South Dundas public meetings in 2022

Special Council

This is a special council meeting with a single substantive item: an action request to review the 2023 Water and Wastewater Budget. The agenda includes a budget package attachment, but no details of the budget contents are provided in the agenda text. The meeting is otherwise procedural, with call to order, disclosure of interests, and adjournment.

• 2023 Water and Wastewater Budget review
• Water Wastewater Budget Package.pdf attachment

Council reviewed the 2023 Water and Wastewater Budget and provided support for the draft as presented. Staff were directed to return in 2023 with information reports regarding loan interest, growth and user pay models, reserves, and connection fees. A by-law for formal approval will be introduced in early 2023.

• Supported draft 2023 Water and Wastewater Budget
• Directed Staff to provide information reports in 2023 regarding water plant loan interest, growth vs user pay models, reserves, and connection fees

Regular Meeting

South Dundas Council's regular meeting on December 12, 2022, includes public meetings for three zoning by-law amendments (Watt, Ross Video Ltd., and Lewis) and will consider action requests on financial matters, committee ratifications, and several by-laws. The agenda also includes routine items like minutes adoption and a consent agenda item on South Nation Conservation's 2023 fee schedule.

• Public meeting PE2022-33: Zoning by-law amendment for Watt, Part of Lots 9 and 10, Conc 4, Williamsburg
• Public meeting PE2022-34: Zoning by-law amendment for Ross Video Ltd., former Village of Iroquois
• Public meeting PE2022-35: Zoning by-law amendment for Lewis, 11032 Gilmour Road, former Township of Matilda
• Action request FS2022-10: Ontario Regulation 284/09 Excluded Expenses
• Action request FS2022-11: Section 357 Tax Write Offs

Council passed three zoning by-law amendments for properties owned by Watt, Ross Video Ltd., and Lewis. The board also ratified several municipal committees for the 2022-2026 term and approved year-end financial transfers and tax write-offs.

• Approved zoning amendment for Watt property to 'Agricultural – Special Exception 8' (CARRIED)
• Approved zoning amendment for Ross Video Ltd. to 'Light Industrial – Special Exception (M1-8)' (CARRIED)
• Approved zoning amendment for Lewis property to 'Residential Hamlet (RH)' and 'Agricultural – Special Exception (A-43)' (CARRIED)
• Established 12 municipal committees for the 2022-2026 term (CARRIED)
• Approved municipal tax write-offs totaling $5,939.40 (CARRIED)
• Authorized transfer of all surplus/deficits as of December 31, 2022, to reserves (CARRIED)
• Approved 2022 Excluded Expenses Report per Ontario Regulation 284/09 (CARRIED)
• Adopted South Nation Conservation 2023 Approved Fee Schedule (CARRIED)

Special Council

This is a special council meeting with four action items: declaring a Volvo grader surplus for disposal, reviewing compensation and performance management, approving soil removal and transfer at the Industrial Park related to the Safavieh sale, and reducing Matilda Landfill hours during the Christmas holidays. Council will vote on these items.

• TS2022-08: Disposal of surplus Volvo Grader Unit #91
• CAO2022-12: Compensation Review and Performance Management
• CAO2022-13: Industrial Park material removal and transfer for Safavieh sale
• CAO2022-14: Matilda Landfill reduced hours for Christmas holidays

Council approved the engagement of Pesce & Associates for a compensation and performance management program. They also authorized funding for material removal at the Industrial Park and the disposal of a surplus grader.

• Approved disposal of surplus Grader #91 via Ritchie Bros. Auctioneers and $1,100 transport cost
• Approved $37,800 plus HST for Pesce & Associates to implement Compensation Review and Performance Management Program
• Authorized up to $100,000 transfer from Sale of Asset Reserve Fund for fill removal at Industrial Park (Southeast Corner)
• Approved limited Christmas holiday hours for the Matilda Landfill Site

Regular Meeting

South Dundas Council is meeting to consider several action items, including establishing 2023 water and wastewater rates, rescinding the COVID-19 vaccination policy, and approving banking signatories. They will also hear delegations on regional waste management and a foodcycler pilot project, and discuss committee structure and election feedback.

• By-law 2022-127 to establish 2023 water and wastewater rates
• By-law 2022-128 to rescind COVID vaccination policy
• FS2022-09: Signing authorities for banking with Bank of Montreal
• CS2022-11: Commitment to Regional Waste Management Working Group
• Delegation: Regional Waste Management Overview and Action Plan

Council approved the 2023 water rates and rescinded the COVID-19 vaccination verification policy. The board also appointed banking signing authorities for the 2022-2026 term and endorsed a regional waste management plan.

• Approved By-Law 2022-127 to establish 2023 water rates
• Approved By-law 2022-128 to rescind COVID-19 Vaccination Verification policy
• Appointed Mayor, Deputy Mayor, Treasurer, and Deputy Treasurer as banking signing officers (2022-2026)
• Endorsed Regional Waste Management Executive Summary actions and appointed CAO to the working group
• Approved Post Municipal Election Accessibility Report CS2022-10
• Directed staff to provide a report on Foodcycler partnership for 2023 budget deliberations
• Adopted general consent items including 2023 Council Meeting Schedule and 2022 Christmas Closure

Committee Of The Whole

This is a procedural agenda for a Council Orientation meeting. The only substantive item is a closed session under the Municipal Act for member education and training related to council orientation, with specific staff remaining in the room. No decisions or discussions are listed on the open agenda.

• Closed session for council orientation under Section 239 (3.1) of the Municipal Act, 2001
• CAO Geraghty, Clerk/Deputy CAO Drynan, Deputy Clerk Fairbairn, and Administrative Assistant Fraser-Dupuis to remain in the room

Committee Of The Whole

This is a Council Orientation meeting, primarily a training and education session for council members. The agenda includes a closed session under the Municipal Act for orientation and to discuss personal matters about identifiable individuals related to municipal organizational structure and staffing. No decisions or public discussions are listed.

• Closed session under Section 239 (3.1) for council orientation
• Closed session under Section 239 (2)(b) for personal matters about identifiable individuals
• Staff to remain: CAO Geraghty, Clerk/Deputy CAO Drynan, Deputy Clerk Fairbairn, Director of Transportation Hyndman, Director of Parks/Recreation and Facilities Jansen

Committee Of The Whole

This is a Council Orientation meeting, not a regular decision-making session. The agenda includes standard procedural items and a closed session for member education/training and discussion of personal matters related to municipal staffing. No public decisions or proposals are listed.

• Closed session under Municipal Act for council orientation and training
• Closed session for personal matters about identifiable individuals re: organizational structure and staffing
• CAO Geraghty, Clerk/Deputy CAO Drynan, and Deputy Clerk Fairbairn to remain in closed session

Inaugural Meeting

This is the inaugural meeting of the South Dundas council following the 2022 municipal election. The agenda is procedural: it includes oaths of office for the new mayor, deputy mayor, and councillors, the presentation of the chain of office, a mayor's address, comments by new council members, and confirmation of understanding of the code of conduct. No substantive decisions or discussions are listed.

• Oaths of office for Danielle Ward, Tom Smyth, Cole Veinotte, Marc St. Pierre, and Jason Broad
• Chain of office presented to Mayor Jason Broad
• Mayor's inaugural address by Mayor Broad
• Comments by Deputy Mayor St. Pierre and Councillors Veinotte, Smyth, and Ward
• Code of conduct confirmation by all council members

Regular Meeting

The Municipality of South Dundas Council is holding its regular meeting on November 1, 2022. Council will consider an action request regarding a Williamsburg telecommunication tower (PE2022-32) and a change to the inaugural meeting date (CS2022-09), plus appoint a drainage superintendent by by-law. Several routine items are on the consent agenda for receipt and filing.

• PE2022-32 Williamsburg Telecommunication Tower action request
• CS2022-09 Inaugural Meeting Date Change action request
• By-law 2022-125 Drainage Superintendent Appointment
• Building Statistics - September 2022 (consent)
• South Nation Conservation - Seasonal Closures (consent)

Council approved the assessment of a telecommunication tower proposal by Xplore Communications Inc. to improve broadband services. The municipality also appointed a Drainage Superintendent and rescheduled the newly elected Council's inaugural meeting.

• Approved assessment of Xplore Communications Inc. tower proposal (Carried)
• Rescheduled Inaugural meeting of newly elected Council to November 15, 2022 (Carried)
• Passed By-Law No. 2022-125 to appoint a Drainage Superintendent (Carried)
• Adopted minutes from October 11 and October 19, 2022 (Carried)
• Adopted all items under General Consent section of the Agenda (Carried)
• Passed By-law No. 2022-126 to ratify matters dealt with by resolution (Carried)

Special Council

This is a special council meeting with a single substantive item: the third reading of By-law 2022-124 for the Fling Municipal Drain. The council will consider the by-law and the accompanying engineer's report. The rest of the agenda is procedural (call to order, disclosure of interests, adjournment).

• Third reading of By-law 2022-124 (Fling Municipal Drain)
• Engineer's report for Fling Drain attached

Council held a brief virtual meeting and adopted the third reading of By-law 2022-124, which approves the Section 76 Engineer’s Report for the Fling Municipal Drain. The motion was carried unanimously. The meeting adjourned after five minutes.

• Adopted third reading of By-law 2022-124 for Fling Municipal Drain (carried)

Regular Meeting

South Dundas Council will hold its regular meeting on October 11, 2022, at 6:00 PM at 34 Ottawa Street, Morrisburg. The main items are accepting the Parks and Recreation Master Plan and the Water & Wastewater Study Final Report, which could guide future recreation and utility rate decisions. Council will also consider an electronic monitoring policy by-law, a proposed change to the November meeting date, and a L.E.A.F. grant application. Several routine items are on the consent agenda, including fleet repairs, a backyard chicken pilot project update, and the September budget-to-actual report.

• Acceptance of Parks and Recreation Master Plan (PE2022-31)
• Acceptance of Water & Wastewater Study Final Report (CAO2022-12)
• By-law 2022-122: Electronic Monitoring Policy
• Proposed amendment to 2022 Council Meeting Schedule (November date)
• L.E.A.F. Grant application with The Commonwell

Council accepted the Parks and Recreation Master Plan and the Water & Wastewater Rate Study Final Report. A soybean damage compensation request for $330 was supported. The November meeting date was changed to November 1, 2022.

• Approved Parks and Recreation Master Plan (carried)
• Approved Water & Wastewater Rate Study Final Report (carried)
• Adopted By-law 2022-122 Electronic Monitoring Policy (carried)
• Consent agenda items adopted including fleet repairs, backyard chicken update, budget report, and Iroquois Waterfront Committee minutes (carried)
• Changed November council meeting to November 1, 2022
• Supported $330 compensation for soybean damage and directed staff to send letter to Counties
• Adopted By-law 2022-123 Ratification (carried)

Regular Meeting

The Municipality of South Dundas Council is meeting to consider several action items, including a $100,000 budget contribution for the Taylor Road Bridge, a zoning by-law amendment for 1977488 Ontario Inc., and a proposal for a roundabout and streetscaping cost-sharing policy from SD&G Counties. The agenda also includes a public meeting for the zoning amendment, adoption of a logo refresh, and various by-laws on waste collection, communications, flag policy, and a drain. Several consent agenda items are routine, such as receiving statistics and approving requests for support or use of facilities.

• FS2022-08: $100,000 budget contribution for Taylor Road Bridge
• PE2022-29: Zoning by-law amendment for 1977488 Ontario Inc. (Part Lot 35 East, Conc 1 Part 5)
• SD&G Counties proposed roundabout and streetscaping cost-sharing policy
• By-law 2022-115: Curbside waste collection
• By-law 2022-117: OILC debenture for Taylor Road Bridge

Council approved a $332,212 debenture for the Taylor Road Bridge replacement and redirected $100,000 from the Bridge Reserve to fund the project. A zoning by-law amendment was passed to rezone land on County Road 2 from General Industrial to General Industrial – Special Exception 11. Council denied a tax relief request and a request to withdraw a fine. A new logo and corporate identity standards were adopted.

• Approved $332,212 debenture for Taylor Road Bridge replacement (carried)
• Redirected $100,000 from Bridge Reserve to Taylor Road Bridge replacement (carried)
• Passed zoning by-law amendment for land on County Road 2 to M2-11 (carried)
• Adopted refreshed South Dundas logo and Corporate Identity Standards Guide (carried)
• Denied tax relief request (action noted)
• Denied request to withdraw a fine (action noted)
• Approved $50,000 transfer from Sale of Asset Reserve for fill removal at Industrial Park (carried)
• Passed by-laws for curbside waste collection, communications policy update, flag policy update, and Fred Link Drain maintenance (all carried)

Committee Of The Whole

The Committee of the Whole is meeting to receive presentations on the draft 2022 Water and Wastewater Rate Study and the final Recreation Master Plan. No decisions are listed on the agenda; the items are for discussion and information.

• Draft 2022 Water and Wastewater Rate Study by DFA Infrastructure International Inc.
• Recreation Master Plan final report by Monteith Brown Planning Consultants & Tucker-Reid Associates
• Adoption of minutes from August 10, 2022

Regular Meeting

South Dundas Council is holding its regular meeting on September 12, 2022, with a closed session on potential land development. The public portion includes public meetings on two zoning by-law amendments, action requests for telecommunications towers, municipal drain tenders, and building renovations, followed by several by-laws for adoption. The agenda also includes routine consent items and discussion items.

• Public meetings for zoning amendments at 11749 Toye Hill Road (DeCook) and 4320 Pinkus Drive (NLB Farms Inc.)
• Letters of concurrence for Xplornet telecommunication towers in Morrisburg and Iroquois
• Tender results and contracts for Don Hanes Municipal Drain Branch 1 (Shade Group Inc.) and Zandbergen Municipal Drain Realignment (McWilliams Construction)
• Contracts for Matilda Hall renovations (Solid General Contractors) and Arena Entrance Project Phase 2 (Bryden Gibson Architect)
• By-laws for sidewalk maintenance, advance voting, and Fling Municipal Drain

Council approved several contracts including the Don Hanes Municipal Drain maintenance ($69,915), Zandbergen Drain realignment ($25,750), Matilda Hall renovations ($122,574.68), and Arena Entrance Phase 2 design ($53,750). It also passed zoning by-law amendments for properties on Toye Hill Road and County Road 18, and approved letters of concurrence for two Xplornet telecommunication towers. Additionally, Council denied a tax relief request and a request for alcohol sales at the arena, and directed staff to prepare by-law updates for waste collection.

• Approved Don Hanes Municipal Drain Branch 1 maintenance to Shade Group Inc. for $69,915 plus HST
• Approved Zandbergen Municipal Drain realignment to McWilliams Construction for $25,750 plus HST
• Approved Matilda Hall bathroom and flooring upgrades to Solid General Contractors for $122,574.68 plus HST
• Approved Arena Entrance Phase 2 design services to Bryden Gibson Architects for $53,750 plus HST
• Approved zoning by-law amendment at 11749 Toye Hill Road (A to A-84)
• Approved zoning by-law amendment at 4320 Pinkus Drive (A/RH to A-8)
• Approved letters of concurrence for Xplornet towers in Morrisburg and Iroquois
• Denied request for relief of tax interest and penalties

Special Council

This is a special council meeting with two action items: approving renovations to Matilda Hall (bathroom and flooring upgrades) and giving third reading to a by-law for the Zandbergen Drain realignment. A contract with Solid General Contractors Inc. for the Matilda Hall work is also on the agenda.

• PE2022-22 Matilda Hall Renovations – bathroom and flooring upgrades
• By-law 2022-102 Zandbergen Drain Realignment – third reading
• By-law 2022-103 Solid General Contractors Inc. contract for Matilda Hall renovations

Council directed staff to establish a firm completion date and performance bond with the contractor for the Matilda Hall renovations, but deferred the item to the September 12 regular meeting. By-law 2022-102 for the Zandbergen Drain realignment was given third reading and carried. The contract for Solid General Contractors Inc. was deferred.

• Deferred Matilda Hall renovations to Sept. 12, directed staff to set completion date and performance bond
• Adopted By-law 2022-102 (Zandbergen Drain realignment) third reading (carried)
• Deferred By-law 2022-103 (Solid General Contractors Inc. contract)

Committee Of The Whole

The Committee of the Whole is meeting to receive a final recreation master plan report, review winter sidewalk maintenance options, discuss a committees of council structure review, and get an update on the Rideau St. Lawrence water service. The agenda includes adoption of minutes from March 10, 2022, and standard procedural items.

• Recreation Master Plan final report from Monteith Brown Planning Consultants & Tucker-Reid Associates
• Winter sidewalk maintenance review with Morrisburg sidewalk and backhoe routes
• Committees of Council structure review including draft Carman House Museum terms of reference
• Rideau St. Lawrence water service update

The Committee of the Whole discussed several items, including a final recreation master plan presentation, and made decisions on winter sidewalk maintenance and water service costs. Council agreed to update the winter sidewalk maintenance by-law to include new sidewalks, and supported a $35,061.00 plus HST increase for water meter reading, billing, and collecting services for 2022. The recreation master plan will be finalized in September.

• Adopted minutes of March 10, 2022 (carried)
• Agreed to update By-law No. 2021-05 to include new sidewalks in winter maintenance program
• Supported $35,061.00 plus HST increase for Rideau St. Lawrence water service for 2022
• Agreed committees will reset each term of Council with re-application for members

Regular Meeting

South Dundas Council holds its regular meeting with a public hearing on a zoning by-law amendment for County Road 2, and will consider several action items including 2021 financial statements, reserve transfers for the arena entrance and waterfront projects, a property purchase, and water tower rehabilitation. The agenda also includes numerous by-laws for adoption, such as part lot control, appointments, and municipal drain reports, plus a consent agenda of routine items.

• Zoning By-law Amendment - County Road 2 (Part Lot 11, Conc 1, Matilda) public meeting
• 2021 Financial Statements (FS2022-07)
• Arena Entrance Project - Reserve Transfer (PE2022-18)
• CAZ Property Purchase - Authorize Transfer from Reserves (CAO2022-09)
• Morrisburg and Iroquois Water Tower Rehabilitation Project (CAO2022-10)

Council approved a $663,597 transfer from the Landfill Reserve to buy properties from William and Betty Cook and Carl and Marie Sears for a Contamination Attenuation Zone around the Matilda Landfill. They also approved several other reserve transfers, including $100,000 for the Arena Entrance Project and $2,150 from each of the Iroquois and Morrisburg Waterfront Reserves for water fountains. A zoning by-law amendment for County Road 2 was passed, and direction was given to proceed with the Backyard Chicken Pilot project. The meeting included a public meeting for the zoning amendment and a bravery award presentation.

• Approved $663,597 transfer from Landfill Reserve for CAZ property purchase (carried)
• Approved $100,000 transfer from Recreation & Facility Reserve for Arena Entrance Project consulting (carried)
• Approved $2,150 transfer from each of Iroquois & Morrisburg Waterfront Reserves for water fountains (carried)
• Approved new entrance and parking lot at Winchester Springs Park, 12240 County Road 5 (carried)
• Approved replacement of nautical flagpole at Iroquois Plaza (carried)
• Approved $36,124.82 transfer from Fire Reserve to Water Reserve for water tower rehab (carried)
• Passed By-law 2022-87 rezoning County Road 2 land from Rural to Rural-Holding (carried)
• Directed staff to proceed with Backyard Chicken Pilot project (carried)

Special Council

The provided document contains no specific agenda items, descriptions, or departmental details. It consists of empty administrative fields and software interface text.

The special meeting was called to order and immediately moved into a closed session under the Municipal Act to discuss personal matters about an identifiable individual, specifically related to staff. After the closed session, council reconvened and authorized staff to proceed as directed, then adjourned. No substantive public decisions were made.

• Moved into closed session for staff personal matters (carried)
• Reconvened and authorized staff to proceed as directed (carried)
• Adjourned meeting (carried)

Regular Meeting

South Dundas Council is holding its regular meeting on July 11, 2022, with a closed session at 5:30 PM for personal matters about staff. The open agenda includes action requests, by-laws, and consent items. Key decisions include eliminating the vacancy tax rebate (By-law 2022-83), awarding a contract for the Morrisburg waterfront viewing platform (By-law 2022-84), and appointing a Chief Building Official (By-law 2022-85). Council will also hear an OPP update and consider a civic addressing policy.

• By-law 2022-83: Elimination of Vacancy Tax Rebate
• By-law 2022-84: Morrisburg Viewing Platform Contract (JM Contracting)
• By-law 2022-85: Appoint Chief Building Official
• Action Request PE2022-16: Iroquois Lawn Bowling Shed
• Action Request TS2022-07: Civic Addressing policy and forms

Special Council

The special meeting was called to order and immediately moved into a closed session under the Municipal Act for litigation related to an Ontario Land Tribunal hearing and personal matters about an identifiable individual (staff). After the closed session, council reconvened and authorized staff to proceed as directed, then adjourned. No substantive public decisions were made.

• Held closed session for litigation and personal matters (carried)
• Authorized staff to proceed as directed after closed session (carried)
• Adjourned meeting (carried)

Regular Meeting

Council approved the Asset Management Plan, tax write-offs, and several by-laws including bulk water sales, landfill fees, site plan control, and open air burns. They also awarded a construction contract for the Morrisburg Waterfront Viewing Platform and appointed a Court of Revision committee. Direction was given to staff on several items, including discontinuing the Vacant Unit Tax Rebate Program and preparing reports on civic addressing and a land lease agreement.

• Approved Asset Management Plan (carried)
• Approved $1,634.83 tax write-offs (carried)
• Appointed Court of Revision committee (carried)
• Awarded Morrisburg Viewing Platform construction to J&M Contracting Corp. (carried)
• Adopted Compliance Audit Committee terms and appointments (carried)
• Passed By-law 2022-77 Bulk Water Sale (carried)
• Passed By-law 2022-78 Landfill Fees and Hours (carried)
• Passed By-law 2022-79 Site Plan Control (carried)

Special Council

The special council meeting on June 22, 2022, was largely procedural. Council unanimously passed a resolution to enter closed session to discuss litigation related to an Ontario Land Tribunal hearing and personal matters about staff. After reconvening, council authorized staff to proceed as directed and then adjourned. No substantive public decisions were made.

• Proceeded in camera for litigation and staff matters (unanimous)
• Authorized staff to proceed as directed (unanimous)
• Adjourned to the call of the chair (unanimous)

Regular Meeting

South Dundas Council is meeting to decide on several operational items, including proposed landfill fees and hours, a draft bulk water taking policy, a road closure and encroachment agreement for 3535 Bank Street, and a by-law to delegate site plan control authority. They will also consider by-laws for dedicating Elst Avenue as a public highway, an Infrastructure Ontario loan for the Taylor Road Bridge project, a roadside mowing contract, and a Right to Disconnect policy. The meeting includes a closed session for litigation, confidential financial information, and a personnel matter.

• ES2022-12: Proposed landfill fees and hours of operation
• WW2022-02: Draft bulk water taking policy
• PE2022-12: Road closure and encroachment agreement for 3535 Bank Street
• By-law 2022-73: Infrastructure Ontario loan for Taylor Road Bridge project
• By-law 2022-72: Dedicate Elst Avenue as public highway

Council approved the proposed landfill fees and revised hours of operation, a bulk water sale policy, and authorized a road closure and encroachment agreement for 3535 Bank Street. It also approved a Morrisburg roundabout sign, awarded a granular supply tender, and passed several by-laws including a right-to-disconnect policy. A fuel surcharge for grass cutting was defeated, but a half-price/scope change was approved.

• Approved landfill fees and revised hours of operation (carried)
• Approved Policy 7-6 Bulk Water Sale (carried)
• Authorized road closure and encroachment agreement for 3535 Bank Street (carried)
• Approved Morrisburg roundabout sign at $6,400 plus HST (carried)
• Defeated full fuel surcharge for grass cutting; approved half change in price/scope and fuel surcharge (carried)
• Awarded granular tender to Cornwall Gravel Company Limited (carried)
• Passed By-law 2022-72 dedicating Elst Ave as public highway (carried)
• Passed By-law 2022-75 adopting Right to Disconnect Policy (carried)

Regular Meeting

Council awarded the 2022 roadside grass cutting tender to Superior Group at $96.00 per hour plus HST, and approved several other items including zoning amendments, a watermain project, and a part lot control by-law. The meeting also included a closed session on a potential tourism opportunity, and several items were deferred or directed for further study.

• Awarded roadside mowing contract to Superior Group at $96.00/hr plus HST (carried)
• Approved repairs at Matilda Memorial Park (Option A) using 2022 budget funds (carried)
• Authorized CAO to sign corporate records update for Rideau St. Lawrence Holdings Inc. (carried)
• Approved revised scope for Carman Road Watermain Relining Project at $878,104.73 plus HST, with $37,181 shortfall from water reserve (carried)
• Passed Zoning By-law 2022-64 for 11699 Toye Hill Road (A-82 zone) (carried)
• Passed Zoning By-law 2022-65 for 10093 Sandy Creek Road (A-83 zone) (carried)
• Passed By-law 2022-66 to lift part lot control for Lots 13, 24, 25, 26, Registered Plan 29, Morrisburg (carried)
• Passed By-law 2022-67 authorizing purchase and sale agreement with Carl James and Marie Sears (carried)

Regular Meeting

South Dundas Council is meeting to consider several contracts, land purchases, and financing options, including the Taylor Road Bridge project. The agenda includes a closed session for land and personnel matters, followed by public items such as site plan agreements, a watermain relining contract, and fee updates. Council will also hear a delegation on the Asset Management Plan and discuss community projects like the arena entrance and a community garden.

• Taylor Road Bridge financing options (10-year and 15-year amortization) and contract with DW Building Restoration Services Inc.
• Site plan control by-laws for Iroquois Gas Bar Ltd. (10783 County Road 2) and Wells (County Road 2, Morrisburg)
• Carman Road watermain relining contract with Foraction Inc.
• Purchase and sale agreements for land from Cook and Third High Farms Services Ltd.
• Fees and charges update, including draft landfill fees

Council approved a revised financing plan for the Taylor Road Bridge replacement, using $420,000 in OCIF funding, $12,212 from the working capital reserve, and $432,212 in debt over ten years. The original motion to finance $865,000 through OILC debt was defeated. Council also approved several other items, including a site plan agreement for Wells and Son Development, and deferred a site plan for Iroquois Gas Bar Ltd.

• Approved Taylor Road Bridge financing: OCIF $420,000, reserve $12,212, debt $432,212 (carried)
• Defeated motion to finance $865,000 via OILC debt
• Approved disposal of surplus tires via sealed bids (carried)
• Approved streetscape beautification for Brinston and Williamsburg (carried)
• Requested SDG install pedestrian crosswalks in Brinston and Williamsburg (carried)
• Appointed Monica Shade as engineer for Zandbergen Drain report (carried)
• Approved Landfill Fee Schedule as amended (carried)
• Deferred By-law 2022-52 for Iroquois Gas Bar site plan (deferred)

Regular Meeting

South Dundas Council will consider awarding several construction and maintenance tenders, including the Taylor Road Bridge replacement and road maintenance on Oliver Keyes and Thorpe Ellis. They will also vote on by-laws for the final tax rates, fees and charges, a waterfront lighting contract, and a water/wastewater rate study. The meeting includes a closed session on a land matter and a postponed update from the United Counties.

• Tender results for Taylor Road Bridge replacement (TS22-12)
• Tender results for Oliver Keyes and Thorpe Ellis maintenance
• By-law 2022-45: Final Tax Rates
• By-law 2022-47: Fees and Charges
• By-law 2022-46: Morrisburg Waterfront Pathway Lights contract with ACF Electric

Council awarded the Taylor Road Bridge replacement to DW Building Restoration Services Inc. for $398,223.55 plus HST, with the authorizing by-law to come forward May 9, 2022. Several other contracts were awarded, including municipal drain maintenance and a waterfront lighting agreement. The fees and charges by-law and the Otodata agreement renewal were deferred for further information. Council also paused the backyard chicken pilot program due to avian flu concerns.

• Awarded Taylor Road Bridge replacement to DW Building Restoration Services Inc. for $398,223.55 plus HST (carried)
• Awarded Oliver Keyes Municipal Drain Maintenance to Quintan Products for $100,146.45 plus HST (carried)
• Awarded Thorpe Ellis Municipal Drain Maintenance to TDM Construction for $51,900.00 plus HST (carried)
• Approved using Morrisburg Waterfront Reserve funds and general working reserve to cover pathway lights deficit, with repayment over 2023-2024 (carried)
• Passed By-law 2022-44 establishing a Farmer's Market (carried)
• Passed By-law 2022-45 setting 2022 municipal tax rates (carried)
• Deferred By-law 2022-47 on fees and charges for further review
• Deferred By-law 2022-49 on Otodata agreement renewal for more information

Special Council

Council awarded a $24,900 water and wastewater rate study to DFA Infrastructure International Inc. and a $67,527.99 contract for waterfront pathway lights to ACF Electric. They also directed staff to increase the campground kitchen rental fee to $40 and to prepare procedural by-law amendments for electronic meeting participation. A by-law for a Watersheds Canada agreement was deferred to the next meeting.

• Awarded Water & Wastewater Rate Study to DFA Infrastructure International Inc. for $24,900 plus HST (carried)
• Awarded Supply & Installation of Waterfront Pathway Lights at Morrisburg Waterfront to ACF Electric for $67,527.99 plus HST (carried)
• Directed staff to increase campground kitchen rental fee to $40 from proposed $25
• Directed staff to prepare procedural by-law amendments aligning electronic meeting participation with United Counties SD&G language
• Deferred By-Law 2022-44 (Watersheds Canada agreement) to April 25 meeting

Regular Meeting

South Dundas Council's regular meeting on March 28, 2022, includes public hearings and votes on four zoning by-law amendments, a decision on procuring a modular bridge for Taylor Road, and a by-law to repeal the mandatory face covering policy. Council will also consider infrastructure tax rate options, a sewage system management agreement with South Nation Conservation, and several routine consent agenda items.

• Zoning by-law amendments for 11052 Gilmour Road, 12243 Saving Street, 11317 Rowena Road, and 5090 County Road 31
• Procurement of permanent modular bridge for Taylor Road
• Repeal of mandatory face covering policy (By-law 2022-39)
• Infrastructure tax rate options (FS2022-02)
• South Nation Conservation sewage system management agreement (2022-41)

Council held a public meeting and passed four zoning by-law amendments, including rezoning 5090 County Road 31 to Rural Industrial with a holding provision. They also awarded a $285,249.92 contract for a modular bridge on Taylor Road, repealed the mandatory face covering policy, and supported a storage shed for the Iroquois Lawn Bowling Club. All decisions were carried unanimously.

• Approved zoning amendment at 11052 Gilmour Road (Institutional to Residential Hamlet Exception 32)
• Approved zoning amendment at 12243 Saving Street (Quarry to General Agricultural Exception 80)
• Approved zoning amendment at 11317 Rowena Road (Agricultural Exception 14 to 81)
• Approved zoning amendment at 5090 County Road 31 (Agricultural to Rural Industrial Special Exception 5 Holding)
• Awarded $285,249.92 plus HST for permanent modular bridge on Taylor Road to Algonquin Bridge
• Repealed Mandatory Face Covering Policy (By-law 2022-39)
• Supported Iroquois Lawn Bowling Club storage shed; directed staff to draft lease agreement
• Postponed special infrastructure levy consideration to 2023 budget

Regular Meeting

South Dundas Council is meeting to consider a new short-term rental licensing bylaw, award contracts for playground equipment, waterfront washroom renovations, and road work, and renew agreements. The agenda also includes routine items like minutes, consent agenda, and committee reports.

• By-law 2022-33: Short Term Rentals licensing
• Contract for Iroquois Beach septic/sewer upgrades
• Morrisburg Waterfront Washroom renovation and accessibility upgrades contract
• Sidewalk replacement and repair RFQ No. TS22-05
• Double surface treatment tender results

Council awarded contracts for road reconstruction, sidewalk replacement, swing sets, and a washroom renovation, and passed a short-term rental licensing by-law. A fire risk assessment RFP and a public engagement platform renewal were defeated. The meeting began with a closed session and a Ukrainian flag raising.

• Awarded $951,152.60 road reconstruction contract to Miller Paving Limited (carried)
• Awarded $160,751.11 sidewalk replacement contract to Neptune Security Services Inc. (carried)
• Awarded $83,359.81 Morrisburg Waterfront Washroom renovation to J&M Contracting Corp. (carried)
• Awarded $25,942.40 swing set installation to Playground Planners (carried)
• Passed By-Law 2022-33 licensing and regulating short-term rentals (carried)
• Defeated RFP for Fire & Emergency Services Risk Assessment (defeated)
• Defeated By-Law 2022-28 renewing EngagementHQ platform agreement (defeated)
• Approved $339.17 charity tax rebate write-off for CMHA-Champlain East (carried)

Committee Of The Whole

The Committee of the Whole is meeting to discuss staff reports on the Asset Management Plan and Infrastructure Tax Rate, and the Master Fire Plan & Risk Assessment. A closed session is scheduled for personal matters about an identifiable individual, including municipal or local board employees. The agenda is otherwise routine, with no public hearings or specific decisions listed.

• Asset Management Plan and Infrastructure Tax Rate report
• Master Fire Plan & Risk Assessment report
• Closed session under Section 239(2)(b) of the Municipal Act, 2001 re: staff

Committee Of The Whole

The Committee of the Whole discussed several staff reports and provided direction. They approved proceeding with two Community Guides for 2022, directed staff to bring back an updated report on the Galop Canal Marina, and will visit a landfill site to assess waste transfer station options. The Taylor Road Bridge removal was noted at an estimated cost of $7,000. No formal votes were recorded; decisions were by consensus.

• Directed staff to proceed with two Community Guides in 2022
• Directed staff to bring back updated report on Galop Canal Marina operations
• Council to visit landfill site to determine feasibility of waste transfer station options
• Noted Taylor Road Bridge removal estimated at $7,000

Regular Meeting

South Dundas Council is meeting to consider several action requests and by-laws, including an interim control by-law for cannabis facilities, a truck and SUV tender, and a medical tiered response agreement with Cornwall EMS. The agenda also includes delegations on erosion prevention and the Taylor Road Bridge, plus discussion items on the Easter Parade and a Smoke Free Act letter of support.

• Interim Control By-law 2022-22 for cannabis facilities
• Tender results for a three-quarter ton crew-cab 4x4 truck (TS22-07)
• Water and wastewater SUV tender results (WW2022-01)
• Iroquois Beach washroom sewer upgrades tender results (PE22-09)
• Cornwall EMS Medical Tiered Response Agreement (By-law 2022-26)

Council passed an interim control by-law prohibiting new cannabis production facilities or expansions of existing ones, subject to exemptions, and directed staff to review land use policies for cannabis facilities. Council also approved several contracts and purchases, including a $1.12M watermain relining project and a $58,000 truck purchase. A motion to allow remote participation for an absent councillor was defeated. Council agreed to keep the staff vaccination policy but removed the contractor vaccination requirement effective March 1, 2022.

• Passed interim control by-law for cannabis facilities (carried)
• Awarded Carman Road watermain relining to Foraction Inc. for $1,123,008.85 + HST (carried)
• Approved purchase of 3/4-ton crew-cab truck for $58,000 + HST (carried)
• Approved purchase of 2022 Chevrolet Equinox for $30,300 + HST (carried)
• Awarded Iroquois Beach sewer upgrades to David Brown Construction for $73,690 + HST (carried)
• Approved EMS tiered response agreement with Cornwall SD&G Paramedic Service (carried)
• Defeated motion to allow remote participation for Councillor Wells
• Agreed to keep staff vaccination policy but remove contractor vaccination requirement

Committee Of The Whole

The Committee of the Whole is meeting to receive staff reports and updates on several operational items, including the lending library, the 2022 community recreation guide, the complaints process, line painting at Morrisburg Plaza, and streetlights on Stampville Road. No decisions are listed on the agenda; the items are for discussion and information.

• Lending Library overview and inventory update
• 2022 Community Recreation Guide rollout
• Overview of complaints process and complaint system report as of Feb 18-22
• Morrisburg Plaza line painting and parking study discussion
• Stampville Road streetlights review

Regular Meeting

South Dundas Council is holding its regular meeting on February 14, 2022, with a closed session at 5:15 PM for personal matters, land acquisition, and property standards. The main public business includes public meetings on two zoning by-law amendments, action requests on cannabis facility zoning and interim control, and several by-laws including an interim tax levy and an OPG lease agreement. Council will also consider a revised boathouse license agreement and a preliminary design for the Matilda Transfer Station.

• Interim Control By-law for cannabis facilities (2022-22)
• Zoning by-law amendments for cannabis production facilities at 45 Allison Avenue, Morrisburg and 13373 County Road 2
• 2022 Interim Tax Levy by-law (2022-14)
• OPG Lease Agreement for Iroquois Marina (2022-15)
• Part Lot Control By-law for 83-85 Main Street, Morrisburg (2022-18)

Council refused rezoning applications for cannabis production facilities at 45 Allison Avenue, Morrisburg, and 13373 County Road 2, Riverside Heights. It also approved several by-laws, including an interim tax levy, a lease with OPG for the Iroquois Marina, and a property standards by-law. A proposed interim control by-law on cannabis facilities was deferred to February 28, 2022.

• Refused rezoning application for cannabis production facility at 45 Allison Avenue, Morrisburg (Resolution 18-22-1248).
• Refused rezoning application for cannabis production facility at 13373 County Road 2, Riverside Heights (Resolution 18-22-1249).
• Authorized sole sourcing to Ontario Clean Water Agency for Consolidated Linear Infrastructure Application, $12,700 plus HST (Resolution 18-22-1251).
• Approved WSP Consulting services for Matilda Transfer Station Preliminary Design, upset limit $50,000 plus HST (Resolution 18-22-1252).
• Approved revised Boathouse License Agreement and authorized staff to execute it (Resolution 18-22-1253).
• Passed By-law 2022-14 providing an interim tax levy for 2022 (Resolution 18-22-1255).
• Passed By-law 2022-15 authorizing a lease agreement with OPG to operate the Iroquois Marina (Resolution 18-22-1256).
• Passed By-law 2022-20 enacting a Property Standards By-law (Resolution 18-22-1261).

Committee Of The Whole

The Committee of the Whole is meeting to discuss a Parks Recreation Master Plan presentation and items related to the Iroquois Marina, including an OPG license agreement and draft boathouse license/insurance requirements. The agenda also includes routine items like adopting minutes from a previous meeting. No decisions are listed; items are for discussion.

• Parks Recreation Master Plan presentation
• Iroquois Marina - OPG License Agreement
• Draft Boathouse License Agreement
• Boathouse Insurance Requirements (draft)
• Adoption of December 6, 2021 Committee of the Whole minutes

The Committee of the Whole received a presentation on the Parks and Recreation Master Plan and discussed the Iroquois Marina OPG license agreement and draft boathouse license. Council directed staff to bring forward an updated Operational Plan and to present the OPG Lease and updated Boathouse License Agreement at the February 14 Council meeting. No formal decisions were made on these items; the only resolutions adopted were to approve the minutes and adjourn.

• Adopted December 6, 2021 Committee of the Whole minutes (COTW 18-22-70)
• Directed staff to bring forward an updated Operational Plan for Iroquois Marina
• Directed staff to bring OPG Lease and updated Boathouse License Agreement to Council on February 14
• Adjourned meeting (COTW 18-22-71)

Special Council

This is a special meeting of South Dundas Council with a single substantive item: a closed session under the Municipal Act to discuss a proposed or pending acquisition or disposition of municipal property. No decisions or public discussions are listed on the open agenda.

• Closed session under Section 239(2)(c) of the Municipal Act regarding municipal property

The council met in closed session to discuss a proposed or pending acquisition or disposition of municipal property. After the closed session, council authorized staff to proceed as directed. No other substantive decisions were made.

• Held closed session re: municipal property (carried)
• Authorized staff to proceed as directed (carried)

Regular Meeting

Council approved the 2022 budget by-law, awarded a mass notification system contract to Voyent Alert! ICEsoft Technologies, and passed several other by-laws including appointments and a lease agreement. They also supported AMO's recommendations on joint and several liability and directed staff on bridge and marina matters.

• Approved 2022 Budget By-law 2022-11
• Awarded mass notification system contract to Voyent Alert! ICEsoft Technologies ($4,500 plus HST annually)
• Appointed Monica Shade as engineer for Donald Hanes Municipal Drain assessment
• Amended resolution to appoint Monica Shade for Fling Municipal Drain assessment
• Approved FoodCycler program launch (Option 1 and Option A)
• Passed by-law to appoint Acting Treasurer
• Passed by-law to delegate authority for civil marriages
• Authorized lease agreement with South Dundas Historical Society

Special Council

This special council meeting is a continuation of budget deliberations, focusing on the 2022 draft budget, departmental operating budgets, and capital spending. Council will review proposed budget cuts, levy changes, tax rate comparisons, and marina budget revisions, plus capital items across departments. The meeting is largely a working session to finalize budget decisions.

• 2022 Draft Budget review
• 2022 Budget Cuts document
• 2022 Levy change revision
• Tax Rate Comparison 2022 revision
• Marina budget revision

At a special budget meeting, Council reviewed departmental operating and capital budgets, and made several decisions. They unanimously agreed to remove the $4,500 allocation for the 2022 Council breakfast. Staff were directed to bring forward reports on murals, road/bridge capital options, and the 2022 budget by-law for the January 24 meeting.

• Removed $4,500 allocation for 2022 Council breakfast (unanimous)
• Directed staff to report on mural plan
• Directed staff to include a road map in 2023 for proposed road projects
• Directed staff to report on capital road/bridge options for next 5-10 years
• Directed staff to bring 2022 budget by-law to January 24 Council meeting

Special Council

Council reviewed the draft 2022 budget, which proposes a net levy increase of $402,250. Several decisions were made, including rejecting the 0.7% CPI increase for Council, reducing Council conference spending by $2,500, and cutting mileage to $0. Some items were deferred to the January 20, 2022 meeting.

• Rejected proposed 0.7% CPI increase for Council (unanimous)
• Reduced Council - Conferences by $2,500
• Reduced mileage to $0
• Directed staff to bring forward a KIR on Community Guide process/structure
• Directed staff to undertake a council compensation review in 2022
• Deferred Facilities, Economic Development, PIL/Grants, and Grants/Donations to Jan 20 meeting

Regular Meeting

South Dundas Council meets to consider several 2022 by-laws, including borrowing, water rates, staff appointments, and closing a road allowance. They will also hear a presentation on Taylor Road Bridge options and receive updates on committees and provincial matters.

• By-law 2022-01: Borrowing
• By-law 2022-03: Water Rates
• By-law 2022-04: Stop Up and Close Road Allowance (Consent B-72-20)
• Taylor Road Bridge Presentation
• Closed session re: identifiable individual (staff)

Council approved several by-laws including borrowing, staff appointments, water rates, and road closure. It also ended the Service Line Warranty partnership and directed staff on various items, including rejecting a park bench reimbursement request.

• Approved By-Law 2022-01 for borrowing to meet current expenditures (carried)
• Approved By-Law 2022-02 appointing a Clerk (carried)
• Approved By-Law 2022-03 amending water meter regulations (carried)
• Approved By-Law 2022-04 to stop up and close a road allowance (carried)
• Approved By-Law 2022-05 appointing an Acting Chief Building Official (carried)
• Ended partnership with Service Line Warranty (carried)
• Rejected park bench reimbursement of $3,257.93, offered tax receipt instead (carried)
• Approved resolution supporting Prince Edward County's call on abandoned cemeteries (carried)

Special Council

This is a Special Council meeting of South Dundas, ON, held on January 5, 2022. The agenda contains only procedural boilerplate and embedded content placeholders, with no specific decisions, discussions, or action items listed. The meeting appears to be administrative in nature with no substantive items for public consideration.

The special meeting was held virtually due to COVID-19 restrictions. Council moved into closed session to discuss litigation or potential litigation, then reconvened and authorized staff to proceed as directed. No substantive decisions were made in open session, and the meeting adjourned shortly after.

• Proceeded in camera for litigation discussion (carried)
• Reconvened and authorized staff to proceed as directed (carried)
• Adjourned to meet at the call of the Chair (carried)