Alvinston public meetings in 2024

Council Meeting

Council will consider the 2025 Fees and Charges By-Law and authorize specific pre-budget projects for the 2025 fiscal year. The meeting includes public hearings on drainage and zoning, as well as a partnership proposal for the Glencoe Summer Market.

• Approval of 2025 Proposed Fees and Charges By-Law
• Authorization of 2025 Pre-Budget-Approved Projects (Table A)
• Zoning amendment for 6280 Olde Drive to change lands to Rural Residential and Agricultural zones
• Partnership with A-Z Events for Glencoe Summer Markets and waiving of Arena fees for rain locations
• Awarding of the McCallum Drain tender to McNally Excavating

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on three applications: a minor variance to allow a 250 m² shop at 5789 Century Drive that exceeds zoning limits, and two consents to sever surplus farm dwellings at 5722 Longwoods Road and 21111 Dundonald Road. Staff recommend approval of each application subject to conditions. The committee will vote on the recommendations after hearing from the planner, applicants, and any delegates.

• Minor variance A7-2024 for 5789 Century Drive: requests 250 m² shop (max allowed 200 m²) and 6.8 m height (max 6 m) in Restricted Agricultural (A3) Zone
• Consent B24-2024 at 5722 Longwoods Road: sever surplus farm dwelling due to consolidation; conditions include demolition of barn and two silos
• Consent B26-2024 at 21111 Dundonald Road: sever surplus farm dwelling as part of farm consolidation
• Approval of November 20, 2024 meeting minutes

Council Meeting

Council will vote on a preferred rate structure and water financial plan to meet a January 2025 drinking water license deadline. The meeting also includes a public presentation on the rate study and a request to amend a zoning condition for a property on Main Street.

• Receive presentation on Water and Wastewater Rate Study
• Approve preferred rate structure for water and wastewater
• Approve 6-year Water Financial Plan for drinking water license renewal
• Amend condition of zoning amendment for 157 Main Street
• Approve removal of a heritage tree

Special Meeting of Council

This special meeting was called to enter closed session for training under section 239(3.1) of the Municipal Act. The closed session relates to 2025 pre-budget education and training. The meeting will not be recorded or livestreamed. A confirmatory by-law will be adopted.

• Closed session for 2025 pre-budget education and training
• Adoption of By-law 2024-075 confirming proceedings of the special meeting

Council Meeting

Council will hold a public hearing and vote on a zoning by-law amendment for 5669 Parkhouse Drive, and consider staff reports on asset management compliance and water financial plan updates. They will also decide on a geothermal decommissioning contract with Abram Heating and Cooling for $121,550, and adopt several by-laws including a subdivision agreement and building services amending agreement.

• Public hearing and decision on zoning amendment for 5669 Parkhouse Drive
• Geothermal decommissioning contract with Abram Heating and Cooling, $121,550
• By-law for subdivision agreement with Utopia Custom Homes Inc. (Stella Subdivision)
• By-law to amend building services agreement with Middlesex Centre
• Staff report directing quotations for asset management compliance (O. Reg. 588/17)

Committee of Adjustment

The Committee of Adjustment will consider four applications: two reciprocal hydro easements at 5669 and 5671 Parkhouse Drive, a consent to sever a surplus farm dwelling at 4359 Falconbridge Drive, and a minor variance to permit a 1,792 sq ft drive shed with a reduced road setback of about 15 m instead of the required 28 m at 3280 Buttonwood Drive.

• Consent B22-2024 to grant a 6-metre-wide hydro easement from 5669 Parkhouse Drive in favour of 5671 Parkhouse Drive
• Consent B23-2024 to grant a reciprocal hydro easement from 5671 Parkhouse Drive in favour of 5669 Parkhouse Drive
• Consent B21-2024 to sever a surplus farm dwelling on 40.23 ha at 4359 Falconbridge Drive, subject to conditions including new well and septic confirmation
• Minor Variance A5-2024 to reduce the setback from Buttonwood Drive centreline from 28 m to approximately 15 m for a 1,792 sq ft agricultural building

Council Meeting

Council will consider approving an updated servicing concept plan for the Glencoe Business and Industrial Park, certifying the site through Ontario's process, and referring it to the 2025 budget. Other items include a revision to the building services agreement with Middlesex Centre, extending animal control services with the London-Middlesex Humane Society, and adopting the 2025 meeting schedule. Three by-laws are up for adoption: the McCallum Drain (third reading), exemption from the Line Fences Act, and a confirmatory by-law.

• Approval of updated servicing concept plan for Glencoe Business and Industrial Park with cost recovery pricing model
• Revision to building inspection services agreement with Middlesex Centre
• Adoption of By-Law 2024-069 to exempt municipality from Line Fences Act
• Third reading of By-Law 2024-047 for McCallum Drain drainage works
• Extension of animal control services with London-Middlesex Humane Society on monthly basis pending RFP award

Council Meeting

The Municipality of Southwest Middlesex is deciding on several capital projects, including landfill closure funding and drainage reconstruction. Council will also review zoning amendments to remove holding symbols for two properties and consider grant applications for emergency and recreation infrastructure.

• Proposed $82,701.32 contract with Heggarty Excavating for Krista Drain reconstruction
• Proposed transfer of $686,789.01 to the Limerick Landfill Reserve and $788,655.38 for final cover and drainage construction
• Zoning by-law amendments to remove holding symbols at 1991 Longwoods Road and Hagerty Road (Babcock Holdings Inc.)
• Grant applications for a backup generator at 153 McKellar Street and rehabilitation of the Community Pool
• Appointment of a treasurer (Meloche) via By-Law 2024 067

Committee of Adjustment

The Committee of Adjustment is meeting to decide on a minor variance for a home construction project and two consent applications regarding land severance and a well easement. Staff have provided recommended motions to grant these requests.

• Minor Variance A4-2024: Construction of a 126.35 m2 dwelling at 2532 Longwoods Road with a reduced rear yard depth of 7.65 m
• Consent Application B15-2024: Severing a 0.44 ha parcel at 23517 Dundonald Road to dispose of a surplus farm dwelling
• Consent Application B16-2024: Establishing a 6 m wide, 118 m long well access easement for 23517 Dundonald Road

Committee of Adjustment

The Committee of Adjustment will consider three Consent Applications (B18‑2024, B19‑2024, B20‑2024) affecting parcels on 22226 and 22208 Tait’s Road. The applications propose severing two 0.49 ha parcels and establishing a 6 m wide well easement. The Committee will also approve the September 25, 2024 meeting minutes.

• Approve September 25, 2024 Committee of Adjustment meeting minutes
• Decision on Application for Consent B18‑2024 to sever ~0.49 ha at 22226 Tait’s Road
• Decision on Application for Consent B19‑2024 to sever ~0.49 ha at 22208 Tait’s Road
• Decision on Application for Consent B20‑2024 to create a 6 m well easement for 22208 Tait’s Road
• Conditions include zoning amendments to Rural Residential (RR) and Agricultural (A2) zones

Council Meeting

The Southwest Middlesex Council is meeting to discuss the 2025 budget process and capital planning for water systems. The body will review public feedback from a budget survey and consider funding for park rehabilitation and infrastructure upgrades.

• Application to the Housing Enabling Water Systems Fund for Industrial Road Sanitary Pump Station (SPS) upgrades
• Reallocation of $32,416.51 in capital surplus for the rehabilitation of Simpson Park
• Cost sharing agreement with Utopia Custom Homes Inc. (By-Law 2024 063)
• Presentation by LTVCA on the Watershed-based Resource Management Strategy
• Appointment of a Division Registrar (By-Law 2024 062)

Council Meeting

The Municipality of Southwest Middlesex is meeting to discuss a zoning by-law amendment for a property at 3268 Concession Drive. Council will also appoint members to a Court of Revision for the McCallum Drain.

• Proposed zoning amendment P10-2024 to rezone a 0.27 ha parcel at 3268 Concession Drive from General Agricultural (A1) to Rural Residential (RR)
• Proposed rezoning of the retained parcel at 3268 Concession Drive from General Agricultural (A1) to Agricultural (A2) to prohibit new residential dwellings
• Appointment of Mayor Mayhew and others to the Court of Revision for the McCallum Drain
• Review of the 2025 County of Middlesex Meeting Calendar

Court of Revision

The Southwest Middlesex Court of Revision will meet to confirm the assessment levied by Spriet Associates for the McCallum Drain drainage works, as adopted by provisional by-law 2024/047.

• Confirm McCallum Drain assessment by-law 2024/047
• Review drainage drawings and reports for McCallum Drain
• Court of Revision to deliberate on assessment changes

Special Meeting of Council

The Municipality of Southwest Middlesex is holding a meeting to consider the proposed or pending acquisition of land. The council will enter a closed session to discuss this item.

• Closed session to consider proposed or pending acquisition of land
• By-Law No. 2024 055 to confirm proceedings of the August 30, 2024 meeting

Court of Revision

The Court of Revision will review engineer reports regarding the McGregor Drain and the Reycraft Winship Drain. The body is considering motions to confirm assessments levied by Spriet Associates on April 19, 2024.

• Confirmation of assessments for McGregor Drain (provisional by-law 2024/031)
• Confirmation of assessments for Reycraft Winship Drain (provisional by-law 2024/032)

Council Meeting

Council will consider several budget reallocation requests, including $37,600 from the Wardsville Pumper Truck reserve. The agenda also includes various drainage requests for the Hurley, King, and Saxon drains, as well as a $45,000 tile loan application.

• Budget reallocation of $37,600 from Wardsville Pumper Truck reserve
• Drainage requests for Hurley Drain, King Drain, and Saxon Drain
• $45,000 tile loan application
• Middlesex County Development Charges Study Report endorsement
• By-Law 2024/031 McGregor Drain (3rd Reading)

Committee of Adjustment

The Committee of Adjustment is considering several consent applications to sever parcels of land for residential or farm use. These include a farm consolidation at Olde Drive, a residential lot creation at 177 Main Street, and a parcel severance at 3872 Parkhouse Drive.

• Consent application B11/24: Severance of land at 6280 Olde Drive for farm consolidation
• Consent application B12/24: Severance of a residential lot at 177 Main Street and 180 Victoria Street, Glencoe
• Consent application B13/24: Severance of a 0.4 ha parcel from 3872 Parkhouse Drive

Special Meeting of Council

The Municipality of Southwest Middlesex will hold a special meeting to discuss personal matters regarding an identifiable individual. The specific subject for the closed session is CAO recruitment.

• CAO Recruitment (Closed Session)

Council Meeting

Council is considering several financial adjustments, including a $37,600 reallocation from the Wardsville Pumper Truck reserve. The meeting includes discussions on culvert contract awards, park fence replacements, and lawn maintenance service levels.

• Reallocation of $37,600 from Wardsville Pumper Truck reserve to fire training, HVAC, and paving budgets
• Awarding of C113 and C109A culvert contract to BKT Excavating Limited for $353,414.30
• Proposal to defer Simpson Park fence replacement to 2025 budget discussions
• Notice of motion regarding options for increasing lawn maintenance service levels
• Endorsement of Murray Faulkner and Jim Maudsley as public member representatives for the Middlesex County OPP Detachment Board

Committee of Adjustment

The Committee of Adjustment is reviewing several applications regarding land severances and changes to existing consent conditions. These items include requests related to farm consolidations and water supply requirements for specific properties.

• Request to amend conditions for 2465 Longwoods Rd
• Request to amend water supply and building use conditions for 4587 Parkhouse Dr
• Consent application to sever land at 2835 River Dr
• Consent application to sever land at 3268 Concession Drive

Council Meeting

The Municipality of Southwest Middlesex Council will consider engineer reports for the McGregor and Reycraft Winship drains and vote on multiple zoning amendments. Items include allowing temporary dwellings at two rural properties, removing a holding symbol from Concession Drive, and awarding drainage construction contracts. The council will also read first and second time by-laws covering parking regulations and county IT services.

• McGregor Drain and Reycraft Winship Drain by-laws for first and second reading
• Zoning amendment at 2691 Shields Siding Road to allow two temporary dwellings for up to two years
• Zoning amendment at Longwoods Road (roll #390600103004502) to permit a travel trailer until November 15, 2024
• Removal of holding symbol H-11a from 3427 Concession Drive
• Tender award for McTaggart Drain construction to McNally Excavating and appointment of Spriet Associates for Gould and Hagle drains

Council Meeting

The Council is considering a surface treatment tender award and a request from Execulink Telecom to place a transmitter on the Melbourne Water Tower. Additionally, they are reviewing two $50,000 tile loan applications and various budget re-allocations.

• Surface Treatment tender award to Miller Paving Limited for $150,970.00
• Execulink Telecom transmitter request for the Melbourne Water Tower
• Two $50,000 tile loan applications for specific properties
• By-Law 2024/026 regarding a CIP program grant for 240 Main Street
• Middlesex County 2024 Budget Highlights presentation

Special Meeting of Council

The Council will consider a motion to seek a third-party legal opinion or Integrity Commissioner review. This inquiry aims to determine if any Council members have conflicts of interest related to the CAO Recruitment Committee.

• Motion to obtain an Integrity Commissioner, Ombudsman, or third party legal opinion regarding CAO Recruitment Committee participation
• By-Law No. 2024/025 to confirm proceedings of the special council meeting

Committee of Adjustment

The Committee is reviewing applications to sever agricultural parcels to facilitate the disposal of surplus farm dwellings. These include a request for 4587 Parkhouse Drive and two related requests for 3264 Oil Field Drive.

• Consent B5: Severance of 0.34 ha at 4587 Parkhouse Drive
• Consent B6: Severance of 41 hectares at 3264 Oil Field Drive
• Consent B7: Severance of a surplus farm dwelling at 3264 Oil Field Drive

Council Meeting

The Council will review a rezoning application for 196 McRae Street to adjust residential density. The agenda also includes drainage petitions, engineering appointments, and the adoption of the 2024 budget by-law.

• Rezoning of 196 McRae Street (KML Holdings Ltd.)
• $5,000 building and accessibility grant for Jatia Enterprises Inc.
• Awarding McCahon-Nemeth Drain tender to Monden Excavating
• Adoption of 2024 Budget By-law No. 2024/022

Economic Development

The Economic Development Committee will review the January 18, 2024, meeting minutes and receive a 2023 fourth quarter building report. The committee will also hear an economic development county update and receive updates on business directories, the farmer's market, and business awards.

• Review of January 18, 2024, meeting minutes
• 2023 Fourth Quarter Building Report
• Economic Development County Update
• CIP Applications Update
• Updates on Business Directory, Farmer's Market, and Business Awards

Council Meeting

The Council is considering a proposal to authorize WSP Associates Limited for engineering services at the Trillium and Limerick Landfill. Additionally, several by-laws regarding the collection of costs for various drain constructions and repairs are up for adoption.

• $93,180.00 for Trillium and Limerick Landfill engineering services
• Investigation of property lines and fencing options at Simpson Park
• By-law No. 2024/015: Towers Drain Collection
• By-law No. 2024/016: Kelly Drain Collection
• By-law No. 2024/017: Kavelaar Drain Collection

Court of Revision

The Court of Revision will hear a report from Spriet Associates regarding the McTaggart Drain. The body is considering whether to confirm assessments levied on December 11, 2023, as adopted by provisional By-Law No. 2024/007.

• Confirmation of McTaggart Drain assessments and By-Law-2024-007

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance for a grain bin and a consent application to sever a farm lot. These items include requests for side yard setbacks and the separation of a dwelling from an agricultural parcel.

• Minor Variance (A3-2024) for 2497 Concession Drive to permit a 168 m2 grain bin with a 5.8 m side yard setback
• Consent Application (B4-2024) to sever a 0.42 ha lot at 5849 Falconbridge Drive from a 10.12 ha agricultural parcel

Council Meeting

The Council is reviewing several public works contracts for sidewalk construction and material supplies. They are also considering a request for a staff report regarding the logistics of a potential Farmers Market in Glencoe.

• Awarding sidewalk construction contract to Armstrong Paving and Materials Group Ltd. for $85,157.72
• Awarding dust control services to Den-Mar Brines Limited at $0.0805 per liter
• Awarding granular material supply to Johnston Bros. (Bothwell) Limited at $22.79 per tonne
• Request for a staff report on the logistics of a Farmers Market at 157 McRae Street, Glencoe

Council Meeting

A special meeting was called because council members reached quorum during a training session. The agenda includes a closed session for a recruitment session and notes a resolution to retain an Interim CAO.

• Recruitment session in closed session
• Resolution to retain an Interim CAO
• Closed session regarding personal matters and legal advice

Committee of Adjustment

The Committee of Adjustment is considering a minor variance application for a single detached dwelling. The request seeks to allow 36% lot coverage in the Residential First Density (R1(1)) Zone, exceeding the permitted 30% limit.

• Minor Variance A2-2024: Construction of a 269 m2 single detached dwelling at 19 Tanya Drive

Council Meeting

The Southwest Middlesex Council is reviewing several drainage initiatives, including the McTaggart Drain 2023. The agenda includes appointing engineers for the Haggerty and Stinson drains and considering minor variance applications.

• First and second reading of By-Law 2024/007 (McTAGGART DRAIN 2023)
• Appointment of Spriet Associates as engineer for Haggerty Drain #1
• Appointment of Spriet Associates to replace the Stinson Drain access bridge and lawn enclosure
• Committee of Adjustment review of Minor Variance Applications A2-2024

Council Meeting

Council is considering a resolution for the Province of Ontario to conduct a social and economic prosperity review regarding municipal finances. The meeting also includes discussions on engineering service awards, police services board appointments, and employee performance reviews.

• Engineering Services RFP award to Spriet Associates Engineers and Architects for $103,809.50
• AMO Pre-Budget Submission resolution regarding provincial-municipal fiscal arrangements
• Appointment of Sue Clarke as representative to the Middlesex County Police Services Board
• Notice of Motion to endorse a letter to the Premier from United Way
• By-Law No. 2024/006 confirmatory by-law

Council Meeting

The provided text for the Alvinston Council meeting on January 30, 2024, consists of procedural boilerplate and software interface labels. No specific meeting items, discussions, or decisions were listed in the document.

Committee of Adjustment

The Committee of Adjustment is reviewing three applications to sever residential parcels on John Street to create new lots. Additionally, a minor variance is proposed for an accessory building at 5439 Parkhouse Drive.

• Consent application B1-2024: Severing a lot at 237 John Street
• Consent application B2-2024: Severing a lot at 241 John Street
• Consent application B3-2024: Severing a lot at 239 John Street
• Minor variance A1-2024: Accessory building floor area at 5439 Parkhouse Drive

Council Meeting

The Municipality of Southwest Middlesex is reviewing the 2024 utility budget and rates. Council will also consider a temporary use zoning amendment for 22923 Thames Road and several municipal by-laws.

• Zoning Amendment P1-2024 for 22923 Thames Road to permit two single detached dwellings
• Adoption of the 2024 Utility Budget and Utility Rates
• By-Law 2023/072 regarding Brnka Drain 2023
• By-Law 2024/002 for municipal borrowing
• By-Law 2024/004 for 2024 Interim Tax Levies

Court of Revision

The Court of Revision will review assessments for the McCahon-Nemeth Drain 2023. Spriet Associates is scheduled to present an engineering report regarding the drainage works.

• Confirmation of assessments for McCAHON-NEMETH DRAIN 2023
• Review of By-Law-2023-084

Council Meeting

The Municipality of Southwest Middlesex Council will hold a regular hybrid meeting. The agenda includes reviewing municipal correspondence, staff voucher reports, and the adoption of By-law 2024/001.

• Approval of December 13, 2023 minutes
• Review of staff voucher reports
• Adoption of By-law 2024/001 (Confirmatory)
• Closed session discussion under the Municipal Act, 2001