South Huron, ON

Exeter Business Improvement Area

The Exeter BIA Board will discuss and vote on formal comments for the Municipality of South Huron's Main Street reconstruction project (Victoria St to Saunders St), review its committee memberships, and receive updates on beautification, events, and 2027 project ideas. The agenda includes several recommendations for approval and information items.

• Direct BIA Manager to draft and submit comments on Connecting Links Main Street Reconstruction (Victoria St to Saunders St)
• Review BIA roles on Exeter Rodeo, United Way, and Huron Chamber of Commerce committees for 2027
• ROD program application for snowflake replacement and winter banners not approved
• Discuss participation in Parents Night Out events (Sept 25, Oct 17, Nov 21)
• Discuss 2027 project ideas including Welcome to Exeter packs and new events

Regular Council Meeting

The provided agenda text for the September 8, 2026 Regular Council Meeting of South Huron, Ontario contains only procedural boilerplate and no actual agenda items, decisions, or discussions.

Regular Council Meeting

This is a regular council meeting agenda for the Municipality of South Huron, Ontario. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

Regular Council Meeting

The agenda is a procedural placeholder with no listed items, decisions, or topics for the October 5, 2026 meeting.

Regular Council Meeting

The South Huron Regular Council meeting on 2026-10-19 has an agenda with no listed items. Consequently, no decisions or public discussions are scheduled.

Regular Council Meeting

The provided document contains no specific business, proposals, or decisions. It consists of empty procedural fields and software-related text.

Regular Council Meeting

The agenda for the South Huron Regular Council Meeting on 2026-11-16 contains no listed items; it appears to be a procedural placeholder without specific decisions or discussions.

Regular Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed.

Regular Council Meeting

The South Huron Regular Council meeting agenda for 2026-12-21 contains no specific items. It only shows generic placeholders and no descriptions, categories, or numbers. No decisions, proposals, or discussions are detailed in the agenda.

Committee of the Whole

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, discussions, or items of business listed.

Regular Council Meeting

This agenda text provides no substantive details. It appears to be a placeholder or technical issue. No decisions or discussions are listed.

Exeter Rodeo Committee

The provided document contains only procedural software boilerplate and no specific agenda items, motions, or discussion topics.

Grand Bend and Area Joint Sewage Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Exeter Rodeo Committee

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will hold a special meeting to review a presentation on the next phase of Main Street construction between Victoria Street and Saunders Street. The board will examine the BIA presentation and a Connecting Links consultation and engagement procedure. Members and stakeholders will be invited to comment, and the board will discuss next steps for the project. Routine items include approving agenda amendments and adjourning the meeting.

• Presentation on next phase of Main Street construction (Victoria to Saunders)
• Review of Connecting Links Consultation and Engagement Procedure
• Approval of agenda amendments as presented
• Comments from members and stakeholders
• Adjournment of the meeting

This was an information session due to lack of quorum, so no binding decisions were made. The board heard a presentation on the next phase of Main Street construction (Victoria to Saunders), including water/sewer work, sidewalk and asphalt replacement, and plans to minimize business disruptions. Comments on the project are due in late September, with a follow-up meeting to come.

• Approved agenda as presented (carried)
• Adjourned at 7:04 p.m. (carried)

Committee of Adjustment

This meeting agenda is only procedural boilerplate with no substantive items for discussion or decision.

Regular Council Meeting

The agenda text for this meeting contains only procedural boilerplate and no specific agenda items or decisions are listed.

Council accepted tenders from Rapid Drainage Ltd. for the Grand Bend Watermain Upgrade ($1,498,606.00) and the Thames Road West Forcemain ($304,602.57), approving budget amendments funded from capital replacement reserves. Council also passed a by-law to collect costs for municipal drain maintenance and repair, with two members declaring conflicts. A motion to have staff assess previously identified dog park locations for accessibility and bring back ranked reports was carried (4-3).

• Awarded contract to Rapid Drainage Ltd. for Grand Bend Watermain Upgrade at $1,498,606.00, funded by a $331,910.16 transfer from the Water Capital Replacement Reserve (5-2).
• Awarded contract to Rapid Drainage Ltd. for Thames Road West Forcemain at $304,602.57, funded by a $73,843.25 transfer from the Sewer Capital Replacement Reserve, with the amount included in the cost recovery by-law (7-0).
• Gave final reading to By-Law 40-2026 to collect costs for municipal drain maintenance and repair (5-0, with two conflicts declared).
• Approved a motion directing staff to implement daily litter collection at Port Blake beach for the remainder of the 2026 season, subject to operational, legal, lease and insurance requirements (5-2).
• Approved an application to the Regional Municipal Readiness Assessment Fund for Option 2 (7-0).
• Approved the BIA's request for pool passes (7-0).
• Approved a motion to have staff review previously identified dog park locations, have them assessed by the Huron County Accessibility Committee, and bring back ranked reports with updated costs (4-3).
• Gave final reading to By-Law 41-2026 regarding Development Charges (5-2).

Public Meeting

This meeting agenda contains only procedural boilerplate from the eSCRIBE software. No decisions, discussions, or public hearings are listed.

Council held a public meeting to review two proposed zoning by-law amendments but made no decisions, as the meeting was for input only. The first application (Z02-2026) proposes rezoning severed lands from R3-H-! to R1 to allow a single detached residence, and the second (Z03-2026) proposes rezoning agricultural lands to AG4-29 and AG2 to clear consent conditions. No written comments were received for either application, and staff recommended approval for both. Decisions will be made at a future regular council meeting.

• No decisions made; public meeting held for input only
• Reviewed Z02-2026 to rezone from R3-H-! to R1 for a single detached residence
• Reviewed Z03-2026 to rezone from AG1 to AG4-29 and AG2 to clear consent conditions
• No written comments received for either application
• Staff recommended approval for both amendments
• Closed public meeting at 5:45 p.m. (motion carried)

Exeter Rodeo Committee

The Exeter Rodeo Committee is meeting to discuss and approve plans for the 2026 rodeo. Topics include facilities, marketing, vendors, volunteers, entertainment and sponsorships. The committee will also review minutes from the previous meeting.

• Facilities, grounds and arena signage update
• Marketing and promotions planning
• Vendor coordination for the rodeo
• Admissions and volunteer management
• Special activities, entertainment and partnerships

The Exeter Rodeo Committee approved covering up to $3,000 for a petting zoo coordinated by the South Huron Optimist Club, and agreed to book an extra hand-washing station for that area. Members also discussed planning items: Wellington Street will stay open during construction on rodeo weekend, sand will be shifted in the rodeo ring to prevent flooding, and the committee will continue with OPP off-duty security. The committee reviewed sponsorships and vendor fees, with invoices to be sent to those who have not yet paid.

• Approved agenda as presented (Motion 20-2026)
• Adopted minutes of June 24, 2026 (Motion 21-2026)
• Approved up to $3,000 for petting zoo coordinated by South Huron Optimist Club (Motion 22-2026)
• Agreed to book extra hand-washing station at petting zoo area
• Agreed to continue with OPP off-duty security per SOP application
• Adjourned at 8:50 p.m., next meeting July 22, 2026 (Motion 23-2026)

Exeter Rodeo Committee

The Exeter Rodeo Committee will discuss operational planning for the 2026 rodeo, covering venue signage, vendor coordination, admissions, and volunteer recruitment. Members will also review a partnership request from Big Brothers Big Sisters and approve the May 28 meeting minutes.

• 2026 Rodeo planning updates (facilities, marketing, vendors, admissions)
• Review of Big Brothers Big Sisters partnership request
• Approval of May 28, 2026 committee minutes

The Exeter Rodeo Committee approved the agenda and minutes, and made one substantive decision: donating 4 rodeo tickets to Big Brothers Big Sisters for their silent auction. The rest of the meeting was planning updates for the 2026 rodeo, including fencing, bleachers, radio ads, vendor forms, and volunteer shirts. No other formal decisions were made.

• Approved agenda as presented (Motion 17-2026, carried)
• Adopted minutes of May 28, 2026 (Motion 18-2026, carried)
• Agreed to donate 4 rodeo tickets to Big Brothers Big Sisters silent auction
• Adjourned at 8:20 pm (Motion 19-2026, carried)

Exeter Business Improvement Area

The board will review mid-year financial reports and consider purchasing a Main Street metrics report for $2,000. They are also selecting a new customized garbage bin for the corner of Main St. and Saunders St.

• Purchase of CUI-OBIAA Main Street Metrics Report ($2,000 net cost)
• Selection of a custom logo garbage bin for Main St. and Saunders St.
• Update on annual Sidewalk Sale
• Gala Committee event update

The Exeter BIA Board approved Option A for the 2026 Marketing Performance Incentive during closed session, as reported after the session. The board also declined to purchase a garbage bin for Main St. and Saunders St. due to costs, instead directing the manager to seek grants for a volume purchase. It accepted the OBIAA & CUI Main Street Report and will apply for the Canadian Urban Institute's Main Street Recommendation Report.

• Approved Option A for the 2026 Marketing Performance Incentive (closed session).
• Declined to supply a garbage bin for Main St. and Saunders St. with BIA logo customization.
• Directed BIA Manager to look for grants or funding to purchase garbage bins in volume.
• Accepted the OBIAA & CUI Main Street Report and will apply for the Main Street Recommendation Report.
• Approved the agenda as presented.
• Adopted the minutes of May 25, 2026.
• Received the Financial Report of June 22, 2026 for information.
• Accepted verbal reports on the Sidewalk Sale and Gala Committee for information.

Regular Council Meeting

South Huron Council will discuss a background study on development charges and a new sponsorship and advertising program for community services. The meeting also includes the appointment of a drainage engineer for specific municipal drains and a partnership agreement with United Way.

• Development Charges Background Study implementation rate approval
• Approval of Community Services Sponsorship and Advertising Program and fee chart
• Appointment of William J. Dietrich as Municipal Drainage Engineer for Faulder, Muller and Nagel drains
• By-Law No. 38-2026: Memorandum of Understanding with United Way Perth-Huron
• Letter of support for Lambton Shores' Grand Bend Forcemain Twinning Project

Council approved the first option for the Development Charges implementation rate approach. They also appointed a municipal drainage engineer and endorsed a community services program in principle.

• Approved Development Charges implementation rate approach (4-2)
• Approved Community Services Sponsorship and Advertising Program in principle (6-0)
• Appointed William J. Dietrich, P. Eng. as Municipal Drainage Engineer (6-0)
• Provided letter of support to Lambton Shores for Grand Bend Forcemain Twinning Project (6-0)
• Directed staff to report on guidelines for motorized and pedaled bicycles and scooters (6-0)
• Approved By-Law #38-2026 regarding United Way Perth-Huron MOU (6-0)
• Approved By-Law #39-2026 confirming meeting matters (6-0)

Public Meeting

Council is holding a public meeting to consider a draft Community Improvement Plan under Section 28(5) of the Planning Act. They will hear comments from stakeholders and the public, and discuss next steps.

• Staff report on CIP consultation results and next steps
• Survey results in chart form
• Written comments from Stubbe's
• Written comments from Huron Chamber of Commerce
• Written comments from Exeter Business Improvement Area

The Council reviewed a proposed Community Improvement Plan under the Planning Act. Staff presented updates to the draft plan based on public consultation feedback. The finalized plan and an authorizing by-law will be brought to the July 13th meeting.

• Closed public meeting (6-0)

Regular Council Meeting

Council is deciding on awarding a $3,664,768 contract for a new fire station in Dashwood, requiring a $618,441.90 budget amendment funded from reserves. They will also consider a $4.16M contract for Huron Park sewage pumping station upgrades and award engineering services for multiple road and water projects. Other items include receiving reports on the drinking water system inspection and closed landfill status.

• Award $3,664,768 contract to AUBI/Agri-Urban Building Inc. for Dashwood Fire Station at 177 Centre Street South, Dashwood
• Approve $618,441.90 budget amendment funded from Wind Turbine Amenity Fee Reserve ($335k) and Fire Capital Replacement Reserve ($283k)
• Award $4,159,383.33 contract to Finnbilt General Contracting for Huron Park Sewage Pumping Station Upgrades
• Award engineering contract to B.M. Ross for Main Street South Reconstruction ($166,165), Andrew Street Reconstruction ($32,624), and other projects
• Receive Ministry drinking water inspection report and closed Stephen Landfill status report

Council accepted the lowest bidder’s tender for a new fire station in Dashwood, approving a $618,441.90 budget amendment funded by debenture and reserves. They also awarded a $4.16M contract for Huron Park sewage pumping station upgrades and an engineering services contract for multiple infrastructure projects. A Memorandum of Understanding with United Way Perth-Huron was approved (5-1), and support was given to several external resolutions.

• Approved $3,664,768 Dashwood fire station contract (6-0)
• Approved $618,441.90 budget amendment for fire station, funded by debenture and reserves (6-0)
• Approved $4,159,383.33 Huron Park sewage pumping station upgrades (6-0)
• Awarded engineering services contract to B.M. Ross for multiple projects (6-0)
• Approved MOU with United Way Perth-Huron (5-1)
• Endorsed Municipality-BIA consultation procedure for Connecting Link projects (6-0)
• Supported West Coast Active Living’s New Horizons Seniors Program application (6-0)
• Supported resolutions on Heritage Helping Housing Grant and provincial fire services grant funding (5-1 and 6-0)

Exeter Rodeo Committee

The committee will review progress on the 2026 Exeter Rodeo, covering facilities, marketing, vendors, admissions, special activities, and sponsorships. They will also discuss correspondence regarding rodeo ring bleachers, a Special Event Permit (SEP) application, and a Hearts and Hooves Hospice Ride.

• 2026 Rodeo Planning (facilities, marketing, vendors, admissions, special activities, sponsorships)
• Rodeo Ring Bleachers correspondence
• Rodeo SEP Application
• Hearts and Hooves Hospice Ride correspondence

The Exeter Rodeo Committee approved renting additional bleachers to replace seating capacity lost when older bleachers were removed. The committee also determined that seating for 1,500-2,000 people would be required for the event, and noted that 15 vendor spots have been filled. Council declared the rodeo a municipally significant event.

• Approved the agenda as presented (Motion 13-2026).
• Adopted the minutes of April 16, 2026 (Motion 14-2026).
• Approved renting extra bleachers to cover eliminated seating capacity (Motion 15-2026).
• Adjourned at 8:15 pm, to meet again on June 24, 2026 (Motion 16-2026).

Special Meeting

Council will hear a presentation on the Development Charges Study and consider written comments from developers and builders. The meeting includes a potential closed session. No final decisions are listed on the agenda.

• Development Charges Study presentation by Watson & Associates
• Written comments from Tridon Properties Ltd.
• Written comments from KR Planning Group
• Written comments from Perth-Huron Builders Association
• Written comments from INCON (Buckingham/Windermere)

Council received the Development Charges Study presentation from Watson & Associates. No final decisions were made on the study; instead, council directed staff to bring back additional information on growth data, comparative rates, and specific project impacts.

• Received Development Charges Study presentation (7-0)
• Requested additional info on actual growth 2024-2025, comparative DC rates, London Road Truck Sewer, mechanical plant and water tower impacts, DC eligibility, and lame duck implications (7-0)

Exeter Business Improvement Area

The Exeter BIA board will review quotes for new garbage and recycling bins, including one at Main and Sanders St., and choose a vendor. They will also discuss promoting BIA Bucks and planning a sidewalk sale event with family-friendly activities. Updates on construction advocacy and a ladies night weekend will be provided.

• Review and selection of garbage/recycle bin quotes from OBIAA vendors (Hauser, etc.) with logo branding
• Discussion on promoting BIA Bucks to increase usage
• Proposed sidewalk sale event on John St W. with McCann's 'Construction Workers in Training' sandbox
• Verbal report on construction advocacy and ladies night weekend results

The Exeter BIA Board voted to defer an extended Sidewalk Sale event to 2027, allowing more time for community partnerships, and instead focus on promoting BIA Bucks. The board also accepted trash/recycle bin quotes and directed the manager to research additional resin bin quotes. The manager's verbal report was received, noting a $224 loss on the breakfast event and ongoing construction advocacy.

• Approved the agenda as presented.
• Adopted the minutes of April 27, 2026.
• Accepted the verbal BIA Bucks report for information.
• Accepted all trash/recycle bin quotes and directed manager to research more resin bin quotes.
• Deferred the extended Sidewalk Sale event to 2027.
• Received the Manager's Verbal Report for information.
• Adjourned at 7:20 PM to meet at the call of the Chair.

Committee of Adjustment

The Committee of Adjustment will meet to review and decide on a single minor variance application. The session includes a review of the Huron County Planner's report and public comments regarding the request.

• Minor Variance MV04-2026 Finlay (Pincombe)

The Committee of Adjustment approved the April 20, 2026 meeting minutes. It then approved Minor Variance application MV04-2026 for Finlay (Pincombe) to construct a roof over an existing patio, subject to two conditions. The meeting was adjourned at 5:07 p.m.

• Approved April 20, 2026 minutes (motion carried)
• Approved Minor Variance MV04-2026 for Finlay (Pincombe) with conditions (motion carried)
• Adjourned the meeting (motion carried)

Regular Council Meeting

Council will vote on the 2026 tax rate by-law and review several infrastructure and community event requests. The meeting includes discussions on local flooding, drain repairs, and the approval of special event permits for the Exeter Ram Rodeo and Kirkton Rumble.

• Adoption of By-Law No. 33-2026 (2026 Tax Rate By-Law)
• Approval of 2026 Exeter Ram Rodeo permit, including an $816 fee waiver and noise by-law exemption
• Appointment of Dietrich Engineering Ltd. for Brock-Hern Municipal Drain repairs
• Subdivision Agreement for Windermere Community Ltd (By-Law No. 35-2026)
• Review of Thomas Street flooding concerns and Q1 operating budget variance report

South Huron Council adopted the 2026 tax rate bylaw and approved a subdivision agreement with Windermere Community Ltd. The council also designated the Kirkton Rumble and Exeter Ram Rodeo as municipally significant events, waived fees for community events, and appointed an engineer for a drain repair.

• Adopted 2026 tax rate bylaw (7-0)
• Approved subdivision agreement with Windermere Community Ltd (7-0)
• Designated Kirkton Rumble as municipally significant (7-0)
• Approved Exeter Ram Rodeo with fee waivers and noise exemption (7-0)
• Appointed Dietrich Engineering for Brock-Hern drain repair (7-0)
• Approved procedural bylaw revisions, referred further discussion to Committee of the Whole (7-0)
• Waived rental fees for Dashwood Community Centre events (6-1, 7-0)
• Set public meeting for Community Improvement Plan on June 15 (7-0)

Regular Council Meeting

Council will vote on awarding a $3.9M contract for the London Road South Trunk Sanitary Sewer project. They will also discuss intersection improvements on Highway 21 and County Road 83, consider a minor amendment to a subdivision plan, and hear delegations from United Way Perth Huron and Exeter BIA. Several reports on budgets, development charges, and quarterly activities will be received.

• Award contract to Omega Contractors Inc. for $3,924,912.29 for London Road South Trunk Sanitary Sewer
• Confirm conditions for Highway 21 & County Road 83 intersection improvements, including closing and realigning Gore Road
• Allocate $100,000 from Parkland Reserve Fund towards Huron Park Subdivision Community Park
• Recommend approval of minor amendment to Windermere (formerly Manx) draft plan of subdivision
• Receive delegation from United Way Perth Huron regarding a Memorandum of Understanding

Council accepted the low bid from Omega Contractors Inc. for the London Road South Trunk Sanitary Sewer project at $3,924,912.29 (including HST), with a recorded vote of 6-1. Council also approved a minor amendment to the Windermere Draft Plan of Subdivision, and committed to closing and realigning Gore Road as part of Highway 21 and County Road 83 intersection improvements. Additionally, the Mayor's Task Force on Regional Health Care was dissolved as recommended.

• Approved $3.9M London Road South trunk sewer contract to Omega Contractors Inc. (6-1)
• Recommended approval of minor amendment to Windermere draft plan of subdivision (7-0)
• Supported Highway 21 & County Road 83 intersection improvements, agreeing to close and realign Gore Road (7-0)
• Dissolved Mayor's Task Force on Regional Health Care (7-0)
• Allocated $100,000 from Parkland Reserve Fund to Huron Park Subdivision Community Park (7-0)
• Authorized staff to provide comments on Bill 98 planning changes (7-0)
• Approved submission of AMO delegation requests to Ministry of Health and Solicitor General (7-0)
• Received United Way Perth Huron MOU delegation (6-1)

Grand Bend and Area Joint Sewage Board

This meeting agenda for the Grand Bend and Area Joint Sewage Board is largely procedural boilerplate with no specific decisions or discussions listed.

Exeter Business Improvement Area

The Exeter BIA Board will discuss and approve the plan for Ladies Night 2026 with a confirmed date of May 22. They will receive updates on first-quarter finances (no large expenditures until fall flowers), the BIA Bucks program, and the Hard Hats & Hashtags Breakfast event. The manager will also report on the OBIAA conference.

• Approve Ladies Night 2026 for May 22, including potential timing changes and shopping passport
• Receive Q1 financial report showing no expenditures over $5,000 until fall flowers
• Update on BIA Bucks program, grant, and next steps
• Update on Hard Hats & Hashtags Breakfast tickets and sponsorships
• Manager's report on OBIAA conference feedback

The Exeter BIA Board approved the plan and dates for Ladies Night 2026 (May 22-23). They also received reports on construction, finances, BIA Bucks, and the spring breakfast event, all for information.

• Approved agenda as presented (carried)
• Adopted minutes of March 24, 2026 (carried)
• Accepted verbal Councillor's Report for information (carried)
• Received Financial Report for information (carried)
• Received BIA Bucks Update for information (carried)
• Received verbal spring breakfast report for information (carried)
• Approved plan and confirmed dates for Ladies Night 2026 (carried)
• Received verbal Manager's Report for information (carried)

Committee of Adjustment

The South Huron Committee of Adjustment will decide on Minor Variance MV02-2026 for the Lake Huron Primary Water Supply. The application package includes a planner's report and comments from the Ausable Bayfield Conservation Authority. The committee will hear oral comments and then vote to approve or deny the variance.

• Minor Variance MV02-2026 for Lake Huron Primary Water Supply
• Approval of April 7, 2026 meeting minutes
• Consideration of Huron County Planner report
• Written comments from Ausable Bayfield Conservation Authority
• Public oral comments on the variance application

The Committee approved Minor Variance MV02-2026 to reduce the minimum required exterior side yard setback from 7.5 metres to 1.2 metres to allow replacing an existing garage with an administrative office. Conditions require construction in general conformity with submitted drawings and site plan approval within 24 months. Public concerns about variance size, visual impact, and traffic were noted but did not affect the decision.

• Approved Minor Variance MV02-2026 (motion carried unanimously)

Regular Council Meeting

Council will decide on proposed zoning by-law amendments from a five-year review, approve a subdivision agreement for Crediton Village Phase 5, and vote on a speed reduction on Airport Line to 60 km/h. They will also discuss reports on the King Street paving project and 2026 capital progress.

• Approve proposed zoning by-law amendments from five-year review
• Enter into subdivision agreement with 1028094 Ontario Inc. for Crediton Village Phase 5
• Approve speed reduction on Airport Line to 60km/h from County Road 83 to 600m south
• Set 2026 tax rates for Exeter Business Improvement Area (BIA) properties
• Receive report on King Street paving project update

Council approved proposed zoning by-law amendments as part of the five-year review. It also approved a speed reduction on Airport Line to 60 km/h and entered into a subdivision agreement for Crediton Village Phase 5. A waiver of fees for a community cleanup initiative was granted. All decisions passed unanimously except for one 6-1 vote on an OEB follow-up memo.

• Approved zoning by-law amendments (5-year review) (7-0)
• Approved speed reduction on Airport Line to 60 km/h from County Road 83 (7-0)
• Entered into subdivision agreement for Crediton Village Phase 5 by-law (7-0)
• Waived rental and landfill fees for backroad cleanup initiative (7-0)
• Appointed Exeter Business Association board and set 2026 BIA tax rates (7-0)
• Removed holding symbol for Palen property (7-0)
• Received CAO memo on OEB franchise agreement follow-up (6-1)
• Adopted minutes of April 7 regular council meeting (7-0)

Exeter Rodeo Committee

The Exeter Rodeo Committee will meet to discuss planning for the 2026 rodeo, including facilities, marketing, vendors, admissions, entertainment, and sponsorships. They will also welcome a new voting member and approve previous meeting minutes.

• Welcome new voting member Miranda Upshall
• Facilities, grounds and arena signage update by S. Nickles
• Marketing and promotions update by L. Goulding
• Vendors update by M. Clarke/C. Hill
• Sponsorships update by D. Gower

Mayor's Task Force on Regional Health Care

The Mayor's Task Force on Regional Health Care will meet to approve the agenda and prior meeting notes, receive member updates, and conduct a tour of the South Huron Medical Centre. The meeting is largely procedural with the tour as the main substantive item.

• Tour of South Huron Medical Centre

The Mayor's Task Force on Regional Health Care voted to recommend its own dissolution to South Huron Council, citing that the Huron Health System master plan is paused and the task force has no purpose until it resumes. The recommendation was approved unanimously.

• Recommended dissolution of the Task Force to South Huron Council (carried)

Regular Council Meeting

Council will consider a staff report recommending a salary of $189,371 per annum for the Chief Administrative Officer, retroactive to January 1, 2026. Other major decisions include approving a budget amendment for the Stephen Arena roof project, awarding contracts for a new mini-rescue squad truck ($323,519) and a motor grader, and considering a severance application denial. The meeting also includes delegations on housing crisis and Exeter BIA review.

• CAO salary set at $189,371 for 2026
• Stephen Arena roof budget amendment from Recreation Capital Replacement Reserve
• Mini-rescue squad truck tender award to Metalfab LTD for $323,519
• Motor grader procurement from Brandt Tractor Ltd. via Canoe Group
• Recommendation to deny severance application at 70353 Ausable Line

Council voted to release the updated Community Improvement Plan for public consultation and schedule a public meeting. They recommended approval of a severance application at 70353 Ausable Line (7-0), approved a sign variance for 261 Thames Road West (6-0), and accepted several capital tenders including a new mini rescue squad truck ($323,519) and arena floor replacement ($100,344). A $22,000 budget amendment for the Stephen Arena roof was also approved (6-1).

• Released Community Improvement Plan for public consultation (7-0)
• Recommended approval of severance C007-2026 (7-0)
• Approved sign variance at 261 Thames Road West (6-0)
• Approved $22,000 budget amendment for Stephen Arena roof (6-1)
• Awarded tender for new mini rescue squad truck ($323,519) (7-0)
• Awarded tender for arena floor replacement ($100,344) (7-0)
• Awarded tender for three pickup trucks ($210,027) (7-0)
• Awarded tender for motor grader (Brandt Tractor) (7-0)

Committee of Adjustment

The Committee of Adjustment will appoint a chair and vice-chair for 2026, approve previous minutes, and hold a public hearing on Minor Variance application MV01-2026 by Baker (Pinnacle Pol). A decision will be made on the variance request.

• Minor Variance MV01-2026 Baker (Pinnacle Pol) – public hearing and decision
• Appointment of 2026 Committee Chair and Vice-Chair
• Approval of October 6, 2025 minutes

The Committee of Adjustment approved minor variance MV01-2026 for a stacked/cluster townhouse development with a residential parking lot, reduced setbacks, and balconies. Conditions were attached requiring construction consistency with site plans and a 24-month validity period. Public concerns about setbacks, driveway location, and pedestrian safety did not affect the decision.

• Approved minor variance MV01-2026 (Baker/Pinnacle Pol) for townhouse development with parking lot and reduced setbacks (unanimous)
• Appointed Ted Oke as Chair for 2026 (unanimous)
• Appointed Wendy McLeod-Haggitt as Vice-Chair for 2026 (unanimous)
• Approved minutes of October 6, 2025 (unanimous)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will approve the agenda as presented and adopt the February 10, 2026 minutes. It will receive verbal updates on the office closure at 303 Main Street South, the year‑end budget adjustments, the BIA Bucks program, and the Beautification Report for information. A closed session will be held to address labour relations or employee negotiations, with a report out afterward.

• Approve agenda amendments as presented
• Adopt February 10, 2026 meeting minutes
• Discuss office closure of 303 Main Street South (information only)
• Provide budget update on year‑end adjustments and cash flow (information only)
• Closed session on labour relations or employee negotiations