Strathroy-Caradoc public meetings in 2023

Caradoc Housing Corporation Meeting

The board will review the proposed 2024 budget presented by the Director of Financial Services. The meeting also includes discussions on policies for Caradoc Place and property tax exemptions for Caradoc Place and Parkview Manor.

• Presentation of the proposed 2024 Budget
• Discussion on parking, smoking, pets, and common room for Caradoc Place
• Discussion regarding property tax exemptions for Caradoc Place and Parkview Manor
• Closed session to discuss personal matters and confidential financial information

Police Service Board

The Board will receive a presentation on the Police Station Expansion, including a recommendation to refer Class C pricing to Council for the 2024 Capital Budget. Members will also review November 2023 police service reports and communications from the Ministry of the Solicitor General.

• Police Station Expansion presentation by Mike Holt (a+LiNK Architecture Inc.)
• Recommendation to refer station expansion pricing to Council for the 2024 Capital Budget
• Review of November 2023 monthly activity and overtime reports
• Police Ceremonial Presentations
• December hiring update

Council Meeting

Council will consider rezoning 599 Albert Street for residential use and approving the assumption of South Creek Phase 3 and 4. The agenda includes a $425,290 purchase for a new tandem truck and updates to the local fence by-law. Councillors also proposed reports regarding bike lane requirements and housing project financing.

• Rezoning of 599 Albert Street (Buchanan Crossing)
• Purchase of a 2024 Tandem Truck for $425,290 plus HST
• Renewal of Joint Use Agreement with TVDSB and LDCSB for 10 years
• Amendment to Pool Fence By-law to increase fines
• Assumption of South Creek Phase 3 and 4 in Mount Brydges

Caradoc Housing Corporation Meeting

The board will review several financial documents including balance sheets and budget reports. Additionally, the board is scheduled to consider a furniture purchase for the Mount Brydges Affordable Housing Project.

• Approval of furniture purchase from Lovers atWork Office Furniture for Mount Brydges Affordable Housing Project
• Review of November 2023 financial reports including balance sheet, profit and loss, and trial balance
• Discussion regarding First National Mortgage Rates
• Closed session discussion regarding personal matters about an identifiable individual

Community Development Advisory Committee (CDAC)

The provided document contains only procedural boilerplate and software interface elements. No specific topics, motions, or decisions are listed for this meeting.

Finance Committee Meeting

The Finance Committee is reviewing the municipality's budget foundations and priorities for 2024. The meeting includes a review of the draft capital budget spanning from 2024 to 2030.

• 2024 Budget - Strathroy-Caradoc Budget Foundations & Priorities
• Strathroy-Caradoc Draft Capital Budget 2024-2030

Mt Brydges Arena Building Committee

The committee will review the minutes from the July 10, 2023, meeting. New business includes a discussion regarding options and their pros and cons.

• Review of July 10, 2023, meeting minutes
• Discussion of Options - Pros and Cons

Committee of Adjustment

The Committee of Adjustment is reviewing multiple minor variance and consent applications. These include requests for property changes at Adelaide Road, Glengyle Drive, Troops Road, and Adair Boulevard.

• Minor variance application (A30-2023) for 21624 Adelaide Road
• Minor variance application (A31-2023) for 8607 Glengyle Drive, subject to a drainage plan by Bos Engineering and Environmental Services Inc.
• Minor variance application (A32-2023) at the corner of Troops Road and Parkhouse Drive
• Consent and minor variance applications (B20-2023, A28-2023, A29-2023) for 700 Adair Blvd.

Caradoc Housing Corporation- CHC Special Meeting

The Board is meeting to discuss property management and a furniture purchase for Mount Brydges affordable housing. The agenda includes a recommendation to approve the purchase of furniture from Lovers atWork Office Furniture.

• Furniture purchase from Lovers atWork Office Furniture

Council Meeting

The Council is reviewing several rezoning applications for Cooks Road and Calvert Drive. Additionally, the agenda includes decisions on drainage reports, a zoning by-law update, and a large fire hall construction tender.

• Rezoning of 21861 Cooks Road to allow two dwellings for up to one year
• Denial of rezoning application for 6919 Calvert Drive to expand contractor yard
• Awarding of Fire Hall - Station 1 construction tender to Tradition Construction Inc. for $7,428,200.00 plus HST
• Awarding of Zoning By-law Update Project to GL Richards for $60,035.11 excluding HST
• Purchase of 4 Station Protect Air Purifiers from Task Force Tips for $26,616.00 plus HST

Caradoc Housing Corporation- CHC Special Meeting

The board will receive a verbal report regarding the progress of the MTB affordable housing waitlist. Members will also discuss next steps for a single source search for a Property Manager and procedures for rent-up.

• MTB Affordable Housing Waitlist progress report
• Single source search for Property Manager discussion
• Rent-up next steps discussion

Finance Committee Meeting

The provided document contains only procedural software interface text. It lacks any specific agenda items, reports, or topics for discussion.

Special Meeting of Council

The Council is meeting for a special session to conduct the first workshop regarding the municipality's strategic plans. This includes reviewing the current 2020-2029 Strategic Plan and a revised document from November 22, 2023.

• Strategic Plans Workshop #1

Police Service Board

The Strathroy-Caradoc Police Services Board will receive an oral presentation from Constable Ian Frape regarding the impact of informants on solving community crimes. The meeting includes reviews of monthly activity, overtime, and staffing reports.

• Presentation by Constable Ian Frape on informant use and crime detection
• Review of October 2023 Monthly Activity Reports
• Review of October 2023 Overtime Reports
• 2023 Staffing Update report
• Population to Municipal Officer Ratio, CSI and Cost per Capita report

Museum Advisory Committee (MAC)

The Museum Advisory Committee is meeting to consider approving draft 2023 policies for exhibitions and education. The committee will also review the 2022-2026 Strategic Plan and an updated Code of Conduct for members. Additionally, reports from the curator and collections sub-committee will be presented.

• Approval of Exhibition Policy 2023 DRAFT
• Approval of Interpretation & Education Policy 2023 DRAFT
• Review of Strategic Plan 2022-2026
• Updated Code of Conduct for Committee Members
• November 2023 Curatorial Report

Council Meeting

The Council is reviewing several municipal matters including the establishment of a Fire Services Advisory Board and updates to 2024 water and wastewater rates. Discussions also include energy storage support at 131 English Street and various drainage and road projects.

• Establishment of the Strathroy-Caradoc Fire Services Advisory Board
• Support for Nexus Renewables BESS Project at 131 English Street
• 2024 Water and Wastewater rate updates effective February 1, 2024
• Engineering services award to Spriet Associates London Limited for $222,552.00 for Thorne Drive Extension
• Loan application for Fire Apparatus – Pumper-Tanker replacement

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation is reviewing the proposed 2024 budget for the Mount Brydges Affordable Housing Project. The meeting also includes receiving October 2023 financial reports and cheque details for information. Additionally, the board will enter a closed session to discuss personal matters regarding an identifiable individual.

• Proposed 2024 budget for Mount Brydges Affordable Housing Project
• Review of October 2023 financial reports including Balance Sheet and Profit and Loss
• Review of October 2023 cheque detail report
• Approval of October 30, 2023 meeting minutes

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will review previous minutes and receive departmental reports. The agenda includes discussions on customer surveys regarding facilities and programs, as well as the evaluation of community events program applications.

• Review of October 10, 2023 meeting minutes
• Customer surveys for facilities and programs
• PTP list of projects report
• Community Events Program Application Evaluation

Council Meeting

Strathroy-Caradoc Council is reviewing several land use and policy updates. Items include rezoning 599 Albert Street and updating the local servicing oversizing policy. The agenda also includes updates on the former Senior Centre sale and fire station conditions.

• Rezoning 599 Albert Street to high-density residential
• Approval of Local Servicing – Oversizing Policy (By-law 86-23)
• Update on the sale of the former Senior Centre at 137 Frank Street
• Establishment of the Fire Services Advisory Board
• Proposed amendments to Fence and Pool Fence By-laws

Committee of Adjustment

The Committee is considering several applications for minor variances and property consents. These include requests for residential lot changes at Queen Street, Lucas Avenue, and Olde Drive.

• Minor variance A25-2023: 2584 Lucas Ave., Mount Brydges
• Minor variance A27-2023: 8148 Olde Drive
• Consent and minor variance B17-B19-2023 & A26-2023: 267 & 269 Queen Street
• $1,000 cash-in-lieu of parkland dedication for 267 & 269 Queen Street

Caradoc Housing Corporation Meeting

The board will review construction updates and general reports for the Mount Brydges Affordable Housing Project. Members are scheduled to discuss and provide direction on rental rates and eligibility for affordable and market units. The meeting also includes a proposal for a new corporation website.

• Mount Brydges Affordable Housing Project construction update
• Discussion of affordable and market unit rental rates and eligibility
• Proposal for a Caradoc Housing Corporation website linked to the Municipality's website
• Review of September 2023 financial reports and cheque details

Finance Committee Meeting

The Finance Committee will receive a presentation regarding debt and reserves as part of the 2024 Multi Year Budget. The committee will also review reserves, reserve funds, and trust funds for 2022/2023.

• Debt and Reserve Presentation by Gail Koehler of BDO Canada LLP
• Review of 2022/2023 Reserves, Reserve Funds, and Trust Funds
• Review of Bylaw 62-18 Reserves and Reserve Fund Policy

Special Meeting of Council

The Council will meet to discuss one item regarding labour relations in a closed session. The agenda also includes the consideration of By-law No. 82-23.

• Closed session discussion regarding labour relations pursuant to Section 239(2)(d) of the Municipal Act, 2001
• By-law No. 82-23 - Confirming By-law

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting to review several operational reports and upcoming financial plans. Key discussions include an overview of the police station expansion and a presentation on traffic safety. The Board will also consider approving the proposed budget for 2024.

• Overview of Police Station Expansion by Mike Holt (a+LiNK Architecture Inc.)
• 2023 Traffic Safety Presentation
• Proposed 2024 Police Services Budget
• 2024 Fees for Service Report
• Review of September 2023 monthly police activity reports

Council Meeting

The meeting includes decisions on adopting engineer's reports for several drainage projects. Council will also consider financial recommendations regarding the Caradoc Housing Corporation affordable housing project. Additionally, motions were introduced to request updates on fire station repairs and the sale of 137 Frank Street.

• Adoption of Engineer's Reports for Carruthers-Hetzel Drain 2023 and Boersma-Burwell Road Drain 2023
• Approval of independent financial and project management audits for Caradoc Housing Corporation
• Purchase of a Graco Paint Machine for $28,055 plus HST
• Authorization of land donation at 61 Brennan Drive to Strathroy Middlesex General Hospital Foundation
• Request for an update on the sale of the former Senior Centre at 137 Frank Street

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Board of Directors is considering a request regarding the financing of an Affordable Housing project. The board proposes that the Municipality pay project vendors through a recoverable account to avoid interest payments. Additionally, the corporation would direct all related grants and mortgage draw payments to the Municipal recoverable account.

• Request for Municipality to pay Affordable Housing project vendors via recoverable account
• Direction of all project grants, mortgage draws, and other funds to the Municipal recoverable account

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Corporation will hold a special meeting to discuss various matters. The agenda includes provisions for a closed session to discuss legal, personal, and financial information.

• In Camera Session regarding property security, personal matters, solicitor-client privilege, and commercial/financial information

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will review various departmental reports and new business items. Discussion topics include the Community Events Program, a list of special events, and an updated Code of Conduct for members.

• Review of the Community Events Program approved June 19, 2023
• Discussion of an updated Code of Conduct for Members by-law
• Review of customer surveys regarding facilities and programs
• Report on the PTP list of projects

Committee of Adjustment

The Committee of Adjustment is considering a minor variance application for an accessory building at 22456 Troops Road. The proposed approval includes conditions regarding building setbacks and the submission of a stormwater grading plan.

• Minor variance application (A24-2023) for 22456 Troops Road

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Corporation will hold a special meeting to address notice requirements and potential in-camera matters. The board may move into a closed session to discuss property security, personal matters, or legal and financial information.

• Motion to waive notice requirements for the special meeting per By-law 97-18
• Potential closed session regarding property security, personal matters, and solicitor-client privilege

Council Meeting

The Council is reviewing rezoning applications for properties on Caradoc Street North and Walkers Drive. The agenda also includes discussions on new drainage petitions and a request to investigate reducing train whistles.

• Rezoning of 40 Caradoc Street North from commercial to residential
• Rezoning of 8028 Walkers Drive for agricultural use
• $83,528.44 tax refund for 1822039 Ontario Ltd.
• Authorization of engineer reports for new drainage petitions
• Request to consult CN Rail regarding train whistles

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation will review financial reports and discuss the 2024 budget. The meeting includes a review of the Mount Brydges Affordable Housing Project, including tenant criteria and property taxes.

• Mount Brydges Affordable Housing Project General Review Report No. 29
• Tenant application criteria for new affordable housing
• Discussion on property taxes for Caradoc Housing buildings
• Update on RFP for Property Manager
• Review of August 2023 financial reports and cheque details

Police Service Board

The Strathroy-Caradoc Police Services Board will review August activity, overtime, and use of force reports. The board is also considering a contract for the development of a new police services strategic plan.

• Contract award to Cash and Associates Inc. for $65,575 plus HST for strategic plan facilitation
• Review of August 2023 Monthly Activity Reports
• Review of August 2023 Overtime and Lost Hours Reports
• Review of August 2023 Use of Force Reports

Museum Advisory Committee (MAC)

The committee will review the Exhibition Policy and the Interpretation & Education Policy. Members will also receive a curatorial report for information.

• Review of Exhibition Policy
• Review of Interpretation & Education Policy
• Receipt of Curatorial Report
• Approval of June 20, 2023 meeting minutes

Council Meeting

The Council is reviewing several financial and land-use items, including a municipal borrowing by-law and a contract for a strategic plan. They are also considering drainage reports for Saulsbury West Drain and various development applications.

• Municipal borrowing up to $3,630,000 (Jan-Sept 2023) and $1,870,000 (Oct-Dec 2023)
• Strategic Planning Consultant contract for Cash and Associates Inc. at $65,575 plus HST
• Saulsbury West Drain 2022 addendum report and by-law 59-23
• Part Lot Control Exemption By-law 65-23 for Timberview subdivision lands
• Request to consult with CN Rail regarding stopping train whistles

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is reviewing several proposals for Council approval. Items include an updated Ice Allocation Policy, a Community Garden Proposal, and an Event Safety Plan Checklist.

• Event Safety Plan Checklist recommendation
• Ice Allocation Policy recommendation
• Community Garden Proposal recommendation
• 2023 PTP List of Projects report

The committee recommended that Council approve the Ice Allocation Policy and the Event Safety Plan Checklist. Members also recommended Council support the concept of a community garden at PLAN M18 BLK A and direct staff to develop a plan. The committee decided not to add new members following two resignations.

• Recommended Council approve the Event Safety Plan Checklist (Carried)
• Recommended Council approve the Ice Allocation Policy (Carried)
• Recommended Council support community garden concept at PLAN M18 BLK A and direct staff to develop a plan (Carried)
• Decided not to add new members to the committee at this time
• Approved meeting minutes of June 12, 2023 (Carried)

Committee of Adjustment

The Committee of Adjustment is reviewing several applications for minor variances and land consent. These include requests for property changes at Wellington Street, Metcalfe Street East, and Thorne Drive.

• Minor variance application for 2343 Wellington St., Mt Brydges
• Minor variance application for 271 Metcalfe Street East, Strathroy
• Minor variance application for 335 Thorne Drive, Strathroy
• Consent application for 8028 Walkers Drive

The Committee approved three minor variance requests for lot coverage and retail size, and one application for land consent to sever a farm dwelling. All decisions followed staff recommendations and complied with the Planning Act and Official Plans.

• Approved minor variance A21-2023 for 33% lot coverage at 2343 Wellington St. Mt Brydges (Carried)
• Approved minor variance A22-2023 for a 530 m² retail store at 271 Metcalfe Street East (Carried)
• Approved minor variance A23-2023 for 44.4% lot coverage at 335 Thorne Drive (Carried)
• Approved application B13-2023 to sever a surplus farm dwelling at 8028 Walkers Drive subject to 11 conditions (Carried)
• Approved August 3, 2023 meeting minutes (Carried)

Council Meeting

The Council is considering a rezoning application for 7620 Walkers Drive and the adoption of an engineer's report for the Funk South Drain. Additionally, several service contracts and tender awards are up for approval across various municipal departments.

• Rezoning application for 7620 Walkers Drive
• Funk South Drain 2023 Engineer's Report and By-law #56-23
• Tender award to EXP Services Inc. for $6,537.05 for Fire Station air quality testing
• Tender award to PINCHIN for $53,486.25 plus HST for 565 Lions Park Drive investigation
• Engineering services award to GM BluePlan Engineering for $74,660.00 plus $10,000 contingency

Council approved rezoning for properties on Walkers Drive and Thorn Drive, as well as a one-year subdivision extension for Westdell. Several engineering and testing contracts were awarded for fire stations, sewer extensions, and road intersections.

• Approved rezoning for 7620 Walkers Drive
• Approved rezoning for 9213 Thorn Drive
• Recommended one-year extension for draft plan of subdivision 39T-SC1702 (Westdell)
• Adopted Engineers Report and gave first/second reading to By-law #56-23 for Funk South Drain 2023
• Awarded $6,537.05 tender to EXP Services Inc. for fire station air quality testing
• Awarded $53,486.25 (plus HST) tender to PINCHIN for site testing at 565 Lions Park Drive
• Awarded $74,660.00 (plus $10,000 HST/contingency) to GM BluePlan Engineering for Parkhouse Drive & Troops Road intersection
• Awarded $145,546 (plus $15,000 HST/contingency) to Spriet Associates for Adelaide Road Sewer Extension

Caradoc Housing Corporation Meeting

The board will review the 2024 budget and recent financial reports. Members are also reviewing a report on the Mount Brydges Affordable Housing Project and discussing governance matters with Middlesex County Solicitor Wayne Meagher.

• Posting of Property Management RFP for at least two weeks
• Review of Mount Brydges Affordable Housing Project General Review Report No. 27
• Governance review discussion with Middlesex County Solicitor Wayne Meagher
• Receipt of July 2023 financial reports and 2024 budget

The board received the 2024 budget and a draft property management RFP for information. Members discussed concerns regarding budget costs and RFP terms, and noted the resignation of Member Laura Healey.

• Approved July 20, 2023 meeting minutes (Carried)
• Received July 2023 cheque detail for information (Carried)
• Received July 2023 financial reports for information (Carried)
• Received 2024 Budget for information (Carried)
• Received General Review Report No. 27 for Mount Brydges Affordable Housing Project for information (Carried)
• Accepted draft Property Management RFP FIN-2023-35 for information (Carried)

Police Service Board

The Board approved the minutes from the July 18, 2023 meeting. Members received several communications from the Ministry of the Solicitor General and reviewed monthly police service reports for July 2023. The Board also entered a closed session to discuss labour relations and collective bargaining agreements.

• Approved July 18, 2023 General Meeting minutes (Carried)
• Received communication items 3.1.1 to 3.1.6 for information (Carried)
• Received monthly reports 4.1 to 4.6 for information (Carried)
• Approved motion to move into closed session at 10:22 a.m. (Carried)

Council Meeting

Council approved two rezoning applications for a townhouse block in Strathroy and temporary farm worker dwellings in Mt Brydges. A report for a proposed 85-unit apartment building was received for information, and an engineers report for the Saulsbury West Drain was adopted.

• Approved rezoning application ZBA 11-2023 for 4 dwelling townhouse block at 130 Beech Street
• Approved temporary rezoning for farm worker dwellings at 8157 Inadale Drive for 3 years
• Received report BBP-2023-90 for OPA 2-2023 and ZBA 4-2023 (599 Albert Street) for information
• Adopted Engineers Report and gave first and second reading to provisional By-law No. 59-23 for Saulsbury West Drain 2022
• Approved meeting minutes from July 17 and July 26, 2023
• Received 2022 Financial Statement Audit report from BDO Canada LLP for information
• Approved Section 357 applications for processing (FIN-2023-30)

Committee of Adjustment

The Committee approved variance requests for accessory structures at 274 Ellor Street and 346 Caradoc Street North. A request for a secondary suite and accessory building at 8607 Glengyle Drive was denied. The Committee also approved an amended Refund Request Policy.

• Approved minor variance A18-2023 for 274 Ellor Street to allow a 434.7 m² accessory building with a height of 6.1 m
• Approved minor variance A19-2023 for 346 Caradoc Street North to permit a front yard shed and total accessory area of 61.6 m²
• Denied minor variance A20-2023 for 8607 Glengyle Drive regarding a secondary suite and accessory building
• Approved the recommended Committee of Adjustment Refund Policy
• Approved July 6, 2023 meeting minutes

Special Meeting of Council

Council met for a special session and moved into a closed session to discuss a legal matter regarding a servicing agreement with the Township of Adelaide-Metcalfe. No substantive decisions were recorded in the open session.

• Moved into closed session at 6:01pm (Carried)
• Adjourned meeting at 6:06pm (Carried)

Caradoc Housing Corporation Meeting

The board approved the minutes from June 15 and June 29, 2023, and received financial reports for June 2023. The board decided to change its meeting date to the third Wednesday of every month. Director of Financial Services Bill Dakin was tasked with bringing a Request for Proposals (RFP) for property management to the next meeting.

• Approved June 15, 2023 meeting minutes (Carried)
• Approved June 29, 2023 Annual General Meeting minutes (Carried)
• Received June 2023 accounts and financial reports for information (Carried)
• Approved request to summarize caretaker's report for open session discussion (Carried)
• Changed meeting schedule to every third Wednesday of the month at 11:30 a.m.

Police Service Board

The board approved the minutes from the June 20, 2023 meeting. Members received several communications from the Ministry of the Solicitor General and monthly police service reports for information. The board also entered a closed session to discuss a legal claim and procedural minutes.

• Approved June 20, 2023 General Meeting minutes (Carried)
• Received communication items 4.1.1 to 4.1.7 for information (Carried)
• Received monthly police service reports 5.1 to 5.6 for information (Carried)
• Moved into closed session at 10:57 am to discuss a legal claim and procedural minutes (Carried)

Council Meeting

Council approved the 2022 draft audited financial statements and authorized an updated engineer's report for the Saulsbury West Drain. Four separate rezoning applications were approved for properties on Oriole Drive, Irish Drive, Wright Street, and Lot 22 Concession 2. Council also expressed support for resolutions from the City of Port Colborne and the Municipality of Chatham-Kent.

• Approved December 31, 2022 draft audited financial statements (Carried)
• Authorized Spriet Associates to prepare updated engineer's report for Saulsbury West Drain 2022 (Carried)
• Approved temporary rezoning extension for 9202 Oriole Drive (Carried)
• Approved rezoning for 8120 Irish Drive (Carried)
• Approved rezoning for 999 Wright Street to permit an asphalt/concrete/ready mix batching plant (Carried)
• Approved Zoning By-law amendment for Part of Lot 22, Concession 2 (Caradoc) (Carried)
• Supported resolution from the City of Port Colborne (Carried)
• Supported resolution from the Municipality of Chatham-Kent (Carried)

Mt Brydges Arena Building Committee

The committee approved the minutes from the June 12, 2023 meeting. Following a review of public open house feedback, the committee directed staff to proceed with background work and design for the facility.

• Approved June 12, 2023 meeting minutes
• Directed staff to continue background work with a+LiNK Architecture, including geotechnical, site survey, ESS for both facilities, design, layout, and 3D renderings

Committee of Adjustment

The Committee approved a minor variance for a pole barn and a dog kennel, as well as two consent applications for land severing and lot addition. All approved requests were subject to specific municipal conditions and planning requirements.

• Approved minor variance (A17-2023) for a detached pole barn at 7404 Calvert Drive
• Approved minor variance (A33-2022) for a dog kennel at 6733 Andrews Drive with a 25-dog limit and site plan agreement
• Approved consent (B4-2023) to sever a 1.3 ac surplus farm dwelling at 7620 Walkers Drive subject to 13 conditions
• Approved consent (B8-2023) for a lot addition at 17 Hull Road to merge lands with 79 Hull Road subject to 11 conditions
• Approved June 1, 2023 meeting minutes

Council Meeting

Council awarded several infrastructure contracts, including road work and drainage projects. They also approved the installation of pedestrian traffic signals in Mount Brydges and authorized an application for the Housing Accelerator Fund.

• Approved $612,810 plus HST for 2023 Tar and Chip program sole sourced to Municipality of Middlesex Centre (Carried)
• Approved $40,000 from 2024 Capital Budget for traffic signals at Glendon Drive and Bond Street in Mt. Brydges (Carried)
• Awarded Gabriel - Olde Drive Drain 2023 project to Van Bree Drainage and Bulldozing Ltd. for $48,300 excluding HST (Carried)
• Approved by-law for Easement Agreement with Eric Goncalves Inc. and Eric Goncalves (Carried)
• Directed staff to apply for the Housing Accelerator Fund (Carried)
• Authorized Spriet Associates Ltd. to prepare a report on a petition for new drainage works from Integral Farms Holdings Inc. (Carried)
• Passed By-laws No. 38-23, 39-23, 40-23, 41-23, 42-23, and 43-23 (Carried)
• Deferred motion for forensic audit of last 3 years of financials until September (Carried)

Annual General Meeting - Caradoc Housing Corporation

The board appointed new officers for the corporation and selected the Municipality of Strathroy Caradoc's auditors. The 2022 financial statements and 2023 budget were received for information. Discussion included the Adelaide Road housing project and potential by-law updates regarding tenant representation.

• Appointed Councillor Donna Pammer as President (Carried)
• Appointed Councillor Frank Kennes as Treasurer (Carried)
• Appointed Mayor Colin Grantham as Secretary (Carried)
• Appointed the auditors used by the Municipality of Strathroy Caradoc (Carried)
• Received 2022 Financial Statements for information (Carried)
• Received 2023 Budget for information (Carried)

Special Meeting of Council

Council met in a special session to discuss the recruitment of the Chief Administrative Officer and a legal matter involving the Township of Adelaide Metcalfe. These discussions took place in a closed session, and no public decisions were recorded.

• Approved motion to waive notice requirements to discuss a legal matter regarding the Township of Adelaide Metcalfe
• Approved motion to move into closed session for CAO recruitment and Adelaide Metcalfe legal matters

Police Service Board

The Board approved the minutes from the May 23, 2023 meeting. Members received communications from the Ministry of the Solicitor General and reviewed monthly police service reports for May 2023, including budget and overtime data.

• Approved May 23, 2023 General Meeting minutes (Carried)
• Received Ministry of the Solicitor General communication item 3.1 for information (Carried)
• Received monthly police service reports 4.1 to 4.6 for information (Carried)

Museum Advisory Committee (MAC)

The committee approved the museum's Year in Review and the updated Collections Management Policy. The Collections Sub-Committee Report was approved, and the Curatorial Report was received for information.

• Approved April 18, 2023 meeting minutes (Carried)
• Approved Year in Review (Carried)
• Approved Collections Management Policy (Carried)
• Received Curatorial Report for information (Carried)
• Approved Collections Sub-Committee Report (Carried)

Council Meeting

Council approved a new sanitary sewer private drain connection charge and awarded an asphalt resurfacing contract. They also approved a condominium agreement for 50 Carroll Street and the hiring of a cemetery assistant. A proposal to relocate Fire Department administration from Station 1 was defeated.

• Approved $18,555.25 sanitary sewer connection charge for new connections (9-0)
• Maintained $17,500 connection charge for specific Queen St and Adelaide Rd residents (9-0)
• Awarded 2023 Asphalt Resurfacing Tender to Dufferin Construction Company for $409,201.00 plus HST
• Approved condominium agreement by-law for 50 Carroll Street with 2799758 Ontario Inc.
• Approved hiring of a Cemetery Assistant as per 2023 operating budget
• Adopted Engineer’s Report and gave final reading to By-law No.15-23 for Mill Road Drain 2018
• Approved firefighter exposure reports for HR files after significant events
• Denied motion to move Fire Department administration out of Station 1

Mt Brydges Arena Building Committee

The committee approved the minutes from the May 24, 2023 meeting. Mike Holt of a+LiNK Architecture Inc. presented details regarding the upcoming public consultation. A public open house is scheduled for June 20, 2023.

• Approved May 24, 2023 meeting minutes (Carried)

Community Development Advisory Committee (CDAC)

The committee recommended that Council approve the Special Events Fire Safety and Emergency Guide. Members also updated the PTP project list to include women's hygiene products in washrooms. Other items were received for information.

• Recommended approval of Special Events Fire Safety and Emergency Guide to Council (Carried)
• Received Event Safety Plan Checklist for information (Carried)
• Received PTP List of Projects for information (Carried)
• Added women hygiene products in washrooms to the PTP List of Projects (Carried)
• Approved meeting minutes of May 8, 2023 (Carried)

Council Meeting

Council approved the 2023 Recommended Municipal Budget and the corresponding Tax Rate By-law. The board also authorized $10 million for a new fire station and approved several infrastructure and service contracts.

• Approved 2023 Recommended Municipal Budget with 2.95% tax rate increase
• Approved $10M for New Fire Station 1 at 220 East Centre St. (5-3)
• Approved 2023 Tax Rate By-law
• Awarded Philps Drain 2022 tenders to Robert Robinson Willemse Drainage Inc. ($41,233.70) and JLH Excavating Inc. ($60,387.00)
• Approved $75,000 purchase of MYCOM 2M ammonia refrigeration compressor from Black and Macdonald
• Authorized Fire Department to negotiate medical tiered response expansion for Stations 1 and 2
• Directed $5,000 for Canada Day celebrations to Del-Ko-Brydge Fireworks Committee
• Approved funding for Additional Unit Program for David Vandenberg and Amanda Konash ($3,520.54) and 52 Hickory Boulevard ($801.15)

Council Workshop

Council met for a workshop featuring a presentation from Amberley Gavel Ltd. on municipal legislation, meeting procedures, and finance. The session was conducted in a closed session.

• Approved moving into closed session for Councillor education/training (Carried)

Committee of Adjustment

The Committee approved four applications for minor variances regarding accessory building sizes, heights, and locations. It also approved a request to sever one residential lot from an agricultural parcel on Troops Road subject to 16 conditions.

• Approved minor variance A9-2023 for 288 Dominion Street (accessory structure size and height) subject to stormwater condition
• Approved minor variance A11-2023 for 7895 Irish Drive (accessory structure size)
• Approved minor variance A13-2023 for 7476 Glendon Drive (front yard accessory building) subject to 100m setback
• Approved minor variance A14-2023 for 24931 Amiens Road (accessory structure size and height) subject to 20m setback
• Approved consent application B7-2022 to sever one residential lot from agricultural land on Troops Road subject to 16 conditions
• Approved meeting minutes from May 4, 2023
• Approved meeting minutes from May 11, 2023

Mt Brydges Arena Building Committee

The committee reviewed a presentation on the Mount Brydges Arena concept and site plans. Members decided to provide a cost update to Council on June 5 before proceeding with public outreach.

• Approved May 8, 2023 meeting minutes
• Scheduled public consultation for June 20 from 7:00-9:00pm at Caradoc Community Centre
• Agreed to bring arena update to Council on June 5
• Scheduled facility tours of Listowel and Lambton Shores for May 29

Finance Committee Meeting

The Finance Committee received the Combined Proposed 2023 Operating and Capital Budget and recommended it for Council approval on June 5, 2023. The committee also decided that new hires in the Operating Budget require approval from Council or the new CAO.

• Recommended 2023 Proposed Municipal Budget to Council (Carried)
• Required Council or new CAO approval for new hires in the Operating Budget (Carried)
• Moved into closed session to discuss litigation regarding former Servicing Agreement with Adelaide-Metcalfe (Carried)

Police Service Board

The Board appointed the Municipal Clerk to the position of Police Services Board Secretary. The Board also received various reports and communications for information, including a hiring update for a new officer.

• Appointed Municipal Clerk to the position of Police Services Board Secretary (Carried)
• Approved April 18, 2023 General Meeting minutes (Carried)
• Received Ministry of the Solicitor General and Inquest Jury communications for information (Carried)
• Received April 2023 monthly activity, community services, overtime, use of force, FOIPPA, and budget reports for information (Carried)
• Received hiring update POL-2023-08 for information (Carried)