South Dundas public meetings in 2024

Regular Meeting

Council will discuss and decide on several 2025 rate updates and service by-laws. The meeting includes reports on year-end financial surpluses and deficits, as well as presentations on fire risk and bridge replacement.

• By-law 2024-83: Water and Wastewater 2025 Rates
• By-law 2024-84: Waste Collection Services By-Law
• Colquhoun Bridge Replacement Schematic Design Report
• Fire Master Plan and Critical Risk Assessment presentation
• Leasing space at 34 Ottawa St (CS2024-14)

Council approved several financial reports, including year-end surplus/deficit transfers and an additional $5,000 for tax write-offs. It authorized lease negotiations for office space at 34 Ottawa Street and approved partial abandonments of three municipal drains. New by-laws were passed for water/wastewater rates, waste collection, a compressed work week policy, and asset disposal. Council also passed a resolution requesting provincial and federal redistribution of land transfer tax and GST to municipalities.

• Approved 2024 year-end surplus/deficit transfers (carried)
• Approved 2024 Excluded Expenses Report (carried)
• Approved up to $5,000 additional tax write-off expense (carried)
• Authorized lease negotiations for 34 Ottawa St office space (carried)
• Approved partial drain abandonments: Baldwin-Harbers, Marcellus Branch 3, Don Hanes (all carried)
• Appointed engineer for Saddlemire Drain assessment schedule (carried)
• Passed By-law 2024-83 water/wastewater 2025 rates (carried)
• Passed By-law 2024-84 waste collection services (carried)

Special Council

The South Dundas council meeting on December 6, 2024 will focus on the 2025 municipal budget, including an introduction and summary of the budget. Council will also examine reserves and reserve funds and hear departmental operating and capital budget presentations. A closed session is scheduled to discuss items under Section 239(2) of the Municipal Act concerning an identifiable individual, and members will disclose any pecuniary interests.

• Closed session to discuss items under Section 239(2) of the Municipal Act (identifiable individual)
• 2025 budget introduction and summary (Executive Summary.pdf)
• Review of reserves and reserve funds
• Departmental operating and capital budget presentations for multiple departments (e.g., Corporate Services, Fire and Emergency Services, Water & Wastewater)
• Disclosure of pecuniary interest by council members

Council accepted in principle the presented 2025 draft water and wastewater rate increases and capital projects, except for the Morrisburg and Iroquois Plaza work. The meeting was primarily a budget review session with departmental overviews. No other substantive decisions were made.

• Accepted in principle 2025 draft water/wastewater rate increases and capital projects, except Morrisburg and Iroquois Plaza work (carried)

Committee Of The Whole

The committee will discuss the 2024-2028 Strategic Plan and a Fire Master Plan critical risk assessment. Members will also review reports on plaza phasing, marina and beach management, and municipal speed rates.

• Strategic Plan 2024-2028
• Fire Master Plan/Critical Risk Assessment delegation from Gervais Emergency Consulting
• Iroquois and Morrisburg Plaza Phasing
• Galop Canal Marina and Iroquois and Morrisburg Beaches reports
• Rate of speed throughout the municipality and residential construction debris at landfill

Regular Meeting

The South Dundas Council will meet to discuss several by-laws, including a lease agreement with the Upper Canada District School Board and financial support for Tan's Fusion. The body will also review a new policy for the disposal of goods and assets and holiday hours for the Matilda Landfill.

• By-law 2024-79: Upper Canada District School Board Agreement
• By-law 2024-80: Community Improvement Plan Grant for Tan's Fusion
• By-law 2024-81: Community Improvement Plan Loan for Tan's Fusion
• Action request TS2024-09 regarding Matilda Landfill holiday hours
• Action request CS2024-13 regarding Disposal of Goods and Assets Policy

Council approved limited Christmas holiday hours at the Matilda Landfill Site and directed staff to implement a new Disposal of Goods and Assets policy. It also passed three by-laws: a lease agreement with the Upper Canada District School Board for a parking lot at Seaway District High School, and two Community Improvement Plan agreements with Tan's Fusion by Nakhon Thai (one grant, one loan). Council supported two resolutions calling on provincial and federal governments for rural road safety and municipal infrastructure investment, and discussed starting a cemetery committee.

• Approved limited Christmas holiday hours at Matilda Landfill (carried)
• Directed staff to implement Disposal of Goods and Assets policy (carried)
• Passed By-law 2024-79: lease with Upper Canada District School Board for Seaway District High School parking lot (carried)
• Passed By-law 2024-80: CIP grant agreement with Tan's Fusion by Nakhon Thai (carried)
• Passed By-law 2024-81: CIP loan agreement with Tan's Fusion by Nakhon Thai (carried)
• Supported resolution for Ontario Rural Road Safety Program (carried)
• Supported resolution calling for investment in municipal infrastructure for Eastern Ontario's small and rural communities (carried)
• Council supported recruiting volunteers for South Dundas Cemetery Committee (discussion item)

Regular Meeting

South Dundas Council will consider ratifying By‑law 2024‑78. The meeting also includes action requests for the 2024 Community Improvement Plan – Intake 2 and the Matilda Transfer Station design concept with a cost estimate. Several items are placed on the consent agenda, such as resolutions on the Green Roads pilot project and concerns about NORM transport at Agnew Lake. A closed session will be held under the Municipal Act.

• Ratification of By‑law 2024‑78
• Action Request: 2024 Community Improvement Plan – Intake 2 (T. Fraser‑Dupuis)
• Action Request: Matilda Transfer Station Design Concept (J. Hyndman) with cost estimate
• Consent agenda resolution: St. Catharines Green Roads Pilot Project
• Consent agenda resolution: Township of Baldwin concerns with NORM transport at Agnew Lake Tailings Management Area

Council approved a commercial building improvement application for Tan's Fusion by Nakhon Thai at 63 Main Street, Morrisburg, including a $2,636 façade/signage/awning grant and a $16,124 commercial improvement loan. They also approved a contract with WSP Consulting for the Matilda transfer station concept design, with an upset limit of $9,625 plus HST. Council supported a resolution for an Ontario Rural Road Safety Program and approved an agreement with Seaway District High School for parking lot use, with by-laws to be brought back at the next meeting.

• Approved $2,636 grant and $16,124 loan for Tan's Fusion (Nakhon Thai) at 63 Main St (carried)
• Approved WSP Consulting contract for Matilda transfer station design, upset limit $9,625 + HST (carried)
• Approved agreement with Seaway District High School for parking lot; by-law to come next meeting
• Supported resolution for Ontario Rural Road Safety Program; resolution to come next meeting
• Adopted consent agenda including various resolutions and minutes (carried)
• Adopted minutes of October 23, 2024 regular meeting (carried)
• Ratified By-law 2024-78 (carried)

Regular Meeting

The South Dundas Council will vote on a by‑law to stop up and close the road allowance on Billings Avenue West. It will also consider extending the lease for 6 Fifth Street West with the Provincial Courts, reappointing the drainage assessment for the Doran Creek municipal drain, awarding a tender for MacMillan municipal drain maintenance, and reviewing a funding opportunity for a municipal tree‑planting partnership.

• 2024-75 Stop Up and Close Road Allowance – Billings Ave W
• 2024-76 Lease Extension – 6 Fifth Street West (Provincial Courts)
• ES2024-13 Reappointment of Drainage Assessment for Doran Creek Municipal Drain
• ES2024-14 MacMillan Municipal Drain Maintenance Award Tender
• PF2024-17 Municipal Tree Planting Partnership – Funding Opportunity

Council approved the reapportionment of drainage assessment for the Doran Creek Municipal Drain due to a land severance, and awarded the MacMillan Municipal Drain maintenance contract to Thurler Logistics for $25,245.75 plus HST. Council also approved partnering with South Nation River Conservation Authority on a tree planting funding application, committing $2,500 per year for 2025-2027. Several by-laws were passed, including closing a road allowance on Billings Ave W and extending a lease for provincial courts at 6 Fifth Street West.

• Approved reapportionment of Doran Creek Drain assessment (consent B-64-24)
• Awarded MacMillan Drain maintenance to Thurler Logistics for $25,245.75+HST
• Approved tree planting partnership with South Nation Conservation, $2,500/year for 2025-2027
• Passed By-law 2024-75 to stop up and close road allowance on Billings Ave W
• Passed By-law 2024-76 for lease extension at 6 Fifth Street West (provincial courts)
• Adopted consent agenda including Q3 variance reports and building stats
• Ratified all resolutions via By-law 2024-77

Regular Meeting

The South Dundas Council will review several grant agreements for local businesses and a loan for the Morrisburg Golf Course. The meeting includes discussions on the Zeron Drain realignment and a satellite location for the Youth Wellness Hub at 5 College Street.

• By-law 2024-67: Community Improvement Plan Grant Agreement for Morrisburg Golf Course Loan
• By-law 2024-68: Community Improvement Plan Grant Agreement for Morrisburg Plumbing and Heating
• By-law 2024-69: Community Improvement Fund Grant Agreement for H and I Country Supply
• By-law 2024-71: Zeron Drain Realignment Report
• Action request for Youth Wellness Hub Satellite Location at 5 College Street

Council adopted the Zeron Drain realignment engineer's report and approved several Community Improvement Plan grant agreements, including with Morrisburg Golf Club, Morrisburg Plumbing and Heating, and H&I Country Supply. It also supported a Youth Wellness Hub satellite location, waived a senior fitness facility fee, extended the auditor contract, and approved a $50,000 tile loan.

• Adopted Zeron Drain realignment report (By-law 2024-71)
• Approved CIP grant agreement with Morrisburg Golf Club (By-law 2024-67)
• Approved CIP grant agreement with Morrisburg Plumbing & Heating (By-law 2024-68)
• Approved CIP grant agreement with H&I Country Supply (By-law 2024-69)
• Supported Youth Wellness Hub satellite location at 5 College Street
• Waived facility rental fee for Senior Fitness Program
• Extended auditing services to MNP for 2024
• Approved $50,000 tile loan for Noort Dairies Inc

Property Standards Committee Appeal Meeting

The South Dundas Property Standards Committee appeal meeting scheduled for September 25, 2024 has no specific agenda items detailed in the provided document. The agenda consists only of headings and placeholders without any listed rezoning proposals, contracts, ordinances, or other actions. As a result, no decisions or discussions are recorded for this meeting.

Regular Meeting

The South Dundas Council meeting will decide on a fire‑truck replacement and approve a compressed work‑week pilot program. It will also consider extending the animal control services agreement, review building permit applications for 2024, and renew the Xplor Recreation contract through 2027. Additional items on the consent agenda are routine approvals.

• FES2024-04 Truck Replacement (equipment purchase)
• CAO2024-04 Compressed Work Week Pilot Program
• CAO2024-05 Animal Control Agreement Extension (3‑month extension)
• PF2024-13 Building Permit Applications 2024
• PF2024-14 Xplor Recreation (Perfectmind) contract renewal (2024‑2027)

Council approved the extension of the compressed workweek pilot, the animal control agreement, discontinuation of curbside blue box collection from ineligible sources, building permit applications for three projects, a contract extension with Perfectmind, and a library lease by-law. A truck replacement purchase was deferred. Council also directed staff to bring back reports on senior fitness fees and a resolution on blue box regulations.

• Extended compressed workweek pilot for municipal staff until end of December 2024
• Authorized CAO to extend Animal Control Officer Agreement until December 31, 2024
• Discontinued curbside collection of Blue Box materials from ineligible sources effective January 1, 2025
• Accepted report to complete building permit applications for three shovel-ready municipal facility projects
• Authorized three-year contract extension with Perfectmind Inc. for recreation software
• Passed By-law 2024-65 for SDG Library lease agreement
• Deferred truck replacement purchase (2025 Dodge Durango PPV, approx. $71,922 + HST)
• Directed staff to bring back report on senior fitness program fees (Option 3 or 4) on October 9, 2024

Special Council

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items. No business items were listed for this meeting.

Special Council

The Special Council agenda for September 18, 2024 contains no listed items. It appears to be a procedural placeholder without specific decisions, contracts, or hearings.

Regular Meeting

The South Dundas Council meeting will review several action requests, including a mooring request from Iroquois Marine Search and Rescue, a Community Improvement Plan intake, and a reapportionment of drainage assessment for the MacMillan Municipal Drain. By‑laws will be adopted for appointing a lottery license issuer, a civil marriage officiant, and for drain maintenance on the Reuben Mattice, Glen Becker, and Van Moorsel drains. A consent agenda will cover budget modifications for the Plaza, a sport and recreation infrastructure fund, the Run For The Cure fundraiser, and updates from provincial and municipal agencies. The meeting will also include a closed‑session to discuss items subject to solicitor‑client privilege.

• PF2024-12 Iroquois Marine Search and Rescue (IMSAR) Mooring Request
• KIR - Community Improvement Plan 2024 Recipients – Intake 1
• ES2024-10 Reapportionment of Drainage Assessment (MacMillan Municipal Drain)
• 2024-61 Appointment of a Lottery License Issuer
• Plaza Capital Budget Modification

Council approved two Community Improvement Plan (CIP) grants and one loan for local businesses, as recommended by the review committee. It also approved a no-cost mooring agreement for the Iroquois Marine Search and Rescue at the Galop Canal Marina, and adopted several by-laws including appointments for lottery and marriage officiating. All decisions were carried unanimously.

• Approved $2,500 facade/signage grant for H&I Country Supply
• Approved $1,000 signage/awning grant for Morrisburg Plumbing & Heating Ltd.
• Approved $20,000 improvement loan for Morrisburg Golf Course
• Approved no-cost moorage for IMSAR 28ft RHIB at Galop Canal Marina
• Adopted By-law 2024-61 appointing Kaileigh Helmer as lottery issuer
• Adopted By-law 2024-62 appointing Kaileigh Helmer and Amanda Alexander as marriage officiants
• Adopted By-law 2024-63 assessing maintenance costs for Reuben Mattice, Glen Becker, and Van Moorsel drains
• Approved reapportionment of drainage assessment for McMillan Municipal Drain (consent B-37-24)

Regular Meeting

The South Dundas Council will review a listing of surplus lands proposed for disposal. It will also receive audited financial statements for 2023 and consider a tender award for a development charges background study. Additional items include a grant partnership for seniors active living centres and a tender award for HVAC replacement in the Justice Building.

• Surplus Lands Listing for Disposal (ED2024-03)
• Audited Financial Statements 2023 (FS2024-06)
• Award Tender – Development Charges Background Study (CS2024-11)
• Seniors Active Living Centers – Grant Partnership (PF2024-10)
• Justice Building – HVAC Replacement Tender Award (PF2024-11)

Council declared nine municipal properties surplus, including lands on Boucks St, Carr Road, County Rd 16, Willow Road, Dundela Rec Space, West End Terrace, County Rd 2, and Coyle Drive, for future disposal. They also approved the 2023 audited financial statements, awarded a development charges study contract, and approved an HVAC replacement for the Justice Building.

• Declared 9 municipal properties surplus (carried)
• Approved 2023 audited financial statements as presented by MNP LLP (carried)
• Awarded Development Charges Background Study to Watson & Associates Economists Ltd. for $35,480 plus HST (carried)
• Approved partnership with JW MacIntosh Community Support Services for Seniors Active Living Centers grant application (carried)
• Awarded Justice Building HVAC Replacement to Neville HVAC/R Inc. for $48,000 plus HST (carried)
• Passed by-law 2024-55 authorizing Canada Community-Building Fund agreement with AOM (carried)
• Adopted consent agenda items except rescue truck and MPDS reports, moved to September 4 meeting (carried)
• Passed ratification by-law 2024-56 (carried)

Property Standards Committee Appeal Meeting

The South Dundas Property Standards Committee will hold a meeting to hear an appeal. The agenda is procedural and does not list specific items for discussion.

• Property Standards Committee Appeal Meeting
• Procedural agenda only

Regular Meeting

The South Dundas Council meeting will open with a call to order, a closed session on labour relations, and adoption of June 24 minutes. Items include a surplus land listing, several action requests such as a wireless tower proposal, a Dutch Meadows plan edit, a county official plan growth study, an arena live‑barn project, and a stop‑up request for Valecraft Homes. A consent agenda will cover the 2024 Q2 budget to actuals and various informational resolutions. The council will also discuss physician recruitment and ratify a by‑law.

• PE2024-07 Proposed Wireless Telecommunication Tower
• PE2024-08 Dutch Meadows – Phase 2 Red Line Edit
• PE2024-09 County Official Plan – Growth Management Study
• PF2024-09 Morrisburg Arena – Live Barn project
• CS2024-10 Stop Up and Close Request Valecraft Homes (2019) Ltd

Council approved a proposal for a Rogers communications tower to improve broadband and supported the Dutch Meadows Phase 2 subdivision application. Other actions included authorizing the closure of undeveloped roadways and installing LiveBarn at the Morrisburg Arena.

• Approved Rogers Communications tower proposal (CARRIED)
• Supported Dutch Meadows Phase 2 subdivision application (CARRIED)
• Authorized process to stop up and close undeveloped roadways including Thompson Drive (CARRIED)
• Directed staff to forward lands to United Counties of SDG for Growth Management (CARRIED)
• Approved LiveBarn installation at Morrisburg Arena (CARRIED)
• Passed By-law 2024-47 changing firefighter normal retirement age from 65 to 60 (CARRIED)
• Approved physician recruitment recommendation; staff to provide budget KIR (CARRIED)
• Supported Township of Amaranth's call for fair provincial operational funding (CARRIED)

Regular Meeting

The council will consider a new lease agreement for Seaway Golf Ltd. at Iroquois Golf Club. The agenda also includes reviews of the Morrisburg Business Improvement Area and a parental leave top-up policy. Additionally, there is a recommendation for public fundraising for a multi-use pad at EBP.

• Lease agreement for Seaway Golf Ltd. (Iroquois Golf Club)
• Morrisburg Business Improvement Area review
• Pregnancy and parental leave top-up policy update
• Grant reconsideration for Matilda Memorial Recreation Committee
• Fundraising recommendation for a multi-use pad at EBP

The South Dundas Council voted to dissolve the Downtown Morrisburg Business Improvement Area and directed staff to assume its assets and liabilities while developing a new business engagement strategy. Council also approved a Pregnancy and Parental Leave Top-Up Policy, adopted updates to the Consent Policy and Asset Management Policy, and authorized a new lease agreement with Seaway Golf Ltd.

• Approved agenda as amended with OPP Delegation removed to July 17th
• Adopted Minutes of the June 12, 2024 Regular Meeting
• Passed By-law No. 2024-50 to adopt Pregnancy and Parental Leave Top-Up Policy No. 3-32
• Approved By-law No. 2024-52 to dissolve the Downtown Morrisburg Business Improvement Area and direct staff on asset assumption and a new Business Engagement Strategy
• Approved reconsideration of a monetary grant application for the Matilda Memorial Recreation Committee in the amount of $2,000
• Supported resetting the severance date in the County Official Plan to January 1, 2024, permitting up to two severances per lot of record
• Passed By-law No. 2024-49 to authorize a new lease agreement with Seaway Golf Ltd. and repeal previous agreements
• Passed By-law No. 2024-51 to amend the Strategic Asset Management Policy No. 2-13

Special Council

This special council meeting is a public session for reviewing the final draft of the South Dundas Strategic Plan. Members of the public are invited to provide feedback and comments on the plan documents.

• Review of the Strategic Plan final draft
• Public comment period regarding the Strategic Plan

Regular Meeting

The South Dundas Council will review engineering services for the Colquhoun Bridge replacement and the 2024 Asset Management Plan. The agenda includes second readings for by-laws regarding open air fires, waste management hauling, and animal control. Additionally, council will meet in a closed session to discuss labour relations.

• Colquhoun Bridge Replacement engineering services
• Open Air Fire By-Law No. 2024-37 (2nd Reading)
• Forward House 10 Year Lease Agreement By-Law No. 2024-44
• Waste Management Hauling Agreement with HGC Management Inc
• Animal Control Agreement 3 month extension

Council adopted a new by-law regulating open-air burning and approved a curbside waste collection agreement with HGC Management Inc. The board also awarded a bridge engineering contract and approved the 2024 Asset Management Plan.

• Approved 2024 Asset Management Plan
• Awarded Colquhoun Bridge Replacement engineering design to CBCL Limited for $52,170.90 plus HST
• Adopted By-law 2024-37 regulating Open Air Burning and repealed By-law 2022-80
• Approved By-law 2024-45 for waste collection and hauling agreement with HGC Management Inc effective July 1, 2024
• Approved 10-year lease agreement with South Dundas Historical Society (By-law 2024-44)
• Extended Animal Control Agreement with Kevin Casselman to October 1, 2024
• Approved Summer Pilot Program for Municipal Centre hours of operation
• Granted temporary nuisance by-law exemption for an event on August 10, 2024

Regular Meeting

South Dundas Council will consider several bylaws including final tax rates for 2024, a mobile food truck bylaw, an open air fire bylaw, and a waste management agreement with GFL. They will also discuss a consolidated lot development agreement and capital roads reconstruction projects.

• Bylaw 2024-40 setting final tax rates
• Bylaw 2024-34 regulating mobile food trucks
• Bylaw 2024-37 on open air fires
• GFL Waste Management Agreement No. 2024-38
• Capital Roads Reconstruction projects

Council approved the 2024 municipal tax rates and a new waste disposal agreement with GFL Environmental Inc. Other actions included approving a mobile food truck by-law and awarding a granular supply contract. The open air fire by-law was deferred.

• Approved 2024 Municipal tax rates (By-law No. 2024-40)
• Approved waste disposal agreement with GFL Environmental Inc. effective July 1, 2024
• Ended acceptance of Industrial, Commercial and Industrial Waste (IC&I) at Matilda Landfill effective July 1, 2024
• Approved By-law No. 2024-34 to regulate mobile food premises
• Awarded granular supply tender to Cornwall Gravel Company Limited ($15.39/tonne maintenance stone; $17.53/tonne stone dust)
• Approved hazardous waste service agreement with Township of North Dundas (By-law No. 2024-42)
• Approved Capital Roads Program as presented during budget deliberations
• Deferred By-law 2024-37 regarding open air burning

Regular Meeting

South Dundas Council will hear a delegation from the Historical Society requesting a 10-year lease extension to 2037 for funding eligibility. Other items include a partial drain abandonment request for the McMillan Drain and reconsideration of a 2024 municipal grant for the Matilda Memorial Recreation Committee. The consent agenda includes several resolutions from other municipalities on issues like housing funding and water testing.

• Historical Society of South Dundas requests 10-year lease extension to 2037
• ES2024-07 Partial Drain Abandonment Request - McMillan Drain
• Reconsideration of 2024 Municipal Grant Application for Matilda Memorial Recreation Committee
• Waiving rental fee recommendation from Economic and Community Development Committee
• Resolutions on housing funding, water testing, and fossil gas subsidization

Council approved the partial abandonment of drainage works on the McMillan Drain. Requests regarding event approvals in Iroquois and a lease extension for the Historical Society of South Dundas were referred to staff for further reporting.

• Approved partial abandonment of drainage works on McMillan Drain (Carried)
• Directed staff to report on Velo for Violets Vault / Booth Sale Event by-law compliance
• Directed staff to report on lease extension options for Historical Society of South Dundas
• Adopted April 24, 2024 Regular and Closed Session minutes (Carried)
• Adopted General Consent agenda items (Carried)
• Passed By-law No. 2024-36 to ratify matters dealt with by resolution (Carried)

Regular Meeting

South Dundas Council will consider awarding contracts for sidewalk replacement and repair (TS2024-02) and a plough truck for 2025 delivery (TS2024-03). They will also vote on a by-law to amend the Sale and Purchase of Property Policy (2024-32). The meeting includes a presentation on the 2024 Core Asset Management Plan and a closed session regarding land acquisition or disposition.

• TS2024-02 Sidewalk Replacement and Repair – bid analysis and locations provided
• TS2024-03 Plough Truck for 2025 delivery – RFQ TS24-06
• By-law 2024-32 to amend Sale and Purchase of Property Policy
• 2024 Core Asset Management Plan presentation by Tyler Nelson
• Closed session under Section 239(2) for proposed land acquisition/disposition and property security

The Council approved contracts for sidewalk replacement and the purchase of a new plow truck. They also amended the policy for selling municipal land and adopted a consent agenda containing various reports and resolutions from other municipalities.

• Approved $118,370.00 plus HST contract to JT Concrete Ltd for sidewalk replacement and repair
• Approved $19,208.00 plus HST provisional work to JT Concrete Ltd
• Approved $449,950.00 plus HST tender to GinCor Industries for a Freightliner Tri-Axle plow truck
• Approved $2,380.00 plus HST provisional swing blade purchase to GinCor Industries
• Amended Sale and Disposition of Land Policy No. 1-10 and repealed previous by-laws
• Adopted consent agenda including Q1 budget, grant appointments, and external resolutions
• Ratified By-law No. 2024-33 confirming matters from closed session

Regular Meeting

This is a regular meeting of South Dundas Council. The agenda includes three delegations: an update on the Morrisburg Affordable Housing Development, a presentation from the Upper Canada District School Board on real-world learning, and a presentation of the South Dundas Water and Wastewater Support Study by EVB Engineering. Council will also consider third reading of by-laws for the Glen Becker, Reuben Mattice, and Van Moorsel municipal drains, and receive several information items and resolutions for filing.

• Morrisburg Affordable Housing Development Update (delegation by Mellissa Morgan/Lisa Smith)
• South Dundas Water and Wastewater Support Study (presentation by Josh Eamon, EVB Engineering)
• Glen Becker, Reuben Mattice, and Van Moorsel Municipal Drains (Third Reading)
• Council Remuneration and Expenses 2023 (receive and file)
• Province-wide changes to ambulance dispatch protocols (receive and file)

Council passed a resolution requesting the province amend Blue Box regulations to make producers responsible for recycling costs from all sources. The municipality also adopted a report on municipal drains and requested the re-establishment of combined ROMA and OGRA conferences.

• Approved By-law No. 2024-29 adopting the Section 76 Engineer’s Report for Glen Becker, Reuben Mattice, & Van Moorsel Municipal Drains
• Passed resolution requesting Province amend Ontario Regulation 391/21 to make producers responsible for recycling from all sources
• Passed resolution calling on ROMA & OGRA boards to re-establish a combined annual conference
• Adopted all items under the General Consent section of the Agenda
• Adopted minutes from the March 27, 2024 Regular Meeting
• Passed By-law No. 2024-30 to ratify matters dealt with by resolution

Regular Meeting

South Dundas Council will discuss a plan of subdivision application from Valecraft Homes Ltd., a development agreement with Ontario Power Generation, and several other items including a backhoe purchase, a generator installation for Community Food Share at 28 Ottawa St., and HVAC repairs at the Justice Building. The meeting also includes a closed session for labour relations and land acquisition matters.

• PE2024-03 Application for Plan of Subdivision by Valecraft Homes Ltd.
• 2024-22 Development Agreement with Ontario Power Generation
• TS2024-01 Backhoe Purchase
• PF2024-05 Community Food Share Generator Installation at 28 Ottawa St., Morrisburg
• PF2024-06 Justice Building HVAC Repairs

Council supported a Plan of Subdivision application for Valecraft Homes Ltd. and approved the purchase of a backhoe and water carbon tanks. Several construction contracts for park gazebos and a viewing platform were awarded, and Jeremy Alldred-Hughes was appointed Fire Chief.

• Supported Valecraft Homes Ltd. Plan of Subdivision Application No. 02-SD-S-2023
• Approved $190,052.00 backhoe purchase from Terepro Construction plus $5,367.00 warranty
• Pre-approved purchase of two carbon tanks from Continental Carbon Group at $68,120 each
• Awarded $96,532.16 contract to Gaucher Excavation for park gazebos
• Awarded $34,550.00 contract to Nick’s Landscaping & Property Maintenance for viewing platform
• Appointed Jeremy Alldred-Hughes as Director of Fire and Emergency Services/Fire Chief
• Approved lease amendment for Community Food Share to install a 25kW generator
• Adopted by-law 2024-20 to amend municipal highway speed rates

Regular Meeting

The South Dundas Council is holding a regular meeting with a closed session for solicitor communication and land matters. The open agenda includes an action request on reapportioning a drainage assessment for the Reuben Mattice Municipal Drain, a by-law to reappoint the Integrity Commissioner, and a discussion item on the April 8, 2024 total solar eclipse. Several routine items are on the consent agenda, including reports and resolutions from other municipalities.

• ES2024-06 Reapportionment of Drainage Assessment - Reuben Mattice Municipal Drain
• By-law 2024-02 Re-Appointment of Integrity Commissioner
• Discussion: Total Solar Eclipse - April 8th, 2024
• Consent agenda includes South Nation Conservation 2024 Flood Contingency Plan
• Resolutions from Cambridge, Hamilton, Prince Edward County, and Frontenac on various topics

Council passed a by-law to authorize an amending agreement for Integrity Commissioner services. The board also approved a drainage assessment reapportionment for the Reuben Mattice Municipal Drain.

• Approved reapportionment of Drainage Assessment Agreement for Reuben Mattice Municipal Drain (CARRIED)
• Passed By-Law No. 2024-16 to re-appoint Integrity Commissioner (CARRIED)
• Adopted General Consent agenda items (CARRIED)
• Passed By-law No. 2024-17 to ratify matters dealt with by resolution (CARRIED)

Committee Of The Whole

The Committee of the Whole is meeting to discuss two main items: the Iroquois and Morrisburg plazas, and the 2024-2026 strategic planning. The agenda includes a closed session for a local board and public comments. No decisions are recorded in the agenda text.

• Discussion of Iroquois and Morrisburg Plazas with attached BCA reports
• Strategic Planning 2024-2026 with multiple supporting documents
• Closed session for a local board
• Public comments period

The Committee of the Whole discussed funding and repair options for the Iroquois and Morrisburg Plazas. Council directed staff to research legal obligations, funding models, and grants. Staff were also directed to implement Council suggestions regarding the 2024-2026 Strategic Planning objectives.

• Approved agenda as presented
• Adopted minutes from May 31, August 28, and November 22, 2023
• Directed staff to report back on legal obligations and funding for Iroquois and Morrisburg Plazas
• Directed staff to implement Council suggestions for Strategic Planning 2024-2026

Regular Meeting

Council will consider the 2024 budget by-law, a Valecraft Homes subdivision and zoning amendment, and several action requests including SCBA purchase, arena funding, and development charges study. The meeting also includes a closed session for labour relations and solicitor-client privilege.

• 2024-07 Budget By-law adoption
• Plan of Subdivision and Zoning By-law Amendment for Valecraft Homes
• FES2024-01 SCBA Purchase (self-contained breathing apparatus)
• PF2024-03 Arena - Project Funding
• PE2024-01 Development Charges Background Study

Council passed the 2024 operating and capital budgets and approved a $383,714.99 purchase for fire department breathing apparatus. Other actions included approving $35,000 in grants and donations and authorizing a Development Charges Study RFP.

• Approved $383,714.99 for SCBA procurement from 1200 Degrees
• Approved $35,000 for 2024 Grants and Donations requests
• Passed By-Law No. 2024-07 setting 2024 operating and capital budgets
• Authorized RFP for a Development Charges Study
• Approved $53,000 grant for Matilda Memorial Recreation Committee
• Approved funding for Arena Entrance Project contingent on FedDev or OTF funding
• Passed By-Law No. 2024-13 for Blue Box agreement with HGC Management Inc.
• Supported in principle trail creation at Dupont Provincial Park

Regular Meeting

Council will consider waste and recycling contract options, including a quote from GFL and landfill considerations. Two by-laws are up for adoption: one setting the Williamsburg sewer rate for 2024, and another making housekeeping amendments to water/wastewater rates. The meeting also includes a closed session to discuss potential land acquisitions or dispositions.

• ES2024-03: Waste and recycling contract options and consideration, including a GFL quote and 2024 tipping fee letter
• By-Law 2024-08: Williamsburg Sewer Rate for 2024
• By-Law 2024-09: Housekeeping amendment to water/wastewater rates
• Closed session under Section 239(2)(c) of the Municipal Act for proposed or pending land acquisition or disposition (Property #1 and Property #2)
• Discussion on committees and working groups, including terms of reference for Carman House, Youth Advisory, and Parks and Recreation

Council decided to change providers for blue box recycling and curbside waste hauling. The municipality will also stop collecting industrial, commercial, and institutional waste at the Matilda Landfill. Additionally, new sewer and water meter by-laws were passed.

• Approved termination of Cornwall Recovery Facility agreement and new contract with HGC Waste Management for Blue Box Recyclables effective March 1, 2024
• Approved agreement with GFL Environmental to haul curbside waste to Moose Creek effective July 1, 2024
• Approved elimination of Industrial, Commercial and Institutional Waste (IC&I) collection at Matilda Landfill effective July 1, 2024
• Passed By-Law 2024-08 to impose a sewer service rate in Williamsburg
• Passed By-Law 2024-09 regarding water meter inspection, installation, and repair regulations
• Directed staff to recruit volunteers for Carman House Museum, Youth Advisory, and Parks and Recreation committees

Special Council

This is a procedural-only meeting agenda with no listed items for decision or discussion. The document contains only technical placeholders and embedded content areas with no actual business.

Council accepted the 2024 draft budget in principle as amended. The budget includes a 6.67% overall increase and a specific allocation for grants and donations.

• Approved 6.67% overall budget increase
• Allocated $31,700.00 to Grants/Donations for 2024 Budget
• Accepted 2024 draft budget in principle as amended (Resolution No. 22-26-391)

Special Council

This is a special council meeting dedicated to reviewing the 2024 budget. Council will hear a budget introduction and summary, then review departmental operating and capital budgets, followed by the draft capital budget and budget background. No decisions are recorded in the agenda; it is a working session.

• 2024 Budget Introduction and Summary
• Departmental operating and capital budgets for 20 departments including Fire, Public Works, Parks and Recreation, and Marina
• 2024 Draft Capital Budget review
• Budget background discussion

Council received draft operating and capital budget presentations from various municipal departments. No substantive decisions or votes were made regarding the budget's approval or specific funding amounts.

• Opened Special Meeting at 5:36 p.m. (Carried)
• Adjourned meeting at 9:09 p.m. (Carried)

Regular Meeting

The Municipality of South Dundas council is meeting to discuss and decide on several operational and financial items. Key decisions include next steps for the landfill, setting 2024 sewer rates for Williamsburg, and passing borrowing and interim tax levy by-laws. The agenda also includes a closed session for solicitor-client privileged advice.

• ES2024-01 Landfill Next Steps — discussion on future disposal options
• FS2024-01 Williamsburg Sewer Rates for 2024 — proposed rate setting
• 2024-01 Borrowing By-law — authorizing temporary borrowing
• 2024-02 Interim Tax Levy 2024 — setting interim tax rates
• 2024-03 Fees & Charges — updating municipal fee schedule

The Council passed three by-laws for 2024: a borrowing by-law for temporary cash flow, an interim tax levy, and a fees and charges by-law. They also directed staff to set 2024 Williamsburg wastewater rates to meet capital reserve targets and approved an application for public EV charging stations. A closed session was held to discuss the Iroquois Golf Course under solicitor-client privilege.

• Approved By-Law 2024-01 for temporary borrowing
• Approved By-Law 2024-02 for 2024 interim tax levy
• Approved By-Law 2024-03 establishing fees and charges
• Directed staff to set 2024 Williamsburg wastewater rates
• Approved eCAMION Inc to apply for MTO EV ChargeON program
• Maintained status quo for winter maintenance at Iroquois Beach
• Appointed The Shade Group Inc. for Zeron Municipal Drain engineering
• Held closed session regarding Iroquois Golf Course