Stratford public meetings in 2022

Regular Council

This agenda for the Stratford Regular Council meeting on December 19, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents to review.

City Council appointed Councillor Nijjar as Deputy Mayor for a two-year term. Council also ratified a collective agreement for Parallel Transit workers and awarded several service contracts for tree maintenance and records management.

• Appointed Councillor Nijjar as Deputy Mayor until November 14, 2024
• Ratified Memorandum of Settlement with IBEW Local 636 (Parallel Transit) for 2023-2025
• Awarded $53,550 tree removal contract to Tree Tech, Tree and Property Maintenance Specialists Inc.
• Awarded up to $225,100 pruning services contract to Lange Bros. (Tavistock) Limited
• Retained Brame Electric as sole source contractor for EV Charging Station Expansion Project
• Awarded $47,563.96 records management system contract to Image Advantage Solutions Inc.
• Extended 2022 business license expiry dates to March 31, 2023
• Authorized by-law to establish 2023 interim tax due dates

Regular Council

This agenda for the Stratford, ON Regular Council meeting on 2022-12-12 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

Council approved several service contracts, including fire alarm replacements and animal control extensions. They also authorized a new water and sewer billing agreement and a green recognition program.

• Awarded $575,509 contract to EEL Line Corporation for fire alarm system replacement
• Approved animal control services contract extension with Humane Society of Kitchener-Waterloo and Stratford-Perth for 2023 and 2024
• Approved 3-year water and sewer billing agreement with Festival Hydro Inc. through December 31, 2025
• Approved 5-year refreshment booth agreement with Kinsmen Club of Stratford Inc. through August 31, 2027
• Approved 5-year agreement with Stratford Minor Baseball Association for use of National Stadium, Dufferin Park, SERC, and Optimist Park diamonds
• Approved 4-year HAZMAT Response Services agreement with GFL Environmental through August 31, 2026
• Appointed KPMG LLP as auditors for Festival Hydro Inc. and Festival Hydro Services Inc. for a 5-year term
• Authorized implementation of the Green Recognition Program

Special and Public Meeting

This is a special and public meeting of the Stratford, ON council. The agenda contains no substantive items—only procedural boilerplate and embedded content placeholders. No decisions or discussions are listed.

Council adjourned to hold two public meetings regarding planning applications and a proposed building by-law amendment. The session concluded with the passing of a confirmatory by-law for the meeting's proceedings.

• Adjourned to Public Meeting for Official Plan Amendment OPA001-22, Plan of Subdivision 31T22-001, Zone Change Z07-22, and Zone Change Z08-22
• Adjourned to Public Meeting for Proposed Amendment to Building By-law 112-2005 and Fee Schedule ‘A’
• Passed By-law 147-2022 to confirm proceedings of the December 7, 2022 meeting

Committee of the Whole Open Session

This agenda for the Stratford Committee of the Whole open session on December 5, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

The Committee of the Whole received a presentation from Seshat Information Consulting regarding the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). No substantive decisions or votes on policy were made during the session.

• Received presentation on MFIPPA guidelines and privacy practices

Committee of the Whole Open Session

This is the agenda for the Committee of the Whole open session on November 29, 2022. The provided text contains only the meeting header and interface labels, with no listed agenda items, reports, or decisions. It appears to be procedural boilerplate with no substantive business described.

The Committee of the Whole Open Session consisted of a presentation by the Director of Corporate Services regarding municipal budgeting. No substantive decisions or votes on policy or spending were recorded.

• Adjourned meeting (Carried)

Regular Council

This agenda for the Stratford Regular Council meeting on November 28, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Council approved the 2023 meeting schedule and appointed members to various sub-committees, standing committees, and local boards. The body decided to continue electronic meetings until the City Hall elevator is repaired, with a report on off-site options due in January if repairs are not complete. The appointment of a Deputy Mayor was referred back to staff to review voting procedures.

• Approved 2023 Council, Committee and Sub-committee meeting schedule
• Appointed Council members to five Sub-committees and five Standing Committees
• Decided meetings will remain electronic until City Hall elevator is repaired
• Referred Deputy Mayor appointment to staff to review voting procedures
• Recommended reducing Council-appointed representatives to Destination Stratford Board from two to one
• Appointed Councillor Larry McCabe to the Stratford Perth Museum Association
• Approved By-law 145-2022 regarding committee and board appointments
• Referred investigation of a secondary in-person meeting site to staff

Committee of the Whole Open Session

This agenda contains only procedural boilerplate with no listed agenda items, attachments, or decisions. The meeting is a Committee of the Whole open session, but no substantive topics are specified in the provided text.

The Committee of the Whole met for an orientation session. The City Clerk and Deputy Clerk provided a presentation on meeting management, legislative environments, and the Municipal Act, 2001. No substantive policy or budget decisions were made.

• Adjourned the meeting (Carried)

Regular Council

This agenda for the Stratford, ON Regular Council meeting on 2022-11-14 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder or system-generated page with no substantive content.

City Council approved price increases for industrial land in the Wright and Crane West Business Parks. The council also awarded contracts for bridge rehabilitation and road extensions, and passed a resolution supporting increased VIA Rail funding.

• Increased Wright Business Park Phase 2 land to $175,000/acre and Phase 1 to $160,000/acre
• Increased Crane West Business Park land to $200,000/acre
• Awarded $180,235 contract to B.M. Ross and Associates Limited for Dunn’s Bridge Rehabilitation
• Awarded $176,671.53 contract to Roubos Farm Service Ltd. for McCarthy Road West Extension
• Approved Municipal Access Agreement with Zayo Canada, Inc. for underground telecommunications
• Adopted resolution recommending Government of Canada increase VIA Rail funding and service
• Accepted resignation of Patricia Osoko from the Energy and Environment Committee
• Amended Procedure By-law 140-2007 regarding the date of the Inaugural Council Meeting

Finance and Labour Relations Committee

The agenda for the Stratford Finance and Labour Relations Committee meeting on October 11, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

The Finance and Labour Relations Committee voted to adopt a new Surplus and Deficit Policy and authorized using the Tax Stabilization Reserve to clear a $225,497.44 unfunded liability from the 2018 Transit Terminal project. The committee also approved an updated Reserve and Reserve Fund Policy and received several informational reports, including Q2 updates from SEEDCo, Destination Stratford, Festival Hydro, and the city's operating budget variance. All motions were carried unanimously.

• Adopted Draft Surplus and Deficit Policy (carried)
• Authorized $225,497.44 from Tax Stabilization Reserve to clear 2018 Transit Terminal unfunded liability (carried)
• Adopted amended Reserve and Reserve Fund Policy (carried)
• Received SEEDCo Q2 2022 update for information (carried)
• Received Destination Stratford Q3 2022 update for information (carried)
• Received Festival Hydro Inc. and Services Inc. Q2 2022 financial results for information (carried)
• Received Q2 2022 Operating Budget Variance Report for information (carried)

Regular Council

This agenda for the Stratford, ON Regular Council meeting on 2022-10-11 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents.

Council approved the 2023 fees and charges by-law, including a rejected motion to freeze transit rates, and passed a short-term accommodation licensing by-law effective January 1, 2023. Multiple contracts were awarded, including a compact loader, airport study, industrial subdivision consulting, and Community Hub fundraising. Council also removed a holding provision on Orr Street properties and amended the Council Code of Conduct.

• Approved 2023 fees and charges by-law (carried)
• Defeated motion to freeze transit rates at 2022 levels
• Approved short-term accommodation licensing by-law (10-1)
• Awarded $139,325 compact loader tender to Stratford Farm Equipment
• Awarded $41,194.15 airport study to HM Aero Inc.
• Awarded $280,808.39 industrial subdivision consulting to MTE Consultants Inc.
• Removed holding provision on 520-680 Orr Street properties
• Amended Council Code of Conduct

Infrastructure, Transportation and Safety Committee

This agenda for the Infrastructure, Transportation and Safety Committee contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be an empty or placeholder agenda with no actionable content for residents.

The Infrastructure, Transportation and Safety Committee recommended Council approve a new Accommodation Licensing By-law and a revised Bed and Breakfast Establishment By-law, both effective January 1, 2023. The recommendation includes a fee exemption for the 2023 season (April 1, 2023 to March 31, 2024) and an extension of 2022 bed and breakfast licenses until March 31, 2023. The committee also recommended entering into a water and sewer warranty program agreement, denying an ATV exemption request, and approving active transportation artwork in school zones.

• Recommended approval of new Accommodation Licensing By-law and revised Bed and Breakfast By-law (carried)
• Recommended fee exemption for licensed accommodators from April 1, 2023 to March 31, 2024 (carried)
• Recommended extension of 2022 bed and breakfast licenses until March 31, 2023 (carried)
• Recommended entering into AMO-LAS Water and Sewer Warranty Program agreement with Service Line Warranties of Canada Inc. (carried)
• Recommended denial of Dig-IT Incorporated's request to operate ATVs on city streets and municipal property (carried)
• Recommended approval of active transportation artwork in school zones at 15 locations, funded from Active Transportation Advisory Committee budget (carried)
• Referred Energy & Environment Committee motions on Canada Plastics Pact and Green Recognition Program to staff for review (carried)

Regular Council

This agenda for the Stratford, ON Regular Council meeting on 2022-09-26 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder or template with no substantive content.

Council awarded a $338,050.80 concrete sidewalk installation contract to Nicholson Concrete and adopted a new Electronic Monitoring Policy required under Ontario's Working for Workers Act. Several proclamations were issued, including Fire Prevention Week and Light It Up! for NDEAM Day. Council also endorsed a resolution opposing the Strong Mayors, Building Homes Act.

• Awarded T-2022-32 Concrete Sidewalk Installation to Nicholson Concrete for $338,050.80 (carried)
• Adopted Electronic Monitoring Policy H.1.35 (carried)
• Approved Emergency Response Plan amendments (carried)
• Established 2022-2026 Joint Compliance Audit Committee (carried)
• Endorsed resolution opposing Bill 3, Strong Mayors, Building Homes Act (carried)
• Proclaimed Fire Prevention Week October 9-15, 2022 (carried)
• Proclaimed Light It Up! for NDEAM Day on October 20, 2022 (carried)
• Approved sign by-law variance for Royal Canadian Legion Remembrance Day signs (carried)

Finance and Labour Relations Committee

This agenda for the Stratford Finance and Labour Relations Committee meeting on 2022-09-26 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The Finance and Labour Relations Committee approved the draft 2020 audited financial statements, which showed a $2 million operating surplus transferred to the Tax Stabilization Reserve. The committee also received the report for information. No other substantive decisions were made; the meeting was brief and procedural.

• Approved draft 2020 audited financial statements (carried)
• Received report FIN22-039 for information

Special and Public Meeting

This agenda contains only procedural boilerplate and no substantive items. The meeting is listed as a Special and Public Meeting, but no decisions, discussions, or specific agenda items are provided in the text.

Planning and Heritage Committee

The provided document contains only procedural software information and no meeting details. There are no specific topics, projects, or decisions listed for this committee meeting.

The Planning and Heritage Committee recommended granting the Royal Canadian Legion Stratford Branch 8 sign by-law variances to erect two signs on City Hall and up to 100 banner signs on light standards, both until December 1, 2032. The 2022 permit fees will be funded from the Community Grants Budget, with future years' fees referred to the Community Grants Committee. The motion was carried.

• Recommended granting a sign variance for two fascia signs on City Hall for 14 days annually until December 1, 2032
• Recommended granting a sign variance for up to 100 banner signs on light standards in the downtown core and on Ontario and Huron Streets until December 1, 2032
• Approved funding 2022 permit fees for the Legion from the Community Grants Budget
• Referred funding of annual permit fees in subsequent years to the Community Grants Committee for review

Regular Council

This agenda for the Stratford, ON Regular Council meeting on 2022-09-12 contains only procedural boilerplate and embedded media placeholders. No specific agenda items, reports, or decisions are listed in the provided text.

Council accepted a tender for a new mechanical street sweeper from A&G The Road Cleaners Ltd. at a cost of $422,620, and authorized a contribution agreement with the federal government for a bus fleet electrification study. A 10-year transit bench advertising agreement with Creative Outdoor Advertising was also approved despite some councillors' concerns about commercialization. Several committee reports were adopted, including increased basement isolation subsidy rebates and approval of a ground sign variance at 166-194 Ontario Street.

• Approved $422,620 street sweeper purchase from A&G The Road Cleaners Ltd. (carried)
• Authorized contribution agreement for bus electrification study through Zero Emissions Transit Fund (carried)
• Approved 10-year transit bench advertising agreement with Creative Outdoor Advertising (carried)
• Adopted Infrastructure, Transportation and Safety Committee report including increased basement isolation subsidy rebates (carried)
• Adopted Planning and Heritage Committee report approving ground sign variance at 166-194 Ontario Street (carried)
• Adopted Finance and Labour Relations Committee report setting 2023 budget process and schedule (carried)
• Adopted Social Services Committee report receiving 200 Britannia Street affordable housing project update (carried)
• Endorsed resolution from Town of South Bruce Peninsula regarding physician shortages (carried)

Special and Public Meeting

This agenda contains only procedural boilerplate and embedded content placeholders; no specific decisions, discussions, or agenda items are listed. The meeting is scheduled as a Special and Public Meeting, but the provided text does not include any substantive items for consideration.

Council adjourned to a public meeting to hear public input on the draft Accommodation Licensing by-law, then reconvened and passed the confirmatory by-law 108-2022. No other substantive decisions were made.

• Adjourned to public meeting on draft Accommodation Licensing by-law (carried)
• Approved confirmatory by-law 108-2022 (carried with two-thirds support)