Southwest Middlesex public meetings in 2024

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on three applications: a minor variance to allow a 250 m² shop at 5789 Century Drive that exceeds zoning limits, and two consents to sever surplus farm dwellings at 5722 Longwoods Road and 21111 Dundonald Road. Staff recommend approval of each application subject to conditions. The committee will vote on the recommendations after hearing from the planner, applicants, and any delegates.

• Minor variance A7-2024 for 5789 Century Drive: requests 250 m² shop (max allowed 200 m²) and 6.8 m height (max 6 m) in Restricted Agricultural (A3) Zone
• Consent B24-2024 at 5722 Longwoods Road: sever surplus farm dwelling due to consolidation; conditions include demolition of barn and two silos
• Consent B26-2024 at 21111 Dundonald Road: sever surplus farm dwelling as part of farm consolidation
• Approval of November 20, 2024 meeting minutes

Council Meeting

Council will consider the 2025 Fees and Charges By-Law and authorize specific pre-budget projects for the 2025 fiscal year. The meeting includes public hearings on drainage and zoning, as well as a partnership proposal for the Glencoe Summer Market.

• Approval of 2025 Proposed Fees and Charges By-Law
• Authorization of 2025 Pre-Budget-Approved Projects (Table A)
• Zoning amendment for 6280 Olde Drive to change lands to Rural Residential and Agricultural zones
• Partnership with A-Z Events for Glencoe Summer Markets and waiving of Arena fees for rain locations
• Awarding of the McCallum Drain tender to McNally Excavating

Council granted a zoning by-law amendment for 6280 Olde Drive, changing the retained parcel to Rural Residential and the severed parcel to Agricultural. They also approved the 2025 Fees and Charges by-law, endorsed a partnership with A-Z Events for Glencoe Summer Markets (tied vote, carried), and directed staff to install seasonal no-parking signage on Shield Siding Road. Several reports were received and filed, and pre-budget approval was given for 2025 projects.

• Granted zoning amendment P16-2024 at 6280 Olde Drive (carried)
• Approved 2025 Fees and Charges By-law 2024-079 (carried)
• Endorsed Glencoe Summer Market partnership with A-Z Events (tied 4-4, carried)
• Directed staff to install no-parking signage on Shield Siding Road (carried)
• Approved pre-budget authorization for 2025 projects (carried)
• Accepted Section 78 request for McCahon Drain reconstruction (carried)
• Accepted petition for new Floyd Winship Walch Branch drain (carried)
• Awarded McCallum Drain tender to McNally Excavating (carried)

Council Meeting

Council will vote on a preferred rate structure and water financial plan to meet a January 2025 drinking water license deadline. The meeting also includes a public presentation on the rate study and a request to amend a zoning condition for a property on Main Street.

• Receive presentation on Water and Wastewater Rate Study
• Approve preferred rate structure for water and wastewater
• Approve 6-year Water Financial Plan for drinking water license renewal
• Amend condition of zoning amendment for 157 Main Street
• Approve removal of a heritage tree

Southwest Middlesex Council approved the preferred Option 2 water and wastewater rate structure and the municipality's Water Financial Plan, enabling submission ahead of a January 2025 drinking water licence renewal deadline. Council also amended a zoning condition for 157 Main Street, approved removal of a heritage tree, and directed staff to prepare a report on possible changes to Council's composition for early 2025. All recorded motions carried; no vote tallies were recorded.

• Approved preferred water/wastewater rate structure Option 2 (Carried)
• Approved Water Financial Plan dated November 28, 2024, for submission to MECP (Carried)
• Amended condition #6 of consent B14-2024 for 157 Main Street regarding shed location (Carried)
• Directed staff to proceed with Option 2 Letter of Undertaking for 157 Main Street owner (Carried)
• Approved removal of identified heritage tree per Weed Inspector/Woodlands Conservation Officer recommendation (Carried)
• Directed staff to prepare exploratory report on future Council composition for Q1 2025 (Carried)
• Received Water and Wastewater Rate Study presentation for information (Carried)
• Adopted By-law 2024/076 confirming proceedings (Carried)

Special Meeting of Council

This special meeting was called to enter closed session for training under section 239(3.1) of the Municipal Act. The closed session relates to 2025 pre-budget education and training. The meeting will not be recorded or livestreamed. A confirmatory by-law will be adopted.

• Closed session for 2025 pre-budget education and training
• Adoption of By-law 2024-075 confirming proceedings of the special meeting

The special meeting was held for pre-budget education and training in closed session, with no substantive decisions made. Council adopted a by-law to confirm the meeting's proceedings and adjourned.

• Entered closed session for budget training (carried)
• Adopted By-law 2024-075 confirming proceedings (carried)

Committee of Adjustment

The Committee of Adjustment will consider four applications: two reciprocal hydro easements at 5669 and 5671 Parkhouse Drive, a consent to sever a surplus farm dwelling at 4359 Falconbridge Drive, and a minor variance to permit a 1,792 sq ft drive shed with a reduced road setback of about 15 m instead of the required 28 m at 3280 Buttonwood Drive.

• Consent B22-2024 to grant a 6-metre-wide hydro easement from 5669 Parkhouse Drive in favour of 5671 Parkhouse Drive
• Consent B23-2024 to grant a reciprocal hydro easement from 5671 Parkhouse Drive in favour of 5669 Parkhouse Drive
• Consent B21-2024 to sever a surplus farm dwelling on 40.23 ha at 4359 Falconbridge Drive, subject to conditions including new well and septic confirmation
• Minor Variance A5-2024 to reduce the setback from Buttonwood Drive centreline from 28 m to approximately 15 m for a 1,792 sq ft agricultural building

Council Meeting

Council will hold a public hearing and vote on a zoning by-law amendment for 5669 Parkhouse Drive, and consider staff reports on asset management compliance and water financial plan updates. They will also decide on a geothermal decommissioning contract with Abram Heating and Cooling for $121,550, and adopt several by-laws including a subdivision agreement and building services amending agreement.

• Public hearing and decision on zoning amendment for 5669 Parkhouse Drive
• Geothermal decommissioning contract with Abram Heating and Cooling, $121,550
• By-law for subdivision agreement with Utopia Custom Homes Inc. (Stella Subdivision)
• By-law to amend building services agreement with Middlesex Centre
• Staff report directing quotations for asset management compliance (O. Reg. 588/17)

Council granted a zoning by-law amendment for 5669 Parkhouse Drive, rezoning the retained parcel to Rural Residential and the severed parcel to Agricultural. Council also adopted four by-laws, including the zoning amendment, a building services agreement with Middlesex Centre, and the Stella Subdivision Agreement. Additionally, council directed staff to obtain quotes for asset management compliance and accepted a $121,550 geothermal decommissioning contract with Abram Heating and Cooling.

• Granted zoning amendment P13-2024 for 5669 Parkhouse Drive (carried)
• Adopted By-Law 2024-071 (zoning amendment), 2024-072 (building services agreement), 2024-073 (Stella Subdivision Agreement), 2024-074 (confirming) (carried)
• Directed staff to obtain quotes for asset management compliance, deferred to 2025 budget (carried)
• Accepted $121,550 geothermal decommissioning contract with Abram Heating and Cooling (carried)
• Received presentation on Shields Siding Road parking concerns and directed staff to report on signage options (carried)
• Received presentation from David Samuels on Stella Subdivision Agreement (carried)

Council Meeting

Council will consider approving an updated servicing concept plan for the Glencoe Business and Industrial Park, certifying the site through Ontario's process, and referring it to the 2025 budget. Other items include a revision to the building services agreement with Middlesex Centre, extending animal control services with the London-Middlesex Humane Society, and adopting the 2025 meeting schedule. Three by-laws are up for adoption: the McCallum Drain (third reading), exemption from the Line Fences Act, and a confirmatory by-law.

• Approval of updated servicing concept plan for Glencoe Business and Industrial Park with cost recovery pricing model
• Revision to building inspection services agreement with Middlesex Centre
• Adoption of By-Law 2024-069 to exempt municipality from Line Fences Act
• Third reading of By-Law 2024-047 for McCallum Drain drainage works
• Extension of animal control services with London-Middlesex Humane Society on monthly basis pending RFP award

Council approved the updated servicing concept plan for the Glencoe Business and Industrial Park, confirming interest in pursuing servicing and certification through the Province of Ontario's process. The item was referred to the 2025 budget process for further review, and the CAO was directed to pursue funding opportunities and partnerships. Council also approved a revision to the building inspection services agreement with Middlesex Centre, adopted the 2025 meeting schedule, and directed staff to extend animal control services with the London-Middlesex Humane Society on a monthly basis until the RFP is awarded.

• Approved updated servicing concept plan for Glencoe Business and Industrial Park (Carried)
• Referred servicing and certification of Glencoe Business and Industrial Park to 2025 budget process (Carried)
• Endorsed cost recovery pricing model for the Industrial Park (Carried)
• Approved revision to building inspection services agreement with Middlesex Centre (Carried)
• Adopted 2025 Council meeting schedule (Carried)
• Executed By-Law 2024-069 to exempt municipality from Line Fences Act (Carried)
• Directed staff to extend animal control services with London-Middlesex Humane Society monthly until RFP award (Carried)
• Adopted By-Law 2024-070 (Confirmatory) and gave third reading to By-Law 2024-047 (McCallum Drain) (Carried)

Committee of Adjustment

The Committee of Adjustment is meeting to decide on a minor variance for a home construction project and two consent applications regarding land severance and a well easement. Staff have provided recommended motions to grant these requests.

• Minor Variance A4-2024: Construction of a 126.35 m2 dwelling at 2532 Longwoods Road with a reduced rear yard depth of 7.65 m
• Consent Application B15-2024: Severing a 0.44 ha parcel at 23517 Dundonald Road to dispose of a surplus farm dwelling
• Consent Application B16-2024: Establishing a 6 m wide, 118 m long well access easement for 23517 Dundonald Road

Council Meeting

The Municipality of Southwest Middlesex is deciding on several capital projects, including landfill closure funding and drainage reconstruction. Council will also review zoning amendments to remove holding symbols for two properties and consider grant applications for emergency and recreation infrastructure.

• Proposed $82,701.32 contract with Heggarty Excavating for Krista Drain reconstruction
• Proposed transfer of $686,789.01 to the Limerick Landfill Reserve and $788,655.38 for final cover and drainage construction
• Zoning by-law amendments to remove holding symbols at 1991 Longwoods Road and Hagerty Road (Babcock Holdings Inc.)
• Grant applications for a backup generator at 153 McKellar Street and rehabilitation of the Community Pool
• Appointment of a treasurer (Meloche) via By-Law 2024 067

Council approved the lowest bid of $82,701.32 from Heggarty Excavating for the Krista Drain reconstruction, and directed staff to transfer $686,789.01 from the Trillium Landfill Reserve to the Limerick Landfill Reserve, allocating $788,655.38 for the Limerick Landfill Final Cover and Stormwater Drainage Construction Project. Two zoning by-law amendments were granted to remove holding symbols, and applications for emergency preparedness and community pool grants were endorsed. A motion to review the Social Media Policy was carried.

• Approved $82,701.32 bid from Heggarty Excavating for Krista Drain reconstruction (carried)
• Directed transfer of $686,789.01 to Limerick Landfill Reserve and allocation of $788,655.38 for landfill closure project (carried)
• Granted zoning amendment to remove Holding Symbol H-2 at 1991 Longwoods Road (carried)
• Granted zoning amendment to remove Holding Symbol H-9 for Babcock Holdings Inc. (carried; Councillor Vink declared conflict)
• Endorsed application to Community Emergency Preparedness Grant for backup generator at 153 McKellar Street (carried)
• Endorsed application to Community Sport and Recreation Infrastructure Fund for pool rehabilitation (carried)
• Directed staff to review Social Media Policy and adopt interim standard for official platforms (carried)
• Adopted By-Laws 2024/065, 2024/066, 2024/067, and 2024/068 (carried)

Committee of Adjustment

The Committee of Adjustment will consider three Consent Applications (B18‑2024, B19‑2024, B20‑2024) affecting parcels on 22226 and 22208 Tait’s Road. The applications propose severing two 0.49 ha parcels and establishing a 6 m wide well easement. The Committee will also approve the September 25, 2024 meeting minutes.

• Approve September 25, 2024 Committee of Adjustment meeting minutes
• Decision on Application for Consent B18‑2024 to sever ~0.49 ha at 22226 Tait’s Road
• Decision on Application for Consent B19‑2024 to sever ~0.49 ha at 22208 Tait’s Road
• Decision on Application for Consent B20‑2024 to create a 6 m well easement for 22208 Tait’s Road
• Conditions include zoning amendments to Rural Residential (RR) and Agricultural (A2) zones

Council Meeting

The Southwest Middlesex Council is meeting to discuss the 2025 budget process and capital planning for water systems. The body will review public feedback from a budget survey and consider funding for park rehabilitation and infrastructure upgrades.

• Application to the Housing Enabling Water Systems Fund for Industrial Road Sanitary Pump Station (SPS) upgrades
• Reallocation of $32,416.51 in capital surplus for the rehabilitation of Simpson Park
• Cost sharing agreement with Utopia Custom Homes Inc. (By-Law 2024 063)
• Presentation by LTVCA on the Watershed-based Resource Management Strategy
• Appointment of a Division Registrar (By-Law 2024 062)

Council endorsed the municipal application to the Housing Enabling Water Systems Fund for the Industrial Road Sanitary Pump Station upgrade and approved adding its design and construction to the existing Stantec forcemain project, funded through the 2025 capital budget. Council also directed staff to reallocate $32,416.51 in capital surplus to complete the Simpson Park rehabilitation, with unutilized funds returned to the reserve. The 2024 budget survey results were received, directing the CAO to use public feedback for the 2025 budget and visioning session. By-laws were adopted, including a cost-sharing agreement with Utopia Custom Homes Inc. for the Stella subdivision.

• Endorsed HEWSF application for Industrial Road SPS upgrade (carried)
• Approved adding SPS design/construction to Stantec forcemain scope, funded via 2025 capital budget (carried)
• Directed reallocation of $32,416.51 capital surplus to Simpson Park rehabilitation (carried)
• Received 2024 budget survey results; directed CAO to use feedback for 2025 budget (carried)
• Adopted By-Law 2024-062 appointing Division Registrars (carried)
• Adopted By-Law 2024-063 cost-sharing agreement with Utopia Custom Homes Inc. (carried)
• Adopted By-Law 2024-064 confirmatory (carried)

Court of Revision

The Southwest Middlesex Court of Revision will meet to confirm the assessment levied by Spriet Associates for the McCallum Drain drainage works, as adopted by provisional by-law 2024/047.

• Confirm McCallum Drain assessment by-law 2024/047
• Review drainage drawings and reports for McCallum Drain
• Court of Revision to deliberate on assessment changes

Council Meeting

The Municipality of Southwest Middlesex is meeting to discuss a zoning by-law amendment for a property at 3268 Concession Drive. Council will also appoint members to a Court of Revision for the McCallum Drain.

• Proposed zoning amendment P10-2024 to rezone a 0.27 ha parcel at 3268 Concession Drive from General Agricultural (A1) to Rural Residential (RR)
• Proposed rezoning of the retained parcel at 3268 Concession Drive from General Agricultural (A1) to Agricultural (A2) to prohibit new residential dwellings
• Appointment of Mayor Mayhew and others to the Court of Revision for the McCallum Drain
• Review of the 2025 County of Middlesex Meeting Calendar

Council approved a zoning by-law amendment for 3268 Concession Drive, rezoning a severed parcel from General Agricultural (A1) to Rural Residential (RR) and the retained parcel from A1 to Agricultural (A2). The decision was made after a public meeting and was carried unanimously. Council also appointed members to the Court of Revision for the McCallum Drain and adopted the related by-laws.

• Granted zoning by-law amendment P10-2024 for 3268 Concession Drive (carried)
• Appointed Mayor Mayhew as chair and McGill, McCallum, Myers, Sholdice to Court of Revision for McCallum Drain (carried)
• Adopted By-Law 2024-060 (Zoning By-Law Amendment) and By-Law 2024-061 (Confirmatory) (carried)

Committee of Adjustment

The Committee of Adjustment for the Municipality of Southwest Middlesex meets to review and decide on a consent application for land severance at 22933 Melbourne Road. The agenda includes procedural items such as conflict-of-interest declarations, approval of previous meeting minutes, and a decision on the consent application. The meeting is open to public input and delegate submissions.

• Consent application B17-2024 for severing 0.74 ha (1.83 ac) from Part of Lot 1, Concession 2, Ekfrid, to facilitate farm consolidation
• Recommended motion to grant consent subject to 11 conditions, including road widening dedication, septic system confirmation, and zoning by-law amendment
• Approval of July 17, 2024 Committee of Adjustment meeting minutes

Special Meeting of Council

The Municipality of Southwest Middlesex council held a special meeting on September 19, 2024, to confirm its own proceedings. No substantive decisions or public hearings were listed; the meeting included procedural items such as a call to order, disclosure of interests, and a closed session for personnel matters.

• By-law No. 2024-059 to confirm the special meeting proceedings of September 19, 2024

Council Meeting

The Municipality of Southwest Middlesex council will hold a regular meeting on September 4, 2024, to receive reports, approve minutes, and adopt three by-laws. The meeting includes procedural items such as disclosure of interests, consent agenda approvals, and a closed session for confidential matters. No major decisions or new business items are listed beyond routine approvals.

• Adopt By-Law 2024-056 to appoint Deputy Clerk Kelly
• Adopt By-Law 2024-057 to enter Middlesex Supports Agreement with Can I Play Too for $7,288
• Approve Consent Agenda including fire quarterly report and building permit summaries

Special Meeting of Council

The Municipality of Southwest Middlesex is holding a meeting to consider the proposed or pending acquisition of land. The council will enter a closed session to discuss this item.

• Closed session to consider proposed or pending acquisition of land
• By-Law No. 2024 055 to confirm proceedings of the August 30, 2024 meeting

Council Meeting

The Municipality of Southwest Middlesex Council will meet to decide on three zoning by-law amendments for agricultural and residential lands, including farm labour accommodations and a pump station. Council will also vote on tender awards for drain reconstructions and hear a presentation on 2023 financials. Several consent agenda items, including county updates and a community park request, will be received as information.

• Rezone 3875 Parkhouse Drive to permit four farm labour buildings and reduced side yard setback
• Rezone 5849 Falconbridge Drive to recognize residential use post-lot severance
• Rezone Stella Ave lands to allow 52 single detached lots and a pump station
• Award tender for Reycraft Winship Drain to McNally Excavating and McGregor Drain to C. Robert Robinson LTD
• Appoint Spriet Associates to reconstruct McAlpine Drain under Drainage Act

Council approved three zoning by-law amendments (3875 Parkhouse Drive, 5849 Falconbridge Drive, and Stella Ave), awarded tenders for the Reycraft Winship Drain to McNally Excavating and the McGregor Drain to C. Robert Robinson LTD, and adopted several by-laws including the Lochlin Glen Subdivision Agreement. Council also accepted the audited 2023 financials, endorsed CN Rail Safety Week and the AMO/OMA Joint Health Resolution, and declined a request from Your Wardsville for additional services.

• Granted zoning amendment P7-2024 for 3875 Parkhouse Drive (farm labour accommodation)
• Granted zoning amendment P8-2024 for 5849 Falconbridge Drive (rural residential)
• Granted zoning amendment P9-2024 for Stella Ave (redline subdivision amendment)
• Awarded Reycraft Winship Drain tender to McNally Excavating
• Awarded McGregor Drain tender to C. Robert Robinson LTD
• Adopted By-Laws 2024-045, 046, 048-054; gave 1st/2nd reading to 2024-047 (McCallum Drain)
• Accepted audited 2023 financials from Graham, Scott, Enns LLP
• Declined Your Wardsville request for additional services

Council Meeting

The Municipality of Southwest Middlesex is deciding on a culvert tender award and several drainage requests. Council will also vote on a motion to allocate specific ice time for the Southwest Bullets youth hockey program.

• Proposed award of $522,788 (excluding HST) to JLH Excavating Inc. for culverts C133, C210, and B204
• Drainage Act requests for King Drain, McAlpine Drain, and Saxon Drain
• Appointment of Spriet and Associates for Hurley Drain and 4th Concession Drain
• Motion to allocate Wednesday 6-8pm block for Southwest Bullets youth hockey
• By-Law 2024 043 to appoint a Chief Administrative Officer

Council awarded the C133, C210 and B204 culvert tender to JLH Excavating Inc. for $522,788 (excluding HST) and authorized the Mayor and Clerk to execute documents. Several drainage-related appointments and requests under the Drainage Act were approved, including appointing Spriet Associates for the King, Saxon, and Hurley drains, accepting a request for the McAlpine drain, and accepting a petition for the 4th Concession Drain. A motion to impose a Wednesday 6-8pm ice time for the Southwest Bullets youth hockey program was defeated (2-6).

• Awarded culvert tender to JLH Excavating Inc. for $522,788 (carried)
• Appointed Spriet Associates for King Drain Section 78 (carried)
• Accepted McAlpine Drain reconstruction request (carried)
• Appointed Spriet Associates for Saxon Drain Section 78 (carried)
• Appointed Spriet Associates for Hurley Drain Section 78 (carried)
• Accepted 4th Concession Drain petition and appointed Spriet Associates (carried)
• Defeated motion to impose Wednesday 6-8pm ice time for Southwest Bullets (2-6)
• Adopted By-Laws 2024-031, 032, 042, 043, 044 (carried)

Committee of Adjustment

The Committee of Adjustment for the Municipality of Southwest Middlesex will meet to approve or deny a land severance application at 157 Main Street in Glencoe. The meeting will include a review of draft minutes from June 19, 2024, and a decision on Application for Consent B14-2024, which proposes to split a residential lot from 157 Main Street for merger with the adjacent property at 159 Main Street.

• Consent Application B14/24 for 157 Main Street to sever a 20.18m x 467m² residential lot for merger with 159 Main Street
• Conditions include road widening dedication to County Road 80, tax compliance, and shed relocation if needed
• Preliminary survey and reference plan submission required before final consent
• Certificate of Consent must be requested within two years of decision notice
• Draft minutes from June 19, 2024 Committee of Adjustment meeting up for approval

Court of Revision

The Court of Revision will review engineer reports regarding the McGregor Drain and the Reycraft Winship Drain. The body is considering motions to confirm assessments levied by Spriet Associates on April 19, 2024.

• Confirmation of assessments for McGregor Drain (provisional by-law 2024/031)
• Confirmation of assessments for Reycraft Winship Drain (provisional by-law 2024/032)

Committee of Adjustment

The Committee of Adjustment is considering several consent applications to sever parcels of land for residential or farm use. These include a farm consolidation at Olde Drive, a residential lot creation at 177 Main Street, and a parcel severance at 3872 Parkhouse Drive.

• Consent application B11/24: Severance of land at 6280 Olde Drive for farm consolidation
• Consent application B12/24: Severance of a residential lot at 177 Main Street and 180 Victoria Street, Glencoe
• Consent application B13/24: Severance of a 0.4 ha parcel from 3872 Parkhouse Drive

Council Meeting

Council will consider several budget reallocation requests, including $37,600 from the Wardsville Pumper Truck reserve. The agenda also includes various drainage requests for the Hurley, King, and Saxon drains, as well as a $45,000 tile loan application.

• Budget reallocation of $37,600 from Wardsville Pumper Truck reserve
• Drainage requests for Hurley Drain, King Drain, and Saxon Drain
• $45,000 tile loan application
• Middlesex County Development Charges Study Report endorsement
• By-Law 2024/031 McGregor Drain (3rd Reading)

Council approved several administrative and infrastructure items, including a $45,000 tile loan and budget reallocations for facility and fire department needs. Members also accepted three drainage project requests under the Drainage Act and finalized the schedule for upcoming summer meetings.

• Approved $45,000 tile loan for property #390600001006200
• Approved budget reallocations for air fryer and fire department expenses
• Accepted Section 78 Drainage Act requests for Hurley, King, and Saxon drains
• Authorized agreement for recreation centre kitchen use with Lion's Club
• Rescheduled July and August council meetings to 6:00 p.m.
• Endorsed Middlesex County Development Charge Study report comments
• Appointed Mayor and council members to Court of Revision

Special Meeting of Council

The Municipality of Southwest Middlesex will hold a special meeting to discuss personal matters regarding an identifiable individual. The specific subject for the closed session is CAO recruitment.

• CAO Recruitment (Closed Session)

Council Meeting

Council is considering several financial adjustments, including a $37,600 reallocation from the Wardsville Pumper Truck reserve. The meeting includes discussions on culvert contract awards, park fence replacements, and lawn maintenance service levels.

• Reallocation of $37,600 from Wardsville Pumper Truck reserve to fire training, HVAC, and paving budgets
• Awarding of C113 and C109A culvert contract to BKT Excavating Limited for $353,414.30
• Proposal to defer Simpson Park fence replacement to 2025 budget discussions
• Notice of motion regarding options for increasing lawn maintenance service levels
• Endorsement of Murray Faulkner and Jim Maudsley as public member representatives for the Middlesex County OPP Detachment Board

Southwest Middlesex Council awarded a $353,414.30 culvert contract to BKT Excavating Limited and endorsed two public members for the Middlesex County OPP Detachment Board. The council deferred a budget reallocation request and the replacement of a fence at Simpson Park to future meetings. A closed session was held to discuss CAO recruitment and legal advice, with staff directed to proceed as advised.

• Approved $353,414.30 culvert contract for BKT Excavating Limited
• Endorsed Murray Faulkner and Jim Maudsley as OPP Detachment Board public members
• Deferred Request for Reallocation of Funds to next meeting
• Deferred Simpson Park fence replacement to 2025 budget discussions
• Directed staff to prepare report on lawn maintenance service options
• Adopted By-Law 2024 039
• Received legal advice on CAO recruitment in closed session
• Deferred FCHS Hospital presentation to June 19, 2024

Council Meeting

The Municipality of Southwest Middlesex Council will consider engineer reports for the McGregor and Reycraft Winship drains and vote on multiple zoning amendments. Items include allowing temporary dwellings at two rural properties, removing a holding symbol from Concession Drive, and awarding drainage construction contracts. The council will also read first and second time by-laws covering parking regulations and county IT services.

• McGregor Drain and Reycraft Winship Drain by-laws for first and second reading
• Zoning amendment at 2691 Shields Siding Road to allow two temporary dwellings for up to two years
• Zoning amendment at Longwoods Road (roll #390600103004502) to permit a travel trailer until November 15, 2024
• Removal of holding symbol H-11a from 3427 Concession Drive
• Tender award for McTaggart Drain construction to McNally Excavating and appointment of Spriet Associates for Gould and Hagle drains

Council endorsed an IT agreement with Execulink and awarded a tender for the McTaggart Drain to McNally Excavating. Several temporary use zoning amendments were granted for residential construction, and the municipality officially named and dedicated Lennard Street.

• Endorsed Execulink IT Agreement
• Awarded McTaggart Drain tender to McNally Excavating
• Approved naming and dedication of Lennard Street (By-Law 2024-037)
• Granted temporary use zoning for 2691 Shields Siding Road (P5-2024)
• Granted temporary use zoning for Longwoods Road (P6-2024)
• Approved removal of Holding Symbol H-11a at 3427 Concession Drive
• Appointed Spriet Associates for Gould Drain and Hagle Drain projects
• Accepted Engineer's Reports for McGregor Drain and Reycraft Winship Drain

Committee of Adjustment

The Committee of Adjustment is reviewing several applications regarding land severances and changes to existing consent conditions. These items include requests related to farm consolidations and water supply requirements for specific properties.

• Request to amend conditions for 2465 Longwoods Rd
• Request to amend water supply and building use conditions for 4587 Parkhouse Dr
• Consent application to sever land at 2835 River Dr
• Consent application to sever land at 3268 Concession Drive

Council Meeting

The Council is considering a surface treatment tender award and a request from Execulink Telecom to place a transmitter on the Melbourne Water Tower. Additionally, they are reviewing two $50,000 tile loan applications and various budget re-allocations.

• Surface Treatment tender award to Miller Paving Limited for $150,970.00
• Execulink Telecom transmitter request for the Melbourne Water Tower
• Two $50,000 tile loan applications for specific properties
• By-Law 2024/026 regarding a CIP program grant for 240 Main Street
• Middlesex County 2024 Budget Highlights presentation

Southwest Middlesex Council approved a $150,970 surface treatment contract with Miller Paving Limited and authorized a transmitter on the Melbourne Water Tower. The council also approved two $50,000 tile loans, adopted new by-laws, and deferred a decision on the Simpson Street fence until June 5.

• Approved $150,970 surface treatment contract with Miller Paving Limited
• Approved Execulink Telecom transmitter on Melbourne Water Tower
• Approved $50,000 tile loan for property 390600001008800
• Approved $50,000 tile loan for property 390600001009000
• Deferred Simpson Street fence report; options due June 5
• Adopted By-Laws 2024/026 and 2024/027
• Approved budget re-allocations for recreation and daycare drainage
• Selected members for CAO Recruitment Committee

Special Meeting of Council

The Council will consider a motion to seek a third-party legal opinion or Integrity Commissioner review. This inquiry aims to determine if any Council members have conflicts of interest related to the CAO Recruitment Committee.

• Motion to obtain an Integrity Commissioner, Ombudsman, or third party legal opinion regarding CAO Recruitment Committee participation
• By-Law No. 2024/025 to confirm proceedings of the special council meeting

Council voted against a motion to have a third party determine if members have conflicts regarding the CAO Recruitment Committee. The meeting included a closed session for solicitor-client privileged advice.

• Motion to obtain third party legal opinion on CAO Recruitment Committee conflicts defeated (3-5)
• Approved confirmatory By-Law No. 2024/025

Committee of Adjustment

The Committee is reviewing applications to sever agricultural parcels to facilitate the disposal of surplus farm dwellings. These include a request for 4587 Parkhouse Drive and two related requests for 3264 Oil Field Drive.

• Consent B5: Severance of 0.34 ha at 4587 Parkhouse Drive
• Consent B6: Severance of 41 hectares at 3264 Oil Field Drive
• Consent B7: Severance of a surplus farm dwelling at 3264 Oil Field Drive

Council Meeting

The Council will review a rezoning application for 196 McRae Street to adjust residential density. The agenda also includes drainage petitions, engineering appointments, and the adoption of the 2024 budget by-law.

• Rezoning of 196 McRae Street (KML Holdings Ltd.)
• $5,000 building and accessibility grant for Jatia Enterprises Inc.
• Awarding McCahon-Nemeth Drain tender to Monden Excavating
• Adoption of 2024 Budget By-law No. 2024/022

Council granted a zoning by-law amendment for 196 McRae Street to allow for specific residential density and frontage reductions. Several drainage projects were advanced, and a $5,000 grant was approved for a business in Glencoe. Council also authorized the purchase of a mayoral Chain of Office.

• Approved Zoning By-law Amendment P16-2021 for 196 McRae Street
• Approved $5,000 Community Improvement Plan grant for Jatia Enterprises Inc.
• Awarded McCahon-Nemeth Drain tender to Monden Excavating
• Appointed Spriet Engineering to report on Government Drain 5/6
• Accepted request to reconstruct Gould Drain
• Accepted petition to construct new municipal drain for Hagle Drain
• Approved acquisition of a Chain of Office for the Mayor
• Scheduled special meeting for May 1 at 1:30 p.m. (6-2)

Economic Development

The Economic Development Committee will review the January 18, 2024, meeting minutes and receive a 2023 fourth quarter building report. The committee will also hear an economic development county update and receive updates on business directories, the farmer's market, and business awards.

• Review of January 18, 2024, meeting minutes
• 2023 Fourth Quarter Building Report
• Economic Development County Update
• CIP Applications Update
• Updates on Business Directory, Farmer's Market, and Business Awards

Council Meeting

The Council is considering a proposal to authorize WSP Associates Limited for engineering services at the Trillium and Limerick Landfill. Additionally, several by-laws regarding the collection of costs for various drain constructions and repairs are up for adoption.

• $93,180.00 for Trillium and Limerick Landfill engineering services
• Investigation of property lines and fencing options at Simpson Park
• By-law No. 2024/015: Towers Drain Collection
• By-law No. 2024/016: Kelly Drain Collection
• By-law No. 2024/017: Kavelaar Drain Collection

Council approved a revised non-union pay grid, adjusting Pay Band 16 salaries to $152,598.00 - $178,518.00, with a 6-2 vote. They also authorized $93,180.00 for Trillium and Limerick Landfill engineering services and adopted seven drainage-related by-laws. A motion to investigate fencing options for Simpson Park was carried, and the Chief Administrative Officer position profile was updated.

• Approved revised non-union pay grid (Pay Band 16: $152,598.00 - $178,518.00) (6-2)
• Authorized $93,180.00 for Trillium and Limerick Landfill engineering services
• Adopted By-Laws No. 2024/015 through 2024/021 (drainage collections and repairs)
• Carried motion to investigate fencing options for Simpson Park
• Approved updated position profile for Chief Administrative Officer
• Endorsed Adelaide-Metcalfe resolution on tile drain loan limits
• Approved March 20, 2024 meeting minutes and consent items
• Selected Ad Hoc Recreation Committee at April 17, 2024 meeting

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance for a grain bin and a consent application to sever a farm lot. These items include requests for side yard setbacks and the separation of a dwelling from an agricultural parcel.

• Minor Variance (A3-2024) for 2497 Concession Drive to permit a 168 m2 grain bin with a 5.8 m side yard setback
• Consent Application (B4-2024) to sever a 0.42 ha lot at 5849 Falconbridge Drive from a 10.12 ha agricultural parcel

The Committee of Adjustment granted a minor variance for a grain bin construction and approved a land severance application subject to 13 conditions.

• Approved Minor Variance A3-2024 for a 168 m2 grain bin at 2497 Concession Drive
• Approved Consent B4-2024 to sever 0.42 hectares at 5849 Falconbridge Drive subject to 13 conditions
• Approved February 21, 2024 meeting minutes

Court of Revision

The Court of Revision will hear a report from Spriet Associates regarding the McTaggart Drain. The body is considering whether to confirm assessments levied on December 11, 2023, as adopted by provisional By-Law No. 2024/007.

• Confirmation of McTaggart Drain assessments and By-Law-2024-007

Council Meeting

Council approved a contract for an accessible playground in Wardsville and granted a zoning amendment for a property on Falconbridge Drive. The meeting also included the appointment of members to the Court of Revision for the McTaggart Drain.

• Awarded Wardsville Little Kin Park-Accessible/Inclusive Playground contract to New World Park Solutions-Playworld for $391,038.50 excluding HST
• Granted Zoning By-law Amendment P2-2024 for 5771 Falconbridge Drive to rezone parcels to Rural Residential and Agricultural zones
• Appointed Mayor Allan Mayhew as chair and Councillors Martin Vink, Mike Sholdice, Amy Choi, and Mark McGill to the Court of Revision for the McTaggart Drain
• Adopted By-Law 2024-013 and By-Law 2024-014
• Approved March 6, 2024 regular meeting minutes

Council Meeting

The Council is reviewing several public works contracts for sidewalk construction and material supplies. They are also considering a request for a staff report regarding the logistics of a potential Farmers Market in Glencoe.

• Awarding sidewalk construction contract to Armstrong Paving and Materials Group Ltd. for $85,157.72
• Awarding dust control services to Den-Mar Brines Limited at $0.0805 per liter
• Awarding granular material supply to Johnston Bros. (Bothwell) Limited at $22.79 per tonne
• Request for a staff report on the logistics of a Farmers Market at 157 McRae Street, Glencoe

Southwest Middlesex council awarded three 2024 supply and construction contracts: dust control to Den-Mar Brines Limited at $0.0805 per litre, granular material to Johnston Bros. (Bothwell) Limited at $22.79 per tonne for granular "M" and $22.79 for granular "A", and sidewalk construction to Armstrong Paving and Materials Group Ltd. at $85,157.72 (all excluding HST). Council also received the 2023 Annual Summary Reports for the Southwest Middlesex Distribution System for information and adopted By-Law No. 2023/084 plus By-Laws 2024/009 through 2024/012. A Notice of Motion asked staff to report on the implications and logistics of a proposed Farmers Market at the Glencoe Train Station parking lot, 157 McRae Street, Glencoe; the agenda item on Notice of Motion was deferred to a later meeting at Councillor Choi's request.

• Awarded 2024 dust control supply and application to Den-Mar Brines Limited at $0.0805 per litre excluding HST (carried)
• Awarded 2024 granular material supply to Johnston Bros. (Bothwell) Limited at $22.79 per tonne for granular "M" and $22.79 for granular "A" excluding HST (carried)
• Awarded 2024 sidewalk construction tender to Armstrong Paving and Materials Group Ltd. at $85,157.72 excluding HST (carried)
• Received 2023 Annual Summary Reports for the Southwest Middlesex Distribution System for information (carried)
• Adopted By-Law No. 2023/084 (McCahon-Nemeth Drain 2023) and By-Laws 2024/009, 2024/010, 2024/011, 2024/012 (carried)
• Accepted the March 6, 2024 regular agenda as amended, deferring Notice of Motion to a later meeting (carried)
• Received Consent Agenda items for information and adopted the minutes (carried)
• Supported agenda items 5.b.1 and 5.b.2 (carried)

Council Meeting

A special meeting was called because council members reached quorum during a training session. The agenda includes a closed session for a recruitment session and notes a resolution to retain an Interim CAO.

• Recruitment session in closed session
• Resolution to retain an Interim CAO
• Closed session regarding personal matters and legal advice

Council met in a special session to discuss personnel and legal matters. Following a closed session, Council resolved to retain an Interim CAO.

• Resolved to retain an Interim CAO

Council Meeting

The Southwest Middlesex Council is reviewing several drainage initiatives, including the McTaggart Drain 2023. The agenda includes appointing engineers for the Haggerty and Stinson drains and considering minor variance applications.

• First and second reading of By-Law 2024/007 (McTAGGART DRAIN 2023)
• Appointment of Spriet Associates as engineer for Haggerty Drain #1
• Appointment of Spriet Associates to replace the Stinson Drain access bridge and lawn enclosure
• Committee of Adjustment review of Minor Variance Applications A2-2024

Southwest Middlesex council accepted the Engineer's Report for McTaggart Drain 2023 and referred its by-law for first and second reading only. Council appointed Spriet Associates for two Section 78 drainage requests (Haggerty Drain #1 and Stinson Drain) and awarded a $55,263.50 (excluding HST) bid to Finch Chevrolet Cadillac Buick GMC Ltd. for a 2024 half-ton 4x4 pickup. By-law 2024/008 (Confirmatory) was read and adopted, and council entered closed session under the Municipal Act. Councillor Amy Choi declared a conflict on the McTaggart Drain item.

• Accepted Engineer's Report for McTAGGART DRAIN 2023 and referred by-law for 1st and 2nd reading (Carried)
• Appointed Spriet Associates under Section 78 for Haggerty Drain #1, Conc. 3 Lot 10 (Carried)
• Appointed Spriet Associates under Section 78 for Stinson Drain, Conc. 2 Lot 3 (Carried)
• Awarded bid to Finch Chevrolet Cadillac Buick GMC Ltd. for $55,263.50 (excluding HST) for a 2024 Half Ton Pick-up Truck 4x4
• By-law 2024/007 (McTaggart Drain 2023) given first and second reading only (Carried)
• By-law 2024/008 (Confirmatory) read and adopted (Carried)
• Entered closed session under s.239(2)(b), (f), (k) of the Municipal Act (Carried)
• Adopted Rise and Report of closed session (Carried)

Committee of Adjustment

The Committee of Adjustment is considering a minor variance application for a single detached dwelling. The request seeks to allow 36% lot coverage in the Residential First Density (R1(1)) Zone, exceeding the permitted 30% limit.

• Minor Variance A2-2024: Construction of a 269 m2 single detached dwelling at 19 Tanya Drive

The Committee of Adjustment approved a minor variance to allow for increased lot coverage for a single detached dwelling. The committee also approved the minutes from the January 24, 2024 meeting.

• Approved Minor Variance A2-2024 for 19 Tanya Drive to permit 36% lot coverage (Carried)
• Approved January 24, 2024 meeting minutes (Carried)

Council Meeting

Council is considering a resolution for the Province of Ontario to conduct a social and economic prosperity review regarding municipal finances. The meeting also includes discussions on engineering service awards, police services board appointments, and employee performance reviews.

• Engineering Services RFP award to Spriet Associates Engineers and Architects for $103,809.50
• AMO Pre-Budget Submission resolution regarding provincial-municipal fiscal arrangements
• Appointment of Sue Clarke as representative to the Middlesex County Police Services Board
• Notice of Motion to endorse a letter to the Premier from United Way
• By-Law No. 2024/006 confirmatory by-law

Council awarded an engineering services contract to Spriet Associates Engineers and Architects. The board also passed a resolution requesting the Province of Ontario undertake a social and economic prosperity review of municipal finances. Additionally, Council updated the timing for annual employee performance reviews.

• Awarded engineering services for C210, C133, C113, C109A & B204 to Spriet Associates Engineers and Architects for $103,809.50 (excluding HST)
• Approved resolution requesting Province of Ontario commit to a social and economic prosperity review with the AMO
• Appointed Adelaide-Metcalfe Mayor Sue Clarke as representative to the Middlesex County Police Services Board
• Decided annual employee performance reviews will now take place in January
• Approved By-Law No. 2024/006
• Endorsed a letter to the Premier of Ontario
• Approved minutes from January 24, 2024

Council Meeting

The provided text for the Alvinston Council meeting on January 30, 2024, consists of procedural boilerplate and software interface labels. No specific meeting items, discussions, or decisions were listed in the document.

Council held an education session visiting three operations centres. No resolutions were passed and no direction was provided as a whole.

Council Meeting

The Municipality of Southwest Middlesex is reviewing the 2024 utility budget and rates. Council will also consider a temporary use zoning amendment for 22923 Thames Road and several municipal by-laws.

• Zoning Amendment P1-2024 for 22923 Thames Road to permit two single detached dwellings
• Adoption of the 2024 Utility Budget and Utility Rates
• By-Law 2023/072 regarding Brnka Drain 2023
• By-Law 2024/002 for municipal borrowing
• By-Law 2024/004 for 2024 Interim Tax Levies

Council approved the 2024 Utility Budget and Utility Rates. A temporary zoning amendment was granted for 22923 Thames Road to allow two dwellings for up to two years during construction. Several by-laws were adopted, including those for interim tax levies and borrowing.

• Adopted 2024 Utility Budget and Utility Rates
• Granted Temporary Use Zoning Amendment P1-2024 for 22923 Thames Road
• Adopted By-law 2023/072 (Brnka Drain 2023)
• Adopted By-law 2024/002 (Borrowing)
• Adopted By-law 2024/003 (Zoning Amendment - 22923 Thames Road)
• Adopted By-law 2024/004 (2024 Interim Tax Levies)
• Adopted By-law 2024/005 (Confirmatory)
• Requested staff reports on transferring documents and storyboards for Glencoe & District Historical Society

Court of Revision

The Court of Revision will review assessments for the McCahon-Nemeth Drain 2023. Spriet Associates is scheduled to present an engineering report regarding the drainage works.

• Confirmation of assessments for McCAHON-NEMETH DRAIN 2023
• Review of By-Law-2023-084

The Court of Revision met to review drainage work assessments. The body confirmed the assessments levied by Spriet Associates for the McCahon-Nemeth Drain 2023.

• Confirmed assessments for McCahon-Nemeth Drain 2023 as levied by Spriet Associates (Carried)

Committee of Adjustment

The Committee of Adjustment is reviewing three applications to sever residential parcels on John Street to create new lots. Additionally, a minor variance is proposed for an accessory building at 5439 Parkhouse Drive.

• Consent application B1-2024: Severing a lot at 237 John Street
• Consent application B2-2024: Severing a lot at 241 John Street
• Consent application B3-2024: Severing a lot at 239 John Street
• Minor variance A1-2024: Accessory building floor area at 5439 Parkhouse Drive

The Committee of Adjustment approved three consent applications to sever residential lots at 237, 239, and 241 John Street in Glencoe, subject to conditions regarding utilities, surveys, and parkland dedication. The committee also granted a minor variance for an accessory building at 5439 Parkhouse Drive that exceeds the maximum allowed floor area in the Restrictive Agriculture Zone. All motions were carried without recorded dissent.

• Approved Consent B1-2024 for lot severance at 237 John Street (Carried)
• Approved Consent B2-2024 for lot severance at 241 John Street (Carried)
• Approved Consent B3-2024 for lot severance at 239 John Street (Carried)
• Granted Minor Variance A1-2024 for accessory building at 5439 Parkhouse Drive (Carried)
• Approved December 13, 2023 minutes (Carried)

Council Meeting

The Municipality of Southwest Middlesex Council will hold a regular hybrid meeting. The agenda includes reviewing municipal correspondence, staff voucher reports, and the adoption of By-law 2024/001.

• Approval of December 13, 2023 minutes
• Review of staff voucher reports
• Adoption of By-law 2024/001 (Confirmatory)
• Closed session discussion under the Municipal Act, 2001

The Council approved the minutes from the December 13, 2023 meeting and adopted By-law 2024/001, which is a confirmatory by-law. The meeting included a closed session to discuss items protected under the Municipal Act, during which it was decided to move the February 7 meeting to February 14. Mayor Mayhew announced that the Middlesex County Public Works Associations donated $2,500.00 to the Glencoe Society of Saint Vincent DePaul.

• Regular Agenda accepted as presented
• December 13, 2023 minutes approved
• Closed session entered per Municipal Act 2001
• Closed session rise and report accepted
• February 7 meeting moved to February 14
• By-law 2024/001 read and adopted