South Huron public meetings in 2023
16 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Fire Services Advisory Committee
The Fire Services Advisory Committee identified 177 Centre Street, Dashwood, as the preferred location for a replacement fire station. The committee approved specific budget allocations for 2024 to begin site preparation and reserve funding. Staff were directed to explore all available funding options, including external grants and reserves.
- Approved $100,000 in 2024 budget for site preparation at 177 Centre Street, Dashwood (Carried)
- Approved $315,000 allocation to the Fire Capital Reserve for the replacement Dashwood Fire Station at 177 Centre Street (Carried)
- Adopted minutes of July 20, 2023 and July 26, 2023 (Carried)
- Approved the meeting agenda (Carried)
Public Meeting
Council held a public meeting to review a proposed zoning amendment for a vacant lot on Eva Street to allow a septic system serving a nearby cottage. No decision was made during this meeting; the proposal will be presented for approval at a future regular Council meeting.
- Closed the public meeting (6-0)
Regular Council Meeting
Council approved a budget amendment to replace a 2009 Fire Command Unit and authorized additional engineering spending for the Connecting Link Project. They also approved a cost apportioning agreement with the Ausable Bayfield Conservation Authority. Requests for clinic and community fund operational funding were received for future discussion.
- Approved $75,000 budget amendment to replace 2009 Fire Command Unit using Fire Capital Replacement Reserve (6-0)
- Approved $44,926.93 plus HST amendment to BM Ross and Associates Engineering Services Agreement for Connecting Link Project (6-0)
- Approved Cost Apportioning Agreement with Ausable Bayfield Conservation Authority (6-0)
- Referred South Huron Arts Centre request for $7,000 annual operating cost to budget deliberations (4-1)
- Referred Dashwood Community Advisory Committee request for natural gas generator to South Huron Hydro Electric Fund Committee (6-0)
- Adopted minutes of August 14, 2023 Regular Council Meeting (6-0)
- Appointed Councillor Dietrich as Council representative for DWQMS 2023 Annual Management Review (6-0)
Regular Council Meeting
Council authorized a scope change to replace sewers and watermains for the Connecting Link project and approved an amended Corporate Flag Policy. A by-law was also approved to delegate tax cancellation and refund authority to the Municipal Treasurer.
- Authorized Connecting Link project scope change to include storm sewers, sanitary sewers, and watermains (7-0)
- Approved $38,250 plus HST amendment to BM Ross and Associates for geotechnical services (7-0)
- Approved amended Corporate Flag Policy and designated Downtown Parkette as the Community Flagpole location (7-0)
- Approved by-law delegating authority to Municipal Treasurer to cancel, reduce, refund, or increase taxes (7-0)
- Appointed William J. Dietrich of Dietrich Engineering Ltd. as Municipal Drainage Engineer for the Ford/Neeb drain (6-0)
- Adopted minutes from July 10 and July 17, 2023 meetings (7-0)
Centralia Community Park Advisory Committee
The Committee reviewed updates on the park monument, flagpole, and plaque, and discussed the goals for the park's master plan. Members agreed that master plan recommendations must be practical, achievable, and sustainable. No substantive votes on park features or budgets were decided; items were deferred to the next meeting.
- Approved the agenda (Carried)
- Adopted the June 15, 2023 minutes (Carried)
Fire Services Advisory Committee
The Committee approved the use of Exeter and Dashwood Fire Stations by external emergency service employees for breaks and rest periods. Members also discussed water supply stability following a major fire and the need for a replacement pickup truck.
- Approved use of Exeter and Dashwood Fire Stations by OPP and EMS employees for breaks (Carried)
- Adopted June 12, 2023 minutes (Carried)
- Approved amended agenda (Carried)
- Directed staff to report on costs and locations for a replacement Dashwood Station
- Requested staff investigation into alternative water sources and usage tracking
- Requested staff explore fire service cost recovery programs
- Directed staff to review specialized apparatus agreements
- Supported budget amendment for replacement of 2009 fire services pickup truck
Fire Services Advisory Committee
The committee toured fire stations in Perth East, North Perth, and West Perth to review station components and layout. No substantive policy or budget decisions were made during this session.
- Adjourned meeting at 12:05 p.m. (Carried)
Regular Council Meeting
Council awarded several infrastructure tenders, including a chiller replacement and HVAC work. The municipality also decided to terminate its marketing agreement with Service Line Warranties of Canada Inc. and appointed two new directors to the Exeter BIA.
- Accepted $212,690 chiller replacement tender from Cimco Refrigeration (6-0)
- Increased Chiller Replacement Project capital budget to $216,433.34 (6-0)
- Accepted $66,800 HVAC tender from MEECO Technologies Inc. (6-0)
- Awarded $42,894 Kints-Knight Municipal Drain construction to A.G. Hayter Contracting Ltd. (6-0)
- Directed staff to notify Service Line Warranties of Canada Inc. of non-renewal of marketing agreement (6-0)
- Appointed Benita Ruby and Tracey Nadon as Directors to the Exeter BIA (6-0)
- Approved letter of support for Exeter Legion's Trillium Grant application (6-0)
- Supported Municipality of Chatham-Kent resolution regarding MFIPPA 'Time for Change' (6-0)
Public Meeting
Council held a public meeting to review proposed zoning changes for residential and commercial properties. No decisions were made on the amendments during this meeting, as they must be presented for approval at a regular Council meeting.
- Closed public meeting at 6:21 p.m. (5-0)
Committee of Adjustment
The Committee approved a minor variance application for a detached garage to exceed standard height and floor area limits. The approval includes conditions regarding the garage location and an 18-month validity period.
- Appointed Aaron Neeb as Chair (3-0)
- Appointed Ted Oke as Vice-Chair (3-0)
- Approved October 17, 2022 minutes (3-0)
- Approved Minor Variance MV01-2023 (Robinson) for garage height and floor area (3-0)
Regular Council Meeting
Council approved the Exeter RAM Rodeo 25th Anniversary as a municipally significant event, including a noise by-law exemption. Other actions included appointing members to the Heritage Advisory Committee and adding four properties to the Municipal Heritage Register.
- Approved Exeter RAM Rodeo 25th Anniversary permit, waived $550 fee, and granted noise by-law exemption for Aug 11-12 (6-0)
- Appointed William Dinney, Jess Gill, Susan Jones, Isaac Moore and Donna Voerman to Heritage Advisory Committee (6-0)
- Added Willis Homestead, Richard Pickard Home, Thomas Carling Home, and Kirkton Corner Store to Municipal Heritage Register (6-0)
- Approved by-law to deem Lots 192-203, Plan 204 not a plan of subdivision (6-0)
- Approved revised Terms of Reference for the Fire Services Advisory Committee (6-0)
- Directed staff to review flag policy for inclusivity and identify a community flagpole location (6-0)
- Approved accepting bank draft or certified cheque instead of Irrevocable Letter of Credit for LEXX Development (6-0)
- Adopted minutes from June 5 and June 7, 2023 meetings (6-0)
Centralia Community Park Advisory Committee
The committee appointed Milt Dietrich as Chair and Heather Wells as Vice-Chair. Members discussed the master plan strategy, including future public consultation and a survey on the municipal website. Staff provided updates on the monument installation and flagpole sourcing.
- Appointed Member Dietrich as Committee Chair (Carried)
- Appointed Member Wells as Committee Vice Chair (Carried)
- Approved the meeting agenda (Carried)
Fire Services Advisory Committee
The committee appointed a Chair and Vice-Chair and approved revised Terms of Reference for recommendation to Council. Members reviewed the Fire Master Plan Implementation Workplan and discussed options for the 421 Canada Ave property and fire station renovations.
- Appointed Member Oke as Committee Chair (Carried)
- Appointed Member Neeb as Committee Vice-Chair (Carried)
- Approved the meeting agenda (Carried)
- Approved revised Terms of Reference (Carried)
- Adjourned meeting at 6:37 p.m. (Carried)
Public Meeting
Council held a public meeting to review proposed zoning amendments for two properties in Exeter. No decisions were made during this meeting; proposals will be presented for approval at a future regular Council meeting.
- Tabled decision on Z08-2023 (370 William Street) to permit renovation of former funeral home into a multi-attached dwelling
- Tabled decision on Z05-2023 (39636 Huron Street) to permit a long-term care home
Regular Council Meeting
South Huron Council approved a $131,960 contract for the Main Street North Reconstruction project and a $90,705 tender for the "C" Drain of Pfaff Municipal Drain. Council also supported a Family Health Team license application for local hospitals and requested staff reports on property tax relief for the Exeter Curling Club.
- Awarded $131,960 contract to BM Ross and Associates for Main Street North Reconstruction (7-0)
- Awarded $90,705 tender to A.G. Hayter Contracting Ltd. for "C" Drain of Pfaff Municipal Drain (7-0)
- Approved support for Alexandra Marine General Hospital and South Huron Hospital Association's Family Health Team license application (7-0)
- Directed staff to report on property tax relief mechanisms for Exeter Curling Club (6-1)
- Directed staff to report on financing and letter of credit options for Lexx Development Corporation (7-0)
- Approved AMO delegation requests to the Solicitor General, Minister of Tourism, Culture and Sport, and Minister of Health (7-0)
- Adopted minutes from May 8 and May 15, 2023 meetings (7-0)
- Received delegations from Avon Maitland District School Board (6-0) and Huron County Pride (7-0)
Public Meeting
Council held a public meeting to review proposed zoning by-law amendments for two properties. No decisions were made during this meeting; the Clerk stated that proposed amendments would be presented for approval at a regular Council meeting.
- Reviewed Z03-2023 (70266 Grand Bend Line) to allow an accessory mobile home for an on-site caretaker; Planner recommended approval
- Reviewed Z04-2023 (70963 Bronson Line) to allow accessory retail sales of products not produced on site (up to 10% of floor area); Planner recommended approval
- Closed public meeting at 5:17 p.m. (7-0)