South Stormont public meetings in 2021

Committee of Adjustment

The Committee of Adjustment is meeting to decide four minor variance applications (A-2021-13 through A-2021-16) from Davidson, Barker, Fuoco, and Labonte. The agenda also includes approval of the previous meeting's minutes and disclosure of any pecuniary interests.

• Minor Variance Application A-2021-13 (Davidson)
• Minor Variance Application A-2021-14 (Barker)
• Minor Variance Application A-2021-15 (Fuoco)
• Minor Variance Application A-2021-16 (Labonte)

The Committee of Adjustment approved all four minor variance applications on the agenda (A-2021-13 through A-2021-16), each by unanimous vote. No applications were denied or deferred. The committee also adopted the minutes from the October 4, 2021 meeting and adjourned at 6:21 PM.

• Adopted minutes of October 4, 2021 meeting (Resolution 24-21-COA, carried)
• Granted Minor Variance A-2021-13 (Davidson) (Resolution 25-21-COA, carried)
• Granted Minor Variance A-2021-14 (Barker) (Resolution 26-21-COA, carried)
• Granted Minor Variance A-2021-15 (Fuoco) (Resolution 27-21-COA, carried)
• Granted Minor Variance A-2021-16 (Labonte) (Resolution 28-21-COA, carried)
• Adjourned meeting at 6:21 PM (Resolution 29-21-COA, carried)

Regular Meeting

The Township of South Stormont council is meeting to consider adopting the 2022 budget, several by-laws, and various action requests. They will also receive updates on capital projects, development charges, and other municipal matters. The meeting includes a closed session for land, legal, and litigation matters.

• By-law 2021-096 to adopt the 2022 budget
• By-law 2021-099 to establish and regulate the South Stormont Fire Department
• By-law 2021-100 to amend the nuisance by-law
• Request for additional sidewalk snow removal on Hoople Street and Wales Drive
• Approval of cemetery improvement grants for 2022

Council adopted the 2022 operating and capital budget via By-law 2021-096, and approved several policies and grants, including human rights and position classification policies, cemetery improvement grants, and a multi-year accessibility plan. They also authorized a by-law for additional sidewalk snow removal on Hoople Street and Wales Drive, and directed staff to apply for a federal grant for a buildings asset management plan.

• Adopted 2022 budget (By-law 2021-096)
• Adopted Human Rights and Position Classification Policies
• Approved $5,000 grants for Waterdown and Dixon Cemeteries, and $5,000 for Pleasant Valley Cemetery fence
• Adopted Multi-Year Accessibility Plan
• Directed by-law for sidewalk snow removal on Hoople Street and Wales Drive
• Directed staff to apply for FCM grant for Buildings Asset Management Plan, committing $55,685
• Passed by-laws appointing law enforcement officers, establishing fire department, amending nuisance by-law, appointing deputy chief building official
• Adopted recommendations from closed meeting on Trillium Road Landfill

Regular Meeting

The Township of South Stormont Council is meeting to consider several by-laws, including a debt management policy, a multi-year budget policy, an exemption from part lot control for 87-89 French Avenue, and amendments to sidewalk closure and winter maintenance policies. They will also discuss a draft nuisance by-law amendment, a draft discharge of firearms and bows by-law, a draft fire department by-law, and 2022 budget options. The meeting includes a presentation on the SDG Historic Tour and recognition of firefighters.

• By-law 2021-089: Debt Management Policy
• By-law 2021-090: Multi-Year Budget Policy
• By-law 2021-091: Exempt lands from part lot control at 87-89 French Avenue
• Draft Discharge of Firearms and Bows By-law
• 2022 and Multi-Year Budget Options

Council directed the Treasurer to prepare the 2022 budget with a 3% tax rate increase and defer several projects (Saving Street reconstruction, Beaver Dam Drive and Popular Avenue asphalt overlay, Hunters Road culvert engineering, and debenture 2 bridge projects) to 2023. The 2023 and 2024 draft budgets remain as outlined pending asset management information, and the budget report will be brought forward on December 15, 2021. Council also passed six by-laws, including a Debt Management Policy, Multi-Year Budget Policy, and several operational policies. A closed meeting was held to address an Ontario Land Tribunal matter, and the resulting recommendations were adopted.

• Approved minutes of November 10 and 17, 2021 meetings (Resolution 096/2021).
• Directed Treasurer to prepare 2022 budget with 3% tax rate increase and defer specific projects to 2023 (Resolution 097/2021).
• Passed By-law 2021-089 adopting a Debt Management Policy (Resolution 098/2021).
• Passed By-law 2021-090 adopting a Multi-Year Budget Policy (Resolution 099/2021).
• Passed By-law 2021-091 exempting lands at 87-89 French Avenue from part lot control (Resolution 100/2021).
• Passed By-law 2021-092 amending seasonal sidewalk closure by-law (Resolution 101/2021).
• Passed By-law 2021-093 amending winter maintenance level of service policy (Resolution 102/2021).
• Passed By-law 2021-094 adopting a Significant Weather Event Policy (Resolution 103/2021).

Special Meeting

The Township of South Stormont is holding a special meeting primarily to deliberate the 2022 budget. The agenda also includes a closed session for personal matters about an identifiable individual and labour relations or employee negotiations. No other substantive items are listed.

• 2022 Budget Deliberations
• Closed meeting: personal matters about an identifiable individual
• Closed meeting: labour relations or employee negotiations

Council met for a special meeting to discuss the 2022 budget, reviewing proposed projects for the next three years, but made no final decisions, deferring options to a forthcoming meeting. Council then moved into a closed meeting to address a personnel matter and labour relations, receiving a verbal report on personnel for information. The meeting adjourned without any other substantive decisions.

• Moved into closed meeting at 6:45 PM to discuss personnel and labour relations (Resolution 092/2021).
• Moved out of closed meeting at 7:07 PM (Resolution 093/2021).
• Received verbal report on personnel for information (Resolution 094/2021).
• Adjourned meeting at 7:07 PM (Resolution 095/2021).

Regular Meeting

The Township of South Stormont Council is meeting electronically on November 10, 2021. The agenda includes a delegation from Camino LVS Inc. on the Long Sault Logistics Village Development, several by-laws for rezoning and policy adoption, and multiple information reports on financial and operational matters. The meeting also includes routine items such as minutes, consent agenda, and closed session matters.

• Delegation: Overview of Long Sault Logistics Village Development by Camino LVS Inc.
• By-law 2021-085: Rezone 4190 County Rd 14 (MacLean)
• By-law 2021-086: Rezone 13990 Collins Rd (Moke)
• By-law 2021-087: Adopt Public Petition Policy
• By-law 2021-084: Dedicate land as public highway (Marydale Avenue)

Council received a presentation from Camino LVS on the proposed Long Sault Logistics Village, a 680-acre multi-modal transportation hub north of Long Sault along Highway 401, expected to create about 70 jobs in its first phase. Council then passed five by-laws, including dedicating land as a public highway (Marydale Avenue), amending By-law 2011-100 for two properties (MacLean and Moke), and adopting a Public Petitions Policy. All resolutions were carried unanimously. No other substantive decisions were made; the meeting was procedural aside from the presentation and by-law approvals.

• Received overview of Long Sault Logistics Village from Camino LVS (presentation only)
• Adopted minutes of October 27 and November 3, 2021 meetings (Resolution 284/2021)
• Received and filed consent agenda items (Resolution 285/2021)
• Passed By-law 2021-084 to dedicate land as public highway (Marydale Avenue) (Resolution 286/2021)
• Passed By-law 2021-085 to amend By-law 2011-100 (MacLean) (Resolution 287/2021)
• Passed By-law 2021-086 to amend By-law 2011-100 (Moke) (Resolution 288/2021)
• Passed By-law 2021-087 to adopt a Public Petitions Policy (Resolution 289/2021)
• Passed confirmation by-law 2021-088 (Resolution 090/2021)

Special Meeting

This agenda for the South Stormont, ON Special Meeting on 2021-11-03 contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or actionable items are listed.

Council held a special meeting to discuss the 2022 preliminary budget, which was presented as the Township's first multi-year budget. Directors provided three-year budget overviews, and the finance director analyzed reserves, debt, and long-term planning. No decisions were made; council will consider the information before the next budget meeting on November 17, 2021.

• Adjourned meeting at 12:29 PM (Resolution 283/2021, carried)

Committee of the Whole

The Committee of the Whole is holding a workshop with Dillon Consulting on the Community Risk Assessment and Fire Master Plan. This is a discussion item, not a decision, and the rest of the agenda is procedural (call to order, disclosures, adjournment).

• Council workshop on Community Risk Assessment and Fire Master Plan
• Presentation by Suzanne Charbonneau-Dent and Steve Thurllow of Dillon Consulting Limited
• Fire Risk Assessment report (02Nov21 Dillion.pdf) attached

The Committee of the Whole met on November 2, 2021, and received a presentation from Dillon Consulting on the Community Risk Assessment and Fire Master Plan. No formal decisions were made; the meeting was procedural, ending with adjournment.

• Adjourned meeting at 6:03 PM (COTW-15-2021, carried)

Regular Meeting

The Township of South Stormont Council will hold its 89th regular meeting, including public meetings for three zoning by-law amendments and a plan of subdivision (John Chase, MacLean, Moke). Council will also consider two RFQs for water/wastewater plant replacements, an outdoor rink request, several by-laws (Xplornet agreement, alternate voting method, fire dispatch, Municipal Modernization transfer payment), and a notice of motion on waterfront projects.

Council awarded two contracts for the Long Sault wastewater and water treatment plants, amended the COVID-19 vaccination verification policy to allow visual verification, and directed staff to prepare options for an outdoor rink in Parkway Estates. Several by-laws were passed, including agreements with Xplornet, alternate voting methods, fire dispatch, and a transfer payment agreement. A notice of motion directed staff to work with the St. Lawrence Parks Commission on a dog park and kayak launch.

• Awarded HVAC replacement contract to Marleau Mechanical for $139,719.00 (carried)
• Awarded permeate header replacement contract to Propipe Construction for $108,799.60 (carried)
• Directed staff to prepare options for outdoor rink in Parkway Estates for 2022 budget (carried)
• Amended Vaccination Verification Policy to accept visual verification (carried)
• Passed By-law 2021-079 authorizing agreement with Xplornet Communications Inc. (carried)
• Passed By-law 2021-080 authorizing alternate voting methods for municipal elections (carried)
• Passed By-law 2021-081 authorizing fire dispatch agreement (carried)
• Passed By-law 2021-082 for Municipal Modernization Program transfer payment agreement (carried)

Procurement Opening

This is a procedural meeting for opening procurement bids. The agenda contains no substantive items, only the formal opening of submissions.

Procurement Opening

This is a public procurement opening meeting where the Township of South Stormont opens bids for two RFQs: HVAC replacement at the Long Sault Waste Water Treatment Plant (RFQ 20-2021) and permeate header replacement at the Long Sault Water Treatment Plant (RFQ 21-2021). No decisions are made; bids are only opened and recorded.

• RFQ 20-2021: Long Sault Waste Water Treatment Plant HVAC Replacement
• RFQ 21-2021: Long Sault Water Treatment Plant Permeate Header Replacement
• Meeting held at 2 Mille Roches Road, Long Sault, ON

Regular Meeting

The Township of South Stormont council is meeting to consider a COVID-19 vaccination policy, approve several by-laws including building fee amendments and a speed regulation, and discuss a FoodCycler pilot project. They will also receive reports on the Q3 2021 budget, a BMO term loan renewal for the EMS building, and 2022 municipal election planning.

• COVID-19 Vaccination Policy (AR-CAO 13Oct21)
• By-law 2021-073 to amend building fees
• By-law 2021-075 to regulate speed in Arrowhead Estates
• By-law 2021-076 to remove holding provision (Fenton Farm Subdivision Phase 1)
• By-law 2021-077 to rezone 16267 County Road 2

Council approved the COVID-19 Vaccination Policy, effective immediately, and directed the CAO to implement it. They also awarded snow removal contracts for parking lots to C&D Excavating LTD, approved a 200-unit FoodCycler pilot program, and passed several by-laws including speed regulations and a holding provision removal. All decisions were carried unanimously.

• Approved COVID-19 Vaccination Policy, effective Oct 13, 2021 (carried)
• Awarded snow removal contracts to C&D Excavating LTD for 3 sections (carried)
• Approved 200-unit FoodCycler pilot program with municipal subsidy (carried)
• Passed By-law 2021-072 amending officer appointments (carried)
• Passed By-law 2021-073 amending building and construction regulations (carried)
• Passed By-law 2021-074 authorizing ICIP COVID-19 Resilience Infrastructure agreement (carried)
• Passed By-law 2021-075 regulating speed in Arrowhead Estates (carried)
• Passed By-law 2021-076 removing holding provision for Fenton Farm Subdivision Phase 1 (carried)

Procurement Opening

This is a public procurement opening meeting where the Township of South Stormont will open and read bids for RFQ No. 22-2021, Parking Lot Snow Removal. No decisions are made at this meeting; it is a procedural step in the contracting process.

• RFQ No. 22-2021: Parking Lot Snow Removal

Committee of Adjustment

The Committee of Adjustment is meeting to decide three minor variance applications (A-2021-07, A-2021-09, A-2021-10) and to approve the minutes from August 23, 2021. The agenda includes only these decision items and standard procedural matters.

• Minor Variance Application A-2021-07 (2534794 Ontario Inc / Prime Home Builders) - 47 Abagail
• Minor Variance Application A-2021-09 (Fines)
• Minor Variance Application A-2021-10 (Lavallee)
• Minutes of August 23, 2021

Regular Meeting

The Township of South Stormont council is meeting to discuss and potentially decide on several action requests, including recognizing the National Day for Truth and Reconciliation, supporting the OPP Mobile Crisis Response Team, adopting new human resources policies, and approving the purchase of a fire apparatus. They will also hear a presentation from Food Cycle Science about the FoodCycler program and receive updates on asset management and arena solar energy consulting.

• Support for OPP Mobile Crisis Response Team
• Adopt Human Resources Policies (Employment Equity, Recruitment, Continuing Education)
• RFQ No. 18-2021: Supply of one Fire Apparatus – Pumper-Tanker
• By-law No. 2021-070: Transfer Payment Agreement under ICIP for Playgrounds and Pavilions
• Recognition of National Day for Truth and Reconciliation

Council approved several action requests, including a $642,904.46 fire apparatus purchase, a $65,510 stormwater asset assessment, and a $65,000 solar pre-feasibility study for the Long Sault Arena. They also adopted human resources and succession planning policies, recognized the National Day for Truth and Reconciliation, and supported OPP mobile crisis funding. All resolutions were carried unanimously.

• Approved $642,904.46 fire pumper-tanker from Battleshield Industries (carried)
• Awarded $65,510 stormwater asset assessment to AECOM Canada (carried)
• Approved $65,000 solar pre-feasibility study for Long Sault Arena (carried)
• Adopted HR policies: Employment Equity, Recruitment, Continuing Education (carried)
• Adopted Succession Planning Policy and added Deputy CBO position (carried)
• Approved Levels of Service for core municipal infrastructure assets (carried)
• Recognized Sept 30 as National Day for Truth and Reconciliation (carried)
• Supported OPP Mobile Crisis Response Team funding request (carried)

Special Meeting

The Township of South Stormont is holding a special meeting on September 21, 2021. The agenda is largely procedural, with the main substantive items being two closed-session discussions: one regarding the Raisin River Heritage Centre (property security and solicitor-client privilege) and another regarding the Trillium Road Landfill (property security, solicitor-client privilege, and potential litigation). No decisions are listed on the open agenda.

• Closed meeting item: Raisin River Heritage Centre (property security, solicitor-client privilege)
• Closed meeting item: Trillium Road Landfill (property security, solicitor-client privilege, litigation or potential litigation)

The special meeting was largely procedural, with Council moving into a closed session to discuss matters related to the Raisin River Heritage Centre and Trillium Road Landfill. After rising from the closed session, Council directed staff to report back at a subsequent meeting on these topics. No other substantive decisions were made.

• Moved into closed meeting to discuss property security, acquisition/disposition, and litigation (5-0)
• Rose from closed meeting and reported (5-0)
• Directed staff to report back on Heritage Centre and Trillium Road Landfill (5-0)
• Adjourned meeting at 6:14 PM (5-0)

Regular Meeting

South Stormont Township Council holds its 85th regular meeting, held electronically due to COVID-19. The agenda includes a delegation from the Ontario Provincial Police, adoption of minutes from three prior meetings, and consideration of several action requests and by-laws. The meeting also includes a closed session for items such as land disposition, solicitor-client privilege, and personnel matters.

• Municipal grant application from South Stormont Fun Raisers
• ICIP Green Stream Grant Application for Ingleside Distribution System Watermain Replacement and Upgrades
• By-law 2021-067 to adopt Billing and Collection Policy
• Draft Procedural By-law for review
• Signage on Moulinette Island re: no dumping and access bridges

Council approved a 2021 Municipal Grant of $1,500 cash and $500 in-kind support for the South Stormont Fun Raisers, with Deputy Mayor Smith recusing himself due to a conflict. Council also endorsed an ICIP Green Stream grant application for the Ingleside watermain replacement, adopted a billing and collection policy by-law, and moved into closed session to discuss landfill and employee matters.

• Approved $1,500 cash and $500 in-kind grant to South Stormont Fun Raisers (carried)
• Endorsed ICIP Green Stream Stage II application for Ingleside watermain replacement (carried)
• Adopted By-law 2021-067 amending Billing and Collection Policy (carried)
• Adopted minutes of August 10, 11, and 24, 2021 meetings (carried)
• Received consent items and committee reports (carried)
• Moved into closed meeting for landfill and employee matters (carried)
• Received confidential reports on landfill and employee matters (carried)
• Adopted ratification by-law 2021-068 (carried)

Procurement Opening

The Township of South Stormont is holding a public procurement opening for RFQ No. 17-2021, which seeks bids for an assessment of municipal stormwater assets. The meeting is scheduled for September 2, 2021, from 11:30 a.m. to 12:30 p.m. at 2 Mille Roches Road, Long Sault, ON. No decisions are being made; this is a bid-opening event.

• RFQ No. 17-2021: Assessment of Municipal Stormwater Assets Project

Special Meeting

The Township of South Stormont is holding a special meeting to discuss IT project management support for the Municipal Modernization Program and to review draft human resources policies, including employment equity, recruitment, and continuing education. The meeting also includes a closed session for personal matters and labour relations.

• IT Support – Municipal Modernization Program (staff report AR-CS 21Aug24)
• Draft Employment Equity and Diversity Policy
• Draft Recruitment Policy
• Draft Continuing Education/Professional Development Policy
• Closed meeting for personal matters and employee negotiations

Council approved $170,200 for IT project management and system integration support for six applications. Staff presented draft human resources policies, and Council moved into a closed meeting to discuss employee matters, directing staff to report back later. The meeting adjourned at 7:04 PM.

• Approved $170,200 for IT project management and system integration support (214/2021)
• Moved into closed meeting for personal and labour relations matters (215/2021)
• Rose from closed meeting and directed staff to report back on Public Works employees (216/2021, 217/2021)
• Adjourned meeting at 7:04 PM (218/2021)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (A-2021-08) from Saunders, along with appointing an alternate secretary-treasurer and approving prior minutes. The agenda is mostly procedural, with the main substantive item being the Saunders variance decision.

• Minor Variance Application A-2021-08 (Saunders)
• Appoint Alternate Secretary-Treasurer
• Approval of minutes from May 3, 2021 and Aug 23, 2021

The Committee of Adjustment approved Minor Variance Application A-2021-08. The committee also appointed Kim MacDonald as Acting Secretary-Treasurer and James Morin as Chair for the meeting. No other substantive decisions were made.

• Granted Minor Variance Application A-2021-08 (carried)
• Appointed Kim MacDonald as Acting Secretary-Treasurer (carried)
• Appointed James Morin as Chair for the meeting (carried)
• Adopted minutes of May 3, 2021 meeting (carried)

Regular Meeting

The Township of South Stormont council is meeting to discuss and potentially decide on several items, including municipal grant applications, the sale and purchase of land, and the award of a contract for a multi-use path. The agenda also includes routine reports, by-laws, and a closed session for litigation updates.

• By-law 2021-063: Authorize sale of land on Hoople 7th Road to Chad Thomas
• By-law 2021-064: Authorize sale of land (Lot A, Plan 193, closed Lepage and Catherine Street)
• By-law 2021-065: Authorize purchase of parkland in Lunenburg (Looyen)
• RFQ 16-2021: Award construction of multi-use path (Arnold Bethune)
• By-law 2021-061: Amend general fees and charges

Council awarded the Phase I multi-use path construction contract in Arnold Bethune Park to David Brown Construction Ltd. for $112,632.25 (excluding HST), approved municipal grants including $500 cash plus in-kind support for the Stormont County Fair and $1,500 for Friends of Hoople Creek, established 12 new reserve funds, and passed several by-laws including fee amendments, a building by-law, and land sales. Council also endorsed a settlement on rural/prime agricultural land designations in the Ontario Land Tribunal appeal.

• Awarded RFQ 16-2021 for Phase I multi-use path to David Brown Construction Ltd. for $112,632.25 (carried)
• Approved 2021 municipal grants: Stormont Agricultural Society $500 cash + $1,200 tipping fees + $1,940 in-kind, Stormont Plowmen's Association $200 (carried)
• Approved $1,500 grant to Friends of Hoople Creek (carried)
• Established 12 new reserve funds including IT, Service Delivery, Tax Rate Stabilization, Fire Facility, Bridge, Winter Control, Parks, Recreation Equipment, Waterfront, Planning, Economic Development (carried)
• Passed By-law 2021-061 amending general fees and charges (carried)
• Passed By-law 2021-062 building by-law under Building Code Act (carried)
• Passed By-law 2021-063 authorizing land sale on Hoople 7th Road to Chad Thomas (carried)
• Endorsed settlement on Rural/Prime Agricultural land designations, taking neutral position on Appellant #25 and not supporting Appellant #32 (carried)

Procurement Opening

This is a public procurement opening meeting where the Township of South Stormont will open submissions for RFQ No. 16-2021, the Arnold Bethune Memorial Park Multi-Use Path Phase 1. No decisions are made at this meeting; it is a procedural step in the bidding process.

• RFQ No. 16-2021: Arnold Bethune Memorial Park Multi-Use Path - Phase 1
• Addendum 1 to RFQ 16-2021

Committee of the Whole

The Committee of the Whole is meeting to discuss a staff report on the process steps for achieving Employer of Choice status, along with a Human Resources Management Strategy implementation document. The agenda also includes a closed meeting for personal matters and labour relations/employee negotiations. No decisions are listed on the agenda; items are for discussion.

• Staff report: Employer of Choice Status – Process Steps
• Attachment: Human Resources Management Strategy-Implementation
• Closed meeting: personal matters and labour relations/employee negotiations

The Committee of the Whole held a brief public meeting, then moved into closed session to discuss personal and labour relations matters. After rising, it directed staff to report back on Building and Parks and Recreation employee issues. No other substantive decisions were made.

• Moved into closed meeting for employee matters (COTW-11-2021, carried)
• Rose from closed meeting and reported (COTW-12-2021, carried)
• Directed staff to report back on Building and Parks and Recreation employees (COTW-13-2021, carried)
• Adjourned meeting (COTW-14-2021, carried)

Committee of the Whole

This is a procedural agenda for the Committee of the Whole meeting. The main items are routine (call to order, minutes, staff reports, new business) and a closed meeting to discuss personal matters about an identifiable individual and labour relations/employee negotiations. No specific decisions or dollar amounts are listed.

• Closed meeting for personal matters about an identifiable individual
• Closed meeting for labour relations and employee negotiations

The Committee of the Whole met and, after routine agenda and minutes items, moved into a closed meeting to discuss personal matters about an identifiable individual and labour relations or employee negotiations. The closed session lasted from 5:03 PM to 7:27 PM. After returning to open session, Council directed staff to report back on personnel items at future meetings, then adjourned at 7:28 PM. No substantive decisions were made in open session.

• Moved into closed meeting to discuss personnel matters (Carried)
• Moved out of closed meeting at 7:27 PM (Carried)
• Directed staff to report back on personnel items at future meetings (Carried)
• Adjourned meeting at 7:28 PM (Carried)

Regular Meeting

The Township of South Stormont council is meeting electronically to consider routine reports, financial statements, and several by-laws. Key items include accepting the 2020 financial statements, a tender for East Industrial Park road construction, and by-laws on a CIP agreement, reserve policy, a fire pump truck debenture, and an agreement with the Lost Villages Historical Society.

• Tender No. 21-2021 for East Industrial Park new road construction
• By-law 2021-058: Debenture by-law for a fire pump truck
• By-law 2021-056: CIP agreement with James Dingwall
• By-law 2021-057: Reserve and Reserve Fund Policy
• By-law 2021-059: Agreement with Lost Villages Historical Society

Council awarded Tender No. 15-2021 for East Industrial Park New Road Construction to W.H. MacSweyn Inc. for $539,900 (taxes excluded) and authorized the Director of Public Works to execute the necessary documents. Council also accepted the 2020 Financial Statements, adopted a revised Staff Accommodation Policy for declared pandemics, and authorized a transfer of $78,607.69 from the Lactalis Wastewater Reserve Fund to the Ingleside Wastewater Reserve for capital cost contributions. Several by-laws were passed, including one to enter into a Community Improvement Plan Agreement with James Dingwall (Jimmy's Restaurant) and one to authorize a debenture for a fire pump truck.

• Awarded Tender No. 15-2021 for East Industrial Park New Road Construction to W.H. MacSweyn Inc. for $539,900 (taxes excluded).
• Received the Friends of Hoople Creek request for walleye restoration support and invited them to apply for Municipal Grant Program funding.
• Adopted the revised Staff Accommodation Policy – Declared Pandemic, dated July 14, 2021.
• Accepted the 2020 Financial Statements as presented by MNP LLP.
• Authorized transfer of $78,607.69 from Lactalis Wastewater Reserve Fund to Ingleside Wastewater Reserve for 2019 and 2020 capital cost contributions.
• Passed By-law No. 2021-056 to enter into a Community Improvement Plan Agreement with James Dingwall (Jimmy's Restaurant).
• Passed By-law No. 2021-057 to adopt a Reserve and Reserve Fund Policy.
• Passed By-law No. 2021-058 to authorize a debenture for the purchase of a Fire Pump Truck.

Procurement Opening

This is a public procurement opening meeting where the Township of South Stormont will open Tender No. 15-2021 for the East Industrial Park New Road Construction. The meeting is scheduled for July 7, 2021, and the agenda contains only this single procurement item.

• Tender No. 15-2021: East Industrial Park New Road Construction

Regular Meeting

The Township of South Stormont Council is meeting electronically on June 23, 2021. The agenda includes a public hearing on proposed changes to building permit fees, delegations from the OPP and MP Eric Duncan, and several by-laws including tax rate amendments and land sale. Council will also consider action requests on capital gains, Lyme disease, and a CIP application for Jimmy's Restaurant.

• Public hearing on proposed changes to building permit fees
• By-law 2021-052 to amend 2021 tax rates
• By-law 2021-053 to authorize sale of surplus pedestrian lane on Spruce Street, Ingleside
• CIP application 2021-01 from Jimmy's Restaurant
• Delegation on revival of walleye population in Hoople Creek

Council held a public meeting on proposed building permit fee changes, with no public comments, and will present the updated Building By-law on July 14, 2021. They approved a Community Improvement Program application for Jimmy's Restaurant, supported resolutions on capital gains tax and Lyme disease, and passed by-laws including appointing a committee member, amending 2021 tax rates, selling surplus land on Spruce Street, and authorizing a physician recruitment agreement. Council also adopted a confidential recommendation regarding an Ontario Land Tribunal hearing.

• Approved Community Improvement Program Application No. 2021-01 for Jimmy's Restaurant (Facade, Landscape, Signage Improvement).
• Supported Town of Fort Erie resolution to cease eliminating capital gains tax exemptions on primary residences.
• Supported City of St. Catharines resolution to expand Lyme disease testing and improve treatment.
• Passed By-law 2021-051 appointing Matthew Testa to the Committee of Adjustment/Property Standards Committee.
• Passed By-law 2021-052 amending 2021 tax rates.
• Passed By-law 2021-053 authorizing sale of surplus pedestrian lane on Spruce Street, Ingleside.
• Passed By-law 2021-054 authorizing an agreement with Dr. Camila Temple Vidal for physician recruitment.
• Adopted confidential recommendation concerning Ontario Land Tribunal hearing.

Procurement Opening

The Township of South Stormont is holding a public procurement opening for one item: RFQ No. 08-2021 for the supply and delivery of one one-tonne truck with extended cab and dump body. The meeting is scheduled for June 16, 2021, from 11:00 a.m. to 12:00 p.m. at 2 Mille Roches Road, Long Sault, ON. No dollar amounts or other details are provided in the agenda.

• RFQ No. 08-2021: Supply and delivery of one (1) one-tonne truck with extended cab and dump body

Special Meeting

This is a special meeting of the Township of South Stormont, held on June 10, 2021, at 2 Mille Roches Road, Long Sault. The agenda is largely procedural, covering call to order, agenda confirmation, disclosures, minutes, delegations, staff reports, and new business. The only substantive item is a closed meeting to discuss the proposed or pending acquisition or disposition of land, specifically a proposed acquisition of land. No other details or decisions are listed on the public agenda.

• Closed meeting item: proposed or pending acquisition or disposition of land
• Specifically noted as proposed acquisition of land
• Meeting location: 2 Mille Roches Road, Long Sault

Council held a special meeting and moved into a closed session to discuss a proposed land acquisition. After rising from the closed meeting, Council directed staff to proceed with steps to secure lands supporting the adopted South Stormont Waterfront Development Plan. No other substantive decisions were made.

• Moved into closed meeting to discuss proposed land acquisition (Resolution 162/2021, carried)
• Rose from closed meeting and reported (Resolution 163/2021, carried)
• Directed staff to move forward with securing lands for Waterfront Development Plan (Resolution 164/2021, carried)
• Adjourned meeting at 5:50 PM (Resolution 165/2021, carried)

Regular Meeting

The Township Council is reviewing several action requests, including a solar energy proposal and options for Celebrate Canada 2021. The meeting includes a by-law regarding borrowing for a fire pump truck purchase.

• By-law No. 2021-049: Borrowing to authorize an application for a fire pump truck
• Action Request: Support for Municipality of Calvin - Three-digit Crisis Line
• Action Request: Receipt of petition regarding Wheeler and Maloney Roads
• Action Request: Solar Energy Proposal
• Action Request: Options for Celebrate Canada 2021

Council postponed all budgeted Celebrate Canada events and fireworks from July 1 to September 4, 2021, pending pandemic restrictions. It also supported a national three-digit crisis hotline, acknowledged a road repair petition, directed an energy audit, and authorized a fire pump truck borrowing application. Several items were handled in closed session, including a land acquisition and a committee appointment.

• Postponed Celebrate Canada events and fireworks to September 4 (carried)
• Supported national three-digit suicide and crisis hotline resolution (carried)
• Acknowledged petition for Wheeler and Maloney road repairs (carried)
• Directed staff to investigate energy audit of municipal facilities (carried)
• Authorized borrowing by-law for fire pump truck application (carried)
• Adopted confidential recommendation on industry negotiation (carried)
• Directed staff to prepare by-law for Committee of Adjustment appointment (carried)

Committee of the Whole

The Committee of the Whole is meeting for a routine agenda that includes adoption of minutes and staff reports. The only substantive item is a closed meeting to discuss a proposed or pending acquisition of land, with a presentation by StrategyCorp Inc. No other decisions or discussions are listed.

• Closed meeting for proposed or pending acquisition of land
• Guest: StrategyCorp Inc.
• Meeting held at 2 Mille Roches Road, Long Sault

The Committee of the Whole met virtually and moved into a closed meeting to discuss a proposed or pending land acquisition, as permitted under the Municipal Act. After the closed session, the confidential information was received for information, and the meeting adjourned. No substantive decisions were made in open session.

• Moved into closed meeting to discuss proposed land acquisition (carried)
• Moved out of closed meeting (carried)
• Received confidential land acquisition information for information (carried)
• Adjourned meeting (carried)

Regular Meeting

Council approved By-law 2021-046, authorizing a lease agreement with the South Stormont Fun Raisers for the Ingleside Vendor's Village. Two members declared conflicts and left the meeting during discussion. Council also passed a housekeeping zoning by-law update and approved the Building Department's 2021 revenue and expense statement.

• Approved By-law 2021-046, lease agreement with South Stormont Fun Raisers for Ingleside Vendor's Village (carried)
• Approved By-law 2021-047, housekeeping amendment to Zoning By-law 2011-100 (carried)
• Approved 2021 Annual Statement of Revenues and Expenses for Building Department (carried)
• Adopted minutes of May 12, 2021 meeting (carried)
• Adopted recommendation from confidential report on land acquisition/disposition (carried)
• Received confidential reports on prosecution, litigation, recruitment, and industry negotiation (carried)
• Passed By-law 2021-048 to ratify matters dealt with by resolution (carried)

Regular Meeting

The Township of South Stormont Council is meeting electronically on May 12, 2021. The agenda includes a public meeting for Zoning Amendment Application Z-2021-03 (Housekeeping VII), a delegation from Otter Energy regarding the Green Inclusive Community Building Program, and the adoption of minutes from April 26 and 28. Council will also consider several action requests, including a multi-year budget process for 2022-2024, an update to subdivision and site plan guidelines, and a 2021 plan for Lakeview Waterfront Park.

• Public meeting for Zoning Amendment Application Z-2021-03 (Housekeeping VII)
• Delegation from Otter Energy on Green Inclusive Community Building Program
• Action request: Multi-Year Budget Process (2022-2024)
• Action request: 2021 Update of Subdivision and Site Plan Guidelines
• By-law No. 2021-044: Automatic Aid Agreement with South Dundas

Council directed staff to implement a three-year budget for 2022-2024, update subdivision and site plan guidelines, and rescind a previous resolution on Lakeview Waterfront Park operations. A zoning by-law amendment (housekeeping) was presented at a public meeting with no comments, but no decision was made. Council also approved an automatic aid agreement with South Dundas and adopted a confidential recommendation on land disposition.

• Directed staff to implement a three-year budget for 2022-2024 (Resolution 130/2021)
• Directed staff to bring forward a by-law updating Subdivision and Site Plan Guidelines (Resolution 131/2021)
• Rescinded Resolution 111/2021 and directed staff to maintain monitoring protocols at Lakeview Waterfront Park (Resolution 132/2021)
• Approved By-law 2021-044, Automatic Aid Agreement with South Dundas (Resolution 133/2021)
• Adopted confidential recommendation on land disposition, Long Sault (Resolution 136/2021)
• Adopted minutes of April 26 and 28, 2021 meetings (Resolution 127/2021)
• Received and filed consent items (Resolution 128/2021)
• Adopted ratification by-law 2021-045 (Resolution 137/2021)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (A-2021-06) by Lafrance, a refund request from Brownlee, and to appoint a secretary-treasurer. The agenda also includes approval of previous minutes and disclosure of interests.

• Minor Variance Application A-2021-06 (Lafrance) with site plan for Vin Vista Drive
• Refund Request from Brownlee
• Appointment of Secretary-Treasurer
• Approval of February 22, 2021 minutes

The Committee of Adjustment granted Minor Variance Application A-2021-06 (Lafrance), allowing construction of a 12' x 24' accessory building for storage before the main residence, with conditions including a 5-year deadline for the main building and a building permit. The committee also reduced the fee for application A-2020-11 (Brownlee) from $565 to $265 as a partial refund. Both decisions were carried unanimously.

• Granted Minor Variance A-2021-06 (Lafrance) for accessory building (carried)
• Reduced fee for application A-2020-11 (Brownlee) from $565 to $265 (carried)
• Appointed Samuel Burrell as Secretary-Treasurer (carried)
• Adopted minutes of February 22, 2021 meeting (carried)

Regular Meeting

The Township of South Stormont council is meeting to consider a series of by-laws, including a rezoning on Colonial Drive, closure and sale of part of Willy Allan Road, dedication of road land, amendments to the regional incentives program and general fees, and adoption of a closed meeting protocol. Council will also hear from the OPP, review Q1 financial and drainage reports, and discuss several action requests, including an Enbridge pipeline dig consent request and a pedestrian crossover in St. Andrews West. The meeting includes a closed session for litigation, land acquisition (Long Sault Industrial Park), and minutes from the previous meeting.

• By-law 2021-036 to rezone 15026 Colonial Drive
• By-law 2021-037 to close and sell surplus portion of Willy Allan Road
• By-law 2021-040 to amend fees and charges
• By-law 2021-039 to amend Regional Incentives Program
• Closed session: negotiation with local manufacturer and Long Sault Industrial Park land

Council approved proceeding with the Myers Road asphalt project under the SDG Counties Hot Mix Asphalt Tender, awarded to R.W. Tomlinson Limited at a cost of $348,160. Council also closed Lakeview Waterfront Park from May 20 to September 7, 2021, due to pandemic restrictions, and passed seven by-laws including amendments to fees, records management, and a closed meeting protocol. A report on sewer allocation in Ingleside was deferred.

• Approved Myers Road asphalt project under SDG tender, $348,160 to R.W. Tomlinson Limited (carried)
• Closed Lakeview Waterfront Park May 20 to September 7, 2021, due to pandemic restrictions (carried)
• Renewed Township Health & Safety Policy Statement (carried)
• Supported Town of Wasaga Beach's request to reform MFIPPA legislation (carried)
• Declared May 2-8, 2021 as Emergency Preparedness Week (carried)
• Directed staff to prepare Volunteer of the Year award presentation for September 8, 2021 (carried)
• Authorized Director of Public Works to execute Enbridge pipeline blanket consent terms (carried)
• Supported pedestrian crossover on County Road 18 at St. Andrew's Catholic School (carried)

Committee of the Whole

The Committee of the Whole is meeting to receive a delegation on the Regional Waste Management draft report, covering Phases 1 and 2 of a collaboration roadmap. The agenda is otherwise procedural, with no staff reports or new business listed.

• Delegation by Derek Ali of DFA Infrastructure International Inc. on Regional Waste Management collaboration draft report
• Attachments: Memo to Local Municipalities and DFA Phase 1 and 2 Draft Report dated March 12, 2021

The Committee of the Whole received a presentation on the draft Regional Waste Management Report (Phases 1 and 2) and discussed next steps, including bag limits, diversion programs, and collection options. No formal decisions were made; the meeting was procedural and adjourned by resolution.

• Adjourned meeting at 6:13 PM (carried)

Procurement Opening

The Township of South Stormont is holding a public procurement opening for RFQ No. 07-2021, Sidewalk Repair and Replacement. The meeting is scheduled for April 21, 2021, from 1:30 to 2:30 p.m. at 2 Mille Roches Road, Long Sault, ON. The agenda contains only this single procurement item.

• RFQ No. 07-2021 Sidewalk Repair and Replacement

Regular Meeting

The Township of South Stormont council is meeting to adopt the 2021 tax rates, consider a rezoning application (Z-2021-02 Brisbois), and review several by-laws including a responsible pet ownership by-law and speed regulations. They will also discuss action requests for a community strategic plan, municipal grants, and tenders for granular materials and Valade Road bridge rehabilitation. The meeting includes a closed session for land acquisition and personnel matters.

• By-law 2021-030: Adopt 2021 tax rates
• Public meeting for rezoning Z-2021-02 (Brisbois)
• RFQ 06-2021: Valade Road Bridge Rehabilitation
• By-law 2021-032: Responsible Pet Ownership By-law
• By-law 2021-033/034: Speed and traffic regulations on Bayview and Manning Roads

Council adopted the 2021 tax rates by-law and awarded contracts for granular materials and bridge rehabilitation. It also approved municipal grants, allocated one-time gas tax funds to waterfront development, and passed several other by-laws. A public meeting was held for a zoning amendment but no decision was made.

• Adopted 2021 tax rates by-law (carried)
• Awarded granular materials contract to Cornwall Gravel Company Ltd. for $320,453.25 (carried)
• Awarded Valade Road Bridge Rehabilitation to DW Building Restoration Services Inc. for $372,465 (carried)
• Approved 2021 municipal grants: $300 to Cornwall Township Historical Society, $1,500 to South Stormont Chamber of Commerce, $1,500 to Friendly Circle Seniors' Club (carried)
• Allocated $399,707 in one-time gas tax funds to waterfront development (carried)
• Adopted Community Strategic Plan and directed staff to align recommendations and create a public dashboard by January 2022 (carried)
• Passed Responsible Pet Ownership By-law (carried)
• Passed by-laws regulating speed on Bayview Road and traffic on Manning Road (carried)

Procurement Opening

The Township of South Stormont is conducting a public procurement opening. The session includes the review of several requests for quotations regarding local road and bridge work.

• Request for Quotation No. 06-2021: Valade Road Bridge Rehabilitation
• Request for Quotation No. 01-2021: Surface Treatment and Full Depth Pulverizing
• Request for Quotation No. 02-2021: Supply of Granular Material
• Request for Quotation No. 03-2021: Grass Mowing and Trimming

Regular Meeting

The Township of South Stormont council is meeting to consider several by-laws, including adopting the 2021 budget, fixing water and wastewater rates, authorizing the sale of 4969 County Road 12 in Lunenburg, and amending zoning by-laws for properties on Groves Road and the Fenton Farm. The agenda also includes delegations from the OPP, a community strategy update, and a wastewater treatment plant design update, plus action requests on insurance renewal, property tax penalties, and a governance review.

• By-law 2021-025 to adopt the 2021 budget
• By-law 2021-026 fixing water and wastewater rates
• By-law 2021-022 authorizing sale of 4969 County Road 12, Lunenburg
• By-law 2021-024 amending zoning for temporary use at 14081 Groves Road
• By-law 2021-028 amending zoning for Newell and Grant Brown Limited (Fenton Farm)

Council adopted the 2021 operating and capital budget, set water and wastewater rates, and approved several by-laws including the sale of a property and a subdivision agreement. They also approved the 2021-2022 insurance renewal and requested amendments to the Tile Drainage Installation Act. No items were denied or tabled.

• Adopted 2021 budget by-law (carried)
• Fixed 2021 water and wastewater rates (carried)
• Approved $309,469 insurance renewal plus $6,280 cyber policy (carried)
• Authorized sale of 4969 County Road 12, Lunenburg (carried)
• Delegated authority for Fenton Farm subdivision agreement (carried)
• Requested amendments to Tile Drainage Installation Act (carried)
• Removed penalty/interest on property tax and utility accounts Jan-Mar 2021 (carried)
• Approved governance review procedure by-law and closed meeting protocol (carried)

Special Meeting

This special meeting of the Township of South Stormont council is focused on 2021 budget follow-up reports from Parks and Recreation, Public Works, Fire, Finance, and the CAO, plus a proposed 2021 water/wastewater budget. Council will also consider a Municipal Modernization Program intake and may enter a closed session to discuss land acquisition. The agenda is substantive, with budget items and a land acquisition discussion.

• 2021 budget follow-up reports from Parks and Recreation, Public Works, Fire Department, Finance, and CAO
• 2021 Water/Wastewater proposed budget with templates
• Municipal Modernization Program Intake 2 report
• Closed meeting item: Acquisition of Land
• South Stormont Annual Repayment Limit report

Council discussed budget follow-ups for Parks, Public Works, Fire, Finance, and the CAO, and the proposed 2021 Water/Wastewater budget. Revisions included deferring a fire department truck purchase, setting aside funds for rink furnaces, increasing Ingleside Fire Hall reserve funds, and re-allocating Heritage Centre demolition funds. These changes result in a 1.85% tax rate increase for 2021. Staff will prepare a report to adopt the budget at the March 24 regular meeting.

• Deferred purchase of a half ton truck under the Fire Department budget
• Set aside funds for replacement of furnaces at two outdoor rinks
• Increased funds allocated to the Ingleside Fire Hall reserve
• Re-allocated a portion of funds intended for the Heritage Centre demolition project
• Moved into closed meeting to discuss land acquisition for recreational purposes (Resolution 066/2021)
• Moved out of closed meeting at 7:50 PM (Resolution 067/2021)
• Adjourned meeting at 7:51 PM (Resolution 068/2021)

Regular Meeting

The Township of South Stormont council is meeting to consider several by-laws, including a zoning by-law amendment (Z-2021-01), a new fees and charges by-law, a land sale authorization, an appointment to the Committee of Adjustment, an extension of an interim control by-law on kennels, and a delegation of authority for a site plan agreement. They will also discuss a draft responsible pet ownership by-law and a proposal to repeal a heritage designation. The meeting includes routine items such as minutes, monthly activity summaries, and committee reports.

• Public meeting for Zoning By-law Amendment Application Z-2021-01
• By-law 2021-015: Repeal By-law 2021-012 and establish general fees and charges
• By-law 2021-016: Repeal By-law 2021-013 and authorize sale of land
• By-law 2021-018: Extend interim control by-law on kennels (amend By-law 2020-025)
• By-law 2021-019: Delegate authority for site plan agreement with 2685492 Ontario Inc. (Newtier Properties Inc.) for Maple Court Phase 2

Council directed staff to prepare a by-law for a temporary lease agreement for a Vendor's Village on Township-owned lands south of the Ingleside Plaza, subject to conditions including incorporation, insurance, and non-competition with existing businesses. Council also passed several by-laws, including repealing and replacing the general fees and charges by-law, authorizing the sale of land, appointing a committee member, extending an interim control by-law for kennels, and delegating authority for a site plan agreement. A public meeting was held for a zoning by-law amendment application for 14081 Groves Road, but no decision was made at this meeting.

• Directed staff to prepare by-law for temporary Vendor's Village lease (carried)
• Passed By-law 2021-015 repealing and establishing general fees and charges (carried)
• Passed By-law 2021-016 repealing by-law authorizing sale of land (carried)
• Passed By-law 2021-017 appointing Raymond Beauregard to Committee of Adjustment (carried)
• Passed By-law 2021-018 extending interim control by-law for kennels (carried)
• Passed By-law 2021-019 delegating authority for site plan agreement with Newtier Properties (carried)
• Directed Mayor and Clerk to sign Agreement of Purchase and Sale for 4967 County Road 12 (carried)
• Passed By-law 2021-020 to ratify matters dealt with by resolution (carried)

Special Meeting

This is a special meeting of the Township of South Stormont council, held on March 9, 2021, from 5:00 to 7:00 p.m. at 2 Mille Roches Road, Long Sault. The main item is a delegation from MDB Insight (Trudy Parsons and Clark Hoskin) for the second council engagement session on the South Stormont Strategic Plan. The rest of the agenda is standard procedural items: call to order, confirmation of agenda, disclosure of pecuniary interest, adoption of minutes, staff reports, new business, closed meeting, and adjournment.

• Delegation: MDB Insight – South Stormont Strategic Plan Council Engagement Session No. 2
• Attached document: MDB Insight – South Stormont Council Session 2 – 2021March 9 FINAL.pdf

This was a special meeting focused on a Council engagement session for the South Stormont Strategic Plan, led by consultants from MDB Insight. No formal decisions were made; the only action was to adjourn the meeting.

• Adjourned the meeting at 6:22 PM via Resolution No. 052/2021, carried.

Special Meeting

The Township of South Stormont is holding a special meeting to review the 2021 preliminary budget. Council will consider staff reports and budget presentations from departments including Planning and Building, Public Works, Fire, Corporate Services/Finance/CAO, and Parks and Recreation, along with a taxation and budget summary. The meeting is scheduled from 9:00 a.m. to 3:00 p.m. at 2 Mille Roches Road, Long Sault.

• 2021 Budget Context Presentation
• Budget 2021 Template - Planning and Building
• Budget 2021 Template - Public Works
• Budget 2021 Template - Fire
• Budget 2021 Taxation and Budget Summary

Council held a special meeting to review the 2021 preliminary budget, with each department presenting its operational and capital budget overviews. No decisions were made on the budget; council will provide comments before the next budget meeting on March 16, 2021. The only formal action was adjourning the meeting.

• Adjourned the meeting by Resolution No. 051/2021, carried.

Committee of Adjustment

The Committee of Adjustment for the Township of South Stormont is meeting to decide on five minor variance applications (A-2021-01 through A-2021-05) from property owners. The agenda also includes the appointment of a Secretary-Treasurer and approval of previous minutes. All applications are for property-specific variances, with details in attached documents.

• Minor Variance Application A-2021-01 (Jodoin)
• Minor Variance Application A-2021-02 (Van Veen) - includes detached garage site plan
• Minor Variance Application A-2021-03 (Korac) - garage/coach house site plan
• Minor Variance Application A-2021-04 (Wills Realco) - includes planning rationale
• Minor Variance Application A-2021-05 (Newtier Properties) - Maple Court site plan

Regular Meeting

The Township of South Stormont council is meeting to consider several action items, including authorizing a collective agreement with CUPE Local 4219, passing an interim tax levy by-law, updating general fees and charges, and approving the sale of a property. They will also discuss a zoning amendment refusal, a road allowance closure, and a bridge rehabilitation tender, along with receiving various reports and updates.

• By-law 2021-010: Authorize collective agreement with CUPE Local 4219
• By-law 2021-011: Interim tax levy with schedule of tax rates
• By-law 2021-012: General fees and charges changes
• By-law 2021-013: Authorize sale of 4969 County Road 12, Lunenburg
• Zoning Amendment No. Z-2020-009 refusal (2534794 Ontario Inc)

Council authorized staff to proceed with tendering for the Valade Road Bridge Rehabilitation project and directed staff to include $450,000 in the 2021 Transportation Capital Budget. Council also refused Zoning Amendment Application No. Z-2020-09 to rezone two lots on French Avenue, Long Sault, and defeated the associated by-law. Several by-laws were passed, including an interim tax levy and a collective agreement authorization.

• Authorized Valade Road Bridge Rehabilitation tender with $450,000 capital expenditure (carried)
• Refused Zoning Amendment Z-2020-09 for French Avenue lots (carried)
• Defeated By-law No. 2021-008 for the zoning amendment (carried)
• Instructed staff to proceed with closing and selling unopened road allowance on Bruce Street (carried)
• Passed By-law 2021-010 authorizing a collective agreement (carried)
• Passed By-law 2021-011 for interim tax levy 2021 (carried)
• Passed By-law 2021-012 establishing general fees and charges (carried)
• Passed By-law 2021-013 authorizing sale of 4969 County Road 12, Lunenburg (carried)

Committee of the Whole

The Committee of the Whole is meeting for a strategic plan workshop facilitated by MDB Insight and Queen's Executive Decision Centre. The agenda is otherwise procedural, covering call to order, agenda confirmation, disclosure of interests, minutes adoption, and adjournment.

• Strategic Plan Workshop with MDB Insight and Queen's Executive Decision Centre
• Delegation item: MDB South Stormont Council 2021Feb10 Workshop FINAL1.pdf

The Committee of the Whole met virtually for a strategic planning workshop led by MDB Insight and Queen's Executive Decision Centre. No formal decisions were made; the session was for input and discussion. The meeting adjourned by resolution.

• Adjourned meeting at 6:54 PM (carried)

Regular Meeting

The Township of South Stormont council is meeting to consider several action requests, including accepting the Waterfront Development Plan and the Parks and Recreation Master Plan, and reviewing HR recommendations from a service delivery review. Council will also discuss comments on the Fenton Farm Subdivision, appoint an engineer for improvements to the Forrester Drain, and evaluate Tender No. 04-2021 for the Ingleside Water Tower Rehabilitation. Two by-laws are on the agenda: By-law 2021-007 to transfer lots held as security to Ault Island Inc., and By-law 2021-008 to amend By-law 2011-100 regarding 2534794 Ontario Inc. The meeting includes a closed session for the proposed or pending acquisition or disposition of land, specifically the Long Sault Industrial Park.

• Accept Waterfront Development Plan
• Accept Parks and Recreation Master Plan
• Tender No. 04-2021 Ingleside Water Tower Rehabilitation
• By-law 2021-007 Transfer Lots Held as Security to Ault Island Inc.
• By-law 2021-008 Amend By-law 2011-100 (2534794 Ontario Inc)

Council accepted the final Waterfront Master Plan and Parks and Recreation Master Plan, and awarded the Ingleside Water Tower Rehabilitation tender to Jacques Daoust Coatings Management Inc. for $425,780. Council also supported the Fenton Farm Subdivision application with conditions, appointed an engineer for the Forrester Drain relocation, and approved a negotiated settlement with CUPE Local 4219. A by-law to amend By-law No. 2011-100 was deferred.

• Accepted Waterfront Master Plan (carried)
• Accepted Parks and Recreation Master Plan (carried)
• Supported Fenton Farm Subdivision application with conditions (carried)
• Appointed Adam O'Connor, McIntosh Perry as engineer for Forrester Drain relocation (carried)
• Awarded Ingleside Water Tower Rehabilitation tender to Jacques Daoust Coatings Management Inc. for $425,780 (carried)
• Approved negotiated settlement with CUPE Local 4219 (carried)
• Deferred By-law No. 2021-008 to amend By-law No. 2011-100 (carried)
• Implemented Service Delivery Review recommendations (4-1)

Special Meeting

The Township of South Stormont is holding a special meeting with a short agenda. The only substantive open item is a resolution from the Eastern Ontario Health Unit (EOHU) regarding small businesses. The meeting also includes a closed session for education/training, property security, and potential land acquisition or disposition.

• EOHU Resolution - Small Businesses (agenda item 7a)
• Closed meeting for education/training, property security, and land acquisition/disposition

Council passed a resolution requesting the Province of Ontario to allow small businesses to immediately reopen with required health guidelines and protocols. The resolution will be sent to the Premier, the Minister of Municipal Affairs and Housing, MPP Jim McDonell, and all Ontario municipalities. Council also held a closed session for education and training on municipal procedures, with no other substantive decisions made.

• Approved Resolution 017/2021 requesting province to reopen small businesses (carried)
• Moved into closed meeting for education/training on municipal procedures (carried)
• Moved out of closed meeting (carried)
• Adjourned meeting (carried)

Procurement Opening

The Township of South Stormont is holding a public procurement opening for Tender No. 04-2021, the Ingleside Water Tower Rehabilitation Project. The meeting is scheduled for Tuesday, January 19, 2021, from 11:00 a.m. to 12:00 p.m. at 2 Mille Roches Road, Long Sault, ON. The agenda lists the tender as the sole procurement item, with an attached PDF document for the project.

• Tender No. 04-2021: Ingleside Water Tower Rehabilitation Project
• Meeting date and time: January 19, 2021, 11:00 a.m. – 12:00 p.m.
• Location: 2 Mille Roches Road, Long Sault, ON
• Attachment: Tender for the Ingleside Water Tower Rehabilitation Project No. 04-2021.pdf

Procurement Opening

The Township of South Stormont is holding a public procurement opening on January 15, 2021, to open tenders for the sale of three properties for tax arrears. The meeting is a procedural step to receive bids on these land parcels.

• Sale of land for tax arrears by public tender for Pt Lt 19 Con 7 Osnabruck, PIN 60242-0120, Roll No. 04-06-006-021-31900
• Sale of land for tax arrears by public tender for Pt Lt 32 Con 2 Osnabruck, PIN 60247-0118, Roll No. 04-06-006-013-60200
• Sale of land for tax arrears by public tender for Pt Lt 3 Con 5 Osnabruck, PIN 60228-0147, Roll No. 04-06-006-019-43600

Regular Meeting

The Township of South Stormont council is meeting to consider several action requests and by-laws, including authorizing the Long Sault East Industrial Park expansion, selling land to Flow Logistics, exchanging land with Meyer Service and Supply, and purchasing ZeeWeed modules for the water treatment plant. They will also discuss the strategic plan process, asset management updates, and a notice of motion about speeding concerns. The meeting includes a closed session for a proposed land sale.

• By-law 2021-002: Authorize sale of land to Flow Logistics (2072071 Ontario Inc) in Long Sault East Industrial Park
• By-law 2021-003: Authorize land exchange with Meyer Service and Supply Limited
• Action request: Authorize Long Sault East Industrial Park Expansion (Phase 1)
• Action request: ZeeWeed module purchase for Long Sault Ingleside Water Treatment Plant
• By-law 2021-001: Authorize temporary borrowing

Council authorized the design and tendering of the Long Sault East Industrial Park expansion from Warner Drive to the existing rail spur, with $400,000 included in the 2021 budget. They also approved the demolition of the Raisin River Heritage Centre, the purchase of water treatment membrane modules for $506,000, and continued detailed design of the Ingleside Wastewater Treatment Plant. Several by-laws were passed, including land sale and exchange authorizations. All motions were carried unanimously.

• Authorized design and tendering of Long Sault East Industrial Park expansion (Resolution 004/2021)
• Approved $400,000 for industrial park expansion in 2021 budget (Resolution 004/2021)
• Directed demolition of Raisin River Heritage Centre and repeal of heritage by-law (Resolution 005/2021)
• Approved $506,000 purchase of ZeeWeed membrane modules for water treatment (Resolution 006/2021)
• Approved $497,073 for Ingleside Wastewater Treatment Plant detailed design (Resolution 007/2021)
• Passed by-law to authorize sale of land to Flow Logistics (By-law 2021-002)
• Passed by-law to authorize land exchange with Meyer Service and Supply (By-law 2021-003)
• Passed by-law to dedicate part of Warner Drive as public highway (By-law 2021-004)