Strathroy-Caradoc public meetings in 2024

Police Service Board

The Strathroy-Caradoc Police Services Board will consider moving the SCPS building expansion to Class B costing, accept the resignation of provincial appointee Henry Wiersema, and conduct a year-end review of the 2024-2027 Strategic Plan. The board will also receive monthly police activity reports, traffic enforcement statistics, and the 2023 Annual Use of Force Report for information. Communications from the Ministry of the Solicitor General are tabled, and a draft board survey response is to be reviewed.

• SCPS Building Expansion – motion to move project to Class B costing
• Board resignation of Henry Wiersema (Provincial Appointee) and declaration of vacancy
• Year-end review of the Strathroy-Caradoc Police Services Board Strategic Plan 2024-2027
• Review and submission of draft Board Survey Responses for Policing Insight Statement
• Receipt of 2023 Annual Use of Force Report and Q2 2024 traffic enforcement statistics

The Strathroy-Caradoc Police Services Board accepted the resignation of provincial appointee Henry Wiersema and declared a vacancy. The board also received updates on the strategic plan and building expansion, and directed the clerk to submit two 2024 surveys. All other items were received for information or approved as routine.

• Accepted resignation of Henry Wiersema (Provincial Appointee) and declared vacancy
• Directed Clerk to submit 2024 Police Services Information Form Survey
• Directed Clerk to submit 2024 Policing Insight Survey as amended
• Approved agenda as amended
• Approved November 19, 2024 minutes as written
• Received communications items 5.1.1 to 5.1.8 for information
• Received monthly reports 6.1 to 6.5 for information
• Approved direction from Closed Session

Council Meeting

Council will review residential subdivision and rezoning applications for the Westdell area. The meeting includes decisions on municipal reserve fund transfers, contract awards for engineering and drainage, and the approval of the 2025 Schedule of Fees and Charges.

• Rezoning of Part of Lot 17, Concession 2 to Low Density Residential (ZBA 16-2024 and ZBA 3-2022)
• Approval of 2023 transfers to/from reserves and deferred revenue totaling $15,524,656 and $15,691,234
• Tender award to McNally Excavating for Kovacs Drain Branches 2024 for $79,000 excluding HST
• Engineering agreement with Driven Engineering for 215 Scott St. West for $23,850 inclusive of HST
• Establishment of the 2025 Schedule of Fees and Charges (By-law 127-24)

Council approved in principle two subdivision plans (39T-SC1702 and 39T-SC2201) and associated rezoning applications, forwarding them to the County of Middlesex. It also approved several contracts, grants, and appointments, and passed seven by-laws. No votes were recorded against any motion.

• Approved BIA Board appointments for term ending Nov 14, 2026
• Confirmed 2023 transfers to/from reserves totaling $15,524,656 and $15,691,234
• Approved 2023 year-end operating net revenue transfer of $2,821,758 and capital net revenue of $(5,749,543)
• Approved in principle subdivision 39T-SC1702 and rezoning ZBA 16-2024
• Approved in principle subdivision 39T-SC2201 and rezoning ZBA 3-2022
• Approved Community Events Program grant allocations
• Extended architectural services contract with a+LINK Architecture Inc. to Dec 31, 2027
• Awarded Kovacs Drain Branches 2024 project to McNally Excavating for $79,000

Finance Committee Meeting

The Finance Committee will receive the Proposed 2025 Operating Budget (FIN-2024-40) for information and then forward it to a January meeting. They will also discuss a budget request from Caradoc Housing Corporation, including a $500,000 place marker. The committee will approve proposed 2025 meeting dates.

• Proposed 2025 Operating Budget report FIN-2024-40 received for information and forwarded to January meeting
• Budget request from Caradoc Housing Corporation with a $500,000 place marker in the Council budget
• Approval of proposed 2025 Finance Committee meeting dates (Jan 13, Jan 27, Feb 10, Feb 24)

The Finance Committee received the proposed 2025 operating budget for information and will review it again in January alongside the capital budget. Council approved a sole-source contract with Tim Welch Consulting to conduct a financial review of the Strathroy-Caradoc Housing Corporation. The 2025 meeting schedule was also approved.

• Received proposed 2025 operating budget for information
• Forwarded 2025 operating budget to January Finance Committee meeting for joint review with capital budget
• Approved third-party financial review of Strathroy-Caradoc Housing Corporation
• Awarded financial review contract to Tim Welch Consulting as sole source
• Approved 2025 Finance Committee meeting schedule

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will review three applications: two for minor variances and one for land use consent. The body will also consider a request for compensation from property owners.

• Minor Variance A28-2024 at 37 Cassie Crescent
• Minor Variance A27-2024 at 7842 Longwoods Road
• Consent Application B18-2024 at 7859 Parkhouse Drive
• Request for compensation from Milliken family for 22706 and 22710 Adelaide Rd
• Approval of November 7, 2024 Committee of Adjustment minutes

The Committee of Adjustment approved all three applications on the agenda: two minor variances (A28-2024 and A27-2024) and one consent to sever a surplus farm dwelling (B18-2024). It also waived fees for a future severance application related to Adelaide Road and referred other compensation requests to Council. All decisions were carried unanimously.

• Approved minor variance A28-2024 for 37 Cassie Crescent (sunroom, 38% lot coverage, 7.0m rear yard) with stormwater condition
• Approved minor variance A27-2024 for 7842 Longwoods Road (secondary suite, accessory building, home occupation) with conditions
• Approved consent B18-2024 for 7859 Parkhouse Drive (sever surplus farm dwelling) with 12 conditions
• Waived fees for severance application at 22706/22710 Adelaide Rd.
• Referred other compensation requests from Milliken to Council

Council Meeting

Strathroy-Caradoc Council will approve updated water and wastewater user rates effective February 1, 2025, and authorize funding for a community garden project. The meeting also includes the approval of property acquisitions for Queen Street reconstruction and the consideration of several zoning by-law amendments.

• Water and wastewater rates increase effective February 1, 2025
• Community garden funding of up to $10,000
• Property acquisitions for Queen Street Phase 2 reconstruction
• Zoning by-law amendments for Longwoods Road and Skinner Drive
• Approval of 2025 Proposed Schedule of Fees and Charges

Council approved the 2025 Schedule of Fees and Charges, the Water and Wastewater Rate Study with updated rates effective February 1, 2025, and several by-laws including zoning amendments, property acquisitions for Queen Street Phase 2, and a part lot control exemption. Council also approved community improvement grants, supported a community garden, and directed staff to form a seniors focus group. A motion to suspend the Fire Advisory Committee was tabled.

• Approved 2025 Schedule of Fees and Charges (carried)
• Approved Water and Wastewater Rate Study and updated rates effective Feb 1, 2025 (carried)
• Approved by-laws 106-24, 114-24, 119-24, 121-24, 122-24, 124-24, 125-24, 126-24 (carried)
• Approved CIP grants: $1,849 to Tyler Damen, $15,541.95 to Cyndi Cormier et al. (carried)
• Approved community garden with up to $10,000 PTP funds (carried)
• Approved $500,000 budget placeholder for Caradoc Housing Corporation (carried)
• Directed staff to form seniors focus group for recreation gap (carried)
• Tabled motion to suspend Fire Advisory Committee (tabled)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will discuss a draft Advertising Revenue Generation Policy and a 2025 sponsorship program. New business includes reviewing a Community Events Program application, year-end camp and aquatic reports, and special events updates including the Christmas Market. The committee will also receive a list of PTP projects for information.

• Advertising Revenue Generation Policy - draft review
• Sponsorship Program 2025 reminder
• Community Events Program application review (amount specified in attached PDF)
• 2024 camp and aquatic year-end reports
• Christmas Market notice and verbal update

The committee voted to recommend Council accept the proposed Community Events Program list, excluding Fridge Door Live Theater Co., with the option for reconsideration if they submit a budget. Other items were informational, including the draft Advertising Revenue Generation Policy, sponsorship program reminder, and year-end reports.

• Approved agenda as circulated
• Approved September 10, 2024 minutes as written
• Received committee and department reports for information
• Recommended Council accept event list minus Fridge Door Live Theater Co., with reconsideration if budget submitted

Finance Committee Meeting

The Finance Committee will consider two reports: the proposed 2025 Capital Budget (FIN-2024-36) and the 2025 Seasonal Recruiting plan (HR-2024-24). The capital budget is to be received for information and then included in the final municipal budget. For seasonal recruiting, staff recommends approving Option 2, which hires the same number of seasonal positions as in 2023 and 2024.

• Proposed 2025 Capital Budget discussion and staff direction to include in overall municipal budget
• 2025 Seasonal Recruiting: vote on Option 2 to hire equivalent positions to 2023/2024 levels
• Committee receives two staff reports for information and possible action
• Next meeting scheduled for December 9, 2024

The Finance Committee received the proposed 2025 capital budget and approved several adjustments, including moving funds from Campbellvale Park to complete Collins Way park, adding a $500,000 reserve for the Tri-Township Arena, and directing staff to include the adjusted budget in the overall municipal budget. A motion to defer the Police Building Annex project was defeated. The committee also approved the 2025 seasonal recruiting plan.

• Received proposed 2025 capital budget (FIN-2024-36) for information
• Moved $100,000 from Campbellvale Park to Collins Way park (carried)
• Directed staff to complete Campbellvale site design and community consultation, transfer remaining funds to Collins Way park (carried)
• Asked staff to inquire if County will supply gateway signs (carried)
• Added $500,000 reserve fund for Tri-Township Arena upgrades (carried)
• Defeated motion to defer Police Building Annex project
• Directed staff to include adjusted 2025 capital budget in overall municipal budget (carried)
• Approved 2025 seasonal recruiting (Option 2) and directed immediate recruitment (carried)

Strathroy-Caradoc Fire Service Advisory Committee

The Strathroy-Caradoc Fire Service Advisory Committee will meet to approve previous minutes, receive a notification about the Safe Community Project Assist Campaign, and review a study on the location of Station 2 as information. The committee will also set the next meeting date.

• Approval of minutes from October 16, 2024 meeting
• Safe Community Project Assist Campaign notification letter received for information
• Station 2 Location Study (FIRE-2024-12) presented for information with two attached reports
• Next meeting scheduled for January 15, 2025

The Strathroy-Caradoc Fire Advisory Committee met on November 20, 2024 and approved its agenda and the October 16, 2024 minutes. The committee received the Station 2 Location Study (FIRE-2024-12), which presented four options for the Station 2 location, and directed that the revised report be sent to Council for information. It also asked Chief Smith and Chair McGuire to look into the possibility of presenting new Fire Department staff at a Council meeting, with the Chief to report back on feasibility. No location was chosen and no other substantive decisions were made.

• Approved the November 20, 2024 agenda as circulated (carried)
• Approved the October 16, 2024 meeting minutes as written (carried)
• Received correspondence item 5.1 for information (carried)
• Directed Chief Smith and Chair McGuire to investigate Fire Department staff presentations at a Council meeting, with the Chief to report on feasibility (carried)
• Received the Station 2 Location Study (FIRE-2024-12) for information as amended and directed the revised report be sent to Council for information (carried)
• Adjourned the meeting at 2:48 p.m. (carried)

Museum Advisory Committee (MAC)

The Museum Advisory Committee will receive the Curator’s Report for September–October 2024. They will review artist submissions and make recommendations for scheduling public art exhibits in March and mid-August 2025 at Museum Strathroy-Caradoc. The committee will also consider approval of a revised Volunteer Policy.

• Curator’s Report: September – October (CS-2024-53) to be received
• Review of artists for Public Art Exhibit in March and mid-August (CS-2024-55)
• Volunteer Policy Review and approval (CS-2024-52)
• Next meeting scheduled for Tuesday, January 21, 2024 at 6:30 p.m.

The Museum Advisory Committee approved the scheduling of artists for the March and mid-August 2025 public art exhibits at Museum Strathroy-Caradoc, selecting from 10 applications. The committee also approved a volunteer policy review and received the Curator's Report for September-October, which noted over 9,700 poppies donated for the Poppy Project and 1,149 records updated in the collections database.

• Approved scheduling of artists for March and mid-August 2025 public art exhibits (carried)
• Approved Volunteer Policy Review (CS-2024-52) (carried)
• Received Curator's Report for September-October (CS-2024-53) for information (carried)
• Received Public Art Exhibit review report (CS-2024-55) for information (carried)

Police Service Board

The Strathroy-Caradoc Police Services Board is meeting to review and potentially approve the revised 2025 proposed budget and 2025 fees for service. The board will also review monthly police activity, overtime, and use of force reports from October 2024.

• Approval of the revised 2025 Proposed Budget
• Approval of 2025 Fees for Service (POL-2024-23)
• Authorization of a vehicle allowance option (HR-2024-22) effective January 1, 2025
• Review of Board Compensation Report (FIN-2024-35)
• Review of October 2024 activity, overtime, and use of force reports

The Strathroy-Caradoc Police Services Board approved its revised 2025 Proposed Budget (capital and operating) and voted to recommend that Municipal Council proceed with renovating the Police Headquarters using the current design scope. The board also approved 2025 Fees for Service and received several reports for information, including the Vehicle Allowance Report, for which it asked staff to return with more information on Options #1 and #2. Chair Brennan announced the resignation of Member Henry Wiersema.

• Approved revised 2025 Proposed Budget (Capital and Operating as presented)
• Recommended to Municipal Council to proceed with Police Headquarters renovation using current design scope
• Approved 2025 Fees for Service (report POL-2024-23)
• Received revised 2025 Proposed Budget for information
• Received Vehicle Allowance Report HR-2024-22 for information; requested more information on Options #1 and #2
• Received Board Compensation Review FIN-2024-35 for information
• Approved October 23, 2024 General Meeting minutes as written
• Received communications and monthly police service reports (6.1–6.5) for information

Special Meeting of Council

This is a procedural special meeting. Council will move into closed session under Section 239(2)(b) of the Municipal Act to discuss personal matters about identifiable individuals, including municipal or local board employees, related to the Service Delivery Review Recommendations Report. The open session will resume afterward for a report on closed session and approval of the meeting schedule.

• Closed session discussion of Service Delivery Review Recommendations Report regarding personal matters of identifiable individuals
• Schedule of upcoming meetings: Regular Council Nov 18 at 6 p.m., Finance Committee Nov 25 at 5 p.m., Regular Council Dec 2 at 6 p.m., Finance Committee Dec 9 at 5 p.m.

The council held a special meeting that consisted primarily of procedural steps and a closed session. Council moved into closed session to discuss a confidential Service Delivery Review Recommendations Report regarding personal matters about identifiable individuals. The report was received for information only, and no further direction was given. No substantive public decisions, votes, or approvals were recorded in the open session.

• Agenda approved as circulated
• Closed session approved for personnel matters (Section 239(2)(b))
• Closed session adjourned and open session resumed
• Confidential consultant report received for information; no direction given
• Meeting adjourned at 5:50 p.m.

Council Meeting

The Strathroy‑Caradoc Council will receive reports and decide on an Official Plan amendment that would re‑designate 24546 Adelaide Road from Commercial to Residential‑Special Policy 14, and on a zoning by‑law amendment that would rezone the same property to High‑Density Residential. The meeting also includes public hearings on a Draft Plan of Subdivision and Rezoning for 360 Carroll Street East and a zoning by‑law amendment for 6743 Olde Drive, as well as approvals of an updated Purchasing Policy and the appointment of the municipal auditor. Additional reports on road needs, water‑wastewater planning, and other by‑law referrals are also presented for information.

• Public meeting to consider Draft Plan of Subdivision and Rezoning for 360 Carroll Street East
• Public meeting to consider Zoning By‑law Amendment for 6743 Olde Drive
• Adoption of Official Plan amendment and rezoning for 24546 Adelaide Road (Commercial to Residential‑Special Policy 14 and High‑Density Residential)
• Approval of updated Purchasing Policy and forwarding By‑law 105‑24 for consideration
• Appointment of Scrimgeour & Company as Auditor for 2024‑2028

Council endorsed the 2024 Water, Wastewater and Stormwater Master Plan as the recommended servicing strategies to meet growth needs to 2046 and directed staff to file a Notice of Completion and commence the 45-day public review period. Council also approved several other items, including appointing MNP as the Municipality's Auditor for 2024-2028, approving an updated Purchasing Policy, and adopting an Official Plan amendment and rezoning for 24546 Adelaide Road. A motion to work with the Powell Group on a third-party operational review of the Mount Brydges Wastewater Treatment Facility was carried 5-4.

• Endorsed 2024 Water, Wastewater and Stormwater Master Plan and directed staff to file Notice of Completion (carried)
• Appointed MNP as Municipality's Auditor for 2024-2028 (carried)
• Approved updated Purchasing Policy and forwarded By-law 105-24 (carried)
• Adopted OPA 1-2024 and approved ZBA 2-2024 for 24546 Adelaide Road (carried)
• Approved Part Lot Control Exemption By-law 116-24 for 615/617 Regent Street (carried)
• Denied staff procurement of Johnson Controls agreement for facility retrofits (carried)
• Approved staff to work with Powell Group on third-party operational review of Mount Brydges WWTF (5-4)
• Approved 2025 Council meeting dates and locations (carried)

Finance Committee Meeting

The Finance Committee is meeting to review the 2025 Capital Budget discussions. The committee will receive Report FIN-2024-31 for information.

• Report FIN-2024-31: 2025 Capital Budget Discussions
• Review of 2024 Adjusted Carryforward Capital projects
• Review of 2025 Proposed Draft Capital - Final
• Analysis of Debt Schedule and 2024 ARL
• Analysis of Reserves, Reserve Funds, Trust Funds, and Deferred Revenue

The Finance Committee discussed the 2025 Capital Budget and directed staff to prioritize the 2024 Adjusted Proposed Work in Progress list for 2025. They also removed a $35,000 traffic signal replacement project from the 2024 carryover list. No final budget was approved; staff will bring back a narrowed list of 'must do' projects.

• Received Report FIN-2024-31 Capital Budget Discussions for information
• Removed 'Replace All Signals and poles at Front Street/Frank Street Stoplight' ($35,000) from 2024 Carryover Capital Project
• Directed staff to make 2024 Adjusted Proposed Work in Progress the priority for 2025

Committee of Adjustment

The Committee of Adjustment will consider three minor variance applications, one consent application, and a request for compensation from the Milliken family for costs related to properties on Adelaide Road. The committee will also approve minutes and a proposed 2025 meeting schedule that cancels the January meeting.

• Minor variance A23-2024 at 22399 Adelaide Road (County Road 81), Mt Brydges – recommended for approval
• Minor variance A26-2024 at 22695 Troops Road – recommended for approval
• Minor variance A27-2024 at 7842 Longwoods Road – recommended for deferral
• Consent application B18-2024 at 7859 Parkhouse Drive – recommended for denial
• Request for compensation from Doug, Paul, and Dave Milliken for costs associated with 22706 and 22710 Adelaide Road

The Committee of Adjustment approved minor variances for 22399 Adelaide Road and 22695 Troops Road, allowing construction of multi-unit and single-detached dwellings with relaxed zoning rules. It deferred a minor variance for 7842 Longwoods Road, a consent application for 7859 Parkhouse Drive, and a compensation request from the Millikens to the December 2024 meeting. The 2025 meeting schedule was approved.

• Approved minor variance A23-2024 for 22399 Adelaide Road (carried)
• Approved minor variance A26-2024 for 22695 Troops Road (carried)
• Deferred minor variance A27-2024 for 7842 Longwoods Road to December 2024 (carried)
• Deferred consent application B18-2024 for 7859 Parkhouse Drive to December 2024 (carried)
• Deferred Milliken compensation request to December 2024 (carried)
• Approved proposed 2025 meeting schedule (carried)

Council Meeting

The Council will hold four public meetings to discuss zoning by-law amendments and subdivision plans in Mt. Brydges and the Fieldcrest area. Other agenda items include updating the municipal purchasing policy and appointing an external auditor.

• Zoning By-law Amendment for 8668 Longwoods Road, Mt Brydges
• Zoning By-law Amendment for Fieldcrest subdivision (Block 278 and Part of Block 279 Plan 33M-619)
• Draft Plan of Subdivision and Zoning By-law Amendments for Westdell Edgewood Subdivision (Phases 1 and 2)
• Appointment of Scrimgeour & Company as Auditor for 2024 to 2028 Fiscal Years
• Proposed $25,000 allocation from Asset Management Reserve for an investment grade audit with Johnson Controls

Council approved a lease for a Bush truck to replace the FPO 1 vehicle, and approved a tax credit for 7697 Parkhouse Drive. A motion to restrict flags to federal, provincial, and municipal was defeated 1-8. Several items were deferred, including the updated purchasing policy, external auditing services appointment, and the investment grade audit. Four public meetings were held for zoning and subdivision applications, with reports received for information only.

• Approved Bush truck lease to replace FPO 1 vehicle (carried)
• Approved Section 357 tax credit of -$218.53 for 7697 Parkhouse Drive (carried)
• Defeated motion to fly only federal, provincial, and municipal flags (1-8)
• Deferred updated purchasing policy to next meeting for redline version
• Deferred external auditing services appointment to next meetings
• Tabled investment grade audit and $25,000 allocation
• Received four public meeting reports for information (8668 Longwoods Rd, Fieldcrest, Westdell Edgewood redline, Westdell Edgewood draft plan)
• Approved By-laws 107-24, 108-24, and 109-24

Test Meeting (Webcasting)

The provided document is a test meeting for webcasting and contains only procedural boilerplate. No decisions or discussions are scheduled.

Finance Committee Meeting

The Strathroy-Caradoc Finance Committee has scheduled a meeting for October 28, 2024. The agenda is currently empty, indicating no specific decisions or items are listed for this session.

Police Service Board

The Board is reviewing the proposed 2025 Police Services Budget and an updated job description for the Police Services Board Secretary. Members are also reviewing September 2024 activity, overtime, and use of force reports.

• Proposed 2025 Police Services Budget (POL-2024-22)
• Updated Job Description for Police Services Board Secretary (HR-2024-20)
• 2025 Schedule of Meetings
• September 2024 Monthly Activity, Overtime, and Use of Force reports
• 2024-2025 Victim Support Grant call for applications

The Strathroy-Caradoc Police Services Board deferred the proposed 2025 police budget to its next meeting, after directing that the Police Secretary salary and Human Resources Services costs be included in the budget. The board also approved a report on reviewing board member remuneration, linked to cost-of-living increases and rising in parallel with Council. An updated job description for the Police Services Board Secretary was approved.

• Deferred 2025 Police Services Budget to next meeting
• Approved inclusion of Police Secretary Salary and HR Services costs in 2025 Budget
• Requested report on board remuneration review, linked to cost-of-living and Council increases
• Approved updated job description for Police Services Board Secretary
• Approved 2025 Schedule of Meetings
• Received monthly police service reports for September 2024
• Received communication items 5.1 to 5.3 for information

Council Meeting

Strathroy-Caradoc Council will hold public meetings to consider zoning changes for 29 Caradoc Street South and 62 McKellar Street. The body will also approve minutes from previous meetings and consider a resolution supporting Southwest Community Transit funding.

• Public meeting for Zoning By-law amendment at 29 Caradoc Street South
• Public meeting for Zoning By-law amendment at 62 McKellar Street
• Approval of Regular Council minutes from October 7, 2024
• Resolution urging provincial funding for Southwest Community Transit
• Approval of Section 357 tax credit applications totaling $2,276.10

Council approved two zoning by-law amendments: one to rezone 29 Caradoc Street South from residential to commercial (C1), and another to rezone 62 McKellar Street to permit a semi-detached dwelling. Council also approved a servicing agreement for 589 Victoria Street, two tax credits, a holiday bench display, and several administrative by-laws. A motion to remove two parking lots from surplus and defer the future of the 137 Frank St. building was carried.

• Approved rezoning of 29 Caradoc St S to General Commercial (By-law 99-24)
• Approved rezoning of 62 McKellar St to Medium Density Residential (By-law 98-24)
• Approved servicing agreement for 589 Victoria St (By-law 100-24)
• Approved $1,077.79 tax credit for 40 Caradoc St N (Section 357)
• Approved $1,198.31 tax credit for 8691 Switzer Dr (Section 357)
• Approved $2,938 for holiday bench display (PTP funds)
• Removed two parking lots from surplus, deferred 137 Frank St decision to January
• Adopted delegation of authority, temporary road closure, and land sale policies (By-laws 102-24, 103-24, 104-24)

Strathroy-Caradoc Fire Service Advisory Committee

The committee is meeting to approve previous minutes and receive several informational documents. These include a draft fire service review and legislative requirements.

• Review of Fire Service Review Draft
• Review of NFPA 1720
• Review of Fire Legislative Requirements
• Approval of September 18, 2024 meeting minutes
• Scheduling of 2024-2025 meeting dates

The Strathroy-Caradoc Fire Advisory Committee met on October 16, 2024, and approved the agenda and the September 18, 2024 minutes. They received information items, directed the Fire Chief to bring back a report on Fire Prevention Officer staffing, and requested an information report on Ward 2 Fire Hall locations. No major decisions were made beyond these procedural and directive actions.

• Approved October 16, 2024 agenda (carried)
• Approved September 18, 2024 minutes as written (carried)
• Received information items 5.1 to 5.5 (carried)
• Directed information report on Ward 2 Fire Hall locations (carried)
• Directed Chief to report on Fire Prevention Officer staffing (carried)
• Received 2024-2025 meeting schedule as information (carried)
• Adjourned at 2:28 p.m. (carried)

Finance Committee Meeting

The Finance Committee will review the 2025 Draft Budget and a draft Sign By-law. The meeting will also include a closed session to discuss union matters.

• Review of 2025 Draft Budget and strategic priorities
• Discussion of a draft Sign By-law
• Closed session for labour relations and employee negotiations
• Approval of the meeting agenda
• Schedule of upcoming council and committee meetings

The Finance Committee discussed a draft sign by-law and provided staff with direction to revise the document for future consideration. Members also reviewed the 2025 budget foundations and major capital projects. Additionally, the committee met in a closed session regarding union negotiations and approved the resulting direction.

• Received draft sign by-law report for information
• Directed staff to prepare a revised sign by-law
• Received 2025 budget foundations report for information
• Approved direction from closed session regarding union negotiations
• Cancelled the October 28, 2024, Finance Committee meeting

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is scheduled to meet on October 8, 2024, to discuss agenda items and committee business. The agenda is currently procedural and does not list specific decisions or proposals.

• Meeting scheduled for October 8, 2024
• Agenda is procedural and currently empty of specific items

Council Meeting

Council will consider a zoning by-law amendment for 124 Burns Street to rezone the property from Low Density Residential to Medium Density Residential. Staff also recommend approving a subdivision application for Falconbridge Estates and a sewer surcharge agreement with Burnbrae Farms Limited.

• Zoning by-law amendment for 124 Burns Street
• Subdivision approval for Falconbridge Estates
• Sewer surcharge agreement with Burnbrae Farms Limited
• Request to use 'housing' in Strathroy-Caradoc Housing Corporation name
• Contract for ball diamond earthworks valued at $77,821.04

Council approved a zoning by-law amendment to rezone 124 Burns Street from Low Density Residential (R1) to a site-specific Medium Density Residential (R2-29) zone, allowing a semi-detached dwelling on two lots. Council also approved in principle a draft plan of subdivision and rezoning for the Falconbridge Estates area in Mount Brydges, and approved several other items including tax credits, a sole-source contract for ball diamond earth works, and an extra strength sewer surcharge agreement with Burnbrae Farms.

• Approved rezoning ZBA 12-2024 for 124 Burns St to R2-29 (carried)
• Approved in principle Subdivision 39T-SC2202 and rezoning ZBA 21-2022 for Falconbridge Estates (carried)
• Approved Section 357 tax credit of $188.08 for 8338 Scotchmere Dr (carried)
• Approved Section 357 tax credit of $306.30 for 313 Buchanan St (carried)
• Approved sole source earth works for ball diamond to Marco Clay for $77,821.04 plus HST (carried)
• Approved Extra Strength Sewer Surcharge agreement with Burnbrae Farms (carried)
• Approved consent to use 'housing' in Strathroy-Caradoc Housing Corporation name (carried)
• Approved Tree of Light 2024 request (carried)

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will review and vote on five land-use applications, including minor variances and consent applications for properties on Scotchmere Drive, Adelaide Road, Wonnacott Road, and Queen Street. The meeting will also approve minutes from the September 5, 2024 meeting and adjourn.

• Minor Variance A22-2024 for 7428 Scotchmere Drive
• Minor Variance A23-2024 for 22399 Adelaide Road (County Road 81)
• Consent B12-2024 for 22428 Wonnacott Road (denied)
• Consent B13-2024 and B14-2024 for 22608 Adelaide Road (County Road 81) with $1,000 cash-in-lieu of parkland
• Minor Variance A24-2024 and Consents B15-2024 & B16-2024 for 2617 Queen Street

The Committee of Adjustment approved minor variances for agricultural and residential properties, approved two consent applications for lot severances in Mount Brydges, and denied a consent application for a farm dwelling severance. One application for a minor variance was deferred to the next meeting.

• Approved minor variance A22-2024 for agricultural building at 7428 Scotchmere Drive
• Deferred minor variance A23-2024 for 22399 Adelaide Road to November meeting
• Denied consent B12-2024 for severance at 22428 Wonnacott Road
• Approved consent B13-2024 for lot severance at 22608 Adelaide Road with conditions
• Approved consent B14-2024 for servicing easement at 22608 Adelaide Road with conditions
• Approved minor variance A24-2024 for 2617 Queen Street
• Approved consent B15-2024 for lot severance at 2617 Queen Street with conditions
• Approved consent B16-2024 for lot severance at 2617 Queen Street with conditions

Council Workshop

The Council Workshop will feature a presentation by StrategyCorp regarding the Service Delivery Review - Current State Report. The report is being presented for information.

• Presentation of the Service Delivery Review - Current State Report by StrategyCorp

Council received the Service Delivery Review Current State Report for information and directed StrategyCorp to conduct deeper analysis on specific areas including County Services, tech enablement, HR strategy, customer service, building and planning processes, project management support, and functional alignment. The final report is expected in early November. No other substantive decisions were made.

• Approved agenda as circulated
• Received Service Delivery Review Current State Report for information
• Directed StrategyCorp to deepen review of County Services, tech enablement, HR strategy, customer service, building/planning, project management, functional alignment
• Adjourned at 6:24 p.m.

Museum Advisory Committee (MAC)

The committee will receive the curator’s July‑August 2024 report, the semi‑annual review of the 2022‑2026 museum strategic plan, and a volunteer policy review. Members will make recommendations for updating the volunteer policy and then vote to approve the revised policy. Routine items include approving the agenda and the July 23, 2024 minutes.

• Approve the meeting agenda
• Approve minutes from July 23, 2024
• Receive Curator’s Report for July‑August 2024
• Receive Semi‑Annual Strategic Plan Review (2022‑2026)
• Review Volunteer Policy and approve updated policy pending changes

The Museum Advisory Committee received the Curator's Report for July-August 2024 and the Semi-Annual Strategic Plan Review for information. The committee approved the Volunteer Policy Review with recommendations, including adding a conflict-of-interest clause and referencing the Municipal Code of Conduct for volunteers. No other substantive decisions were made.

• Approved September 24, 2024 agenda as circulated
• Approved July 23, 2024 minutes as written
• Received Curator's Report July-August 2024 (CS-2024-41) for information
• Received Semi-Annual Strategic Plan Review (CS-2024-39) for review
• Approved Volunteer Policy Review (CS-2024-43) with recommendations and pending changes

Strathroy-Caradoc Fire Service Advisory Committee

The committee is meeting to appoint a Chair and Vice Chair. The session includes an orientation presentation and a review of fire service resources and terms of reference.

• Appointment of Committee Chair
• Appointment of Committee Vice Chair
• Review of Community Risk Assessment and Master Fire Plan
• Review of Station Location Study and OFM Audit
• Discussion on future meeting scheduling

The Strathroy-Caradoc Fire Service Advisory Committee held its inaugural meeting, appointing Deputy Mayor Mike McGuire as Chair and Jane Bruinink as Vice Chair. The committee received an orientation presentation on fire services and various resource documents for information. No substantive decisions were made beyond appointments and scheduling; the committee is advisory and will form recommendations for Council.

• Appointed Deputy Mayor Mike McGuire as Chair (carried)
• Appointed Jane Bruinink as Vice Chair (carried)
• Approved the September 18, 2024 agenda (carried)
• Received fire services orientation presentation for information (carried)
• Received resource documents for information (carried)
• Scheduled next meeting for October 16, 2024 at 1:00 p.m. (carried)
• Set future meetings for 3rd Wednesday monthly at 1:00 p.m., excluding Dec, Jul, Aug (carried)

Police Service Board

The Strathroy‑Caradoc Police Services Board will approve the agenda and minutes, receive several ministry communications, and review monthly police service reports, including the 2024 budget update. It will also receive a report on the 2024 School Backpack Program. The meeting includes a closed‑session for personal and labour‑relation matters.

• Approval of agenda and August 20, 2024 meeting minutes
• Review of monthly police reports, including August activity, overtime, use‑of‑force, FOIPPA and 2024 budget update
• Communications from the Ministry on collision reporting thresholds, crimes against women conference, mandatory training, treaty settlement funds, risk‑tracking database, and alcohol retail expansion
• Report on 2024 School Backpack Program (POL‑2024‑21)
• Closed‑session items under the Community Safety and Policing Act

The Strathroy-Caradoc Police Services Board approved its agenda and minutes, received communications and monthly reports, and received a presentation on the 2024 School Backpack Program. The board also moved into closed session to discuss personal matters and labour relations, approving the direction taken in closed session. No substantive policy decisions were made.

• Approved agenda as amended, moving item 7.1 before 6.1
• Approved August 20, 2024 minutes as written
• Received communications items 5.1.1 to 5.1.6 for information
• Received monthly reports 6.1 to 6.6 for information as amended
• Received Report POL-2024-21 on 2024 School Backpack Program for information
• Moved into closed session at 10:50 a.m.
• Approved direction in closed session

Council Meeting

Strathroy-Caradoc Council will meet to approve drainage maintenance tenders, a noise exemption for a tractor pull, and a 3-year advertising agreement with the Jr. B Rockets. The meeting also includes two public hearings for proposed zoning by-law amendments.

• Award drain maintenance tender to H.E. Construction Inc. for $20,746.60
• Approve noise exemption for Melbourne Tractor Pull on Oct 5, 2024
• Approve 3-year advertising agreement with Strathroy Jr. B Rockets
• Public hearing for zoning by-law amendment at 8824 Falconbridge Drive
• Public hearing for zoning by-law amendment at part of lot 17 Concession 2 South, Mt Brydges

Council approved a zoning by-law amendment for 8824 Falconbridge Drive (ZBA 11-2024), enabling the severance of a dwelling surplus to a farm operation. They also received information on a proposed 230-unit subdivision in Mt Brydges (redline revision and rezoning), with a public meeting held but no decision made. Several contracts were awarded, including HVAC replacement, backstop replacement, and multiple drain maintenance tenders.

• Approved Zoning By-law Amendment ZBA 11-2024 for 8824 Falconbridge Drive (carried)
• Received report BBP-2024-106 for redline of Draft Plan of Subdivision and ZBA 8-2024 for Mt Brydges (carried)
• Awarded HVAC 2 Replacement to Air Design Services for $33,197.25 including HST (carried)
• Awarded Backstop Replacement Tender to Simpson Fence for $60,512.59 plus HST (carried)
• Awarded Cobban Drain Branch 1 maintenance to H.E. Construction for $20,746.60 excluding HST (carried)
• Awarded Pierce-Pettit Drain 1981 maintenance to H.E. Construction for $28,271.40 excluding HST (carried)
• Awarded Parker Drain 1998 and 2006 maintenance to H.E. Construction for $25,268.10 excluding HST (carried)
• Approved $69,516 engineering services for Beech Street to BM Ross and Associates (carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is reviewing advertising and sponsorship strategies for municipal facilities. The body is also discussing updates on the community garden and the Downtown Strathroy Market end of season report.

• Advertising in Strathroy Arenas package
• Sponsorship 2025 updated package
• Downtown Strathroy Market 2024 End of Season Report
• Community Garden discussion
• Pickleball Court update

The committee voted to recommend that Council continue having the municipality operate the market, based on a season report showing 751 vendor booths and $17,047.26 in revenue. They also discussed adding pickleball courts to the 2025 capital budget and adding a bench and the Mount Brydges dog park to the project list. No other formal decisions were made.

• Recommended Council continue municipal operation of the market (carried)
• Approved agenda as circulated (carried)
• Approved June 11, 2024 minutes as written (carried)
• Adjourned at 7:05 p.m. (carried)

Special Meeting of Council

The council will receive a report on the Procedure By-law update and direct staff to forward the revised By-law to a regular council meeting for final approval and enactment. It will also hear reports on the Green and Inclusive Community Buildings Program and the Community Sport and Recreation Infrastructure Fund, and begin discussion of the 2025‑2027 multi‑year municipal budget. A confirmatory By‑law (No. 89‑24) will be considered for its first, second and third readings, and upcoming council meeting dates will be confirmed.

• Procedure By‑law update and direction to forward the revised By‑law for final approval
• Report on Green and Inclusive Community Buildings Program & Community Sport and Recreation Infrastructure Fund (CS‑2024‑35)
• Kick‑off discussion of the 2025‑2027 Multi‑Year Municipal Budget (FIN‑2024‑17)
• Consideration of By‑law 89‑24 to receive first, second and third readings
• Schedule of upcoming council meetings for September and October 2024

Council received reports on the Procedure By-law update, infrastructure grant applications, and the 2025 budget kick-off. They directed staff to apply for the CSRIF program with Tri-Township Arena as priority #1 and Gemini Sportsplex as priority #2, and to the GICB program with Gemini Sportsplex as priority #1. Council also directed staff to aim for a 7% tax rate increase for the 2025-2027 multi-year budget. The revised Procedure By-law will be forwarded to a regular meeting for final approval.

• Approved agenda as circulated
• Received Procedure By-law update report (LLS-2024-10)
• Directed staff to incorporate process for public delegations on agenda items
• Defeated motion to keep proxy voting as is (Loss)
• Approved not issuing proclamations
• Approved updated process for Notices of Motions
• Approved incorporating 'Enquiries or Comments by Members' in Procedure By-law
• Directed staff to apply to CSRIF with Tri-Township Arena and Gemini Sportsplex as priorities

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will meet on September 5, 2024, to review and potentially approve three land-use applications: two consent applications for severances on Concession 5 S.E.R. and Skinner Drive, and one minor variance request for a property on Adelaide Road. The meeting will also include procedural items such as approving minutes and declarations of pecuniary interest.

• Consent applications B9-2024 & B10-2024 for severance of Part of Lot 22, Concession 5 S.E.R. (Canadian National Railway Company)
• Consent application B11-2024 for severance of 9054 Skinner Drive (James and Kristine Vanderheyden)
• Minor variance application A21-2024 for 21510 Adelaide Road (County Road 81) (Nathan and Ashley Forsythe)
• Approval of August 1, 2024 meeting minutes
• Staffing changes and schedule of future meetings

The Strathroy-Caradoc Committee of Adjustment approved two consent applications for land severances and a long-term lease, a farm-dwelling severance, and a minor variance for an oversized detached garage at 21510 Adelaide Road. The committee also acknowledged staff resignations and appointed new acting roles for the planning department.

• Approved Consent Applications B9-2024 and B10-2024 to sever land and permit a 99-year lease agreement with CN Rail
• Approved Consent Application B11-2024 to sever a surplus farm dwelling at 9054 Skinner Drive
• Approved Minor Variance A21-2024 for a detached garage at 21510 Adelaide Road with conditions
• Appointed Brianna Hammer-Keidel as Secretary-Treasurer effective September 23, 2024
• Appointed Jake DeRidder as Acting Secretary-Treasurer effective September 23, 2024

Council Meeting

The council will consider a petition from landowners to authorize Spriet Associates to prepare an engineer's report for new drainage works at the Willow Creek Golf Course on Metcalfe Street East. Presentations will be heard from the St. Clair Region Conservation Authority on the Head Street Dam study and from the Strathroy Rockets Hockey Club on a sponsorship/advertising proposal. The agenda also includes a rezoning by‑law amendment application for 251 Burns Street and a site alteration agreement for 75 Doune Street. Minutes from previous meetings will be approved and various communications will be received for information.

• Petition for drainage works at Willow Creek Golf Course (Metcalfe St E) – authorize Spriet Associates engineer report
• Head Street Dam study presentation by St. Clair Region Conservation Authority
• Sponsorship/advertising proposal from Strathroy Rockets Hockey Club
• Zoning by‑law amendment application for 251 Burns Street (BBP‑2024‑98)
• Site alteration agreement for 75 Doune Street (BBP‑2024‑100)

Council approved a zoning by-law amendment for 251 Burns Street, recommended a one-year extension for the Westdell draft plan of subdivision in Mount Brydges, and approved a site alteration agreement for 75 Doune Street. Council also approved the removal of horse paddocks at the Fair Grounds Recreation Complex, directed staff to modify Caradoc Street planters, and approved a pedestrian crossover installation at Adelaide Road and Bowan Street. A proclamation for Childhood Cancer Awareness Month was lost.

• Approved zoning by-law amendment for 251 Burns Street (By-law 83-24)
• Recommended approval of one-year extension for Westdell draft plan of subdivision (39T-SC1702)
• Approved site alteration agreement for 75 Doune Street (By-law 85-24)
• Approved removal of horse paddocks at Fair Grounds Recreation Complex
• Directed staff to modify Caradoc Street planters per option 3
• Approved pedestrian crossover installation at Adelaide Road and Bowan Street
• Lost proclamation for September 2024 Childhood Cancer Awareness Month
• Approved animal control services agreement with Amanda Wells and Allen Fortner (By-law 84-24)

Police Service Board

The Strathroy-Caradoc Police Services Board will review activity, overtime, and use of force reports for June and July 2024. The board will also receive updates on the 2024 budget and the transfer of the Middlesex County PSAP to the SCPS.

• Review of June and July 2024 Monthly Activity, Overtime, and Use of Force reports
• 2024 Budget Updates for Police Service Profit and Loss (End of PP13 and PP15)
• Report POL-2024-19 regarding the transfer of Middlesex County PSAP to SCPS
• Discussion on requirements for a Diversity Plan/Policy
• Updates on Police Board Policies for the new Community Safety and Policing Act (CSPA)

The Strathroy-Caradoc Police Services Board accepted the agreement for the transfer of the Middlesex County PSAP to SCPS, effective September 2nd. The board also directed Human Resources to develop an updated job description for the Board Secretary. All other items were received for information, including monthly reports and communications from the Ministry of the Solicitor General.

• Accepted Middlesex County PSAP transfer agreement effective September 2nd (carried)
• Directed Human Resources to create updated Board Secretary job description (carried)
• Approved agenda as circulated (carried)
• Approved June 25, 2024 general meeting minutes as written (carried)
• Received communications items 5.1 and 5.2 for information (carried)
• Received monthly police service reports 6.1 to 6.6 for information (carried)
• Received Report POL-2024-19 for information (carried)
• Approved direction given in Closed Session (carried)

Council Meeting

Strathroy-Caradoc Council will decide on multiple development projects, including a draft plan of subdivision for 390 Second Street and a development agreement for 785 Wright Street. They will also vote on awarding a $52,000 streetlight replacement contract to Clark-Haasen Electric and approve a new animal control services contract worth $12,500 per month. Additionally, council will consider a sewer surcharge agreement with Burnbrae Farms Limited and address flood damage updates.

• Approve draft plan of subdivision for 390 Second Street (Northgrove Meadows Inc.)
• Vote on $52,000 contract for Front Street streetlight replacements with Clark-Haasen Electric
• Authorize $12,500/month animal control services contract with Animal Care Centre Lobo
• Approve development agreement for 785 Wright Street with 2323377 Ontario Inc.
• Enter sewer surcharge agreement with Burnbrae Farms Limited

Council approved in principle the draft plan of subdivision for Northgrove Meadows Inc. at 390 Second Street, forwarding it to the County of Middlesex. Council also approved a one-year animal control contract with Animal Care Centre Lobo, awarded a streetlight replacement contract, and adopted a new recruitment and selection policy. Several items were deferred or referred for further staff reports.

• Approved draft plan of subdivision 39T-SC2401 for Northgrove Meadows Inc. (carried)
• Authorized 1-year animal control contract with Animal Care Centre Lobo at $12,500/month (carried)
• Awarded Front Street streetlight replacement to Clark-Haasen Electric for $52,000 plus HST (carried)
• Adopted new Recruitment and Selection Policy, repealing 2004 Hiring Policy (carried)
• Approved $9,000 for Canada Day Celebration through Community Events Program (carried)
• Denied request for wye connection at 22608 Adelaide Road (carried)
• Deferred Extra Strength Surcharge Agreement until September 16, 2024 (carried)
• Referred Darcy Drive copper water service replacements back to staff for report (carried)

Special Meeting of Council

Council will meet in a closed session to discuss litigation, solicitor-client privileged advice, and a Planning & Growth Management information session. The meeting will conclude with the consideration of a confirming by-law for the proceedings.

• Closed session regarding litigation and solicitor-client privilege
• Planning & Growth Management Information Session for member education
• By-law No. 81-24 to confirm the proceedings of the August 6, 2024 meeting

Council held a special meeting, moving into closed session to discuss litigation and receive a Planning & Growth Management Information Session. They provided direction to legal counsel regarding the OPA-14 appeal, which was approved when open session resumed. The only public decision was approving the meeting's confirmation by-law.

• Approved agenda for August 6, 2024 special meeting (carried)
• Moved into closed session for litigation, solicitor-client privilege, and planning education (carried)
• Approved direction to legal counsel on OPA-14 appeal from closed session (carried)
• Approved By-law No. 81-24 confirming proceedings (carried)

Council Meeting

The Council will hold four public meetings to discuss zoning and official plan amendments for properties on Skinner Drive, Saxton Road, Adelaide Road, and Dewan Street. The body is also reviewing infrastructure projects, including streetlights and water service replacements.

• Official Plan and Zoning amendments for 9054 Skinner Drive, 24605 Saxton Road, 22226 Adelaide Road, and 564 Dewan Street
• Awarding Front Street streetlight replacement to Clark-Haasen Electric for $52,000 plus HST
• Proposed water service replacements for 29 services on Darcy Drive and 23 services on Laura Lane and Steven St
• Petition for new drainage works for lands at Range 1N & 1S part of lots 5 & 6 Longwoods Road in Melbourne
• Extra Strength Sewer Surcharge agreement with Burnbrae Farms Limited

Council denied a zoning by-law amendment for a proposed restaurant with a drive-through at 22226 Adelaide Road, Mt Brydges, citing traffic and parking concerns. Council also denied a zoning by-law amendment for six townhouse units at 564 Dewan Street, Strathroy, citing incompatibility with existing infrastructure and the Provincial Policy Statement. Council adopted an Official Plan Amendment for 9054 Skinner Drive to permit a future severance of a surplus farm dwelling, and received information on a proposed 160-unit apartment development at 24605 Saxton Road. Several other agenda items were deferred to the August 12, 2024 meeting.

• Denied ZBA 09-2024 for restaurant with drive-through at 22226 Adelaide Road (carried)
• Denied ZBA for six townhouses at 564 Dewan Street (carried)
• Adopted OPA 4-2024 for 9054 Skinner Drive to permit surplus farm dwelling severance (carried)
• Received BBP-2024-97 for 160-unit apartment proposal at 24605 Saxton Road (carried)
• Directed staff to proceed with design and costing of Head Street North reconstruction Option 1 (carried)
• Recommended 3-year extension for Draft Plan of Subdivision 39T-SC1302 Southgrove Meadows (carried)
• Directed staff to submit a Housing Accelerator Fund second round application (carried)
• Approved By-law 79-24 for easements at 157 Front Street East (carried)

Committee of Adjustment

The Committee of Adjustment approved two applications for consent (land severances) at 7008 Glendon Drive and 16 Walnut Court, and four applications for minor variance at 8028 Walkers Drive, 8120 Irish Drive, 22703 Adelaide Road, and 64 Scott Street W. All approvals were carried unanimously. The committee also approved a 100% refund request for 27 Metcalfe St and received an update on the Zoning By-law Update Project.

• Approved consent B7-2024 to sever surplus farm dwelling at 7008 Glendon Drive (carried)
• Approved consent B8-2024 to sever residential lot at 16 Walnut Court (carried)
• Approved minor variance A17-2024 for front yard setback at 8028 Walkers Drive (carried)
• Approved minor variance A18-2024 for rear yard setback at 8120 Irish Drive (carried)
• Approved minor variance A19-2024 to remove sight visibility triangle at 22703 Adelaide Road (carried)
• Approved minor variance A20-2024 for rear yard setback at 64 Scott Street W (carried)
• Approved 100% refund for application at 27 Metcalfe St (carried)
• Received update on Zoning By-law Update Project (information only)

Museum Advisory Committee (MAC)

The Museum Advisory Committee is meeting to review and potentially approve a new Research Policy. The committee will also receive a curatorial report and approve minutes from the April 16, 2024 meeting.

• Approval of Research Policy
• Curatorial Report - July 2024
• Collections Report - July 2024 (to be added to agenda)

The Museum Advisory Committee approved an updated Research Policy after receiving it for information, and also approved the July 2024 Collections Report. The Curatorial Report was received for information, noting 907 database records updated and 426 volunteer hours accumulated. No other substantive decisions were made.

• Approved updated Research Policy
• Approved July 2024 Collections Report
• Received Curatorial Report for information
• Received Research Policy for information
• Approved agenda with added Collections Report
• Approved April 16, 2024 minutes as written

Special Meeting of Council

The Municipality of Strathroy-Caradoc’s Special Meeting of Council will conduct procedural items including approving the meeting agenda, confirming pecuniary interests, and adjourning. The only substantive action is a confirmatory by-law scheduled for first, second, third, and final reading.

• Approve July 18, 2024 Special Meeting of Council Agenda
• By-law No. 72-24 receive first, second, third and final reading

Council held a special meeting to kick off a Service Delivery Review with Strategy Corp, discussing project approach, public engagement, and departmental efficiencies. Council approved By-law 72-24 with first, second, third, and final reading. No other substantive decisions were made; the meeting was primarily informational and procedural.

• Approved agenda as circulated
• Approved By-law 72-24 (first, second, third, and final reading)
• Adjourned at 4:49 p.m.

Strathroy Caradoc Housing Corporation

The Strathroy Caradoc Housing Corporation board will meet to approve minutes, appoint a treasurer, and discuss financial reports. The board will also vote on repairs and maintenance at Caradoc Place/Parkview Manor, including unit renovations and eavestrough cleaning at 2500 Queen Street.

• Appoint a member as Treasurer of the Strathroy Caradoc Housing Corporation Board
• Approve eavestrough cleaning at 2500 Queen Street (Parkview Manor) for $915 plus HST
• Approve cleaning of Unit 204 at 2500 Queen Street for $200
• Approve repairs for Unit 207 at 2500 Queen Street for $1,375
• Approve flooring replacement and repairs for Unit 208 at 2500 Queen Street for $7,300 plus HST

Special Meeting of Council

Council will meet in a special session to discuss several confidential items in camera. These include a hiring recommendation and multiple matters regarding the Mount Brydges Waste Water Treatment Plant.

• Closed session discussion on Mount Brydges Waste Water Treatment Plant regarding security, litigation, and solicitor-client privilege
• Closed session discussion on a Hiring Recommendation Report
• By-law No. 71-24 to confirm the proceedings of the July 16, 2024 meeting

Strathroy-Caradoc Council held a special meeting on July 16, 2024, moving into closed session for confidential matters including a hiring recommendation and the Mount Brydges Waste Water Treatment Plant. In open session, Council directed staff to begin tendering an environmental assessment for expanding wastewater capacity in Mount Brydges, include new development and existing un-serviced homes in the Servicing Master Plan, and proceed with the Service Allocation Policy as presented. By-law 71-24 confirming the proceedings was passed, and the meeting adjourned at 7:50 p.m.

• Directed staff to begin tendering an EA for Mount Brydges wastewater capacity expansion, with options including current location, new location, and pumping to Strathroy facility (Carried)
• Directed staff to include new development and existing un-serviced homes in Mount Brydges in the Servicing Master Plan (Carried)
• Directed staff to move ahead with the Service Allocation Policy as presented (Carried)
• Approved direction given in Closed Session (Carried)
• Received confidential staff report on Hiring Recommendation; direction given to staff (Carried)
• Received confidential staff report on Mount Brydges WWTP (security of municipal property/litigation/solicitor-client privilege); no direction given (Carried)
• Received confidential staff report on Mount Brydges WWTP (solicitor-client privilege); no direction given (Carried)
• Received verbal update on Mount Brydges WWTP (personal matters); no direction given (Carried)

Police Service Board

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or business items are listed.

Council Meeting

The Municipality of Strathroy-Caradoc will hold a public meeting regarding a zoning by-law amendment for properties on Calvert Drive. Council will also review the Strathroy Caradoc Housing Corporation budget and various infrastructure assumptions.

• Zoning By-law Amendment for 6729 & 6735 Calvert Drive
• Approval of Strathroy Caradoc Housing Corporation 2024 Budget
• Tender award of $78,196 to Master Utility Division Inc. for Darcy Drive copper water service replacements
• Proposed $20,000 expenditure from Progress through Partnership funds for a commercial autonomous mower
• Assumption of streets and services for Lions Gate Subdivision in Mt. Brydges

Council approved a zoning by-law amendment for properties at 6729 and 6735 Calvert Drive and awarded a water service replacement contract. The 2024 budget and board appointments for the Strathroy Caradoc Housing Corporation were approved. Council also authorized funding for a commercial autonomous mower and emergency pump repairs.

• Approved Zoning By-law Amendment for 6729 & 6735 Calvert Drive
• Approved Strathroy Caradoc Housing Corporation 2024 Budget
• Awarded $78,196 water service replacement contract to Master Utility Division Inc
• Authorized up to $20,000 from PTP funds for a Commercial Autonomous Mower
• Approved revised RZone Policy
• Approved emergency secondary refrigerant pump repair (Option 4)
• Removed September 1, 2024 deadline to establish a Planning Committee
• Approved assumption of Lions Gate Subdivision via By-law 65-24

Special Meeting of Council

The Council is reviewing updates to the municipal recruitment and selection policy. They are also discussing a Delegation of Authority By-law and potential revisions to land sale and road closure policies.

• Recruitment and Selection Policy (formerly Hiring Policy)
• Delegation of Authority By-law (CAO-2024-25)
• Sale and Disposition of Land Policy
• Temporary Occupancy Road Closure Policy
• By-law No. 67-24 (Confirming By-law)

Council reviewed draft policies for hiring, land sales, and delegation of authority but did not approve them. Instead, staff were directed to revise these documents based on discussion and bring them back for final approval at a future regular meeting. The council also held a closed session to discuss a personnel matter.

• Received Recruitment and Selection Policy for information (Carried)
• Directed staff to revise and resubmit Recruitment and Selection Policy for future approval (Carried)
• Received Delegation of Authority By-law for information (Carried)
• Directed staff to revise and resubmit Sale and Disposition of Land Policy for future approval (Carried)
• Directed staff to revise and resubmit Temporary Occupancy Road Closure Policy for future approval (Carried)
• Directed staff to revise and resubmit Delegation of Council Authority Policy for future approval (Carried)
• Moved into Closed Session for personnel matter (Carried)
• Adopted By-law No. 67-24 confirming meeting proceedings (Carried)

Committee of Adjustment

The Committee of Adjustment is reviewing multiple property applications including garage additions, sunroom additions, and a land consent request. Several items include specific conditions regarding setbacks, stormwater management, and utility connections.

• Minor Variance (A13-2024) for 294 Pinetree Lane involving a garage addition
• Minor Variance (A14-2024) for 310 Laughton Ave involving an attached garage and sunroom addition
• Minor Variance (A17-2024) for 271 Metcalfe Street East
• Minor Variance (A16-2024) for 21331 Dain Street, Delaware West
• Consent (B5-2024) and Minor Variance (A9-2024) for 361 Park Street involving a $1,000 parkland dedication fee

The Committee approved several minor variances for residential additions and a professional office for The Salvation Army. It also granted a consent application to sever a residential lot into two parcels for new dwellings despite local opposition.

• Approved minor variance A13-2024 for garage addition at 294 Pinetree Lane
• Approved minor variance A14-2024 for garage/sunroom addition at 310 Laughton Ave
• Approved minor variance A17-2024 for Salvation Army office at 271 Metcalfe Street East
• Approved minor variance A16-2024 for new dwelling at 21331 Dain Street
• Approved minor variance A9-2024 for reduced lot frontages at 361 Park Street
• Approved consent B5-2024 to sever 361 Park Street into two residential parcels

Council Meeting

The Council will consider an Official Plan and Zoning By-law amendment for 24546 Adelaide Rd. Other business includes awarding a sidewalk tender, discussing animal control services, and reviewing fire services committee appointments.

• Public meeting for rezoning at 24546 Adelaide Rd
• Petition regarding Dell Drive sidewalks
• Appointment of Fire Services Advisory Committee members
• Interim contract extension for Animal Care Centre Lobo at $12,500.00 per month
• 2024 Sidewalk Tender award to Armstrong Paving and Materials Group Ltd. for $130,100.33 plus HST

Council awarded a sidewalk tender to Armstrong Paving and Materials Group Ltd. and appointed five members to the Fire Services Advisory Committee. An interim animal control contract was approved, and staff were directed to seek quotes for fire station upgrades.

• Awarded 2024 Sidewalk Tender to Armstrong Paving and Materials Group Ltd. for $130,100.33 plus HST
• Appointed Scott Barker, Jane (Janny) Bruinink, Mike McGuire, Sandi Hipple, and John Brennan to the Fire Services Advisory Committee
• Approved interim animal control contract extension with Animal Care Centre Lobo at $12,500.00 per month for July and August 2024
• Directed staff to seek formal quotations for an exhaust fan, showers, and laundry equipment at fire stations 2 and 3
• Directed staff to develop a cost-sharing proposal with Strathroy United Soccer Club for a commercial autonomous mower
• Directed staff to develop a policy preventing the same engineer from performing a study and designing the resulting solution
• Received report BBP-2024-68 regarding 24546 Adelaide Rd for information (no decision on rezoning)
• Approved By-law No. 61-24 regarding appointments to boards and committees

Annual General Meeting - Caradoc Housing Corporation

The Caradoc Housing Corporation will meet to approve its amended bylaws and articles of incorporation. The agenda includes voting on seven new board appointments, selecting BDO as auditor, and reviewing the 2024 proposed budget alongside 2023 interim financial statements. Final audited financials will be addressed at a follow-up meeting in August.

• Approval of amended bylaws and articles of incorporation for the Caradoc Housing Corporation
• Appointment of seven board members, including Mayor Colin Grantham and Deputy Mayor Mike McGuire
• Review of the 2024 proposed budget and 2023 interim unaudited financial statements
• Selection of BDO as the corporation’s municipal auditors
• Recognition of Anne Campbell as caretaker for Parkview Manor in Mount Brydges

The Caradoc Housing Corporation board approved its amended by-laws and articles of incorporation, appointed seven board members for varying terms, and selected BDO as auditors. The 2024 budget and 2023 interim financial statements were received for information, with a final audited financial meeting scheduled for August 22, 2024.

• Approved amended By-laws and Articles of Incorporation
• Appointed seven board members with terms ranging from 1 to 3 years
• Appointed BDO as Municipal Auditors
• Received 2024 Budget for information
• Approved 2023 Interim Unaudited Financial Statements
• Scheduled Financials Membership Meeting for August 22, 2024

Police Service Board

The Board is reviewing various police service reports from May 2024, including activity, overtime, and use of force. The agenda also includes communications regarding special constable training and responding to animals left in motor vehicles.

• Review of May 2024 Monthly Activity Reports
• Review of May 2024 Overtime Reports
• Review of May 2024 Use of Force Reports
• Communication regarding Special Constable Training
• Communication regarding Responding to Animals Left in Motor Vehicles

The Strathroy-Caradoc Police Services Board approved its June 25, 2024 agenda and the minutes of its May 22, 2024 general meeting. It deferred a police ceremonial presentation to a future date and received communications and monthly police service reports for information. Members discussed upcoming CSPA compliance requirements and a biometric monitoring system used in Sarnia holding cells, but no decision was made on either item.

• Approved June 25, 2024 meeting agenda as circulated (carried)
• Approved May 22, 2024 general meeting minutes as written (carried)
• Deferred Police Ceremonial Presentation June 2024 (POL-2024-18) to a future date (carried)
• Received communications items 6.1 to 6.2 for information (carried)
• Received monthly reports 7.1 to 7.5 for information (carried)
• Adjourned the June 25, 2024 meeting at 10:36 a.m. (carried)

Special Meeting of Council

The Council is receiving a report regarding the kickoff of a Zoning By-law update project. Additionally, they are considering By-law No. 60-24 to confirm the proceedings of this special meeting.

• Zoning By-law Update – Project Kick Off (BBP-2024-69)
• By-law No. 60-24 regarding the confirmation of the June 24, 2024 Special Meeting proceedings

The Strathroy-Caradoc Council held a special meeting to kick off a Zoning By-law Update project. Council received a report from J.L. Richards & Associates Ltd. for information only, with no decisions made on zoning changes. The meeting agenda and a by-law confirming the meeting's proceedings were approved.

• Approved meeting agenda as circulated
• Received Zoning By-law Update report (BBP-2024-69) for information
• Adopted By-law No. 60-24 confirming meeting proceedings
• Adjourned meeting at 7:02 p.m.

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation is reviewing financial reports and property management updates. The board is considering tree removal and concrete work for Parkview Manor at 2500 Queen Street. Additionally, the board will meet in a closed session to discuss board nominations.

• Tree removal quote for Parkview Manor (2500 Queen Street) from Summitt Tree for $1808.00 plus HST
• Concrete work quote for Parkview Manor (2500 Queen Street) from Southwest Concrete for $7961.31 plus HST
• Discussion of Caradoc Place Fire Alarm Plan
• Closed session regarding Board of Directors nominations for a vacant Tenant/Resident position

The Caradoc Housing Corporation board approved tree and concrete work quotes for Parkview Manor (2500 Queen Street) subject to specific removal conditions. They also directed the property manager to propose a plan to bring the property up to rental standards. Additionally, the board nominated Jean-Paul Daigneault for election to the Board of Directors as a Tenant/Resident representative.

• Approved May 2024 cheque detail and financial reports for information
• Approved Caradoc Place review reports and fire alarm plan for information
• Approved Parkview Manor tree and concrete quotes with removal conditions
• Directed property manager to propose work to make Parkview Manor rentable
• Nominated Jean-Paul Daigneault for Board of Directors election (1-year term)

Striking Committee

The Striking Committee will review applications and make appointments to the Fire Services Advisory Committee for terms ending November 14, 2026. The meeting includes a closed session to discuss personal matters regarding identifiable individuals, followed by a report on those discussions. The agenda also covers standard procedural items like approval of the agenda and adjournment.

• Review of applications for the Fire Services Advisory Committee
• Appointments of community representatives for Ward 1 and Ward 2
• Confirmation of Deputy Mayor Mike McGuire to the committee
• Closed session to discuss personal matters regarding identifiable individuals
• Standard procedural approvals and meeting adjournment

Council Meeting

Council will review the 2024-2029 Strategic Plan update and consider several public works contracts. The meeting includes discussions on development charges, by-law updates, and a candidate selection panel for a new Director of Engineering & Public Works.

• Adoption of the Strathroy-Caradoc Strategic Plan 2024-2029
• Award of $384,151.93 plus HST to Armstrong Paving and Materials Group Ltd. for asphalt resurfacing
• Award of $604,795.00 plus HST to Cornell Construction Limited for tar and chip work
• Award of $469,389.50 plus HST to Cope Construction & Contracting Inc. for Glen Oak Road and Christina Road structures
• Funding of $32,582.21 for Dan Kiekens and Jason Hastings through the Additional Unit Program

Strathroy-Caradoc Council adopted the Strathroy-Caradoc Strategic Plan 2024-2029 and directed the CAO to bring back an implementation and measurement plan with annual updates. Council awarded several 2024 infrastructure contracts: asphalt resurfacing to Armstrong Paving and Materials Group Ltd. for $384,151.93 plus HST, tar and chip to Cornell Construction Limited for $604,795.00 plus HST, and bridge work to Cope Construction & Contracting Inc. for $469,389.50 plus HST with engineering services to B.M. Ross and Associates Limited for $65,550 plus HST. Council decided sidewalks will not be placed on Dell Drive, with funds to be allocated elsewhere in Ward 1, and approved a $31,500 Community Improvement Plan grant for an additional unit at 68 Front St W. A motion by Councillor Willsie to pause and third-party review all projects where RV Anderson is the main or sole engineering provider was deferred to the July 2 meeting.

• Adopted Strathroy-Caradoc Strategic Plan 2024-2029; directed CAO to report on implementation, measurement and annual updates
• Awarded 2024 Asphalt Resurfacing to Armstrong Paving and Materials Group Ltd. for $384,151.93 plus HST
• Awarded 2024 Tar and Chip to Cornell Construction Limited for $604,795.00 plus HST; additional $28,945.00 funded from 2024 Asphalt Resurfacing surplus
• Awarded Structure C09 (Glen Oak Road) replacement and C17 (Christina Road) repairs to Cope Construction & Contracting Inc. for $469,389.50 plus HST
• Awarded engineering services for C09/C17 to B.M. Ross and Associates Limited for $65,550 plus HST
• Decided sidewalks not be placed on Dell Drive; funds reallocated within Ward 1; staff to write school board about safe drop-off
• Approved Dan Kiekens and Jason Hastings' Additional Unit Program application up to $31,500; By-law No. 58-24 for 68 Front St W given three readings
• Deferred Councillor Willsie's motion to pause and third-party review RV Anderson engineering projects to July 2 meeting

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is reviewing an inventory of facilities and a draft advertising revenue generation policy. The committee will also receive an update regarding pickleball courts.

• Advertising Revenue Generation Policy – DRAFT
• Pickleball Court Update
• 2024 List of Projects

The committee approved a change to its meeting start time. Members discussed pickleball court options and received updates on local markets, recreation program registrations, and upcoming festivals.

• Approved changing meeting start time to 6:00 p.m.
• Approved April 9, 2024 meeting minutes
• Received committee and department reports for information

Special Meeting of Council

The Council will meet to select options for the municipality's vision, mission, and value statements. They will also discuss an updated draft of the municipal purchasing policy.

• Review of Vision and Mission Statements (CAO-2024-22)
• Updated Purchasing Policy (FIN-2024-14)
• By-Law No. 57-24 (Confirmatory By-Law)

Council approved specific options for the municipality's vision, mission, and value statements to be included in the final Strategic Plan. The board also reviewed an updated purchasing policy and passed By-law 57-24.

• Selected Option #4 for Vision Statement (Carried)
• Selected Option #3 for Mission Statement with 'ensure' replaced by 'create' (Carried)
• Selected Option #3 for Service Value Statement (Carried)
• Selected Option #2 for Teamwork Value Statement (Carried)
• Selected Option #1 for Respect Value Statement (Carried)
• Selected Option #1 for Integrity Value Statement (Carried)
• Selected Option #2 for Progress Value Statement (Carried)
• Selected Option #3 for Compassion Value Statement (Carried)

Committee of Adjustment

The Strathroy-Caradoc Committee of Adjustment will consider recommendations to approve four property applications on June 6, 2024. Two requests seek consent to sever land at 124 Burns Street in Strathroy and 2601 Queen Street in Mount Brydges, both requiring $1,000 parkland fees and owner-funded utility connections. The committee will also review minor variance requests for properties on Scotchmere Drive and Regent Street, which include conditions for on-site stormwater management.

• Consent B24-2024 for 124 Burns Street, Strathroy: rezones from Low Density Residential (R1) to Medium Density Residential (R2), requires $1,000 parkland fee and demolition of existing dwelling
• Consent B6-2024 for 2601 Queen Street, Mount Brydges: land severance requiring $1,000 parkland fee and decommissioning of an existing septic system
• Minor Variance A12-2024 for 7791 Scotchmere Drive: approved with condition that stormwater be managed on-site without affecting adjacent properties
• Minor Variance A10-2024 for 732 Regent St, Mt Brydges: approved with identical on-site stormwater management condition

The Committee of Adjustment approved two applications to sever residential lots in Strathroy and Mount Brydges. It also granted two minor variances for accessory structures, including a large shed and a pool cabana.

• Approved lot severance at 124 Burns Street for a semi-detached dwelling (Carried)
• Approved lot severance at 2601 Queen Street for a single detached dwelling (Carried)
• Approved minor variance at 7791 Scotchmere Drive for a 148.7 m² shed (Carried)
• Approved minor variance at 732 Regent St for a pool cabana and shed (Carried)

Council Meeting

The Strathroy-Caradoc Council is reviewing several infrastructure projects including major road reconstructions and drain improvements. The agenda also includes a resident petition regarding speed limits on Century Drive and various municipal contract awards.

• Queen Street Phase 2 Road Reconstruction award to Birnam Excavating Ltd. for $7,242,171.72 (excl. HST)
• Saxton Road Reconstruction and Strathroy Crossing Drain award to Clarke Construction Inc. for $2,825,000.00 (excl. HST)
• 21438 Adelaide Rd demolition project award to Salandria LTD. for $56,777.00
• 2024 Sludge Removal award to Wessuc Inc. for $275,000.00 (excl. HST)
• Petition to change the speed limit on Century Drive back to 80 km/hr

Strathroy-Caradoc Council approved major infrastructure contracts, including a $7.2 million award for Queen Street Phase 2 reconstruction and a $2.8 million award for Saxton Road. The council also voted to return the speed limit on Century Drive to 80 km/hr following a resident petition. A motion to hire a realtor for a market valuation of the Caradoc Place property was defeated.

• Approved Century Drive speed limit return to 80 km/hr
• Awarded Queen Street Phase 2 reconstruction to Birnam Excavating Ltd. for $7,242,171.72
• Awarded Saxton Road reconstruction to Clarke Construction Inc. for $2,825,000.00
• Awarded 21438 Adelaide Rd demolition to Salandria LTD. for $56,777.00
• Awarded 2024 Sludge Removal to Wessuc Inc. for $275,000.00
• Denied Westdell Development Corp request for late fee waiver
• Tabled motion to modify Caradoc Street planters; referred to staff for cost analysis
• Defeated motion to engage realtor for Caradoc Place property valuation

Caradoc Housing Corporation- CHC Special Meeting

The board is preparing for its Annual General Meeting scheduled for June 26, 2024. This includes proposing several nominees for the Board of Directors and reviewing updated corporation by-laws.

• Annual General Meeting scheduled for June 26, 2024, at Caradoc Place
• Board nominations including Colin Grantham, Mike McGuire, Donna Pammer, Greg Willsie, Heather Martineau, and Jeff Lunn
• Review of updated CHC By-laws and Amended Articles of Incorporation

The board scheduled the Annual General Meeting for June 26, 2024. It appointed six nominees for election to the Board of Directors and approved updated by-laws pending an investigation of a lame duck period.

• Scheduled Annual General Meeting for June 26, 2024 (Carried)
• Appointed six nominees for election to the Board of Directors (Carried)
• Approved Caradoc Housing Corporation By-laws pending investigation of a lame duck period (Carried)
• Waived notice requirements for the Special meeting (Carried)

Special Meeting of Council

Council will meet in a closed session to discuss information regarding Service Delivery Review tenders. A report on the final scoring for these tenders is scheduled for review at the June 3, 2024, regular meeting.

• Service Delivery Review Tenders (In Camera discussion)

Council met in a special session to discuss Service Delivery Review tenders in a closed session. Following the closed session, Council voted to award the tender to Strategy Corp.

• Awarded Service Delivery Review tender to Strategy Corp (Carried)

Special Meeting of Council

Council is reviewing the Stage 2 Evaluation of a Comprehensive Review Project. Staff are directed to analyze growth recommendations for the Strathroy and Mount Brydges settlement areas. This analysis will lead to a Draft Planning Justification Report and a Draft Official Plan Amendment.

• Comprehensive Review Project – Stage 2 Evaluation (BBP-2024-53)
• Growth recommendations for Strathroy Settlement Area
• Growth recommendations for Mount Brydges Settlement Area
• By-law No. 54-24 to confirm meeting proceedings

Council decided to refer the Stage 2 Evaluation of the Comprehensive Review Project back to staff and consultants for further revisions. The revised report must incorporate public and Council comments, Provincial Planning Statement considerations, and specific population and land-use maps.

• Referred Report BBP-2024-53 back to staff and consultants for consideration of comments (Carried)
• Requested report include future considerations of the Provincial Planning Statement (Carried)
• Requested maps based on Ministry of Finance population projections (Carried)
• Requested maps incorporating Council preferences for community and employment areas (Carried)
• Requested evaluation criteria, matrix, and property cost rankings be provided to Council (Carried)
• Approved By-law No. 54-24 to confirm proceedings of the May 22, 2024 meeting (Carried)

Police Service Board

The Strathroy-Caradoc Police Services Board is reviewing its 2024-2027 Strategic Plan for adoption. The Board is also considering a service agreement to transfer the Middlesex County PSAP to the Strathroy-Caradoc Police Service.

• Adoption of the Police Services Board Strategic Plan 2024-2027
• Negotiation of Middlesex County PSAP transfer with a range of $300,000 - $450,000 per year
• Review of April 2024 monthly activity, overtime, and use of force reports
• Review of Q1 2024 speed sign and traffic enforcement statistics

The Strathroy-Caradoc Police Services Board adopted the 2024-2027 Strategic Plan and directed the Chief of Police to negotiate a service agreement with Middlesex County for the Public Safety Answering Point (PSAP). The Board set a negotiation range of $300,000 to $450,000 per year for 2 to 3 full-time equivalent communicators. A motion to forward the Service Comparators Report to Council was defeated.

• Adopted Strathroy-Caradoc Police Services Board Strategic Plan 2024-2027
• Directed Chief of Police to engage Middlesex County for PSAP service agreement
• Set PSAP negotiation range at $300,000 - $450,000 per year for 2-3 FTEs
• Received monthly police service reports for information
• Motion to forward Service Comparators Report to Council defeated
• Approved April 16, 2024 General Meeting minutes

Council Meeting

Council will hold a public meeting to review a rezoning application and Official Plan Amendment for properties at 101 Hull Road and 6 Locke Heights. The agenda also includes several contract awards for drainage projects, road studies, and new equipment.

• Rezoning and Official Plan Amendment for 101 Hull Road and 6 Locke Heights
• Purchase of a Trackless MT7 Tractor for $194,651.00 plus HST
• Ballantine - Christina Road Drain 2023 award to BKT Excavating Ltd ($143,384.97)
• Welke Drain 2023 award to 519 London Excavating Inc ($58,080.87)
• Speed reductions to 40 km/hr on Scotchmere Drive and Saxton Road

Council approved several equipment and drainage contracts, including a road needs study. New 40 km/hr speed limits and Community Safety Zones were established for Scotchmere Drive, Saxton Road, and Walkers Drive. A proposal for 26 townhouses at 101 Hull Road and 6 Locke Heights was received for information following a public meeting.

• Awarded $194,651.00 Trackless MT7 Tractor and $38,640.00 Concrete Cold Planer to Work Equipment Ltd.
• Awarded Ballantine – Christina Road Drain 2023 project to BKT Excavating Ltd. for $143,384.97
• Awarded Road Needs Study to B.M. Ross and Associates Limited for $33,125.00
• Awarded Welke Drain 2023 project to 519 London Excavating Inc. for $58,080.87
• Approved 40 km/hr speed limits and Community Safety Zones on Scotchmere Drive, Saxton Road, and Walkers Drive
• Denied $1,935.75 water service connection fee reimbursement for 392 Queen St.
• Approved hiring two temporary parks and facilities workers for up to 6 months
• Approved By-law 51-24 dedicating Swales Ave as a public highway

Caradoc Housing Corporation Meeting

The board will review financial reports and property management updates for Caradoc Place/Parkview Manor. Proposed actions include awarding maintenance and cleaning contracts for the Queen Street location and seeking direction on rents for tenants on RGI.

• Outdoor maintenance for Queen Street (Parkview Manor) proposed to Ace Property Management for $325 plus HST
• Weekly cleaning services for Queen Street (Parkview Manor) proposed to Green Clean for $240 monthly
• Annual review of rents for tenants currently on RGI
• Update on CHC draft by-laws and amended articles of incorporation

The Caradoc Housing Corporation authorized new rent rates for Parkview Manor and Caradoc Place based on market percentages. The board also decided to stop using the current waitlist for vacancies in favor of public advertising.

• Authorized hiring a real estate agent to advertise vacancies up to $500 (Carried)
• Approved eliminating the current waitlist and publicly advertising available units (Carried)
• Awarded Queen Street outdoor maintenance to Ace Property Management for $325 plus HST (Carried)
• Awarded Queen Street cleaning services to Green Clean- Weekly for $240 monthly (Carried)
• Requested quotes for patio and walkway repairs at Parkview Manor (Carried)
• Set Parkview Manor affordable unit rates at 80% of average current market rent (Carried)
• Set Caradoc Place affordable unit rates at 70% current median market rent (Carried)
• Approved by-law language requiring Council approval for budgets and borrowing (Carried)

Community Development Advisory Committee (CDAC)

The provided text consists of boilerplate information and software interface labels. No specific development items, motions, or decisions are listed in the document.

Special Meeting of Council

Council will consider a recommendation to purchase a new fire pumper from Commercial Emergency Equipment Company. The meeting also includes a closed session regarding Service Delivery Review Tenders.

• Purchase of one paragon 1200 Freightliner Maxi Metal Pumper for $649,930.00 plus HST
• Closed session discussion regarding Service Delivery Review Tenders

The Strathroy-Caradoc Council approved the purchase of a new fire pumper truck for $649,930 plus HST. They also directed staff to proceed with a closed-session review of Service Delivery Review Tenders. No vote tallies were recorded for these decisions.

• Approved purchase of Paragon 1200 Freightliner Maxi Metal Pumper for $649,930 plus HST
• Approved charging Southwest Middlesex Infrastructure Ontario interest rates for annual payments
• Approved direction from closed session on Service Delivery Review Tenders
• Approved By-law 50-24 confirming meeting proceedings

Council Meeting

Council will consider the 2024 final tax rate by-law and updates to the municipal strategic plan. The agenda includes decisions on drainage reports, community improvement funding, and road maintenance programs. Staff may also be directed to tender upcoming asphalt and tar and chip projects.

• Approval of $3,300,000 for Queen Street Road Reconstruction Project in 2025 budget
• Adoption of Thornton Drain 2024 Engineer's Report and By-law No. 40-24
• Community improvement funding approvals up to $51,838.83
• Tendering for 2024 tar and chip and asphalt road programs
• Review of the 2024 Final Tax Rate By-law

Council approved $3.3 million for the Queen Street Road Reconstruction Project Phase 2 in the 2025 capital budget. They also adopted the 2024 Tax Rate By-law and approved three Community Improvement Plan grants totaling over $51,000. Additionally, Council authorized tendering for 2024 road paving projects and gave first and second reading to the Thornton Drain construction by-law.

• Approved $3.3M for Queen Street Road Reconstruction Phase 2 in 2025 capital budget
• Adopted By-law No. 43-24 for 2024 Tax Rates
• Approved Community Improvement grants: Forget ($21,238.83), Gleiser ($10,600), Ross/Terpstra/Boucher ($20,000)
• Directed staff to tender 2024 tar/chip and asphalt road programs
• Gave first and second reading to By-law No. 40-24 for Thornton Drain construction
• Adopted By-law No. 41-24 for Planning Fee Refund Policy
• Deferred decision on Kevin Springer's water connection fee waiver request
• Deferred Draft Sign By-law to Strategic Priorities Committee

Committee of Adjustment

The Committee of Adjustment is reviewing multiple property development applications. The meeting includes decisions on minor variances for properties in Strathroy and Melbourne, along with a fee waiver request.

• Fee waiver request for 2601 Queen Street, Mount Brydges
• Minor variance application for 75 Doune Street, Strathroy
• Minor variance application for 1940 Elizabeth St., Melbourne
• Minor variance application for 294 Saulsbury Street, Strathroy
• Consent and minor variance for 245 Second Street, Strathroy

The Committee approved three minor variance applications for residential development and a land severance at 245 Second Street. It also granted a fee waiver for a severance request at 2601 Queen Street.

• Approved fee waiver request for 2601 Queen Street, Mount Brydges
• Approved Minor Variance A6-2024 for 7.3m lot frontage at 75 Doune Street
• Approved Minor Variance A7-2024 for 101m² secondary suite at 1940 Elizabeth St.
• Approved Minor Variance A8-2024 for reduced parking rates at 294 Saulsbury Street
• Approved Consent B3-2024 for land severance at 245 Second Street with conditions

Special Meeting of Council

This special meeting includes a closed session to discuss one item regarding trade secrets or commercial and financial information. Council will also consider By-law No. 42-24 to confirm the proceedings of this meeting.

• Closed session regarding trade secrets or commercial/financial information
• By-law No. 42-24 (Confirmatory By-Law)

Council approved the use of $150,000 from the Community Building Fund for park improvements. The meeting included a closed session to discuss confidential commercial or labour relations information.

• Approved $150,000 from Community Building Fund for ball diamond rehabilitation at Alexandra Park and Yorkview Community Park
• Approved direction given during closed session regarding confidential commercial, financial, or labour relations information
• Approved By-law No. 42-24 to confirm proceedings of the April 23, 2024 meeting

Caradoc Housing Corporation Meeting

The board will review the 2024 proposed budget and March 2024 financial statements. Members will also discuss loan repayments to the municipality and receive a property management report for Caradoc Place/Parkview Manor.

• Review of 2024 Proposed Budget
• Discussion on loan repayment to the municipality
• April 2024 Property Management Report for Caradoc Place/Parkview Manor
• External audit update
• March 2024 cheque detail report

The board accepted the 2024 Budget and approved cleaning and landscaping contracts for the Adelaide Road property. The board also directed a tender for a building condition report and scheduled the Annual General Meeting for June 12, 2024.

• Accepted the 2024 Budget
• Approved Strathroy Residential Cleaning for bi-weekly cleaning at Adelaide Road property
• Approved Ace Property Management for landscaping (limit 30 hours for the season)
• Approved tender for a building condition report
• Directed property manager to rent 1-bedroom units immediately and leave others vacant for refresh
• Directed property manager to provide landscape and cleaning quotes for Queen Street (Parkview Manor)
• Scheduled Annual General Meeting for June 12, 2024

Museum Advisory Committee (MAC)

The Museum Advisory Committee is reviewing a draft Conservation Policy and several Emergency Action Plans for the collections facility and gallery. The committee will also receive reports regarding curatorial, collections, and museum statistics.

• Conservation Policy 2024 DRAFT
• Museum Strathroy Caradoc Collections Facility Emergency Plan 2024 Draft
• Museum Strathroy Caradoc Gallery Emergency Plan 2024 Draft
• Curatorial Report - April 2024
• Collections Report - April 2024

The Museum Advisory Committee approved a Draft Conservation Policy and a Draft Emergency Action Plan, both of which will be forwarded to Council. The committee also received the April 2024 Curatorial, Collections, and Museum Statistics reports for information, and approved the Collections Report. All motions carried; no vote tallies were recorded.

• Approved the Conservation Policy and forwarded it to Council (carried)
• Approved the Emergency Action Plan and forwarded it to Council (carried)
• Received the Curatorial Report - April 2024 for information (carried)
• Approved the Collections Report - April 2024 (carried)
• Received the Museum Statistics Report - April 2024 for information (carried)
• Approved the April 16, 2024 agenda as circulated (carried)
• Approved the February 06, 2024 minutes as written (carried)
• Adjourned the meeting at 7:06 p.m. (carried)

Police Service Board

The Board will review monthly police service reports and receive a presentation on the Digital Forensics Unit. The agenda also includes various communications from the Ministry of the Solicitor General.

• Presentation on the Digital Forensics Unit (DFU)
• Review of March 2024 Monthly Activity, Community Services, Overtime, Use of Force, and FOIPPA reports
• Report on Automated Speed Enforcement (POL-2024-11)

The Police Services Board requested that Police Administration and the Traffic Committee present to Council regarding automated speed enforcement within two months. The Board also requested an updated report on WSIB claims from the last four years and their cost impact.

• Requested Council presentation on automated speed enforcement within two months (Carried)
• Requested updated report on WSIB claims from the last 4 years and costing effects (Carried)
• Approved March 19, 2024 meeting minutes (Carried)
• Received Digital Forensics Unit presentation for information (Carried)
• Received monthly police service reports for March 2024 for information (Carried)
• Received report POL-2024-11 on Automated Speed Enforcement for information (Carried)
• Approved direction from closed session regarding personal and procedural matters (Carried)

Council Meeting

Council will consider motions for reports regarding residential development on municipal lands and audits of sole-sourced contracts. The agenda also includes tender awards for drainage projects and the purchase of heavy equipment.

• Purchase of two 2025 Tandem Trucks for $850,580.00
• Tender award for Baran Drain 2023 ($109,929.30)
• Removal of 'H' holding zone for 470 Darcy Drive
• Motion to report on all sole-sourced contracts from the past five years
• Proposed residential development on Bella and Francis Streets and Saulsbury Street

Council directed staff to explore residential development on municipal lands at Bella and Francis Streets and 480 Saulsbury Street. The session also included several infrastructure contract awards and the purchase of new public works vehicles.

• Approved report request for residential development at Bella/Francis and 480 Saulsbury Streets
• Approved purchase of two 2025 Tandem Trucks for $850,580.00 plus HST
• Awarded Baran Drain 2023 project to Van Bree Drainage & Bulldozing Limited for $109,929.30
• Awarded Winters Drain 2023 project to Gillier Drainage Inc. for $98,200.00
• Approved removal of 'H' Holding Zone for 470 Darcy Drive
• Approved Planning Fee Refund Policy
• Approved $230.00 water bill reimbursement for 101 Deborah Drive
• Denied motion to report all sole-sourced contracts from past 5 years (2-5)

Special Meeting of Council

The Council is holding a strategic plan workshop to review the draft update for 2024-2029. The discussion includes timing for short, medium, and long-term goals and next steps for finalization.

• Review of the Draft 2024-2029 Strategic Plan Update
• Consideration of By-law No. 35-24 (Confirmatory By-law)

Council held a workshop to review the draft 2024-2029 Strategic Plan Update, adjusting goal timelines and wording. Consultants committed to updating the draft based on these changes. Council also approved the agenda, confirmed the proceedings via By-law No. 35-24, and set the schedule for upcoming regular and special meetings.

• Agenda approved as circulated
• Draft Strategic Plan reviewed; timelines adjusted to Council terms
• Consultants committed to updating draft plan wording and timing
• Upcoming meeting schedule approved
• By-law No. 35-24 (confirming proceedings) passed
• Meeting adjourned at 6:19 p.m.

Mt Brydges Arena Building Committee

The committee is reviewing unfinished business regarding the Mt Brydges Arena project. Discussions include pricing to achieve a Class C costing and a review of Expression of Interest submissions.

• Pricing to Achieve a Class C Costing
• Expression of Interest Submissions

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is reviewing an advertising revenue generation policy and a facilities inventory update. The meeting also includes discussions regarding the Downtown Strathroy Market and a request from the Strathroy Lions Club.

• Pickleball court revision request by Horst Lein
• Advertising Revenue Generation Policy draft
• Inventory of Facilities update
• 2024 List of Projects (PTP)
• Strathroy Lions Club request regarding Downtown Strathroy Market cost

The committee recommended that Council offer the Strathroy Lions Club the approved discounted rate for the 2024 season. Members also requested a staff report on a resident's proposal for pickleball court revisions.

• Recommended Council offer Strathroy Lions Club the approved discounted rate for 2024 season (Carried)
• Requested staff report on pickleball court revision proposal including costing and logistics (Carried)
• Approved March 12, 2024 meeting minutes (Carried)
• Approved April 9, 2024 meeting agenda (Carried)
• Received committee and department reports for information (Carried)

Special Meeting of Council

This special meeting includes a closed session to discuss personal matters regarding an identifiable individual. Council will also consider By-law No. 34-24, which is a confirmatory by-law for the meeting's proceedings.

• Closed session regarding personal matters about an identifiable individual
• By-law No. 34-24 (Confirmatory By-Law)

Council met in a special session to discuss personal matters regarding an identifiable individual in a closed session. Following the session, Council voted to approve the direction given during that closed meeting.

• Approved direction given in Closed Session (Carried)
• Passed By-law No. 34-24 to confirm proceedings of the April 6, 2024 meeting (Carried)

Committee of Adjustment

The Committee of Adjustment is reviewing land use applications for 245 Second Street (County Road 33) in Strathroy. The agenda includes recommendations to deny both the consent application B3-2024 and the minor variance application A5-2024 submitted by Grogast Farms Ltd.

• Consent Application B3-2024 for 245 Second Street (County Road 33), Strathroy
• Minor Variance Application A5-2024 for 245 Second Street (County Road 33), Strathroy

The Committee of Adjustment deferred decisions on a consent application and a minor variance for 245 Second Street to the May 2, 2024 meeting. This allows staff to explore potential mitigation measures and conditions for the proposed severance of a dwelling from industrial land.

• Approved March 07, 2024 meeting minutes (Carried)
• Deferred Application for Consent B3-2024 (245 Second Street) to May 2, 2024 (Carried)
• Deferred Application for Minor Variance A5-2024 (245 Second Street) to May 2, 2024 (Carried)

Council Meeting

The Municipality of Strathroy-Caradoc is reviewing its 2024 proposed budget and a draft plan of subdivision for 390 Second Street. Council will also consider several departmental reports, including water tower painting contracts and land transfers.

• Proposed 2024 municipal budget with a 4.47% tax rate increase
• Draft Plan of Subdivision application for 390 Second Street, Strathroy
• Award of $901,966 to Landmark Municipal Services for water tower painting
• Award of $99,950 to MISCO Consulting Services for inspection services
• Request for report on Caradoc Housing Corporation's $1.1 million and $2 million loans

Council approved the 2024 Recommended Municipal Budget and awarded contracts for the Strathroy Water Tower painting. They also received a report on a proposed subdivision at 390 Second Street and requested a report on Caradoc Housing Corporation loans.

• Approved 2024 Municipal Budget with 4.47% tax rate increase (5-3)
• Awarded Strathroy Water Tower Painting to Landmark Municipal Services for $901,966
• Awarded Water Tower Inspection Services to MISCO Consulting Services for $99,950
• Approved $352,000 variance for water tower painting from Water Reserve fund
• Approved By-law No. 29-24 for asset assumption in Woods Edge Subdivision
• Approved exemption to Servicing Standards and Sewer System Use By-Law for Adelaide Road
• Adopted Fire Service Advisory Committee Terms of Reference
• Requested staff report on Caradoc Housing Corporation loan repayments and resources

Special Meeting of Council

The Council is conducting a strategic plan workshop to review community priorities and issues. The session includes reviewing consolidated consultation and survey reports.

• Strategic Plan Workshop #2
• By-law No. 30-24 (Confirmatory By-Law)

The Council approved the meeting agenda and passed By-law No. 30-24, which confirms the proceedings of the Council. The meeting primarily consisted of a strategic plan workshop where members identified short, medium, and long-term action initiatives. No other substantive decisions or votes on policy matters were recorded.

• Approved meeting agenda as circulated
• Passed By-law No. 30-24 (confirming Council proceedings)
• Held Strategic Plan Workshop #2 with breakout sessions
• Adjourned meeting at 8:01 p.m.

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Corporation is holding a special meeting to discuss board role and governance. The agenda also includes a motion to waive notice requirements for the meeting and a closed session regarding personal matters about an identifiable individual.

• Discussion on Board Role and Governance
• Motion to waive notice requirements per By-law 97-18
• Closed session regarding personal matters about an identifiable individual

The Caradoc Housing Corporation held a special meeting to discuss its operational structure. The board voted to confirm its role as a governance board rather than an operational one, citing the increased workload of managing two buildings. The board also approved a closed-session discussion regarding personal matters about an identifiable individual, though specific details of that discussion were not released.

• Approved agenda as circulated
• Waived notice requirements for special meeting
• Confirmed board will operate as a governance board
• Approved direction given in closed session (details withheld)
• Adjourned meeting at 3:29 p.m.

Special Meeting of Council

The provided document contains only procedural software interface elements and no meeting content. There are no specific topics, discussions, or decisions listed for this special meeting.

Police Service Board

The board will review February 2024 police service reports, including activity, overtime, and use of force. Members will also receive communications regarding human trafficking training and Bill C-21 firearms amendments. Additionally, the board will receive a March 2024 hiring update from Chief M. Campbell.

• February 2024 police activity and crime reports
• Information on Bill C-21 firearms amendments
• Human trafficking training and awareness resources
• March 2024 police hiring update
• February 2024 overtime and use of force reports

The board approved the meeting agenda and the minutes from February 21, 2024. Members received several communications from the Ministry of the Solicitor General, monthly police service reports, and a hiring update for information.

• Approved March 19, 2024 meeting agenda (Carried)
• Approved February 21, 2024 meeting minutes (Carried)
• Received Ministry of the Solicitor General communications 5.1.1 to 5.1.6 for information (Carried)
• Received monthly police service reports 6.1 to 6.5 for information (Carried)
• Received hiring update report POL-2024-09 for information (Carried)

Finance Committee Meeting

The committee is reviewing the proposed 2024-2027 Multi Year Budget Update, which includes an adjusted 4 percent increase for the 2024 budget. A recommendation for Council approval of this budget is expected at the April 2, 2024 meeting.

• Proposed 2024-2027 Multi Year Budget Update (FIN-2024-09)
• Adjusted 4 percent increase for 2024 budget
• February 26, 2024 Committee Motion Updates (CS-2024-15)

The Finance Committee recommended the Proposed 2024 Budget for Council approval at the April 2, 2024 meeting. The committee also approved specific re-allocations of funds for staff conferences and Ward 2 sidewalks.

• Recommended Proposed 2024 Budget for Council approval (Carried)
• Approved re-allocating $56,000 from staff conferences and conventions back into the 2024 budget (Carried)
• Approved adding $100,000 to the sidewalks budget line for Ward 2 (Carried)
• Received Proposed 2024-2027 Multi Year Budget Update report FIN-2024-09 for information (Carried)
• Received February 26, 2024 Committee Motion Updates report CS-2024-15 for information (Carried)

Council Meeting

The Council is reviewing a rezoning and subdivision application for Adelaide Road in Mount Brydges. Additional business includes approving several service contracts, funding studies, and considering notices of motion regarding water rates and budget oversight.

• Rezoning and Draft Plan of Subdivision for Adelaide Road, Mount Brydges
• Beautification Program funding of $9,850 for Diane McGuire
• Parks Condition Assessment RFP award to Largo Facility Management for $34,345.00 plus HST
• Water/Wastewater Rates Study award to BMA Management Consulting Inc. for $31,504.40 including HST
• Extension of Animal Control Agreement with Animal Care Centre Lobo through June 30, 2024

Council awarded contracts for wastewater treatment solutions and a park condition assessment. They also authorized the hiring of a Fire Prevention Officer and froze certain water service fees. A public meeting was held regarding a proposed residential subdivision on Adelaide Road.

• Awarded Mt. Brydges WWTF Interim Solution to Finnbilt General Contracting Limited for $723,079.10 and RV Anderson for $66,535 (6-3)
• Approved $31,504.40 for Long Range Financial Plan and Water/Wastewater Rates Study with BMA Management Consulting Inc.
• Approved $34,345.00 plus HST for Park Condition Assessment RFP awarded to Largo Facility Management
• Authorized hiring of a full-time Fire Prevention Officer
• Froze 'Not Connected' water and wastewater fees at 2024 rates until properties connect to services
• Approved $9,850 maximum funding for Diane McGuire through the Beautification Program
• Authorized 3-month extension of Animal Control Agreement with Animal Care Centre Lobo ending June 30, 2024
• Established a Finance Committee comprising all of Council to review budgets monthly

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation is reviewing financial documents from January and February 2024. The board will also consider appointing BDO as auditors for the 2023 year-end.

• Review of January and February 2024 cheque detail reports, balance sheets, profit and loss statements, and trial balances
• Appointment of BDO as auditors for the year ending 2023
• Property management monthly report for Caradoc Place/Parkview Manor

The Caradoc Housing Corporation board directed the Property Manager to return with cost estimates for potential unit renovations and LED lighting upgrades at Parkview Manor. The board also approved BDO as auditors for the 2023 fiscal year and agreed to advertise for an additional board member. Financial reports for January and February 2024 were received for information.

• Agenda approved as circulated
• January and February 2024 financial reports received for information
• Property Manager directed to provide cost estimates for unit facelifts and LED lighting
• Board directed to prioritize market units
• BDO appointed as auditors for year ending 2023
• Closed session held for personal matters and minutes approval
• Board approved advertising for an additional board member
• Meeting adjourned

Community Development Advisory Committee (CDAC)

The committee will discuss upcoming special events, including an Easter Egg Hunt and a Night Market. The agenda also includes cemetery maintenance audits and a proposal from the Mount Brydges Lions Club.

• Easter Egg Hunt scheduled for March 30, 2024
• Night Market scheduled for May 18, 2024
• Mount Brydges Lions Club Proposal
• Cemetery Monument Audits and Maintenance
• 2024 PTP List of Projects

The committee approved a recommendation to Council to provide $10,000 to the Melbourne Agricultural Society. They also reviewed updates on camp registrations, which have already exceeded last year's totals, and discussed a proposal for banners in Mount Brydges that requires further engineering review. No other substantive decisions were made; most items were informational updates.

• Approved recommendation to Council for $10,000 to Melbourne Agricultural Society
• Approved March 12, 2024 agenda
• Approved January 9, 2024 minutes
• Received committee and department reports for information
• Discussed Mount Brydges Lions Club banner proposal (no decision made)

Special Meeting of Council

The Special Meeting of Council includes a discussion regarding personal matters about an identifiable individual. Council will also consider By-law No. 24-24 to confirm the proceedings of this meeting.

• By-law No. 24-24 (Confirmatory By-Law)
• In Camera session regarding personal matters about an identifiable individual

Council met in a special session to discuss personal matters regarding an identifiable individual in a closed session. Following the session, Council voted to approve the direction given during that closed meeting.

• Approved direction given in Closed Session regarding personal matters (Carried)
• Passed By-law No. 24-24 to confirm proceedings of the March 11, 2024 meeting (Carried)

Committee of Adjustment

The Committee of Adjustment is considering several applications for minor variances and land consents. These include requests regarding storage at 940 Wright Street and property divisions on Adelaide Road and Allen Road. Recommendations for approval were presented for all items.

• Minor variance for trailer storage at 940 Wright Street
• Land severance at 22566 Adelaide Road with a $1,000 parkland fee
• Land severances on Allen Road involving barn demolition and $1,000 parkland fees

The Committee of Adjustment approved several applications for land consent and minor variances to facilitate residential and business expansions. Decisions included creating new residential lots in Mount Brydges and Strathroy and permitting an outside sales area for a trailer business.

• Approved Minor Variance A2-2024 for outside display/sales area at 940 Wright Street
• Approved Minor Variance A3-2024 and Consent B1-2024 for residential lot severance at 22566 Adelaide Road
• Approved Minor Variance A4-2024 and Consents B14, B15, and B16-2023 for three new building lots on Allen Road
• Approved Consent B2-2024 for one residential building lot at 585 & 589 Victoria Street

Finance Committee Meeting

The provided text contains only procedural boilerplate and software interface elements for the Strathroy-Caradoc Finance Committee meeting. No specific topics, motions, or decisions are recorded in the document.

Council Meeting

The Council is considering a new funding model to separate stormwater services from the tax levy. Additionally, several drainage projects are up for tender awards and court of revision reviews.

• Stormwater Utility Rate Study implementation
• Boersma-Burwell Road Drain 2023 award: $121,805.00 to A.G. Hayter Contracting Ltd.
• Carruthers-Hetzel Drain 2023 award: $66,700.00 to McNally Excavating
• Funk South Drain 2023 award: $74,680.00 to A.G. Hayter Contracting Ltd.
• Rezoning of 24633 Adelaide Road and 22 Carroll Street West

Council approved an Official Plan amendment and rezoning to allow high-density residential development at 24633 Adelaide Road and 22 Carroll Street West. Several drainage project contracts were awarded, and a tiered medical response agreement with paramedic services was authorized.

• Approved residential rezoning and Official Plan amendment for 24633 Adelaide Road and 22 Carroll Street West
• Awarded Boersma-Burwell Road Drain 2023 contract to A.G. Hayter Contracting Ltd. for $121,805.00
• Awarded Carruthers-Hetzel Drain 2023 contract to McNally Excavating for $66,700.00
• Awarded Funk South Drain 2023 contract to A.G. Hayter Contracting Ltd. for $74,680.00
• Authorized expanded tiered medical response agreement with Middlesex-London Paramedic Service
• Approved removal of 'H' holding zone for 9204 Glengyle Drive
• Approved spending $3,000-3,500 to reduce Kemp Cres trail entrance lane to 3 metres
• Directed staff to find a less capital-intensive stormwater funding solution

Finance Committee Meeting

The Finance Committee will receive a report regarding the proposed 2024-2027 multi-year budget update for information. Other agenda items consist of standard procedural matters.

• Proposed 2024-2027 Multi Year Budget Update (FIN-2024-07)
• Strathroy Capital 2024-2030 Capital budget document

The Finance Committee received the proposed 2024-2027 multi-year budget update for information. It approved a motion to set the operations budget at a 4% increase, including estimated debt commitments through 2024. The committee also deferred the hiring of a Full Time Fire Inspector until Council approves the position in a future motion.

• Approved agenda as circulated
• Received 2024-2027 Multi Year Budget Update for information
• Approved 4% increase for operations budget
• Deferred hiring of Full Time Fire Inspector

Finance Committee Meeting

The Finance Committee is reviewing the proposed 2024-2027 budget and related financial documents. Discussion includes budget surpluses, reserves, and debt repayment schedules.

• Proposed 2024-2027 Budget
• Budget to actual surpluses over $50,000
• Reserves, Reserve Funds, and Trust Funds 2022/2023
• 2024 Debt Repayment Schedule
• Strathroy Capital 2024-2030 Capital budget

The committee reviewed the 2024 Draft Budget and directed staff to prepare an operating budget based on a 4% tax increase. Members approved several capital project adjustments, including removing or deferring numerous infrastructure and recreation expenses to reduce spending.

• Directed staff to suggest a 4% taxation increase for the operating budget
• Approved Tar & Chip and Asphalt Repaving amounts
• Added $50,000 to the Street Lighting Program for Front Street
• Removed $1.5M Multi Use Pavilion from 2024 budget for smaller scope (5-4)
• Removed $700,000 Sport Field Lighting Replacement from 2024 budget
• Removed $500,000 Trail Allocation from 2024 budget (7-2)
• Removed $300,000 Phase 2 Wayfinding Strategy from 2024 budget
• Removed $100,000 IR Room Floor Replacement from 2024 budget

Finance Committee Meeting

The Finance Committee will review the proposed 2024-2027 Multi Year Budget. The committee is also considering a recommendation to hire identified temporary positions for the 2024 operating budget.

• Proposed 2024-2027 Multi Year Budget (FIN-2024-06)
• 2024 Manpower Planning (HR-2024-03) including proposed temporary positions
• Closed session regarding personal matters of an identifiable individual

The Finance Committee received the proposed 2024-2027 budget for information and requested additional reports on staffing and budget surpluses. The committee approved the hiring of five day camp staff and a one-year contract for a temporary Fire Prevention Officer.

• Approved hiring of 5 day camp staff for 2024
• Approved temporary Fire Prevention Officer position on a 1-year contract
• Requested report on full time equivalence from 2022 to current proposal
• Requested report on operating budget surpluses over $50,000
• Approved collapsing Market budget into Community and Development
• Requested report from Police Chief on 'cop by pop' with comparators
• Instructed open space consultant to review owned land for a park in Campbellvale
• Deferred closed session to February 26, 2024

Police Service Board

The Strathroy-Caradoc Police Services Board is reviewing monthly activity and overtime reports from January 2024. The meeting includes a recommendation to approve the updated proposed 2024 Police Services Budget. Additionally, the Board will receive communications regarding various provincial policing programs.

• Approval of the updated proposed 2024 Police Services Budget
• Review of January 2024 monthly activity and overtime reports
• Receipt of the 2023 Annual Public Complaints Report
• Information on the 2024-25 to 2025-2026 Safer and Vital Communities Grant

The Board approved submitting a revised 2024 operating budget to Council and allocated $500,000 from the Police Services Reserve to the 2024 Capital Budget. The Board also requested a preliminary report on the practical issues of implementing photo radar in community safety zones.

• Approved submission of revised Police operating budget to Council
• Approved adding $500,000 to the 2024 Police Capital Budget from the Police Services Reserve account
• Requested a preliminary report on photo radar in community safety zones for the next one or two meetings
• Approved January 16, 2024 meeting minutes
• Received 2023 Annual Public Complaints Report (POL-2024-06) for information
• Received 2023 Annual report of Use of Missing Persons Act (POL-2024-08) for information

Finance Committee Meeting

The Finance Committee will receive the proposed 2024-2027 Multi Year Budget for information. The committee will also review 2024 Manpower Planning, including a recommendation to include identified temporary positions in the 2024 operating budget.

• Proposed 2024-2027 Multi Year Budget (FIN-2024-06)
• 2024 Manpower Planning (HR-2024-03)
• Recommendation to include identified 2024 temporary positions in the operating budget

The committee received the proposed 2024-2027 budget and workforce planning reports for information. It approved a temporary by-law enforcement position on a one-year contract and requested a cost report on the Intercommunity Transit Service before the budget is passed.

• Received Proposed 2024-2027 Budget report FIN-2024-06 for information (Carried)
• Requested updated report on Intercommunity Transit Service costs before budget passage (Carried)
• Received Workforce Planning report HR-2024-03 for information (Carried)
• Approved temporary By-law Enforcement position as a 1 year contract (Carried)
• Deferred temporary FPO position until February 21, 2024 meeting (Carried)

Council Meeting

The Strathroy-Caradoc Council is reviewing a $412,000 renovation proposal for Fire Stations 2 and 3. The meeting also covers updates to the municipal office illumination policy and spending for City Hall front door alterations.

• $412,000 plus HST in capital expenses for renovations to Fire Station No. 2 and No. 3
• Update to municipal office illumination policy for National Truth and Reconciliation Day
• Approval of spending for City Hall front door opening alterations
• Temporary road closure application for Coldest Night of the Year

Council approved spending for alterations to the City Hall front door and updated the illumination policy to include orange lighting on September 30. Members also requested further reports on Caradoc Housing Corporation and a second air quality test for municipal facilities.

• Approved update to illumination policy for orange lighting on September 30 (Carried)
• Approved Option #2 and spending for City Hall front door alterations (Carried)
• Directed staff to conduct a second air quality test and provide a report (Carried)
• Approved sending a letter of support for Reliable and Accessible Public Rail Transit (Carried)
• Directed County Solicitor to report within 60 days on Caradoc Housing Corporation process (Carried)
• Requested report on full cost of Caradoc Place building including change orders (Carried)
• Passed By-law No. 17-24 through first, second, and third readings (Carried)

Community Development Advisory Committee (CDAC)

The provided document contains only software interface elements and empty metadata headers. There are no substantive agenda items or topics recorded for this meeting.

Mt Brydges Arena Building Committee

The committee will receive an update from Mike Holt of a+LiNK regarding the arena project and approve minutes from the December 11, 2023, meeting. The agenda also includes routine procedural items.

• Update from Mike Holt, a+LiNK
• Approval of December 11, 2023, meeting minutes

The committee received a presentation from a+LiNK Architecture Inc. regarding public consultation, schematic design, and site analysis for the Mount Brydges Arena. Members agreed to meet again to review floor plan drawings before providing feedback and receiving Class C costing.

• Approved February 13, 2024 meeting agenda
• Approved December 11, 2023 meeting minutes

Museum Advisory Committee (MAC)

The Museum Advisory Committee is reviewing the February 2024 Curatorial and Collections reports. The meeting includes a presentation regarding a history of Strathroy-Caradoc display by a University of Toronto student.

• University of Toronto student presentation on History of Strathroy-Caradoc Display
• Curatorial Report - February 2024
• Collections Report - February 2024
• 2023 Year in Review draft

Finance Committee Meeting

The Finance Committee is reviewing several draft budget documents. Discussions include the 2024-2027 draft budget, a capital budget spanning 2024-2030, and proposed capital carryforwards for specific departments.

• 2024-2027 Draft Budget Document
• Draft Capital Budget 2024-2030
• Draft Operating Budget 2024-2027
• EPW Capital Carryforward and 2024 Proposed Capital
• Community Services, Building, By-law and Planning Capital Carryforward and 2024 Proposed Capital

The committee approved several modifications to the draft capital budget, including funding shifts for the Gemini Expansion and Welch Diamond Building. Several smaller community projects were removed from the budget to seek external partners.

• Directed staff to remove $400,000 from Gemini Expansion for Gymnasium design (Carried)
• Proposed removal of Welch Diamond Building, trail allocation, and Wayfinding project (Defeated)
• Changed Welch Diamond Building seed money from $1.5 million to $1 million (Carried)
• Changed Welch Diamond Building demolition budget to $40,000 (Carried)
• Removed public art, fitness equipment, ninja warrior playground, soccer nets, vegetable gardens, and park amenities from budget to find partners (Carried)
• Set aside $200,000 from Gemini Design expansion to support removed community projects (Carried)
• Directed $200,000 from Welch Diamond Building budget to reduce taxation for recreation capital projects (Carried)
• Added Mount Brydges Dog Park to the future capital project priority list (Carried)

Council Meeting

The Council will consider Official Plan and Zoning By-law amendments for properties on Adelaide Road and Carroll Street. The meeting also includes discussions on various drainage reports, wastewater connection charges, and administrative updates regarding City Hall access.

• Official Plan and Zoning By-law Amendments for 24633 Adelaide Rd and 22 Carroll Street
• Request for Major Drain Improvement for Gorczyca Drain 1980
• Proposed Private Drain Connection (PDC) charge of $18,500 for non-infrastructure connections
• Adoption of Engineer's Report and provisional By-law No. 07-24 for Strathroy Crossing Drain 2023
• Adoption of Engineer's Report and provisional By-law No. 11-24 for Welke Drain 2023

Council directed staff to finalize a by-law for a 47-unit townhouse project at 24633 Adelaide Road and 22 Carroll Street for March. Other actions included approving drainage reports, updating municipal fees, and authorizing a search for a public-private partnership for a new ice arena and community centre.

• Directed staff to bring implementing by-law for 47-unit townhouse development to March meeting
• Approved $2,950 for Mt. Brydges Cenotaph Park sign updates
• Authorized Expression of Interest for public-private partnership for ice arena and community centre
• Adopted engineer reports and gave first/second reading to by-laws for Strathroy Crossing and Welke drains
• Approved By-law No. 02-24 regarding fence height and maintenance
• Approved By-law No. 16-24 updating municipal fees and charges
• Directed CAO to unlock City Hall front doors during business hours and before meetings
• Approved report for municipally owned lands suitable for affordable housing

Committee of Adjustment

The Committee of Adjustment is considering several applications for property changes. These include a minor variance at 26 Centre Street West and consent applications for properties on Calvert Drive and Olde Drive.

• Minor variance application for 26 Centre Street West
• Consent application for 6729 Calvert Drive (County Rd 10)
• Consent application for 6743 Olde Drive
• 2023 Annual Application Fee Refund Report

The Committee of Adjustment approved a minor variance for 26 Centre Street West to allow 51% parking coverage for a proposed mixed-use building, and approved two applications to sever surplus farm dwellings from larger farm parcels at 6729 Calvert Drive and 6743 Olde Drive, each subject to conditions. The committee also received the 2023 annual fee refund report for information. All decisions were carried unanimously; no vote tallies were recorded.

• Approved minor variance A1-2024 for 26 Centre Street West to permit 51% parking coverage (max 40% required)
• Approved consent B21-2023 to sever a 1.66-acre surplus farm dwelling at 6729 Calvert Drive, subject to 13 conditions
• Approved consent B22-2023 to sever a 1.1-acre surplus farm dwelling at 6743 Olde Drive, subject to 11 conditions
• Received report BBP-2024-11 (2023 Committee of Adjustment Annual Fee Refund Report) for information
• Approved the February 1, 2024 agenda as circulated
• Approved the December 7, 2023 meeting minutes as written
• Accepted added correspondence
• Adjourned the meeting at 5:54 p.m.

Finance Committee Meeting

The Finance Committee will review several draft budget documents for the 2024-2030 period. These items are presented for information and include proposed capital and operating budgets.

• Draft 2024-2027 Budget Document
• Draft Capital Budget 2024-2030
• Draft Operating Budget 2024-2027
• EPW Capital Carryforward and 2024 Proposed Capital

The committee received draft budget documents for information and approved several specific funding and operational changes. These included allocating funds for crosswalks and removing a water station project from the budget.

• Removed Relocation of Mt. Brydges WTS ECA & Design for $200,000 from the budget (Carried)
• Allocated $200,000 towards crosswalks at locations to be determined (Carried)
• Directed staff to apply for water permit and release tender for Queen Street and Saxton Road project (Carried)
• Requested a 10-15 year stormwater pond cleanout schedule with annual operating costs (Carried)
• Requested a map of all existing gravel roads within Strathroy-Caradoc (Carried)
• Received Draft 2024-2030 budget documents for information (Carried)

Caradoc Housing Corporation- CHC Special Meeting

The board is considering a resolution to authorize borrowing from Computershare Trust Company of Canada. This includes securing the loan through an agreement amending a charge against 22645 Adelaide Road, Mount Brydges. The meeting also includes a provision for a closed session regarding financial information.

• Authorization to borrow from Computershare Trust Company of Canada
• Mortgage security for property at 22645 Adelaide Road, Mount Brydges
• In camera discussion regarding confidential financial information

The Caradoc Housing Corporation board approved a resolution authorizing the corporation to borrow money from Computershare Trust Company of Canada. The board ratified a commitment agreement with First National Financial LP and authorized securing the loan with a mortgage on property at 22645 Adelaide Road. The board also moved into closed session to discuss confidential financial information before approving the direction given in that session.

• Waived notice requirements for special meeting (Carried)
• Approved agenda as amended (Carried)
• Moved into closed session for confidential financial discussion (Carried)
• Approved direction given in closed session (Carried)
• Authorized borrowing from Computershare Trust Company (Carried)
• Ratified commitment agreement with First National Financial LP (Carried)
• Authorized mortgage security on 22645 Adelaide Road (Carried)
• Adjourned meeting at 5:43 p.m. (Carried)

Special Meeting of Council

Council is reviewing the Stage 2 Evaluation of a Comprehensive Review Project. Staff are directed to analyze growth recommendations for the Strathroy and Mount Brydges settlement areas. Following this analysis, staff will prepare a Draft Planning Justification Report and a Draft Official Plan Amendment for future public consultation.

• Comprehensive Review Project – Stage 2 Evaluation (BBP-2024-10)
• Growth recommendations for Strathroy Settlement Area
• Growth recommendations for Mount Brydges Settlement Area
• By-law No. 12-24 to confirm meeting proceedings

Council received a staff report regarding the Comprehensive Review Project Stage 2 Evaluation for information. The meeting was adjourned at 6:36 p.m. due to technical issues and will be rescheduled.

• Approved the meeting agenda
• Received Report BBP-2014-10 (Comprehensive Review Project – Stage 2 Evaluation Endorsement) for information
• Adjourned the meeting at 6:36 p.m.

Caradoc Housing Corporation- CHC Special Meeting

The Caradoc Housing Corporation is holding a special meeting to discuss property management regarding common room operation. The agenda also includes a request for a closed session to discuss personal matters about an identifiable individual.

• Common Room Operation
• Closed session regarding personal matters about an identifiable individual

The board decided that the common room at Caradoc Place will operate using fob access. The board also approved the direction given during a closed session regarding personal matters. No other substantive decisions were recorded.

• Approved common room operation via fob control
• Approved direction given in Closed Session regarding personal matters

Finance Committee Meeting

The Finance Committee is reviewing several multi-year budget documents. The committee will receive information regarding the draft operating and capital budgets.

• 2024-2027 Draft Budget Document
• Draft Capital Budget 2024-2030
• Draft Operating Budget 2024-2027

The Finance Committee met to review proposed budgets for Information Technology, Financial Services, Human Resources, Fire, and Police Services. The committee formally received the draft budget documents for information.

• Approved the January 18, 2024 meeting agenda
• Received Draft 2024-2027 Budget, Draft Capital Budget 2024-2030, and Draft Operating Budget 2024-2027 for information

Special Meeting of Council

The Council is holding a special meeting to conduct a Strategic Plans Workshop. The session includes reviewing preliminary council priorities, issues to be addressed, and the existing corporate strategic plan.

• Strathroy-Caradoc Strategic Plans Workshop
• Review of Preliminary Council Priorities and Issues to Be Addressed
• Review of Background and Strategic Issues Report

Council participated in a strategic plans workshop to discuss focus areas for the 2024-2027 action plan. The process will move forward with document revisions, a public survey, and community engagement. No substantive motions were decided other than procedural approvals.

• Approved the meeting agenda
• Discussed potential focus areas for the 2024-2027 action plan

Caradoc Housing Corporation Meeting

The Caradoc Housing Corporation is reviewing financial reports and property management updates. The board will consider setting new rental rates for Parkview Manor and approving maintenance purchases for Caradoc Place.

• Proposed Parkview Manor rental rates of $899 for one-bedroom and $1,115 for two-bedroom units
• Purchase of front door mats for Caradoc Place totaling $2,076.09
• Authorization of a $500 monthly spending limit for the Property Manager
• Purchase of a key box unit and lockbox for $241.38

The board approved several facility improvements for Caradoc Place and set new rental rates for Parkview Manor. It also established a monthly spending limit for the Property Manager and defined the senior age requirement for its properties.

• Approved $15,350 for security cameras from Classic Fire and Life Safety
• Approved $2,076.09 for LL Bean Waterhog front door mats
• Approved window blinds quote from Smart Shade for all units and common room
• Set Parkview Manor new rental rates at 80% of market ($899 1-BR, $1,115 2-BR)
• Authorized $500 monthly spending limit for the Property Manager
• Authorized Property Manager to sign leases after board review of first tenant groups
• Approved $241.38 for key box, mail key storage, and contractor lockbox
• Set senior age requirement at 60 years for Parkview Manor and Caradoc Place

Finance Committee Meeting

The Finance Committee is receiving several draft budget documents for information. These include the 2024-2027 draft budget, the 2024-2030 draft capital budget, and the 2024-2027 draft operating budget.

• Receipt of 2024-2027 Draft Budget Document
• Receipt of Draft Capital Budget 2024-2030
• Receipt of Draft Operating Budget 2024-2027

The committee received the draft 2024-2030 budget documents for information. Members scheduled a series of upcoming meetings to discuss operating and capital budgets for various departments.

• Approved January 16, 2024 meeting agenda (Carried)
• Received Draft 2024-2030 budget documents for information (Carried)
• Approved request for staff to create a flow chart (Carried)

Police Service Board

The Strathroy-Caradoc Police Services Board will open nominations for the roles of Chair and Vice-Chair. The board also recommends appointing Jennifer Pereira as the new Board Secretary. Members will review December 2023 police activity, overtime, and budget reports.

• Nominations for Chair and Vice-Chair of the SCPSB
• Appointment of Jennifer Pereira as Board Secretary
• Review of December 2023 monthly police service reports
• Update on the Community Safety and Policing Act, 2019
• 2023 Traffic Safety Update (October–December)

The Strathroy-Caradoc Police Services Board held its January 16, 2024 meeting, approving the agenda and the December 19, 2023 minutes. The board appointed Councillor John Brennan as Chair, Member Matt Hall as Vice-Chair, and Jennifer Pereira, Deputy Clerk, as Board Secretary. It received communications from the Ministry of the Solicitor General, monthly police service reports, and reports from Chief Mark Campbell and Deputy Chief Brent Cushman, including a hiring update and information on the CAMSafe video registry program. No substantive policy or budget decisions were recorded beyond these appointments and procedural approvals.

• Approved January 16, 2024 meeting agenda as circulated (carried)
• Approved December 19, 2023 general meeting minutes as written (carried)
• Appointed Councillor John Brennan as Board Chair (carried)
• Appointed Member Matt Hall as Vice-Chair (carried)
• Appointed Jennifer Pereira, Deputy Clerk, as Board Secretary (carried)
• Received Ministry of the Solicitor General communications for information (carried)
• Received monthly police service reports 7.1–7.6 for information (carried)
• Received Chief's items 8.1–8.5 for information (carried)

Special Meeting of Council

The Council will receive a presentation regarding the 2023 Amended Municipal Class Environmental Assessment (MCEA) process. This presentation covers requirements for municipal water and wastewater projects in Mt. Brydges.

• Presentation on 2023 Amended Municipal Class Environmental Assessment (MCEA) Process and Requirements for Municipal Water and Wastewater Projects

Council received a presentation on the 2023 Amended Municipal Class Environmental Assessment process. Following discussion regarding the Mount Brydges Waste Water Treatment Plant, Council directed staff to prepare a report addressing concerns raised during the presentation.

• Approved the January 16, 2024 Special Meeting Agenda (Carried)
• Received the 2023 Amended Municipal Class Environmental Assessment presentation for information (Carried)
• Directed staff to prepare a report addressing concerns raised in the presentation (Carried)

Council Meeting

The Council is reviewing the 2024 interim tax levy and approving a 2% cost-of-living increase for non-union staff. The agenda also includes an expression of interest for a new community centre and ice arena development.

• 2.0% cost-of-living increase for non-union staff and Council effective January 1, 2024
• 2024 interim tax levy set at no more than 50% of the 2023 total taxes
• Expression of interest for a new ice arena and community centre development
• Proposed $18,500 charge for certain Private Drain Connections
• Report on municipally owned lands for potential affordable housing developments

Council approved a 2.0% cost-of-living rate increase for Council remuneration and the non-union salary grid. The board also passed several drainage by-laws and approved 2024 seasonal hiring based on 2023 levels. A public-private partnership proposal for an ice arena and community centre was referred back to staff.

• Approved 2.0% cost-of-living increase for Council and non-union staff
• Approved 2024 seasonal hiring equivalent to 2023 levels (excluding Temporary Fire Prevention Officer)
• Adopted Asset Retirement Obligation Policy (By-law 06-24)
• Approved 2024 Interim Tax Levy at no more than 50% of 2023 total taxes (By-law 05-24)
• Approved Ballantine – Christina Road Drain project (By-law 01-24)
• Passed final readings for Baran Drain (By-law 89-23) and Winters Drain (By-law 92-23)
• Referred Ice Arena and Community Centre partnership expression of interest back to staff
• Approved removal of commercial assessment for 2023 Wellington Street

Community Development Advisory Committee (CDAC)

The committee will discuss a cricket ground request and the Hometown Festival's request to use pickleball courts on June 15, 2024. Members will also review customer surveys regarding facilities and programs.

• Hometown Festival request for exclusive use of Pickleball Courts on June 15, 2024
• Discussion regarding a cricket ground request
• Review of customer surveys for facilities and programs
• Receipt of PTP list of projects

The Community Development Advisory Committee approved two Community Events Program applications: application #4, the Santa Claus Parade, for $3,500, and application #5, funding for the 2024 Pride in the Park event, for $3,500. The committee directed staff to work with the Melbourne Agricultural Society to further develop its application submission for a single event. It also approved its agenda and the November 14, 2023 minutes, and received committee and department reports for information.

• Approved application #4, the Santa Claus Parade, at $3,500 (carried)
• Approved application #5, funding the 2024 Pride in the Park event at $3,500 (carried)
• Directed staff to work with the Melbourne Agricultural Society on further developing its application for a single event (carried)
• Approved the January 9, 2024 meeting agenda as circulated (carried)
• Approved the November 14, 2023 CDAC minutes as written (carried)
• Received committee and department reports for information (carried)
• Adjourned the meeting at 8:14 p.m. (carried)

Special Meeting of Council

The Council will meet in a closed session to discuss litigation or potential litigation. This legal matter involves Adelaide Metcalfe.

• Closed session discussion regarding litigation or potential litigation (Adelaide Metcalfe)

Council met for a special session and moved into a closed session to discuss litigation regarding Adelaide Metcalfe. No substantive public decisions were recorded during the meeting.

• Waived Notice Requirement for the January 9, 2024 meeting
• Approved the meeting agenda
• Moved into Closed Session to discuss litigation regarding Adelaide Metcalfe