South Dundas public meetings in 2021

Special Council

This special council meeting includes action on an Arena Agreement By-law related to the Architecture 49 contract and a draft 2022 Water/Wastewater Budget. A closed session is scheduled for personal matters about an identifiable individual, including municipal or local board employees, regarding staff.

• Arena Agreement By-law with attachments: Explanatory Note - A49 Contract Exp.pdf, 131-Architecture 49 Agreement bylaw.pdf, 131-Arena Contract Agreement.pdf
• 2022 Water/Wastewater Budget (DRAFT 2022 Budget Document (1).pdf)
• Closed session under Section 239(2)(b) of the Municipal Act, 2001 re: staff

At a special meeting on December 15, 2021, South Dundas Council approved a 5.08% water flat rate increase effective January 1, 2022, following a presentation on the 2022 water/wastewater budget. Council also passed a by-law to execute an agreement with Architecture 49 Inc. for arena entrance renovation design services. The meeting included a closed session on personal matters about staff, and Council adjourned after.

• Approved 5.08% water flat rate increase effective Jan 1, 2022 (carried)
• Passed By-Law 2021-131 for Arena Entrance Renovation Conceptual & Schematic Design Services with Architecture 49 Inc. (carried)
• Proceeded in camera for personal matters about staff (carried)
• Authorized staff to proceed as directed after closed session (carried)

Regular Meeting

South Dundas Council is holding its regular meeting on December 13, 2021, with a closed session at 5:00 p.m. for land, litigation, and personnel matters. The open agenda includes action requests on arena entrance renovation, firefighter awards, reserve transfers, election services, and a mass notification system, plus several by-laws on fuel handling, flags, water rates, and a Service Ontario lease. Council will also receive committee minutes and reports on broadband, drainage, and other routine items.

• PE2021-13: Arena Entrance Renovation Schematic Design
• By-law 2021-128: Amendments to Water Policy and water rates
• By-law 2021-129: Service Ontario Lease Extension Agreement at 8 Fifth Street, Morrisburg
• CS2021-07: Supply of Municipal Election Services
• CS2021-08: Mass Notification System Next Steps

Council awarded a $39,950 contract for arena entrance renovation design to Architecture 49, approved a firefighter years of service award policy, authorized year-end reserve transfers, and approved Intelivote Systems Inc. for the 2022 municipal election voting system. A motion to delay mass notification system procurement was defeated. Several by-laws were passed, including a fuel handling policy and a revised flag policy.

• Awarded arena entrance design contract to Architecture 49 for $39,950 plus HST
• Approved Firefighter Years of Service Award policy
• Authorized year-end reserve transfers as per Schedule A
• Approved Intelivote Systems Inc. for 2022 municipal election voting system
• Defeated motion to delay mass notification system procurement
• Passed By-law 2021-126 (Fuel Handling Policy)
• Passed By-law 2021-127 (Revised Flag Policy)
• Passed By-law 2021-129 (Service Ontario lease extension)

Committee Of The Whole

This Committee of the Whole meeting is strictly in camera (closed to the public) with no livestream. The only substantive item is a closed session under the Municipal Act to discuss personal matters about an identifiable individual, specifically regarding staff. The rest of the agenda is procedural (call to order, agenda confirmation, disclosures, minutes adoption, adjournment).

• Closed session under Section 239(2)(b) of the Municipal Act re: staff personal matters
• Adoption of minutes from November 29, 2021

The Committee of the Whole met on December 6, 2021, with no changes to the agenda and no declared pecuniary interests. It adopted the minutes from the November 29, 2021 meeting, then moved into a closed session to discuss personal matters about an identifiable individual, as permitted under the Municipal Act. After the closed session, council reconvened and authorized staff to proceed as directed, then adjourned. No other substantive decisions were made.

• Adopted the minutes of the November 29, 2021 Committee of the Whole meeting (Resolution No. COTW 18-22-66).
• Proceeded into closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual (Resolution No. COTW 18-22-67).
• Rose from closed session and authorized staff to proceed as directed (Resolution No. COTW 18-22-68).
• Adjourned the meeting to meet again at the call of the Chair (Resolution No. COTW 18-22-69).

Committee Of The Whole

The Committee of the Whole is meeting to discuss a policy for water and sewer billing for tenanted properties, and to review the 2022 compost depot schedule. The agenda also includes adoption of previous minutes and a closed session regarding personal matters about staff.

• Water & Sewer Billing - Policy for Tenanted Properties
• 2022 Compost Depot Schedule
• Adoption of minutes from Nov 1 and Nov 15, 2021
• Closed session under Section 239(2)(b) of the Municipal Act re: staff

The Committee of the Whole met on November 29, 2021, and adopted the minutes from November 1 and 15, 2021. Staff presented a water and sewer billing policy for tenanted properties and the 2022 compost depot schedule; council agreed with the information as presented. The committee then went into closed session to discuss personal matters about an identifiable individual, and authorized staff to proceed as directed. No other substantive decisions were made.

• Adopted minutes of November 1 and 15, 2021 (carried)
• Agreed with 2022 compost depot schedule as presented
• Proceeded to closed session for personal matters (carried)
• Authorized staff to proceed as directed after closed session (carried)

Regular Meeting

South Dundas Council is holding its regular meeting on November 22, 2021, with a public meeting for two zoning by-law amendments, followed by decisions on tenders, agreements, and by-laws. Items include a tender for Donald Hanes Branch 1, truck tender results, a bridge inspection report, and several by-laws covering a deeming by-law, a Lions Club agreement, a parks master plan contract, and water services funding. The agenda also includes routine consent items and committee updates.

• Zoning by-law amendment at 45 Allison Ave, Part Lot 28, Concession 1, RP 8R-4776; Part 1
• Zoning by-law amendment at 13373 County Road 2, Plan 58, Part Lots 3 & 4, RP 8R-933; Part 1
• ES2021-20 - Donald Hanes Branch 1 Tender with bid analysis
• TS2021-10 - Half Ton Truck Re-Tender results
• By-law 2021-122 - Morrisburg and District Lions Club Agreement for Docksyde

Council held public meetings for two zoning by-law amendments to permit cannabis processing facilities, one at 45 Allison Ave and one at 13373 County Road 2, but made no decisions, deferring to a future meeting. Council also rejected a $188,410 bid for drain maintenance, approved the purchase of two half-ton trucks for $93,200 plus HST, and passed several by-laws including a deeming by-law, an agreement extension with the Morrisburg and District Lions Club, a parks and recreation master plan contract, and a Municipal Modernization Program agreement.

• Held public meetings for two zoning by-law amendments (45 Allison Ave and 13373 County Road 2) but deferred decisions to a future meeting.
• Rejected the bid from Cornwall Gravel Company Limited for $188,410.00 for Donald Hanes Municipal Drain Branch 1 Maintenance.
• Approved purchase of two half-ton trucks for $93,200.00 plus HST from Upper Canada Motor Sales.
• Approved the 2021 Biennial Bridge Inspection Report as presented by Keystone Bridge Management Corporation.
• Approved the 2021 Excluded Expenses Report as required by Ontario Regulation 284/09.
• Passed By-law 2021-121 (deeming by-law), By-law 2021-122 (Docksyde Agreement with Morrisburg and District Lions Club), By-law 2021-123 (Parks and Recreation Master Plan contract), and By-law 2021-124 (Municipal Modernization Program).
• Adopted consent agenda items, with exceptions moved to discussion items.
• Approved minutes from Morrisburg Waterfront Advisory Committee meetings with revision to not move forward with extra pathway.

Committee Of The Whole

The Committee of the Whole is meeting to hear four delegations: Linking Hands on Dundas County housing, SDG Counties on a historic tour project, Parkland on proposed walking trails, and the Historical Society of South Dundas on Forward House business development. No decisions are listed on the agenda; the items are presentations and discussions.

• Delegation from Linking Hands on Dundas County housing (report dated September 2021)
• SDG Counties Historic Tour Project proposal with plaques and Maple Grove
• Parkland proposed walking trails
• Historical Society of South Dundas on Forward House business development

The Committee of the Whole meeting was largely informational, with delegations presenting requests. Council concurred with a housing assistance request from the Dundas County Housing Committee, asked that historic plaque placements prioritize Williamsburg and Matilda, discussed a Lions Club proposal for walking trails in a provincial park, and received a five-year business plan from the Historical Society of South Dundas. No formal decisions were made; the only resolution was to adjourn.

• Concurred with housing assistance request from Dundas County Housing Committee
• Requested historic plaque placements address Williamsburg and Matilda first
• Discussed Lions Club proposal for walking trails in provincial park (no decision)
• Received Historical Society of South Dundas five-year business plan (no decision)

Regular Meeting

South Dundas Council is meeting to consider several action items, including awarding a tender for a recreation master plan, a subdivision application for Sumac Pointe, and Section 357 tax write-offs. Council will also vote on multiple by-laws covering agreements, policies, and licensing, and will receive a presentation on the 2021 OSIM Bridge Report. A closed session is scheduled for land negotiations and a tax sale matter.

• ES2021-19 Recreation Master Plan Tender
• PE2021-12 Sumac Pointe subdivision application
• FS2021-05 Section 357 tax write-offs
• By-law 2021-119 Short Term Rental Licensing
• By-law 2021-118 Winter Maintenance Level of Service Policy

Council passed By-law 2021-119 to license and regulate short-term rentals, and approved several other by-laws including a playground equipment agreement and a fuel cost agreement. They also awarded a contract for a Parks and Recreation Master Plan and supported a subdivision application. All decisions were carried unanimously.

• Approved short-term rental licensing by-law 2021-119 (carried)
• Awarded Parks and Recreation Master Plan to Monteith Brown Planning Consultants for $74,620 plus HST (carried)
• Supported Plan of Subdivision Application No. 01-SD-S-2020 (Sumac Pointe) with conditions (carried)
• Approved municipal tax write-offs of $335.45 (carried)
• Passed by-law to extend Fisheries and Oceans lease agreements (carried)
• Passed Memorial Bench and Tree Policy (carried)
• Passed playground equipment agreement with Playground Planners (carried)
• Passed three-year fuel cost agreement with Parkland Industries (carried)

Special Council

This is a special council meeting for South Dundas, ON, but the agenda contains only procedural boilerplate and no substantive items for decision or discussion. The provided text includes no resolutions, reports, or public hearings.

Council denied a request from EVB Engineering to consider payment of additional construction administration fees for the Dutch Meadows Sewage Pumping Station. The meeting also included a closed session regarding personal matters about an identifiable individual, after which council authorized staff to proceed as directed. No other substantive decisions were made.

• Denied EVB Engineering's request for additional construction administration fees at Dutch Meadows Sewage Pumping Station
• Proceeded in camera for personal matters about an identifiable individual (Resolution No. 18-22-1154)
• Authorized staff to proceed as directed after closed session (Resolution No. 18-22-1155)

Committee Of The Whole

The Committee of the Whole is meeting to discuss and potentially update two draft bylaws: a short-term rental licensing bylaw and a property standards bylaw. Public feedback and survey results on short-term rentals are included for consideration. The meeting is primarily a discussion and review session, with no final decisions listed on the agenda.

• Draft Short Term Rental Licensing By-law and public survey results
• Public feedback letters on short-term rentals (Biemond, Nguyen, Barkley, Cunningham, Ward, Gervais)
• Draft Property Standards By-law 2021 update and brochure
• Adoption of October 18, 2021 Committee of the Whole minutes

The Committee of the Whole reviewed a second draft of the Short Term Licensing By-law and requested changes before final approval. They also reviewed a second draft of the Property Standards By-law. No final decisions were made on these by-laws; the meeting was procedural and adjourned without substantive votes.

• Adopted minutes of October 18, 2021 (carried)
• Reviewed Short Term Licensing By-law second draft; changes requested
• Reviewed Property Standards By-law second draft
• Adjourned to call of the Chair

Regular Meeting

South Dundas Council meets October 25, 2021, to act on a playground equipment tender, a COVID-19 vaccination policy, and several by-laws including an alternate voting method, an archives shared services agreement, a subdivision amendment, an entrance permit policy, a salt management plan, a fire contract, and a boil water advisory policy. The agenda also includes a closed session for land negotiations and personnel matters, plus routine consent items and updates on COVID-19 funding and Duncan Park.

• Playground equipment tender (ES21-13) award decision
• By-law 2021-105: Alternate Voting Method
• By-law 2021-106: Archives Shared Service Agreement
• By-law 2021-107: Swank (Dutch Meadows) Subdivision Agreement amendment
• By-law 2021-111: COVID-19 Vaccination Policy

Council awarded a $24,858.18 contract for playground equipment at South Williamsburg Recreation Park, authorized repairs to Forward House, and approved purchase of stones for the Iroquois Cenotaph relocation. Eight by-laws were passed, including one authorizing internet voting for the 2022 election and a COVID-19 vaccination policy. All decisions were carried unanimously.

• Awarded playground equipment contract to Playground Planners for $24,858.18 plus HST
• Authorized Historical Society to retain contractor for Forward House repairs
• Approved purchase of stones for Iroquois Cenotaph relocation from Ardron Landscapes Inc. for $13,224.38 plus HST
• Passed by-law 2021-105 authorizing internet voting and optical scanning for 2022 election
• Passed by-law 2021-106 converting MOU to Shared Services Agreement with North Dundas for archives
• Passed by-law 2021-107 amending Dutch Meadows Subdivision Agreement with Swank Construction
• Passed by-law 2021-111 authorizing COVID-19 Vaccination Verification policy
• Added Trish Morrow to Morrisburg Waterfront Committee

Committee Of The Whole

The Committee of the Whole is meeting to discuss staff reports on a public engagement tool demonstration, a mass notification system demonstration, and a truck tender. The meeting also includes a closed session for personal matters about staff. No decisions are recorded in the agenda.

• Bang the Table demonstration
• Mass Notification System demonstration
• Truck Tender
• Closed session under Section 239(2)(b) of the Municipal Act

The Committee of the Whole approved the final draft of the truck tender. Council also received demonstrations of 'Bang the Table' engagement software and Voyent Alert notification system, with interest in developing a policy for the former and comparing options for the latter. No other substantive decisions were made.

• Approved final truck tender (carried)
• Adopted September 28, 2021 minutes (carried)
• Proceeded in camera for personal matters (carried)
• Authorized staff to proceed as directed after closed session (carried)

Regular Meeting

South Dundas Council is meeting to consider several by-laws, including a FoodCycler agreement, a land sale to Habitat, a LiDAR acquisition with South Nation Conservation, and ICIP funding for Morrisburg pathway rehabilitation. They will also hear a delegation from South Nation Conservation, discuss the Taylor Road Bridge action request, and receive various updates on fleet repairs, capital projects, and the third-quarter budget.

• By-law 2021-100: FoodCycler Implementation Partnership agreement
• By-law 2021-101: Sale of land to Habitat for Humanity
• By-law 2021-102: LiDAR Acquisition Agreement with South Nation Conservation
• By-law 2021-103: ICIP COVID-19 Resilience Infrastructure Stream funding for Morrisburg Pathway Rehabilitation
• Action request TS2021-09 regarding Taylor Road Bridge

Council accepted Report TS2021-09 to proceed with Keystone Bridge Management Corporation for investigation and design of the Taylor Road Bridge replacement. Several by-laws were passed, including agreements for a food cycler pilot program, land sale to Habitat for Humanity, LiDAR acquisition with South Nation Conservation, and a transfer payment for the Morrisburg Pathway Rehabilitation. Council also approved the appointment of Stephen MacDonald to the Iroquois Waterfront Committee and granted permission for the Renegade Bass Tournament in 2022 and a Historical Society event.

• Approved proceeding with Keystone Bridge Management for Taylor Road Bridge investigation and design (carried)
• Passed By-law 2021-100 for FoodCycler pilot program agreement (carried)
• Passed By-law 2021-101 for land sale to Habitat for Humanity Seaway Valley (carried)
• Passed By-law 2021-102 for LiDAR acquisition agreement with South Nation Conservation (carried)
• Passed By-law 2021-103 for ICIP Morrisburg Pathway Rehabilitation transfer payment (carried)
• Approved appointment of Stephen MacDonald to Iroquois Waterfront Committee (carried)
• Granted permission for Renegade Bass Tournament on July 16-17, 2022 (discussion item, no formal vote recorded)
• Granted permission for Historical Society event at Iroquois Waterfront on October 24 (discussion item, no formal vote recorded)

Committee Of The Whole

The Committee of the Whole is meeting to discuss several staff reports, including a salt management plan, an entrance policy, winter maintenance service levels, and a half-ton truck tender review. A deputation from Keystone Bridge Management Corp. will present a report on the Taylor Road Bridge. The agenda is primarily procedural and informational, with no specific decisions listed.

• Deputation: Keystone Bridge Management Corp. re: Taylor Road Bridge report
• Staff report: Salt Management Plan with daily patrol sheet and revised 2021 plan
• Staff report: Entrance Policy including by-law, application, and ditch fill permits
• Staff report: Winter Maintenance Service Levels with plow routes and sidewalk plow routes
• Staff report: Half Ton Truck Tender Review (2021)

Council heard a deputation from Keystone Bridge Management Corp. recommending replacement of the Taylor Road Bridge and agreed that replacement is the most cost-effective solution. Staff will prepare a costing report for Council's review. Several policy drafts (Salt Management Plan, Entrance Permit Policy, Winter Maintenance Service Levels) were reviewed but will return as final drafts. The half-ton truck tender was discussed; Council suggested making the tender more generic, and a revised document will be reviewed later.

• Agreed to replace Taylor Road Bridge; staff to prepare costing report
• Reviewed Salt Management Plan; final draft to return
• Reviewed Entrance Permit Policy; final draft to return
• Reviewed Winter Maintenance Service Levels; final draft to return
• Discussed half-ton truck tender; revised document to be reviewed

Regular Meeting

The Municipality of South Dundas Council is meeting to consider several zoning by-law amendments, approve various contracts and agreements, and discuss a proposed FoodCycler household organic waste diversion program. The agenda includes public meetings for zoning changes on County Road 2, Bell Road, and 4147 County Road 16, as well as action requests for equipment, truck tenders, and staff appointments. Council will also review a draft vaccination policy and receive updates on various municipal matters.

• Zoning by-law amendments for properties on County Road 2, Bell Road, and 4147 County Road 16
• Tender for a half-ton truck (TS2021-08)
• Appointment of engineer for Fling Municipal Drain (ES2021-17)
• FoodCycler household organic waste diversion program presentation and action request (CAO2021-04)
• Contract with Coco Paving for Morrisburg waterfront asphalt pathways replacement (2021-98)

Council passed three zoning by-law amendments (County Road 2, Bell Road, 4147 County Road 16) and approved a FoodCycler pilot program with a subsidized purchase of 100 units. It also rescinded a truck purchase and approved re-tendering, appointed a drain engineer, and passed several other by-laws and resolutions.

• Approved zoning amendment for County Road 2 (CH to CH-9) (carried)
• Approved zoning amendment for Bell Road (A to I and A-76) (carried)
• Approved zoning amendment for 4147 County Road 16 (CG to CG-16) (carried)
• Approved FoodCycler pilot program with 100 subsidized units (carried)
• Rescinded truck purchase from Laplante Chevrolet and authorized re-tendering (carried)
• Appointed Monica Shade as engineer for Fling Municipal Drain (carried)
• Approved appointments of Tia Fraser-Dupuis and Tara Fairbairn as Deputy Clerks (carried)
• Waived $200 property standards fine for Kim Archer (carried)

Regular Meeting

South Dundas Council meets to consider an action request for the Morrisburg Waterfront Pathways Replacement (RFQ ES21-10), along with several by-laws and consent agenda items. The meeting includes a closed session on municipal property security and personal matters, and an OPP delegation on mental health strategies and a Lakeshore speed sign.

• Morrisburg Waterfront Pathways Replacement RFQ ES21-10 (action request ES2021-16)
• By-law 2021-88: Staff Appointment (Clerk)
• By-law 2021-89: Matilda Memorial Recreation Committee Agreement
• Harvestfest 2021 request and temporary noise by-law exemption (PE2021-07)
• 988 National Suicide and Crisis Hotline resolution from City of Cornwall

Council awarded the Morrisburg Asphalt Pathways Replacement RFQ ES21-10 to Coco Paving Inc. for $209,751.75 plus HST. They also passed by-laws appointing a Clerk and executing a lease with the Matilda Memorial Recreation Committee, and supported the OPP Mobile Crisis Response Team and a resolution recognizing September 30th as the National Day for Truth and Reconciliation. A property standards fine appeal was deferred pending more information.

• Awarded Morrisburg Asphalt Pathways Replacement RFQ ES21-10 to Coco Paving Inc. for $209,751.75 plus HST.
• Passed By-law 2021-88 to appoint a Clerk for the Municipality.
• Passed By-law 2021-89 to execute a Lease Agreement with the Matilda Memorial Recreation Committee.
• Granted a temporary noise exemption for Harvestfest on September 25, 2021 in Williamsburg.
• Committed to recognizing September 30, 2021 as the National Day for Truth and Reconciliation.
• Supported Upper Canada Vision's request to petition the Province to address eyecare underfunding.
• Supported the OPP Mobile Crisis Response Team and its pursuit of stable provincial base funding.
• Deferred a property standards fine appeal pending more information from the By-law Department.

Special Council

This is a special council meeting of the Municipality of South Dundas. The agenda lists discussion items including a staff appointment, helmet purchase, consent applications, a backyard chicken pilot project, Morrisburg Arena steps rehabilitation, an Ontario Trillium Fund application, and observance of the National Day for Truth and Reconciliation. No decisions are recorded in the agenda itself.

• Backyard Chicken Pilot Project discussion with attached report dated March 24, 2021
• Morrisburg Arena Steps Rehabilitation Project with elevation drawings and condition photos
• Ontario Trillium Fund Community Building Fund Capital Stream application with option drawings
• Staff appointment item
• Helmet purchase item

Council appointed Brenda Brunt as Deputy Clerk, approved the purchase of up to 16 firefighting helmets for $4,912 plus HST, and approved Phase 1 of the Morrisburg Arena Rehabilitation Project. Council also approved an Ontario Trillium Foundation grant application for the arena's elevator (Option 3), but deferred discussion on recognizing September 30 as the National Day for Truth and Reconciliation to the next meeting.

• Appointed Brenda Brunt as Deputy Clerk (Resolution 18-22-1087).
• Approved purchase of up to 16 firefighting helmets from A.J. Stone Company Ltd. for $4,912 plus HST (Resolution 18-22-1088).
• Approved Phase 1 of the Morrisburg Arena Rehabilitation Project (Resolution 18-22-1089).
• Approved Ontario Trillium Foundation grant application for the Morrisburg Arena Rehabilitation Project – Option 3 (Resolution 18-22-1090).
• Deferred discussion on recognizing September 30 as National Day for Truth and Reconciliation to next regular meeting.

Special Council

This is a special council meeting of the Municipality of South Dundas, held August 17, 2021. The agenda consists of routine procedural items and a closed session under the Municipal Act for personal matters about an identifiable individual, specifically regarding staff. No other business is listed.

• Closed session under Section 239(2)(b) of the Municipal Act re: staff personal matters

The special council meeting on August 17, 2021, was largely procedural. Council unanimously approved a motion to enter closed session to discuss a personal matter about an identifiable individual (staff), and later approved a motion to rise and reconvene, authorizing staff to proceed as directed. No substantive public decisions were made.

• Approved motion to enter closed session (18-22-1084, carried)
• Approved motion to rise and reconvene, authorizing staff to proceed as directed (18-22-1085, carried)
• Approved motion to adjourn (18-22-1086, carried)

Regular Meeting

South Dundas Council's regular meeting on August 16, 2021, includes public meetings for a plan of subdivision and two zoning by-law amendments (Chess Road and 11064 Hulbert Road). Council will also consider several action requests, including surplus equipment disposal, a COVID wash machine purchase, recreation software, and 2020 financial statements. Multiple by-laws are scheduled for adoption, including municipal drain maintenance and zoning amendments. The consent agenda includes routine items like correspondence and monthly activity reports.

• Public meeting: Plan of Subdivision, Part of Lot 14, Concession 1
• Zoning by-law amendments: Chess Road (Part Lot 33, Concession 4) and 11064 Hulbert Road
• By-laws 2021-83 and 2021-84 for Thompson Errington and Barkley municipal drain maintenance
• Action request FES2021-08: purchase of extractor wash machine for fire department
• Action request FS2021-04: adoption of 2020 financial statements

Council approved a proposal from John Ross to develop an air camping area at the Iroquois Airport, fully funded by Ross. They also passed zoning by-law amendments for properties on Chess Road and 11064 Hulbert Road, approved several purchases and financial reports, and directed staff on various matters including a water relining project application and relocating community gardens.

• Approved air camping area at Iroquois Airport (18-22-1081)
• Passed zoning by-law amendment for Chess Road (2021-85)
• Passed zoning by-law amendment for 11064 Hulbert Road (2021-86)
• Approved purchase of extractor wash machine for $9,380 plus HST (18-22-1070)
• Approved PerfectMind recreation software purchase (18-22-1071)
• Approved 2020 financial statements as presented (18-22-1072)
• Authorized $23,769.24 expense for municipal drain costs (18-22-1073)
• Approved donation of ball field for charity tournament (18-22-1079)

Regular Meeting

South Dundas Council is holding a regular meeting with a public meeting and votes on zoning by-law amendments for the Ross Video expansion at 8 John Street, 24 and 26 Dundas Street in Iroquois, plus a housekeeping zoning amendment. Council will also consider by-laws for four municipal drains (Barkley-Johnston, Delmar Adams, Moffat Fetterly, Saddlemire), equipment lease agreements with Parkland Industries, and a website agreement with UpanUp Studios. The agenda includes a closed session for contract, staff, and property matters, and several consent agenda items to receive and file.

• Public meeting and by-law 2021-77: Zoning amendment for Ross Video expansion at 8 John Street, 24 and 26 Dundas Street, Iroquois
• By-law 2021-78: Housekeeping zoning by-law amendment
• By-laws 2021-73 to 2021-76: Municipal drain maintenance for Barkley-Johnston, Delmar Adams, Moffat Fetterly, and Saddlemire drains
• By-laws 2021-79 and 2021-80: Equipment lease agreements with Parkland Industries at 10749 Irena Road and 13105 Stevens Road
• By-law 2021-81: Agreement with UpanUp Studios Inc. for website update

Council held a public meeting and passed two zoning by-law amendments, including one for the Ross Video expansion at 8 John Street, 24 and 26 Dundas Street in Iroquois, rezoning the lands to Light Industrial - Exception Eight (M1-8). They also approved a housekeeping zoning amendment. Council approved the submission of two applications to the Canada Community Revitalization Fund for barrier-free washrooms at Morrisburg Waterfront and Matilda Hall renovations. Additionally, they passed by-laws for municipal drain maintenance assessments, equipment leases with Parkland Industries, a website development agreement with UpanUp Studios, and approved the purchase of four speed limit signs for Lakeshore Drive.

• Approved By-law 2021-77, rezoning 8 John Street, 24 and 26 Dundas Street Iroquois to Light Industrial - Exception Eight (M1-8) for the Ross Video expansion.
• Approved By-law 2021-78, a housekeeping amendment to the Zoning By-law.
• Approved submission of two applications to the Canada Community Revitalization Fund for barrier-free Morrisburg Waterfront washrooms and Matilda Hall renovation.
• Passed By-laws 2021-73 to 2021-76 assessing maintenance costs for four municipal drains.
• Approved three-year equipment lease agreements with Parkland Industries for Automated Fuel Management Systems at two locations (By-laws 2021-79 and 2021-80).
• Approved an agreement with UpanUp Studios Inc. for a new municipal website (By-law 2021-81).
• Approved purchase and installation of four additional 60 km/h speed limit signs on Lakeshore Drive at $59.13 plus HST each.
• Directed staff to investigate costs for installing field stones as a barrier at Earl Baker Park to address safety concerns.

Special Council

This is a special council meeting focused on waste management. Council will hear presentations on regional waste collaboration, landfill expansion options, compost depot updates, and a potential Canada Community Revitalization Fund application. No decisions are listed on the agenda; items are for discussion only.

• Presentation by Derek Ali, DFA Infrastructure International Inc., on regional waste management collaboration
• WSP presentation on landfill expansion project and long-term waste management options
• Compost depot update
• Discussion of Canada Community Revitalization Fund (CCRF)

Council received presentations on regional waste management, landfill expansion, composting, and a federal grant application. They directed staff to investigate a transfer station option for the landfill expansion and to adjust compost depot dates for more even coverage. They also approved applying for the Canada Community Revitalization Fund for Morrisburg Waterfront washrooms and adding Matilda Hall washrooms to the 2022 budget.

• Directed staff to investigate transfer station option for landfill expansion
• Directed staff to adjust compost depot dates for more even seasonal coverage
• Directed staff to complete CCRF application for Morrisburg Waterfront washrooms
• Directed staff to add Matilda Hall washrooms to 2022 budget as possible project

Regular Meeting

South Dundas Council's regular meeting on June 28, 2021, includes action requests on a cardlock fuel system, firefighting helmets and bunker gear, a sole-source website proposal, and a youth advisory committee. Council will also consider by-laws for a Ross Video site plan agreement and the Dutch Meadows subdivision agreement, plus several consent agenda items and discussion items.

• By-Law 2021-70: Ross Video Site Plan Agreement
• By-Law 2021-71: Dutch Meadows Subdivision Agreement
• TS2021-07: Cardlock Fuel System purchase
• FES2021-05/06: Firefighting helmet and bunker gear purchases
• CS2021-04: Sole source website proposal

Council approved several action requests including a three-year fuel system lease with Ultramar, purchase of 54 firefighting helmets for $16,720 plus HST, bunker gear for $34,800 plus HST in 2021 and $22,600 plus HST in 2022, and a sole-source website redesign for $18,000 plus HST. By-laws were passed for a site plan agreement with Ross Video Limited and a subdivision agreement for Dutch Meadows. Council also supported the Town of Fort Erie's resolution on licensing cannabis operations that previously operated illegally.

• Approved three-year lease with Ultramar for Cardlock Fuel System (carried)
• Approved purchase of 54 firefighting helmets for $16,720 plus HST (carried)
• Approved bunker gear purchase for $34,800 plus HST (2021) and $22,600 plus HST (2022) (carried)
• Approved sole-source website redesign with UpanUp Studios Inc. for $18,000 plus HST (carried)
• Approved Youth Advisory Committee Terms of Reference and Logo (carried)
• Passed By-Law 2021-70 for Site Plan Agreement with Ross Video Limited (carried)
• Passed By-Law 2021-71 for Dutch Meadows Subdivision Agreement (carried)
• Supported Town of Fort Erie resolution on licensing cannabis operations previously operating illegally (carried)

Regular Meeting

South Dundas Council is meeting to consider several zoning by-law amendments, water-related by-laws, and a boat launch repair project. They will also hear delegations from Interlude House and about Canada's National Horse, and receive routine reports and correspondence.

• Zoning by-law amendments for 12574 Barkley Road, 4766 County Road 16, and 4428 County Road 1
• By-law 2021-61 Water Capital Levy and 2021-62 Water Flat Rates
• By-law 2021-64 OILC Debenture for Dutch Meadows Pumping Station
• Iroquois Boat Launch Repair Project (ES2021-12)
• Part lot control for 68 St. Lawrence Street

Council passed By-Law 2021-64 authorizing a $597,107 debenture for the Dutch Meadows Pumping Station. Three zoning by-law amendments were approved, including a temporary use for a garage dwelling at 4428 County Road 1. Council also approved repairs to the Iroquois Boat Launch for $11,200 plus HST and the purchase of leather firefighting boots for $13,860 plus HST. Council declined to support the Canada's National Horse project as requested.

• Approved $597,107 debenture for Dutch Meadows Pumping Station (carried)
• Approved zoning amendment at 12574 Barkley Road (carried)
• Approved zoning amendment at 4766 County Road 16 (carried)
• Approved temporary zoning amendment at 4428 County Road 1 (carried)
• Approved $11,200 Iroquois Boat Launch repairs by Kehoe Marine (carried)
• Approved $13,860 leather firefighting boots purchase from M&L Supply (carried)
• Approved Iroquois-Matilda Lions Community Garden on Helen Street easement (carried)
• Declined to support Canada's National Horse project as requested (carried)

Special Council

This is a special council meeting with one substantive item: an action request (CAO2021-03) regarding the Morrisburg Roundabout/Streetscape Project. Council will discuss this item, with two attached documents providing details. The rest of the agenda is procedural (call to order, roll call, disclosures, adjournment).

• Action request CAO2021-03: Morrisburg Roundabout/Streetscape Project
• Attachments: Morrisburg Roundabout and Streetscaping.pdf
• Attachments: Morrisburg Streetscape.Schedule A.pdf

Council accepted Report CAO2021-03 and approved Coco Paving Inc. for the Morrisburg Roundabout and Streetscaping project, totaling $812,913.65 plus HST, with a provisional item of $31,800.00 for benches and a test pit removed. The project will be funded by a $30,000 transfer from the Economic Development Reserve, with the remaining shortfall financed from the working reserve, to be reimbursed in the 2022 Budget. The motion was carried.

• Approved Coco Paving Inc. for Morrisburg Roundabout and Streetscaping project at $812,913.65 plus HST (carried)
• Removed provisional item for eight benches with concrete pad and test pit at $31,800.00 plus HST (carried)
• Authorized transfer of $30,000 from Economic Development Reserve (carried)
• Financed remaining shortfall from working reserve, to be reimbursed in 2022 Budget (carried)

Special Council

This is a special meeting of the Municipality of South Dundas Council, held on May 31, 2021. The only substantive item on the agenda is a discussion of the 2021 Water/Wastewater Budget, with an attached PDF document provided. No decisions are listed on the agenda; the meeting is for discussion only.

• Discussion of the 2021 Water/Wastewater Budget

Council received a presentation on the proposed 2021 Water/Wastewater Budget and discussed asset management and system upgrades. No decision was made on the budget itself; instead, Council directed staff to bring it to the next Council meeting for consideration. The meeting was otherwise procedural, with no other substantive decisions.

• Directed staff to bring 2021 Water/Wastewater Budget to next Council meeting

Regular Meeting

South Dundas Council is holding its regular meeting on May 25, 2021, with a full agenda including public hearings on two zoning by-law amendments, several tenders for vehicles and road work, and multiple by-laws. The meeting also includes delegations from the OPP and the auditor, plus a closed session for personal and property matters.

• Public hearing and by-law for zoning amendment at 12240 County Road 5 (Habitat for Humanity)
• Public hearing and by-law for zoning amendment at 11669 County Road 18 (Earle)
• Tenders for granular supply, two half-ton trucks, building and by-law vehicle, and micro resurfacing
• By-law 2021-56: Bang the Table Agreement (service agreement with EHQ AL)
• By-law 2021-59: Zoning amendment for Plan 46, Lot 11 Morrisburg (County Road 2)

Council approved several tenders and purchases, including a $318,714 micro resurfacing contract with Miller Paving, two half-ton trucks for $78,656.56, and two Hyundai Tucsons for $63,572. It also passed zoning by-law amendments for two properties, but defeated a zoning amendment for a Morrisburg property. Council endorsed the 988 Crisis Line initiative and received the 2020 auditor report.

• Approved $318,714 micro resurfacing tender with Miller Paving (carried)
• Approved $78,656.56 tender for two half-ton trucks to Laplante Chevrolet Buick GMC (carried)
• Approved $63,572 purchase of two 2022 Hyundai Tucson for Building and By-law (carried)
• Approved $15,000 for leather firefighting boots from Fire Reserve (carried)
• Awarded granular supply tender to Cornwall Gravel Company (carried)
• Passed zoning by-law amendment for 12240 County Road 5 (carried)
• Passed zoning by-law amendment for 11669 County Road 18 (carried)
• Defeated zoning by-law amendment for Plan 46, Lot 11 Morrisburg (defeated)

Special Council

This is a special meeting of the Municipality of South Dundas Council, held on May 14, 2021. The agenda is largely procedural, with the only substantive item being a closed session to discuss personal matters about an identifiable individual, specifically regarding staff. No other decisions or discussions are listed.

• Closed session under Section 239(2)(b) of the Municipal Act, 2001, for personal matters about an identifiable individual, including municipal or local board employees, re: Staff

The special council meeting was largely procedural, with council unanimously voting to enter a closed session to discuss a personal matter about an identifiable individual, including municipal or local board employees. After the closed session, council voted to reconvene and authorize staff to proceed as directed, then adjourned. No substantive public decisions were made.

• Entered closed session under Municipal Act s. 239(2)(b) (4-0)
• Reconvened and authorized staff to proceed as directed (4-0)
• Adjourned to the call of the Chair (4-0)

Regular Meeting

South Dundas Council is meeting to consider several by-laws including the 2021 final tax rates, an OILC infrastructure loan for the Dutch Meadows sanitary pumping station, and a Williamsburg sewer rate change. Council will also hear delegations on the OPP policing update, a Morrisburg roundabout concept, and the Iroquois watertower design, and will discuss action requests on beach fees, sidewalk and surface treatment contracts, and tax write-offs.

• By-law 2021-49: 2021 Final Tax Rates
• By-law 2021-48: OILC loan for Dutch Meadows sanitary pumping station
• By-law 2021-50: Williamsburg sewer rate change
• Public meeting: Zoning by-law amendment for Plan 46, Lot 11 Morrisburg (Cty Rd 2)
• Action request ES2021-11: Municipal beach fees

Council approved proceeding with the Morrisburg roundabout project, awarded contracts for sidewalk replacement and surface treatment, and authorized placing the South Dundas logo and town name on the Iroquois and Morrisburg watertowers. A proposal to implement parking fees at the Morrisburg and Iroquois waterfronts was defeated, and the revised Terms of Reference for the Iroquois Waterfront Committee were also defeated. Council also approved the Dutch Meadows Subdivision Agreement in principle, subject to final schedules and an authorizing by-law.

• Approved proceeding with Morrisburg roundabout project (carried)
• Awarded sidewalk replacement tender to Strada Construction Group Inc. for $154,625 plus HST (carried)
• Awarded surface treatment tender to Miller Paving Limited for $305,472 plus HST (carried)
• Approved municipal tax write-offs of $3,332.29 (carried)
• Approved hiring of summer students, using COVID-19 Safe Restart Funding for shortfalls (carried)
• Approved purchase of Bang the Table community engagement software for $10,000 plus HST (carried)
• Defeated parking fees at Morrisburg and Iroquois waterfronts (defeated)
• Defeated revised Terms of Reference for Iroquois Waterfront Committee (defeated)

Regular Meeting

South Dundas Council is holding its regular meeting to consider several by-laws, including a telecommunications tower policy update, a zoning housekeeping amendment, and a site plan control by-law. They will also review action requests for a GPS purchase, watermain re-lining on Carman Road, a Freedom Mobile tower on County Road 41, and land acquisition for the Matilda Landfill. Delegations include a county update and several consent agenda items for receiving and filing.

• By-law 2021-40: Telecommunications Tower Policy Update
• By-law 2021-42: Zoning By-law No. 2010-48 housekeeping amendment
• By-law 2021-46: Site Plan Control By-law
• Action request ES2021-21: Carman Road watermain re-lining class A estimate
• Action request PE2021-01: Freedom Mobile tower on County Road 41

Council approved the purchase of land for a Contamination Attenuation Zone at the Matilda Landfill, funded by $935,437 from the Landfill Reserve, with the remaining $12,533 as an unfunded capital expense. They also awarded a $13,873 engineering contract for the Carman Road watermain re-lining, approved a GPS purchase for municipal vehicles, and passed several by-laws including a site plan control by-law and a telecommunications tower policy update. All motions were carried unanimously.

• Approved $935,437 land purchase for Matilda Landfill contamination zone (carried)
• Awarded $13,873 engineering contract for Carman Road watermain re-lining to EVB Engineering (carried)
• Approved $3,048.59 GPS purchase from DiCAN Inc. for municipal vehicles (carried)
• Approved Freedom Mobile telecommunications tower on County Road 41 (carried)
• Passed By-law 2021-40 updating Telecommunications Towers Policy (carried)
• Passed By-law 2021-41 exempting Morrisburg lots from part lot control (carried)
• Passed By-law 2021-46 designating municipality as Site Plan Control Area (carried)
• Supported South Stormont resolution on Eastern Ontario Vaccine Supply (carried)

Special Council

This is a special council meeting with a single discussion item: the second draft of the 2021 Water/Wastewater Budget. Council will discuss the budget but no decision is listed on the agenda.

• Discussion of 2021 Water/Wastewater Budget (second draft)

Council discussed the 2021 water/wastewater budget and directed staff to proceed with the proposed water and wastewater rates and the Dutch Meadows Pumping Station project. They approved a resolution to submit a loan application to Infrastructure Ontario for $597,107 to finance the pumping station. The meeting also included a closed session regarding personal matters about staff, after which council reconvened and authorized staff to proceed as directed.

• Approved loan application to Infrastructure Ontario for $597,107 for Dutch Meadows Pumping Station (carried)
• Directed staff to proceed with 2021 water/wastewater rates and Dutch Meadows Pumping Station projection (direction given)
• Proceeded in camera for personal matters about staff (carried)
• Authorized staff to proceed as directed after closed session (carried)

Regular Meeting

The Municipality of South Dundas Council is meeting to consider a range of items, including public meetings for three zoning by-law amendments, several by-laws (including a new Administrative Monetary Penalty System), and a large consent agenda of routine items. The meeting also includes a closed session for land, legal, and personnel matters.

• Public meetings for zoning by-law amendments on Part Lots 8 and 9, Concession 7 Matilda; Part Lot 36, Concession 8 N Matilda; and Part Lot 31, Concession 5 Williamsburg
• By-law 2021-35: Zoning by-law amendment for 11141 County Road 2
• By-law 2021-33: Administrative Monetary Penalty System (AMPS) and By-law 2021-34 for AMPS Screening and Hearing Officers
• By-law 2021-31: Barkley Municipal Drain maintenance
• Delegation from Halpenny Insurance Brokers on 2021 insurance review

Special Council

The Municipality of South Dundas council is meeting to discuss the 2021 Water/Wastewater Budget. The agenda also includes a closed session under the Municipal Act for personal matters about an identifiable individual, including a municipal or local board employee, related to a contract. No decisions are listed on the agenda; items are for discussion only.

• 2021 Water/Wastewater Budget discussion
• Closed session re: contract (personal matters, Section 239(b))

Council received an overview of the 2021 Water/Wastewater Budget, including capital projects and funding. They directed staff to review pumping station financing and sewer use fees and report back. No formal decisions were made on the budget itself.

• Directed staff to review pumping station financing and sewer use fees and report back
• Proceeded in camera for personal matters re: contract (carried)
• Authorized staff to proceed as directed after closed session (carried)
• Adjourned to meet at the call of the Chair (carried)

Committee Of The Whole

The Committee of the Whole is discussing several draft policies and bylaws, including a short-term rental licensing bylaw, site plan control updates, backyard chicken regulations, and a telecommunications tower policy. They will also review a draft subdivision agreement for Dutch Meadows and the 2021 communications plan. The meeting includes a closed session for personal matters about staff.

• Short-Term Rental Licensing By-law (draft)
• Site Plan Control By-law updates
• Chicken regulations for non-agricultural properties
• Telecommunications Tower Policy
• Dutch Meadows Draft Subdivision Agreement

The Committee of the Whole discussed several items and provided direction to staff. They directed staff to draft a by-law permitting backyard chickens for land uses outside urban/semi-urban areas, and to bring back draft by-laws for site plan control and telecommunications towers. They also directed staff to provide the public an opportunity to comment on the draft short-term rental licensing by-law, and to bring back the Dutch Meadows subdivision agreement for consideration. The meeting was procedural, with no final approvals made.

• Directed staff to draft a by-law permitting backyard chickens for land uses outside urban/semi-urban areas.
• Directed staff to bring the draft Site Plan Control By-law back for consideration.
• Directed staff to bring a By-law for telecommunications tower policy back for consideration.
• Directed staff to bring the Dutch Meadows Subdivision Agreement back for consideration.
• Directed staff to provide an opportunity for public comment on the draft Short-Term Licensing By-law.
• Directed staff regarding community guides and branding in the 2021 Communications Plan.
• Adopted the minutes of the November 30, 2020 Committee of the Whole meeting.
• Proceeded to closed session regarding personal matters about an identifiable individual.

Regular Meeting

South Dundas Council meets to consider several by-laws, including the 2021 budget, a zoning amendment for 11141 County Road 2, and agreements for a test well and a pumping station. They will also discuss internet service at the Iroquois Campground, compost days, a charity tax write-off, and a LiDAR acquisition partnership.

• Zoning By-law Amendment - 11141 County Road 2 (public meeting)
• 2021 Budget By-law (2021-28)
• Test Well Agreement - Williamsburg Landfill (2021-26)
• Dutch Meadow Pumping Station Agreement with David Brown Construction (2021-27)
• Internet at Iroquois Campground (ES2021-06)

Council passed the 2021 operating and capital budget by-law and approved a zoning by-law amendment for 11141 County Road 2, changing the zoning from Rural to Highway Commercial with a special exception. They also approved several other items, including a charity tax write-off, a LiDAR data contribution, and a memorial bench policy update. A proposal to use existing internet services at the Iroquois Campground was defeated.

• Approved By-law 2021-28 setting the 2021 general operating and capital budgets.
• Approved Zoning By-law Amendment for 11141 County Road 2 (Rural to Highway Commercial with special exception).
• Approved By-law 2021-26 for a test well agreement with Barbara Casselman.
• Approved By-law 2021-27 for a pumping station agreement with David Brown Construction Ltd.
• Approved By-law 2021-29 repealing and replacing the Memorial Bench and Tree Policy.
• Approved a $424.61 tax write-off under the Charity Tax Rebate Program.
• Approved a $5,634.00 contribution to South Nation Conservation for LiDAR data acquisition.
• Defeated a proposal to utilize pre-existing internet services at the Iroquois Campground.

Special Council

The Municipality of South Dundas Council is meeting on March 16, 2021. The agenda includes a closed session for training purposes and a discussion item reviewing the Council Workplan from January 8, 2019, along with South Dundas Strategy Highlights. No decisions are listed on the agenda.

• Closed session under Municipal Act for member training
• Review of Council Workplan from January 8, 2019
• Review of South Dundas Strategy Highlights from January 8, 2019
• Meeting held at 34 Ottawa Street, Morrisburg, ON

The special meeting included a closed training session and a review of the Council Workplan, with discussions on economic development, fiscal management, COVID-19 impacts, and other topics. No substantive decisions were made; the only resolutions were procedural, covering the closed session and adjournment.

• Proceeded in camera for training (carried)
• Rose and reconvened, authorizing staff to proceed as directed (carried)
• Adjourned to meet at the call of the Chair (carried)

Regular Meeting

South Dundas Council will consider awarding a tender for the Dutch Meadows sanitary pumping station and vote on a zoning by-law amendment for Part Lot 1, Concession 1 on Muttonville Road. The agenda also includes by-laws for three municipal drains, lease agreements with the St. Lawrence Medical Clinic, and a closed session on potential litigation. Several items are routine, including consent agenda approvals and monthly activity reports.

• Dutch Meadows Sanitary Pumping Station tender (ES2021-05)
• Zoning By-law Amendment 2021-19 for Muttonville Road
• By-laws 2021-20, 2021-21, 2021-22 for Lyle Casselman, Rowena, and Vantfoort municipal drains
• By-laws 2021-23 and 2021-24 to terminate and re-enter lease agreements with SLMC (Iroquois Medical Clinic)
• Closed session under Section 239(b) re: municipal liability litigation

Council awarded the Dutch Meadows Sanitary Pumping Station tender to David Brown Construction Limited for $1,027,453 plus HST. They also passed a zoning by-law amendment for a property on Muttonville Road, approved several municipal drain maintenance by-laws, and terminated and replaced lease agreements with the St. Lawrence Medical Clinic Leasing Corporation. Council accepted the 2020 annual report for the regional drinking water system and directed staff to seek pricing for Carman Road watermain options.

• Awarded Tender WW20-05 to David Brown Construction Limited for $1,027,453 plus HST (carried)
• Passed By-law 2021-19 to rezone Part Lot 1, Concession 1, Muttonville Road to RU-40 (carried)
• Passed By-laws 2021-20, 2021-21, 2021-22 for maintenance costs of Lyle Casselman, Rowena, and Vantfoort municipal drains (carried)
• Passed By-law 2021-23 to terminate lease with St. Lawrence Medical Clinic Leasing Corporation (carried)
• Passed By-law 2021-24 to execute new lease agreement for South Dundas Municipal Centre with SLMC (carried)
• Accepted South Dundas Regional Drinking Water System 2020 Annual Report (carried)
• Directed staff to seek pricing for two Carman Road watermain options and report back (carried)
• Supported Norfolk County's request to exclude on-farm fuels from carbon tax (carried)

Special Council

This is a special council meeting focused on the 2021 budget, including a budget update, reserve funds, capital budget, and grants and donations. A closed session is scheduled to discuss personal matters about identifiable individuals, including municipal or local board employees, regarding staff. The agenda is largely procedural with no specific decisions or dollar amounts listed.

• Closed session under Section 239(b) of the Municipal Act re: staff personal matters
• Budget update discussion
• Reserve/reserve funds review
• Capital budget discussion
• Grants and donations review

The Council met in person and held a closed session regarding personal matters about an identifiable individual, including municipal or local board employees. Following the closed session, the Treasurer provided updates on the draft 2021 Budget, reserve funds, and the proposed Capital Budget. Council reviewed capital requests and discussed proposed grants and donations, providing direction on these items. The meeting adjourned with no formal decisions made on the budget or grants.

• Proceeded In Camera for personal matters about an identifiable individual (Resolution 18-22-868).
• Rose and reconvened, authorizing staff to proceed as directed (Resolution 18-22-869).
• Adjourned to meet again at the call of the Chair (Resolution 18-22-870).

Special Council

This is the agenda for the Municipality of South Dundas council meeting on February 23, 2021, focused entirely on the 2021 budget. Council will introduce and summarize the budget, then review operating and capital budgets for each department, including fire, public works, planning, and parks. The meeting also includes a grants and donations item before adjournment.

• 2021 budget introduction and summary
• Departmental operating and capital budget review (17 departments listed)
• Grants and donations discussion
• Budget items include debenture payments, health services, and municipal drains

Council held a special meeting to review the draft 2021 budget, which proposes a 2.96% increase in spending and a 3.947% increase to the levy. Department heads presented their operating and capital budgets, and Council discussed various items including fleet purchases, waste management, and maintenance requests. No formal decisions were made on the budget; the meeting was informational, and grants and donations were deferred to a later meeting.

• Deferred grants and donations discussion to February 25, 2021 Special Council meeting
• Adjourned meeting via Resolution No. 18-22-867 (carried)

Regular Meeting

South Dundas Council is meeting to consider seven by-laws, including zoning amendments for cannabis, short-term rentals, signs, and additional residential units, as well as a water tower debenture and agreements for curbside collection and dry hydrants. The agenda also includes delegations on a BMX bike park and a shoreline restoration project, plus a consent agenda with routine items and reports. A closed session is scheduled for personal matters, litigation, and a freedom of information request.

• Zoning by-law amendments for cannabis, short-term rentals, signs, and additional residential units (By-laws 2021-11 to 2021-14)
• Water Tower Debenture By-law (2021-15) with OILC
• HGC Management Inc. curbside collection contract agreement (2021-16)
• Dry Hydrant Agreement with North Dundas (2021-17)
• Delegations: BMX Bike Park (Steve Morrow) and Shoreline Restoration (Watersheds Canada)

Council passed four zoning by-law amendments (cannabis, short-term rentals, signs, additional residential units) and a $1,056,051.71 debenture for water tower rehabilitation. It also approved agreements for waste collection and dry hydrant cost-sharing, and supported letters for broadband funding and fire college closure. A BMX park proposal was directed to staff for further work.

• Approved zoning amendment for cannabis (By-law 2021-11)
• Approved zoning amendment for short-term rentals (By-law 2021-12)
• Approved zoning amendment for signs (By-law 2021-13)
• Approved zoning amendment for additional residential units (By-law 2021-14)
• Approved $1,056,051.71 debenture for water tower rehabilitation (By-law 2021-15)
• Approved agreement with HGC Management Inc. for waste collection (By-law 2021-16)
• Approved dry hydrant agreement with North Dundas (By-law 2021-17)
• Supported Bell Canada's Universal Broadband Fund application

Special Council

South Dundas Council is holding a special meeting with public meetings and votes on four zoning by-law amendments: cannabis, short-term rentals, signs, and additional residential units. Council will also discuss water tower renderings and hold a closed session on personal matters about staff. The meeting includes public comments on the proposed zoning changes.

• Zoning By-law Amendment - Cannabis (By-law 2021-11)
• Zoning By-law Amendment - Short-Term Rentals (By-law 2021-12)
• Zoning By-law Amendment - Signs (By-law 2021-13)
• Zoning By-law Amendment - Additional Residential Units (By-law 2021-14)
• Discussion of Water Tower Renderings

Council held a public meeting on four proposed zoning by-law amendments (cannabis, short-term rentals, signs, additional residential units) and then deferred all four by-laws (2021-11, 2021-12, 2021-13, 2021-14) without a vote. Council also directed staff to incorporate Option 1 in blue into the final design for the Iroquois and Morrisburg water towers.

• Deferred By-law 2021-11 (Cannabis zoning amendment)
• Deferred By-law 2021-12 (Short-Term Rentals zoning amendment)
• Deferred By-law 2021-13 (Signs zoning amendment)
• Deferred By-law 2021-14 (Additional Residential Units zoning amendment)
• Directed staff to use Option 1 in blue for water tower designs

Special Council

This agenda for the South Dundas Special Council meeting on 2021-02-08 contains no substantive items, only procedural boilerplate and embedded content placeholders. There are no listed decisions, discussions, or public hearings to report.

Regular Meeting

South Dundas Council is meeting to consider several operational items, including a potential partnership for LiDAR acquisition with South Nation Conservation, updates on the Morrisburg Golf Course fence and Matilda Landfill expansion, and options for composting collection and management. The council will also vote on by-laws for the interim tax levy, a procedure by-law update, and part lot control at 25 Fifth Street, and will receive numerous informational reports and resolutions.

• ES2021-02: Morrisburg Golf Course fence update
• ES2021-03: Matilda Landfill expansion
• ES2021-04: Composting collection and management options
• By-law 2021-07: Interim tax levy
• By-law 2021-09: Part lot control at 25 Fifth Street

Special Council

This is a special council meeting with one discussion item: a project budget update for the Dutch Meadows Pumping Station, presented by EVB Engineering. No decisions are listed on the agenda; the item is for discussion only.

• Discussion with EVB Engineering re: Dutch Meadows Pumping Station
• Dutch Meadows Project Budget Update 1.pdf attachment

Council directed staff to proceed with the Dutch Meadows Pumping Station as outlined in the EVB Technical Memorandum dated January 22, 2021. The tender documents will include the metering chamber, 25 kW backup generator with ATS, and underground watermain as provisional items, and remove the rain shelter. The motion was carried unanimously.

• Approved Dutch Meadows Pumping Station per EVB Technical Memorandum (carried)
• Directed tender documents to include metering chamber, 25 kW backup generator with ATS, and underground watermain as provisional items
• Directed removal of rain shelter from project

Regular Meeting

The Municipality of South Dundas Council is meeting to hear delegations on the proposed relocation of the Iroquois Cenotaph, a COVID-19 update from the Eastern Ontario Health Unit, a building project for the Matilda Memorial Recreation Committee, and the Dutch Meadows Pumping Station. Council will also consider several by-laws, including borrowing, an agreement extension, a procurement policy update, and sign and sidewalk use regulations. The agenda includes a closed session for personal matters about staff and a proposed land sale.

• Delegation on relocation of Iroquois Cenotaph by M.P. Eric Duncan
• COVID-19 update from Dr. Paul Roumeliotis of the Eastern Ontario Health Unit
• By-law 2021-01 on borrowing
• By-law 2021-03 on procurement policy update
• Closed session on land sale and staff matters

Council passed a resolution supporting the United Counties' request to the Province to reopen small businesses immediately with health guidelines. They also approved several routine items including surplus tire disposal, drainage maintenance reports, water service work, and multiple by-laws. The meeting was recessed and resumed the next day, with a special meeting planned to discuss cost savings for the Dutch Meadows Pumping Station.

• Approved disposal of surplus tires via sealed bids (Carried)
• Approved new Engineers Report for Fling Municipal Drain and limited Section 78 Report for Don Hanes Drain (Carried)
• Authorized water service work at Morrisburg Car Wash and Lamplighter Motel for $3,066.90 plus HST (Carried)
• Passed By-Law 2021-01 for borrowing to meet current expenditures (Carried)
• Passed By-Law 2021-02 to extend CWWF agreement (Carried)
• Passed By-Law 2021-03 to amend Procurement Policy (Carried)
• Passed By-Law 2021-04 to repeal and replace sign by-law (Carried)
• Passed By-Law 2021-05 for seasonal sidewalk closure (Carried)