South Stormont public meetings in 2025

Regular Meeting

The Township of South Stormont will meet to adopt the 2026 budget and authorize temporary borrowing for the coming year. Council will also hear presentations on development charges and low water response.

• By-law No. 2025-082 to adopt the 2026 Budget
• By-law No. 2025-083 to authorize temporary borrowing for 2026
• Community Improvement Program Application No. 2025-01 for 2483052 Ontario Inc. (Grain & Stone Flooring)
• Transfer of County Road 36
• Presentation on Development Charges Background Study by Watson & Associates Economists Ltd.

The council passed By‑law No. 2025‑082 to set the 2026 general operating and capital budget. It also approved a $22,768.75 Community Improvement Program grant, authorized transfers to the Working Capital Reserves, and adopted temporary borrowing and signing‑authority by‑laws. All items were carried.

• Adopted By‑law No. 2025‑082 – 2026 budget (CARRIED)
• Approved Community Improvement Program grant of $22,768.75 (CARRIED)
• Authorized transfer of funds to/from Working Capital Reserves (CARRIED)
• Adopted By‑law No. 2025‑083 – temporary borrowing for 2026 (CARRIED)
• Amended signing authority by‑law No. 2025‑084 (CARRIED)
• Confirmed By‑law No. 2025‑085 to ratify prior resolutions (CARRIED)
• Carried Consent Agenda items (CARRIED)
• Adjourned meeting at 6:40 PM (CARRIED)

Regular Meeting

The South Stormont council meeting will review and vote on several by‑law amendments, including appointing a Lottery Licence Officer and updating governance policies. Action requests will be considered to support SDG Counties’ conservation authority work and South Dundas’ appeal on a snowmobile trail permit. Reports on procurement contracts, upcoming council dates, and an artificial‑intelligence pilot project will also be presented.

• By‑law No. 2025‑075 to appoint a Lottery Licence Officer
• Governance review and adoption of By‑law Nos. 2025‑076, 077, 078, 080
• Action request supporting SDG Counties in maintaining local conservation authorities
• Action request supporting South Dundas against a denied Ontario snowmobile trail permit increase
• Artificial Intelligence (AI) Pilot Project update

The council adopted the minutes from the November 12 and 19 meetings and approved the consent agenda. It passed resolutions supporting local conservation authority control and opposing a denied snowmobile trail permit increase. By‑law No. 2025‑075 was enacted to appoint a Lottery Licence Officer, and additional by‑laws (2025‑076, 077, 078, 080) were adopted as part of a governance review. The council also confirmed By‑law 2025‑079 and adjourned the meeting.

• Adopted minutes of November 12 and 19 meetings (Resolution 239/2025) – Carried
• Approved consent agenda items (Resolution 240/2025) – Carried
• Supported SDG counties conservation resolution (Resolution 241/2025) – Carried
• Supported South Dundas opposition to snowmobile trail permit denial (Resolution 242/2025) – Carried
• Enacted By‑law No. 2025‑075 to appoint a Lottery Licence Officer (Resolution 243/2025) – Carried
• Adopted governance review by‑laws No. 2025‑076, 2025‑077, 2025‑078, 2025‑080 (Resolution 244/2025) – Carried
• Confirmed By‑law No. 2025‑079 (Resolution 248/2025) – Carried
• Adjourned meeting at 6:10 PM (Resolution 249/2025) – Carried

Volunteer Appreciation Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific discussion items or decisions are listed.

Special Meeting

The South Stormont Council will receive a staff report on the 2026‑2027 draft budget. They will also address personal matters concerning an identifiable individual and labour‑relations issues. Public comments on employee and labour‑relations negotiations are scheduled. No formal decisions are listed on the agenda.

• Staff Report – 2026‑2027 Draft Budget (PDF attachment)
• Closed Meeting Summary – Personal matters about an identifiable individual and labour‑relations and employee negotiations
• Public Comments – Employees and labour‑relations and employee negotiations

The council moved into a closed session to discuss employee labour matters and then resumed, receiving a confidential report on the topic. Council approved the 2026 draft budget in principle, noting a 5.69% tax rate, with formal adoption set for Dec. 17, 2025. A proposed $6,000 annual contribution to the Ontario SPCA was placed on reserve pending more information. The meeting was adjourned at 2:00 PM.

• Resolution 234/2025: Enter closed meeting on employee labour matters – Carried
• Resolution 235/2025: Rise from closed meeting – Carried
• Resolution 236/2025: Receive confidential labour relations report for information – Carried
• Resolution 237/2025: Approve 2026 draft budget in principle (5.69% rate) – Carried
• Decision: Hold $6,000 contribution to Ontario SPCA in reserve pending details
• Resolution 238/2025: Adjourn meeting at 2:00 PM – Carried

Special Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

The council adopted Resolution No. 233/2025 to adjourn the special meeting. The motion was moved by Councillor Woods, seconded by Councillor MacIsaac, and was carried.

• Adjourned special meeting (Resolution 233/2025) – carried

Environmental Action Committee

The Environmental Action Committee will review the latest update on the community garden project, consider proposed projects for 2026, and set the meeting schedule for 2026. No specific decisions are listed; the items are for discussion.

• Community Garden Project Update
• 2026 Projects
• 2026 Meeting Schedule

Regular Meeting

The South Stormont Council will vote on several by-laws, including an amendment to Zoning By-law No. 2011-100 affecting 17463 Headline Road. Other items include authorizing acquisition of land (Plan 252), appointing a new Chief Administrative Officer, purchasing a 1‑ton truck, and approving a lease agreement for a Bell Mobility communication tower. The meeting also includes presentations, reports, and routine consent agenda items.

• By-law No. 2025-071 to amend Zoning By-law No. 2011-100 (17463 Headline Rd)
• By-law No. 2025-073 to authorize acquisition of land (Plan 252)
• By-law No. 2025-072 to appoint Chief Administrative Officer
• Purchase of a 1‑ton truck
• Communication Tower Lease Agreement (Bell Mobility)

The council passed a zoning amendment (By‑law No. 2025‑071) to update the 2011‑100 zoning plan. It also approved the purchase of a 1‑ton truck for $106,750, authorized a permanent part‑time by‑law services position, extended the Bell Mobility tower lease to 2028, and appointed a new Chief Administrative Officer effective Jan 1 2026. All items were carried without recorded vote counts.

• Approved By‑law No. 2025‑071 amending Zoning By‑law No. 2011‑100 (CARRIED)
• Approved purchase of 1‑ton truck for $106,750 (CARRIED)
• Authorized transition of part‑time By‑law Services contract to permanent part‑time position (CARRIED)
• Authorized closure of Township offices on Jan 2 2026 (CARRIED)
• Directed staff to negotiate 18‑month extension of Bell Mobility tower lease to Oct 31 2028 (CARRIED)
• Passed By‑law No. 2025‑070 authorizing alternate voting methods for elections (CARRIED)
• Appointed Chief Administrative Officer effective Jan 1 2026 (CARRIED)
• Adopted By‑law No. 2025‑074 to confirm and ratify matters dealt with by resolution (CARRIED)

Special Meeting

The Township of South Stormont is holding a special meeting to discuss the 2026-2027 draft budget. The session will cover financial components, the operations budget, and the capital budget.

• Review of 2026-2027 Draft Budget
• Discussion of Operations Budget
• Discussion of Capital Budget

The council approved a resolution to adjourn the special meeting. No substantive policy or budget decisions were made; the meeting was primarily for staff budget presentations and comments were requested by November 14, 2025.

• Adjourned meeting at 3:58 PM (Resolution No. 221/2025, carried)

Procurement Opening

The South Stormont council will hold a procurement opening on October 27, 2025. The agenda provided contains no listed items, descriptions, or dollar amounts. No specific contracts, rezoning proposals, or ordinances are detailed in the document.

Regular Meeting

The Township of South Stormont will hold a public meeting regarding a zoning by-law amendment for Renaud. Council will also review the 2025 third-quarter revenue and expenditure report and discuss the transfer of Union Cemetery operations.

• Public meeting for Zoning By-law Amendment No. Z-2025-08 (Renaud)
• Revenue and Expenditure Report – Quarter 3 (2025)
• By-law No. 2025-066 to impose special annual drainage rates (Jackson)
• By-law No. 2025-067 to appoint a building inspector
• Transfer of operation and administration of Union Cemetery

The council adopted several resolutions, including a by‑law to impose special annual drainage rates under the Tile Drainage Act and authorizing the transfer of operation and administration of Union Cemetery to the township. It also proclaimed Local Government Week (Oct 19‑25, 2025) and approved by‑laws to appoint a building inspector and amend the HR policy manual. A closed session was held to adopt recommendations on personnel recruitment.

• Approved transfer of Union Cemetery operation and administration (Resolution 211/2025)
• Approved By‑law 2025‑066 to impose special annual drainage rates (Resolution 213/2025)
• Proclaimed Local Government Week Oct 19‑25, 2025 (Resolution 212/2025)
• Approved By‑law 2025‑067 to appoint a Building Inspector (Resolution 214/2025)
• Approved By‑law 2025‑068 to amend HR Policy Manual (Resolution 215/2025)
• Moved to closed meeting on personnel recruitment matters (Resolution 216/2025)
• Adopted recommendations from confidential personnel recruitment report (Resolution 218/2025)
• Adopted By‑law 2025‑069 to confirm prior resolutions (Resolution 219/2025)

Procurement Opening

The South Stormont council meeting scheduled for 2025-10-15 is a procurement opening. The agenda does not list any specific items, contracts, or decisions to be considered.

Special Meeting

The special meeting will cover standard agenda items such as call to order, disclosure of pecuniary interest, delegations and staff reports. The closed‑meeting summary will address a personal matter concerning an identifiable individual and labour‑relations issues, with public comments on personnel recruitment, and will consider a proposed or pending acquisition or disposition of land related to parkland. No specific decisions or attachments are listed on the agenda.

• Closed Meeting Summary – personal matter about an identifiable individual and labour relations and employee negotiations (public comments on personnel recruitment)
• Closed Meeting Summary – proposed or pending acquisition or disposition of land (public comments on parkland)
• Staff Reports

The council moved into a closed meeting at 5:37 PM to address personal matters about an identifiable individual and labour relations, specifically personnel recruitment. The council later rose from the closed meeting at 6:49 PM and directed staff to report back on the recruitment issue at a future council meeting. The meeting was adjourned at 6:50 PM.

• Resolution 205/2025: Move to closed meeting on personnel recruitment (carried)
• Resolution 206/2025: Rise from closed meeting (carried)
• Resolution 207/2025: Direct staff to report back on personnel recruitment (carried)
• Resolution 208/2025: Adjourn meeting (carried)

Volunteer Appreciation Committee

The South Stormont Volunteer Appreciation Committee will meet on October 15, 2025 to discuss various aspects of the upcoming volunteer appreciation gala. Items on the agenda include decorations, invitations, food and beverage, entertainment and guest speaker, the gala agenda and MC, nominations and awards, and the event budget. No decisions are recorded; the meeting is for discussion and planning.

• Decorations
• Invitations
• Food and beverage
• Entertainment and guest speaker
• Budget

Special Meeting

The township council will conduct routine business including a call to order, disclosure of pecuniary interests, delegations, and staff reports. A closed meeting summary will address personal matters about an identifiable individual and labour relations, specifically personnel recruitment. The meeting will adjourn after these items.

• Call to Order
• Disclosure of Pecuniary Interest
• Delegations
• Staff Reports
• Closed Meeting Summary – personnel recruitment and labour relations

The council entered a closed meeting at 8:55 AM to discuss personnel recruitment and left the closed session at 3:57 PM. Staff were directed to report back on the recruitment at a later council meeting. The meeting was adjourned at 3:58 PM.

• Resolution 195/2025: Move into a closed meeting to address personnel recruitment – Carried
• Resolution 196/2025: Move out of the closed meeting – Carried
• Resolution 197/2025: Direct staff to report back on personnel recruitment at a subsequent council meeting – Carried
• Resolution 198/2025: Adjourn the meeting – Carried

Regular Meeting

The Township of South Stormont Council will consider by-laws to authorize the closure and sale of parts of Bunker Hill Road and County Road 18. The meeting will also include updates on fire recruitment, landfill operations, and environmental initiatives.

• By-law 2025-062/063: Authorize closure and sale of part of Bunker Hill Road
• By-law 2025-064: Authorize sale of lands on County Road 18
• Firefighter Staffing and Recruitment report
• Environmental Action Committee update on potential community garden
• Landfill Compactor Fire report

The council adopted the minutes from the September 24 and October 1 meetings. It approved by‑laws authorizing the permanent closure and sale of a section of Bunker Hill Road and the sale of land on County Road 18. A confirming by‑law ratifying these actions was also passed.

• Adopted September 24 and October 1 minutes (Resolution 199/2025) – carried
• Accepted consent agenda items for filing (Resolution 200/2025) – carried
• Approved By‑law 2025‑062 and By‑law 2025‑063 to close and sell part of Bunker Hill Road – carried
• Approved By‑law 2025‑064 to sell Part Lot 18, Concession 4 on County Road 18 – carried
• Approved By‑law 2025‑065 to adopt, confirm and ratify matters dealt with by resolution – carried
• Removed closed‑meeting portion from agenda – procedural
• Adjourned the meeting at 5:57 PM (Resolution 204/2025) – carried

Special Meeting

The South Stormont Township Council will hold a special meeting to conduct routine business, including a call to order, disclosure of pecuniary interests, delegations, and staff reports. A closed meeting summary will cover security of municipal property, personal matters about an identifiable individual, and labour relations or employee negotiations. Public comments will be limited to The Perry Group on information technology. No specific decisions or contracts are listed.

• Call to Order
• Disclosure of Pecuniary Interest
• Delegations
• Staff Reports
• Closed Meeting Summary – security, personal matters, labour relations

Council moved into a closed meeting to address municipal property security, personal matters about an identifiable individual, and labour relations. The council later moved out of the closed meeting. Staff were directed to report back on the Township's IT Master Plan Refresh and Digital Transformation project at a future council meeting. The meeting was then adjourned.

• Entered closed meeting to discuss security, personal, and labour matters – Carried
• Exited closed meeting – Carried
• Directed staff to report back on IT Master Plan Refresh and Digital Transformation project – Carried
• Adjourned the meeting – Carried

Regular Meeting

The Township of South Stormont will confirm minutes from previous meetings, review procurement updates, and consider appointing a building inspector via By-law No. 2025-060. The council will also authorize a tile loan application and discuss a waterline extension petition.

• By-law No. 2025-060 to appoint a building inspector
• Authorize tile loan application for Jackson
• County Road 36 Waterline Extension Petition
• Procurement update for July and August
• Fire Prevention Week 2025 proclamation

The council approved a $9,900 tile loan for Joseph and Mary Jackson. It proclaimed October 5‑11, 2025 as Fire Prevention Week. Staff were instructed to proceed with a waterline extension petition for County Road 36. Confidential recommendations on the Trillium Landfill, parkland and personnel recruitment were adopted and the solicitor’s correspondence was approved.

• Approved $9,900 tile loan for Joseph and Mary Jackson (Resolution 181/2025) – CARRIED
• Proclaimed Oct 5‑11, 2025 as Fire Prevention Week (Resolution 182/2025) – CARRIED
• Instructed staff to proceed with waterline extension petition for County Road 36 (Resolution 183/2025) – CARRIED
• Passed By‑law No. 2025‑060 to appoint a Building Inspector (Resolution 184/2025) – CARRIED
• Adopted confidential recommendations on Trillium Landfill, parkland and personnel recruitment (Resolution 187/2025) – CARRIED
• Approved solicitor’s confidential correspondence dated Sep 22, 2025 (Resolution 188/2025) – CARRIED
• Confirmed By‑law No. 2025‑061 to ratify matters dealt with by resolution (Resolution 189/2025) – CARRIED
• Adjourned the meeting at 7:43 PM (Resolution 190/2025) – CARRIED

Environmental Action Committee

The Environmental Action Committee will meet to discuss several local green initiatives. The agenda includes discussions on a community garden project, tree planting, and volunteer recruitment.

• Proposed Tree Planting Project – 2026
• Community Garden Project
• Volunteer Recruitment and 2022 Volunteer Policy

Procurement Opening

The South Stormont procurement opening meeting on 2025-09-17 has no agenda items detailed in the provided document. It appears to be a procedural meeting without listed decisions or discussions.

Special Meeting

The council will hear staff reports on the proposed 2026‑2027 budget, levels of municipal services, parks and facilities, and a communications technology project. A closed‑meeting summary will cover any proposed or pending land acquisition or disposition, with public comments focused on parkland. No formal decisions are listed on the agenda.

• Pre‑Budget 2026‑2027 staff report
• Levels of Services staff report
• Parks and Facilities staff report
• Communications Technology Project staff report
• Closed meeting summary on land acquisition/disposition (parkland comments)

The council entered a closed session to discuss a proposed acquisition or disposition of parkland and then exited the closed session. It adopted the recommendations contained in the confidential report on the parkland. The meeting was subsequently adjourned.

• Resolution 175: Move into closed meeting to address parkland acquisition/disposition – carried
• Resolution 176: Move out of closed meeting – carried
• Resolution 177: Adopt recommendations in confidential parkland report – carried
• Resolution 178: Adjourn the meeting – carried

Regular Meeting

The South Stormont Council meeting will consider several items, including a new website launch, an accessibility program review, and multiple lease agreements. The council will vote on By-law No. 2025-057 to amend parkland fees and By-law No. 2025-058 to adopt a Speed Management Policy. Additional items include a noise exemption request for Cornwall Motor Speedway and a removal of a hold provision for the Chase Meadows Subdivision.

• Lease Agreement – Bold Billboards
• Chase Meadows Subdivision – Remove Hold Provision under Delegated Authority
• Cornwall Motor Speedway – Noise Exemption Request
• Expiring Lease Agreement for Communication Tower (Bell Mobility Inc.)
• By-law No. 2025-058 – Adopt Speed Management Policy

The council approved moving surplus capital‑works funds to complete an asphalt overlay on Ault Island Road and Willbruck Drive. It also passed an amendment to By‑law 2025‑003 and adopted a new Speed Management Policy. Recommendations on parkland from a confidential report were adopted, and the meeting was adjourned.

• Approved reallocation of surplus funds for asphalt overlay on Ault Island Road and Willbruck Drive (Resolution 167/2025)
• Amended By‑law No. 2025‑003 via By‑law No. 2025‑057 (Resolution 168/2025)
• Adopted the Township Speed Management Policy (By‑law No. 2025‑058, Resolution 169/2025)
• Adopted confidential parkland recommendations (Resolution 172/2025)
• Confirmed By‑law No. 2025‑059 (Resolution 173/2025)
• Adopted the Consent Agenda items (Resolution 166/2025)
• Adopted minutes of the August 13 2025 meeting (Resolution 165/2025)
• Adjourned the meeting at 6:31 PM (Resolution 174/2025)

Regular Meeting

The Township of South Stormont is meeting to decide on several new by-laws and review quarterly financial and infrastructure reports. The council will discuss the sale of lands on Cline Street and the implementation of a new outdoor shooting range licensing system.

• By-law No. 2025-053: Authorization for the sale of lands on Cline Street
• By-law No. 2025-050: Outdoor Shooting Range Licensing
• By-law No. 2025-051: Amendments to General Fees and Charges
• By-law No. 2025-049: Adoption of a Video Surveillance Policy
• Quarter 2 (2025) Revenue and Expenditure Report

The council adopted five by‑laws covering video surveillance, outdoor shooting range licensing, general fees, committee appointments, and confirmation of prior resolutions. It authorized the sale of Cline Street lands (Lots 37‑41, Plan 268). Support for the FCMA Community Canopies initiative was approved, while support for Bill C‑2 was deferred.

• Adopted By‑law 2025‑049 to amend electronic monitoring and adopt video surveillance policy (carried)
• Amended By‑law 2025‑050 to adjust outdoor shooting range licensing schedule (carried)
• Adopted By‑law 2025‑051 to amend general fees and charges (carried)
• Adopted By‑law 2025‑052 to appoint members to Committee of Adjustment and Property Standards (carried)
• Authorized sale of Cline Street lands (Lots 37‑41, Plan 268) via By‑law 2025‑053 (carried)
• Supported FCMA Growing Canada’s Community Canopies initiative (Resolution 153/2025) (carried)
• Deferred support for Otonabee‑South Monaghan opposition to Bill C‑2 (Resolution 152/2025) (deferred)
• Adopted By‑law 2025‑054 to confirm matters dealt with by resolutions (carried)

Committee of Adjustment

The Committee of Adjustment will meet to decide on two specific minor variance applications. The body will also appoint an acting chair and approve minutes from the June 17, 2025 meeting.

• Minor Variance Application A-2025-03 (Wrinn)
• Minor Variance Application A-2025-04 (Wheeler)

Procurement Opening

The South Stormont procurement opening scheduled for July 31, 2025 contains no listed agenda items. The agenda fields are empty, indicating only a procedural placeholder. No decisions, contracts, or discussions are detailed in the document.

Regular Meeting

The Township of South Stormont is meeting to discuss infrastructure projects, including the Long Sault Arena and Bruce Street. Council will also review proposed policies for conservation lands and county road entrances.

• By-laws 2025-045 and 2025-046 for the closure and sale of parts of Bruce Street
• Award of RFQ No. 15-2025 for an interior garage at the Long Sault Arena
• Award of RFP No. 12-2025 for banking services
• Proposed Conservation Lands and County Road Entrance Policies (OPA 27 and 28)
• Declaration of the Stormont County Fair as a Municipally Significant Event

Council approved several items, including designating the Stormont County Fair (Aug 29‑Sep 1 2025) as a municipally significant event and awarding the banking services contract to Bank of Montreal for a five‑year term. It also adjusted Long Sault Arena capital equipment purchases, authorized construction of an interior garage at the arena, and supported Official Plan Amendments 27 and 28. By‑laws were passed to close and sell part of Bruce Street and to amend the corporate crest policy, and a confirmation by‑law was adopted. All resolutions were carried.

• Designated Stormont County Fair (Aug 29‑Sep 1 2025) as municipally significant event – CARRIED
• Awarded RFP 12‑2025 Banking Services to Bank of Montreal for five‑year term – CARRIED
• Approved adjustment of Long Sault Arena 2025 capital equipment purchases, adding a dehumidifier and moving unused funds to the General Reserve – CARRIED
• Awarded RFQ 15‑2025 for interior garage at Long Sault Arena to CMG Innovation Company Ltd., with additional $81,120 from the General Reserve – CARRIED
• Supported Official Plan Amendments No. 27 and No. 28 – CARRIED
• Passed By‑law Nos. 2025‑045 and 2025‑046 to close and sell part of Bruce Street – CARRIED
• Amended By‑law No. 2025‑047 to update corporate crest/logo policy and recognize additional significant days – CARRIED
• Adopted By‑law No. 2025‑048 to confirm matters dealt with by resolutions – CARRIED

Procurement Opening

The Township of South Stormont will open procurement for RFQ No. 15-2025 to construct an interior garage at the Long Sault Arena. No vendor has been selected yet. The agenda includes the RFQ advertisement PDF and provides live‑stream access to the meeting.

• RFQ No. 15-2025 – Construction of interior garage at Long Sault Arena
• Attachment: RFQ 15-2025 - Construction of Interior Garage Ad.pdf
• Meeting location: 2 Mille Roches Road, Long Sault, ON
• Meeting time: July 8, 2025, 11:30 a.m. – 12:30 p.m.

Regular Meeting

The council will hold a public meeting on Zoning By-law Amendment Z-2025-04 for temporary use. It will consider several by-laws, including speed limits, an encroachment agreement, the 2025 Asset Management Plan, and a property tax cancellation, reduction and refund policy. Key information reports include a purchase of park equipment for 2025 capital improvements, delegated authority for minor zoning changes, and a marriage licence modernization program. Action requests cover additional municipal grant applications, cycling infrastructure improvements on County Road 2, and the sale of an unopened road allowance.

• Zoning By-law Amendment Z-2025-04 (Temporary Use) – public meeting
• By-law No. 2025-039 Property Tax Cancellation, Reduction and Refund Policy
• Purchase of Park Equipment for 2025 Capital Improvements
• Cycling Infrastructure Improvements – County Road 2 Corridor
• Request to Close and Sell Unopened Road Allowance (Bunker Hill)

Council approved a $1,550 grant to The SunShiners Social Club and new cycling safety measures along County Road 2. The council also instructed staff to close and sell an unopened road allowance south of Bunker Hill Road. Several by‑laws were adopted, including ones on speed limits, an encroachment agreement, the 2025 Asset Management Plan, a property tax cancellation policy, and terms of reference for the Committee of Adjustment and Property Standards.

• Approved $1,550 municipal grant to The SunShiners Social Club (CARRIED)
• Approved cycling safety measures on County Road 2 corridor (CARRIED)
• Instructed staff to close and sell unopened road allowance south of Bunker Hill Road (CARRIED)
• Adopted By‑law No. 2025-036 to regulate speed limits on township roads (CARRIED)
• Adopted By‑law No. 2025-037 encroachment agreement for Myers Road (CARRIED)
• Adopted By‑law No. 2025-038 2025 Asset Management Plan (CARRIED)
• Adopted By‑law No. 2025-039 Property Tax Cancellation, Reduction and Refund Policy (CARRIED)
• Adopted By‑law No. 2025-040 Terms of Reference for the Committee of Adjustment and Property Standards Committee (CARRIED)

Committee of Adjustment

The Committee of Adjustment will meet to decide on two minor variance applications. The body will also review a presentation regarding draft Terms of Reference.

• Minor Variance Application A-2025-01 (Willard)
• Minor Variance Application A-2025-02 (Chisholm & Singh)
• Draft Terms of Reference Presentation

Regular Meeting

The South Stormont Council will discuss several items, including releasing security and part‑lot control for the Chase Meadows and Clover Lane properties, updating speed‑limit by‑law provisions, reviewing a tax‑reduction application, and amending the township logo policy. The meeting also includes a strategic asset management policy update and the ratification of By‑law No. 2025‑033.

• Release of Security (Chase Meadows) and Part Lot Control (Clover Lane)
• Speed Limit By‑Law Updates
• Application for Reduction of Taxes (MPAC #357)
• Use of Township Symbols – logo policy amendment options
• By‑law No. 2025‑032 Strategic Asset Management Policy Update

The council approved By-law 2025-032 to amend the Strategic Asset Management Policy. It directed staff to process Lactalis Canada Inc.'s tax reduction application under the Municipal Act. Council accepted the use of township symbols and reinstated the Pride Month logo. A closed session was held to consider confidential matters, after which related recommendations were adopted.

• Adopted By-law 2025-032 Strategic Asset Management Policy update (carried)
• Directed staff to proceed with Lactalis Canada Inc. tax reduction application (Resolution 113/2025, carried)
• Accepted township symbols option a and reinstated Pride Month logo (Resolution 114/2025, vote 4-1)
• Moved into closed meeting to discuss land acquisition, physician agreement, expropriation (Resolution 116/2025, carried)
• Rose from closed meeting (Resolution 117/2025, carried)
• Adopted recommendations from confidential reports on municipal facility, physician agreement, expropriation (Resolution 118/2025, carried)
• Confirmed By-law 2025-033 to ratify matters dealt with by resolution (Resolution 119/2025, carried)
• Adjourned the meeting (Resolution 120/2025, carried)

Volunteer Appreciation Committee

The Volunteer Appreciation Committee is meeting to discuss the organization of a gala. The committee will review logistics including budget, food, and entertainment.

• Gala decorations and invitations
• Food and beverage planning
• Entertainment and guest speaker selection
• Gala agenda and MC
• Nominations, awards, prizes, and budget

Regular Meeting

The South Stormont Council will review the 2025 Water and Wastewater Rate Study and the accompanying drinking water financial plan. The meeting also includes action requests such as purchasing a snowplow, selling unopened road allowance sections on Bunker Hill Road, adopting a rain barrel program, and evaluating a tender for upgrades to the Ingleside Wastewater Treatment Plant. Additional items include presentations on cycling safety, audit findings, and the 2024 financial statements.

• Water and Wastewater Rate Study and Drinking Water Financial Plan
• Purchase of Snowplow
• Request to Close and Sell Unopened Road Allowance Sections – Bunker Hill Rd
• Rain Barrel Program
• Tender 04-2025 – Ingleside Wastewater Treatment Plant Upgrades

Council approved the award of Tender 04‑2025 to the Rose Group for upgrades to the Ingleside Wastewater Treatment Plant at a cost of $24,595,019 (excluding HST). The council also approved alternative vote‑counting equipment and internet voting for the 2026 municipal and school board elections, a rain‑barrel water‑conservation incentive program, and the purchase of new snowplow equipment. Resolutions were passed to designate the Lost Villages Brewery festival as a municipally significant event, to accept the 2024 financial statements, and to adopt bylaws appointing a municipal law enforcement officer and amending the HR policy manual. The council supported a resolution opposing the province’s Strong Mayor Powers legislation.

• Awarded $24,595,019 wastewater plant upgrade contract to Rose Group (Resolution 103/2025)
• Approved alternative vote‑counting equipment and internet voting for 2026 elections (Resolution 097/2025)
• Approved rain‑barrel water‑conservation incentive program (Resolution 101/2025)
• Approved purchase of new Freightliner snowplow cab and chassis ($210,330) and Viking plow/spreader ($179,830) (Resolution 102/2025)
• Declared Lost Villages Brewery festival a municipally significant event (Resolution 094/2025)
• Accepted 2024 financial statements prepared by MNP LLP (Resolution 098/2025)
• Adopted bylaws to appoint a Municipal Law Enforcement Officer and amend the HR policy manual (Resolutions 105/2025, 104/2025)
• Passed resolution opposing Strong Mayor Powers legislation (Resolution 096/2025)

Procurement Opening

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific items, decisions, or discussion topics listed.

Special Meeting

The Township of South Stormont will hold a special council meeting on May 20, 2025, from 5:00 p.m. to 7:00 p.m. at 2 Mille Roches Road, Long Sault, Ontario. The agenda includes standard items such as Call to Order, Disclosure of Pecuniary Interest, Delegations, and Staff Reports. A closed‑meeting summary will be presented, focusing on personnel and legal matters. No decisions or attachments are listed for any agenda item.

• Call to Order
• Disclosure of Pecuniary Interest
• Delegations
• Staff Reports
• Closed Meeting Summary – personnel and legal matters

Regular Meeting

The South Stormont Council meeting will review procurement reports and a strategic action plan update. It will consider the joint tender for an asphalt overlay and the confirmation of By-law No. 2025-027. The council will also examine the 2025 excluded expenses report before adjourning.

• Joint Tender - Asphalt Overlay (Action Request)
• By-law No. 2025-027 ratification (Confirmation By-Law)
• Procurement Purchasing Contracts reports (April)
• Strategic Action Plan Update
• 2025 Excluded Expenses Report

The council adopted the April 23 minutes, approved the 2025 Excluded Expenses Report, and accepted a joint tender from Cornwall Gravel Ltd. for a hot‑mix asphalt overlay costing $734,837.50. It also moved to a closed session on a municipal facility, adopted the confidential recommendations, and passed By‑law No. 2025‑027 to confirm those actions.

• Adopted minutes of April 23, 2025 (Resolution 079/2025) – carried
• Accepted consent agenda items (Resolution 080/2025) – carried
• Approved 2025 Excluded Expenses Report (Resolution 081/2025) – carried
• Accepted joint tender for asphalt overlay $734,837.50 (Resolution 082/2025) – carried
• Moved to closed meeting on municipal facility (Resolution 083/2025) – carried
• Adopted confidential recommendations on municipal facility (Resolution 085/2025) – carried
• Passed By‑law No. 2025‑027 to confirm matters (Resolution 086/2025) – carried
• Adjourned meeting (Resolution 087/2025) – carried

Environmental Action Committee

The Environmental Action Committee will consider four items: a community cleanup event, a community garden project, rain barrel installation, and tree planting initiatives. No decisions are recorded; the items are listed for discussion only.

• Community Cleanup Event
• Community Garden Project
• Rain Barrels (see attachment EAC 13May25 Rain Barrels.pdf)
• Tree Planting Initiatives

Procurement Opening

The South Stormont Council scheduled a Procurement Opening meeting for May 6, 2025. The agenda provided contains no listed items, descriptions, or attachments. No contracts, rezoning, or ordinance items are detailed in the agenda.

Regular Meeting

The South Stormont Council will review and vote on several items, including By-law No. 2025-025 to impose special annual drainage rates under the Tile Drainage Act for the Leroux area. A report on Highway 138 improvement and safety will be presented. The meeting also includes discussion of the Area Development Strategy (Plan 279) for Ingleside, a Strategic Human Resources Plan, and a motion to declare Emergency Preparedness Week 2025.

• By-law No. 2025-025 – Impose Special Annual Drainage Rates under the Tile Drainage Act (Leroux)
• Highway 138 Improvement and Safety report
• Area Development Strategy, Plan 279 – Ingleside
• Strategic Human Resources Plan
• Declare Emergency Preparedness Week 2025

Council approved the Strategic Human Resources Plan and proclaimed May 4‑10, 2025 as Emergency Preparedness Week. It passed By‑law 2025‑025 to impose special annual drainage rates and By‑law 2025‑026 to confirm prior resolutions. Staff were directed to re‑establish the Highway 138 Regional Task Force and pursue advocacy actions. The meeting minutes and consent agenda items were adopted and the council adjourned at 6:39 PM.

• Approved Strategic Human Resources Plan (Resolution No. 074/2025) – CARRIED
• Proclaimed Emergency Preparedness Week, May 4‑10, 2025 (Resolution No. 075/2025) – CARRIED
• Passed By‑law No. 2025‑025 to impose special annual drainage rates – CARRIED
• Passed By‑law No. 2025‑026 to adopt, confirm and ratify matters dealt with by resolution – CARRIED
• Directed staff to re‑establish Highway 138 Regional Task Force and related advocacy actions – CARRIED
• Adopted minutes of April 9, 2025 meeting (Resolution No. 072/2025) – CARRIED
• Accepted consent agenda items (Resolution No. 073/2025) – CARRIED
• Adjourned meeting at 6:39 PM (Resolution No. 078/2025) – CARRIED

Environmental Action Committee

The Environmental Action Committee will review four community initiatives: a cleanup event, a garden project, rain barrel installations, and tree planting efforts. No decisions are recorded; the items are listed for discussion only.

• Community Cleanup Event
• Community Garden Project
• Rain Barrels
• Tree Planting Initiatives

Regular Meeting

The South Stormont Council will review items for consideration, key information reports, and several action requests. Among the action requests are the award of Tender No. 05‑2025 for the Ingleside Fire Hall construction, a purchase of a half‑ton truck, and a bio‑solid application to the Ontario Clean Water Agency. The council will also adopt By‑law No. 2025‑023 extending the lease for the Long Sault OPP detachment and ratify By‑law No. 2025‑024. Public comments and delegations, including from the Ontario Provincial Police, are scheduled.

• Tender No. 05‑2025 Ingleside Fire Hall Construction
• By‑law No. 2025‑023 Lease Extension for Long Sault OPP Detachment
• Purchase of Half Ton Truck
• Bio‑solid Application – Ontario Clean Water Agency
• Request for Community Cleanup Week

The council approved the award of a $4,294,263 contract to Robert J. Bourgon Construction for the Ingleside Fire Hall. It also declared April 20‑26, 2025 as Community Cleanup Week and approved several operational items including a bio‑solids change order, a half‑ton truck purchase, and a lease extension for the Long Sault OPP detachment.

• Adopted minutes of the March 26, 2025 meeting (Resolution 059/2025) – carried
• Approved consent agenda items for filing (Resolution 060/2025) – carried
• Approved 2024 Building Department revenue and expense statement (Resolution 061/2025) – carried
• Awarded $4,294,263 contract to Robert J. Bourgon Construction for Ingleside Fire Hall (Resolution 062/2025) – carried
• Declared April 20‑26, 2025 as Community Cleanup Week (Resolution 063/2025) – carried
• Approved change order for Ontario Clean Water Agency to manage bio‑solids (Resolution 064/2025) – carried
• Approved purchase of one half‑ton truck for $60,334 (Resolution 065/2025) – carried
• Passed By‑law 2025‑023 extending lease for Long Sault OPP Detachment (Resolution 066/2025) – carried

Regular Meeting

The South Stormont Council will hold a third‑reading vote on By‑Law No. 2025‑019 to adopt an engineers report for a minor improvement on the Forrester Branch Drain. The meeting also includes a presentation and discussion of a draft Shooting Range Licensing By‑law. Action requests will be considered for a declaration of surplus lands and support for a CN Railway whistle cessation. A tender for the Ingleside Water Main Booster Station Upgrade will be reviewed.

• By‑Law No. 2025‑019 – third reading to adopt engineers report for Forrester Branch Drain improvement
• Draft Shooting Range Licensing By‑law – presentation and discussion
• Tender No. 03‑2025 – Ingleside Water Main Booster Station Upgrade
• Action Request – Declaration of Surplus Lands South Stormont
• Action Request – Support for CN Railway whistle cessation

The council declared several township properties surplus and instructed staff to begin the disposal process. It directed staff to thank a resident but not pursue a request to stop CN Railway train whistles. A $777,318 contract for the Ingleside Water Main Booster Station Upgrade was awarded to David Brown Construction Ltd. By‑law 2025‑019 for the Forrester Branch Drain improvement and By‑law 2025‑022 confirming prior matters were both passed, and the Facility Lease Extension recommendations were adopted after a closed session.

• Declared specified lands surplus and directed staff to prepare disposal (Resolution 049/2025)
• Directed staff to thank resident but not act on CN Railway whistle cessation request (Resolution 050/2025)
• Awarded Tender No. 03‑2025 to David Brown Construction Ltd. for $777,318 water main booster station upgrade (Resolution 052/2025)
• Passed By‑law No. 2025‑019 (Third Reading) for Forrester Branch Drain improvement (Resolution 053/2025)
• Adopted Facility Lease Extension recommendations from confidential report (Resolution 056/2025)
• Passed By‑law No. 2025‑022 to confirm and ratify matters dealt with by resolution (Resolution 057/2025)
• Carried consent agenda items (Resolution 048/2025)
• Adopted minutes from previous meetings (Resolution 047/2025)

Procurement Opening

The provided agenda contains only procedural boilerplate and no specific items for decision or discussion.

Special Meeting

The agenda for the South Stormont special meeting on 2025-03-20 contains no listed items, only standard boilerplate and software credits.

Council voted to move into a closed meeting at 5:01 PM to address personal and labour‑relations issues concerning an identifiable individual. The council later voted to end the closed session at 7:49 PM. Staff were directed to prepare a follow‑up report on the HR information for a future meeting. The meeting was adjourned at 7:50 PM.

• Resolution 043/2025: Move into closed meeting (carried)
• Resolution 044/2025: End closed meeting (carried)
• Resolution 045/2025: Direct staff to provide follow‑up HR report (carried)
• Resolution 046/2025: Adjourn meeting (carried)

Procurement Opening

The South Stormont Council will hold a procurement opening meeting on March 18, 2025. The agenda provided contains no specific items, contracts, or decisions. No further details or documents are attached.

Regular Meeting

The South Stormont Council will review and vote on a proposed amendment to Zoning By-law No. 2011-100 affecting County Road 14. They will also provisionally adopt an engineer’s report for a minor improvement to the Forrester Branch Drain. Additional agenda items include reports on procurement contracts, grant applications, and infrastructure projects such as the Long Sault Multi‑Use Path.

• Amend Zoning By-law No. 2011-100 (County Road 14) – By-law No. 2025‑018
• Provisionally adopt engineer’s report for Forrester Branch Drain minor improvement – By-law No. 2025‑019
• Review of 2025 Ontario Trillium Foundation Capital Grant Stream (Long Sault Pipeline Corridor design and Multi‑Use Path estimate)
• Fire Protection Grant report
• Procurement Purchasing Contracts report

Environmental Action Committee

The agenda for the South Stormont Environmental Action Committee meeting on March 5, 2025 contains no listed items. It consists only of generic placeholders and no decisions or proposals are identified.

Volunteer Appreciation Committee

The agenda for the South Stormont Volunteer Appreciation Committee meeting on March 4 2025 contains no listed items. No decisions, discussions, or proposals are detailed in the provided agenda.

Regular Meeting

The South Stormont Township Council meeting on March 3 2025 will review a public‑meeting notice and presentation for Zoning By‑Law Amendment Application Z‑2025‑02. The council will also hear a Road Rationalization Study presentation and consider the transfer of County Road 36 to municipal jurisdiction. Several by‑law amendments will be considered, including amendments to the 2011‑100 Zoning By‑law (By‑law 2025‑013) and the 2023‑033 Building By‑law (By‑law 2025‑014). Additional items include procurement updates, a request for quotation for granular materials, and the adoption of records‑management policies.

• Zoning By‑Law Amendment Application Z‑2025‑02 (public meeting notice and presentation)
• Road Rationalization Study presentation (Ben de Haan, Director of Transportation Services)
• Transfer of County Road 36 to South Stormont jurisdiction
• By‑law 2025‑013 amendment to Zoning By‑law No. 2011‑100
• By‑law 2025‑014 amendment to Building By‑law No. 2023‑033

Regular Meeting

The South Stormont Council will hold a public meeting to discuss Zoning By‑Law Amendment Application No. Z‑2025‑02. The agenda also includes a request to transfer County Road 36 to the township, several by‑law amendment motions, and a procurement request for granular materials. Additional items cover a road rationalization study, audit and fraud questionnaire letters, and municipal grant applications.

• Zoning By‑Law Amendment Application No. Z‑2025‑02 (public meeting presentation)
• Transfer of County Road 36 jurisdiction to South Stormont
• By‑law No. 2025‑013 amending Zoning By‑law No. 2011‑100
• By‑law No. 2025‑014 amending Building By‑law No. 2023‑033
• Request for Quotation No. 01‑2025 – supply of granular materials

Procurement Opening

The provided agenda contains only procedural boilerplate and no specific items for decision or discussion.

Regular Meeting

The South Stormont Council will vote on By-law No. 2025-008 to authorize the final tax levy for 2025 and By-law No. 2025-009 to set water and wastewater rates for 2025. Additional items include a delegated authority amendment to By-law No. 2011-100 (Critesdale Farms), renewal of the township’s health and safety policy, and the 2025‑2026 insurance renewal. The meeting also covers the appointment of an Emergency Management Program Committee and the adoption of the Emergency Management Program.

• By-law No. 2025-008 – Authorize the final tax levy for 2025
• By-law No. 2025-009 – Adopt 2025 water and wastewater rates
• Delegated Authority – By-law No. 2025-007 to amend By-law No. 2011-100 (Critesdale Farms)
• Renewal of Health and Safety Policy Statement for 2025
• 2025‑2026 Insurance Renewal

Environmental Action Committee

The South Stormont Environmental Action Committee will consider appointing a new chair. It will review and potentially adopt its Terms of Reference. The committee will discuss a community clean‑up event and the County Road 29 Transfer Station. Proposed dates for future meetings (May 13, August 12, November 18, 2025) will also be considered.

• Appointment of the Chair
• Review and adoption of Terms of Reference (2024-033)
• Community Clean Up (EAC 11Feb25 Community Clean Up.pdf)
• County Road 29 Transfer Station discussion (EAC 11Feb25 Transfer Station.pdf)
• Proposed meeting dates: May 13, August 12, November 18, 2025

Volunteer Appreciation Committee

The Volunteer Appreciation Committee is meeting to discuss the organization of a gala. The body will review logistics including budget, food, entertainment, and nominations for awards.

• Discussion of gala decorations, invitations, and food and beverage
• Review of entertainment, guest speaker, and MC
• Discussion of budget
• Review of nominations and awards/prizes
• Closed meeting regarding Volunteer of the Year Award nominations

Regular Meeting

The Township of South Stormont is meeting to adopt the 2025 budget and an interim tax levy. Council will also hold public meetings regarding building permit fees and a zoning amendment in Ingleside.

• By-law No. 2025-001 to adopt the 2025 Budget
• By-law No. 2025-002 to authorize the 2025 Interim Tax Levy
• Zoning By-law Amendment No. Z-2025-01 for County Road 2 and Farran Drive, Ingleside
• Proposed changes to Building Permit Fees
• By-law No. 2025-006 for stray animal shelter and by-law services agreements