST); delegated authorities authorized
• Granted Alberg Productions exemption from Noise Control Bylaw for filming at 328 Rayfield Road (May 23‑31 2025, 11 pm‑6 am)
• Approved $55,500 payment‑in‑lieu of park land dedication for Subdivision SD000101
• Increased Wreck Beach Trail erosion mitigation budget by $101,500 to $161,500; funded from Parks Capital Reserves; financial plan amended
• Approved 2025 Grant‑in‑Aid applications (e.g., BlueAct Marine Society $3,200; Gibsons Landing Heritage Society $5,000; others as listed)
• Supported Banditry Cider liquor manufacturer amendment subject to building permits, patio ≤ 50 m², no amplified music, and parking signage
• Reduced fee for OCP and Zoning Bylaw amendment for Pender Harbour Legion by 50% per Bylaw 522

Electoral Area Services Committee

The Electoral Area Services Committee will meet to review the 2025 Electoral Areas Grant-In-Aid (GIA) and its associated policy. The meeting will be held at the Sunshine Coast Regional District offices in Sechelt.

• Review of 2025 Electoral Areas Grant-In-Aid (GIA) policy
• Review of historical GIA data over 10 years
• In-camera session regarding preliminary municipal service negotiations

Electoral Area Services Committee

The Electoral Area Services Committee will receive updates on the Official Community Plan renewal and related engagement materials. It will decide on a Liquor and Cannabis Review Board amendment application (REF00010) for Banditry Cider located at 538 Pratt Road. The committee will also consider a fee reduction request for a zoning bylaw amendment at 12829 Lillies Lake Road and a payment‑in‑lieu for park land dedication for Subdivision SD000101 at 1457 North Road. Additional items include updates on a sports field irrigation project and a beach access trail erosion mitigation.

• Official Community Plan (OCP) Renewal Project Status Report #4 – May 2025
• Draft OCP Renewal Project Engagement Materials
• LCRB Liquor Manufacturer Amendment Application (REF00010) for Banditry Cider at 538 Pratt Road
• Fee reduction request for OCP and Zoning Bylaw Amendment at 12829 Lillies Lake Road
• Payment‑in‑lieu of park land dedication for Subdivision SD000101 at 1457 North Road

Committee of The Whole

The Committee of the Whole will receive a series of reports and updates, including a water supply update, a draft final report on Gray Creek monitoring, authorizations for emergency siphon systems, an update on the coastal flood mapping project, proposals for a boundary adjustment in the Town of Gibsons, considerations of American tariffs, and minutes from the Sunshine Coast Regional Accessibility Advisory Committee. The items are presented for information and discussion; no formal decisions are indicated in the agenda.

• Water Supply Update
• Gray Creek Monitoring Final Report Draft and Project Follow‑up
• Emergency Siphon Systems Authorizations
• Town of Gibsons Boundary Adjustment Proposals
• Coastal Flood Mapping Project Update

Regular Board Meeting

The Sunshine Coast Regional District Board will consider extensions of the boiler preventative maintenance contract, the Eric Cardinal Hall caretaker services contract, and the renewal amendment for the Regional Housing Coordinator contract. It will also award the arena refrigeration maintenance services contract. A motion will direct a report on options for relocating the Church Road hypochlorite storage unit.

• Boiler Preventative Maintenance and Repairs – Contract Term Extension (item 6.4)
• Arena Refrigeration Maintenance Services – Contract Award (item 6.5)
• Regional Housing Coordinator Contract 2150002 – Renewal Amendment No. 2 (item 6.6)
• Eric Cardinal Hall Caretaker Services – Contract Term Extension (item 6.7)
• Motion to study relocation of Church Road hypochlorite storage unit and funding options (item 8.2)

The board adopted the amended agenda and the minutes from the April 24 meeting. It suspended the Pender Harbour food‑waste drop‑off service and approved a three‑year renewal of the Cityworks software license. Several contracts were extended or awarded, and staff were directed to pursue extensions for Emergency Siphon Systems authorizations.

• Adopted amended agenda, striking Item No 10 – carried
• Adopted minutes of the April 24, 2025 meeting – carried
• Suspended Pender Harbour Transfer Station food‑waste drop‑off service – carried
• Approved three‑year Cityworks software license renewal ($115,903 plus GST) – carried
• Extended boiler maintenance contract with Ram Mechanical Ltd., value up to $144,533 plus GST – carried
• Awarded arena refrigeration maintenance contract to Fraser Valley Refrigeration Ltd., up to $363,150 plus GST – carried
• Extended Regional Housing Coordinator contract, value increased to $242,264 plus GST – carried
• Directed staff to advance applications for Emergency Siphon Systems authorizations at Chapman Lake and Edwards Lake – carried

Committee of The Whole

The Committee will hear a presentation from Jasmine Paul and Debbie Hendsbee of the shíshálh Nation about the Lower Crown Reservoir Project. Staff will provide an update report on the project and related reservoir directives. No other agenda items involve decisions or votes.

• Presentation by Jasmine Paul (Strategic Advisor, shíshálh Nation) and Debbie Hendsbee (Project Sponsor) on the Lower Crown Reservoir Project
• Staff report titled “Lower Crown Reservoir Project Update” presented to the Committee
• Review of “Reservoir Related Directives in Open 2023‑2025” document
• Adoption of the meeting agenda

Regular Board Meeting

The board will consider the Sunshine Coast Regional District 2024 Audit Findings Report and Statement of Financial Information. Presentations will also cover the 2025 Sunshine Coast Child Care Action Plan and an update on BC Transit’s 2025‑26 expansion prioritization. A staff report on the placement of a notice on title will be reviewed, and draft auditor reports on foreshore leases will be discussed.

• 2024 Audit Findings Report and Statement of Financial Information
• 2025 Sunshine Coast Child Care Action Plan presentation
• BC Transit 2025‑26 expansion prioritization update
• Placement of Notice on Title staff report
• Draft Independent Auditor's Report – Foreshore Leases (Hillside)

The board endorsed the 2025 Sunshine Coast Childcare Action Plan and approved the 2024 draft audited financial statements. It adopted the Official Community Plan Phase 1 engagement plan and increased the KPMG consulting contract to a maximum of $1,000,000. Additional actions included issuing two development variance permits, authorizing three Section 57 land‑title notices, and raising the Hopkins Landing Dock renovation budget by $213,130.

• Endorsed 2025 Sunshine Coast Childcare Action Plan (carried)
• Approved 2024 Draft Audited Financial Statements (carried)
• Approved Official Community Plan Phase 1 Engagement Plan (carried)
• Amended Contract No. 235002 with KPMG LLP to up to $1,000,000 (carried)
• Issued Development Variance Permit DVP00112 for 14‑4622 Sinclair Bay Rd (carried)
• Issued Development Variance Permit DVP00111 for 5299 Taylor Crescent (carried)
• Authorized filing of Section 57 notices on three land titles (carried)
• Increased Hopkins Landing Dock Renovation Project budget by $213,130 to $807,830 (carried)

Sunshine Coast Regional Hospital District

The Sunshine Coast Regional Hospital District Board will meet to discuss the draft audited financial statements for the year ended December 31, 2024. The meeting includes a presentation from MNP LLP auditors regarding audit findings.

• Presentation by Cory Vanderhorst, Regional Assurance Partner of MNP LLP Auditors
• Review of 2024 Audit Finding - Report to the Board of Directors
• Review of Draft Independent Auditor's Report
• Review of SCRHD Draft Financial Statements for the year ended December 31, 2024

The board adopted the meeting agenda and the minutes from the March 20, 2025 meeting. It received the 2024 audit findings report, the draft independent auditor’s report, and the draft audited financial statements. The draft audited financial statements for the year ended December 31, 2024 were approved as presented. The meeting was adjourned at 9:13 a.m.

• Adopted agenda (as presented) – carried
• Adopted minutes of March 20, 2025 – carried
• Received 2024 Audit Findings Report – carried
• Received Draft Independent Auditor’s Report – carried
• Received Draft Audited Financial Statements – carried
• Approved Draft Audited Financial Statements for year ended Dec 31 2024 – carried
• Adjourned meeting – carried

Committee of The Whole

The Committee of the Whole will consider several reports and vote on items including a three‑year renewal of the Cityworks software license, an update on the Pender Harbour Transfer Station food‑waste service, and a review of contracts awarded between $50,000 and $100,000. A presentation by the Marine Parks Forever Society will explore partnership opportunities. Financial reports on reserves, director travel and constituency expenses will also be reviewed.

• Marine Parks Forever Society presentation – exploring partnership opportunities
• Pender Harbour Transfer Station food‑waste service update
• Cityworks software license agreement – three‑year renewal
• Contracts awarded between $50,000 and $100,000 (Jan 1 – Mar 31 2025)
• Directors' constituency and travel expenses report

Electoral Area Services Committee

The Electoral Area Services Committee will receive an update on the Official Community Plan (OCP) renewal project and consider a budget update and contract amendment for the OCP. It will also discuss an early amendment to Zoning Bylaw 337 to allow auxiliary dwelling units and secondary suites. Additional decisions include two development variance permits, a liquor primary application for Langdale Heights RV & Golf Resort, a Coopers Green Park enhancement project, and a major repair update for Keats Landing Dock. A letter supporting a resolution for infrastructure support under the Housing Supply Act will also be reviewed.

• Preliminary project consideration to amend Zoning Bylaw 337 for ADUs and secondary suites
• Development Variance Permit DVP00112 for 14‑4622 Sinclair Bay Road (Electoral Area A)
• Development Variance Permit DVP00111 for 5299 Taylor Crescent (Electoral Area B)
• LCRB liquor primary application for Langdale Heights RV & Golf Resort at 2170 Port Mellon Highway
• Coopers Green Park Enhancement Project options

Regular Board Meeting

The board will conduct a third‑reading vote to adopt Official Community Plan Amendment Bylaw No. 641.15. It will also hold a third‑reading vote to adopt Zoning Amendment Bylaw No. 722.8 and a second‑reading vote on Zoning Amendment Bylaw No. 722.4. Directors will vote on an amendment to Contract 2334501‑1 for ports annual inspections and preventative maintenance. A communication will be noted regarding 2024 resolutions referred to the UBCM Executive.

• Third reading and adoption of OCP Amendment Bylaw No. 641.15 (2024)
• Third reading and adoption of Zoning Amendment Bylaw No. 722.8 (2024)
• Second reading of Zoning Amendment Bylaw No. 722.4 (2023)
• Amendment to Contract 2334501‑1 for ports annual inspections & preventative maintenance (vote by all directors)
• Communication on 2024 resolutions referred to the UBCM Executive

The board adopted the Official Community Plan amendment and the Zoning Amendment Bylaw No. 722.8, 2024. It accepted a $48,000 Indigenous Engagement Requirements Funding Program grant and amended Contract #2334501-1 to a maximum of $1,134,511. The revised Board Correspondence Policy and the updated Corporate Work Plan were also approved.

• Adopted Official Community Plan Amendment Bylaw No. 641.15, 2024 (adopted)
• Adopted Zoning Amendment Bylaw No. 722.8, 2024 (adopted)
• Accepted $48,000 Indigenous Engagement Requirements Funding Program grant (accepted)
• Amended Contract #2334501-1 to up to $1,134,511 (amended)
• Approved revised Board Correspondence Policy (adopted)
• Adopted updated Corporate Work Plan and prioritized above‑red‑line projects (adopted)
• Approved application for Water License Amendment for Lower Crown Raw Water Reservoir and request for shíshálh Nation support letter (approved)
• Postponed recycling depot service delivery model evaluation; maintained current model (postponed)

Committee of The Whole

The Committee of the Whole will hear a presentation on the Water Supply Plan Feasibility Study Long‑Term Groundwater Supply Sources Test Well Drilling Program results (Phase 5). A staff report updating the groundwater investigation will be reviewed, and Directors A, B, D, E, F and Sechelt will vote on the update. The board will also consider a letter from Minister Nathaniel Erskine‑Smith dated March 17 2025 regarding the baseline funding stream of the Canada Public Transit Fund.

• Presentation of Phase 5 groundwater investigation results by Ineke Kalwij, Ph.D., P.Eng., Kalwij Water Dynamics Inc.
• Staff report on Water Supply Plan Feasibility Study – Groundwater Investigation Phase 5 update
• Vote by Directors A, B, D, E, F and Sechelt on the groundwater investigation update
• Review of Minister Nathaniel Erskine‑Smith’s March 17 2025 letter on Canada Public Transit Fund baseline funding
• Adoption of agenda

Regular Board Meeting

The Sunshine Coast Regional District Board will review recommendations from the Committee of the Whole and Electoral Area Services Committee. The body is deciding on a contract award for roof replacement and a noise bylaw exemption for filming.

• Contract award for Request for Proposal 2561301 Roof Replacement Construction Services
• Request for exemption from Noise Control Bylaw No. 597 for Alberg Productions S2 Inc.
• Sechelt Landfill BC Hydro connection invoice
• Committee of the Whole meeting recommendation No. 4
• Electoral Area Services Committee meeting recommendations Nos. 1-8

The board adopted the meeting agenda and the minutes from March 13, 2025. It approved the 2026‑2030 financial planning process improvements and scheduled related budget committee meetings. The board accepted a $48,000 Indigenous Engagement Requirements Funding grant and authorized a payment of up to $295,890 to BC Hydro for the Sechelt Landfill power connection. It also granted a noise‑control exemption to Alberg Productions and awarded a roof‑replacement contract worth up to $2,156,000 to Metro Roofing & Sheet Metal Ltd.

• Adopted agenda for the March 27, 2025 meeting (CARRIED)
• Adopted minutes of the March 13, 2025 meeting (CARRIED)
• Approved 2026‑2030 Financial Planning process improvements and committee schedule (CARRIED)
• Accepted $48,000 Indigenous Engagement Requirements Funding grant (CARRIED)
• Authorized payment up to $295,890 to BC Hydro for Sechelt Landfill power connection (CARRIED)
• Granted exemption to Alberg Productions S2 Inc. from Noise Control Bylaw for specified filming hours (CARRIED)
• Awarded roof replacement contract up to $2,156,000 to Metro Roofing & Sheet Metal Ltd. (CARRIED)

Committee of The Whole

The Committee of the Whole will consider several staff reports, including a vote on a water licence amendment for the Lower Crown Raw Water Reservoir, a recycling depot service delivery model, a modification agreement and Year 2 funding for the Indigenous Engagement Requirements Funding Program, and updates to the board correspondence policy, solid waste management plan, corporate work plan, and grant status. All items are scheduled for discussion and voting by the directors as indicated. The meeting is procedural with no additional public presentations beyond the listed reports.

• Water Licence Amendment for Lower Crown Raw Water Reservoir (staff report; voting by Directors A, B, D, E, F, Sechelt)
• Recycling Depot Service Delivery Model (staff report; voting by all Directors)
• Indigenous Engagement Requirements Funding Program Modification Agreement and Year 2 Funds (staff report; voting by all Directors)
• Board Correspondence Policy draft with attachments (staff report; voting by all Directors)
• Solid Waste Management Plan Update – project update (staff report; voting by all Directors)

Electoral Area Services Committee

The Electoral Area Services Committee will discuss the Official Community Plan (OCP) renewal project and its engagement strategy. The body will also consider zoning and OCP amendments for specific properties and a contract award for the development approval process review.

• Third reading and adoption of OCP Amendment Bylaw 641.15 and Zoning Amendment Bylaw 722.8 for 2820 Lower Road
• Second reading and public hearing referral for Zoning Amendment Bylaw 722.4 for 1747 Storvold Road
• Decision on LGDAP Grant Contract Award for Development Approval Process Review Implementation (RFP 2454003)
• Report on Short Term Rental Accommodation Act registry and principal residence requirements
• OCP Renewal Project update and engagement plan decision

Committee of The Whole

The Committee of the Whole will receive a debrief on the 2025 budget process and the proposed timeline for the 2026 draft budget. It will also receive an update on growth and water management. The meeting includes agenda adoption, presentations, communications, new business, and an in‑camera session where the public is excluded under Section 90(1)(k) of the Community Charter.

• 2025 Budget Process Debrief and 2026 Draft Budget Timelines report (Chief Administrative Officer)
• Growth and Water Update report (General Manager, Infrastructure Services and General Manager, Planning and Development)
• Adoption of agenda
• Presentations and delegations
• In‑camera session excluding the public per Section 90(1)(k) of the Community Charter

Sunshine Coast Regional Hospital District

The Sunshine Coast Regional Hospital District Board will review and adopt the 2025 Final Budget bylaw. The meeting includes a closed session to discuss preliminary negotiations for a municipal service.

• Adoption of Sunshine Coast Regional Hospital District Annual Budget Bylaw No. 94, 2025
• Review of 2025 Sunshine Coast Regional Hospital District Final Budget
• In-camera session to discuss preliminary negotiations for a municipal service

Regular Board Meeting

The Sunshine Coast Regional District Board will discuss a motion supporting the 'Team Canada' response to potential U.S. tariffs and direct staff to assess impacts. It will also review a contract amendment for a vertical expansion and waste export feasibility study, a contract extension for corporate recycling services, and the award of a contract for 911 preventative maintenance. Additional motions include re‑appointing an Area A Advisory Planning Commission member and changing the start time of the April 10 board meeting.

• Motion supporting 'Team Canada' response to US tariffs, directing staff to conduct an impact scan and report strategies
• Contract amendment for the Vertical Expansion and Waste Export Feasibility Study and Engineering
• Contract extension for Corporate Recycling Services (2111603)
• Award of contract RFP 2422002 for 911 Preventative Maintenance
• Motion to re‑appoint Tom Silvey to the Area A Advisory Planning Commission

Regular Board Meeting

The board will vote on two bylaw amendments: West Howe Sound Official Community Plan Amendment Bylaw No. 640.6 and Sunshine Coast Regional District Zoning Bylaw Amendment Bylaw No. 722.10. It will also establish a Budget Standing Committee and consider several service contracts and a noise‑bylaw exemption request. Presentations on seniors' transportation and an update on the free‑transit‑for‑youth program are also on the agenda.

• Adoption of West Howe Sound Official Community Plan Amendment Bylaw No. 640.6 (2024)
• Adoption of Sunshine Coast Regional District Zoning Bylaw Amendment Bylaw No. 722.10 (2024)
• Establishment of Budget Standing Committee (Board report and Terms of Reference)
• Cardboard Container Hauling Service contract award (RFP 2435003)
• Noise Control Bylaw exemption request for Alberg Productions Inc.

Parcel Tax Roll Review Panel

The Sunshine Coast Regional District Parcel Tax Roll Review Panel will meet to authenticate the 2025 parcel tax roll. The meeting is scheduled for 9:00 a.m. on February 27, 2025, at the Boardroom of the Sunshine Coast Regional District Offices at 1975 Field Road, Sechelt.

• Authentication of 2025 Parcel Tax Roll
• Staff report on 2025 Parcel Tax Roll Authentication
• Meeting at 1975 Field Road, Sechelt, B.C.

Electoral Area Services Committee

The Electoral Area Services Committee will consider adopting an Official Community Plan amendment and a zoning bylaw amendment for Electoral Area F. The committee will also review a development variance permit request for a property on Tideview Road and a frontage waiver for a road in Electoral Area B.

• Official Community Plan Amendment No. 640.6 and Zoning Bylaw Amendment No. 722.10
• Development Variance Permit DVP00090 (1504 Tideview Rd.)
• Frontage Waiver FRW00024 (Wood Bay Ridge Road)
• OCP Renewal Project Scope and Timeline Update
• Development Approvals Process Review Implementation Update

Regular Board Meeting

The board will consider amending Resolution No. 320/24 to authorize up to $370,666 in borrowing from the Municipal Finance Authority for the Sechelt Landfill BC Hydro Connection project, including $71,666 of additional funding and a $4,000 base budget increase for electricity costs. The board will also vote on a motion to support Sechelt’s application for up to $10,500 of Disability Alliance BC funding for the regional accessibility advisory committee. Additional items include the adoption of Financial Plan Bylaw No. 772 (2025‑2029), approval of the Island Clean Up Services contract, and a request for a noise‑bylaw exemption for BC Ferries.

• Amend Resolution No. 320/24 to authorize up to $370,666 loan for Sechelt Landfill BC Hydro Connection (includes $71,666 additional funding and $4,000 base budget increase)
• Motion to support up to $10,500 Disability Alliance BC funding for the Sunshine Coast Regional Accessibility Advisory Committee
• Adopt Financial Plan Bylaw No. 772 (2025‑2029) – first, second, third readings
• Approve RFP 2435002 contract award for Island Clean Up Services
• Request exemption from Noise Control Bylaw No. 597 for BC Ferries

Committee of The Whole

The Committee of the Whole will adopt its agenda and hear presentations. Directors will vote on several contracts, including fire‑truck body amendments for Gibsons, Roberts Creek and Halfmoon Bay fire departments, a SCADA system upgrade amendment, and a Microsoft 365 licensing renewal. The board will also consider policy reports on correspondence, corporate greenhouse‑gas emissions targets, and financial reports on debt and property assessment impacts.

• Intercontinental Truck Body Contract 2421001 Amendment – Command Vehicles for Gibsons and District and Roberts Creek Fire Departments
• Intercontinental Truck Body Contract 2421601 Amendment – Halfmoon Bay Fire Department Heavy Rescue Truck
• Supervisory Control and Data Acquisition (SCADA) System Upgrades Contract Amendment (2437016)
• Microsoft 365 Licensing Renewal 2025
• Corporate Greenhouse Gas Emissions Target Policy

Committee of The Whole

The Committee of the Whole will consider a budget amendment for the Chaster Well maintenance and upgrade. It will also receive reports on Hopkins Landing Waterworks District conversion options, the 2024 preliminary surpluses and deficits, and policies for directors' travel and constituency expenses. Additional items include a review of contracts between $50,000 and $100,000 and minutes from recent advisory committee meetings.

• Hopkins Landing Waterworks District Conversion Options report
• Chaster Well Maintenance and Upgrade – Budget Amendment
• 2024 Preliminary Surpluses and Deficits report
• Constituency Expenses and Directors' Travel Reimbursement Policies
• Contracts between $50,000 and $100,000 (Oct‑Dec)

Regular Board Meeting

The board will vote to adopt Sunshine Coast Regional District Zoning Amendment Bylaw No. 722.11, 2024. It will also consider the first, second and third readings of Security Issuing Bylaws No. 770 and No. 771, 2025. Additional items include a review of the parcel‑tax roll schedule, Finance Committee recommendations (Nos. 1‑39), and updates on the district’s strategic plan.

• Adopt Zoning Amendment Bylaw No. 722.11, 2024 (bylaw attachment BYL722.pdf)
• First, second and third reading and adoption of Security Issuing Bylaw No. 770, 2025
• First, second and third reading and adoption of Security Issuing Bylaw No. 771, 2025
• Parcel Tax Roll Review – scheduling and appointment of panel members
• Finance Committee meeting recommendation Nos. 1‑39 (Round 2 Budget) – 2025‑JAN‑13‑14

Sunshine Coast Regional Hospital District

The Sunshine Coast Regional Hospital District board will elect a chair and vice‑chair for 2025, adopt the agenda, and approve the October 17, 2024 minutes. It will receive a presentation on Sechelt Hospital minor equipment and reports on the 2025 meeting schedule and a minor capital equipment grant funding contribution. The board will also consider a communication from the Sunshine Coast Labour Council and address motions, bylaws, new business, and in‑camera items.

• Election of the chair for 2025
• Election of the vice‑chair for 2025
• Presentation on Sechelt Hospital minor equipment
• Report on minor capital equipment grant funding contribution
• Letter from Sunshine Coast Labour Council requesting a Vancouver Coastal Health request

Budget Committee

The Sunshine Coast Regional District Budget Committee meeting is scheduled for January 14, 2025. The agenda provided does not list any specific items for discussion or decision. No contracts, rezoning proposals, ordinances, or other actions are detailed in the agenda.

Budget Committee

The Sunshine Coast Regional District Finance Committee will consider and vote on a series of Round 2 budget proposals for 2025. Items include funding plans for regional water services, fire protection in several districts, public transit, and community parks. The committee will also review a strategic analysis of water supply expansion scenarios.

• 2025 Round 2 Budget Proposal for Regional Water Service [370]
• 2025 Round 2 Budget Proposal for Gibsons and District Fire Protection [210]
• 2025 Round 2 Budget Proposal for Public Transit [310]
• 2025 Round 2 Budget Proposal for Community Parks [650]
• Strategic Water Supply Expansion Scenarios Analysis

Regular Board Meeting

The Sunshine Coast Regional District board will consider a staff report on the Cross‑Connection Control Program and a recommendation from the Solid Waste Management Plan Public and Technical Advisory Committee. They will also receive a request for a letter of support for a grant application to the BC Gaming Commission. The agenda will be adopted and the December 12, 2024 board minutes will be approved.

• Staff report on the Cross‑Connection Control Program (Board staff report attached)
• Recommendation from the Solid Waste Management Plan PTAC (Nov 27 2024)
• Request for a letter of support for a BC Gaming Commission grant (Roberts Creek Community School Society)
• Adoption of the agenda
• Adoption of the Dec 12 2024 board meeting minutes