Stratford public meetings in 2024

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is meeting to review reports and recommendations regarding the development of the Grand Trunk Building. The session includes presentations on business planning, environmental remediation, and findings from various working groups.

• Presentation by Mark Conway of NBLC on moving from a Master Plan to a Business Plan
• Q&A on environmental remediation options with the Director of Infrastructure Services and WSP
• Review of GTR Staff Report Key Recommendations
• Status report and recommendations from the Partnership Working Group
• Reports from Vision, Planning & Architecture and Infrastructure & Environment working groups

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to receive several staff reports. These include updates on emergency purchases for infrastructure failures and corporate emissions data.

• Dunn Road Well Failure Emergency Purchase Update Report (ITS24-020)
• Stratford Water Pollution Control Plant Primary Digester Roof Failure Update Report (ITS24-023)
• Annual Corporate Greenhouse Gas Emissions – 2023 (COU24-021)
• Stratford Landfill Public Input Invite November 2024 (ITS24-022)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive for information the financial results of Festival Hydro Inc. and Festival Hydro Services Inc. for the periods ended June 30, 2024 and September 30, 2024. It will also receive the Third Quarter (Q3) 2024 Operating Variance Report as of September 30, 2024. No other decisions or actions are listed on the agenda.

• Festival Hydro Inc. financial results for period ended June 30, 2024 – received for information
• Festival Hydro Inc. financial results for period ended September 30, 2024 – received for information
• Festival Hydro Services Inc. financial results for period ended June 30, 2024 – received for information
• Festival Hydro Services Inc. financial results for period ended September 30, 2024 – received for information
• Third Quarter (Q3) 2024 Operating Variance Report as at September 30, 2024 – received for information

Regular Council

Council will consider a rezoning of 3980 Road 111 to a Residential Fourth Density Zone, an Official Plan amendment to Medium Density Residential, and a draft subdivision plan for the same site. The meeting also includes amendments to the Industrial Land Prices Policy that raise acre prices in Crane West and Wright Business Parks. A public hearing will be scheduled to discuss fee increases under Building By‑law 112‑2005 effective Feb 1 2025. Several resolutions will be voted on, including animal services agreement renewal, a bedding‑plant tender, and a heritage designation for 15 Huron Street.

• Industrial Land Prices Policy: acre price increases from $250,000 to $350,000 for Lots 2‑4 in Crane West Business Park and for 105 Wright Blvd. and a 4.7‑acre parcel in Wright Business Park; non‑developable land price increase from $40,000 to $60,000 per acre.
• Rezoning and Official Plan amendment for 3980 Road 111: Zoning By‑law amendment to Residential Fourth Density Zone (R4) and Official Plan amendment to Medium Density Residential, plus Draft Plan of Subdivision 31T22‑001.
• Public hearing on Building By‑law 112‑2005 fee schedule: proposed increase in all building permit fees effective February 1 2025.
• Animal Control and Pound Services Agreement renewal with The Humane Society of Kitchener‑Waterloo & Stratford‑Perth for Jan 1 2025 – Dec 31 2028.
• Bedding Plant Tender award to Ontario Oasis for $113,001.60 per year (including HST).

Committee of the Whole In-camera

The Committee of the Whole will meet in‑camera to review two confidential reports. One report (CM‑24‑13) provides an update on the affordable housing purchase proposal. The other report (CM‑24‑14) concerns a shared services agreement. No decisions are recorded on the agenda; the items are for discussion only.

• Confidential Report CM‑24‑13 – Affordable Housing Purchase Proposal Update
• Confidential Report CM‑24‑14 – Shared Services Agreement

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive a Treasurer update on the draft 2025 budget, hear public comments on that budget, consider a sponsorship request from Here For Now Theatre, and deliberate the draft 2025 budget items including expansion initiatives. The Committee will also set a date for the next budget meeting.

• Treasurer update on the draft 2025 budget
• Public comments on the draft 2025 budget (open forum)
• Sponsorship request from Here For Now Theatre for a Super Star sponsor ($10‑15,000)
• Draft 2025 budget deliberations – expansion initiatives and continued budget items
• Decision on date for the upcoming budget meeting

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to review the draft 2025 budget, including the operating budget and capital program. The session includes a report on public engagement outcomes and an open forum for public comments on the budget.

• Summary of Public Engagement Initiatives and Outcomes for Budget 2025 (FIN24-036)
• Draft Capital Program discussion
• Draft Operating Budget discussion
• Expansion Initiatives discussion
• Open forum for public comments on the draft 2025 budget

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to discuss the draft 2025 Budget. The session includes a treasurer's overview, department presentations, and reports from outside boards. Members will consider the draft capital program, operating budget, and expansion initiatives.

• Review of draft 2025 Operating Budget
• Review of draft 2025 Capital Program
• Discussion of budget expansion initiatives
• Presentations from Stratford Police Services, Public Library, Destination Stratford, and investStratford
• Presentation of the Upper Thames River Conservation Authority 2025 Draft Budget

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will receive four reports for information: the 2023 corporate greenhouse gas emissions, an emergency purchase update on the Dunn Road well failure, an update on the primary digester roof failure at the Stratford Water Pollution Control Plant, and a public‑input invitation for the Stratford Landfill. The meeting also includes a department update on engineering activities and sets the next sub‑committee meeting for January 29, 2025.

• Annual Corporate Greenhouse Gas Emissions – 2023 (ITS24‑021) – received for information
• Dunn Road Well Failure – Emergency Purchase Update (ITS24‑020) – received per purchasing policy
• Stratford Water Pollution Control Plant primary digester roof failure update (ITS24‑023) – received per purchasing policy
• Stratford Landfill Public Input Invite November 2024 (ITS24‑022) – received for information
• Department update on engineering division activities (posted on city website)

Committee of the Whole In-camera

The provided agenda contains only procedural software placeholders and no specific business items, decisions, or discussion topics.

Regular Council

Stratford City Council will review the 2025 Water and Wastewater Rate Study and Financial Plans, appoint a new Integrity Commissioner, and discuss the Erie Street Parking Lot development options.

• Council to consider 2025 water and wastewater rate changes
• Appointment of Integrity Commissioner to Boghosian + Allen LLP
• Erie Street Parking Lot Development Options report
• Council Remuneration Review authorized
• Exemption to Noise Control By-law for Winter Wander-land event

Social Services Committee

The Stratford Social Services Committee will receive two management reports – an update on the Provincial Centralized Intake Initiative (SOC24-013) and an EarlyON Service Provider Transition Update (SOC24-014) – for information. It will also review September 2024 monthly infographics on Children’s Services, Homelessness, Housing, and Ontario Works. No decisions or approvals are being made beyond accepting the reports for information.

• Receive the “Update on the Provincial Centralized Intake Initiative” (SOC24-013) report for information
• Receive the “EarlyON Service Provider Transition Update” (SOC24-014) report for information
• Review the September 2024 Monthly Children’s Services Report (AODA)
• Review the September 2024 Monthly Homelessness Report (AODA)
• Review the September 2024 Monthly Housing Report (AODA)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is meeting to receive several financial updates. The session focuses on reviewing quarterly performance reports for the city and its utility services.

• Festival Hydro Inc. and Festival Hydro Services Inc. Q2 and Q3 updates (FIN24-033)
• Third Quarter (Q3) 2024 Operating Variance Report as at September 30, 2024 (FIN24-034)

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is reviewing environmental remediation, parking considerations, and brownfield status for the Grand Trunk Renewal project. The meeting includes reports from several working groups and a staff update on the Q3 and Q4 work plan.

• Brownfield considerations presentation by David Kusturin of Waterfront Toronto
• Environmental remediation and parking considerations report from CAO Joan Thompson and Director Taylor Crinklaw
• Letter from the Stratford Arts and Culture Collective
• Reports from Partnership, Vision Planning & Architecture, Communications, and Infrastructure & Environment working groups
• Staff update on the GTR Q3_Q4 Work Plan

Social Services Sub-committee

The Social Services Sub‑committee will consider a staff‑recommended motion to receive the "Update on the Provincial Centralized Intake Initiative" report for information. It will also review September 2024 monthly reports on Children’s Services, Homelessness, Housing, and Ontario Works. The meeting concludes with scheduling the next sub‑committee session for January 2025.

• Motion to receive the "Update on the Provincial Centralized Intake Initiative" report (SOC24‑013) for information
• Presentation of the September 2024 Monthly Children’s Services Report
• Presentation of the September 2024 Monthly Homelessness Report
• Presentation of the September 2024 Monthly Housing Report
• Presentation of the September 2024 Monthly Ontario Works Report

Regular Council

Stratford City Council will vote on a resolution to initiate the intent to declare 270 Water Street surplus while maintaining its heritage designations. The meeting also includes approvals for the Destination Stratford Board nomination, the 2025 council and committee schedule, a five‑year renewal of the Stratford Hockey Club agreement, and a one‑day free transit waiver on November 26, 2024. Additional items are appointments to several advisory committees and the reading of two by‑laws.

• Resolution to consider intent to declare 270 Water Street surplus (COU24-133)
• Resolution appointing a council member to the Destination Stratford Board of Directors (COU24-138)
• Resolution approving the 2025 Council, Committee and Sub‑committee meeting schedule (COU24-127)
• Resolution renewing the Stratford Hockey Club agreement for five years to August 30, 2029 (COU24-131)
• Resolution authorizing a free transit day on November 26, 2024 (COM24-007)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to discuss the process for reviewing Council pay and a report on property subclasses. The committee will consider authorizing the Director of Corporate Services to proceed with a remuneration review.

• Council Remuneration Review (FIN24-032) and potential repeal of By-law 20-98
• Report on New Multi-Residential Property Subclass (FIN24-031)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will review a request from the Downtown Stratford BIA for an exemption to Noise Control By-law 113-79 for the Winter Wander‑land event scheduled for December 1, 2024 in Market Square. The exemption would permit louder sound, use of loudspeakers, and loading/unloading during the event from 11:00 a.m. to 5:30 p.m. The committee will also receive the October 30 sub‑committee minutes and a departmental update. No other items are on the agenda.

• Noise By-law 113-79 exemption request for Winter Wander‑land event, Market Square, Dec 1 2024, 11 a.m.–5:30 p.m., covering Unreasonable Noise, loudspeakers, and loading/unloading
• Infrastructure, Transportation and Safety Sub‑committee minutes from October 30 2024 attached for background
• Department update posted on the City’s Engineering Division webpage

Committee of the Whole In-camera

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Committee of the Whole In-camera

The Committee of the Whole is meeting to discuss a confidential report from the Chief Administrative Officer. The session is closed to the public to address solicitor-client privilege and negotiation strategies.

• Confidential Report of the Chief Administrative Officer regarding a Shared Services Agreement (CM-24-03)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will consider a request from the Downtown Stratford BIA for an exemption to Noise Control By‑law 113‑79 for the Winter Wander‑land event scheduled for Sunday, December 1, 2024, from 11:00 a.m. to 5:30 p.m. The exemption seeks relief from provisions on unreasonable noise, loudspeaker operation, and loading/unloading. The meeting will also include a departmental update and routine items such as call to order and the next meeting date.

• Noise By‑law exemption request for Winter Wander‑land event (Dec 1, 2024, 11 a.m.–5:30 p.m.) – relief from provisions on unreasonable noise, loudspeakers, and loading/unloading
• Department update on ongoing projects (to be posted on the Engineering Division page)
• No delegations scheduled for this meeting
• No advisory committee or outside board minutes to review
• Next sub‑committee meeting set for November 27, 2024, at 4:30 p.m.

Community Services Committee

The Community Services Committee will discuss a recommendation to waive transit fares for one day on November 26, 2024. If approved, the financial transaction will be recorded as an interfunctional transfer. The meeting will also include department updates for August and September 2024 and will receive minutes from the Community Services Sub‑committee and the Communities in Bloom Advisory Committee for information.

• Proposed Free Transit Day – waive fares on Nov 26 2024, record transaction interfunctionally
• Community Services Sub‑committee minutes (Oct 17 2024)
• Community Services department updates – August 2024 and September 2024
• Communities in Bloom Advisory Committee minutes – June 5 2024 and July 4 2024

Regular Council

The council adopted the October 15 minutes and approved three separate tenders for the Boathouse roof membrane, railing, and interlocking paver system, with total costs of $105,997.39, $129,743.21, and $27,484.99 respectively. It also directed the implementation of Respectful Workplace Policy Option 1 and adopted the Public Conduct Policy. Council members appointed a Deputy Mayor for the 2024‑2026 term and passed by‑laws authorizing the Boathouse contracts.

• Tender award to Grand Valley Roofing & Coatings Inc. for Boathouse roof membrane ($105,997.39, including HST)
• Tender award to Kee Safety Ltd. for Boathouse railing ($129,743.21, including HST)
• Tender award to A Touch of Dutch Landscaping and Garden Services Ltd. for Boathouse interlocking paver system ($27,484.99, including HST)
• Resolution to implement Respectful Workplace Policy Option 1 and adopt the Public Conduct Policy
• Appointment of a Deputy Mayor for the term November 14 2024 to November 14 2026

Social Services Committee

The Social Services Committee will hear a delegation regarding the development of a men's homeless shelter. The body will also receive a report on the 2025 provincial allocation for Ontario Works and review August 2024 department updates.

• Delegation from Kyle Alexander Dewdney regarding a men's homeless shelter
• Report SOC24-012: Ontario Works 2025 Provincial Allocation
• August 2024 Monthly Homelessness Report
• August 2024 Monthly Housing Report
• August 2024 Monthly Children's Services and Ontario Works Reports

Finance and Labour Relations Sub-committee

The sub‑committee will consider a staff recommendation to authorize the Director of Corporate Services to continue the Council Remuneration Review and, after the final report is approved, direct the Clerk to draft a new Council Remuneration By‑law and repeal By‑law 20‑98. It will also receive the report on a new multi‑residential property subclass for information only. The meeting includes standard items such as a call to order, disclosure of pecuniary interests, and setting the next meeting for November 19 2024.

• Authorize continuation of Council Remuneration Review (Option 1)
• Direct preparation of new Council Remuneration By‑law and repeal By‑law 20‑98
• Receive New Multi‑Residential Property subclass report (information)
• Schedule next Finance and Labour Relations Sub‑committee meeting for 19 Nov 2024
• Adjourn the sub‑committee meeting

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt the September 16, 2024 minutes and receive reports from its working groups on partnership, vision and planning, real estate, communications, and infrastructure. It will hear a United Housing presentation titled “Uniting our Community to Address the Housing Crisis.” The agenda also includes review of a draft Indigenous Engagement Strategy, an update on Grand Trunk environmental remediation, and a proposal for tours of the Grand Trunk site.

• Adopt September 16, 2024 meeting minutes
• United Housing presentation on the housing crisis (Ryan Erb and Kathy Vassilakos)
• Draft Grand Trunk Indigenous Engagement Strategy (working draft V1)
• Grand Trunk Environmental Remediation status update
• Proposal for tours of the Grand Trunk site

Community Services Sub-committee

The Community Services Sub-committee is meeting to discuss transit services and community requests. The body will consider a staff recommendation to waive transit fares for one day and hear a request regarding a memorial bench.

• Proposed Free Transit Day on November 26, 2024 (Report COM24-007)
• Delegation request from Andrew Blake for a memorial bench for Mervyn "Butch" Blake
• Review of Communities in Bloom Advisory Committee minutes from June 5 and July 4, 2024

Regular Council

Stratford City Council will adopt the September 23, 2024 minutes and hear a presentation from the Parkinson Society Southwestern Ontario. The council will then consider several resolutions, including a zone‑change for 93 Trinity Street, a $3 million Connecting Links grant application for Huron Street Phase 2, and other land‑use, housing and by‑law matters.

• Resolution – Zone Change Application Z01-24 for 93 Trinity Street (factory district to residential R5(3) zone)
• Resolution – Connecting Link Program 2025‑2026 application for $3,000,000 grant for Huron Street Phase 2 reconstruction ($6,300,000 total project cost)
• Resolution – Proposed development of surplus municipal properties for affordable housing (REOI for 38 Coriano Street and 161 East Gore Street)
• Resolution – Amend By‑law 37‑2021 to change permitted liquor consumption hours and conditions in designated public places
• Resolution – Part Lot Control Exemption for 53‑55 Worsley Street (Lot 3, Registered Plan 44M‑91)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will review the Avon Trail's request to blaze the Stratford Side Trail from the Devon Street playground to the TJ Dolan natural area. Staff recommend that the request be considered. The committee will also receive sub‑committee minutes, a department update, and Energy and Environment advisory committee minutes for information.

• Avon Trail Blazing Request (consideration of trail blaze from Devon Street playground to TJ Dolan natural area)
• Review of Infrastructure, Transportation and Safety Sub‑committee minutes (Sept 25, 2024)
• Department update posted to the Engineering Division page
• Energy and Environment Advisory Committee minutes (June 6, 2024)

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an in-camera session to discuss the disposition of land at 270 Water Street and a shared services agreement. No other items are on the agenda.

• In-camera discussion of land disposition at 270 Water Street
• In-camera discussion of a shared services agreement

Social Services Sub-committee

The Stratford Social Services Sub‑committee will receive the Ontario Works 2025 Provincial Allocation report (SOC24‑012) for information. It will also review August 2024 monthly reports on Children Services, Homelessness, Housing, and Ontario Works. No delegations are scheduled, and the next meeting is set for November 13, 2024.

• Receive Ontario Works 2025 Provincial Allocation report (SOC24‑012) for information
• Review Monthly Children Services Report – August 2024
• Review Monthly Homelessness Report – August 2024
• Review Monthly Housing Report – August 2024
• Review Monthly Ontario Works Report – August 2024

Ad-Hoc Grand Trunk Working Group

The Ad-Hoc Grand Trunk Working Group is meeting to receive reports from various sub-groups. These groups cover partnership, vision, communications, infrastructure, and finance.

• Report from Partnership group
• Report from Vision, Planning & Architecture group
• Report from Communications, Advocacy & Civic Engagement group
• Report from Infrastructure & Environment group
• Report from Real Estate, Legal & Finance group

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will hear a delegation request to consider prohibiting left turns from southbound Veterans Way to eastbound Ontario Street at the Erie‑Ontario‑Veterans intersection. It will also consider the Avon Trail Blazing Request (ITS24‑018) to extend the Stratford Side Trail from the Devon Street playground to the TJ Dolan natural area. The meeting includes a department update, a review of Energy and Environment Advisory Committee minutes, and sets the date for the next sub‑committee meeting.

• Delegation request by Steven Elliot to consider prohibiting left turns from southbound Veterans Way to eastbound Ontario Street at the Erie‑Ontario‑Veterans intersection.
• Avon Trail Blazing Request (ITS24‑018) to blaze the Stratford Side Trail from the Devon Street playground through the city to the TJ Dolan natural area.
• Department update on infrastructure activities (posted on the Engineering Division page).
• Review of Energy and Environment Advisory Committee minutes from June 6, 2024.
• Next sub‑committee meeting scheduled for October 30, 2024 at 4:30 p.m. in the Council Chamber.

Regular Council

Stratford City Council will adopt the September 9 minutes and addendum, then consider several resolutions including the sale of Block 37 land, an Indigenous Medicine Wheel report, and multiple contract awards. The council will award a new transit bus wash system to Westmatic Corporation for $413,874.93 (incl. HST), a multi‑use trail on Oakdale Avenue to Ekum‑Sekum Inc. for $301,602.65 (incl. HST), and consulting services for the O'Loane Trunk sanitary sewer extension to MTE Consultants Inc. for $272,992.63 (incl. HST). Additional items include extending the parking enforcement services contract and proclaiming awareness days, followed by readings of by‑laws and a consent agenda.

• Bus Wash System Replacement – award to Westmatic Corporation for $413,874.93 (incl. HST)
• Oakdale Avenue Multi‑Use Trail Construction – award to Ekum‑Sekum Inc. (o/a Brantco Construction) for $301,602.65 (incl. HST)
• Consulting Services for O'Loane Trunk Sanitary Sewer Extension – award to MTE Consultants Inc. for $272,992.63 (incl. HST)
• Parking Enforcement Services Contract Extension with Commissionaires Great Lakes for a one‑year term ending Aug 31 2025
• Proposed disposition and sale of City‑owned Block 37 (RP 519) to adjoining owners after declaring it surplus

Social Services Committee

The Social Services Committee will consider and approve agreements for the North Perth Fixed Site Supported Housing program with the Canadian Mental Health Association Huron‑Perth Addictions and Mental Health Services, and for the St. Marys Fixed Site Supported Housing program with Little Lake Residential. The committee will also receive reports on the annual community income tax clinic, quarterly infographics, and the supported transitional housing pilot project. All items are presented for information or decision as noted in the agenda.

• Agreement with Canadian Mental Health Association Huron‑Perth Addictions and Mental Health Services for North Perth Fixed Site Supported Housing
• Agreement with Little Lake Residential for St. Marys Fixed Site Supported Housing
• Report on Annual Community Income Tax Clinic – staff recommendation to thank supporting businesses
• Receipt of report titled “Introduction to Quarterly Infographics” for information
• Receipt of report titled “Supported Transitional Housing Pilot Project” for information

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive updates on natural gas and electricity procurement, the 2023 development charges and parkland reserve fund statements, and the second‑quarter 2024 operating variance report for information. It will also consider a funding request from the Stratfords of the World Advisory Committee to assist members with registration and travel costs for the January 2025 New Zealand Reunion. The director will be asked to identify possible funding sources at a future meeting.

• Update of Natural Gas and Electricity Procurement (FIN24-028) – received for information
• 2023 Treasurer’s Statement for Development Charges and Parkland Reserve Funds (FIN24-029) – received for information
• Second Quarter 2024 Operating Variance Report (FIN24-027) – received for information
• Funding request for 2025 New Zealand Reunion (FIN24-030) – considered for assistance and future funding options
• Stratfords of the World Advisory Committee minutes (April, May, June 2024) – provided for information

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee will receive for information an update on natural gas and electricity procurement (FIN24-028) and the Second Quarter 2024 Operating Variance Report (FIN24-027). It will also be provided with Stratfords of the World (Ontario) Advisory Committee minutes from April 25, May 30, and June 27, 2024. No decisions or approvals are scheduled beyond the receipt of these reports and the meeting adjournment.

• Update of Natural Gas and Electricity Procurement (FIN24-028) – report received for information
• Second Quarter 2024 Operating Variance Report (FIN24-027) – report received for information
• Stratfords of the World (Ontario) Advisory Committee minutes – April 25, May 30, June 27 2024 – provided for information

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will receive updates on the Indigenous Engagement & Consultation Strategy, the draft 2025 budget for the Grand Trunk Renewal Project, and site activation and animation plans. The meeting will also include reports from the partnership, vision‑planning‑architecture, real‑estate‑legal‑finance, communications, and infrastructure working groups, as well as a staff update. After adopting the previous minutes, the committee will set the date for its next meeting.

• Draft 2025 Budget for the Grand Trunk Renewal Project – budget update
• Indigenous Engagement & Consultation Strategy Update
• Grand Trunk Site Activation & Animation Updates
• Vision, Planning & Architecture Working Group Report
• Partnership Working Group Report

Committee of the Whole In-camera

The Committee of the Whole will meet in-camera to consider a proposed repurchase of land in the Crane West Business Park. It will also receive an update on an affordable housing purchase proposal. Additionally, the council will review applications for advisory committees and boards.

• Proposed repurchase of land in the Crane West Business Park (section 239.(2)(c))
• Update on affordable housing purchase proposal (sections 239.(2)(c) and 239.(2)(k))
• Review of applications for advisory committees and boards (section 239.(2)(b))

Regular Council

Stratford City Council is reviewing a zoning and official plan amendment for a long-term care facility at 3188 Vivian Line 37. The body is also discussing a strategy for public land encampments and an application for the CMHC Housing Accelerator Fund.

• Proposed long-term care facility at 3188 Vivian Line 37 (OPA01-24 and Z02-24)
• Tender award to Uniqueco Building Restoration Inc. for $162,607 for an accessible ramp at the Administration of Justice Building
• Application for Natural Resources Canada funding to install four Level 3 EV Charging Stations
• Encroachment application for 96 Huron Street with a proposed annual fee of $50.00
• Request from Downtown Stratford BIA for pedestrian wayfinding signs

Ad-Hoc Grand Trunk Working Group

The Ad‑Hoc Grand Trunk Working Group will hear reports from its sub‑committees on partnerships, planning, communications, and infrastructure. Members will review key dates and work‑plan timelines, and the next meeting is scheduled for October 7, 2024. No formal decisions or approvals are listed on the agenda.

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is reviewing the draft 2025 project budget and site activation concepts. The body is also discussing an Indigenous engagement strategy and the alignment of the City's Official Plan with the project site.

• Draft 2025 Budget for the Grand Trunk Renewal Project
• Grand Trunk Site Activation & Animation temporary concepts
• Indigenous Engagement Strategy Considerations
• City of Stratford Official Plan Review alignment with GTR site
• Reports from working groups on Partnerships, Vision, Real Estate, and Infrastructure

Special Council

Council is reviewing a proposal by GSP Group on behalf of Stratford LTC LP to establish a long-term care facility. The meeting includes a decision on an Official Plan Amendment and a Zoning By-law Amendment for the subject lands.

• Official Plan Amendment OPA01-24 and Zone Change Application Z02-24 for 3188 Vivian Line 37
• Proposed zoning change to Institutional Community Special with an (H12) Holding Provision for 3188 and 3184 Vivian Line 37
• Adoption of Official Plan Amendment No. 34 to add special policies to the Residential Area designation

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is reviewing several funding requests and financial updates. The body is considering grant increases for local organizations and receiving reports on economic development and tax arrears.

• Proposed increase of 2024 community grant for Playmakers! Theatre School to $5,000.00
• Request for $500.00 for Stratfords of the World Advisory Committee for New Zealand Reunion sessions
• Request for up to $5,000.00 for Communities in Bloom members to attend a symposium in Charlottetown
• Proposed $3,281.42 in-kind grant for Climate Conversations Steering Committee for auditorium rental and technical support
• Updates on SEEDCo/investStratford, Destination Stratford, and Property Tax Arrears

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will consider adopting the Community Climate Action Plan (CCAP) and direct staff to advance its actions within current staffing and budget. It will also decide on authorizing $28,025 for repair of a fire utility vehicle and approve the use of the Canoe procurement group to purchase a Pierce Quintuple Combination Pumper fire apparatus. Additional items include a noise‑control bylaw exemption for the Stratford Lantern Parade on October 19, 2024, and moving forward with design and tendering for resurfacing the Erie Street Parking Lot.

• Adopt Community Climate Action Plan (CCAP) and direct staff actions
• Authorize $28,025 repair of fire utility vehicle
• Approve procurement process for Pierce Quintuple Combination Pumper fire apparatus via Canoe group
• Grant noise‑control bylaw exemption for Stratford Lantern Parade (Oct 19, 2024)
• Authorize design and tender for resurfacing Erie Street Parking Lot

Regular Council

Stratford City Council approved the 2025 Fees and Charges by-law, extended a Part Lot Control exemption for a residential development, and authorized the sale of two lots in the Crane West Business Park. The meeting also included proclamations and a public hearing on a zoning change.

• Approval of 2025 Fees and Charges by-law
• Extension of Part Lot Control exemption for Daly Avenue and Worsley Street
• Sale of Lot 2 and Lot 3 in Crane West Business Park
• Public hearing for Zone Change Z02-24 and OPA01-24 at 3188 Vivian Line
• Proclamation of Overdose Awareness Day

Ad-Hoc Grand Trunk Working Group

The Ad-Hoc Grand Trunk Working Group will meet to review the project work plan, discuss reporting items, and receive updates from various working group chairs. The next meeting date has not been set.

• Review of work plan timeline and reporting items
• Updates from Partnership Working Group
• Updates from Infrastructure & Environment Working Group
• Updates from Working Group Coordinators
• Next meeting date to be determined

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee is meeting to discuss the adoption of the Community Climate Action Plan and fire department equipment needs. The body is also reviewing a noise by-law exemption request for a local parade.

• Adoption of the Community Climate Action Plan (CCAP)
• Authorization of $28,025 for fire utility vehicle repair
• Procurement of a Pierce Quintuple Combination Pumper fire apparatus via Canoe procurement group
• Noise Control By-law 113-79 exemption request for the Stratford Lantern Parade on October 19, 2024

Special Council

City Council is meeting to discuss and decide on the disposition of surplus lands to Stratford Long Term Care LP. The proposed sale is intended to facilitate the development of a continuum of care facility and a long term care home with at least 160 beds.

• Proposed Agreement of Purchase and Sale for 3188 Vivian Line 37
• Proposed conveyance of 3188 Vivian Line 37 to Stratford Long Term Care LP
• Development of a minimum 160 bed long term care home

Committee of the Whole In-camera

The Committee of the Whole is meeting in an in-camera session to discuss land disposition and legal matters. These items are closed to the public in accordance with the Municipal Act, 2001.

• Proposed Disposition of Land in the Crane West Business Park
• Judicial Review: Stratford (City) v. Stratford Professional Fire Fighters Association Local 534

Regular Council

Stratford City Council will adopt the minutes and agenda addenda, consider land disposition matters, and vote on several resolutions. Key decisions include authorizing a $786,199.47 contract for the Perth Line 36 culvert replacement and a $118,761.87 award for outdoor fitness equipment at Shakespeare Park. The Council will also amend the maintenance cost apportionment for the Line 29 railway crossing and adopt by‑laws delegating signing authority to the CAO. A motion to suspend the Respectful Workplace Policy will be heard.

• Award of Perth Line 36 Culvert Replacement contract to Lavis Contracting Co. Limited for $786,199.47 (incl. HST)
• Award of Shakespeare Park outdoor fitness equipment contract to PlayPower LT Canada Inc. for $118,761.87 (incl. HST)
• Amendment to Maintenance Cost Apportionment Agreement for Line 29 railway crossing with CN Railway
• Adoption of by‑laws 11.1‑11.4 delegating authority to the Chief Administrative Officer for railway agreements
• Motion to suspend the Respectful Workplace Policy (policy H.1.36) and seek review options

Community Services Committee

The Community Services Committee will consider a motion to adopt the Stratford Invasive Plant Plan 2024. Staff recommends adoption and directing implementation with sufficient resources and funding in the annual budget. The committee will also hear a delegation from the Friends of the Shakespearean Gardens and receive advisory committee minutes for information.

• Motion to adopt the Stratford Invasive Plant Plan 2024
• Delegation request by Friends of the Shakespearean Gardens
• Review of Community Services Sub‑committee minutes (meeting adjourned due to lack of quorum)
• Presentation of Communities in Bloom Advisory Committee minutes (March, April, May 2024)
• Report of Council Committee Coordinator recommending adoption of the invasive plant plan

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is reviewing several requests for additional funding and grant appeals. The body will also receive updates on economic development and property tax arrears.

• Grant increase request from Playmakers! Theatre School for the Stratford Lantern Parade 2024
• Request for $500 for Stratfords of the World Advisory Committee information sessions
• Request for up to $5,000 for Communities in Bloom members to attend a symposium in Charlottetown
• Financial assistance request for eight Climate Conversations Steering Committee events
• Property Tax Arrears and Tax Sales Update (FIN24-025)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt the minutes from its June 17 meeting, review the draft Q3‑Q4 work plan and the draft vision and guiding principles for the Grand Trunk Renewal project, and discuss lessons from the Trinity Centres Foundation on converting underutilised churches into community hubs and affordable housing. No formal decisions are recorded; the items are presented for discussion and further planning.

• Adopt minutes from the June 17, 2024 Ad‑Hoc GTR Committee meeting
• Review Draft GTR Q3‑Q4 Work Plan (July 9, 2024)
• Review Working Draft of GTR Vision and Guiding Principles V8 (July 7, 2024)
• Discuss lessons from the Trinity Centres Foundation on repurposing churches into community hubs and affordable housing
• Reports from the working groups

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an In‑camera session to consider a proposed disposition of municipal land intended for a long‑term care home. The item is listed under section 239.(2)(c) and related sections, but no supporting documents are attached. The discussion will be confidential under solicitor‑client privilege.

• Proposed disposition of land for a long‑term care home (no attachments)

Community Services Sub-committee

The Community Services Sub-committee will hear a presentation from the Friends of the Shakespearean Gardens regarding their group's activities. The committee will also receive department updates for April through June 2024 and review recent minutes from the Communities in Bloom Advisory Committee.

• Presentation by Reg White, Chair of the Friends of the Shakespearean Gardens
• Community Services department updates for April, May, and June 2024
• Review of Communities in Bloom Advisory Committee minutes from March, April, and May 2024

Regular Council

The Council is reviewing the proposed 2025 budget process, schedule, and a new multi-year budgeting policy. The agenda also includes decisions on road widening at 207 St. Patrick Street and several equipment procurement contracts.

• Awarded $230,842.05 contract to Delta Power Equipment for a loader backhoe
• Awarded $144,364.28 contract to Winegard Motors Ltd. for a forestry truck chassis
• Authorized land conveyance from Waterloo Development Inc. for St. Patrick Street widening
• Approved entering into the Canada Community-Building Fund agreement
• Proclaimed September as Childhood Cancer Awareness Month

Infrastructure, Transportation and Safety Committee

The committee will review comments received during the June 2024 public input period for the Stratford Landfill. The agenda also includes a request for a noise by-law exemption for an event at Memorial Baptist Church on August 10, 2024.

• Noise by-law exemption request for Memorial Baptist Church
• Review of Stratford Landfill public input
• Engineering Division department update
• Review of Active Transportation, Energy and Environment, and Accessibility committee minutes

Committee of the Whole In-camera

The Committee of the Whole is scheduled to discuss applications for the Downtown Stratford Business Improvement Area Board of Management during this in-camera session. The agenda also includes a call to order and adjournment to the closed session.

• Downtown Stratford Business Improvement Area Board of Management Applications

Ad-Hoc Grand Trunk Working Group

The working group is meeting to review work plan implementation and staff updates on key partner discussions. The agenda also includes an assessment of demolition options and reports from five sub-working groups.

• Assessment of demolition options
• Work plan and implementation discussion
• Staff updates on key partners discussions
• Reports from five sub-working groups

Special Council

Stratford Council will consider several contract awards, including asphalt resurfacing and hybrid vehicle deliveries. The agenda also includes renewing cost-sharing agreements for public health and Spruce Lodge, and amending the fireworks by-law.

• Asphalt Resurfacing contract award to GIP Paving Inc. for $1,716,649.69
• Purchase of six hybrid pickup trucks for $467,432.05
• Purchase of one hybrid SUV for $66,267.72
• $233,750 dividend declaration for Festival Hydro Inc.
• Amendment to Fireworks By-law 73-2006 regarding Diwali Festival

Special and Public Meeting

Stratford City Council will hold a public meeting to hear comments regarding Zone Change Application Z01-24. This application concerns properties located at 93 Trinity Street and 266 King Street.

• Zone Change Application Z01-24 for 93 Trinity Street and 266 King Street
• Confirmatory By-law 4.1

Infrastructure, Transportation and Safety Sub-committee

The sub-committee will consider a noise control by-law exemption for an event at 113 Bruce Street on August 10, 2024. The meeting also includes receiving a report regarding public input for the Stratford Landfill.

• Noise Control By-law 113-79 exemption request for Memorial Baptist Church
• Stratford Landfill Public Input report (ITS24-012)
• Review of Active Transportation Advisory Committee minutes
• Review of Energy and Environment Advisory Committee minutes
• Review of Accessibility Advisory Committee minutes

Committee of the Whole In-camera

The Committee of the Whole held an in-camera session on June 24, 2024. The agenda included a discussion regarding a proposed land acquisition for an affordable housing project.

• Proposed acquisition of land for an affordable housing project

Finance and Labour Relations Committee

The committee is reviewing audited financial statements for Festival Hydro Inc. and Festival Hydro Services Inc. A staff recommendation includes declaring a $233,750 top-up common share dividend for 2023. The agenda also covers the proposed 2025 budget process and multi-year budgeting policy.

• $233,750 top-up common share dividend for Festival Hydro Inc.
• Review of 2023 audited financial statements for Festival Hydro entities
• Proposed 2025 budget process and multi-year budgeting policy
• Scheduled 2024 budget meeting dates in November and December

Regular Council

The City Council is deciding on several infrastructure contracts, including asphalt resurfacing and sewer liner installations. The agenda also includes a proposed amendment to the fireworks by-law and presentations from local community groups.

• $1,716,649.69 asphalt resurfacing contract awarded to GIP Paving Inc.
• $676,080.47 sewer liner installation contract awarded to Clearwater Structures Inc.
• Award of hybrid vehicle contracts to East Court Metro Lincoln and Lunar Contracting
• Proposed amendment to Fireworks By-law 73-2006 regarding the Diwali Festival
• Proposed land acquisition for an affordable housing project

Ad-Hoc Grand Trunk Renewal Committee

The committee will review feedback from community engagement activities and draft guiding principles. The agenda also includes a presentation on partnership models for urban revitalization and working group updates.

• Review of draft guiding principles and community engagement pop-up results
• Presentation on partnership models for urban revitalization
• Communications proposal for the project narrative
• Vision, planning, and architecture working group update
• Proposed change to meeting time

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive several reports for information. These include an update on Destination Stratford 2024, a review of municipal debt limits, and preliminary 2023 year-end results.

• Destination Stratford 2024 Update 2 (FIN24-017)
• Financial Indicator Review, Financial Profile and Municipal Debt Limits (FIN24-014)
• Preliminary 2023 Year-end Results (FIN24-016)

Regular Council

Stratford City Council is reviewing several infrastructure contracts and land use proposals. The agenda includes awarding tenders for watermain replacement and a new playground, as well as designating the Dragon Boat Festival as a significant event. Additionally, council will consider declaring city-owned land at 3188 Vivian Line 37 surplus for sale to a long-term care provider.

• $277,942.15 tender award for Neal Avenue and Glendon Road watermain replacement
• $153,854.18 contract for Milton Street Park playground installation
• Designation of the 27th Dragon Boat Festival as a municipally significant event
• Declaration of surplus land at 3188 Vivian Line 37 for sale to a long-term care provider
• Lease renewal for Stratford Municipal Golf Course with scheduled rent increases

Community Services Committee

The committee is reviewing a recommendation to renew the lease for the municipal golf course on Norfolk Street through 2026. The proposal outlines specific rent amounts for each year of the three-year term. Staff will also provide an update on community services department activities.

• Lease renewal for Stratford Municipal Golf Course (2024-2026)
• Rent of $20,000 for 2024
• Rent of $22,500 for 2025
• Rent of $23,850 for 2026
• Community Services department update