Alvinston public meetings in 2021

Council Meeting

Council will consider an Integrity Commissioner report recommending a 10-day suspension of Councillor Mike Sholdice's remuneration for disclosing confidential information, his second code contravention this term. The agenda also includes several development agreements, drainage petitions, and routine reports. The meeting is virtual due to the COVID-19 emergency.

• Integrity Commissioner report on Code of Conduct Complaint 2021-01 recommends 10-day pay suspension for Councillor Sholdice
• Subdivision development agreement with 2730646 Ontario Ltd o/a Glen Meadows and Wayne Richard Turner (By-law 2021/042)
• Site Plan Agreement with Kemptopia Developments Inc. for 282 Main Street, Glencoe (By-law 2021/113)
• Minor variance application request for 6460 Riverside Drive (Arrowwood Farms)
• Multiple drainage petitions under Section 78 of the Drainage Act (Wiley Drain, McCahon-Nemeth, Stocking Drain, new municipal drain)

Council voted 5-2 to reprimand Councillor Mike Sholdice for a Code of Conduct breach and suspend his remuneration for 30 days. They also approved several development agreements, including a subdivision agreement with Glen Meadows and a site plan agreement with Kemptopia Developments, and accepted multiple drainage improvement requests under the Drainage Act.

• Reprimanded Councillor Sholdice and suspended remuneration for 30 days (5-2)
• Approved minor variance application for 6460 Riverside Drive
• Approved subdivision development agreement with 2730646 Ontario Ltd o/a Glen Meadows
• Approved site plan agreement with Kemptopia Developments Inc. for 282 Main Street, Glencoe
• Appointed Spriet Associates as Project Manager for 2022 Bridges & Culvert projects
• Accepted Wiley Drain – McCahon Branch 2 reconstruction request under Section 78
• Accepted McCahon–Nemeth Drain improvement request under Section 78
• Accepted petition to incorporate existing drain as municipal drain under Section 4

Special Council Meeting - Budget

This is a special council meeting focused on the 2022 operating budget. Council will receive the budget update for information and consider a by-law to confirm the meeting's proceedings. The meeting is held virtually due to the COVID-19 emergency, with no public attendance.

• 2022 Operating Budget update received for information
• By-law No. 2021-112 to confirm the December 15, 2021 budget meeting
• Declaration of office for Ward 2 Councillor Amy Choi
• Future budget meetings scheduled for January 12 and February 9, 2022

Council received the 2022 Operating Budget for information and approved several capital purchases, including thermal imaging cameras, a Fire Master Plan, Community Risk Assessment, and fire radios. Council also approved using $129,266.77 from discretionary reserves for sidewalks to fund 2022 facilities and recreation capital assets. A motion directing staff to prepare a report on budget reductions was carried.

• Received 2022 Operating Budget for information
• Approved $129,266.77 from discretionary reserves for sidewalks for 2022 facilities and recreation capital assets
• Approved Thermal Imaging Cameras, Fire Master Plan, Community Risk Assessment, and Fire Radios for 2022 Capital purchasing
• Directed staff to prepare a report on budget reductions
• Gave By-law No. 2021-112 (confirming meeting) first, second, third and final reading

Economic Development

The Economic Development Committee is meeting to consider appointing Amy Choi, declaring two positions vacant due to absences, reviewing its terms of reference, and advertising open positions. They will also receive updates on the strategic plan and Middlesex County economic development activities.

• Recommendation to appoint Amy Choi to the committee
• Declare positions held by Hilary Janemi and Erin Waller-Burnett vacant due to absence
• Review of the Economic Development Committee Terms of Reference
• Advertise vacant committee positions
• Receive updates on strategic plan and Middlesex County tourism

The Economic Development Committee recommended Amy Choi for membership and declared the seats of Hilary Janemi and Erin Waller-Bett vacant due to three consecutive absences. It also ordered a review of its Terms of Reference and advertising of vacant positions. The meeting was otherwise procedural, approving the agenda and consent items.

• Recommended Amy Choi for committee membership (carried)
• Declared Hilary Janemi and Erin Waller-Burnett seats vacant due to absences (carried)
• Ordered review of committee Terms of Reference (carried)
• Ordered advertising of vacant committee positions (carried)
• Approved consent agenda items 5.a–5.c and September 2, 2021 minutes (carried)

Special Council Meeting - Budget

This is a special council meeting focused on the 2022 operating budget. Council will receive a staff update on the budget and consider a by-law to confirm the meeting's proceedings. The meeting is held virtually due to the COVID-19 emergency, with no public attendance.

• Receive Southwest Middlesex 2022 Operating Budget Update
• By-law No. 2021/109 to confirm the December 8, 2021 budget meeting

Council approved several 2022 budget items, including a $150,000 land purchase in Wardsville for a multi-use building, $200,000 for Appin playground equipment, and a $21,500 fire rescue truck purchase. They also directed staff to prepare proposals for a 4% tax rate increase, after rejecting a 2% option. Several donations and capital items were adjusted or removed.

• Approved $150,000 for Wardsville land purchase for multi-use building (carried)
• Approved $200,000 for Appin playground equipment, funded by reserves and debenture (carried)
• Approved $21,500 for fire rescue truck purchase (carried)
• Approved $5,000 donation to Melbourne Agricultural Society and $1,000 for skating rink (carried)
• Denied waiver of March ice rental fees for Glencoe Figure Skating Club (carried)
• Removed five capital items from 2022 budget (carried)
• Defeated motion to remove Development Review Coordinator position (2-5)
• Directed staff to provide proposals for 4% tax rate increase (carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting virtually on December 8, 2021. They will consider several staff reports, including approving a $375,000 tender for the municipal office roof and HVAC replacement, a $28,505 branding contract with Mad Hatter Technology Inc., and multiple drainage petitions and improvement requests. The agenda also includes delegations from the Lower Thames Valley Conservation Authority regarding Bill 229 and the 2022 preliminary budget, as well as consent agenda items and by-laws.

• Approve $375,000 for Municipal Office roof and HVAC replacement, with $65,000 from provincial COVID-19 funding
• Approve $28,505 branding proposal from Mad Hatter Technology Inc.
• Accept petitions to redirect Grover Drain and construct new Lethbridge Road Drain under the Drainage Act
• Appoint Spriet Associates for drainage reports on McTaggart, Mills Drain Branch B, and Camplin Drain Branch A improvements
• Receive 2022 preliminary levy and budget presentation from Lower Thames Valley Conservation Authority

Council approved a $375,000 tender for the Municipal Office roof and HVAC replacement, using $65,000 from provincial COVID-19 funding to cover the budget difference. They also approved a $28,505 branding contract with Mad Hatter Technology Inc., and accepted multiple drainage petitions and reports. All decisions were carried unanimously.

• Approved $375,000 roof/HVAC replacement for Municipal Office (carried)
• Approved $28,505 branding contract with Mad Hatter Technology Inc. (carried)
• Accepted petition to redirect Grover Drain; appointed Spriet Associates for report (carried)
• Accepted petition for new Lethbridge Road Drain; appointed Spriet Associates (carried)
• Appointed Spriet Associates for McTaggart Drainage Works reconstruction (carried)
• Accepted request to reconstruct Mills Drain – Branch B; directed staff for scoping (carried)
• Accepted request for Camplin Drain Branch A and main drain reconstruction; appointed Spriet Associates (carried)
• Delegated authority to CAO-Clerk for Middlemiss property transfer (carried)

Council Meeting

This is a special council meeting of the Municipality of Southwest Middlesex held virtually due to the COVID-19 emergency. The main item is selecting a candidate to fill the Ward 2 vacancy, with a recommended motion to appoint the chosen candidate by by-law on December 8, 2021. The agenda also includes a confirmatory by-law for the meeting and standard procedural items.

• Ward 2 vacancy: candidates Julie Colledge, Amy Choi, Richard Cowell; Manuel Moniz withdrew
• Recommended motion to appoint selected candidate by by-law on December 8, 2021
• By-law No. 2021/108 (confirmatory) for first, second, third, and final reading

Council selected Amy Choi to fill the Ward 2 vacancy, with appointment by by-law scheduled for December 8, 2021. A competing motion to select Rick Cowell for the same vacancy was defeated 2 to 4. Council also passed a confirmatory by-law (2021/108) and approved procedural motions regarding the meeting agenda and question timing.

• Defeated motion to select Rick Cowell for Ward 2 vacancy (2 to 4)
• Carried motion to select Amy Choi for Ward 2 vacancy (5 to 2)
• Carried motion to hold council questions until after each applicant presentation
• Carried motion to accept the December 1, 2021 Special Meeting agenda
• Gave By-law No. 2021/108 (December 1 Confirmatory) first, second, third and final reading

Council Meeting

Southwest Middlesex Council is holding a public meeting and vote on a zoning by-law amendment for 196 McRae Street to permit semi-detached and single detached dwellings with a reduced side yard setback. Council will also consider several routine items, including appointing an auditor, approving policies, and adopting multiple by-laws. The meeting is virtual due to COVID-19.

• Zoning amendment P16-2021 for 196 McRae Street (KLM Holdings) to rezone parcels from R1 to R2/R2-3, allowing semi-detached and single detached dwellings with a 2.67 m side yard setback
• Appointment of Graham Scott Enns as auditor for 2021-2026 (5-year term)
• Approval of draft Investment Policy and Reserve and Reserve Fund Policy
• By-laws: 2021/047 (ZBA Dobie), 2021/052 (ZBA Mader), 2021/101-106 (registrar, deputy clerk, encroachment, audit, ZBA KLM, confirmatory)
• Retirement of Deputy Fire Chief Rob Cole and introduction of new Deputy Fire Chief Gary Johnston

Council approved a zoning by-law amendment for properties on McRae Street, appointed Graham Scott Enns LLP as auditor for five years, and approved new investment and reserve fund policies. Several by-laws received readings, including one for an audit services agreement.

• Approved zoning by-law amendment P16-2021 for 196 McRae Street (in principle)
• Appointed Graham Scott Enns LLP as auditor for 2021-2026
• Approved Draft Investment Policy
• Approved Reserve and Reserve Fund Policy
• Supported resolution on liquor license sales and patio extensions
• Approved $1,000 increase for GDHS food drive
• Gave first and second reading to By-law 2021/101 (Division Registrar Appointment)
• Gave third and final reading to By-laws 2021/047 and 2021/052

Committee of Adjustment

The Committee of Adjustment is meeting to consider three applications: two minor variances for accessory buildings exceeding zoning limits, and one consent application to sever a residential lot into four lots. The committee will hear staff reports, applicant remarks, and public submissions before making decisions on each item.

• Minor Variance A9-2021: accessory building of 118.95 m² at 30 McMaster Place, Appin (zoning max 100 m²)
• Minor Variance A10-2021: accessory building of 119 m² and 5.09 m height at 273 Appin Rd, Glencoe (zoning max 100 m² and 4.5 m)
• Consent B12-2021: sever 196 McRae St, Glencoe into 4 residential lots (3 severed, 1 retained)
• Consent conditions include CN Rail environmental easement and noise/vibration warning on title
• Minutes of October 27, 2021 meeting to be approved

The Committee of Adjustment approved all three applications on the agenda. It granted minor variances for accessory buildings at 30 McMaster Place, Appin, and 273 Appin Rd, Glencoe, and approved a consent application to sever 196 McRae St, Glencoe into four residential lots, subject to conditions. The minutes of the October 27, 2021 meeting were also approved.

• Approved minutes #2021-COA-29 from the October 27, 2021 meeting.
• Granted Minor Variance A9-2021 to Michael Smith for an accessory building up to 118.95 m2 at 30 McMaster Place, Appin.
• Granted Minor Variance A10-2021 to David McCullough for an accessory building up to 119 m2 and 5.09 m high at 273 Appin Rd, Glencoe, subject to a total height condition of 19.4 ft.
• Granted Consent B12-2021 to sever 196 McRae St, Glencoe into four residential lots, subject to 12 conditions including engineering reports, CN Rail easements, and service connections.

Special Council Meeting - Budget

This is a special council meeting focused on the 2022 budget. Council will receive the Operations Department Public Works Business Plan and a presentation on the 2022 Operating Budget. A confirmatory by-law will be considered for adoption. The meeting is held virtually due to the COVID-19 emergency.

• 2022 Operations Department Public Works Business Plan presented for information
• Southwest Middlesex 2022 Operating Budget presentation
• By-law No. 2021/100 (confirmatory) for first, second, third and final reading

The special budget meeting received the 2022 Operations Department Public Works Business Plan and the 2022 Operating Budget Presentation for information. Council directed staff to prepare options for reduced tax rate increases for future budget deliberations. A confirmatory by-law was passed, and the meeting adjourned.

• Received 2022 Operations Department Public Works Business Plan for information
• Received 2022 Operating Budget Presentation for information
• Directed staff to prepare options for reduced tax rate increases for future budget deliberations
• Gave By-law No. 2021/100 first, second, third and final reading

Special Council Meeting - Budget

This is a special council meeting focused on the 2022 budget. Council will receive the Operations Department (Public Works) and Fire Department business plans, review 2022 budget survey results, and hear a capital budget presentation. A by-law confirming the budget meeting will be considered for final reading.

• 2022 Operations Department (Public Works) business plan received for information
• 2022 Fire Department business plan received for information
• 2022 Budget Survey results presented
• 2022 Capital Budget presentation
• By-law No. 2021-097 confirming the November 10 budget meeting given final reading

The special budget meeting was procedural: council received the 2022 Operations (Public Works) and Fire Department business plans, the budget survey results, and the capital budget presentation for information. Council also gave final reading to By-law 2021-097 confirming the November 10 budget meeting. No budget amounts were approved; further budget meetings are scheduled for November 24 and 25, 2021.

• Received 2022 Operations Department (Public Works) business plan for information
• Received 2022 Fire Department business plan for information (motion carried)
• Received 2022 Budget Survey results for information (motion carried)
• Received 2022 Capital Budget presentation for information (motion carried)
• Gave first, second, third and final reading to By-law 2021-097 confirming the November 10 budget meeting (motion carried)

Council Meeting

The Municipality of Southwest Middlesex Council is holding a regular meeting on November 10, 2021. The agenda includes a proposed motion calling for an independent third-party review of OMERS' investment performance, as well as several drainage-related items under staff reports. The meeting also includes routine consent agenda items, by-laws, and a closed session.

• Motion calling for independent third-party review of OMERS' investment performance over past ten years
• Kavlaars Drain: petition to create new branch, appoint Spriet Associates
• Black Drain: appoint engineer for reconstruction report
• Coad Drain: appoint engineer for reconstruction report
• By-law 2021/098 - Tri-County Water Board Agreement By-law

Council approved a motion calling for a comprehensive, independent third-party review of OMERS' investment performance and practices over the past ten years, and urging the OMERS Administrative Corporation to provide data and implement recommendations. Council also accepted petitions and appointed engineers for several drainage projects, including the Kavlaars, Black, Coad, and Dymock drains. Two by-laws were passed: the Tri-County Water Board Agreement By-law and a confirming by-law for the meeting. The meeting went into closed session to discuss staffing updates and approved the October 27 closed session minutes.

• Appointed Court of Revision members for Robinson Drain (carried)
• Accepted Section 4 petition for new Kavlaars Drain branch; appointed Spriet Associates (carried)
• Appointed Spriet Associates to report on Black Drain reconstruction (carried)
• Appointed Spriet Associates to report on Coad Drain reconstruction (carried)
• Directed staff to hold scoping meeting for Dymock Drain request (carried)
• Called for independent third-party review of OMERS investment performance (carried)
• Gave final reading to By-law 2021/098 (Tri-County Water Board Agreement) and By-law 2021/099 (Confirming November 10 Meeting) (carried)
• Approved October 27, 2021 closed session minutes and proceeded on staffing verbal report (carried)

Court of Revision

The Court of Revision is meeting to consider appeals and confirm assessments for the Robinson Drain drainage works, as levied by Spriet Associates and adopted by Provisional By-law 2021/083. The recommended motion is to confirm the assessments. This is a quasi-judicial hearing, not a regular council meeting.

• Robinson Drain assessments confirmed as per Spriet Associates dated September 3, 2021
• Provisional By-law 2021/083 for drainage works
• Order of Appeals, questions, deliberations, and decision on agenda

The Court of Revision confirmed the assessments for the Robinson Drain as levied by Spriet Associates and adopted by Provisional By-law 2021/083. No appeals were received regarding the drain. The motion to confirm was carried.

• Confirmed Robinson Drain assessments (moved by Marigay Wilkins, seconded by Martin Vink)

Council Meeting

Council will hold public meetings for three zoning by-law amendments, including a proposed residential lot at 20601 & 20589 Melbourne Road and two rezoning applications on John Street, and will consider several by-laws including Community Improvement Plan funding agreements.

• Public meeting for Zoning By-law Amendment P15/2021 to rezone 20601 & 20589 Melbourne Road (Vibrent Farms) to permit a surplus farm dwelling residential lot.
• Public meeting for Zoning By-law Amendment P13/2021 to rezone Lot 36, John Street (Zavitz) to permit a two-unit dwelling.
• Public meeting for Zoning By-law Amendment P14/2021 to rezone Lot 30, John Street (Zavitz) to permit a semi-detached dwelling.
• Council to consider approving a Vacancy Appointment Procedure and a Disposal of Surplus Goods and Assets Policy.
• Council to consider by-laws for CIP funding agreements with Ashton's Hair Design, Brewster, and Jackson (Redberry Gardens).

Council granted two zoning by-law amendments for properties on John Street in Glencoe, allowing for a two-unit dwelling and a semi-detached dwelling, both subject to future infrastructure work. Both applications passed 4-3 despite written and oral opposition from residents. Council also approved a zoning amendment for Vibrent Farms on Melbourne Road, a vacancy appointment procedure, a surplus goods disposal policy, and supported a resolution from Enniskillen regarding cannabis growing operations.

• Granted zoning amendment P13/2021 for Lot 36 John Street (Zavitz) to permit a two-unit dwelling (4-3)
• Granted zoning amendment P14/2021 for Lot 30 John Street (Zavitz) to permit a semi-detached dwelling (4-3)
• Granted zoning amendment P15/2021 for 20601 & 20589 Melbourne Road (Vibrent Farms) to Rural Residential, first and second readings only
• Approved Council Vacancy Appointment Procedure
• Approved Disposal of Surplus Goods and Assets Policy
• Supported Enniskillen resolution re: cannabis growing operations, lights, odours and noise
• Gave final reading to By-law 2021/070 (ZBA 4087 Olde Drive) and first/second reading to By-law 2021/095 (Vibrent Farms)
• Gave first, second, third and final reading to By-laws 2021/090-094 and 2021/096 (CIP agreements, Zavitz ZBAs, confirming by-law)

Special Council Meeting - Budget

This is a special council meeting focused on the 2022 budget. Council will review department business plans from the CAO-Clerk, Finance, and Operations (including Facilities & Recreation and Public Works) and consider a by-law confirming the meeting. The meeting is held virtually due to the COVID-19 emergency.

• Review of 2022 CAO-Clerk Department Business Plan
• Review of 2022 Finance Department Business Plan
• Review of 2022 Operations Department Business Plan (Facilities & Recreation and Public Works)
• By-law No. 2021/089 - Confirming Oct 27 Meeting (Budget)
• Next budget meeting scheduled for November 10, 2021

The Special Council Meeting on the 2022 budget was largely procedural. Council received the CAO-Clerk, Finance, and Operations (Facilities & Recreation) business plans for information, and gave final reading to By-law No. 2021/089 confirming the meeting. No budget decisions were made; the next budget meeting is scheduled for November 10, 2021.

• Received CAO-Clerk Department Business Plan for information (carried)
• Received Finance Department Business Plan for information (carried)
• Received Operations-Facilities & Recreation Business Plan for information (carried)
• Gave first, second, third and final reading to By-law No. 2021/089 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider Application for Consent B11-2021 by Vibrent Farms to sever a 0.416-hectare (1.03-acre) residential parcel from a larger agricultural property at 20589 Melbourne Road (County Road 9). The committee will hear the application and may grant the consent subject to conditions including road widening, drainage, and utility requirements. The meeting also includes approval of the September 29, 2021 draft minutes.

• Application for Consent B11-2021 to sever 0.416 ha (1.03 ac) at 20601 Melbourne Road from 20589 Melbourne Road (County Road 9)
• Proposed conditions include road dedication up to 18 m from centerline of County Road 9, septic and hydro inspections, and zoning by-law amendment
• Approval of draft minutes from September 29, 2021 Committee of Adjustment meeting

The Committee of Adjustment approved Application for Consent B11-2021 to sever a 0.416 ha (1.03 ac) parcel from the property at 20601 & 20589 Melbourne Road, subject to 13 conditions. The conditions include requirements for a zoning by-law amendment, road widening dedication, water and septic inspections, and other compliance measures. The motion was carried unanimously.

• Approved Consent Application B11-2021 to sever 0.416 ha parcel (carried)
• Approved minutes of September 29, 2021 meeting (carried)

Recreation Committee

The Recreation Committee is meeting to receive the final SWM Facilities & Recreation Master Plan, approve prior minutes, and hear staff updates on operations, facilities, programming, and COVID-19 protocols. Items are mostly informational or discussion-oriented, with no major decisions or contracts listed on the agenda.

• Receive final SWM Facilities & Recreation Master Plan
• Approve May 10, 2021 meeting minutes
• 2021/2022 ice season and arena security update
• Book King online booking platform launch
• Enbridge sponsorship of programming

Council Meeting

Southwest Middlesex Council is meeting virtually to handle routine approvals, several drainage matters, and key administrative decisions. Council will consider approving the draft asset management plan, declaring a Ward Two council seat vacant, and adopting by-laws for internet/telephone voting in the 2022 municipal election. Drainage items include appointing a Court of Revision for the Switzer Drain, considering an engineer's report on the Robinson Drain, and authorizing work on the McArthur and McTaggart drains.

• By-law 2021/085: adopt internet and telephone voting for 2022 election; By-law 2021/086: agreement with Intelivote Systems Inc. for eVoting services
• Approve draft Asset Management Plan under O. Reg 588/17, with financial strategies for 2022 budget
• Declare one Ward Two Councillor seat vacant and fill via option to be determined
• Approve single sourcing water/wastewater operations with Ontario Clean Water Agency (OCWA), saving $80,000-$100,000 in RFP costs
• By-law 2021/087: CIP funding agreement with Elite Agri

Council declared a Ward Two councillor seat vacant and voted to fill it through a call for applications (Option 1b), after a motion to appoint from municipal election candidates (Option 1a) was defeated 2-4. Council also approved the 2022 meeting calendar, adopted by-laws for internet/telephone voting in the 2022 election, and directed staff to report on allowing ATVs on municipal roads.

• Declared Ward Two councillor seat vacant; filled via call for applications (7-0)
• Defeated motion to fill vacancy by appointment from election candidates (2-4)
• Approved 2022 Council meeting calendar and conference schedule
• Adopted by-laws for alternative voting (internet/telephone) and Intelivote agreement for 2022 election
• Directed staff to report on options for allowing ATVs on SWM roads
• Approved draft Asset Management Plan; financial strategies to be considered in 2022 budget
• Approved single sourcing and direct negotiation with Ontario Clean Water Agency for water/wastewater operations
• Approved by-laws including McFarlane Drain culvert (3rd reading) and Robinson Drain (1st & 2nd reading)

Court of Revision

The Court of Revision is meeting to consider appeals and confirm assessments for the Switzer Drain - McLean-Switzer Branch drainage works. The recommended motion is to confirm the assessments levied by Spriet Associates on July 27, 2021, and adopted by Provisional By-law 2021/077.

• Switzer Drain - McLean-Switzer Branch assessments confirmation
• Provisional By-law 2021/077 for drainage works
• Assessments dated July 27, 2021 by Spriet Associates

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to decide on several zoning by-law amendments, including a temporary garden suite at 908 Longwoods Road and a banquet hall at Arrowwood Farms. Council will also consider speed reductions on Riverside Drive and Middlemiss Ave, a procurement policy update, and 2022 budget meeting dates. The meeting includes a closed session to review organizational restructuring.

• Temporary use zoning amendment P12-2021 for a garden suite (granny flat) at 908 Longwoods Road to accommodate a disabled parent
• Zoning amendment P10-2021 for Arrowwood Farms to add a pavilion shelter and banquet hall (max 279 m², 150 seats, 100 parking spaces)
• Speed reduction on Riverside Drive from 80 km/h to 50 km/h and on Middlemiss Ave from 60 km/h to 40 km/h
• Adoption of updated Procurement Policy and preparation of required by-law
• Approval of 2022 budget review dates (Oct 27 – Dec 22)

The council approved several zoning by-law amendments, including a temporary use for a garden suite at 908 Longwoods Road and a pavilion/banquet hall at Arrowwood Farms. It also adopted a new procurement policy (5-2), approved speed reductions on Riverside Drive and Middlemiss Ave, and passed several by-laws, including amendments to the fireworks and open air burning by-laws. The meeting concluded with a closed session.

• Approved temporary use zoning for garden suite at 908 Longwoods Road (P12-2021)
• Granted zoning amendment for pavilion/banquet hall at Arrowwood Farms (P10-2021)
• Adopted Procurement Policy (5-2)
• Approved 2022 budget meeting dates
• Directed staff to initiate private access agreements and closure of Lethbridge Road
• Approved speed reductions on Riverside Drive (80 to 50 km/h) and Middlemiss Ave (60 to 40 km/h)
• Approved maintaining Lower Thames Valley Conservation Authority levy for 2 years
• Passed by-laws including fireworks and open air burning amendments (fireworks 5-2)

Committee of Adjustment

The Committee of Adjustment is meeting to consider two applications to sever residential parcels from agricultural properties. Both applications, B09/2021 for 6079 Longwoods Road and B10/2021 for 3872 Parkhouse Drive, are recommended for approval with conditions. The committee will also vote to approve the minutes from the August 25, 2021 meeting.

• Consent B09/2021: sever 0.5 ha (1.2 ac) at 6079 Longwoods Road, subject to 13 conditions including demolition of farm buildings and new septic system
• Consent B10/2021: sever 0.4 ha (1.01 ac) at 3872 Parkhouse Drive, subject to 10 conditions including establishing access to retained lands
• Both applications require Zoning By-law Amendments and payment of taxes in full
• Road widening dedication up to 18 m from centerline of County Road 2 required for Longwoods Road property
• Next meeting scheduled for October 27, 2021 at 7:00 p.m.

The Committee of Adjustment approved two applications for consent to sever land parcels, both subject to multiple conditions. Application B09/2021 for 6079 Longwoods Road and B10/2021 for 3872 Parkhouse Drive were both granted. Neither applicant was present at the meeting, and no oral or written submissions were received.

• Approved Consent B09/2021 to sever a 0.5 ha parcel at 6079 Longwoods Road, subject to 13 conditions including tax payment, well and septic requirements, and road dedication.
• Approved Consent B10/2021 to sever a 0.4 ha parcel at 3872 Parkhouse Drive, subject to 10 conditions including tax payment, septic installation, and access to retained lands.
• Approved the minutes of the August 25, 2021 Committee of Adjustment meeting.

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several items, including an engineer's report on the Switzer Drain McLean-Switzer Branch, adoption of the Facilities and Recreation Master Plan, and approval of various contracts and agreements. The meeting also includes consent agenda items, staff reports, and notices of motion.

• Switzer Drain McLean-Switzer Branch engineer's report and by-law for 1st and 2nd reading
• Facilities and Recreation Master Plan - Final adoption
• Community Improvement Plan grants: Elite Agri Solutions Ltd ($3,457.24), Barb Ashton, Shirley & Gerald Brewster, Seng Jackson (total $14,566.00)
• Glen Meadows Subdivision development agreement with 2730646 Ontario Ltd o/a Hozie Developments and Wayne Richard Turner
• Drain contracts: McFarlane Drain-Zwambag Culvert to Edgar Excavating ($20,700), Fredrick Marsh Drain to McNally Excavating ($41,000), Dieleman Drain to McNally Excavating ($33,500)

Council approved and adopted the Facilities and Recreation Master Plan - Final, and approved Community Improvement Plan (CIP) grants totaling $18,023.24 for facade and signage improvements on Main Street, Glencoe. Council also accepted the Engineer's Report for the Switzer Drain McLean-Switzer Branch, referring the by-law for first and second reading only. Several drainage contracts were awarded, and a land acknowledgement statement was adopted for the start of meetings.

• Approved and adopted Facilities and Recreation Master Plan - Final
• Approved CIP grants: Elite Agri Solutions $3,457.24; Barb Ashton, Shirley & Gerald Brewster, Seng Jackson total $14,566.00
• Accepted Engineer's Report for Switzer Drain McLean-Switzer Branch, referred by-law for 1st and 2nd reading
• Awarded McFarlane Drain-Zwambag Culvert contract to Edgar Excavating & Haulage for $20,700
• Awarded Frederick Marsh Drain contract to McNally Excavating for $41,000
• Awarded Dieleman Drain contract to McNally Excavating for $33,500
• Adopted land acknowledgement statement for start of meetings
• Authorized parking ticket collection agreement with Warwick Township

Economic Development

The Municipality of Southwest Middlesex Economic Development Committee is meeting virtually to receive updates on its strategic plan and activities, and to discuss future community events, tourism, and business support. The agenda is largely informational, with consent items covering minutes, funding announcements, and council info memos.

• Discussion on future community events, tourism, and business support
• Strategic Plan Update and Activities Report
• RED funding announcement
• Glencoe Downtown Improvement info
• Middlesex County Economic Development Round Table minutes

The Economic Development Committee received the Strategic Plan & Activities Update for information and endorsed the economic development/communications officer's direction to support and facilitate business development and community volunteerism. The consent agenda, including the June 3, 2021 meeting minutes, was approved as information. No members declared a pecuniary interest.

• Approved the September 2, 2021 agenda as presented
• Received consent agenda items 5.a through 5.j as information and approved the June 3, 2021 meeting minutes
• Received the Strategic Plan & Activities Update for information
• Endorsed the economic development/communications officer's direction to support and facilitate business development and community volunteerism

Committee of Adjustment

The Committee of Adjustment will consider two applications: a minor variance to allow a new grain bin closer to Hagerty Road than the zoning by-law permits, and a consent application to sever a surplus farm dwelling and lot at 23517 Dundonald Road. The agenda also includes approval of the previous meeting's minutes and routine procedural items.

• Minor variance A7/2021: new grain bin at 22388 Hagerty Road with 20 m setback vs required 33 m
• Consent B8/2021: sever 0.37 ha surplus farm dwelling lot at 23517 Dundonald Road
• Consent conditions include road widening dedication up to 15 m along County Road 80
• Consent requires new septic system, well water demonstration, and barn use change
• Minutes of July 21, 2021 meeting to be approved

Council Meeting

The Council is reviewing several zoning amendments for agricultural and residential properties. They are also considering infrastructure projects including heating for the Glencoe Fire Hall and a new bulk water station.

• Zoning amendment for 6460 Riverside Drive to add a pavilion and banquet hall
• Zoning amendment for 4087 Olde Drive to rezone parcels for residential use
• Glencoe Fire Hall overhead heating project with Gerber Electric & Mechanical Limited ($17,795 plus HST)
• Replacement of the Bulk Water Station at Glencoe Tower ($28,711.58)
• Glencoe Downtown Improvement involving tree and brick removal

Council approved accepting credit cards for municipal transactions, adopted the Fence By-law, and approved removing downtown trees and decorative bricks in Glencoe. A zoning amendment for a pavilion/banquet hall at Arrowwood Farms was deferred, while another rezoning at 4087 Olde Drive was granted. Several by-laws received readings, including tile drain borrowing and drainage repair collections.

• Approved credit card acceptance for municipal transactions, with 2% fee for property tax/utility payments (carried)
• Adopted Fence By-law 2021-062 (carried)
• Approved removal of downtown trees from McRae to Glendon and decorative bricks from McRae to Symes, replaced with asphalt (carried)
• Deferred zoning amendment P10-2021 for pavilion/banquet hall at 6460 Riverside Drive (carried)
• Granted zoning amendment P11-2021 at 4087 Olde Drive, rezoning to Rural Residential and Agricultural (carried)
• Approved $17,795 plus HST for natural gas overhead heating at Glencoe Fire Hall (carried)
• Approved replacement of Bulk Water Station at Glencoe Tower, single-sourced at $28,711.58 from Water Reserve (carried)
• Supported Chatham-Kent resolution on affordable internet (carried)

Council Meeting

Southwest Middlesex Council is meeting virtually to consider adopting updated Sign and Fence by-laws, approve a sidewalk tender, and hear presentations on the draft Facilities & Recreation Master Plan and 2020 draft financial statements. Council will also decide on the Community Improvement Plan implementation and a noise by-law exemption request.

• Adoption of updated Sign By-law 2021-061 (repealing 2013/096 and 2014/079)
• Adoption of updated Fence By-law 2021-062 (repealing 2015/109 and 03/2005)
• Sidewalk tender to DPA Contracting Limited at $228,000, plus $20,000 transition work, total $251,224 incl. HST
• Noise by-law exemption for Mark and Nadia Sousa, Aug 28, 2021, 4-11 p.m., 108 Main Street, Glencoe
• CIP implementation: 2021 applications Aug 3-23, appoints administrator and committee

Council adopted the updated Sign By-law as presented, but defeated an amendment to change election sign spacing rules. The Fence By-law was deferred to the August 25, 2021 meeting, and 2021 sidewalk capital works were deferred to 2022 budget deliberations. Council also approved the 2020 draft financial statements and authorized the 2021 Community Improvement Plan (CIP) incentive programs.

• Adopted the updated Sign By-law (By-law No. 2021-061) with first and second reading
• Defeated an amendment to require election signs of the same candidate to be 10 meters apart on public property
• Deferred the proposed Fence By-law to the August 25, 2021 council meeting
• Deferred 2021 sidewalk capital works projects to 2022 budget deliberations
• Approved the 2020 draft financial statements as presented by Scrimgeour & Company
• Authorized all 2021 financial incentive programs under the Community Improvement Plan (CIP) with applications open August 3-23, 2021
• Approved a noise by-law exemption for Mark and Nadia Sousa on August 28, 2021 at 108 Main Street, Glencoe
• Supported the Chatham-Kent resolution to induct the Coloured All-Stars into the Canadian Baseball Hall of Fame

Committee of Adjustment

The Committee of Adjustment is meeting to approve minutes from June 23, 2021, and to consider one minor variance application. The main item is a request by Welch Farms Inc. to allow a replacement porch with a smaller interior side yard setback than normally permitted.

• Minor Variance A6-2021: 6372 Falconbridge Drive, Welch Farms Inc., replacement porch with 0.5 m interior side yard setback (required 3 m)
• Recommended motion to grant variance subject to condition limiting yard encroachment for architectural adornments to 0.3 m
• Approval of June 23, 2021 draft meeting minutes

The Committee of Adjustment approved Minor Variance Application A6-2021 for Welch Farms Inc. at 6372 Falconbridge Drive, allowing a replacement porch with a 0.5 m interior side yard setback, where 3 m is normally required. The approval is subject to a condition limiting architectural encroachments to 0.3 m from the internal side lot line. The meeting also approved the June 23, 2021 minutes and adjourned at 8:17 p.m.

• Approved the June 23, 2021 Committee of Adjustment minutes (Motion #2021-COA-19).
• Granted Minor Variance A6-2021 for Welch Farms Inc. to permit a 0.5 m interior side yard setback for a replacement porch, subject to a 0.3 m maximum encroachment condition (Motion #2021-COA-20).

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several operational items, including the results of a backyard chicken survey with options ranging from maintaining the status quo to implementing a pilot or permanent program. Council will also review and potentially award contracts for drainage work, including a $79,700 contract for the Towers Drain reconstruction, and discuss options for Lethbridge Road. The agenda includes a consent agenda with various reports and resolutions, and several by-laws for final reading.

• Backyard chicken survey results with three options: status quo, pilot program, or permanent program
• Towers Drain reconstruction contract award to Timmermans Drainage & Excavating for $79,700
• Loton Drain partial reconstruction RFQ results with recommendation to award to Timmermans Drainage & Excavating
• Wardsville Storm Water Drainage petition acceptance and engineer appointment
• McArthur Drain Section 78 improvement request to enclose the drain

Council voted 3-5 against a pilot program allowing backyard chickens on rural residential properties of an acre or more, then voted 7-1 to confirm that no livestock shall be permitted in residential zones. Council also approved contracts for drainage work, including a $76,957.00 contract for the Towers Drain reconstruction, and accepted a petition for drainage works in Wardsville.

• Defeated (3-5) a motion to draft by-laws for a backyard chicken pilot program in rural residential areas
• Carried (7-1) a motion confirming no livestock shall be permitted in residential zones
• Carried a motion accepting a Section 4 petition for drainage works in Wardsville and appointing Spriet as engineer
• Carried a motion accepting a Section 78 request to enclose the McArthur Drain and directing staff to consult agencies and notify ratepayers
• Carried a motion awarding the Loton Drain partial reconstruction project to Timmermans Drainage & Excavating
• Carried a motion approving a $76,957.00 (excl. HST) contract with Timmermans Drainage & Excavating for the Towers Drain reconstruction
• Carried a motion directing the Director of Operations to contact three affected landowners regarding Lethbridge Road options
• Carried a motion supporting Fort Erie's resolution regarding Cannabis Licensing

Court of Revision

The Court of Revision is meeting to hear appeals and consider confirming assessments for the Frederick Marsh Drain, as levied by Spriet Associates and adopted by Provisional By-law 2021/049. The recommended motion is to confirm the assessments. This is the only substantive item on the agenda.

• Frederick Marsh Drain assessments (Spriet Associates, April 26, 2021)
• Provisional By-law 2021/049 for drainage works
• Recommended motion to confirm assessments

Court of Revision

The Court of Revision is meeting to hear appeals and decide whether to confirm assessments levied for drainage works on the McFarlane Drain - Zwambag Culvert. A recommended motion would confirm the assessments as levied by Spriet Associates and adopted by Provisional By-law 2021/050.

• McFarlane Drain - Zwambag Culvert assessment confirmation
• Provisional By-law 2021/050 for drainage works
• Appeals and deliberations on assessment changes

Council Meeting

The Municipality of Southwest Middlesex is meeting to discuss a Temporary Use Agreement for a property on Montrose Street. Council is also considering two by-laws, including one to amend a previous by-law.

• Proposed Temporary Use Agreement for property Plan 308 Lot 9 (Montrose Street)
• By-law No. 2021-058 to amend By-law No. 2021-046
• By-law No. 2021-059 to confirm the proceedings of the June 28 meeting

Council approved a temporary use agreement for the property at Plan 308 Lot 9 (Montrose Street) and passed a by-law to update the agreement with the new owner. Two additional by-laws (2021-058 and 2021-059) received all readings and were passed. No other substantive decisions were made.

• Approved temporary use agreement for Plan 308 Lot 9 (Montrose Street) and by-law update (carried)
• Passed By-laws 2021-058 and 2021-059 (carried)

Committee of Adjustment

The Committee of Adjustment is reviewing two land-use applications. One involves a request for a minor variance for a dairy operation, and the other is a consent application to sever a residential lot from farmland.

• Minor Variance A5-2021: Proposed 2,987 m2 dairy barn addition and 4,692 m2 manure pit at 4900 Olde Drive (Recommended: DENIED)
• Consent Application B7-2021: Proposed severance of a 0.4 ha residential parcel from a 41 ha agricultural parcel at 6410 Glendon Drive (Recommended: GRANTED)

Council Meeting

Southwest Middlesex Council is meeting virtually to consider several planning and administrative items. Key decisions include three zoning by-law amendments for properties on Glendon Drive, Pratt Siding Road, and Hyndman Drive, and the adoption of a Community Improvement Plan with associated by-laws. The agenda also includes routine approvals, a development charges study contract, a sewer fee reimbursement, and a notice of motion on a land acknowledgement.

• Zoning amendment P8-2021 for 6410 Glendon Drive (A1 to A2/RR-3)
• Zoning amendment P7-2021 for 24719 Pratt Siding Road (A1 to RR/A2)
• Zoning amendment P9-2021 for 4986 Hyndman Drive (A1 to RR/A2)
• Adoption of Community Improvement Plan and designation of project areas (By-laws 2021-055, 2021-056)
• Award RFP for Development Charges Study to Watson & Associates for $33,635 (HST excluded)

Council approved three zoning by-law amendments for properties on Glendon Drive, Pratt Siding Road, and Hyndman Drive, all changing agricultural zones to rural residential or agricultural zones. It also adopted the Community Improvement Plan and enacted related by-laws, awarded a development charges study contract, and approved several other administrative items.

• Granted zoning amendment P8-2021 at 6410 Glendon Drive (carried)
• Granted zoning amendment P7-2021 at 24179 Pratt Siding Road (carried)
• Granted zoning amendment P9-2021 at 4986 Hyndman Drive (carried)
• Adopted Community Improvement Plan and enacted By-laws 2021/055 and 2021/056 (carried)
• Awarded RFP ADMIN-2021-001 to Watson & Associates for $33,635 for Development Charges Study (carried)
• Adopted Community Safety and Well-Being Plan (carried)
• Approved $55,500 for Municipal Office roof and HVAC replacement from Facilities Reserve (carried)
• Approved sewer fee reimbursement of $777.49 for customer #3308100500 (carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting virtually to consider several financial and operational items, including a $259,885.80 insurance renewal, a $243,000 contract for Glencoe Arena renovations, and a proposed Community Improvement Plan (CIP) to support local businesses. They will also hold public meetings on three drainage projects and decide whether to resume charging interest and penalties on overdue accounts.

• Insurance renewal with Frank Cowan for $259,885.80 (June 1, 2021 – May 31, 2022)
• Glencoe Arena & Curling Club renovations: Cornerstone Architecture at 9% ($243,000)
• Community Improvement Plan (CIP) public meeting and draft review
• Relocation of unsupervised crosswalk from Parkhouse/Main to Ann/Main streets, Glencoe at $18,432.95
• Drainage by-laws for Frederick Marsh Drain and McFarlane Drain (Zwambag Culvert) for 1st and 2nd reading

Council approved the 2021/2022 insurance renewal with Frank Cowan for $259,885.80, the Book King facility scheduling software for $9,972.06, and the Questica budget software for $22,871 in year one. They also accepted engineer's reports for the Frederick Marsh and McFarlane drains, awarded the Kelly Drain tender to McNally Excavating, and approved Cornerstone Architecture for Glencoe Arena renovations at $243,000. A motion to support Brooke-Alvinston's SCRCA representation request was defeated.

• Approved 2021/2022 insurance renewal with Frank Cowan for $259,885.80
• Approved Book King facility scheduling software for $9,972.06 from recreation reserve
• Approved Questica budget software for $22,871 in year one, $17,299 for 4 years
• Accepted engineer's report for Frederick Marsh Drain, referred by-law for 1st/2nd reading
• Accepted engineer's report for McFarlane Drain - Zwambag Culvert, referred by-law for 1st/2nd reading
• Awarded Kelly Drain tender to McNally Excavating, subject to no appeals
• Approved Cornerstone Architecture for Glencoe Arena & Curling Club renovations at $243,000
• Defeated motion to support Brooke-Alvinston's SCRCA representation request

Committee of Adjustment

The Committee of Adjustment is holding a public meeting to consider a consent application for 155 Water Street. The proposal seeks to sever an existing townhouse block into separate residential lots and establish access easements for rear yard amenity space.

• Application B06-2021: Proposal to sever 155 Water Street into four residential lots
• Proposed lot frontages: 7.12 m, 6.3 m, 6.3 m, and 10.03 m
• Proposed lot areas: 395.2 m2, 311.2 m2, 303.5 m2, and 489.7 m2
• Requirement for separate water and sanitary service connections for each parcel
• Approval of April 21, 2021 meeting minutes

The Committee of Adjustment approved a consent application (B06-2021) by Derek & Emily Malcolm to sever an existing townhouse block at 155 Water Street into four separate residential lots, subject to eight conditions including obtaining a minor variance, installing separate water and sanitary services, and assessing the adjoining wall. The motion was carried unanimously. No other substantive decisions were made; the meeting also approved the previous minutes and adjourned.

• Approved consent application B06-2021 to sever townhouse block into four lots at 155 Water Street (carried)
• Approved minutes of April 21, 2021 Committee of Adjustment meeting (carried)

Council Meeting

The Council is reviewing a plan for a residential subdivision and zoning amendments for several properties. The meeting includes public hearings on housing developments and a motion regarding pest control for county woodlots.

• Plan of Subdivision 39T-SM-2001: Proposed 119 single detached lots, 8 lots for 16 semi-detached dwellings, and a medium density block
• Temporary Use By-laws for 3683 Bute Street and Plan 308 Lot 9 Montrose Street to allow dwellings on private sanitary holding tanks
• Notice of Motion to request Middlesex County initiate a spray program to control gypsy moth infestations
• Zoning By-law Amendment P10-2020 regarding Mosa Concession 1, South Part Lot 1, RP 34R223 Part 1– Glencoe
• Review of private properties behind Main Street, Glencoe

Council endorsed Plan of Subdivision 39T-SM-2001 and granted Zoning By-law Amendment P10-2020, forwarding the plan to the County of Middlesex. It also approved temporary use by-laws for two properties, supported a resolution on phragmites control, and passed a motion recommending a county-wide gypsy moth spray program (5-3).

• Endorsed Plan of Subdivision 39T-SM-2001 and granted Zoning By-law Amendment P10-2020 (carried)
• Approved Temporary Use By-laws 2021-045 and 2021-046 for 3683 Bute Street and Plan 308 Lot 9 Montrose Street (carried)
• Supported West Elgin resolution on phragmites control without noxious weed recommendation (carried)
• Received report on private properties behind Main Street, Glencoe; no further action unless owners approach (carried)
• Received April 2021 Variance Report (carried)
• Motion to recommend Middlesex County initiate gypsy moth spray program carried (5-3)

Council Meeting

The Municipality of Southwest Middlesex is reviewing several drainage requests and infrastructure contracts. Council is also receiving an update on the Recreation Master Plan Phase 2 and considering by-laws for road closures and local improvements.

• Contract for Water & Wastewater systems modelling awarded to WSP Canada for $76,260.06
• Drainage brushing and cleaning awards: Winger Drain ($37,500), May & Switzer Drain ($7,200), and William McDonald Drain ($7,200)
• Proposed local improvement works on John Street in Glencoe
• By-laws to close, declare surplus, and transfer a portion of Mill Street
• Zoning By-law amendment for Strathroy Turf Farms Ltd. at 5733 Falconbridge Drive

Council accepted the Engineer's Report for the Towers Drain and referred the by-law for first and second reading. It awarded the McFarlane Drain tender to JLH Excavating, drainage brushing contracts to Kirk Tobias and H.E. Construction, and a water/wastewater modelling contract to WSP Canada. Council also supported several resolutions from other municipalities and received the Limerick Landfill monitoring report.

• Accepted Engineer's Report for Towers Drain, referred by-law for 1st/2nd reading
• Awarded McFarlane Drain tender to JLH Excavating
• Awarded drainage brushing contracts: May & Switzer and William McDonald to Kirk Tobias ($7,200 each), Winger to H.E. Construction ($37,500)
• Approved WSP Canada for water/wastewater modelling at $76,260.06
• Supported Archipelago resolution on invasive phragmites
• Supported Chatham-Kent resolution on healthy news media
• Supported Scugog resolution on bus stops on dead end roads
• Supported Brantford resolution to withdraw outdoor recreation prohibition