Stratford public meetings in 2025

Planning and Heritage Sub-committee

The Planning and Heritage Sub-committee will meet to discuss a staff recommendation to uphold the denial of a Heritage Alteration Permit for 23 Downie Street, which would have allowed the covering of a rear brick façade with EIFS stucco. The committee will also review minutes from the Heritage Stratford Advisory Committee.

• Staff recommendation to uphold denial of Heritage Alteration Permit for 23 Downie Street
• Review of Heritage Stratford Advisory Committee minutes from May 13, 2025
• Review of Heritage Stratford Advisory Committee minutes from October 15, 2025

The Planning and Heritage Sub‑committee decided to refer the report on the heritage alteration permit appeal for 23 Downie Street to the regular Council meeting on January 12, 2026, and instructed staff to prepare a detailed report. The motion to hear owners Joanna Gordon and Craig Foster was carried. The meeting was then adjourned.

• Report on 23 Downie Street appeal referred to Jan 12, 2026 Council meeting (motion carried)
• Owners Joanna Gordon and Craig Foster heard (motion carried)
• Sub‑committee meeting adjourned (motion carried)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will consider a single‑source contract for human‑resources consulting services with Ward & Uptigrove, limited to $100,000 for the 2026 fiscal year. It will also receive the Reserve and Reserve Fund Policy Review, authorizing a new Affordable Housing Reserve Fund with $1,000,000 of proceeds from a property sale and direction on the remaining $2,062,481.78. Additional reports on natural‑gas and electricity procurement, Festival Hydro Q3 2025 results, excluded expenses for the 2026 budget, and the operating budget variance will be received for information.

• Exempted single‑source procurement of HR consulting services (Ward & Uptigrove) up to $100,000 for 2026
• Authorization of a new Affordable Housing Reserve Fund with $1,000,000 allocated from sale proceeds
• Direction to allocate remaining $2,062,481.78 from sale proceeds pending Asset Management Plan
• Report on natural gas and electricity procurement (information)
• Festival Hydro Inc. and Festival Hydro Services Inc. Q3 2025 financial results (information)

The committee approved an exemption to single‑source a human‑resources consulting contract with Ward & Uptigrove for up to $100,000 (including HST). It received several reports for information, including updates on natural gas, electricity, Festival Hydro, and the operating budget variance. The committee also approved the creation of a new Reserve Fund for Affordable Housing, allocating $1,000,000 of sale proceeds to it, with the remaining $2,062,481.78 to be allocated later.

• Approved exemption to single‑source HR consulting services (cost ≤ $100,000) – Carried
• Received Natural Gas and Electricity Procurement report for information – Carried
• Received Festival Hydro Q3 financial results for information – Carried
• Received Ontario Regulation 284/09 excluded expenses report for information – Carried
• Approved creation of Affordable Housing Reserve Fund and allocation of $1,000,000 – Carried
• Directed remaining $2,062,481.78 proceeds to be allocated after Asset Management Plan – Carried
• Received Operating Budget Variance Report for information – Carried
• Adjourned the meeting – Carried

Regular Council

Stratford City Council will discuss a proposed battery energy storage system and the expansion of the Anne Hathaway Day Care Centre. The meeting also includes a public hearing regarding planning applications for 16 Kastner Street.

• Proposed Battery Energy Storage System (BESS) facility at 465 Wright Boulevard
• Expansion of Anne Hathaway Day Care Centre by 8 preschool spaces at a maximum cost of $44,000
• Public meeting for Official Plan Amendment OPA2-25 and Zoning By-law Amendment Z06-25 for 16 Kastner Street
• Proposed $3,717.00 fee for processing Municipal Support Resolutions for energy projects
• Part Lot Control Exemption (PLC22-25) for 45 and 49 Worsley Street

The council adopted the November 24 minutes and the agenda addenda. It approved a Part Lot Control exemption for 45/49 Worsley Street and supported Cordelia BESS Inc.'s request for a municipal support resolution for a battery energy storage system. It also adjourned to a public planning meeting and heard the Poet Laureate presentation. The motion to appoint April Smith to the police board was defeated.

• Adopted November 24 minutes (R2025-541) – Carried
• Adopted agenda addenda (R2025-542) – Carried
• Approved Part Lot Control Exemption for 45 and 49 Worsley Street (R2025-546) – Carried
• Supported Cordelia BESS Inc. municipal support resolution and directed staff actions (R2025-547) – Carried
• Received correspondence from Mike Sullivan (R2025-548) – Carried
• Adjourned to a public planning meeting for OPA2-25 and Z06-25 (R2025-544/545) – Carried
• Approved Poet Laureate presentation hearing (R2025-543) – Carried
• Defeated motion to appoint April Smith to the Police Service Board (R2025-549) – Defeated

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an in-camera session to consider two confidential reports from the City Clerk. The reports concern applications for the Municipal Accommodation Tax Ad-Hoc Committee (CM-25-31) and the Stratford Police Service Board (CM-25-32). No decisions are recorded; the items are for discussion in the closed session.

• Confidential Report of the City Clerk on applications for the Municipal Accommodation Tax Ad-Hoc Committee (CM-25-31)
• Confidential Report of the City Clerk on applications for the Stratford Police Service Board (CM-25-32)

Councillors Nijjar and Wordofa moved that the Committee of the Whole adjourn into an In-camera session to consider confidential reports concerning the Municipal Accommodation Tax Ad‑Hoc Committee and the Stratford Police Service Board. The motion was carried. No vote tally was recorded in the minutes.

• Motion to adjourn into closed session to consider confidential reports carried

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to review a request for a sign and lighting encroachment at 23 Albert Street. The body will also receive a report on public input regarding the Stratford Landfill.

• Proposed encroachment approval for lighting and sign at 23 Albert Street with a $50.00 annual fee
• Requirement for owners of 23 Albert Street to apply for two awning permits within six months
• Review of public input comments regarding the Stratford Landfill (ITS25-027)

The committee approved the request to place lighting and a sign on municipal property at 23 Albert Street. An annual $50 fee, adjusted yearly by the CPI, will be added to the property tax bill for that encroachment. Owners must obtain awning permits within six months and the City Clerk will prepare a by‑law to formalize the agreement. The committee also accepted comments on the Stratford Landfill public input and received the related report for information.

• Approve encroachment of lighting and sign at 23 Albert Street (carried)
• Add $50 annual fee, CPI‑adjusted, to property tax for 23 Albert Street (carried)
• Require owners to apply for awning permits within six months (carried)
• Direct City Clerk to prepare by‑law authorizing the encroachment (carried)
• Consider comments on Stratford Landfill public input (carried)
• Receive Stratford Landfill public input report for information (carried)
• Adjourn meeting (carried)

Court of Revision

The Stratford Court of Revision meeting scheduled for December 3, 2025 has an agenda that contains no listed items. No decisions, proposals, or discussions are detailed in the agenda document.

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive the Mayor’s 2026 budget overview and discuss proposed amendments. A report on public‑engagement initiatives for the 2026 draft budget will be presented for information. Department heads and outside boards will give presentations, and future budget meeting dates are announced.

• 2026 Mayor's Budget Overview
• Report of the Director of Corporate Services – Summary of Public Engagement Initiatives for the 2026 Draft Budget (FIN25-041)
• Department presentations (Corporate Services, Social Services, Fire Services/Municipal Airport, Infrastructure Services, Community Services, Building and Planning Services)
• Outside board presentations (Upper Thames River Conservation Authority, investStratford, Stratford Public Library, Destination Stratford, Stratford Police Services)
• 2026 Mayor's Budget Discussion and Proposed Amendments

Infrastructure, Transportation and Safety Sub-committee

The sub‑committee will consider a staff recommendation to approve an encroachment onto municipal property for lighting and signage at 23 Albert Street. The recommendation includes adding an annual $50 fee, adjusted yearly by CPI, and requiring the owners to obtain awning permits within six months. The meeting also reviews public input on the Stratford Landfill and provides departmental and advisory committee updates.

• Encroachment Application for 23 Albert Street – approval, $50 annual fee, awning permit requirement
• Stratford Landfill Public Input Invite – council to consider comments received
• Department updates posted to the Engineering Division page
• Review of minutes from Active Transportation, Accessibility, and Energy & Environment advisory committees
• Cancellation of the December sub‑committee meeting

The sub‑committee carried a motion to approve the encroachment of lighting and a sign at 23 Albert Street, adding a $50 yearly fee adjusted for inflation to the property tax and requiring awning permits. It also carried a recommendation that Council consider public comments on the November 2025 Stratford Landfill input and receive the related report for information. The meeting was adjourned by motion.

• Approved encroachment of lighting and sign at 23 Albert Street (Carried)
• Added $50 annual encroachment fee, CPI‑adjusted, to 23 Albert Street property tax (Carried)
• Required owners to obtain awning permits within six months (Carried)
• Directed City Clerk to prepare by‑law authorizing the encroachment (Carried)
• Recommended Council consider public comments on Stratford Landfill input (Carried)
• Recommended Council receive Stratford Landfill public input report for information (Carried)
• Adjourned the sub‑committee meeting (Carried)

Regular Council

Stratford City Council will adopt the November 10 minutes, cancel the request for expressions of interest on two surplus properties for affordable housing, and adjourn to a public meeting on a proposed amendment to Building By‑law 112‑2005. The council will also consider several resolutions, including emergency repair of a landfill dozer, HVAC replacement at the William Allman Memorial Arena, and elevator modernization at the public library. Additional items include part‑lot‑control exemptions for Worsley Street and other sites, and a noise‑bylaw exemption for the Lights On Stratford event.

• Emergency refurbishment of the Fleet D6 Dozer authorized for approx. $365,000 (excluding HST) – funded from the Fleet Capital Reserve Fund
• HVAC units replacement at William Allman Memorial Arena approved for $186,000 (including HST) – funded from the Facilities Capital Reserve Fund R‑R11‑FACI
• Stratford Public Library elevator modernization tender awarded to Trade‑Mark Industrial Inc. for $189,677.59 (including HST) with a $34,636 contingency
• Application for Part Lot Control Exemption (PLC14‑25) for 59‑71 Worsley Street approved to permit separate conveyable lots for semi‑detached units
• Cancellation of the Request for Expressions of Interest for 38 Coriano Street and 161 East Gore Street and direction to staff to review affordable‑housing options

The council voted to cancel the Expressions of Interest for 38 Coriano Street and 161 East Gore Street and directed staff to review affordable‑housing options. It also adopted the November 10 minutes, added the agenda addendum, approved the presentation of the 2025 Annual Accessibility Award, adjourned to a public meeting on proposed Building By‑law changes, and allowed Kent Bunston to be heard on an encroachment application.

• Adopted minutes of Nov 10, 2025 (R2025-512) – carried
• Added agenda addendum (R2025-513) – carried
• Cancelled Expressions of Interest for 38 Coriano St & 161 East Gore St and directed staff to review affordable‑housing options (R2025-514) – carried
• Approved presentation of the 2025 Annual Accessibility Award (R2025-515) – carried
• Adjourned to a public meeting on proposed Building By‑law 112‑2005 amendments (R2025-516) – carried
• Allowed Kent Bunston to be heard on encroachment application (R2025-517) – carried

Community Services Committee

The Community Services Committee will receive the Active Transportation Advisory Committee recommendation to install flashing caution lights at the transit terminal (COM25-003) and note that the request will be reviewed when a detailed Transportation Impact Study is completed. The meeting also includes a departmental update on community services activities and provides minutes from several advisory committee meetings for the committee's information.

• Receive Active Transportation Advisory Committee Recommendation for flashing caution lights at the transit terminal (COM25-003)
• Note that the flashing caution lights request will be reviewed after a Transportation Impact Study is undertaken
• Department update on community services (October 2025)
• Provide advisory committee minutes from March 6, April 3, June 5, and September 4, 2025
• Record that Community Services Sub‑committee meetings scheduled for Oct 16 2025 and Nov 13 2025 were cancelled

The committee received the Active Transportation Advisory Committee report on flashing caution lights at the transit terminal and agreed to review the request once a detailed Transportation Impact Study is completed. The motion was carried. The meeting was then adjourned by a carried motion.

• Received Active Transportation Advisory Committee report on flashing caution lights (carried)
• Agreed to review flashing caution lights request after transportation impact study (carried)
• Adjourned meeting (carried)

Social Services Committee

The Social Services Committee is reviewing a pilot project for seniors designated housing and several reports on community services. The body is considering delegating authority to the Director of Social Services to manage eligibility rules for seniors housing.

• Seniors Designated Housing Pilot Project within the Perth & Stratford Housing Corporation (SOC25-017)
• Proposed amendment to Delegation of Authority By-law 135-2017 regarding seniors housing eligibility
• Early Development Instrument report for Stratford, St. Marys, and Perth County (SOC25-013)
• Partnership report with The Local Community Food Centre (SOC25-014)
• Reports on Sports and Leisure Program outcomes (SOC25-015) and Employment Ontario Services (SOC25-016)

The committee approved a motion delegating authority to the Director of Social Services to make and update local eligibility rules for seniors designated housing under the Housing Services Act, 2011, and to amend By-law 135-2017 accordingly. It also received several reports for information, including the seniors housing pilot, Early Development Instrument, Local Community Food Centre partnership, Sports and Leisure program outcomes, and Employment Ontario Services. All motions were carried without recorded vote tallies. The meeting was then adjourned.

• Delegated authority to Director of Social Services for seniors housing eligibility rules (Carried)
• Received Seniors Designated Housing Pilot Project report (SOC25-017) for information (Carried)
• Received Early Development Instrument report (SOC25-013) for information (Carried)
• Received Local Community Food Centre partnership report (SOC25-014) for information (Carried)
• Received Sports and Leisure Program outcomes report (SOC25-015) for information (Carried)
• Received Employment Ontario Services report (SOC25-016) for information (Carried)
• No pecuniary interest disclosures were made (Carried)
• Committee adjourned the meeting (Carried)

Committee of the Whole In-camera

The Committee of the Whole will move into a closed In-camera session. It will review a confidential report from the Chief Administrative Officer on the CAO’s performance (CM-25-29). It will also review a confidential report from the City Clerk on the 2025 Communities in Bloom Advisory Committee applications (CM-25-30). No decisions are recorded in the agenda.

• Confidential CAO performance report (CM-25-29)
• Confidential Communities in Bloom applications report (CM-25-30)

The Committee of the Whole voted to adjourn the meeting into an in-camera (closed) session. The motion, introduced by Councillors Nijjar and Henderson, was to consider two confidential reports: a CAO performance update and a City Clerk report on Communities in Bloom applications. The motion was carried. No other substantive decisions were recorded.

• Moved into closed (in-camera) session to consider confidential reports (carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee will decide whether to exempt Section 11 of the Purchasing Policy and single‑source a human‑resources consulting contract with Ward & Uptigrove for up to $100,000 (including HST) for 2026. It will also receive a report recommending the creation of a new Reserve Fund for Affordable Housing and will seek direction on distributing proceeds of a sale totaling $3,062,481.78. Updates on natural‑gas and electricity procurement, Festival Hydro’s Q3 2025 results, and the operating budget variance as of September 30 2025 will be received for information.

• Approve exemption and single‑source HR consulting contract (Ward & Uptigrove) up to $100,000 HST inclusive for 2026
• Authorize new Reserve Fund for Affordable Housing and direction on $3,062,481.78 sale proceeds
• Receive update on natural‑gas and electricity procurement (information)
• Receive Festival Hydro Inc. Q3 2025 financial results (information)
• Receive operating budget variance report as of September 30 2025 (information)

The sub‑committee approved an exemption to single‑source a human‑resources consulting contract up to $100,000 for 2026. It received several reports for information, including natural‑gas/electricity procurement, Festival Hydro Q3 results, and Ontario Regulation 284/09 compliance. After debate, the council adopted a new Affordable Housing Reserve Fund, allocating $1,000,000 of sale proceeds to it and directing the remaining $2,062,481.78 be allocated later according to the upcoming Asset Management Plan.

• Approved exemption and single‑source HR consulting contract up to $100,000 (motion by Burbach) – Carried
• Received Natural Gas and Electricity Procurement report for information (motion by Beatty) – Carried
• Received Festival Hydro Inc. and Festival Hydro Services Inc. Q3 financial results for information (motion by Nijjar) – Carried
• Received Ontario Regulation 284/09 report on excluded expenses for information (motion by McCabe) – Carried
• Motion to establish new Reserve Fund for Affordable Housing and allocate proceeds as proposed by Burbach – Defeated
• Approved Reserve and Reserve Fund Policy Review, created Affordable Housing Reserve Fund, allocated $1,000,000 to it and deferred $2,062,481.78 allocation pending Asset Management Plan (motion by McCabe) – Carried

Community Services Sub-committee

The Community Services Sub‑committee will receive the Active Transportation Advisory Committee recommendation (COM25-003) for flashing caution lights at the transit terminal. The sub‑committee will review the request when a detailed Transportation Impact Study is undertaken. The meeting also includes a department update and the distribution of recent advisory‑committee minutes.

• Receive Active Transportation Advisory Committee recommendation for flashing caution lights at the transit terminal (COM25-003)
• Review the flashing‑caution‑lights request after a Transportation Impact Study is completed
• October 2025 Community Services department update
• Review Communities in Bloom Advisory Committee minutes from March, April, June, and September 2025
• Note cancellation of the December 2025 sub‑committee meeting

Social Services Sub-committee

The Social Services Sub‑committee will receive several reports for information, including a seniors designated housing pilot, an early development instrument study, a partnership with the Local Community Food Centre, a sports and leisure program outcomes report, and an employment services report. A motion will amend Delegation of Authority By‑law 135‑2017 to let the Director of Social Services set and update local eligibility rules for seniors designated housing under the Housing Services Act, 2011. The meeting notes that the December sub‑committee meeting is cancelled.

• Motion to receive the report “Implementation of Seniors Designated Housing Pilot Project within the Perth & Stratford Housing Corporation” (SOC25‑017) and amend By‑law 135‑2017 to delegate eligibility‑rule authority to the Director of Social Services
• Report titled “The Early Development Instrument (EDI) in Stratford, St. Marys, and Perth County” (SOC25‑013) received for information
• Report titled “Partnership with The Local Community Food Centre” (SOC25‑014) received for information
• Report titled “Sports and Leisure Program – Outcomes and Impact” (SOC25‑015) received for information
• Report titled “Stratford, St. Marys and Perth County Employment Ontario Services” (SOC25‑016) received for information

The sub‑committee received four reports for information: the Seniors Designated Housing Pilot Project, the Early Development Instrument results, the partnership with The Local Community Food Centre, and the Sports and Leisure Program outcomes. It also approved delegating authority to the Director of Social Services to create and update local eligibility rules for seniors designated housing, amending Delegation of Authority By‑law 135‑2017. All motions were carried.

• Received Seniors Designated Housing Pilot Project report for information – Carried
• Delegated authority to the Director of Social Services to set seniors designated housing eligibility rules – Carried
• Amended Delegation of Authority By‑law 135‑2017 to reflect new delegation – Carried
• Received Early Development Instrument report for information – Carried
• Received Partnership with The Local Community Food Centre report for information – Carried
• Received Sports and Leisure Program – Outcomes and Impact report for information – Carried

Committee of the Whole In-camera

The Committee of the Whole will meet in a closed in-camera session to review confidential reports. Discussions will focus on municipal property redevelopment, legal matters, and advisory committee applications.

• Redevelopment of surplus municipal properties for affordable housing at 38 Coriano Street and 161 East Gore Street
• Updates on two separate litigation matters (CM-25-21 and CM-25-22)
• 2025 applications for the Accessibility, Active Transportation, and Communities in Bloom Advisory Committees
• 2025 applications for the Energy and Environment, Heritage Stratford, and Stratfords of the World Advisory Committees

The Committee of the Whole approved a motion to adjourn into an In-camera (closed) session. The motion, moved by Councillors Hunter and Nijjar, was carried. The closed session will consider several confidential reports on affordable‑housing redevelopment, litigation updates, and advisory committee applications.

• Motion to adjourn Committee of the Whole into In-camera Session carried

Regular Council

Stratford City Council will adopt recent meeting minutes and approve the 2026 meeting schedule. The council will appoint new members to several advisory committees, grant a noise exemption for the O’Loane Avenue sanitary trunk sewer extension, and approve a $318,261.71 purchase of a tandem dump truck. It will also award the Gordon, Willow and John Street sidewalk construction contract for $151,312.65.

• Purchase of a tandem dump truck from Vision Truck Group for $318,261.71 (including HST)
• Noise exemption request for Network Sewer and Watermain Limited on the O’Loane Avenue sanitary trunk sewer extension project
• Award of the Gordon Street, Willow Street and John Street sidewalk construction contract to Nicholson Concrete Inc. for $151,312.65 (including HST)
• Appointment of three citizen-at-large members and one agency representative to the Accessibility Advisory Committee for two‑year terms
• Appointment of one citizen-at-large and one Avon Trail representative to the Active Transportation Advisory Committee for two‑year terms

The council adopted the minutes from previous meetings and approved the 2026 Council and Committee meeting schedule. It appointed new citizen and agency representatives to the Accessibility, Active Transportation, Energy & Environment, Heritage Stratford, and Stratford's of the World advisory committees, while deferring the Communities in Bloom appointments to the next meeting.

• Adopted minutes of Oct. 20 and Oct. 27 meetings (R2025-489) – carried
• Approved 2026 Council and Committee meeting schedule (COU25-141) – carried
• Appointed Accessibility Advisory Committee members (COU25-142) – carried
• Appointed Active Transportation Advisory Committee members (COU25-143) – carried
• Deferred Communities in Bloom Advisory Committee appointments to next meeting (COU25-144) – carried
• Appointed Energy and Environment Advisory Committee members, including term‑limit exemption (COU25-147) – carried
• Appointed Heritage Stratford Committee members, including term‑limit exemption (COU25-146) – carried
• Appointed Stratford's of the World Advisory Committee members, including term‑limit exemption (COU25-145) – carried

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is reviewing several financial reports and updates. The body is considering referring a review of a mandatory Single-use and Takeaway Items By-law to staff.

• Proposed referral to staff for a mandatory Single-use and Takeaway Items By-law
• 2024 Treasurer’s Statement for Development Charges and Parkland Reserve Funds
• Festival Hydro Inc. and Festival Hydro Services Inc. Q2 financial results ending June 30, 2025
• Destination Stratford Update dated September 16, 2025
• Municipal Debt Updates and Limits report

The Finance and Labour Relations Committee received several reports for information, including the Destination Stratford update, 2024 Treasurer’s statements, Festival Hydro results, and a municipal debt update. It also voted to refer a review of a mandatory single‑use and takeaway items by‑law to staff. The meeting was then adjourned.

• Received Destination Stratford Update (FIN25-028) for information – Carried
• Received 2024 Development Charges Reserve Funds Treasurer’s Statement for information – Carried
• Received 2024 Parkland Dedication Reserve Fund Treasurer’s Statement for information – Carried
• Received Festival Hydro Inc. and Festival Hydro Services Inc. financial results for information – Carried
• Received Municipal Debt Updates and Limits report (FIN25-033) for information – Carried
• Referred review of mandatory single‑use and takeaway items by‑law to staff – Carried
• Adjourned the Finance and Labour Relations Committee meeting – Carried

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will consider approving encroachment permits for properties at 69 Downie Street and 14 West Gore Street, and an exemption to the Noise Control By-law for the 'Lights On Stratford' event.

• Encroachment permit for 69 Downie Street (fee: $897.34)
• Encroachment permit for 14 West Gore Street (fee: $50.00)
• Noise Control By-law exemption for Lights On Stratford (Dec 12, 2025 – Jan 18, 2026)
• Annual Corporate Greenhouse Gas Emissions report for 2024
• Infrastructure, Transportation and Safety Sub-committee minutes

The Infrastructure, Transportation and Safety Committee approved two encroachment applications: one for metal fixtures at 69 Downie Street with an annual fee of $897.34, and one for a walkway at 14 West Gore Street with an annual fee of $50.00 and a requirement to remove existing structures. The committee also received the 2024 corporate greenhouse‑gas emissions report for information and approved a Noise Control By‑law exemption for the Lights On Stratford event. The meeting was then adjourned.

• Approved encroachment at 69 Downie St; add $897.34 annual fee (motion McCabe, second Hunter)
• Approved encroachment at 14 West Gore St; add $50.00 annual fee and require removal of fence, retaining wall and garden (motion Hunter, second Nijjar)
• Received 2024 corporate greenhouse‑gas emissions report for information (motion Hunter, second McCabe)
• Approved Noise Control By‑law exemption for Lights On Stratford event (motion Biehn, second Hunter)
• Adjourned the committee meeting (motion Biehn, second McCabe)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee is reviewing a request for a business encroachment and a noise by-law exemption for a winter event. The body is also receiving a report on corporate greenhouse gas emissions and discussing a parking request.

• Encroachment application for 69 Downie Street with a proposed annual fee of $897.34
• Noise Control By-law 113-79 exemption request for Lights On Stratford (Dec 12, 2025 – Jan 18, 2026)
• Request for seven parking stalls near 41 Mornington Street
• Annual Corporate Greenhouse Gas Emissions – 2024 report

The sub‑committee approved the encroachment of metal lights, awning and sign onto the Downie and Brunswick Street road allowances and added an annual $897.34 fee to the property tax bill for 69 Downie Street. It received the 2024 corporate greenhouse‑gas emissions report for information, referred a request for seven parking stalls near Mornington Street to staff for further review, and approved a Noise Control By‑law exemption for the Lights On Stratford event. All motions were carried.

• Approved encroachment of metal lights, awning and sign at 69 Downie St; added $897.34 annual fee (carried)
• Received 2024 Annual Corporate Greenhouse Gas Emissions report for information (carried)
• Referred request for seven parking stalls off Hamilton St near Mornington St to staff (carried)
• Approved Noise Control By‑law exemption for Lights On Stratford event (carried)
• Adjourned the meeting (carried)

Committee of the Whole In-camera

The Committee of the Whole will meet in closed session to discuss litigation matters and legal updates. The public will observe the adjournment into the in-camera session.

• Closed session to discuss litigation matters (CMI-25-21 and CMI-25-22)
• Closed session to discuss legal updates on litigation
• Closed session to discuss negotiations for the municipality

Regular Council

Stratford City Council will hold public meetings regarding a new industrial sub-division and city-wide zoning housekeeping. The body will also vote on several contracts for building assessments and waste processing.

• Public meeting for New City of Stratford Business Park (Draft Plan 31T24-001) between Lorne Avenue West and Wright Boulevard
• Contract award to BLDG Sci Advisory Inc. for $276,000 for building condition assessments of 171 facilities
• Sole source procurement for Bluewater Recycling Association for blue box processing estimated up to $50,000
• Approval of a 3-unit residential condominium application at 74 Church Street
• Authorization to proceed with construction tendering for Phase 2 Huron Street Reconstruction Project

The council adopted multiple resolutions, including a $276,000 contract for building condition assessments of 171 city facilities, an exemption to procure non‑eligible blue‑box processing for up to $50,000, and approvals for part‑lot control applications and traffic by‑law amendments. It also authorized the flag‑raising for Youth Homelessness Awareness Day and endorsed a climate‑change resolution from Bluewater. All motions were carried.

• Approved Building Condition Assessments contract with BLDG Sci Advisory Inc. for $276,000 – Carried
• Approved exemption to sole‑source non‑eligible blue‑box processing contract up to $50,000 – Carried
• Approved Part Lot Control applications PLC06‑25, PLC08‑25, PLC15‑25 to exempt Blocks 83, 93, 80 for one year – Carried
• Approved design and tendering for Phase 2 Huron Street Reconstruction Project – Carried
• Amended Traffic and Parking By‑law 159‑2008 (Schedules 2, 9, 11) for Coventry Subdivision Phase 4 – Carried
• Approved installation of Memorial Veterans Crosswalks at Veterans Drive and York Street – Carried
• Authorized flag‑raising of Shelterlink flag on Nov 17 2025 for Youth Homelessness Awareness Day – Carried
• Endorsed Bluewater’s climate‑change resolution urging federal priority – Carried

Social Services Committee

The Social Services Committee will receive two reports on licensed childcare access in Stratford, St. Marys and Perth County for information. It will also receive an update on the Homelessness Individuals and Families Information System (HIFIS). The committee will consider delegating authority to the Director of Social Services to sign HIFIS data‑sharing agreements and amending Delegation of Authority By‑law 135‑2017 to reflect that delegation.

• Receive report “Access to Licensed Childcare in Stratford, St. Marys, and Perth County” (SOC25-011) for information
• Receive update report “Update to Access to Licensed Childcare in Stratford, St. Marys, and Perth County” (SOC25-012) for information
• Receive HIFIS update report “Homelessness Individuals and Families Information System (HIFIS) Update” (SOC25-010) for information
• Delegate authority to the Director of Social Services to enter into HIFIS data‑sharing agreements with community partners
• Amend Delegation of Authority By‑law 135‑2017 to allow the Director to sign HIFIS data‑sharing agreements

The Social Services Committee approved delegating authority to the Director of Social Services to enter into and sign data‑sharing agreements with community partners for the Homeless Individuals and Families Information System (HIFIS). The Delegation of Authority By‑law 135‑2017 was amended to reflect this new signing power. The committee also received two childcare reports (SOC25‑011 and SOC25‑012) and a HIFIS update report (SOC25‑010) for information. The meeting was then adjourned.

• Appointed Mayor Ritsma as Chair for the meeting (Carried)
• Received “Access to Licensed Childcare in Stratford, St. Marys, and Perth County” report (SOC25‑011) for information (Carried)
• Received “Update to Access to Licensed Childcare in Stratford, St. Marys, and Perth County” report (SOC25‑012) for information (Carried)
• Received “Homelessness Individuals and Families Information System (HIFIS) Update” report (SOC25‑010) for information (Carried)
• Delegated authority to the Director of Social Services to enter into HIFIS data‑sharing agreements (Carried)
• Amended Delegation of Authority By‑law 135‑2017 to allow the Director to sign HIFIS data‑sharing agreements (Carried)
• Adjourned the meeting (Carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee received several financial updates for information, including Destination Stratford, development charge and parkland reserve funds, Festival Hydro Q2 results, and municipal debt limits. The sub‑committee also referred a review of a mandatory single‑use and takeaway items by‑law, similar to Toronto's, to staff for further work. The meeting concluded with an adjournment.

• Destination Stratford financial update (Sept 16, 2025) – received for information
• 2024 Treasurer’s Statement for Development Charge Reserve Funds and Parkland Reserve Fund – received for information
• Festival Hydro Inc. Q2 2025 financial results – received for information
• Municipal Debt Updates and Limits 2023 – received for information
• Take‑out Container Levy By‑law review referred to staff

The Finance and Labour Relations Sub‑committee received several reports for information, including Destination Stratford, Treasurer’s statements, Festival Hydro results and Municipal Debt updates. It approved a recommendation to refer the review of a mandatory single‑use and takeaway items by‑law to staff. All motions were carried and the meeting was adjourned.

• Received Destination Stratford Update (FIN25-028) for information – carried
• Received 2024 Treasurer’s Statement for Development Charges Reserve Funds for information – carried
• Received 2024 Treasurer’s Statement for Parkland Dedication Reserve Fund for information – carried
• Received Festival Hydro Inc. financial results (Q2 2025) for information – carried
• Received Festival Hydro Services Inc. financial results (Q2 2025) for information – carried
• Received Municipal Debt Updates and Limits report (FIN25-033) for information – carried
• Referred review of mandatory single‑use and takeaway items by‑law to staff – carried
• Adjourned the meeting – carried

Special Council

The council will receive a management report titled “Not One More Night” Winter Warming Solutions (COU25-132) for information and will direct next steps on the city’s homelessness response for the upcoming winter. The council will also read and pass Confirmatory By‑law 4.1 to formally record the proceedings of this meeting. No other agenda items are listed.

• Resolution – “Not One More Night” Winter Warming Solutions (COU25-132): report received for information and direction on winter homelessness response
• Confirmatory By‑law 4.1: first, second, and third readings to confirm meeting proceedings

The council approved activation of a warming centre at the Connection Centre, allocating $350,000 for 2025 and 2026. The funding will be drawn from the recent HST audit surplus of $196,000 and the Tax Rate Stabilization Reserve. The council also adopted By‑law 133‑2025 after first, second, and third readings and adjourned the meeting.

• Addendum to agenda adopted (R2025-464) – Carried
• Jane Marie Mitchell heard (R2025-465) – Carried
• Approve $350,000 warming centre funding for 2025‑2026 (R2025-466) – Carried
• Read By‑law 133‑2025 first and second time (R2025-467) – Carried with two‑thirds support
• Pass By‑law 133‑2025 third reading (R2025-468) – Carried
• Adjourn meeting (R2025-469) – Carried

Community Services Sub-committee

The Community Services Sub-committee is meeting to discuss a recommendation for flashing caution lights at the Transit Terminal. Staff recommend reviewing this request during a future detailed Transportation Impact Study.

• Recommendation for flashing caution lights at the Transit Terminal (COM25-003)
• June 2025 Community Services department update
• Communities in Bloom Advisory Committee minutes from March 6, April 3, and June 5, 2025

The sub‑committee lacked a quorum, so the City Clerk adjourned the meeting at 4:32 p.m. All agenda items were moved to the November 13, 2025 meeting.

Regular Council

City Council will consider several service contracts, including architectural services for affordable housing and storm sewer assessments. The body will also discuss parking by-law amendments and a potential hosting bid for a 2027 conference.

• Award of $198,940 contract to AXIA for architectural services at 398 Erie St. affordable housing
• Award of $154,024.65 contract to Andrews.engineer for Lorne Avenue Trunk Storm Sewer assessment
• Proposed parking by-law amendments for Brown Street and Thomas Street
• Three-year Recycling Depot Operations Agreement with Circular Materials
• Request for $20,000 in BIA funding for a mural at 118 Ontario

The council ratified the Memorandum of Settlement with the International Brotherhood of Electrical Workers Local 636 and authorized the mayor, CAO and clerk to sign related agreements. It also approved a three‑year depot operations agreement with Circular Materials, amended the traffic and parking by‑law for Brown and Thomas Streets, and supported Stratford’s bid to host the 2027 OSUM Conference. In addition, the council awarded contracts for affordable housing architectural services, supported‑housing delivery, and a storm‑sewer condition assessment.

• Adopted September 22, 2025 minutes (R2025-430) – carried
• Ratified IBEW Local 636 settlement (R2025-432) – carried
• Authorized three‑year Depot Operations Agreement with Circular Materials (R2025-436) – carried
• Amended Parking By‑law for Brown and Thomas Streets (R2025-437) – carried
• Supported pursuit to host OSUM Conference 2027 (R2025-438) – carried
• Awarded RFP‑2025‑25 for 398 Erie St affordable housing architectural services to AXIA for $198,940.00 (R2025-439) – carried
• Awarded RFP‑2025‑36 for supported housing to Little Lake Residential (R2025-440) – carried
• Awarded RFP‑2025‑60 for Lorne Avenue storm‑sewer assessment to Andrews.engineer for $154,024.65 (R2025-441) – carried

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive several reports for information, including updates from SEEDCo./investStratford and the operating budget variance. It will consider a motion to write letters to provincial ministries and to appoint a new Technical Training Group board representative. The committee will also review the HST Review and Outcomes report and a recommendation to keep recovered HST funds in the 2024 operating revenues, flowing into the Tax Stabilization Reserve Fund.

• Technical Training Group Update: motion to write letters to ministries and appoint a replacement council representative
• SEEDCo./investStratford Update (FIN25-027) received for information
• Operating Budget Variance Report as at June 30, 2025 (FIN25-029) received for information
• HST Review and Outcomes (FIN25-030) received for information with recommendation to retain funds in the Tax Stabilization Reserve Fund
• Finance and Labour Relations Sub‑committee minutes (September 16, 2025) provided for background

The committee approved letters to several ministries to repair the Skilled Trades Ontario portal and appointed Mayor Martin Ritsma as the council representative to the Technical Training Group Board. It received updates from SEEDCo./investStratford and the Operating Budget Variance Report for information. The recovered Harmonized Sales Tax funds were ordered to remain in the 2024 operating revenues and flow into the Tax Stabilization Reserve Fund. The meeting was then adjourned.

• Approved letters to ministries to repair Skilled Trades Ontario portal (carried)
• Appointed Mayor Martin Ritsma as council representative to Technical Training Group Board (carried)
• Received SEEDCo./investStratford update for information (carried)
• Received Operating Budget Variance Report for information (carried)
• Received HST Review and Outcomes report for information (carried)
• Directed recovered HST funds to flow into Tax Stabilization Reserve Fund (carried)
• Adjourned the Finance and Labour Relations Committee meeting (carried)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will consider authorizing the design and construction tendering for the Huron Street Reconstruction Project Phase 2, as well as amendments to the Traffic and Parking By-law 159-2008 for the Coventry Subdivision Phase 4.

• Authorize construction tendering for Huron Street Reconstruction Phase 2
• Amend Traffic and Parking By-law 159-2008 for Coventry Subdivision Phase 4
• Approve installation of Memorial Veterans Crosswalks at Veterans Drive and York Street
• Authorize application to Ontario Fire Marshal for Fire Coordinator status
• Receive report on active transportation options for Delamere Avenue and Downie Street

The Infrastructure, Transportation and Safety Committee approved the design for the Phase 2 Huron Street Reconstruction Project as presented at the public open house. It also authorized staff to begin the construction tendering process. Additionally, the committee authorized the fire chief to apply to become a fire coordinator for the Perth County Mutual Aid Plan, amended traffic and parking by‑law schedules, and approved memorial veterans crosswalks.

• Approved Huron Street Reconstruction Project design and authorized tendering (Carried)
• Authorized Fire Chief to apply as Fire Coordinator for Perth County Mutual Aid Plan (Carried)
• Received Active Transportation Options report for Delamere Avenue and Downie Street (Carried)
• Amended Traffic and Parking By-law 159‑2008 schedules 9, 11, and 2 (Carried)
• Approved installation of Memorial Veterans Crosswalks at Veterans Drive & York Street (Carried)

Social Services Sub-committee

The Social Services Sub‑committee will receive two reports for information: an update on licensed childcare access in Stratford, St. Marys and Perth County, and a Homelessness Individuals and Families Information System (HIFIS) update. It will also consider amending By‑law 135‑2017 to delegate authority to the Director of Social Services to sign HIFIS data‑sharing agreements with community partners. Monthly departmental reports will be provided for information, and the next meeting is scheduled for November 12, 2025.

• Receive report on Access to Licensed Childcare (SOC25‑011) for information
• Receive HIFIS update report (SOC25‑010) for information
• Amend By‑law 135‑2017 to delegate authority to the Director to sign HIFIS data‑sharing agreements
• Provide monthly departmental infographics on children’s services, homelessness, housing, Ontario Works, and social services
• Schedule next sub‑committee meeting for November 12, 2025

The sub‑committee received the Access to Licensed Childcare report for information. It also received the HIFIS update report, delegated authority to the Director of Social Services to enter data‑sharing agreements with community partners, and amended By‑law 135‑2017 to permit the Director to sign those agreements. The meeting was then adjourned.

• Received Access to Licensed Childcare report for information (carried)
• Received HIFIS update report for information (carried)
• Delegated authority to the Director of Social Services to enter HIFIS data‑sharing agreements (carried)
• Amended Delegation of Authority By‑law 135‑2017 to allow the Director to sign HIFIS agreements (carried)
• Adjourned the meeting (carried)

Infrastructure, Transportation and Safety Sub-committee

The sub‑committee will consider a staff recommendation to approve the design for Phase 2 of the Huron Street Reconstruction Project as presented at a public open house, and to authorize staff to proceed with construction tendering. It will also receive a report authorizing the Fire Chief to apply to the Ontario Fire Marshal to become a Fire Coordinator under the Perth County Mutual Aid Plan. Additional items include a report on active‑transportation options for Delamere Avenue and Downie Street, proposed amendments to Traffic and Parking By‑law 159‑2008 for the Coventry Subdivision Phase 4, and approval of a Memorial Veterans Crosswalk at Veterans Drive and York Street.

• Authorization for the Fire Chief to apply as a Fire Coordinator (Ontario Fire Marshal) supporting the Perth County Mutual Aid Plan.
• Report on Active Transportation Options for Delamere Avenue and Downie Street (information only).
• Approval of the design for Phase 2 of the Huron Street Reconstruction Project and authorization to proceed with construction tendering.
• Amendments to Traffic and Parking By‑law 159‑2008 for Coventry Subdivision Phase 4 (yield signs, through‑highway changes, no‑parking zones).
• Approval of installation of Memorial Veterans Crosswalks at the Veterans Drive and York Street intersection.

The sub‑committee authorized the Fire Chief to apply to the Ontario Fire Marshal to be a fire coordinator for the Perth County Mutual Aid Plan. It received the active‑transportation report for Delamere Avenue and Downie Street for information. It approved the Huron Street reconstruction design, authorized construction tendering, and directed staff to investigate a pedestrian crosswalk at Matilda Street. It also approved amendments to the Traffic and Parking By‑law for the Coventry Subdivision.

• Authorized Fire Chief to apply as fire coordinator (carried)
• Received Active Transportation Options report for Delamere Avenue and Downie Street for information (carried)
• Approved Huron Street Reconstruction Project design (carried)
• Authorized staff to proceed with construction tendering for Huron Street (carried)
• Directed staff to investigate a pedestrian crosswalk on Huron Street and report back (carried)
• Approved amendments to Traffic and Parking By‑law 159‑2008 for Coventry Subdivision (carried)

Regular Council

Council will vote on several land‑use and infrastructure matters, including rezoning 576 O'Loane Avenue for townhouse development, approving multiple Part Lot Control applications, and adopting a zoning amendment for 105 Wright Boulevard. The council will also amend the Avon Street parking by‑law, award contracts for an IT strategic plan ($80,639.63) and a Forman Tower ladder system ($123,876), and consider options for a new curbside waste collection contract. Additionally, the council will adjourn to a public meeting on a zoning application for 750 McCarthy Road and proclaim various community observances.

• Rezoning of 576 O'Loane Avenue (Z06-24) to R4(1)-XX for street townhouse dwellings
• Approval of Part Lot Control applications PLC05-25, PLC07-25, PLC09-25 for Blocks 82, 87, 94 on Plan 44M-101
• Zoning By‑law amendment Z03-24 for 105 Wright Boulevard from Prime Industrial (I1) to General Industrial (I2-#)
• Parking By‑law amendment on Avon Street: 8:30‑9:30 a.m. & 3:00‑4:00 p.m., Monday‑Friday
• Award of IT Strategic Plan Development contract to CDW Canada Corp for $80,639.63 (incl. HST)

The council adopted the September 8 and 15 meeting minutes and added the agenda addendum. It approved the modifications to Draft Plan of Subdivision 31T15-001 and the Zone Change Application Z06-24 for the lands at 576 O'Loane Avenue, allowing higher‑density townhouse development with specific site‑specific exceptions. The council also approved multiple Part Lot Control applications on Registered Plan 44M-101, exempting several blocks from Part Lot Control for one year.

• Adopted minutes R2025-403 (Carried)
• Added agenda addendum R2025-404 (Carried)
• Approved modifications to Draft Plan 31T15-001 and Zone Change Z06-24 for 576 O'Loane Avenue (Carried)
• Approved Part Lot Control applications PLC05-25, PLC07-25, PLC09-25 for Blocks 82, 87, 94 (R2025-408) (Carried)
• Approved Part Lot Control applications PLC10-25, PLC11-25, PLC12-25, PLC13-25 for Blocks 95, 96, 97, 98 (R2025-409) (Carried)
• Adjourned to a public meeting under the Planning Act for Zone Change Application Z02-25, Draft Plan of Subdivision 31T25-001 (R2025-405) (Carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is reviewing financial updates and budget reports. Members will provide direction on how to allocate recovered funds from an HST review.

• Request for Council to write letters to Ministries regarding the Skilled Trades Ontario registration portal
• Appointment of a replacement Council Representative for the Technical Training Group Board of Directors
• SEEDCo./investStratford update to June 30, 2025 (FIN25-027)
• Operating Budget Variance Report as at June 30, 2025 (FIN25-029)
• HST Review and Outcomes report (FIN25-030) regarding allocation of recovered funds

The sub‑committee approved writing letters to several ministries to fix the Skilled Trades Ontario portal and to appoint a new council representative to the Technical Training Group board. It received updates from SEEDCo./investStratford and the Operating Budget Variance Report for information, postponed the Destination Stratford report, and decided that recovered HST funds will stay in 2024 revenues to bolster the Tax Stabilization Reserve. The meeting was then adjourned.

• Council to write letters to ministries to repair Skilled Trades Ontario portal (carried)
• Council to appoint a replacement council representative to the Technical Training Group board (carried)
• SEEDCo./investStratford update to June 30, 2025 received for information (carried)
• Destination Stratford report postponed to Oct 21, 2025 (carried)
• Operating Budget Variance Report as at June 30, 2025 received for information (carried)
• HST Review and Outcomes report received for information (carried)
• Recovered HST funds to remain in 2024 operating revenues and flow into the Tax Stabilization Reserve (carried)
• Sub‑committee adjourned the meeting (carried)

Special and Public Meeting

Stratford City Council is holding a special session to adjourn to a public meeting under the Planning Act. The purpose is to hear public input on a draft Attainable Housing-focused Community Improvement Plan (CIP).

• Public meeting regarding the draft Attainable Housing-focused Community Improvement Plan (CIP)
• Discussion of a Tax Increment Equivalency Grant as the first incentive for the CIP

Council voted to adjourn the special council meeting to a public meeting under the Planning Act to hear public input on the draft Attainable Housing‑focused Community Improvement Plan; the motion carried. The council then read and passed Confirmatory By‑law 112‑2025, with first and second readings carried by two‑thirds support and the third reading carried. Finally, the council adjourned the meeting.

• Adjourn to public meeting under Planning Act (carried)
• Read By‑law 112‑2025 first and second time (carried, two‑thirds support)
• Read By‑law 112‑2025 third time and finally passed (carried)
• Adjourn meeting (carried)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee accepted the Master Plan update recommendations and directed the report to be forwarded to Stratford City Council. The meeting also included an end‑of‑mandate survey report and a reflection activity to document the Committee’s work. This was the final meeting of the Committee, with all appointments ending on September 30, 2025.

• Adopt Master Plan update recommendations (Item 5.1) and forward to City Council
• Present End‑of‑Mandate Survey Report (Item 6.1)
• Conduct Reflection Activity: Committee Timeline (Item 6.2)
• Review Final Working Group Report – Real Estate, Legal & Finance (Item 7.3)
• Staff update via GTR Staff Report (Item 7.7)

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an in-camera session. It will consider a confidential report from the Director of Infrastructure Services on collective bargaining with the International Brotherhood of Electrical Workers Local 636. It will also review a confidential report from the City Clerk regarding a request for legal fee reimbursement.

• Confidential report on collective bargaining with IBEW Local 636 (labour relations)
• Confidential report on legal fee reimbursement request

The Committee of the Whole voted to adjourn into an In-camera (closed) session. The motion was introduced by Councillors Biehn and Nijjar and was carried. The closed session will address confidential reports on collective bargaining with the IBEW and a legal fee reimbursement request.

• Adjourned into In-camera session – motion carried

Regular Council

At the September 8, 2025 regular council meeting, Stratford City Council considered several resolutions, including a bridge repair contract award of $556,308.60 to VanDriel Excavating, zoning by‑law amendment decisions for 220 Albert Street (denied) and 225 Oak Street (approved), and a motion to extend the bulk highway‑salt supply contract. The council also reviewed policy updates, a draft 2023 financial statement, and motions on a temporary homeless shelter and a new traffic light. Additional items included a road‑widening dedication and a noise‑bylaw exemption request for a film production in Market Square.

• Award of Bridge Repairs contract (T‑2025‑57) to VanDriel Excavating Inc. for $556,308.60 (including HST)
• Denial of zoning by‑law amendment application Z03‑25 for 220 Albert Street (change from R3 to R3/MUR‑1)
• Approval of zoning by‑law amendment application Z04‑25 for 225 Oak Street (add Day Care Centre to I2‑19 zone)
• Six‑year extension of bulk highway‑salt supply contract with Compass Minerals Canada and Bossence McCann
• Motion to include a temporary shelter for homeless people in the Rotary Complex in the 2026 budget

The council adopted the August 11 and 13 meeting minutes and added the agenda addenda. A motion to hear a delegation on the legal fee reimbursement request was carried. A motion to defer the reimbursement pending an Integrity Commissioner report was defeated, and a subsequent motion to deny the reimbursement was carried. The outcome of the zoning by‑law amendment for 220 Albert Street was not recorded in the minutes.

• Adopted August 11 and 13 meeting minutes (carried)
• Added agenda addenda to the September 8 agenda (carried)
• Approved hearing of delegation on legal fee reimbursement (carried)
• Deferral of legal fee reimbursement request (defeated)
• Denied legal fee reimbursement request (carried)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt the minutes from its June 16, 2025 meeting, receive staff and working‑group updates—including a refreshed Grand Trunk Master Plan report—and schedule its next meeting for September 15, 2025. No new business or delegation requests are listed.

• Adopt minutes from June 16, 2025 meeting
• Staff report update (August 2025)
• Refresh of Grand Trunk Master Plan (Vision, Planning & Architecture Working Group)
• No delegation requests
• Next meeting set for September 15, 2025

Special Council

The Special Council will receive a report on the proposed 2026 multi‑year budget process and consider staff recommendations to adjust amendment periods. It will also move into closed session to review a confidential Festival Hydro CEO report. A confirmatory by‑law will be read and passed to record the meeting proceedings.

• Closed session to consider the confidential CEO report of Festival Hydro (CM‑25‑18).
• Report of the Director of Corporate Services – Proposed 2026 Multi‑Year Budget Process and Tentative Schedule (COU25‑104) with staff recommendation to receive the report and provide direction on budget survey, public engagement, capital projects, and service levels.
• Motion to reduce the amendment period for budget changes from 30 days to 15 days and to shorten the veto‑override period from 15 days to 7 days.
• Reading and final passage of Confirmatory By‑law 6.1 to confirm the proceedings of the August 13, 2025 Council meeting.
• Adjournment of the Special Council meeting.

The council moved into a closed session to discuss a confidential Festival Hydro report. It then adopted a resolution changing budget amendment notice periods from 30 to 15 days and reducing the council veto period from 15 to 7 days. The council also read and finally passed Confirmatory By‑law 104‑2025. The meeting was adjourned at 5:50 p.m.

• Closed session motion carried (Beatty motion, seconded by McCabe)
• Resolution to shorten budget amendment notice to 15 days and veto period to 7 days carried
• Direction given to CEO of Festival Hydro on confidential report (in‑camera session)
• Confirmatory By‑law 104‑2025 read first and second time, carried with two‑thirds support
• Confirmatory By‑law 104‑2025 read third time and finally passed, carried
• Meeting adjourned, motion carried (McCabe motion, seconded by Briscoe)

Regular Council

City Council is deciding on the 2026 Fees and Charges By-law and appointing members to a new Licensing Appeal Committee. The body is also reviewing staffing changes for the Anne Hathaway Day Care Centre and awarding a bus tender.

• Approval of 2026 Fees and Charges By-law (COU25-102)
• Contract award to Girardin Ontario Inc. for two High Floor Mobility Buses for $345,600.10
• Establishment of a Licensing Appeal Committee for Bed & Breakfast and Accommodation licensing
• Staffing change at Anne Hathaway Day Care: adding two full-time Teaching Assistants and removing 4,500 supply hours
• Encroachment agreement for a retaining wall and parking pad at 40 Daly Avenue

The council adopted the 2026 Fees and Charges By-law and rejected an amendment to increase the Stratford Agriplex indoor rental fee. It authorized continued HR consulting services, changed the staffing model at Anne Hathaway Day Care, appointed John Hoo to the Festival Hydro Services Board, and awarded a $345,600.10 contract for two high‑floor mobility buses to Girardin Ontario Inc. The council also appointed three members to the Licensing Appeal Committee and accepted a resignation from advisory committees.

• Approved 2026 Fees and Charges By-law (Carried)
• Defeated amendment to increase Stratford Agriplex indoor fee (Defeated)
• Authorized continuation of HR support services with Ward & Uptigrove (Carried)
• Approved staffing model change at Anne Hathaway Day Care (Carried)
• Appointed John Hoo to Festival Hydro Services Inc. Board (Carried)
• Awarded mobility bus tender to Girardin Ontario Inc. for $345,600.10 (Carried)
• Appointed Councillors Burbach, Nijjar and Mayor Ritsma to Licensing Appeal Committee (Carried)
• Accepted resignation of Linda Wakenhut from advisory committees (Carried)

Committee of the Whole In-camera

The Committee of the Whole will move into an in-camera session. The closed session will consider a confidential report from the City Clerk regarding an application for the Festival Hydro Services Inc. Board of Directors (reference CM-25-17). No decision or vote is recorded in the agenda.

• Confidential report on Festival Hydro Services Inc. board application (CM-25-17)

The Committee of the Whole voted to adjourn the public meeting and enter an In‑camera session. The motion, proposed by Councillors Nijjar and Beatty, was carried. The closed session will consider a confidential City Clerk report regarding the Festival Hydro Services Inc. Board application.

• Adjourned public meeting into In‑camera session (carried)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will consider approving internet and telephone voting for the 2026 municipal and school board elections, along with free transit on election day. The committee will also discuss changing the size of City Council and establishing a process for appointing a Deputy Mayor.

• Approval of internet and telephone voting for 2026 elections
• Free transit on 2026 municipal and school board election day
• Discussion on changing City Council size to 9 members
• Policy updates for expressions of sympathy and flags at City Hall
• Advisory committee remuneration set at $125 per meeting

The Finance and Labour Relations Committee approved several policy updates, including amendments to Policy A.1.9, the Long Service Award Policy, and the Flags at City Hall Policy. It directed Council to start the notice‑of‑intent process to change the council composition to nine members for the 2026 election and kept the existing Deputy Mayor selection process. The committee also approved the use of internet and telephone voting and free transit on election day for the 2026 municipal and school board elections.

• Amended Policy A.1.9 to reflect proposed changes (FIN25-016) – carried
• Approved revised Long Service Award Policy H.1.7 (FIN25-020) – carried
• Rescinded and replaced Lowering Flags at City Hall Policy A.1.7 with new Flags at City Hall Policy A.1.7 (FIN25-021) – carried
• Directed City Council to initiate notice of intent to change council composition to nine members (8 councillors + mayor) for the 2026 election – carried
• Maintained the current process for selection and appointment of Deputy Mayor – carried
• Approved use of internet and telephone voting for the 2026 municipal and school board election – carried
• Approved free transit on election day to support voting access for the 2026 municipal and school board election – carried

Committee of the Whole In-camera

The Committee of the Whole is meeting in a closed in-camera session. The body will consider a confidential report and legal opinion regarding a potential litigation matter.

• Confidential Report of the City Clerk and Legal Opinion from the City Solicitor regarding Potential Litigation Matter (CM-25-16)

The Committee of the Whole voted to move the meeting into an in-camera (closed) session to consider a confidential report from the City Clerk and a legal opinion from the City Solicitor regarding a potential litigation matter (CM-25-16). The motion was moved by Councillors Nijjar and McCabe and was carried.

• Moved into closed session to consider confidential litigation report (carried)

Social Services Committee

The Social Services Committee will consider a recommendation to authorize the Mayor and Clerk to enter into an agreement with the Canadian Alliance to End Homelessness for the Homelessness Reduction Innovation Fund. The committee will also adopt a thank‑you motion for businesses that supported the Annual Community Income Tax Clinic for 2024 returns. Members will receive the July 15 sub‑committee minutes and departmental update infographics covering May 2025 reports on children’s services, homelessness, housing, Ontario Works and social services. Standard procedural items such as call to order, disclosure of pecuniary interests and adjournment will be completed.

• Authorize agreement with Canadian Alliance to End Homelessness for Homelessness Reduction Innovation Fund (SOC25-009)
• Adopt thank‑you motion for businesses supporting the 2024 Annual Community Income Tax Clinic (SOC25-008)
• Review Social Services Sub‑committee minutes from July 15 2025
• Departmental update infographics: May 2025 reports on Children Services, Homelessness, Housing, Ontario Works, and Social Services
• Procedural items: call to order, pecuniary interest disclosure, adjournment

The committee passed a motion to issue a thank‑you to businesses that supported the Annual Community Income Tax Clinic. It also authorized the Mayor and Clerk to sign an agreement with the Canadian Alliance to End Homelessness for the Homelessness Reduction Innovation Fund. The meeting was then adjourned.

• Approved thank‑you to businesses for Annual Community Income Tax Clinic (carried)
• Authorized Mayor and Clerk to enter agreement with Canadian Alliance to End Homelessness for Homelessness Reduction Innovation Fund (carried)
• Adjourned meeting (carried)

Regular Council

Stratford City Council is deciding on several contract awards, including a major sanitary sewer extension and parking enforcement services. The body is also reviewing user fees for electric vehicle charging stations and two part lot control applications for townhouse developments.

• Tender award of $5,649,999.99 to Network Sewer and Watermain Limited for O’Loane Avenue Sanitary Trunk Sewer Extension
• Proposed user fees for City-owned Electric Vehicle (EV) Charging Stations
• Contract award of $122,508.95 to MTE Consultants Inc. for Geotechnical Engineering Services
• Part Lot Control applications for 4110 Perth Line 36 and a project by Cachet Homes to create freehold units
• Parking enforcement contract award to Secure Shield Security Inc. and crossing guard services to Synergy Protection Group Inc.

The council approved the award of the O'Loane Avenue sanitary trunk sewer extension contract to Network Sewer and Watermain Limited for $5,649,999.99. It also approved an encroachment at 40 Daly Avenue, exemptions for three part‑lot‑control applications, and new user fees for city‑owned electric‑vehicle charging stations. Additional contracts for parking‑enforcement, crossing‑guard, and geotechnical services were awarded, and a board appointment was confirmed.

• Approved encroachment at 40 Daly Avenue (Option 3) – Carried
• Approved Part Lot Control exemption PLC01‑24 for Blocks 24‑26 – Carried
• Approved Part Lot Control exemption PLC04‑25 for Block 77 – Carried
• Approved user fees and overnight parking exemption for EV charging stations – Carried
• Awarded O'Loane Avenue sanitary trunk sewer extension contract to Network Sewer and Watermain Limited ($5,649,999.99) – Carried
• Awarded three‑year parking‑enforcement services contract to Secure Shield Security Inc. – Carried
• Awarded three‑year crossing‑guard services contract to Synergy Protection Group Inc. – Carried
• Awarded geotechnical engineering services contract to MTE Consultants Inc. ($122,508.95) – Carried

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is reviewing preparations for the 2026 municipal election, including voting methods and council composition. The body is also considering updates to administrative policies and committee pay.

• Proposal to use internet and telephone voting for the 2026 municipal and school board election
• Proposal for free transit on election day for the 2026 election
• Discussion on changing the composition and size of Council for the 2026-2030 term
• Proposed remuneration of $125 per meeting for Heritage Stratford, Accessibility Advisory Committee, and Committee of Adjustment
• Updates to policies regarding Expressions of Sympathy, Long Service Awards, and Flags at City Hall

The Finance and Labour Relations Sub‑committee approved several policy amendments, including updates to the Expressions of Sympathy, Long Service Award and Flags at City Hall policies. It voted to have City Council initiate a notice of intent to reduce the council to nine members (one mayor and eight councillors) for the 2026 municipal election. The sub‑committee also approved a new Deputy Mayor selection process by rotation, internet/telephone voting with free transit for the 2026 election, and remuneration for members of certain advisory committees.

• Amended Policy A.1.9 (Expressions of Sympathy) – Carried
• Approved revised Long Service Award Policy H.1.7 – Carried
• Replaced Flags at City Hall Policy A.1.7 – Carried
• Recommended City Council initiate notice to change composition to nine members for 2026 election – Carried
• Directed City Clerk to develop Deputy Mayor selection policy by rotation – Carried
• Approved internet and telephone voting and free transit for 2026 municipal and school board election – Carried
• Approved remuneration of $125 per meeting (and $50 for certain meetings) for Heritage Stratford, Accessibility Advisory Committee and Committee of Adjustment members starting Jan 1 2026 – Carried
• Granted delegation to Paul Brown to present homecare symposium update – Carried

Ad-Hoc Grand Trunk Renewal Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific discussion items or decisions are listed.

Special Council

The Special Council will consider a resolution to review proposed revisions to the Procedural By-law, direct staff to draft a new version and hold a public comment meeting. It will also read a Confirmatory By-law first, second, third and finally pass it. The meeting will conclude with an adjournment motion.

• Resolution to review Procedural By-law revisions (COU28-082) and direct staff to draft a new by-law
• Direction for staff to hold a public meeting on the draft Procedural By-law
• First and Second Reading of Confirmatory By-law confirming council proceedings on July 21, 2025
• Third Reading and final passage of the Confirmatory By-law
• Adjournment of the Special Council meeting

The council appointed André Morin as Chief Administrative Officer effective September 2, 2025. It approved revisions to the Procedural By‑law, directing staff to draft the by‑law and hold a public comment meeting. Additional actions included setting regular council meeting start times at 6:00 p.m. or 7:00 p.m., gathering information on bi‑annual town halls, and formally adopting the by‑laws that appoint the CAO.

• Addenda to the agenda adopted (R2025-306) – carried
• Start time of 6:00 p.m. or 7:00 p.m. for regular council meetings approved (R2025-308) – carried
• Gather information on bi‑annual town hall meetings approved (R2025-309) – carried
• Procedural By‑law revisions approved; staff to prepare draft and hold public meeting (R2025-310) – carried
• André Morin appointed Chief Administrative Officer effective Sep 2 2025 (R2025-311) – carried
• By‑laws 81‑2025 and 82‑2025 taken collectively (R2025-312) – carried unanimously
• By‑laws 81‑2025 and 82‑2025 read first and second time (R2025-313) – carried with two‑thirds support
• Motion to set delegation time limits of 10 min (committee) and 5 min (council) defeated – defeated

Social Services Sub-committee

The Social Services Sub‑committee will consider a staff recommendation to authorize the Mayor and Clerk to enter into an agreement with the Canadian Alliance to End Homelessness for the Homelessness Reduction Innovation Fund. The committee will also receive a report on the Annual Community Income Tax Clinic and thank businesses that supported it. Monthly departmental reports on children’s services, homelessness, housing, Ontario Works and overall social services will be presented for information.

• Motion to thank businesses that supported the Annual Community Income Tax Clinic (SOC25-008)
• Motion to authorize an agreement with the Canadian Alliance to End Homelessness for the Homelessness Reduction Innovation Fund (SOC25-009)
• Presentation of monthly reports: Children’s Services, Homelessness, Housing, Ontario Works, and Social Services
• Announcement of next sub‑committee meeting on September 9, 2025

The sub‑committee thanked businesses that supported the 2024 community income‑tax clinic. It approved the City’s agreement with the Canadian Alliance to End Homelessness, allowing the Mayor and Clerk to sign the Homelessness Reduction Innovation Fund contract. The meeting was then adjourned.

• Approved thank‑you to businesses supporting the annual income‑tax clinic (Carried)
• Authorized Mayor and Clerk to enter agreement with Canadian Alliance to End Homelessness for the $120,000 Homelessness Reduction Innovation Fund (Carried)
• Adjourned the Social Services Sub‑committee meeting (Carried)

Regular Council

The council will hear a presentation on the Grand Trunk Revitalization report and consider including Scenario Two in phases three through six of the workplan. It will receive and endorse the Community Safety and Well‑Being Plan for 2025‑2035. The council will direct a public process under the Planning Act for a Tax Increment Equivalency Grant Community Improvement Plan and schedule a public meeting. It will also approve lease extensions for 270 Water Street and the Queen Street parking lot and waive landfill tipping fees for Shelterlink Youth Services.

• Grand Trunk Revitalization Update – staff recommendation to include Scenario Two in phases 3‑6
• Adoption of the Community Safety and Well‑Being Plan (2025‑2035) and forwarding to the Ministry of the Solicitor General
• Resolution to initiate public process for a Tax Increment Equivalency Grant Community Improvement Plan
• Lease extensions for 270 Water Street (Discovery Centre) and the municipal parking lot at Queen Street and Lakeside Drive to Dec 31 2026
• Authorization to waive up to 5 MT per year of landfill tipping fees for Shelterlink Youth Services

Council approved the inclusion of Scenario Two – keeping part of the Grand Trunk superstructure – in phases three through six of the redevelopment workplan. The motion passed with a recorded vote of six in favour and three opposed. The council also adopted the June 23 minutes, added agenda addenda, and adjourned to public meetings for two zoning applications.

• Adopted June 23, 2025 council minutes (R2025-280) – carried
• Adopted agenda addenda (R2025-281) – carried
• Adjourned to public meetings under the Planning Act for Zone Change Z04-25 (225 Oak St) and Z03-24 (105 Wright Blvd) – carried
• Directed staff and consultants to include Scenario Two (keep part of superstructure) in phases 3‑6 of Grand Trunk workplan – carried (6‑3)
• Received Grand Trunk Site Update report and attachments for information (R2025-286) – carried
• Heard YMCA representatives on Grand Trunk revitalization (R2025-284) – carried

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is reviewing reports on city infrastructure repairs and utility programs. The body is considering requests for proposals for engineering services and equipment replacements.

• Request for Proposal for consulting engineering services to replace the Primary Digester roof at the Stratford Water Pollution Control Plant
• Request for Proposal for new Automated Metering Reading (AMR) meter transmitters
• Proposed encroachment at 40 Daly Avenue for flower beds and retaining wall with an annual fee of $58.76
• Information report on the installation of bicycle lanes on John Street
• Information report on public input for the Stratford Landfill from June 2025

The committee received informational reports on new bicycle lanes on John Street and on public input for the Stratford Landfill. It approved an RFP for consulting engineering services to replace the primary digester roof at the Stratford Water Pollution Control Plant and authorized an RFP for new water‑meter transmitters. The encroachment application for 40 Daly Avenue was sent back to staff for further review.

• Report on Installation of Bicycle Lanes on John Street received for information
• Report on Stratford Water Pollution Control Plant roof failure received; staff directed to issue RFP for consulting engineering services
• Authorized issuance of RFP for new Automated Metering Reading (AMR) meter transmitters
• Report on Stratford Landfill public input received for information
• Encroachment application for 40 Daly Avenue referred back to staff for further review
• Committee adjourned

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is reviewing financial statements and dividend declarations for Festival Hydro. The body is also discussing fee waivers for a community banquet and budget reallocations for Communities in Bloom.

• Proposed declaration of a $147,478 Top-Up Common Share Dividend from Festival Hydro for 2024
• Proposed waiver of $3,627 in facility rental fees for the To Stratford With Love Banquet
• Proposed reallocation of $5,000 in the 2025 budget for Communities in Bloom
• Receipt of SEEDCo./investStratford update to March 31, 2025
• Review of 2024 audited financial statements for Festival Hydro Inc. and Festival Hydro Services Inc.

The committee received the SEEDCo./investStratford update for information. It accepted the audited 2024 financial statements for Festival Hydro Inc. and Festival Hydro Services Inc. and declared a top‑up common‑share dividend of $147,478 for 2024. The committee approved a $3,627 waiver of facility fees for the “To Stratford With Love” banquet on Dec. 13, 2025. It also approved the reallocation of $5,000 from a special project budget line to the Communities in Bloom symposium expenses.

• Received SEEDCo./investStratford update for information – carried
• Received Festival Hydro Inc. 2024 audited financial statements for information – carried
• Received Festival Hydro Services Inc. 2024 audited financial statements for information – carried
• Declared $147,478 top‑up common‑share dividend for Festival Hydro (2024) – carried
• Approved $3,627 facility‑fee waiver for “To Stratford With Love” banquet – carried
• Approved $5,000 budget reallocation to Communities in Bloom symposium expenses – carried

Special Council

The Special Council will consider moving into a closed session to receive a confidential verbal report from Mayor Ritsma regarding the permanent appointment of the Chief Administrative Officer (CM-25-15). The Council will also read and adopt a Confirmatory By‑law that records the proceedings of the July 10, 2025 meeting. Finally, the Council will adjourn the meeting.

• Motion to enter closed session for a confidential report on the CAO permanent position (CM-25-15)
• First, second, third and final readings of Confirmatory By‑law confirming July 10, 2025 proceedings
• Adjournment of the Special Council meeting

Council moved into a closed session to discuss the permanent Chief Administrative Officer position. The council then approved the first and second readings of By‑law 77‑2025 with two‑thirds support and subsequently passed the by‑law on its third reading. Directions were given to the external HR consultant and the city clerk regarding the matter. The meeting was adjourned.

• R2025-276: Motion to move into closed session – Carried
• R2025-277: By‑law 77‑2025 read first and second time – Carried with two‑thirds support
• R2025-278: By‑law 77‑2025 read third time and finally passed – Carried
• Direction given to external HR consultant and City Clerk on CAO matter – Carried
• R2025-279: Motion to adjourn the meeting – Carried

Planning and Heritage Sub-committee

The Planning and Heritage Sub-committee will hear a delegation from the Stratford Affordable Housing Alliance. The group is presenting a petition regarding the management of city-owned properties.

• Petition from Stratford Affordable Housing Alliance for a publicly accessible inventory of city-owned property and land
• Petition from Stratford Affordable Housing Alliance for the creation of a land bank for available City owned properties
• Review of Heritage Stratford Advisory Committee minutes from January 14 and March 11, 2025

The Planning and Heritage Sub‑committee carried two motions by Councillor Burbach: one to refer the development of a publicly accessible inventory of all city‑owned property and a land bank to staff, and another to receive the petition from the Stratford Affordable Housing Alliance requesting those actions. No department update was provided. The next meeting is scheduled for September 25, 2025.

• Motion to refer development of a public inventory of city‑owned property and a land bank to staff – carried
• Motion to receive the Stratford Affordable Housing Alliance petition on the public inventory and land bank – carried
• Adjournment of the sub‑committee meeting – carried

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will consider an encroachment application for 40 Daly Avenue, recommending a $58.76 annual fee and a by‑law to permit the encroachment. It will receive reports on bicycle lane installation on John Street, a roof‑failure update for the Stratford Water Pollution Control Plant with a request for a consulting‑services RFP, and a water‑meter transmitter replacement program also requiring an RFP. The committee will also note a public‑input invitation for the Stratford Landfill.

• Encroachment Application for 40 Daly Avenue – approve encroachment of flower beds and retaining wall onto road allowance, add $58.76 annual fee adjusted by CPI
• Report on Installation of Bicycle Lanes on John Street – received for information
• Water Pollution Control Plant primary digester roof failure update – staff recommendation to issue RFP for consulting engineering services
• Water Meter Transmitter Replacement Program – staff recommendation to issue RFP for new AMR meter transmitters
• Stratford Landfill public input invitation for June 2025 – received for information

The sub‑committee referred the 2025 Parking Study and a review of overnight parking restrictions to staff. It sent the encroachment report for 40 Daly Avenue back to staff for further review. It accepted the bicycle‑lane report for information and approved an RFP for the primary digester roof replacement at the water‑pollution plant. It also directed staff to explore additional insurance settlement options and to issue an RFP for new water‑meter transmitters.

• Referral of the 2025 Parking Study to staff (Carried)
• Referral of overnight parking restrictions review to staff (Carried)
• Encroachment report for 40 Daly Avenue referred back to staff (Carried)
• Bicycle lanes on John Street report received for information (Carried)
• Proceed with Request for Proposal for primary digester roof replacement (Carried)
• Staff directed to review and pursue additional insurance settlement funds (Carried)
• Authorize Request for Proposal for new water‑meter transmitters (Carried)

Regular Council

The council will vote to award the Neal Avenue, Fern Street and Morison Street watermain relining project to Fer-Pal Construction Ltd. for $959,234.40, including HST. It will also approve a $574,469.40 contract with Listowel CDJR 2020 Ltd. to supply ten hybrid vehicles and appoint a citizen to the Committee of Adjustment. The meeting will adjourn to a public hearing on zone change application Z03-25 for 220 Albert Street before reconvening.

• Award watermain relining tender (Neal Ave, Fern St, Morison St) to Fer-Pal Construction Ltd. – $959,234.40 incl. HST
• Award vehicle supply tender to Listowel CDJR 2020 Ltd. – ten hybrid vehicles for $574,469.40 incl. HST
• Appointment to Committee of Adjustment vacancy (term July 1 2025 – Nov 14 2026)
• Public hearing adjournment for Zone Change Application Z03-25 – 220 Albert Street
• Adoption of By‑laws 11.1‑11.3 to authorize the above tenders and appointment

Council approved the award of a $959,234.40 contract to Fer‑Pal Construction for the Neal Avenue, Fern Street and Morison Street watermain relining project, and a $574,469.40 contract to Listowel CDJR 2020 Ltd. for ten hybrid vehicles. Dan Weagant was appointed to the Committee of Adjustment, while the proposed appointment of David Hartney was defeated. The Shakespeare Gardens Island footbridge replacement was referred to the Parks Board for funding input, and related motions to seek staff options were rejected. By‑laws 73‑2025 to 75‑2025 were adopted and the council endorsed a provincial disability‑poverty advocacy resolution.

• Awarded $959,234.40 watermain relining contract to Fer‑Pal Construction (Carried)
• Awarded $574,469.40 vehicle supply contract to Listowel CDJR 2020 Ltd. (Carried)
• Appointed Dan Weagant to Committee of Adjustment (Carried)
• Defeated appointment of David Hartney to Committee of Adjustment (Defeated)
• Referred Shakespeare Gardens footbridge replacement to Parks Board (Carried)
• Defeated motion to refer footbridge replacement to staff for options (Defeated)
• Adopted By‑laws 73‑2025 to 75‑2025 (unanimous)
• Endorsed County of Prince Edward advocacy for Disability without Poverty (Carried)

Social Services Committee

The Social Services Committee opened with a call to order and reviewed the June 10, 2025 sub‑committee minutes. It heard public delegations requesting a shelter, a pause on new residential projects, an annual housing‑needs survey, and more affordable, transitional, and permanent housing options. The Committee also received April 2025 monthly reports on children’s services, homelessness, housing, Ontario Works, and overall social services. The meeting concluded with a motion to adjourn.

• Review of Social Services Sub‑committee Minutes (June 10, 2025)
• Public delegations requesting shelter construction, pause on new residential housing, and annual housing‑needs survey
• Requests for affordable, transitional, and permanent housing, including a men’s shelter
• Presentation of April 2025 monthly reports: Children’s Services, Homelessness, Housing, Ontario Works, and Social Services
• Motion to adjourn the meeting

The Social Services Committee approved a delegation to hear community representatives on Stratford's housing and cost‑of‑living crisis. It then adopted a motion directing staff to explore a shelter development and related actions as part of the 10‑Year Housing and Homelessness Plan. The meeting was subsequently adjourned.

• Delegation request to hear housing and cost‑of‑living delegates – carried
• Motion to refer shelter development and related action items to staff under the 10‑Year Housing and Homelessness Plan – carried
• Motion to adjourn the meeting – carried

Committee of the Whole In-camera

The Committee of the Whole will move into a closed in-camera session to consider three confidential matters: a verbal report and legal opinion on a potential litigation matter (CM-25-14); a report on the proposed disposition of municipal land at 270 Water Street (CM-25-13); and a report on applications for a vacancy on the Committee of Adjustment (CM-25-12). No decisions are recorded on the agenda; the items are for discussion and review.

• 4.1 Confidential verbal report from Councillor Hunter and legal opinion on potential litigation (CM-25-14)
• 5.1 Confidential report on proposed disposition of land at 270 Water Street (CM-25-13)
• 6.1 Confidential report on applications for a vacancy on the Committee of Adjustment (CM-25-12)

The Council moved Items 4.1 and 6.1 into a closed session, and the motion was carried. A recorded vote on Item 5.1 – the confidential report on the proposed disposition of 270 Water Street – was carried with ten votes in support and one opposed. The meeting then adjourned the In‑camera session at 4:37 p.m.

• Adjourned into In‑camera Session (motion carried)
• Moved Item 4.1 into closed session (carried)
• Moved Item 6.1 into closed session (carried)
• Approved confidential report on disposition of 270 Water Street (Item 5.1) – 10 in support, 1 opposed (carried)
• Adjourned the In‑camera Session at 4:37 p.m. (carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee will receive an update from SEEDCo/investStratford for information. It will accept the 2024 audited financial statements for Festival Hydro Inc. and Festival Hydro Services Inc. and declare a top‑up common share dividend of $147,478 for 2024. The committee will consider a request to waive $3,627 in facility fees for the "To Stratford With Love" banquet and will be asked to provide direction on researching a take‑out container levy program.

• Receive SEEDCo/investStratford update to March 31 2025 (information only)
• Receive Festival Hydro Inc. and Festival Hydro Services Inc. 2024 audited financial statements and declare a $147,478 dividend
• Waive $3,627 facility rental fee for the "To Stratford With Love" banquet on Dec 13 2025
• Provide direction to research a take‑out container levy program (Energy and Environment Advisory Committee request)

The sub‑committee received the SEEDCo/investStratford update and the Housing Needs Assessment summary for information. It approved a $147,478 top‑up common‑share dividend for Festival Hydro Inc. and waived $3,627 in facility fees for the To Stratford With Love Banquet. The committee also directed the Energy and Environment Advisory Committee to research a municipal take‑out container levy.

• Received SEEDCo/investStratford update (info) – carried
• Received Housing Needs Assessment summary – carried
• Declared $147,478 Festival Hydro top‑up dividend – carried
• Approved $3,627 facility‑fee waiver for To Stratford With Love Banquet – carried
• Directed research on a take‑out container levy – carried
• Adjourned the meeting – carried

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is meeting to discuss the Grand Trunk Master Plan and financing methods. The session includes reports from various working groups and a staff update on scenarios.

• Delegation by Robert Ritz regarding costing scenarios and methods of financing
• Discussion on refreshing the Grand Trunk Master Plan
• Presentation by Svec Group and UrbanEdge Advisors
• Staff report from investStratford CEO Joani Gerber regarding scenarios
• Working group reports on Communications, Advocacy, Civic Engagement

Social Services Sub-committee

The Social Services Sub‑committee will consider a delegation request from Tanner Bergsma, co‑founder of the Tanner Bergsma Foundation, to discuss the housing and cost‑of‑living crisis in Stratford. The meeting will also include departmental updates presented as April 2025 monthly reports on children services, homelessness, housing, Ontario Works, and overall social services. No formal decisions or votes are recorded in the agenda.

• Delegation request to hear Tanner Bergsma on housing and cost‑of‑living crisis
• Monthly Children Services Report (April 2025) presented
• Monthly Homelessness Report (April 2025) presented
• Monthly Housing Report (April 2025) presented
• Monthly Ontario Works Report (April 2025) presented

The Social Services Sub‑committee adopted the agenda addenda and approved a delegation to hear four community members presenting on the housing and cost‑of‑living crisis. The committee also heard a presentation from Amber Timmons on budget matters before adjourning the meeting.

• Adopted agenda addenda (Carried)
• Approved delegation to hear Tanner Bergsma, Patricia Gallant, Ken Wood and Martine Lee (Carried)
• Approved hearing of Amber Timmons (Carried)
• Adjourned meeting (Carried)

Regular Council

City Council is deciding on several infrastructure contract awards and the sale of two city-owned land parcels. The body will also receive updates on childcare implementation and homelessness and housing stability.

• Asphalt Resurfacing 2025 Contract award to GIP Paving Inc. for $2,679,765.06
• Proposed sale of city-owned land at 161 East Gore Street and 38 Coriano Street to Pol Quality Homes
• Bridge and Culvert Repairs Contract award to A2Z Civil 2608558 Ontario Limited for $174,539.80
• Purchase of a new Wheel Loader from Willie North America Inc. for $551,851.27
• Appointment of an Acting Deputy Chief Building Official

Council voted to declare 161 East Gore Street and 38 Coriano Street surplus and to sell both to Pol Quality Homes. The council also approved contracts for asphalt resurfacing ($2,679,765.06), bridge and culvert repairs ($174,539.80), and a new wheel loader ($551,851.27). By‑laws 68‑2025 to 71‑2025 and 72‑2025 were read and passed. Resignations from two advisory committees were accepted.

• Declared 161 East Gore Street surplus and approved its sale to Pol Quality Homes (motion carried)
• Declared 38 Coriano Street surplus and approved its sale to Pol Quality Homes (motion carried)
• Awarded Asphalt Resurfacing 2025 Contract to GIP Paving Inc. for $2,679,765.06 (motion carried)
• Awarded Bridge and Culvert Repairs Contract to A2Z Civil 2608558 Ontario Ltd. for $174,539.80 (motion carried)
• Awarded Wheel Loader with plow and snow blower to Willie North America Inc. for $551,851.27 (motion carried)
• Accepted resignation of Barbara Finkelstein from Stratfords of the World Advisory Committee (motion carried)
• Accepted resignation of Brittany McCabe from Accessibility Advisory Committee (motion carried)
• Passed By‑laws 68‑2025 to 71‑2025 (first reading unanimous, second reading two‑thirds, third reading carried) and By‑law 72‑2025 (first/second reading two‑thirds, third reading carried)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to receive reports on city finances and procurement. The body will review budget variances as of March 31, 2025, and discuss potential changes to the procurement policy regarding land lease deposits.

• Operating Budget Variance Report as of March 31, 2025 (FIN25-013)
• Report on Deposits for Land Leases and the Procurement Process (FIN25-014)
• Destination Stratford 2025 Update 1 (FIN25-012)

The Finance and Labour Relations Committee accepted the Destination Stratford 2025 Update 1 report, the Deposits for Land Leases and Procurement Process report, and the Operating Budget Variance Report as information. Each motion was carried. The meeting was then adjourned.

• Received Destination Stratford 2025 Update 1 report for information (carried)
• Received Deposits for Land Leases and Procurement Process report for information (carried)
• Received Operating Budget Variance Report as of March 31, 2025 for information (carried)
• Committee adjourned (carried)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will meet to review a report regarding the removal of the Shakespeare Gardens Island Pedestrian Footbridge. The committee will also receive department updates and minutes from various advisory committees.

• Report on Shakespeare Gardens Island Pedestrian Footbridge Removal (ITS25-009)
• Engineering Division department updates for May 2025
• Active Transportation Advisory Committee minutes from February and March 2025
• Accessibility Advisory Committee minutes from March 4, 2025
• Energy and Environment Advisory Committee minutes from March and April 2025

The committee approved receiving the Shakespeare Gardens Island Pedestrian Footbridge Removal report (ITS25-009) for information. A motion to direct staff to prepare a report on reconstruction options for the bridge was defeated. The meeting was then adjourned.

• Received Shakespeare Gardens Island Pedestrian Footbridge Removal report for information (carried)
• Directed staff to prepare reconstruction options report – defeated
• Adjourned meeting (carried)

Committee of the Whole Open Session

The Stratford City Council Committee of the Whole met on June 2, 2025 for a procedural open session. The agenda included a call to order, declarations of pecuniary interest, and a strategic priorities check‑in and council‑staff relations education session. No specific motions, contracts, or policy items were presented for decision.

The council held a strategic priorities session that included discussion of Strong Mayor Powers. A motion to adjourn the meeting was made by Councillor Nijjar, seconded by Councillor Wordofa, and was carried. No other substantive decisions were recorded.

• Adjournment motion carried (motion by Councillor Nijjar, seconded by Councillor Wordofa)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee met on May 28, 2025 to receive a report on the Shakespeare Gardens Island Pedestrian Footbridge Removal (ITS25‑009) for information. The meeting also included department updates for May 2025, and review of recent advisory committee minutes. No decisions were made; items were recorded for the record and the next meeting was scheduled for June 25, 2025.

• Report on Shakespeare Gardens Island Pedestrian Footbridge Removal (ITS25‑009) – received for information
• May 2025 department updates posted on the Engineering Division page
• Active Transportation Advisory Committee minutes (Feb 26 2025 and Mar 26 2025) reviewed
• Accessibility Advisory Committee minutes (Mar 4 2025) reviewed
• Energy and Environment Advisory Committee minutes (Mar 6 2025 and Apr 3 2025) reviewed

The Infrastructure, Transportation and Safety Sub‑committee accepted the report titled “Shakespeare Gardens Island Pedestrian Footbridge Removal” (ITS25‑009) for information. No other motions were decided; the remainder of the meeting consisted of departmental updates and advisory committee minutes. The meeting was then adjourned.

• Report titled “Shakespeare Gardens Island Pedestrian Footbridge Removal” (ITS25‑009) received for information (carried)
• Sub‑committee adjourned (carried)

Regular Council

The council will consider a zoning by‑law amendment (Z01‑25) for the property at 963 O'Loane Avenue. The amendment would change the zoning from Residential Second Density (R2(1)-1) to Residential Fifth Density (R5(2)-5) to permit 38 residential units, with specific front yard, side yard, and lot coverage requirements. Staff recommends approval, noting consistency with the Provincial Planning Statement, the Official Plan, and reviewed public comments. The meeting also includes resolutions on land surplus, part‑lot control exemptions, and contract awards for a dump truck and arena roof coating.

• Zoning By‑law Amendment Application Z01‑25 for 963 O'Loane Avenue to change from R2(1)-1 to R5(2)-5, allowing 38 units
• Resolution to select Pol Quality Homes as preferred proponent for affordable housing at 161 East Gore Street and 38 Coriano Street and to declare the lands surplus for sale
• Part Lot Control Exemption (PLC02-25) for 3‑51 Ford Drive to create 16 parcels for semi‑detached dwellings
• Award of a Mack Tandem Dump Truck to Vision Truck Group for $265,997.48 (including HST)
• Tender award for Dufferin Lions Arena metal roof coating to Riverside Roofing Inc. for $268,829.26 (including HST)

Council approved a zoning by‑law amendment for 963 O'Loane Avenue, changing the land from Residential Second Density to Residential Fifth Density to allow 38 residential units. The council also directed investStratford to start a 90‑day negotiation with Pol Quality Homes for affordable and mixed‑market housing at 161 East Gore Street and 38 Coriano Street. Part Lot Control exemptions were approved for 3‑51 Ford Drive and for Lots 4‑6 Worsley Street, and several land parcels were classified as a Class 4 Noise Area. Contracts were awarded for a new dump truck, a roof‑coating project at Dufferin Lions Arena, and the Erie Street Multi‑Use Trail reconstruction.

• Approved zoning by‑law amendment for 963 O'Loane Avenue (Carried)
• Directed investStratford to begin 90‑day negotiation with Pol Quality Homes for housing at 161 East Gore & 38 Coriano (Carried)
• Approved Part Lot Control Exemption for 3‑51 Ford Drive to create 16 parcels (Carried)
• Approved Part Lot Control Exemption for 4, 5, 6 Worsley Street to permit easements (Carried)
• Classified specified lots as a Class 4 Noise Area and forwarded resolution to the Ministry (Carried)
• Awarded $265,997.48 contract for a Mack tandem dump truck to Vision Truck Group (Carried)
• Awarded $268,829.26 roof‑coating contract for Dufferin Lions Arena to Riverside Roofing (Carried)
• Awarded $587,162.26 contract for Erie Street Multi‑Use Trail reconstruction to Armstrong Paving (Carried)

Social Services Committee

The Social Services Committee is meeting to receive information reports on child care implementation and homelessness stability. The session includes reviewing monthly department updates from March 2025.

• Canada-Wide Early Learning and Child Care Implementation Update and Directed Growth Priorities (SOC25-007)
• Homelessness and Housing Stability Update (SOC25-006)
• March 2025 Monthly Children's Services Report
• March 2025 Monthly Homelessness Report
• March 2025 Monthly Ontario Works Report

The Social Services Committee received the Canada‑wide Early Learning and Child Care Implementation Update (SOC25‑007) for information. It also received the Homelessness and Housing Stability Update (SOC25‑006) for information. Both motions were carried. The committee then adjourned.

• Received “Canada‑Wide Early Learning and Child Care Implementation Update” (SOC25‑007) for information (motion carried)
• Received “Homelessness and Housing Stability Update” (SOC25‑006) for information (motion carried)
• Adjourned the meeting (motion carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee will receive several reports for information, including an update on Destination Stratford 2025 and the March 31 operating budget variance. It will consider a delegation request from the Stratford Arts and Culture Collective to appeal a denied community grant. The committee will also discuss deposits for land leases and possible changes to the procurement policy.

• Delegation request: Stratford Arts and Culture Collective seeks appeal of denied Community Grants decision
• Report: Destination Stratford 2025 Update 1 (FIN25-012) – received for information
• Report: Deposits for Land Leases and the Procurement Process (FIN25-014) – received for information and direction to staff on procurement policy changes
• Report: Operating Budget Variance Report as of March 31, 2025 (FIN25-013) – received for information
• No Advisory Committee/Outside Board minutes to present

The sub‑committee considered two motions to fund the Stratford Arts and Culture Collective; both were defeated. Several reports were received for information, and the meeting was adjourned.

• Carried delegation request for SACC to present
• Defeated motion to grant SACC $5,000 from the 2025 Community Grants Fund
• Defeated motion to grant SACC $2,000 from the 2025 Community Grants Fund
• Carried motion to receive Destination Stratford 2025 Update 1 (FIN25-012) for information
• Carried motion to receive Deposits for Land Leases and Procurement Process report (FIN25-014) for information
• Carried motion to receive Operating Budget Variance Report (FIN25-013) for information
• Carried motion to adjourn the Finance and Labour Relations Sub‑committee meeting

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee will review interim uses for the Grand Trunk site and early development scenarios for the area. Staff and consultants will present updates on community facility planning and the Master Plan.

• Review of interim uses and community facility planning for Grand Trunk site
• Interactive briefing on development scenarios for Grand Trunk site
• Update on Grand Trunk Master Plan
• Presentation on GTR Strategic Timeline
• Delegation request from ShelterLink Youth Services

Social Services Sub-committee

The Social Services Sub-committee of the City of Stratford met on May 13, 2025, to review reports on homelessness and housing stability, as well as updates on Canada-Wide Early Learning and Child Care. The meeting was held in the Council Chamber at City Hall.

• Review of Homelessness and Housing Stability Update (SOC25-006)
• Review of Canada-Wide Early Learning and Child Care Implementation Update (SOC25-007)
• Presentation of monthly department reports for March 2025
• Next meeting scheduled for June 10, 2025
• No delegations scheduled for the meeting

The Social Services Sub‑committee approved a motion to receive the report titled “Canada‑Wide Early Learning and Child Care Implementation Update and Directed Growth Priorities” (SOC25-007) for information. It also approved a motion to receive the report titled “Homelessness and Housing Stability Update” (SOC25-006) for information. Both motions were carried and the meeting was then adjourned.

• Received “Canada‑Wide Early Learning and Child Care Implementation Update and Directed Growth Priorities” report for information (carried)
• Received “Homelessness and Housing Stability Update” report for information (carried)
• Adjourned meeting (carried)

Regular Council

Stratford City Council will adopt the 2025 Asset Management Plan update and authorize a contribution agreement with Natural Resources Canada for the Zero Emission Vehicle Infrastructure Program. The council will award a $400,020 design‑build contract for a new transit office building to Complete Building Systems Inc. and a $116,557.24 contract for an accessible playground at Inverness Park to S.F. Scott Mfg. Co. Ltd. Additional items include a special occasion permit for a local slo‑pitch tournament and a proclamation of Pride Month.

• Adopt Asset Management Plan 2025 Update (Resolution COU25-054)
• Authorize Zero Emission Vehicle Infrastructure Program contribution agreement with NRCan, funded from the Parking Reserve Fund (Resolution COU25-057)
• Award design‑build contract for new transit office building to Complete Building Systems Inc. for $400,020 (incl. HST) (Resolution COU25-056)
• Award accessible playground contract at Inverness Park to S.F. Scott Mfg. Co. Ltd. for $116,557.24 (incl. HST) (Resolution COU25-059)
• Issue special occasion permit for Stratford Ladies and Men's Slo Pitch League tournament, Sep 5‑7, 2025 at Packham Road Sports Complex

The council adopted the 2025 Asset Management Plan update and authorized the city to sign a contribution agreement with Natural Resources Canada for the Zero Emission Vehicle Infrastructure Program, funded from the Parking Reserve Fund. It also approved the amendment agreement for the sale of 105 Wright Blvd, awarded the design‑build contract for a new transit office building ($400,020) and the contract for an accessible playground at Inverness Park ($116,557.24). The Closed Meeting Investigation Final Report was received and the council reaffirmed its commitment to continuous education and protocol compliance. All motions were carried.

• Adopted Asset Management Plan 2025 Update (R2025-198) – carried
• Authorized contribution agreement for Zero Emission Vehicle Infrastructure Program (R2025-199) – carried
• Authorized amending agreement for sale of 105 Wright Blvd (R2025-196) – carried
• Awarded design‑build contract for new transit office building to Complete Building Systems Inc., $400,020 (R2025-201) – carried
• Awarded Inverness Park accessible playground contract to S.F. Scott Mfg. Co., $116,557.24 (R2025-202) – carried
• Received Closed Meeting Investigation Final Report and reaffirmed education commitment (R2025-200) – carried
• Adopted minutes of April 28, 2025 (R2025-194) – carried
• Adopted addenda to agenda (R2025-195) – carried

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to discuss the O’Loane Trunk Sanitary Sewer Extension Project. Staff recommend accepting the design presented at a public open house and authorizing construction tendering.

• O’Loane Trunk Sanitary Sewer Extension Project: proposal to accept design and proceed with construction tendering
• O’Loane Trunk Sanitary Sewer Extension Project: proposal to authorize borrowing via internal loan from existing Development Charges

The committee received the O’Loane Trunk Sanitary Sewer Extension Project report and accepted the design presented at the public Open House. It authorized staff to proceed with construction tendering and to arrange borrowing through an internal loan from existing development charges. The motion was carried. The meeting was then adjourned.

• Approved construction tendering and internal loan for O’Loane Trunk Sanitary Sewer Extension Project (carried)
• Adjourned the meeting (carried)

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an in‑camera session. In that closed session the members will consider a confidential report from the CEO of investStratford regarding a proposed disposition of land in the Wright Business Park (reference CM‑25‑11). No attachments are provided for the item. No other agenda items are listed for discussion.

• Confidential report of investStratford CEO on proposed disposition of land in Wright Business Park (CM‑25‑11)

The Committee of the Whole moved into an in‑camera session after a motion by Councillors Hunter and McCabe was carried. In the closed session, the confidential CEO report on a proposed disposition of land in the Wright Business Park was carried. No other substantive actions were recorded.

• Motion to adjourn into in‑camera session carried
• Confidential report on proposed Wright Business Park land disposition carried

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will consider the preliminary 2024 year‑end results presented by the Manager of Financial Services. The committee will receive the report for information only, as recommended by staff and the sub‑committee. The meeting also includes routine items such as call to order, disclosure of pecuniary interests, review of sub‑committee minutes, and adjournment. No delegations are scheduled.

• Receive Preliminary 2024 Year‑End Results (FIN25‑011) for information
• Review Finance and Labour Relations Sub‑committee minutes from April 22, 2025
• Disclosure of pecuniary interests by council members
• No delegations scheduled
• Adjournment of the meeting

The Finance and Labour Relations Committee received the Preliminary 2024 Year‑End Results report (FIN25-011) for information. The motion was moved by Councillor McCabe, seconded by Councillor Burbach, and carried. The meeting was then adjourned after a motion by Councillor McCabe, seconded by Councillor Biehn, which was also carried.

• Received Preliminary 2024 Year‑End Results report (FIN25-011) for information (carried)
• Adjourned meeting (carried)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee is reviewing recommendations for the O’Loane Trunk Sanitary Sewer Extension Project. The body will also hear delegations regarding Blue Community status and taxi regulations.

• O’Loane Trunk Sanitary Sewer Extension Project: proposal to accept design, proceed with construction tendering, and authorize internal loan borrowing
• Delegation from Lynn Brown requesting Stratford become a Blue Community
• Delegation from Tia Petrie requesting a rideshare technology by-law and taxi meter installation

The committee referred the Blue Community designation and a rideshare licensing review to staff for further study. It accepted the design for the O’Loane Trunk Sanitary Sewer Extension, authorized construction tendering and borrowing through an internal loan. The meeting was then adjourned.

• Referred Blue Community designation investigation to staff (carried)
• Referred rideshare licensing review to staff (carried)
• Accepted O’Loane Trunk Sanitary Sewer Extension design (carried)
• Authorized construction tendering for O’Loane Trunk project (carried)
• Authorized internal loan borrowing from development charges for the project (carried)
• Accepted O’Loane Trunk report for information (carried)
• Adjourned the sub‑committee meeting (carried)

Community Services Committee

The Community Services Committee is meeting to receive a report on the Mervyn “Butch” Blake recognition follow-up. The body will also review a department update for January through March 2025 and minutes from the Communities in Bloom Advisory Committee.

• Mervyn “Butch” Blake Recognition Follow-up (COM25-002)
• January - March 2025 Community Services Update
• Communities in Bloom Advisory Committee minutes (January 2 and February 6, 2025)

The committee approved receiving the Mervyn “Butch” Blake Recognition Follow‑up report (COM25‑002) for information and filed the request. It also voted to adjourn the meeting. No other substantive actions were taken.

• Received “Mervyn ‘Butch’ Blake Recognition Follow‑up” report (COM25‑002) for information (carried)
• Adjourned the meeting (carried)

Regular Council

Stratford City Council will decide on a multi-million dollar road reconstruction project and a zoning change for residential development. The body will also discuss affordable housing collaborations and the use of Strong Mayor powers.

• Tender award of $3,843,881.88 to Elgin Construction Company Limited for Avon Street and Avondale Avenue Reconstruction
• Rezoning application Z05-24 for 156 Albert Street to allow an apartment building and specific parking exemptions
• Authorization of long-term borrowing up to $4,550,000 for Britannia II
• Contract for HR services with Ward & Uptigrove for three months at a cost of $60,000 plus HST and travel
• Purchase of an electric ice resurfacer from Zamboni Company Ltd. for $215,510.21

Council ratified the Memorandum of Settlement with the Amalgamated Transit Union Local 741, authorizing the mayor, CAO and clerk to sign the agreement. The council also adopted the previous meeting minutes and agenda addenda, approved a resolution to support United Housing’s affordable‑housing initiative, approved a zone change for 156 Albert Street with specific exemptions, and authorized a three‑month HR services contract for $60,000. All motions were carried.

• Adopted minutes from April 14, 2025 (R2025-167) – carried
• Adopted agenda addenda for April 28, 2025 (R2025-168) – carried
• Ratified Memorandum of Settlement with Amalgamated Transit Union Local 741 (May 1 2025‑Apr 30 2029) – carried
• Approved hearing of deputations on Strong Mayor Powers – carried
• Received affordable‑housing report and directed Mayor’s Office to issue a letter of support to United Housing – carried
• Approved Zone Change Application Z05-24 for 156 Albert Street with site‑specific exemptions – carried
• Authorized three‑month HR services contract with Ward & Uptigrove for $60,000 – carried

Committee of the Whole In-camera

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, proposals, or discussion items are listed.

The Committee of the Whole moved to an In‑camera session to review three confidential reports concerning SEEDCo./investStratford applications, collective bargaining updates, and a shared services agreement. The motion to adjourn was carried. No other decisions were made.

• Adjourned to In‑camera session – motion carried

Social Services Committee

The Social Services Committee will meet to receive several informational reports. The session focuses on updates regarding employment services and counseling utilization rates.

• Stratford-Bruce Peninsula Employment Service System Manager (SSM) Consortium Member Update (SOC25-004)
• Family Services Perth-Huron Annual Utilization Rate Summary Report (SOC25-005)
• February 2025 monthly reports for Children's Services, Homelessness, Housing, and Ontario Works

The Social Services Committee received the SSM Consortium Member Update report for information. It also received the Family Services Perth‑Huron Annual Utilization Rate Summary Report for information. The meeting was then adjourned.

• Received SSM Consortium Member Update report for information (carried)
• Received Family Services Perth‑Huron Annual Utilization Rate Summary Report for information (carried)
• Adjourned meeting (carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee will consider the manager’s report titled “Preliminary 2024 Year‑End Results” (FIN‑25‑011) and formally receive it for information. No delegations or advisory committee minutes are scheduled. The meeting also confirms the next sub‑committee meeting on May 20, 2025, and adjourns.

• Receive Preliminary 2024 Year‑End Results report (FIN‑25‑011) for information
• No delegations scheduled
• No advisory committee/outside board minutes to review
• Next Finance and Labour Relations Sub‑committee meeting set for May 20, 2025 at 4:30 p.m.
• Adjournment of the sub‑committee meeting

The Finance and Labour Relations Sub‑committee approved receiving the “Preliminary 2024 Year‑End Results” report (FIN25‑011) for information. Members discussed the $3.25 million proceeds from the sale of 3188 Vivian line and chart colour accessibility. The meeting was then adjourned.

• Report “Preliminary 2024 Year‑End Results” (FIN25‑011) received for information (carried)
• Sub‑committee adjourned (carried)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee meeting scheduled for April 22 2025 in Stratford, Ontario contains no listed agenda items. The agenda consists only of placeholders and procedural sections without any specific proposals, contracts, or hearings. Consequently, no decisions or discussions are detailed in the agenda.

Community Services Sub-committee

The sub‑committee will receive the Mervyn “Butch” Blake Recognition Follow‑up report (COM25‑002) for information. It will provide a January‑March 2025 update on Community Services activities. Minutes from the Communities in Bloom Advisory Committee meetings (January 2 and February 6, 2025) will be reviewed. The next sub‑committee meeting is scheduled for May 15, 2025.

• Receive Mervyn “Butch” Blake Recognition Follow‑up report (COM25‑002) for information
• Department update: January‑March 2025 Community Services activities
• Review Communities in Bloom Advisory Committee minutes (Jan 2 2025 and Feb 6 2025)
• Schedule next sub‑committee meeting for May 15 2025 at 4:30 p.m.

The sub‑committee did not achieve a quorum, so the meeting was adjourned. No items were considered, and no decisions were approved, denied, or tabled. The next meeting is scheduled for May 15, 2025 at 4:30 p.m. in the Council Chamber.

Social Services Sub-committee

The sub‑committee will receive and accept for information the SSM Consortium Member Update and the Family Services Perth‑Huron Counselling and Support Agreement Update presented by the manager of Ontario Works. It will also review departmental infographics covering February 2025 on children services, homelessness, housing, Ontario Works and overall social services. No motions beyond accepting the reports and adjourning the meeting are listed.

• Receive SSM Consortium Member Update (SOC25‑004) for information
• Receive Family Services Perth‑Huron Counselling and Support Agreement Update (SOC25‑005) for information
• Review February 2025 Monthly Children Services Report
• Review February 2025 Monthly Homelessness Report
• Review February 2025 Monthly Housing Report

The sub‑committee approved receiving the “SSM Consortium Member Update” report and the “Family Services Perth‑Huron Annual Utilization Rate Summary Report” for information. Both motions were carried. The meeting was then adjourned.

• Report “SSM Consortium Member Update” (SOC25-004) received for information (carried)
• Report “Family Services Perth‑Huron Annual Utilization Rate Summary Report” (SOC25-005) received for information (carried)
• Meeting adjourned (carried)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will consider authorizing long-term borrowing for the Britannia II project, up to $4,550,000, and review the city's cash holdings and investment performance for 2024.

• Authorize borrowing up to $4,550,000 for Britannia II
• Review 2024 cash holdings and investment performance
• Receive 2024 annual reports from advisory committees
• Review proposed Securities Policy
• Review Finance and Labour Relations Sub-committee minutes

The Finance and Labour Relations Committee received the Municipal Debt Updates and Limits report and approved long‑term borrowing for the Britannia II project not to exceed $4,550,000. Staff were directed to finalize documentation, negotiate rates with RBC and prepare any required by‑laws for a later council meeting. The committee also received cash holdings, investment performance, several 2024 committee annual reports and a securities policy report for information only. The meeting was then adjourned.

• Authorized long‑term borrowing for Britannia II up to $4,550,000 (motion carried)
• Received Municipal Debt Updates and Limits report (FIN25-007) for information
• Received 2024 Cash Holdings and Investment Performance report (FIN25-008) for information
• Received 2024 Annual Reports from five committees for information
• Received Securities Policy report (FIN25-010) for information
• Directed staff to finalize borrowing documentation, negotiate rates with RBC and prepare required by‑laws
• Adjourned the Finance and Labour Relations Committee meeting (motion carried)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will receive the 2024 Water Summary Report (ITS25-005) and the 2024 Stratford Water Pollution Control Plant Annual Report (ITS25-007) for information. It will consider a request from the Multicultural Association for a noise control by‑law exemption for the Caribbean and African Day event scheduled for Sunday, May 25 2025, from 10:00 a.m. to 12:00 p.m. The Committee will also review sub‑committee minutes from the March 26 2025 meeting and advisory committee minutes from January and February 2025.

• Receive 2024 Water Summary Report (ITS25-005) for Council compliance
• Receive 2024 Stratford Water Pollution Control Plant Annual Report (ITS25-007) for information
• Consider exemption to Noise Control By‑law 113‑79 for Caribbean and African Day event on May 25 2025, 10 a.m.–12 p.m.
• Review Infrastructure, Transportation and Safety Sub‑committee minutes from March 26 2025
• Review Advisory Committee minutes (Accessibility Jan 7 2025; Active Transportation Jan 22 2025; Energy & Environment Feb 6 2025)

The committee received the 2024 Water Summary Report and the 2024 Stratford Water Pollution Control Plant Annual Report for City Council. It approved an exemption to Noise Control By-law 113-79 for the Caribbean and African Day event on May 25, 2025, from 10:00 a.m. to 12:00 a.m. The meeting was then adjourned.

• Received 2024 Water Summary Report (carried)
• Received 2024 Stratford Water Pollution Control Plant Annual Report (carried)
• Approved noise exemption for Caribbean and African Day event (carried)
• Adjourned meeting (carried)

Regular Council

Stratford City Council will hold public meetings regarding planning applications for 672 Mornington Street and 315-317 Huron Street. The body is also deciding on several service contracts for city properties and affordable housing projects.

• Award of $179,765.58 to Collard Properties for home renovation at 246 Railway Avenue
• Award of $174,686.04 to Feltz Design Build for National Stadium washroom renovations
• Award of $124,978 to Kyber Columbarium for Avondale Cemetery niche wall installation
• Award of $249,475.00 to L. Alan Grinham for architectural services at 9 Fulton Street, Milverton
• Proposed lease of 160 acres of airport farmland to Van Nes Custom Welding Inc.

The council rescinded the previous lease to Peter Koot & Rachael Berta and awarded a three‑year lease of 160 acres of airport farmland to Van Nes Custom Welding Inc., effective March 1 2025 to Dec 31 2027. The mayor and city clerk were authorized to sign the lease agreement. Additional actions included approving several contracts and grants, such as a home‑renovation contract for 246 Railway Avenue and a community grant for the Climate Conversations Steering Committee.

• Approved three‑year airport farmland lease to Van Nes Custom Welding for 160 acres (R2025-151)
• Awarded Home Renovation RFP‑2025‑01 to Collard Properties for $179,765.58 (R2025-142)
• Authorized conveyance of parts of Reference Plan 44R‑6300 to the City for Ontario Street widening (R2025-150)
• Granted $664.67 community grant to Climate Conversations Steering Committee (R2025-144)
• Approved 2025 grant for Here For Now Theatre Company and Superstar Program (R2025-146)
• Approved 2025 grant for INNERchamber (R2025-147)
• Awarded Avondale Cemetery niche‑wall RFP‑2025‑13 to Kyber Columbarium for $124,978 (R2025-154)
• Awarded National Stadium washroom renovation tender to Feltz Design Build for $174,686.04 (R2025-155)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee is reviewing annual water and pollution control reports. The body is also discussing a request for a noise by-law exemption for a community event in May 2025.

• Noise Control By-law 113-79 exemption request for Caribbean and African Day on May 25, 2025
• 2024 Annual Water Summary Report (ITS25-005)
• 2024 Stratford Water Pollution Control Plant (WPCP) Annual Report (ITS25-007)

The sub‑committee received the 2024 Water Summary Report and the 2024 Stratford Water Pollution Control Plant Annual Report for Council information. It approved a noise‑exemption request for the Caribbean and African Day event on May 25, 2025. It also directed staff to investigate removing the parking lane and adding bike lanes on John Street South, with required by‑law changes. The meeting was then adjourned.

• Received 2024 Water Summary Report (ITS25-005) – carried
• Received 2024 Stratford Water Pollution Control Plant Annual Report – carried
• Granted noise exemption for Caribbean and African Day event – carried
• Directed staff to investigate removal of parking lane and installation of bike lanes on John Street South, and to prepare required by‑law amendments – carried
• Adjourned the sub‑committee meeting – carried

Committee of the Whole In-camera

The Stratford, Ontario Committee of the Whole In-camera meeting scheduled for 2025-03-25 has an agenda that contains no listed items. The document only includes generic headings and placeholders without any specific proposals, decisions, or discussions. Consequently, there are no concrete agenda items to report.

Committee of the Whole In-camera

The Committee of the Whole will move into an in-camera session to consider two confidential reports. One report provides a collective bargaining update for IBEW 636 (Water Division) and ATU Local 741 (Transit Division). The other report concerns the interim Chief Administrative Officer position. No public decisions are recorded for this meeting.

• Confidential report on collective bargaining update – IBEW 636 (Water Division) and ATU Local 741 (Transit Division) (CM-25-05)
• Confidential report on the interim Chief Administrative Officer position (CM-25-06)
• In-camera (closed) session under Procedural By-law 140-2007

The council voted to adjourn the meeting into an in-camera (closed) session. The motion, moved by Councillors Nijjar and Briscoe, was carried. The closed session will consider confidential reports on collective bargaining for the water and transit divisions and a confidential mayoral report on the interim CAO position.

• Adjourned into closed session to consider confidential labour and CAO reports (carried)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to review and potentially accept the proposed design for the Avon Street and Avondale Avenue Reconstruction Project. If approved, staff will be authorized to proceed with construction tendering.

• Avon Street and Avondale Avenue Reconstruction design approval and construction tendering (ITS25-004)

The Infrastructure, Transportation and Safety Committee approved the design for the Avon Street and Avondale Avenue reconstruction project as presented at the public open house. The committee also authorized staff to begin the construction tendering process. The meeting was then adjourned.

• Approved the design for the Avon Street and Avondale Avenue Reconstruction Project (motion carried)
• Authorized staff to proceed with construction tendering for the project (motion carried)
• Adjourned the committee meeting (motion carried)

Regular Council

City Council is deciding on 2025 tax rates and policies, as well as awarding several infrastructure and service contracts. The meeting includes a public hearing regarding a zone change application for 963 O'Loane Avenue.

• Award of Albert Street Reconstruction Phase 2 tender to Van Bree Infrastructure for $4,179,650.25
• Decision on 2025 tax rates, ratios, and tax policy matters
• Public meeting for Zone Change Application Z01-25 at 963 O'Loane Avenue
• Award of $141,887.32 to Ontario Pool Coatings Inc. for Lions Pool liner replacement
• Renewal of a five-year Purchase of Service Agreement with SEEDCo through December 31, 2030

The council adopted the February 24 minutes and appointed Adam Betteridge as interim CAO. It received the 2025 tax policy report and adopted a by‑law setting tax rates with no policy change. Several contracts and leases were approved, including the Albert Street reconstruction contract, while the Zero Emission Vehicle Infrastructure contribution agreement was defeated.

• Adopted February 24, 2025 minutes (R2025-109) – carried
• Appointed Adam Betteridge as Interim Chief Administrative Officer (R2025-111) – carried
• Received 2025 Tax Rates report; adopted by‑law setting 2025 tax rates with no policy change (R2025-115) – carried
• Appointed Councillors Nijjar, Burbach and Beatty to the CAO Selection Committee (R2025-116, R2025-117, R2025-118) – carried
• Renewed service agreement with SEEDCo through Dec 31 2030 (R2025-122) – carried
• Extended SEEDCo lease for 82 Erie Street space to 2030 (R2025-123) – carried
• Awarded Albert Street Reconstruction Phase 2 contract to Van Bree Infrastructure for $4,179,650.25 (R2025-125) – carried
• Defeated Zero Emission Vehicle Infrastructure Program contribution agreement (R2025-126) – defeated

Social Services Committee

The committee will review January 2025 department update infographics and the minutes from the March 4, 2025, Social Services Sub-committee meeting. No delegations are scheduled for this meeting.

• January 2025 Monthly Children's Services Report
• January 2025 Monthly Homelessness Report
• January 2025 Monthly Housing Report
• January 2025 Monthly Ontario Works Report
• March 4, 2025, Social Services Sub-committee Minutes

The committee received departmental updates and then voted to adjourn. No substantive policy or budget decisions were made.

• Adjourned meeting (motion carried)

Special and Public Meeting

The Special Council meeting will adjourn to hold public hearings under the Planning Act. Council will hear public input regarding three specific property applications before reconvening.

• Zone Change Application Z05-24 for 156 Albert Street
• Draft Plan of Subdivision Application 31T15-001 and Zone Change Application Z06-24 for 576 O'Loane Avenue
• Draft Plan of Subdivision Application 31T24-002 and Zone Change Application Z07-24 for 1296 O'Loane Avenue

The council voted to adjourn the special meeting to public meetings under the Planning Act to consider three zoning and subdivision applications. It then read By‑law 27‑2025 a first and second time with two‑thirds support, and later read it a third time and passed it. Finally, the council adjourned the meeting.

• Adjourned to public meetings under the Planning Act to hear on zoning and subdivision applications (carried)
• Read By‑law 27‑2025 a first and second time (two‑thirds support, carried)
• Read By‑law 27‑2025 a third time and passed it (carried)
• Adjourned the special and public council meeting (carried)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is reviewing municipal debt limits and investment performance. The body is considering a recommendation to authorize long-term borrowing for the Britannia II project.

• Proposed long-term borrowing for Britannia II not to exceed $4,550,000
• Review of 2024 Cash Holdings and Municipal Investment Performance (FIN25-008)
• Receipt of 2024 Annual Reports from five advisory committees (FIN25-009)
• Review of Securities Policy (FIN25-010)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt minutes from February 11, 2025, and follow up on key recommendations to Council. It will discuss a development strategy and planning process, reviewing the Cooper Block business plan considerations presented by Joe Svec and Rock Wang. The meeting also includes a staff update on the Q3/Q4 work plan and a report from the Infrastructure & Environment working group dated March 10, 2025.

• Adopt minutes of the February 11, 2025 meeting
• Follow‑up on key recommendations to Council
• Development Strategy: Planning and Process – Cooper Block business plan considerations
• Infrastructure & Environment working group report (dated March 10, 2025)
• Staff update – Q3/Q4 work plan (March 2025)

Social Services Sub-committee

The Social Services Sub-committee will meet to receive department update infographics from January 2025. The meeting consists of procedural items and the review of monthly service reports.

• Monthly Children's Services Report (January 2025)
• Monthly Homelessness Report (January 2025)
• Monthly Housing Report (January 2025)
• Monthly Ontario Works Report (January 2025)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee will discuss the design and authorize staff to proceed with construction tendering for the Avon Street and Avondale Avenue reconstruction project. The meeting will also include department updates and the review of advisory committee minutes.

• Authorize construction tendering for Avon Street and Avondale Avenue reconstruction
• Review Energy & Environment Advisory Committee minutes
• Receive department updates for February 2025

Committee of the Whole In-camera

The Committee of the Whole will meet in-camera to discuss appointing a director to the Stratford Economic Enterprise Development Corporation. The item is classified as personal matters about an identifiable individual under section 239.(2)(b). No other agenda items are listed for this session.

• Appointment of a Director to the Stratford Economic Enterprise Development Corporation – personal matters under section 239.(2)(b)

Social Services Committee

The Social Services Committee met on February 24, 2025 to receive departmental updates. Members were presented with the December 2024 Monthly Children’s Services, Homelessness, Housing, and Ontario Works reports. The committee also considered the minutes from the February 11, 2025 Social Services Sub‑committee meeting. No formal decisions were recorded beyond routine procedural items.

• Review of 2024‑12 Monthly Children’s Services Report
• Review of 2024‑12 Monthly Homelessness Report
• Review of 2024‑12 Monthly Housing Report
• Review of 2024‑12 Monthly Ontario Works Report
• Consideration of Social Services Sub‑committee minutes from February 11, 2025

Community Services Committee

The Community Services Committee is reviewing a proposed Memorandum of Understanding with the Stratford and District Agricultural Society. The agreement would support the use and rental of city facilities from 2025 to 2029.

• Proposed five-year [2025 to 2029] Memorandum of Understanding with the Stratford and District Agricultural Society for city facility use and rental

Regular Council

Council will consider several resolutions, including an exemption from the draft condominium approval process for a 133‑unit project at 4117 Perth Line 36. The body will adopt staff recommendations for the Grand Trunk Renewal Project, directing research on interim uses, a shared community facility, and expressions of interest for housing and parking development on the site. Additional items include approving a group benefits contract with Manulife Financial, extending a community transportation service agreement with Voyago, and amending the recycling contract to add non‑eligible source collection for up to $355,000.

• Resolution to exempt the 133‑unit condominium plan at 4117 Perth Line 36 from the draft approval process
• Resolution directing staff to research interim uses, pursue a shared community facility, and develop housing and parking expressions of interest for the Grand Trunk Renewal site
• Resolution to retain Manulife Financial as the City’s Group Benefits provider
• Resolution to extend the Community Transportation Service Agreement with 947465 Ontario Ltd. (Voyago) until Dec 31 2025
• Resolution to amend the waste collection contract to provide recycling services to non‑eligible sources for up to $355,000 (Jan 1 2026 – Oct 31 2026)

Community Services Sub-committee

The Community Services Sub‑committee will consider a staff‑recommended motion to approve a five‑year (2025‑2029) Memorandum of Understanding with the Stratford and District Agricultural Society for the use and rental of city facilities. The meeting also includes a departmental update and review of recent Communities in Bloom Advisory Committee minutes. No delegations are scheduled and the next sub‑committee meeting is set for March 6, 2025.

• Approve five‑year MOU (2025‑2029) with Stratford and District Agricultural Society for city facility use
• Department of Community Services provides January‑February update
• Review Communities in Bloom Advisory Committee minutes from Oct 3, Nov 7, Dec 5 2024
• Next Community Services Sub‑committee meeting scheduled for March 6 2025
• No delegations scheduled

Social Services Sub-committee

The Sub‑committee held a procedural meeting with a call to order, conflict‑of‑interest disclosures and no delegations. It presented four December 2024 department update reports covering Children’s Services, Homelessness, Housing and Ontario Works. The meeting also set the next Sub‑committee session for March 4, 2025.

• Presentation of the 2024‑12 Monthly Children’s Services Report
• Presentation of the 2024‑12 Monthly Homelessness Report
• Presentation of the 2024‑12 Monthly Housing Report
• Presentation of the 2024‑12 Monthly Ontario Works Report
• Scheduling of the next Social Services Sub‑committee meeting on March 4, 2025

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt minutes from its December 2024 and January 2025 meetings, discuss a preliminary draft for shared community facilities along the Grand Trunk corridor, and present updated key recommendations for council consideration. A staff work‑plan update will also be provided, and the next meeting is scheduled for March 17, 2025.

• Adopt minutes from the December 16, 2024 meeting
• Adopt minutes from the January 20, 2025 meeting
• Review GTR Preliminary Draft (020425.pdf) on shared community facilities
• Consider Updated Key Recommendations & Rationale for Council (multiple PDFs)
• Staff present Q3‑Q4 work plan update (January 2025 PDF)

Planning and Heritage Committee

The Planning and Heritage Committee is meeting to discuss a proposed exemption from Sign By-law #159-2004. The request concerns temporary signage and statues for the Canadian Dairy Expo.

• Proposed exemption for 9 temporary sidewalk signs and 1 cow statue from March 28 to April 7, 2025, at various city limits and intersections
• Proposed exemption for 2 banner signs, 1 cow statue, and 5 directional signs from April 1 to April 4, 2025, at the Rotary Complex (353 McCarthy Road West)

Infrastructure, Transportation and Safety Committee

The committee will consider a staff recommendation to change the scope of Contract T2019‑18 with Canada Waste Management to provide recycling services for non‑eligible sources from Jan 1 2026 to Oct 31 2026, at a cost of up to $355,000 including HST. It will receive a report authorizing a 24‑month Automated Speed Enforcement pilot with Global Traffic Group and allow the Chief Administrative Officer to sign the agreement. The committee will also receive the Albert Street Reconstruction Phase 2 report, approve the design presented at the public open house, and authorize staff to proceed with construction tendering.

• Change in scope to Contract T2019‑18 with Canada Waste Management, up to $355,000 for recycling services (Jan‑Oct 2026)
• Authorize 24‑month Automated Speed Enforcement pilot with Global Traffic Group
• Approve Albert Street Reconstruction Phase 2 design and move to construction tendering

Regular Council

City Council is deciding on the adoption of the 2025 draft budget and associated by-laws. The meeting includes public delegations regarding by-law staffing and climate initiatives, as well as decisions on local business budgets and land applications.

• Adoption of 2025 budget with a levy increase of $5,893,927 and total tax levy of $85,984,303
• Approval of Downtown Stratford BIA 2025 draft budget of $344,023.10
• Award of Tender T-2024-36 for Meraki hardware and licensing to Synnapex Inc. for $204,479.00
• Exemption from draft approval process for 133 residential units at 4117 Perth Line 36
• Lease extensions for the Stratford Shakespearean Festival of Canada at 270 Water Street and Queen Street parking lot

Planning and Heritage Sub-committee

The Planning and Heritage Sub‑committee will discuss a proposed exemption from Sign By‑law #159‑2004 to allow temporary sidewalk signs, banner signs, directional signs and a cow statue for the Canadian Dairy Expo. The signs would be placed at locations on Mornington Street, McCarthy Road, Ontario Street, Huron Street, Downie Street, Erie Street and the Rotary Complex between March 28 and April 7, 2025. The agenda also includes a department update, review of Heritage Stratford Advisory Committee minutes from 2024, and scheduling of the next sub‑committee meeting.

• Proposed exemption from Sign By‑law #159‑2004 for Canadian Dairy Expo (9 sidewalk signs, 1 cow statue, 2 banner signs, 5 directional signs) for March 28 – April 7 2025
• Review of Heritage Stratford Advisory Committee minutes (April 9, October 8, November 13, December 10 2024)
• Department update from Planning and Heritage staff
• No delegations scheduled
• Next Planning and Heritage Sub‑committee meeting set for February 27 2025

Infrastructure, Transportation and Safety Sub-committee

The sub‑committee will consider a staff recommendation to change the scope of the T2019‑18 Waste Collections Contract with Canada Waste Management to provide recycling services for non‑eligible sources from Jan 1 2026 to Oct 31 2026 at a cost of up to $355,000 (including HST). It will also receive a report on the Automated Speed Enforcement pilot and authorize staff to negotiate a 24‑month agreement with Global Traffic Group. The council will receive the Albert Street Reconstruction Phase 2 report, approve the design presented at the public open house, and authorize tendering for construction. A delegation request will be heard to permit a Memorial Veterans Crosswalk near the Stratford Cenotaph.

• Change scope of T2019‑18 Waste Collections Contract with Canada Waste Management – up to $355,000 for non‑eligible recycling (2026‑2026)
• Authorize staff to negotiate and execute a 24‑month Automated Speed Enforcement pilot with Global Traffic Group
• Approve Albert Street Reconstruction Phase 2 design and authorize construction tendering
• Hear delegation request for a Memorial Veterans Crosswalk at the Stratford Cenotaph
• Review departmental updates and advisory committee minutes

Social Services Committee

The Social Services Committee is reviewing service agreements for outreach workers and the 2024 Ontario Works Business Plan. The body is deciding whether to authorize contracts with two community service providers.

• Three-year service agreement with Canadian Mental Health Association Huron Perth Addictions and Mental Health Services
• Service agreement with Optimism Place, Women’s Shelter, and Support Services
• Ontario Works 2024 Business Plan (SOC25-001)
• November 2024 reports on Children's Services, Homelessness, Housing, and Ontario Works

Regular Council

The council will consider a resolution to amend Building By-law 112-2005 and adopt a new fee schedule effective February 1, 2025. By-law 11.1 will be read for its first, second, third, and final readings to enact the fee changes. By-law 11.2 will be read and passed as a confirmatory measure. An education session on the Code of Conduct will be presented by Integrity Commissioner David Boghosian.

• Resolution – Proposed Amendment to Building By-law 112-2005 (COU25-008) with Schedule A fee increases
• Reading and final passage of By-law 11.1 to amend building permit fees
• Reading and final passage of By-law 11.2 as a confirmatory by-law
• Education session on the Code of Conduct by Integrity Commissioner David Boghosian
• Consent Agenda items CA-2025-006 to CA-2025-008

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will consider the Council Remuneration Review and Recommendations. The staff recommendation proposes a 2025 base remuneration of $86,800.16 for the Mayor, $24,333.75 for the Deputy Mayor and $22,390.14 for each Councillor, raises per‑diem rates, changes the salary indexing method, adopts a new remuneration by‑law and repeals By‑law 20‑98. The committee will also receive Stratfords of the World Advisory Committee minutes for information.

• Set 2025 base remuneration: Mayor $86,800.16; Deputy Mayor $24,333.75; Councillors $22,390.14
• Increase per‑diem rates: $60 to $75 for meetings ≤3 hours; $90 to $150 for meetings >3 hours
• Change salary indexing from Consumer Price Index to internal Administrative Salary Group method
• Adopt Council Remuneration By‑law (attached) and repeal By‑law 20‑98
• Review Stratfords of the World Advisory Committee minutes (Aug 8 2024 and Sep 24 2024) for information

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is discussing recommendations for 2025 Council pay and meeting allowances. The proposal includes specific base salaries for the Mayor, Deputy Mayor, and Councillors, as well as changes to how annual increases are calculated.

• Proposed 2025 base remuneration: Mayor $86,800.16, Deputy Mayor $24,333.75, and Councillors $22,390.14
• Proposed per diem increase for meetings 3 hours or less: from $60 to $75
• Proposed per diem increase for meetings over 3 hours: from $90 to $150
• Proposed change to index annual increases to the Administrative Salary Group instead of the Consumer Price Index
• Proposed adoption of the Council Remuneration By-law and repeal of By-law 20-98

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt the December 16 2024 minutes and review updates on environmental remediation, shared community facilities, and the committee’s key recommendations for Council. Staff will also present the work‑plan and business plan for the next period, and discuss community‑engagement messaging. No formal decisions are noted beyond the adoption of minutes.

• Adopt minutes from the December 16 2024 meeting
• Review remediation options by parcel (environmental remediation)
• Discuss shared community facilities and Grand Trunk Renewal opportunity
• Present updated key recommendations for Council consideration
• Present workplan and business plan for the committee

Special and Public Meeting

Stratford City Council is holding a special meeting to hear public input and receive correspondence regarding the possible disposal of the Discovery Centre property. The council will consider the intent to declare the property at 270 Water Street, excluding the eastern portion, as surplus.

• Public meeting regarding the intent to declare 270 Water Street (Discovery Centre property) as surplus

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive an update on the draft 2025 budget, discuss the draft budget, and consider scheduling the upcoming budget meeting. Procedural items such as the call to order, disclosure of pecuniary interests, and adoption of agenda addenda will also be addressed.

• Treasurer update on the draft 2025 budget
• Deliberations of the draft 2025 budget
• Consideration of the upcoming budget meeting
• Adoption of agenda addenda
• Call to order and disclosure of pecuniary interests

Committee of the Whole In-camera

The Committee of the Whole is meeting for an in-camera session. The primary purpose is to receive a confidential update from the Chief Administrative Officer regarding a Shared Services Agreement.

• Confidential verbal update on Shared Services Agreement (CM-25-03) regarding litigation, solicitor-client privilege, and negotiation positions

Social Services Sub-committee

The Social Services Sub-committee is reviewing service agreements for outreach workers and the 2024 Ontario Works Business Plan. The body will also review November 2024 department reports on housing, homelessness, and children's services.

• Proposed three-year agreement with Canadian Mental Health Association Huron Perth Addictions and Mental Health Services for outreach worker services
• Proposed agreement with Optimism Place, Women’s Shelter, and Support Services for outreach worker services
• Receipt of the Ontario Works 2024 Business Plan (SOC25-001)
• Review of November 2024 Monthly Homelessness, Housing, Children's Services, and Ontario Works reports

Regular Council

The Stratford City Council will adopt the minutes from the December 16 meeting and approve several resolutions. Key actions include awarding the Erie Street Parking Lot resurfacing contract to Steve Smith Construction for $494,747.90, awarding a Meraki hardware and licensing contract to C.E. Technology Solutions for $204,479.00, and decreasing day‑care fees at Anne Hathaway Day Care Centre. The Council will also enter agreements with the Huron Perth Healthcare Alliance for a nurse‑practitioner outreach program and with the Ontario Ministry of the Solicitor General for a fire‑protection grant.

• Award Erie Street Parking Lot Resurfacing Tender (T‑2024‑39) to Steve Smith Construction for $494,747.90 (incl. HST)
• Award Meraki Solutions tender (T‑2024‑36) to C.E. Technology Solutions Ltd. for $204,479.00 (incl. HST)
• Anne Hathaway Day Care Centre fee decrease: Toddler Weekly $110.00, Toddler Daily $22.00, Pre‑school Daily $22.00, Ages 6+ $13.25 (effective Jan 1 2025)
• Agreement with Huron Perth Healthcare Alliance for Nurse Practitioner Primary Care Outreach Program
• Ontario Transfer Payment Agreement for Fire Protection Grant to support municipal fire‑service equipment

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will meet to discuss the draft 2025 Budget and receive updates from the Treasurer and Infrastructure Services. The committee will also consider a fee waiver request for the United Way.

• Request to waive $875 in facility rental fees for United Way use of the Agriplex fieldhouse on March 15, 2025
• Draft 2025 Budget deliberations
• Infrastructure Services supporting information for 2025 budget (FIN25-002)
• Building and Planning Services information on backflow prevention (FIN25-003)
• In-camera discussion regarding a Shared Services Agreement (CM-25-01)