Thunder Bay District public meetings in 2025

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee will approve the meeting agenda and confirm the minutes from the November 19, 2025 meeting. The committee will hear a presentation of the October 28 workshop results and tool prioritization from the Thunder Bay Housing Affordability Study. A memorandum will provide an update on the Housing Accelerator Fund action plan for December 2025. The meeting will also include roundtable updates and any new business before adjourning.

• Agenda approval
• Confirmation of minutes from Meeting 09-2025 (Nov 19, 2025)
• Housing Affordability Study – Tool Prioritization Activity presentation (PowerPoint and handout)
• Housing Accelerator Fund (HAF) Action Plan update (memo dated Dec 8, 2025)
• Roundtable updates

City Council - Special Session

The City Council will hold a special session on December 16, 2025. The agenda consists mainly of procedural items, including opening ceremonies, disclosures of interest, and confirmation of the agenda. The council will consider and adopt By‑law BL 390‑2025, which confirms the proceedings of this meeting. No other substantive business is listed.

• Opening ceremonies – land acknowledgement, moment of silent reflection, national anthem
• Disclosures of interest
• Confirmation of agenda
• Items arising from closed session – Committee of the Whole (closed session earlier in the evening)
• Confirming By‑law Resolution BL 390‑2025 to confirm the meeting’s proceedings

The council confirmed the special‑session agenda with an 11‑to‑0 vote. It approved the recommendation to proceed with the potential litigation settlement outlined in Report 2025CLS.046, also 11‑to‑0. Finally, the council adopted By‑law 390‑2025 and its accompanying resolution, each passing 11‑to‑0.

• Agenda confirmed for special session (11‑0)
• Recommendation to proceed with litigation settlement per Report 2025CLS.046 approved (11‑0)
• By‑law 390‑2025 to confirm meeting proceedings adopted (11‑0)
• By‑law Resolution introducing By‑law 390‑2025 adopted (11‑0)

Committee of the Whole - CLOSED SESSION

The provided document contains only procedural software boilerplate and no specific agenda items, motions, or discussion topics. No substantive business is listed for this meeting.

The Committee of the Whole reviewed the potential litigation settlement presented by Deputy City Solicitor Dawne Latta and Gene Prpic. Members reached a consensus to proceed as directed with the settlement recommendation. The recommendation will be presented at the City Council Special Session later that evening.

• Consensus to proceed with potential settlement recommendation (no vote tally recorded)

Quality of Life Standing Committee

The Quality of Life Standing Committee will consider endorsing Report 356-2025 to include Recycling Depot Operations in the draft 2026 Operating Budget and to continue funding the city’s three recycling depots through 2026. It will also review Report 320-2025 to endorse the Animal Services Taskforce action plan and amend the Animal Control Donation Reserve wording. Presentations from the Food Action Network of Northwestern Ontario and Age Friendly Thunder Bay are scheduled, and the minutes from the November 18, 2025 meeting will be reviewed.

• Endorse inclusion of Recycling Depot Operations in the draft 2026 Operating Budget (Report 356-2025).
• Endorse Animal Services Taskforce action plan and amend the Animal Control Donation Reserve wording (Report 320-2025).
• Presentation by Sarah Siska and Sarah Jensen of the Food Action Network of Northwestern Ontario.
• Presentation by Donna Nagy and Rachel Macsemchuk of Age Friendly Thunder Bay.
• Review post‑meeting minutes from the Quality of Life Standing Committee meeting on November 18, 2025.

The Quality of Life Standing Committee carried a motion to endorse the inclusion of recycling depot operations in the draft 2026 Operating Budget and to fund the three existing depots through March 31, 2026. The committee also carried a motion to endorse the Animal Services Taskforce action plan, amend the Animal Control Donation Reserve wording, and forward related by‑law recommendations to City Council. The agenda for the meeting was confirmed by a carried motion.

• Endorsed inclusion of Recycling Depot Operations in draft 2026 Operating Budget and funding of three depots (carried)
• Approved Animal Services Taskforce action plan, amendment to Animal Control Donation Reserve, and by‑law referral (carried)
• Confirmed meeting agenda as printed (carried)

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee meeting on Dec 10, 2025 has no listed agenda items. The agenda consists solely of placeholders and procedural entries. No decisions, contracts, or public hearings are scheduled.

The committee approved a new meeting schedule beginning February 2026, with monthly meetings on Mondays, alternating between virtual and in‑person formats. It also approved a procedure to inform the Chair and Vice‑Chair of any ministerial visit invitations so they can determine IGAC representation. Agenda and previous minutes were formally approved.

• Agenda approved (carried)
• Previous minutes approved (carried)
• Adopt new monthly meeting schedule starting Feb 2026, alternating virtual (4 p.m.) and in‑person (5 p.m.) meetings (carried)
• Require administration to notify IGAC Chair and Vice‑Chair of ministerial visit invitations and allow them to determine representation (carried)

Finance and Administration Standing Committee

The Finance and Administration Standing Committee will consider recommendations to cap operating grants at 22% of an organization’s budget (up to $40,000) and set a total cap of $220,000 for the 2027 intake, as well as a $3,000 limit for seed project grants. It will also endorse the draft Long‑Range Financial Plan, a 10‑year fiscal forecast, for presentation to Council. Additionally, the committee will review a proposal to vest the unsold 208 Simpson Street property (balance $202,631.51) and authorize its disposal.

• Operating grant requests capped at 22% of an organization’s budget, max $40,000; total cap $220,000 for 2027 intake
• Seed funding requests in the Project Grant category capped at $3,000
• Endorsement of the Long‑Range Financial Plan (10‑year forecast) for Council adoption
• Authorization to vest 208 Simpson Street (balance $202,631.51) and manage its sale or demolition
• Deputation request from Thunder Bay Public Library Board regarding recruitment process

The Finance and Administration Standing Committee endorsed the recommendations for the 2026 Community, Youth and Cultural Funding Program, including operating grant caps of 22% up to $40,000 and a total cap of $220,000, seed funding caps of $3,000, and approval of the revised program model. An amendment was adopted to have Administration report back on a $93,000 allocation to the Thunder Bay Community Auditorium from its reserve fund at the January 13, 2026 City Council meeting. The Committee also referred the Thunder Bay Public Library Board recruitment process to Administration, deferred the Long‑Term Financial Plan to the January 2026 Special Committee of the Whole, and approved a recommendation to vest and manage the unsold 208 Simpson Street property. All motions were carried.

• Endorsed funding program recommendations with grant caps (carried)
• Amended recommendation to report $93,000 auditorium allocation (carried)
• Referred Library Board recruitment process to Administration (carried)
• Deferred Long‑Term Financial Plan to Jan 22 2026 Special Committee (carried)
• Approved handling of 208 Simpson Street tax‑sale property (carried)
• Passed 7:00 p.m. resolution to continue business after 7 p.m. (carried)

City Council

The Thunder Bay City Council will consider several consent agenda items, including the approval of the 2026 interim tax levy at 50% of the 2025 final tax obligation. It will also review the extension of the Affordable Access Program for recreation and transit, the reallocation of funds for the Building Faster Fund and Housing Accelerator Fund, and a by‑law to appoint two acting city clerks. Additional items include a recommendation to adopt a city‑run operating model for the Tbaytel Multiplex and a by‑law to close part of Mountdale Avenue.

• 2026 Interim Tax Levy – recommended at 50% of 2025 final tax obligation (Report 372‑2025)
• Affordable Access Program for Recreation & Transit – pilot extension to Dec 31 2026 (Report 374‑2025)
• Building Faster Fund and Housing Accelerator Fund – reallocation funding (Report 380‑2025)
• By‑law 89‑2025 – appointment of two Acting City Clerks
• By‑law 250‑2025 – closure of a portion of Mountdale Avenue

The council unanimously approved a lease with the Township of Terrace Bay for an ambulance base at the Old Scout Hall property and ratified a settlement with UNIFOR Local 229 for SNEMS paramedics. It also appointed members to three boards and committees, and adopted the consent agenda, which included the 2026 interim tax levy, a recreation‑transit program extension, and a fund reallocation for housing projects. All motions carried 12‑0 with Councillor Rajni Agarwal absent.

• Approved lease with Township of Terrace Bay for ambulance base at Old Scout Hall Property (12‑0)
• Approved UNIFOR Local 229 settlement for SNEMS District Paramedics (12‑0)
• Appointed Councillor Dominic Pasqualino to Community Safety and Well Being Committee (12‑0)
• Appointed Councillor Shelby Ch’ng to District of Thunder Bay Social Services Administration Board (12‑0)
• Appointed Councillor Kristen Oliver to Thunder Bay Community Auditorium Board (12‑0)
• Approved 2026 interim tax levy at 50% of 2025 final tax obligation (12‑0)
• Approved extension of Affordable Access Program for Recreation and Transit to Dec 31 2026 (12‑0)
• Approved reallocation of Building Faster Fund and Housing Accelerator Fund, increasing Empire Avenue project budget by $180,000 (12‑0)

Committee of the Whole - CLOSED SESSION

The Committee of the Whole closed session on Dec 2, 2025 has no agenda items detailed in the provided document. No decisions, discussions, or proposals are specified. The agenda appears to be procedural with no substantive content.

The Committee of the Whole approved a motion to amend the closed‑session agenda, adding and removing specific reasons for confidentiality and setting the meeting start time for 5:30 p.m. A subsequent motion confirming the amended schedule and reasons was also carried. Council reached consensus to allow administration to proceed with the appointments to committees and boards, a lease agreement for the Terrace Bay SNEMS base, and a settlement memorandum with UNIFOR Local 229. The City Clerk will present the related resolutions at the later City Council meeting.

• Amended closed‑session agenda to add and remove confidentiality reasons – carried
• Scheduled closed‑session meeting for 5:30 p.m. with specified reasons – carried
• Consensus to proceed with council appointments to committees and boards – consensus
• Consensus to proceed with Terrace Bay SNEMS Base lease agreement – consensus
• Consensus to proceed with UNIFOR Local 229 settlement memorandum – consensus

Growth Standing Committee

The Growth Standing Committee is reviewing Report 387-2025 to determine if four vacant city-owned sites should be declared surplus. If endorsed, these properties would be designated as areas of site plan control for potential future residential development.

• Proposed surplus declaration of 144 Fanshaw Street
• Proposed surplus declaration of 300 Tokio Street
• Proposed surplus declaration of 211-223 Tupper Street & 224 Camelot Street
• Proposed surplus declaration of 791 Arundel Street
• Ten deputation requests from residents regarding surplus properties

The Growth Standing Committee confirmed its agenda. It approved motions to declare the city’s interests in four vacant properties—144 Fanshaw Street, 300 Tokio Street, the 211‑223 Tupper Street & 224 Camelot Street parcel, and 791 Arundel Street—as surplus and to designate them as areas of site‑plan control. The committee directed that any required by‑law changes be presented to City Council for ratification.

• Agenda confirmation carried
• Surplus declaration for 144 Fanshaw Street carried
• Surplus declaration for 300 Tokio Street carried
• Surplus declaration for 211‑223 Tupper Street & 224 Camelot Street carried
• Surplus declaration for 791 Arundel Street carried
• Recommendation to forward surplus declarations to City Council carried

Heritage Advisory Committee

The Heritage Advisory Committee meeting agenda contains no listed items. No decisions or discussions are documented in the provided agenda.

The Heritage Advisory Committee accepted the Heritage Property Designation Report for 27 Cumberland Street South with suggested edits and approved the report for 281 Ray Court. It also voted to support in principle the extension of the Boundary Waters Voyageur Waterway and to provide a letter of support to the Canadian Heritage Rivers Technical Planning Committee. The committee decided not to proceed with listing the former Fort William Isolation Hospital on the Heritage Register at this time.

• Agenda approved (moved by Shaun Kennedy, seconded by Frank Gerry) – carried
• Previous minutes (April & May 2025) confirmed – carried
• Heritage Property Designation Report – 27 Cumberland Street South approved with edits – carried
• Heritage Property Designation Report – 281 Ray Court approved – carried
• Committee supports in principle the extension of the Boundary Waters Voyageur Waterway and will provide a letter of support – carried
• Decided not to proceed with listing Fort William Isolation Hospital on the Heritage Register at this time – consensus
• Next meeting scheduled for January 22, 2026 – noted

Red River Ward Meeting

The Red River Ward meeting will be held on November 26, 2025. The body will discuss 2026 capital projects for the ward and the InterOcean Development.

• InterOcean Development
• 2026 Capital Projects - Red River Ward

The council provided updates on the Central Avenue Development Lands, including funding secured and projected costs, and outlined 2026‑2027 capital projects for the ward. Residents discussed a proposal to surplus city‑owned land at 300 Tokio Street and raised concerns about a 400‑unit apartment concept. No approvals, votes, or official actions were recorded during the meeting.

Community Safety and Well-Being Advisory Committee

The Community Safety and Well-Being Advisory Committee will meet to review minutes from September 2025, discuss a safety forum debrief, and review data points for monitoring. The agenda includes a discussion on a Mobile Safety and Security Response Pilot and updates from committee members.

• Review of September 2025 meeting minutes
• Discussion on Community Safety & Well-Being Forum debrief
• Review of current and proposed data points for CSWB monitoring
• Discussion on Mobile Safety and Security Response Pilot
• Review of 2026 meeting schedule

The committee appointed Geoff Abthorpe as Chair and Diane Walker as Vice‑Chair for 2026. The agenda and the previous meeting minutes were both approved. A pilot to improve transit incident response was approved, with funding to be included in the 2026 operating budget. Corporate Services will lead the pilot framework.

• Geoff Abthorpe appointed Chair (carried)
• Diane Walker appointed Vice‑Chair (carried)
• Agenda approved (carried)
• Previous meeting minutes approved (carried)
• Mobile Safety & Security Response Pilot approved, funding added to 2026 budget (carried)

Growth Standing Committee

The Growth Standing Committee will review the Smart Growth Action Plan and a program for vacant and dilapidated buildings. The committee is also scheduled to enter a closed session to discuss a confidential realty services report regarding land acquisition or disposition.

• Report 377-2025: Recommendation to City Council to adopt the Smart Growth Action Plan
• Report 346-2025-Growth-Development Services: Vacant & Dilapidated Buildings Program update
• Confidential report 2025CLS.042: Realty Services matter regarding land acquisition or disposition

The Growth Standing Committee confirmed its agenda and resolved to enter a closed session to review a confidential realty report. It endorsed the Smart Growth Action Plan and recommended that City Council adopt the plan and any necessary by‑laws. All motions were carried.

• Agenda confirmed (carried)
• Endorsed Smart Growth Action Plan and recommended City Council adoption (carried)
• Resolved into closed session to receive confidential realty report (carried)

Finance and Administration Standing Committee

The Finance and Administration Standing Committee will receive informational reports on the Thunder Bay Community Tennis Centre, the 2024 audited consolidated financial statements, and the 2025 operating budget Q3 financial status. It will consider endorsing Appropriation No. 20-2025 to reallocate Building Faster Fund and Housing Accelerator Fund monies between the Burwood Road Network Expansion Phase II and Empire Avenue – Brown Street to 100M West projects, increase the Empire Avenue project budget by $180,000, and forward any required bylaw changes to City Council for ratification.

• Endorse Appropriation No. 20-2025 to reallocate Building Faster Fund and Housing Accelerator Fund monies between Burwood Road Network Expansion Phase II and Empire Avenue – Brown Street to 100M West projects
• Increase Empire Avenue project budget by $180,000
• Forward necessary bylaw amendments to City Council for ratification
• Report on Thunder Bay Community Tennis Centre (information)
• Review of 2024 Audited Consolidated Financial Statements and Trust Fund Statements (information)

The Finance and Administration Standing Committee approved an additional financial contribution of up to $650,000 for the Thunder Bay Community Tennis Centre, to be provided as a loan and/or grant from the Municipal Accommodation Tax Fund and/or Renew Thunder Bay, with any necessary by‑law to be presented to City Council. It also endorsed the draft 2024 Audited Consolidated Financial Statements and Trust Fund Statements and forwarded the recommendation to City Council. The committee approved reallocation of Appropriation No. 20‑2025, increasing the Empire Avenue project budget by $180,000 and shifting funds between the Building Faster Fund and Housing Accelerator Fund.

• Approved up to $650,000 loan/grant for Thunder Bay Community Tennis Centre (CARRIED)
• Endorsed draft 2024 Audited Consolidated Financial Statements and Trust Fund Statements (CARRIED)
• Approved reallocation of Appropriation No. 20‑2025, adding $180,000 to Empire Avenue project (CARRIED)
• Resolved to continue business after 9:30 p.m. (CARRIED)

City Council - Special Session

The council will confirm the agenda, adopt minutes from the November 12 closed session, consider the recommendation to proceed with the potential land sale on Golf Links Road and Harbour Expressway, and adopt By‑law 375‑2025 that records the council’s proceedings.

• Confirm agenda for the special session
• Potential land sale on Golf Links Road & Harbour Expressway (Report 2025CLS.045)
• Adopt Committee of the Whole minutes from November 12, 2025
• Confirming By‑law Resolution – By‑law No. 375‑2025 to confirm council proceedings

Council confirmed the meeting agenda. Council voted to proceed with the potential land sale as directed in the closed session. Council adopted the minutes of the November 12 Committee of the Whole closed session. Council passed By‑law 375‑2025 to confirm the council meeting proceedings.

• Agenda confirmed (12‑0)
• Recommendation to proceed with potential land sale approved (12‑0)
• Committee of the Whole minutes adopted (12‑0)
• By‑law 375‑2025 confirming meeting proceedings passed (12‑0)

Committee of the Whole - Budget

The Committee of the Whole will consider Report 336‑2025‑Corporate Services‑Finance recommending approval of the proposed 2026‑2027 Capital Budget. The 2026 budget is $159,997,300 and the 2027 budget is $148,044,700, each with detailed financing sources. The body will also direct that any necessary by‑laws be sent to City Council for ratification.

• Approve 2026 Capital Budget of $159,997,300 with financing: Tax Levy $23,043,400; Regular Tax‑Supported Debenture $7,648,600; Special Tax‑Supported Debenture $20,550,000; Waterworks Debenture $4,600,000; Wastewater Debenture $9,000,000; Internal Loan (Parking) $111,900; Grants $56,160,300; Developer Contributions $1,030,000; various reserve funds and accounts.
• Approve 2027 Capital Budget of $148,044,700 with financing: Tax Levy $24,505,000; Regular Tax‑Supported Debenture $7,648,600; Special Tax‑Supported Debenture $10,550,000; Waterworks Debenture $4,600,000; Wastewater Debenture $3,248,900; Boater Services Debenture $250,000; Internal Loan (Parking) $1,156,500; Grants $48,620,300; various reserve funds and accounts.
• Report 336‑2025‑Corporate Services‑Finance recommends the budget be approved as outlined.
• Any necessary by‑laws related to the capital budget will be presented to City Council for ratification.
• Standard procedural items: disclosures of interest, agenda confirmation, and adjournment.

The Committee of the Whole approved the proposed 2026-2027 Capital Budget as outlined in Report 336-2025-Corporate Services-Finance. The 2026 budget totals $159,997,300 and the 2027 budget totals $148,044,700, each with detailed financing sources. An amendment to increase the Rural Trunk Ditching allocation was rejected. The council also approved several special meetings to be held in December 2025.

• Approved 2026-2027 Capital Budget as outlined in Report 336-2025-Corporate Services-Finance (Carried)
• Approved financing plan for 2026 Capital Budget of $159,997,300 (Carried)
• Approved financing plan for 2027 Capital Budget of $148,044,700 (Carried)
• Amendment to increase Rural Trunk Ditching allocation by $40,000 per year – Lost
• Referral of Rural Trunk Ditching amendment back to Administration – Lost
• Approved scheduling of Special City Council meeting to ratify Closed Session minutes (Carried)
• Approved scheduling of Special Growth Standing Committee meeting on Dec 1, 2025 at 4:30 p.m. (Carried)
• Approved scheduling of Closed Session meeting on Dec 16, 2025 at 6:00 p.m. (Carried)

Inter-Governmental Affairs Committee

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

The committee appointed Councillor Trevor Giertuga as Chair and Councillor Shelby Ch’ng as Vice‑Chair. It adopted a resolution urging the province to keep local, municipally governed conservation authorities, oppose the proposed Huron‑Superior Regional Conservation Authority, and support forming a Northwestern Ontario Regional Conservation Authority. The committee also approved funding for the 2026 ROMA conference for designated officials.

• Appointment of Councillor Trevor Giertuga as Chair – Carried
• Appointment of Councillor Shelby Ch’ng as Vice‑Chair – Carried
• Agenda approval – Carried
• Confirmation of previous minutes – Carried
• Resolution urging opposition to provincial conservation authority consolidation – Carried
• Approval of ROMA conference expenses for mayor and officials – Carried
• Recommendation to follow up with MPP Kevin Holland on NOMA correspondence – Carried
• Recommendation to refer Buy Canadian VIA Rail issue to City Council – Carried

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee will approve its agenda and confirm the October 2025 meeting minutes. Members will receive updates on the Smart Growth Action Plan, the Vacant and Dilapidated Buildings Program, and the Housing Accelerator Fund. The committee will consider a recommendation to approve the surplus of 300 Tokio Street, 144 Fanshaw Street, 791 Arundel Street, 211‑223 Tupper Street, and 224 Camelot Street for large‑opportunity site proposals.

• Approve agenda and confirm October 2025 minutes
• Smart Growth Action Plan presentation
• Recommendation to approve surplus of 300 Tokio St, 144 Fanshaw St, 791 Arundel St, 211‑223 Tupper St, and 224 Camelot St for large opportunity site proposals
• Vacant and Dilapidated Buildings Program update
• Housing Accelerator Fund (HAF) Action Plan update

The advisory committee approved the agenda and confirmed the previous meeting minutes. It endorsed the Smart Growth Action Plan and recommended that City Council declare five sites surplus so they can be sold for housing development. The motion to approve the surplus of 300 Tokio Street, 144 Fanshaw Street, 791 Arundel Street, 211‑223 Tupper Street and 224 Camelot Street was carried.

• Agenda approved (carried)
• Previous meeting minutes confirmed (carried)
• Smart Growth Action Plan supported (carried)
• City Council approved surplus of five properties (carried)
• Next meeting scheduled for Dec 17, 2025 (carried)

Quality of Life Standing Committee

The Quality of Life Standing Committee will consider extending the Affordable Access Program for Recreation and Transit through December 31, 2026, and adding a Mobile Safety and Security Response Pilot to the 2026 budget.

• Extend Affordable Access Program for Recreation and Transit to Dec 31, 2026
• Add Mobile Safety and Security Response Pilot to 2026 Operating Budget
• Review Tbaytel Multiplex Operating Model
• Approve post-meeting minutes from Oct 14, 2025

The Quality of Life Standing Committee endorsed a recommendation for the City of Thunder Bay to operate the Tbaytel Multiplex and to present that model to City Council. It also endorsed extending the Affordable Access to Recreation and Transit pilot program to December 31 2026. Finally, the committee endorsed adding a Mobile Safety and Security Response Pilot to the 2026 operating budget.

• Endorsed city‑run operating model for Tbaytel Multiplex (carried)
• Recommended presenting Tbaytel Multiplex model to City Council for approval (carried)
• Extended Affordable Access to Recreation and Transit pilot program to Dec 31 2026 (carried)
• Recommended presenting Affordable Access program extension to City Council for ratification (carried)
• Included Mobile Safety and Security Response Pilot in 2026 operating budget (carried)
• Recommended presenting Mobile Safety and Security Pilot to City Council for ratification (carried)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will meet to provide feedback on moving restaurant patio seating from roadways to curbed areas in the North Core. Members will also report on community accessibility issues and establish the 2026 meeting schedule.

• Consultation on North Core Street Scape Project patio seating locations
• Review of September 10 and October 8, 2025 meeting minutes
• Establishment of 2026 meeting dates at West Thunder Community Centre

The Accessibility Advisory Committee approved the meeting agenda and the minutes from the April and May 2025 meetings. The members discussed patio placement, sidewalk barriers, transit service issues, and a taxi fare complaint, and Administration was tasked with follow‑up actions. Future meetings were scheduled through May 2026 and a site visit is planned for spring 2026.

• Agenda approved (carried)
• Minutes of April and May 2025 meetings approved (carried)
• Administration will contact Synergy North to request barriers and an alternate path for the blocked sidewalk on Brock Street
• Administration will contact By‑Law Enforcement regarding the taxi fare complaint procedure
• Administration will work with the Built Environment Working Group to schedule a site visit in spring 2026 for patio placement
• Annual review of the Committee Terms of Reference scheduled for January 8, 2026

Committee of the Whole - CLOSED SESSION

The Committee of the Whole meeting on November 12, 2025, was scheduled as a closed session. No agenda items or supporting documents were provided in the agenda.

Councillors approved the appointment of Councillor Shelby Ch'ng as Chair of the Committee of the Whole. They also approved holding a closed‑session meeting on November 12, 2025 at 5:00 p.m. to receive confidential information about a potential land sale on Golf Links Road & Harbour Expressway. In that closed session, the committee reached consensus that administration should proceed as directed with the land‑sale process.

• Appointed Councillor Shelby Ch'ng as Chair (motion carried)
• Scheduled Committee of the Whole closed session for Nov 12, 2025 at 5:00 p.m. (motion carried)
• Authorized discussion of potential land sale on Golf Links Road & Harbour Expressway (confidential agenda item)
• Committee reached consensus for administration to proceed as directed on the land sale

Current River Ward Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

The meeting opened with Chair Andrew Foulds introducing the agenda. Matt Pearson presented the Smart Growth Plan, outlining its goals and the task force guiding it. Deanna Walker provided an update on the call for proposals for surplus properties, focusing on 791 Arundel Street and gathering public feedback. No formal approvals, denials, or votes were recorded.

Committee of the Whole - CLOSED SESSION

The provided agenda contains only procedural boilerplate and software interface text. There are no specific discussion items or decisions listed for this meeting.

The Committee amended the resolution establishing the closed‑session meeting, removing one confidential reason, adding two new reasons, and moving the start time to 5:30 p.m. The amendment was carried. The Committee also agreed to proceed with the confidential board and committee appointment memoranda as directed.

• Amended resolution to establish closed‑session meeting: removed trade‑secret reason, added personal‑matter and municipal‑trade‑secret reasons; start time changed to 5:30 p.m. – carried
• Consensus to proceed with Board & Committee appointments memo (Oct 8 2025) as directed – carried
• Consensus to proceed with Intergovernmental Affairs Committee appointments memo (Oct 27 2025) as directed – carried

City Council

The Thunder Bay City Council will consider a suite of amendments to rezone the lands at 869 Golf Links Road from Industrial (Business Area) to Community Commercial, including changes to the Official Plan and Zoning By-law. The council will also vote on allocating an additional $2.5 million to the Thunder Bay Art Gallery for its new facility, approve the naming of the new indoor turf centre at 480 Beverly Street as Tbaytel Multiplex, and approve a $119,627 reimbursement to the Thunder Bay Community Auditorium from its capital reserve fund. Additional items include a request to submit a funding application for Terry Fox Visitor Centre improvements and various routine consent agenda items.

• Rezoning of 869 Golf Links Road – Official Plan and Zoning By-law amendments to Community Commercial (CC SP91)
• Additional $2.5 million capital funding for Thunder Bay Art Gallery (two phases of $1.25 million each)
• Naming of new Multi‑use Indoor Turf Facility at 480 Beverly Street as Tbaytel Multiplex
• Reimbursement of $119,627 to Thunder Bay Community Auditorium from its Capital Reserve Fund
• Application to NOHFC for funding Terry Fox Visitor Centre improvements

The council confirmed the meeting agenda (13‑0). It approved the Official Plan amendment and zoning by‑law changes for the 869 Golf Links Road site (13‑0). The consent agenda items, including several committee minutes and a capital repair reimbursement, were approved (12‑0). Council also approved new appointments to multiple advisory committees and boards (12‑0).

• Agenda confirmed (13‑0)
• Official Plan and Zoning By‑law amendment for 869 Golf Links Road approved (13‑0)
• Consent agenda items approved (12‑0)
• Appointments to Accessibility Advisory Committee approved (12‑0)
• Appointment to Committee of Adjustment approved (12‑0)
• Appointments to Community Safety & Well Being Advisory Committee approved (12‑0)
• Appointments to Thunder Bay Public Library Board approved (12‑0)
• Appointments to Inter‑Governmental Affairs Committee approved (12‑0)

Growth Standing Committee

The Growth Standing Committee will review a draft Smart Growth Action Plan and a proposal for an electricity generation facility. The committee is also receiving an update on development proposals for 10 Opportunity Sites.

• Proposed Municipal Support Resolution for Versorium Energy Ltd. electricity generation facility at 579 Maureen Street
• Strategic review and discussion of the Draft Smart Growth Action Plan (Report 333-2025)
• Update on development proposals for 10 Opportunity Sites (Report 330-2025)
• Request to designate lands at 579 Maureen Street for Site Plan Control

The Growth Standing Committee carried a motion to endorse City Council passing a resolution that supports Versorium Energy Ltd.'s proposed electricity generation facility at 579 Maureen Street, designates the lands for Site Plan Control, and presents any required by‑laws for ratification. The Committee also approved a resolution to continue business at 7:00 p.m. and to move into a closed session to discuss a confidential memorandum related to land acquisition.

• Endorsed recommendation for City Council to support Versorium Energy facility (carried)
• Recommended designation of lands for Site Plan Control (carried)
• Suggested presentation of necessary by‑laws to City Council (carried)
• Approved motion to continue business at 7:00 p.m. (carried)
• Approved motion to enter closed session for confidential memorandum (carried)

City Council

City Council will discuss a motion to delete a proposal for a 100-unit temporary village from the Human Rights-Based Community Action Plan. The body will also consider a heritage by-law amendment for the Chippewa Park Carousel and review a draft Smart Growth Action Plan.

• Proposed deletion of 'Temporary Village' (up to 100 units) from the Human Rights-Based Community Action Plan
• By-law 305-2025 to amend By-law 129-1991 regarding the Chippewa Park Carousel heritage designation
• Presentation on Economic Growth Assessment by Thunder Bay CEDC and Watson & Associates Economists Ltd.
• Introduction of the Draft Smart Growth Action Plan (Report 322-2025)
• Proposed Terms of Reference for the Inter-Governmental Affairs Committee 2025 (Report 331-2025)

The council carried the consent agenda, including a by‑law to amend the Chippewa Park Carousel heritage designation. It approved lease negotiation adjustments for the Thunder Bay Community Auditorium and the Thunder Bay Art Gallery, and adopted the Inter‑Governmental Affairs Committee terms of reference. A closed‑session meeting was set for November 4, 2025.

• Consent agenda (including heritage by‑law amendment) carried (13‑0)
• Administrative procurement matter (Report 2025CLS.037) carried (13‑0)
• Lease negotiation terms for Thunder Bay Community Auditorium carried (13‑0)
• Lease amendment for Thunder Bay Art Gallery carried (13‑0)
• Inter‑Governmental Affairs Committee terms of reference approved (13‑0)
• By‑law 305‑2025 to amend By‑law 129‑1991 (Chippewa Park Carousel) carried (13‑0)
• Resolution to schedule Committee of the Whole – Closed Session on Nov 4, 2025 carried (13‑0)
• Recess motion carried (7‑0)

Committee of the Whole - CLOSED SESSION

The agenda for the Thunder Bay District Committee of the Whole closed session on 2025-10-21 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document.

The Committee reached consensus to have Administration proceed with the organics processing facility recommendation (Report 2025CLS.037). It also approved moving forward with lease negotiations for the Thunder Bay Community Auditorium (Report 2025CLS.034) and the Thunder Bay Art Gallery (Report 2025CLS.036). A confidential memorandum was withdrawn from the agenda and deferred to the November 4, 2025 meeting.

• Proceed with Organics Processing Facility recommendation (Report 2025CLS.037) – consensus
• Proceed with lease negotiations for Thunder Bay Community Auditorium (Report 2025CLS.034) – consensus
• Proceed with lease negotiations for Thunder Bay Art Gallery (Report 2025CLS.036) – consensus
• Confidential memorandum withdrawn and deferred to Nov 4, 2025

Neebing Ward Meeting

The Neebing Ward Council will hear an overview of ditching and ditch maintenance, followed by a presentation on road infrastructure updates. The meeting will also include a discussion of general ward and city issues. No formal decisions are listed in the agenda.

• Ditching and Ditch Maintenance overview
• Road Infrastructure Updates overview
• Ward and City Issues discussion

The Neebing Ward meeting presented information on ditch maintenance procedures, the current ditch network and budget, and answered resident questions about the Rockcliff Reservoir generators and the Parkdale playground condition. The Chair announced a request for an additional $30,000 for the 2026 ditch budget, but no council vote or approval was recorded. Other topics included the new council governance structure, waste container distribution, and highway safety discussion.

Northwood Ward Meeting

The Northwood Ward Council meeting on October 16, 2025 will consider a new governance structure for standing committees, a rollout of automated garbage carts, and various ward and city issues. The Chair, Councillor Dominic Pasqualino, will open the meeting and provide introductory remarks. No decisions are recorded in the agenda.

• New Governance Structure - Standing Committees
• New Automated Garbage Cart Roll-out
• Ward & City Issues

The meeting provided updates on the city's new governance structure and the automated garbage cart program. Staff answered resident questions about yard‑waste fees, tree maintenance, vacant buildings and traffic concerns. No motions were voted on or approved during the session.

City of Thunder Bay Appeals Tribunal

The Thunder Bay Appeals Tribunal meeting scheduled for 2025-10-16 contains only procedural placeholders and does not list any specific agenda items.

The Appeals Tribunal reached consensus to extend the dates by which the property owners must complete required repairs and demolition. Extensions for 900 Edward Street South range from November 30, 2025 to May 31, 2026, covering doors, windows, roof, eavestroughs, fire damage, demolition, and building systems. The demolition deadline for 130 Ontario Street was also extended to May 31, 2026.

• Extended deadline for doors and windows repairs at 900 Edward St. to Nov 30, 2025
• Extended deadline for roof repairs at 900 Edward St. to Nov 30, 2025
• Extended deadline for eavestrough and metal duct work at 900 Edward St. to Nov 30, 2025
• Extended deadline for fire or storm damage repairs at 900 Edward St. to May 31, 2026
• Extended deadline for demolition of structures at 900 Edward St. to May 31, 2026
• Extended deadline for heating, electrical, and plumbing repairs at 900 Edward St. to May 31, 2026
• Extended deadline for accessory building repairs (sections 16 and 22) at 900 Edward St. to Nov 30, 2025
• Extended demolition deadline for 130 Ontario St. to May 31, 2026

Mayor's Taskforce on Building More Homes Advisory Committee

The agenda for the Mayor's Taskforce on Building More Homes Advisory Committee meeting on October 15, 2025 contains no listed items. The document only includes generic interface elements and no decisions, proposals, or discussions are specified. Therefore, no concrete actions or topics are identified for this meeting.

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee meeting on 2025-10-15 has no listed agenda items. The agenda appears to contain only procedural placeholders without any decisions, contracts, or hearings. No actions or topics are detailed in the provided document.

The Inter‑Governmental Affairs Committee approved a resolution urging the federal government to provide sustained immigration allocations, reconsider international student caps, and invest in settlement supports for the Rural Community Immigration Pilot. The resolution will be presented to City Council on November 4, 2025. The committee also directed administration to review the city’s duty to consult on Bill 5 and authorized the mayor to send a letter supporting inclusion of Thunder Bay Port in the East‑West Canadian Energy Corridor.

• Agenda approved (carried)
• Previous minutes (Sept 10, 2025) confirmed (carried)
• Referral of city's duty to consult on Bill 5 to administration and consideration of reaffirming commitment (carried)
• Mayor to send letter to Ministry of Infrastructure supporting Thunder Bay Port in East‑West Canadian Energy Corridor (carried)
• Resolution adopted to advocate for Rural Community Immigration Pilot; to be presented to City Council (carried)

Finance and Administration Standing Committee

The Finance and Administration Standing Committee will decide whether to endorse an additional $2.5 million for the construction of the new Thunder Bay Art Gallery, outlining specific funding sources. It will also consider a $119,627 reimbursement to the Thunder Bay Community Auditorium, approve the Inter‑Governmental Affairs Committee terms of reference, review a request for an exemption to the Animal Keeping By‑law, and discuss the initiation of a Centralized Customer Service project.

• Recommendation to allocate an additional $2.5 million to the Thunder Bay Art Gallery construction, funded by municipal accommodation tax reserves and the Thunder Bay Reserve Fund
• Reimbursement of $119,627 to Thunder Bay Community Auditorium Inc. for eligible capital repair costs
• Approval of the Terms of Reference for the Inter‑Governmental Affairs Committee
• Consideration of a request for exemption to the Animal Keeping By‑law (ball python ownership)
• Project initiation for the City’s Centralized Customer Service

The Finance and Administration Standing Committee referred the animal‑keeping by‑law exemption request to administration, with a report due by Q2 2026. It approved a $119,627 reimbursement to the Thunder Bay Community Auditorium from its capital reserve fund. The committee also endorsed the Terms of Reference for the Inter‑Governmental Affairs Committee and confirmed the meeting agenda.

• Referred animal‑keeping by‑law exemption request to administration (report by Q2 2026) – carried
• Approved $119,627 reimbursement to Thunder Bay Community Auditorium – carried
• Endorsed Terms of Reference for Inter‑Governmental Affairs Committee – carried
• Confirmed agenda – carried

Quality of Life Standing Committee

The Quality of Life Standing Committee will hear a presentation on the City Neighbourhood Services Interactive Map launch, consider a deputation on a Fire Smart Plan, and review a report on the proposed operating model for an indoor turf facility, including options for third‑party or city operation. The meeting will also include a land acknowledgement, confirmation of the agenda, and a review of minutes from the September 23, 2025 meeting.

• Presentation: City Neighbourhood Services Interactive Map Launch
• Deputation: Fire Smart Plan (request from L. Van Damme, dated September 5, 2025)
• Report: Operating Model Indoor Turf Facility – feedback on third‑party vs. city operation
• Review of minutes from Quality of Life Standing Committee, Sep 23, 2025
• Land acknowledgement by a member of council

The committee approved the meeting agenda after a motion was moved and seconded. It also carried a referral to have administration report back on the development of a Fire Smart Plan. No other substantive decisions were made.

• Agenda confirmed (carried)
• Referral to have administration report back on Fire Smart Plan (carried)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will discuss a new project to centralize customer service for residents. The meeting includes an update on the Automated Recycling Cart Program and a roundtable for reporting community accessibility issues.

• Update on the Automated Recycling Cart Program
• Information on the Centralized Customer Service project, including accessibility focus groups and a new 'Get Involved' website
• Roundtable of accessibility issues encountered in the community
• Confirmation of the September 10, 2025 meeting minutes
• Scheduling of 2025 and 2026 committee meetings

The committee moved and seconded a motion to approve the printed agenda, which was carried. Member Nicole Arapov’s resignation was noted and a letter of appreciation will be sent. Future meeting dates were set for November 12, 2025 and multiple dates in 2026.

• Agenda approved (carried)
• Member resignation acknowledged; letter of appreciation to be sent
• Future meeting dates scheduled for 2025 (Nov 12) and 2026 (Jan 8, Feb 12, Mar 12, Apr 9, May 14, Jun 11, Sep 10)

Committee of the Whole - CLOSED SESSION

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or items listed for this meeting.

Councillors moved and seconded an amendment to remove items (c), (f) and (k) from the closed‑session agenda and to change the meeting start time to 6:00 p.m. The amendment was carried. The committee also received a confidential memorandum on Thunder Bay International Airport Authority board appointments and agreed that administration should proceed as directed, with the motion to be presented at the later City Council meeting.

• Amendment to closed‑session agenda carried (removed items c, f, k; start time changed to 6:00 p.m.)
• Consensus to proceed with Thunder Bay International Airport Authority board appointments as directed (motion to be presented at City Council)

City Council

The council will consider a $60,000 capital appropriation to fund a fleet vehicle for the Encampment Response Team, using a Health Canada grant. It will also vote on amendments to draft approvals for two subdivision plans: Gemstone Estates Stage 6 and 1294 Dawson Road. By-laws designating Site Plan Control areas at 92 Machar Avenue and 1115 Carrick Street will be introduced. Service level changes will close weekday ice bookings at Grandview Arena on Mondays and at Neebing Arena with limited exceptions, effective October 12 2025.

• Budget Appropriation – $60,000 for Encampment Response Team fleet vehicle (Report 287‑2025)
• Amend Draft Approval of a Plan of Subdivision – Gemstone Estates Stage 6 (Report 291‑2025)
• Amend Draft Approval of a Plan of Subdivision – 1294 Dawson Road (Report 303‑2025)
• By‑law 284‑2025 – Site Plan Control designation for 92 Machar Avenue
• By‑law 285‑2025 – Site Plan Control designation for 1115 Carrick Street

The council approved a $60,000 capital appropriation for an Encampment Response Team fleet vehicle, funded through a Health Canada grant. It also approved extensions of draft plan approvals for the Gemstone Estates Stage 6 subdivision and for 1294 Dawson Road. Two nominees were approved for the Thunder Bay International Airport Authority board, and weekday ice‑booking schedules were changed for Grandview and Neebing arenas.

• Approved $60,000 Encampment Response Team fleet vehicle appropriation (12‑0)
• Approved extension of draft plan approval for Gemstone Estates Stage 6 (12‑0)
• Approved extension of draft plan approval for 1294 Dawson Road (12‑0)
• Approved nomination of Roshni Antony to Thunder Bay International Airport Authority board (12‑0)
• Approved nomination of Carol Pollard to Thunder Bay International Airport Authority board (12‑0)
• Approved closure of Grandview Arena weekday ice bookings on Mondays (12‑0)
• Approved closure of Neebing Arena weekday ice bookings, with noted exceptions (12‑0)

Red River Ward Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, discussions, or agenda items are listed.

The council chair reported on the status of several capital projects, including completed work on Theresa Street and sidewalks on Marlborough Street, and ongoing work on High Street, Red River Road, and the Oliver Road multi‑use trail. Residents raised concerns about erosion, traffic delays, illegal exhaust systems, and signage for the designated truck route; the chair said he will request information from administration or raise the issues. No motions, approvals, or votes were recorded.

McIntyre Ward Meeting

The McIntyre Ward meeting will feature updates from the Director of Engineering on road and truck routing. The body will also hold discussions regarding unsheltered homelessness and a new city governance model.

• Update on the Northwest Arterial
• Update on the Designated Truck Route
• Discussion on unsheltered homelessness
• Discussion on the City's new governance model

The meeting reviewed the Northwest Arterial project, including an environmental study addendum and a shift in alignment eastward. An update on the Designated Truck Route, which began on October 1, 2025, was provided, covering signage and enforcement. Discussions on unsheltered homelessness referenced the previously approved Temporary Shelter Village. No formal motions, approvals, or votes were recorded.

Heritage Advisory Committee

The Heritage Advisory Committee agenda for September 25, 2025 contains no listed items. No decisions, discussions, or proposals are detailed in the provided document. The meeting appears to be a placeholder with no substantive agenda content.

The Heritage Advisory Committee supported, in principle, the partial demolition of up to 130 metres of the Iron Ore Trestle Dock. It approved the enclosure, relocation, and by‑law amendments for the Chippewa Park Carousel, and agreed to present the draft by‑law to City Council. The Committee also approved a $1,000 sponsorship for the Arts and Heritage Awards. All resolutions were carried.

• Supported partial demolition of up to 130 m of the Iron Ore Trestle Dock (carried)
• Approved enclosure and relocation for the Chippewa Park Carousel (carried)
• Approved amendment of Schedule A of By‑law 129‑1991 for the Carousel (carried)
• Approved amendment of Schedule B of By‑law 129‑1991 (carried)
• Approved Draft By‑law 305‑2025 to amend By‑law 129‑1991 (carried)
• Directed By‑law 305‑2025 be presented to City Council on Oct 21 2025 (carried)
• Approved $1,000 sponsorship to the Arts and Heritage Awards (carried)
• Approved agenda for the meeting (carried)

Community Safety and Well-Being Advisory Committee

The Community Safety and Well-Being Advisory Committee will receive a report on recent safety and well‑being activities. Members will review the strategic plan action table and discuss the transition of related advisory committees. A roundtable will address police board information and branding updates will be presented.

• Community Safety & Well-Being Report presented by the manager
• Discussion of the Strategic Plan Action Table
• Advisory Committee Alignment discussion led by the manager and climate specialist
• Roundtable discussion including police service board information
• Engagement & Brand Awareness update by the public information specialist

The committee approved the meeting agenda after a motion by Geoff Abthorpe and second by Jodi Corbett. It also approved the minutes from the June 25, 2025 meeting after a motion by Andrea Docherty and second by Councillor Kasey Etreni. The originally scheduled event for Saturday, September 27, 2025 was cancelled. No other substantive decisions were recorded.

• Agenda approved (carried)
• June 25, 2025 minutes approved (carried)
• Original September 27, 2025 event cancelled

Quality of Life Standing Committee

The Quality of Life Standing Committee will consider endorsing a report that recommends closing Grandview Arena for weekday ice bookings on Mondays and closing Neebing Arena for all weekday ice bookings, effective October 12, 2025, and forwarding the recommendation to City Council. The meeting also includes a presentation on the city's construction status website and an update on community safety and well‑being engagement. An informational memorandum on the Marina Pedestrian Overpass is provided for the committee's awareness.

• Consolidation of Locations for Weekday Ice – endorsement sought to close Grandview Arena Monday and Neebing Arena weekday ice bookings, effective Oct 12, 2025.
• Construction Status Website presentation by Director‑Engineering Matthew Miedema.
• Community Safety & Well‑Being Community Engagement update by Manager Louisa Costanzo.
• Marina Pedestrian Overpass Update memorandum from Commissioner‑Infrastructure & Operations Kayla Dixon (information only).

The Quality of Life Standing Committee confirmed its agenda and endorsed Report 292‑2025, recommending that Grandview Arena be closed for weekday ice bookings on Mondays and that Neebing Arena be closed for all weekday ice bookings, effective October 12, 2025, with any necessary by‑laws to be presented to City Council. No other substantive decisions were taken.

• Agenda confirmed (carried)
• Endorsed recommendation to close Grandview Arena for weekday ice bookings on Mondays (carried)
• Endorsed recommendation to close Neebing Arena for all weekday ice bookings (carried)

Growth Standing Committee

The Growth Standing Committee will consider a report recommending a 1.08-hectare site in the Waterfront Development for a new Science North location. The committee will also receive a memorandum regarding a proposed cogeneration power facility on Central Avenue.

• Recommendation to endorse 1.08 ha site for Science North Waterfront location
• Deputation request from Science North representatives
• Memorandum on Versorium's Central Ave. Generating Facility
• Deputation request from Chris Codd of Versorium Energy
• Smart Growth Action Plan engagement plan discussion

The Growth Standing Committee confirmed its agenda for the meeting. It endorsed the 1.08‑ha site within the Cultural Campus Phase 2 as the location for the proposed new Science North Thunder Bay Waterfront facility and recommended that any required by‑laws be sent to City Council for ratification. No other substantive motions were decided.

• Agenda confirmed (carried)
• Endorsed Science North waterfront site and recommended by‑law ratification (carried)

Mayor's Taskforce on Building More Homes Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific topics, decisions, or discussions listed for this meeting.

The committee approved the meeting agenda after it was moved by Ken Ranta and seconded by Karen Hill. The minutes from the June 18, 2025 meeting were also confirmed after a motion by John Stephenson and a second by Harold Lindstrom. Both motions were carried without recorded vote tallies.

• Agenda approved (carried)
• June 18, 2025 minutes confirmed (carried)

Committee of the Whole - CLOSED SESSION

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Councillors amended the resolution establishing the September 16 closed‑session meeting, changing the start time to 5:00 p.m. and limiting the topics to personal matters about an identifiable individual and trade‑secret information. The amendment was carried, and the amended resolution was subsequently carried. The committee also reached consensus to proceed with the recommended appointment to the Synergy North Board of Directors.

• Amendment to change closed‑session start time to 5:00 p.m. and scope to items (b) and (j) – carried
• Adopted the amended resolution establishing the closed‑session meeting at 5:00 p.m. – carried
• Consensus to proceed with the recommended Synergy North Board of Directors appointment – consensus

City Council

City Council will consider a motion to rescind the selection of the Hillyard site for a Temporary Shelter Village. The body will discuss identifying alternate locations and seeking an extension for $2.8 million in external funding.

• Motion to rescind the Hillyard site (next to 8th Avenue) for the Temporary Shelter Village Initiative
• Proposal to identify new sites excluding Hillyard, Miles Street, Cumberland Street, and Kam River Park
• Request for extension of $2.8 million in external funding for the Temporary Village project
• Tax cancellation, reduction, or refund totaling $16,655.77 under Section 358 of the Municipal Act
• Tax cancellation, reduction, or refund totaling $24,455.01 under Section 357 of the Municipal Act

The council approved the consent agenda, including tax refund applications, with a unanimous vote. John Guerard was appointed to the Synergy North Board of Directors for the remainder of a three‑year term. A Committee of the Whole – Closed Session was scheduled for October 7, 2025, and By‑law 277‑2025 confirming council proceedings was adopted. The motion to rescind the Temporary Shelter Village Initiative at the Hillyard site was defeated.

• Consent agenda items (including tax refunds) approved (12‑0)
• John Guerard appointed to Synergy North Board (12‑0)
• Committee of the Whole – Closed Session set for Oct 7, 2025 (12‑0)
• Motion to rescind Temporary Shelter Village Initiative lost (8‑4)
• By‑law 277‑2025 confirming council proceedings adopted (12‑0)

Inter-Governmental Affairs Committee

The Thunder Bay District Inter‑Governmental Affairs Committee meeting on 2025‑09‑10 shows no specific agenda items. The agenda text contains only structural placeholders and no decisions, proposals, or discussions. Consequently, the meeting appears to be procedural or without disclosed business items.

The committee approved the meeting agenda and confirmed the June 2025 minutes. It approved amendments to the Inter‑Governmental Affairs Committee Terms of Reference, removing NOACC and NODN and updating the committee composition language. The amended Terms will be forwarded to the Finance and Administration Standing Committee and then to City Council for input and approval.

• Approved meeting agenda (motion moved by Councillor Dominic Pasqualino, seconded by Councillor Kasey Etreni)
• Confirmed June 2025 Inter‑Governmental Affairs Committee minutes (motion moved by Mayor Ken Boshcoff, seconded by Councillor Dominic Pasqualino)
• Approved amended IGAC Terms of Reference – removal of NOACC and NODN, and revision of composition bullet (motion moved by Councillor Kasey Etreni, seconded by Councillor Dominic Pasqualino)
• Directed that the amended Terms of Reference be presented to the Finance and Administration Standing Committee for information and input
• Directed that the amended Terms of Reference be presented to City Council for input and approval

McKellar Ward Meeting

The McKellar Ward meeting agenda for September 10, 2025 contains no listed items. The document only includes generic headings and software credits, with no decisions, proposals, or discussions identified.

The council provided updates on the Simpson Street rehabilitation, the demolition of the Victoriaville Centre, and various community concerns such as housing, trees, dust, and laneway clean‑ups. No motions were voted on, approved, denied, or tabled during the meeting.

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will consider a draft of the City’s Community Safety and Well-Being Plan for 2026‑2030, presented by Manager Louisa Costanzo. Members will also receive a follow‑up report on sidewalk parking violations and the role of Municipal Parking Services. The agenda, minutes from previous meetings, and the committee’s 2025‑2026 meeting schedule will be approved.

• Presentation and consultation on the draft “Community Safety and Well-Being Plan – Development Plan (2026–2030)”.
• Follow‑up discussion on sidewalk parking violations and Municipal Parking Services assistance.
• Approval of the agenda and confirmation of minutes from May 14 and June 11, 2025 meetings.
• Review of the 2025 meeting schedule (Oct 8, Nov 12, 2025).
• Review of the 2026 meeting schedule (Jan‑Sept 2026 dates).

The Accessibility Advisory Committee approved its agenda and the minutes from the May 14, 2025 meeting. It voted to have the Recreation and Culture Division schedule a facilitated session to discuss the City’s Community Safety and Well‑Being Plan. The committee also set its meeting dates for the remainder of 2025 and for 2026.

• Agenda approved (carried)
• Minutes of 03‑2025 meeting approved (carried)
• Recreation and Culture Division to schedule facilitated session on Community Safety and Well‑Being Plan (carried)
• 2025 meeting dates set: Oct 8 and Nov 12, 2025
• 2026 meeting dates set: Jan 8, Feb 12, Mar 12, Apr 9, May 14, Jun 11, Sep 10, 2026 (no meetings Oct‑Nov due to municipal election)

Finance and Administration Standing Committee

The Finance and Administration Standing Committee will hear a presentation on the city’s current debt levels and policy considerations, and will discuss ideas for a future debt policy. Additional items include an update on Employee Appreciation Week, a safety mid‑year report, and a memorandum on playing the national anthem at council meetings.

• Presentation on City Debt Overview and Future Policy Considerations by Commissioner‑Corporate Services & City Treasurer Keri Greaves
• Information on Employee Appreciation Week presented by Manager‑Safety & Wellness Kerri Bernardi and Wellness Coordinator Brigitte Champaigne‑Klassen
• Safety Mid‑Year Update 2025 report (Report 283‑2025‑City Manager’s Office‑Human Resources)
• Memorandum on community engagement regarding the National Anthem at City Council (Director‑Legislative Services & City Clerk Krista Power, dated August 29, 2025)
• New Business – no items listed

The Finance and Administration Standing Committee met on September 9, 2025. A motion to confirm the agenda, moved by Councillor Michael Zussino and seconded by Councillor Brian Hamilton, was carried. The meeting included presentations on employee appreciation week, city debt policy, and a safety mid‑year update, but no further decisions were made.

• Agenda confirmed (motion moved by Michael Zussino, seconded by Brian Hamilton, carried)

City of Thunder Bay Appeals Tribunal

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

The Appeals Tribunal unanimously agreed to extend the compliance deadline for 512 Marks Street South to June 30, 2026, requiring removal of vermin and prevention measures. It also extended the compliance deadlines for 222 Francis Street East to December 31, 2025 for required repairs and pest‑control actions, and ordered demolition if the owner does not remedy the defects. No other decisions were made at this meeting.

• Extended compliance date for 512 Marks St S to June 30, 2026 (consensus)
• Extended compliance date for Item #1 of 222 Francis St E to Dec 31, 2025 (consensus)
• Extended compliance date for Item #2 of 222 Francis St E to Dec 31, 2025 (consensus)
• Ordered demolition if appellant does not remedy defects at 222 Francis St E by Dec 31, 2025 (consensus)

City Council

The Thunder Bay City Council will review several motions concerning the Temporary Shelter Village Initiative, including rescinding the approved Hillyard site, suspending related procedural rules, and directing administration to identify alternate locations and seek an extension of the $2.8 million external funding. The meeting also includes routine consent agenda items, committee minutes, a deferral to develop criteria for allowable tent encampments, updates on the City Manager’s Q3 2025 workplan, and the adoption of two by‑laws appointing parking enforcement officers and acting mayors.

• By‑law 270‑2025 – appoint Municipal Law Enforcement Officers for parking enforcement
• By‑law 271‑2025 – appointment of Acting Mayors for 2025‑2026
• Notice of Motion to rescind the Hillyard site approval for the Temporary Shelter Village Initiative
• Motion to seek an extension of the $2.8 million external funding for the Temporary Shelter Village
• Deferral of ratification for Allowable Tent Encampment Areas and directive to create criteria

The council adopted the consent agenda and Committee of Whole minutes unanimously. It passed By‑laws 270‑2025 and 271‑2025, appointing parking enforcement officers and acting mayors, with an 11‑0 vote. A motion to defer ratification of allowable tent‑encampment criteria tied 6‑6 and was not adopted. The council also approved a recess, scheduled a closed‑session Committee of Whole, and confirmed By‑law 274‑2025.

• Consent agenda approved (12‑0)
• Committee of Whole minutes adopted (12‑0)
• Deferral of tent‑encampment ratification lost (6‑6)
• By‑law 270‑2025 and By‑law 271‑2025 approved (11‑0)
• Notice of motion to suspend rules lost (6‑6)
• Recess approved (11‑0)
• Closed‑session Committee of Whole scheduled (11‑0)
• Confirming By‑law 274‑2025 approved (11‑0)

City Council

City Council will meet to ratify resolutions and vote on two specific by-laws. The session includes the adoption of minutes from August 11, 2025, and a resolution regarding pre-budget consultations for Budget 2025.

• By-law 254-2025: Removal of a Holding Symbol for 1510 Paquette Road
• By-law 256-2025: Amendment to By-law 390-1981 regarding The Waterfront District Business Improvement Area
• Ratifying resolution for Memorandum - Pre-Budget Consultations - Budget 2025

The council deferred ratification of criteria for allowable tent encampments to the September 2 meeting. It ratified the pre‑budget consultation resolution for the 2025 budget. By‑laws 254‑2025 (Holding Symbol removal at 1510 Paquette Road) and 256‑2025 (amending the Waterfront District Business Improvement Area) were introduced, read, and carried. A confirming by‑law (265‑2025) to record the meeting’s proceedings was also carried.

• Deferral of Allowable Tent Encampment Areas ratification to Sep 2, 2025 – Carried
• Ratifying resolution – Pre‑Budget Consultations – Budget 2025 – Carried
• Adopted By‑law 254‑2025 to remove Holding Symbol at 1510 Paquette Road – Carried
• Adopted By‑law 256‑2025 to amend By‑law 390‑1981 and designate Waterfront District as a Business Improvement Area – Carried
• Adopted By‑law 265‑2025 to confirm the proceedings of the August 25, 2025 council meeting – Carried

Committee of the Whole

The Committee of the Whole will consider a recommendation to create a new 2025 capital budget project for the Eye on the Street – Phase 3 expansion and to finance the municipal portion with $254,731 from the Capital General Reserve Fund. It will also approve Budget Appropriation #18‑2025 and forward any required by‑laws to City Council for ratification. Additional agenda items include a deputation from the Thunder Bay Symphony Orchestra and reports on housing, development‑charge changes, and the operating‑budget financial status.

• Create new 2025 Capital Budget Project for Eye on the Street – Phase 3 Expansion; fund municipal portion with $254,731 from Capital General Reserve
• Approve Budget Appropriation #18‑2025 for the Eye on the Street – Phase 3 project
• Deputation request from the Thunder Bay Symphony Orchestra
• Presentation of memorandum on Multi‑Residential Property Tax Subclasses
• Discussion of changes to development charges in new housing legislation and recommendation to support OBCM motion

The Committee created a new 2025 Capital Budget Project for the Eye on the Street – Phase 3 Expansion and appropriated $254,731 from the Capital General Reserve Fund. It approved the release of the City’s $5.0 million contribution to the new Thunder Bay Art Gallery, with 50% payable on a funding agreement and 50% on land‑lease amendments, and authorized the Mayor and City Clerk to sign the agreement. A request for additional Art Gallery funding was referred to Administration for further information, with a report due by the end of October 2025. The meeting agenda was also confirmed.

• Approved creation of a 2025 Capital Budget Project for Eye on the Street – Phase 3 Expansion (CARRIED)
• Appropriated $254,731 from the Capital General Reserve Fund for the Eye on the Street Phase 3 project (CARRIED)
• Approved release of the City’s $5.0 million contribution to the new Art Gallery, 50% on funding agreement and 50% on land‑lease amendments, and authorized signing by Mayor and City Clerk (CARRIED)
• Referred additional Art Gallery funding request to Administration for further information, with a report due by end of October 2025 (CARRIED)
• Confirmed the meeting agenda as printed (CARRIED)

City Council (Public Meeting)

City Council is reviewing a zoning amendment to allow a mixed-use building with 70 homes and ground-floor commercial units at 33 Court Street South. The meeting also includes decisions on site plan controls and a subdivision agreement.

• Proposed Zoning By-law Amendment for 70 homes and commercial units at 33 Court Street South
• By-law 241-2025: Site Plan Control Designation at 33 Court Street South
• By-law 244-2025: Site Plan Control Designation at 521 Memorial Avenue
• By-law 261-2025: Subdivision Agreement with BK Realty Investment Management Inc.

The council approved a zoning by‑law amendment for 33 Court Street South that permits mixed‑use redevelopment with 70 new homes. It also adopted three site‑plan control by‑laws, designating 33 Court Street South and 521 Memorial Avenue for site‑plan control. Additionally, the council authorized a subdivision agreement with BK Realty Investment Management. All motions were carried.

• Agenda confirmation carried
• Zoning amendment recommendation for 33 Court St South carried
• By‑law 225-2025 (zoning amendment) approved
• By‑law 241-2025 (site‑plan control at 33 Court St) approved
• By‑law 244-2025 (site‑plan control at 521 Memorial Ave) approved
• By‑law 261-2025 (subdivision agreement with BK Realty) approved

Committee of the Whole

The Committee of the Whole will review the proposed 2026 Operating and Capital Budgets, recommending tax levy increases of no more than 2.6% for 2026 and 2.1% for 2027. They will also receive updates on the Transportation Master Plan and Active Transportation Plan. Additional items include a naming rights policy exception for the Multi‑use Indoor Turf Facility, criteria for allowable tent encampments, and presentations of Citizens of Outstanding Achievement Awards.

• 2026 Budget Direction: recommendation for up to 2.6% tax levy increase on operating and capital budgets, and a 2‑year capital budget for 2026‑2027
• Naming Rights Policy Exception to allow negotiation of a naming rights agreement for the Multi‑use Indoor Turf Facility
• Transportation Master Plan and Active Transportation Plan update presentation
• Citizens of Outstanding Achievement Awards presentation to Acadia Broadcasting and Noah Filice
• Motion to develop criteria for allowable tent encampment areas in the city

The Committee of the Whole amended its purpose to remove land acquisition and solicitor‑client privilege items and adopted a revised purpose. It confirmed the agenda, withdrew the Bill 49 advocacy item, defeated an alternate appointments motion, approved multiple committee appointments and chair designations, and presented Citizens of Outstanding Achievement awards.

• Amendment removing land acquisition and solicitor‑client privilege reasons from Committee of Whole purpose – carried
• Revised amendment establishing Committee of Whole purpose with limited reasons – carried
• Motion to confirm agenda (including amendment) – carried
• Motion to withdraw Advocacy – Bill 49 agenda item – carried
• Motion to defeat alternate appointments amendment – defeated
• Appointments to Standing Committees on Quality of Life, Growth, and Finance & Administration, including chairs, vice‑chairs, speaker and deputy speaker – carried
• Presentation of Citizens of Outstanding Achievement Awards to Acadia Broadcasting and Noah Felice – presented

City Council

The Thunder Bay City Council will consider several by-laws that update the appointment of municipal law enforcement officers and parking enforcement personnel. It will also vote on a series of by-laws that authorize the city to submit financing applications to the Ontario Infrastructure and Lands Corporation for ongoing capital projects. Ratifying resolutions supporting social services advocacy, Bill 49 for highway safety, and the Rural Ontario Development Program will be presented for a two‑thirds vote.

• By-law 243-2025 – appoint Municipal Law Enforcement Officers
• By-law 251-2025 – appoint persons to enforce municipal parking by‑laws
• By-law 245-2025 – authorize submission of an OILC financing application and borrowing
• By-law 246-2025 – authorize submission of an OILC financing application and borrowing
• Ratifying resolutions for Social Services Board advocacy, Bill 49 highway safety act, and Rural Ontario Development Program

The council ratified two resolutions supporting the District Social Services Administration Board – Advocacy and the Thunder Bay and Rural Ontario Development Program. It approved six by‑laws (243‑2025, 251‑2025, 245‑2025, 246‑2025, 247‑2025, 248‑2025) to appoint municipal enforcement officers and to authorize applications for financing capital projects through the Ontario Infrastructure and Lands Corporation. A confirming by‑law (249‑2025) to record the meeting proceedings was also adopted. All items were carried without recorded vote counts.

• Ratified resolution for District of Thunder Bay Social Services Administration Board – Advocacy (carried)
• Ratified resolution supporting Thunder Bay and Rural Ontario Development Program (carried)
• Approved By-law 243‑2025 to appoint Municipal Law Enforcement Officers (carried)
• Approved By-law 251‑2025 to appoint persons to enforce parking (carried)
• Approved six by‑laws (245‑2025 to 248‑2025) authorizing OILC financing applications for capital projects (carried)
• Adopted Confirming By-law 249‑2025 to confirm meeting proceedings (carried)

City of Thunder Bay Appeals Tribunal

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

City of Thunder Bay Appeals Tribunal

The City of Thunder Bay Appeals Tribunal will hear appeals against property standards orders for four properties: 512 Marks Street South, 335 Rupert Street, 339 Rupert Street, and 235 Grenville Avenue. The meeting is scheduled for July 23, 2025.

• Appeal to Property Standards Order for 512 Marks Street South
• Appeal to Property Standards Order for 335 Rupert Street
• Appeal to Property Standards Order for 339 Rupert Street
• Appeal to Property Standards Order for 235 Grenville Avenue
• Meeting held in the McNaughton Room at City Hall

The Appeals Tribunal unanimously agreed to extend the compliance deadline for Item #1 of the Property Standards Orders at 335 and 339 Rupert Street to October 31, 2025. The Tribunal also confirmed all seven items of the Property Standards Order for 235 Grenville Avenue, with work to be finished by August 30, 2025. The appeal concerning 512 Marks Street South was withdrawn and will be heard at a later date.

• Extended compliance deadline for Item #1 at 335 Rupert Street to Oct 31 2025 (consensus)
• Extended compliance deadline for Item #1 at 339 Rupert Street to Oct 31 2025 (consensus)
• Confirmed Items #1‑7 of Property Standards Order for 235 Grenville Avenue, to be completed by Aug 30 2025 (consensus)
• Appeal for 512 Marks Street South withdrawn; will be rescheduled

City Council

City Council is meeting to confirm previous minutes and address by-law resolutions. The primary item for decision is a subdivision agreement with a private developer.

• By-law 240-2025: Subdivision Agreement with Di Gregorio Developments Inc. for Parkdale Subdivision Stage 8

The council appointed Councillor Greg Johnsen as Acting Mayor and confirmed the agenda and prior meeting minutes. A mayoral amendment to Report 239‑2025 and a resolution to use 114 Miles Street East for the shelter were both rejected. The council then approved the Hillyard site next to 8th Avenue as the location for the Temporary Shelter Village Initiative. Several by‑laws and board appointments were also approved.

• Appointed Councillor Greg Johnsen as Acting Mayor (carried)
• Confirmed agenda and minutes of July 15, 2025 council meeting (carried)
• Adopted July 14, 2025 Committee of Whole minutes (carried)
• Mayor’s amendment to Report 239‑2025 was rejected (lost)
• Report Back – Temporary Shelter Village Initiative – Alternate Locations was rejected (lost)
• Approved Hillyard site (next to 8th Avenue) for Temporary Shelter Village Initiative (carried)
• Approved By‑law 240‑2025 to execute Subdivision Agreement with DiGregorio Developments Inc. (carried)
• Approved By‑law 229‑2025 confirming council proceedings (carried)

Committee of the Whole

The Committee of the Whole is reviewing funding requests and administrative reports. The body is discussing a financial allocation for a local event and a project to honor war veterans. The meeting also includes a presentation on the 2024 police annual report.

• Proposed $20,000 allocation for the South Core Roar event on September 20, 2025
• Proposed approval in principle for the Clean, Green & Beautiful Memorial Banner Project to honor war veterans
• Presentation of the 2024 Thunder Bay Police Service Annual Report
• Review of the 2024 Accessibility Progress Report
• Review of minutes from seven different advisory committees and commissions

The Committee of the Whole approved an amendment to the resolution establishing a closed‑session meeting. The agenda was amended to allow a deputation from the Fort William BIA. Council voted to appoint Frank Marino and Connor Remus to the Waterfront District BIA Board for four‑year terms, and Murray Walberg to the Tbaytel Board for a three‑year term. The committee also endorsed proceeding with the Realty Services Report 2025CLS.030.

• Amended resolution to establish Closed Session (carried)
• Agenda amendment to hear Fort William BIA deputation (carried)
• Appointed Frank Marino and Connor Remus to Waterfront District BIA Board (carried)
• Appointed Murray Walberg to Tbaytel Board of Directors (carried)
• Recommended proceeding with Realty Services Report 2025CLS.030 (carried)

City Council

The Thunder Bay City Council will confirm its agenda and adopt several by‑laws. Key items include a by‑law to provide for the final levy of taxes for 2025, appointments of a Deputy City Clerk and municipal law enforcement officers, and an update to council meeting procedures. The council will also approve a by‑law confirming the proceedings of this meeting.

• By‑law 194-2025 – final levy of taxes for 2025
• By‑law 206-2025 – appointment of Deputy City Clerk
• By‑law 217-2025 – govern council and committee meetings and repeal By‑law 51-2021
• By‑law 231-2025 – appointment of persons to enforce parking by‑laws
• By‑law 232-2025 – appointment of officers to enforce smoking prohibition at Thunder Bay Regional Hospital

Greg Johnsen was appointed Acting Mayor to preside over the July 14, 2025 meeting. The council confirmed the agenda and adopted minutes from previous council, committee, ward, and non‑business meetings. A by‑law resolution was carried that introduced six by‑laws, including By‑law 194‑2025 for the final levy of taxes for 2025, and By‑law 220‑2025 confirming the meeting proceedings was also adopted.

• Appointed Greg Johnsen as Acting Mayor (carried)
• Confirmed agenda (carried)
• Adopted City Council minutes from June 23, 2025 (carried)
• Adopted Committee of Whole minutes from June 23, 2025 (carried)
• Adopted Ward meeting minutes (Northwood Apr 30, Neebing Jun 17, McIntyre Jun 25, 2025) (carried)
• Adopted Non‑Business Meeting minutes from June 16, 2025 (carried)
• Carried By‑law Resolution introducing six by‑laws (carried)
• Carried By‑law 220‑2025 confirming meeting proceedings (carried)

Committee of the Whole

The Committee of the Whole will consider several reports, including an update to the municipal Investment Policy Statement that requires council ratification. It will also discuss a Stage 2 funding application to the Northern Ontario Heritage Fund for the Delaney Arena expansion, and a recommendation to implement Advanced Metering Infrastructure for water meters. Additional items include an addendum to the Northwest Arterial environmental study and presentations from Indigenous Advisory Council and utility partners.

• Approve amendment to the Investment Policy Statement (Report 185‑2025) and present by‑law for council ratification
• Recommend submitting a Stage 2 application to the Northern Ontario Heritage Fund for Delaney Arena improvements (Report 219‑2025)
• Recommend implementation of Advanced Metering Infrastructure (AMI) for water meters and inclusion of costs in the 2026‑2028 capital budgets (Report 234‑2025)
• File Northwest Arterial Environmental Study Report Addendum for public review (Report 169‑2025)
• Presentations requested by Indigenous Advisory Council and utility companies Synergy North and Thunder Bay Hydro

The Committee of the Whole approved 114 Miles Street East as the location for the Temporary Shelter Village Initiative and gave the Director of Strategy & Engagement delegated authority to manage the project. The municipally owned property at 142 Simpson Street was excluded from future encampment site considerations, and both Miles and Simpson Streets will be added to the Eye on the Street program’s Code of Practice pending public consultation. A recurring $125,000 contribution to the 2026 Fort William BIA budget was approved, along with Appropriation Change Order 07‑2025. The updated Investment Policy Statement was also approved for inclusion in the Corporate Policy Manual.

• Approved 114 Miles Street East as site for Temporary Shelter Village Initiative (Carried)
• Granted delegated authority to the Director, Strategy & Engagement for the initiative (Carried)
• Excluded 142 Simpson Street from future encampment site identification (Carried)
• Added Miles Street and Simpson Street to Eye on the Street Code of Practice (Carried)
• Approved recurring $125,000 annual contribution to 2026 Fort William BIA budget (Carried)
• Approved Appropriation Change Order 07‑2025 (Carried)
• Approved Investment Policy Statement and its inclusion in the Corporate Policy Manual (Carried)

Thunder Bay Recruitment Committee (Tbaytel)

The Thunder Bay Recruitment Committee is meeting on July 10, 2025. The agenda provided contains no listed items, proposals, or decisions. As a result, the meeting appears to be procedural with no specific matters identified.

The recruitment committee approved the meeting agenda and the minutes from the June 24, 2025 meeting. It also resolved to move into a closed session to receive information under Municipal Act Section 239 concerning personal matters about an identifiable individual. The committee reached consensus that administration should proceed as directed in the closed session.

• Agenda approved (carried)
• Previous meeting minutes approved (carried)
• Resolved into closed session for personal matters (carried)
• Committee consensus to have administration proceed as directed in closed session

Heritage Advisory Committee

The provided agenda contains only procedural boilerplate and software interface elements. No specific topics, decisions, or discussion items are listed.

The Heritage Advisory Committee approved the meeting agenda after a motion by Kim Costa and second by Councillor Greg Johnsen. It also confirmed the minutes from the May 22, 2025 meeting following a motion by Jennifer Bonazzo and second by Councillor Greg Johnsen. No other formal decisions were taken at this meeting.

• Agenda approved (motion by Kim Costa, seconded by Councillor Greg Johnsen)
• Previous minutes approved (motion by Jennifer Bonazzo, seconded by Councillor Greg Johnsen)

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee meeting scheduled for June 25, 2025, has an agenda that does not list any specific items. The agenda consists only of placeholders and generic headings without details on discussions, decisions, or proposals. As a result, no concrete actions or topics can be identified from the provided document.

Community Safety and Well-Being Advisory Committee

The agenda for the Community Safety and Well-Being Advisory Committee meeting on 2025-06-25 contains no listed items; only placeholders and system-generated sections are present.

The committee carried a motion to approve the agenda for the meeting. It also confirmed the minutes from the April 23 meeting. A further motion was carried to prepare a memorandum for Council outlining an urgent selection of a location for the Temporary Shelter Village and adoption of the Enhanced Encampment Response Plan.

• Agenda approved (motion carried)
• Previous meeting minutes confirmed (motion carried)
• Motion to prepare memorandum to Council on TSV location carried
• Chair, Director Olsen, and Manager Costanzo tasked to draft the memorandum

McIntyre Ward Meeting

The McIntyre Ward council will hear a Thunder Bay Police Service update on local speeding challenges, receive information on the maintenance of gravel roads, and discuss various ward and city issues. The meeting will also review the minutes from the February 26, 2025 ward meeting.

• Thunder Bay Police Service update on speeding challenges
• Information on maintenance of gravel roads
• Review of minutes from the February 26, 2025 meeting
• Discussion of ward and city issues

The council heard updates from the Thunder Bay Police Service on speeding, red‑light cameras, load restrictions, crosswalks, scooters and e‑bikes. The Roads manager reported on gravel‑road maintenance, grading, calcium treatment, chip sealing and budget allocations. Residents discussed sidewalk repairs, culvert fuel leaks, traffic congestion on Junot Avenue, parking fees and the Temporary Village Initiative. No motions were voted on or formally approved.

Inter-Governmental Affairs Committee

The agenda for the Thunder Bay District Inter‑Governmental Affairs Committee on 2025‑06‑25 contains only placeholders and no specific items, contracts, or proposals. No decisions or discussions are detailed in the provided document.

The committee approved its agenda and confirmed the May 14 minutes. It carried a motion recommending advocacy to the Ministry of Transportation for safety measures on the Thunder Bay Expressway. It also carried a motion supporting the Ontario Big City Mayors' request that the federal government work with municipalities on changes to development charges. The resolution will be presented to City Council for further input.

• Agenda approval carried
• May 14 minutes confirmation carried
• Recommend advocacy for Expressway safety measures carried
• Support OBCM motion on development charges carried

Anti-Racism and Equity Advisory Committee

The agenda for the Thunder Bay District Anti-Racism and Equity Advisory Committee meeting on 2025-06-24 contains no listed items or proposals. It appears to be a procedural placeholder without substantive discussion points.

Thunder Bay Recruitment Committee (Tbaytel)

The provided agenda contains only procedural boilerplate and software interface text. There are no specific topics, decisions, or discussions listed for this meeting.

The Thunder Bay Recruitment Committee approved the meeting agenda and confirmed the minutes from the May 20, 2025 meeting. The committee also resolved to enter a closed session to receive confidential personal information under the Municipal Act. The next meeting was scheduled for July 10 at 5 p.m. and the meeting adjourned at 6:48 p.m.

• Agenda approval – carried
• Minutes of May 20, 2025 approved – carried
• Resolution to enter closed session – carried

Committee of the Whole

The Committee of the Whole will consider Report 154‑2025 recommending the repeal of Procedural By‑law 51/2021 and adoption of By‑law 217/2025, along with approval of the 2025 and 2026 meeting schedules. It will also vote on dissolving a series of advisory committees and on the 2025 tax policy options, including tax ratios, rates, and levy instalments. Additionally, the body will consider the appointment of Jeff Walters as Deputy City Clerk effective July 15, 2025.

• Repeal Procedural By‑law 51/2021 and adopt new Procedural By‑law 217/2025
• Approve the 2025 and 2026 Council meeting schedules (Attachments A and B)
• Dissolve the Anti‑Racism and Equity, Audit, Clean, Green & Beautiful, Community Communications, Community, Youth and Cultural Funding Appeals, Coordinating, Downtown Fort William Revitalization, EarthCare, Official Recognition, and Waterfront Development advisory committees
• Approve 2025 tax ratios and rates (Option 1) and set levy instalments for August 6 and October 1, 2025
• Appointment of Jeff Walters as Deputy City Clerk for 18‑24 months, effective July 15, 2025

The Committee of the Whole approved the repeal of Procedural By-law 51/2021 and adoption of By-law 217-2025, approved the 2025‑2026 meeting calendar, and dissolved the Anti‑Racism and Equity, Audit, and Clean, Green & Beautiful advisory committees. It also appointed Josh Gillingham, Steve Fraser and Crystallee Mouland to the Victoria Avenue BIA Board for the remainder of their terms. The council declared three surplus properties, granted easements to Enbridge Gas Inc. ($8,784) and Synergy North ($2,148), and approved the sale of a portion of Mountdale Avenue for $110,520. All motions were carried.

• Appointed Josh Gillingham, Steve Fraser and Crystallee Mouland to Victoria Avenue BIA Board – carried
• Repealed Procedural By-law 51/2021 and adopted By-law 217-2025 – carried
• Approved Calendar of Meetings for 2025 and 2026 – carried
• Dissolved Anti‑Racism and Equity Advisory Committee – carried
• Dissolved Audit Committee – carried
• Dissolved Clean, Green & Beautiful Committee – carried
• Declared three surplus properties and granted easements to Enbridge Gas ($8,784) and Synergy North ($2,148) – carried
• Approved sale of portion of Mountdale Avenue for $110,520 – carried

City Council

Thunder Bay City Council will introduce and vote on three by-laws: By-law 158-2025 to amend the Parking By-law, By-law 159-2025 to amend the User Fee By-law, and By-law 211-2025 to establish a Designated Truck Route. The council will also consider By-law 201-2025 to confirm the proceedings of this meeting. Minutes from previous council and committee meetings will be reviewed and adopted.

• By-law 158-2025 – amendment to the Parking By-law
• By-law 159-2025 – amendment to the User Fee By-law
• By-law 211-2025 – establishment of a Designated Truck Route
• By-law Resolution to introduce, read, and sign the three by-laws
• By-law 201-2025 – confirming the proceedings of the June 23, 2025 meeting

The council ratified two earlier resolutions on litigation and surplus property. Three by‑laws were adopted: amendments to the parking by‑law (158‑2025) and user‑fee by‑law (159‑2025), and the Designated Truck Route by‑law (211‑2025). The council also approved the Kam River Heritage Park site, an appropriation change order, and delegated authority to implement the Temporary Shelter Village Initiative.

• Agenda confirmed (carried)
• Minutes of June 2 and June 16 council meetings ratified (carried)
• Committee of the Whole minutes adopted (carried)
• Ward meeting minutes received (carried)
• Ratifying resolution on litigation report and surplus property adopted (carried)
• By‑law 158‑2025 Parking amendment approved (carried)
• By‑law 159‑2025 User‑fee amendment approved (carried)
• By‑law 211‑2025 Designated Truck Route approved (carried)

Community Communications Committee

The Community Communications Committee will confirm the minutes from its June 19 meeting. It will receive a presentation on the City of Thunder Bay Smart Growth Action Plan. Additional updates will be given on the Community Safety & Wellbeing Refresh Engagement Plan, the Let’s Talk Thunder Bay engagement, the Citizen Satisfaction Survey, and the Communications Plan. No formal decisions are indicated on these items.

• Presentation of the City of Thunder Bay Smart Growth Action Plan (Growth Strategy)
• Overview of the Community Safety & Wellbeing Refresh Engagement Plan
• Report on the Let’s Talk Thunder Bay engagement held May 13, 2025 at West Thunder Community Centre
• Update on the Citizen Satisfaction Survey
• Update on the Communications Plan

The Community Communications Committee approved the meeting agenda after a motion by Derek Tycholas and second by Syed Kabir. The committee also confirmed the minutes from the February 20, 2025 meeting following the same motion and second. After losing quorum at 6:47 p.m., the committee continued as an information session.

• Approved meeting agenda (motion moved by Derek Tycholas, seconded by Syed Kabir)
• Confirmed minutes of 01-2025 meeting (motion moved by Derek Tycholas, seconded by Syed Kabir)

Mayor's Taskforce on Building More Homes Advisory Committee

The committee will approve the meeting agenda and confirm the May 2025 minutes. It will receive updates on the Housing Accelerator Fund action plan and the taskforce work plan, and members will share information from their organizations. Any new business will be considered, and the next meeting is scheduled for September 17, 2025.

• Agenda approval
• Confirmation of May 2025 meeting minutes
• Housing Accelerator Fund (HAF) Action Plan Update – memos dated May 13 and June 11, 2025
• Work Plan Check-In – updated work plan for review
• Member updates – roundtable information sharing

The committee approved the meeting agenda. It also confirmed the minutes from the May 21, 2025 meeting. Updates on the Housing Accelerator Fund and other topics were discussed, and the next meeting was set for September 17, 2025.

• Agenda approved (carried)
• May 21, 2025 minutes confirmed (carried)
• Next meeting scheduled for September 17, 2025

EarthCare Advisory Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific motions, discussions, or decisions listed for this meeting.

Waterfront Development Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

The Waterfront Development Committee approved the meeting agenda, including added documents, after a motion was moved and seconded. The committee also confirmed the minutes from the May 20, 2025 meeting. Both motions were carried. No other formal decisions were recorded.

• Agenda approved (amended) – carried
• Minutes of May 20, 2025 meeting approved – carried

Neebing Ward Meeting

The agenda for the Thunder Bay District Neebing Ward meeting on 2025-06-17 contains no listed items. No descriptions, categories, numbers, attachments, or votes are provided. Therefore, no specific decisions or discussions are detailed in the agenda.

The Neebing Ward meeting was held on June 17, 2025 at the Vickers Heights Community Centre. The session was interrupted twice by a fire alarm, which was investigated and cleared by Fire and Rescue. Residents presented information and opinions on the proposed Designated Truck Route, but no motions, votes, or approvals were recorded. The meeting adjourned at 7:51 p.m.

Committee of the Whole

The Committee of the Whole will consider several reports and recommendations. It will vote on the Affordable Rental Housing Funding Program policy, a $1.2 million grant application to the FCMA Green Municipal Fund, extensions of draft subdivision approvals for 2139 15th Side Road and Lacewood South, and the Phase Three Asset Management Plan. The meeting also includes a recommendation to adopt the 2025 Tax Policy, setting tax ratios, rates and a two‑installment levy due August 6 and October 1, 2025.

• Approve Policy 02‑06‑01 (Affordable Rental Housing Funding Program) as amended
• Authorize application for $1.2 million grant through the FCMA Green Municipal Fund
• Extend draft plan approval (58T‑15503) for 2139 15th Side Road to June 20 2027
• Approve Asset Management Plan – Phase Three and adopt the Strategic Asset Management Policy
• Adopt 2025 Tax Policy rates (Option 1) and set levy installments for August 6 and October 1, 2025

The Committee of the Whole approved the amended Affordable Rental Housing Funding Program policy. It also approved the city’s application for a $1.2 million grant from the Federation of Canadian Municipalities Green Municipal Fund. Extensions of draft plan approvals were granted for the 2139 15th Side Road subdivision and the Lacewood South subdivision. The Phase Three Asset Management Plan and its Strategic Asset Management Policy were approved, while the proposed 2025 tax policy was rejected and deferred to the next meeting.

• Approved Affordable Rental Housing Funding Program (Policy 02-06-01) – Carried
• Approved $1.2M grant application to Federation of Canadian Municipalities Green Municipal Fund – Carried
• Approved extension of draft plan approval for 2139 15th Side Road to June 20, 2027 – Carried
• Approved extension of draft plan approval for Lacewood South to June 30, 2027 – Carried
• Approved Asset Management Plan – Phase Three and Strategic Asset Management Policy – Carried
• Rejected 2025 Tax Policy (Option 1) – Lost
• Deferred 2025 Tax Policy to June 23, 2025 Committee of the Whole – Carried
• Recessed meeting to review tax policy options – Carried

City Council (Public Meeting)

City Council will consider several by‑law motions, including a zoning amendment for the eastern terminus of Jasper Drive, a boundary expansion for the Housing Community Improvement Plan, and the adoption of a city‑wide Growth Community Improvement Plan. The Growth CIP would activate multiple grant programs and authorize the Commissioner of Growth to sign funding agreements up to $2 million. Each by‑law will be read, dealt with individually, and, if approved, signed by the Mayor and Clerk.

• Zoning By‑law Amendment – Eastern Terminus of Jasper Drive (By‑law 210‑2025)
• By‑law 209‑2025 – Designate Site Plan Control at Eastern Terminus of Jasper Drive
• Boundary expansion of the Housing Community Improvement Plan (By‑law 161‑2025)
• Adopt Growth Community Improvement Plan city‑wide (By‑law 191‑2025)
• Authorize up to $2 million in funding agreements for the Growth CIP

The council approved a zoning by‑law amendment for the eastern terminus of Jasper Drive, rezoning it to an Urban Mid‑rise zone with site‑plan control. It adopted a boundary expansion to the Housing Community Improvement Project Area and adopted the city‑wide Growth Community Improvement Plan, activating several grant programs. The commissioner of growth was authorized to sign funding agreements up to $2 million, and four related by‑laws were introduced and carried.

• Approved zoning by‑law amendment for Eastern Terminus of Jasper Drive – carried
• Adopted boundary expansion to Housing Community Improvement Project Area – carried
• Adopted Growth Community Improvement Plan city‑wide – carried
• Activated Employment Growth Tax Incentive, Capital Contribution, Brownfield Rehabilitation, Large‑Scale Employment, and Planning and Building Fees grants – carried
• Authorized Commissioner of Growth to sign funding agreements up to $2 million – carried
• Passed By‑law 161‑2025 amending Housing Community Improvement Plan – carried
• Passed By‑law 191‑2025 adopting Growth Community Improvement Plan – carried
• Passed By‑law 209‑2025 designating Site Plan Control at Jasper Drive – carried

Non-Business Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific business items, decisions, or discussion topics are listed.

The council held a non‑business meeting to review the Smart Growth Action Plan. A PowerPoint presentation was given and questions were answered. No motions were moved, and no approvals, denials, or tablings were recorded.

City Council - Special Session - Annual General Meeting (AGM)

At the special‑session AGM, City Council will consider items concerning the Thunder Bay Community Economic Development Commission (CEDC). The council is asked to approve the audited consolidated financial statements for the CEDC for the fiscal period ending December 31 2024 and to appoint MNP as the commission’s auditor. The council will also confirm the minutes of the CEDC’s June 17 2024 Annual Meeting and adopt By‑law 198‑2025 to confirm the proceedings of the June 16 2025 meeting.

• Approve the Audited Consolidated Financial Statements of Thunder Bay Community Economic Development Commission Inc. for the fiscal period ending December 31 2024
• Appoint MNP as the auditor for Thunder Bay Community Economic Development Commission Inc.
• Confirm the minutes of the June 17 2024 Annual Meeting of the Commission
• Adopt By‑law 198‑2025 to confirm the proceedings of the Council meeting on June 16 2025
• Adopt the corresponding By‑law Resolution for By‑law 198‑2025

The council authorized the Deputy City Clerk to sign a resolution approving the audited consolidated financial statements of the Thunder Bay Community Economic Development Commission for 2024. It also appointed MNP LLP as the commission’s auditor until the city selects a new auditor. Minutes of the June 17, 2024 AGM were confirmed, and By‑law 198‑2025 and its resolution were adopted. All items were carried.

• Authorized Deputy City Clerk to sign resolution approving 2024 audited financial statements (carried)
• Appointed MNP LLP as auditor for the commission until a new city auditor is appointed (carried)
• Confirmed minutes of the June 17, 2024 CEDC Annual Meeting (carried)
• Approved By‑law 198‑2025 to confirm Council meeting proceedings (carried)
• Approved confirming By‑law resolution 198‑2025 (carried)
• Confirmed agenda for the special session (carried)

Official Recognition Committee

The Thunder Bay District Official Recognition Committee has posted an agenda for its June 12, 2025 meeting. The agenda is currently procedural and contains no specific decisions or items for discussion.

The committee approved its agenda and confirmed the minutes from the March 20 meeting. It moved into a closed session to receive personal information, then returned to open session. The City Manager approved a $1,000 budget for refreshments and dessert for the Official Recognition Awards. No other substantive decisions were made.

• Agenda approved (carried)
• Previous meeting minutes confirmed (carried)
• Resolved into closed session (carried)
• Resolved back into open session (carried)
• Approved $1,000 budget for awards refreshments (no vote tally recorded)

Accessibility Advisory Committee Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific discussion items or decisions are listed.

Current River Ward Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed for this meeting.

The council provided an update on the waterfront development plan, including new stages, storage, vendor areas, washrooms, and a play area. Discussions were held about a proposed roundabout, road repairs on Dewe and Velva Avenue, a noise complaint, a city employee code of conduct, and debris left on Huron Avenue. No approvals, denials, or votes were recorded.

Thunder Bay Recruitment Committee (Synergy North)

The agenda for the Thunder Bay Recruitment Committee meeting on June 5, 2025 contains no listed items. No decisions, contracts, or discussions are detailed in the provided document.

The Thunder Bay Recruitment Committee approved the meeting agenda. It then resolved to enter a closed session to receive personal‑matter information under the Municipal Act. After interviewing two candidates, the committee reached consensus that administration should proceed as directed in the closed session. No other substantive decisions were recorded.

• Agenda approved (carried)
• Resolved into closed session for personal‑matter recruitment info (carried)
• Consensus that administration proceed as directed in closed session

Audit Committee

The committee will approve the meeting agenda and confirm the minutes from the February 12, 2025 meeting. It will review its Terms of Reference and receive an overview of the 2024‑2026 Internal Audit Work Plan. Several audit reports will be presented, including credit‑card compliance for 2022‑2023, the 2024 Eye on the Street summary, and the 2024 Inventory Audit Report. A Q4 update on the 2024 operating budget and reserves will also be discussed, followed by any new business.

• Agenda approval
• Confirmation of February 12, 2025 meeting minutes
• Review of the 2024‑2026 Internal Audit Work Plan
• Presentation of 2022 & 2023 Credit Card Compliance Audit Reports
• Q4 2024 Operating Budget financial status update

City Council

The City Council will consider a Notice of Motion to amend the Parking Authority Financial Plan to introduce complimentary parking options. The amendment proposes a 4‑hour complimentary parking period at the Marina/Waterfront and Market Square, with the option to purchase additional hours, and a 2‑hour complimentary on‑street meter program with the option to purchase extra hours, effective until December 31 2027. The council will also adopt By‑law 177‑2025 appointing persons to enforce parking and By‑law 192‑2025 confirming the meeting proceedings.

• By‑law 177‑2025 – Appointment of Persons to Enforce Parking
• By‑law Resolution introducing By‑law 177‑2025
• Notice of Motion to Amend Parking Authority Financial Plan – Complimentary Parking
• By‑law 192‑2025 – Confirming By‑law for the June 2 2025 meeting
• Ratifying Resolution (item 7)

The council ratified the appointment of members to the CEDC Board of Directors. It adopted By-law 177‑2025 to appoint municipal law enforcement officers for parking enforcement and approved an amendment to Report 309‑2023 that adds complimentary parking options. The council also endorsed the Parking Authority Financial Plan, directing closures of underutilized lots, new paid marina parking, a no‑free‑parking policy, and a review of dissolving the Parking Authority Board.

• Ratified Board Appointment – CEDC Board of Directors (carried)
• Adopted By-law 177‑2025 appointing persons to enforce parking (carried)
• Amended Report 309‑2023 Parking Authority Financial Plan to add complimentary parking provisions (carried)
• Endorsed Parking Authority Financial Plan and its rates/fees for the 2024 budget (carried)
• Directed closure of five underutilized parking lots (Camelot, Machar, Viscount, Nesco) by June 1 2024 (carried)
• Directed establishment of new paid parking in marina areas including Market Square as of June 1 2024 (carried)
• Ordered development of a no‑free‑parking policy to be presented by March 25 2024 (carried)
• Ordered review of recommendation to dissolve the Parking Authority Board by March 25 2024 (carried)

Committee of the Whole

The Committee of the Whole will review reports from the Earthcare and Waterfront Development committees, consider a recommendation to adopt natural patina‑colour cast‑iron tactile plates as the city standard and remove the related outstanding item, and receive a business case for an administrative penalty system to support a Red Light Camera program. Additional discussion includes updates on the Designated Truck Route with several township deputations and a first report on the Asset Management Plan Phase III.

• Adopt natural patina‑colour cast‑iron tactile plates as standard (Report 142‑2025)
• Remove Item 2021‑108‑INO (Tactile Walking Indicators) from Outstanding List
• Business case and plan for Administrative Penalty System for Red Light Camera program (Report 046‑2025)
• Designated Truck Route updates with deputations from Conmee, Gillies, Lakehead Rural Municipal Coalition, O'Connor, and Doug Moynihan
• First Report on Asset Management Plan Phase III (Report 171‑2025)

The Committee approved the appointment of Denise Atkinson as a Community Director of the Thunder Bay Community Economic Development Commission for a four‑year term starting June 2, 2025. It also adopted a standard of natural patina‑colour cast‑iron tactile plates for city roadways and ordered spring sweeping of those plates. The Committee directed administration to prepare a business case and plan for an Administrative Penalty System to support a Red Light Camera program, and to remove related items from the Outstanding List. All motions were carried.

• Approved Denise Atkinson appointment as Community Director, term June 2, 2025‑June 2, 2029 (Carried)
• Approved use of natural patina‑colour cast‑iron plates as standard for tactile plate installations (Carried)
• Approved spring sweeping of tactile plates and removal of item 2021-108-INO from Outstanding List (Carried)
• Approved preparation of business case and plan for Administrative Penalty System for Red Light Camera program (Carried)
• Approved removal of item 2024-103-INO from Outstanding List (Carried)
• Approved confirmation of agenda (Carried)
• Approved proceeding as directed on Property Related Matter Report 2025CLS.022 (Carried)
• Approved presentation of Earthcare and Waterfront Advisory Committee minutes for information (Carried)

Clean, Green and Beautiful Committee

The agenda for the Thunder Bay District Clean, Green and Beautiful Committee meeting on 2025-05-28 contains no listed items; it consists only of standard headings and boilerplate fields.

Anti-Racism and Equity Advisory Committee

The agenda for the Thunder Bay District Anti‑Racism and Equity Advisory Committee meeting on 2025‑05‑27 contains no listed items; it appears to be a procedural placeholder with no decisions or discussions recorded.

Committee of the Whole

The Committee of the Whole will consider awarding a contract for a new Indoor Sports Turf Facility to Finn Way General Contractor Inc. for up to $36,056,040. The agenda also includes a request to approve a sign variance for the Hyatt House Hotel and updates on the 2025 operating budget and external funding.

• Award contract for Indoor Sports Turf Facility to Finn Way General Contractor Inc. up to $36,056,040
• Approve sign variance for oversized wall signs at Hyatt House Hotel (1171-1191 Oliver Road)
• Update on 2025 Operating Budget Q1 Financial Status
• Approve receipt of external funding for capital works
• Appoint Councillor Kristen Oliver to AMO Board of Directors

The Committee approved a variance for oversized wall signs at 1171‑1191 Oliver Road for the Hyatt House Hotel. It awarded a design‑build contract up to $36,056,040 to Finn Way General Contractor for a new indoor sports turf facility and adopted related financing changes, including a $4.5 M fund transfer and a reduction of the special debenture. The Council also authorized receipt of external funding, library lease extensions, and appointed a councillor to the AMO Board.

• Approved variance for oversized wall signs at 1171‑1191 Oliver Road for Hyatt House Hotel (Carried)
• Awarded design‑build contract to Finn Way General Contractor Inc. up to $36,056,040 for indoor sports turf facility (Carried)
• Retained Stantec Architecture for technical assistance up to $200,000 (Carried)
• Transferred $4.5 million special dividend to Indoor Turf Facility Reserve Fund (Carried)
• Reduced maximum Special Debenture to $3.3 million and term to 10 years (Carried)
• Approved receipt and expenditure of external funding and Appropriation No. 26‑2025 (Carried)
• Appointed Councillor Kristen Oliver to AMO Board of Directors (Northern Caucus) for 2024‑2026 term (Carried)
• Consented to lease extensions and new leases for Thunder Bay Public Library at 1020 Dawson Road (Carried)

City Council

City Council will vote on by-laws regarding heavy traffic restrictions and the closing of a lane. The body will also discuss site plan control designations for three properties and a notice of motion regarding complimentary parking.

• By-law 114-2025: Amending restrictions for vehicles over 5,000 kg on Meryle Street
• By-law 133-2025: Closing a portion of the lane abutting 330 St. George Avenue
• By-law 157-2025: Site Plan Control Designation for 940 Memorial Avenue, 946 Memorial Avenue, and 546 13th Avenue
• Notice of Motion: Amendment to the Parking Authority Financial Plan regarding complimentary parking

The council appointed Councillor Shelby Ch'ng as Acting Mayor and confirmed the agenda and prior meeting minutes. It also introduced and carried three by-laws: one amending heavy‑traffic restrictions, one closing a lane at 330 St. George Avenue, and one designating site‑plan control for two Memorial Avenue properties and 546 13th Avenue. A confirming by‑law for the meeting itself was also carried.

• Appointed Councillor Shelby Ch'ng as Acting Mayor (Carried)
• Confirmed agenda for the May 26 meeting (Carried)
• Confirmed minutes of May 5, May 12, and May 12 special session council meetings (Carried)
• Adopted Committee of Whole minutes for May 5 and May 12 meetings (Carried)
• Introduced and carried By‑law 114‑2025 to amend heavy‑traffic restrictions (Carried)
• Introduced and carried By‑law 133‑2025 to close lane adjacent to 330 St. George Avenue (Carried)
• Introduced and carried By‑law 157‑2025 to designate site‑plan control for 940 & 946 Memorial Ave and 546 13th Ave (Carried)
• Introduced and carried By‑law 134‑2025 to confirm the proceedings of the May 26 council meeting (Carried)

Heritage Advisory Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, discussions, or items of business listed for this meeting.

The committee approved in principle the exterior front door replacement for 38‑40 Cumberland Street South (Ottawa House). It also approved the proposed installation location for the public‑art frame in Vickers Park. The agenda and the previous meeting minutes were each approved by motion.

• Approved in principle front door replacement for 38‑40 Cumberland St S (Ottawa House) – carried
• Approved installation location for public‑art frame in Vickers Park – carried
• Agenda approved – carried
• Previous minutes (02‑2025) confirmed – carried

EarthCare Advisory Committee

The EarthCare Advisory Committee meeting on 2025-05-21 has no specific agenda items recorded. The agenda contains only placeholders and no decisions, proposals, or discussions are listed.

The EarthCare Advisory Committee approved the meeting agenda as amended. It confirmed the minutes from the April 16, 2025 meeting. The committee voted to draft a memorandum of support for extending the CityStudio program, to be presented at the June meeting.

• Agenda approved (carried)
• April 2025 minutes confirmed (carried)
• Draft CityStudio support memorandum approved (carried)

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee is meeting to review housing initiatives. The committee is recommending that City Council approve a boundary expansion for the Housing Community Improvement Plan project area.

• Recommendation to City Council to approve Housing Community Improvement Plan Project Area boundary expansion
• Monthly Housing Accelerator Fund (HAF) Action Plan Update
• Review and discussion of the updated May 2025 Work Plan

The committee approved the meeting agenda and confirmed the April 29 minutes. It recommended that City Council approve the Housing Community Improvement Plan Project Area boundary expansion. Items on the Housing Accelerator Fund, work plan, and member updates were deferred to the June meeting. The next meeting was set for June 18, 2025.

• Approved meeting agenda (carried)
• Confirmed April 29 minutes (carried)
• Recommended City Council approve Housing Community Improvement Plan boundary expansion (carried)
• Deferred Housing Accelerator Fund Action Plan update to June meeting
• Deferred Work Plan update to June meeting
• Deferred Member updates to June meeting
• Scheduled next meeting for June 18, 2025

Waterfront Development Committee

The agenda for the Thunder Bay District Waterfront Development Committee meeting on 2025-05-20 contains no listed items. It only shows generic placeholders and no specific rezoning, contracts, ordinances, fee changes, or public hearings. Consequently, the committee has no concrete matters to decide or discuss at this meeting.

The committee approved the meeting agenda and confirmed the minutes from the April 15 meeting. A motion to promote the International Trail Days Native Species Planting event on the City’s Get Involved webpage was carried. The 2025 committee meeting dates were set for June, September, October, and November.

• Agenda approved (carried)
• Minutes of April 15, 2025 meeting confirmed (carried)
• Motion to promote June 7, 2025 Native Species Planting event on Get Involved webpage carried
• 2025 meeting schedule set for June 17, September 16, October 21, and November 18

Thunder Bay Recruitment Committee (Tbaytel)

The Thunder Bay Recruitment Committee agenda for May 20, 2025 contains no listed items. The document only shows generic headings and placeholders without any specific decisions, discussions, or proposals. No contracts, rezoning actions, or other agenda matters are detailed.

The committee approved the meeting agenda and confirmed the minutes from the March 26 meeting. It voted to resolve into a closed session to receive confidential information under the Municipal Act. In that closed session, members reached consensus that administration should proceed as directed with the director recruitment process.

• Agenda approval – carried
• Minutes of March 26, 2025 confirmed – carried
• Resolution into closed session for confidential matters – carried
• Consensus to have administration proceed as directed on director recruitment – consensus

Westfort Ward Meeting

The Westfort Ward meeting agenda contains no listed items; it appears to be procedural boilerplate with no decisions or discussions recorded.

The meeting featured a discussion with Chief Darcy Fleury about recent traffic blitzes, school‑zone speed limits, and community concerns over crime and drug houses. City Manager John Collin spoke about the city's growth focus, revenue trends, upcoming development projects, staffing challenges in Licensing & Enforcement, and the cancellation of the Multicultural Association's Folklore Fest. No motions were moved, no votes were taken, and no formal decisions were recorded at this meeting.

Accessibility Advisory Committee Meeting

The committee will receive follow-up information from Transit Services regarding fare systems and ride options. Members will also discuss the planning of an Annual Open House and report on community accessibility issues.

• Transit Services follow-up on Electronic Fare Management System, Taxi Scrip vouchers, Lift+ rides, and On Demand updates
• Discussion of Annual Open House dates on August 20 and August 28, 2025, at Live on the Waterfront
• Roundtable report on community accessibility issues
• Confirmation of April 9, 2025, meeting minutes

The Accessibility Advisory Committee approved the meeting agenda and the minutes from the April 9, 2025 meeting. The Committee received extensive updates from Transit Services about the new electronic fare system, CNIB card use, taxi voucher policy, Lift Pass cards, barrier‑removal projects, the Transit app, operator training, and on‑demand software. Future AAC meeting dates for 2025 and two dates for the Annual Open House were confirmed. No other motions were recorded.

• Approved meeting agenda (carried) – motion by Tara Lennox, seconded by Ken Bjorn
• Approved minutes of the April 9, 2025 AAC meeting (carried) – motion by Tara Lennox, seconded by Tom Brownlee
• Set AAC meeting dates for 2025: June 11, September 10, October 8, November 12
• Reserved Annual Open House dates: August 20 and August 28, 2025 at Live on the Waterfront

Inter-Governmental Affairs Committee

The Inter‑Governmental Affairs Committee will confirm the April 9, 2025 minutes and approve the updated Terms of Reference for the committee. It will discuss advocacy priorities for the 2025 AMO conference, with a request for meeting requests by May 30, 2025. The meeting also includes a review of the outstanding items memo and scheduling of the next meeting on June 25, 2025.

• Approval of updated Inter‑Government Terms of Reference
• Discussion of advocacy items for the 2025 AMO conference (deadline May 30)
• Confirmation of April 9, 2025 meeting minutes
• Review of Outstanding Items memo (dated April 29, 2025)
• Scheduling of next meeting for June 25, 2025

The Inter‑Governmental Affairs Committee approved the meeting agenda and confirmed the minutes from the April 9, 2025 meeting. No other formal actions or approvals were taken at this session.

• Agenda approved (carried)
• April 9, 2025 minutes confirmed (carried)

Committee of the Whole

The Committee of the Whole is reviewing proposed Guiding Financial Principles and an Assessment Growth Funds Policy for approval. The meeting also includes project updates on local demolition and reconstruction and a review of 2024 corporate safety performance.

• Proposed approval of Guiding Financial Principles to be embedded in the Long-Term Financial Plan
• Proposed approval of the Assessment Growth Funds Policy for the Corporate Policy Manual
• Project update on Victoriaville Centre Demolition and Victoria Avenue Reconstruction
• 2024 Annual Safety Review report including corporate injury statistics and WSIB costs
• Parking trends summary following the Parking Authority Financial Plan (2023–2033)

The Committee of the Whole approved the declaration of surplus property at 635 Fulton Boulevard and its sale to 1000012406 Ontario Inc. for $995,000, subject to rezoning and site‑plan control. The Guiding Financial Principles were approved and directed to be embedded in the city’s Long‑Term Financial Plan. The Assessment Growth Funds Policy was approved and will be added to the Corporate Policy Manual. A closed‑session Committee of the Whole meeting was scheduled for May 26, 2025.

• Approved surplus property declaration and sale of Fulton Blvd lands for $995,000
• Approved Guiding Financial Principles and their inclusion in the Long‑Term Financial Plan
• Approved Assessment Growth Funds Policy and its inclusion in the Corporate Policy Manual
• Approved scheduling of a Committee of the Whole Closed Session on May 26, 2025

City Council - Special Session - Annual General Meeting (AGM)

The City Council special session will consider items from the Thunder Bay Hydro Corporation Annual General Meeting. It will approve the audited consolidated financial statements for the fiscal period ending December 31, 2024, appoint MNP LLP as auditor, confirm the minutes of the May 13, 2024 meeting, and appoint Jonathan Webber and Dan Topatigh to the Hydro board. The council will also adopt By‑law 130‑2025 to confirm the proceedings of the meeting.

• Approve the audited consolidated financial statements for Thunder Bay Hydro for the period ending Dec 31 2024
• Appoint MNP LLP as the auditor for Thunder Bay Hydro
• Confirm the minutes of the May 13 2024 Thunder Bay Hydro Annual General Meeting
• Approve the appointment of Jonathan Webber and Dan Topatigh to the Thunder Bay Hydro board
• Adopt By‑law 130‑2025 to confirm the proceedings of the meeting

The council confirmed the meeting agenda and authorized the City Clerk to sign a corporate resolution approving the audited 2024 financial statements, appointing MNP LLP as auditor, confirming the May 13, 2024 AGM minutes, and appointing Jonathan Webber and Dan Topatigh to the Hydro board. A new by‑law (BL 130/2025) to confirm the council’s proceedings was also adopted. All motions were carried.

• Agenda confirmed (carried)
• Approved audited consolidated financial statements for FY ending Dec 31, 2024 (carried)
• Appointed MNP LLP as auditor for Thunder Bay Hydro (carried)
• Appointed Jonathan Webber and Dan Topatigh to Thunder Bay Hydro board (carried)
• Confirmed minutes of the May 13, 2024 Hydro AGM (carried)
• Adopted By‑law BL 130/2025 to confirm council proceedings (carried)

City Council (Public Meeting)

The council will review a proposed Official Plan and Zoning By‑law amendment for the property at 1151 John Street Road, which would change the zoning from Service Commercial to Urban Mid‑rise and permit the construction of two 45‑unit apartment buildings. The council will also consider three related by‑laws: By‑law 144‑2025 to designate site‑plan control for 135‑137 Frederica Street West, By‑law 146‑2025 to adopt the Official Plan amendment for 1151 John Street Road, and By‑law 147‑2025 to amend the Zoning By‑law for the same site. If approved, the by‑laws will be introduced, read, and signed by the mayor and clerk. The meeting also includes standard items such as disclosures of interest and agenda confirmation.

• Proposed Official Plan and Zoning By‑law Amendment – 1151 John Street Road (zone change SC to UM, two 45‑unit apartments)
• By‑law 144‑2025 – Site Plan Control Designation – 135‑137 Frederica Street West
• By‑law 146‑2025 – Official Plan Amendment – 1151 John Street Road
• By‑law 147‑2025 – Zoning By‑law Amendment – 1151 John Street Road

The council adopted Official Plan Amendment 20 for the 1151 John Street Road site, changing its zoning from Service Commercial to Urban Mid‑rise. It also approved a Site Plan Control designation for 135‑137 Frederica Street West. A by‑law resolution was passed to introduce, read, and seal the three related by‑laws.

• Adopt Official Plan Amendment 20 for 1151 John Street Road (carried)
• Amend Zoning By‑law to change 1151 John Street Road from Service Commercial to Urban Mid‑rise (carried)
• Designate 135‑137 Frederica Street West as Site Plan Control (carried)
• Introduce, read, and seal By‑law 144‑2025 (Site Plan Control), By‑law 146‑2025 (Official Plan Amendment), and By‑law 147‑2025 (Zoning Amendment) (carried)

Committee of the Whole

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

The Committee of the Whole met in closed session on May 5, 2025. Council members heard a report on the Temporary Village Initiative from the City Solicitor, City Manager, and Director of Engineering. No motions were moved, and no approvals, denials, or votes were recorded. The meeting adjourned at 9:40 p.m.

City Council

The Thunder Bay City Council will confirm the agenda and adopt minutes from previous meetings. It will consider By-law 139-2025, which amends By-law 99-2005 to appoint Municipal Law Enforcement Officers for parking enforcement. The council will also ratify a municipal alcohol policy exception for the Festival Bonjour event in Waverley Park and adopt By-law 132-2025 confirming the proceedings of this meeting.

• By-law 139-2025 – appointment of Municipal Law Enforcement Officers for parking enforcement
• By-law Resolution to introduce and sign By-law 139-2025
• Ratifying resolution for a municipal alcohol policy exception for Festival Bonjour in Waverley Park
• By-law 132-2025 – confirming the proceedings of the May 5, 2025 council meeting
• Confirmation of agenda and adoption of minutes from April 28, 2025 meetings

The council approved Kam River Heritage Park as the site for the Temporary Shelter Village Initiative and adopted Appropriation Change Order 07‑2025 to fund it. The Director of Strategy & Engagement was given authority to run and sign documents for the project. By‑law 139‑2025 appointing municipal law enforcement officers for parking enforcement and By‑law 132‑2025 confirming council proceedings were also adopted. An exception to the municipal alcohol policy for the Festival Bonjour event in Waverley Park was ratified.

• Approved Kam River Heritage Park as site for Temporary Shelter Village (Carried)
• Approved Appropriation Change Order 07‑2025 for the initiative (Carried)
• Granted delegated authority to the Director of Strategy & Engagement to operationalize the initiative (Carried)
• Authorized the Director to execute project documents (Carried)
• Adopted By‑law 139‑2025 appointing municipal law enforcement officers for parking enforcement (Carried)
• Adopted By‑law 132‑2025 confirming council proceedings (Carried)
• Ratified municipal alcohol policy exception for Festival Bonjour in Waverley Park (Carried)
• Adopted Committee of the Whole minutes from April 28 2025 (Carried)

Committee of the Whole

The Committee of the Whole will review several operational items. It will recommend ratifying a by‑law to place Meryle Street under heavy‑load restrictions over 5,000 kg. It will also seek approval of the 20‑year Marina Boater Services financial plan, including a $700,000 debenture for fuel storage and pump renewal. Additional items include an update on residential LED street‑light upgrades, and a request to allow alcohol service at Festival Bonjour in Waverley Park.

• By‑law 114‑2025 to amend By‑law 087‑2007, adding Meryle Street to Schedule “D” heavy‑load restrictions (>5,000 kg)
• Marina Boater Services 20‑year financial plan with Appropriation Change Order 08‑2025 and a $700,000 debenture for fuel storage and pumping system renewal
• Residential Wattage Reduction program update and recommendation to remove Outstanding Item 2014‑002‑INO from the list
• Municipal Alcohol Policy exception request to permit alcohol at Festival Bonjour, Waverley Park (June 5‑7 2025), requiring a two‑thirds council vote
• Informational minutes from the EarthCare Advisory Committee and Waterfront Development Committee

The Committee of the Whole carried several motions, including adding Meryle Street to heavy‑load restrictions, approving the 20‑year Marina Boater Services Financial Plan with a $700,000 debenture, and removing an outstanding LED‑upgrade item. All motions were recorded as carried.

• Amended purpose of Closed Session meeting – removal of land acquisition item (carried)
• Added Meryle Street to By‑law 087‑2007 Schedule "D" heavy‑load restrictions over 5,000 kg and set By‑law 114‑2025 for council ratification (carried)
• Approved 20‑year Marina Boater Services Financial Plan (carried)
• Approved Appropriation Change Order 08‑2025 (carried)
• Authorized $700,000 debenture financing for fuel storage and pumping system renewal (carried)
• Removed Outstanding Item 2014‑002‑INO from the Outstanding list (carried)
• Confirmed the meeting agenda as printed (carried)
• Deferred discussion of U.S. tariff impacts on procurement and Animal Services review (deferred)

Northwood Ward Meeting

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or action items are listed.

The April 30, 2025 meeting featured updates on city growth, housing funding, capital projects, and service programs. Several topics such as the Pool 6 lands, street‑light synchronization, and the temporary shelter village were discussed, but no motions were approved, denied, or voted on. A recommendation to install a pedestrian crossing at Cumming and Waterloo was noted, but no decision was recorded.

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee is reviewing updates to housing funding and grant programs. The committee is recommending that City Council approve an amended Affordable Rental Housing Funding Program policy.

• Recommendation for City Council to approve amended Affordable Rental Housing Funding Program (Policy 02-06-01)
• Review and recommended adjustments to the Construction Assistance Grant Program
• Review and recommended adjustments to the Housing Community Improvement Plan Grant Program
• Request for feedback on Central Avenue Development Lands
• Monthly Housing Accelerator Fund (HAF) Action Plan update

The committee approved its agenda for the April 29 meeting. It confirmed the minutes from the March 19 meeting. The committee recommended that City Council approve the amended Affordable Rental Housing Funding Program (Policy 02-06-01). No other policy changes were adopted.

• Agenda approved (carried)
• Previous meeting minutes confirmed (carried)
• Recommended City Council approve amended Affordable Rental Housing Funding Program (carried)

Committee of the Whole

The Committee of the Whole is reviewing proposed Guiding Financial Principles and an Assessment Growth Funds Policy. Members will also consider the pillars and objectives of the 'Create. Connect. Grow.' Culture Plan and a site comparison for a temporary village initiative.

• Approval of Guiding Financial Principles to be embedded in the Long-Term Financial Plan
• Approval of the Assessment Growth Funds Policy for the Corporate Policy Manual
• Approval of the 'Create. Connect. Grow.' Culture Plan pillars and objectives
• Site location comparison for temporary village: Lakehead Region Conservation Authority vs. Kam River Heritage Park
• Report on the impacts of U.S. tariffs on City procurement

The Committee of the Whole approved Kam River Heritage Park as the site for the Temporary Shelter Village Initiative. It also approved Appropriation Change Order 07‑2025 and gave the Director of Strategy & Engagement delegated authority to operationalize and execute documents for the project. Any required by‑laws will be sent to City Council for ratification. Recruitment to City Council advisory committees was paused pending a governance review.

• Approved Kam River Heritage Park as site for the Temporary Shelter Village Initiative
• Approved Appropriation Change Order 07‑2025
• Granted delegated authority to the Director, Strategy & Engagement to operationalize the initiative
• Authorized the Director to execute documents for the initiative
• Directed that any necessary by‑laws be presented to City Council for ratification
• Paused recruitment to City Council Advisory Committees until the governance review is completed
• Committee agreed to proceed as directed on the Tbaytel Board of Directors resolution

City Council

City Council will debate a notice of motion to amend the Thunder Bay Public Library Master Facilities Plan. The proposal includes negotiating a lease for space at Intercity Shopping Centre and capping city capital contributions.

• Proposed $2,062,500 cap on city capital construction costs for a library branch at Intercity Shopping Centre
• Proposed funding of $1,339,000 from 2018 Waverley capital improvements and $723,500 from Renew Thunder Bay Reserve Fund
• Proposed negotiation for 24,000 square feet of space at Intercity Shopping Centre
• Discussion on transitioning the County Park lease to a month-to-month lease
• By-law 129-2025 to confirm proceedings of the April 28, 2025 meeting

The council confirmed the meeting agenda and approved the minutes from the April 14 council and committee meetings. A ratifying resolution appointing a member to the Tbaytel Board of Directors was carried. The notice of motion to amend the Thunder Bay Public Library Master Facilities Plan was deferred to the May 5 meeting. By‑law 129‑2025 confirming the council's proceedings was also carried.

• Agenda confirmation carried
• April 14 council minutes confirmed carried
• April 14 and 15 Committee of the Whole minutes adopted carried
• Board Appointment – Tbaytel Board of Directors ratifying resolution carried
• Notice of Motion to Amend – Library Master Facilities Plan deferred to May 5
• By‑law 129‑2025 confirming council proceedings carried

City Council - Special Session - Annual General Meeting (AGM)

The City Council will confirm the agenda, hear disclosures of interest, and accept the Tbaytel audited financial statements for the fiscal year ending December 31, 2024, prepared by MNP LLP. The council will also appoint MNP LLP as auditor and Scott Potts as chair of the Tbaytel Municipal Service Board. Finally, By‑law 128‑2025 will be adopted to confirm the meeting’s proceedings.

• Accept Tbaytel audited financial statements for FY ending Dec 31 2024 (prepared by MNP LLP)
• Appointment of MNP LLP as auditor for the Tbaytel Municipal Service Board
• Appointment of Scott Potts as chair of the Tbaytel Municipal Service Board
• Adopt By‑law 128‑2025 to confirm the council meeting proceedings
• Confirm agenda and disclosures of interest

The council confirmed the agenda for the special session. It accepted the Tbaytel audited financial statements for the period ending December 31 2024. The council appointed MNP LLP as auditor and Scott Potts as chair of the Tbaytel Municipal Service Board. By‑law 128‑2025 was introduced and carried to confirm the meeting proceedings.

• Agenda confirmed (carried)
• Accepted Tbaytel audited financial statements for 2024 (carried)
• Appointed MNP LLP as auditor for the Tbaytel Municipal Service Board (carried)
• Appointed Scott Potts as chair of the Tbaytel Municipal Service Board (carried)
• Introduced and carried By‑law 128‑2025 to confirm meeting proceedings

Community Safety and Well-Being Advisory Committee

The agenda for the Thunder Bay District Community Safety and Well-Being Advisory Committee meeting on 2025-04-23 contains no listed items. It appears to be a procedural placeholder without specific proposals, contracts, or hearings. No decisions or discussions can be identified from the provided document.

The committee approved the amended agenda and the February 26, 2025 meeting minutes. It approved a motion to develop a structured Community Safety & Well-Being Plan, including a budget, for discussion at the June 25, 2025 meeting. The committee also confirmed its meeting schedule for the rest of 2025.

• Approved amended agenda (motion carried)
• Approved February 26, 2025 minutes (motion carried)
• Approved development of structured CSWB Plan with budget for June 25, 2025 meeting (motion carried)
• Confirmed meeting dates: June 25, Sep 24, Oct 22, Nov 26, 2025

Clean, Green and Beautiful Committee

The agenda contains no listed items or decisions. The meeting appears to be a placeholder with no substantive business.

Anti-Racism and Equity Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

The committee confirmed the printed agenda after a motion moved by Ann Maguire and seconded by Councillor Greg Johnsen was carried. The meeting later lost quorum at 4:39 p.m. and continued as an information session. No other decisions were recorded.

• Agenda confirmed (motion moved by Ann Maguire, seconded by Councillor Greg Johnsen, carried)

Thunder Bay Recruitment Committee (Synergy North)

The provided document contains only procedural software boilerplate and no substantive agenda items. No decisions or discussions are listed for this meeting.

The Thunder Bay Recruitment Committee approved the meeting agenda and confirmed the minutes from the December 19, 2024 meeting. The committee then resolved to enter a closed session to receive personal‑matter information under the Municipal Act. The meeting reconvened in open session and adjourned shortly after.

• Agenda approved (carried)
• Previous meeting minutes approved (carried)
• Resolved into closed session for personal‑matter information (carried)
• Meeting adjourned

McKellar Ward Meeting

Councillor Brian Hamilton will lead a meeting to provide overviews of the Simpson Street Rehabilitation and Downtown Revitalization projects. The session also includes a review of the November 26, 2024, meeting minutes and a discussion on ward and city issues.

• Simpson Street Rehabilitation overview
• Downtown Revitalization overview
• Review of November 26, 2024 meeting minutes

The council selected Kam River Park as the approved location for a temporary homeless village after rejecting sites on Miles Street, LCRA lands off Fort William Road, and Cumberland Street. Provincial funding of $2.8 million has been allotted to the project. Updates on Simpson Street rehabilitation and downtown revitalization were provided, but no decisions were made on those items. The chair will follow up with By‑law Enforcement about illegal shipping containers raised by a resident.

• Approved Kam River Park as location for temporary homeless village
• Rejected Miles Street as location for temporary homeless village
• Rejected LCRA lands off Fort William Road as location for temporary homeless village
• Rejected Cumberland Street near the Salvation Army as location for temporary homeless village
• Provincial funding of $2.8 million allotted to the temporary village project
• Chair to follow up with By‑law Enforcement on illegal shipping containers

EarthCare Advisory Committee

The EarthCare Advisory Committee is scheduled to meet to discuss environmental matters. The agenda indicates the meeting is procedural and has no specific items listed.

• Meeting scheduled for April 16, 2025
• Procedural agenda with no items listed

The EarthCare Advisory Committee approved the agenda and confirmed the March 19 minutes. It voted to support the Champions Project by preparing a letter, organizing a booth at the symposium, and promoting it on Facebook and Instagram. The committee also agreed to explore forming an Ad Hoc Working Group on Green Development Standards, with further details to be discussed at the May meeting.

• Approved agenda (carried)
• Confirmed March 19, 2025 minutes (carried)
• Supported Champions Project: prepare letter, organize booth, provide social media awareness (carried)
• Agreed to explore an Ad Hoc Working Group on Green Development Standards (agreed)

Waterfront Development Committee

The Waterfront Development Committee will receive an update on the Waterfront Master Plan. It will also hear updates on infrastructure projects and on the alignment of the 2024‑2026 Action Plan with the City Manager’s 2025‑2027 Work Plan. Members will discuss a "Before & After" presentation and set the 2025 meeting schedule.

• Waterfront Master Plan Update
• Infrastructure Project Update
• Work Plan Update – alignment with City Manager’s 2025‑2027 Work Plan
• Presentation on Waterfront – Before & After by member Warren Philp
• Adoption of 2025 meeting schedule for the committee

The committee, chaired by Timothy Hardie, approved the meeting agenda after a motion by Councillor Andrew Foulds and second by Sean Spenrath. The minutes from the March 18, 2025 meeting were approved after a motion by Sean Spenrath and second by Councillor Andrew Foulds. No other decisions or approvals were made; the meeting consisted of presentations and updates.

• Agenda approved (motion by Councillor Andrew Foulds, seconded by Sean Spenrath, carried)
• Minutes of March 18, 2025 meeting approved (motion by Sean Spenrath, seconded by Councillor Andrew Foulds, carried)

Committee of the Whole

The Thunder Bay District Committee of the Whole meeting on 2025-04-15 contains no listed agenda items. The agenda appears to be a placeholder with no decisions or discussions recorded. No specific topics, motions, or votes are provided in the document.

Councillors Trevor Giertuga and Kristen Oliver moved and seconded a motion to confirm the printed agenda, and the motion was carried. The council presented the 47th Annual Citizens of Exceptional Achievement Awards, recognizing youth, good citizens, and community contributors. The meeting adjourned at 7:11 p.m.

• Agenda confirmed (motion carried)

City Council (Public Meeting)

The City Council will consider and vote on several by‑laws, including a temporary zoning amendment that permits a 117.1 m² garden suite at 6155 Loch Lomond Road for 20 years. It will also consider a zoning amendment that allows a 15,049.5 m² retail warehouse and gas bar at 1091 Central Avenue, with specific floor‑area and driveway requirements. Additional items include an official‑plan amendment to sever 2775 Oliver Road into two rural lots and the withdrawal of delegated authority for that application.

• Temporary Zoning By‑law Amendment – 6155 Loch Lomond Road: permits a 117.1 m² garden suite for 20 years (removal by 14 Apr 2045).
• Zoning By‑law Amendment – 1091 Central Avenue: permits a 15,049.5 m² retail warehouse and gas bar, adds motor‑vehicle service use, sets max storefront GFA 15,500 m² and driveway width 9.5 m.
• Site Plan Control Designation – 1091 Central Avenue.
• Official Plan Amendment – 2775 Oliver Road: severs land into two parcels (1.27 ha and 1.42 ha) with 64.7 m frontage each, conditional approval until 14 Apr 2027.
• Withdrawal of Delegated Authority – Committee of Adjustment – 2775 Oliver Road.

The council confirmed the agenda and approved several land‑use changes, including a temporary zoning amendment for 6155 Loch Lomond Road, a zoning amendment for 1091 Central Avenue, and an Official Plan amendment with conditional severance of two parcels at 2775 Oliver Road. All related by‑laws were introduced and adopted, and the delegated authority to the Committee of Adjustment for the Oliver Road application was withdrawn.

• Agenda confirmed (carried)
• Temporary zoning amendment approved for 6155 Loch Lomond Road (carried)
• Zoning amendment approved for 1091 Central Avenue (carried)
• Official Plan amendment and conditional consent to sever two parcels at 2775 Oliver Road approved (carried)
• Adopted By‑laws 102‑2025, 103‑2025, 119‑2025, 120‑2025, 121‑2025 (carried)

City Council

The City Council will confirm the agenda, approve minutes from previous meetings, and adopt four by-laws covering a holding symbol removal at 211 Alton Road, a subdivision agreement with DiGregorio Developments Inc. on R.S. Piper Avenue, a site‑plan control designation at 646 Hewitson Street, and the appointment of municipal law‑enforcement officers for parking. A notice of motion will be introduced to discuss the Thunder Bay Public Library Master Facilities Plan and its capital implications. The council will also pass a confirming by‑law for the meeting proceedings.

• By‑law 074‑2025 – removal of holding symbol at 211 Alton Road
• By‑law 094‑2025 – subdivision agreement with DiGregorio Developments Inc. (R.S. Piper Avenue)
• By‑law 101‑2025 – site‑plan control designation for 646 Hewitson Street
• By‑law 106‑2025 – appointment of municipal law‑enforcement officers for parking enforcement
• Notice of Motion – Thunder Bay Public Library Master Facilities Plan operating and capital implications

The council dissolved the Council Composition Review Committee. Three separate motions to change the council’s composition were all defeated. Two proposals to locate the Temporary Village Initiative on municipally owned land and on LRCA land were also rejected. Two time‑extension motions (11 p.m. and 12 a.m.) were carried.

• Dissolve the Council Composition Review Committee – Carried
• Amend council composition to 11 members, 1 Mayor, 6 At‑Large, 4 ward councillors – Lost
• Amend council composition to 11 members, 1 Mayor, 1 Deputy Mayor, 9 At‑Large councillors – Lost
• Approve council composition model (2 At‑Large, 8 ward councillors) – Lost
• Approve municipally owned land north of the Salvation Army on Cumberland St for the Temporary Village Initiative – Lost
• Approve LRCA site at 1111 Fort William Rd for the Temporary Village Initiative – Lost
• Resolution to continue business at 11:00 p.m. – Carried
• Resolution to continue business at 12:00 a.m. – Carried

Committee of the Whole

The Committee of the Whole will discuss delegating the approval of minor zoning by-law amendments, consents, and subdivision approvals to the Manager of Planning Services. The meeting also includes a request to extend a subdivision plan approval and a proposal for community strategy funding.

• Proposed Official Plan Amendment to delegate planning approval authority to the Manager of Planning Services
• Request to extend draft plan approval for Mountainview Estates (1811 Mountain Road) to April 14, 2028
• Proposed $51,900 in funding for Poverty Reduction Strategy, Food Action Network of Northwestern Ontario, and Age Friendly Thunder Bay
• Proposed $15,000 for Incident Reporting & Referral Services (Lakehead Social Planning Council)
• Deputation from Dr. Margaret Woods regarding Green Development Standards

The Committee of the Whole approved a recommendation to delegate minor zoning by‑law amendments, consents and subdivision approvals to the Manager of Planning Services, with a public notice and by‑law preparation. It also approved extending the draft plan approval for Mountainview Estates to April 14, 2028. Funding contributions of $51,900 were approved for several community‑based strategies, and the Luci Court and Yonge Street projects were cancelled with funds reallocated to the Cumberland Street roundabout reconstruction. A closed‑session Committee of the Whole meeting was scheduled for April 28, 2025.

• Approved delegation of planning approvals to the Manager of Planning Services
• Approved extension of Mountainview Estates draft plan approval to April 14, 2028
• Approved $51,900 funding contributions to community‑based strategies
• Approved cancellation of Luci Court and Yonge Street projects and reallocation to Cumberland Street roundabout
• Approved removal of Outstanding Item 2024-001-DEV from the Outstanding List
• Approved scheduling of a closed‑session Committee of the Whole meeting on April 28, 2025

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will receive an update on the tactile plate pilot project from the Mobility Coordinator. Members will discuss the Victoriaville barrier‑free parking proposal and review a draft of the committee’s Terms of Reference. A draft letter advocating fully accessible elections will be considered, and feedback from the 2024 Annual Open House will be discussed.

• Tactile Plate Pilot Project update (presentation by Mobility Coordinator Matthew Lawrence)
• Victoriaville new barrier‑free parking presentation (consultation on accessible parking options)
• Review and approval of the draft Accessibility Advisory Committee Terms of Reference (dated March 12 2025)
• Consideration of a draft letter advocating fully accessible elections at federal, provincial and municipal levels
• Discussion of feedback from the 2024 Annual Open House held at Live on the Waterfront

The Accessibility Advisory Committee approved the meeting agenda and confirmed the minutes from the March 12, 2025 meeting. It adopted a recommendation to use cast‑iron, natural‑patina tactile plates as the standard and to sweep them early in spring. The committee accepted the updated Terms of Reference and directed that they be presented to Council for ratification. It also approved a motion for the Chair to send a letter urging fully accessible elections at all government levels.

• Agenda approved (carried)
• Minutes of March 12, 2025 meeting confirmed (carried)
• Adopt cast‑iron plates as standard material for tactile plates, use natural patina colour, and sweep early spring (carried)
• Accept Terms of Reference dated March 12, 2025 and forward to Council for ratification (carried)
• Approve Chair’s letter advocating fully accessible elections (carried)

Inter-Governmental Affairs Committee

The Inter‑Governmental Affairs Committee agenda for April 9 2025 contains no listed items or decisions. It appears to be a placeholder with only procedural headings and no descriptions, categories, or attachments.

The committee approved the meeting agenda. It confirmed the minutes from the March 12, 2025 meeting. The committee adopted a recommendation that the mayor send a letter to the Minister of Tourism, Culture and Sport to support the city’s application for a multi‑use indoor turf facility.

• Agenda approved (carried)
• Previous minutes confirmed (carried)
• Recommendation to send mayoral letter approved (carried)

Current River Ward Meeting

The agenda for the Thunder Bay District Current River Ward meeting on 2025-04-08 contains no listed items; it appears to be a placeholder with no decisions or discussions recorded.

The council rejected the earlier recommendation for a Temporary Shelter Village at 114 Miles St. after the vote was lost. It then approved the Cumberland Street location for the Temporary Shelter Village with a 9‑3 vote. The approval moves the project forward pending ratification at the next council meeting. No other substantive decisions were taken at this ward meeting.

• Temporary Shelter Village site at 114 Miles St. rejected (vote lost)
• Temporary Shelter Village site at Cumberland Street approved (9‑3 vote)

Committee of the Whole

The Committee of the Whole will consider the final report of the Council Composition Review Committee, which recommends changing the city council to 11 members (1 Mayor, 2 at‑large and 8 elected from 4 wards) and repealing existing ward boundaries. The meeting will also consider the Temporary Village Initiative site at 1111 Fort William Rd., adoption of Complete Streets and Traffic Calming policies, approval of the Housing‑Enabling Core Servicing (HECS) transfer payment agreement along Central Avenue, and the contract to recycle the James Whalen tugboat.

• Council Composition Review – recommendation to adopt an 11‑member council with a new 4‑ward model and related by‑law changes
• Temporary Village Initiative – approval of site at 1111 Fort William Rd. and authority to negotiate a lease with LRCA
• Complete Streets and Traffic Calming – recommendation to adopt policies and include them in the Corporate Policy Manual
• Housing‑Enabling Core Servicing (HECS) – approval of Transfer Payment Agreement for the project along Central Avenue Corridor
• James Whalen tugboat – authorization to proceed with contract to recycle the vessel

The Committee of Whole voted to keep the existing council composition after an amendment proposing 6 at‑large councillors and 4 ward councillors was lost. A motion to approve the funding agreement for the Temporary Village and to delegate signing authority was carried. The meeting agenda was confirmed, and the amendment to the Committee of Whole Closed Session start time and purpose was carried.

• Amendment to council composition model (6 at‑large, 4 ward) lost
• Funding agreement for Temporary Village approved; signing authority delegated (CARRIED)
• Agenda for Committee of Whole confirmed (CARRIED)
• Amendment to Committee of Whole Closed Session start time and scope carried (CARRIED)

Heritage Advisory Committee

The Heritage Advisory Committee agenda for March 27, 2025 contains no listed items or descriptions. The document appears to be a placeholder with no decisions, proposals, or discussions recorded. No contracts, rezoning, ordinances, or fee changes are mentioned.

The Heritage Advisory Committee approved the demolition of the former carriage house and the construction of a new accessory building at 146 Court Street North. It also approved in principle the repair and renovation plans for 372 Red River Road. The agenda and the minutes from the January 23, 2025 meeting were confirmed. Member vacancies were noted and reappointments were announced, and the next meeting was scheduled for April 24, 2025.

• Approved demolition of former carriage house and construction of new accessory building at 146 Court Street North (carried)
• Approved in principle the repair and renovation plans for 372 Red River Road (carried)
• Approved the meeting agenda (carried)
• Confirmed minutes of the January 23, 2025 meeting (carried)

Red River Ward Meeting

The Red River Ward meeting will discuss the Council Composition Review Committee's final recommendation. It will also review the minutes from the December 11, 2024 ward meeting. Additional time is set for open discussion of ward and city issues.

• City Council Composition Review – discussion of final recommendation
• Review of Red River Ward meeting minutes from Dec 11, 2024
• Ward and City Issues – open discussion

The Red River Ward meeting reviewed the Council Composition Review report, several 2025 infrastructure projects, and a range of community concerns. No motions were adopted or votes recorded. The Chair asked for additional information on timed red lights, enforcement issues, and the Woodside Parquette, and noted a parking report will be presented to Council in January 2026.

Clean, Green and Beautiful Committee

The agenda for the Thunder Bay District Clean, Green and Beautiful Committee meeting on 2025-03-26 contains no listed items; it only shows procedural placeholders and empty sections.

The Clean, Green and Beautiful Committee approved the meeting agenda and the minutes from the January meeting. It adopted the recommended updates to its Terms of Reference. The committee also approved drafting a memorandum of support in principle for Green Development Standards to be presented to Council in April 2025. The Remembrance Day Banners project was placed on hold until further details are confirmed.

• Approved agenda (carried)
• Approved minutes of 01-2025 meeting (carried)
• Approved updated Terms of Reference changes (carried)
• Approved drafting a memorandum of support for Green Development Standards to be presented to Council in April 2025 (carried)
• Placed Remembrance Day Banners project on hold pending further details

Thunder Bay Recruitment Committee (Tbaytel)

The agenda for the Thunder Bay Recruitment Committee meeting on March 26, 2025 contains no listed items, only placeholders and procedural headings. No decisions, discussions, or proposals are detailed in the provided document.

Anti-Racism and Equity Advisory Committee

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific topics, decisions, or discussions listed for this meeting.

The committee confirmed the meeting agenda and approved the minutes from the February 25, 2025 meeting. It endorsed the Champions Project by adding support on the City of Thunder Bay anti‑racism website and social media, while referring sponsorship options to further study. The update to the Terms of Reference was deferred to a future meeting.

• Agenda confirmed (carried)
• Minutes of February 25, 2025 meeting confirmed (carried)
• Endorsement of The Champions Project on city website and social media (carried)
• Sponsorship of Champions Project visit referred for further research
• Updated Terms of Reference deferred to future meeting

City Council

The Thunder Bay City Council meeting on March 24, 2025 will confirm the agenda and adopt several by-laws. The council will adopt By-law 024-2025 to set user fees for municipal services, By-law 092-2025 to appoint weed inspectors, and By-law 096-2025 to amend the appointment of municipal law enforcement officers. The council will also adopt By-law 88-2025 to confirm the proceedings of the meeting. Minutes from previous council, committee of the whole, ward and non‑business meetings will be approved.

• Adopt By-law 024-2025 – User Fee By-law to set fees for municipal services (repeals By-law 028-2007)
• Adopt By-law 092-2025 – Appoint Weed Inspectors for the City of Thunder Bay
• Adopt By-law 096-2025 – Amend By-law 011-2007 to update appointment of municipal law enforcement officers
• Adopt By-law 88-2025 – Confirming By-law to record the proceedings of the March 24, 2025 council meeting
• Approve minutes from the March 10 and March 17 Committee of the Whole meetings, the March 3 Non‑Business meeting, and the November 12, 2024 Current River Ward meeting

The council introduced and carried By‑law 024‑2025 to set user fees and repeal By‑law 028‑2007. It also introduced and carried By‑law 092‑2025 to appoint Weed Inspectors and By‑law 096‑2025 to amend By‑law 011‑2007 for officer appointments. Finally, By‑law 88‑2025 confirming the council meeting proceedings was introduced and carried.

• Introduced and carried By‑law 024‑2025 (User Fee By‑law)
• Introduced and carried By‑law 092‑2025 (appoint Weed Inspectors)
• Introduced and carried By‑law 096‑2025 (amend By‑law 011‑2007 to update officer appointments)
• Introduced and carried By‑law 88‑2025 (confirming council meeting proceedings)

Committee of the Whole

The Committee of the Whole will consider a recommendation to proceed with the contract to recycle the James Whalen tugboat. It will also review a 1.1% remuneration adjustment for City Council, retroactive to Jan 1 2025. Additional agenda items include removing two by‑law reviews from the Outstanding List, a presentation by the Thunder Bay International Airport Authority, and an update on the Superior North EMS work plan.

• Recommendation to approve the recycling contract for the James Whalen tugboat
• Proposal to adjust City Council remuneration by 1.1% retroactive to Jan 1 2025
• Request to remove Fence Related By‑law and Comprehensive Sign By‑law reviews from the Outstanding List
• Presentation request for the Thunder Bay International Airport Authority
• Removal of the Superior North EMS work plan update from the Outstanding List

The Committee of the Whole confirmed the meeting agenda. It approved appointments to the Accessibility Advisory Committee, Community Safety & Well‑Being Advisory Committee, Heritage Advisory Committee, and the Thunder Bay Transit Lift + Specialized Transit Eligibility Appeal Panel. Each appointment was carried without recorded vote tallies. Councillor Albert Aiello declared a conflict of interest on a human‑resources report and did not vote.

• Confirmed meeting agenda (carried)
• Appointed Tessa Soderberg and Robert Tinsley to the Accessibility Advisory Committee (carried)
• Appointed Crystal Simeoni to the Community Safety & Well‑Being Advisory Committee (carried)
• Appointed Yen To as Advisor – Substance Misuse to the Community Safety & Well‑Being Advisory Committee (carried)
• Appointed Shawn Kennedy to the Heritage Advisory Committee (carried)
• Appointed Jennifer Bonazzo to the Heritage Advisory Committee (carried)
• Appointed Tessa Soderberg to the Thunder Bay Transit Lift + Specialized Transit Eligibility Appeal Panel (carried)

Official Recognition Committee

The agenda contains no listed items, descriptions, or decisions. It appears to be a placeholder with no substantive business scheduled.

The committee approved the meeting agenda and confirmed the minutes from the February 13, 2025 meeting. Members discussed preparations for the 47th Annual City of Thunder Bay Citizens of Exceptional Achievement Awards and assigned specific duties to staff and councilors. No date was set for the next meeting and the session adjourned at 4:39 p.m.

• Agenda approved (motion moved by Councillor Michael Zussino, seconded by Tiffany Gervasi)
• Previous meeting minutes confirmed (motion moved by Matthew Villella, seconded by Tiffany Gervasi)
• Event preparation checklist created and duties assigned for the 47th Annual Awards

EarthCare Advisory Committee

The EarthCare Advisory Committee of Thunder Bay District is scheduled to meet on March 19, 2025. The provided agenda contains no listed items, descriptions, or decisions. As a result, no specific topics, contracts, or policy proposals are identified for discussion.

Mayor's Taskforce on Building More Homes Advisory Committee

The agenda for the Mayor's Taskforce on Building More Homes Advisory Committee on March 19, 2025 contains no listed items. It appears to be a procedural placeholder without substantive proposals or decisions.

The committee approved the meeting agenda and confirmed the minutes from the February 19, 2025 meeting. It received updates on the Affordable Rental Housing Funding Program, permit processing times, the federal Housing Design Catalogue, and the Housing Accelerator Fund. An upcoming Building Above Code workshop was announced. No other formal decisions were made.

• Agenda approval carried
• Previous minutes confirmation carried

Downtown Fort William Revitalization Committee

The Downtown Fort William Revitalization Committee agenda for March 18, 2025 contains no listed items. The document appears to consist only of procedural placeholders and does not specify any decisions, discussions, or proposals. Consequently, no concrete actions or topics are identified for this meeting.

Waterfront Development Committee

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed.

Committee of the Whole

The Committee of the Whole will review several reports, including a presentation on the Tourism Development Fund and the Housing Accelerator Fund annual report. Members will decide on a proposed By-law 092-2025 to appoint Weed Inspectors and on the approval of the 2025 user fees Schedule U for Thunder Bay Fire Rescue. Additional items include minutes from various committees and an outstanding items list for Planning/Growth.

• Tourism Development Fund presentation covering 2024 review and 2025 priorities
• Housing Accelerator Fund annual report presentation
• Proposed By-law 092-2025 to appoint Weed Inspectors, to be approved and sent to City Council
• Recommendation to approve 2025 User Fees Schedule U for Thunder Bay Fire Rescue
• Review of minutes from Committee of Adjustment, Community Economic Development Commission, Community Safety & Well‑Being Advisory Committee, Lakehead Region Conservation Authority, and Mayor’s Taskforce on Building More Homes

Inter-Governmental Affairs Committee

The Inter‑Governmental Affairs Committee agenda for March 12 2025 does not list any specific items. The document consists only of placeholders and generic headings without substantive proposals, contracts, or motions. No decisions or discussions are detailed.

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will hold its annual election of a Chair and Vice‑Chair for the 2025 calendar year. Members will discuss the committee’s Terms of Reference, which were ratified on July 15 2024. The meeting includes a roundtable where members report community accessibility issues and updates from working groups. The schedule for future meetings in 2025 is also confirmed.

• Election of Chair and Vice‑Chair (annual requirement)
• Review and discussion of the Terms of Reference (ratified July 15 2024)
• Roundtable of accessibility issues reported by members
• Updates from committee working groups
• Confirmation of the 2025 meeting schedule (dates and location)

Neebing Ward Meeting

The Neebing Ward meeting will cover 2025 infrastructure updates and general ward and city issues. The session includes introductory remarks from Councillor Greg Johnsen and a review of the November 27, 2024, meeting minutes.

• 2025 Infrastructure Updates
• Ward and City Issues
• Review of November 27, 2024 meeting minutes

City Council

The Thunder Bay City Council will confirm the agenda, approve minutes from recent meetings, and adopt three by-laws. By-law 75-2025 appoints municipal officers to enforce parking regulations, By-law 76-2025 appoints officers to enforce the smoking prohibition on the Regional Health Sciences Centre property, and By-law 80-2025 confirms the proceedings of this council meeting.

• By-law 75-2025 – appointment of officers to enforce municipal parking by‑laws
• By-law 76-2025 – appointment of officers to enforce the Smoking Prohibition By‑law 052-2010 at the Thunder Bay Regional Health Sciences Centre
• By-law 80-2025 – confirming the proceedings of the March 10, 2025 council meeting
• Confirmation of the meeting agenda
• Adoption of minutes from February 24 and March 3, 2025 Committee of the Whole meetings

Committee of the Whole

The Committee of the Whole will receive a Transit Operator Safety Update reporting incidents from 2022‑2024. It will consider a recommendation to apply for funding under the Federation of Canadian Municipalities’ Local Leadership for Climate Adaptation initiative for the City of Thunder Bay Climate Adaptation Strategy Renewal. It will also discuss a motion supporting the redistribution of the Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding. A memo will inform council and the public about an upcoming City Council Governance Review survey.

• Transit Operator Safety Update – annual summary of safety‑related incidents (2022‑2024) (Report 59‑2025).
• Recommendation to apply for Green Municipal Fund funding for the City of Thunder Bay Climate Adaptation Strategy Renewal.
• Motion supporting redistribution of Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding (request from Councillor Kristen Oliver).
• Memo announcing a survey on the City Council Governance Review (Director Krista Power).
• Closed Session agenda – materials to be distributed separately to Council and ELT.

Non-Business Meeting

The Thunder Bay District council will hold a non‑business meeting on March 3, 2025. Commissioner Kayla Dixon will provide background information on the Designated Truck Route. No decisions or votes are scheduled; the item is for discussion only.

• Designated Truck Route – background presentation by Commissioner Kayla Dixon

Committee of the Whole

The Committee of the Whole will receive a first report from the Council Composition Review Committee recommending changes to the size of City Council. Additional items include a surplus declaration for 172 and 168 Woodside Street, a request to defer the Red Light Camera Program to Q2 2025, an update on the Food and Organic Waste (Green Bin) program, and a presentation on the City’s Employer Branding Platform.

• Council Composition Review Committee – Final Report (first report) for consideration before April 7, 2025
• Surplus Declaration recommendation for 172 and 168 Woodside Street (Lot 284 & Part of Lot 285) to be sold at fair market value
• Red Light Camera Program deferral request from Q1 2025 to Q2 2025
• Program Implementation Update – Food and Organic Waste (Green Bin) Program and Automated Cart Based Collection (Report 067-2025)
• Presentation on City of Thunder Bay Employer Branding Platform (requested by HR Director Karie Ortgiese)

Community Safety and Well-Being Advisory Committee

The agenda for the Community Safety and Well-Being Advisory Committee on Feb 26, 2025 contains only placeholders and no specific items, contracts, or decisions. No rezoning, fee changes, or public hearings are listed.

Clean, Green and Beautiful Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

McIntyre Ward Meeting

The meeting agenda does not list any items. No decisions or discussions are recorded in the agenda document.

Anti-Racism and Equity Advisory Committee

The Anti-Racism and Equity Advisory Committee is scheduled to meet on February 25, 2025, to discuss its agenda for the year. The meeting details are currently listed as procedural boilerplate.

• Meeting scheduled for February 25, 2025
• Agenda details are currently procedural boilerplate

Committee of the Whole

The Committee of the Whole will consider a Memorandum of Understanding with Confederation College and approve a three-year IT security contract for $756,122.62. The meeting also includes reports on tax arrears, uncollectible accounts, and a policy on asset retirement obligations.

• Memorandum of Understanding with Confederation College
• Single Source Contract Award - IT Security Services and Products ($756,122.62)
• Asset Retirement Obligation Policy
• Property Tax Accounts with 2023 Arrears
• 2024 Uncollectible Accounts ($214,732.89)

City Council (Public Meeting)

The City Council will discuss a site‑specific Official Plan Amendment and Consent application for 2775 Oliver Road. The proposal seeks to create two rural lots on a portion of woods identified as Part 2 on Reference Plan 55R‑3329. Planning Services recommends that no change be made to the Official Plan, and any required bylaws be presented to Council for ratification.

• Proposed Official Plan Amendment and Consent for 2775 Oliver Road (creation of two rural lots)
• Report 003‑2025 recommending no change to the Official Plan

City Council

City Council is meeting to decide on a new by-law regarding boulevard gardens and maintenance. The body will also consider two local improvement by-laws for infrastructure work on MacDonell Street.

• By-law 008-2025: Permit boulevard gardens and require maintenance of boulevards
• By-law 035-2025: Construction of new curb and gutter on MacDonell Street from Central Avenue to Squier Street
• By-law 036-2025: Construction of new storm sewer on MacDonell Street from Central Avenue to Squier Street

Community Communications Committee

The Community Communications Committee will elect a Chair and Vice-Chair for 2025. The body will also receive updates on community engagement for the budget and communications planning for events.

• Election of Chair and Vice-Chair for 2025
• Annual review of Committee Terms of Reference
• Update on community engagement for the budget
• Update on communications planning for engagement and events

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee will confirm the agenda and previous meeting minutes. Members will receive updates on the Housing Accelerator Fund Draft Annual Agreement Report, the 2024 Grant Program results, and the February Action Plan update. The committee will discuss these items before adjourning.

• Review and discuss the Housing Accelerator Fund Draft Annual Agreement Report (due March 7, 2025)
• Overview of 2024 Grant Program Results presented by Summer Stevenson
• February Action Plan Update for the Housing Accelerator Fund
• Agenda approval and confirmation of January 2025 meeting minutes
• Scheduling of the next meeting for March 19, 2025

EarthCare Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Waterfront Development Committee

The Waterfront Development Committee will review the latest Waterfront Master Plan update, an Infrastructure Project update, and a Work Plan update that includes the 2024‑2026 Action Timeline. The agenda also includes a review of proposed revisions to the Committee's Terms of Reference and the approval of the meeting agenda. No specific contracts or dollar amounts are listed in the agenda.

• Review of Waterfront Master Plan Update
• Infrastructure Project Update
• Work Plan Update with 2024‑2026 Action Timeline
• Discussion of proposed Terms of Reference revisions
• Agenda approval

Official Recognition Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed for this meeting.

Audit Committee

The Audit Committee is meeting to elect a Chair and Vice-Chair for 2025 and review the Internal Audit Charter. The committee will also receive an overview of the Audit Planning Report for the year ended December 31, 2024.

• Election of Chair and Vice-Chair for 2025
• Review of Internal Audit Charter dated January 2025
• Overview of Audit Planning Report for the year ended December 31, 2024
• Confirmation of internal audit organizational independence memorandum dated February 12, 2025
• Update on Audit Committee Terms of Reference

Inter-Governmental Affairs Committee

The Inter‑Governmental Affairs Committee meeting agenda contains no listed items. The agenda appears to be empty or consists only of placeholders.

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will hold its annual election of a Chair and Vice‑Chair for the 2025 calendar year. Members will discuss and review the Committee’s Terms of Reference, which were ratified on July 15, 2024. A roundtable will allow members to share community accessibility issues, and a presentation will provide an update on the new Electronic Fare Management System for transit. The meeting will also set the schedule for future committee meetings in 2025.

• Election of Chair and Vice‑Chair for 2025 (annual requirement)
• Review of the Accessibility Advisory Committee Terms of Reference (ratified July 15, 2024)
• Roundtable of accessibility issues reported by members
• Presentation on the Electronic Fare Management System for transit
• Adoption of the 2025 meeting schedule (dates listed in agenda)

City Council

City Council will meet to confirm previous meeting minutes and address administrative by-laws. The primary action item is a proposal to appoint Municipal Law Enforcement Officers for parking enforcement.

• By-law 032-2025: Appointment of Persons to Enforce Parking (amending By-law 99-2005)

Committee of the Whole

The Committee of the Whole met on February 10, 2025 to consider several operational items. It recommended awarding a one‑year contract, with two renewal options, for dewatered sludge, grit haul and landfill bin dumping to Curbside Collection for $823,946.96 (inclusive of HST). The Committee also acted on reports regarding pet burial feasibility, outdoor rink report‑back deferral, a traffic‑study request for Sunrise Boulevard parking, and the distribution of legacy funds from the 2024 Ontario Winter Games.

• Award contract for dewatered sludge, grit haul and landfill bin dumping to Curbside Collection ($823,946.96, 1‑year term with two renewal options)
• Remove outstanding item on pet burial services after feasibility study found it not feasible
• Defer report‑back date for Outdoor Rink Options to April 7, 2025
• Request traffic study and parking review for Sunrise Boulevard between South Creek Street and Golf Links Road, with report due by Jan 31, 2026
• Distribute Ontario Winter Games legacy funds: $15,000 to PRO Kids Reserve, $10,000 to Special Olympics Thunder Bay, $75,000 to Community, Youth & Cultural Funding Program

Committee of the Whole - Budget

The Thunder Bay District Committee of the Whole scheduled for Feb 5 2025 shows only the meeting title and no specific agenda items. No rezoning, contracts, ordinances, fee changes, or public hearings are detailed. The agenda appears to be procedural boilerplate.

Committee of the Whole - Budget

The Committee of the Whole will review the 2025 Proposed Operating Budget, including memoranda on full‑time‑equivalent (FTE) expansions and changes to user fees. A recommendation is presented to raise the Thunder Bay Police Service operating budget by $193,000 while reducing the Solid Waste & Recycling Reserve Fund by the same amount, with any required by‑law changes to be sent to City Council. Additional items include a budget line adjustment from the Waterfront District BIA and information from the District of Thunder Bay Social Services Administration Board.

• 2025 Proposed Operating Budget – overall municipal budget
• Budget Memo – FTE Increases (Director of Finance Andrea Morrison, Jan 31 2025)
• User Fees – Summary of Notable Changes (Director of Finance Andrea Morrison, Jan 31 2025)
• Recommendation to increase Thunder Bay Police Service budget by $193,000 and reduce Solid Waste & Recycling Reserve Fund by $193,000 (Commissioner Keri Greaves, Jan 31 2025)
• Waterfront District BIA budget line adjustment memo (Waterfront District Board of Management, Jan 27 2025)

Committee of the Whole - Budget

The Committee of the Whole is reviewing the proposed 2025 Operating Budget for tax- and rate-supported operations. The proposal includes specific funding levels for municipal taxes, reserve contributions, and various utility operating budgets.

• Proposed 2025 Tax-Supported Operating Budget of $385,052,500
• Proposed municipal taxes to support the budget of $219,063,800
• Waterworks Operating Budget of $29,077,600 gross expenditure
• Wastewater (Sewer) Operating Budget of $24,162,400 gross expenditure
• Repeal of User Fee By-law 028-2007 and replacement with draft By-law 024-2025

Mayor's Taskforce on Building More Homes Advisory Committee

The Mayor's Taskforce on Building More Homes Advisory Committee is meeting to discuss housing development and planning. The session includes a presentation on specific development lands and an update on the Housing Accelerator Fund action plan.

• Presentation on Central Avenue Development Lands by Manager of Engineering Aaron Ward
• Overview of the Draft 2025 Work Plan provided by Project Manager Summer Stevenson
• January 2025 Housing Accelerator Fund (HAF) Action Plan Update

Committee of the Whole - Budget

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or budget items are listed.

Heritage Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific topics, decisions, or discussion items are listed for this meeting.

Clean, Green and Beautiful Committee

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. There are no listed motions, reports, or public hearings.

Waterfront Development Committee

The Waterfront Development Committee will approve the meeting agenda and confirm the minutes from the November 19, 2024 meeting. Members will elect a Chair and Vice‑Chair for 2025 and review the committee's Terms of Reference. Updates will be presented on the Waterfront Master Plan, the Festival Area Phase 1 infrastructure project, and the work‑plan action timeline. The schedule for future committee meetings in 2025 will also be set.

• Election of Chair and Vice‑Chair for the 2025 calendar year
• Confirmation of the November 19, 2024 meeting minutes
• Review of the WDC Terms of Reference (ratified 26‑July‑2021, amended 26‑Jun‑2023)
• Waterfront Master Plan update
• Infrastructure Project update – Festival Area Phase 1

Mayor's Taskforce on Building More Homes Advisory Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

EarthCare Advisory Committee

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

Committee of the Whole

The Committee of the Whole will hear a presentation on the City’s "The Minutes" podcast, a deputation request concerning the creation of a Municipal Services Corporation, and a report back on the proposed Boulevard Garden and Maintenance By-law. It will also receive informational minutes from the Lakehead Region Conservation Authority, the Mayor’s Taskforce on Building More Homes Advisory Committee, and several other agencies, and review outstanding item lists for Planning‑Growth and Administrative Services.

• Boulevard Garden and Maintenance By-law report back (Report 349-2024)
• Deputation request on creation of a Municipal Services Corporation (Shane Judge)
• "The Minutes" City Podcast update presentation
• Lakehead Region Conservation Authority minutes (May 29 and June 24, 2024)
• Mayor's Taskforce on Building More Homes Advisory Committee minutes (Oct 16 and Nov 20, 2024)

City Council

The council will confirm the agenda and adopt minutes from the January 6, 2025 City Council and Committee of the Whole meetings. It will receive ward meeting minutes from McKellar (Nov 26 2024) and Red River (Dec 11 2024). The council will consider By-law 011/2025 to appoint enforcement officers and By-law 16/2025 to confirm the proceedings of this meeting.

• Adopt By-law 011/2025 to appoint enforcement officers
• Adopt By-law 16/2025 to confirm council proceedings
• Adopt minutes from the January 6 2025 City Council meeting
• Adopt minutes from the January 6 2025 Committee of the Whole meeting
• Receive ward meeting minutes: McKellar (Nov 26 2024) and Red River (Dec 11 2024)

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee for Thunder Bay District is scheduled to meet on January 8, 2025. The agenda is currently procedural and contains no specific items for decision.

• Meeting scheduled for January 8, 2025
• Committee: Inter-Governmental Affairs
• Status: Procedural/Boilerplate

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will elect a Chair and Vice-Chair for 2025 and discuss the Boulevard Garden and Maintenance By-law. The committee will also review its Terms of Reference and hear a presentation on disability awareness language.

• Election of Chair and Vice-Chair for 2025
• Discussion on Boulevard Garden and Maintenance By-law
• Review of Accessibility Advisory Committee Terms of Reference
• Presentation on Disability Awareness Language
• Review of November 13, 2024 meeting minutes

Council Composition Review Committee

The Council Composition Review Committee will confirm the December 2024 meeting minutes, hear an overview of the December 10 engagement with the Indigenous Advisory Council, and discuss its final recommendation to Council on council composition. An updated timeline will be presented, and any new business will be considered.

• Confirm December 2024 meeting minutes
• Overview of Indigenous Advisory Council engagement (Dec 10)
• Discuss final recommendation to Council on council composition
• Present revised timeline (January 7 2025)
• Consider new business (unspecified)

City Council

City Council is meeting to decide on a 2025 interim tax levy and the appointment of parking enforcement officers. The body will also review and confirm minutes from previous council, committee, and ward meetings.

• By-law 5-2025: 2025 Interim Tax Levy
• By-law 9-2025: Appointment of persons to enforce parking
• Confirmation of December 9, 2024 City Council minutes
• Adoption of December 9 and December 16, 2024 Committee of the Whole minutes
• Receipt of October 16, 2024 Westfort Ward meeting minutes

Committee of the Whole

The Committee of the Whole will hear the Mayor's State of the City presentation and reports from the EarthCare Advisory Committee and the Ontario Winter Games Organizing Committee. It will consider a recommendation to keep the operating grant cap at $220,000 for the 2026 intake and to adopt pilot categories for Anti‑Racism, Truth & Reconciliation, and Sport Development in the Community, Youth & Cultural Funding Program, with any required by‑laws to be sent to City Council. A request to defer the Woodside Parkette Outstanding Item report back date to March 3, 2025 will also be discussed.

• Deferral request for Woodside Parkette Outstanding Item 2024-004-DEV to March 3, 2025
• Recommendation to maintain $220,000 operating grant cap for 2026 intake
• Adoption of pilot grant categories: Anti‑Racism, Truth & Reconciliation, Sport Development
• Mayor's State of the City presentation
• Reports from EarthCare Advisory Committee and Ontario Winter Games Organizing Committee