Strathroy-Caradoc public meetings in 2025

Police Service Board

The Strathroy-Caradoc Police Services Board will consider approving the proposed 2026 Police Services Budget, receive monthly police reports for November 2025, and review the 2024 Annual Report. The board will also move into closed session to discuss labour relations under Section 44(2)(d) of the Community Safety and Policing Act, 2019.

• Proposed 2026 Police Services Budget approval (report POL-2025-31)
• 2024 Annual Report (POL-2025-30) received for information
• Monthly activity, CID, IPV, court, and UCR violation reports for November 2025
• November 2025 community services, overtime, use of force, and FOIPPA reports
• In camera session for labour relations and employee negotiations

Council Meeting

Council will hold a public hearing and vote on a zoning by-law amendment for 8721 Century Drive in Mount Brydges (recommended approval). Other business includes a closed session on Gemini Sportsplex negotiations, approval of Community Improvement Plan amendments under the Housing Accelerator Fund, and a $60,000 allocation for the 2026 Community Events Program.

• Rezoning of 8721 Century Drive (ZBA 21-2025) with public hearing and recommended approval
• Closed session to discuss negotiations for Gemini Sportsplex
• By-law to adopt Amendment No. 1 to Strathroy-Caradoc Community Improvement Plan (HAF-related)
• Increase of Community Events Program funding to $60,000 and grant allocations
• Tax reduction of $279.28 for 95 Caradoc St S under Section 357

Strathroy Caradoc Housing Corporation

The Strathroy Caradoc Housing Corporation will approve minutes from October and November 2025 and receive financial reports for those months. The board will also discuss property management updates and approve the 2026 meeting schedule.

• Approval of October and November 2025 meeting minutes
• Receipt of October and November 2025 financial reports
• Approval of 2026 meeting schedule
• Verbal update on Caradoc Place/Parkview Manor property management
• Discussion of smoking on property and closed session items

Committee of Adjustment

The Committee of Adjustment will approve the agenda and minutes from the October 2, 2025 meeting. The body will also consider a recommendation to approve a minor variance for a property at 22613 Adelaide Road.

• Approval of October 2, 2025 Committee of Adjustment minutes
• Consideration of minor variance application A22-2025 for 22613 Adelaide Road
• Approval of the December 4, 2025 meeting agenda

The Committee of Adjustment approved its agenda and the October 2, 2025 meeting minutes. It then approved Application for Minor Variance A22-2025 at 22613 Adelaide Road, allowing a taller accessory building, increased lot coverage, and a larger secondary suite. The meeting was adjourned at 5:42 p.m.

• Approved agenda (carried)
• Approved October 2, 2025 minutes (carried)
• Approved Minor Variance A22-2025 for 22613 Adelaide Road (carried)
• Adjourned meeting at 5:42 p.m. (carried)

Council Meeting

Council will vote on awarding a $9.66 million construction contract for the Mount Brydges Wastewater Treatment Facility upgrades, plus $965,675 in contingency. Other major items include a zoning by-law amendment at 25 Head Street, approval of the 2026 Schedule of Fees and Charges, and a Housing Accelerator Official Plan Amendment. The meeting also includes three drainage Court of Revision hearings and several routine consent items.

• Tender award to Birnam Excavating Ltd. for $9,656,751.58 for Mount Brydges wastewater facility upgrades
• Zoning by-law amendment (ZBA-15-2025) at 25 Head Street, Strathroy – seeking approval
• Approval of 2026 Proposed Schedule of Fees and Charges (By-law 131-25)
• Housing Accelerator Official Plan Amendment (OPA 2-2025) – municipal-wide
• Soft drink vending services agreement with Ricco Foods for recreation facilities

The council approved the 2026 Proposed Schedule of Fees and Charges and referred By‑law No. 131‑25 for final approval. It also approved a zoning by‑law amendment for 25 Head Street North and an Official Plan amendment, and adopted engineer reports for three drainage projects, referring the related bylaws for third and final reading. Additional approvals included a soft‑drink vending service agreement, a development charge grant policy, and an engineering services contract for the C10 Glen Oak Road structure replacement.

• Approved 2026 Proposed Schedule of Fees and Charges (By‑law No. 131‑25 referred)
• Approved Zoning By‑law Amendment (ZBA‑15‑2025) for 25 Head Street North (By‑law No. 132‑25 referred)
• Approved Official Plan Amendment (OPA 2‑2025) (By‑law No. 133‑25 referred)
• Adopted Engineer’s Report for Lipsit Drain Reassessment 2024; By‑law No. 105‑25 referred
• Adopted Engineer’s Report for Erskine Drain – Arts Branch 2025; By‑law No. 106‑25 referred
• Adopted Engineer’s Report for Leitch Drain 2025; By‑law No. 107‑25 referred
• Approved Soft Drink Vending Services Agreement with Ricco Foods (By‑law No. 134‑25 referred)
• Awarded RFP No. 2025‑197 for C10 Glen Oak Road Structure Replacement Engineering Services to Spriet Associates Limited for $59,000 (plus $10,000 contingency)

Museum Advisory Committee (MAC)

The Museum Advisory Committee will approve its agenda and the September 23, 2025 meeting minutes. It will receive the curator’s September‑October 2025 report for information. The committee will review a report on artists for a Fall 2026 public art exhibit and make scheduling recommendations. It will also approve the 2026 meeting schedule.

• Approval of the November 25, 2025 agenda
• Approval of September 23, 2025 meeting minutes
• Receipt of Curator’s Report CS-2025-64 (Sept‑Oct 2025)
• Review of Public Art Exhibit – Review of Artists 2026 report and recommendation for Fall 2026 exhibit scheduling
• Approval of the 2026 Museum Advisory Committee meeting schedule

The Museum Advisory Committee approved its agenda and the September 23, 2025 minutes. It received the curator’s September‑October report and the public art exhibit review report. The committee recommended and selected Sofia Quijano and Brenda Nelson as artists for the Fall 2026 exhibit. It also approved the 2026 meeting schedule.

• Agenda approved (Carried)
• September 23, 2025 minutes approved (Carried)
• Curator's report CS-2025-64 received (Carried)
• Public Art Exhibit report CS-2025-63 received (Carried)
• Recommended artists Sofia Quijano and Brenda Nelson for Fall 2026 exhibit (Carried)
• 2026 meeting schedule approved (Carried)
• Meeting adjourned at 6:52 p.m. (Carried)

Strategic Priorities Meeting

Council will consider approving the agenda and then move into closed session under the Municipal Act to discuss negotiation strategy for the Adelaide-Metcalfe Servicing Agreement. After the closed session, council will report on any directions given and adjourn. The meeting also sets dates for upcoming regular council meetings.

• Closed session discussion on a position, plan, procedure, criteria or instruction for negotiations on the Adelaide-Metcalfe Servicing Agreement
• Schedule of regular council meetings on December 1 and December 15, 2025

The council approved the meeting agenda as circulated. It voted to enter a closed session to discuss the Adelaide‑Metcalfe Servicing Agreement under Section 239(2)(k) of the Municipal Act. The meeting was subsequently adjourned.

• Approved meeting agenda (carried)
• Moved into closed session to discuss Adelaide‑Metcalfe Servicing Agreement (carried)
• Adjourned meeting (carried)

Police Service Board

The Strathroy-Caradoc Police Services Board will consider and approve the agenda and the October 21, 2025 meeting minutes. It will receive monthly police service reports for October 2025, including activity, community services, overtime, use of force, FOIPPA, and a budget update. The board will approve the 2026 Proposed Bugdet and hear a verbal report on the Pre‑Charge Consultation Program. Future meeting dates for December 2025, January 2026, and February 2026 are also listed.

• Approval of agenda as circulated
• Approval of October 21, 2025 meeting minutes
• Receipt of monthly police service reports for October 2025
• Approval of 2026 Proposed Bugdet
• Verbal report on Pre‑Charge Consultation Program

The board approved the meeting agenda and moved into a closed‑session to approve an in‑camera direction. It approved the October 21, 2025 minutes and received the October monthly police service reports for information. The board decided to defer the 2026 proposed police budget to the next meeting.

• Approved agenda (Carried)
• Moved into closed session at 10:01 a.m. (Carried)
• Approved in‑camera direction under the Community Safety and Policing Act (Carried)
• Approved October 21, 2025 general meeting minutes (Carried)
• Received monthly reports 7.1‑7.6 for information (Carried)
• Deferred 2026 proposed police budget to next meeting (Carried)

AGM - Strathroy Caradoc Housing Corporation

The Strathroy‑Caradoc Housing Corporation will hold its Annual General Meeting on November 17, 2025. Members will consider and vote on the corporation’s 2026 proposed budget. The meeting will also adopt By‑law No. 1, Articles of Amendment, and a Notice of Change as presented in the attached schedules. Officers will be appointed and a gazebo proposal for Caradoc Place will be discussed.

• Approval of the 2026 Strathroy‑Caradoc Housing Corporation budget (SCHC 2026 Proposed Budget.pdf)
• Adoption of By‑law No. 1 – Governance (Schedule A)
• Adoption of Articles of Amendment (Schedule B)
• Adoption of Notice of Change to the Ontario Corporation (Schedule C)
• Appointment of President, Vice‑President, Treasurer and Secretary (names to be filled)

The Strathroy‑Caradoc Housing Corporation approved its 2026 budget as amended. The Board appointed Deputy Mayor Mike McGuire as President, Councillor Steve Pelkman as Vice‑President, and Mayor Colin Grantham as Secretary/Treasurer. Members approved By‑law No. 1, the Articles of Amendment and the Notice of Change, fixed the Board at four directors, confirmed past director appointments, and elected four directors to serve until the next election. The gazebo at Caradoc Place was ordered removed.

• Approved 2026 budget (amended) – carried
• Appointed Deputy Mayor Mike McGuire as President – carried
• Appointed Councillor Steve Pelkman as Vice‑President – carried
• Appointed Mayor Colin Grantham as Secretary/Treasurer – carried
• Members approved By‑law No. 1, Articles of Amendment and Notice of Change – carried
• Fixed number of directors at four – carried
• Confirmed past director appointments and resignations – carried
• Ordered removal of gazebo at Caradoc Place – carried

Council Meeting

Council will hold a public meeting on a municipality-initiated Official Plan Amendment to update policies to reflect the Provincial Planning Statement 2024 and meet Housing Accelerator Fund commitments. Other business includes decisions on two tax refund applications, two community improvement grant applications (one denied, one approved), renewal of downtown parking lease agreements, adoption of an updated Emergency Response Plan, and a resolution to support federal Bill C-14. Council will also consider several by-laws and reports.

• Public meeting on Official Plan Amendment (OPA 2-2025) to align with Provincial Planning Statement 2024 and Housing Accelerator Fund commitments
• Tax refunds: $1,502.38 for 22691 Glen Oak Road and $2,222.52 for 401 York Street under Section 357 applications
• Community Improvement: deny $9,580.68 grant for 72 Kemp Crescent (additional unit program); approve $16,841.22 Beautification grant for 3-5 Centre Street W
• Parking lease agreements for 35, 27, 29, and 31 Front Street West to be approved via by-laws 125-25, 126-25, 127-25
• By-law 128-25 to adopt updated Emergency Response Plan; resolution to support Bill C-14 (Bail and Sentencing Reform Act)

The council approved two Section 357 applications with associated tax adjustments, denied one housing grant and approved another, adopted downtown parking lease agreements and referred related by‑laws, approved an updated Emergency Response Plan, directed staff to engage A‑Link on the Tri‑Township Arena, and changed the meeting start time for closed‑session matters.

• Approved Section 357 Application for 22691 Glen Oak Road and $1,502.38 tax reduction
• Approved Section 357 Application for 401 York Street and $2,222.52 tax refund
• Denied Shannon Garbe’s Additional Unit Program funding request of $9,580.68
• Approved Mathew Baganha’s Beautification Program funding of $16,841.22
• Approved downtown parking lease agreements for 35, 27, 29 and 31 Front St.; referred By‑law Nos. 125‑127 for reading
• Approved updated Emergency Response Plan; referred By‑law No. 128‑25 for reading
• Directed staff to engage A‑Link on the Tri‑Township Arena and report back
• Changed council meeting start time to 5:00 p.m. when closed‑session matters are expected

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will consider the draft terms of reference for the Ad Hoc Market Advisory Committee, receive an update on the 2025 project list including inquiries about lighting, cross ice pads, and sport nets, and review 2026 community events applications. A housekeeping item on the Medal of Distinction nomination package is also on the agenda. The meeting is largely procedural with recommendations to approve minutes and receive reports.

• Draft terms of reference for Ad Hoc Market Advisory Committee
• Update on inquiries: lighting at multiple recreation amenities, cross ice pads, sport nets
• Review of 2026 Community Events Applications
• Metal of Distinction nomination package housekeeping item

The committee approved the creation of an Ad Hoc Market Advisory Committee and voted on funding for numerous community events. It adjusted several grant amounts, including reductions and exclusions, and recommended that Council raise the CEP budget to $60,000. All motions were carried.

• Approved formation of the Ad Hoc Market Advisory Committee (Carried)
• Approved inclusion of Melbourne Ag Society – Melbourne Fair for $10,000 (later reduced to $9,000) (Carried)
• Approved inclusion of Strathroy Hometown Festival for $20,000 in principle (Carried)
• Reduced Mount Brydges Lions – 44th Annual Farmers Night funding to $1,500 (Carried)
• Recommended Council increase CEP funding to $60,000 (Carried)
• Reduced Chiros Care – Community over Cancer funding by $1,000 (Carried)
• Removed rental fee from Caradoc North Home & School – Paint & Sip Night (Carried)
• Included Pride in the Park for funding of $3,000 (Carried)

Committee of Adjustment

This agenda contains only procedural boilerplate and no items for decision or discussion. The meeting is scheduled for November 6, 2025, but no applications, hearings, or other business are listed.

Council Meeting

Council will hold a public hearing and vote on a zoning by-law amendment for 125 Metcalfe Street West, with a recommendation to approve. Two tender awards are also up for decision: $269,976 for gateway signage to Pacific Sign Group Inc. and $70,000 for Bell Drain 1991 culvert replacements to B.K.T. Excavating Ltd. Several by-laws will receive readings, including one for a zoning amendment at 245 Second Street and adoption of an updated Municipal Communications Policy.

• Public hearing and recommended approval of rezoning application ZBA 17-2025 at 125 Metcalfe Street West
• Tender award of $269,976 plus HST for gateway signage to Pacific Sign Group Inc.
• Tender award of $70,000 for Bell Drain 1991 Highway 402 culvert end replacements to B.K.T. Excavating Ltd.
• First, second, and third readings of By-law No. 123-25 for a zoning amendment at 245 Second Street
• Adoption of updated Municipal Communications Policy and 2025/2026 Municipal Branding Guidelines

Special Meeting of Council

Council will hold a special meeting with a closed session to discuss legal advice regarding the Adelaide-Metcalfe/Strathroy-Caradoc Interim Servicing Agreement under solicitor-client privilege. After the closed session, the mayor will report and council will consider By-law 120-25 to confirm the meeting's proceedings.

• Closed session under s.239(2)(f) of the Municipal Act to discuss Adelaide-Metcalfe/Strathroy-Caradoc Interim Servicing Agreement
• By-law 120-25 – Confirming By-law for the October 27, 2025 Special Council Meeting

The council approved the meeting agenda and moved into a closed session to discuss a privileged legal matter. In open session, council approved By‑law No. 120‑25 and By‑law No. 121‑25, authorizing the execution and signing of the Interim Servicing Agreement with the Township of Adelaide Metcalfe. All motions were carried.

• Approved meeting agenda (Carried)
• Moved into closed session to discuss privileged legal advice (Carried)
• Amended agenda to add By‑law No. 121‑25 (Carried)
• Approved By‑law No. 120‑25 (Carried)
• Approved By‑law No. 121‑25 authorizing Interim Servicing Agreement (Carried)
• Authorized Mayor and Clerk to sign the Interim Servicing Agreement (Carried)
• Adjourned the special council meeting at 6:14 p.m. (Carried)

Strathroy Caradoc Housing Corporation

The Strathroy Caradoc Housing Corporation board will approve the agenda and minutes from previous meetings. It will receive the September 2025 cheque detail and financial reports for information. A property management report for Caradoc Place/Parkview Manor and a resident letter about a bathroom modification will be reviewed. The board may move into a closed session to discuss solicitor‑client privileged advice and approve the in‑camera minutes.

• Approve the meeting agenda as circulated.
• Approve September 22, 2025 and October 6, 2025 meeting minutes.
• Receive September 2025 cheque detail and financial reports (balance sheet, profit and loss, trial balance).
• Review property management report for Caradoc Place/Parkview Manor and resident bathroom modification letter.
• Consider moving into closed session to discuss solicitor‑client privileged matters and approve in‑camera minutes.

The board accepted the Property Management Report’s recommendation and awarded the 2025‑2026 snow‑removal contract to Brad’s Lawn Care Ltd. It also directed the mayor to have the property manager assess a resident’s bathroom modification request and engaged legal counsel to review the upcoming property‑management RFP. In‑camera minutes and the direction for the closed session were approved, and the schedule of future meetings was deferred.

• Agenda amendment to add Property Management RFP Next Steps approved (carried)
• September 2025 and October 6, 2025 meeting minutes approved (carried)
• Board accepted recommendation to award snow‑removal contract to Brad’s Lawn Care Ltd. (carried)
• Mayor to ask property manager to assess resident bathroom modification request (carried)
• Board engaged David Samuels, Legal Counsel, to review the Property Management RFP (carried)
• Closed‑session direction approved (carried)
• Deferral of 2026 schedule of meetings to next regular meeting (carried)
• Meeting adjourned at 5:25 p.m. (carried)

Police Service Board

The Strathroy-Caradoc Police Services Board will consider appointing Cst Bryanne Baker and Cst Kyle Dilks as police officers under the Community Safety and Policing Act, approve the transfer of seized bolt cutters for police use, and receive a verbal update on the 2026 budget. The board will also review monthly police reports and discuss board policies.

• Appointment of Cst Bryanne Baker and Cst Kyle Dilks as police officers under Section 83(4) of the Community Safety and Policing Act
• Transfer of seized bolt cutters for police use (POL-2025-27)
• Verbal update on 2026 budget by Chief Mark Campbell
• Presentation by Dave Preston on new board policies
• Possible in-camera session for labour relations or employee negotiations

The Police Services Board approved its agenda and the September 16 minutes. It created a committee to review board policies and appointed two constables under the Community Safety and Policing Act. The board also directed seized bolt cutters to be transferred to police possession, ordered an investigation into hiring a contract Board Secretary, and deferred the 2026 budget discussion to a closed‑session workshop.

• Approved meeting agenda (as circulated)
• Approved September 16, 2025 minutes
• Created committee to review board policies
• Appointed Constable Bryanne Baker and Constable Kyle Dilks
• Directed transfer of seized bolt cutters to police possession
• Ordered investigation of cost to hire a contract Board Secretary
• Deferred 2026 budget item to a closed‑session workshop
• Moved meeting into closed session at 11:30 a.m.

Council Meeting

The Strathroy-Caradoc Council will review engineer reports for the Erskine, Leitch, and Lipsit drains. The body is also deciding on several community improvement funding applications and a zoning amendment for 245 Second Street.

• Proposed denial of Zoning By-law Amendment ZBA 14-2025 for 245 Second Street
• Beautification Program funding: $20,000 for 220 Egerton Street and $17,532.50 for 35 Front Street W
• Proposed $500,000 for exterior building repairs at 137 Frank St. to be referred to 2026 Capital Budget
• Adoption of engineer reports for Erskine Drain, Leitch Drain, and Lipsit Drain Reassessment 2024
• Approval of temporary road closures for the 2025 Santa Claus Parade

The council approved a zoning by‑law amendment (ZBA 14‑2025) for the property at 245 Second Street. It denied a $1,147.25 beautification request, approved two other beautification grants totaling $37,532.50, and approved a tree‑removal project and a Tree of Light event. Engineer reports for the Erskine and Leitch drains were adopted and related bylaws were referred for first and second readings.

• Approved Zoning By-law Amendment (ZBA 14‑2025) for 245 Second Street (motion carried)
• Denied Beautification Program funding of $1,147.25 to Sonya Such (motion carried)
• Approved Beautification Program funding of $20,000 to Peter Buwalda (Cap Realty Inc.) (motion carried)
• Approved Beautification & Environmental Program funding of $17,532.50 to Alisha Glesier (Bossons Pharmacy) (motion carried)
• Approved Tree of Light event request for November 28, 2025 (motion carried)
• Approved Temporary Noise Exemption for Trout Haven Park (24749 Park Street) (motion carried)
• Adopted Engineers Report for Erskine Drain; referred By‑law No. 106‑25 for first and second reading (motion carried)
• Adopted Engineers Report for Leitch Drain; referred By‑law No. 107‑25 for first and second reading (motion carried)

Community Development Advisory Committee (CDAC)

The agenda for the October 14, 2025 meeting of the Strathroy-Caradoc Community Development Advisory Committee contains only procedural boilerplate. No decisions or discussions are listed.

• No substantive items on the agenda.

Council Meeting

Council will consider several zoning and official plan amendments, including a proposal to rezone 101 Hull Road from low-density to high-density residential. A public hearing will be held for a zoning by-law amendment at 25 Head Street. Council will also vote on a development charge reduction policy tied to the Housing Accelerator Fund and declare 273 Frances Street as surplus land.

• Public meeting for zoning amendment at 25 Head Street, Strathroy
• Proposed rezoning of 494 Darcy Drive for stacked townhouses (ZBA 11-2025)
• Official Plan Amendment and rezoning for 101 Hull Road and 6 Locke Heights to high-density (OPA 2-2024, ZBA 4-2024)
• Housing Accelerator Fund Development Charge Reduction Policy approval (By-law 112-25)
• Declaration of surplus lands at 273 Frances Street (By-law 96-25)

The council adopted Amendment No. 22 to the Official Plan, changing the natural‑hazard boundary for 101 Hull Road, and approved rezoning that property from low‑density residential to high‑density (R3‑28). It also approved the Housing Accelerator Fund Development Charge Reduction Policy and referred the related by‑law for adoption. Additional actions included directing staff to negotiate a soft‑drink vending contract, develop an e‑scooter by‑law, and study one‑way street conversions on Hull Road.

• Adopted Amendment No. 22 to the Official Plan for 101 Hull Road (carried)
• Approved Zoning By‑law Amendment ZBA 4‑2024 rezoning 101 Hull Road to High‑Density (R3‑28) (carried)
• Approved Development Charge Reduction Policy (Housing Accelerator Fund) and referred By‑law No. 112‑25 (carried)
• Recommended approval of a three‑year extension of the draft plan of subdivision for 39T‑SC1901 (Mt. Brydges) and forwarded notice to County (carried)
• Directed staff to negotiate soft‑drink vending services with Ricco Foods and return with a proposed agreement (carried)
• Directed staff to work with police and County to draft an e‑scooter by‑law (carried)
• Asked staff to examine converting Hull Road and an adjacent road to opposite‑direction one‑way streets (carried)
• Asked staff to add affordable‑housing criteria to the Development Charge Reduction Policy (carried)

SCHC - Special Meeting

This special meeting of the Strathroy-Caradoc Housing Corporation is primarily procedural, with the board moving into closed session under the Municipal Act for solicitor-client privileged advice and personal matters about an identifiable individual. The open agenda includes roll call, approval of the agenda, and scheduling of the next regular meeting.

• Closed session under Section 239(2)(f) of the Municipal Act for solicitor-client privilege
• Closed session under Section 239(2)(b) for personal matters about an identifiable individual
• Next regular meeting scheduled for October 27, 2025 at 4:30 p.m.

The board approved the special meeting agenda with added by‑laws. It voted to move into a closed‑session to discuss solicitor‑client privileged advice and personal employee matters, and approved that in‑camera direction. The board set the next regular meeting for October 27, 2025 at 4:30 p.m. The meeting was adjourned at 5:03 p.m.

• Approved special meeting agenda (amended with by‑laws) – carried
• Approved move to closed session at 4:36 p.m. for privileged and personal matters – carried
• Approved in‑camera direction report – carried
• Scheduled regular meeting for Monday, October 27, 2025 at 4:30 p.m. – carried
• Adjourned meeting at 5:03 p.m. – carried

Committee of Adjustment

The Strathroy‑Caradoc Committee of Adjustment will approve its agenda and minutes, then consider five land‑use applications. Two minor variance requests – 7189‑7215 Parkhouse Drive and 17‑19 Front Street West – are recommended for approval. Three consent applications on Falconbridge Drive and Melbourne Road are recommended for information or approval with conditions. The meeting also includes approval of the 2026 meeting schedule.

• Approve Minor Variance A20-2025 for 7189‑7215 Parkhouse Drive
• Approve Minor Variance A21-2025 for 17‑19 Front Street West
• Receive Report BBP‑2025‑96 for Consent B7‑9‑2025 at 8524 Falconbridge Drive for information
• Approve Consent B15‑2025 for 25198 Melbourne Road with conditions
• Approve Consent B16‑2025 for 25308 Melbourne Road with conditions

The Committee of Adjustment approved two minor variance requests: one for a barn setback on Parkhouse Drive and another for a ground‑floor dwelling on Front Street West. It denied the consent application to sever three lots on Falconbridge Drive. It also approved consent applications to exchange land parcels on Melbourne Road (25198 and 25308) subject to conditions.

• Approved Minor Variance A20-2025 for 7189-7215 Parkhouse Drive (barn setback)
• Approved Minor Variance A21-2025 for 17-19 Front Street West (ground‑floor dwelling)
• Denied Application for Consent B7-9-2025 for 8524 Falconbridge Drive
• Approved Application for Consent B15-2025 for 25198 Melbourne Road (land exchange)
• Approved Application for Consent B16-2025 for 25308 Melbourne Road (land exchange)

Museum Advisory Committee (MAC)

The Strathroy-Caradoc Museum Advisory Committee meets to receive a curator’s report for June–August 2025, approve a collections sub-committee report, and review a semi-annual strategic plan update. The committee will also review and vote on the Museum Strathroy-Caradoc Policy Manual. The meeting includes standard procedural items such as roll call, agenda approval, and minutes approval.

• Approval of Museum Advisory Committee meeting minutes of June 24, 2025
• Receive Curator’s Report (CS-2025-44) for information
• Approve Collections Report from the Collections Sub-Committee (CS-2025-45)
• Review Semi-Annual Strategic Plan Review (CS-2025-46)
• Review and approve Museum Strathroy-Caradoc Policy Manual (CS-2025-47)

The committee approved its agenda and the June 24, 2025 minutes. It received the Curator’s Report and the Semi‑Annual Strategic Plan Review report for information and review. The Collections Report was approved, and the Museum Policy Manual report was received and approved. The next meeting was scheduled for November 25, 2025.

• Agenda approved (Carried)
• June 24, 2025 minutes approved (Carried)
• Curator’s Report received for information (Carried)
• Collections Report approved (Carried)
• Semi‑Annual Strategic Plan Review report received for review (Carried)
• Museum Policy Manual report received and approved (Carried)
• Next meeting scheduled for Nov 25, 2025

Strathroy Caradoc Housing Corporation

The Strathroy Caradoc Housing Corporation board will meet in a hybrid session to receive financial reports and cheque details for July and August 2025, approve previous minutes, and discuss a property management update for Caradoc Place/Parkview Manor. The agenda is largely procedural with no substantive policy decisions or public hearings scheduled.

• Approval of minutes from July 21 and July 29, 2025 meetings
• Receive July and August 2025 cheque detail reports
• Receive July and August 2025 financial reports (balance sheets, profit & loss, trial balances)
• Property management report for Caradoc Place/Parkview Manor

The council approved the September 22 agenda with added by‑law, property‑management and snow‑plowing items. Minutes from the July 21 and July 29 meetings were approved. Cheque detail reports and financial reports for July and August 2025 were received for information. The board agreed to obtain a report on the property‑management contract and to follow up on snow‑removal options before making a decision.

• Approved September 22, 2025 agenda with added items (by‑laws, property management contract discussion, snow plowing) – Carried
• Approved July 21, 2025 meeting minutes – Carried
• Approved July 29, 2025 meeting minutes – Carried
• Received July 2025 cheque detail report – Carried
• Received August 2025 cheque detail report – Carried
• Received July 2025 financial reports – Carried
• Received August 2025 financial reports – Carried
• Agreed to have Director Bill Dakin prepare a report on the property‑management contract – Carried

Police Service Board

The Strathroy-Caradoc Police Services Board will approve its agenda and receive several monthly police service reports for July and August 2025. It will receive a 2025 Revenue in Kind report and direct those funds to the police budget. The board will appoint Constable R. Holland under Section 83(4) of the Community Safety and Policing Act. Finally, it will approve the schedule of Police Services Board meetings for 2026.

• Appointment of Constable R. Holland under Section 83(4) of the Community Safety and Policing Act
• Approval of the 2026 Police Services Board meeting dates
• Receipt and direction of 2025 Revenue in Kind funds into the police budget
• Review of monthly police service reports (July‑August 2025) covering activity, community services, overtime, use of force, FOIPPA and budget updates
• Receipt of 2026 Fees for Service report for information

The board appointed Constable R. Holland under the Community Safety and Policing Act. It directed the Deputy Chief to provide a report on intimate partner violence year‑to‑date and ordered a report on the Police Board Secretary position with costing. The board approved the 2026 Fees for Service and authorized the deposit of revenue‑in‑kind funds into the police budget. It also approved the 2026 schedule of meeting dates.

• Appointed Constable R. Holland (Carried)
• Directed Deputy Chief to report on intimate partner violence year‑to‑date (Carried)
• Directed Police Chief and Secretary to report on PB Secretary position and costing (Carried)
• Approved 2026 Fees for Service (Carried)
• Authorized deposit of revenue‑in‑kind funds into police budget (Carried)
• Approved 2026 schedule of meeting dates (Carried)

Council Meeting

Council will decide on proposed governance changes for the Strathroy-Caradoc Housing Corporation, including amendments to its by-law by December 31, 2025. They also consider appointing Aird and Berlis LLP as Integrity Commissioner, Closed Meeting Investigator, Ombudsman, and Whistleblower through 2026. Several community improvement grants and the transfer of Parkhouse Drive to Middlesex County are up for approval.

• Approve governance structure for Strathroy-Caradoc Housing Corporation, with by-law amendments due by Dec 31, 2025
• Appoint Aird and Berlis LLP as Integrity Commissioner, Closed Meeting Investigator, Ombudsman, and Whistleblower through Dec 31, 2026
• Transfer Parkhouse Drive (Adelaide Road to Glendon Drive) to Middlesex County with payments of $24,750 (capital/maintenance) and $80,000 (land acquisition)
• Approve Community Improvement grants: $17,314.50 to Derek Bezaire (24 Front St E) and $16,414.50 to Heather Hallett/Charles Middleton (54 Pannell Ln) for additional units
• Endorse Customer Service Strategy & Implementation Plan in principle pending 2026 budget

The council approved the transfer of Parkhouse Drive to Middlesex County, authorizing payments of $24,750 for capital and maintenance costs and $80,000 for land acquisition. It also approved governance changes for the Strathroy‑Caradoc Housing Corporation and directed the board to draft the required by‑law amendments. Additional actions included appointing Aird and Berlis LLP for the municipality’s whistleblower policy, funding two Additional Unit Program applications, and adopting the Customer Service Standards.

• Approved governance changes for Strathroy‑Caradoc Housing Corporation and directed board to draft by‑law amendments (carried)
• Appointed Aird and Berlis LLP as Independent Delegated Authority for the Whistleblower Policy (carried)
• Directed staff to execute option 2 for Downtown Strathroy Market, retaining the night market in Mount Brydges (carried)
• Authorized transfer of Parkhouse Drive to Middlesex County and approved $24,750 payment for capital and maintenance costs (carried)
• Approved $80,000 payment to Middlesex County for land acquisition to correct right‑of‑way deficiencies on Parkhouse Drive (carried)
• Approved $17,314.50 funding for Derek Bezaire’s Additional Unit Program application (carried)
• Approved $16,414.50 funding for Heather Hallett and Charles Middleton’s Additional Unit Program application (carried)
• Adopted Customer Service Standards and endorsed the Customer Service Strategy (carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will receive updates on registration for camps, swimming lessons, and markets, review a list of projects, and discuss new business including a seniors pilot project, recreation program guide, and ice allocation changes for 2026. The committee will also consider applications for 2026 community events with a deadline of October 31, 2025. Most items are for information or discussion.

• Ice allocation/utilization changes for 2026
• 2026 Community Events Applications due October 31, 2025
• Seniors Pilot Project discussion
• Recreation Program Guide review
• Registration updates for camp, swimming lessons, and market

The committee approved the September 9 agenda as circulated. It also approved the meeting minutes and accepted the reports from committees and departments for information. The meeting was then adjourned at 7:37 p.m.

• Approved agenda (carried)
• Approved minutes (carried)
• Accepted committee and department reports for information (carried)
• Adjourned meeting at 7:37 p.m. (carried)

Committee of Adjustment

The Committee of Adjustment will consider four applications: one consent (land severance) recommended for denial, one consent and minor variance recommended for approval with conditions, and two minor variances recommended for approval. The denial recommendation at 8524 Falconbridge Drive is the most notable item. All decisions are subject to committee vote.

• Application for Consent B7-9-2025 at 8524 Falconbridge Drive – recommended for denial
• Application for Consent B14-2025 and Minor Variance A19-2025 at 165 Milliner Street – recommended for approval with conditions including $1,000 cash-in-lieu of parkland
• Application for Minor Variance A17-2025 at 54 Pannell Lane – recommended for approval
• Application for Minor Variance A18-2025 at 55 Ashby Crescent – recommended for approval

The Committee of Adjustment approved the consent application for 165 Milliner Street, attaching several conditions. It also approved three minor variance applications for Milliner Street, Pannell Lane, and Ashby Crescent. The consent request for 8524 Falconbridge Drive was deferred to the next meeting. An appeal for a separate consent was noted as pending.

• Deferred Application for Consent B7-9-2025 (8524 Falconbridge Drive) to next meeting (Carried)
• Approved Application for Consent B14-2025 (165 Milliner Street) subject to listed conditions (Carried)
• Approved Minor Variance A19-2025 (165 Milliner Street) (Carried)
• Approved Minor Variance A17-2025 (54 Pannell Lane) for secondary suite (Carried)
• Approved Minor Variance A18-2025 (55 Ashby Crescent) for gazebo (Carried)
• Noted appeal received for B10-2025 (106 Front Street); committee will be updated (Carried)
• Adjourned meeting at 6:08 p.m. (Carried)

Council Meeting

Council will hold public meetings for zoning by-law amendments at 245 Second Street and 106 Front Street in Strathroy. They will vote on awarding a $1,332,864 contract to CIMA+ for the Mount Brydges wastewater servicing environmental assessment and provide direction on proceeding with upgrades to the Mount Brydges wastewater treatment facility. Other decisions include approval of 2024 reserve transfers, a motion to prepare a by-law for electric kick scooters, and community improvement funding decisions.

• Public hearing on zoning amendment for 245 Second Street, Strathroy (Report BBP-2025-77)
• Public hearing and proposed approval of zoning amendment for 106 Front Street West, Strathroy (Report BBP-2025-78)
• Award of $1,332,864 contract to CIMA+ for Mount Brydges wastewater servicing environmental assessment (EPW-2025-41)
• Direction to proceed with Mount Brydges wastewater treatment facility upgrades including headworks and extended aeration (EPW-2025-42)
• Council motion requesting staff prepare a by-law for electric kick scooter operation

The council approved a $1,332,864 contract with CIMA+ for an environmental assessment of the Mount Brydges wastewater system. It also directed staff to move forward with construction upgrades, tendering, and a site‑inspection RFP for the same facility. Additional actions included adopting internet/telephone voting for the 2026 election, removing a holding zone for a subdivision, and approving several community‑improvement and planning funds.

• Awarded $1,332,864 contract to CIMA+ for Mount Brydges wastewater assessment (6‑3)
• Directed staff to proceed with construction upgrades, tendering, and RFP for site inspection at Mount Brydges wastewater plant (6‑3)
• Approved internet/telephone voting method for 2026 municipal election and authorized agreement with Intelivote Systems (carried)
• Approved removal of Holding Zone (ZBA 16‑2022) for Westdell Subdivision; referred By‑law 87‑25 (carried)
• Approved $19,699.09 beautification funding for 95 Frank Street (carried)
• Approved $594.75 beautification funding for 27 Front Street West (carried)
• Approved additional $67,612.55 for completion of the Official Plan Review project (carried)
• Deferred rezoning application ZBA 13‑2025 for 106 Front Street pending OLT decision (carried)

Strategic Priorities Meeting

The council will receive an update from Engineering & Public Works on the Mount Brydges Wastewater Treatment Facility, including the CIMA+ report and River Birch optimization brief. A submission and addendum from the Powell Group and Berta Krichker will also be presented for information. No formal motions or approvals are listed beyond receiving the reports.

• Mount Brydges Wastewater Treatment Facility Update (EPW-2025-38) – information report
• Submission from the Powell Group and addendum from Berta Krichker – information
• CIMA+ Report (dated Aug 12, 2025) attached for review
• River Birch Optimization Design Brief (July 31, 2025) attached for review
• Delegates from Powell Group and River Birch Global Water to answer council questions on WWTF compliance, cost, and timing

The council approved the Strategic Priorities Meeting agenda as presented. It formally received the Mount Brydges Wastewater Treatment Facility update and the Powell Group submission with Berta Krichker’s addendum for information. The meeting was adjourned at 6:26 p.m.

• Approved meeting agenda (carried)
• Received Mount Brydges Wastewater Treatment Facility report for information (carried)
• Received Powell Group submission and Berta Krichker addendum for information (carried)
• Adjourned meeting at 6:26 p.m. (carried)

Test Meeting (Webcasting)

This August 13, 2025 meeting of Strathroy-Caradoc is a test/webcasting placeholder. The agenda contains only procedural boilerplate and no actual decisions, discussions, or reports for the public.

Committee of Adjustment

The Committee of Adjustment will consider five consent applications and two minor variance requests. Each consent application is recommended for approval subject to detailed conditions such as rezoning, utility relocation, and a $1,000 cash‑in‑lieu payment for the 106 Front Street West site. The two minor variance applications are recommended for approval without listed conditions.

• Consent B10-2025 – 106 Front Street West: approve with $1,000 cash‑in‑lieu and service‑connection conditions
• Consent B11-2025 – 7394 Olde Drive: approve with rezoning and utility/access conditions
• Consent B12-2025 – relocation of 0.76 ac parcel: approve with Agricultural Small Holdings zoning retention
• Consent B13-2025 – 8621 Century Drive: approve with rezoning and utility/access conditions
• Minor Variance A15-2025 – 21309 Wilson Street: approve

The Committee of Adjustment declined Application B10-2025 for a lot severance on Front Street West. It approved Applications B11-2025, B12-2025 and B13-2025 for surplus farm dwelling severances, each with a list of conditions. Two minor variance requests, A15-2025 for Wilson Street and A16-2025 for Pearson Avenue, were also approved. All motions were carried.

• Application B10-2025 (106 Front St W) declined
• Application B11-2025 (7394 Olde Dr) approved with conditions
• Application B12-2025 (relocation of 0.76 ac parcel) approved with conditions
• Application B13-2025 (8621 Century Dr) approved with conditions
• Minor variance A15-2025 (21309 Wilson St) approved
• Minor variance A16-2025 (37 Pearson Ave) approved

Council Meeting

Council will hold a public hearing on a zoning by-law amendment for 494 Darcy Drive and consider approving the 2024 audited financial statements. Several funding decisions are on the table, including a $1,200,000 community improvement grant for Burnbrae Farms Ltd. at 1000 Wright Street and a $21,000 beautification grant for 97 Frank Street. Contracts for building repairs at community centres and a waste transfer station railing will also be awarded, along with adoption of a new whistleblower policy.

• Public hearing for zoning by-law amendment at 494 Darcy Drive
• Approval of 2024 Draft Audited Financial Statements
• Community improvement grant to Burnbrae Farms Ltd. up to $1,200,000 for 1000 Wright Street
• Community improvement grant to Kate and Hassan Hamze up to $21,000 for 97 Frank Street
• Tender awards: Caradoc Community Centre RTU replacement ($60,256.70), West Middlesex Memorial Centre ERV replacement ($34,689.70) and north wall repair ($275,946.00), Strathroy Waste Transfer Station railing ($244,000)

Council Meeting

Strathroy-Caradoc Council will consider a notice of motion to implement a green bin organic waste collection program in urban areas for 2026, citing provincial population-density requirements. The meeting also includes awarding a $133,000 tender for municipal office north wall repair, approving the Edgewood Phase 1 subdivision agreement, and awarding concession services contracts. Several by-laws are up for final reading, including one to establish the fire department.

• Notice of motion to include green bin organic recycling program in 2026 budget
• Award of $133,000 plus HST tender to Heritage Restoration Inc. for municipal office north wall repair
• Approval of subdivision agreement for Edgewood Phase 1 between municipality and 1960726 Ontario Inc.
• Award of concession services at Gemini Sportsplex and West Middlesex Memorial Centre to Competitive Edge Sports
• By-law to establish and regulate the Strathroy-Caradoc Fire Department (By-law 59-25)

The council approved a $133,000 tender to Heritage Restoration Inc. for the municipal office north‑wall repair and added a $12,950 (15%) contingency. It also amended the Rockin Wheel temporary noise exemption to end at 11:30 p.m. and approved the noise‑exemption dates for 24500 Saxton Rd. Several items were deferred, including the Edgewood Phase 1 subdivision agreement and the upcoming wastewater meeting.

• Approved Heritage Restoration Inc. tender for North Wall Repair ($133,000 plus HST) and $12,950 contingency
• Amended Rockin Wheel noise exemption to end at 11:30 p.m.
• Approved noise‑exemption dates for 24500 Saxton Rd. (11 p.m. Fri/Sat, 9 p.m. Sun)
• Deferred Edgewood Phase 1 Subdivision Agreement until next meeting
• Deferred July 28 Wastewater meeting to August 25 and attached required reports
• Directed staff to request MECP attendance at the August 25 Wastewater meeting
• Referred Green Bin organic waste collection program to staff for a report
• Passed By‑law Nos. 59‑25, 83‑25, 84‑25, 85‑25 and 86‑25 (first, second and final readings)

Police Service Board

The Strathroy-Caradoc Police Service Board will consider approving minutes from May 20, 2025, and receive monthly activity, overtime, use of force, FOIPPA, and budget reports for May and June 2025. The board will also vote on appointing Cst B. Landers and Cst A. Burns under the Community Safety and Policing Act and approve two new Staff Sergeant positions. The meeting includes a closed session for labour or employee negotiations.

• Appointment of Cst B. Landers and Cst A. Burns as police officers under Section 83(4) of the Community Safety and Policing Act
• Approval of two Staff Sergeant roles
• Review of monthly activity reports (May and June 2025) including CID, court, and UCR violations
• Receipt of 2025 Budget Update – Police Service Profit and Loss reports (end of PP10 and PP13)
• Closed session for labour relations or employee negotiations under Section 44(2)(d) of the Community Safety and Policing Act

The board approved its agenda and the May 20 General Meeting minutes. It received monthly police reports and a 2025 budget update for information. The board appointed Constable B. Landers and Constable A. Burns under the Community Safety and Policing Act. The scheduled August 19 meeting was cancelled.

• Approved July 15 agenda (carried)
• Approved May 20 General Meeting minutes (carried)
• Received monthly police reports and 2025 budget update for information (carried)
• Appointed Constable B. Landers under CSPA (carried)
• Appointed Constable A. Burns under CSPA (carried)
• Moved into closed session at 10:49 a.m. (carried)
• Approved direction in closed session (carried)
• Cancelled August 19, 2025 board meeting (carried)

Council Meeting

The Municipality of Strathroy-Caradoc is deciding on a 2025-2028 staffing plan and several service contracts. Council will also hold a public meeting regarding a zoning by-law amendment for a property on Walkers Drive.

• Zoning By-law Amendment public meeting for 7013 Walkers Drive
• Three-year animal control contract with Southwest Middlesex Animal Shelter ($55,000 in Year One)
• Organizational review of Strathroy-Caradoc Housing Corporation by KPMG for $120,000
• Ballantine-Christina Road Drain 2023 project award to Gary Falconer Trucking Ltd. for $113,554
• Approval of 2025-2028 Staffing Plan including new positions for Financial Analyst and Project Manager

The council approved the Strathroy‑Caradoc Strategic Plan 2024‑2029. It also approved temporary rezoning applications for 7013 Walkers Drive and 6919 Calvert Drive, awarded a $113,554 road‑drain contract to Gary Falconer Trucking Ltd., and entered a three‑year animal‑control services contract with Southwest Middlesex Animal Shelter. The council approved a staffing plan adding several new positions and authorized the mayor to sign the revised Automatic Aid Agreement with Southwest Middlesex.

• Adopted the Strathroy‑Caradoc Strategic Plan 2024‑2029 (Carried)
• Approved temporary rezoning ZBA 12‑2025 for 7013 Walkers Drive (Carried)
• Approved temporary rezoning ZBA 12‑2025 for 6919 Calvert Drive (Carried)
• Awarded Ballantine – Christina Road Drain project to Gary Falconer Trucking Ltd. for $113,554.00 (excluding HST) (Carried)
• Entered three‑year Animal Control Services contract with Southwest Middlesex Animal Shelter: $55,000 + HST (Year 1), $56,100 + HST (Year 2), $57,222 + HST (Year 3) (Carried)
• Authorized Mayor and Clerk to sign revised Automatic Aid Agreement with Municipality of Southwest Middlesex (Carried)
• Approved Staffing Plan 2025‑2028 and created eight new positions, funded from current municipal and utility budgets (Carried)
• Directed staff to monitor Bill 17 regulatory changes and report impacts (Carried)

Committee of Adjustment

The Committee of Adjustment will consider three applications. It will vote to approve two minor variances for 490 Petersen Avenue and 401 Victoria Street. It will also approve a consent application for 106 Front Street West, subject to several conditions including a $1,000 cash‑in‑lieu payment. All decisions are recommended for approval.

• Approve Minor Variance A13-2025 for 490 Petersen Avenue
• Approve Minor Variance A14-2025 for 401 Victoria Street
• Approve Consent B10-2025 for 106 Front Street West with conditions (e.g., $1,000 cash‑in‑lieu, tax payment, utility connections, rezoning)
• Require Certificate of Consent within two years
• Require payment of outstanding property taxes

Museum Advisory Committee (MAC)

The Museum Advisory Committee will receive and discuss the Curator's Report covering February 2024 to May 2025 and the Collections Sub-Committee meeting from May 27, 2025. The committee will also review and potentially approve the Digital Strategic Plan 2025-2030, and consider updates to the Gift Shop Policy and Human Resource Policy.

• Digital Strategic Plan 2025-2030 (report CS-2025-29) for review and approval
• Policy review and possible approval of Gift Shop Policy and Human Resource Policy (CS-2025-30)
• Curator's Report February 2024 – May 2025 (CS-2025-26)
• Collections Sub-Committee Meeting May 27, 2025 (CS-2025-28)
• Approval of February 25, 2025 meeting minutes

The committee approved the meeting agenda and minutes, received several reports for information, and approved the Digital Strategic Plan 2025‑2030 with pending revisions. It also approved the Gift Shop and Human Resources policy reviews. All motions were carried without recorded vote tallies.

• Agenda approved (Carried)
• Minutes of February 25, 2025 approved (Carried)
• Curatorial Report CS‑2025‑26 received for information (Carried)
• Collections Sub‑Committee Report CS‑2025‑28 received for information (Carried)
• Digital Strategic Plan 2025‑2030 approved pending changes (Carried)
• Gift Shop Policy review approved (Carried)
• Human Resources Policy review approved (Carried)

Strategic Priorities Meeting

Council is holding a strategic priorities meeting to discuss the item '137 Frank Street' (details in attached report). The agenda also includes approval of the meeting agenda and a schedule of upcoming council meetings.

• Discussion of 137 Frank Street (report attached)
• Approval of the June 23, 2025 agenda
• Schedule of upcoming meetings: July 7 and July 21 regular council, July 28 workshop

The council approved the June 23, 2025 Strategic Priorities agenda. It set dates for regular council meetings on July 7 and July 21, 2025, and a council workshop on July 28, 2025. The meeting was adjourned at 5:32 p.m.

• Approved agenda (moved by Councillor Sandi Hipple, seconded by Councillor Frank Kennes)
• Scheduled regular council meeting for July 7, 2025 at 6:00 p.m.
• Scheduled regular council meeting for July 21, 2025 at 6:00 p.m.
• Scheduled council workshop for July 28, 2025 at 4:00 p.m.
• Adjourned meeting at 5:32 p.m. (moved by Deputy Mayor Mike McGuire, seconded by Councillor John Brennan)

Council Meeting

The council will consider a motion to request pedestrian crossing signs on Metcalfe St near Victoria St and authorize up to $6,000 for the project. It will adopt an Official Plan amendment and a zoning by‑law amendment that re‑designate 24605 Saxton Road from commercial to residential and rezone it to high‑density residential. The council will also award the 2025 asphalt resurfacing contract to Steve Smith Construction for $596,957.50 and the 2025 sidewalk contract to Fiorino Concrete Ltd. for $181,650.64.

• Approve $6,000 for pedestrian crossing signs on Metcalfe St near Victoria St
• Adopt Official Plan Amendment OPA 3‑2024 and Zoning By‑law Amendment ZBA5‑2024 to re‑designate 24605 Saxton Road to residential and rezone to High‑Density Residential (R3‑27)
• Award 2025 Asphalt Resurfacing Tender to Steve Smith Construction Corp for $596,957.50 plus HST for Drury Lane and Railroad Street
• Award 2025 Sidewalk Tender to Fiorino Concrete Ltd. for $181,650.64 plus HST
• Fund Downtown Beautification tree‑bed clean‑up on Frank St. and Front St. using $76,979.00 from the Mainstreet Revitalization Fund

Council approved several projects, including a $596,957.50 asphalt resurfacing contract for Drury Lane and Railroad Street, a $181,650.64 sidewalk tender, and a $6,000 pedestrian crossing signage project. The council also appointed two members to the Housing Corporation board, adopted the Vision 2055 plan, and approved council wage Option 1 effective Jan 1 2027.

• Approved $596,957.50 asphalt resurfacing contract for Drury Lane and Railroad Street (Carried)
• Approved $181,650.64 sidewalk tender to Fiorino Concrete Ltd. (Carried)
• Approved $6,000 expenditure for pedestrian crossing signs on Metcalfe St (Carried)
• Appointed Councillor Frank Kennes to Strathroy-Caradoc Housing Corporation Board (Carried)
• Appointed Councillor Brian Derbyshire to Strathroy-Caradoc Housing Corporation Board (Carried)
• Adopted Vision 2055 as guiding municipal plan (Carried)
• Approved council wage Option 1 effective Jan 1 2027 (Carried)
• Repealed Fire By-law No. 07-18 and approved new fire bylaw (Carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee will review responses to the Schedule of Fees Review, the Medal of Distinction nomination package, and an update on the Ice Allocation Policy. The committee will also receive reports on Progress through Partnership projects, registration updates for camp, swimming lessons, and market, and special events including CCC Open House, Ribfest, and Movie Night.

• Schedule of Fees Review (review of responses)
• Medal of Distinction Program (review of nomination package)
• Ice Allocation Review (update on By-law 87-23 Ice Allocation Policy)
• Reports on Progress through Partnership (PTP) 2025 List of Projects
• Special events update: CCC Open House, Ribfest, Movie Night

The committee approved its agenda and the April 8 minutes. Jagger Benham was appointed Vice‑Chair. Reports from committees and departments were received, and the meeting was adjourned.

• Agenda amendment to add Vice‑Chair appointment approved (Carried)
• April 8, 2025 CDAC minutes approved (Carried)
• Jagger Benham appointed as Vice‑Chair (Carried)
• Committee and department reports received for information (Carried)
• Meeting adjourned at 7:30 p.m. (Carried)

Council Workshop

The council is meeting in a workshop to discuss a multi-year staffing plan for 2025-2028. No votes or decisions are scheduled; the item is for discussion only.

• Staffing plan for 2025-2028 (discussion)

Committee of Adjustment

The Committee of Adjustment is considering a consent application (land severance) for 269 Burns Street and multiple minor variance applications. Decisions include approvals for 24 Front Street East and 636 Regent Street (with conditions), and denials for 22164 Troops Road and 711 Wood's Edge Road. A fee refund request for 6766 Inadale Drive is also on the agenda.

• Consent application B6-2025 for land severance at 269 Burns Street (owner Stephen Kennedy) with multiple conditions.
• Minor variance A8-2025 at 24 Front Street East (owner Derek Bezaire) recommended for approval.
• Minor variance A10-2025 at 22164 Troops Road (owner Kiran Bains) recommended for denial.
• Minor variance A11-2025 at 711 Wood's Edge Road, Mount Brydges (owners Christina Wilson & Jorden Pinch) recommended for denial.
• Minor variance A12-2025 at 636 Regent Street, Mount Brydges (owner Ivest Equity Investment MIC) recommended for approval subject to 11-metre driveway clearance condition.

The Committee approved a consent for lot addition at 269 Burns Street with several conditions. It also approved five minor variance applications for properties on Front Street East, Troops Road, Wood’s Edge Road, and Regent Street. The fee refund request for 6766 Inadale Drive was denied. All motions were carried.

• Approved Application for Consent B6-2025 (269 Burns Street) with conditions
• Approved Minor Variance A8-2025 (24 Front Street East)
• Approved Minor Variance A10-2025 (22164 Troops Road)
• Approved Minor Variance A11-2025 (711 Wood’s Edge Road, Mount Brydges) with condition to remove deck
• Approved Minor Variance A12-2025 (636 Regent St, Mt Brydges) with driveway clearance condition
• Denied fee refund request for 6766 Inadale Drive (BBP-2025-57)

Council Meeting

The council will consider and approve a temporary zoning extension by‑law for 311 Ellor Street and rezoning applications for 311 Ellor Street and 450 Head Street North. It will also adopt the new Fire Department Establishing and Regulating By‑law, repealing the previous by‑law. Additional decisions include a cost‑share commitment for the Head Street Dam removal project and the purchase of a Vote Manager software module.

• Approve Temporary Zoning Extension By‑law Amendment (ZBA 9‑2025) for 311 Ellor Street
• Approve rezoning of 450 Head Street North (ZBA 19‑2024) and By‑law No.71‑25
• Adopt Fire Department Establishing and Regulating By‑law No.59‑25, repealing No.07‑18
• Pre‑approve $38,985 (2026) and $33,391 (2027) cost‑share for Head Street Dam removal, contingent on $144,500 grant
• Purchase Escribe Vote Manager Module for $4,055 plus HST

The council approved a temporary zoning amendment for 311 Ellor Street and a permanent zoning amendment for 450 Head Street North. It also directed staff to prepare a land‑needs analysis for a proposed municipal complex in Mount Brydges and dissolved the Fire Services Advisory Committee. Funding approvals included pre‑paying the municipality’s share of the Head Street Dam removal, purchasing an Escribe Vote Manager module, and allocating money for an affordable‑housing parcel and an industrial‑lands feasibility study. The council also supported a resolution opposing Bill 5 and gave final readings to four by‑laws.

• Approved temporary rezoning (ZBA 9‑2025) for 311 Ellor Street
• Approved zoning amendment (ZBA 19‑2024) for 450 Head Street North
• Directed staff to prepare land‑needs analysis for a municipal complex in Mount Brydges
• Dissolved the Fire Services Advisory Committee effective June 2, 2025 (motion lost)
• Pre‑approved $38,985 (2026) and $33,391 (2027) payments for Head Street Dam removal cost share
• Approved purchase of Escribe Vote Manager module for $4,055 plus HST
• Approved land parcel at Bella and Francis Street for an affordable‑housing project
• Approved reallocation of funds for an industrial‑lands feasibility opinion

Special Meeting of Council

Council will meet for a special session to discuss one item in closed session. The discussion concerns solicitor-client privileged advice regarding the Strathroy-Caradoc Housing Corporation.

• Closed session discussion regarding Strathroy-Caradoc Housing Corporation

The council approved the meeting agenda and moved into a closed session to discuss privileged legal advice concerning the Strathroy-Caradoc Housing Corporation. After receiving that advice, the council declared the corporation a local board. The meeting was then adjourned.

• Approved meeting agenda (Carried)
• Moved into closed session to discuss privileged advice (Carried)
• Declared Strathroy-Caradoc Housing Corporation a local board (Carried)
• Adjourned meeting (Carried)

Strategic Visioning Workshop

This is a strategic visioning workshop where council will review and discuss Draft #2 of the Vision 2055 plan, with the goal of producing a final version. The workshop includes a roll call, a facilitated discussion on the draft, and next steps for consideration by council at a future meeting.

• Review of SC Vision 2055 Workshop2 Draft2 Revised.pdf
• Facilitated discussion on Vision 2055 Draft #2
• Finalization of Vision 2055 version
• Next steps: consideration by council

Strathroy-Caradoc Fire Service Advisory Committee

The Strathroy-Caradoc Fire Service Advisory Committee will meet on May 21, 2025. The committee will approve the agenda and the minutes from the March 19, 2025 meeting. It will discuss upcoming reports to council, including fire station location, automatic aid renewal with SWM, and a proposed regulating by-law, as well as a suggested brush truck, firefighter wellness and cancer prevention, and an update on Fire Station One.

• Fire station location proposal
• Automatic aid renewal with SWM
• Proposed regulating by‑law
• Suggested brush truck
• Firefighter wellness and cancer prevention initiative

Police Service Board

The Strathroy-Caradoc Police Service Board will consider appointing Cst. M. Mentone under the Community Safety and Policing Act, and receive routine monthly activity, overtime, use of force, traffic, and budget reports. The board will also receive the chief's training and conference plan and a staffing update. An in-camera session is scheduled for litigation and personal matters.

• Ceremonial badge presentations (POL-2025-17)
• Appointment of Cst. M. Mentone under CSPA (POL-2025-14)
• Chief's training and conference plan (POL-2025-15)
• 2025 chief's salary remuneration report (POL-2025-16)
• Monthly activity and traffic reports (April 2025)

The Police Services Board approved its agenda, the April 15 minutes, and received monthly reports. It appointed Constable M. Mentone, endorsed Chief Mark Campbell’s travel expenses, and approved the Chief’s 2025 remuneration. The board also cancelled the June 17 and August 19, 2025 meetings. The meeting adjourned at 11:46 a.m.

• Approved agenda (carried)
• Approved April 15, 2025 minutes (carried)
• Received monthly police service reports (carried)
• Appointed Cst M. Mentone under Section 83(4) of the CSPA (carried)
• Endorsed Chief Campbell's travel/conference expenses (carried)
• Approved Chief Mark Campbell remuneration for 2025 (carried)
• Cancelled June 17, 2025 meeting (carried)
• Cancelled August 19, 2025 meeting (carried)

Council Meeting

The Strathroy‑Caradoc Council will consider several items, including a request to extend the Humphrey Drain 1999 downstream with a $10,000 budget, a contract for new playground equipment at Woods Edge Park valued at $208,963.51, and noise‑exemption applications for events at 24500 Saxton Rd. The meeting also includes the adoption of five by‑laws covering the 2025 tax levy, a community‑improvement plan for 53 Hemlock Blvd, land acquisition at 22569 Troops Road, appointment of a clerk, and confirmation of council proceedings.

• Authorize Spriet Associates to prepare an Engineer's Report for the Humphrey Drain 1999 extension, with a maximum spend of $10,000.
• Approve Park N Water Ltd. to supply and install playground equipment at Woods Edge Park for $208,963.51 (including HST) and transfer $19,411.69 from the Park Reserve Fund to cover the overage.
• Approve noise‑exemption for Saturday events at 24500 Saxton Rd (Caradoc Sands Golf Course) ending at 12:30 a.m., and for Sunday events ending at 11:00 p.m.
• Adopt By‑law No. 58‑25 – 2025 Final Property Tax Rate By‑law.
• Adopt By‑law No. 64‑25 – Community Improvement Plan agreement for 53 Hemlock Blvd.

The council adopted By‑law No. 58‑25, setting the 2025 property tax rates. It also approved a $208,963.51 playground contract for Woods Edge Park and transferred $19,411.69 from the Park Reserve Fund to cover the project. Additional actions included appointing Councillor Frank Kennes to the Housing Corporation board, authorizing a major drain‑improvement request, and granting a noise‑exemption for Saturday and Sunday events pending further review.

• Adopted By‑law No. 58‑25 to set 2025 property tax rates (final reading) – Carried
• Approved Park N Water Ltd. contract to supply/install playground equipment at Woods Edge Park for $208,963.51 (incl. HST) – Carried
• Approved transfer of $19,411.69 from the Park Reserve Fund to the Woods Edge playground project – Carried
• Appointed Councillor Frank Kennes to the Strathroy‑Caradoc Housing Corporation Board – Carried
• Accepted Notice of Request for Major Drain Improvement for Humphrey Drain 1999 and authorized Spriet Associates to prepare an Engineer's Report – Carried
• Approved noise‑exemption for Saturday events ending 12:30 a.m. and Sunday events ending 10:00 p.m., with further review scheduled for July 21 – Carried
• Received 2024 Audit Service Plan for information – Carried
• Adopted By‑laws No. 64‑25, 65‑25, 66‑25 and 67‑25 (final readings) – Carried

Community Development Advisory Committee (CDAC)

This agenda for the Strathroy-Caradoc Community Development Advisory Committee meeting on May 13, 2025, contains only procedural boilerplate and no specific items for discussion or decision. No rezonings, contracts, ordinances, or public hearings are listed.

Strategic Visioning Workshop

The Municipality of Strathroy-Caradoc is conducting a workshop to discuss the SC Vision 2055. The session includes a review of the current situation, visions from Council members, and a facilitated discussion to identify common themes.

• SC Vision 2055 Workshop discussion

Council Meeting

Council will hold public meetings and vote on zoning by-law amendments for properties at 23722 Glen Oak Road and 6978 Scotchmere Drive. It will also consider several community improvement funding applications, including up to $5,600 for a beautification project and up to $16,752 for an additional unit. The 2025 Sidewalk Program and an automatic aid agreement with Adelaide Metcalfe for Highway 402 are also on the agenda.

• Public hearing and expected approval of zoning amendment for 23722 Glen Oak Road (ZBA 8-2025)
• Public hearing and expected approval of zoning amendment for 6978 Scotchmere Drive (ZBA 7-2025)
• Council to approve $5,600.13 beautification grant for 22443 Adelaide Road (Tara Thomas & Cecilia Arnett)
• Council to approve $16,752.00 additional unit grant for 79 Bradley Avenue (Graham Stepien)
• Council to direct tendering of 2025 Sidewalk Program for locations in Mount Brydges, Thorne Drive, and English Street

The council approved rezoning applications for 23722 Glen Oak Road and 6978 Scotchmere Drive and referred the related by‑law amendments for future consideration. It also approved several community‑improvement grants totaling $31,808.14 and denied one grant request. Staff were directed to tender the 2025 Sidewalk Program and the mayor and clerk were authorized to sign an automatic‑aid agreement with the Township of Adelaide Metcalfe.

• Approved rezoning ZBA 8‑2025 for 23722 Glen Oak Rd; referred By‑law No. 50‑25
• Approved rezoning ZBA 7‑2025 for 6978 Scotchmere Dr; referred By‑law No. 53‑25
• Approved $5,600.13 Beautification grant to Tara Thomas & Cecilia Arnett
• Approved $9,450.01 grant to Michael & Julianne Kloss
• Approved $16,752.00 Additional Unit grant to Graham Stepien
• Denied $20,210.46 Additional Unit grant to Greg Willsie
• Directed staff to proceed with tender for the 2025 Sidewalk Program
• Authorized Mayor & Clerk to execute Automatic Aid Agreement with Township of Adelaide Metcalfe; forwarded By‑law No. 03‑25

Committee of Adjustment

The Committee of Adjustment will consider two consent applications (land severances) at 56 Canaan Street and 22706/22710 Adelaide Road, both recommended for approval with conditions. It will also rule on several minor variances, including a denial recommendation for 24640 Melbourne Road and a deferral for 24 Front Street East. A minor variance at 77 Kittridge Avenue East is tabled for information only.

• Consent application B3-2025 at 56 Canaan Street, Strathroy – recommended approval with conditions including land dedication and utility relocations
• Consent application B4-2025 at 22706 & 22710 Adelaide Road, Mount Brydges – recommended approval with conditions including road widening and water/sewer connection fees of $12,400 + HST
• Minor variance A3-2025 at 24640 Melbourne Road – recommended denial
• Minor variance A8-2025 at 24 Front Street East – recommended deferral
• Minor variance A7-2025 at 584 Albert Street, Strathroy – recommended approval

The Committee of Adjustment approved two consent applications for lot adjustments and three minor variance requests, each with specific conditions. It also approved the site plan for the Melbourne Road variance. One minor variance request for 24 Front Street East was deferred to the June meeting. All motions were carried.

• Approved Consent B3-2025 for 56 Canaan Street (subject to conditions)
• Approved Consent B4-2025 for 22706 & 22710 Adelaide Road (subject to conditions)
• Approved Minor Variance A3-2025 for 24640 Melbourne Road
• Approved site plan for 24640 Melbourne Road variance
• Approved Minor Variance A7-2025 for 584 Albert Street
• Deferred Minor Variance A8-2025 for 24 Front Street East to June meeting

Special Meeting of Council

Council will consider a motion to enter a Service Delivery Agreement with Strathroy‑Caradoc Housing for financial management and clerical duties, and to formalize repayment of a $1.2 million loan and a $2.0 million temporary loan using specified account balances. The motion also directs that future HST rebates be applied to the remaining loan balance. In addition, the council will consider By‑law No. 57‑25 for its first, second and third readings and discuss the Strathroy‑Caradoc Housing Corporation’s financial documents.

• Service Delivery Agreement with Strathroy‑Caradoc Housing for financial management and clerical duties
• Formalize and begin repayment of a $1.2 million loan to SCHC
• Repayment of $2.0 million temporary loan using $681,239.57 from chequing/savings and $362,270.00 from Mortgage Holdback account
• Apply future HST rebates to the remaining loan balance
• By‑law No. 57‑25 to receive first, second and third readings

The council deferred several housing‑corporation items to the May regular meeting, including a service‑delivery agreement and debt registration. It approved formalizing a $1.2 million loan and set a repayment schedule for a $2.0 million temporary loan using specific accounts. All three by‑laws (Nos. 57‑25, 60‑25, 61‑25) were passed through final reading.

• Deferred Strathroy‑Caradoc Housing Corporation discussion to May regular meeting (Carried)
• Deferred Service Delivery Agreement with SCHC to May regular meeting (Carried)
• Split motions into three separate motions (Carried)
• Approved formal $1.2 M loan agreement with SCHC (Carried)
• Approved repayment schedule for $2.0 M temporary loan using $681,239.57 and $362,270.00 accounts (Carried)
• Deferred registration of $3.1 M debt against SCHC assets to May regular meeting (Carried)
• Approved By‑law No. 57‑25, 60‑25 and 61‑25 for first‑through‑final reading (Carried)
• Adjourned the meeting at 7:22 p.m. (Carried)

Council Workshop

This is a procedural workshop agenda with no specific decisions or substantive items listed. The meeting includes roll call, introductions, background, consultation, questions, wrap-up, and adjournment. No attachments or details are provided.

Council Meeting

The Strathroy‑Caradoc Council approved several major infrastructure contracts, including a $1,101,278.17 microtunneling change order for Queen Street Phase 2 under the CN Railway. It also approved the 2025 Tar and Chip tender to Cornell Construction for $720,847.50 plus HST and a sole‑source purchase of a 2026 Freightliner plow truck for $362,430 plus HST. In addition, the council moved forward with rezoning applications for Head Street, Adelaide Road and Carroll Street East.

• Approve 2025 Tar and Chip Tender to Cornell Construction Limited for $720,847.50 plus HST
• Approve sole‑source purchase of a 2026 Freightliner Single Axle Plow Truck for $362,430 plus HST from Viking Cives Ltd.
• Approve microtunneling change order for Queen Street Phase 2 under CN Railway for $1,101,278.17 plus HST
• Award Fourth Concession Drain 2025 project to McNally Excavating for $232,800 (excluding HST)
• Approve rezoning applications ZBA 5‑2025 (610 Head Street), ZBA 6‑2025 (22182 Adelaide Road) and ZBA 23‑2022 (360 Carroll Street East) for residential development

The council approved the 2023 audited financial statements and denied a fee waiver for the Strathroy Market diabetes program. It approved a temporary noise exemption for Rockin Wheel and several rezoning applications, including the removal of holding zones at Head Street, Adelaide Road and a large multi‑zone rezoning on CARADOC CON 9. Major public‑works contracts were approved, notably the $1,101,278.17 microtunneling change order for Queen Street Phase 2.

• Approved 2023 Draft Audited Financial Statements (Carried)
• Denied waiver of Strathroy Market fees for Diabetes Education Program (Carried)
• Approved temporary noise exemption for Rockin Wheel – Lions Park Drive (Carried)
• Approved removal of Holding Zones and rezoning for 610 Head Street (ZBA 5‑2025) (Carried)
• Approved removal of Holding Zone and rezoning for 22182 Adelaide Road (ZBA 6‑2025) (Carried)
• Approved comprehensive rezoning of CARADOC CON 9 PT LOTS 13 & 14 (ZBA 23‑2022) (Carried)
• Approved 2025 Tar and Chip Tender to Cornell Construction Limited for $720,847.50 + HST (Carried)
• Approved Queen Street Phase 2 microtunneling change order for $1,101,278.17 + HST (Carried)

Strathroy-Caradoc Fire Service Advisory Committee

The agenda for this meeting contains only procedural boilerplate and no substantive items for discussion or decision.

Police Service Board

The Strathroy-Caradoc Police Services Board will consider appointing Constables A. Fonville and T. Gollob under the Community Safety and Policing Act, and receive monthly activity, overtime, and use-of-force reports. The board is also expected to direct the development of a Diversity Plan and board policies. An in-camera session is scheduled for personal matters.

• Appointment of Cst A. Fonville and Cst T. Gollob under CSPA Section 83(4)
• Direction to develop a Diversity Plan and Board Policies
• 2025 April Staffing Update (POL-2025-11)
• Monthly activity, CID, IDENT, court, overtime, and use-of-force reports
• In-camera session for personal matters under CSPA Section 44(2)(b)

The Police Services Board approved its agenda and prior meeting minutes, received several monthly reports for information, and appointed Constable A. Fonville and Constable T. Gollob under the Community Safety and Policing Act. It directed Dave Preston to develop a Diversity Plan and Board Policies with an estimated cost of $1,500. The board entered a closed session for procedural and personal matters and adjourned at 11:24 a.m.

• Approved meeting agenda (Carried)
• Approved March 18, 2025 minutes (Carried)
• Received monthly police service reports 5.1‑5.6 for information (Carried)
• Appointed Constable A. Fonville and Constable T. Gollob (Carried)
• Received April staffing update report for information (Carried)
• Directed Dave Preston to develop Diversity Plan and Board Policies, estimated $1,500 (Carried)
• Moved into closed session to discuss procedural and personal matters (Carried)
• Adjourned meeting at 11:24 a.m. (Carried)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is meeting to discuss updates to municipal policies and programs. The session includes reviews of facility allocation and a list of updated projects for 2025.

• Ice Allocation Policy Review (By-law No. 87-23)
• Sports Field Allocation Policy 2025 Draft
• Schedule of Fees Review
• Medal of Distinction Program review
• 2025 List of Projects Updated (PTP)

The committee approved the meeting agenda and the February 11, 2025 minutes. It also accepted the reports from committees and departments for information. The meeting was then adjourned.

• Agenda approved (carried)
• February 11, 2025 minutes approved (carried)
• Committee and department reports received (carried)
• Meeting adjourned at 7:24 p.m. (carried)

Council Meeting

The Strathroy-Caradoc Council will vote on funding for community improvement projects and the purchase of municipal maintenance equipment. The body will also review a housing corporation organizational update and a request for temporary administrative staffing.

• Purchase of Trackless MT7 Tractor for $197,107.88 plus HST and a Front Flail Mower attachment for $12,298.63
• Additional Unit Program funding for Jason Hastings (up to $18,377.52) and Thane O’Dell (up to $15,830.48)
• Appointment of Brad Biggrigg as Interim Fire Chief (By-law No. 46-25)
• Hiring of 2 Temporary Administrative Assistants for 12 months
• Section 357 Application for 8779 Falconbridge Drive

The council approved the purchase of a Trackless MT7 tractor for $197,107.88 plus HST and a Front Flail Mower attachment for $12,298.63. It also approved the Section 357 application for 8779 Falconbridge Drive and funded two Additional Unit Program applications ($18,377.52 for Jason Hastings and $15,830.48 for Thane O'Dell). The council denied waiving fees for the Strathroy Lions Club pavilion and approved hiring two temporary administrative assistants for 12 months. Several by‑laws (Nos. 38‑25 to 49‑25) received their final readings.

• Approved purchase of Trackless MT7 tractor for $197,107.88 plus HST
• Approved purchase of Front Flail Mower attachment for $12,298.63
• Approved Section 357 application for 8779 Falconbridge Drive
• Approved Additional Unit funding for Jason Hastings – $18,377.52
• Approved Additional Unit funding for Thane O'Dell – $15,830.48
• Denied waiving Strathroy Lions Club market and pavilion rental fees
• Approved hiring of 2 temporary administrative assistants for 12 months
• By‑laws 38‑25 to 49‑25 received first, second and third readings

Committee of Adjustment

The Committee of Adjustment will decide on two minor variance applications: A4-2025 for 227 Front Street East and A5-2025 for 598 Peter Street. Staff recommendations are to approve both. The committee will also vote on appointing Jake DeRidder as Secretary-Treasurer and Saja Alasmar as Acting Secretary-Treasurer effective April 7, 2025, and consider a fee waiver request for 711 Woods Edge, Mount Brydges. Previous minutes from March 6, 2025 are up for approval.

• Minor variance A4-2025 for 227 Front Street East – recommended approval
• Minor variance A5-2025 for 598 Peter Street – recommended approval
• Appointment of Jake DeRidder as Secretary-Treasurer effective April 7, 2025
• Appointment of Saja Alasmar as Acting Secretary-Treasurer effective April 7, 2025
• Fee waiver request for 711 Woods Edge, Mount Brydges (report BBP-2025-30)

The Committee approved two minor variance applications, allowing a ground‑floor secondary suite at 227 Front Street East and reduced setbacks and lot coverage at 598 Peter Street. It appointed Jake DeRidder as Secretary‑Treasurer and Saja Alasmar as Acting Secretary‑Treasurer effective April 7 2025. The fee waiver request for 711 Woods Edge, Mount Brydges was approved, and the Committee received a report on the appeal of 8040 Irish Drive.

• Approved Minor Variance A4‑2025 for 227 Front Street East
• Approved Minor Variance A5‑2025 for 598 Peter Street
• Appointed Jake DeRidder as Secretary‑Treasurer (effective April 7 2025)
• Appointed Saja Alasmar as Acting Secretary‑Treasurer (effective April 7 2025)
• Approved fee waiver request for 711 Woods Edge, Mount Brydges
• Received report BBP‑2025‑30 for information
• Noted appeal of 8040 Irish Drive (B22‑2024) pending County decision

Special Meeting of Council

The Strathroy-Caradoc Council will meet on March 26, 2025, to approve the agenda and consider a confirmatory by-law. The meeting will include a closed session to discuss two items regarding personal matters of identifiable individuals and labour relations.

• Closed session to discuss personal matters and labour relations
• Confirmatory by-law to approve meeting proceedings
• Regular Council meetings scheduled for April 7 and April 22, 2025

The council approved its agenda and moved into a closed session to discuss personal and labour‑relation matters. After the closed session, the council resumed open session, approved the direction given in closed session, and gave first, second, and final reading to By‑law No. 40‑25. The meeting was then adjourned.

• Approved agenda as circulated (carried)
• Moved into closed session to discuss personal and labour‑relation matters (carried)
• Resumed open session at 5:29 p.m. (carried)
• Approved direction given in closed session (carried)
• By‑law No. 40‑25 received first, second, and third and final reading (carried)
• Adjourned the special council meeting at 5:30 p.m. (carried)

Strathroy-Caradoc Fire Service Advisory Committee

The Strathroy-Caradoc Fire Service Advisory Committee will meet on March 19, 2025, to approve previous minutes and receive updates. Deputy Fire Chief Stephen Beasley will provide a verbal update on Station 1 construction and Station 2 improvements. Fire Prevention Officer Jayson Chabot will present an overview of fire prevention and education programs. The committee will also schedule its next meeting.

• Approval of Feb 19, 2025 meeting minutes
• Verbal update on Station 1 construction and Station 2 improvements
• Overview of fire prevention and education programs
• Schedule next meeting for April 16, 2025

Police Service Board

The Strathroy-Caradoc Police Services Board will hold its regular monthly meeting, approving minutes and receiving a series of routine operational reports for February 2025. A presentation from Warrior Health will be given, and the board will consider updates to Police Board Policies and the Diversity Plan, as well as the Mount Brydges Satellite Station. The board will also receive annual reports on use of force and CIICC, a staffing update, and an IRD training agreement with the London Police Service.

• Presentation from Warrior Health by Chief Operating Officer Matthew Pegg
• Board discussion on Police Board Policies and Diversity Plan (direction required)
• Discussion on Mount Brydges Satellite Station
• IRD Training Agreement with London Police Service (POL-2025-09)
• 2024 Annual Use of Force Report (POL-2025-05)

Council Meeting

The Strathroy-Caradoc Council will hold public meetings regarding rezoning applications for 450 Head Street North and 22130 Christina Road. The body is also deciding on a 3.75% cost-of-living increase for council remuneration and non-union staff, as well as several infrastructure contracts and appointments.

• Rezoning applications for 450 Head Street North, 22130 Christina Road, and Block 278/279 Plan 33M-619
• 3.75% cost-of-living rate increase (COLA) for council remuneration and non-union salary grid Bands 2-10
• Engineering services contract for Walkers Drive structure replacement and Saxton Road guiderail installation awarded to Spriet Associates Limited for $72,130.00 plus HST and $10,000 contingency
• Lease agreement renewal with Entegrus Powerlines Inc. for 351 Frances Street
• Appointment of William Flegel to the Tri-Township Arena Board

Special Meeting of Council

Council will meet for a special session to discuss potential litigation and solicitor-client privileged advice. The primary focus of the closed session is the Adelaide Metcalfe Servicing Agreement.

• Closed session discussion regarding Adelaide Metcalfe Servicing Agreement litigation
• By-law No. 37-25 (Confirmatory By-Law)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee meeting agenda for March 11, 2025, contains only procedural boilerplate and no specific items for discussion or decision.

Committee of Adjustment

The Committee of Adjustment will consider six applications: two consents and four minor variances. Staff recommend approving one consent (B1-2025 at 6766 Inadale Drive) and one minor variance (A2-2025 at 544 Regent Street), while denying three others and receiving one for information. The committee will vote on each item.

• Consent application B1-2025 at 6766 Inadale Drive recommended for approval with conditions including road widening and drain costs
• Minor variance A2-2025 at 544 Regent Street recommended for approval
• Denial of consent B2-2025 for Range 1S
• Denial of minor variances A1-2025 at 711 Wood's Edge Road and A3-2025 at 24640 Melbourne Road
• Consent B22-2024 at 8040 Irish Drive received for information only

Council Meeting

The council will hold public hearings on a zoning by-law amendment at 7859 Parkhouse Dr and a draft plan of subdivision near Adelaide Road in Mt Brydges. A Court of Revision for the Fourth Concession Drain 2025 is also scheduled. Several notices of motion from Councillor Brian Derbyshire will be voted on, including a proposal to halt the Mount Brydges wastewater treatment facility conversion and initiate a Schedule C Environmental Assessment.

• Public hearing on zoning by-law amendment for 7859 Parkhouse Dr, Mt Brydges
• Public hearing on draft plan of subdivision and zoning amendment for Part of East Half Lot 17, Concession 3, Mt Brydges
• Court of Revision for Fourth Concession Drain 2025 (provisional by-law 09-25)
• Motion to suspend Mount Brydges WWTF conversion and initiate Schedule C Environmental Assessment (Notice 9.5)
• Motion to reduce council committee membership to two and remove Deputy Mayor as ex officio (Notice 9.1)

Striking Committee

The Striking Committee will review the applicant list for the Tri‑Township Arena Board, hold a closed session to discuss personal matters about identifiable individuals, and then recommend a community representative for the board. The appointment would serve until November 14, 2026, and the recommendation will be forwarded to the Regular Council Meeting on March 17 for approval. The meeting will also include a report on the closed session by Mayor Grantham before adjournment.

• Applicant list for Tri‑Township Arena Board: William Flegel, Randeep Kumar
• Closed session to review applications and discuss personal matters about identifiable individuals
• Mayor Grantham to report on the closed session
• Recommendation to appoint a community representative to the Tri‑Township Arena Board (term ends Nov 14, 2026) and forward to council March 17
• Adjournment of the meeting

Museum Advisory Committee (MAC)

The Museum Advisory Committee is meeting to review and potentially approve a draft Collections Management Policy. The body will also review the semi-annual strategic plan and receive reports on museum operations and the Poppy Project.

• Approval of draft Collections Management Policy (CS-2025-11)
• Semi-Annual Strategic Plan Review (CS-2025-09)
• Collections Sub-Committee report on deaccession considerations (CS-2025-08)
• Poppy Project Report (CS-2025-12)
• 2024 Annual Review and statistics report (CS-2025-13)

Strathroy-Caradoc Fire Service Advisory Committee

The committee will meet to approve the agenda and the minutes from the January 15, 2025 meeting. The primary item for review is the Fire Services Advisory Committee Terms of Reference.

• Review of Fire Services Advisory Committee Terms of Reference (April 2024 draft)

Council Meeting

Strathroy-Caradoc Council will hold a hybrid meeting to consider two zoning by-law amendments for properties on Metcalfe Street West and Glendon Drive, and approve road resurfacing and lighting contracts totaling over $630,000.

• Zoning by-law amendment for 320 Metcalfe St W
• Zoning by-law amendment for 7008 Glendon Dr
• Approve Musco Sports Lighting contract ($630,000)
• Approve tar and chip road resurfacing program
• Approve asphalt resurfacing for Drury Lane and Railroad Street

Police Service Board

The Strathroy-Caradoc Police Services Board will receive several information reports, including the 2025 budget update (profit and loss to end of PP2), the 2024 annual reports on the Missing Persons Act and public complaints, and monthly operational reports for January 2025. The board will also consider approval of the meeting agenda and minutes from the previous meeting. A ceremonial presentation recognizing 20 years of exemplary service is scheduled.

• 2025 Budget Update – Police Service Profit and Loss – End of PP2
• 2024 Annual Public Complaints Report
• 2024 Annual Report – Missing Persons Act
• Police Ceremonial Presentation – 20-year exemplary service
• Monthly activity, community services, overtime, use of force, and FOIPPA reports for January 2025

Special Meeting of Council

Council will meet in a closed session to discuss the annual review of the CAO. The meeting also includes the consideration of a confirmatory by-law for the proceedings.

• Annual CAO Review (closed session)
• By-law No. 23-25 (Confirmatory By-Law)

Community Development Advisory Committee (CDAC)

This meeting of the Community Development Advisory Committee includes discussion of a draft Advertising Revenue Generation Policy, review of the 2025 Parks, Trails and Pathways (PTP) project list, and a community events program application. New business covers registration updates for camp, swimming lessons, and market, as well as a review of fee schedules including comparators, capital surcharge, non-resident fee, and non-resident waiting period. The committee will also consider promotional materials for Caradoc Community Centre weddings and a naming rights proposal.

• Draft Advertising Revenue Generation Policy for review
• Community Events Program application review (CEP - Barlow)
• 2025 List of Projects (PTP) update
• Schedule of fees discussion: comparators, capital surcharge, non-resident fee, and waiting period
• Naming rights proposal and Caradoc Community Centre weddings promotional material

Special Meeting of Council

Council is meeting to discuss a new whistleblower policy and the schedule of reports for 2025 strategic priorities. The whistleblower policy will be forwarded to a future regular meeting for final approval.

• Whistleblower Policy (Report HR-2025-02)
• Strategic Priorities Schedule of Reports 2025 (Report CAO-2025-04)
• By-law No. 22-25 (Confirmatory By-Law)

Committee of Adjustment

The Committee of Adjustment will decide on three consent applications and one minor variance. Two consent applications at 23722 Glen Oak Road are recommended for approval with conditions, including a $500 fee and land transfer to a farmer. Consent applications at 8743 Switzer Drive and 8040 Irish Drive, and a minor variance at 246 Adelaide Street, are recommended for denial.

• Approval recommended for consent B20-2024 at 23722 Glen Oak Road, subject to 14 conditions including rezoning and transfer to Calvin Schouten or a bonafide farmer
• Approval recommended for consent B23-2024 at 23722 Glen Oak Road, subject to conditions including an easement for an existing well
• Denial recommended for consent B19-2024 at 8743 Switzer Drive (owner Mark Nagel)
• Denial recommended for consent B22-2024 at 8040 Irish Drive (owners Roger & Nancy Lefebvre)
• Denial recommended for minor variance A30-2024 at 246 Adelaide Street (owners Ian G. Johnston & Carolyn A. Hull-Johnston)

Council Meeting

The Strathroy‑Caradoc Council will consider and vote on the 2025 municipal budget, which proposes a $24,427,860 taxation levy and a 4.5% tax‑rate increase. It will also act on a major drain improvement request for the Cuddy Drain 1990 and adopt the engineer’s report for the Fourth Concession Drain 2025, including readings of By‑law No. 09‑25. Additional items include a $78,918 contract for the Mount Brydges Waste‑Water Treatment Facility review and the appointment of a new Chief Building Official with related by‑law approvals.

• Approve 2025 Municipal Budget – $24,427,860 levy, 4.5% tax increase (By‑law No. 12‑25)
• Accept Cuddy Drain 1990 major improvement request; authorize Spriet Associates to prepare engineer’s report
• Adopt Engineer’s Report for Fourth Concession Drain 2025 and give first/second reading to By‑law No. 09‑25
• Approve $78,918 contract to CIMA+ for Mount Brydges WWTF operational review and process optimization
• Appoint Devon Stately as Chief Building Official and forward By‑laws No. 13‑25, 14‑25, 15‑25 for approval

Police Service Board

The board will elect a new chair and vice-chair, review December 2024 monthly police reports, and appoint three constables under the Community Safety and Policing Act. It also receives communications about provincial grants and legislative changes, including a Mobile Crisis Response Team Enhancement Grant and a RIDE grant.

• Election of new chair and vice-chair of the board
• Appointment of Cst M. Stub, Cst A. Kalpouzos, and Cst S. Cavaliere under Section 83(4) of the CSPA
• Review of December 2024 monthly activity, overtime, use-of-force, and FOIPPA reports
• Receipt of Ministry of Solicitor General memos on Mobile Crisis Response Team Enhancement Grant and RIDE grant
• In-camera discussion of personal matters under the CSPA and previous closed-session minutes

Council Meeting

Council will hold a public meeting regarding an official plan and zoning by-law amendment for 24605 Saxton Road. The body is also reviewing a proposed 2025 municipal budget that includes a 5.6% taxation levy increase. Additionally, Council will consider several contract awards and grant agreements.

• Public meeting for official plan and zoning by-law amendments at 24605 Saxton Road
• Proposed 2025 Municipal Budget with a $24,427,860 taxation levy (5.6% increase over 2024)
• 5-year Waste Transfer Station operations contract with Sarnia Paving Stone estimated at $998,308
• Bleacher tender award to W.H. Reynolds for $28,301.91 plus HST
• Community Improvement Plan funding for Michael and Julianne Kloss up to $6,777.56

Strathroy-Caradoc Fire Service Advisory Committee

The committee is meeting to approve the agenda and previous meeting minutes. The session includes a notification regarding an amended location study for Fire Station 2.

• Amended Station 2 Location Study

Community Development Advisory Committee (CDAC)

The agenda for the January 14, 2025 Community Development Advisory Committee meeting is entirely procedural with no substantive items listed. No decisions or discussions are scheduled.

Finance Committee Meeting

The Finance Committee is discussing the 2025 Proposed Municipal Budget. The committee is asked to recommend the budget for Council approval at the February 3, 2025 meeting.

• Proposed 12% Tax Levy increase
• Proposed 11% Tax Rate increase
• Review of 2025 Capital and 2024 Carryforward Capital drafts

Special Meeting of Council

The council will receive the final Service Delivery Review report from Strategy Corp for information. It will also direct the Chief Administrative Officer to draft an implementation plan to be presented at a future meeting. Additionally, the council will consider By-law No. 04-25 for its first, second, third, and final readings.

• Service Delivery Review – final recommendations report presented by Strategy Corp
• Council directs CAO to draft an implementation plan for the Service Delivery Review
• Consideration of By-law No. 04-25 (Confirmatory By-law) for multiple readings