South Stormont public meetings in 2022

Regular Meeting

The Township of South Stormont Council is meeting to consider several action requests, including extending 49th Parallel Road, amending the vacation policy, and transferring funds from working capital reserves. They will also review by-laws on part lot control, appointing an interim Director of Finance/Treasurer, and appointing a marriage officiant. The agenda includes routine consent items and monthly activity summaries.

• Action request to extend 49th Parallel Road
• By-law 2022-086: Part lot control for 14-16 French Avenue, Long Sault
• By-law 2022-087: Appoint interim Director of Finance/Treasurer
• By-law 2022-088: Appoint marriage officiant Tyler Jones
• Action request to transfer funds from working capital reserves for 2022 surplus/deficit

Council approved the tendering of a road project to extend 45th Parallel Drive using reserves. The meeting also included updates to the vacation policy and the appointment of an interim Director of Finance/Treasurer.

• Authorized tendering and use of reserves to extend 45th Parallel Drive (Carried)
• Updated Vacation Policy from a 10-month to a 12-month accrual process (Carried)
• Approved 70 hours of Management Time in Lieu for Directors effective 2023 (Carried)
• Extended Volunteer Appreciation Committee term and Terms of Reference to April 30, 2023 (Carried)
• Authorized fund transfers to/from Working Capital Reserves for 2022 budget surplus or deficit (Carried)
• Supported Flaro Subdivision Plan of Subdivision Application No. 01-SS-S/2022 (Carried)
• Endorsed Regional Waste Management Executive Summary actions (Carried)
• Passed By-laws to appoint an Interim Director of Finance/Treasurer and a Marriage Officiant (Carried)

Special Meeting

The Township of South Stormont is holding a special meeting on December 7, 2022, primarily to recognize firefighters for their years of service. The agenda includes a delegation from South Stormont Fire and Rescue, along with standard procedural items such as call to order, disclosure of pecuniary interest, staff reports, closed meeting summary, and adjournment.

• Firefighter Recognition for Years of Service
• Delegation from South Stormont Fire and Rescue

The special meeting was held to recognize volunteer firefighters for their dedication and years of service. No other substantive legislative decisions were recorded.

• Recognized 24 volunteer firefighters for service ranging from 5 to 35 years
• Adjourned meeting at 7:24 PM (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss the 2023 finance presentation, which covers budgeting, taxation, and the Municipal Property Assessment Corporation. No decisions are listed on the agenda; it appears to be an informational session.

• Master 2023 Finance Presentation
• Budgeting overview
• Taxation overview
• Municipal Property Assessment Corporation discussion

The meeting consisted of informational reports regarding finance operations, taxation, property assessment, and the budget process. No substantive decisions or policy changes were made.

• Adjourned meeting at 6:22 PM (Carried)

Regular Meeting

The Township of South Stormont regular council meeting on November 30, 2022 includes a delegation on regional waste management, several by-laws for approval, and key information reports on topics like recruitment, OMERS changes, and Bill 23. Council will also confirm minutes from previous meetings and hear committee updates.

• Delegation: Regional Waste Management: Roadmap to Collaboration by Ben de Haan, SDG Counties
• By-law 2022-081: Authorize agreement with Xplore Inc. for St. Andrews West and Ingleside water towers
• By-law 2022-082: Appoint Shaun Ritchie as Municipal Law Enforcement Officer for parking enforcement
• By-law 2022-083: Appoint Municipal Law Enforcement Officer for open air fire enforcement
• By-law 2022-084: Authorize SDG Counties equipment lending agreement for snowplow

Council passed several by-laws to authorize a service agreement with Xplore Inc. and an equipment lending agreement for a snowplow with SDG Counties. The board also appointed law enforcement officers for parking and open air fire enforcement and approved the 2023 Volunteer Appreciation Program.

• Approved By-law No. 2022-081 to authorize agreement with Xplore Inc. (CARRIED)
• Approved By-law No. 2022-082 to appoint Municipal Law Enforcement Officers for parking (CARRIED)
• Approved By-law No. 2022-083 to appoint a Municipal Law Enforcement Officer for open air fires (CARRIED)
• Approved By-law No. 2022-084 for SDG Counties Equipment Lending Agreement regarding a snowplow (CARRIED)
• Approved Option 1 for the 2023 Volunteer Appreciation Program (CARRIED)
• Adopted minutes from November 2, 16, and 23, 2022 (CARRIED)

Committee of the Whole

The Committee of the Whole is holding a council orientation session with presentations from each township department, including Parks and Recreation, Public Works, Planning and Building, Fire and By-law, Finance, Corporate Services, and the CAO's office. No decisions or votes are scheduled; the meeting is informational only.

• Council orientation presentations from 7 departments
• Parks and Recreation presentation
• Public Works presentation
• Planning and Building presentation (updated)
• Fire and By-law, Finance, Corporate Services, and CAO presentations

The meeting consisted of a Council orientation where directors from various departments provided overviews of their operations and projects. No substantive policy decisions or legislative actions were recorded.

• Adjourned meeting at 8:08 PM (Carried)

Committee of the Whole

This Committee of the Whole meeting is largely procedural, with the main substantive item being a council orientation covering leadership/governance and municipal processes. No decisions or detailed reports are listed; the agenda includes standard items like call to order, disclosures, delegations, new business, and adjournment.

• Council orientation: Leadership and Governance
• Council orientation: Municipal Government and Processes

The Committee of the Whole met for council orientation. The CAO and Director of Corporate Services provided reports on leadership, governance, and municipal government processes. No substantive policy or financial decisions were made.

• Adjourned meeting at 6:09 PM (Carried)

Inaugural Meeting

This is the inaugural meeting of the Township of South Stormont council, where newly elected members will be sworn into office. The agenda includes declarations of office, presentations from regional officials, comments by council, and the mayor's inaugural address, followed by adjournment and refreshments.

• Declaration of office for Councillors Cindy Woods, Reid McIntyre, Jennifer MacIsaac, Deputy Mayor Andrew Guindon, and Mayor Bryan McGillis
• Presentations by MP Eric Duncan, Cornwall Mayor Justin Towndale, South Dundas Mayor Jason Broad and Deputy Mayor Marc St. Pierre, and South Glengarry Mayor Lachlan McDonald
• Mayor Bryan McGillis to deliver inaugural address

The meeting was procedural in nature to mark the start of the new council term. Members confirmed their Declaration of Office and acknowledged the Council Code of Conduct.

• Council members confirmed Declaration of Office
• Council members acknowledged receipt of the Council Code of Conduct

Regular Meeting

The Township of South Stormont council is meeting to consider several by-laws, including approving an expropriation of a groundwater easement at the Trillium Landfill, delegating authority for a subdivision agreement with John Chase, and authorizing the sale of Ingleside commercial lands to Justin and Cinthia Woods. Council will also receive monthly activity summaries from department heads, a report on Bill 23 (More Homes Built Faster Act), and an action request for shingle replacement at Fire Station No. 2 in Ingleside.

• By-law 2022-077: Approve expropriation of a groundwater easement at Trillium Landfill
• By-law 2022-078: Delegate authority for subdivision agreement with John Chase (Phase 1)
• By-law 2022-080: Authorize sale of Ingleside commercial lands to Justin and Cinthia Woods
• Action request: Ingleside Fire Station No. 2 shingle replacement
• Key information report on Bill 23, More Homes Built Faster Act, 2022

Council authorized the sale of commercial lands in Ingleside to Justin and Cintia Woods. The board also approved unbudgeted shingle replacement for Fire Station No. 2 and delegated authority for a subdivision agreement.

• Approved sale of commercial lands in Ingleside to Justin and Cintia Woods (By-law No. 2022-080)
• Approved $14,664 contract with John Gordon Construction for Station No. 2 shingle replacement, with a total upset limit of $25,000
• Approved delegation of authority to Mayor and Clerk for John Chase subdivision agreement (By-law No. 2022-078)
• Adopted minutes of the October 12, 2022 meeting
• Passed By-law No. 2022-079 to ratify matters dealt with by resolution

Committee of Adjustment

The Committee of Adjustment will hold its fourth meeting of 2022 to decide on four minor variance applications (A-2022-07 through A-2022-10) from McDonald, Roberge, Crites, and Saunders. The agenda also includes approval of the previous meeting's minutes and disclosure of pecuniary interests. No other substantive items are listed.

• Minor Variance Application A-2022-07 (McDonald)
• Minor Variance Application A-2022-08 (Roberge)
• Minor Variance Application A-2022-09 (Crites)
• Minor Variance Application A-2022-10 (Saunders)

The Committee of Adjustment approved all four minor variance applications on the agenda (A-2022-07 through A-2022-10) without any denials or tabling. Each application was carried unanimously by the three members present.

• Granted minor variance A-2022-07 (McDonald) (unanimous)
• Granted minor variance A-2022-08 (Roberge) (unanimous)
• Granted minor variance A-2022-09 (Crites) (unanimous)
• Granted minor variance A-2022-10 (Saunders) (unanimous)

Regular Meeting

The Township Council is reviewing several key information reports including revenue, expenditure, and drainage. The agenda also includes discussions on a roundabout cost-sharing policy and noise complaints regarding the Cornwall Handgun Club.

• By-law No. 2022-075: Part Lot Control for 10-12 Clover Lane, Long Sault
• Proposed SDG Counties’ Roundabout and Streetscaping Cost-Sharing Policy
• Cornwall Handgun Club noise complaint report
• Quarter 3 Revenue and Expenditure Report
• Quarter 3 Drainage Report

Council proclaimed October 9-15, 2022 as Fire Prevention Week with the theme 'Plan a Record-Breaking Escape.' They received the Community Risk Assessment prepared by Dillon Consulting as part of the Fire Master Plan. Council also acknowledged the Uncommitted Reserve Capacity Analysis Report by EVB Engineering. A by-law exempting lands at 10-12 Clover Lane from part lot control was passed.

• Proclaimed October 9-15, 2022 as Fire Prevention Week (Resolution 228/2022)
• Received the Community Risk Assessment by Dillon Consulting for the Fire Master Plan (Resolution 229/2022)
• Acknowledged and received the Uncommitted Reserve Capacity Analysis Report by EVB Engineering (Resolution 230/2022)
• Passed By-law 2022-075 exempting 10-12 Clover Lane from part lot control (Resolution 231/2022)
• Adopted minutes of September 21, 2022 meeting (Resolution 226/2022)
• Received and filed consent agenda items (Resolution 227/2022)
• Moved into closed session to discuss waterfront land acquisition (Resolution 232/2022)
• Adopted confirming by-law 2022-076 (Resolution 235/2022)

Regular Meeting

The Township of South Stormont council is meeting to consider a plan of subdivision application by TFG Developments Inc., hear delegations from the OPP, a bus safety patrol program, and a petition regarding the Cornwall Handgun Club, and vote on two by-laws. The meeting also includes presentations for student bursary awards, updates on capital projects and municipal buildings, and a request for an outdoor rink in Parkway Estates.

• Public meeting for TFG Developments Inc. plan of subdivision
• By-law 2022-072 to repeal By-law 2015-067 and adopt amended Site Plan and Subdivision Design Guidelines
• By-law 2022-073 to adopt an Electronic Monitoring Policy
• Delegation from OPP (Constable Charlene Davidson)
• Request for outdoor rink in Parkway Estates

Council awarded the first South Stormont Student Bursaries to three students and adopted updated Site Plan and Subdivision Design Guidelines (By-law 2022-072) and an Electronic Monitoring Policy (By-law 2022-073). A public meeting was held for a proposed 4-unit residential subdivision west of Highway 138 at County Rd 18, but no decision was made. Staff were directed to prepare options for an outdoor rink in Parkway Estates for 2023 budget consideration.

• Awarded first South Stormont Student Bursaries to Sydney Denney, Noelan Spink, and Katherine Nesbitt (carried)
• Adopted By-law 2022-072 repealing 2015-067 and adopting amended Site Plan and Subdivision Design Guidelines (carried)
• Adopted By-law 2022-073 Electronic Monitoring Policy (carried)
• Directed staff to prepare options for an outdoor rink in Parkway Estates for 2023 budget consideration (carried)
• Adopted minutes of September 7, 2022 meeting (carried)
• Adopted confirmation by-law 2022-074 (carried)

Regular Meeting

The Township of South Stormont council is meeting to consider a range of items including a comprehensive fees and charges review, a FoodCycler pilot update, and several by-laws. They will also decide on action requests such as establishing a storm water reserve, awarding a contract for a multi-use recreational trail, and renewing a water and sewage operations agreement.

• 2022 Comprehensive Fees and Charges Review Study presentation
• Award RFQ No.25-2022 for construction of a multi-use recreational trail (Mille Roches Corridor)
• By-law No. 2022-068 to establish a Building Services Reserve Fund
• By-law No. 2022-071 to appoint a Fire Chief
• Renewal of Operations Agreement with Caneau Water and Sewage Operations Inc.

Council awarded the construction of a multi-use recreational trail along the Mille Roches Corridor in Long Sault to Malyon Excavation Ltd. for up to $330,884 (excluding HST). Council also approved several by-laws, including establishing a storm water reserve and a building services reserve fund, and extended the water and wastewater operations agreement with Caneau Water and Sewage Operations Inc. to March 29, 2024. All decisions were carried unanimously, with declared conflicts noted for Deputy Mayor Smith and Councillor Guindon on specific items.

• Awarded RFQ No. 25-2022 for trail construction to Malyon Excavation Ltd. (up to $330,884, excluding HST)
• Approved 2022 Building Department Statement of Revenues and Expenses
• Established a Storm Water Reserve and approved reserve reclassification
• Received final draft Subdivision and Site Plan Guidelines for comment
• Authorized hiring of winter maintenance equipment for two plowing routes
• Extended water/wastewater operations agreement with Caneau Water and Sewage Operations Inc. to March 29, 2024
• Passed by-laws amending subdivision agreements (John Chase, Hebert) and deeming lots not registered
• Adopted Inspector Internship Program Policy and appointed Fire Chief

Procurement Opening

The Township of South Stormont is holding a public procurement opening for RFQ 25-2022, which covers the construction of a park multi-recreational trail. The meeting is scheduled for September 2, 2022, and the agenda lists only this single procurement item.

• RFQ 25-2022: Construction of Park Multi-Recreational Trail

Procurement Opening

The Township of South Stormont is holding a public procurement opening for RFQ 24-2022, which seeks to hire winter maintenance equipment. This is a bid-opening meeting, not a decision-making session; the township will receive and open submitted quotes for the equipment rental.

• RFQ 24-2022: Hiring of Winter Maintenance Equipment

Regular Meeting

The Township of South Stormont council is meeting to consider several action items, including awarding contracts for the construction of Phase I of the multi-use path in Arnold Bethune Memorial Park and canteen services at the Long Sault Arena. Council will also discuss an action request regarding the Algonquin Land Claim that includes lands in South Stormont, and consider several by-laws, including one to establish development charge reserve funds and another to authorize a transfer payment agreement under the Investing in Canada Infrastructure Program for water-related projects. The meeting includes a public meeting, consent agenda items, and a closed session covering land acquisitions, litigation, and personnel matters.

• Award RFQ No. 18-2022 for construction of Phase I of the Multi-Use Path in Arnold Bethune Memorial Park
• Award RFP No. 21-2022 for Canteen Services at the Long Sault Arena (Deputy Mayor Smith declared conflict)
• Action request on Algonquin Land Claim including lands in South Stormont
• By-law 2022-060 to establish Development Charge Reserve Funds
• By-law 2022-061 to authorize Transfer Payment Agreement under ICIP for water-related projects

Council awarded a $219,346 contract for Phase II of the multi-use recreational trail in Arnold Bethune Memorial Park to Malyon Excavation Ltd., and approved the South Stormont Mustangs as canteen operator at Long Sault Arena for the 2022-2023 season at $85/week. Several by-laws were passed, including a student bursary policy and establishment of development charge reserve funds. Council also authorized closed-session directives regarding a potential land sale in Ingleside.

• Awarded RFQ No.18-2022 for Phase II multi-use trail construction to Malyon Excavation Ltd. for $219,346 (carried)
• Awarded RFP No.21-2022 for canteen operations at Long Sault Arena to South Stormont Mustangs at $85/week (carried)
• Awarded RFP No.20-2022 Engineering – Planning Development Consultant to WT Infrastructure Solutions Inc. for $286,310 (carried)
• Passed By-law 2022-059 adopting a Student Bursary Policy (carried)
• Passed By-law 2022-060 establishing Development Charge Reserve Funds (carried)
• Passed By-law 2022-061 authorizing a Transfer Payment Agreement under Investing in Canada Infrastructure Program – Green Stream (carried)
• Passed By-law 2022-062 dedicating land as a public highway (Beech Street) (carried)
• Authorized Mayor and Clerk to sign documents for potential land sale in Ingleside, with staff to close by Nov 22, 2022 (carried)

Procurement Opening

This is a public procurement opening meeting where the Township of South Stormont will open bids for RFQ 21-2022, the construction of a multi-recreational trail at Arnold Bethune Memorial Park in Long Sault. The project includes excavation, granular, asphalt, culverts, and landscaping. No decisions are made at this meeting; it is solely for the public opening of submitted quotes.

• RFQ 21-2022: Construction of Park Multi-Recreational Trail at Arnold Bethune Memorial Park, Long Sault
• Project includes excavation, granular, asphalt, culverts, and landscaping

Regular Meeting

The Township of South Stormont Council is meeting to consider several action items, including accepting the 2021 financial statements, declaring the Stormont County Fair a municipally significant event, and approving capital projects for streetlights and Charles Street paving. Council will also vote on multiple by-laws, including a new development charges by-law, a traffic regulation by-law, and policies on workplace violence and mobile device use. The agenda includes delegations on a clear cutting tree by-law and the 2021 financial statement overview.

• By-law 2022-057: New Development Charges by-law and background study
• By-law 2022-054: Regulate traffic in South Stormont
• Action: Accept 2021 Financial Statements
• Action: 2022 Capital Streetlights and Charles Street Paving
• By-law 2022-056: Advanced voting and reduced hours at retirement homes

Council approved the 2022 Development Charges Background Study and By-law 2022-057, imposing development charges effective September 15, 2022. They also accepted the 2021 financial statements, designated the Stormont County Fair as a municipally significant event, and approved several capital projects including streetlights and Charles Street paving. All resolutions were carried unanimously.

• Approved 2021 Financial Statements as presented by MNP LLP (Carried)
• Designated Stormont County Fair as municipally significant event for Labour Day weekend (Carried)
• Approved 2022 Capital Streetlights installation at three locations up to $15,000 (Carried)
• Approved Charles Street paving from Headline Road to Digirolamo Drive, est. $19,840 plus HST (Carried)
• Adopted By-law 2022-052 appointing Compliance Audit Committee (Carried)
• Adopted By-law 2022-053 Workplace Violence and Harassment Policy (Carried)
• Adopted By-law 2022-054 regulating traffic at two intersections (Carried)
• Adopted By-law 2022-057 imposing Development Charges effective Sept 15, 2022 (Carried)

Committee of Adjustment

The Committee of Adjustment will review two decision items. The meeting includes the approval of previous minutes and a disclosure of pecuniary interests.

• Decision Item A-2022-05 (Letourneau App)
• Decision Item A-2022-06 (Brown App)

Regular Meeting

The Township of South Stormont council is meeting to consider several by-laws, including zoning amendments, development charge proposals, and appointments for fire chief and building official. They will also hear from the OPP and discuss federal funding for rural communities.

• By-law 2022-042 and 2022-043: amend zoning by-law 2011-100 for Lefebvre and Westenbroek properties
• By-law 2022-044: delegate authority for Glenco Estates subdivision agreement
• By-law 2022-045: remove holding provision for Lalande subdivision
• By-law 2022-046/047: delegate authority and site plan approval per Bill 109
• By-law 2022-050: adopt 2021 Asset Management Plan

Council approved the 2021 Asset Management Plan, delegated authority for a subdivision agreement, removed a holding provision, and passed several administrative by-laws. It also endorsed comments on the provincial transportation plan and approved enhanced security at the Raisin River Heritage Centre.

• Adopted 2021 Asset Management Plan (By-law 2022-050)
• Delegated authority to approve Glenco Estates subdivision agreement amendments (By-law 2022-044)
• Removed holding provision on Lalande Subdivision (By-law 2022-045)
• Approved mileage reimbursement rates based on CRA rates
• Endorsed SDG comments on draft Transportation Plan for Eastern Ontario
• Approved enhanced security at Raisin River Heritage Centre for ~$2,200
• Appointed District Chief for Station No. 1, Long Sault (By-law 2022-048)
• Appointed Chief Building Official and Property Standards Officer (By-law 2022-049)

Regular Meeting

The Township of South Stormont council is meeting to hold public meetings on proposed development charges and two zoning amendments, and to consider routine reports, grant applications, and a resolution supporting the Community Schools Alliance. The agenda includes several informational reports and closed-session items.

• Public meeting on proposed Development Charges and Background Study
• Zoning Amendment No. Z-2022-01 (Lefebvre)
• Zoning Amendment No. Z-2022-02 (Westenbroek)
• Municipal grant applications from Ingleside Long Sault Lost Villages Lions Club and Knights of Columbus
• Support for Municipality of Shuniah - Community Schools Alliance

Special Meeting

The special meeting was called to address litigation or potential litigation involving the Kraft Heinz file. Council moved into a closed meeting, received a confidential report from Dentons Canada LLP, and adopted it. No other substantive decisions were made; the meeting adjourned shortly after.

• Moved into closed meeting to discuss Kraft Heinz litigation (carried)
• Received and adopted confidential Dentons report on Kraft Heinz file (carried)
• Adjourned meeting at 6:34 PM (carried)

Information Session

The Township of South Stormont is holding an information session to present and discuss the 2022 Development Charges Background Study and By-law. The session includes a presentation by Sean-Michael Stephen of Watson and Associates Economists Inc. and is open to public stakeholders. No decisions are being made at this session; it is for information and discussion only.

• Public stakeholder information session on Development Charges Background Study and By-law
• Presentation by Sean-Michael Stephen, Watson and Associates Economists Inc.
• 2022 Development Charges Background Study document attached

Regular Meeting

Council passed a by-law to begin expropriation of an easement for groundwater use at Trillium Landfill, delegating authority to the CAO. It also adopted an Unopened Road Allowance Policy, authorized a temporary construction licence with Ontario Power Generation, and received the 2021 Road Needs Study. A grant to Friends of Hoople Creek Society was restricted pending resolution of concerns.

• Passed By-law 2022-039 to delegate authority to commence expropriation for Trillium Landfill groundwater rights (carried)
• Passed By-law 2022-038 adopting an Unopened Road Allowance Policy (carried)
• Authorized a Temporary Construction and Access Licence with Ontario Power Generation (carried)
• Received the 2021 Road Needs Study for information (carried)
• Directed administration to send a letter to Friends of Hoople Creek Society withholding further grant funds until concerns are addressed (carried)
• Adopted minutes of May 11, 2022 (carried)
• Received consent agenda items for information (carried)
• Passed confirmation by-law 2022-040 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider two minor variance applications: A-2022-03 (Killoran) and A-2022-04 (Flaro). The agenda also includes approval of the previous meeting's minutes and disclosure of pecuniary interests. No decisions are detailed in the agenda text itself.

• Minor Variance Application A-2022-03 (Killoran)
• Minor Variance Application A-2022-04 (Flaro)
• Post-Meeting Minutes - COA_Feb28_2022

Information Session

This is an information session, not a decision-making meeting. The Township of South Stormont is hosting a joint session for anyone interested in running as a candidate in the 2022 Municipal Elections across the six municipalities in SDG. The agenda contains only this single informational item.

• 2022 Municipal Elections - Candidate Information Session
• Joint session for six municipalities in SDG
• Open to candidates, potential candidates, and current Council members

Regular Meeting

The Township of South Stormont council is meeting to consider a range of administrative and operational items, including a tender for Shaver Road bridge repairs, new human resources policies (public holiday, volunteer, social media, and right to disconnect), and several by-laws covering mutual assistance, an expression of interest, a law enforcement officer appointment, and a sewage system agreement. Council will also receive key information reports on the Ingleside Vendor's Village agreement, a joint operations review with South Glengarry, and the Long Sault water treatment plant conceptual design.

• Tender No. 16-2022 for Shaver Road bridge repairs
• HR policies: Public Holiday, Volunteer, Social Media, and Right to Disconnect
• By-law 2022-033 Mutual Assistance Agreement
• By-law 2022-036 Sewage System Management Agreement with SNC
• Key reports: Ingleside Vendor's Village, Joint Operations Review, Long Sault Water Treatment Plant

Council awarded the Shaver Road bridge repair tender to Willis Kerr Contracting Ltd. for $241,895, adopted several HR policies, and passed by-laws including a mutual assistance agreement and repealing the heritage designation of the old convent at St. Andrews West. All decisions were carried unanimously.

• Awarded Tender No. 16-2022 for Shaver Road Bridge Repairs to Willis Kerr Contracting Ltd. for $241,895 (carried)
• Approved 2022 Excluded Expenses Report as required by O. Reg. 284/09 (carried)
• Adopted HR policies: Public Holiday, Volunteer, and Social Media (carried)
• Adopted Right to Disconnect Policy (carried)
• Passed By-law 2022-033 for Mutual Assistance Agreement with Cornwall and SDG municipalities (carried)
• Repealed By-law 3418 (heritage designation of old convent at St. Andrews West) and authorized Expression of Interest (carried)
• Appointed Dan Bissonnette as Municipal Law Enforcement Officer (carried)
• Repealed By-law 2017-061 and authorized Sewage System Management Agreement with South Nation Conservation (carried)

Procurement Opening

This is a public procurement opening meeting for the Township of South Stormont. The only item is the opening of tenders for Tender No. 16-2022, Shaver Road Bridge Repairs. No decisions are made; bids are only received and opened.

• Tender No. 16-2022: Shaver Road Bridge Repairs

Regular Meeting

The Township of South Stormont council is meeting to receive presentations, including a road needs study and a county update, and to consider several action requests and by-laws. Key items include approving a joint tender for the Lefebvre Road Bridge, funding applications for the Long Sault Arena solar panel project, and a contribution agreement with the federal government for park improvements. The agenda also includes routine items such as confirming minutes and receiving reports.

• Presentation of Road Needs Study by DM Wills Associates
• Approve SDG Joint Tender Lefebvre Road Bridge
• Long Sault Arena Solar Panel Project – funding applications and consulting services
• By-law No. 2022-032: Contribution Agreement with Federal Government for 6 recreation projects
• By-law No. 2022-030: Establish Advance Vote and Reduced Hours of Voting

Council approved the award of the Lefebvre Road Bridge contract to UrbanLink Civil Ltd. for $379,010, as part of a joint tender with SDG Counties. They also authorized purchases for a cargo trailer and rental furniture, and directed staff to pursue grant applications for solar panel and retrofit projects at the Long Sault Arena. A by-law was passed to establish advance voting and reduced hours for the 2022 elections.

• Approved Lefebvre Road Bridge contract to UrbanLink Civil Ltd. for $379,010 (Resolution 105/2022)
• Authorized purchase of cargo trailer and rental furniture up to $16,840 from Recreation Equipment Reserve (Resolution 106/2022)
• Directed staff to apply for CBR and GICB grants for Long Sault Arena solar panel project, with Next Energy Development Group as consultants (Resolution 107/2022)
• Approved application to CBR initiative for GHG Reduction Pathway Feasibility Study (Resolution 108/2022)
• Passed By-law 2022-030 establishing advance vote and reduced hours for 2022 elections (Resolution 109/2022)
• Passed By-law 2022-032 authorizing contribution agreement with federal government for 2022 parks capital projects (Resolution 110/2022)
• Declared May 1-7, 2022 as Emergency Preparedness Week (Resolution 104/2022)
• Received and authorized implementation of confidential recommendations on SDG Official Plan appeals (Resolution 113/2022)

Regular Meeting

The Township of South Stormont council is meeting to consider several by-laws, including fixing 2022 water and wastewater rates, amending the 2022 budget, and authorizing the final 2022 tax levy. Council will also hear delegations from the OPP and the Cornwall Township Historical Society, and consider action requests on HR policies, a fire safety plan, ice allocation, and a tractor backhoe loader purchase.

• By-law 2022-026 fixing water and wastewater rates
• By-law 2022-027 amending 2022 budget adoption
• By-law 2022-028 authorizing final 2022 tax levy
• Delegation: OPP January-March 2022 report
• RFQ No. 07-2022 for tractor backhoe loader

Council adopted the 2022 operating and capital budgets, set water and wastewater rates, and levied the 2022 tax rates. It also approved several operational items, including a $176,900 tractor backhoe loader purchase, a lease for outdoor patios, and support for pausing a school closure. All decisions were carried unanimously.

• Adopted 2022 water and wastewater rates (By-law 2022-026)
• Adopted 2022 general operating and capital budgets (By-law 2022-027)
• Levied 2022 tax rates (By-law 2022-028)
• Awarded tractor backhoe loader to Brandt Tractor Ltd. for $176,900
• Approved lease of 2,500 sq. ft parking lot in Ingleside for outdoor patios
• Supported UCDSB pause of North Stormont Public School closure
• Adopted HR policies (Confidential Information, Orientation, Dress Code)
• Authorized $15,000 for Volunteer Appreciation Gala

Procurement Opening

The Township of South Stormont is holding a public procurement opening to receive bids for two requests for quotations: one for the supply and delivery of a tractor loader backhoe, and another for roadside grass mowing and trimming. No decisions are being made at this meeting; it is only the opening of submitted bids.

• RFQ No. 07-2022: Supply and Delivery of a Tractor Loader Backhoe
• RFQ No. 08-2022: Roadside Grass Mowing and Trimming

Committee of the Whole

The Committee of the Whole is meeting to hear a delegation on uncommitted reserve capacity for the Long Sault-Ingleside water and wastewater systems, and to review the 2022 water and wastewater budget. The agenda also includes a closed session on negotiation instructions and public comments on the Long Sault Solar Project.

• Delegation on uncommitted reserve capacity for Long Sault-Ingleside water and wastewater systems
• 2022 water and wastewater budget review
• Closed meeting on negotiation instructions
• Public comments on Long Sault Solar Project

The Committee of the Whole received information on the 2022 water and wastewater budget and a delegation on reserve capacity for local water/wastewater systems. Council then moved into closed session to discuss the Long Sault Solar Project and adopted the recommendations from a confidential report. No other substantive decisions were made.

• Adopted recommendations from confidential report on Long Sault Solar Project (carried)
• Moved into closed session to discuss negotiations for Long Sault Solar Project (carried)
• Rose from closed session and reported (carried)
• Adjourned meeting at 6:40 PM (carried)

Regular Meeting

The Township of South Stormont council is meeting to consider several by-laws, including a new firearms and bows discharge by-law, land dedication and transfer by-laws, and a site plan agreement with Lost Villages Brewery. They will also decide on awarding a contract for metal structure park pavilions, and discuss amendments to the vaccination verification policy and council reimbursement policy. The meeting includes reports on grants, council remuneration, and an ice allocation request from the Maxville Mustangs.

• By-law 2022-021: Discharge of Firearms and Bows
• By-law 2022-022: Dedicate land as public highway (Collins Road)
• By-law 2022-023: Transfer land to Raisin Region Conservation Authority (Long Sault East Industrial Park)
• By-law 2022-024: Site plan agreement with Lost Villages Brewery Ltd.
• Award RFP No. 09-2022 for metal structure park pavilions

Council rescinded the COVID-19 vaccination verification policy retroactive to March 21, 2022, and amended the council reimbursement policy to increase meeting and conference allowances. Two park pavilion contracts were awarded, and a motion to have staff pursue a Green and Inclusive Community Buildings grant for the Long Sault Arena was defeated, but a subsequent motion authorizing Next Energy to undertake the application was carried. Several by-laws were passed, including one regulating the discharge of firearms and bows and one dedicating Collins Road as a public highway.

• Rescinded COVID-19 Vaccination Verification Policy, retroactive to March 21, 2022 (carried)
• Amended Council Reimbursement Policy: meeting allowance $100 to $125, conference allowance $1,400 to $1,500, removed Mayor's cell phone provision (carried)
• Awarded RFP 09-2022 for three metal park pavilions to ABC Recreation Ltd. for $257,362.92 (carried)
• Awarded RFP 10-2022 for one wood park pavilion to CMG Innovation for $85,750.00 (carried)
• Defeated motion to direct CAO/Parks Director to gather info for Green and Inclusive Community Buildings grant for Long Sault Arena (defeated)
• Authorized Next Energy to undertake grant application for Long Sault Arena under Green and Inclusive Community Buildings program (carried)
• Passed By-law 2022-021 regulating discharge of firearms and bows (carried)
• Passed By-law 2022-022 dedicating Collins Road as public highway (carried)

Regular Meeting

Council awarded multiple construction contracts, including a $1.25M tender for Lakeside Drive reconstruction and a $338K surface treatment contract. They also approved asphalt projects, granular materials, sidewalk repair, and a fee waiver for a Lions Club event. All motions carried unanimously.

• Awarded Tender No. 06-2022 to David Brown Construction Ltd. for $1,247,765.90 plus HST for Lakeside Drive Phase 3 and provisional Phase 4 (carried)
• Awarded RFQ No. 01-2022 Surface Treatment and Full Depth Pulverizing to Smiths Construction for $338,030.00 (carried)
• Awarded RFQ No. 02-2022 Supply and Delivery of Granular Materials to Cornwall Gravel Company Ltd. for $287,034.75 (carried)
• Awarded RFQ No. 03-2022 Sidewalk Repair and Maintenance to Malyon Excavation for $103,775.00 (carried; Councillor Guindon recused)
• Approved asphalt projects under SDG Hot Mix Asphalt Tender to Cornwall Gravel Co. Ltd. for Headline Road, Mille Roches Road, Beaver Dam Drive, and Poplar Avenue (carried)
• Approved waiver of $75.00 rental fee for Lost Villages Lions Club fundraising event at South Stormont Community Hall (carried; Deputy Mayor Smith recused)
• Passed By-law No. 2022-019 amending Use of Corporate Resources During Municipal Elections Policy (carried)
• Passed By-law No. 2022-020 to adopt, confirm and ratify matters dealt with by resolution (carried)

Special Meeting

The special meeting was held to address a litigation matter involving Kraft/Heinz. Council moved into closed session to discuss the matter, then adopted the recommendation from a confidential report dated March 2, 2022. No other substantive decisions were made.

• Adopted confidential recommendation on Kraft Heinz file (Resolution 054/2022, carried)
• Moved into closed session for litigation/solicitor-client privilege (Resolution 052/2022, carried)
• Moved out of closed session (Resolution 053/2022, carried)
• Adjourned meeting (Resolution 055/2022, carried)

Committee of the Whole

The Committee of the Whole is meeting to receive a delegation on a Development Charges Background Study presented by Sean-Michael Stephen of Watson & Associates. No decisions are listed on the agenda; the meeting includes standard procedural items such as call to order, disclosure of interest, and adjournment.

• Delegation: Development Charges Background Study by Watson & Associates

The Committee of the Whole meeting on February 7, 2022, included a delegation from Watson and Associates presenting an overview of the Township's Draft Development Charges Background Study. No substantive decisions were made; the only action was adjournment.

• Adjourned meeting at 6:08 PM (carried)

Regular Meeting

The Township of South Stormont council is meeting to consider several administrative items, including adopting new human resource policies, approving the 2021 audit engagement letter, and passing by-laws on election-year authority and general fees and charges. The agenda also includes reports on the Economic Development Plan and updates to the Blue Box Program, plus a closed session covering property, legal, and personnel matters.

• By-law 2022-010: General Fees and Charges
• By-law 2022-009: Delegate Authority for Restricted Acts in a Municipal Election Year
• Adoption of Complaints, Conflict of Interest, and Mileage and Transportation Policies
• 2021 MNP Audit Engagement Letter and Fraud Questionnaire
• Closed session items: Raisin River Heritage Centre, potential land purchase, litigation, and employee matters

Council adopted three human resource policies, authorized the mayor to sign the 2021 audit engagement letter with MNP, and passed by-laws delegating authority in the election year and establishing general fees and charges. It also adopted recommendations from confidential reports on the Raisin River Heritage Centre and a Committee of Adjustment appointment.

• Adopted Human Resource Policies: Complaints, Conflict of Interest, Mileage and Transportation (carried)
• Authorized Mayor to sign 2021 MNP audit engagement letter and concurred with Fraud Risk Questionnaire response (carried)
• Passed By-law 2022-009 to delegate authority in municipal election year (carried)
• Passed By-law 2022-010 establishing general fees and charges (carried)
• Adopted recommendations from confidential reports on Raisin River Heritage Centre and Committee of Adjustment appointment (carried)

Regular Meeting

The Township of South Stormont Council is meeting to consider several by-laws, including authorizing temporary borrowing, setting the interim tax levy, and selling land in the Long Sault East Industrial Park. They will also review a draft plan of subdivision for the John Chase Subdivision and receive updates on parks and recreation programs.

• By-law 2022-001: Authorize temporary borrowing
• By-law 2022-002: Interim tax levy
• By-law 2022-004: Name and dedicate land as public highway (Jim Bancroft Boulevard)
• By-law 2022-005: Sale of land to Elysian Design and Build Limited
• By-law 2022-006: Sale of land to Abdullah Al-Saheb (Bubbly Shisha)

Council passed several by-laws, including the 2022 interim tax levy and temporary borrowing authorization, and approved land sales in the Long Sault East Industrial Park. It also endorsed the Drinking Water Quality Management System and supported a subdivision application. The meeting included a closed session on treatment plant design and funding.

• Adopted minutes of Dec 15, 2021 meeting (carried)
• Received consent agenda items (carried)
• Acknowledged and endorsed DWQMS Operational Plan Manual (carried)
• Supported Plan of Subdivision Application No. 01-SS-S-2021 (carried)
• Passed By-law 2022-001 authorizing temporary borrowing (carried)
• Passed By-law 2022-002 for interim tax levy (carried)
• Passed By-law 2022-003 amending seasonal sidewalk closure (carried)
• Passed By-laws 2022-004 to 2022-007 for land sales in Long Sault East Industrial Park (carried)