Tillsonburg public meetings in 2021

Council Budget Meeting

Council approved $26,000 in additional funding for the Tillsonburg 150 celebrations on July 1, 2022, funded from taxation. A motion to hold $715,759 in COVID impact funds in the Tax Rate Stabilization Fund was deferred to the January 17, 2022 budget meeting. Several other budget items were approved, including 3% increases for BIA and Station Arts MOUs, while some projects were defeated.

• Approved $26,000 for Tillsonburg 150 celebrations (carried)
• Deferred $715,759 COVID impact fund motion to Jan 17, 2022
• Approved 3% increase for BIA 2022 MOU (carried)
• Approved 3% increase for Station Arts 2022 MOU (carried)
• Removed Employee Engagement survey funding from 2022 budget (carried)
• Included Project X50 dressing rooms/storage in 2022 business plan (carried)
• Directed Police Services Board to report on police servicing levels (carried)
• Defeated $50,000 Lion's Den Arena window inserts project (3-4)

Council Meeting

Council approved pre-budget approval for seven 2022 capital projects, including road reconstructions and designs, and approved three zone changes to remove holding provisions for single detached dwellings. They also supported a condominium draft plan and exemption, and approved a splash pad equipment purchase. A motion to rename Coon Alley to Racoon Alley was carried.

• Approved 2022 capital pre-budget projects including Frances St and Lindsay St reconstructions (carried)
• Approved zone change ZN 7-21-14 (Hiebert) to remove holding provision (carried)
• Approved zone change ZN 7-21-15 (Friesen) to remove holding provision (carried)
• Approved zone change ZN 7-21-16 (Eaglewing Homes) to remove holding provision (carried)
• Supported draft plan of condominium and exemption for 2563557 Ontario Inc. (carried)
• Approved splash pad equipment purchase from OpenSpace Solutions up to $150,000 (carried)
• Approved motion to rename Coon Alley to Racoon Alley (carried)
• Withdrew traffic by-law 2021-124 (repeal of By-Law 3701)

Council Budget Meeting

This is a Council Budget meeting where members will deliberate on the 2021 budget. A motion by Councillor Gilvesy asks staff to prepare options for eliminating projects or finding cost savings to align the budget with Option 3, to be presented at the December 16 meeting. The agenda also includes routine items like approving the previous minutes and a confirming by-law.

• Motion by Councillor Gilvesy: staff to present options for budget cuts to meet Option 3
• Adoption of minutes from November 29, 2021 budget meeting
• By-Law 2021-121 to confirm proceedings of December 6, 2021 meeting

Council approved a motion directing staff to prepare options for the December 16 budget meeting that identify projects to eliminate or cost savings to achieve the budget target known as Option 3, which excludes the X69 Fleet Facility Expansion project. A proposed amendment to remove X69 from the 2022 budget was withdrawn. Staff will also provide a year-end surplus or deficit figure from fourth quarter results at a budget meeting on January 17, 2022, or no later than the January 27, 2022 Council meeting. The meeting was procedural, with no other substantive decisions made.

• Approved the agenda as prepared (Resolution 2021-526).
• Approved the minutes of the November 29, 2021 budget meeting (Resolution 2021-527).
• Directed staff to present options at the December 16, 2021 budget meeting to bring the budget in line with Option 3, excluding the X69 Fleet Facility Expansion project (Resolution 2021-528).
• Moved (not voted) that a year-end surplus/deficit figure from Q4 results be provided to Council at the January 17, 2022 budget meeting or no later than the January 27, 2022 Council meeting.
• Approved By-Law 2021-121 to confirm the proceedings of the December 6, 2021 meeting (Resolution 2021-529).
• Adjourned the meeting at 11:30 a.m. (Resolution 2021-530).

Council Budget Meeting

Council received the 2022 draft budget and business plans as presented, forwarding them to a special budget session on December 6, 2021 for further deliberation. No budget items were approved or denied; the meeting was informational, with staff answering questions and committing to provide additional details. Council also confirmed the proceedings of the meeting by by-law and adjourned.

• Received the 2022 draft budget and business plans, forwarding them to the December 6 special budget session (Resolution 2021-524).
• Approved the meeting agenda (Resolution 2021-523).
• Confirmed the proceedings of the meeting via By-law 2021-120.
• Adjourned the meeting at 8:08 p.m. (Resolution 2021-525).

Council Meeting

Tillsonburg Council is meeting to consider several staff reports and recommendations. The most consequential item is a decision on the Kinsmen Pedestrian Bridge, with four options ranging from doing nothing to full replacement, with costs from $25,000 to $4.82 million. Council will also consider awarding a contract for the Airport Access Way Expansion, approving a new splash pad fundraising approach, and receiving third-quarter financial results.

• Kinsmen Pedestrian Bridge: four options from do nothing ($25,000 initial) to replacement ($4.5M initial)
• Airport Access Way Expansion: award to Oxford Civil Group Inc at $332,339, plus $202,661 additional
• Splash pad: staff authorized to seek community fundraising and naming rights
• Committee of Adjustment: all council members appointed
• Tillsonburg 150: request for $6,000 transfer for events

Council deferred a decision on the Kinsmen Pedestrian Bridge until more information is gathered, including heritage designation pros/cons, funding options, cost per household, and photos of new bridge examples, followed by a public open house. Council also approved the Airport Access Way Expansion tender to Oxford Civil Group Inc. for $332,339, with an additional $202,661 in RATI funding. Other approvals included a $6,000 transfer for Tillsonburg 150 events, a new dog park shelter, and splash pad fundraising.

• Deferred Kinsmen Pedestrian Bridge decision pending further information and public open house
• Approved Airport Access Way Expansion tender to Oxford Civil Group Inc. at $332,339
• Authorized additional $202,661 in RATI funding for airport projects by March 30, 2022
• Supported Tillsonburg 150 Committee's request for $6,000 in unspent Cultural Grants funding
• Approved procurement and installation of a dog park shelter
• Authorized staff to pursue splash pad fundraising and naming rights
• Appointed all Council members to the Committee of Adjustment
• Rescheduled two 2022 Council meetings and cancelled October 24, 2022 meeting

Council Meeting

Council approved TD Commercial Banking as the town's supplier of commercial banking services, waiving the purchasing process. Council also adopted a Communications Strategy, approved the 2022 BIA Memorandum of Understanding (with funding deferred to budget deliberations), and approved a Rogers Home Town Hockey event. A motion to support listing Broadway Street as a Heritage Conservation District was defeated.

• Approved TD Commercial Banking as town's banking supplier (carried)
• Adopted Communications Strategy (carried)
• Approved 2022 BIA Memorandum of Understanding, funding deferred to 2022 budget (carried)
• Authorized Rogers Home Town Hockey event and LOA execution (carried)
• Defeated motion to support Broadway Street Heritage Conservation District listing (defeated)
• Approved minor variance A22-21 for accessory buildings at 1701 Highway 3 (carried)
• Contributed $76,345.72 HST refund to reserves (carried)
• Received human resource policies as information (carried)

Council Planning Meeting

The Tillsonburg Council Planning Meeting on November 1, 2021, is largely procedural, covering agenda approval, disclosures of interest, and adoption of prior minutes. The substantive items are public hearings on two minor variance applications and three larger subdivision/rezoning applications, each with proposed approval resolutions. The meeting also includes a by-law to confirm the proceedings.

Council approved in principle three major development applications, including a 49-lot subdivision, a 16-block residential development, and a 65-lot subdivision with townhouses, all subject to conditions. Two minor variance applications were also approved. All decisions were carried, with one recorded vote showing 6-1 in favor.

• Approved minor variance A16-21 (Weeks) for deck projection at 14 Fourth Street (carried)
• Approved minor variance A21-21 (Szabo) for rear yard reduction (carried)
• Approved in principle zone change ZN 7-21-09 and supported OP 21-11-7 and draft plan SB 21-06-7 for 49 single detached dwellings (carried)
• Approved in principle zone change ZN 7-21-05 and supported draft plan SB 21-11-7 for 16 residential blocks (carried)
• Approved in principle zone change ZN 7-20-06 and supported OP 20-09-7 and draft plan SB 20-02-7 for 65 lots and 24 townhouse units (6-1, Councillor Parker opposed)
• Adopted agenda and previous minutes (carried)
• Confirmed proceedings by-law 2021-114 (carried)

Council Meeting

Council approved a zone change for 31 Victoria Street to allow an 18-unit affordable housing project, adopted a COVID-19 workplace vaccination policy, and extended the pop-up patio program. Several other administrative items were approved, including land sales, leases, and a concession lease.

• Approved zone change for 31 Victoria Street to R3-sp for 18-unit affordable housing (carried)
• Adopted COVID-19 Workplace Vaccination Policy, covering rapid antigen test costs until Jan 31, 2022 (carried)
• Extended pop-up patio program until permanent program established (carried)
• Approved sale of Lot 3B, Van Norman Innovation Park to 1677123 Ontario Inc (carried)
• Removed cat licensing starting 2022, with dog licensing review in 2023 (carried)
• Approved new hangar land lease agreements for Taxiway C1-4 and G2-6 with 1467246 Ontario Inc (carried)
• Awarded Community Centre concession lease to Beres Butchery & Catering Inc, $4,500/year (carried)
• Deferred notice of motion on heritage district listing for Broadway (carried)

Council Meeting

Council adopted a Proof of Vaccination Policy for staff, council members, committee members, contractors, consultants, and students, adapting Oxford County's policy, with options for testing and mandatory vaccination for new employees. A motion to declare an unopened right-of-way south of Ridge Boulevard surplus was defeated. Council also authorized $50,000 for conceptual plans for Van Norman Innovation Park Phase 2 and directed staff to bring forward a salt storage project for 2022 budget consideration.

• Adopted Proof of Vaccination Policy for staff, council, committees, contractors, consultants, students (carried)
• Defeated surplus land declaration for unopened right-of-way south of Ridge Boulevard
• Authorized $50,000 for Van Norman Innovation Park Phase 2 conceptual plans
• Directed staff to bring forward salt storage project for 2022 capital budget
• Appointed Renato Pullia as Interim Treasurer via By-Law 2021-107
• Cancelled Oct 18 planning meeting, rescheduled to Nov 1 at 4:30 p.m.
• Directed staff to review dressing room and storage at Memorial and Colin Campbell arenas
• Offered committees third meeting option: all in-person at town facility

Council Meeting

Tillsonburg Council is meeting to decide on several operational items, including awarding a wayfinding signage contract, transitioning the light-duty fleet to a leased program, and closing surplus alley lands. They will also receive budget survey results and direct staff to prepare a report on a municipal vaccination policy.

• Award RFP 2021-007 Wayfinding Signage to Joker FX Inc of Goodwood, ON at $80,202 (plus HST)
• Authorize transition to Enterprise Fleet Management Leasing Program for light-duty vehicles (10-year commitment)
• Declare alley lands between 6 and 8 John Street surplus and close them as public road
• Direct staff to report on Municipal Vaccination Policy for October 12, 2021 meeting
• Close Customer Service Centre (including water operations) the week between Christmas and New Year's

Council awarded the wayfinding signage contract to Joker FX Inc. of Goodwood, ON for $80,202 (plus HST), funded by $30,000 from the Economic Development Reserve and pre-budget approval for the remainder. A proposal to close the Customer Service Centre between Christmas and New Year's was defeated. Council also approved surplus land declaration for alley lands between 6 and 8 John Street, and authorized a 10-year fleet management program with Enterprise Fleet Management.

• Awarded RFP 2021-007 Wayfinding Signage to Joker FX Inc for $80,202 (not incl. HST)
• Defeated closure of Customer Service Centre week between Christmas and New Year's
• Declared alley lands between 6 and 8 John Street surplus and closed as public road
• Authorized transition to Enterprise Fleet Management Leasing Program for 10 years
• Approved appointments of Scott Gooding, Taylor Campbell, and Nisha Khan-Dunn to advisory committees
• Authorized T:GO Christmas bus on four Saturdays in Nov-Dec 2021
• Received 2022 budget survey results and pre-budget requests as information
• Deferred motion on committee meeting options to October 12, 2021

Council Planning Meeting

Tillsonburg Council Planning Meeting on September 20, 2021, will hold public meetings for three minor variance applications and one zone change application, then vote on proposed resolutions. The meeting also includes a planning report on a draft plan of condominium and a by-law to amend the zoning by-law.

• Minor Variance A17-21 (Winters): reduce front yard depth from 7.5 m to 5.6 m for porch addition
• Minor Variance A18-21 (McPhee): increase lot coverage to 56.2% and reduce rear yard depth to 2.75 m for sunroom
• Minor Variance A19-21 (Tillsonburg Developments Inc.): reduce exterior side yard to 6 m and rear yard to 11.50 m for new dwelling
• Zone Change ZN 7-21-10 (Landmark Homes): rezone 3, 5, 7-33 Sycamore Drive from R1A-H to R1A-sp-H for reduced yards
• Support for draft plan of condominium CD 21-02-7 (2412374 Ontario Ltd.) and exemption from draft plan approval

Tillsonburg Council approved four minor variance applications (A17-21 Winters, A18-21 McPhee, A19-21 Tillsonburg Developments Inc.) and a zone change for Landmark Homes (ZN 7-21-10) to allow reduced front and rear yard depths on Sycamore Drive. Council also supported a draft plan of condominium and exemption request by 2412374 Ontario Ltd. All votes were carried unanimously.

• Approved minor variance A17-21 (Winters) to reduce front yard depth from 7.5m to 5.6m for a porch addition (carried)
• Approved minor variance A18-21 (McPhee) to increase lot coverage to 56.2% and reduce rear yard depth to 2.75m for a sunroom (carried)
• Approved minor variance A19-21 (Tillsonburg Developments Inc.) to reduce exterior side yard to 6m and rear yard to 11.5m for a dwelling (carried)
• Approved zone change ZN 7-21-10 (Landmark Homes) to rezone 3, 5, 7-33 Sycamore Drive to R1A-sp-H for reduced front/rear yards (carried)
• Supported draft plan of condominium and exemption for 2412374 Ontario Ltd. (CD 21-02-7) (carried)
• Gave final reading to By-Law 2021-101 implementing the zone change (carried)
• Confirmed proceedings via By-Law 2021-100 (carried)

Council Meeting

Tillsonburg Council meets electronically to handle routine approvals, including borrowing from OILC, extending a building inspector intern contract, awarding an airport management contract, and adopting a land acknowledgement. The agenda also includes receiving second-quarter departmental reports and a presentation on the fleet replacement program.

• Authorize OILC financing agreements for $805,324 and $182,426
• Extend Building Inspector Intern contract to March 15, 2022, with $8,400 additional 2021 funding and $14,400 pre-budget for 2022
• Award one-year airport management services contract to The Loomex Group
• Adopt land acknowledgement recognizing Between the Lakes Treaty Number 3 of 1792
• Commit to recognizing September 30 as National Day for Truth and Reconciliation

Council approved a one-year contract with The Loomex Group for management services at the Tillsonburg Regional Airport, despite the Airport Advisory Committee's lack of support. Council also adopted a land acknowledgement statement, recognized the National Day for Truth and Reconciliation, and approved several financial and operational items, including extending a building inspector intern contract and authorizing OILC debentures.

• Awarded one-year airport management contract to The Loomex Group (carried)
• Adopted land acknowledgement statement for civic events and documents (carried)
• Committed to recognizing Sept 30 as National Day for Truth and Reconciliation (carried)
• Extended Building Inspector Intern contract to March 15, 2022, with $8,400 additional 2021 funding and $14,400 pre-budget for 2022 (carried)
• Authorized by-laws for OILC financing agreements of $805,324 and $182,426 (carried)
• Received second quarter financial and department results as information (carried)
• Directed staff to report back on Community Strategic Plan goals and baseline measurements (carried)
• Received fleet replacement program presentation as information (carried)

Special Council Meeting

This is a special council meeting with a closed session, adoption of minutes, and several by-law readings. The main substantive item is a motion to accept and adopt the Airport Master Plan completed by Explorer Solutions, with conditions including prioritizing safety and expansion projects and creating an Airport Fund with municipal partners and the County of Oxford. Council will also vote on five by-laws covering a zoning amendment, a clean yards amendment, two ICIP funding agreements with the Province of Ontario, and appointing a Fire Chief.

• Adoption of Airport Master Plan by Explorer Solutions with conditions on safety, expansion, and Airport Fund
• By-law to amend By-Law 3295 (ZN 7-21-08) zoning amendment
• By-law to amend By-Law 3810 (Clean Yards)
• By-law to authorize agreement with Province of Ontario (ICIP Community, Culture and Recreation Stream)
• By-law to authorize agreement with Province of Ontario (ICIP COVID-19 Resilience Infrastructure Stream)

Council accepted and adopted the Airport Master Plan completed by Explorer Solutions, subject to conditions including considering Advisory Committee comments, adopting the expansion drawing, prioritizing safety and expansion projects, and working toward an Airport Fund with municipal partners and the County of Oxford. Council also passed five by-laws, including amendments to zoning and clean yards regulations, agreements with the Province of Ontario for infrastructure funding, and appointing a Fire Chief. The meeting was adjourned at 4:25 p.m.

• Adopted the Airport Master Plan with conditions, including prioritizing safety and expansion projects and creating an Airport Fund with partners.
• Approved By-Law 2021-091 to amend By-Law 3295 (zoning).
• Approved By-Law 2021-092 to amend By-Law 3810 (Clean Yards).
• Approved By-Law 2021-093 to authorize an agreement with the Province of Ontario (ICIP Community, Culture and Recreation Stream).
• Approved By-Law 2021-094 to authorize an agreement with the Province of Ontario (ICIP COVID-19 Resilience Infrastructure Stream).
• Approved By-Law 2021-095 to appoint a Fire Chief and repeal By-Law 2021-038.
• Approved By-Law 2021-090 to confirm the proceedings of the meeting.

Council Meeting

Tillsonburg Council will consider endorsing the 2021 Regional Airport Master Plan, decide on two zone change applications (one for an industrial subdivision, one for a drive-through at 38 Oxford Street), and vote on several staff reports including a hybrid work pilot, community improvement grants, and a fleet truck purchase. The agenda also includes routine items like committee appointments, by-law amendments, and a motion about pedestrian crossing safety.

• Endorse 2021 Tillsonburg Regional Airport Master Plan (OPD 21-34)
• Zone change ZN 7-21-06: rezone industrial lands for draft approved industrial subdivision
• Zone change ZN 7-21-08: not approve drive-through at 38 Oxford Street
• Award $36,708.71 for ½ ton pickup truck to Georgian Chevrolet Buick GMC
• Award $179,271.00 roof replacement to Grand Valley Roofing & Coatings Inc.

Council approved a zone change for 38 Oxford Street to permit a drive-through, despite staff recommending denial and an opposition letter from nearby property owners. The applicant noted a conditional Starbucks lease. Council also approved several other items, including a hybrid work pilot, a truck purchase, and a roof replacement tender, while defeating a staff appreciation day and a motion on pedestrian crossing review.

• Approved zone change ZN 7-21-08 for 38 Oxford St (drive-through) (7-0, Deputy Mayor absent)
• Approved zone change ZN 7-21-06 for industrial lands to MG-sp and OS1
• Approved 6-month hybrid work pilot for staff (Sept 2021-Mar 2022)
• Defeated annual Staff Appreciation Day with early office closure
• Awarded 2021 fleet truck to Georgian Chevrolet Buick GMC for $36,708.71
• Awarded Elliott Fairbairn roof replacement to Grand Valley Roofing for $179,271
• Approved Community Improvement Plan grants for 61 Townline Rd and 141 Broadway
• Defeated motion requesting MTO review of pedestrian crossings (3-4)

Council Meeting

Tillsonburg Council is meeting to consider a land purchase agreement, two minor variance applications, and several by-law amendments, including changes to the BIA levy, tax rates, and sign regulations. The meeting also includes a closed session for personal matters, a delegation on waste by-laws, and a motion to develop a Traditional Territory Acknowledgment Statement.

• Offer to purchase ravine lands west of Borden Crescent from Tillsonburg Developments Inc in Trust for 2407774 Ontario Limited
• Minor variance A14-21 (Ritchie) to increase accessory building lot coverage from 50 m2 to 80 m2
• Minor variance A15-21 (Wall) to reduce front yard depth from 6.0 m to 5.0 m for a single detached dwelling
• By-law to amend BIA By-Law 2013 to set maximum and minimum levy for 164, 170, 200 and 248 Broadway
• By-law to amend Sign By-Law 3798 and fees by-law 2021-004 related to COVID-19

Council approved the sale of ravine lands west of Borden Crescent to Tillsonburg Developments Inc. in Trust for 2407774 Ontario Limited, and passed by-laws to authorize the sale, amend the BIA levy, update tax rates, and amend sign and fee by-laws. Two minor variance applications were approved: one for an accessory building (A14-21) and one for a front yard reduction (A15-21). Council also scheduled 2022 budget meetings and directed staff to prepare a report on a Traditional Territory Acknowledgment Statement.

• Approved minor variance A14-21 (Ritchie) to allow an 80 m² accessory building, subject to a building permit within one year.
• Approved minor variance A15-21 (Wagler) to reduce front yard depth to 5.0 m for a single detached dwelling, subject to conditions.
• Received delegation from Harnek Grewal regarding waste material by-laws as information; no action taken on ticket waiver.
• Approved report EDM 21-21 and directed a by-law for the purchase and sale agreement with Tillsonburg Developments Inc. in Trust for 2407774 Ontario Limited.
• Directed by-laws to amend BIA levy (for 164, 170, 200, 248 Broadway) and to replace Schedule A of the tax rate by-law.
• Scheduled 2022 budget meetings on Nov 29, Dec 6, Dec 16, 2021, and Jan 17, 2022.
• Directed by-laws to amend the sign by-law and fees schedule related to COVID-19.
• Directed staff to prepare a report on a Traditional Territory Acknowledgment Statement for the Town.

Special Council Meeting

This is a special electronic meeting of Tillsonburg Council with a closed session, adoption of agenda and minutes, and a shareholder annual general meeting for Tillsonburg Hydro Inc. The only substantive action is a confirming by-law (2021-069) to formalize the meeting's proceedings. No other decisions or discussions are listed.

• Closed session
• Tillsonburg Hydro Inc. Annual General Meeting
• By-Law 2021-069 Confirming June 29 proceedings

The special council meeting was largely procedural. Council approved the agenda, moved into the Tillsonburg Hydro Inc. Annual General Meeting as shareholder, and passed a by-law to confirm the meeting's proceedings. No substantive policy decisions were made.

• Approved agenda for June 29, 2021 special meeting (carried)
• Moved into Tillsonburg Hydro Inc. Annual General Meeting as shareholder (carried)
• Approved By-Law 2021-069 to confirm proceedings (carried)

Council Meeting

Tillsonburg Council meets electronically to consider routine approvals including the 2020 financial statements, the Community Strategic Plan, and several land transactions. The agenda also includes reports on the 2020 surplus allocation, a fire services radio equipment purchase, and an HVAC replacement. The meeting begins with a closed session to discuss three land acquisition or disposition matters.

• Approve 2020 financial statements and management letter
• Approve Community Strategic Plan
• Name roads in Van Norman Innovation Park: Innovation Way and Progress Drive
• Authorize purchase and sale agreements for four parcels of the alleyway between Coyle Lane and Francis Street
• Approve $37,732.75 plus HST for fire services radio equipment from Five9 Solutions

Council approved the 2020 Financial Statements and the Community Strategic Plan with amendments. It also approved the sale of four alleyway parcels between Coyle Lane and Francis Street to individual buyers, and directed staff to purchase and install radio equipment for fire services at a cost of $37,732.75 plus HST.

• Approved the 2020 Financial Statements and received the 2020 Management Letter.
• Approved the Community Strategic Plan with additional suggestions incorporated.
• Approved naming future roads in Van Norman Innovation Park: Innovation Way and Progress Drive.
• Approved by-laws authorizing agreements of purchase and sale for four alleyway parcels to Sandra Pake, Christopher Meloche, John Fish, and Tracy Dinsmore.
• Directed staff to purchase and install radio equipment on two towers from Five9 Solutions for $37,732.75 plus HST, to be debentured.
• Directed staff to proceed with HVAC replacement for the Corporate Office, deferring the Annandale Boiler Replacement project to 2022 and reallocating $50,000.
• Approved contributing the 2020 operating surplus of $195,388 to the Tax Rate Stabilization Reserve, with $150,000 earmarked for 2021 operating budget.
• Received various committee minutes and correspondence as information.

Council Planning Meeting

Tillsonburg Council Planning Meeting will hold public meetings on two minor variance applications, a large draft plan of subdivision with rezoning, and an Official Plan amendment to expand a ban on ground-floor residential uses in the Central Business District. Council will also consider a zoning by-law amendment and confirmatory by-law. Most items are proposed resolutions for approval.

• Minor variance A12-21 (Broer): reduce rear yard depth from 10 m to 7.7 m for a sunroom addition
• Minor variance A13-21 (Marleau & Kitching): reduce rear yard depth from 3 m to 1.2 m for a secondary dwelling unit
• Rezoning and draft plan (Performance Communities & Lindprop): 71 single detached homes, 45 townhouse lots, 5 new streets
• Official Plan and zone change (Town of Tillsonburg): expand prohibition on ground-floor residential in Central Business District
• By-law to amend Zoning By-law 3295 (ZN 7-21-07)

Council approved two minor variances for residential additions, a redline amendment and zone change for a 116-unit subdivision, and supported an official plan amendment to expand a downtown ground-floor residential ban. All votes were carried unanimously.

• Approved minor variance A12-21 (Broer) to reduce rear yard depth for a sunroom addition (carried)
• Approved minor variance A13-21 (Marleau & Kitching) to reduce rear yard depth for a secondary dwelling unit (carried)
• Approved in principle zone change ZN 7-21-05 and supported redline amendment 32T-07006 for 116-unit subdivision (carried)
• Supported official plan amendment OP 21-04-7 and approved in principle zone change ZN 7-21-04 to expand ground-floor residential prohibition in downtown (carried)
• Gave final reading to By-Law 2021-067 amending Zoning By-Law 3295 (carried)
• Confirmed proceedings by By-Law 2021-066 (carried)

Council Meeting

Tillsonburg Council will consider several staff reports and proposed resolutions, including awarding a $2,445,793.49 tender for Concession Street West reconstruction, a zone change denial for 523 Broadway, and a fire radio repeater purchase. The meeting also includes a closed session for legal and land matters, and a proposed motion to ask Oxford County to defer sewer connections for North Street East properties.

• Award tender RFT 2021-007 for Concession Street West reconstruction to Gedco Excavating Ltd. for $2,445,793.49
• Deny zone change application 7-21-07 by Ancomar Investments for 523 Broadway to permit a retail store
• Purchase and install in-vehicle radio repeater from Five9 Solutions for $3,469.25 plus HST
• Approve Safe and Well Oxford: Community Safety and Well-being Plan
• Motion to recommend Oxford County offer deferral option for North Street East sewer connections (cost over $9,000 per property)

Council approved a zone change application by Ancomar Investments Corporation to rezone 107 Concession Street East from 'Service Commercial Existing Plaza Zone (SC-E)' to 'Special Service Commercial Zone (SC-xx)' to permit a retail store, despite staff recommending denial. Council also approved a temporary use by-law for up to three years. Additionally, Council awarded a $2,445,793.49 tender for Concession Street West reconstruction to Gedco Excavating Ltd. and approved several other staff reports and motions.

• Approved zone change for 107 Concession Street East to permit retail store (Carried)
• Awarded Concession Street West reconstruction tender to Gedco Excavating Ltd. for $2,445,793.49 (Carried)
• Approved Community Safety and Well-Being Plan (Carried)
• Directed staff to establish Tillsonburg 150 Subcommittee (Carried)
• Approved purchase of in-vehicle radio repeater for $3,469.25 plus HST (Carried)
• Directed staff to wind down Sentinel Light Rental business (Carried)
• Repealed designating By-Law 3852 for Rolph Street Public School (6-1, Councillor Esseltine opposed)
• Recommended to County of Oxford to offer deferral option for sanitary service connections on North Street East (Carried)

Council Meeting

Council awarded the Rolling Meadows Phase 2 tender to Euro Ex Construction of Woodstock, ON for $1,197,660.20 (net HST included), the lowest compliant bid. Council also approved the 2021 budget and final tax rates, authorized a land purchase agreement for Lot 3 in the Van Norman Innovation Park, and made several committee appointments. A motion to direct staff to draft a social media policy was defeated.

• Awarded Rolling Meadows Phase 2 tender to Euro Ex Construction for $1,197,660.20
• Approved 2021 budgetary estimates and final tax rates
• Authorized agreement of purchase and sale with 1677123 Ontario Inc for Lot 3, Van Norman Innovation Park
• Appointed members to Affordable Housing and Boundary Adjustment Committees
• Appointed Katie Benko, Steve Cluett, Karen Clipson, Christian Devlin to advisory committees
• Directed staff to explore purchase/land transfer for Lot 135, Plan M-16 on Wren Court
• Directed staff to assess Wren Court area safety and amenities
• Defeated motion to direct staff to provide a draft social media policy

Council Planning Meeting

Council denied a minor variance application from Wrenmark Limited for a 10-unit development at Wren Court, with all members voting against it. The council approved three other minor variance applications for single-detached dwellings, and supported a consent and minor variance application for a property severance. All decisions were made during the Committee of Adjustment portion of the meeting.

• Denied Wrenmark Limited minor variance for 10-unit development at Wren Court (0-7)
• Approved minor variance A09-21 for front yard reduction at Lot 42, Draft Plan SB 18-02-7
• Approved minor variance A10-21 for lot depth reduction at Lot 2, Plan 41M-205
• Approved minor variance A11-21 for lot coverage increase at Lot 1, Plan 41M-218
• Supported consent and minor variance application for Leliveld/Nicolson property severance

Council Meeting

Tillsonburg Council is meeting electronically to consider several staff reports and proposed by-laws, including the sale of an alleyway between Charles and Nelson Streets, airport hangar land leases, a cemetery by-law update, and the composition of the Police Services Board. Council will also vote on motions to defer property tax payments for May 2021 and to request the province reopen outdoor recreational facilities.

• Motion to defer May 2021 property tax payments, interest-free, until August 2021, for those facing financial hardship
• Proposed sale of alleyway between Charles Street and Nelson Street to Peter Leliveld and Ruth Leliveld (north part) and Ray Jones, Teresa Jones, Tejaun Jones, and Jeffrey Jaques (south part)
• Proposed land leases for Hangar G9 at Tillsonburg Airport with Euclid Benoit (west half) and 1467246 Ontario Inc. (east half)
• Proposed land lease for Taxiway G1 Lot 4 with Ewart McLaughlin, repealing By-Law 2020-044
• By-law to authorize internet and telephone voting for the 2022 Municipal Election

Council approved a property tax deferral program allowing residents and businesses to defer May tax payments interest- and penalty-free until August 2021, with a request to the County of Oxford to consider deferring its portion. Council also approved the sale of two alleyway parcels, authorized airport hangar land leases, and directed staff to prepare a new cemetery by-law for final approval at the next meeting.

• Approved property tax deferral for May payments, interest- and penalty-free, deferred to August 2021 (carried)
• Approved sale of north alleyway between Charles and Nelson Sts to Peter and Ruth Leliveld (carried)
• Approved sale of south alleyway between Charles and Nelson Sts to Ray, Teresa, Tejaun Jones and Jeffrey Jaques (carried)
• Approved land lease for west half of Hangar G9 to Euclid Benoit (carried)
• Approved land lease for east half of Hangar G9 to 1467246 Ontario Inc. (carried)
• Approved land lease for Taxiway G1 Lot 4 to Ewart McLaughlin, repealing By-Law 2020-044 (carried)
• Directed staff to bring forward cemetery by-law for approval at May 25, 2021 meeting (carried)
• Approved by-laws for internet/telephone voting in 2022 election and all land agreements (carried)

Special Council Meeting

This is a special electronic meeting of Tillsonburg Town Council. The main item is a workshop presentation by Boulevard Strategy on the Community Strategic Plan, including a consultation report. The rest of the agenda is procedural, covering approval of the agenda, minutes, and a confirming by-law.

• Presentation: Boulevard Strategy re: Community Strategic Plan Workshop 2
• Attachments: Council Workshop 2 Agenda and CSP Consultation Report April 2021
• By-Law 2021-048 to confirm proceedings of the meeting

The special meeting was held primarily as a Community Strategic Plan workshop facilitated by Erin O'Hoski of Boulevard Strategy Group. No substantive decisions were made; the only actions were approving the agenda, confirming the proceedings by-law, and adjourning. Council discussed possibly scheduling another special meeting or receiving the draft plan before the June 28 regular meeting.

• Approved the agenda for the May 3, 2021 special meeting (Resolution 2021-216)
• Approved By-Law 2021-048 confirming the proceedings of the meeting (Resolution 2021-217)
• Adjourned the meeting at 4:59 p.m. (Resolution 2021-218)

Council Meeting

Tillsonburg Council is meeting electronically to consider several staff reports and resolutions. Key items include endorsing internet/telephone voting for the 2022 municipal election, awarding a $1,792,374 contract for Van Norman Innovation Park servicing, and directing staff on intersection and drainage improvements. The agenda also includes routine items like minutes, a delegation, and a motion to study the cat and dog tag program.

• Award RFT 2021-003 to Froese Excavating Ltd for Van Norman Innovation Park Servicing at $1,792,374 (excluding HST)
• Endorse internet/telephone voting for the 2022 Municipal Election and direct staff to work with area municipalities on a contract
• Direct staff to implement an option for Bidwell/Ridout Intersection Improvements and amend the Traffic By-Law
• Receive and adopt a Notice of Request for Drain Improvement for J.A. Smith Drain (Rokeby Road) and appoint an engineer
• Motion by Councillor Parker to bring a report on cancelling the cat and dog tag program

Council awarded the RFP 2021-003 for Van Norman Innovation Park servicing to Froese Excavating Ltd at a cost of $1,792,374 (not including net HST), the lowest bid meeting all requirements. Council also endorsed internet/telephone voting for the 2022 municipal election, directed staff to implement option 2 for Bidwell/Ridout intersection improvements, and received a delegation on a youth council, directing its creation to 2022 budget deliberations. A special council meeting was scheduled for May 3 to address the Community Strategic Plan.

• Awarded RFP 2021-003 to Froese Excavating Ltd for $1,792,374 (not incl. HST) for Van Norman Innovation Park servicing
• Endorsed internet/telephone voting for 2022 municipal election, directing staff to work with area municipalities on contract
• Directed staff to implement option 2 for Bidwell/Ridout intersection improvements and amend Traffic By-Law
• Received delegation on Youth Council Coalition of Canada; directed creation of youth council to 2022 budget deliberations
• Scheduled Special Council Meeting for May 3, 2021 at 12:30 p.m. for Community Strategic Plan
• Directed staff to report on Police Service Board amalgamation in May
• Directed staff to report on options and cancellation of cat and dog tag program by end of 2021
• Adopted J.A Smith Drain Improvement request and appointed Brandon Widner P.Eng as engineer

Council Planning Meeting

Tillsonburg Council Planning Meeting on April 19, 2021, will act as the Committee of Adjustment to consider six minor variance applications and one zone change application. The variances seek relief from zoning bylaws for accessory buildings, dwelling additions, and a contractor's office. The zone change would rezone 30 Old Vienna Road to allow a secondary dwelling unit.

• Minor variance A02-21 (Jones): reduce exterior side yard from 6 m to 1.4 m for accessory building
• Minor variance A04-21 (Dalm Construction): reduce rear yard from 12 m to 9.3 m for dwelling with porch
• Minor variance A05-21 (Wrenmark): reduce side yard and parking setbacks for two multiple unit dwellings
• Minor variance A06-21 (Tillsonburg Properties for Community Living): extend non-conforming use for addition
• Zone change ZN 7-21-02 (Marleau and Kitching): rezone 30 Old Vienna Road from R1 to R1-sp for secondary dwelling unit

Council approved five minor variance applications (A02-21, A04-21, A06-21, A07-21, A08-21) and one zone change (ZN 7-21-02) as recommended by staff. The application for minor variance A05-21 (Wrenmark Limited) was deferred due to errors in the public notice, with staff directed to provide amended notice and bring the item back at a future meeting.

• Approved minor variance A02-21 (Jones) for accessory building relief (carried)
• Approved minor variance A04-21 (Dalm Construction) for rear yard reduction (carried)
• Deferred minor variance A05-21 (Wrenmark) due to public notice errors (carried)
• Approved minor variance A06-21 (Tillsonburg Properties for Community Living) for addition (carried)
• Approved minor variance A07-21 (Robinson) for rear yard reduction (carried)
• Approved minor variance A08-21 (Grassmere Construction) for side yard reduction (carried)
• Approved zone change ZN 7-21-02 (Marleau and Kitching) for secondary dwelling unit (carried)

Council Meeting

Tillsonburg Council is meeting to decide on several property and infrastructure matters, including whether to refuse a request to repeal the heritage designation of Rolph Street Public School, approve land sales and leases, and award road construction tenders. The agenda also includes routine items like adopting minutes, receiving quarterly reports, and confirming by-laws.

• Refuse request to repeal heritage By-Law 3852 for Rolph Street Public School (83 Rolph Street)
• Approve land sales for walkway between Woodland Crescent and Trillium Drive to John Peters and Margarita Janzen
• Award tender RFT 2021-001 for Vienna Road (HWY 19) asphalt rehabilitation to J-AAR Excavating Limited for $968,968.52
• Award tender RFT 2021-002 for asphalt and concrete maintenance to Permanent Paving for $434,844.70
• Declare surplus lands including alleyway between Charles and Nelson Streets, portion of Pine Alley, and ravine lands west of Borden Crescent

Council Meeting

Tillsonburg Council meets electronically to consider staff reports and motions, including adding a full-time building inspector, authorizing a $306,000 design study for the Kinsmen Pedestrian Bridge, and purchasing Bell contact centre software. Council will also hear a delegation about Epilepsy Awareness Day and consider motions requesting a local COVID-19 vaccination clinic and a review of the T:GO transit route. Several by-laws are scheduled for adoption, including one for Safe Restart Phase 2 transit funding.

• Approve $306,000 for Kinsmen Pedestrian Bridge detailed design (OPS 21-10)
• Add one full-time Building Inspector position (OPD 21-08)
• Purchase Bell On Demand Contact Centre software: $5,300 one-time, $516.50/month shared with Tillsonburg Hydro (CS 21-14)
• Motion to request a COVID-19 vaccination clinic in Tillsonburg
• Motion to study adding a T:GO transit stop in north Tillsonburg

Council approved adding a full-time Building Inspector 2 position and directed staff to begin recruitment. A motion to fund a $306,000 detailed design for the Kinsmen Pedestrian Bridge was defeated; instead, staff will report back with more information. Council also approved purchasing Bell On Demand Contact Centre software, supported a request for a local COVID-19 vaccination clinic, and passed several by-laws, including one appointing an Acting Fire Chief.

• Approved purchase of Bell On Demand Contact Centre software at $5,300 one-time and $516.50/month, cost-shared with Tillsonburg Hydro.
• Approved hybrid meeting format for Council and options for committees during COVID-19 restrictions.
• Approved additional FTE for Building Services and directed staff to proceed with Building Inspector 2 recruitment.
• Defeated motion to authorize $306,000 for Kinsmen Bridge detailed design and environmental assessment.
• Carried motion directing staff to report back on additional steps to advance the Kinsmen Bridge project.
• Approved $1,000 donation to Dereham Co-op's Playground Fundraising initiative in lieu of used equipment.
• Carried motion supporting a request for Southwestern Public Health to establish a COVID-19 vaccination clinic in Tillsonburg.
• Passed by-laws including amendments to Development Charges, OPP false alarm fees, and appointment of Acting Fire Chief.

Council Meeting

Tillsonburg Council meets electronically to decide on several planning and administrative items, including a minor variance, a zone change, a land severance, and multiple by-laws. They will also hear delegations on a false alarm by-law, BIA charges, and a surplus alleyway, and consider staff reports on funding, land sales, and road naming.

• Approve minor variance A03-21 for Permterra Development Corp. to reduce required dwelling houses from 17 to 16 on Part of Block 40, Plan 41M-232
• Approve zone change ZN 7-21-03 to remove holding provision for Phase 3 of Oxnard Developments subdivision
• Support consent application B20-88-7 to sever lands at Daisy Court & Daffodil Avenue
• Authorize agreement of purchase and sale for Lot 2, Van Norman Innovation Park with North Ridge Realty (2020) Inc.
• Adopt by-laws: land disposition, fire department establishment, airport hangar lease, and zoning amendment

Council approved a minor variance for Permterra Development, a zone change removing a holding provision for Oxnard Developments, and supported a land severance for 2563557 Ontario Inc. It also directed staff to prepare a false alarm by-law, approved a land sale to North Ridge Realty, and passed several by-laws including zoning, land disposition, and committee appointments. The meeting was adjourned at 9:13 p.m.

• Approved minor variance A03-21 for Permterra Development Corporation, reducing required dwelling houses from 17 to 16.
• Approved zone change ZN 7-21-03 to remove holding provision for Oxnard Developments Phase 3.
• Supported consent application B20-88-7 to sever property at Daisy Court & Daffodil Avenue, subject to conditions.
• Directed staff to bring forward a False Alarm By-Law for Council consideration.
• Approved bringing forward a by-law to sell Lot 2, Van Norman Innovation Park to North Ridge Realty (2020) Inc.
• Approved bringing forward a by-law to amend Development Charges By-law 4315.
• Approved subdivision name 'Northcrest Estates Phase 2' and road names Braun, Keba, Mallard, Martin, Lark, and Canary extension.
• Approved bringing forward a by-law for a hangar land lease with Karl Szordykowski of Kangible Inc.

Council Meeting

Tillsonburg Council meets electronically on February 22, 2021, starting with a closed session for personal matters and land acquisition. In open session, they will hear a public meeting on the 2021 Development Charges Update Study and vote on several staff reports, including a proposal to restructure Oxford County Council's voting system. They will also consider contracts for tree removal and a playground, plus routine approvals of minutes and by-laws.

• Proposed restructuring of Oxford County Council using weighted voting based on elector counts (CAO 21-03)
• Public meeting on 2021 Development Charges Update Study, with by-law to follow in March
• Award RFP 2021-002 for tree removal to Beaver Brook Tree Service for $129,000
• Award Optimist Park Playground contract to Openspace Solutions Inc. for $67,295
• Extend Outdoor Patios Pilot Program and waive fees for restaurants using municipal property in 2021

Council approved a proposal to restructure Oxford County Council using a weighted voting system based on population, with a minimum of one vote per municipality and an additional vote per 6,000 electors. The proposal will be circulated to other municipalities for consideration. Council also awarded contracts for tree removal and playground equipment, extended the outdoor patio pilot program, and added a bus stop on Broadway.

• Approved weighted voting for Oxford County Council restructuring (carried)
• Awarded RFP 2021-002 for tree removal to Beaver Brook Tree Service, $129,000 (carried)
• Awarded Optimist Park playground contract to Openspace Solutions Inc., $67,295 (carried)
• Extended outdoor patio pilot program and waived fees for 2021 (carried)
• Added bus stop in front of library on Broadway Street and expanded Intown route (carried)
• Authorized signing of U.S. Bank procurement card rebate program application (carried)
• Authorized by-law for gas tax agreement with Province (carried)
• Adopted zoning by-law amendment ZN 7-20-19 (carried, with Councillor Gilvesy abstaining)

Council Planning Meeting

Tillsonburg Council Planning Meeting on February 16, 2021, will hold public meetings for minor variances and a zone change, and consider planning reports including a holding provision removal, a condominium draft plan, and a proposal to expand the prohibition on ground-floor residential development in the Central Commercial Zone. The meeting also includes adoption of minutes and several zoning by-law amendments.

• Minor variance A14-20 (Leliveld): reduce lot area from 620 m² to 459 m² for duplex conversion at Lot 9, Plan 500
• Minor variance A01-21 (Victoria Wood): reduce lot depth from 30 m to 29.55 m for Proposed Lot 4, Phase 3, Draft Plan 32T-06005
• Zone change ZN 7-20-19 (Flint Farms Inc.): Council not approve rezoning 523 Broadway from SC-E to SC-xx for retail store
• Zone change ZN 7-21-01 (Victoria Wood): remove holding provision for Phase 3 of Victoria Woods (the Oaks)
• Condominium draft plan CD 20-02-7 (1967113 Ontario Inc.): support draft approval and exemption for Part Lots 1389 & 1390, Lot 1391, Plan 500

Council approved a zone change for 523 Broadway to allow a retail store, overriding staff's recommendation against it, and enacted a temporary use by-law for up to three years. Council also approved two minor variances, a holding provision removal, and supported a condominium application. All decisions were carried unanimously except where noted.

• Approved zone change for 523 Broadway to permit retail store (5-0, with Councillor Gilvesy abstaining)
• Approved minor variance A14-20 for duplex conversion at Lot 9, Plan 500
• Approved minor variance A01-21 for lot depth reduction in Victoria Woods Phase 3
• Approved removal of holding provision for Victoria Woods Phase 3 (ZN 7-21-01)
• Supported draft plan of condominium and exemption for 1967113 Ontario Inc. (CD 20-02-7)
• Directed staff to prepare Official Plan and Zoning By-law amendments to expand ground floor residential prohibition in Central Commercial Zone
• Adopted four zoning by-law amendments (2021-022 to 2021-025)
• Adopted confirming by-law 2021-021

Special Council Meeting

This was a special electronic meeting of Tillsonburg Council. The main item was a facilitated workshop by Boulevard Strategy Group to develop the Community Strategic Plan. The meeting was otherwise procedural, with no new business, by-laws, or motions.

• Community Strategic Plan workshop facilitated by Erin O’Hoski of Boulevard Strategy Group
• Meeting held electronically due to COVID-19
• No disclosures of pecuniary interest
• Meeting adjourned at 2:08 p.m.

The special council meeting on February 16, 2021, was primarily a workshop facilitated by Erin O’Hoski of Boulevard Strategy Group for the Community Strategic Plan. No substantive decisions were made; the only actions were approving the agenda and adjourning the meeting.

• Approved meeting agenda (Resolution #2021-070)
• Adjourned meeting at 2:08 p.m. (Resolution #2021-071)

Council Meeting

Tillsonburg Council is meeting electronically to handle routine business including approving minutes, receiving reports, and passing by-laws. Key items include endorsing the Economic Development Advisory Committee as a commenting body on development applications, approving a new Media Relations Policy, and appointing a Treasurer and Deputy Treasurer. A special council meeting is also being scheduled for February 16 to discuss the Community Strategic Plan.

• Endorse Economic Development Advisory Committee to review development applications (Downtown, Industrial, Commercial, Façade Grants, Subdivision Agreements, Road Construction, Community Improvement Plans)
• Approve Media Relations Policy (CLK 21-05)
• Appoint Treasurer and Deputy Treasurer, repealing By-Law 2020-079
• Schedule Special Council Meeting Feb 16, 2021 at 10:00 a.m. for Community Strategic Plan
• Receive 2020 Year End Report from Recreation, Culture & Park Services (RCP 21-04)

Council Meeting

Tillsonburg Council is meeting electronically to consider a range of items including a Business Improvement Area (BIA) boundary expansion request, the sale of municipal land at 29 Cedar Street, and a new animal care and control by-law. The agenda also includes a closed session to discuss potential land acquisitions or dispositions, and several proposed by-laws for first, second, third, and final reading.

• BIA boundary expansion request (CLK 21-03)
• Sale of 29 Cedar Street property to East Elgin Concrete Forming Limited and Trevor and Lynn Mudford
• New Animal Care and Control By-Law
• Accessibility Renovation Grant of $10,000 for 38 Ridout Street West
• New Cemetery By-Law to replace By-Law 3640

Council defeated a motion to proceed with a BIA boundary expansion request (3-3, with one abstention due to pecuniary interest). Council approved a $16,331.41 loan to the Tillsonburg BIA from the Tax Rate Stabilization Fund, to be repaid by December 31, 2021. Council also adopted an Inclement Weather Policy, authorized a new Animal Care and Control By-Law, and approved several property sale agreements and other by-laws.

• Defeated BIA boundary expansion motion (3-3, 1 abstention)
• Approved $16,331.41 loan to Tillsonburg BIA from Tax Rate Stabilization Fund (carried)
• Adopted Inclement Weather Policy, giving CAO authority to close facilities (carried)
• Authorized by-law for animal licensing and control (carried)
• Authorized property sale agreements for 29 Cedar Street to East Elgin Concrete Forming Limited and Trevor & Lynn Mudford (carried)
• Authorized hangar land lease agreement with Escalade Property Corp. (carried)
• Approved new Cemetery By-Law for first and second reading, with amendments to be brought forward (carried)
• Established John & Liz Lessif Lake Lisgar Water Quality Legacy Gift Agreement (carried)

Council Planning Meeting

Council approved in principle four zoning and official plan applications, including a 103-lot subdivision by Southside Construction, two 5-storey apartment buildings by Escalade/1822094 Ontario Inc, a 104-unit residential development with commercial block by 2563557 Ontario Inc, and a cannabis retail store at 145 Simcoe Street by S.S.A. Canada Inc. A motion to reopen the transfer station was defeated. All votes were carried unanimously unless noted.

• Approved in principle zone change ZN 7-20-16 for 103-lot subdivision (Southside Construction) (carried)
• Supported Official Plan amendment OP20-18-7 and draft plan SB20-06-7 for same subdivision (carried)
• Approved in principle zone change ZN 7-20-14 and supported OP 20-13-7 for two 5-storey, 49-unit apartment buildings (Escalade/1822094) (carried)
• Approved in principle zone change ZN 7-20-17 for 104-unit residential development and commercial block (2563557 Ontario Inc) (carried)
• Approved zone change ZN 7-20-18 for cannabis retail store at 145 Simcoe Street (S.S.A. Canada Inc) (carried)
• Approved in principle housekeeping amendments to Zoning By-law No. 3295 (ZN 7-20-01) (carried)
• Defeated motion to reopen transfer station (Resolution 2021-036)
• Adopted agenda and confirmed proceedings by-law (carried)

Council Budget Meeting

Council is holding a budget meeting to review 2021 community grant applications from eight groups and will vote on proposed grant amounts for 11 organizations. The agenda includes presentations from each applicant and a resolution to set dollar amounts, though the specific figures are left blank in the agenda. The meeting also includes routine items like adopting minutes and a confirming by-law.

• Community grant applications from Big Brothers Big Sisters, Youth Unlimited, Multi-Service Centre, Lake Lisgar Revitalization Committee, Horticultural Society, Theatre Tillsonburg, Junior Achievement SW Ontario, and Tillsonburg Turtlefest
• Proposed Resolution #2 to award grant amounts to 11 groups including Tillsonburg Cultural Advisory Committee, Santa Claus Parade, and Family Day Committee
• By-Law 2021-007 to confirm proceedings of the January 18, 2021 meeting

Council approved 2021 community grant funding totaling $44,800 to eight organizations, including $12,000 for Lake Lisgar Revitalization Committee and $10,000 for Tillsonburg and District Multi-Service Centre. The decision was made after hearing presentations from each group. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved $6,000 grant to Tillsonburg Cultural Advisory Committee
• Approved $2,500 grant to Tillsonburg Santa Claus Parade
• Approved $4,000 grant to Big Brothers Big Sisters Oxford County
• Approved $2,500 grant to Youth Unlimited (Upper Deck Youth Centre)
• Approved $10,000 grant to Tillsonburg and District Multi-Service Centre
• Approved $12,000 grant to Lake Lisgar Revitalization Committee
• Approved $2,800 grant to Tillsonburg Horticultural Society
• Approved $5,000 grant to Theatre Tillsonburg

Council Meeting

This is a regular Council meeting with mostly procedural items. The main substantive item is a presentation on the Oxford County Joint Service Delivery Review implementation, led by facilitators from Strategy Corp. No decisions or votes on this item are listed on the agenda.

• Presentation: Oxford County Service Delivery Review Implementation
• Closed session scheduled
• Adoption of previous meeting minutes
• Confirm proceedings by-law

The meeting was largely procedural. Council approved the agenda and adjourned, with no substantive decisions made. A presentation on the Oxford County Service Delivery Review was given, but no action was taken.

• Approved meeting agenda (Resolution 2021-024)
• Adjourned meeting at 3:57 p.m. (Resolution 2021-025)

Council Meeting

Tillsonburg Council is meeting electronically to consider the 2021 budget, including a proposed $17,025,747 tax levy, and several related by-laws. The agenda also includes a closed session for personal matters, a presentation on the strategic plan, and various staff reports and by-laws.

• Adopt 2021 budget of $17,025,747 from taxation
• Transfer $250,000 of 2020 surplus to reduce 2021 tax rate
• Award $403,230 tender to PK Construction for CSC facade replacement
• Enter into transit enhanced cleaning agreement with Province of Ontario
• Approve 2021 interim tax levy, rates and fees, and borrowing by-laws

Council adopted the 2021 budget of $16,730,747 from taxation, with a 0.83% levy increase and a 0.95% rate decrease over 2020. They also approved using $150,000 of 2020 surplus to reduce the tax rate, awarded a $403,230 tender for the CSC facade replacement, and passed several by-laws including interim tax levy, fees, borrowing, and a transit cleaning agreement.

• Adopted 2021 budget of $16,730,747 from taxation (carried)
• Approved $150,000 of 2020 surplus to reduce 2021 tax rate (4-3, recorded vote)
• Awarded CSC facade replacement tender to PK Construction for $403,230 (carried)
• Approved 2021 Interim Tax Levy By-Law (carried)
• Approved 2021 Rates and Fees By-Law (carried)
• Approved 2021 Borrowing By-Law (carried)
• Entered into Transfer Payment Agreement for Municipal Transit Enhanced Cleaning (carried)
• Directed staff to report on moving recycling bins to yard waste side of Transfer Station (carried)