Tillsonburg public meetings in 2022

Council Meeting

This Tillsonburg Council meeting on December 19, 2022, is largely procedural. The only substantive item is a proposed resolution to move into Closed Session for education and training of Council Members, citing the Municipal Act. The rest of the agenda covers call to order, disclosures of interest, and adjournment.

• Closed Session for Council member education and training under Municipal Act, 2001, Section 239 (2g) and (3.1)

Council held a meeting primarily to move into a closed session for member education and training. No other substantive decisions were recorded.

• Approved Resolution # 2022-452 to move into Closed Session for education and training (Carried)

Police Services Board

This agenda contains only boilerplate and no substantive items. The meeting appears to be procedural, with no decisions or discussions listed.

Council Meeting

Tillsonburg Council meets to decide on a range of items, including a minor variance for affordable housing, a land sale, and several by-laws. They will also hear presentations on soccer fields, a mobile health bus, and a petition about heavy trucks. The meeting includes a closed session for the CAO's performance appraisal.

• Minor variance A13-22 at 53 Queen Street to add 2 affordable units (60 to 62) and reduce play area to nil
• By-law 2022-080 authorizes purchase and sale agreement with Metalfer Iron Designs Inc. for road allowance near Bell Mill Sideroad
• By-law 2022-087 sets 2023 rates and fees schedule
• Arena dehumidifier replacement approved at $152,769 + HST from CIMCO Refrigeration
• Concession lease at Tillsonburg Community Centre awarded to Chrissy's Catering at $4,500/year plus HST

Council approved a $152,769 contract for a new arena dehumidifier and granted a minor variance to allow two additional affordable apartment units at 53 Queen Street. The board also appointed members to the DTBIA Board of Management and awarded a concession lease to Chrissy’s Catering.

• Approved $152,769 + HST for arena dehumidifier installation by CIMCO Refrigeration
• Approved Minor Variance A13-22 for 53 Queen Street to increase density and add 2 affordable units
• Awarded TCC Snack Bar and Waterpark Concession lease to Chrissy’s Catering
• Appointed 11 individuals to the DTBIA Board of Management for 2023-2026
• Approved $600 cultural grant for Forge Fest
• Approved revised Emergency Management By-law and Program
• Approved revised RZone Policy
• Directed staff to amend procedural by-law to allow non-emergency electronic meeting participation (5-2)

Council Budget Meeting

This is a budget meeting where Tillsonburg council will deliberate the 2023 draft budget, review part-time labour budget variances, and consider Consumer Price Index rates. They will also review the results of a budget survey. The meeting includes procedural items such as adopting the agenda and confirming proceedings by-law.

• 2023 Draft Budget deliberations
• 2023 Part-Time Labour Budget variances review
• Consumer Price Index rates to June and October 2022
• 2023 Budget Survey results review
• Confirming By-law 2022-084

Council reviewed draft budget and asset management overviews and requested staff prepare reports on sidewalk plowing, leaf pickup, and emergency medical response times. One ATV purchase was deferred to the 2024 budget. The budget meeting scheduled for December 19, 2022, was cancelled.

• Approved moving project X-51 New- ATV from 2023 draft budget to 2024 draft budget
• Requested white paper on residential sidewalk plowing costs and risks
• Requested white paper on the proposed 2022 leaf pickup program
• Requested report on adjusting by-law enforcement to cover overnight hours
• Requested white paper on emergency medical alarm response times
• Requested white paper on SOMA program and membership benefits
• Requested white paper on membership-only access and fees for tennis and pickleball courts
• Cancelled the December 19, 2022 Council Budget Meeting

Council Meeting

This is a procedural meeting focused on continuing the 2022-2026 Council Orientation Session and a municipal facility tour. No substantive decisions or public hearings are scheduled; the agenda includes only adoption of the agenda, disclosures of interest, and adjournment.

• Continuation of Council Orientation Session 2022-2026
• Municipal facility tour (attachment: COUNCIL TOUR scheduled Final.pdf)

Council met for a continuation of the 2022-2026 orientation session. Staff provided updates on orientation items and members toured municipal facilities. No substantive policy or budget decisions were made.

• Adopted the meeting agenda (Carried)
• Adjourned the meeting at 4:59 p.m. (Carried)

Council Meeting

Tillsonburg Council is meeting to consider several administrative appointments, capital project approvals, and property transactions. Key items include pre-budget approval for 2023 infrastructure projects, a property sale to peopleCare Inc., and updates to the purchasing policy and municipal fees. The meeting also includes presentations on soccer fields and supportive transitional housing.

• Pre-budget approval for Young Street Storm/Water/Sanitary/Surface Reconstruction ($2,432,300), Townline Storm Construction ($254,000), and Arena Dehumidifier ($155,000)
• By-law to authorize agreement of purchase and sale with peopleCare Inc. for property at 25 Maple Lane
• Appointments to committees, boards, Deputy Mayor, and Police Services Board
• Tillsonburg Community Centre renovation site plan approval with $400,000 budget overage funded through 2023-2024 levy
• 2023 updated rates and fees by-law

Council Meeting

This is a procedural meeting for council orientation, covering the 2022-2026 term. No decisions or substantive discussions are on the agenda beyond adopting the agenda and adjourning.

• Council orientation session for 2022-2026 term

Council met for an orientation session where staff provided presentations to members. No substantive policy or financial decisions were made during the meeting.

• Adopted the meeting agenda (Carried)

Council Meeting

Tillsonburg Council will hear reports on potential options for increasing residential density and the More Homes Built Faster Act, receive 2022 third-quarter financial and departmental results, and decide on a minor variance application for a covered porch at 16 Concession Street West. The agenda also includes several staff reports and by-laws, including a BIA by-law amendment, a surplus land declaration, and a playground replacement funding reallocation.

• Minor Variance A11-22 for 16 Concession Street West to allow a 2.75 m front porch projection (increase from 1.5 m)
• Report CP 2022-397 on options for increasing residential density
• Report CP 2022-407 on the More Homes Built Faster Act, 2022
• Reallocate $55,000 from capital project #717 to replace South Ridge Park playground
• Declare 25 Maple Lane property surplus to Town needs

Council approved a minor variance for a covered porch at 16 Concession Street West and declared the 25 Maple Lane property surplus. The revised Community Improvement Plan was approved in principle, and funds were reallocated for the South Ridge playground replacement.

• Approved minor variance for covered porch at 16 Concession Street West
• Approved revised Community Improvement Plan in principle
• Declared 25 Maple Lane property surplus to Town needs
• Reallocated $55,000 from OPP Security Replacement to South Ridge playground
• Authorized parking levy relief for 53 London Street East
• Approved By-Laws 2022-068, 2022-075, and 2022-076
• Requested staff seek amendment for Sunday yard waste access at transfer station
• Denied motion to reconsider Resolution #2022-144 regarding Hybrid Work Policy

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on October 19, 2022, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda items are listed.

Council Meeting

Tillsonburg Council meets to consider a minor variance application for Mister Auto Wash Inc. at 127 Tillson Avenue, hear presentations on the new Community Centre renderings and Helping Hand Food Bank permit fees, and approve an electronic monitoring policy. The agenda also includes routine items like adopting minutes, appointing an acting clerk, and setting 2023 meeting dates.

• Minor variance A12-22 for 127 Tillson Avenue: reduce side yard from 9m to 8.3m and arterial road setback from 20.5m to 18.3m
• Presentation of Tillsonburg Community Centre renderings by A+ Link Architects
• Helping Hand Food Bank permit fees presentation
• Approval of Electronic Monitoring Policy (CAO 22-08)
• By-Law 2022-067 to appoint an Acting Clerk

Council approved a minor variance application for Mister Auto Wash Inc. at 127 Tillson Avenue, reducing the required exterior side yard from 9 m to 8.3 m and the setback from the arterial road centreline from 20.5 m to 18.3 m. Council also approved the Electronic Monitoring Policy for town employees, set 2023 meeting dates, and granted a permit fee forgiveness request from the Helping Hand Food Bank. Several presentations and committee minutes were received as information.

• Approved minor variance A12-22 for Mister Auto Wash Inc. at 127 Tillson Avenue (carried)
• Approved Electronic Monitoring Policy for town employees (carried)
• Set 2023 council meeting dates, including orientation and budget sessions (carried)
• Granted Helping Hand Food Bank permit fee forgiveness (carried)
• Received A+ Link Architects presentation on Community Centre renderings as information (carried)
• Received correspondence from St. John's Anglican Church, Ministry of Municipal Affairs and Housing, and Solicitor General as information (carried)
• Approved appointment of an Acting Clerk (By-Law 2022-067) (carried)
• Approved confirmation by-law 2022-066 (carried)

Council Meeting

Tillsonburg Council is meeting to consider several staff reports and by-laws. Key items include awarding a contract for a single axle cab and chassis that exceeds the budget by $97,320.99, awarding a tender for a new columbarium, and receiving information on curbside leaf and yard waste collection. The agenda also includes presentations on pickleball courts and Bridge Street re-imagining, plus several routine by-laws and minutes.

• Award of RFT 2022-006 for a single axle cab and chassis at $377,320.99, exceeding the $280,000 budget
• Award of tender to Ingersoll Memorials for a 96-niche columbarium at $51,934 plus HST
• Declaration of surplus and closure of unopened road allowance near Bell Mill Side Road
• By-law to amend traffic and parking regulations on Frances Street
• Presentation on pickleball court request by Pickleball Association of Tillsonburg

Council approved several staff recommendations, including awarding a $51,934 contract to Ingersoll Memorials for a new 96-niche columbarium at Tillsonburg Cemetery, and closing and declaring surplus two unopened road allowances. A $377,320.99 truck purchase exceeding budget was authorized under delegated authority. All other items were received as information or referred to future planning.

• Awarded $51,934 columbarium contract to Ingersoll Memorials (carried)
• Closed and declared surplus road allowance near Bell Mill Sideroad (carried)
• Closed and declared surplus road allowance south of Ridge Boulevard (carried)
• Authorized $377,320.99 single-axle cab and chassis purchase over budget (carried)
• Received pickleball courts presentation, referred to Recreation Committee and 2023 budget (carried)
• Received Bridge Street Re-Imagining presentation, referred to 2023 business plan (carried)
• Received correspondence on sidewalks on Dereham Drive, referred to 2023 budget (carried)
• Received Police Services Board resolution on three-way stop, forwarded to staff for report (carried)

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on September 21, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Council Meeting

Tillsonburg Council is meeting to consider two zone change applications, several by-laws, and various reports and delegations. The agenda includes a closed session for personal, legal, and land matters, followed by public meetings on the zone changes and presentations on a dog park, street naming policy, and sewer costs. Council will also vote on items such as a traffic by-law amendment, development guidelines, and a Christmas bus service.

• Zone change for 105 Queen Street from R1 to R1-C for a converted dwelling (ZN 7-22-09)
• Zone change for 14 Tillson Avenue from R1 to R1-sp for a physiotherapy home occupation (ZN 7-22-11)
• Adoption of By-Law 2022-059 amending the traffic by-law for Francis Street
• Authorization for T:GO In-Town bus to run on four Saturdays in Nov-Dec 2022
• Extension of Tillsonburg Regional Airport management contract with The Loomex Group for one year

Council defeated a zone change application (ZN 7-22-09) by Robert Robertson to rezone 105 Queen Street from Low Density Residential Type 1 (R1) to Converted Dwelling Zone (R1-C). A separate zone change for 14 Tillson Avenue to allow a physiotherapy home occupation was approved. Council also directed staff to add dog park funding to the 2023 budget and objected to proposed federal electoral boundary changes.

• Defeated zone change application ZN 7-22-09 for 105 Queen Street to allow a converted dwelling.
• Approved zone change ZN 7-22-11 for 14 Tillson Avenue to permit a physiotherapy home occupation with three employees.
• Received dog park concerns and added funding for improvements to the 2023 budget for consideration.
• Directed staff to consider full-name street naming in future policy.
• Requested the County of Oxford re-evaluate sewer costs and communication for Tanager Drive and Falcon Road.
• Objected to Elections Canada's proposed electoral boundary realignment.
• Appointed Cole Warwick as Oxford County representative on the Affordable and Attainable Housing Advisory Committee.
• Declared a small portion of unopened right-of-way south of Wood Haven Drive surplus and authorized its closure.

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on August 17, 2022, contains only procedural boilerplate and no substantive agenda items. No decisions, discussions, or specific topics are listed for this meeting.

Council Meeting

Tillsonburg Council meets to decide on several planning applications, including minor variances and zone changes, and to award contracts for equipment and services. The agenda also includes second-quarter financial reports, road naming approvals, and a school crossing guard program review. A closed session is scheduled for personal, litigation, and land matters.

• Minor variance at 29 Wood Haven Drive to increase lot coverage from 37% to 38%
• Zone change at 19 Arbor Lane to permit accessory residential unit in detached building
• Zone change at 127 Tillson Ave to remove holding provision for car wash expansion
• Award RFP 2022-011 for a four-wheel drive articulating loader to Brandt Tractor Ltd. for $342,422.40
• Eliminate school crossing guards at Quarter Town Line/North Street West and Maple Lane; add one at Frances Street

Council approved a minor variance for 29 Wood Haven Drive, a zone change for 19 Arbor Lane to allow an accessory unit, and a zone change for 127 Tillson Ave to remove a holding provision for a car wash expansion. It also approved a $342,422.40 loader purchase, eliminated two school crossing guards, added one on Frances Street, and approved several other items.

• Approved minor variance for 29 Wood Haven Drive (lot coverage 37% to 38%)
• Approved zone change for 19 Arbor Lane to R1-sp for accessory unit
• Approved zone change for 127 Tillson Ave to remove holding provision for car wash expansion
• Awarded RFP 2022-011 loader to Brandt Tractor Ltd. for $342,422.40
• Eliminated school crossing guards at Quarter Town Line/North Street West and Maple Lane; added one on Frances Street
• Approved new hangar land leases with Breman Construction Inc. for Taxiway G3-8 and G3-9
• Approved OPP generator replacement at 90 Concession Street East, with existing generator redeployed to Fleet Department
• Awarded fire and life safety inspections to Taplay Fire Protection for $28,893 (2022-2024)

Council Meeting

Tillsonburg Council will consider several items including approving the 2021 financial statements, allocating a $1,006,934 surplus to various reserves, and deciding on multiple zoning applications for residential development. The agenda also includes awarding contracts for real estate services and a sidewalk tractor, and authorizing a land sale to Schep's Bakeries Ltd.

• Approve 2021 financial statements and management letter
• Allocate $1,006,934 surplus to reserves including $307,328 for facility infrastructure
• Rezone 3, 5 & 7 Sycamore Drive and 158 & 160 Concession Street West for semi-detached dwellings
• Award RFP 2022-001 Real Estate Services to Avison Young until Dec 31, 2023
• Authorize purchase and sale agreement with Schep's Bakeries Ltd for part of Lot 4, Van Norman Innovation Park

Council approved the 2021 financial statements and allocated the $1,006,934 surplus to various reserves. A zone change for semi-detached dwellings at 158 & 160 Concession Street West was approved, while a similar application for 3, 5 & 7 Sycamore Drive was defeated. Council also awarded contracts for real estate services and a sidewalk tractor, and authorized a land sale to Schep's Bakeries Ltd.

• Approved 2021 Financial Statements and received Management Letter
• Approved minor variance at 31 Victoria Street for parking aisle width reduction
• Defeated zone change for 3, 5 & 7 Sycamore Drive (semi-detached dwellings)
• Approved zone change for 158 & 160 Concession Street West (semi-detached dwellings)
• Supported Official Plan amendment and approved-in-principle zone change for 6 townhouse units
• Awarded RFP 2022-001 Real Estate Services to Avison Young until Dec 31, 2023
• Authorized agreement of purchase and sale with Schep's Bakeries Ltd for Van Norman Innovation Park land
• Approved 2021 surplus allocation of $1,006,934 to reserves

Special Council Meeting

This is a special council meeting of the Town of Tillsonburg, largely procedural. Council will adopt the agenda, move into the annual general meeting of the shareholder of Tillsonburg Hydro Inc., and confirm proceedings by by-law. No substantive decisions or discussions are listed beyond these routine items.

• Move into Annual General Meeting of the Shareholder of Tillsonburg Hydro Inc.
• Adoption of agenda for June 28, 2022 special council meeting
• By-Law 2022-049 to confirm proceedings of the meeting

Council Meeting

Tillsonburg Council will hold a public meeting and vote on a zone change to allow a duplex at 368 Broadway, and will consider directing staff to consult on new rules for additional residential units. The agenda also includes a Court of Revision for a drainage assessment, committee appointments, and several routine reports and by-laws.

• Zone change ZN7-22-2 for 368 Broadway from R1 to R2 to allow a duplex
• Court of Revision to confirm JA Smith Municipal Drain assessment
• Direction to consult on Additional Residential Unit (ARU) policy amendments
• Formation of Joint Compliance Audit Committee with five appointees
• BIA MOU amendment to change payment frequency from quarterly to monthly

Council approved a zone change application by Arimas Real Estate Investors Inc. to rezone 368 Broadway from R1 to R2 to allow a duplex, despite opposition from two neighbours. Council also approved retaining a consultant to review population and employment forecasts, and directed staff to proceed with public consultation on Additional Residential Unit amendments. Several administrative items were approved, including the formation of a Joint Compliance Audit Committee and appointments.

• Approved zone change ZN7-22-2 for 368 Broadway from R1 to R2 for a duplex (carried)
• Approved retaining consultant to review 2020 Population, Household and Employment Forecasts (carried)
• Directed staff to proceed with public consultation on ARU amendments (carried)
• Approved formation of Joint Compliance Audit Committee with Oxford County municipalities (carried)
• Approved BIA MOU amendment to change payment frequency from quarterly to monthly (carried)
• Approved appointment of Mark Russell as Building Official and By-Law Enforcement Officer (carried)
• Confirmed JA Smith Municipal Drain assessment with no appeals (carried)
• Adopted four by-laws including zoning amendments and appointments (carried)

Police Services Board

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of actionable content.

Council Meeting

Tillsonburg Council is meeting to consider several items, including the 2022 final budget and tax rates by-law, a minor variance application, a municipal drain report, and a presentation on the Tillsonburg Community Centre. The meeting begins with a closed session to discuss land acquisitions or dispositions. Council will also vote on by-laws for the budget, signage, and drainage works.

• 2022 final budget and tax rates by-law
• Minor variance application A08-22 at 79 Woodland Crescent to increase lot coverage from 45% to 47.5%
• J.A. Smith Drain – Armtec Realignment drainage works by-law
• Presentation on Tillsonburg Community Centre and new Public Sector Standard (PSAB PS-3280)
• Indigenous recognition signage for Attawandaron Way at Tillsonburg Minor Soccer Club

Council approved the 2022 final budget and tax rates by-law, adopted the 2022 Asset Management Plan for Core Assets, and approved a minor variance for a dwelling at 79 Woodland Crescent. A request for minor zoning modifications at Potters Gate Phase 4 was defeated, and a staff report on the Tillsonburg and District Historical Society (THI) was deferred pending further information.

• Approved 2022 budget and tax rates by-law (2022-039) (carried)
• Adopted 2022 Asset Management Plan for Core Assets (carried)
• Approved minor variance A08-22 at 79 Woodland Crescent (carried)
• Defeated Potters Gate Phase 4 minor zoning modification request
• Deferred THI staff report (CS-22-11) pending further report
• Approved Indigenous recognition signage for Attawandaron Way (carried)
• Received Oxford County transportation plan update as information
• Approved A.J. Smith Drain engineer's report (recorded vote 4-3)

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on May 18, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Council Meeting

Tillsonburg Council meets May 9, 2022, starting with a closed session on land acquisition/disposition and a personnel matter. In open session, they will consider the CAO's performance review and salary adjustment, a delegation requesting a business licence exemption for a fruit stand, and a motion to extend banner sign allowances for COVID recovery. They will also receive reports on the A.J. Smith Drain relocation at 301 Rokeby Road and the County of Oxford water/wastewater service delivery review.

• Closed session for land acquisition/disposition and personnel matters
• CAO performance appraisal and salary adjustment (Report MYR 22-01)
• Request to extend banner sign by-law 3798 restrictions lift to May 31, 2023
• Delegation: temporary fruit/vegetable stand at 33 Oxford Street licence exemption
• Report on A.J. Smith Drain relocation at 301 Rokeby Road

Council Meeting

Tillsonburg Council will consider awarding two construction tenders, including a $2.54 million reconstruction of Lindsay and Frances streets, and a $344,985 asphalt maintenance contract. The meeting also includes a public meeting on the A.J. Smith Drain realignment, a minor variance application for 21 Lyndale Road, a presentation on Oxford County's transportation service review, and proposed amendments to the swimming pool enclosure by-law.

• Award RFT 2022-002 to Euro Ex Construction for $2,543,949.63 (Lindsay and Frances Reconstruction)
• Award RFT 2022-001 to Brantco Construction for $344,985.02 (Asphalt Maintenance Program)
• Public meeting on J.A. Smith Drain – Armtec Realignment (first and second reading of by-law)
• Minor Variance A07-22 for 21 Lyndale Road (rear yard, lot coverage, porch projection relief)
• Amend By-Law 4008 Swimming Pool Enclosures

Council awarded two construction tenders: the Asphalt Maintenance Program to Brantco Construction for $344,985.02 and the Lindsay and Frances Reconstruction to Euro Ex Construction for $2,543,949.63. A minor variance at 21 Lyndale Road was approved, and a municipal drain report was deferred pending further staff inspection. Council also received a presentation on the Oxford County Joint Transportation Service Delivery Review and directed staff to prepare a report.

• Awarded RFT 2022-001 Asphalt Maintenance Program to Brantco Construction for $344,985.02
• Awarded RFT 2022-002 Lindsay and Frances Reconstruction to Euro Ex Construction for $2,543,949.63
• Approved minor variance A07/22 at 21 Lyndale Road (rear yard depth, lot coverage, porch projection)
• Deferred A.J. Smith Drain report pending staff inspection of tree line and property line concerns
• Received Oxford County Joint Transportation Service Delivery Review as information
• Advertised for replacement member on Parks, Beautification & Cemeteries Advisory Committee
• Adopted By-Law 2022-036 amending Swimming Pool Enclosures By-Law 4008
• Received correspondence from Station Arts Centre and Ministry of the Solicitor General as information

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on April 20, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Council Meeting

Tillsonburg Council is meeting electronically to consider several staff reports and by-laws, including a land purchase agreement with Ontario for road widening, a grass cutting contract, and zoning amendments. The meeting also includes a motion to return to in-person council meetings as COVID-19 measures end.

• Agreement with Ontario for purchase of Block 25, Plan 41-M155 for Quarter Town Line Road widening
• Grass cutting contract awarded to GLC Property Maintenance for $66,228 (2022), $67,572.96 (2023), $68,924.52 (2024)
• By-law to amend Zoning By-Law 3295 (ZN 7-20-6)
• By-law to close a portion of Grandview Drive
• Motion to return to in-person council meetings and review Hybrid Work Policy

Council Meeting

Tillsonburg Council is meeting to decide on several items, including awarding a $417,500 contract for the Lake Lisgar splash pad, approving minor variances and a consent application, and adopting updated policies. The agenda also includes presentations from the Ontario Federation of Agriculture and Oxford County on water/wastewater services, plus routine approvals of minutes and by-laws.

• Award $417,500 contract to Yard Weasels Inc. for Lake Lisgar Splash Pad construction
• Approve minor variance A 04-22 at 51 Fairs Cres. (deck setback/projection relief)
• Approve minor variance A 05-22 at 7 Brookside Lane (side yard and deck projection relief)
• Approve minor variance A 06-22 at 3 Rouse Street (industrial building setbacks)
• Support consent and minor variance at 111 Rolph St. (lot severance, EC zone relief)

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on March 16, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder with no substantive content.

Council Meeting

Tillsonburg Council is meeting to vote on several items, including a zone change to remove a holding provision, approving a hybrid work policy, establishing a patio program, and endorsing an economic development strategy. They will also consider including town lands in a county housing feasibility study and approving a $172,620 USD service agreement for gas turbines.

• Zone change ZN 7-22-01 to remove holding provision on Lot 5, Concession 10 (Dereham)
• Approve Hybrid Work Model Policy 6-010
• Establish Outdoor Patio Program on municipal property
• Include 31 Earle Street, 45 Hardy Avenue, and Gylveszy Park in Oxford County Housing Master Plan
• Approve $172,620 USD six-year service agreement with Vergent Power Inc. for gas turbine co-generators

Council approved the Hybrid Work Model (Policy 6-010) in a 4-3 recorded vote, with Councillor Rosehart voting no and Councillors Gilvesy and Parker also opposed. Council also established a Patio Program on Municipal Property for 2022, waiving fees for the season to support local businesses through COVID recovery, and directed staff to work with the BIA on patio design standards. A proposal to include 45 Hardy Avenue in the Oxford County Housing Master Plan feasibility analysis was defeated, while 31 Earle Street was approved for inclusion.

• Approved Hybrid Work Model (Policy 6-010) (4-3)
• Established Patio Program on Municipal Property, fees waived for 2022
• Approved zone change to remove Holding Provision for Performance Communities Realty Inc. & Lindprop Corp. lands
• Approved inclusion of 31 Earle Street in Oxford County Housing Master Plan feasibility analysis
• Defeated inclusion of 45 Hardy Avenue in Oxford County Housing Master Plan feasibility analysis
• Approved sign variance at 565 Broadway for Re/Max Tri-County Realty Inc., subject to encroachment agreement
• Authorized termination of hangar lease for Taxiway G1 Lot 6 and new lease for Taxiway G2 Lot 9 with Civilogistics Inc.
• Authorized $172,620 USD six-year gas turbine service agreement with Vergent Power Inc.

Council Meeting

The Council is reviewing a design and feasibility study for the Town Hall. Other items include an offer to purchase industrial land at Van Norman Innovation Park and several by-law updates.

• Town Hall Design & Feasibility Study presentation regarding Option C – Greyfield Site
• Offer to purchase Lots 5 and 6 in Van Norman Innovation Park from Prince Estates Inc.
• Allocation of 4 acres in Van Norman Innovation Park for snow storage
• Appointment of Ben Cressman, Mike Bossy, and Emily Birtwell to the Tillsonburg BIA Board
• Adoption of Town of Tillsonburg Development Guidelines and Design Criteria

Council defeated a motion to endorse the Town Hall Steering Committee's recommendation for a new Town Hall at the Greyfield site (Brock and Harvey Street) and instead directed staff to negotiate a lease or other options with Strathallen Capital, the mall owner, on terms equal to or better than the lowest-cost option in the report. The decision followed delegations from the BIA and Strathallen opposing the recommended location. Council also approved the sale of two lots in Van Norman Innovation Park to Prince Estates Inc., and directed staff to develop a new Parks Use Bylaw.

• Defeated motion to endorse Town Hall at Greyfield site (Brock & Harvey) (2-5)
• Approved directing staff to negotiate lease/options with Strathallen (6-1)
• Approved by-law authorizing purchase/sale agreement with Prince Estates Inc. for Lots 5 & 6, Van Norman Innovation Park
• Defeated allocation of 4 acres for snow storage in Van Norman Innovation Park; staff to report other options
• Approved sending Development Guidelines to Economic Development Committee and local developers for review
• Approved directing staff to develop a new draft Parks Use Bylaw
• Approved in-house janitorial services at Tillsonburg Community Centre
• Approved by-laws repealing T:GO Advertising Policy and appointing BIA directors

Council Planning Meeting

Tillsonburg Council Planning Meeting will consider several planning applications, including minor variances, a draft plan of subdivision with a zoning amendment, and a site plan for a manufacturing facility. The meeting includes public meetings and proposed resolutions for each item.

• Minor variance applications A02-22 (31 Harwood Street) and A03-22 (45 Beretta Street) to reduce minimum corner lot area from 330 m² to 326 m²
• Draft plan of subdivision SB 21-09-7 and zoning amendment ZN 7-21-12 by Oxnard Potters Gate Inc. for 54 single detached lots, 25 townhouse units, and 3 new streets
• Site plan approval TSPC 7-211 for Armtec Inc. plastic pipe manufacturing facility at 301 Rokeby Side Road
• Confirming By-law 2022-018 to adopt proceedings of the meeting

Council approved two minor variance applications (A02-22 and A03-22) for 31 Harwood Street and 45 Beretta Street, reducing the minimum lot area for a corner lot from 330 m² to 326 m² to allow a street-fronting townhouse lot. Council also approved in principle a zoning change and supported a draft plan of subdivision by Oxnard Potters Gate Inc. for 54 single-detached lots, 25 townhouse units, and a walkway block, subject to 32 conditions. Additionally, Council directed staff to approve the site plan for Armtec Inc.'s plastic pipe manufacturing facility at 301 Rokeby Side Road once technical comments are addressed.

• Approved minor variance applications A02-22 and A03-22 for 31 Harwood Street and 45 Beretta Street, reducing minimum lot area for a corner lot from 330 m² to 326 m².
• Approved in principle zoning change ZN 7-21-05 for Oxnard Potters Gate Inc. to rezone lands for a draft plan of subdivision.
• Supported draft plan of subdivision SB 21-11-7 for 54 single-detached lots, 25 townhouse units, and a walkway block, subject to 32 conditions.
• Directed staff to approve site plan TSPC 7-211 for Armtec Inc.'s plastic pipe manufacturing facility at 301 Rokeby Side Road, once technical comments are addressed.
• Adopted the agenda and minutes of the previous meeting.
• Confirmed proceedings by-law 2022-018.

Council Meeting

Tillsonburg Council is meeting electronically on February 14, 2022, to consider a range of items including a closed session on the Town Hall conceptual design and land matters, followed by open session decisions. Key actions include approving the sale of Lot 2B in Van Norman Innovation Park, funding the purchase of 1101 Highway 3 property, approving a sign variance at 262 Broadway, renaming Coon Alley to Raccoon Alley, and authorizing several Municipal Modernization Program funding agreements. The agenda also includes routine items like minutes, committee reports, and a by-law to confirm proceedings.

• Offer to purchase Lot 2B, Van Norman Innovation Park with North Ridge Realty (2020) Inc.
• Funding of remaining costs for 1101 Highway 3 property from Economic Development Reserve ($34,165.77)
• Sign variance for animated LED sign at 262 Broadway
• Renaming of Coon Alley to Raccoon Alley
• Five Municipal Modernization Program funding agreements (fire service, planning, waste, intern, automated business directory)

Council approved a by-law to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with North Ridge Realty (2020) Inc. for Lot 2B in the Van Norman Innovation Park. Council also approved funding of $34,165.77 from the Economic Development Reserve for the purchase of the 1101 Highway 3 property, and approved a sign variance at 262 Broadway, renaming Coon Alley to Raccoon Alley, and a traffic by-law review follow-up.

• Approved by-law to authorize purchase and sale agreement with North Ridge Realty (2020) Inc. for Lot 2B, Van Norman Innovation Park
• Approved $34,165.77 from Economic Development Reserve for 1101 Highway 3 property purchase
• Approved sign variance at 262 Broadway for animated LED sign (0.82 sq. m.)
• Approved renaming Coon Alley to Raccoon Alley (6-1, Councillor Esseltine opposed)
• Approved bringing forward by-law to repeal and replace traffic by-law 3701
• Approved T:GO Advertising Policy Revision, repealing By-Law 2020-072
• Approved Kinsmen pedestrian bridge options 2, 3, 4 for consideration, removing Option 1
• Authorized Mayor and Clerk to execute Ontario Trillium Fund grant agreement for Community Centre

Council Meeting

Tillsonburg Council is meeting to consider several items, most notably adopting the 2022 operating and capital budgets totaling $36,354,800, with $17,591,400 from taxation. Council will also hear a presentation on solid waste management, consider a land swap with the school board, and discuss options for the curbside leaf collection program. The meeting begins with a closed session on land matters.

• 2022 Operating Budget of $27,734,900 and Capital Budget of $8,619,900, with combined levy of $17,591,400
• Land swap with Thames Valley District School Board: transfer Grandview Drive right-of-way for Dereham Drive right-of-way
• Solid Waste Management Service Delivery Review presentation and options for curbside leaf collection program
• Appointment of Ann Wright as Interim Deputy Clerk
• Motion for quarterly COVID-19 financial update report

Council adopted the 2022 operating and capital budgets totaling $36,354,800, with $17,591,400 raised from taxation. Council also approved a land swap with the Thames Valley District School Board, directed staff on solid waste management changes, and approved several other staff recommendations.

• Adopted 2022 budget: $27,734,900 operating, $8,619,900 capital, $17,591,400 from taxation
• Approved land swap with Thames Valley District School Board for Grandview Drive and Dereham Drive rights-of-way
• Directed staff to proceed with solid waste procurement if provincial funding approved
• Directed staff to maintain status quo for curbside loose leaf collection
• Directed reinstatement of tipping fees immediately
• Directed staff to implement recommendations #3, 7, 8, 9, 11 from outdoor rink vandalism report
• Directed staff to provide quarterly COVID-19 financial update report
• Appointed Ann Wright as Interim Deputy Clerk (By-Law 2022-008)

Police Services Board

This agenda for the Tillsonburg Police Services Board meeting on January 19, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Council Planning Meeting

Tillsonburg Council Planning Meeting on January 18, 2022, will consider a minor variance for a garage at 3 Bidwell Street, a zone change to remove a holding provision for Landmark Homes, and a report on implementing provincial rules for additional residential units. The meeting includes public meetings and adoption of minutes and by-laws.

• Minor Variance A23-21 for 3 Bidwell Street: increase garage height from 4.5m to 6.2m and lot coverage from 50m² to 149m²
• Zone Change ZN 7-21-17 for Landmark Homes: remove holding provision on Lots 45-57, Plan 41M-143 and Lots 43, 44, 78-92, Plan 41M-144
• Report CP 2022-07: initiate review and amendments for Additional Residential Units
• By-law to amend Zoning By-law 3295 (ZN7-21-17)
• Confirming By-law 2022-004

Council approved a minor variance for a garage at 3 Bidwell Street, a zone change removing holding provisions for Landmark Homes, and directed staff to review and amend policies for additional residential units. All decisions were carried unanimously.

• Approved minor variance A23-21 for 3 Bidwell Street (garage height and lot coverage) (carried)
• Approved zone change ZN 7-21-17 for Landmark Homes to remove holding provision (carried)
• Directed staff to review and amend Official Plan and Zoning By-Law for additional residential units (carried)
• Adopted agenda and previous minutes (carried)
• Confirmed proceedings by-law 2022-004 (carried)

Council Budget Meeting

Tillsonburg Council is holding a budget meeting to deliberate the 2022 draft budget, including a proposed 1.99% tax rate increase, and to decide on grant funding for ten community groups. They will also review reports on COVID-19 impacts and the year-end financial forecast, and consider motions related to COVID funds and the Tillsonburg 150 celebrations.

• 2022 community grant applications from 10 groups, including Big Brothers Big Sisters, Tillsonburg Curling Club, and Tillsonburg Turtlefest
• Proposed resolution to apply $458,678 OCIF to capital project X74 Frances St. Reconstruction
• Proposed removal of capital project X70 Salt Storage Construction from 2022 budget
• Proposed funding of $72,300 for capital project X67 Connecting Link Hwy #3 from Asset Management Reserve
• Motion to hold $715,759 in Tax Rate Stabilization Fund for COVID impact

Council approved the 2022 draft budget, applying the full OCIF amount to the Frances St. reconstruction, removing the salt storage project, funding the Connecting Link project from reserves, and using the Tax Rate Stabilization Reserve to cap the tax increase at 1.99%. They also awarded grants to community groups, with funds for two events contingent on them taking place. A motion to hold COVID impact funds in reserve was defeated.

• Approved 2022 budget with 1.99% tax increase using Tax Rate Stabilization Reserve
• Applied $458,678 OCIF to Frances St. Reconstruction (X74)
• Removed Salt Storage Construction (X70) from 2022 budget
• Funded Connecting Link Hwy #3 (X67) $72,300 from Asset Management Reserve
• Supported in principle a Snowbird Air Show in September 2022 with no tax impact
• Awarded grants to 9 community groups totaling $43,300
• Defeated motion to hold $715,759 COVID impact funds in reserve
• Approved $26,000 for Tillsonburg 150 celebrations funded 50% taxation, 50% reserves

Council Meeting

Tillsonburg Council is meeting electronically to handle routine administrative items, including adopting the agenda and previous minutes, and to consider several staff reports. Key decisions include approving the 2022 interim tax levy and borrowing by-laws, authorizing a request for proposals for real estate services, and approving a new in-town bus route. The meeting also includes a closed session to discuss a potential land acquisition or disposition.

• 2022 Interim Tax Levy By-Law for adoption
• 2022 Borrowing By-Law to authorize borrowing for current expenditures
• Authorization to release Request for Proposal for Real Estate Services
• New T:GO In-Town bus route with added north-end stop and Glendale High School access
• Appointment of Dane Willson to Affordable and Attainable Housing Advisory Committee

Council authorized a new T:GO in-town bus route that adds a stop in the north section of town, runs from 5:55am to 5:55pm on weekdays, and improves access to Glendale High School. The cost will be covered by the Transit Services operating budget. Council also approved the 2022 interim tax levy and borrowing by-laws, and directed staff to report on options for outdoor rink safety and vandalism concerns.

• Approved new T:GO in-town bus route with north stop and extended hours (carried)
• Approved 2022 Interim Tax Levy By-Law (carried)
• Approved 2022 Borrowing By-Law (carried)
• Authorized release of RFP for Real Estate Services (carried)
• Appointed Dane Willson to Affordable and Attainable Housing Advisory Committee (carried)
• Directed staff to report on outdoor rink safety and vandalism options (carried)
• Received committee minutes from five advisory committees (carried)
• Adopted agenda and previous meeting minutes (carried)