Alvinston public meetings in 2022

Council Meeting

Southwest Middlesex Council will hold a public meeting and vote on a zoning by-law amendment to allow a dog kennel at 3427 Concession Drive, with a reduced setback. Council will also consider several staff reports, including a sidewalk snow removal contract, a lease extension, and a motion to request a county phragmites spray program.

• Zoning amendment P14-2022 for 3427 Concession Drive to add 'Dog Kennel' as a permitted use and reduce setback from 300 m to 92 m
• Sidewalk snow removal contract with Patton Excavating & Grading Ltd. at $11,300 monthly for 2022/2023 winter
• Lease extension with Hammond Masonic Temple Building Corporation of Wardsville Inc. for two years
• Disposal of surplus rescue truck per Disposal of Surplus and Obsolete Assets Policy
• Motion to send letter to Middlesex County about phragmites spray program

Council ratified the 2022-2025 Unifor Contract and approved a zoning amendment for a dog kennel at 3427 Concession Drive. Other actions included extending a Masonic Lodge lease and approving a winter sidewalk clearing contract. Council also appointed members to various boards and committees.

• Ratified 2022-2025 Unifor Contract (Carried)
• Approved Zoning By-law Amendment P14-2022 for dog kennel at 3427 Concession Drive (Carried)
• Approved $11,300 monthly sidewalk snow removal contract with Patton Excavating & Grading Ltd. (Carried)
• Authorized 2-year lease extension with Hammond Masonic Temple Building Corporation of Wardsville Inc. (Carried)
• Denied motion to disband Recreation Committee (Defeated)
• Approved appointments to Economic Development, Recreation, Canada Day, and other boards (Carried)
• Directed disposal of surplus rescue truck via Gov Deals website (Carried)
• Approved support for City of Stratford resolution regarding CN Railways (Carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several staff reports and motions. Key decisions include authorizing a one-year animal control contract with the London Humane Society, appointing engineers for drain projects, and potentially abandoning part of the McMurchy Drain. Council will also discuss motions to review the procurement policy and the status of staff working from home.

• Authorize 1-year animal control contract with London Humane Society (By-Law 2022/093)
• Appoint Spriet Associates for Coad Drain and McCallum & Wolfe Drain projects under the Drainage Act
• Consider abandoning part of McMurchy Drain and tendering storm sewer installation or accepting $83,200 proposal from ASG Excavating
• Motion to review procurement policy (Deputy Mayor Sholdice)
• Motion to remove overgrown cedar trees from Bob Martin park and Mill St. soccer field (Councillor Myers)

Council Meeting

This is a regular council meeting of the Municipality of Southwest Middlesex. The agenda includes department orientations for Administration, Finance, Fire, Drainage, Public Works, and Recreation/Facilities, plus a by-law to confirm the proceedings of the meeting. No other substantive decisions are listed.

• Department orientations for Administration, Finance, Fire, Drainage, Public Works, and Recreation/Facilities
• By-Law No. 2022/097 to confirm the proceedings of Council on November 21, 2022

Council adopted By-Law No. 2022/097 and accepted the regular agenda. Members also received department orientations for administration, finance, fire, drainage, public works, and recreation/facilities as information.

• Accepted Regular Agenda of Council dated November 21, 2022 (Carried)
• Received department orientations as information (Carried)
• Adopted By-Law No. 2022/097 (Carried)

Special Meeting of Council

This special meeting of Southwest Middlesex Council is held to discuss the McMurchy Drain. Council will consider directing staff to notify watershed property owners of the intent to abandon part of the drain, prepare a by-law for the abandonment after a 10-day waiting period, and issue a tender for storm sewer installation. A by-law confirming the meeting's proceedings is also scheduled for adoption.

• Recommended motion to send notice to property owners about abandoning part of the McMurchy Drain under section 84(2) of the Drainage Act
• Staff to prepare a by-law to formally abandon a portion of the drain after 10-day waiting period
• Staff to prepare and issue tender for storm sewer installation
• By-Law No. 2022/096 to confirm proceedings of November 18, 2022 Council meeting

Council approved the adoption of By-Law No. 2022/096. A proposal to notify property owners of the intent to abandon part of the McMurchy Drain and issue a tender for storm sewer installation was defeated.

• Adopted By-Law No. 2022/096 (Carried)
• Defeated proposal to notify property owners of McMurchy Drain abandonment and issue storm sewer tender

Council Meeting

This is the inaugural meeting of the Municipality of Southwest Middlesex Council, where newly elected members are declared in office and the mayor gives an address. The only business item is a by-law to confirm the proceedings of this meeting. No substantive decisions or discussions are on the agenda.

• Declaration of office for Mayor Allan Mayhew, Deputy Mayor Mike Sholdice, and six councillors
• Inaugural address by the mayor
• By-Law No. 2022/095 to confirm proceedings of the inaugural meeting

The Municipality of Southwest Middlesex held a regular council meeting on November 16, 2022. The council adopted By-Law No. 2022/095 as presented.

• Adopted By-Law No. 2022/095 (Carried)

Council Meeting

Southwest Middlesex Council is meeting to decide on several items, including a proposed Official Plan and Zoning By-law amendment to allow four townhome units with accessory commercial uses in Wardsville, agreements for by-law enforcement and animal control services, a $1,500 donation for an outdoor ice rink in Appin, and a recycling services contract. The agenda also includes routine consent items, a notice of motion for a potential donation to SALT Rescue, and adoption of several by-laws.

• Public hearing and decision on OPA 4 and Zoning By-law Amendment P13-2022 for four townhome units with commercial space in Wardsville
• Agreement with Strathroy-Caradoc for by-law enforcement services
• Agreement with Humane Society London & Middlesex for animal control services
• $1,500 donation to David Bastien for outdoor ice rink construction in Appin
• Contract with Circular Materials for recycling services; non-residential curbside service to continue

Council approved an Official Plan Amendment and Zoning By-law Amendment to allow four residential townhomes with accessory commercial uses. Other actions included approving a by-law enforcement agreement with Strathroy-Caradoc and a recycling services contract with Circular Materials.

• Adopted Official Plan Amendment OPA 4 and granted Zoning By-law Amendment P13-2022 for four residential townhomes (Carried)
• Approved by-law enforcement agreement with Strathroy-Caradoc (Carried)
• Directed CAO/Treasurer to contract with Circular Materials for recycling services (Carried)
• Authorized $1,500 donation to David Bastien for an outdoor ice rink in Appin (Carried)
• Approved $400 split between Glencoe CCC and YourWardsville for Halloween events (Carried)
• Directed treasurer to stop holdback payments for Olde Road capital project until staff standards are met (Carried)
• Directed staff to negotiate a 1-year agreement with Middlesex London Humane Society (Carried)
• Adopted By-Laws No. 2022/090, 2022/091, 2022/092, and 2022/094 (Carried)

Committee of Adjustment

The Committee of Adjustment will consider one minor variance application for a property at 22879 Melbourne Road. The applicant seeks permission to build a residential addition and a carport that would not meet standard setback requirements. The committee will also approve minutes from previous meetings.

• Minor variance A6-2022 for 22879 Melbourne Road to allow a 16 m² addition with 32 m setback from arterial road (required 38 m)
• Carport of 56 m² with 9.7 m internal side yard setback (required 10 m)
• Condition: permit from Lower Thames Valley Conservation Authority
• Approval of June 22 and September 14, 2022 meeting minutes

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several staff reports and by-laws. Key items include adopting Official Plan Amendment 3, receiving the Fire Master Plan and Community Risk Assessment, and reviewing a fire compensation study. Council will also decide on a winter sand tender, a playground funding transfer, and support for resolutions from other municipalities.

• Adoption of Official Plan Amendment OPA 3, forwarded to County of Middlesex
• Fire Master Plan and Community Risk Assessment presentation and endorsement
• Fire Compensation Review received as information, changes for 2023 budget
• Winter sand tender awarded to Johnston Bros. Ltd at $16.00 per tonne
• Transfer of approximately $15,000 from facility reserves for Appin Playground boundary stones

Council adopted Southwest Middlesex Official Plan Amendment OPA 3 and forwarded it to the County of Middlesex for consideration. Council also endorsed the Fire Master Plan and Community Risk Assessment, with recommendations to be included in future budgets. A $15,000 transfer from facility reserves was approved for boundary stones at the new Appin Playground. The November 9, 2022 council meeting was cancelled.

• Adopted Official Plan Amendment OPA 3 and forwarded to County of Middlesex (carried)
• Endorsed Fire Master Plan and Community Risk Assessment recommendations for future budget consideration (carried)
• Received Fire Compensation Review as information; staff to include proposed changes in 2023 budget discussions (carried)
• Authorized $15,000 transfer from facility reserves for Appin Playground boundary stones (carried)
• Approved winter sand tender from Johnston Bros. Ltd at $16.00 per tonne (carried)
• Endorsed Night Market on November 25, 2022, with staff assistance for venue booking, road closure request, and promotion (carried)
• Supported resolution from Township of Alnwick/Haldimand regarding OMAFRA Wildlife Compensation Program (carried)
• Supported resolution from Municipality of Grey Highlands regarding speeding fines (carried)

Economic Development

The Economic Development Committee of the Municipality of Southwest Middlesex is meeting to receive updates from Middlesex County Economic Development, review consent agenda items including meeting minutes and a roundtable update, and hear a staff presentation on economic development. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Middlesex County Economic Development Update presentation
• Approval of June 22, 2022 meeting minutes
• Middlesex County Ec Dev Roundtable Update 2022 – Q3
• AMO High Speed Internet Announcement
• SWM Economic Development Update presentation

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to decide on a zoning by-law amendment for 142 Mill Street, Glencoe, to allow a shipping container for storage. They will also consider staff reports on an electronic monitoring policy, a mural proposal, CAO recruitment, and a CIP signage grant. The agenda includes routine items like minutes and by-laws, plus a closed session for human resources matters.

• Zoning amendment P12-2022 to rezone 142 Mill Street from Institutional (I) to Site Specific Institutional (I-2) for a 15 m² shipping container
• Approval of Electronic Monitoring Policy and Collection and Use of Electronic Monitoring Information
• Mural proposal by Erin Crouch at Main Street parkette in Glencoe, pending Middlesex County Tourism funding
• CAO recruitment: select Option #2 and appoint hiring committee
• CIP signage grant of $266.12 for 211 Main Street, Glencoe

Council granted a zoning by-law amendment to rezone 142 Mill Street from Institutional to Site Specific Institutional to allow a shipping container for storage. They also approved two mural options for a parkette on Main Street in Glencoe, pending tourism funding, and directed staff to bring a $5,000 local mural program to the 2023 budget. A signage grant of $266.12 was approved for a business at 211 Main Street.

• Approved zoning amendment P12-2022 for 142 Mill Street (carried)
• Approved mural options #1 and #4 at Main Street parkette, Glencoe (5-3)
• Approved $266.12 CIP signage grant for 211 Main Street, Glencoe (carried)
• Directed staff to bring $5,000 local mural program to 2023 budget (carried)
• Approved Electronic Monitoring Policy and Collection and Use of Electronic Monitoring Information (carried)
• Selected Option #2 for CAO recruitment, appointing a hiring committee (carried)
• Adopted By-Law 2022/085 (zoning) and By-Law 2022/086 (confirming) (carried)

Committee of Adjustment

The Southwest Middlesex Committee of Adjustment is meeting to consider a sign variance application for 265 Main Street, Glencoe, submitted by 2646972 Ontario Inc. The committee will hear staff and applicant remarks, public submissions, and then vote on the application. The agenda also includes approval of the June 22, 2022 meeting minutes.

• Sign variance application at 265 Main Street, Glencoe
• Recommended motion to grant the sign variance
• Public comments due by noon on September 27, 2022
• Approval of June 22, 2022 Committee of Adjustment minutes

Recreation Committee

The Recreation Committee is meeting to approve past meeting minutes and discuss the Southwest Middlesex Recreation Centre grand opening. The main item is a staff report on the arena grand opening event, with the committee asked to provide feedback and input.

• Approval of July 25 and August 25 meeting minutes
• Discussion of Arena Grand Opening Event Report

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider routine administrative items, including approval of a $50,000 tile loan application and adoption of two by-laws. The agenda also includes a closed session for land sale, personnel, and negotiation matters. Most items are procedural or informational.

• Tile loan application 2022-02 for two properties totaling $50,000
• By-Law 2022/082 imposing special annual drainage rates for tile loans
• By-Law 2022/083 confirming council proceedings of September 14, 2022
• Closed session for land sale updates, identifiable individuals, water rights update
• Consent agenda includes meeting minutes, vouchers, and Middlesex County highlights

Council Meeting

The Council will review a zoning amendment for 2732 Argyll Drive to allow a single dwelling unit. Other items include a fire protection agreement with Newbury and potential negotiations for animal control services.

• Zoning By-Law Amendment for 2732 Argyll Drive
• Fire Protection Agreement - Newbury
• Animal Control Services RFP Results
• Sewer fee credit of $563.80 for customer #3407700110
• By-Law No. 2022/052 regarding Wiley Drain, McCahon Branch

Special Meeting of Council

This is a special meeting of Council focused on an Official Plan review workshop presented by Monteith Brown Planning Consultants. Council will also consider a by-law to confirm the proceedings of this special meeting. The agenda is otherwise limited to routine items.

• Official Plan Review - Council Workshop with presentation from Monteith Brown Planning Consultants
• By-Law No. 2022/063 to confirm the proceedings of the July 27, 2022 special meeting

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to decide on several operational and financial items, including awarding contracts for a new accessible playground in Appin Park and the Kavelaars Drain, approving a temporary zoning change for a second dwelling on an agricultural lot, and adopting multiple by-laws. The agenda also includes a public hearing on the Wiley Drain, staff reports on a master servicing study and council devices, and several notices of motion.

• Approve $200,000 (excl. HST) RFP to PARK N PLAY DESIGN for new accessible/inclusive playground at Appin Park, plus $3,200 from reserve for HST
• Award $129,600 (excl. HST) tender for Kavelaars Drain to New Day Excavating
• Public hearing on temporary use zoning by-law amendment for 22877 Big Bend Road to allow two dwellings during construction
• Approve by-laws including street naming (Mill Street), ICIP funding agreement for reservoir backup power, and special charges for John Street works
• Consider noise exemption for wedding at 1796 Trillium Drive, Wardsville on Aug 27-28

Council approved the RFP submission from PARK N PLAY DESIGN for $200,000 (excluding HST) to design and construct a new accessible/inclusive playground at Appin Park, with $3,200 moved from the Facilities & Recreation reserve to cover HST. Council also approved a temporary use zoning amendment for 22877 Big Bend Road, the Master Servicing Study, and several drainage projects. A motion to amend the procedure by-law to add an inquiries section was defeated in a 4-4 vote.

• Approved $200,000 Appin Park playground RFP to PARK N PLAY DESIGN (carried)
• Granted temporary use zoning amendment at 22877 Big Bend Road (carried)
• Approved Southwest Middlesex Master Servicing Study (carried)
• Awarded $129,600 Kavelaars Drain tender to New Day Excavating (carried)
• Defeated procedural by-law amendment to add inquiries section (4-4)
• Approved 2023 Council Meeting Schedule (carried)
• Established Building Services Reserve Fund (carried)
• Approved noise exemption at 1796 Trillium Drive, Wardsville for Aug 27, 2022 (carried)

Recreation Committee

The Recreation Committee approved the agenda with an addition for a Lions Club presentation, received consent items including prior minutes and terms of reference, and established an ad hoc committee to plan the arena grand opening, including Lions Club representative Manuel Moniz. Staff provided updates on arena renovation, field work, programming, and rental bookings. No substantive policy decisions were made beyond these administrative and planning actions.

• Approved agenda with addition of Lions Club presentation (carried)
• Received consent agenda including Jan 31 and Apr 25, 2022 minutes and Terms of Reference (carried)
• Established ad hoc committee for arena grand opening, including Manuel Moniz of Lions Club (carried)

Special Meeting of Council

This special meeting of Southwest Middlesex Council focuses on the Official Plan 5-Year Update. Council will hear a presentation from Monteith Brown Planning Consultants and consider a motion to direct them to carry out the Official Plan Review under Section 26 of the Planning Act, with public comments to be received. A by-law to confirm the meeting's proceedings is also on the agenda.

• Official Plan Review directed to Monteith Brown Planning Consultants
• Public comments to be received for Official Plan development
• By-law 2022/056 to confirm proceedings of June 22, 2022 special meeting

Committee of Adjustment

The Southwest Middlesex Committee of Adjustment will hold a public meeting to consider two applications: a consent to sever a 0.619 ha parcel at 2465 Longwoods Road, and a minor variance for property at 155 Water Street. The committee will hear public comments and make decisions on both applications.

• Consent application B4-2022 to sever 0.619 ha (1.5 ac) from 2465 Longwoods Road, subject to 12 conditions including drainage, septic, and zoning changes
• Minor variance A5-2022 for 155 Water Street to allow reduced frontage (29.7 m vs 30 m), reduced side yard setbacks (1.13 m and 3 m vs 4.5 m), and increased accessory building lot coverage (11.3% vs 10%)
• Public comments accepted until noon on June 21, 2022
• Meeting held in Council Chambers, 153 McKellar Street, Glencoe, ON

The Committee of Adjustment approved two applications. A consent application to sever a 0.619 ha parcel at 2465 Longwoods Road was granted with 12 conditions. A minor variance application for 155 Water Street was also granted, recognizing existing deficiencies in frontage, setbacks, and lot coverage.

• Granted consent B4-2022 to sever 0.619 ha at 2465 Longwoods Road, with 12 conditions (carried)
• Granted minor variance A5-2022 at 155 Water Street for frontage, side yard setbacks, and accessory building coverage (carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several planning applications, including three zoning by-law amendments for properties on Longwoods Road and Parkhouse Drive, and a tile loan application. Council will also vote on delegating site plan approval authority to the CAO-Clerk and on a motion to explore expanding the Recreation Department. The agenda includes routine consent items and several by-laws for adoption.

• Zoning amendment P5-2022 for 678 Longwoods Road to rezone retained parcel to Rural Residential (RR-4) and severed parcel to Agricultural (A2)
• Temporary use zoning amendment P7-2022 for 5773 Parkhouse Drive to allow two dwellings for up to one year during construction
• Zoning amendment P8-2022 for 2465 Longwoods Road to rezone severed parcel to Rural Residential (RR-5) and retained parcel to Agricultural (A2)
• Tile loan application 2022-01 for $48,700.00
• CIP grant of $1,442.73 to CB Creative Concepts at 205 Main Street, Glencoe

Council granted three zoning by-law amendments, including a temporary use for two dwellings at 5773 Parkhouse Drive, and approved site plan approval delegation to the CAO-Clerk. It also approved a $48,700 tile loan and a $1,442.73 community improvement grant. All motions carried unanimously.

• Granted zoning amendment P5-2022 at 678 Longwoods Road (first and second reading)
• Granted temporary use zoning P7-2022 at 5773 Parkhouse Drive
• Granted zoning amendment P8-2022 at 2465 Longwoods Road (first and second reading)
• Delegated site plan approval authority to CAO-Clerk effective July 1, 2022
• Approved $1,442.73 CIP grant to CB Creative Concepts
• Approved $48,700 tile loan application 2022-01
• Gave first, second, and third reading to By-laws 2022/057, 060-062
• Gave first and second reading to By-laws 2022/058 and 059

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several operational and infrastructure items. Key decisions include accepting an engineer's report for the Wiley Drain, McCahon Branch No. 2 drainage works, renewing the Ontario Clean Water Agency contract for water and wastewater operations, and renewing the municipal insurance policy. The agenda also includes approvals for tourism projects, a building condition assessment, and several drainage petitions.

• Wiley Drain, McCahon Branch No. 2: accept engineer's report and give by-law first and second reading
• Ontario Clean Water Agency contract renewal (By-law 2022/053) for water/wastewater operations
• Insurance renewal with Frank Cowan for $288,546 (June 1, 2022 – May 31, 2023)
• Tourism projects: build photo/video bank at cost up to $11,235, sign up for GooseChase
• Building Condition Assessment by Bold Engineering at $27,260 (excluding taxes)

Council approved the 2022/2023 insurance renewal with Frank Cowan for $288,546, funding the 1.8% budget deficit through reserves. They also passed by-laws for the Ontario Clean Water Agency contract and Municipal Enforcement Unit agreement, and accepted several drainage petitions. A motion to amend the procedural by-law to add an 'Inquiries' section was carried 6-1.

• Approved 2022/2023 insurance renewal with Frank Cowan for $288,546, funded deficit via reserves
• Passed By-law 2022/053 authorizing Ontario Clean Water Agency water/wastewater agreement
• Passed By-law 2022/054 authorizing Municipal Enforcement Unit contract
• Approved Bold Engineering Building Condition Assessment Study at $27,260
• Accepted Wolfe Drain petition under Drainage Act, directed scoping notices
• Accepted Burr Award Drain petition, appointed Spriet Associates for report
• Accepted Brnka Drain request, directed notices and regulatory compliance
• Carried motion to amend procedural by-law for 'Inquiries' section (6-1)

Economic Development

The Economic Development Committee of Southwest Middlesex is meeting to approve its agenda, receive consent items, and hear a staff update on economic development. A delegation from Your Wardsville will give a verbal report. The meeting is largely procedural, with no major decisions listed.

• Delegation from Your Wardsville (verbal report)
• Consent agenda includes March 10, 2022 minutes, Toronto Star article on OP land use limits, WOWC 2022 priorities, My Main Street GooseChase, and Community Futures Middlesex invitation
• Staff report: Economic Development Update by Sheila McCahon

Committee of Adjustment

The Committee of Adjustment approved a minor variance application (A4-2022) by Dave McEachren for 4087 Olde Drive, permitting two accessory buildings with variances from zoning bylaws regarding floor area, lot coverage, and height. The motion was carried. No other substantive decisions were made; the meeting also approved the previous minutes.

• Approved minor variance A4-2022 for two accessory buildings at 4087 Olde Drive, allowing total floor area of 1,220 m² (vs. 200 m² limit), lot coverage of 14.6% (vs. 10% limit), and heights of 5.8 m and 8.5 m (vs. 4.5 m limit) (carried)
• Approved minutes of April 27, 2022 meeting (carried)

Council Meeting

Council will consider awarding two construction contracts: $433,608.62 for culvert replacements and $244,365 for the Glencoe Train Station deck replacement. They will also vote on mandatory sanitary connections for properties on Bute and Montrose, approve several policies and committee appointments, and pass nine by-laws, mostly for drainage repair cost collections.

• Award culvert replacement (Culverts 218, 219 & 224) to Van Driel Excavating Inc for $433,608.62 excluding HST
• Approve Glencoe Train Station deck replacement to SDI Builders for $244,365, with $147,419 from Facilities & Recreation reserve
• Direct staff to proceed with mandatory sanitary connections for properties on Bute and Montrose
• Approve Right to Disconnect Policy and Respect in the Workplace Policy review
• Pass By-Laws 2022/042 to 2022/050, including drainage repair collections and committee appointments

Council approved the tender for replacement of Culverts 218, 219 & 224, awarding the project to Van Driel Excavating Inc at $433,608.62 excluding HST. Council also approved the Glencoe Train Station deck replacement with SDI Builders at $222,365, moving $147,419 from the Facilities & Recreation reserve to cover the deficit, in a 5-3 vote. Several other items were approved, including the Right to Disconnect Policy, Canada Day Committee, and Recreation Committee appointments.

• Approved culvert replacement tender to Van Driel Excavating Inc at $433,608.62 (carried)
• Approved Glencoe Train Station deck replacement to SDI Builders at $222,365 (5-3)
• Approved Right to Disconnect Policy (carried)
• Approved Canada Day Committee as Committee of Council with operating budget (carried)
• Approved 5 Recreation Committee member appointments (carried)
• Directed Emergency Management Group to recommend fire service option in Master Fire Plan (carried)
• Approved resolution supporting increased Rural and Northern Education Fund to $50M (carried)
• Gave first, second, third and final reading to By-Laws 2022/042 to 2022/050 (carried)

Council Meeting

Southwest Middlesex Council is meeting to decide on adopting a new brand identity, approving a $22,428.96 payroll outsourcing project, and several other administrative and operational items. The agenda includes consent items, staff reports, and by-laws, with no closed session anticipated.

• Adopt brand identity from Mad Hatter Technologies
• Authorize $22,428.96 for three-year payroll outsourcing with Middlesex County
• Remove holding symbol H-11 at 6460 Riverside Drive (Arrowwood Farms)
• Appoint Spriet Associates for Eddie Drain, McGregor Drain, and McCahon-Nemeth Drain reports
• Name new road in Middlemiss as MacPhail Street

Council adopted the new brand identity chosen by the development and review committee, moving to the final phase of the branding exercise. The motion carried 5-3. Council also approved several other items, including the joint accessibility plan, a minor variance request, removal of a holding symbol, and multiple drainage projects.

• Adopted new brand identity (5-3)
• Approved Joint Annual Accessibility Status Report 2021 and Joint Multi-Year Accessibility Plan 2022-2027
• Permitted minor variance application for 4087 Olde Drive
• Granted removal of Holding Symbol H-11 at 6460 Riverside Drive
• Authorized reimbursement of mayor's expenses for Historical Mural Project
• Endorsed payroll outsourcing project with $22,428.96 investment over three years
• Appointed Spriet Associates for Eddie Drain, McGregor Drain, and McCahon-Nemeth Drain reports
• Supported Township of Cramahe resolution on Bill 109

Committee of Adjustment

The Southwest Middlesex Committee of Adjustment is meeting to consider two minor variance applications. The first would allow an accessory building at 6523 Krista Lane with reduced setbacks and increased height. The second would permit a business sign at 252 Currie Street within a sight visibility triangle. The committee will also approve the minutes from the March 23, 2022 meeting.

• Minor variance A2-2022 (Joe Luis) for accessory building at 6523 Krista Lane: 23.38 m setback (required 28 m), front yard placement, closer to road than dwelling, 4.9 m height (max 4.5 m)
• Minor variance A3-2022 (Joseph Louwagie) for 1.8 m x 1.8 m business sign at 252 Currie Street, 3.7 m from front and side lot lines, within sight visibility triangle
• Approval of March 23, 2022 Committee of Adjustment minutes
• Public comments accepted until noon April 26, 2022

The Committee of Adjustment approved two minor variance applications. The first allows a larger accessory building at 6523 Krista Lane with reduced setbacks and increased height. The second permits a business sign at 252 Currie Street within the sight visibility triangle. Both motions were carried.

• Granted minor variance A2-2022 for 6523 Krista Lane (accessory building with reduced setback, front yard placement, and 4.9m height) - Carried
• Granted minor variance A3-2022 for 252 Currie Street (business sign within sight visibility triangle) - Carried

Council Meeting

The Municipality of Southwest Middlesex regular council meeting on April 27, 2022, includes consent agenda items, staff reports, and several by-laws. Council will consider approving site plan agreements for two properties, a utility billing reimbursement, and a request for alcohol sales on statutory holidays. The meeting also includes a closed session for personnel and property matters.

• Site Plan Agreement for 6460 Riverside Drive (Arrowwood Farm and The Harvest Table) with Phillip and Kathrine Moddle
• Amended site plan for 282 Main Street (Kemtopia Developments)
• Reimbursement of $684.24 in sewer fees for customer #0000002083
• Request from Wilton's Mini Mart (21933 Melbourne Rd) to sell alcohol on statutory holidays in 2022
• By-law 2022/031: Community Improvement Plan grant agreement with Helen Drummond (231 Main Street)

Council approved site plan agreements for 6460 Riverside Drive and 282 Main Street, approved alcohol sales at Wilton's Mini Mart on statutory holidays, and approved multiple human resources policies. They also declared a municipally-owned property in Wardsville surplus and directed staff to reserve funds from its disposition for a future facility.

• Approved Site Plan Agreement for 6460 Riverside Drive (Arrowwood Farm and The Harvest Table)
• Approved amended site plan for 282 Main Street (Kemtopia Developments)
• Approved alcohol sales at Wilton's Mini Mart on all statutory holidays in 2022
• Approved reimbursement of sewer fees totaling $684.24 for customer #0000002083
• Appointed Christa Cowell to the Court of Revision for Campbell Leitch Drain
• Approved 10 human resources policies including leaves of absence and bereavement
• Declared municipally-owned property at Talbot Street and Queen Street in Wardsville surplus
• Gave final reading to By-laws 2022/031, 2022/036, 2022/037, and 2022/038

Recreation Committee

The Recreation Committee is meeting to receive updates on arena renovations, aquatics, the Canada Day event, recreation successes, and future programming. The agenda is largely informational, with no major decisions listed beyond approving the previous meeting's minutes.

• Arena Renovations update
• Aquatics Update
• Canada Day Event discussion
• Recreation Successes and Future Programming
• Approval of January 31, 2022 meeting minutes

The Recreation Committee meeting on April 25, 2022, was called to order but no quorum was present. After waiting five minutes, the Chairperson adjourned the meeting. No substantive decisions were made.

• Meeting adjourned due to lack of quorum

Council Meeting

The Municipality of Southwest Middlesex Council is meeting virtually to consider staff reports and by-laws. Key decisions include whether to defer payment for the Shiloh Line resurfacing project to 2023, approve a dust control tender, and confirm the existing ATV/ORV bylaw. Council will also vote on several by-laws, including zoning amendments and Community Improvement Plan grant agreements.

• Defer Shiloh Line resurfacing invoice to 2023 capital budget
• Approve Den-Mar Brines dust control tender at $0.759 per litre
• Confirm status quo of ORV/ATV bylaw 2021/017 prohibiting recreational use on local roads
• Appoint Spriet Engineering for Moore-Gough Drain reconstruction report
• Third reading of zoning bylaw amendment for Vibrent Farms (20601 Melbourne Road)

Council Meeting

Council will consider awarding a $5,722,800 tender for the Arena Renovation Project and a $536,107.03 sidewalk replacement contract, along with several by-laws and reports. The agenda also includes a public meeting on a zoning by-law amendment for two properties on Dundonald Road, and a closed session for personal matters and land disposition.

• Arena Renovation Project tender award to SDI for $5,722,800 (excl. HST), plus $46,000 for Low E Ceiling and $8,000 for rink painting, debentured over 25 years
• Sidewalk replacement tender to Autoform Contracting for $536,107.03, with $62,022 transferred from Olde Road Resurfacing surplus
• Zoning by-law amendment for 21016 & 21023 Dundonald Road to rezone from General Agricultural to Rural Residential and Agricultural zones
• Purchase of 2018 Spartan Rescue Truck from Portage Fire District, Oak Harbor, Ohio
• By-laws for open air burning, fees and charges amendment, and Kavelaar Drain

Committee of Adjustment

The Committee of Adjustment will consider two applications to sever land from agricultural properties: one at 678 Longwoods Road and one at 21016 & 21023 Dundonald Road. Both applications include conditions related to water supply, septic systems, zoning, and road widening. The committee will also approve the minutes from the January 26, 2022 meeting.

• Consent B2-2022: sever 13.73 ha from 678 Longwoods Road, with conditions including road dedication to County of Middlesex
• Consent B3-2022: sever 0.46 ha from 21016 & 21023 Dundonald Road, with related zoning by-law amendment P4-2021
• Marigay Wilkins declared a conflict of interest on the Longwoods Road application (buyer is a relative)
• Public comments accepted until noon March 22, 2022

The Committee of Adjustment approved two consent applications under the Planning Act. Consent B2-2022 for 678 Longwoods Road was granted to sever a 13.73 ha parcel, with conditions including transfer to Brandon Wilkins. Consent B3-2022 for 21016 & 21023 Dundonald Road was granted to sever a 0.46 ha parcel, with a related zoning by-law amendment approved in principle. Both decisions were carried unanimously.

• Granted Consent B2-2022 for 678 Longwoods Road to sever 13.73 ha, subject to 15 conditions (carried)
• Granted Consent B3-2022 for 21016 & 21023 Dundonald Road to sever 0.46 ha, subject to 13 conditions (carried)
• Approved Zoning By-law Amendment P4-2021 in principle for Dundonald Road parcels, final reading pending reference plan (carried)
• Approved January 26, 2022 meeting minutes (carried)

Economic Development

The Economic Development Committee is meeting to receive a verbal update on Recreation Master Plan projects, review staff reports on economic development, and receive information on Ontario housing documents. The agenda is largely informational, with no major decisions or public hearings scheduled.

• Verbal update on Recreation Master Plan projects by Greg Storms, Director of Operations
• Economic Development Update report by Sheila McCahon
• Information on Ontario Housing Affordability Task Force report and AMO responses
• Approval of December 9, 2021 meeting minutes

The Economic Development Committee made several recommendations to Council, including appointing Mel Moniz and Seng Jackson to the committee, putting branding logo options out for public feedback, and endorsing promotion of future events like the 2022 Christmas Country Tour. The committee also received updates on the Recreation Master Plan and economic development activities. No final decisions were made, as these are recommendations to Council.

• Recommended Mel Moniz and Seng Jackson for committee appointment (carried)
• Recommended branding logo options be put out for public feedback (carried)
• Endorsed promotion of future events, including 2022 Christmas Country Tour (carried)
• Received Recreation Master Plan update as information (carried)
• Approved consent agenda including December 9, 2021 minutes (carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting virtually to consider a consent agenda, staff reports, and several by-laws. Key items include approving Community Improvement Plan grants for four Glencoe businesses, a $890,214 tar and chip tender for Olde Road, and multiple drainage appointments. The meeting also includes a presentation from the Four Counties Health Services Foundation and adoption of by-laws on nuisance lighting and Section 270 policies.

• Approve $890,214 (HST included) tar and chip contract with MSO Construction Ltd for Olde Rd (Thames to Melbourne Roads)
• Approve CIP grants totaling $12,330.61 for KLM Holdings, Jeff Nipfell, Vegan Deli on Main, and Pizza Picasso on Main Street, Glencoe
• Appoint Spriet Associates for drainage work on Augustine Walch, Mills Drain Branch B, Moore Gough Drain, McCahon Nemeth Drain, and Stocking Drain Branch Line 2
• Approve 2021 gravel tender with Johnson Bros. Ltd. and transfer $102,329 from Public Works Construction Reserve
• Adopt By-laws 2022-022 (Nuisance Lighting), 2022-023 (Section 270 Policies), and 2022-024 (Confirmatory)

Council approved a $890,214 contract with MSO Construction Ltd for pulverizing and resurfacing Olde Road, and approved $12,330.61 in Community Improvement Plan grants for four Glencoe businesses. It also approved several drainage studies and a gravel supply tender, and adopted three by-laws.

• Approved $890,214 contract to MSO Construction Ltd for Olde Road resurfacing
• Approved $12,330.61 in CIP grants for four Glencoe businesses
• Approved 2022 gravel supply tender from Johnson Bros. Ltd. with $102,329 from reserve
• Appointed Spriet Associates for new municipal drain (Range 2N Lot 18)
• Appointed Spriet Associates for Mills Drain Branch B reconstruction report
• Accepted Moore Gough Drain reconstruction request and directed staff to proceed
• Appointed Spriet Associates for McCahon Nemeth Drain reconstruction report
• Adopted By-laws 2022-022 to 2022-024 (nuisance lighting, Section 270 policies, confirmatory)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting virtually on February 23, 2022. They will hold public meetings on a proposed building fee schedule and a zoning by-law amendment for 162 Main Street, and consider staff reports on fees, salary increases, benefits, and equipment purchases. The agenda also includes a closed session to discuss acquiring property in Wardsville for a community facility and fire hall.

• Public meeting and vote on zoning by-law amendment P1-2022 for ELM Children's Centre Inc. at 162 Main Street, rezoning from Institutional (I) to Site Specific Restricted Commercial (C2-9) to allow a single unit dwelling
• Public meeting and vote on updated building fee schedule
• Proposed 5.2% cost-of-living salary increase for non-union and volunteer fire staff, funded by $42,036.15 in savings
• Proposed purchase of Trackless mower, broom, and spray kit, with $5,974 moved from Glencoe Garage Improvements
• Closed session to discuss acquiring property in Wardsville for a community facility and fire hall

Council approved a 3.4% cost-of-living increase for full-time and part-time non-union staff and volunteer fire salary grids for 2022, effective January 1, 2022, and reduced council's own increase from 5.2% to 3.4%. A motion for a 2.0% increase was defeated. Council also approved the updated building fee schedule, the zoning by-law amendment for 162 Main Street, and the fees and charges by-law updates.

• Approved 3.4% cost-of-living increase for staff and volunteer fire salary grids (4-3)
• Defeated 2.0% cost-of-living increase motion (2-5)
• Approved updated building fee schedule
• Granted zoning by-law amendment P1-2022 for 162 Main Street (ELM Children's Centre)
• Approved fees and charges by-law updates, including $200 by-law enforcement admin fee (5-3)
• Approved purchase of Trackless mower, broom, and spray kit, with $5,974 reallocated
• Authorized benefits renewal with RWAM Insurance Administrators Inc.
• Supported resolutions on gypsy moth spraying, OLT dissolution, and other items

Court of Revision

The Court of Revision is meeting to hear appeals and confirm assessments for the Kavelaar Drain drainage works, as levied by Spriet Associates and adopted by Provisional By-law 2022/009. The recommended motion is to confirm the assessments. The agenda includes a presentation on the drain and a decision on any appeals.

• Kavelaar Drain drainage works assessments
• Provisional By-law 2022/009
• Spriet Associates assessment dated December 16, 2021
• Recommended motion to confirm assessments

The Court of Revision confirmed the assessments for the Kavelaar Drain as levied by Spriet Associates and adopted by Provisional By-law 2022/009. No appeals were received regarding the drain. The motion was carried unanimously.

• Confirmed Kavelaar Drain assessments per Spriet Associates report (carried)

Council Meeting

Council will consider awarding a $42,992 contract for a Master Fire Plan and Community Risk Assessment, removing holding symbols on two properties, and approving drainage improvements. They will also hear a presentation from SCOR EDC and recognize long-service award recipients. The meeting is virtual due to COVID-19.

• Award $42,992 (excl. HST) to Emergency Management Group for Master Fire Plan and Community Risk Assessment
• Remove Holding Symbol H-2 at 282 Main Street (County Road 80), Glencoe (Kemtopia Developments Inc.)
• Remove Holding Symbol H-1 on Registered Plan 34PL314, Lots 64-75, 77-81, 83-105 & Lot 'B' (2730646 Ontario Ltd.)
• Approve Dymock Drain Section 78 improvement and appoint Spriet Associates
• Approve By-law 2022/017 ICIP Funding Agreement for Arena

Council awarded a $42,992 contract to Emergency Management Group for a Master Fire Plan and Community Risk Assessment, funded partly from fire capital reserves. It also approved removal of holding symbols on two properties, adopted a delegation of powers policy, and accepted drainage petitions. Several by-laws were passed, and land sales were reported from closed session.

• Awarded $42,992 Master Fire Plan and Community Risk Assessment contract to Emergency Management Group (carried)
• Removed Holding Symbol H-2 at 282 Main Street, Glencoe (carried)
• Removed Holding Symbol H-1 on Registered Plan 34PL314, Lots 64-75, 77-81, 83-105 & Lot B (carried)
• Approved Delegation of Powers and Duties Policy under Section 270 of Municipal Act (6-2)
• Accepted Dymock Drain Section 78 improvement request and appointed Spriet Associates (carried)
• Accepted Wardsville drainage petition for 1010911 Ontario Ltd. (carried)
• Reappointed Christa Cowell to Lower Thames Valley Conservation Authority for 2022 (carried)
• Gave final reading to By-laws 2022/015-018, including ICIP arena funding agreement (carried)

Recreation Committee

The Recreation Committee is meeting to approve draft minutes, receive staff updates on arena operations, COVID-19, and recreation programs, and discuss open items like communication methods and a proposed fee exemption for coaches with professional designations. The agenda is largely routine with no major decisions or public hearings listed.

• Approve October 25, 2021 draft meeting minutes
• Arena updates from Director of Operations
• COVID-19 update from Facilities & Recreation Supervisor
• Discussion on exempting coaches with professional designations from $20.00 dead ice fee
• Discussion on improving public communication for recreation programs

The Recreation Committee met on January 31, 2022, and approved the consent agenda, which included receiving information items and adopting the October 25, 2021 meeting minutes. Staff provided updates on operations, COVID-19, and recreation programs, but no substantive decisions were made beyond the consent agenda approval.

• Approved consent agenda and October 25, 2021 minutes (carried)

Council Meeting

Southwest Middlesex Council is meeting virtually to decide on several staff recommendations, including a 5.2% cost-of-living salary increase for non-union and volunteer fire staff, awarding a $335,713.50 tender for John Street local improvements, and approving the permanent closure of the Trillium Drive Landfill. Council will also hear a presentation on the Glencoe Arena renovations and consider multiple by-laws, including the 2022 budget and tax rates.

• 5.2% cost-of-living salary increase for non-union and volunteer fire staff, funded by $42,036.15 in savings
• Award John Street Glencoe local improvement works to Aar-Con Excavating for $335,713.50 (excl. HST)
• Approve permanent closure of Trillium Drive Landfill and initiate groundwater exceedance steps
• By-law 2022/013: 2022 budget estimates and tax rates
• Lease and telecommunications agreements with Eh!tel Networks Inc. for Melbourne Water Tower and road access

Council approved Option 3, the permanent closure of the Trillium Drive Landfill site, and directed staff to initiate steps related to groundwater exceedances. They also directed staff to develop a permanent transfer station at the site. The motion to close the landfill carried 5-2, with Councillors Cowell and Sholdice against.

• Approved permanent closure of Trillium Drive Landfill (5-2)
• Directed staff to develop permanent transfer station at Trillium Drive site (7-0)
• Awarded John Street local improvement works to Aar-Con Excavating for $335,713.50
• Authorized Fire Chief to bid on rescue fire truck via GovDeals up to budgeted amount
• Approved access and lease agreements with Eh!tel Networks for telecommunications infrastructure
• Directed staff to prepare report on cost of living salary adjustments compared to other municipalities
• Supported Middlesex County resolution on TVDSB trustee distribution
• Gave final reading to multiple by-laws including 2022 budget and tax rates

Committee of Adjustment

The Southwest Middlesex Committee of Adjustment will hold public meetings on two applications: a minor variance for Arrowwood Farms to build a larger pavilion at 6460 Riverside Drive, and a consent application by Gough to sever agricultural land at 5417 Olde Drive. The committee will also consider draft minutes from the November 24, 2021 meeting. The consent application has a recommended motion to deny.

• Minor variance A1/2022: Arrowwood Farms seeks to exceed pavilion size limit from 279 sq m to 325 sq m at 6460 Riverside Drive
• Consent B1-2022: Gough proposes severing 20.234 ha (50 ac) from 5417 Olde Drive to merge with 5439 Old Drive
• Recommended motion to deny consent application B1-2022
• Public comments due by noon, January 25, 2022
• Draft minutes from November 24, 2021 meeting to be reviewed

The Committee of Adjustment granted a minor variance for a pavilion at 6460 Riverside Drive, exceeding the zone's floor area limit, and deferred a consent application for a land severance at 5417 Olde Drive pending Middlesex County policy review. The November 24, 2021 minutes were deferred, then later approved.

• Granted minor variance A1/2022 for pavilion at 6460 Riverside Drive (carried)
• Deferred consent application B1/2022 for land severance at 5417 Olde Drive (carried)
• Deferred November 24, 2021 meeting minutes (carried)
• Approved November 24, 2021 meeting minutes as presented (carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting virtually on January 12, 2022. They will consider awarding contracts for the Switzer Drain 2020 and McLean Switzer Branch 2021 projects, and hold a public meeting to consider the Engineer's Report for the Kavelaars Drain. The agenda also includes several by-laws for readings, including a borrowing by-law, interim tax, and road assumption, plus a closed session for land and labour matters.

• Award contracts to VanBree Drainage and Bulldozing Ltd. for Switzer Drain 2020 ($57,810) and McLean Switzer Branch 2021 ($138,085), excluding HST
• Public meeting to consider Engineer's Report for Kavelaars Drain, with possible by-law readings
• By-law 2022/002 Borrowing Bylaw and By-law 2022/003 Interim Tax for first and second readings
• By-law 2022/004 Tanya Drive Phase 2 Assumption and By-law 2022/005 Highway Dedication
• Refund of $800 minor variance application fee to Stephanie and Jason Edwards

Council awarded two drainage contracts to VanBree Drainage and Bulldozing Ltd. for the Switzer Drain 2020 ($57,810) and McLean Switzer Branch 2021 ($138,085), both excluding HST. Council also approved the Kavelaars Drain Engineer's Report, appointed members to committees, approved an administrative support agreement, supported a resolution denouncing conversion therapy, and refunded a minor variance fee. All motions carried unanimously.

• Awarded Switzer Drain 2020 contract to VanBree Drainage and Bulldozing Ltd. for $57,810 (excl. HST)
• Awarded McLean Switzer Branch 2021 contract to VanBree Drainage and Bulldozing Ltd. for $138,085 (excl. HST)
• Accepted Engineer's Report for Kavelaars Drain and referred by-law for first and second reading
• Appointed Councillor Amy Choi to Economic Development Committee, Emergency Management Committee, and Canada Day Committee; Councillor Mark McGill to Four Counties Transportation
• Approved Administrative Support Services Agreement with Community Schools Alliance
• Approved letter supporting OMAFRA on railway drainage obligations under the Drainage Act
• Refunded $800 minor variance application fee to Stephanie and Jason Edwards
• Supported City of Kitchener's resolution denouncing conversion therapy practices

Special Council Meeting - Budget

This is a special council meeting focused on the 2022 operating budget. Council will consider adopting the budget with a tax rate increase and direct the treasurer to draft a taxation by-law. A confirmatory by-law for the meeting is also on the agenda. The meeting is held virtually due to the COVID-19 emergency.

• 2022 Southwest Middlesex Operating Budget update and adoption
• Tax rate increase to be set (amount left blank in agenda)
• Direction to Treasurer to draft 2022 taxation rates by-law
• By-law No. 2022/001 confirming the January 12 meeting

Council adopted the 2022 operating budget with a 2.53% tax rate increase, voting 6-2. The Treasurer was directed to draft a by-law to establish 2022 tax rates. A confirmatory by-law for the meeting was also carried.

• Adopted 2022 budget with 2.53% tax rate increase (6-2)
• Directed Treasurer to draft 2022 tax rate by-law
• Carried confirmatory by-law 2022/001 for the budget meeting